Combined Agency Meeting Minutes
Special and Regular Meeting
September 12, 2023
MINUTES OF SPECIAL AND REGULAR MEETINGS OF CITY OF BELMONT CITY
COUNCIL AND BELMONT FIRE PROTECTION DISTRICT BOARD OF DIRECTORS City Council Chambers City Hall, One Twin Pines Lane, Belmont, California TUESDAY, SEPTEMBER 12, 2023
SPECIAL MEETING: 7:00 PM
ROLL CALL
COUNCILMEMBERS PRESENT: Latimerlo, Mates, McCune, Hurt
COUNCILMEMBERS ABSENT: Pang-Maganaris
PLEDGE OF ALLEGIANCE
Led by the Belmont Redwood Shores Little League Minors All Stars Team
REPORT FROM CLOSED SESSION
No closed session on the agenda
SPECIAL PRESENTATIONS
Recognition of District 52 Little League Majors Superbowl Championship Mayor Mates read a proclamation recognizing the Team.
Proclamation Designating September as Suicide Prevention Month Mayor Mates read the proclamation.
Dr. Maria Lorente Foresti, San Mateo County Behavioral Health and Recovery Services accepted the proclamation, and provided information on resources available to those struggling with mental health disorders.
Proclamation Designating September 2023 as National Recovery Month Mayor Mates read the proclamation.
Dr. Maria Lorente Foresti, San Mateo County Behavioral Health and Recovery Services accepted the proclamation.
Proclamation Designating September 15 to October 15, 2023 as National Hispanic Heritage Month
Mayor Mates read the proclamation.
Kayla Tolentino, San Mateo County Behavioral Health and Recovery Services Office of Diversity and Equity accepted the proclamation on behalf of the Latino, Latina, Latin X Collaborative.
Proclamation National Preparedness Month
Mayor Mates read the proclamation.
Combined Agency Meeting Minutes
Special and Regular Meeting
September 12, 2023
Jim Yoke, San Mateo County Consolidated Fire Department accepted the proclamation and provided comments on the importance of fire prevention preparedness.
PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
Giuliano Carlini commented bicycle safety in Belmont.
Carolyn Boynton commented on firework disruption in the Homeview neighborhood.
Kathy Mahler concurred with comments provided by Carolyn Boynton.
COUNCILMEMBER ANNOUNCEMENTS
Councilmembers provided information on upcoming regional and community events.
CONSENT BUSINESS
Minutes City Council meeting July 25, 2023 and BFPD meeting July 25, 2023 Adopt an Ordinance to amend Belmont City Code Chapter 32 “Minimum Wage” to add a catchup provision, round the minimum wage to the nearest five cents, and provide flexibility to the annual publishing timeline
Resolution 2023-064 to Execute a Contract with the Lowest Responsible Bidder for an Amount not to Exceed $200,000 and a Ten Percent Construction Contingency for the 2023 Manor Roof Replacement Project, City Contract Number 2023-629
Resolution 2023-065 authorizing the City Manager to negotiate and execute an amendment to the contract with Kimley-Horn and Associates, Inc., for additional services to include traffic engineering support and construction assistance for the relocation of two electrical cabinets for an additional amount of $17,280, bringing the total contract cost to a not-to-exceed amount of $272,780
Resolution 2023-066 Authorizing the Acquisition of Three City Vehicles and Associated Equipment for a Total Amount not to Exceed $175,000
ITEMS REMOVED FROM CONSENT CALENDAR
Revised Master Employee Pay Schedule
Recommendation: Adopt a resolution approving a revision to the City’s Master Employee Pay Schedule in accordance with California Public Employees Retirement System (CalPERS) regulations.
City Manager Oskoui requested removal of this item for consideration at a subsequent meeting.
ACTION: on a motion made by Vice Mayor Hurt and seconded by Councilmember McCune the Consent Business items were approved by a roll call vote as amended (4-1 Pang-Maganaris absent).
PUBLIC HEARINGS
Issuance of Tax-Exempt Revenue Bonds by the California Statewide Communities Development Authority for Belmont Family Apartments at 803 Belmont Avenue Economic Development and Housing Manager Renfield provided an overview of the requirements of the Tax Equity and Fiscal Responsibility Act(“TEFRA”) and the Internal Revenue Code of 1986 that requires non-profit borrowers seeking tax-exempt bonds through a conduit issuer such as Combined Agency Meeting Minutes
Special and Regular Meeting
September 12, 2023
California Municipal Financing Authority (CMFA) and or California State communities Development Authority (CSCDA) and to allow members of the public an opportunity to comment on the use of the tax-exempt bonds. She provided an outline of how the hearing relates to the 803 Belmont Avenue project.
Council discussion ensued.
Mayor Mates opened the public hearing no member of the public came forward to speak.
Mayor Mates closed the public hearing.
Council concurred with the staff report.
ACTION: on a motion by Vice Mayor Hurt and seconded by Councilmember McCune Resolution 2023-067 Approving the Issuance by the California Statewide Communities Development Authority of Multifamily Housing Revenue Bonds for the Belmont Family Apartments at 803 Belmont Avenue was approved by a roll call vote (4-1 Pang-Maganaris absent).
GENERAL BUSINESS
Review Solid Waste Rate Application and Revise Maximum Rates for Collection Services for 2024
Public Works Director Brown introduced Shawn Koorn, HDR, he provided an overview of the Recology Franchise Agreement with the City, he discussed the rate setting process. He reviewed the 2024 technical application for the rate process and provided an overview of the 2024 proposed Schedule L (regular pickups) and Schedule Q rates (related to additional pickups). He noted that the Schedule Q rates are proposed to increase at 4.20% and Schedule L maximum rate adjustment multiplier is 11.02%. He recommended that the City move forward with the Proposition 218 process for 2024 rates and set a public hearing date for November 14, 2023.
Council discussion ensued. Staff explained that the Schedule L - 11.02% are attributed to the tipping fees driven by labor costs.
Mayor Mates opened the public hearing no members of the came forward to speak.
No written comments were received.
Mayor Mates closed the public hearing.
Council deliberation ensued.
ACTION: on a motion made by Councilmember McCune and seconded by Vice Mayor Hurt Resolution 2023-068 stating the City of Belmont’s intent to revise the maximum rates that may be charged for solid waste, recyclable materials, and organic materials collection services effective January 1, 2024, and set a Public Hearing date for November 14, 2023, was approved by a roll call vote (4-1 Pang-Maganaris absent).
Combined Agency Meeting Minutes
Special and Regular Meeting
September 12, 2023
Approval of Resolution Authorizing South Bayside Waste Management Authority to Acquire Real Property Located at 1245 San Carlos Avenue, Unit E, San Carlos, CA Public Works Director Brown introduced Joe La Mariana, SBWMA Executive Director, he provided an overview of SBWMA current office space at the San Carlos Library and a proposed acquisition of office space at the San Carlos Wheeler Plaza to be utilized as the administrative offices for SBWMA negotiated at $1,700,000. Mr. La Mariana stated that the Authority commissioned a cost analysis with HF&H Consulting which determined that purchasing the Property and making necessary improvements on an assumed total budget of $2.5 million will result in a 39% cost savings versus entering into a long-term lease for office space at current market rates. He explained that the Joint Exercise of Powers Agreement for the SBWMA requires that the acquisition of real property be approved by no less than 2/3 of the member agencies and noted that 10 of 12 agencies approved the purchase.
No public comment received on this item.
Council deliberated on the item and concurred to support the proposal.
ACTION: On a motion made by Councilmember McCune and seconded by Councilmember Latimerlo Resolution 2023-069 Approving The Acquisition of Real Property Located at 1245 San Carlos Avenue, Suite E, San Carlos, California By the South Bayside Waste Management Authority was approved by a roll call vote (4-1 Pang-Maganaris absent).
Designation of Voting Delegate and Alternate for League of California Cities Annual Conference September 20-22, 2023
ACTION: On a motion made by Councilmember McCune and seconded by Vice Mayor Hurt City Manager Oskoui was named a voting delegate for the resolutions that will be considered at the Conference Business Meeting and Mayor Mates as alternate for the upcoming League of California Cities (Cal Cities) Annual Conference.
BRIEF VERBAL REPORTS FROM MEMBERS AND STAFF
Verbal report from Councilmembers on Intergovernmental (IGR) and Subcommittee Assignments
None
Verbal report from City Manager
City Manager Oskoui recognized the Parks and Recreation and Public Works staff for their efforts during the summer months. He shared a brief pavement project video and noted that the green approach to pavement preservation was a first for the Peninsula area.
MATTERS OF INTEREST/CLARIFICATION
Discussion of City Council Compensation Review
Mayor Mates stated that she and Councilmember Latimerlo are seeking direction to whether the Council would consider assessing and updating the Council compensation schedule which has not Combined Agency Meeting Minutes
Special and Regular Meeting
September 12, 2023
been reviewed since 1984. She noted that in 1995 the council compensation was raised from $90 to the current $390 per month. She stated that SB 329 signed by California Governor would provide cities with the option to adjust council member compensation to account for inflation and support diversity in city councils because increased compensation can help individuals from across different income levels receive sufficient income for their service. She noted that the bill aligns with the City of Belmont’s focus on community engagement and equitable representation.
No public comment received on this item.
Council concurred to continue the discussion at subsequent meetings.
ADJOURNMENT at this time being 8:35 p.m.
Jozi Plut, City Clerk