Belmont City Council
October 24, 2023

CITY OF BELMONT

CITY COUNCIL AND BELMONT FIRE

PROTECTION DISTRICT BOARD OF

DIRECTORS
www.belmont.gov

1. ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. REPORT FROM CLOSED SESSION

4. SPECIAL PRESENTATIONS
A. Domestic Violence Month Proclamation
B. San Mateo County Library Annual Report

CITY COUNCIL REGULAR MEETING AGENDA
Tuesday, October 24, 2023
7:00 PM
City Council Chambers
City Hall, One Twin Pines Lane, Belmont, California
The meeting will be broadcast live to Belmont residents on Comcast Cable Channel 27, streamed live via the City’s website at www.Belmont.gov. The public may also attend the meeting in the Chambers and address the Council from the Chambers.

PUBLIC COMMENT:

To maximize time for live public comment, we encourage members of the public to provide comments by joining the Committee meeting via Zoom : For web, visit https://belmont-gov.zoom.us/ select “Join” and enter Meeting ID: 95745673035. Use the Raise Hand feature to request to speak. You may rename your profile if you wish to remain anonymous.

For dial- in comments, call *67 1-(669) 900-6833 (your phone number will appear on the live broadcast if *67 is not dialed prior to the phone number), enter Meeting ID: 95745673035, and press *9 to request to speak. All public comments are subject to a 3-minute time limit unless otherwise determined by the Committee Chair.

If you wish to submit written public comment, you may send an email to [email protected] before the council considers the item. Please indicate the agenda item topic or agenda item number you wish to comment on in your email’s subject line. Any public comment regarding agenda items that are received from the publication of the agenda through the meeting date will be made part of the meeting record but will not be read during the Council meeting.
1 C. Fire Prevention Week Proclamation

5. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA

6. COUNCILMEMBER ANNOUNCEMENTS

7. CONSENT BUSINESS
A. Approval of Meeting Minutes
B. Monthly Financial Reports - August 2023
C. 2244 Semeria Avenue Permanent Encroachment Agreement D. Agreement for Forester Consultant Services under CAL FIRE Fuel Reduction Grant E. Craftwater Engineering Agreement Amendment
This portion of the meeting is reserved for persons wishing to address the Body on any City matter not on the agenda. The period for public comment at this point in the agenda is limited to 15 minutes, with a maximum of 3 minutes per speaker. Speakers who requested but did not receive an opportunity to speak during this comment period will be given an opportunity to address the Body later in the meeting. State law prohibits the Body from acting on non-agenda items.

Consent business items are considered to be routine in nature and will be enacted by one motion. There will be no separate discussion on these items unless a member or staf request specific items to be removed for separate action.

The City Attorney will read the title of ordinances to be adopted.

Recommendation: Consider modifications and approve minutes Attachment(s):

October 10, 2023 Regular Meeting
BFPD October 10, 2023 Meeting Minutes
Recommendation: Motion to Approve Monthly Financial Report Attachment(s):

Monthly Financial Report - August 2023
Recommendation: Adopt a resolution approving a Permanent Encroachment Agreement for Retaining Walls within the Public Right-of-Way at 2244 Semeria Avenue (APN 044-024- 100)
Attachment(s):

Staff Report
Resolution
2244 Semeria Permanent Encroachment Agreement
Recommendation: Adopt a resolution authorizing the City Manager to negotiate and execute a services agreement with Dudek to conduct environmental review, develop fuel treatment prescriptions, and prepare maps for the CAL FIRE grant-funded fuel reduction project in the amount of $83,926 including contingency
Attachment(s):

Staff Report
Resolution
Proposal
Recommendation: Adopt a resolution authorizing the City Manager to negotiate and execute a second amendment to the contract with Craftwater Engineering, Inc., for additional services including preparation of a focused environmental impact report (EIR) for an additional 2 F. 2023-2027 Strategic Plan Adoption
G. Annexation of 604-610 Harbor Boulevard

8. PUBLIC HEARINGS
A. General Plan Amendment and City Services Community Facilities District Local Goals and Polices

9. GENERAL BUSINESS
A. Emergency Contract Authorization for Repairs at 550 Island Parkway amount of $213,061, for a total contract cost to a not-to-exceed amount of $1,211,465 Attachment(s):

Staff Report
Resolution
Scope of Work
Recommendation: Motion to approve 2023-2027 Strategic Plan Attachment(s):

Staff Report
2023 Strategic Plan Update
2023 Strategic Plan Update Summary
2023-2027 Strategic Plan Dashboard
Recommendation: Adopt a resolution authorizing a property tax exchange before annexation regarding property located at 604 through 610 Harbor Boulevard (APN’s 046-032-030, 046- 032-040, 046-032-080, and 046-032-090), easterly portion of Old County Road right-of-way, and northerly half of Harbor Boulevard right-of-way to the center line and approving a settlement agreement for the project
Attachment(s):

Staff Report
Resolution
Annexation Study provided by RSG
LAFCo Documents
Recommendation: (1) Adopt a resolution amending the Land Use Element of the 2035 General Plan augmenting existing fiscal neutrality policy for new development and including a Community Facilities District (CFD) as an option for new development to achieve fiscal neutrality and finding the amendment consistent with the 2035 General Plan EIR and no further environmental documentation is requirement; and (2) Adopt a resolution adopting Local Goals and Policies for the purpose of forming a CFD and finding that activity is not a project subject to CEQA under CEQA Guideline Section 15378(b)(4) Attachment(s):

Staff Report
General Plan Amendment Resolution
Local Goals and Policies Adoption Resolution
2022 Fiscal Impact Analysis
General Business items are considered separately, typically in the order listed. The chair will call for public comment on each item when the body considers the item.

Recommendation: Adopt a resolution by at least four-fifths vote finding an emergency under 3 B. Sanitary Sewer Master Plan Status Update

10. BRIEF VERBAL REPORTS FROM MEMBERS AND STAFF

11. MATTERS OF INTEREST/CLARIFICATION

12. ADJOURNMENT
Public Contract Code section 22050, authorizing procurement of necessary equipment, supplies and services without giving notice for bids, authorizing the City Manager to execute a contract amendment with Emergency Restoration Company, Inc. for restoration services at 550 Island Parkway for an additional $122,461.48, plus a 10% contingency, for a total amount of $134,707.63, bringing the total contract agreement not-to-exceed to $172,084.96 and authorizing $134,707.63 appropriation from the General Fund to the Capital Improvement Projects (CIP) Fund for this project
Attachment(s):

Staff Report
Resolution
Proposal
Recommendation: Receive an update on the status of the Sanitary Sewer Master Plan. This is an informational report, and no action is required.

Attachment(s):

Staff Report
Sanitary Sewer Master Plan Presentation
A. Verbal report from Councilmembers on Intergovernmental (IGR) and Subcommittee Assignments
B. Verbal report from City Manager
Items in this category are for discussion and direction to staf only. However, Council/Board may take final action on an item if there is no need for additional staf analysis.

If you need assistance to participate in this meeting, please contact the City Clerk at (650) 595-7413. Notification in advance of the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Meeting information can also be accessed via the internet at:www.belmont.gov. All staf reports will be posted to the web in advance of the meeting, and any writings or documents provided to a majority of the City Council/District Board or Commission regarding any item on this agenda will be made available for public inspection in the City Clerk's Of ice, One Twin Pines Lane, during normal business hours and at the Council Chambers at City Hall, Second Floor, during the meeting. 4 Combined Agency Meeting Minutes
Regular Meeting
October 10, 2023

MEETING MINUTES OF CITY OF BELMONT CITY COUNCIL AND BELMONT FIRE

PROTECTION DISTRICT BOARD OF DIRECTORS REGULAR MEETING
City Council Chambers, City Hall, One Twin Pines Lane, Belmont, California TUESDAY, OCTOBER 10, 2023
CALL TO ORDER: 7:00 PM

ROLL CALL
COUNCILMEMBER PRESENT: Latimerlo, Pang-Maganaris, McCune, Hurt, Mates COUNCILMEMBES ABSENT: None

PLEDGE OF ALLEGIANCE
Led by Mayor Mates.

REPORT FROM CLOSED SESSION
No closed session on this agenda.

SPECIAL PRESENTATIONS
Proclamation Recognizing Indigenous Peoples' Day, October 9, 2023 Mayor Mates read the proclamation.

Gloria E. Gomez, Former Councilwoman for the Muwékma Ohlone Tribe accepted the proclamation.

PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
William Blight commented on interactions with the Public Works department regarding a sewer line issue at his home.

John Presco commented on his ancestral connection to Belmont.

COUNCILMEMBER ANNOUNCEMENTS
Mayor Mates commented on the recent actions in Israel and reiterated that Belmont is a safe and inclusive community. She commented on upcoming events and programs offered to the Belmont Community.

Councilmember Pang-Maganaris commented on October being domestic prevention month and offered resources for those that may need them.

CONSENT BUSINESS
Approval of Minutes of September 12, 2023, Council Meeting Minutes September 26, 2023, Council Special and Regular Meeting Minutes September 12, 2023, BFPD Meeting Minutes September 26, 2023, BFPD Meeting Minutes
Ordinance 2023-1172 to amend Belmont City Code Chapter 32 “Minimum Wage” to add a catchup provision, round the minimum wage to the nearest five cents, and provide flexibility to the annual publishing timeline
5 Combined Agency Meeting Minutes
Regular Meeting
October 10, 2023

Resolution 2023-077 authorizing the City Manager to negotiate and execute an agreement with Central Square Technologies, for a 3-year subscription/maintenance of the City’s cloud-based Community Development software solution, for an amount not to exceed $232,000 Resolution 2023-078 accepting the work for the San Juan Pump Station Slope Repair Project, City Contract Number 2019-579, by Brannon Corporation allowing for the filling of a Notice of Completion for the project
No members of the public came forward to speak.

City Attorney Rennie read the title of Ordinance 2023-1172 to amend Belmont City Code Chapter 32 “Minimum Wage” to add a catch-up provision, round the minimum wage to the nearest five cents, and provide flexibility to the annual publishing timeline ACTION: On a motion made by Councilmember McCune and seconded by Councilmember Pang-Maganaris the Consent Business was unanimously approved by a roll call vote (5-0).

PUBLIC HEARINGS-None

GENERAL BUSINESS
Storm Drainage Master Plan Update and Contract Amendment Public Works Director Brown stated that the last update to the Storm Drainage plan was in 2009 he noted that Belmont’s is in need of update and although the current plan performs well as demonstrated in the last winter storms, he further explained that when overtaxed some issues do occur.

He introduced City consultants Straley and Sui, Wood Rodgers and noted that in addition to receiving the storm mater plan update the Council will consider an amendment to the contract for services with Wood Rogers for additional services related to the Harbor area bypass to aide with flood control.

City Consultant Straley provided an overview of the Stormwater Master Plan planning. She provided an overview of the CIP recommendations and prioritization. She explained funding options. She outlined next steps beginning in early 2024; including conducting property fee survey, community outreach and return to council for completed plan acceptance.

Council deliberation ensued,
Mr. Sui explained that prioritization is being further evaluated and noted that the flood risk cost ration approach is the technical factor when apply for grant funding he further explained that subsequent factors will be accounted for in the ranking system. He noted that the likelihood receive grant funding is high.

City Manager Oskoui stated that several funding sources will be explored to fund the stormwater CIP. He noted that tonight is a first step in the process and more conversation and outreach will be conducted before a plan is finalized for Council adoption. 6 Combined Agency Meeting Minutes
Regular Meeting
October 10, 2023

No members of the public came forward to speak.

ACTION: On a motion made by Vice Mayor Hurt and seconded by Councilmember McCune Resolution 2023-079 authorizing the City Manager to negotiate and execute an amendment to an agreement with Wood Rodgers for the engineering services to include additional scope of work for an additional amount of $66,150 for the Stormwater Master Plan Update and Program Support Services bringing the total contract amount to a not-to-exceed $603,175 was unanimously approved by a roll call vote (5-0).

BRIEF VERBAL REPORTS FROM MEMBERS AND STAFF
Verbal report from Councilmembers on Intergovernmental (IGR) and Subcommittee Assignments
Councilmembers reported on their assignments.

Verbal report from City Manager
City Manager Oskoui invited the public to check the City’s website for upcoming October and November Community events.

MATTERS OF INTEREST/CLARIFICATION
None
ADJOURNMENT at this time being 7:50 p.m. in memory of California Senator Diane Feinstein and Julie Meade Carlmont High School Alumni and Coach.

Submitted by,
Jozi Plut, City Clerk
7 REGULAR MEETING

BELMONT FIRE PROTECTION DISTRICT
October 10, 2023

MEETING MINUTES OF CITY OF BELMONT CITY COUNCIL AND BELMONT FIRE

PROTECTION DISTRICT BOARD OF DIRECTORS REGULAR MEETING
City Council Chambers, City Hall, One Twin Pines Lane, Belmont, California TUESDAY, October 10, 2023
CALL TO ORDER: 7:00 PM

ROLL CALL
DIRECTORS PRESENT: LATIMERLO, PANG-MAGANARIS, MCCUNE, HURT, MATES DIRECTORS ABSENT:

CONSENT BUSINESS
No BFPD business conducted at this meeting.

ADJOURNMENT at this time being 7:50 p.m. in memory of California Senator Diane Feinstein and Julie Meade Carlmont High School Alumni and Coach.

Submitted by,
Jozi Plut, District Secretary
8 FISCAL YEAR 2024
MONTHLY FINANCIAL REPORT - AUGUST 31, 2023

HIGHLIGHTS

PERFORMANCE AT
A GLANCE REPORT • General Fund balance increased
compared to prior YTD

FUND RECAP AT A GLANCE
REPORT
Notable Fund Balance Increase compared to prior YTD:
•General Fund
•Measure I
•Development Services
•Liability Insurance
• Sewer Collection System
• Sewer Treatment
Notable Fund Balance Decrease compared to prior YTD:
• Planned Park

CASH DISBURSEMENTS &

PURCHASE ORDER

ACTIVITY REPORT

BUDGET VARIANCE
REPORT
• Management Discussion & Analysis
• Tax Trends
This report contains financial information which has not been reviewed or audited by an independent auditor, does not reflect the application of generally accepted accounting principles in all instances and is subject to future revision. This report has not been prepared with a view to informing an investment decision in any of the City’s bonds, notes or other obligations. Any projections, plans or other forward‐looking statements included in this report are subject to a variety of uncertainties that could cause any actual plans or results to differ materially from any such statement. The information herein is not intended to be used by investors or potential investors in considering the purchase or sale of the City’s bonds, notes or other obligations and investors and potential investors should rely only on information filed by the City on the Municipal Securities Rulemaking Board’s Electronic Municipal Market Access System for municipal securities disclosures and website, maintained on the World Wide Web at https://emma.msrb.org/ These financial reports are designed to provide a general overview of the City of Belmont’s interim finances. Questions concerning any information provided in these reports should be addressed to [email protected] or for additional information regarding the City’s financial activities, including past award winning audited financial statements, transparency efforts and best practices please visit the City at www.belmont.gov. 9 City of Belmont
Performance at a Glance
Results for the Period Ended August 31, 2023
(000's)
6/30/2014 $8,204 Audited
6/30/2015 $9,049 Audited
6/30/2016 $9,177 Audited
6/30/2017 $11,128 Audited
6/30/2018 $11,325 Audited
6/30/2019 $14,846 Audited
6/30/2020 $13,637 Audited
6/30/2021 $13,398 Audited
6/30/2022 $18,013 Audited
6/30/2023 $26,586 Unaudited
8/31/2023 $26,885 Unaudited
* excludes Measure I
\0
Fund Balance ‐ YTD Fund Deficits
As shown on the Fund Recap at a Glance (page 3) Supplemental Law Enforcement, Street Maintenance, Library Bond Debt Service and Facilities Management Fund have deficits and are expected to be elminated in a future period.

The General Fund balance is $26.9 million, a $0.3 million increase compared to amount at the prior fiscal year end.

General Fund
General Fund Balance Trends*
$0
$2
$4
$6
$8
$10
$12
$14
$16
$18
$20
$22
$24
$26
$28
$30
General Fund Balance Trend
(in millions)
June August
$0 $20 $40
Budget
Expenditures
Actual
Expenditures
Budget
Revenues
Actual
Revenues
All Funds Revenues & Expenditures
YTD Comparison (in millions)
33%
58%
1%5% 3%
Capital Improvement Plan
Streets Sewer
Technology Recreational Facilities
Parks & Open Space
2 10
Unaudited Unaudited PY YTD
Fund Fund Balance YTD YTD PY YTD YTD YTD PY YTD Fund Balance Fund Balance Fund Name 06/30/23 Budget Actual (Under) % Actual Budget Actual Under % Actual 08/31/23 08/31/22 (1) (2) Over (3) (Over) (1)+(2)‐(3)

GENERAL FUND
101 General $26,586 $4,929 $3,963 ($966) 80% $8,200 $5,047 $3,664 $1,383 73% $3,482 $ 26,885 22,557 102 Measure I 4,096 385 47 (338) 12% 25 1,210 7 1,203 1% 101 4,136 2,863

SPECIAL REVENUE FUNDS
205 Recreation 583 562 220 (342) 39% 195 614 757 (143) 123% 689 46 (494) 206 Library Maintenance & Operation 815 53 0 (53) 0% 0 174 72 102 41% 48 743 787 207 Athletic Field Maintenance 366 20 30 10 150% 38 59 21 38 36% 12 375 401 208 City Tree 284 3 4 1 133% 1 14 7 7 50% 6 281 292209 Senior Services Donation 93 1 0 (1) 0% 0 0 0 0 N/A 93 90 210 Development Services 1,537 875 1,800 925 206% 853 1,085 768 317 71% 764 2,569 1,174212 General Plan Maintenance 1,591 88 177 89 201% 305 187 79 108 42% 16 1,689 1,594223 Belmont Fire Protection District 20,198 2,872 903 (1,969) 31% 388 2,139 4,014 (1,875) 188% 175 17,087 16,430225 Police Grants and Donations 30 0 0 0 N/A 0 1 0 1 0% 1 30 32 227 Supplemental Law Enforcement 7 29 0 (29) 0% 0 21 18 3 86% 26 (11) (26) 231 Street Maintenance 0 650 215 (435) 33% 155 434 453 (19) 104% 428 (238) (274) 232 RMRA Street Project 606 117 54 (63) 46% 47 220 0 220 0% 2 660 44233 Measure W 2,079 64 0 (64) 0% 8 158 0 158 0% 2,079 1,115 234 Street Improvements 2,103 208 90 (118) 43% 309 571 13 558 2% 245 2,180 1,319 237 Traffic Impact 212 271 0 (271) 0% 0 0 0 0 N/A 212 200239 Public Art 405 51 0 (51) 0% 0 0 0 0 N/A 405 396 275 Affordable Housing Successor 9,298 81 163 82 201% 2,402 647 29 618 4% 151 9,432 8,719 277 Inclusionary Housing 2,572 101 0 (101) 0% 0 0 0 0 N/A 2,572 2,452 Total Special Revenue 42,779 6,046 3,656 (2,390) 60% 4,701 6,324 6,231 93 99% 2,563 40,204 34,253

CAPITAL PROJECT FUNDS
308 General Facilities 734 2 0 (2) 0% 0 106 1 105 1% 1 733 724 310 Infrastructure 2,396 7 0 (7) 0% 260 236 1 235 0% 193 2,395 2,876 312 Comcast PEG Program 404 1 0 (1) 0% 0 20 0 20 0% 404 396341 Planned Park 1,701 7 0 (7) 0% 406 119 1 118 1% 9 1,700 2,386342 Park Impact 642 451 0 (451) 0% 0 109 0 109 0% 151 642 176343 Open Space 97 0 0 0 N/A 3 12 2 10 17% 17 95 150 399 Capital Improvement Projects ‐ 6,329 3,562 (2,767) 56% 0 6,286 843 5,443 13% 0 2,719 0704 Special Assessment Districts 315 1 0 (1) 0% 0 0 0 0 N/A 315 309 Total Capital Projects 6,289 6,798 3,562 (3,236) 52% 669 6,888 848 6,040 12% 371 9,003 7,017

DEBT SERVICE & OTHER FUNDS
406 Library Bond Debt Service 285 113 0 (113) 0% 0 113 527 (414) 466% 524 (242) (253) 501‐505 Sewer Collection System 32,200 3,328 156 (3,172) 5% 365 3,680 2,079 1,601 56% 1,798 30,277 24,182 507 Sewer Treatment 28,137 539 0 (539) 0% 0 683 1,849 (1,166) 271% 2,004 26,288 23,988 525 Storm Drainage Enterprise 2,173 223 65 (158) 29% 122 538 286 252 53% 252 1,952 2,458 530 Solid Waste Management 1,868 106 47 (59) 44% 45 94 84 10 89% 76 1,831 1,736 570 Worker's Compensation 1,762 148 204 56 138% 131 122 681 (559) 558% 632 1,285 1,036571 Liability Insurance 3,686 141 (377) (518) ‐267% (1,661) 187 550 (363) 294% 463 2,759 1,263 572 Self Funded Vision ‐ 0 0 0 N/A 0 0 (4) 4 N/A (6) 4 6 573 Fleet & Equipment Management 8,393 777 757 (20) 97% 746 850 675 175 79% 687 8,475 7,498574 Facilities Management (603) 577 479 (98) 83% 302 434 646 (212) 149% 484 (770) (182) 575 Benefit Prefunding 1,235 247 216 (31) 87% 230 226 195 31 86% 512 1,256 799 Total Debt & Other 79,138 6,199 1,547 (4,652) 25% 280 6,927 7,568 (641) 109% 7,426 73,117 62,531 Total All Funds $158,887 $24,357 $12,775 ($11,582) 52% $13,875 $26,396 $18,318 $8,078 69% $13,943 $153,344 $129,221 Fund Types:

Variance
City of Belmont
Fund Recap at a Glance
Results for the Period Ended August 31, 2023
(000's)
General Fund ‐ Used to account for and report all financial resources not accounted for and reported in another fund.

Special Revenue Funds ‐ Used to account for and report the proceeds of specific revenue sources that are restricted or committed to expenditure for specific purposes other than debt service or capital projects.

Capital Projects Funds ‐ Used to account for and report financial resources that are restricted, committed, or assigned to expenditure for capital outlays, including the acquisition or construction of capital facilities and other capital assets.

Debt Service & Other Funds ‐ Includes funds used to account for and report financial resources that are restricted, committed, or assigned to expenditure for principal and interest; funds used to finance and account for special activities and services performed by a designated department for other departments in the City on a cost reimbursement basis; and funds to account for operations financed and operated in a manner similar to a private business enterprise with the intent that the cost of providing goods and services is primarily financed through user charges; and funds used to account for assets held by the City as an agent.

Variance
Revenues Expenditures
3 11
City of Belmont
Budget Variance Report
General Fund / All Other Funds
Results for the Period Ended August 31, 2023
(000's)
General Fund All Other Funds
Year to Date (YTD) Annual PY YTD Year to Date (YTD) Annual PY YTD Budget Actual Variance % Budget Actual Budget Actual Variance % Budget Actual

REVENUES
Taxes $3,662 $2,016 ($1,646) 55% a $21,971 $3,142 $3,578 $133 ($3,445) 4% a $21,471 $202 Licenses and permits 198                                  67                (131) 34% b             1,188                154                 344                561                217 163% 2,065                             544 Intergovernmental 56                                  158                  102 282% 336                             3,274              1,624             3,861             2,237 238% 9,742                             406 Charge for services 725                                552                (173) 76% c             4,347                571              7,487             2,898           (4,589) 39% d          44,928             3,022 Fines and forfeits 27                                      9                   (18) 33% 160                                     ‐ 7                   ‐                  ‐                  N/A                  ‐ ‐ 202             1,159                  957 574% 1,212                          1,051                 361             1,075                714 298% 2,165                             572 Miscellaneous 60                                      3                   (57) 5% 357                                    1                   56                222                166 396% 337                           (1,467) Other financing sources                  ‐ ‐                  ‐                    N/A                  ‐ ‐                  ‐                   ‐                  ‐                  N/A                 ‐             2,397 Operating transfers in                  ‐ ‐                  ‐                    N/A                  ‐ ‐                               5,977                  62           (5,915) 1% e           ‐ 35,861 Total Revenues 4,931                        3,965                (966) 80% 29,572                      8,199           19,426            8,811         (10,615) 45% 116,568                    5,676

EXPENDITURES
General government 1,231                             905                (326) 74% 7,384 925 1,314                           2,099                785 160% f 7,886 2,295 Public safety 2,623                          2,344                (279) 89% 15,738 2,226 2,153                           4,032             1,879 187% g 12,917 202 Streets and utilities                  ‐ ‐                  ‐                    N/A                  ‐ ‐                               8,389             2,829           (5,560) 34% 50,331                       2,489 Culture and recreation 427                                415                   (12) 97% 2,560 331 1,597                           1,567                 (30) 98% 9,584 1,444 Urban redevelopment                  ‐ ‐                  ‐                    N/A                 ‐              1,585                634               (951) 40% 9,509              685 Debt service                  ‐ ‐                  ‐                    N/A                  ‐ ‐                               1,102             3,431             2,329 311% h             6,614             3,343 Operating transfer out 767                 ‐                                 (767) 4,600 5,210                                62           (5,148) 1% 31,261 Total Expenditures 5,048                        3,664             (1,384) 73% 30,282                      3,482           21,349          14,654           (6,695) 69% 128,102                  10,458 ($117) $301 ($710) $4,717 ($1,923) ($5,843) ($11,534) ($4,782) Management Discussion and Analysis
(Items with unfavorable budget variance more than $0.1 million) General Fund
Revenues
Other Funds
Revenues
Other Funds
Expenditures
d)  Charge for Services ‐ The Sewer User Fee (Collection & Treatment) is included as part of the City's Property Tax bill to be received semi‐annually, typically in December and April. a)  Taxes  ‐ The budget variance is primarily due to the timing of semi‐annual property tax receipts received in December and April. In addition, the majority of Sales Tax and Transisent Occupancy Taxes (TOT) received in July are related to June activities, which are subject to an accounting adjustment. b)  Licenses and permits  ‐ The budget variance is primarily due to the timing of receipts and an accounting adjustment. c)  Charge for Services ‐ The budget variance is primarily due to the 1st quarter Public Safety and Wildfire Prevention revenue, which will be received in September.

Use of money and property

EXCESS OF REVENUES OVER/
(UNDER) EXPENDITURES
a)  Taxes  ‐ The budget variance is primarily due to the timing of semi‐annual property tax receipts received in December and April.

Trends
**  July Sales Tax & TOT revenues received were for June activities and accrued to the previous FY. July revenues will be received in August.

f)  General Government ‐ The annual insurance premiums and OPEB contributions were paid in July. g)  Public Safety ‐ First quarter payments of $1.7M to BSCFD and $2.3M to San Mateo Consolidated Fire Department were made in July. h)  Debt Service  ‐ Semi‐annual debt service on bonds were paid in August and January. e)  Operating Transfers In – Budgeted operating transfers are recorded at the end of the fiscal year based on actual results. ‐$650
‐$450
‐$250
‐$50
$150
$350
$550
$750
$950
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Thousands
Sales Taxes & TOT ‐ Monthly Comparison
Sales Taxes FY 23 Sales Taxes FY 24 TOT FY 23 TOT FY 24 $0 $2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
FY 14 FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 Thousands
Major General Fund Taxes ‐ 10‐year Trends
Prop Tax Sales Taxes TOT
4 12
City of Belmont
Disbursements & Purchase Order Activity Report
Results for the Period Ended August 31, 2023
Vendor Description Date No. Amount
ADP PAYROLL TAXES 08/11/2023 8/11/23 DAJ000008410 109,721.80 ADP PAYROLL TAXES 08/25/2023 8/25/23 DAJ000008416 102,991.33 BNY MELLON 2019 SEWER REVENUE BONDS DEBT SERVICE 8/1/23 DAJ000008453 709,203.70 BNY MELLON 2018 SEWER REVENUE BONDS DEBT SERVICE 8/1/23 DAJ000008454 897,756.60 BRANNON CORPORATION SAN JUAN PUMP STATION REPAIR 8/18/23 EFT00032755 70,339.24 CALPERS COB CONTRIBUTION PPE 7/08/23 8/1/23 DAJ000008452 129,469.91 CALPERS HEALTH PREMIUM‐AUGUST 8/11/23 DAJ000008444 178,650.59 CALPERS COB CONTRIBUTION PPE 7/22/23 8/16/23 DAJ000008437 129,383.49 CALPERS COB CONTRIBUTION PPE 8/05/23 8/28/23 DAJ000008426 131,073.23 CITY OF BELMONT EMPLOYEES PAYROLL 08/11/2023 8/10/23 DAJ000008461 479,272.60 CITY OF BELMONT EMPLOYEES PAYROLL 08/25/2023 8/24/23 DAJ000008414 455,826.93 COUNTY OF SAN MATEO SAFETY ELEMENT 8/18/23 1203970 155,113.00 FIRST FOUNDATION 2022 SEWER REFUNDING BONDS DEBT SERVICE 8/1/23 DAJ000008455 1,400,696.00 INTERSTATE GRADING RALSTON AVENUE PAVEMENT REHABILITATION PROJECT 8/25/23 EFT00032889 346,550.50 SILICON VALLEY CLEAN WATER SEPTEMBER CONTRIBUTION 8/11/23 EFT00032676 303,637.00 Total Disbursements in Excess of $50,000 5,599,685.92 $ Total Count                              15
Vendor Description Date No. Amount
BRANNON CORPORATION SAN JUAN SEWER PUMP PROJECT 8/8/23 24 00016 284,606.00 EYEP SOLUTIONS WIFI UPGRADE PROJECT ‐ VARIOUS LOCATIONS 8/8/23 24 00017 70,991.43 VALLEY OIL COMPANY FUEL INVENTORY 8/8/23 24 00018 178,000.00 MNS ENGINEERS INC HILLER STREET SANITARY SEWER UPGRADE 8/21/23 24 00020 184,000.00 INTERSTATE GRADING RALSTON AVENUE PAVEMENT REHABILITATION PROJECT 8/21/23 24 00021 1,756,456.00 Total Purchase Orders Issued in Excess of $50,000 2,474,053.43 $ Total Count                                 5
Disbursements Amounts Equal to $50,000 and Above
Purchase Order Amounts Equal to $50,000 and Above
5 13
Beginning Balance Ending Balance
July 31, 2023 Receipts Disbursements August 31, 2023
City of Belmont $ 108,782,203.41 $ 5,726,813.40 $ (7,731,387.24) $ 106,777,629.57 Belmont Fire Protection District 17,118,138.70 0.00 (31,154.60) 17,086,984.10 Total $ 125,900,342.11 $ 5,726,813.40 $ (7,762,541.84) $ 123,864,613.67 -
Deposit Investments Pool Total
City of Belmont & Belmont Fire Protection District $ 1,480,197.08 $ 122,384,416.59 $ 123,864,613.67 -
Respectfully Submitted,
s/b Grace Castaneda
Grace Castaneda
City Treasurer
I certify that this report accurately reflects all investments of City of Belmont and Belmont Fire Protection District, and is in conformance with the adopted Investment Policy mandated by Government Code 53646. Furthermore, I certify to the best of my knowledge, sufficient investment liquidity and anticipated revenues are available to meet the Agency's budgeted expenditure requirement for the next six months.

CITY OF BELMONT

TREASURER'S REPORT
August-23
Balance Summary
Agency Receipts and Disbursements Summary
treasurer report 08-2023.xlsx

14 Investment Type Issuer
Maturity
Date Par Amount Current Market Value Interest Total
Investment
Period Rate
Pricing
Source Manager
Deposit
General Account Wells Fargo $ 1,480,197.08 $ 1,480,197.08 Bank Bank Investments:

L.A.I.F.-POOL State of California Daily 115,474,494.77 113,722,573.36 330,449.51 90 days 3.434% LAIF LAIF L.A.I.F.-BONDS State of California Daily 6,909,921.82 6,805,087.93 19,773.89 90 days 3.434% LAIF LAIF Total $ 123,864,613.67 $ 122,007,858.37 $ 350,223.41
s/b Grace Castaneda
S/B John Violet
Investment Detail

CITY OF BELMONT

TREASURER'S REPORT
August-23
Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Jul-23 Aug-23 L.A.I.F.-POOL 96,412,851 94,372,851 94,252,429 95,052,429 114,502,429 114,810,359 117,310,359 117,310,359 127,892,077 124,692,077 128,042,077 115,474,495 115,474,495 L.A.I.F.-BONDS 9,103,562 8,770,562 8,581,303 8,581,303 8,581,303 7,384,268 7,384,268 7,384,268 7,435,147 7,287,147 7,287,147 6,909,922 6,909,922 INTEREST RATE 1.276% 1.513% 1.772% 2.007% 2.173% 2.425% 2.624% 2.831% 2.870% 2.993% 3.167% 3.305% 3.434%

0.00%

0.50%

1.00%

1.50%

2.00%

2.50%

3.00%

3.50%

4.00%
$0
$20,000,000
$40,000,000
$60,000,000
$80,000,000
$100,000,000
$120,000,000
$140,000,000
City of Belmont Investment Portfolio Trends

2244 Semeria Permanent Encroachment Agreement - Staff Report

STAFF REPORT
Meeting Date: October 24, 2023
Agency: City of Belmont
Staff Contact: Selena Lau, Public Works Department, (650) 226-6901, [email protected] Agenda Title: 2244 Semeria Avenue Permanent Encroachment Agreement Agenda Action: Resolution
Recommendation
Adopt a resolution approving a Permanent Encroachment Agreement for Retaining Walls within the Public Right-of-Way at 2244 Semeria Avenue (APN 044-024-100).

Strategic Focus Area
Public Safety
Background
In 2021, the City issued a planning permit for the construction of a new single-family resident at 2244 Semeria Avenue. The project proposes the installation of two concrete retaining walls which will be constructed to reduce hillside erosion and increase pedestrian safety within the public right-of-way fronting their property.

The City Council adopted Ordinance Number 994 as codified in Section 22-6 of the Municipal Code regulating encroachments into the public right-of-way on December 9, 2003. This ordinance gives the City Council the sole authority to issue permits for permanent or unusual encroachments that include above ground structures such as retaining walls, fences, poles, and awnings. This class of encroachment is commonly known as “permanent encroachment,” although the City retains the right to revoke the permit and require removal if the structure is not being used or if it interferes with planned public improvements.

Section 22-6(b) requires the Director of Public Works to review all permanent encroachment applications.

If the Director finds the application is in compliance with the Municipal Code, the Director will recommend approval with conditions necessary to protect the health and safety of the public and the City.

The City Council may choose to approve or to conditionally approve the application.

Analysis
The property owner at 2244 Semeria Avenue is requesting approval of a permanent encroachment permit for installation of two retaining walls fronting the property that will reduce erosion of a steep slope on the public right-of-way.

The developer of 2244 Semeria Avenue has submitted a permanent encroachment agreement application to allow encroachment into the public right-of-way as shown in Exhibit A attached. Staff has reviewed the application and found it in compliance with the City Code. The City Council may choose to approve or to conditionally approve the request only if it considers that there is some public benefit for the encroachment. BCC Section 22-7(e)(1) provides examples of acceptable public benefits, such as added 16

2244 Semeria Permanent Encroachment Agreement - Staff Report off-street parking, or sidewalk, safer sight distance, reduced amount of grading, and replacement or improvement of an existing undesirable physical condition. The proposed encroachment will reduce erosion of the adjoining slope and provide a public benefit by enhancing pedestrian safety within the public right-of-way by building a sidewalk for the length of the frontage. In accordance with BCC Section 22-6(d), notices were sent to all affected properties within 300 feet of the project location that the City Council would be considering the item.

Alternatives

1. Take no action.

2. Refer back to staff for more information.

Attachments
A. Resolution
B. Exhibit A – Site plan showing location and details of the encroachments Fiscal Impact
☐ No Fiscal Impact
☒ Funding Source Confirmed: Applicant has paid the applicable permit fee.

Source: Purpose: Public Outreach:

Staff Statutory/Contractual Requirement Other*
Notices sent to all affected properties within 300 feet of the project location. 17

RESOLUTION NO. 2023 –

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT

APPROVING A PERMANENT ENCROACHMENT AGREEMENT TO ALLOW TWO CONCRETE RETAINING WALLS WITHIN THE PUBLIC RIGHT-OF-WAY AT 2244 SEMERIA AVENUE (APN 044-024-100)
WHEREAS, the City of Belmont is authorized by Belmont City Code (BCC) Section 22-6 to issue encroachment permits for construction of structures in the public right-of-way; and,
WHEREAS, the property owner of 2244 Semeria Avenue applied for a Permanent Encroachment Agreement to allow two concrete retaining walls to be located in the street right of way as indicated in Exhibit A and,
WHEREAS, the Public Works Director reviewed the application and determined that the application is in accordance with the requirements of BCC Section 22-6(e); and, WHEREAS, the encroaching structure in connection with this agreement will be constructed in accordance with City standards with the location as shown in Exhibit A.

NOW, THEREFORE, the City Council of the City of Belmont resolves as follows:

SECTION 1. In accordance with BCC Section 22-6(e), the City Council finds:
(a) There is a public benefit to the encroachments as the encroachment will reduce erosion on the slope within the public right of way and increase pedestrian safety; and, (b) The encroachment will not unduly restrict the public right of way or public water course for other typical uses; and,
(c) The City will be duly protected from liability for injury to persons and property; and,
(d) The required bonds will guarantee the faithful performance of all conditions and requirements specified in the encroachment agreement.
(e) The encroachment is not solely for increasing the usable area of a private residence or business without a public benefit.

SECTION 2. The City Council authorizes the City Manager to execute the Permanent Encroachment Agreement on behalf of the City of Belmont.

SECTION 3. The City Council authorizes the City Clerk to file the Agreement with the County Recorder.

SECTION 4. The Permanent Encroachment Permit is approved subject to following conditions of approval which must be strictly complied with:
18

(a) The encroached structure shall be constructed according to the approved plans unless otherwise approved by the Director of Public Works and be included as part of the project; and,
(b) The property owners shall be responsible and bear all costs to maintain the encroachment and necessary to remove the encroachment in the event as determined by the Director of Public Works; and,
(c) The property owners shall be responsible for any restoration required as a consequence of work authorized by the City of Belmont within the public right-of-way; and, * * *
ADOPTED October 24, 2023 by the City of Belmont City Council by the following vote:

Ayes:

Noes:

Absent:

Abstain:

ATTEST:

City Clerk Mayor
APPROVED AS TO FORM:

City Attorney
19 (N) CONC. WALK
(E) SLURRY SURF CRZ SEE SHEET 2 FOR VISULAIZATION TRANSITION FROM WOOD TO CONCRETE RETAINING WALL SEE SHEET 3 FOR VISUALIZATION LEFT SIDE ENCROACHING CONCRETE RETAING WALL SEMERIA AVE PROPOSED 8" CONCRETE WALL IN PUBLIC RIGHT OF WAY TW: TOP OF WALL ELEVATION HW: HEIGHT OF WALL EXISTING WOOD RETAINING WALL IN PUBLIC ROGHT OF WAY PROPERTY LINE PROPOSED GARAGE PROPOSED 8" CONCRETE WALL IN PUBLIC RIGHT OF WAY TW: TOP OF WALL ELEVATION HW: HEIGHT OF WALL PROPERTY LINE PROPERTY LINE

PROPERTY LINE

ENCROACHING

RETAINING WALL
1 OF 3 NO SCALE EXHIBIT A SEE SHEET 2 FOR DETAILS SEE SHEET 3 FOR DETAILS FT. ENCROACHMENT: ENCROACHMENT:
20 PROPERTY LINE

DRIVEWAY
PAVERS

DRIVEWAY

CONCRETE

CONCRETE

SIDEWALK

GROUND COVER

PER LANDSCAPE

EXISTING TREE

NO GRADE CHANGE

CONCRETE

RETAINING WALL

EXISTING PAINTED
4" STEEL POSTS
REV 9/ /23
,
DRAWINGS PROVIDED BY: DESCRIPTION
PO BOX 357 SAN MATEO CA 94401
650-307-0370 [email protected] DATE:

NO. BY DATE VectorVision PC
8/26/21

SEMERIA RESIDENCE
2244 SEMERIA AVE
BELMONT SAN AMTEO COUNTY CA 94002
APN # 044-024-100

ENCROACHING

RETAINING WALL
2'8"
5'11"
5'7"
6'7"
2 OF
3 NO SCALE

PROPOSED

RETAINING WALL

IN PUBLIC RIGHT OF WAY

PROPOSED

RETAINING WALL

IN PUBLIC RIGHT OF WAY

PROPERTY LINE

EXISTING WOOD

RETAINING WALL

EXISTING WOOD

RETAINING WALL
21 REV 9/28/23
,
DRAWINGS PROVIDED BY: DESCRIPTION
PO BOX 357 SAN MATEO CA 94401
650-307-0370 [email protected] DATE:

NO. BY DATE VectorVision PC
8/26/21

SEMERIA RESIDENCE
2244 SEMERIA AVE
BELMONT SAN AMTEO COUNTY CA 94002
APN # 044-024-100

EXISTING ROCK

EXISTING

ADJACENT

PROPERTY

CONCRETE

DRIVEWAY

DRIVEWAY
PAVERS

CONCRETE
STEPS

CONCRETE PROPERTY LINE

PROPOSED

RETAINING WALL

IN PUBLIC RIGHT OF WAY

PROPERTY LINE
4'1"
5'5"
6'

PROPOSED CONCRETE

RETAINING WALL IN

PUBLIC RIGHT OF WAY

2.4' 3.3' 3 OF 3

NO SCALE

ENCROACHING

RETAINING WALL
LEFT

EXISTING

NEIGHBOR
YARD

EXISTING

NEIGHBOR
YARD

EXISTING

ROCK WALL
22

Forester Consultant Services for Cal Fire Fuel Reduction Grant

STAFF REPORT
Meeting Date: October 24, 2023
Agency: City of Belmont
Staff Contact: Brigitte Shearer, Parks & Recreation Director, (650) 595-7488, [email protected]
Agenda Title: Agreement for Forester Consultant Services under CAL FIRE Fuel Reduction Grant Agenda Action: Resolution
Recommendation
Adopt a resolution authorizing the City Manager to negotiate and execute a services agreement with Dudek to conduct environmental review, develop fuel treatment prescriptions, and prepare maps for the CAL FIRE grant-funded fuel reduction project in the amount of $83,926 including contingency.

Strategic Focus Area
Public Safety
Background
On August 31, 2022, the City of Belmont was awarded a $325,000 grant from California’s Department of Forestry and Fire Protection (CAL FIRE) for fuel reduction efforts in the City’s open space. This award included funding for environmental assessment, treatment, and public outreach and education on fire hazard mitigation.

Fuel reduction work has been conducted in Belmont for many years, typically consisting of employing CAL FIRE hand crews to establish defensible space along the perimeter of the City’s open space. This work, while very cost-effective, has been limited by the availability of hand crew personnel and access to treatment areas. With fewer CAL FIRE hand crews available in recent years, as well as the increased need for these resources to be deployed statewide for wildfire fighting due to climate change, Belmont must address fuel reduction through other channels such as grant-funded work carried out by third-party contractors.

Furthermore, a comprehensive assessment of the City’s open space and locations of and recommendations for treatment protocols based on updated fire behavior and treatment strategy knowledge and informed by Belmont’s topography and ecology is warranted to address both habitat preservation and the community’s need for protection from life threatening fire and property damage.

The deliverable document will benefit the City well beyond the conclusion of the CAL FIRE grant, as it will provide guidance for future fuel reduction and maintenance activities while enhancing the City’s eligibility for future fire hazard mitigation grants.

Analysis
23

Forester Consultant Services for Cal Fire Fuel Reduction Grant On September 18, 2023, staff received two proposals in response to a Request for Proposals (RFP) issued for Forester Consultant Services. Both proposals were from qualified firms with extensive knowledge of the environmental and fire danger conditions present in and around Belmont.

Staff recommends moving forward with the Dudek firm as the consultant for this grant-funded work.

Through their proposal, Dudek has demonstrated the competence and qualifications necessary to deliver the required services, and at a fair and reasonable price. Their proposal, included as Attachment B to this report, details their expertise and plan for completing the necessary environmental analysis, mapping treatment areas, and prescribing treatments while integrating best management practices for avoiding or minimizing impacts to sensitive resources and an understanding of the City’s challenging open space topography. All proposed services will be provided by Dudek staff with no subconsultants engaged.

Furthermore, Dudek anticipates completing all deliverables by April 2024, as requested in the RFP.

In order to move forward, staff recommends that the City Council authorize the City Manager to negotiate and execute an agreement with Dudek to conduct environmental review, develop fuel treatment prescriptions, and prepare maps for the California’s Department of Forestry and Fire Protection (CAL FIRE) grant-funded fuel reduction project in the amount of $76,296, plus a contingency of $7,630, for a total of $83,926.

Alternatives

1. Take no action

2. Refer to staff for additional information
Attachments
A. Resolution
B. Proposal
24

Forester Consultant Services for Cal Fire Fuel Reduction Grant Fiscal Impact
☐ No Fiscal Impact
☒ Funding Source Confirmed:

The FY 2023-24 budget includes sufficient funds for this work under Capital Improvement Project 399-4-811-8113-9030, the Fuel Reduction Project. Subsequently, expenditures will be reimbursed by CAL FIRE. The City’s matching contribution for this grant is budgeted to be “in kind” for staff and volunteer work hours.

Source: Purpose: Public Outreach:

Staff Council Vision/Priority Posting of Agenda

25

RESOLUTION NO. 2023 –

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT

AUTHORIZING A SERVICES AGREEMENT WITH DUDEK TO PREPARE FOR

THE CAL FIRE GRANT-FUNDED FUEL REDUCTION PROJECT
WHEREAS, on August 31, 2022, the City of Belmont was awarded a grant of $325,000 from California’s Department of Forestry and Fire Protection (CAL FIRE) for fuel reduction efforts in the City’s open space; and,
WHEREAS, an important component of the fuel reduction project is a comprehensive assessment of the City’s open space and locations of and recommendations for treatment protocols (based on updated fire behavior and treatment strategy knowledge), specific to Belmont’s unique topography and biology; and,
WHEREAS, the proposal received from Dudek, a California environmental, planning, and engineering firm, demonstrates the experience and qualifications necessary to deliver these services, and at a fair and reasonable price; and,
WHEREAS, funds in the amount of $83,926 will be drawn from the CIP Fund 399, Project No. 8113, as provided in the FY23-2024 Budget.

NOW, THEREFORE, the City Council of the City of Belmont resolves as follows:

SECTION 1. The City Manager is authorized to negotiate and execute an agreement with Dudek for environmental review, treatment prescription, and mapping services for the CAL FIRE grant-funded fuel reduction work for an amount not to exceed $83,926 including contingency.
* * *
26

ADOPTED October 24, 2023 by the City of Belmont City Council by the following vote:

Ayes:

Noes:

Absent:

Abstain:

ATTEST:

City Clerk Mayor
APPROVED AS TO FORM:

City Attorney
27 PROPOSAL

CEQA SURVEYS, TREATMENT

PRESCRIPTION AND MAPPING

CITY OF BELMONT
OCTOBER 2, 2023
1630 San Pablo Avenue Suite 300 / Oakland CA 94612 / 510.601.2500 28 CEQA Review, Fuel Treatment Prescriptions, and Mapping i Cover Letter
October 2, 2023
Brigitte Shearer
City of Belmont Parks and Recreation
30 Twin Pines Lane
Belmont, California 94002
Subject: CEQA Review, Fuel Treatment Prescriptions, and Mapping Dear Brigitte Shearer:

We are pleased to provide the following proposal to conduct California Environmental Quality Act (CEQA) review, develop fuel treatment prescriptions and prepare maps for the grant-funded fuel reduction project for the City of Belmont (City). We are committed to working collaboratively with the City to provide wildfire planning services in the most efficient and responsive manner possible. Dudek understands the importance of strategic fuel reduction efforts for proactively managing wildfire risk. Dudek combines a rare in-house mix of fire protection planning, forestry, environmental planning, geographic information system (GIS), and fuel treatment/habitat restoration expertise under one roof. We can draw from this expertise as necessary, depending on the needs of the project. We have experience preparing fuel management plans and conducting the associated CEQA review in California, and we offer the following advantages:

Experience in Wildland Fuels Management. Dudek Project Manager Jeremy Cawn, Registered Professional Forester, is an experienced wildfire mitigation specialist, wildfire protection planner, hazardous vegetation management program manager, and forester. He will be supported by our experienced fire planning team, which includes licensed foresters, certified wildfire mitigation specialists, and certified wildland fire managers with experience developing hazardous fuels management prescriptions for projects throughout California. We understand fire ecology and fire behavior and the importance of hazardous fuels treatments for moderating fire behavior and protecting communities.

Experience with Environmental Review for Fuels Management Projects. Our team has extensive experience in preparing environmental review documentation for vegetation management projects in California. We have direct experience conducting environmental review for projects in which the California Department of Forestry and Fire Protection (CAL FIRE) functions as the lead agency—specifically, completing the CAL FIRE Environmental Review Report Form (ERRF) for categorically exempt projects. Additionally, we have experience preparing CEQA documents, such as mitigated negative declarations and environmental impact reports (EIRs), and project-specific analyses (PSAs) that tier from the California Vegetation Treatment Program (CalVTP) Program EIR. We have a full and in-depth understanding of CalVTP and the application of its procedures to verify efficient CEQA compliance for proposed vegetation management and fuels reduction activities. Our team is also familiar with federal and state

COMPANY INFORMATION
Point of Contact
Jeremy Cawn
510.601.2507
[email protected]
Office
1630 San Pablo Avenue, Suite 300,
Oakland, California 94612
510.601.2500
29 CEQA Review, Fuel Treatment Prescriptions, and Mapping ii environmental compliance requirements pertaining to wildfire risk reduction and forest management, including the latest updates to the CEQA Guidelines related to wildfire.

Experienced and Qualified Team Members. The Dudek team specifically chosen for this project brings local fuels management experience, allowing us to deliver an efficient team of experts who can hit the ground running on projects requiring environmental review. In addition to our wildland fuels management staff (foresters, certified wildfire mitigation specialists, and certified wildland fire managers), our team includes qualified biologists and botanists, archaeologists, International Society of Arboriculture Certified Arborists, American Institute of Certified Planners-certified planners, and GIS and mapping specialists.

We appreciate the opportunity to support the City with this timely and important work. If you have any questions regarding our qualifications or need any additional information, please feel free to contact our proposed project manager, Jeremy Cawn, at 510.227.9567 or [email protected] Sincerely,
__________________________________ __________________________________ Joseph Monaco, AICP Jeremy Cawn
President/CEO Project Manager, Registered Professional Forester Joseph Monaco is authorized to sign on behalf of Dudek. 30 CEQA Review, Fuel Treatment Prescriptions, and Mapping iii Table of Contents

SECTIONS
Cover Letter...................................................................................................................................................................................... i Qualifications and Experience.......................................................................................................................................................1 Project Experience..........................................................................................................................................................................4 References................................................................................................................................................................................... 10 Project Understanding and Approach ...................................................................................................................................... 11 Project Team................................................................................................................................................................................ 16 Bid Presentation.......................................................................................................................................................................... 24 Attachment A ............................................................................................................................................................................... 25 TABLES
1 Client References ......................................................................................................................................................... 10 2 Project Cost ................................................................................................................................................................... 24 3 Comments to Agreement for Professional Services.................................................................................................. 25

FIGURES
1 Bay Area Project Experience ..........................................................................................................................................4 2 Organizational Chart..................................................................................................................................................... 16

APPENDIX
A Resumes
31 CEQA Review, Fuel Treatment Prescriptions, and Mapping 1 Qualifications and Experience
Dudek assists municipalities on a broad range of projects that improve California’s communities, infrastructure, and natural environment. From planning, design, and permitting through construction, we move projects through the complexities of regulatory compliance, budgetary and schedule constraints, and conflicting stakeholder interests. We have a long history of providing environmental services to municipalities throughout California and know the local environmental resources and agency policies pertaining to resource management, development impact assessment, and mitigation.

Wildfire Resilience Planning
Dudek’s Wildfire Resilience Planning team develops
high-quality planning documents focused on reducing
wildfire risk to communities and resources. Our
planning documents are supported by thorough
technical analyses of wildfire hazard and potential fire behavior, which support development and prioritization
of risk mitigation strategies. We have completed
numerous plans across a variety of vegetation
communities and land management jurisdictions. Our
knowledge of the regulatory environment results in
plans that are effective and implementable.

Our wildfire resilience planning professionals prepare the following planning documents:
 Community wildfire protection plans (CWPPs)
 Regional priority plans
 Vegetation/fuel management plans
 Wildland fire management plans
 Forest health plans
 Wildfire risk analyses
 Wildfire hazard and fire behavior modeling analyses
 California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) documents  California Department of Forestry and Fire Protection (CAL FIRE) plans, exemptions, and emergency notices Vegetation Management
Dudek’s foresters and fire planners understand the need to maximize the ecological and aesthetic benefits of forests and native vegetation communities while balancing the need for fire hazard reduction. Dudek foresters analyze and model wildfire hazard conditions, conduct site assessments and associated resource mapping, identify and prioritize project areas, and develop plans and vegetation management prescriptions to strategically reduce fuel loads while considering potential impacts to natural resources. We understand the regulatory 32 CEQA Review, Fuel Treatment Prescriptions, and Mapping 2 environment in California, have drafted numerous management plans, have processed plans and permits through various lead agencies, and can evaluate projects thoughtfully and critically.

Our fire and fuel management professionals provide the following professional services:
 Vegetation management plan (VMP) preparation
 Wildfire hazard evaluations and management plan preparation  Defensible space inspections
 Development of fuel treatment prescriptions
 GPS mapping
 Geographic information system (GIS) analysis and modeling of fire behavior  Contractor bid package preparation
 Preparation of technical reports, management plans, and CEQA documents related to forest and fire management
 Presentation of findings to decision-making bodies
Dudek has provided wildfire prevention and mitigation services for municipalities throughout California, including CWPP hazard assessments, safety plans, and evacuation plans. Additionally, we have led or supported clients in outreach to and engagement with the community and interested parties to educate and gain consensus among diverse participants. Following is a representative sample of projects completed by Dudek that demonstrate our ability to perform the services outlined in the Request for Proposal.

California Environmental Quality Act
Dudek has one of California’s largest, most experienced teams for CEQA and NEPA document preparation. Our environmental planners have prepared and processed more than 3,200 CEQA/NEPA documents for a variety of large and small development, restoration, and conservation projects throughout the United States, including several forest health and vegetative fuels management projects. Combining comprehensive analysis and research-based findings, we provide legally defensible documents that are supported by substantial evidence, none of which have ever been successfully overturned in court. We conduct technically sound assessments and manage environmental review processes in a streamlined, compliant, and straightforward manner.

Dudek environmental experts work collaboratively with clients; local, regional, state, and federal agencies; and the public to clearly define project objectives, address concerns, and outline appropriate processes. We apply practical CEQA/NEPA knowledge to comply with current laws, regulations, and case law. Our planners help clients creatively solve regulatory challenges within financial and scheduling constraints. We produce complete CEQA/NEPA documents done right the first time. Our environmental planners work with our in-house technical editors and graphic designers to prepare high-quality documents that are clearly organized and easily interpreted by the public, agencies, and decision makers responsible for future project development.

Biology
Our knowledge of and experience with the diverse natural resources of California are vital to the success of our environmental practice. Dudek biologists specialize in wildlife biology, botany, vegetation ecology, and wetlands science. We deliver thorough, defensible biological assessments and reports using our understanding of federal and state regulations and policies, leveraging our knowledge of California’s diverse species and habitats, and 33 CEQA Review, Fuel Treatment Prescriptions, and Mapping 3 using the latest survey protocols and technology. Our biologists prepare constraints analyses, perform construction surveys, manage long-term biological monitoring, draft biological reports in support of CEQA/NEPA documents, and prepare small- to regional-scale habitat conservation plans and natural community conservation plans.

Our staff maintains the state and federal permits necessary to conduct general and focused surveys and develop management plans for almost all special-status wildlife species within California. Our team conducts biological surveys in conformance with applicable local, state, and federal guidelines to determine the presence of federally and state-listed species. Using survey data, we characterize habitat values associated with a project site. Then, during project construction, we monitor construction activities to comply with environmental specifications, checklists, and project mitigation monitoring and reporting programs. We also work with the California Department of Fish and Wildlife to develop and implement plans to passively relocate species.

Archaeological and Cultural Resources
Dudek archaeologists and architectural historians offer services ranging from basic constraints studies to complex mitigation and preservation plans. We are recognized leaders in professional and community outreach, and we use innovative, thorough approaches to respond quickly and appropriately to project tasks and discoveries.

Our registered professional archaeologists have more than 100 years’ combined experience, are qualified consultants on local agency lists throughout California, and can cost-effectively respond to the smallest cultural resource survey while also assembling a crew of a dozen or more seasoned field technicians to address a largescale surface reconnaissance, significance assessment excavation, and/or a mitigation data-recovery program.

Dudek senior archaeologists hold all necessary permits to conduct cultural resources investigations on federal and state lands. Our cultural resource project managers are familiar with variations in lead agency cultural resource guidelines and standardized methods, as well as the need to coordinate various agencies when project interests have overlapping jurisdictions. We specialize in identifying resources that may cause project constraints and in understanding those resources’ historical significance. Our team designs and implements significance assessment programs for projects administered at the local, state, and federal levels. We are permitted to conduct cultural resources investigations on federal and state lands and are listed on local registers and with the Register of Professional Archaeologists.

Dudek has several tools for assessing subsurface archaeological deposits, including ground-penetrating radar using GPR-Slice software and using various hollow-stem augers to extract cores with minimal subsurface disturbance. We also use resource recordation and condition assessment tools on multiple platforms (e.g., Trimble GPS receivers, smartphones and tablets, and cloud databases). These tools reduce field and laboratory costs by as much as 30% and increase the accuracy and reliability of resource documentation. Real-time recording and reporting provide clients with accurate information on discoveries as they occur, allowing appropriate responses to be formulated and implemented with minimal downtime.

Throughout California, we have helped local, state, and federal agencies design creative programmatic approaches to evaluating the historical significance of archaeological and historical resources. Based on our experience with fast-tracked projects, we have developed an efficient approach to handling cultural resources.

Efficient resource treatment is mutually beneficial to the resource itself, the developer incurring the cost, and the agency providing resource oversight.
34 CEQA Review, Fuel Treatment Prescriptions, and Mapping 4 Geospatial Data Analysis and Mapping
Our GIS professionals provide an array of services—from GPS data capture, high-end analysis, and modeling to complex application development with legacy database integration—to assist our clients in achieving their goals. We understand the needs of complex projects and the level of resource and project data that requires collection, management, and analysis. Dudek has the capability to provide high-quality data analysis, modeling, and cartographic services to assist in navigating environmental review and regulatory permitting processes in a timely manner.

Project Experience
Dudek has provided wildfire prevention and mitigation services, including CWPP hazard assessments, safety plans, and evacuation plans, for municipalities throughout California. Additionally, we have led or supported clients with community and stakeholder outreach and engagement to educate and gain consensus among diverse participants. Figure 1 showcases our local experience in the Bay Area working for various clients including San Mateo County, City of San Carlos, and Santa Clara County Parks. Following Figure 1 is a representative sample of projects completed by Dudek that demonstrate our ability to perform wildfire planning services.

Figure 1. Bay Area Project Experience
35 CEQA Review, Fuel Treatment Prescriptions, and Mapping 5

SAN MATEO COUNTY HAZARDOUS FUELS REDUCTION PROGRAM
Client: FIRE SAFE San Mateo County
Dudek foresters conducted CEQA review and prepared an
ERRF per CAL FIRE standards to evaluate the
environmental effects of fuel management activities being conducted by FIRE SAFE San Mateo County within Eaton
and Big Canyon Parks, located in the City of San Carlos.

This project was funded by a Federal Emergency
Management Agency (FEMA) grant. Dudek conducted
field surveys to assess fuel loading and forest stand
conditions, as well as biological resource field surveys to evaluate potential operational constraints posed by
special-status plant and wildlife species or sensitive
habitats. Dudek foresters consulted with CAL FIRE (lead agency) staff during preparation of the ERRF, which also outlined natural resource impact avoidance and minimization measures to be implemented during fuel treatment operations. The ERRF was submitted to CAL FIRE for project-related CEQA compliance and was subsequently approved. Biological field surveys and the development of special-status species avoidance and impact minimization measures were also completed as a component of the project. The project was implemented in 2018 and 2019.

FUEL MANAGEMENT PLANNING AND PERMITTING
Client: City of San Carlos
Dudek supported the City of San Carlos in its efforts to implement proposed fuel reduction activities on
approximately 130 acres of City-owned open space in the wildland–urban interface (WUI). The project was funded
by a FEMA grant. The purpose of the project was to reduce hazardous fuel loads and vertical and horizontal fuel
continuity within the WUI in four City-owned parks located in an area classified by the City of San Carlos as a
Hazardous Fire Area. Dudek prepared fuel treatment
prescriptions and conducted biological and cultural
resources field surveys. Dudek also prepared a notice of exemption to support CEQA compliance. Proposed fuel
management activities include grazing, brush and tree
thinning/pruning, herbicide treatment of invasive species, and vegetation chipping and mastication. Additionally, Dudek foresters assisted the City of San Carlos in identifying priority fuel reduction areas and refining work areas based on sensitive resources and site constraints, including biological and cultural resources. Dudek biologists also performed special-status plant surveys in advance of fuel reduction work.
36 CEQA Review, Fuel Treatment Prescriptions, and Mapping 6

TEAGUE NEIGHBORHOOD SHADED FUEL BREAK
Client: FIRE SAFE San Mateo County
Dudek prepared an ERRF per CAL FIRE standards to
evaluate the environmental effects of fuel management
activities being proposed by FIRE SAFE San Mateo County within Teague Hill Preserve of the Midpeninsula Regional Open Space District. This project was funded by a CAL
FIRE Prevention Program grant. Dudek conducted forest
resources and fuels surveys and biological and
archaeological resources field surveys to evaluate
potential constraints to proposed fuel-reduction activities.

Dudek then prepared and submitted the ERRF for projectrelated CEQA compliance. The Draft ERRF was reviewed by FIRE SAFE San Mateo County, Midpeninsula Regional
Open Space District, and CAL FIRE and received only
minor comments. The Final ERRF was approved by CAL
FIRE in April 2019.

HIGHWAYS 35 AND 84 ROADSIDE FUEL MANAGEMENT PROJECT
Client: FIRE SAFE San Mateo County
Dudek provided professional forestry and environmental compliance support to FIRE SAFE San Mateo County for their vegetation management project within the 30-foot right-of-way along a 25-mile stretch of both sides of Highway 35 and along an 8-mile stretch of both sides of Highway 84. We developed vegetation management prescriptions for the 567-acre project, including selective removal of brush and ladder fuels, pruning of tree canopies, and removal of hazardous, invasive, or sudden oak death (SOD)-infected trees using hand crews and heavy equipment. CAL FIRE served as the lead agency for the project. Dudek biologists and archaeologists conducted field surveys and prepared technical reports to support the project’s CEQA review. Dudek foresters completed the CAL FIRE ERRF for an Exempt Project (Notice of Exemption under CEQA), and our technical staff prepared the necessary environmental review documentation.

ST. HELENA, DEFENSIBLE SPACE AND FUELS MANAGEMENT
Client: City of St. Helena
The Sonoma–Lake–Napa Unit Lightning Complex and Glass Fires posed a significant threat and resulted in damage to areas in and around the City of St. Helena. In response, the City applied for and received a grant through FEMA’s Hazard Mitigation Grant Program to remove hazardous vegetation left by the fires and reduce fuel loads in the high-fire-risk areas within the City. Dudek is assisting the City with the implementation of Phase 1 of the project, which includes biological and cultural resource assessments, a fire fuels assessment, a fire fuels and hazardous vegetation treatment plan, regulatory permitting and CEQA compliance, and public outreach.

Dudek is working closely with the St. Helena Fire Department and City planning staff while developing the assessments and fuels treatment plan. The initial project task involved conducting a field assessment with the fire department to determine the areas where the vegetation treatments would occur and to lay out project boundaries for the biological and cultural resource assessments. 37 CEQA Review, Fuel Treatment Prescriptions, and Mapping 7 Based on the results of the field assessment, the biological resource assessment, and the cultural resources assessment, Dudek is developing a fuels treatment plan with appropriate fuel treatments for the fuel types present in the project area; the fuels treatment plan will address the specific concerns the City has for each treatment site in the project area, such as defensible space around structures, defensible space along major community evacuation routes, and the removal of hazardous trees that can damage structures or block access roads.

Fuel treatment prescriptions are being developed in coordination with Napa County and CAL FIRE to verify that the treatment methods and areas selected satisfy CEQA requirements for categorical exemption so they can be fasttracked for implementation.

SANTA CLARA VALLEY WATER DISTRICT CREEKS FUEL ASSESSMENT Client: Santa Clara Valley Water District
Dudek worked with the Santa Clara Valley Water District (SCVWD) to develop a wildfire risk-assessment system for its creek reaches and used this system to perform a wildfire risk assessment on four creek sections where local residents had expressed wildfire concerns to SCVWD staff. Dudek staff also worked with SCVWD staff to prepare a VMP to address fire risk in each of the creek sections.

The comprehensive risk-assessment system is intended to be used by SCVWD staff to identify hazardous conditions within SCVWD’s creek reaches and to provide vegetation treatment activities to mitigate the impact of wildland fire on its lands. The initial project task involved creating a wildfire risk-assessment methodology that could be used by SCVWD for future assessments. Project staff modified the existing risk-assessment system used in the Santa Clara County CWPP to provide a more accurate understanding of wildfire risk present in SCVWD’s creek reaches. Utilizing the fire risk-assessment system, Dudek developed wildfire hazard assessments on four creek sections, which involved field evaluations, site and fire history research, and spatial data analysis.

Based on the results of the fire hazard assessment, Dudek worked closely with SCVWD staff to develop vegetation treatment plans for each creek section that would mitigate wildfire risk but not impact protected species or habitats present in the creek sections. We were successful in creating a vegetation management program for SCVWD that would reduce wildfire risk by simultaneously reducing dead fuel loads and treating annual vegetation without violating SCVWD’s other regulatory obligations.

PROJECT-SPECIFIC ANALYSIS FOR THE PURISIMA RIDGE FUEL BREAK PROJECT Client: Santa Barbara County Fire Department
Dudek supported the Santa Barbara County Fire
Department in its efforts to implement proposed
vegetation treatment activities on approximately 598
acres of private property. The vegetation treatment project would implement an approximately 16-mile fuel break
atop La Purisima Ridge. The project was funded by a grant from the CAL FIRE California Climate Investments Fire
Prevention Grant Program. The purpose of the proposed
project was to reduce flammable vegetation, improve
environmental conditions (i.e., forest health), and provide a strategic location between Los Alamos Valley and the
City of Lompoc where ground- and air-based firefighting 38 CEQA Review, Fuel Treatment Prescriptions, and Mapping 8 resources can gain access and provide firefighters the ability to safely reduce the intensity of, slow down, or stop the spread of a wildfire that may occur on either side of the ridge. Pursuant to CEQA, Dudek prepared a PSA tiering from the CalVTP EIR. Proposed fuel management activities include manual (hand crew), mechanical (masticator and track chipper), and prescribed pile burning. Dudek conducted biological and cultural resources field surveys and assisted the Santa Barbara County Fire Department with contacting regulatory agencies, preparing fuel treatment prescriptions, and refining work areas based on sensitive resources and site constraints.

OAKLAND HILLS VEGETATION MANAGEMENT PLAN
Client: Oakland Fire Department
Dudek prepared a Draft VMP for the City of Oakland Fire Department. The scope of the VMP covers nearly 2,000
acres of City-owned land, along with more than 300 miles of roadside treatment areas in the City of Oakland’s
designated Very High Fire Hazard Severity Zone. The Draft VMP outlines vegetation management techniques and
standards to reduce the likelihood of extreme fire
behavior and promote public and firefighter safety. The management recommendations included in the Draft
VMP draw on field data, research, principles of
vegetation/fuels management, and the results of GISbased fire behavior modeling using FlamMap software. Prioritization of vegetation treatment areas in the Draft VMP considers these variables and the size, physical characteristics, and spatial distribution of City-owned parcels throughout the plan area. Dudek presented at six public/stakeholder meetings to gather input and receive feedback on the Draft VMP. In addition, we have conducted numerous phone interviews to gain feedback from stakeholders and City staff. A Draft EIR was completed in 2020, and Dudek is currently providing technical support and addressing comments in preparation for the Final EIR.

STATE ROUTE 17 WILDFIRE RESILIENCE PLANNING AND IMPLEMENTATION Client: CAL FIRE
Dudek supported the Santa Clara County Fire Safe Council and CAL FIRE during implementation of the State Route (SR) 17 Shaded Fuel Break Project. The project was one of Governor Newsom’s 35 priority fuel break projects in the state. The project created a 6.5-mile, 494-acre shaded fuel break along both sides of SR-17 between the Santa Cruz/Santa Clara County line and the town of Los Gatos. Certain roads adjacent to SR-17 were also included in the project because they relate to the SR-17 transportation corridor and safe escape routes.

Dudek provided professional forestry, biological, cultural resources, stormwater management, invasive species control, and logistical support services to help facilitate project implementation. Dudek provided the following professional services: hazard tree identification, mapping and marking, fuel treatment prescription development, sudden oak death identification and mapping, reconnaissance-level biological resources assessments, biological field surveys, focused surveys for special-status plants, cultural resource surveys, boundary flagging, landowner outreach, contractor monitoring, and biological and cultural resource monitoring during project implementation. 39 CEQA Review, Fuel Treatment Prescriptions, and Mapping 9

SANTA CLARA COUNTY PARKS FOREST HEALTH PLAN
Client: Santa Clara County Parks
Dudek foresters prepared a draft forest health plan
covering Sanborn County Park (3,400 acres) and Upper
Stevens Creek County Park (1,280 acres). Santa Clara
County Parks engaged Dudek to develop a plan to
proactively address management of forest threats (e.g., wildfire, Douglas-fir encroachment, and pathogens) to
maintain high recreational value in both parks. The parks are located in the central portion of the Santa Cruz
Mountains—characterized by steep terrain and dominated
by Douglas-fir/tanoak forest, oak woodland, and redwood forest—and include numerous recreational amenities
(e.g., campsites, trails, and picnic areas). Preparation of the plan involved extensive field surveys to evaluate forest health conditions, identifying management actions and
projects to address observed forest health issues, outlining management recommendations and a plan implementation framework, and developing special-status species avoidance and impact minimization measures.

The draft plan was completed in June 2020, and work on finalizing the plan is underway. Dudek is also supporting Santa Clara County Parks in preparing a PSA tiering from the CalVTP Program EIR. Finalization of the plan will also include identified strategic fuel-reduction project areas that are a component of the CAL FIRE grant-funded work being initiated by the Los Gatos Creek Watershed Collaborative. 40 CEQA Review, Fuel Treatment Prescriptions, and Mapping 10 References
Dudek takes pride in maintaining good working relationships with past and current clients. Table 1 lists clients for whom Dudek has successfully completed projects similar to the City’s.

Table 1. Client References
Client Project(s) Contact Information
FIRE SAFE San Mateo
County
Highway 35 and 84 Shaded
Fuel Break Project
Easton and Big Canyon Parks
Fuels Reduction Project
Teague Hill Shaded Fuel
Break Project
Denise Enea, President;
650.851.6206;
[email protected]
Santa Clara County Fire
Safe Council, CAL FIRE
State Route 17 Shaded Fuel
Break Project
Edgar Orre, Unit Forester/Division Chief,
California Department of Forestry and Fire Protection,
Santa Clara Unit;
408.206-3704;
[email protected]
Santa Clara County Parks
Department
Mt. Madonna County Park
Forest Health Plan
Jeremy Farr, Principal Planner;
408.355.2360;
[email protected]
City of San Carlos Fuel Management Planning
and Permitting
Amy Newby, Director of Parks and Recreation;
650.802.4131;
[email protected]
41 CEQA Review, Fuel Treatment Prescriptions, and Mapping 11 Project Understanding and Approach
This section outlines Dudek’s proposed approach to assisting the City with developing fuels treatment prescriptions, conducting resource surveys, and completing CEQA environmental review. However, we will work with the City to refine this scope of work, where appropriate, to meet the overall needs of the project. We also understand that the project covers approximately 70 acres of vegetation management activities along existing emergency access roads within two open space parks owned or managed by the City (San Juan Canyon Open Space and Waterdog Lake and Open Space). We also assume that access to the treatment areas will be made available by the City.

Task 1: CEQA Process
Task 1.1 Determine CEQA Approach
Dudek will work with the City to evaluate and identify treatments that qualify for expedited CEQA review and can be fast-tracked for implementation. It is anticipated that treatments proposed along existing roads would qualify for a Class 1 Categorical Exemption – Existing Facilities and/or a Class 4 Categorical Exemption – Minor Alterations to Land (CEQA Guidelines Section 15304). For treatments that do not qualify for fast-tracked CEQA review, Dudek will determine the appropriate level of CEQA review that is most expeditious and will reduce the need for future environmental review.

Dudek will consider different CEQA approaches for proposed treatments, including the following: Categorical Exemption (Cat Ex), Negative Declaration (ND), Mitigated Negative Declaration (MND), or an EIR. This process will also consider the results of the biological and cultural resources assessments conducted under Task 1.

Task 1.2 Biological Resource Assessment
Dudek biologists will assess existing biological resource conditions and document the presence of special-status species and sensitive communities present or potentially present at each site. Dudek will conduct a literature review to identify known records of special-status species and sensitive habitats in the vicinity of each site. The literature review will include a search of the California Department of Fish and Wildlife Natural Diversity Data Base, U.S. Fish and Wildlife Service (USFWS) Information for Planning and Consultation database, and the California Native Plant Society’s On-line Inventory of Rare and Endangered Plants. Other relevant technical studies and/or biological resources reports provided by the City and from other projects in the vicinity will be reviewed, as available. Dudek biologists will then conduct a reconnaissance-level survey of the project treatment areas on foot to identify areas that provide habitat for special-status plant and wildlife species and/or any other sensitive biological resources that could constrain proposed treatment activities. In addition, Dudek biologists will describe all potentially jurisdictional wetlands and stream courses within the assessment area. The results of the biological resource surveys will be incorporated into a Biological Resources Technical Memorandum that will include a description of the overall purpose of the assessment, a discussion of survey methods and results, and a map depicting the location and extent of key biological resources, including any observed/documented sensitive resources. The memorandum will also provide recommended measures to avoid or minimize impacts to biological resources identified in the proposed treatment areas.
42 CEQA Review, Fuel Treatment Prescriptions, and Mapping 12 Assumptions:
 The biological resources assessment will involve no more than 70 acres (four linear miles) of treatment areas along existing access roads
 The biological resource survey can be completed in four (4) standard 8-hour workdays by two biologists, including travel, and that access will be arranged prior to survey being conducted.  Focused surveys for special-status plant or wildlife species are not included in this scope of work.

Deliverables:
 Preparation of one (1) draft Biological Resources Technical Memorandum with one (1) round of consolidated review and comment from the City
 Preparation of one (1) final Biological Resources Assessment Technical Memorandum Task 1.3 Cultural Resource Assessment
Cultural resources investigations will include an inventory of all cultural resources within the Area of Potential Effects (APE). Dudek will request a records search for a 0.25-mile radius around the project treatment areas from the Northwest Information Center to obtain information on previously recorded cultural resources and investigations. Upon written notice to proceed, we will also initiate correspondence with the Native American Heritage Commission (NAHC) to request a search of the Sacred Lands File for any known Native American resources identified within the APE. As part of the results of this search, NAHC will provide a Contact List of tribal individuals and organizations that may have additional information concerning resources in the vicinity. Once the City approves, Dudek will notify the traditionally geographically affiliated Native American tribes of the proposed project. We will also review the CAL FIRE tribal contact list to ensure that these contacts are included in this outreach effort. Following archival research, Dudek will complete an intensive pedestrian survey of the APE, excluding areas with unsafe conditions and exceeding 30% slope per standard practice. Dudek will document the results of the cultural resources investigation in a letter report. This report will include a project information, archaeological records check information, Native American consultation information, pre-field research, survey methods, survey results, and management strategies. Management strategies will be designed such that they are feasible for standard fuel reduction implementation strategies.

Assumptions:
 A Native American monitor will not be necessary during the survey.  No archaeological or built environment resources (buildings over 45 years in age) resources will be identified within the APE although, should we have sufficient remaining budget, we will complete baseline documentation while in the field so that we can help guide management needs.
 The survey can be completed in two (2) standard 8-hour workdays by a single archaeologist, including travel, and that access will be arranged prior to survey being conducted.  Survey will require no more than 4 linear miles
 Direct records search cost will not exceed $1,500.00
 No more than two drafts of the report
Deliverables:
 Letter report with the results of the cultural resources investigation 43 CEQA Review, Fuel Treatment Prescriptions, and Mapping 13 Task 1.4 CEQA Reports and Documents
Following determination of the appropriate CEQA compliance approach (Task 1.1), Dudek will prepare the necessary CEQA documents for the Treatment Plan. We anticipate that proposed treatments will be categorically exempt; therefore, this task includes preparation of a Notice of Exemption form and/or the Categorical Exemption.

Dudek will determine the appropriate CEQA level of analysis (Task 1.1) in consideration of the results of the biological and cultural resources assessments (Tasks 1.2 and 1.3), as well as the fire fuels assessment and treatment plan. Upon completion of the biological and cultural resources assessments and the fire fuels assessment and treatment plan, Dudek will review specific project details and will provide an updated scope of work if a different CEQA approach is warranted.

Assumptions:
 The City is the lead agency
 No additional technical studies will be required
 The appropriate level of CEQA documentation for all treatments will be a Categorical Exemption Task 2: Mapping
The project team will work with City staff and Dudek GIS specialists to prepare a series of maps for the project.

Project maps will be made using GIS data obtained from the City including open space boundary maps, open space road maps, emergency access road maps, and GIS products in previous assessments completed in the City’s open space areas. In addition Dudek will collect information available from outside sources including parcel maps, vegetation and fuel model maps, and maps of previously identified biological and cultural resources.

Dudek GIS specialists will prepare a set of preliminary maps, one for each open space area, that identifies the project boundaries and the project treatment areas (the emergency access roads plus a 50 foot wide buffer along both sides of the emergency access roads). These preliminary maps will be available electronically for project staff to use during their assessments of fuels, biological resources, and cultural resources in the project boundaries.

Project staff will mark up preliminary maps to identify areas where the treatment prescriptions need to be modified due to expected fire behavior, biological resources, cultural resources, and nearby improvements. The fuels assessment team will also use the preliminary maps to identify access points and staging areas for the equipment that will be used to complete the treatment prescriptions prepared for this project. Dudek will submit the preliminary maps electronically to City for review with the intent of identifying gross errors in the map such as missing features or incorrect boundary lines.

While the treatment plan is being drafted (Task 3b) project GIS specialist will incorporate the information from the field assessments into preliminary maps to prepare the final project maps. Dudek anticipates creating several maps for the final treatment plan, including maps for each open space area that identifies the emergency access roads and access points, and maps of the treatment areas at each open space area. The treatment maps will be detailed maps that clearly show the following information.  The areas that are recommended for mechanical treatment and the areas that are recommended for hand treatment.
 Work avoidance areas due to biological resources, cultural resources, or areas that should be avoided due soil instability.
 Equipment access points to the open space and staging or parking locations within the open space. 44 CEQA Review, Fuel Treatment Prescriptions, and Mapping 14 Dudek will provide these maps to the City in an electronic format that includes GIS compatible shape files and maps. Prior to the submission of the final treatment plan project GIS specialists will verify that the GIS files provided to the City are compatible mapping software produced by Avenza Systems Inc. In addition to GIS files, Dudek would also include .PDF copies of the final maps produced for the project and will include these maps in the final treatment plan. Dudek anticipates submitting the GIS compatible final project maps to the City during Task 3b for review.

Deliverables:
 Project maps in a GIS compatible format.

Task 3: Treatment Prescription
Task 3A Field Assessment
The Dudek Fire/Fuels Assessment Lead will conduct a field assessment of the emergency access roads in both open space areas to better understand the fire environment present in the open space areas, The field assessments will be limited to the emergency access road routes specifically focusing on, the terrain and vegetation/fuels on both sides of the road, and site conditions that impact how the treatments are performed. To aid in field assessments, the fire/fuels assessment lead will use an electronic version of the preliminary maps created in task 2 and uploaded onto a GIS mapping software that is usable on a mobile device. Field assessments will include documentation of terrain, vegetation/fuel types, treatment areas, road/access conditions, landscape characteristics, and other environmental variables that increase wildfire risk or prohibit fuel treatment activities. Using the preliminary maps, the fire/fuels assessment lead will map the location of staging areas, turnaround, and potential obstructions for equipment.

Dudek proposes to coordinate with City staff, Belmont Fire Protection District, and San Mateo County Fire Department before conducting field evaluations to identify fire department requirements for emergency access roads in the open spaces and better understand local fire risk factors. The fire/fuel assessment lead would also communicate with City staff to identify known sensitive areas, such as riparian areas or protected species habitats.

Deliverables:
 No deliverables anticipated for this task
Task 3B Fuel Treatment Prescription
Following completion of the field assessment, Dudek will develop a Fuel Treatment Prescription (prescription) for the vegetation along the emergency access roads in both open spaces. Based on the information collected during the field assessment, fuel treatment prescriptions will be developed for each emergency access road in the two open space areas. These prescriptions will be specific to the different vegetation and terrain types on both sides of each road. The fuel treatment prescriptions will intend to modify fuel structures such that fire spread is reduced near the roads and that high intensity wildfire will not directly impact the roadway. In addition to modifying fire behavior, the treatment prescriptions will modify vegetation adjacent to the roadways to create adequate clearance for emergency vehicles. For the areas along the emergency access road in the prescription, the treatment prescriptions will identify the recommended treatment area width and the recommended type of fuel treatment technique to utilize. Treatment prescriptions would consider the biological and cultural resource survey results and associated site and temporal constraints (e.g., sensitive species locations or potential habitat, bird nesting season). Best Management Practices (BMPs) will also be prepared for the Plan area to avoid or minimize potential impacts to sensitive resources (e.g., invasive species control, erosion control). The Plan will include maps denoting the location of treatment areas and associated prescriptions. Any BMPs that are site-specific will also be identified on Plan maps. Dudek anticipates one cycle of draft preparation and review with the City. The final 45 CEQA Review, Fuel Treatment Prescriptions, and Mapping 15 version of the fuel treatment prescription would incorporate City comments after the review of the draft. The draft and final versions of the fuel treatment prescription, including all maps and figures, will be submitted in an editable electronic format. The final treatment prescription will include. PDF copies of all maps and figures. With the final fuel treatment prescription, Dudek will also submit treatment prescription maps in a GIS format (shape files) that are compatible with the mapping software produced by Avenza Systems Inc.

Deliverables:
 Draft Fuel Treatment Prescription
 Final Fuel Treatment Prescription
Task 4: Project Management
Task 4A Project Management
This task includes necessary activities to manage the project, including correspondence, invoicing, supporting the City with necessary grant reporting, oversight, and quality assurance/quality control tasks to be conducted by Dudek’s project manager and/or designee over the course of the project.

Task 4B Kickoff Meeting
We anticipate a kickoff meeting to coincide with our initial data gathering effort. The kickoff meeting will enable the City and Dudek to establish lines of communications, discuss milestones/critical paths, and begin the project process. The kickoff meeting will also provide a forum to discuss the project schedule, tasks, objectives, and deliverables. This meeting will also be an opportunity to identify relevant plans and data sets and determine project roles and responsibilities. We anticipate the kickoff meeting will be conducted via Zoom (or another virtual meeting platform). Dudek will prepare a meeting agenda and following the kick-off meeting, will prepare meeting minutes and deliver them to the project team. We anticipate the kickoff meeting will be no longer than 1.5 hours.

Task 4C Client Meetings
This task assumes that up to 3 video conference (Zoom) meetings with Dudek and City staff would be required over the course of the project (in addition to the kickoff meeting. It is assumed that meetings will be no longer than 1 hour. Dudek will set up the Zoom meetings and send meeting invitations.

Task 4D Work Plan and Schedule
Following the kickoff meeting, Dudek will revise this project approach, as necessary, based on the kickoff meeting discussion. We will also finalize the project schedule based on the discussion with the City during the kickoff meeting.

Assumptions:
 None.

Deliverables:
 Project meeting agenda
 Project meeting minutes
46 CEQA Review, Fuel Treatment Prescriptions, and Mapping 16 Project Team
We have assembled a dedicated team with the knowledge, expertise, and experience to support the City of Belmont with this important project. The Dudek team presented in this proposal is fully committed and available for this contract. In this section, you will find an organizational chart (Figure 2) along with brief biographies highlighting the qualifications and experience of the Dudek team. Resumes are provided in Appendix A.

Figure 2. Organizational Chart
47 CEQA Review, Fuel Treatment Prescriptions, and Mapping 17 Jeremy Cawn, RPF

PROJECT MANAGER/FIRE FUELS ASSESSMENT LEAD
Jeremy Cawn is a wildfire mitigation specialist with 10 years’ experience as a wildfire prevention planner, hazardous vegetation management program manager, and forester. Mr. Cawn’s wildfire mitigation experience includes wildfire risk assessments, fire protection planning, fuel treatment plans, and forest management plans. Mr. Cawn previously worked as a fire prevention inspector for the Glendale Fire Department in California. Prior to his work experience in wildfire mitigation and vegetation management, Mr. Cawn spent 11 years working as a wildland firefighter and a prescribed fire specialist.

Relevant Projects/Experience
 Creek Wildfire Hazard Assessment | SANTA CLARA VALLEY

WATER DISTRICT
 Reservoir A Hazardous Fuels Reduction | EL DORADO

IRRIGATION DISTRICT
 Environmental Review for the Highways 35 and
84 Fuel Break Projects | FIRE SAFE SAN MATEO COUNTY
 St. Helena Defensible Space and Fuel Treatment Plan|
CITY OF ST. HELENA
 Tree Preservation Ordinance Update | TOWN OF HILLSBOROUGH  Eucalyptus Windrow Internal Decay Evaluations | CITY OF IRVINE  Hazardous Tree and Fuels Reduction Identification |

COUNTY OF FRESNO
 As-Needed Arboricultural Services | CITY OF WALNUT CREEK Education
Northern Arizona University
Professional Certification, Fire
Ecology and Hazardous Fuels
Management
Southern Illinois University
BS, Forestry (Natural Resource
Management)
Certifications
RPF, No. 3007
ISA Certified Arborist, Municipal
Specialist, No. NY-5876AM
ISA Tree Risk Assessor
Qualification
Certified Wildfire Mitigation
Specialist, NFPA
Professional Affiliations
ISA
SoCal Fire Prevention
Officers Association
48 CEQA Review, Fuel Treatment Prescriptions, and Mapping 18 Scott Eckardt, RPF

DEPUTY PROJECT MANAGER
Scott Eckardt is a project manager and Registered Professional Forester with 24 years’ professional experience in the natural resource management field, specializing in fire protection planning, fire hazard assessment, forest/woodland management, and fuel management in open space and WUI areas. His experience includes assessing fire and fuel hazard conditions; inspecting WUI areas for fire departments; preparing CWPPs and VMPs; modeling fire hazards and fire behavior; and preparing technical reports, forest and fuel management plans, and environmental review documents.

Additionally, Mr. Eckardt has managed the preparation of CWPPs and assisted with the development of urban forest management plans, street tree master plans, and hazard tree identification and assessment projects. He also routinely utilizes GIS to analyze resource data, model fire behavior and wildfire hazards, and develop mitigation plans and programs.

Relevant Projects/Experience
 San Mateo County Hazardous Fuels Reduction Program | FIRE

SAFE SAN MATEO
 Fuel Management Planning and Permitting | CITY OF SAN CARLOS  Los Altos Hills CWPP Annex | LOS ALTOS HILLS COUNTY

FIRE DISTRICT
 Oakland Hills VMP | OAKLAND FIRE DEPARTMENT
 Gaviota Coast CWPP | SANTA BARBARA COUNTY FIRE

SAFE COUNCIL
 CWPP and Program EIR | CITY OF SANTA BARBARA

FIRE DEPARTMENT
 Hazard Mitigation Grant Program Technical Reviews | CDM/FEMA  Integrated Wildfire Safety Program | County of LOS ANGELES Education
California State University,
Long Beach
MA, Geography
California Polytechnic State
University, San Luis Obispo
BS, Forestry and Natural
Resources Management
Certifications
Registered Professional
Forester, No. 2835
ISA Certified Arborist,
No. WE5914A
Association for Fire Ecology
Certified Wildland Fire Manager
Professional Affiliations
Association for Fire Ecology
ISA
49 CEQA Review, Fuel Treatment Prescriptions, and Mapping 19 Dana Link-Herrera

CEQA LEAD
Dana Link-Herrera is an urban forestry and wildfire planner with 8 years’ experience and a strong foundation in environmental and urban planning and CEQA/NEPA analysis and documentation.

Ms. Link-Herrera provides project management and analytical support for various projects in rural, suburban, and urban communities, and specializes in completing CEQA/NEPA compliance for forest health, vegetation management, and fuels reduction projects in California. She has experience working with federal, state, and local agencies, and with public universities and tribal communities. She works collaboratively with Dudek’s certified arborists, fire planners, and licensed foresters to prepare CWPPs, FPPs, urban forest management plans, and technical analyses in accordance with CEQA/NEPA and local/regional policies.

Relevant Projects/Experience
 CWPP and Program EIR | CITY OF SANTA BARBARA FIRE DEPARTMENT  PSA for the Purisima Ridge Fuel Break | SANTA BARBARA COUNTY

FIRE DEPARTMENT
 Gaviota Coast CWPP | SANTA BARBARA COUNTY FIRE SAFE COUNCIL  PSA for the Sanborn and Upper Stevens Creek County Parks Forest Health Plan | SANTA CLARA COUNTY PARKS
 Hitch Ranch FPP and EIR | CITY OF MOORPARK
 PSA for the Montecito Vegetation Treatment Program | MONTECITO

FIRE PROTECTION DISTRICT
 Environmental Review for the Highway 280 Fuel Break Project |

LOS ALTOS HILLS COUNTY FIRE DISTRICT
 Integrated Wildfire Safety Program | COUNTY OF LOS ANGELES Education
California Polytechnic State
University, Pomona
MURP, Urban and Regional
Planning
University of California,
San Diego
BA, International Studies
(Environmental Studies minor)
Professional Affiliations
American Planning Association
(APA)
Association of Environmental
Professionals (AEP)
50 CEQA Review, Fuel Treatment Prescriptions, and Mapping 20 Sean O’Brien

BIOLOGICAL LEAD
Sean O’Brien is a biologist with 24 years’ experience in the planning, management, and implementation of natural resource-related projects throughout California. Mr. O’Brien specializes in wetlands and endangered species permitting, mitigation planning, biological impact assessment, and biological compliance monitoring program development for public and private clients. His primary focus has been on management of projects that involve preparation of regulatory permit applications and supporting documentation to secure local, state, and federal approvals on behalf of his clients.

Mr. O’Brien has been involved with numerous large and complex projects in the San Francisco Bay region requiring management of multidisciplinary project teams, preparation of complex environmental documents on accelerated schedules, and negotiations with the regulatory agencies. He has successfully negotiated with and obtained regulatory approvals from the U.S. Army Corps of Engineers, USFWS, RWQCB, CDFW, and the San Francisco Bay Conservation and Development Commission for dozens of projects encompassing the aviation, transportation, utilities/ infrastructure, residential, and institutional development markets. In addition to his permit acquisition experience, Mr. O’Brien has led the development and implementation of numerous biological construction monitoring/permit compliance programs.

Relevant Projects/Experience
 City of Livermore Stream Maintenance Program Permitting |

ALAMEDA COUNTY, CALIFORNIA
 Vaca Valley Business Park, Vacaville | SOLANO COUNTY, CALIFORNIA  San Francisco International Airport Runway Safety Area Improvement Project | SAN MATEO COUNTY, CALIFORNIA
 U.S. 101 Ramps Construction Project, San Francisco International Airport | SAN MATEO COUNTY, CALIFORNIA
 South Lomita Canal Vegetation and Sediment Removal Project, San Francisco International Airport | SAN MATEO COUNTY,

CALIFORNIA
Education
California Polytechnic State
University,
San Luis Obispo
BS, Ecology and Systematic
Biology, 1993
Professional Affiliations
Association of Environmental
Professionals
Association of State Wetland
Managers
California Native Plant Society
Society of Wetland Scientists
51 CEQA Review, Fuel Treatment Prescriptions, and Mapping 21 Emily Scricca

BIOLOGICAL LEAD
Emily Scricca is a wildlife biologist with 8 years’ field experience providing biological monitoring and conducting surveys for numerous species, including burrowing owl (Athene cunicularia), Swainson’s hawk (Buteo swainsonii), least Bell’s vireo (Vireo bellii pusillus), tricolored blackbird (Agelaius tricolor), western snowy plover (Charadrius alexandrines), California tiger salamander (Ambystoma californiense), California red-legged frog (Rana draytonii), western pond turtle (Actinemys marmorata), San Francisco dusky-footed woodrat (Neotoma fuscipes annectens), and San Joaquin kit fox (Vulpes macrotis).

Ms. Scricca possesses a federal 10(a)1(A) recovery permit for California tiger salamander. Because she has held a variety of positions in California, Ms. Scricca has strong knowledge of California flora and fauna and is well versed in environmental survey and sampling techniques. She has extensive experience conducting nesting bird surveys and a demonstrated ability to identify birds by sight and sound.

Ms. Scricca has a working knowledge of regulatory permitting processes including NEPA, CEQA, federal Endangered Species Act, California Fish and Game Code, Lake and Streambed Alteration Agreements, Migratory Bird Treaty Act, and Clean Water Act. Additionally, she is a detailoriented, effective communicator, and has prepared numerous technical reports in support of the environmental review and permitting processes for dozens of projects.

Relevant Projects/Experience
 McCarthy Ranch Sprig Center and McCarthy Creekside Phase II |

MILPITAS, CALIFORNIA
 VTA Highway 237 Express Lanes Phases I and II |

SAN JOSE, CALIFORNIA
 Riparian Setback Analysis Project | SAN JOSE, CALIFORNIA  Virginia Smith Trust, Campus Community North Phase 6, and 2020 Projects, University of California | MERCED COUNTY, CALIFORNIA  East Garrison Housing Development | MONTEREY, CALIFORNIA  Communications Hill Housing Development Phase II |

SAN JOSE, CALIFORNIA
Education
San Jose State University
MS, Environmental Studies,
2017
University of Vermont
BS, Animal Sciences, 2010
Certifications
USFWS, Section 10(a)(1)(A)
Native Endangered and
Threatened Species Recovery
Permit, No. TE45251C-0
 California tiger
salamander
CDFW, Memorandum of
Understanding, Scientific
Collecting Permit,
No. SC-013755
 California tiger
Salamander
Professional Affiliations
National Wildlife Federation
San Francisco Bay Bird
Observatory
The Wildlife Society
Western Bird Banding
Association
52 CEQA Review, Fuel Treatment Prescriptions, and Mapping 22 Adam Giacinto

CULTURAL LEAD
Adam Giacinto is an archaeologist with 13 years’ experience preparing cultural resource reports and site records and managing archaeological survey, evaluation, and data recovery-level investigations. His research interests include prehistoric hunter-gatherer cultures and contemporary conceptions of heritage. His current research focuses on the social, historical, archaeological, and political mechanisms surrounding heritage values. He has gained practical experience in archaeological and ethnographic field methods while conducting research in the U.S.

Southwest, Mexico, and Eastern Europe.

Mr. Giacinto brings specialized experience in cultural resources information processing gained while working at the South Coastal Information Center. He has worked as part of a nonprofit collaboration in designing and managing a large-scale, preservation-oriented, standardized database and conducting site and impact predictive geographic information systems (GIS) analysis of the cultural resources landscape surrounding ancient Lake Cahuilla. He provides experience in ethnographic and applied anthropological methods gained in urban and rural settings, both in the United States and internationally.

Relevant Projects/Experience
 Park Boulevard Environmental Impact Report (EIR) | CITY OF PALO

ALTO, CALIFORNIA
 Vacaville Center Campus Project, Solano Community College District |

CITY OF VACAVILLE, CALIFORNIA
 Yokohl Ranch Cultural Resources, The Yokohl Ranch Company LLC | TULARE, CALIFORNIA.
 Steephollow Creek and Bear River Restoration |

NEVADA COUNTY, CALIFORNIA
 Hanson El Monte Pond Restoration, Lakeside’s River Park Conservancy | SAN DIEGO, CALIFORNIA
Education
San Diego State University
MA, Anthropology, 2011
Sonoma State University
BA, Anthropology/Linguistics,
2006
Santa Rosa Junior College
AA, Anthropology, 2004
Professional Affiliations
Register of Professional
Archaeologists
Society for California
Archaeology
American Anthropological
Association
Institute of Archaeomythology
53 CEQA Review, Fuel Treatment Prescriptions, and Mapping 23 William (Bill) Burns, RPA

CULTURAL LEAD
William Burns is an archaeologist with 18 years’ experience in cultural resource management. Mr. Burns is highly knowledgeable about CEQA, NEPA, the Native American Graves Protection and Repatriation Act, and the National Historic Preservation Act, particularly the Section 106 process. He evaluates buildings and districts for archaeological sensitivity and possible inclusion on the National Register of Historic Places. Mr. Burns assesses project and building plans for archaeological sensitivity and reviews archaeological reports on the state government regulatory end of the process.

Mr. Burns possesses expertise about pre-contact archaeological sites, paleocoastline reconstruction, and artifact identification and analysis.

He applies this expertise to archaeological report writing and editing for Section 106 projects. He also serves on field crews and as a supervisor on archaeological projects, overseeing surveys, site examinations, data recoveries, and artifact database creation and maintenance. For precise site mapping, Mr. Burns uses GPS devices, primarily Trimble GEO XH, ArcGIS, and Maptitude.

Relevant Projects/Experience
 Pacifica Fuel Management Project, California Department of Forestry and Fire Protection | PACIFICA, CALIFORNIA
 San Carlos Fuel Management Project, California Department of Forestry and Fire Protection | SAN CARLOS, CALIFORNIA
 Alameda County Advanced Meter Infrastructure Project | ALAMEDA

COUNTY, CALIFORNIA
 Advanced Meter Infrastructure Project |

SANTA CLARA COUNTY, CALIFORNIA
 Delta Dams Burrow Remediation Project, California Department of Water Resources | ALAMEDA AND CONTRA COSTA

COUNTIES, CALIFORNIA
Education
University of York
MS, Coastal and Marine
Archaeology, 2010
University of Massachusetts at
Amherst
BA, Anthropology (Mathematics
minor), 2004
Certifications
Register of Professional
Archaeologists (RPA)
Divemaster (National
Association of Underwater
Instructors)
Occupational Safety and Health
Administration (OSHA)
HAZWOPER (40-hour)
Basic First Aid/BBP (American
Heart Association)
Adult CPR/AED (American
Heart Association)
54 CEQA Review, Fuel Treatment Prescriptions, and Mapping 24 Bid Presentation
Table 2 reflects cost for the project broken down by task along with hourly billing rates for proposed staff. These rates are associated with Dudek’s 2023 Fee Schedule.

Table 2. Project Cost
Project Team Role: Senior Specialist IV Specialist III Specialist III Project Director/ Environmental Specialist III Analyst IV Senior Specialist II Specialist III Technician III GIS Analyst III Publications Specialist lll Technical Editor lll Analyst IV Senior Specialist II Specialist V Total
Dudek
Hours
Dudek
Labor
Costs
Other
Direct
Costs
Total
Fee
Team Member: Scott Eckardt Jeremy Cawn Dana Link-Herrera Sean O'Brien Emily Scricca Erin Fisher-Colton Adam Giacinto William Burns Technician III GIS Analyst III Publications Specialist lll Technical Editor lll Erin Lucett Adam Poll Michael Carr Billable Rate: $235 $165 $165 $265 $165 $125 $210 $165 $85 $145 $115 $150 $125 $210 $185 Task 1 CEQA Process

1.1 Determine CEQA
Approach
2 10 10 22 $3,770 $3,770

1.2 Biological Resources 10 42 50 16 118 $18,150 $84.50 $18,234.50

1.3 Cultural Resources 12 48 24 12 8 104 $15,420 $1,887.50 $17,307.50

1.4 CEQA Reports and
Documents
10 2 4 16 $2,440 $2,440
Subtotal Task 1 2 10 20 10 42 50 12 48 24 30 8 4 260 $39,780 $1,972 $41,752 Task 2 Mapping 2 40 42 $6,130 $6,130
Task 3 Treatment Prescription

3.1 Field Assessment 16 16 $2,640 $104 $2,744

3.2 Fire Fuels Assessment
and Treatment Plan
8 60 2 2 2 4 8 86 $14,270 $14,270
Subtotal Task 3 8 76 2 2 2 4 8 102 $16,910 $104 $17,014 Task 4 Project Management 12 40 12 64 $11,400 $11,400
Total Hours 22 128 34 10 44 50 12 50 24 74 8 8 4 0 0 468 Total $5,170 $21,120 $5,610 $2,650 $7,260 $6,250 $2,520 $8,250 $2,040 $10,730 $920 $1,200 $500 $0 $0 $74,220 $2,076 $76,296 Percent of Hours (Base) 5% 27% 7% 2% 9% 11% 3% 11% 5% 16% 2% 2% 1% 0% 0% 55 CEQA Review, Fuel Treatment Prescriptions, and Mapping 25 Attachment A
Dudek has reviewed the City’s Sample Agreement and agrees to the terms with the following exceptions depicted in red or strikethrough and listed in Table 3.

Table 3. Comments to Agreement for Professional Services Section Comment
6C – Ownership of
Work Product
All original documents prepared by Consultant (including its employees and subconsultants) for this Agreement (“work product”), whether complete or in progress, are the property of the City, and shall be given to the City at the completion of Consultant’s services, or upon demand by the City. Consultant shall have a right to make and keep copies of the work product. Consultant shall not reveal the work product, or make it available, to any third party without the prior written consent of the City, provided Consultant is fully compensated for services rendered.
10 – Compliance
with Law Standard
of Care
Consultant shall comply with all applicable legal requirements including all federal, state, and local laws (including ordinances and resolutions), whether or not said laws are expressly stated in this Agreement. Consultant shall perform services under this Agreement using a standard of care equal to, or greater than, with the degree of skill and diligence ordinarily used by reputable professionals, with a level of experience and training similar to Consultant, performing under circumstances similar to those required by this Agreement. 14 - Indemnification Consultant shall indemnify, hold harmless, and defend the City (including its elected officials, officers, agents and employees) from and against any and all claims (including all litigation, demands, damages, liabilities, costs, and expenses, and including court costs and reasonable attorney’s fees) resulting or arising from performance, or failure to perform, under this Agreement. Notwithstanding the foregoing, with respect to any professional liability claim or lawsuit, this indemnity does not include providing the primary defense of City, provided, however, Consultant shall be responsible for City’s defense costs to the extent such costs are incurred as a result of Consultant’s negligence, recklessness or willful misconduct. Notwithstanding the foregoing, with respect to any professional liability claim or lawsuit, this indemnity does not include providing the primary defense of City, provided, however, Consultant shall be responsible for City’s defense costs to the extent such costs are incurred as a result of Consultant’s negligence, recklessness or willful misconduct. 56 Appendix A
Resumes
57 1
Jeremy Cawn, RPF

PROJECT MANAGER / FIRE FUELS ASSESSMENT LEAD
Jeremy Cawn (JAIR-eh-mee KAWN; he/him) is an urban forestry and wildfire mitigation specialist with 9 years’ experience as an arborist, wildfire risk assessor, and hazardous vegetation management program manager.

Mr. Cawn’s arboricultural experience includes urban forest inventory and management, hazard tree assessments, pest and disease surveys, tree protection ordinance administration, new development plan review, and tree maintenance contract administration. Mr. Cawn’s wildfire mitigation experience includes wildfire risk assessments, fire protection planning, defensible space inspections, and vegetation management plans. Mr. Cawn previously worked as a fire prevention inspector for the Glendale Fire Department and as an arborist and forester for New York City, the City of Claremont, and the City of Glendale. Prior to his work experience in urban forestry and vegetation management, Mr. Cawn spent 11 years working as a wildland fire fighter and a prescribed fire specialist.

Relevant Project Experience
Santa Rosa Fire Damaged Tree Evaluation, City of Santa Rosa, California.

Inventoried street and park trees within the Coffey Park and Fountain Grove neighborhoods. The intent of the inventory was to identify street and park trees that were at risk of falling into the public right-of-way and would qualify for reimbursement through a Federal Emergency Management Agency (FEMA) grant. Using the tree inventory, an arborist report and several tree location maps were prepared and submitted to the city.

EDH Costco FSP, Costco Wholesale Corporation, El Dorado Hills, California.

Created a Fire Safe Plan (FSP) for a proposed new commercial development.

Creation of the FSP included an evaluation of the conditions at the site related to wildfire risk, an evaluation of the emergency response capabilities of the emergency services nearby, and recommendations for improving the wildfire safety of the proposed development.

City of Walnut Creek On-Call Arborist, Walnut Creek, California. Perform the duties of a municipal arborist including reviewing tree permit applications, creating tree removal and tree work permits, and evaluating park and street trees. In addition, tasks include reviewing proposed new development plans and providing comments regarding tree protection and compliance with city tree ordinances.

Education
Northern Arizona
University
Professional Certification,
Fire Ecology and
Hazardous Fuels
Management, 2013
Southern Illinois
University
BS, Forestry (Natural
Resource Management),
2001
Certifications
ISA Certified Arborist,
Municipal Specialist
No. NY-5876AM
ISA Tree Risk Assessment
Qualification
Registered Professional
Forester (RPF), No. 3007
NFPA Certified Wildfire
Mitigation Specialist
AFE Certified Wildland
Fire Manager
Professional Affiliations
SoCal Fire Prevention
Officers Association
International Society of
Arboriculture
Association of Fire
Ecologists
58 2
Glendale Fire Department, Glendale, California. Served as a Fire Prevention Inspector. Administered the Department’s Vegetation Management Program performing all of the public outreach, private and public property inspections, enforcement, and abatement contract management. Re-worked the entire program, transitioning it from a Company-led program to a Prevention-led program. Implemented a new digital inspection software and notification service. Updated the Fire Department’s operational guide for the Vegetation Management Program.

Provided technical expertise and guidance for the update of the City’s Hazardous Vegetation Ordinance during the 2019–2020 Building and Safety code cycle.

Glendale Public Works Department, Glendale, California. Served as the Arborist Technician with the primary responsibility of administering the City’s Indigenous Tree Ordinance. Performed inspections for tree work permits, investigated and enforcement ordinance violations, and reviewed new construction plans for properties with protected tree species and recommended mitigation strategies. Fulfilled duties of the City’s Urban Forester while that position was vacant, including the review of capital improvement projects, drafting street tree planting plans for specific neighborhoods, and updating sections of the City’s Urban Forest Management Plan.

Community Services Department, Claremont, California. Served as the City Arborist. As the sole City forestry expert employed by the City, managed most of the day-to-day operations for the City’s urban forest, including responding to service requests from the public, managing the City’s tree service contract by creating work orders, scheduling routine work zones, and establishing best work practices; performed disease and pest surveys; and planned street tree planting programs. Assisted in the creation of the City’s Street Tree Watering program during the 2012–2016 drought.

Department of Parks and Recreation Brooklyn Borough, New York, New York. Served as a forester. Monitored tree work performed by City tree service contractors, responded to resident service requests, evaluated street tree planting sites for tree plantings as part of the City’s Million Trees Program, and performed hazard tree assessments in the areas of the borough flooded by superstorm Sandy. 59 1
Scott Eckardt, RPF

DEPUTY PROJECT MANAGER
Scott Eckardt (SCOT EC-hart) is a certified arborist and licensed forester with 24 years’ experience in the natural resource management field. He has managed numerous urban forestry projects throughout California, including individual tree assessments, urban and wildland tree surveys, tree appraisal, tree impact determination and mitigation program development, tree planting and maintenance specification preparation, construction monitoring, and tree mitigation project oversight and monitoring. He also focuses on fire management issues in open-space and wildland–urban interface (WUI) areas throughout California. His fire management experience includes assessment of fire and fuel hazard conditions, WUI inspections for local fire departments, and preparation of vegetation management plans (VMPs), fire protection plans (FPPs) and Community Wildfire Protection Plans (CWPPs). He routinely prepares technical reports, conducts GIS and data analysis, and prepares technical reports and California Environmental Quality Act (CEQA) technical documents.

Relevant Project Experience
Forest Health Plan and for Sanborn and Upper Stevens Creek County Parks, Santa Clara County Parks, Santa Clara County, California. Served as the lead forester and project manager and drafted a forest health plan covering Sanborn County Park (3,400 acres) and Upper Stevens Creek County Park (1,280 acres).

Santa Clara County Parks engaged Dudek to develop a plan to proactively address management of forest threats (e.g., wildfire, Douglas-fir encroachment, pathogens) to maintain high recreational value in both Parks. The Parks are located in the Santa Cruz Mountains, characterized by steep terrain and dominated by Douglas-fir/tanoak forest, oak woodland, and redwood forest, and include numerous recreational amenities (e.g., campsites, trails, picnic areas).

Preparation of the plan involved extensive field surveys to evaluate forest health conditions, identifying management actions and projects to address observed forest health issues, outlining management recommendations and a plan implementation framework, and developing special-status species avoidance and impact minimization measures.

Post-Fire Hazard Tree Assessments for the CZU Lightning Complex, Santa Cruz County, California. Served as the project manager for a post-fire hazard tree assessment project within the CZU Lightning Complex Fire perimeter in northern Santa Cruz County. Dudek worked collaboratively with the California Department of Transportation and California State Parks in support of efforts to re-open Highways 9 and 236. We evaluated, mapped, and marked over 5,600 fire-damaged trees along 15 miles of roadway that posed a potential failure hazard. The project involved development of a hazard tree data collection methodology and approach consistent with ISA tree risk assessment standards and FEMA post-disaster funding requirements.

Education
California State University,
Long Beach
MA, Geography, 2006
California Polytechnic
State University,
San Luis Obispo
BS, Forestry and Natural
Resources Management,
1998
Certifications
Registered Professional
Forester (RPF), No. 2835
Certified Arborist,
No. WE-5914A
Association for Fire
Ecology Certified Wildland
Fire Manager
Professional Affiliations
Association for Fire
Ecology (AFE)
International Society of
Arboriculture (ISA)
60 2
Professional Forestry Services for Tree Mortality Project, County of Fresno, California. Serving as the project manager and providing technical arboriculture and forestry services for the County of Fresno. The County of Fresno has embarked on a project to expedite the removal and disposal of dead and dying hazardous trees; Dudek is identifying and mapping these trees. The Southern Sierra Nevada range suffered significant tree mortality due to the drought and subsequent bark beetle attacks. Fresno County is addressing the problem in response to Governor Brown's 2015 State of Emergency proclamation, which included provisions for removing and disposing of dead and dying hazardous trees. Dudek is responsible for counting, identifying, marking, and mapping all dead and dying trees that threaten public rights-of-way and public infrastructure.

On-Call Consulting Arborist Services, City of Sacramento, California. Served as project manager for on-call arboricultural consulting services. Dudek prepared a summary report and developed management recommendations for City of Sacramento–managed trees in the North Natomas area. This task involved extensive field work evaluating 79 landscape areas (including approximately 4,000 trees) to document and map tree and landscape area conditions that were causing, or had the potential to cause, damage to adjacent hardscape, sound walls, or other landscape infrastructure. Dudek also assessed more than 2,800 individual park trees using a modified risk evaluation procedure. Risk assessments identified tree defects, the likelihood of failure, the target potential, and management actions recommended to eliminate or reduce risk. Dudek accessed the City of Sacramento’s GIS-based tree inventory for mapping efforts and delivered a comprehensive database for prioritizing risk-reduction efforts.

Roadside Hazard Tree Assessment and Mapping, Sonoma County, California. Served as the project manager for a hazard tree identification and mapping project for approximately 1,700 dead, dying, and hazardous trees along 31 miles of roads in the northwestern portion of Sonoma County. The intent of the project was to identify trees that may impact Sonoma County roads and deliver project data so that it could be used for tree removal contractor bidding. The project was conducted in early 2020 and involved identifying and tagging trees located within the Sonoma County right-of-way and collecting tree attribute data for trees on adjacent private properties where right-of-entry will be needed to facilitate tree removal. Dudek delivered tree attribute and mapping data to Sonoma County in May 2020. The project was funded by a CAL FIRE grant.

Post-Fire Tree Risk Assessment and Mapping, Butte County, California. Served as the project manager for a postfire hazard tree assessment for over 40 trees that were damaged by the 2018 Camp Fire. The County requested that Dudek conduct a third-party assessment of trees which were originally identified for removal by another contractor. In response to public concerns regarding the accuracy of previously conducted hazard tree assessments, Dudek foresters and arborists were contracted to conduct independent assessments of the fire damaged trees in question. The intent of the overall project was to expedite the removal of dead and dying hazardous trees that threatened County infrastructure within the 2018 Camp Fire perimeter. Federal Emergency Management Agency (FEMA) disaster relief funding sources were used for this project.

Arborist Report for 195 Park Street, City of Auburn, Auburn, California. Served as the project manager and conducted an assessment of 27 cut or damaged trees on the subject property. The assessment was necessary following non-permitted tree cutting activities that occurred on the site in December 2016. The project entailed conducting a detailed site assessment of the tree cutting area, mapping and assessing cut and damaged trees, documenting site conditions, and developing an arborist report. The report addressed tree size information for cut and damaged trees, which forms the basis for penalties under Auburn City Code.

Forest Health Plan for Mt. Madonna County Park, Santa Clara County Parks, Santa Clara County, California.

Served as the lead forester and project manager and developed a forest health plan for the 4,600-acre Mt.

Madonna County Park. Santa Clara County Parks engaged Dudek to develop a plan to proactively address 61 3
management of forest threats (pests, diseases, fire hazard) to maintain high recreational value in the Park. The Park is in the southern Santa Cruz Mountains and is characterized by varied terrain redwood forests and oak woodlands, and includes numerous recreational amenities (campsites, trails, picnic areas). The Park is used by the public year-round.

Professional Forestry Services for Fuel Management Grant, City of San Carlos, California. Managed planning and environmental review services in support of a FEMA grant-funded fuel management project being implemented by the City of San Carlos. The project involved field assessment, biological and cultural resource surveys, and environmental review under CEQA. Proposed fuel management activities are planned on approximately 100 acres of community open space in the City’s wildland urban interface (WUI) and include grazing, brush and tree thinning/pruning, herbicide treatment of invasive species, and vegetation chipping and mastication.

Community Forest Management Plan, City of San Jose, California. Managed development of the San Jose Community Forest Management Plan driven by meaningful community engagement and technical expertise.

Project tasks included analyzing the existing tree canopy cover using remotely sensed data sets; conducting interviews with city staff, elected officials, and stakeholders; creating a project webpage and outreach video; conducting a strengths, weaknesses, opportunities, and threats analysis of current management practices; determining the condition of the city’s urban forest; educating; and developing achievable short-and long-term goals. The resulting Community Forest Management Plan (CFMP) clearly and concisely presented the complexities of urban forest management with accompanying easy-to-interpret graphics so that the document is understandable to seasoned urban foresters as well as the public.

Vegetation Management Plan, Oakland Fire Department, City of Oakland, California. Prepared a Vegetation Management Plan (VMP) for the City of Oakland Fire Department. The scope of the VMP covers nearly 2,000 acres of City-owned land, along with over 300 miles of roadside treatment areas in the City’s designated Very High Fire Hazard Severity Zone. The VMP outlines vegetation management techniques and standards to reduce the likelihood of extreme fire behavior and promote public and firefighter safety. Prioritization of vegetation treatment areas considers these variables and the size, physical characteristics, and spatial distribution of Cityowned parcels throughout the VMP area. Supporting the project’s environmental review process, which is currently underway.
62 1
Dana Link-Herrera, AICP

CEQA LEAD
Dana Link-Herrera (DAY-nuh LINK heh-REH-raa; she/her) is an environmental analyst with 6 years’ experience and a strong foundation in urban and regional planning and the California Environmental Quality Act (CEQA)/National Environmental Policy Act (NEPA). She has a diverse background working in in natural resource management, public universities, tribal communities, community outreach, permitting support, and environmental analysis. Ms. LinkHerrera provides analytical, technical, and project management support on a variety of projects and environmental topics.

Since joining Dudek, Ms. Link-Herrera has specialized in conducting wildfire and urban forestry analyses and aesthetics and visual impact analyses in accordance with CEQA/NEPA and regional/local guidelines. She is experienced in conducting site visits and field work, doing regulatory setting research, writing existing conditions documentation, analyzing post-project conditions, and providing feasible mitigation measures when necessary. She is skilled at reviewing and synthesizing highly technical information into comprehensive environmental analyses. She works collaboratively with Dudek’s licensed foresters and wildfire protection planners to provide comprehensive wildfire analyses in accordance with California Department of Forestry and Fire Protection and local fire agency recommendations. Ms. Link-Herrera also specializes in conducting both technical and non-technical visual impact assessments to produce focused impact analyses, aesthetics memoranda, and technical visual impact reports. She is experienced with the Bureau of Land Management (BLM) and Federal Highway Administration visual impact assessment methodologies.

Relevant Project Experience
Santa Barbara Community Wildfire Protection Plan (CWPP) and EIR, City of Santa Barbara, California. Assisted with preparation of the Santa Barbara CWPP and the accompanying program-level EIR. Worked collaboratively with the project team to prepare and update the citywide CWPP and conduct an in-depth program-level environmental analysis in accordance with CEQA and local and regional policies while meeting a strict project schedule according to California Department of Forestry and Fire Protection grant funding guidelines. Conducted analysis of potential impacts to aesthetics and recreational resources.

Hitch Ranch Project Fire Protection Plan and EIR, City of Moorpark, California. Authored the CEQA wildfire analysis for the project, which includes single-family residential development and outdoor recreational space located in a very high fire hazard zone/wildland–urban interface area. Worked collaboratively with Dudek wildfire planners to incorporate technical information from the Fire Protection Plan (FPP) into the EIR section to provide a comprehensive wildfire analysis. The analysis included a review of the existing fire environment, fire behavior modeling for pre- and post-project conditions, proposed fuel modification zones, and mitigation measures for the project.

Education
California State
Polytechnic University,
Pomona
MURP, Urban and
Regional Planning, 2019
University of California,
San Diego
BA, International Studies
(Environmental Studies
minor), 2011
Professional Affiliations
American Planning
Association (APA)
Association of
Environmental
Professionals (AEP)
63 2
La Purisima Fuel Reduction Project, California Vegetation Treatment Program (CalVTP) Program EIR, Santa Barbara County Fire Department, California. Provided project management support and conducted analysis in accordance with CEQA for a vegetation reduction project under CAL FIRE’s CalVTP Program EIR. The project consists of vegetation treatment to create a fuel break along Purisima Ridge in northern Santa Barbara County.

Coordinated with Dudek technical staff and Santa Barbara County Fire Department staff to conduct site visits and complete technical analyses and a project-specific analysis. Created a mitigation monitoring and reporting program tracker to facilitate implementation of standard project requirements and mitigation measures.

Talbert Regional Park Master Plan, EIR, Orange County Parks, City of Costa Mesa, Orange County, California.

Assisted with preparation of the Master Plan and EIR for the project, which includes restoring the park into a multiuse low impact recreational use park. Assisted lead biologist with conducting focused species surveys for the 180-acre project site consisting of North Talbert and South Talbert. Surveys were conducted in order to document baseline conditions and existing biological resources.

Costco/Vineyard II and Vineyard III Environmental Impact Reports, City of Murrieta, California. Assisted with preparation of Environmental Impact Reports (EIRs) for two adjacent commercial projects in a very high fire hazard severity zone, including a Costco Warehouse and adjacent retail shopping centers. Provided project management support and conducted the environmental analysis for several resource areas, including land use and planning, population and housing, public services, and wildfire. Coordinated with Dudek fire protection planners and Murrieta Fire Department to conduct a technical wildfire assessment, analyze wildfire behavior modeling results, incorporate the assessment into the EIR, and formulate feasible mitigation measures and a plant palette that would reduce wildfire risks.

Entrada South and Valencia Commerce Center Project Supplemental EIR, Unincorporated Los Angeles County, California. The project includes single-family residential and commercial development located in very high and high fire hazard zones as part of the development facilitated by the state-approved Newhall Ranch Resource Management and Development Plan and Spineflower Conservation Plan within the Entrada and Valencia Commerce Center Planning Areas in the County of Los Angeles. Dudek provided fire protection planning services for the project, including preparation of an FPP, a Construction Fire Protection Plan, and a wildfire analysis in accordance with CEQA for inclusion in the EIR prepared by an outside firm. Collaborated with Dudek’s urban forestry specialists and fire planners to conduct the CEQA wildfire analysis and incorporate the Dudek-prepared technical analysis. The analysis included fire behavior modeling for pre- and post-project conditions and proposed fuel modification zones and mitigation for the project.

Marisol Resort Specific Plan Visual Resources Report, City of Del Mar, California. Provided peer review and assisted with revisions to the visual technical report for the Marisol Specific Plan. Analysis included identification of visual resources, evaluation of project impacts from key observation points, and coordination with visual technical lead and technical specialist creating visual simulations. The project includes implementation of a specific plan with five land use sub-designations, and proposes to develop resort guest rooms, villas, and associated amenities atop a coastal bluff. Key issues considered include visual impacts to scenic vistas, coastal resources, and development of a coastal bluff area, including compliance with setbacks, steep slopes, and public beach access.

Holiday Inn Express Suites Project Initial Study/Mitigated Negative Declaration, City of Hawaiian Gardens, California. Provided project management support and served as lead environmental analyst to complete the Initial Study/Mitigated Negative Declaration for the proposed hotel project, which included development of a 1.25-acre vacant lot into a four-story, 71-room hotel.

Hesperia Commerce Center II EIR, City of Hesperia, California. Assisted with preparing the EIR for the project, which proposes to construct three large warehouse buildings, associated parking, and office space on approximately 194.8 64 3
acres of vacant land within a specific plan area. Served as lead author for several EIR sections, including the aesthetics and wildfire analyses. Special consideration was given to potential impacts to existing scenic vistas and the potential contrast from the existing vacant site and surrounding sparse development.

University of California, San Diego, Future College Living and Learning Neighborhood, City of La Jolla, California.

Assisted with preparation of a technical visual impact analysis report and addendum to the aesthetics analysis included in the Mitigated Negative Declaration prepared for the project. Key factors considered in the evaluation of impacts to visual resources included project consistency with the university’s long-range development plan, city and campus scenic resources, project building height, visibility, and shade and shadow analysis.

Haynes Generating Station Intake Channel Infill Project, Los Angeles Department of Water and Power, City of Long Beach, California. Served as lead environmental analyst and provided project management support for the proposed channel infill project within the Los Angeles Department of Water and Power (LADWP) Haynes Generating Station. The project includes filling a coastal water intake channel to eliminate the use of once-through cooling and advance renewable energy goals. Responsibilities include environmental impact analysis, permitting support, and coordination with sub-consultants and technical staff to complete technical analyses.

Jacumba Valley Ranch Solar Project Visual Resources Report, County of San Diego, California. Assisted with visual resources analysis for the Jacumba Valley Ranch Solar Project Visual Resources Report. The project consists of an approximately 571-acre solar facility on 1,289 acres of privately owned property. The project would introduce approximately 346,202 photovoltaic modules fitted on single axis solar trackers and additional project components (25-megawatt battery energy storage system, 138-kilovolt switchyard, and 138-kilovolt, 220-foot long overhead transmission line) on vacant land adjacent to the rural community of Jacumba. Technical analysis included identification of visual resources and analysis of project impacts from key observation points. Key issues addressed include impacts to residents, proximity to the Jacumba Airport, and contrasts in theme, color, site coverage, scale, and general character between proposed project components and surrounding area.

Mesa Wind Repower Project EIR, California Department of Fish and Wildlife, Riverside County, California. Provided technical support and conducted analyses in accordance with CEQA for potential impacts to aesthetics and wildfire for the Mesa Wind Repower Project, which involves decommissioning and removal of over 400 existing wind turbine generators and constructing, operating and maintaining up to 9 new wind turbine generators and installation of overhead and underground collector lines and substation upgrades. The project is located on 401 acres of BLM-administered lands. Responsibilities included review of the applicant-prepared initial study, preparation of data requests, and preparation of an independent EIR. Key issues include consistency with the Desert Renewable Energy Conservation Plan, BLM plans and policies, and wildfire protection planning and regulations for wind turbines.

Arica-Victory Pass Solar Projects, EIR, California Department of Fish and Wildlife, Riverside County, California.

Completed wildfire impact analysis and authored wildfire EIR chapter for the Arica Victory Pass Solar Projects, which include construction, operation, and maintenance of two utility-scale solar photovoltaic (PV) electrical generating and storage facilities and associated infrastructure to generate and deliver renewable electricity to the statewide electricity transmission grid. Responsibilities included review of the applicant-prepared initial study, preparation of data requests, and preparation of an independent analysis. 65 1
Sean O’Brien

BIOLOGICAL LEAD
Sean O’Brien is a biologist with 24 years’ experience in the planning, management, and implementation of natural resource-related projects throughout California. Mr. O’Brien specializes in wetlands and endangered species permitting, mitigation planning, biological impact assessment, and biological compliance monitoring program development for public and private clients. His primary focus has been on management of projects that involve preparation of regulatory permit applications and supporting documentation to secure local, state, and federal approvals on behalf of his clients.

Mr. O’Brien has been involved with numerous large and complex projects in the San Francisco Bay region requiring management of multidisciplinary project teams, preparation of complex environmental documents on accelerated schedules, and negotiations with the regulatory agencies. He has successfully negotiated with, and obtained regulatory approvals from, the U.S. Army Corps of Engineers (ACOE), U.S. Fish and Wildlife Service (USFWS), Regional Water Quality Control Board (RWQCB), California Department of Fish and Wildlife (CDFW), and San Francisco Bay Conservation and Development Commission for dozens of projects encompassing the aviation, transportation, utilities/ infrastructure, residential, and institutional development markets. In addition to his permit acquisition experience, Mr. O’Brien has led the development and implementation of numerous biological construction monitoring/permit compliance programs.

Relevant Project Experience
Vaca Valley Business Park, Vacaville, Solano County, California. This project involved the parcelization and installation of key infrastructure improvements (e.g., roadways, bridges, utilities) as part of a 10-year, phased program to facilitate development of this approximately 300-acre property. Supervised the wetlands permitting tasks, including preparation of an ACOE Individual Permit application and supporting wetland mitigation plan, RWQCB 401 certification request, and CDFW 1602 application to address the realignment of approximately 1,400 linear feet of creek channel and fill of associated seasonal wetlands. Monitored the long-term performance of the project’s on- and off-site compensatory mitigation areas in accordance with permit requirements.

Prewett Park Burrowing Owl Preserve, Antioch, Contra Costa County, California. As part of work on the CEQA documentation for the City of Antioch’s Prewett Park Community Center Project, helped to develop a burrowing owl mitigation and management strategy that targeted the on-site preservation and management of suitable habitat to benefit the local burrowing owl population while providing an economically feasible mitigation option. Guided the City of Antioch in development of a mitigation concept and potential alternative mitigation options. Led preparation of a management plan, long-term monitoring program, cost analyses, legal mechanism for land preservation, and extensive coordination with CDFW representatives and local residents. Monitoring surveys conducted in 2013 resulted in detection of 36 owls in the 24-acre preserve, which represented an approximately three-fold increase since implementation in 2009.

Education
California Polytechnic
State University,
San Luis Obispo
BS, Ecology and
Systematic Biology, 1993
Professional Affiliations
Association of
Environmental
Professionals
Association of State
Wetland Managers
California Native Plant
Society
Society of Wetland
Scientists
66 2
Sonoma-Marin Area Rail Transit District (SMART) Non-Motorized Pathways Project, Environmental Permitting Support, Sonoma and Marin Counties, California. Served as project manager/regulatory permitting team lead for this proposed multiuse pathway project, which is part of SMART’s overall multimodal transportation program that includes development of a commuter rail and parallel 70-mile multiuse path between Larkspur and Cloverdale. Work was focused on obtaining permits from ACOE, RWQCB, and CDFW for the 26-mile segment between San Rafael and Santa Rosa. Directed preparation of permit applications and supporting technical documents for priority pathway segments. Provided ongoing permitting strategy guidance and mitigation planning support to SMART.

San Francisco International Airport Runway Safety Area Improvement Project, San Mateo County, California. This project mandated by the Federal Aviation Administration involved extensive federal and state regulatory permitting to address the fill of approximately 3.5 acres of jurisdictional wetlands to bring San Francisco International Airport’s (SFO’s) airfield up to current Federal Aviation Administration design standards. Specific issues addressed in the applications included effects on salt marsh harvest mouse, threatened and endangered fish and their critical habitat, water quality, and designated Essential Fish Habitat. Managed a team of wetlands specialists and biologists in the preparation of a wetland delineation; permit applications; and supporting documentation to obtain approvals from ACOE, USFWS, the National Marine Fisheries Service, RWQCB, and the San Francisco Bay Conservation and Development Commission under an aggressive schedule. Directed preparation of biological resources sections for the project’s CEQA and National Environmental Policy Act documentation. Supervised biological and archeological construction monitoring during the implementation phase of the project, and provided technical assistance related to interpretation and compliance with the various environmental permits.

San Francisco Garter Snake Recovery Action Plan, San Francisco International Airport, San Mateo County, California. Due to long-term flood-control management issues and associated agency-imposed permitting requirements for work on SFO’s West-of-Bayshore property, SFO pursued development of a threatened and endangered species management plan (Recovery Action Plan) to address these issues. This plan was developed in partnership with the USFWS Recovery Branch. The Recovery Action Plan is intended to result in larger, more stable populations of San Francisco garter snake and California red-legged frog through a variety of habitat enhancement actions while allowing SFO to meet its flood control objectives on the West-of-Bayshore property.

Guided formulation of the preliminary recovery concept, project design details, and cost analyses, as well as preparation of all the regulatory permitting documentation. Collaborated with a multidisciplinary team of engineers, hydrologists, biologists, wetlands scientists, and planners in the design and CEQA environmental review phases. Provided strategic biological assistance and annual monitoring and reporting support to SFO.

Oakland International Airport Runway Safety Area – South Field Improvements, Alameda County, California.

Retained by the Port of Oakland (as a subconsultant to Gallagher & Burk) to provide biological monitoring services for the realignment/construction of new taxiways in the airport’s South Field. Project involved permit compliance monitoring to ensure adherence to protection measures described in the project’s Biological Opinion for the state and federally protected California clapper rail and salt marsh harvest mouse. Directed all aspects of the monitoring effort, including pre-construction surveys, contractor environmental awareness trainings, exclusion fence installation, monitoring of habitat clearing/removal, and compliance reporting tasks. Formulated an alternative, project-specific vegetation/habitat removal methodology in response to project schedule constraints, the extent of habitat to be removed (approximately 4 acres of pickleweed), and labor-intensive methods required under the Biological Opinion. This alternative approach was approved by the agencies and resulted in significant schedule and project cost reductions.
67 3
U.S. 101 Ramps Construction Project, San Francisco International Airport, San Mateo County, California. This complex, 4-year-long highway improvement project involved construction and re-alignment of new freeway transition ramps, construction of a new water main, and development of electrical substation facilities on and immediately adjacent to SFO’s West-of-Bayshore property. Responsible for implementation of a biological monitoring program in compliance with USFWS and CDFW requirements. Supervised a six-member biological monitoring team who monitored construction on a full-time basis, including daily inspection of nearly 2 miles of wildlife exclusion fencing, and coordination with contractors, construction inspectors, and the resource agencies to rectify issues, provide contractor training/orientation, and prepare extensive project documentation.

South Lomita Canal Vegetation and Sediment Removal Project, San Francisco International Airport, San Mateo County, California. Prior to implementation of SFO’s Recovery Action Plan, SFO conducted periodic canal dredging operations as part of its flood control responsibilities on the West-of-Bayshore property. This project involved removal of accumulated sediment and vegetation from approximately 4,400 linear feet of constructed channel to increase stormwater conveyance and canal storage capacity. Performed duties as supervising biological monitor (approved by USFWS and CDFW) for the 4-month-long project. Directed a team of 12 biological monitors to prevent impacts to California red-legged frog and San Francisco garter snake; captured and relocated both species. Responsible for coordination with SFO and agency representatives to resolve issues during project implementation and preparation of all project documentation.

City of Livermore Stream Maintenance Program Permitting, Alameda County, California. Served as permitting task manager for the City of Livermore’s Stream Maintenance Program. The Stream Maintenance Program provides a programmatic permitting framework for implementation of a variety of stream maintenance and management activities in natural creeks, basins, and flood control channels to reduce flood risk. Prepared first annual notification package that described proposed maintenance activities, potential impacts on jurisdictional areas and special-status species, and associated minimization measures based on Stream Maintenance Program framework. Collaborated with city staff, agency representatives, and stakeholders to refine list of critical first-year projects and approach to program implementation. Led development of a project-specific mitigation strategy to offset impacts of first-year projects on jurisdictional areas and special-status species.

Alameda County Water District Large-Diameter Hayward Fault Seismic Retrofit Project, Alameda County, California.

This project involved the seismic retrofit of existing, large-diameter, potable water transmission pipelines that cross the Hayward Fault in Alameda County Water District’s service area. Managed a team of wildlife biologists, botanists, wetlands specialists, environmental planners, and archaeologists to provide CEQA documentation and regulatory permitting support. Directed the project team in preparation of technical reports, guided resource agency coordination efforts, provided permitting and mitigation strategy guidance, and interfaced with community groups. Provided quality assurance/quality control review of the CEQA documentation and all elements of the regulatory permit applications. Based on successful performance for the Alameda County Water District, three additional projects were awarded on a sole-source basis. 68 1
Emily Scricca

BIOLOGICAL LEAD
Emily Scricca is a wildlife biologist with 8 years’ field experience providing biological monitoring and conducting surveys for numerous species, including burrowing owl (Athene cunicularia), Swainson’s hawk (Buteo swainsonii), least Bell’s vireo (Vireo bellii pusillus), tricolored blackbird (Agelaius tricolor), western snowy plover (Charadrius alexandrines), California tiger salamander (Ambystoma californiense), California red-legged frog (Rana draytonii), western pond turtle (Actinemys marmorata), San Francisco dusky-footed woodrat (Neotoma fuscipes annectens), and San Joaquin kit fox (Vulpes macrotis). Ms. Scricca possesses a federal 10(a)1(A) recovery permit for California tiger salamander. From her various positions in California, Ms. Scricca has strong knowledge of California flora and fauna and is well versed in environmental survey and sampling techniques. She has extensive experience conducting nesting bird surveys and a demonstrated ability to identify birds by sight and sound.

Ms. Scricca has a working knowledge of regulatory permitting processes including; National Environmental Policy Act, California Environmental Quality Act, federal Endangered Species Act, California Fish and Game Code, Lake and Streambed Alteration Agreements, Migratory Bird Treaty Act, and Clean Water Act. Additionally, she is a detail-oriented, effective communicator, and has prepared numerous technical reports in support of the environmental review and permitting processes for dozens of projects.

Relevant Project Experience
Riparian Setback Analysis Project, San Jose, California. Conducted a riparian habitat and setback analysis for a small commercial development site adjacent to Ross Creek in San Jose, California. Prepared an extensive Riparian Setback Analysis Report and Alternatives Analysis specific to the City of San Jose’s Riparian Corridor Policy Study and Condition 11 in chapter 6 of the Santa Clara Valley Habitat Plan.

Virginia Smith Trust, Campus Community North Phase 6, and 2020 Projects, University of California, Merced, Merced County, California. The UC Merced Virginia Smith Trust, Campus and Community North Projects are the development of an 810-acre campus and associated 835-acre university community neighborhood, combined with preservation of over 26,000 acres of mitigation lands in the project vicinity. Conducted pre-construction surveys for California tiger salamander, San Joaquin kit fox, burrowing owl, and succulent owl’s clover (Castilleja campestris ssp. succulenta) on the project site lands.

Also conducted protocol-level surveys for Swainson’s hawk and monitored active Swainson’s hawk nests onsite.

Served as a designated biologist (CDFW) and an approved biologist (USFWS) for the construction of the campus and monitored construction activities to ensure compliance with the project’s environmental documents and Education
San Jose State University
MS, Environmental
Studies, 2017
University of Vermont
BS, Animal Sciences,
2010
Certifications
USFWS, Section
10(a)(1)(A) Native
Endangered and
Threatened Species
Recovery Permit, No.

TE45251C-0
 California tiger
salamander
CDFW, Memorandum of
Understanding, Scientific
Collecting Permit, No. SC013755
 California Tiger
Salamander
Professional Affiliations
National Wildlife
Federation
San Francisco Bay Bird
Observatory
The Wildlife Society
Western Bird Banding
Association
69 2
permits (USFWS Biological Opinion, CDFW Incidental Take Permit, EIR, 401 and 404, etc.). In addition to preconstruction surveys and biological monitoring, provided daily environmental awareness trainings to construction personnel, and supervised the installation of one-way CTS exclusion fencing.

East Garrison Housing Development, Monterey, California. The project is the development of single-family residences, parks, and other community areas that will be constructed in several phases over a 10-year period on an approximately 240-acre site within East Garrison, formerly Fort Ord. Serves as a designated biologist for this this project, which is regulated underneath a CDFW 2081 ITP. Conducted onsite preconstruction surveys, construction monitoring, and training targeting the protection of CTS, nesting birds, and roosting bats. Provided project personnel environmental awareness trainings for all project staff, conducted onsite compliance monitoring, species entrapment inspections, species relocations, passive bat exclusions, nest buffer establishment, and agency reporting on an annual, quarterly, and species-observation basis.

McCarthy Ranch Sprig Center and McCarthy Creekside Phase II, Milpitas, California. Conducted protocol-level burrowing owl surveys for the McCarthy Ranch projects under the 2012 CDFW guidelines. Additionally, provided biological training to construction personnel and distributed results of the surveys to construction managers in written reports.

VTA Highway 237 Express Lanes Phases I and II, San Jose, California. Conducted protocol-level burrowing owl surveys for the Highway 237 Express Lane project under the 2012 CDFW guidelines as well as the Santa Clara Valley Habitat Conservation Plan protocol. Additionally, provided biological training to construction personnel and monitored installation of Environmentally Sensitive Area fencing.

Communications Hill Housing Development Phase II, San Jose, California. Conducted protocol-level burrowing owl surveys for the Communications Hill Phase II development project under the 2012 CDFW guidelines as well as the Santa Clara Valley Habitat Conservation Plan protocol. Established exclusion barriers around active burrowing owl burrows, and monitored burrows during construction activities. Additionally, provided biological training to construction personnel.

Sellers Avenue Subdivision Map Project, Brentwood, California. Conducted protocol-level burrowing owl and Swainson’s hawk surveys for the Sellers Avenue Subdivision Map project under the 2012 CDFW guidelines as well as the East Contra Costa County Habitat Conservation Plan and Natural Community Conservation Plan.

Additionally, established construction-free buffers around active bird nests, and distributed results of the surveys to construction managers in written reports.

Arcadia Evergreen Subdivision Project, San Jose, California. Prepared a private application package for the 64- acre housing subdivision site for Santa Clara Valley Habitat Plan coverage. Calculated land cover and burrowing owl fees, for the project applicant. Conducted protocol-level burrowing owl surveys for the Arcadia Evergreen Subdivision project under the 2012 CDFW guidelines as well as the Santa Clara Valley Habitat Conservation Plan protocol.

Pleasant Hill Library Project, Contra Costa County, California. Conducted a biological constraints analysis for the 15-acre Pleasant Hill Library site. Potential constraints identified for future buildout of the site included potential impacts to nesting birds and raptors, identification of the East Fork of Grayson Creek as a potential water of the United States, and City of Pleasant Hill creek setback ordinances.

Newby Island Landfill Bank Stabilization Project, San Jose, California. Assisted in the preparation of a biological evaluation report for the Newby Island Bank Stabilization project site. Conducted field evaluations in which the biotic resources of the site were determined, and evaluated the potential for green sturgeon (Acipenser medirostris), central 70 3
California coast steelhead (Oncorhynchus mykiss), California Ridgeway’s rail (Rallus obsoletus obsoletus), and salt marsh harvest mouse (Reithrodontomys raviventris) to be impacted by planned project activities. The report also included an Essential Fish Habitat Assessment. (October 2018–December 2018) Frantoio Grove California Tiger Salamander and California Red-Legged Frog Habitat Assessment, San Martin, California. Assisted in the preparation of a CTS and CRLF habitat assessment for the 95-acre Frantoio Grove property in San Martin, California. Evaluated the existing conditions and habitat assessment of the site, distribution of CTS and CRLF in the region, surrounding aquatic habitats, and likelihood of CTS and CRLF occurring on the site. The purpose of this assessment was to provide the USFWS with sufficient information so that the agency may conclude that CTS and CRLF are not present on the site.

Sargent Ranch Quarry, Gilroy, California. Performed aquatic seine-net surveys for California tiger salamander and California red-legged frog in multiple stock ponds of the mitigation areas of the Sargent Ranch site. Data collected was compiled and summarized in a written report for project client.

In-House Water Utility Maintenance Projects, Santa Clara Valley Water District, Santa Clara County, California.

Projects included, but were not limited to annual maintenance on reservoirs, vegetation management and abatement, treatment plant and various facility upgrades, pipeline maintenance, and tree removal. Provided biological monitoring for California tiger salamander, California red-legged frog, western pond turtle, burrowing owl, Least Bell’s vireo, tricolored blackbird, San Francisco dusky-footed woodrat and San Joaquin kit fox at various project sites. These efforts involved conducting pre-construction biological surveys, grassland and wetland bird surveys, permit review, environmental impact assessment, and writing technical reports. Additionally, used GIS to ground-truth construction footprints and calculated land cover fees in compliance with the Santa Clara Valley Habitat Conservation Plan.
.
71 1
Adam Giacinto

CULTURAL LEAD
Adam Giacinto is an archaeologist with 15 years’ experience preparing cultural resource reports, site records, and managing archaeological survey, evaluation, and data recovery-level investigations. His research interests include prehistoric hunter-gatherer cultures and contemporary conceptions of heritage. His current research focuses on the social, historical, archaeological, and political mechanisms surrounding heritage values. He has gained practical experience in archaeological and ethnographic field methods while conducting research in the Southwest, Mexico, and Eastern Europe.

Mr. Giacinto brings specialized experience in cultural resources information processing gained while working at the South Coastal Information Center. He has worked as part of a nonprofit collaboration in designing and managing a largescale, preservation-oriented, standardized database and conducting site and impact predictive Geographic Information Systems (GIS) analysis of the cultural resources landscape surrounding ancient Lake Cahuilla. He provides experience in ethnographic and applied anthropological methods gained in urban and rural settings, both in the United States and internationally.

Relevant Project Experience
Park Boulevard Environmental Impact Report (EIR), City of Palo Alto, California.

As principal archaeological investigator, coordinated a Northwest Indian College (NWIC) records search, Native American Heritage Commission (NAHC) and Native American consultation, archaeological survey, and preparation of a technical report and EIR section. An appropriate mitigation strategy was developed and provided to the City of Palo Alto for this negative cultural inventory.

Vacaville Center Campus Project, Solano Community College District, City of Vacaville, California. As principal archaeological investigator, coordinated a NWIC records search, NAHC and Native American communication, archaeological survey, and preparation of a technical report. Recommendations were framed in compliance with California Environmental Quality Act (CEQA) regulations and submitted to the lead agency.

Makani Power Wind Turbine Pilot Program, Google Inc., Alameda, California. As principal investigator, coordinated a NWIC records search, NAHC and Native American consultation, archaeological survey, and preparation of a negative technical memo a for this potential wind farm. The mitigation strategy did not require additional archaeological monitoring or other work based on the lack of archaeological sites, and the low potential for encountering unrecorded subsurface cultural resources. Recommendations were submitted as a categorical exemption to the reviewing agency.

Yokohl Ranch Cultural Resources, The Yokohl Ranch Company LLC, Tulare, California. As co-principal investigator and field director managed 15 archaeologists in conducting 1,900 acres of survey throughout the Yokohl Valley.

Education
San Diego State
University
MA, Anthropology
Sonoma State University
BA, Anthropology/
Linguistics
Santa Rosa Junior College
AA, Anthropology
Professional Affiliations
Register of Professional
Archaeologists
Society for California
Archaeology
American Anthropological
Association
Institute of
Archaeomythology
American Anthropological
Association
72 2
Hamilton Hospital Project, City of Novato, California. As principal investigator, managed tribal and archaeological fieldwork and methodological reporting relating to the extended Phase I inventory geoprobe drilling and shovel test pit excavation. Considerations included compliance under CEQA and local regulations.

Maidu Bike Path and Park Projects, City of Auburn, California. As principal investigator, managed the survey, archival searches, tribal correspondence, and reported mangement recommendations for a cultural resources inventory. Considerations included compliance under CEQA and Section 106 of the NHPA.

Steephollow Creek and Bear River Restoration, Nevada County, California. As principal investigator, assisted with management of field efforts and preperation of a technical report for a cultural inventory. Resources were evaluated for significance under CEQA, and Section 106 of the NHPA.

As Needed Planning and Environmental Contract, Recycled Wastewater Treatment Plant Secondary Process Upgrade Improvement Project, City of Auburn, California. As principal investigator, managed the survey, archival searches, tribal correspondence, and reported mangement recommendations for a cultural resources inventory.

Considerations included compliance under CEQA and Section 106 of the NHPA.

Recycled Water Pipeline Project, City of Woodland, California. As principal investigator, managed the survey, archival searches, tribal correspondence, and reported mangement recommendations for a cultural resources inventory. Considerations included compliance under CEQA and Section 106 of the NHPA.

Hanson El Monte Pond Restoration, Lakeside’s River Park Conservancy, San Diego, California. As principal investigator, managed the field efforts, reporting, and agency interface for a cultural inventory. Resources were evaluated for significance under county guidelines, CEQA, and Section 106 of the NHPA. Worked with the ACOE for submittal of documents to State Historic Preservation Office (SHPO).

Lake Cahuilla Management Plan, ASM PARC, Riverside County, California. As project archaeologist and lead analyst, led in the formation of a standardized database associated with ancient Lake Cahuilla. Performed GIS data integration and predictive analysis, data entry of site record information, and completed multi-day, multiperson record search for Riverside County.

South Palm Canyon West Fork Flood Emergency Work, Agua Caliente Band of Cahuilla Indians, Palm Springs, California. As principal investigator, worked with the Agua Caliente Band of Cahuilla Indians Tribal Historic Preservation Office to conduct archaeological monitoring on tribal lands of emergency repairs within Andreas Canyon National Register of Historic Places listed district. A monitoring report with a summary of findings and implemented mitigation activities, daily monitoring logs and photos, and confidential figures was provided to the tribe.

South Palm Canyon Improvements, Agua Caliente Band of Cahuilla Indians, Palm Springs, California. As principal investigator, worked with the Agua Caliente Band of Cahuilla Indians Tribal Historic Preservation Office to conduct archaeological monitoring on tribal lands of facility improvements within Andreas Canyon National Register of Historic Places listed district. A monitoring report with a summary of findings and implemented mitigation activities, daily monitoring logs and photos, and confidential figures was provided to the tribe.

Shu’luuk Wind Project Cultural Resource Study Survey, Campo Environmental Protection Agency and Invenergy LLC, Campo Indian Reservation, California. As field director, managed two teams of archaeologists, consisting of seven total practitioners, in conducting a survey of the 2,400-acre study area in a general inventory of potentially impacted cultural resources. Worked with Campo Environmental Protection Agency, of the Campo Kumeyaay Nation, in forming management objectives and integrating six Native American Monitors into daily survey activities. 73 1
William Burns, RPA

CULTURAL LEAD
William Burns (WILL-ee-em BURNS; he/him) is an archaeologist with 18 years’ experience in cultural resource management. Mr. Burns is highly knowledgeable about the California Environmental Quality Act, the National Environmental Policy Act, the Native American Graves Protection and Repatriation Act, and the National Historic Preservation Act, particularly the Section 106 process. He evaluates buildings and districts for archaeological sensitivity and possible inclusion on the National Register of Historic Places. Mr. Burns assesses project and building plans for archaeological sensitivity and reviews archaeological reports on the state government regulatory end of the process.

Mr. Burns possesses expertise about pre-contact archaeological sites, paleocoastline reconstruction, and artifact identification and analysis. He applies this expertise to archaeological report writing and editing for Section 106 projects. He also serves on field crews and as a supervisor on archaeological projects, overseeing surveys, site examinations, data recoveries, and artifact database creation and maintenance. For precise site mapping, Mr. Burns uses GPS devices, primarily Trimble GEO XH, ArcGIS, and Maptitude.

Relevant Project Experience
Pacifica Fuel Management Project, California Department of Forestry and Fire Protection, Pacifica, California. Performed cultural survey, conducted records search, and prepared cultural resources report for vegetation management project.

San Carlos Fuel Management Project, California Department of Forestry and Fire Protection, San Carlos, California. Performed cultural survey, conducted records search, and prepared cultural resources report for vegetation management project.

Alameda County Advanced Meter Infrastructure Project, Alameda County, California. The project proposed to upgrade existing traditional water meter reading systems within its service area with an Advanced Metering Infrastructure system across 84,200 existing meters. As project archaeologist, performed the records search and reviewed and summarized the data of the approximately 41,000-acre project area. Reviewed geomorphological data for the project site and developed a sensitivity model and monitoring plan for the project.

Advanced Meter Infrastructure Project, Santa Clara County, California. Performed cultural survey, conducted records search, and prepared cultural resources report for countywide water system metering infrastructure upgrades.

Education
University of York
MS, Coastal and Marine
Archaeology, 2010,
University of
Massachusetts at
Amherst
BA, Anthropology
(Mathematics minor),
2004
Certifications
Register of Professional
Archaeologists (RPA)
Divemaster (National
Association of Underwater
Instructors)
Occupational Safety and
Health Administration
(OSHA) HAZWOPER
(40-hour)
Basic First Aid/BBP
(American Heart
Association)
Adult CPR/AED (American
Heart Association)
74 2
Delta Dams Burrow Remediation Project, California Department of Water Resources, Alameda and Contra Costa Counties, California. Performed cultural survey, conducted records search, and prepared cultural resources report for DWR dam and reservoir stabilization project at three different dams.

Yokohl Ranch Housing Development Project, The Yokohl Ranch Company LLC, Tulare County, California.

Conducted field survey and performed site evaluation for large housing development.

Arden Gateway Project, Fulcrum Property, Placer County, California. Prepared cultural resources report for commercial and residential development.

Yorba Avenue Warehouse Project, Pacific Industrial Inc., Long Beach, California. Prepared a cultural resources letter report based on a records search and field survey for construction of a warehouse and office facility with parking lots and retention basins.

Proctor Valley Village 14 and Preserve Project, County of San Diego, California. Conducted field survey and site evaluation, prepared cultural resources report, and provided artifact analysis for a component of the Otay Ranch master-planned community.

Vista Canyon Ranch Sewer Line Project, Vista Canyon Ranch LLC, City of Santa Clarita, California. Provided field survey, site evaluation, and artifact analysis for a mixed-use residential and commercial development.

Rancho Cucamonga Northeastern Sphere Annexation Area, Sargent Town Planning, Rancho Cucamonga, California. Conducted field survey and site evaluation of a potential annexation area.

Palm Avenue Distribution Center, IDS Real Estate Group, San Bernardino, California. Conducted field survey and site evaluation, and assisted with preparation of a cultural and paleontological resources monitoring report for warehouse/distribution center construction.

Newhall Homestead South Project, Newhall Land and Farming Company, Los Angeles County, California.

Participated in intensive-level field survey of a 2,535-acre project site for a residential and commercial development.

Five Lagunas, Merlone Geier Management LLC, Laguna Hills, California. Completed a records survey for redevelopment of a mall property.
8777 Washington Boulevard Project, Guild GC (VCN LP), Culver City, California. Conducted a field survey and building evaluation for a commercial building remodel of a two-story, mixed-use building.

Roblar Road Quarry, John Barella, Sonoma County, California. Performed cultural and paleontological survey, performed extended Phase I testing, and prepared cultural resources report for quarry project. 75 800.450.1818 | [email protected]
DUDEK.COM
76

Craftwater A&E Amendment #2 - Staff ReportStaff Report

STAFF REPORT
Meeting Date: October 24, 2023
Agency: City of Belmont
Staff Contact: Elizabeth Wada, Public Works, (650) 595-7468, [email protected] Agenda Title: Craftwater Engineering Agreement Amendment Agenda Action: Resolution
Recommendation
Adopt a resolution authorizing the City Manager to negotiate and execute a second amendment to the contract with Craftwater Engineering, Inc., for additional services including preparation of a focused environmental impact report (EIR) for an additional amount of $213,061, for a total contract cost to a notto-exceed amount of $1,211,465.

Strategic Focus Area
Infrastructure and Mobility
Background
On June 3, 2022, the City entered into an Architectural and Engineering Service Agreement with Craftwater Engineering, Inc. (hereinafter “Consultant”), for the design and implementation of the Twin Pines Park Storm Water Capture Project (hereinafter “Project”) in the amount of $913,334 for professional engineering services for the implementation of a storm water detention basin to alleviate flooding, which includes but is not limited to engineering design, construction plans and specifications, preparing documentation to satisfy the California Environmental Quality Act (CEQA), securing environmental regulatory permits, and public outreach. Consultant has completed their 60% plans, specifications, and engineer's estimate (PS&E) and is in the process of developing the 90% PS&E. The $913,334 is funded by a California Natural Resources Agency General Fund Specified Grant.

On February 28, 2023, the City adopted Resolution No. 2023-020, authorizing an amendment to the contract with Craftwater Engineering, Inc., for additional services to include archaeological testing and reporting for the Project. The archeological testing report results triggered the need for a Focused Environmental Impact Report (EIR), hence the need for this second contract amendment.

Analysis
A Focused EIR was not initially included in the original scope of work because it was assumed the level of effort needed to satisfy CEQA would be a Negative Mitigation Declaration (NMD). However, with the archaeological testing results, a greater level of effort is needed to comply with CEQA.

The new scope of services amends the following tasks: Task 5 – Draft Focused EIR, Task 6 – CEQA Public Noticing & Participation, Task 7 – Final Focused EIR, and Task 11 – Environmental Regulatory Permit Applications, of ESA’s, Consultant’s subconsultant, Scope of Work, with full details of the work 77

Craftwater A&E Amendment #2 - Staff ReportStaff Report
found in Exhibit 1.

The overall Project design and construction cost is $8,364,334, with no budget augmentation. Of this total, $913,334 was allocated for the design phase and is funded from a California Natural Resource Agency (CNRA) General Fund Specified Grant, while $7,451,000 was allocated for construction, funded from a CNRA Urban Flood Protection Grant and $500,000 match each from the Cities of Belmont, San Carlos and San Mateo County. The proposed budget for the revised scope of services is not to exceed $213,061and will use funds from the $7,451,000 construction phase of the Project. Upon authorization of the amendment, the total agreement cost, including the original scope of service, is $1,211,465. This will be covered by City of Belmont match funds budgeted in the CIP Measure I Storm Project No. 6020 (Account No. 399-3-730-9030).

Alternatives

1. Take No Action.

2. Refer back to staff for more information.

Attachments
A. Resolution
B. Exhibit 1 – Additional Scope of Work
Fiscal Impact
☐ No Fiscal Impact
☒ Funding Source Confirmed:
$213,061 ($163,061 + $50,000 contingency) is budgeted in the CIP Measure I Storm Project No. 6020 (Account No. 399-3- 730-9030).

Source: Purpose: Public Outreach:

Staff Discretionary Action Posting of Agenda

78

RESOLUTION NO. 2023 –

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT

AUTHORIZING AN AMENDMENT TO THE CONTRACT WITH CRAFTWATER ENGINEERING, INC., FOR ADDITIONAL SERVICES INCLUDING PREPARATION OF A FOCUSED ENVIRONMENTAL IMPACT REPORT (EIR).

WHEREAS, on June 3, 2022, the City entered into an Architectural and Engineering Service Agreement with Craftwater Engineering, Inc. (hereinafter “Consultant”), for the design and implementation of the Twin Pines Park Storm Water Capture Project (hereinafter “Project”) in the amount of $913,334 for professional engineering services for the implementation of a storm water detention basin to alleviate flooding, which includes but is not limited to engineering design, construction plans and specifications, preparing documentation to satisfy the California Environmental Quality Act (CEQA), securing environmental regulatory permits, and public outreach; and,
WHEREAS, on February 28, 2023, the City adopted Resolution No. 2023-020, authorizing an amendment to the contract with Craftwater Engineering, Inc., for additional services to include archaeological testing and reporting for the Project, the results of which triggered the need for a Focused Environmental Impact Report (EIR), hence the need for this second contract amendment; and,
WHEREAS, the new scope of services amends the following tasks: Task 5 – Draft Focused EIR, Task 6 – CEQA Public Noticing & Participation, Task 7 – Final Focused EIR, and Task 11 – Environmental Regulatory Permit Applications, of ESA’s, Consultant’s subconsultant, Scope of Work, with full details of the work found in Exhibit 1; and, WHEREAS, the overall Project design and construction cost is $8,364,334, with no budget augmentation, and funds in the amount of $213,061 will be drawn from CIP Project No. 6020, account No. 399-3-730-9030.

NOW, THEREFORE, the City Council of the City of Belmont resolves as follows:

SECTION 1. The City Manager is authorized to negotiate and execute an amendment to the contract with Craftwater Engineering, Inc., for additional services to prepare a focused environmental impact report (EIR) based on the archaeological testing results, for an additional amount of $213,061, bringing the total contract cost to a not-to-exceed amount of $1,211,465. * * *
ADOPTED October 24, 2023 by the City of Belmont City Council by the following vote:

Ayes:

Noes:

Absent:
79

Abstain:

ATTEST:

City Clerk

Mayor
APPROVED AS TO FORM:

City Attorney
80 September 7, 2023 City of Belmont / Twin Pines Stormwater Detention Basin CEQA Document 1 environmental science associates
Exhibit 1
Twin Pines – Detention Basin
Scope of Work
Task 5 – Draft Focused EIR
This scope of work assumes that ESA will prepare a focused environmental impact report (EIR) based on the results from the cultural site survey as follows:

Notice of Preparation
ESA will work with the City to develop a draft and final Notice of Preparation (NOP), and associated notice of completion, and project summary form for filing with the State Clearinghouse at the Governor’s Office of Planning and Research and San Mateo County Clerk’s office. ESA will use the list of approvals in the CEQA project description to generate a mailing list of responsible agencies for the project and provide the mailing list to the City for approval prior to NOP publication. At the time of NOP publication, ESA will distribute the NOP to the identified agencies.

ESA will prepare a memorandum which briefly summarizes scoping comments received during the 30-day public scoping period, if any, categorized by topic. ESA will attend a scoping meeting will be held in person at City Hall.

No transcription of public comments is included in the scope, but ESA will provide summarized notes of public comments.

Administrative Draft Focused EIR
ESA will prepare a revised Initial Study in accordance with current CEQA Guidelines Appendix G Initial Study checklist. The Initial Study will be presented as an EIR appendix and will be considered part of the EIR. The Administrative Draft focused EIR will present the CEQA Project Description and a description of the existing environmental conditions for the Project and provide analysis under each of the resource topics from the CEQA Guidelines Appendix G Initial Study checklist to identify whether the Project, as proposed (and including applicable mitigation measures), would result in adverse impacts to the environment.

The Initial Study will address in detail those topics deemed not to be of considerable public interest and for which the Project’s potential effects would not be significant and unavoidable. The Initial Study will only briefly address those remaining topics for which a significant and unavoidable impact could result and those of considerable public interest, as such topics will be the primary focus of the EIR. The Initial Study will also include the CEQA declaration sheet. The EIR will include four resources chapters: air quality, cultural resources, hydrology and water quality, and tribal cultural resources. In addition, the EIR will include an alternatives chapter as described below.
81 | Scope of Work
2 esassoc.com
Under this task, ESA will support the City in conducted consultation with Native American Tribes (Tribes) by:
participating in one (1) visit to the Project site, with the City and representatives from consulting Tribes; arranging, facilitating, and participating in up to two (2) teleconference meetings with the City and consulting Tribes; and documenting all consultation between the City and Tribes for inclusion as an appendix to the EIR.

Alternatives
ESA, with input from Craftwater and the City, will generate up to three CEQA alternatives including the CEQArequired No Project alternative. The alternatives could include, for example, constructing a stormwater basin at an alternate site or a redesigned basin at Twin Pines. The alternatives must attempt to reduce or avoid the Project’s significant environmental impacts and meet most of the Project objectives. This chapter will also include a description of alternatives considered but dismissed from further consideration and the rationale for their dismissal (such as engineering infeasibility or inability to reduce significant environmental impacts of the project). ESA assumes participation in two conference calls to discuss the CEQA alternatives.

Screencheck and Draft Focused EIR
Following review of the Administrative Draft focused EIR by the City, ESA will revise and update it as a Screencheck Draft for final City review and approval for release as a public draft EIR. ESA will coordinate with the City to develop an EIR notice of availability and confirm posting requirements. ESA will also draft a notice of completion and project summary form for the State Clearinghouse.

ESA will distribute electronic copies of the notice of availability (NOA) on the City’s behalf and post the NOA at the County Clerk. The current scope and fee assume that ESA will conduct these distributions, including two postings at the project site and placement of one legal advertisement in a local newspaper. The current scope and fee also assume that 18 hard copy NOAs and 5 hard copy EIRs will be produced by ESA.

Upon completion of the Screencheck Draft review by the City, ESA will finalize the Draft focused EIR and provide the City with electronic copies of EIR files for the City website, and submit the document electronically to the State Clearinghouse.

Task 5 Deliverables
• Distribution List
• Notice of Preparation (Draft & Final) (electronic only) • Public Scoping Materials
• Documented Public Scoping Comments (electronic only)
• Administrative Draft Focused EIR, including Mitigation Monitoring and Reporting Plan (electronic only) • Screencheck Draft Focused EIR (electronic only)
• Draft Focused EIR (electronic only)
Task 6 – CEQA Public Noticing & Participation
Public Review and Response to Comments
Following completion of the Draft Focused EIR review period, ESA will prepare a response to comments document. It is assumed that up to ten (10) comment letters may be received, and that responding to comments would not require new technical studies or substantial revisions to text of the draft focused EIR. ESA will prepare 82 | Scope of Work
July 18, 2023 City of Belmont / Twin Pines Stormwater Detention Basin CEQA Document 3 environmental science associates
a draft response to comments document for City review. Following revisions of the document, ESA will prepare a final response to comments document. ESA assumes recirculation of the EIR will not be required.

Task 6 Deliverables
• Notice of Completion (Draft & Final) (electronic only) • Meeting notes and public comments
• Draft response to comments (electronic only)
Task 7 – Final Focused EIR
Findings, Statement of Overriding Considerations, and Final EIR Hearing ESA’s CEQA Project Manager will attend the draft EIR public hearing and City hearing at which the Final EIR will be certified (draft focused EIR and response to comments document comprise the Final EIR) and assist in responding to questions by the Planning Commission or the public. We assume this hearing will be in-person.

ESA will also prepare a draft Findings/Statement of Overriding Considerations, Mitigation Monitoring Reporting Program, and Notice of Determination. The City Attorney and City staff will review and provide comments for the Findings and Statement of Overriding Considerations, and that the City will provide the required CEQA filing fees.

Task 7 Deliverables
• Administrative Final Focused EIR (electronic only)
• Final Focused EIR (electronic only)
• Findings and Statement of Overriding Considerations (Draft & Final) • Notice of Determination (Draft & Final) (electronic only) • Meeting notes and public comments
Task 11 – Environmental Regulatory Permit Applications
Technical Studies to Support Permitting
Cultural Resources Support for Section 106 Consultation Cultural resources studies for the Project to date have identified one cultural resource, Native American archaeological site P-41-000152, in the Project Area of Potential Effects (APE). This resource is eligible for the listing in the National Register of Historic Places and California Register of Historical Resources and, for purposes of Section 106 of the National Historic Preservation Act (Section 106) (required as part of review for the USACE Section 404 CWA permit), would be adversely affected by the Project. Under this subtask, ESA cultural resources staff that meet the Secretary of the Interior’s Professional Qualifications Standards for Archeology will: participate in up to two (2) visits to the Project site, with City, USACE, and representatives from consulting Native American Tribes (Tribes); arrange, facilitate, and participate in up to four (4) teleconference meetings with the City, USACE, Tribes, and State Historic Preservation Officer (SHPO) regarding general Section 106 review for the Project; arrange, facilitate, and participate in up to six (6) teleconference meetings with the City, USACE, Tribes, and SHPO regarding development of a Memorandum of Agreement (MOA) that stipulates how, for Section 106 purposes, adverse effects on P-41-000152 will be resolved; and arrange, facilitate, and participate in up to six (6) teleconference meetings with the City, USACE, Tribes, and SHPO regarding development of the Historic Properties Treatment Plan (HPTP) that provides details on what specific actions will 83 | Scope of Work
4 be undertaken to resolve the Project’s adverse effects on P-41-000152. ESA will provide up to two (2) draft versions of the MOA and one (1) Final MOA to the City, USACE, Tribes, and SHPO; and provide up to two (2) draft versions of the HPTP and one (1) Final HPTP to the City, USACE, Tribes, and SHPO. ESA will also assist the City in developing Section 106-related correspondence (emails, letters, etc.), as needed, for consultation with the USACE, Tribes, and SHPO, for up to 12 hours. Because development of MOAs and HPTPs is heavily dependent on the perspectives of the USACE, Tribes, and SHPO, the scope of this subtask is limited to the time budgeted herein—if required, ESA can provide additional Section 106 consultation support under an additional budget.

Based on the presence of archaeological site P-41-000152, its National Register- and California Registereligibility, and potential for adverse effects from the Project (as described above), ESA cultural resources staff will assist the permitting team for the Project and the Creek Restoration team in up to 16 hours of coordination with the USACE, SHPO, and Tribes, to provide transparency and consistency between the two projects.

Conceptual Compensatory Mitigation Proposal for Permanent Impacts Based on our understanding of the selected project description, early design plans, and technical study results, the project is expected to impact jurisdictional aquatic resources, resulting in a requirement for compensatory mitigation to offset the loss. Therefore, a conceptual proposal for Compensatory Mitigation is expected to be a requirement of a complete permit applications for the USACE and RWQCB. Our team will coordinate with the City and the project team to research and develop a Conceptual Compensatory Mitigation Proposal for Permanent Impacts, suitable for inclusion in project permit applications, for a total of up to 30 hours of effort.

The Proposal will describe at a conceptual level one or more types of mitigation to offset permanent impacts to aquatic resources, such as: the purchase of mitigation bank or in lieu fee credits (if available), or City-led on-site mitigation efforts such as re-establishment, enhancement, or creation of aquatic habitats. The conceptual proposal will be sufficient for the regulatory agencies reviewing permit applications to evaluate the proposal and provide feedback or make specific requests If approved in concept, a detailed Compensatory Mitigation Plan could be developed for agency review and approval under a separate scope and budget (typically, detailed Compensatory Mitigation Plans are a requirement for submittal to permitting agencies either prior to permit issuance or prior to the start of construction).

Task 11 Deliverables
• Draft, Revised Draft, and Final Draft MOA (finalized by USACE and SHPO) (electronic only) • Draft, Revised Draft, and Final Draft HPTP (finalized by USACE and SHPO) (electronic only) • Draft and Final Conceptual Compensatory Mitigation Proposal statement (electronic only) Task 11 Assumptions
• The Aquatic Resources Delineation Report and other technical reports prepared by the Belmont Creek Restoration Project’s consultant team that are necessary to support permitting, as identified above, will meet regulatory agency requirements and standards, and be sufficient for use in calculating regulated resource impacts and in preparing permit applications.
• The project will be eligible for coverage under a USACE Nationwide Permit (NWP). • The project does not have any federal funding sources, and the only NEPA requirement would be triggered by the USACE permit action. Assuming the project is eligible for NWP coverage, no new NEPA document is required by USACE; if the USACE requests NEPA documentation, such as for an Individual Permit, support can be provided under separate scope and budget. • The proposed project can be determined the ‘least environmentally damaging practicable alternative’ (LEDPA), with justification that can be provided by the project’s engineers and/or the City. 84 | Scope of Work
September 7, 2023 City of Belmont / Twin Pines Stormwater Detention Basin CEQA Document 5 environmental science associates
• The schedule may only be feasible if the project can be covered under an NWP, the design process can be accelerated, and there are no major regulatory changes or court decisions implemented during project permitting.
• No support for ‘local’ permits (such as local creek or tree permits) is included, although the information developed for CEQA and Task 11 permits is expected to be suitable/sufficient for use in local permit applications; additional support for local permits can be provided under separate scope and budget if desired.
• No State Lands Commission lease or lease amendment is required. • No USACE Section 408 permission is required.
• No BCDC permit is required.
• No CDFW Incidental Take Permit (ITP) is required; all potential impacts to state-listed species will be avoidable through proper mitigation measures as developed during the early design and CEQA process. • No consultation with NMFS is required by USACE.
• With the assumption the project will conduct a RWQCB-required Pre-Filing Meeting and multiple meetings with the USACE (below), it is assumed that project presentation at a separate USACE-hosted Interagency Pre-Application meeting will not be required nor specifically advantageous to the project, and so is not included in this scope and budget.
• The following assumptions apply to Cultural Resources Support for Section 106:
o Native American archaeological site P-41-000152 is the only historic property, pursuant to Section 106, in the APE, and will be adversely affected by the Project. o MOA will stipulate that resolution of adverse effects on P-41-000152 will be accomplished through archaeological data recovery and, potentially an interpretive program. o Up to two (2) site visits by ESA staff with the City, USACE, and Tribal representatives as part of Section 106 compliance efforts.
o Up to four (4) teleconference meetings with the City, USACE, Tribes, and SHPO regarding general Section 106 review for the Project.
o Up to six (6) teleconference meetings with the City, USACE, Tribes, and SHPO regarding development of the MOA.
o Up to six (6) teleconference meetings with the City, USACE, Tribes, and SHPO regarding development of the HPTP.
o Up to two (2) rounds of consolidated comment-response on draft MOA and draft HPTP from City, USACE, Tribes, and SHPO.
o Cultural Resources Support for Section 106 Consultation subtask is limited by time budgeted herein.
85 | Scope of Work
6 esassoc.com
Additional Tasks Current Contract Additional Cost
Task 5 Draft Focused EIR
-Notice of Preparation and Scoping
(Draft and Final NOP, scoping meeting presentation,
forms)
-Other EIR content not required for Initial Study
(Cultural Resources, Tribal Cultural Resources,
Alternatives, Summary, Other CEQA Considerations,
expanded Air Quality, Hydrology, and Noise sections)
-Screencheck and Draft EIR
-Additional Management $ 116,319 $ 35,364
Breakdown of Focused EIR:

Project Description
Notice of Preparation and Scoping
Administrative Draft EIR
Cultural Resources and Tribal Cultural Resources
Biological Resources
Air Quality and GHG
Hydrology and Water Quality
Other Sections/Initial Study
Screencheck and Draft EIR
Public Review and Response to Comments
$5,768
$7,124
$9,200
$14,116
$14,560
$12,345
$11,109
$12,405
$34,448
$30,608
Task 6 CEQA Public Noticing & Participation
-Public Review and Response to Comments
(participate in EIR hearing, review and organize
comments, prepare responses to comments document) $ 26,328 $ 27,473 Task 7 Final EIR
-Findings, Statement of Overriding Considerations, and
Final EIR Hearing $ 16,793 $ 0
Task 11 Environmental Regulatory Permit Applications
-Section 106, HPTP and MOA (Tribal Support)
-Technical Study (Mitigation Concept) $ 82,802 $ 100,224 Total Additional Cost $ 163,061
Contingency $50,000
Section 106 consultation support (only if needed)
86

FINAL FY2023-24 Strategic Plan Adoption 102423 - Staff Report

STAFF REPORT
Meeting Date: October 24, 2023
Agency: City of Belmont
Staff Contact: Afshin Oskoui, City Manager, 650-595-7408, [email protected] Agenda Title: 2023-2027 Strategic Plan Adoption
Agenda Action: Motion
Recommendation
Motion to approve the 2023-2027 Strategic Plan.

Strategic Focus Area
Fiscal and Organizational Sustainability
Background
On March 2, 2023, the City Council and staff participated in Belmont's Annual Strategic Planning Session.

This working session is the third follow up on the City Council’s March 11, 2020, community visioning and strategic planning workshop, facilitated by a consulting firm specializing in leadership and organizational performance. The discussions covered key themes across a wide range of topics including City’s new governance structure; priorities for near and long-term; communication and collaboration; DEI; City finances; climate adaptation and resiliency; housing and economic development; and public safety.

The 2020 workshop provided an opportunity for the Councilmembers to establish Council norms, reflect on accomplishments from the past year, and update on the progress on the Council priorities and develop a new 5-year Strategic Plan. The City Council developed a five-year strategic plan with policy goals to reflect the most important priorities of the community. These goals help staff work to realize the Belmont Community Vision, and to reaffirm core community values important to the City’s future. The current strategic plan includes the following five City Council focus areas with supportive goals as its roadmap for action over the next several years:
87

FINAL FY2023-24 Strategic Plan Adoption 102423 - Staff Report Analysis
At the March 2, 2023, the City Council held a Strategic Plan workshop retreat to review the midpoint accomplishments of the original five-year plan and progress made to date on the various focus areas, received the community's feedback, and reaffirmed and updated those priorities that will move the organization and community forward for FY 2023 through 2027.

With guidance from the City’s facilitator Andy Pendoley, in this session the City Council reaffirmed its support for all of the strategic objectives and supporting initiatives and deliverables that were presented by staff with an emphasis on fiscal and organizational stability, and sustainability plan to address the General Fund’s long-term revenue viability, address organizational development to focus on succession planning and attracting new talent, and quality of life and community engagement initiatives. Upon conclusion of the workshop city staff carried out a comprehensive review of the City’s strategic plan to ensure that any relevant revisions are made to the plan.

The purpose of this plan is threefold:

1. Establish a common vision that will help align city policies, day-to-day operations, and resources with the community’s most important values, needs and aspirations.

2. Build momentum for major goals by maintaining a focused effort over multiple years.

3. Identify agreed upon priorities, timelines and performance measures.

On May 23, 2023, staff presented the updated strategic focus areas, and revisions to the Mission Statement and Values to reflect Council feedback. Based on the feedback by Council and staff the proposed revisions were made to reflect objectives which have been completed since plan adoption in 2020, are no longer being pursued, and new or revised objectives reflecting the opportunities and challenges that are ahead for the organization. The Council also discussed additional strategies related to climate resilience, active mobility, economic activity, public safety, mental health, and addiction services. The updated plan reflects completed objectives, new pursuits, and adjustments based on Council and staff feedback.

The Details on those initiatives are captured in Belmont 2023 Strategic Plan Update document (Attachment A). Additionally, staff has continuously fine-tuned the associated deliverables based on the plan's objectives, capital projects, and core services which have been integrated into the city's annual budget and departmental work plans. The 2023-2027 Strategic Plan Dashboard (Attachment C) provides the city’s formal performance management report of the initiatives in the Plan, as approved by the City adopted FY 23/24 budget. The report is set up as a Dashboard of Key Strategic Objectives & Supporting Initiatives identifying short-term (2-3 year) objectives and supporting initiatives for each of the strategic focus areas.

While the proposed 5-Year Strategic Plan is both ambitious and aspirational, it has also been reviewed by city staff to ensure it is realistically achievable assuming current staffing and resourcing levels.

However, with growing economic uncertainty driven by continued rising inflation, State take aways related to VLF funding, ongoing post pandemic impacts and other factors outside the city’s control, the 88

FINAL FY2023-24 Strategic Plan Adoption 102423 - Staff Report city’s progress on the various goals, objectives, projects, and services outlined in the strategic plan will be subject to the actual amount of funds available and appropriations authorized by the City Council each year in the annual budget. Despite these challenges, Belmont remains resilient, aiming to maintain itself as a thriving and sustainable community where people can live, work, and play safely.

Alternatives

1. Take no action

2. Defer to staff for more information
Attachments
A. 2023 Strategic Plan Update
B. 2023 Strategic Plan Update Summary
C. 2023-2027 Strategic Plan Dashboard
Fiscal Impact
☐ No Fiscal Impact
☒ Funding Source Confirmed: Priorities resulting from the Strategic Planning Session are incorporated as part of the annual budget development process.

Source: Purpose: Public Outreach:

Staff Council Vision/Priority Posting of Agenda
89 202 0

STRATEGIC PLAN

CITY OF
2 0 2 0 STRATEGIC PLAN
2023 UPDATE
90 2
To the Belmont Community
In the three years since Belmont’s City Council and its Executive Leadership participated in a community visioning and strategic planning workshop, we have rolled up our sleeves and met significant milestones despite the health, economic, and weather-related challenges we have faced. We’re far from done, but our unified leadership, talented workforce, and involved community has proven the vision of our strategic plans.

When we initially started our strategic planning on March 11, 2020, we could not anticipate that a global health crisis was forming a storm cloud and our continued vigilance over our financial stability was vital.

We knew we would have to be intentional and thoughtful about how we continued to provide our quality services which the community is accustomed to, while allocating resources to align with our vision and goals to continue with the effective use of your tax dollars.

Our planning efforts to address Belmont’s critical issues in 2020 generated five Strategic Focus Areas that allowed us to build on our continued momentum and success. Those focus areas gave us a roadmap for action over the last three years, as highlighted below, and continue to guide us as we look ahead to the next two years of our five-year plan.

In three years, we have moved the needle of our housing element with the development of transitoriented housing and the approval of more in the next few years. We have increased mobility on our roads by improving our Pavement Condition Index, pedestrian and bicycle safety, installing real-time signal technology to unclog our regular commutes, and built important partnerships with our neighboring cities on shared multi-modal corridor projects that affect neighbors in and outside our city boundaries.

We have been focused on pursuing climate change adaptation and resilient infrastructure programs and services. We’ve prioritized our community’s enjoyment of Belmont’s outdoors and invested in the maintenance of our parks, open spaces, and community facilities. We’ve earned recognition for our award-winning budget and shown decisive caretaking of our assets and earned the citizenry’s approval of tax ballot measures. We’ve designed roles and added staff to our team who are dedicated to community engagement and external communication, and we’ve continued to build community goodwill with our efforts toward public safety, neighborhood connections and outdoor activities open to all.

Economic Public Safety
Development
& Housing
Fiscal &
Organizational
Sustainability
Infrastructure Quality of Life
& Mobility
2020 STRATEGIC PLAN 2023 UPDATE 291
We have continued to provide regular updates to the Council and community on each focus area and initiatives through each fiscal year. We look ahead now to the continued advancement of the plans set in 2020, but with an eye toward the years that follow and the renewed goals we will set. Our City Council, our Executive Leadership, and every member of staff take great pride in their stewardship of Belmont, and it is my pleasure to witness these achievements come to life every day.

Belmont remains a thriving and sustainable community for all. As we lean into the future our goal is to keep Belmont as a hallmark of where life is lived: thriving and sustainable community for all; a place where people can safely live, work and play. We look forward to your continued support and participation.

Respectfully Yours,
Afshin Oskoui, P.E., PWLF
City Manager
2020 STRATEGIC PLAN 2023 UPDATE 392
3 Definitions

MISSION
VISION
VALUES

STRATEGIC

FOCUS AREAS
GOALS

OBJECTIVES
Purpose or reason for being
4 Fundamental beliefs or guiding principles that drive
our behaviors
Specific and measurable actions to achieve the goal
Desired result or endpoint needed to support each
Strategic Focus Area
Broad, most critical areas of focus for the continuing
success and sustainability of the city
Aspirations; picture of our desired future
2020 STRATEGIC PLAN 2023 UPDATE 493
4 MISSION
VISION
VALUES
To enrich the quality of life with
our community with the services
provided for a safe, fulfilling and
vibrant life
We are celebrated for enhancing:
• Distinctive community character
• Easy mobility
• Natural beauty
• Thriving culture
• Thriving economy
• Our community — our top priority
• Our employees — our most important resource
• Honesty, integrity, respect, equity, and ethics
• Community engagement
• Open and transparent government
• Fiscal responsibility
• Quality services
• Continuous improvement
• Teamwork and partnerships

STRATEGIC
FOCUS AREAS • Infrastructure & mobility
• Economic development & housing
• Fiscal & organizational sustainability
• Public safety
• Quality of life
5 2020 STRATEGIC PLAN 2023 UPDATE 594
GOALS

OBJECTIVES
5 A transportation, facilities, and infrastructure system that maintains and improves our community to meet current
and future demand, and climate action goals
Enhance multi-modal transportation

1. Complete Ralston Corridor Plan Phase 3

2. Complete Design Ralston Corridor Plan Phase 4

3. Implement Alameda de las Pulgas Corridor Plan

4. Continue to identify and address trends to inform traffic management approach and solutions through PTSC process (3Es) and Mobility/Capital Plans

5. Develop a Transportation Master Plan that addresses how significant new development, mobility, traffic congestion, and infrastructure can be managed for all modes of transportation

6. Develop a residential Traffic Calming Policy, update Speed Cushion Policy, and update the Sidewalk Installation Policy Advance pavement and street improvements

1. Continue maintaining and repairing the City’s 140 lane miles of roads through the rolling 5-year community-wide street pavement maintenance program through the judicious use of funds while seeking additional funding opportunities

2. Update the 2024 Citywide Pavement Condition Assessment (PCI report) Start

3. Five-year Pavement Preservation Plan

4. Complete construction on the 2023 Pavement Reconstruction Project

5. Complete construction on the 2024 Slurry Seal Project

6. Complete construction on the 2025 Pavement Rehabilitation Project

7. Complete construction on the 2026 Pavement Rehabilitation Project

INFRASTRUCTURE
& MOBILITY

STRATEGIC

FOCUS AREA
6 2020 STRATEGIC PLAN 2023 UPDATE 695

OBJECTIVES
7 Advance sewer and storm system improvements

1. Complete updates to Sewer and Stormwater Master Plans

2. North Road Pump Station & Force Main Rehabilitation Project, Reconstruct Hiller Pump Station

3. El Camino Capacity Improvement Project

4. Develop point of sale sewer lateral inspection ordinance and other related sewer system policy updates

5. Advance priority stormwater repair, climate resiliency priority projects, and repairs (Measure I)

6. Belmont Creek Restoration & Detention Basin Projects Advance improvements at parks, athletic fields, and buildings

1. Continue progress with the Belmont Community Center facility replacement project

2. Examine the City’s long-term facilities and infrastructure condition and needs

3. Continue progress in addressing Fire Station #15 funding and replacement needs
Advance climate action and adaptation goals

1. Complete evaluation of the progress with 2017 Climate Action Plan and prepare an update to the plan

2. Continue with urban forestry, fire, and hazard mitigation projects

3. Complete the City’s Safety Element Update

4. Continue to address the City’s fleet renewal plan to meet climate action goals
2020 STRATEGIC PLAN 2023 UPDATE 796
GOALS

OBJECTIVES
6 Local business and land use policies that promote economic development, vibrant mixed-use centers, and diversity of housing choices
Support local economic development strategies

1. Reevaluate the City’s economic development plan which includes strategies and policies that increase the quality of life for residents

2. Collaborate with community partners, including Chamber San Mateo County, SAMCEDA, government and educational
institutions, and business community leaders to support economic development

3. Revisit the scope and approach to commercial cannabis implementation
Implement a balanced land use vision incorporating economic opportunities, housing goals, and programs

1. Ensure land use policies and practices support a diversity of housing choices, leverage existing affordable housing assets, and increase options for affordable housing

2. Review the General Plan and zoning and ensure alignment with our housing & economic development plans/vision and evaluate Economic Activity Hubs

3. Engage in long range/advanced planning projects to facilitate TOD related housing and economic development and establish a specific Plan Area for the Unincorporated Harbor Industrial Association (HIA)

4. Study and recommend changes related to Island Park
Development and Regional Commercial Zoning Amendments

5. Prepare and implement the 2023-2031 Housing Element in compliance with new housing laws

6. Coordinate multi-department/stakeholder team to address timely major development applications (e.g. CD, PW, CA, ED&H)

ECONOMIC DEVELOPMENT
& HOUSING

STRATEGIC

FOCUS AREA
8 2020 STRATEGIC PLAN 2023 UPDATE 897
GOALS

OBJECTIVES
7 Ensure financial stability, quality city services delivered through our employees, and investment in our organizational development Ensure fiscal and revenue sustainability

1. Maximize and update existing sources of revenue and efficiencies, identify new revenue sources to maintain financial stability, conduct routine evaluation of city fees and update as needed

2. Prioritize implementation of economic opportunities initiatives such as new development related community benefits

3. Invest in systems and process to promote innovation, effectiveness, and financial stewardship

4. Secure ongoing funding for sewer, storm, streets, facilities, and parks to address deferred maintenance and future capital needs along with a plan to support critical public services

5. Use Measure I/SB1 and leverage outside funding opportunities to advance infrastructure projects

6. Study the benefits and opportunity to update the City’s business license tax for voter consideration

7. Secure funding to address future annexation of the Harbor Industrial Area (HIA)
Strengthen organizational development

1. Develop recommendations and implementation work plan to address talent management, succession planning, workforce planning, and employee/career development

2. Review and update as needed the City’s personnel policies to ensure they reflect best practices in diversity and inclusion

3. Lead on DEI efforts within City government and in the community

4. Provide equipment, technology and resources to employees to ensure high level of service delivery to our community through IT Strategic Plan

FISCAL &

ORGANIZATIONAL

SUSTAINABILITY

STRATEGIC

FOCUS AREA
9 2020 STRATEGIC PLAN 2023 UPDATE 998

OBJECTIVES
10 5. Create a culture that assures employees are valued, that leadership promotes innovation, creative problem solving, outstanding customer service, and encourages employee
engagement

6. Develop and capture institutional knowledge documenting processes and procedures in anticipation of retirements and turnover to ensure continuity of services to the community, and opportunity to improve those processes and procedures
2020 STRATEGIC PLAN 2023 UPDATE 1099
GOALS

OBJECTIVES
8 Forward-thinking public safety services aligned with community needs through civic engagement, partnerships, and
public education
Ensure seamless public safety services – Police and Fire

1. Maintain strong community outreach and align public safety services that are reflective of community culture and priorities

2. Focus on improved Public Safety by delivering quality programs and services

3. Strengthen and align problem-oriented policing services to focus on youth, mental health, and unhoused with focus on compassionate care
Strengthen emergency preparedness

1. Strengthen emergency response through continued coordination with the San Mateo Consolidated Fire Department

2. Fully implement community risk reduction software platforms and leverage technology to enhance communication through webbased software and communication devices

3. Collaborate with the San Mateo Consolidated Fire Department to reduce risk in areas susceptible to wildland fires and establish abatement standards and enforcement tools along with
educational outreach

PUBLIC SAFETY STRATEGIC

FOCUS AREA
11 2020 STRATEGIC PLAN 2023 UPDATE 100 11
GOALS

OBJECTIVES
9 Engage the community in maintaining and enhancing Belmont’s character and quality of life
Improve Parks & Recreation facilities and programs

1. Refresh Belmont Community Center Master Plan

2. Complete Parks, Recreation, and Open Space Master Plan

3. Deliver accessible, inclusive services, programs, and facilities for all ages in our community
Create diverse and unique community spaces

1. Promote an environment that encourages arts; consider art in public places and within new development

2. Explore funding and creative solutions for place-making within public spaces for all ages

3. Design and implement a city branding effort, inclusive of community signage/wayfinding and gateway features in line with GP/BVSP objectives

4. Develop public streetscape design standards to enhance placemaking in Belmont Village Specific Plan Foster meaningful community dialogue

1. Continue progress with the City’s comprehensive public information and engagement strategy

2. Provide timely, accurate information that is easy to access and understand, and facilitate public participation in open meetings

3. Provide opportunity for resident leadership and participation, such as through commissions and advisory/ad hoc groups

4. Maximize use of available tools to reach our community and foster goodwill on digital platforms through printed messaging and meeting our community where it is receiving its news

5. Conduct outreach and community education about city services, areas of cost, and financial resources

QUALITY OF LIFE STRATEGIC

FOCUS AREA
12 2020 STRATEGIC PLAN 2023 UPDATE 101 12
10 VISION STATEMENT
Distinctive community character
• Belmont prides itself on being unique.
• Its small-town ambiance sets it apart as a
tranquil, inclusive, safe, and desirable place to
live, work and play.
• We get involved in town matters because we
care about living here.
• We connect with each other in all kinds of
gathering places.
• We value and celebrate a strong commitment
to diversity, inclusion, safety, equality and
dignity for all individuals in Belmont.
• Our strong sense of community and enjoyment
of the town’s assets and activities deepen as
we become better informed and connected.

Easy mobility
• We put a priority on getting out of, into, and
through town efficiently.
• Bicyclists, walkers, and other non-drivers get
where they’re going easily and safely.
• We require safe residential streets and
smooth-flowing thoroughfares.

Natural beauty
• We choose to make our home among these
beautiful hills, trees, parks, views, and open
spaces.
• Our natural surroundings inspire us to play,
create, and contemplate.
• Our actions today preserve and enhance
Belmont’s beauty to make it even lovelier for
future generations.
• Our wooded residential areas are diverse,
peaceful, and well-maintained.

Thriving culture
• Belmont is a wonderfully safe, culturally
diverse and supportive place to raise a family.
• We facilitate lifelong learning in our academic,
artistic, athletic, and social dimensions and we
thrive on interconnection with the rest of the
world.
• Our schools and library are the pride of the
community.
• Our university is intrinsic to Belmont’s social,
artistic and economic life.
• Our playgrounds and athletic fields are of high
quality and in high gear.
• The arts thrive in this creative, appreciative
town — the arts hub of the Peninsula.
• Our history makes Belmont what it is, and we
preserve that heritage for our children.

Thriving economy
• A charming, vibrant town center is the heart
of our civic and economic life.
• Our economy prospers with a mix of
attractive, successful businesses that fit with
our community character.
• We look first into our town shops and
restaurants for what we need.
• Education, arts, and the economy flourish in
concert.
13 2020 STRATEGIC PLAN 2023 UPDATE 102 13
11 Plan Adoption (2020)
Mayor and City Council
Warren Lieberman, Mayor
Charles Stone, Vice Mayor
Davina Hurt, Councilmember
Julia Mates, Councilmember
Tom McCune, Councilmember
Executive Leadership
Afshin Oskoui, City Manager
Scott Rennie, City Attorney
Thomas Fil, Finance Director
Cora Dino, Human Resources Director
John Jones, Information Technology Director
Carlos de Melo, Community Development
Director
Brigitte Shearer, Parks & Recreation Director
Peter Brown, Public Works Director
Tony Psaila, Police Chief
Ray Iverson, Fire Chief, San Mateo
Consolidated Fire
Staff
Terri Cook, City Clerk
Jennifer Rose, Economic Development &
Housing Manager
Nawel Voelker, Finance Department
Jozi Plut, City Clerk & Communications, CMO
Facilitator
Michele Tamayo, Tamayo Group, Inc.

Graphic Design
JPW Communications
Mayor and City Council
Julia Mates, Mayor
Davina Hurt, Vice Mayor
Tom McCune, Councilmember
Gina Latimerlo, Councilmember
Robin Pang-Maganaris, Councilmember
Executive Leadership
Afshin Oskoui, City Manager
Scott Rennie, City Attorney
Grace Castaneda, Finance Director
Carlos de Melo, Community Development
Director
Brigitte Shearer, Parks & Recreation Director,
DEI Officer
Peter Brown, Public Works Director
Kenneth Stenquist, Police Chief
Kent Thrasher, Fire Chief, San Mateo
Consolidated Fire
Staff
Jozi Plut, City Clerk & Communications, CMO
Jennifer Rose, Economic Development &
Housing Manager
Kellie Benz, Communications & Community
Engagement, CMO
Facilitator
Andy Pendoley, The Centre for Organizational
Effectiveness
Plan Updates (2023)
14 2020 STRATEGIC PLAN 2023 UPDATE 103 14
City Hall
One Twin Pines Lane
Belmont, CA 94002
650-595-7408
[email protected]
belmont.gov
Americans with Disabilities Act Statement
In compliance with the Americans with
Disabilities Act (ADA) of 1990, this document
may be provided in other accessible formats.

Contact Information
Julia Mates, Mayor
[email protected]
Davina Hurt, Vice Mayor
[email protected]
Tom McCune, Councilmember
[email protected]
Gina Latimerlo, Councilmember
[email protected]
Robin Pang-Maganaris, Councilmember
[email protected]
Afshin Oskoui, City Manager
[email protected]
104 15
CITY OF 2020 STRATEGIC PLAN SUMMARY

MISSION
VISION
VALUES
To enrich the quality of life with our community with the services provided for a safe, fulfilling, and vibrant life.

We are celebrated for enhancing:
• Distinctive community character
• Easy mobility
• Natural beauty
• Thriving culture
• Thriving economy
• Our community — our top priority
• Our employees — our most important resource
• Honesty, integrity, respect, equity, and ethics
• Community engagement
• Open and transparent government
• Fiscal responsibility
• Quality services
• Continuous improvement
• Teamwork and partnerships
2020 STRATEGIC PLAN SUMMARY BELMONT 2023 UPDATE

CITY OF
105

STRATEGIC

FOCUS AREAS

INFRASTRUCTURE & MOBILITY
GOAL: A transportation, facilities, and infrastructure system that maintains and improves our community to meet current and future demand, and climate action goals.

OBJECTIVES:
• Enhance multi-modal transportation
• Advance pavement and street improvements
• Advance sewer and stormwater system improvements
• Advance improvements at parks, athletic fields, and buildings • Advance climate action and adaptation goals

ECONOMIC DEVELOPMENT & HOUSING
GOAL: Local business and land use policies that promote economic development, vibrant mixed-use centers, and diversity of housing choices.

OBJECTIVES:
• Support local economic development strategies
• Implement a balanced land use vision incorporating economic opportunities, housing goals, and programs

FISCAL & ORGANIZATIONAL STABILITY
GOAL: Ensure financial stability, quality city services delivered through our employees, and investment in our organizational development.

OBJECTIVES:
• Ensure fiscal and revenue sustainability
• Strengthen organizational development

PUBLIC SAFETY
GOAL: Forward-thinking public safety services aligned with community needs through civic engagement, partnerships, and public education.

OBJECTIVES:
• Ensure seamless public safety services - Police and Fire • Strengthen emergency preparedness

QUALITY OF LIFE
GOAL: Engage the community in maintaining and enhancing Belmont’s character and quality of life.

OBJECTIVES:
• Improve Parks & Recreation facilities and programs
• Create diverse and unique community spaces
• Foster meaningful community dialogue
106
Completed On Target Delayed Future Project
ENHANCE MULTI-MODAL TRANSPORTATION 17% 67% 17% 0%
ADVANCE PAVEMENT & STREET IMPROVEMENTS 0% 86% 14% 0%
ADVANCE SEWER & STORM SYSTEM IMPROVEMENTS 33% 50% 17% 0% ADVANCE IMPROVEMENTS AT PARKS, ATHLETIC FIELDS, AND BUILDINGS 0% 100% 0% 0% ADVANCE CLIMATE ACTION AND ADAPTATION GOALS 0% 100% 0% 0% SUPPORT LOCAL ECONOMIC DEVELOPMENT STRATEGIES 0% 67% 33% 0%

IMPLEMENT A BALANCED LAND USE VISION INCORPORATING ECONOMIC OPPORTUNITIES, HOUSING GOALS, AND PROGRAMS 0% 100% 0% 0% ENSURE FISCAL AND REVENUE SUSTAINABILITY 0% 100% 0% 0%
STRENGTHEN ORGANIZATIONAL DEVELOPMENT 0% 83% 17% 0%
ENSURE SEAMLESS PUBLIC SAFETY SERVICES - POLICE AND FIRE 0% 100% 0% 0% STRENGTHEN EMERGENCY PREPAREDNESS 0% 100% 0% 0%
IMPROVE PARKS & RECREATION FACILITIES AND PROGRAMS 0% 67% 33% 0% CREATE DIVERSE AND UNIQUE COMMUNITY SPACES 25% 50% 25% 0% FOSTER MEANINGFUL COMMUNITY DIALOGUE 20% 80% 0% 0%
Last Update 10/16/2023
Report Generated 10/18/2023
Initiative Projects
Status Overview
Citywide Strategic Plan (2020-2027)
=
107
STRATEGIC FOCUS AREAS GOALS OBJECTIVES Initiative Projects Project Start
Project
End Status Date Last Updated
Lead
Department Notes
Complete Ralston Corridor Plan Phase 3
7/1/2020 9/29/2023 Completed 9/19/2023 Public Works
Ralston Phase 3 pedestrian improvements were completed in the 2022 and pavement/striping improvements in 2023.

Complete Design Ralston Corridor Plan Phase 4
4/1/2024 12/31/2025 Delayed 10/16/2023 Public Works
While completing design work, evaluating funding opportunities to complete construction of Phase 4.

Implement Alameda de las Pulgas Corridor Plan
7/1/2020 10/31/2026 On Target 9/20/2023 Public Works
ADLP from Ralston to Cranfield Avenue is at the 60% design phase, and construction is less than 50% funded. Grant funds being sought for phase II of construction and phase I planned for construction summer 2025
Continue to identify and address trends to inform traffic management approach and solutions through PTSC process (3Es) and Mobility/Capital Plans. 7/1/2020 6/30/2027 On Target 5/15/2023 Public Works This initiative involves a coordinated effort between Public Works and PD to address community related requests, mobility and safety related operational improvements, enforcement, and educational efforts. Staff will provide annual mobility updates to the City Council.

Develop a Transportation Master Plan that addresses how significant new development, mobility, traffic congestion, and infrastructure can be managed for all modes of transportation.
7/1/2023 6/30/2025 On Target 10/2/2023 Public Works
Masterplan RFP released and qualified respondents have been evaluated. Initial grant application was not funded by Caltrans and further state and regional grants are being sought in fall of 2023. Masterplan to start in 2024 and be completed in 2025.

Develop a residential Traffic Calming Policy, update Speed Cushion Policy, and update the Sidewalk Installation Policy 7/1/2023 2/28/2024 On Target 10/2/2023 Public Works Includes developing a draft policy and presenting to BPAC, and the PTSC. Sidewalk Policy was presented to BPAC in summer of 2023, and has been revised based on input. Speed Cushion Policy to be reviewed by PTSC fall of 2023.

Continue maintaining and repairing the City’s 140 lane miles of roads through the rolling 5- year community-wide street pavement maintenance program through the judicious use of funds while seeking additional funding opportunities. 7/1/2020 6/30/2028 On Target 9/20/2023 Public Works The 2023 Reconstruction and 2024 Slurry projects will be constructed in 2024. The 2025 and 2026 list of streets to be rehabbed are in the design phase. New 5-year pavement plan is underway, based on latest PCI report. The next biannual PCI update will occur in 2024.

Update the 2024 Citywide Pavement Condition Assessment (PCI report) 2/1/2024 11/30/2024 On Target 10/10/2023 Public Works
The PCI report update will be completed in 2024.

Five-year Pavement Preservation Plan
7/1/2023 12/31/2023 On Target 10/10/2023 Public Works
Pavement Engineering Incorporated (PEI) are assisting to update the Five-Year Plan, and are 75% complete. A comprehensive list of streets to be improved between 2024-2028 will be included. Once completed, it will be presented to the City Council.

Complete construction on the 2023 Pavement Reconstuction Project 7/1/2022 8/31/2024 Delayed 10/2/2023 Public Works
The City received one bid, well over the Engineer's estimate for the project. The project scope has been slightly modified and it will go back out to bid in the fall of 2023, for construction in the summer of 2024.

Complete construction of the 2024 Slurry Seal Project
7/1/2023 8/31/2024 On Target 10/2/2023 Public Works
Complete construction of the 2025 Pavement Rehabilitation Project 7/1/2023 9/1/2025 On Target 10/2/2023 Public Works
Complete construction of the 2026 Pavement Rehabilitation Project 7/1/2024 9/1/2026 On Target 10/2/2023 Public Works
Complete updates to Sewer and Stormwater Master Plans
6/30/2021 7/1/2024 Delayed 9/20/2023 Public Works
Both Storm and Sewer Master Plan are in draft form and 75% complete. Public outreach scheduled for this fall and winter. Sewer MP to be finalized in spring and Storm by summer 2024. Storm MP involves a financial feasibility, and outreach components.

North Road Pump Station & Force Main Rehabilitation Project, Reconstruct Hiller Pump Station 7/1/2020 12/30/2023 Completed 5/15/2023 Public Works North Rd PS and Force Main completed in March 2021. Hiller PS upgrades partially funded by development activities and completed in 2023.

El Camino Capacity Improvement Project
10/1/2020 3/31/2021 Completed 5/15/2023 Public Works
Project includes design and construction.

Develop point of sale sewer lateral inspection ordinance and other related sewer system policy updates 7/1/2023 7/1/2024 On Target 9/20/2023 Public Works Draft point of sale ordinance completed, being routed for review fall of 2023.

Advance priority stormwater repair and climate resiliency priority projects and repairs (Partially Measure I funded). 7/1/2024 12/31/2026 On Target 5/15/2023 Public Works Belmont Creek Restoration & Detention Basin Projects
1/1/2020 6/1/2026 On Target 9/20/2023 Public Works
MOU with San Carlos, County Public Works; total of three grants now secured Creek Restoration ($1m), Detention Basin Design ($914k), Detention Basin CON ($6m). Both projects are at 60% design and 50% CEQA. Creek Restoration on path for MND and Detention Basin for EIR.

Citywide Strategic Plan (2020-2027)

ENHANCE MULTI-MODAL

TRANSPORTATION

ADVANCE SEWER & STORM

SYSTEM IMPROVEMENTS

ADVANCE PAVEMENT &

STREET IMPROVEMENTS
A transportation, facilities,
and infrastructure system
that maintains and improves
our community to meet
current and future demand
and climate action goals.

Infrastructure & Mobility
Q1 = Jul 1 - Sep 30
Q2 = Oct 1 - Dec 31
Q3 = Jan 1 - Mar 31
Q4 = Apr 1 - Jun 30
Report Generated 10/18/2023
108
STRATEGIC FOCUS AREAS GOALS OBJECTIVES Initiative Projects Project Start
Project
End Status Date Last Updated
Lead
Department Notes
Citywide Strategic Plan (2020-2027)

Q1 = Jul 1 - Sep 30
Q2 = Oct 1 - Dec 31
Q3 = Jan 1 - Mar 31
Q4 = Apr 1 - Jun 30
Continue progress with the Belmont Community Center facility replacement project 7/1/2020 11/1/2026 On Target 5/15/2023 Parks &
Recreation
BCC storm damage and age related assessment underway. Continuing with community engagement, funding strategies, and plan update.

Examine the City’s long-term facilities and infrastructure condition and needs 3/1/2023 7/1/2025 On Target 5/15/2023 Parks &
Recreation
Estimating 2024 to begin the broader facilities assessments.

Continue progress in addressing Fire Station #15 funding and replacement needs. 7/1/2022 6/30/2027 On Target 5/15/2023 Com
Dev/Fire/Finance
Capital funding is being put aside and site selection is dependent on a proposed development project or potentially evaluating the existing site for reconstruction.

Complete evaluation of the progress with 2017 Climate Action Plan and prepare an update to the plan 1/1/2024 1/1/2025 On Target 5/15/2023 ComDev Includes GHG Assessment, Regional Partners (RICAPS) technical assistance, and advancement of EV charging at City Hall and Corp Yard Plans.

Continue with urban forestry, fire, and hazard mitigation projects 7/1/2022 6/30/2025 On Target 9/1/2023 Parks &
Recreation
Includes completing environmental review and securing contractors for fuel reduction work.

Complete the City's Safety Element Update
8/1/2023 6/30/2025 On Target 10/10/2023 ComDev
The General Plan was comprehensively updated by unanimous vote of the City Council in 2017. The Safety Element of the General Plan is being refreshed to address City's strong sustainability focus and provide local policies to address public safety, hazard assessments, and climate resiliency objectives.

Continue to address the City's fleet renewal plan to meet climate action goals 7/1/2020 6/30/2027 On Target 9/1/2023 Public Works
Continue with evaluation of alternatives to City's fleet needs and Conversion as part of routine equipment replacement program.

Reevaluate the City's economic development plan which includes strategies and policies that increase the quality of life for residents 2/1/2024 1/1/2025 Delayed 5/12/2023 City Manager Collaborate with community partners, including Chamber San Mateo County, SAMCEDA, government and educational institutions, and business community leaders to support economic development 8/1/2023 6/30/2027 On Target 5/12/2023 ComDev/City Manager
Support ongoing partnerships and engagement with our various partners.

Revisit the scope and approach to commercial cannabis
implementation 7/1/2023 7/1/2024 On Target 5/12/2023 ComDev/City Manager
Includes exploring General Plan Goals/Policies Amendments in Land Use Element, Zoning Text Amendments to establish Cannabis Use Development Standards, Overlay Zone Process, and evaluation/framework for proposals.

Ensure land use policies and practices support a diversity of housing choices, leverage existing affordable housing assets, and increase options for affordable housing 1/1/2024 1/1/2025 On Target 5/12/2023 ComDev Project start/completion connected to and pending adoption of 2023-2031 Housing Element (HE) by HCD.

Includes Zoning Text Amendments to implement HE actions.

Review the General Plan and zoning and ensure alignment with our housing & economic development plans/vision and evaluate Economic Activity Hubs 3/1/2023 1/1/2025 On Target 5/12/2023 ComDev Connected to HE Implementation and HIA Specific Plan formulation/adoption.

Engage in long range/advanced planning projects to facilitate TOD related housing, economic development, and establish a specific Plan Area for the Unincorporated Harbor Industrial Association (HIA) 10/1/2022 2/1/2025 On Target 5/12/2023 ComDev HIA Specific Plan project commenced Feb 2023; first wave of community outreach/research completed Sept 2023. Land Use Alternatives under preparation; Preferred Plan to be completed Q1 2024; EIR to be prepared Summer 2024. Project Hearings/Adoption slated for Q4/2024 & Q1/2025.

Study and recommend changes related to Island Park Development and Regional Commercial Zoning Amendments 1/1/2023 1/1/2024 On Target 5/12/2023 ComDev CC conferred Project scope in June 2023. Draft framework of ZTA prepared. Public Hearings/Adoption slated for Q1/2024.

Prepare and implement the 2023-2031 Housing Element in compliance with new housing laws. 1/1/2021 3/31/2024 On Target 5/12/2023 ComDev/City Manager
Draft Amendments to the Adopted Housing Element for 2023-2031 will be submitted to the State Housing and Community Development Department for certification in October 2023.

Coordinate multi-department/stakeholder team to address timely major development applications (e.g. CD, PW, CA, ED&H) 6/1/2023 6/1/2025 On Target 5/12/2023 ComDev/Public
Works/City
Manager
Continual enhancements underway to improve Development Review process.

Economic Development & Housing

SUPPORT LOCAL ECONOMIC

DEVELOPMENT STRATEGIES
Local business and land use
policies that promote
economic development,
vibrant mixed-use centers,
and diversity of housing
choices. IMPLEMENT A BALANCED LAND

USE VISION INCORPORATING

ECONOMIC OPPORTUNITIES,

HOUSING GOALS, AND

PROGRAMS

ADVANCE CLIMATE ACTION

AND ADAPTATION GOALS

ADVANCE IMPROVEMENTS AT

PARKS, ATHLETIC FIELDS, AND

BUILDINGS
A transportation, facilities,
and infrastructure system
that maintains and improves
our community to meet
current and future demand
and climate action goals.

Report Generated 10/18/2023
109
STRATEGIC FOCUS AREAS GOALS OBJECTIVES Initiative Projects Project Start
Project
End Status Date Last Updated
Lead
Department Notes
Citywide Strategic Plan (2020-2027)

Q1 = Jul 1 - Sep 30
Q2 = Oct 1 - Dec 31
Q3 = Jan 1 - Mar 31
Q4 = Apr 1 - Jun 30
Maximize and update existing sources of revenue and efficiencies, identify new revenue sources to maintain financial stability, conduct routine evaluation of city fees, and update as needed 7/1/2023 6/30/2027 On Target 5/15/2023 Finance Continue to evaluate modernizing BLT, continue to advance efforts on developing a Community Facilities District to support Citywide services to ensure developers pay their fair share.

Prioritize implementation of economic opportunities initiatives such as new development related community benefits 2/1/2022 1/1/2025 On Target 5/12/2023 ComDev/Finance Working on goals and guiding principals strategies as part of the new development.

Invest in systems and process to promote innovation, effectiveness, and financial stewardship 7/1/2024 6/30/2027 On Target 5/15/2023 Admin Services/Finance
Research to be incorporated under overall IT Strategic Plan update to evaluate organization-wide systems needs.

Secure ongoing funding for sewer, storm, streets, facilities, and parks to address deferred maintenance and future capital needs along with a plan to support critical public services 7/1/2023 6/30/2027 On Target 5/15/2023 All departments as needed
Efforts are underway in the Sewer Master Plan to ensure sufficient funding for sewer and stormwater improvements.

Use Measure I/SB1 and leverage outside funding opportunities to advance infrastructure projects 7/1/2023 6/30/2027 On Target 5/15/2023 Finance/Public Works
Enhanced funding included in the adopted budget for streets and storm water infrastructure improvements.

Study the benefits and opportunity to update the City's business license tax for voter consideration 7/1/2023 7/1/2024 On Target 10/1/2023 Finance/City Manager
Initiate Council discussion in the Fall 2023.

Secure funding to address future annexation of the Harbor Industrial Area (HIA) 7/1/2023 6/30/2025 On Target 5/15/2023 Finance/ComDev
Continue discussions and collaborate with the County to explore future annexation of the HIA. Identify infrastructure needs and evaluate potential financing mechanisms.

Develop recommendations and implementation work plan to address talent management, succession planning, workforce planning, and employee/career development 9/1/2023 4/30/2024 On Target 5/15/2023 HR Review and update as needed the City's personnel policies to ensure they reflect best practices in diversity and inclusion 9/20/2023 7/1/2025 On Target 9/20/2023 HR The DEI committee has started a review of personnel policies and is recommending changes that support a vibrant and diverse workforce. Recommendations will be reviewed for legal compliance prior to adoption in 2024. The City's Personnel Rules and Regulations will be reviewed in 2024.

Lead on DEI efforts within City government and in the community 7/1/2021 Ongoing On Target 9/20/2023 HR/Parks &
Recreation
DEI Officer appointed, Working Committee internal initiatives implemented, Department specific programs and community engaged through cultural events and DEI discussions. DEI Working Committee 2.0, continued program development and community outreach are target goals for 2024.

Provide equipment, technology, and resources to employees to ensure high level of service delivery to our community through IT Strategic Plan 7/1/2021 6/30/2026 Delayed 9/20/2023 IT The ITSP was presented to CC in Apr'22. Some initiatives have been completed or are currently being worked on, but there was delay due to IT staffing vacancies in 2022-23. The IT reorg and hiring should be in place in Fall of 2023, with a rebooted focus on the 5-year ITSP.

Create a culture that assures employees are valued, that leadership promotes innovation, creative problem solving, outstanding customer service, and encourages employee engagement 6/1/2023 7/1/2025 On Target 9/20/2023 HR
Programs and events are being offered that focus on training, team building, communication, and employee recognition. Human Resources will continue to support a culture of excellence, belonging and commitment to public service.

Develop and capture institutional knowledge documenting processes and procedures in anticipation of retirements and turnover to ensure continuity of services to the community, and opportunity to improve those processes and procedures 6/1/2023 7/1/2025 On Target 9/20/2023 HR Retired employees are assisting with new employee training and developing system to retain institutional knowledge. Departments are utilizing cross training and restricting as a tool for succession planning.

Maintain strong community outreach and align public safety services that are reflective of community culture and priorities 7/1/2023 6/30/2027 On Target 5/15/2023 PD Implemented C.A.R.E program related to mental health response calls for service. Developed a Community Academy. Staff City Council's Pubic Safety Committee for provide a direct community engagement opportunity. Initiated and continue to provide an annual mental health symposium.

Focus on improved Public Safety by delivering quality programs and services 7/1/2023 6/30/2027 On Target 7/1/2023 PD/SMC Fire
Coordinate with SMC Fire on disaster-related exercises to evaluate the City’s response capabilities to a disaster including emergency preparedness.

Strengthen and align problem-oriented policing services to focus on youth, mental health, and unhoused with focus on compassionate care 7/1/2020 6/30/2027 On Target 5/15/2023 PD Implemented C.A.R.E program related to mental health response calls for service. Developed a Community Academy. Staff City Council's Pubic Safety Committee for provide a direct community engagement opportunity. Initiated and continue to provide an annual mental health symposium.

Strengthen emergency response through continued coordination with the San Mateo Consolidated Fire Department 7/1/2020 7/1/2027 On Target 5/15/2023 PD/SMC Fire Deployment of Zonehaven completed, Departments remain active, and forward thinking on emergency messaging tools that would benefit the community.

Fully implement community risk reduction software platforms. Leverage technology to enhance communication through web based software and communication devices 7/1/2020 7/1/2027 On Target 5/15/2023 PD/SMC Fire Implemented Zonehaven, rolled out the new SMC Alert platforms, and continue with the community education and outreach. PD communication infrastructure aligned with DOJ set for 2024 compliance, with upgrades to radios and internal PD communication tools near completion.

Collaborate with the San Mateo Consolidated Fire Department to reduce risk in areas susceptible to wildland fires, establish abatement standards, and implement enforcement tools along with educational outreach 7/1/2020 7/1/2027 On Target 5/15/2023 PD/SMC Fire Wildland Mitigation Plan underway. Pilot wood chipping completed and additional neighborhood sites are being evaluated for future program offerings.

Forward-thinking public
safety services aligned with
community needs through
civic engagement,
partnerships, and public
education.

Public Safety

STRENGTHEN EMERGENCY

PREPAREDNESS

ENSURE SEAMLESS PUBLIC

SAFETY SERVICES - POLICE

AND FIRE

ENSURE FISCAL AND REVENUE

SUSTAINABILITY

STRENGTHEN

ORGANIZATIONAL

DEVELOPMENT
Ensure financial stability,
quality city services
delivered through our
employees, and investment
in our organizational
development.

Fiscal & Organizational Stability
Report Generated 10/18/2023
110
STRATEGIC FOCUS AREAS GOALS OBJECTIVES Initiative Projects Project Start
Project
End Status Date Last Updated
Lead
Department Notes
Citywide Strategic Plan (2020-2027)

Q1 = Jul 1 - Sep 30
Q2 = Oct 1 - Dec 31
Q3 = Jan 1 - Mar 31
Q4 = Apr 1 - Jun 30
Refresh Belmont Community Center Master Plan
1/1/2024 6/30/2026 On Target 5/15/2023 Parks &
Recreation
Continue with community outreach regarding the facility condition, age, and needs.

Complete Parks, Recreation, and Open Space Master Plan
1/1/2021 6/30/2024 Delayed 5/15/2023 Parks &
Recreation
Draft PROS plan, including Open Space Management Plan, available for review, and currently conducting environmental review.

Deliver accessible, inclusive, services, programs, and facilities for all ages in our community 5/1/2020 5/1/2027 On Target 5/15/2023 Parks & Recreation
Designated as Age Friendly City by WHO in 2022. Providing community centric services and programs.

Perpetually evolving to meeting community's needs.

Promote an environment that encourages arts; consider art in public places and within new development 7/1/2021 6/30/2027 On Target 5/15/2023 Parks & Recreation/CD
Completed the City's Art Masterplan, in lieu art fee program, new development art requirement, completed an art project as part of Firehouse Affordable Housing project, and Artisan Crossing. Other opportunities will be explored as part of new development and in-lieu fees.

Explore funding and creative solutions for place-making within public spaces for all ages 7/1/2021 6/30/2027 On Target 5/15/2023 Parks &
Recreation
Developed Art Masterplan, in lieu art fee program, new development art requirement, completed an art project as part of Firehouse Affordable Housing project, and Artisan Crossing. Other opportunities will be explored as funding is secured.

Design and implement a city branding effort, inclusive of community signage/wayfinding, and gateway features in line with GP/BVSP objectives 7/1/2023 3/1/2024 Delayed 5/12/2023 ComDev Signage/Wayfinding completion: review of new Belmont logo/colors, focus on signage design text and historic imagery on backside of signs, refinement of signage locations, and public review at PC/PR for recommendation and adoption by CC (targeted for adoption Q1 2024).

Develop public streetscape design standards to enhance place-making in Belmont Village Specific Plan 7/1/2020 7/1/2023 Completed 5/15/2023 ComDev BVSP Streetscape Design Standards adopted Nov 2022; under implementation.

Continue progress with the City's comprehensive public information and engagement strategy 7/1/2020 7/1/2022 Completed 5/15/2023 CMO/OCS
Numerous workshops held with senior staff and City Council - Communication Work Plan is scheduled for City Council consideration on Jan 26th, 2021 to support the implementation of communication priorities. 2023 new logo launched.

Provide timely, accurate information that is easy to access and understand, and facilitate public participation in open meetings 5/1/2022 7/1/2024 On Target 5/15/2023 CMO/OCS New Comms Team identified and meeting monthly; roll-out of new logo complete (2023) and revisions of documents ongoing; webpages cleaned up as discovered; next steps: department staff busting out of silos and sharing all City messaging when interacting with our community.

Provide opportunity for resident leadership and participation, such as through commissions and advisory/ad hoc groups 7/1/2020 6/30/2027 On Target 5/31/2023 CMO/OCS Completed multiple Police Community Academies, and using Commission and Youth Advisory as community leadership opportunities.

Maximize use of available tools to reach our community and foster goodwill on digital platforms, through printed messaging and meeting our community where it is receiving its news 5/1/2022 6/30/2027 On Target 5/31/2023 CMO/OCS
Revamped City communication tools by use of social media to tell our story, we also use our Hwy 101 Digital billboard, our City Hall Lobby slideshow screen, Channel 27 slideshow, our parks and recreation billboards, mailed flyers, etc.

Conduct outreach and community education about city services, areas of cost, and financial resources 7/1/2020 7/1/2027 On Target 5/15/2023 CMO/OCS Quality of Life
Engage the community in
maintaining and enhancing
Belmont’s character and
quality of life.

FOSTER MEANINGFUL

COMMUNITY DIALOGUE

CREATE DIVERSE AND UNIQUE

COMMUNITY SPACES

IMPROVE PARKS &

RECREATION FACILITIES AND

PROGRAMS
Report Generated 10/18/2023
111

Property Tax Exchange & Settlement Agreement – 608 Harbor Boulevard

STAFF REPORT
Meeting Date: October 24, 2023
Agency: City of Belmont
Staff Contact: Carlos de Melo, Community Development Director, [email protected]; Grace Castaneda, Finance Director, [email protected]
Agenda Title: Annexation of 604-610 Harbor Boulevard
Agenda Action: Resolution
Recommendation
Adopt a resolution authorizing a property tax exchange before annexation regarding property located at 604 through 610 Harbor Boulevard (APN’s 046-032-030, 046-032-040, 046-032-080, and 046-032-090), easterly portion of Old County Road right-of-way, and northerly half of Harbor Boulevard right-of-way to the center line and approving a settlement agreement for the project.

Strategic Focus Area
Economic Development and Housing
Background
The project proposed by Windy Hill Property Ventures consists of the construction of an approximately 111,654 square foot, 5-story residential apartment building with 103 dwelling units and 69 parking spaces in a first-floor parking garage; 15% of the units would be made affordable to low-income households (16 units). The project includes annexation of four pre-zoned, unincorporated properties, and portions of the public right of way into the City of Belmont.

The project applied to San Mateo LAFCo for annexation to the City in January 2021 but later withdraw the application. On June 22, 2023, the applicant re-submitted a request to initiate annexation of the subject property into the City. The 0.71-acre property is located within the City’s sphere of influence on the north side of Harbor Boulevard at the intersection of Old County Road. On June 26, 2023, the Planning Commission considered and approved Windy Hill's development applications for the project, conditioned on the project property being annexed to the City.

The annexation would result in the City assuming responsibility for municipal services from the County as well as the County’s Belmont County Lighting District and the Harbor Industrial Sewer Maintenance District. The next step is for City Council to consider adoption of a Resolution of Property Tax Exchange before Local Formation Agency Commission (LAFCo) approval of the annexation.

Analysis
Annexation Process –
The City is required to process applications for annexation within its sphere of influence. If the application meets the City's General Plan policies and is within the City's sphere of influence as outlined by LAFCo 112

Property Tax Exchange & Settlement Agreement – 608 Harbor Boulevard for annexation, the property is eligible for annexation. As part of the City’s comprehensive General Plan Update 2035, the City Council approved a pre-zoning of the subject property on November 28, 2017, to the Harbor Industrial Area (HIA-1) designation, which became effective on December 28, 2017. The HIA1 zoning designation permits multi-family residential uses.

LAFCo is the San Mateo County agency established by state law, which has the authority to adopt a change in jurisdictional boundaries. In annexing property to a city, an application to LAFCo may be submitted (in this case) by the property owner. Before applying to LAFCo, the land to be annexed must first be pre-zoned by the city and be consistent with the city's General Plan. Once pre-zoning is complete, the application can be submitted to LAFCo. An environmental review document and fees must accompany the application for annexation.

Fiscal Analysis –
The City contracted with Rosenow Spevacek Group (RSG) to conduct a fiscal analysis of the proposed annexation to determine the tax exchange and the fiscal impacts associated with annexation. In this proposed annexation, the RSG report (see Attachment B) indicates that the immediate fiscal impacts to the City are not material. Nevertheless, it is important to note that if the City anticipates additional annexation proposals for small annexation areas in the future, there are ongoing expenditures that could cumulatively impact the City’s budget over time. The Harbor Industrial Area (HIA) as a whole currently lacks sufficient infrastructure to accommodate anticipated future developments and stormwater management concerns, which could have a potential impact on the General Fund. As part of the holistic HIA specific plan effort, the City has begun conversations with the County on the future annexations in the HIA.

Under state law, the City of Belmont and the County of San Mateo need to adopt a Property Tax Exchange Resolution before LAFCo certifies the application as complete and schedules a hearing. The City and County have discussed and agreed to the terms of the Property Tax Sharing Agreement the terms of which are specified into the attached resolution. The relative property tax distribution between the City and County is consistent with City policy for annexations (described in the Fiscal Implications section), and consistent with the County Board of Supervisors’ previously approved resolution setting the property tax increment factor of approximately 9.7 percent of the basic general tax levy.

Fiscal Implications –
The fiscal implications of the proposed annexation are described in detail in the fiscal impact report prepared by RSG which is attached to this report as Attachment B. The primary sources of revenue from this proposed annexation will be property tax revenue to the General Fund and sewer service charge revenue to the Sewer Fund. In addition, the City will receive funds for the library bonds (Library Debt Service Fund), NPDES stormwater fees (Storm Drainage Fund), and gas tax revenue (Gas Tax Fund) as a result of the proposed annexation.

Except for needed capital improvements in the HIA as a whole, the proposed annexation would have relatively modest net new impacts on the General Fund, given the limited size of the annexation area and the scale of the proposed development project anticipated. In the current use of undeveloped parcels, the 113

Property Tax Exchange & Settlement Agreement – 608 Harbor Boulevard RSG study shows that the proposed annexation area generates about $3,000 annually in General Fund revenues, compared to about $12,500 in annual expenditures for maintenance and flood incidents.

Provided that the proposed project is developed, the City may collect an estimated $96,600 annually from the proposed annexation, compared to approximately $136,000 in expenditures due to service cost increases from Police, Public Works, and Parks and Recreation. The following table shows the net new recurring General Fund impacts:

Revenue Category Current Use
Proposed Use as
Developed
Property Tax $ 3,010 $ 72,463
Resident-Derived Sales Tax $ - $ 11,072
Business License Fee $ - $ 4,294
Franchise Fees $ - $ 8,782
Total Revenues (Rounded) $ 3,000 $ 96,600
Less City Expenditures $ (12,500) $ (136,328)
Net New Impacts Total $ (9,500) $ (39,728)
The City's approach on the property tax exchange is to 1) pick up the tax rates associated with the County services that would be provided by the City once the parcels are annexed to the City, and 2) negotiate an amount in addition to that to cover City services. In this case, the City would pick up the property tax rate associated with County municipal services negotiated at a factor of 0.0791307437, along with corresponding shares from the detachment of the Harbor Industrial Sewer Maintenance District at

0.0094812614 and the Belmont County Lighting District at 0.0077590724, to bring the total incremental tax rate factor to be transferred to the City of Belmont at 0.0963710775. The relative property tax distribution between the City and County is consistent with the City’s approach for annexations, using a similar methodology to the tax sharing agreements between the City and County for the last annexation to Belmont in 2019 for 1304 Elmer Street and 633 O’Neill Avenue.

SB 330 & Project Settlement Agreement
On January 1, 2020, Senate Bill 330 (SB 330) went into effect amending the Housing Accountability Act (Gov. Code, §65889.5), the Permit Streamlining Act (Gov. Code, §65920 et. seq) and created the Housing Crisis Act of 2019 (Gov. Code, §66300). The bill was intended to streamline housing projects that are subject to discretionary review under local zoning laws. SB 330 allows for an applicant to submit a preliminary application for any housing development project as defined. In general, by submitting a preliminary application and complying with the timelines set forth in the bill, applicants can vest the zoning and objective design standards in effect at the time of application. Eligible projects are required to comply with existing zoning and General Plan requirements as well as CEQA. In February 2020, Windy Hill Ventures (“Applicant”) submitted a letter with their development application advising the City the project is submitted pursuant to SB 330.

The project's conditions of approval included the imposition of the City's development impact fees, including its Transportation Impact Fee, Park Impact Fee, Public Art Fee, Sewer Impact Fee, Sewer 114

Property Tax Exchange & Settlement Agreement – 608 Harbor Boulevard Connection Fee, and General Plan Maintenance Fee in effect as of the date of the project approval. The project applicant and City staff disagree whether SB 330 applies to the project and the amount of City impact fees the project must pay in light of the project being located in unincorporated San Mateo County and not within the City’s jurisdiction.

In lieu of the applicant proceeding with a Government Code section 66020(a) "pay and protest" procedure and potential litigation resulting therefrom, the parties agreed that a negotiated settlement of the City impact fees would conserve administrative and judicial resources. As such, staff and the applicant engaged in discussions to resolve the amount of the City impact fees payable for the project and reached a proposed settlement agreement. The settlement agreement resolves the fee amounts the project will pay for transportation impact, park impact, public art, sewer connection, and General Plan maintenance. In conjunction with the staff-requested Council action on the property tax exchange agreement, staff also requests Council approval of the settlement agreement for the project.

Alternatives

1. Provide alternative direction to staff.

2. Take no action.

Attachments
A. Resolution
B. Annexation Study provided by RSG
C. LAFCo Documents
Fiscal Impact
☐ No Fiscal Impact
☒ Funding Source Confirmed:

Annual General Fund tax revenue to the City upon development of the 604-610 Harbor Boulevard project is estimated at $96,600, with annual expenditures at approximately $136,000.

Source: Purpose: Public Outreach:

Other* Plan Implementation** Posting of Agenda
*applicant
**2023-2030 Housing Element
115

RESOLUTION NO. 2023 –

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT MAKING

A DETERMINATION OF PROPERTY TAX EXCHANGE, AND APPROVING A FEE SETTLEMENT AGREEMENT FOR ANNEXATION OF 604-610 HARBOR

BOULEVARD
WHEREAS, state law requires that the County of San Mateo (“County”) and City of Belmont (“City”) negotiate a property tax exchange relating to the proposed annexation of 604 through 610 Harbor Boulevard (Assessor’s Parcel Numbers 046-032-030, 046-032-040, 046- 032-080, and 046-032-090), (“Harbor Boulevard Annexation”) to the City; and, WHEREAS, the Harbor Boulevard Annexation is developed property comprised of 0.71 acres pre-zoned the Harbor Industrial Area (HIA-1) designation and the property owner has requested annexation of the subject property to the City of Belmont; and, WHEREAS, the project applicant and City staff disagree whether SB 330 applies to the project and the amount of City impact fees the project must pay the City in light of the project being located in unincorporated San Mateo County and not within the City’s jurisdiction; and, WHEREAS, the project applicant and City staff negotiated a proposed settlement to resolve the fee amounts the project will pay for transportation impact, park impact, public art, sewer connection, and General Plan maintenance; and,
WHEREAS, on June 22, 2023, the project applicant Windy Hill Ventures submitted to the San Mateo Local Agency Formation Commission an application for annexation to the City, referred to as File. No 20-10, for the subject properties (Assessor’s Parcel Numbers 046-032- 030, 046-032-040, 046-032-080, and 046-032-090) from the county, detachment from the Harbor Industrial Sewer Maintenance District, and detachment from the Belmont County Lighting District; and,
WHEREAS, on June 26, 2023, the Belmont Planning Commission considered and approved Windy Hill Venture’s development applications for the Project, conditioned on the property underlying the Project being annexed to the City.

WHEREAS, the County and City staff have agreed to submit the following property tax incremental factors as the tax sharing agreement to their respective governing bodies:
1) 0.0094812614 for the detachment from the Harbor Industrial Sewer Maintenance District,
2) 0.0077590724 for the detachment from the Belmont County Lighting District, and, 3) 0.0791307437 for the annexation from the County General Fund.

NOW, THEREFORE, the City Council of the City of Belmont resolves as follows:
116

SECTION 1. The Council approves the incremental factors as the basis of the tax sharing agreement between the City and the County under Revenue and Taxation Code Section

99. SECTION 3. The City of Belmont consents to LAFCo waiving authority proceedings under Government Code Section 56663 for the annexation.

SECTION 4. The territory will be taxed for bonded indebtedness and the regular county assessment roll will be used.

SECTION 5. The fee settlement agreement for the project is approved contingent on the County approving the incremental factors as the basis of the tax sharing agreement between the City and the County, that further annexation related agreements between the City and County are necessary, and the Board of Supervisors approves the annexation.

SECTION 6. The City Manager is authorized to execute the settlement agreement once all contingencies in section 5 are met.
* * *
ADOPTED October 24, 2023 by the City of Belmont City Council by the following vote:

Ayes:

Noes:

Absent:

Abstain:

ATTEST:

City Clerk Mayor
APPROVED AS TO FORM:

City Attorney
117
October 19, 2023 Via Electronic Mail
Carlos de Melo, Community Development Director

CITY OF BELMONT
One Twin Pines Lane, #320
Belmont, CA 94002
FISCAL IMPACT ANALYSIS – 608 HARBOR BOULEVARD ANNEXATION Dear Mr. de Melo:

This letter presents an updated fiscal impact analysis completed by RSG, Inc. (“RSG”) of the proposed annexation and development of four parcels located at Old County Road and Harbor Boulevard (Assessor Parcel Numbers 046-032-030, -040, -080, and -090, collectively referred to as the “Project Site”) within the unincorporated Harbor Industrial Area into the City of Belmont (“City”). This updated fiscal impact analysis reflects the negotiated property tax sharing agreement for the Project Site between the City and the County of San Mateo as of September 2023.

The property owner/developer, Windy Hill Property Ventures (“Applicant”), proposes to develop a 103-unit multifamily development known as the 608 Harbor Multi-Family Apartment Development, or Windy Hill 2 (“Project”). Project entitlements are currently under review by the City’s Community Development Department. The property owner/developer has filed an annexation application with the County of San Mateo (“County”) Local Agency Formation Commission (“LAFCO”, File No. 20-10) to annex the entire Project Site plus right-of-way along Old County Road and Harbor Boulevard (“Annexation Area”).

This letter presents RSG’s findings with respect to the fiscal impact of annexation to the City based on information provided by LAFCO, the Applicant, and the City.

EXECUTIVE SUMMARY
As shown on Figure 1, the Annexation Area will include portions of right-of-way within the County’s jurisdiction, specifically both sides of the right-of-way on Old County Road immediately west of the Project Site, and approximately half of the right-of-way to the centerline of Harbor Boulevard immediately south of the Project Site. Because the City is presently paying approximately $12,500 annually for maintenance and flood incidents within this right-of-way, annexation in and of itself would only make these discretionary payments by the City mandatory once annexation places this area within the City’s legal jurisdiction. The City will additionally become responsible for street and pavement maintenance, storm drains, drainage inlets, street sweeping, and other public works costs associated with the right-of-way. Inclusive of the costs the City is already incurring 118
Carlos de Melo, Community Development Director

CITY OF BELMONT
October 19, 2023

for flood incidents, these costs total approximately $67,500 annually for the area. These costs are exclusive of needed capital improvements in the area.

Annexation would otherwise have relatively modest net new impacts on the General Fund given the limited size of the Annexation Area and scale of the proposed redevelopment project anticipated. Flood improvement costs are documented in external reports and are not part of RSG’s analysis.

ANNEXATION AREA
The Annexation Area is entirely within the City’s Sphere of Influence. See Figure 1 (located at the end of the report) for a map of the subject properties, including the Annexation Area and Project Site. Table 1 summarizes the breakdown of the Project Site and Annexation Area:

Table 1: Annexation Area Proposed by Applicant
Parcel(s) Jurisdiction Acres % of Total
046-032-030 County of San Mateo 0.24 11%
046-032-040 County of San Mateo 0.06 3%
046-032-080 County of San Mateo 0.34 16%
046-032-090 County of San Mateo 0.07 3%
Parcel Subtotal 0.72 34%
Right-of-Way 1.38 66%
Old County Road b/t Harbor Blvd and north of project site Harbor Blvd b/t City Boundary and Elmer St to centerline

2.1 100%
Presently, the Project Site contains a gas station, a car wash, and a vacant parcel. The Applicant is proposing to demolish the existing improvements following approvals and the issuance of permits in order to construct the Project as proposed.

PLAN FOR SERVICES
The current and planned service providers affected by the annexation application are listed in Table 2. For the most part, the annexation would transfer most municipal services from the County to the City for the Annexation Area. Other special districts serving the Annexation Area include the following agencies:

1. For annexation to Belmont, the Annexation Area would need to be detached from a County-governed special district (Belmont Highway Lighting District) so that the corresponding services may be transferred to the City.
119
Carlos de Melo, Community Development Director

CITY OF BELMONT
October 19, 2023

2. The Annexation Area would additionally need to be detached from a second Countygoverned special district, the Harbor Industrial Sewer District, so that those services can be transferred to the City.

3. The Annexation Area lies within the Belmont Fire Protection District, (“Belmont Fire”) which is a subsidiary district of the City and member of the joint powers authority (“JPA”) known as the San Mateo Consolidated Fire Department (“SMC Fire"). Since 2019, when SMC Fire merged three prior fire agencies in Belmont, the City of San Mateo, and the City of Foster City, SMC Fire provides fire and emergency services to these communities, that include the Annexation Area as well as the rest of unincorporated Belmont and the three cities. Upon annexation, SMC Fire would continue to function as the fire service provider collecting property taxes from Belmont Fire and other fees charged by SMC Fire for the services it provides in the Annexation Area today. As a result, annexation would result in no change of services or service providers, nor any fiscal impact to Belmont Fire.

Table 2: Plan for Services
Service Current Provider Planned Provider Annexation Effect General Government County City of Belmont Annexation
Planning & Building County City of Belmont Annexation
Code Enforcement County City of Belmont Annexation
Parks & Recreation County City of Belmont Annexation
Storm Drain County City of Belmont Annexation
Road Maintenance: Old
County Rd and Harbor
Blvd
County City of Belmont
(Gas Tax Fund)
Annexation
Law Enforcement County and California
Highway Patrol (traffic)
City of Belmont Annexation
Fire Protection San Mateo
Consolidated Fire
Department JPA
San Mateo
Consolidated Fire
Department JPA
No Effect
Water Mid – Peninsula Water
District
Same No Effect
Sewer Harbor Industrial
Sewer District
City of Belmont Detachment
Gas/Electric PG&E PG&E No Effect
Telecom AT&T, Comcast AT&T, Comcast No Effect
Street Lighting Belmont Highway
Lighting District
City of Belmont Detachment
120
Carlos de Melo, Community Development Director

CITY OF BELMONT
October 19, 2023

ANALYSIS
RSG evaluated the scope of the proposed annexation, both under the current (undeveloped) use and as included in the proposed Project. Without the Project, the current use of the property has a small expenditure impact on the City due to the Public Works unreimbursed costs of discretionary maintenance and abatement of flood incidents in the County’s jurisdiction.

With the Project’s 103 new residential units, RSG anticipates in increase in population of less than 1 percent to the City, or approximately 160 new residents. Overall, the impact of annexation itself would have three fundamental impacts on the City:

1. Direct responsibility for maintenance and flood incident response at the intersection of Old County Road and Harbor Boulevard (as compared to the discretionary actions taken by the City due to the County’s unresponsiveness),

2. Long term capital improvement costs in the millions of dollars for infrastructure investments to address drainage, sewer, and other existing deficiencies, and

3. Limited increased additional operational costs related to the relatively small increase in service demands due to the increase in population.

The most pressing demands on City services will be with increased roadway, traffic signal, and storm drainage infrastructure maintenance associated with the annexation. On a few occasions in the past decade, the intersection of Old County Road and Harbor has experienced flooding which requires staff resources for emergency response, road closures, as well as post-storm clean up.

RSG also anticipates some cumulative impact if the City continues to accept small piecemeal annexations, such as Artisan Crossing, also known previously as “Windy Hill 1” (1304 Elmer Street, LAFCO File No. 17-19) and the proposed project Windy Hill 2, over time. The cumulative impact should be considered as the City pursues additional annexations within the entire Harbor Industrial Area.

Immediate Expenditure Impacts Are Minimal
Overall, after consultation with department heads and a review of the City budget and proposed development, RSG found that the cost of road maintenance and incidental flood remedies will not have a significant impact on the City’s General Fund. Staff estimate that the ongoing cost of maintenance for Harbor Boulevard is $12,500 annually. However, RSG did not find recurring incremental service or budget impacts beyond those associated with flood remedies. Annexation 121
Carlos de Melo, Community Development Director

CITY OF BELMONT
October 19, 2023

and the Project would additionally result in some one-time costs, such as connection to the City’s lighting district, but these costs would be paid by Windy Hill 2 (property owner/developer) as a condition of approval of the Project. Nevertheless, if the City anticipates additional annexation proposals for small annexation areas in the future, there are ongoing expenses that could cumulatively impact the City’s budget over time. The Harbor Industrial Area as a whole has significant infrastructure deficiencies, which could have a sizable impact on the General Fund.

Table 3 presents recurring annual expenditures derived from the Project.

Table 3: Recurring Annual City Expenditures
The Annexation Area would lie within Beat 1 for the City’s Police Department, defined as the area of the city east of Old County Road. Police Chief Stenquist does not anticipate a material increase in calls for service given the relatively small increase in population for this single annexation.

However, when taken in context of multiple new developments within the City, all developments combined will have a material impact. If additional piecemeal annexations are anticipated in the immediate area of Old County Road and Harbor Boulevard in the near future, the City should consider the cumulative impact of recurring annual costs.

City Department
Current City
Expenditures1
Project-Derived
City Expenditures2
Total City
Expenditures3
Percent
Increase
City Attorney $ 624,003 $ - $ 624,003 0.00%
City Manager 2,194,758 $ - 2,194,758 0.00%
Community Development 4,742,228 $ - 4,742,228 0.00%
Finance 3,059,870 $ - 3,059,870 0.00%
Fire 12,317,615 $ - 12,317,615 0.00%
Human Resources 1,218,303 $ - 1,218,303 0.00%
Information Technology 2,537,680 $ - 2,537,680 0.00%
Parks & Recreation 9,156,246 $ 19,836 9,176,082 0.22%
Police 14,827,354 $ 48,991 14,876,345 0.33%
Public Works 10,670,527 $ 67,500 10,738,027 0.63%
Total in FY 2022-23 Dollars $ 61,348,584 $ 136,328 $ 61,484,912 0.22% Total in 2027-28 (assuming 3.5% annual inflation) $ 161,914 3 Sum of current and project-derived City expenditures. 2 RSG identified departmental costs in the City of Belmont FY 2022-23 Budget that are variable costs as opposed to fixed costs. Variable costs are expenditures by the City that increase or decrease based on the residential and employee population in the City. For example, City Council and Human Resources salaries and wages generally are fixed costs that do not vary based on population. Meanwhile, Police, Fire, and Parks & Recreation will likely experience service cost increases due to the added population.

Sources: City of Belmont, RSG, Inc.
1 City of Belmont FY 2022-23 Budget
122
Carlos de Melo, Community Development Director

CITY OF BELMONT
October 19, 2023

As previously noted, Public Works staff estimate that the current cost of maintenance and emergency response for the intersection of Old County Road and Harbor Boulevard is approximately $12,500. The City anticipates that the total cost for maintenance and emergency responses within the Annexation Area would be approximately $67,500, inclusive of the $12,500 they are currently spending in the area. This would include street and pavement maintenance, storm drain maintenance, street sweeping, and creek maintenance. While these costs are fairly minimal for this one annexation, infrastructure maintenance in the Harbor Industrial Area as a whole could be extremely costly for the City. There are infrastructure deficiencies in the area which may require tens of millions of dollars to remedy. The City must consider these costs for annexation of the area as a whole, even when considering piecemeal annexations.

There are some options for the City to pursue funding from sources such as the Federal Emergency Management Agency (FEMA) which may provide reimbursement for a portion of some of these costs, but FEMA funding requires discretionary actions by the Federal government when incidents occur and are not reliable as an on-going funding stream for long-term maintenance projects. Ultimately, the County bears the responsibility for the infrastructure issues in the Annexation Area and greater unincorporated area, and they along with the City, property owners and future development will need to share the burden of funding capital improvements in the area.

Annexation Area sewer services would be detached from the Harbor Industrial Sewer District and the property taxes associated with the District for these parcels will be transferred to the City. Staff noted that the City will need to build a new sewer line along Harbor Boulevard and the Developer has stated they may be able to monetarily contribute to those improvements. Street lighting along Old County Road may be replaced to match the design within the City limits; RSG has not made any conclusions as to how the entirety of these costs, which have not been fully identified, will be paid as future development alone may not be capable of bearing these costs due to both legal appropriateness and financial feasibility.

Fire and emergency services in the Annexation Area will remain within the Belmont Fire Protection District, a subsidiary district of the City and a member of the SMC Fire JPA. SMC Fire will continue to collect property taxes from the Belmont Fire Protection District for its services in the annexation area. Annexation will not result in a fiscal impact to Belmont Fire.

Minor Increase in Recurring General Fund Revenues
The City may collect an estimated $96,600 annually from the Annexation Area, provided the proposed Project is developed; in the meantime, the Annexation Area would generate relatively little as undeveloped parcels. Table 4 presents a summary of the projected annual revenues (in 2023 dollars), followed by an explanation of the assumptions and methodology for each component in the estimate.
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Carlos de Melo, Community Development Director

CITY OF BELMONT
October 19, 2023

Table 4: Net New Recurring General Fund Impacts
Revenue Category Current Use As Developed
Property Tax $ 3,010 $ 72,463
Resident-Derived Sales Tax - 11,072
Business License Fee - 4,294
Franchise Fees - 8,782
Total Revenues (Rounded) $ 3,000 $ 96,600
Less City Expenditures (12,500) (136,328)
NET NEW REVENUE TOTAL $ (9,500) $ (39,728)
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Carlos de Melo, Community Development Director

CITY OF BELMONT
October 19, 2023

Property Taxes
The Annexation Area is comprised of public right of way and four privately-owned parcels currently on the San Mateo County Assessment Roll for $3,123,443. Should property owner/developer proceed with the Project as proposed, RSG estimates the assessed value of this property could increase to approximately $78 million as part of the larger multifamily project.

We assume market rate rents would average $3,300 per unit, and (for the 15 inclusionary housing units) affordable rents would need to conform to the requirements of the City’s inclusionary housing ordinance.

Annexation would result in the City receiving a partial transfer of property taxes from the County General Fund, as well as a full transfer of the tax shares for the detachment from the Belmont Highway Lighting District and the Harbor Industrial Sewer District. RSG assumes the tax shares transferred will be the property tax split tentatively agreed to between the City and the County Board of Supervisors on September 27, 2023 for the Project Site, which totals approximately 9.6 percent of the basic 1 percent general tax levy as presented in Table 5.

Table 5: Property Tax Estimates
Based on these shares, the City could expect to receive approximately $72,000 in annual property taxes after the Project is fully developed.

Property Tax In Lieu of VLF
Unlike when a new development occurs within the City limits, State law (Tax and Revenue Code Section 97.7) does not provide a formula that allows cities to capture additional property taxes in lieu of motor vehicle license fees from annexed territory. As such, RSG did not include any forecast of these revenues in our forecast.

Current Use1 As Developed2
Annexation Area Assessed Value $3,123,443 $78,314,576
1% Property Tax Share 31,234.43 783,145.76
Property Tax Transfer = 0.0963710775 $ 3,010 $ 72,463
From County General Fund 0.0791307437 0.0791307437
From Belmont Lighting District 0.0077590724 0.0077590724 From Harbor Industrial Sewer District 0.0094812614 0.0094812614 2 Inclusive of all four parcels proposed to be annexed into the City 1 Based on 2022-23 land and improvement value of APNs 046-032-030, -040, -080, and -090
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Carlos de Melo, Community Development Director

CITY OF BELMONT
October 19, 2023

Sales Taxes from Resident Spending
RSG did not assume any direct (Project-generated) sales tax revenues because at this point we are not aware of any likely commercial tenants that would pay such taxes. However, with the increase in resident population, RSG expects to see an increase in spending due to added demand for more goods and services, including taxable goods purchased within the City. Table 7 presents the estimated $11,000 in annual taxable sales revenues owing to the Project by considering annual average household spending within a 3-mile radius of the Project Site, then determined the portion of these sales that are taxable by category and how much of each category’s taxable sales are presumed to be purchased (captured) in the City.

Table 7: Resident-Derived Sales Tax Revenue
Category
Avg Spending1 % Taxable2 Taxable Sales Local Capture Belmont Sales Transportation and Travel $ 27,197 100% $ 27,197 0% $ - Entertainment 7,750 100% 7,750 30% 2,324.97
Food at Home 12,918 15% 1,938 40% 775.06
Food Away from Home 9,399 100% 9,399 30% 2,820
Total Apparel 5,189 100% 5,189 30% 1,557
Health Care 13,806 0% - 10% -
Personal Care Products 2,186 100% 2,186 40% 874
Shelter/Housing Expenses 53,176 0% - 100% -
Household Equipment 5,442 100% 5,442 25% 1,360
Misc. Items 30,901 3% 927 30% 278
Alcoholic Beverages 1,662 100% 1,662 40% 665
Education 4,982 0% - 30% -
Housekeeping Supplies 1,768 100% 1,768 30% 530
Total $ 176,375 $ 63,456 $ 11,184
Assumed Occupied Units/Households3 99
Total Project Local Spending $ 1,107,249
Local Sales Tax from Project $ 11,072
1 Based on 2022 estimates of average household spending within a 3 mile radius of the Site. 2 RSG estimates of the portion of spending subject to sales and use taxes. 3 Assumes 4.5% vacancy of Project's 103 units
Source: ESRI Business Analyst
Taxable Sales
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Carlos de Melo, Community Development Director

CITY OF BELMONT
October 19, 2023