Combined Agency Meeting Minutes
Special and Regular Meeting
October 24, 2024
MINUTES OF THE CITY OF BELMONT CITY COUNCIL AND BELMONT FIRE
PROTECTION DISTRICT BOARD OF DIRECTORS CITY COUNCIL SPECIAL
MEETING AND REGULAR MEETING
City Council Chambers, City Hall, One Twin Pines Lane, Belmont, California TUESDAY, OCTOBER 24, 2023
CALL TO ORDER: 6:15 PM
ROLL CALL
COUNCILMEMBERS PRESENT: Pang-Maganaris, McCune, Hurt, Mates COUNCILMEMBERS ABSENT: Latimerlo (arrived at 6:30 p.m.)
ITEMS OF BUSINESS
CLOSED SESSION
Conference with Legal Counsel - Anticipated Litigation
Significant exposure to litigation under Government Code Section 54956(d)(2): one case There is disagreement between the City and Windy Hill Property Ventures, LLC as to whether the preliminary application provisions in Government Code sections 65941.1 and 65589.5(o) apply to Windy Hill's apartment project on property to be annexed to the City at 608 Harbor Boulevard and the regulations applicable to the project including the amount of impact fees to be paid to the City
Public Employee Performance Evaluation Government Code Section 54957(b) Titles: City Manager, City Attorney
ADJOURNMENT at this time being 7:04 PM
Submitted by,
Jozi Plut, City Clerk
REGULAR MEETING
CALL TO ORDER: 7:07 PM
ROLL CALL
COUNCILMEMBERS PRESENT: Latimerlo, Pang-Maganaris, McCune, Hurt, Mates COUNCILMEMBERS ABSENT: None
PLEDGE OF ALLEGIANCE
Led by Mayor Mates.
REPORT FROM CLOSED SESSION
City Attorney Rennie stated that Council approved a settlement agreement in the disagreement Combined Agency Meeting Minutes
Special and Regular Meeting
October 24, 2024
between the City and Windy Hill Property Ventures, LLC as to whether the preliminary application provisions in Government Code sections 65941.1 and 65589.5(o) apply to Windy Hill's apartment project on property to be annexed to the City at 608 Harbor Boulevard and the regulations applicable to the project including the amount of impact fees to be paid to the City.
He noted that the settlement will resolve whether SB 330 price of the project and determine the fee amounts of the traffic impact fee, BART fee, park impact fee, general plan maintenance fee and sewer connection fee.
SPECIAL PRESENTATIONS
Domestic Violence Month Proclamation
Mayor Mates read the proclamation.
Karuna Chibber, CORA Board of Directors Member accepted the proclamation on behalf of CORA and provided an overview of CORA services to the residents of San Mateo County. She noted that Belmont along with seven other cities is partnering with CORA for domestic and partner abuse services.
San Mateo County Library Annual Report
Anna Koch, Belmont Library Manager presented the 2022-23 annual report and highlighted services the library provides to the community.
Fire Prevention Week Proclamation
Mayor Mates read the proclamation.
San Mateo Consolidated Department Chief Thrasher and Deputy Fire Marshall Martin accepted the proclamation and provided an overview of home fire safety specifically related to the household kitchen. Chief Thrasher spoke on the importance of defensible space and hardening of residential property to mitigate wildfires.
PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
Giuliano Carlini commented on bicycle safety.
COUNCILMEMBER ANNOUNCEMENTS
Councilmembers and Mayor Mates discussed events they attended and announced upcoming community events.
CONSENT BUSINESS
Approval of Meeting Minutes October 10, 2023 City Council Regular Meeting and BFPD October 10, 2023 Meeting Minutes
Approve Monthly Financial Reports - August 2023
Resolution 2023-080 approving a Permanent Encroachment Agreement for Retaining Walls within the Public Right-of-Way at 2244 Semeria Avenue (APN 044-024-100) Resolution 2023-081 authorizing the City Manager to negotiate and execute a services agreement with Dudek to conduct environmental review, develop fuel treatment prescriptions, and prepare Combined Agency Meeting Minutes
Special and Regular Meeting
October 24, 2024
maps for the CAL FIRE grant-funded fuel reduction project in the amount of $83,926 including contingency
Resolution 2023-082 authorizing the City Manager to negotiate and execute a second amendment to the contract with Craftwater Engineering, Inc., for additional services including preparation of a focused environmental impact report (EIR) for an additional amount of $213,061, for a total contract cost to a not-to-exceed amount of $1,211,465
Approve 2023-2027 Strategic Plan
Resolution 2023-083 authorizing a property tax exchange before annexation regarding property located at 604 through 610 Harbor Boulevard (APN’s 046-032-030, 046-032-040, 046-032-080, and 046-032-090), easterly portion of Old County Road right-of-way, and northerly half of Harbor Boulevard right-of-way to the center line and approving a settlement agreement for the project In response to Council inquiry City Manage Oskoui and Public Works Director Brown explained that funds for additional services with Craftwater Engineering, Inc including preparation of a focused environmental impact report (EIR) will require additional city funds after grant monies are expended and if additional mitigation is required.
Public Comment
Pat Cuviello, commented in opposition of the services agreement with Dudek to conduct environmental review, develop fuel treatment prescriptions, and prepare maps for the CAL FIRE grant-funded fuel reduction project in the amount of $83,926 including contingency on the Consent Business
Deniz Bobol, commented in opposition of the services agreement with Dudek to conduct environmental review, develop fuel treatment prescriptions, and prepare maps for the CAL FIRE grant-funded fuel reduction project in the amount of $83,926 including contingency ACTION: On a motion made by Vice Mayor Hurt and seconded by Councilmember McCune the Consent Business items were unanimously approved by a roll call vote. (5-0)
PUBLIC HEARINGS
General Plan Amendment and City Services Community Facilities District Local Goals and Polices
Assistant City Manager Kleinbaum defined the term Community Facilities District (CFD) as a special financing district in which funds authorize public services or improvements via a special assessment. She further explained that a CFD provides an option for developers to mitigate their fiscal impact to the City through annual payments as opposed to an upfront exaction.
She stated that the City wishes to establish a CFD to limit fiscal impact on the City as stated in the General Plan for new development. A CFD will mitigate State take aways and establish locally controlled revenue sources to ensure Belmont’s financial self-reliance.
She outlined the process of creating a CFD in the City and stated that the City completed a fiscal impact in January of 2022 resulting a net positive impact for Commercial and industrial development and a net negative impact for all housing categories. She noted that affordable Combined Agency Meeting Minutes
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October 24, 2024
housing is exempt from special tax regardless of impact. She explained that a need to study fiscal impact of institutional development such as the NDNU project arose.
Ms. Kleinbaum provided examples of achieving fiscal neutrality, she concluded her report with a process overview and noted that he CFD would relate to new construction only. She explained the general plan amendments required and explained that the item was approved at the Planning Commission level, she outlined in the resolutions for Council consideration.
Council deliberation ensued; Ms. Kleinbaum confirmed that the CFD has no financial impact on existing property owners. She also confirmed that developers can choose to opt out and pay a lump sum rather than opting for a pay overtime model, with no impact on how much is paid. She noted that rates are subject to change as the CFD is formed and can be changed with new fiscal impact analysis on future annexations.
Mayor Mates opened the public hearing.
Mathew Beeston NorCal Carpenter’s Union commented on labor standards.
Mayor Mates closed the public hearing.
Council deliberation ensued. Council concurred to discuss adding labor standards with the next Housing Element Update.
ACTION: on a motion made by Councilmember McCune and seconded by Councilmember Latimerlo Resolution 2023-084 amending the Land Use Element of the 2035 General Plan augmenting existing fiscal neutrality policy for new development and including a Community Facilities District (CFD) as an option for new development to achieve fiscal neutrality and finding the amendment consistent with the 2035 General Plan EIR and no further environmental documentation is requirement; and
Resolution 2023-085 adopting Local Goals and Policies for the purpose of forming a CFD and finding that activity is not a project subject to CEQA under CEQA Guideline Section 15378(b)(4) were unanimously approved by a roll call vote (5-0).
GENERAL BUSINESS
Emergency Contract Authorization for Repairs at 550 Island Parkway Parks and Recreation Director Shearer explained that water intrusion was discovered at the Belmont Sports Complex first floor area used by Parks and Facilities maintenance staff. She noted that damage was significant and further investigation was conducted to confirm restoration needs.
She noted that the work is in kind with no additional work and request of emergency restoration is necessary to allow back to their area before winter months.
ACTION: On a motion made by Councilmember McCune and seconded by Vice Mayor Hurt Resolution 2023-086 by at least four-fifths vote finding an emergency under Public Contract Code section 22050, authorizing procurement of necessary equipment, supplies and services without giving notice for bids, authorizing the City Manager to execute a contract amendment with Combined Agency Meeting Minutes
Special and Regular Meeting
October 24, 2024
Emergency Restoration Company, Inc. for restoration services at 550 Island Parkway for an additional $122,461.48, plus a 10% contingency, for a total amount of $134,707.63, bringing the total contract agreement not-to- exceed to $172,084.96 and authorizing $134,707.63 appropriation from the General Fund to the Capital Improvement Projects (CIP) Fund for this project was unanimously approved by a roll call vote. (5-0)
Sanitary Sewer Master Plan Status Update
Shyamala Raveendran City Consultant, Infrastructure Engineering Corporation, provided an overview on the status of the City’s Sanitary Sewer Master Plan last updated in 2017. She outlined the process, including a capital improvement plan. She noted existing and future system capacity evolution do not differ greatly. She stated that the capacity and condition related improvements result in an estimated $95 million dollars in capital improvement projects over fifteen years.
No members of the public came forward to speak.
Council concurred with the draft informational report, no other action taken.
BRIEF VERBAL REPORTS FROM MEMBERS AND STAFF
Verbal report from Councilmembers on Intergovernmental (IGR) and Subcommittee Assignments
Councilmembers reported on their IGR assignments.
Verbal report from City Manager
City Manager Oskoui thanked Staff for their efforts with the recent Water Dog Run and reminded the Community of a Stanford informational meeting for the NDNU site.
MATTERS OF INTEREST/CLARIFICATION
None
ADJOURNMENT at this time being 8:55 p.m.
Submitted by,
Jozi Plut, City Clerk