Belmont City Council
January 9, 2024

CITY OF BELMONT

CITY COUNCIL AND BELMONT FIRE

PROTECTION DISTRICT BOARD OF

DIRECTORS
www.belmont.gov

1. ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. REPORT FROM CLOSED SESSION

4. SPECIAL PRESENTATIONS
A. Proclamation Honoring Judy Sheldon Owner of Judy's Flag City on Her Retirement

5. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA

CITY COUNCIL REGULAR MEETING AGENDA
Tuesday, January 9, 2024
7:00 PM
City Council Chambers
City Hall, One Twin Pines Lane, Belmont, California
The meeting will be broadcast live to Belmont residents on Comcast Cable Channel 27, streamed live via the City’s website at www.Belmont.gov. The public may also attend the meeting in the Chambers and address the Council from the Chambers.

PUBLIC COMMENT:

To maximize time for live public comment, we encourage members of the public to provide comments by joining the Committee meeting via Zoom : For web, visit https://belmont-gov.zoom.us/ select “Join” and enter Meeting ID: 95745673035. Use the Raise Hand feature to request to speak. You may rename your profile if you wish to remain anonymous.

For dial- in comments, call *67 1-(669) 900-6833 (your phone number will appear on the live broadcast if *67 is not dialed prior to the phone number), enter Meeting ID: 95745673035, and press *9 to request to speak. All public comments are subject to a 3-minute time limit unless otherwise determined by the Committee Chair.

If you wish to submit written public comment, you may send an email to [email protected] before the council considers the item. Please indicate the agenda item topic or agenda item number you wish to comment on in your email’s subject line. Any public comment regarding agenda items that are received from the publication of the agenda through the meeting date will be made part of the meeting record but will not be read during the Council meeting.

This portion of the meeting is reserved for persons wishing to address the Body on any City matter not on the 1 6. COUNCILMEMBER ANNOUNCEMENTS

7. CONSENT BUSINESS
A. Approval of Minutes
B. Memorandum of Understanding with the Harbor Industrial Sewer Maintenance District
C. Revised Master Employee Pay Schedule
D. Ongoing Communications Outreach and Consulting Services E. Contract Award for the 2023 Pavement Project, City Contract Number 2022-613 agenda. The period for public comment at this point in the agenda is limited to 15 minutes, with a maximum of 3 minutes per speaker. Speakers who requested but did not receive an opportunity to speak during this comment period will be given an opportunity to address the Body later in the meeting. State law prohibits the Body from acting on non-agenda items.

Consent business items are considered to be routine in nature and will be enacted by one motion. There will be no separate discussion on these items unless a member or staf request specific items to be removed for separate action.

The City Attorney will read the title of ordinances to be adopted.

Recommendation: Consider modifications and approve meeting minutes Attachment(s):

December 12, 2023 Special and Regular Meeting Minues
BFPD December 12, 2023 Meeting Minutes
Recommendation: Adopt a resolution authorizing the City Manager to enter into a Memorandum of Understanding (MOU) with the Harbor Industrial Sewer Maintenance District (HISMD) to evaluate the feasibility of the City assuming responsibility for the conveyance and treatment of sewer services in the Harbor Industrial Area.

Attachment(s):

Staff Report
Resolution
Memorandum of Understanding
Recommendation: Adopt a resolution approving revision to the City’s Master Employee Pay Schedule in accordance with California’s Public Employees Retirement System (CalPERS) regulations.

Attachment(s):

Staff Report
Resolution
Exhibit A - Master Employee Pay Schedule
Recommendation: Adopt a resolution (1) authorizing the City Manager to negotiate and execute an amendment to the service agreement with The Lew Edwards Group to provide communications outreach and consulting services in an amount of $78,000 plus a 10% contingency, for a total service agreement not-to-exceed amount of $295,800 and (2) approving a supplemental budget appropriation of $42,900 for the current fiscal year 2023-24 Attachment(s):

Staff Report
Resolution
Resolution Exhibit A
2 8. PUBLIC HEARINGS (none)

9. GENERAL BUSINESS
A. 2024 Council Intergovernmental Assignments (IGR)

10. BRIEF VERBAL REPORTS FROM MEMBERS AND STAFF

11. MATTERS OF INTEREST/CLARIFICATION

12. ADJOURNMENT
Recommendation: Adopt a resolution to 1) award the contract for the 2023 Pavement Reconstruction Project to Ghilotti Bros., Inc for $3,105,207 with a 10% construction contingency of $310,521 for unforeseen conditions for a total amount not-to-exceed $3,415,728, and authorize the City Manager to execute a contract for the 2023 Pavement Project, City Contract Number 2022-613; and 2) authorize a budget transfer of $600,000 from the RMRA Pavement Rehabilitation & Slurry Projects #3115 to CIP Project #3108 to replace $510,747 of Measure I funding currently budgeted in CIP Project #3108 and add an additional $89,253 budget appropriation to CIP Project #3108 Attachment(s):

Staff Report
Resolution
General Business items are considered separately, typically in the order listed. The chair will call for public comment on each item when the body considers the item.

Recommendation: Motion to adopt the 2024 Council Intergovernmental Assignments (IGF) Attachment(s):
2024 Assignment List
A. Verbal report from Councilmembers on Intergovernmental (IGR) and Subcommittee Assignments
B. Verbal report from City Manager
Items in this category are for discussion and direction to staf only. However, Council/Board may take final action on an item if there is no need for additional staf analysis.

If you need assistance to participate in this meeting, please contact the City Clerk at (650) 595-7413. Notification in advance of the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Meeting information can also be accessed via the internet at:www.belmont.gov. All staf reports will be posted to the web in advance of the meeting, and any writings or documents provided to a majority of the City Council/District Board or Commission regarding any item on this agenda will be made available for public inspection in the City Clerk's Of ice, One Twin Pines Lane, during normal business hours and at the Council Chambers at City Hall, Second Floor, during the meeting. 3 Combined Agency Meeting Minutes
Special and Regular Meetings of
December 12,2023
Page | 1

MINUTES OF SPECIAL AND REGULAR CITY OF BELMONT CITY COUNCIL AND

BELMONT FIRE PROTECTION DISTRICT BOARD OF DIRECTORS MEETING City Council Chambers, City Hall, One Twin Pines Lane, Belmont, California TUESDAY, DECEMBER 12, 2023,

SPECIAL MEETING
CALL TO ORDER 6:15 PM

ROLL CALL
COUNCILMEMBERS PRESENT: Latimerlo, McCune, Mates
COUNCILMEMBERS ABSENT: Pang-Maganaris, Hurt

ITEMS OF BUSINESS

SPECIAL PRESENTATIONS
Presentation of Beautiful Belmont Awards
Mayor Mates presented awards to:

Commercial Category
Tacos El Grullense
Residential
890 Laurel
2280 Ralston Avenue, owner Tony Askari
1661 Ralston Avenue, owner Ari David Phillip
1220 Judson Street owners, Reed & Jen McBride
Presentation of Community Service Award
Mayor Mates recognized the following individuals for their exemplary impacts to the Belmont Community:

Carri Chang Pang, Adele Della Santina, Mike Fabel, Huan Phan, Ilona Holcomb ADJOURNMENT to reception and regular meeting at this time being 6:45 p.m.

Submitted by,
Jozi Plut, City Clerk
4 Combined Agency Meeting Minutes
Special and Regular Meetings of
December 12,2023
Page | 2

REGULAR MEETING
CALL TO ORDER: 7:00 p.m.

ROLL CALL
COUNCILMEMBERS PRESENT: Latimerlo, McCune, Mates
COUNCILMEMBERS ABSENT: Pang-Maganaris, Hurt

PLEDGE OF ALLEGIANCE
Led by: Cathy Wright

REPORT FROM CLOSED SESSION
No closed session on the agenda.

SPECIAL PRESENTATIONS
HIP Housing Presentation of Calendar Art Participants and Annual Update Lauren Boro, Board of Directors HIP Housing, provided an updated on the affordable housing programs provided by HIP Housing. She introduced Belmont resident Zoey Wang one of 13 winners of the annual HIP Housing Calendar Art Contest.

Mayor Mates presented Ms. Wang with a certificate of recognition.

PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
Joan Dentler thanked the Belmont Police Departments actions at a disturbance at her home earlier in the week.

Norm Terello, commented on the services available from Medical Equipment Loan Program (MELP).

COUNCILMEMBER ANNOUNCEMENTS
Councilmembers commented on upcoming holiday events.

CONSENT BUSINESS
Minutes of City Council Special and Regular Meeting November 28, 2023, and BFPD November 28, 2023
Monthly Financial Reports - October 2023
Ordinance 2023-1174 to amend the Belmont City Code Chapter 2, Article 1, Section 2-3 to increase the salary of city council members from $390 per month to $950 per month as authorized by Government Code Section 36516 and the elected mayor is to receive the same salary as a member of the city council plus an additional amount equal to 10% percent of the salary. The salary change would be effective following the next regular election in November 2024.

Resolution 2023-098 authorizing the City Manager to execute Amendment No. 4 to the service agreement with 4 Leaf, Inc. to provide building inspection services. 5 Combined Agency Meeting Minutes
Special and Regular Meetings of
December 12,2023
Page | 3
Resolution 2023-99 authorizing the City Manager to enter into a Services Agreement with Kimley-Horn for Regional Commercial (RC) General Plan/Zoning Text Amendment Environmental Services
Resolution 2023-100 accepting the work and authorizing the issuance of a Notice of Completion for the Ralston Avenue Pavement Rehabilitation Project, City Contract Number 2023-622 Resolution 2023-101 approving plans and specifications, authorizing advertisement for sealed bids, authorizing the City Manager to execute a contract with the lowest responsible bidder for an amount not to exceed $2,537,500 plus a ten percent construction contingency for an amount notto-exceed $2,791,250, and authorize an engineering services agreement with BKF Engineers for bidding and construction support engineering services associated with the Hiller Lift Station Capacity Enhancement Project (CCN 2024-629) in the amount of $240,000

ITEMS REMOVED FROM THE CONSENT CALENDAR
Resolution authorizing the City Manager to enter into a Memorandum of Understanding (MOU) with the Harbor Industrial Sewer Maintenance District (HISMD) to evaluate the feasibility of the City assuming responsibility for the conveyance and treatment of sewer services in the Harbor Industrial Area
City Attorney noted that since Councilmember Latimerlo will be recused from voting on this item due to a conflict with her residence in proximity to the project resulting in a lack of quorum for the vote, the item will be removed and returned to a subsequent meeting for adoption.

City Attorney read the title of Ordinance 2023-1174.

ACTION:

On a motion made by Councilmember McCune and seconded by Councilmember Latimerlo the Consent Business was approved as amended by a roll call vote (3-0 Pang-Maganaris, Hurt absent).

PUBLIC HEARINGS
None

GENERAL BUSINESS
Council Year End Presentation
Mayor Mates provided an overview brief 2023 year in review noting major accomplishments in the five council strategic focus areas those areas including continued strides the City is making in providing affordable housing and numerous community programs brought back after the COVID19 pandemic hiatus.

Appointment of Vice Mayor and Council Intergovernmental Assignments for Calendar Year 2024
ACTION: On a motion made by Mayor Mates and seconded by Councilmember McCune Councilmember Latimerlo was appointed Vice Mayor for 2024 by a roll call vote (3-0 PangMaganaris, Hurt absent). 6 Combined Agency Meeting Minutes
Special and Regular Meetings of
December 12,2023
Page | 4
City Clerk Plut administered the Oath or Office to Vice Mayor Latimerlo.

Consider Changes to and Motion To Approve The City Council Intergovernmental Assignments For Calendar Year 2024
Councilmembers provided updates on their assignments.

Public Comment
Joan Dentler State Senator Beckers Office offered appreciation to outgoing Vice-Mayor Hurt and congratulated newly appointed Vice Mayor Latimerlo.

BRIEF VERBAL REPORTS FROM MEMBERS AND STAFF
Verbal report from Councilmembers on Intergovernmental (IGR) and Subcommittee Assignments
Councilmembers reported on their assignments
Verbal report from City Manager
City Manager Oskoui thanked the Council for a successful 2024 and wished all a Happy Holiday Season.

MATTERS OF INTEREST/CLARIFICATION
None.

ADJOURNMENT at this time being 7:50 p.m.

Submitted by,
Jozi Plut, City Clerk
7 Regular Meeting
Belmont Fire Protection District
December 12, 2023

MEETING MINUTES OF CITY OF BELMONT CITY COUNCIL AND BELMONT FIRE

PROTECTION DISTRICT BOARD OF DIRECTORS REGULAR MEETING
City Council Chambers, City Hall, One Twin Pines Lane, Belmont, California TUESDAY, DECEMBER 12, 2023
CALL TO ORDER: 7:00 PM

ROLL CALL
DIRECTORS PRESENT: Latimerlo, McCune, Mates
DIRECTORS ABSENT: Pang-Maganaris, Hurt

CONSENT BUSINESS
Approval of BFPD November 28, 2023, Meeting Minutes.

ACTION:

ADJOURNMENT at this time being 7:50 PM,
Submitted by,
Jozi Plut, District Secretary
8

Memorandum of Understanding with the Harbor Industrial Sewer Maintenance District - Staff Report

STAFF REPORT
Meeting Date: January 9, 2024
Agency: City of Belmont
Staff Contact: Kathy Kleinbaum, Assistant City Manager, [email protected] Peter Brown, Public Works Director, [email protected]
Agenda Title: Memorandum of Understanding with the Harbor Industrial Sewer Maintenance District
Agenda Action: Resolution
Recommendation
Adopt a resolution authorizing the City Manager to enter into a Memorandum of Understanding (MOU) with the Harbor Industrial Sewer Maintenance District (HISMD) to evaluate the feasibility of the City assuming responsibility for the conveyance and treatment of sewer services in the Harbor Industrial Area.

Strategic Focus Area
Infrastructure and Mobility
Background
The Harbor Industrial Area (HIA) consists of 62 acres of San Mateo County unincorporated land bound by Old County Road to the west, O’Neill Avenue to the north, Belmont Creek on the south and US 101 to the east. The HIA is in the City’s sphere of influence and contains primarily industrial land uses, with some commercial uses, and a mobile home park. A sphere of influence is a planning boundary outside of the city limits that designates the city’s probable future boundary and service area as determined by the San Mateo Local Action Formation Commission (LAFCo). The 2017 Belmont General Plan Update and the City Council’s Strategic Plan envision annexing the HIA and fully integrating it into the Belmont city limits. In 1997, about two-thirds of the prior HIA area was annexed into San Carlos.

The City is currently developing a Specific Plan for the HIA area in order to provide the land use framework for the future annexation. In parallel with this effort, the City is also working with the County and the Harbor Industrial Sewer Maintenance District (HISMD) to determine how to transfer public infrastructure to the City, including transitioning sanitary sewer services from the County to the City of Belmont.

The HISMD was formed in 1951 for the sole purpose of providing sewer service to the Harbor Industrial Area. The San Mateo County Board of Supervisors serves as the ex officio Board of the HISMD and County Public Works staff are responsible for maintaining and operating the HISMD. The sewage generated within the HISMD is currently conveyed through the City of San Carlos and treated at the Silicon Valley Clean Water (SVCW) treatment plant using San Carlos’ capacity rights under a Sanitary Sewerage Treatment Capacity Rights and Services Agreement between HISMD and the City of San 9

Memorandum of Understanding with the Harbor Industrial Sewer Maintenance District - Staff Report Carlos. HISMD does not have sufficient remaining undisputed sewage treatment capacity rights under the San Carlos agreement to serve additional development in the HIA.

The HISMD used to serve a larger area before annexation of land that was formerly in the HIA to the City of San Carlos in 1997. That land was since been detached from the HISMD and the remaining service area is entirely within the City of Belmont’s sphere of influence. Since 2019, Belmont has approved several residential development applications for properties that were in the HIA and HISMD service area including 1304 Elmer Street, 633 O’Neill Avenue, and 608 Harbor Boulevard. These projects proposed annexing to the City and detaching from the HISMD, further reducing HISMD’s service area. HISMD is concerned that continued piecemeal detachments from HISMD will undermine the district’s viability. The City is reviewing a development application for 601 Harbor Boulevard which proposes the annexation of another project property to City. However, unlike other recent annexations which are receiving sewer service from Belmont, several scenarios exist for the sewer improvements, conveyance and treatment related to the 601 Harbor development, including having 601 Harbor remain in the HISMD for some period of time until full HIA annexation occurs.

Analysis
As properties have detached from the HISMD and annexed into Belmont and its sewer system, the HISMD service area and revenues have decreased, making it more costly to operate and maintain as a stand-alone sewer district. In addition, the future developments anticipated in the HIA, including the recently proposed Beam Reach project at 405-455 Harbor Boulevard, will increase sewage generation.

Treatment capacity is not attainable by the HISMD under their current agreement with the City of San Carlos, therefore that agreement will need to be modified and one option is that Belmont will provide conveyance and treatment for sewer services. A MOU is necessary to work out the finite details of the sewer issues related to current development proposals, and both short- and long-term approaches to servicing the HIA area.

The MOU between the City and the HISMD lays out the process and timeline for the collaborative evaluation of the feasibility of the City assuming responsibility for sewer service to the HIA in conjunction with its annexation to the City. The evaluation process will include examination of the HISMD’s assets and liabilities, formulation of rate schedules for transferring HISMD customers to the City’s sewer service, negotiations with the City of San Carlos to transfer the HISMD’s remaining treatment capacity allocation to the City, and collaboration on the application to LAFCo for various components of land or HISMD annexations.

The MOU also outlines that the 601 Harbor Boulevard project will be the last stand-alone development that will annex to the City. Belmont and HISMD propose in the MOU to explore disconnecting HISMD’s Harbor Boulevard sewer main from the San Carlos system and connecting the main to the City’s sewer system for conveyance to and treatment at the SVCW plant. This would allow the property to remain in the HISMD until full HIA annexation and receive sewer service through HISMD. The MOU includes provisions for facilitating the necessary sewer improvements, rates, and agreements to allow this to occur.
10

Memorandum of Understanding with the Harbor Industrial Sewer Maintenance District - Staff Report Exhibits C and D to the MOU are still under formulation, including the draft Development Agreement for 601 Harbor Boulevard and Sanitary Sewer Master Plan, and are therefore not included with MOU document.

Once approved by the City, the MOU will need to go before the County Board of Supervisors for their approval, in their ex officio role as the HISMD Board.

Entering into the MOU to collaboratively evaluate the feasibility of the City assuming sewer service for the HIA is not a project subject to CEQA because it is an administrative activity that will not result in direct or indirect physical changes in the environment (CEQA Guidelines Section 15378(b)(5)).

Alternatives

1. Take No Action

2. Return to staff for additional information
Attachments
A. Resolution approving entering into the MOU
Fiscal Impact
☒ No Fiscal Impact
☐ Funding Source Confirmed:

Entering into the MOU does not commit the City to any fiscal expenditures. The HISMD has agreed to share in the expense of any studies that may be needed to complete the evaluation.

Source: Purpose: Public Outreach:

Staff Council Vision/Priority Posting of Agenda
11

RESOLUTION NO. 2023 –

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT

AUTHORIZING THE CITY MANAGER TO ENTER INTO A MEMORANDUM OF

UNDERSTANDING WITH THE HARBOR INDUSTRIAL SEWER MAINTENANCE

DISTRICT TO EVALUATE FEASIBILITY OF THE CITY ASSUMING

RESPONSIBILITY FOR SEWER SERVICE TO THE HARBOR INDUSTRIAL AREA WHEREAS, the Harbor Industrial Area (HIA) is in the City’s Sphere of Influence and the 2017 General Plan Update and the City Council’s Strategic Plan envision annexing the HIA and fully integrating it into the Belmont community; and, WHEREAS, the City is in the process of developing a Specific Plan for the HIA area in order to provide the land use framework for the future annexation; and, WHEREAS, the Harbor Industrial Sewer Maintenance District (HISMD) was formed in 1951 for the sole purpose of providing sewer service to the Harbor Industrial Area; and, WHEREAS, the City is also working with the County and HISMD to determine the infrastructure components of a future annexation, including transitioning sanitary sewer services to the City of Belmont; and
WHEREAS, the City, County, and HISMD have begun discussions on the associated infrastructure components of the proposed annexation of the entirety of the HIA to the City of Belmont and have determined that it may be beneficial to dissolve the HISMD and for the City to extend its sewer services to the area; and
WHEREAS, the City and the HISMD have negotiated a Memorandum of Understanding (MOU) to lay out the process and timeline for the collaborative evaluation of the feasibility of the City assuming responsibility for sewer service to the HIA in conjunction with its annexation to the City; and
NOW, THEREFORE, the City Council of the City of Belmont resolves as follows:

SECTION 1. The City Manager is authorized to negotiate and execute a MOU with the HISMD in substantially the form included as an Exhibit to this Resolution. * * *
ADOPTED December 12, 2023 by the City of Belmont City Council by the following vote:

Ayes:

Noes:

Absent:

Abstain:
12

ATTEST:

City Clerk Mayor
APPROVED AS TO FORM:

City Attorney
13 MEMORANDUM OF UNDERSTANDING
between the

CITY OF BELMONT
and the

HARBOR INDUSTRIAL SEWER MAINTENANCE DISTRICT
(SANITARY SEWER SERVICES AND SEWAGE TREATMENT CAPACITY) This Memorandum of Understanding (“MOU”), made and entered into this ______ day of ___________, 2023, by and between the City of Belmont (“City”), a municipal corporation of the State of California, and the Harbor Industrial Sewer Maintenance District ("District"), a special district in County of San Mateo, State of California.

WHEREAS, the District was formed on December 18, 1951, pursuant to Section 5820 et seq. of the Streets and Highways Code to provide sewer service to an unincorporated portion of the County of San Mateo (“County”) commonly known as the Harbor Industrial Area (HIA) which is the Service Area of the District (see Attachment A depicting the Service Area); and
WHEREAS, the County Board of Supervisors serves as the ex officio Board of the District and the County’s Department of Public Works maintains the District and provides the staff and administrative support necessary to operate the District; and WHEREAS, the District maintains approximately 0.9 miles of sewer lines, some of which were first constructed in 1951 during the initial development of the HIA and the District includes 61 sewer service connections or approximately 183 equivalent residential units based on water consumption calculations consistent with the County’s Ordinance Code; and
WHEREAS, the District is one of ten County-maintained districts providing sewer service and is one of the smaller districts in terms of sewer main length and customers served; and
WHEREAS, the District entered into a Sanitary Sewerage Treatment Capacity Rights and Services Agreement with the City of San Carlos on January 5, 1982 (San Carlos Agreement) for the transport and treatment of District sewage; and WHEREAS, in 1997 the portion of District Service Area south of Belmont Creek was annexed to the City of San Carlos (San Carlos) and detached from the District and no Amendment to the Agreement was executed to affect the District’s sewage treatment capacity authorized under the Agreement (0.33 million gallons per day); and WHEREAS, the remaining District Service Area is within the sphere of influence of the City of Belmont; and
WHEREAS, in 2019, two properties that were previously in the unincorporated District Service Area located at 1304 Elmer Street and 633 O’Neill Avenue annexed to the City and detached from the District as part of the Artisan Crossings housing project to which the City will provide sewer service upon completion of construction; and WHEREAS, the City has received development applications for properties located in the unincorporated HIA and the District’s Service Area at 601, 605, 615 and 625 Harbor 14 Boulevard and 1421 Old County Road (“601 Harbor" project), and at 604 through 610 Harbor Boulevard (“608 Harbor” project) that propose annexation of the project properties to the City; and
WHEREAS, the City, District and County have begun discussing the associated components of orderly annexation with sewage transport and treatment being a significant issue to reach resolution on; and
WHEREAS, the District is concerned that the continued one-by-one detachment of parcels from the District contributes to rendering a sewer district that may become infeasible to operate and maintain as a stand-alone District due to reduction in revenue and the potential re-routing of sewage that is inconsistent with the planned routing of sewage through and from the District; and
WHEREAS, the proposed developments and future developments will significantly increase sewage generation within the District, providing sewer service (transport and treatment) to accommodate the developments is a complex issue, and treatment capacity is not attainable by the District under the current agreement the District has with the City of San Carlos; and
WHEREAS, the District and City have worked collaboratively to examine the proposed developments, future annexations, and the existing sewer infrastructure holistically and wish to ensure that appropriate decisions relative to sewage transportation and treatment are made to reasonably anticipate and accommodate future needs and conditions; and WHEREAS, the District derives revenue via sewer service charges collected on the tax bills and via a limited share of property tax revenue; and WHEREAS, the District expenses include in-District costs, including items such as operation and maintenance, regulatory compliance and District capital improvements, as well as out of District costs, including items such as sewage conveyance, treatment, and capital improvements by the downstream agency; and
WHEREAS, the City provides sewer service to areas immediately adjacent to the District’s Service Area (See Attachment A); and
WHEREAS, the West Bay Sanitary District and the cities of San Carlos, Belmont and Redwood City are member agencies to Silicon Valley Clean Water (SVCW), a joint powers authority providing sewer conveyance and treatment services to the member agencies; and
WHEREAS, the San Mateo Local Agency Formation Commission (LAFCo), in its July 14, 2011 Municipal Service Review and Sphere of Influence Update for the City of Belmont, Belmont Fire Protection District and related County-governed Districts report stated that opportunities exist for the County and cities to examine alternatives in operation and governance of sewer operations for a more efficient and regional approach to serve communities served by interconnected systems and the same sewage treatment plant; and WHEREAS, the proximity of City service area to the District’s Service Area and the economies of scale available to the City may allow the City to provide more efficient sewer services to the District’s Service Area in the long term and with more efficient operation and maintenance than what would exist if the District continued to provide that service; and WHEREAS, the City and District believe that there could be benefits from future planning and development opportunities in the Service Area if the District were to dissolve and the City were to extend its sewer service area to include the District’s Service Area; and 15 WHEREAS, the City is exploring possible annexation of the entirety of the Harbor Industrial Area (HIA) currently within the unincorporated County area; and WHEREAS, the City and District desire to enter into a Memorandum of Understanding to evaluate the feasibility of the City assuming responsibility for certain elements of sewer service within the District and a process for potential extension of the City’s service area to include the Service Area, in connection with annexation of the overall Service Area, along with each party’s respective rights and responsibilities associated with this process; and
WHEREAS, the City and District are government agencies duly authorized and existing under the laws of the State of California, and situated within the boundaries of the County of San Mateo; and
WHEREAS, Government Code section 54981 allows the legislative body of any local government agency to contract with another agency for performance of municipal services or functions.

NOW, THEREFORE, IN CONSIDERATION OF THEIR MUTUAL

COVENANTS IN THIS MEMORANDUM OF UNDERSTANDING, THE CITY AND DISTRICT AGREE AS FOLLOWS:

I. TERMS AND CONDITIONS
A. Term of MOU
The term of this MOU shall be from the date first set forth above to either December 31, 2025 or the effective date of dissolution of the District, whichever comes first.

This MOU may be terminated pursuant to Section J.

B. Authorizations
The City Manager, serving as the City’s designee, is authorized to approve extensions to the term of this MOU, to modify due dates, to resolve conflicts, or otherwise grant approvals on behalf of the City, provided such approvals are not vested in the authority of the City Council, and provided that any approval requiring payment of funds in excess of appropriated funds requires City Council approval of the appropriation of those funds.

The Director of the County of San Mateo Department of Public Works, serving as the County Board of Supervisors’ (acting as the Board of the District) designee and the District's Administrative Officer, is authorized to approve the extension of the term of this MOU, to modify due dates, to resolve conflicts, or otherwise grant approvals on behalf of District, provided that any approval requiring payment of funds in excess of appropriated funds requires the County Board of Supervisors’ approval of the appropriation of those funds.

C. Insurance
Each party will maintain a program of self-insurance or excess insurance, or any combination thereof, and shall name the other party as an additional insured thereto to 16 protect against any liability for bodily injury or property damage arising out of, or in connection with, the performance of the insuring party, its appointed or elected officials, officers, agents, and employees, under this MOU. The liability coverage under such program of self-insurance or excess insurance shall not be less than Two Million Dollars ($2,000,000) combined single limit for each occurrence. Each party shall supply a certificate of self-insurance to the other party on or before the time of execution of this MOU. Each party shall notify the other party in writing prior to any termination of such self-insurance program.

D. Indemnification
Each party (the “Indemnifying Party”) agrees to indemnify, defend and hold the other party and its affiliates and their respective officers, directors, employees and agents harmless from and against all third-party claims, losses, liabilities, damages, expenses and costs, including attorney’s fees and court costs, arising out of the Indemnifying Party’s (i) negligence or willful misconduct or (ii) its material breach of any of the terms of this MOU. The Indemnifying Party’s liability under this Section shall be reduced proportionally to the extent that any act or omission of the other Party, or its employees or agents, contributed to such liability. The party seeking indemnification shall provide the Indemnifying Party with prompt written notice of any claim and give complete control of the defense and settlement of the Indemnifying Party, and shall cooperate with the Indemnifying Party, its insurance company and its legal counsel in its defense of such claim(s). This indemnity shall not cover any claim in which there is a failure to give the Indemnifying Party prompt notice to the extent such lack of notice prejudices the defense of the claim.

E. Amendment
This MOU may be amended at any time upon the written mutual approval of the parties, with such amendment signed by authorized representatives of the Parties.

F. Notices
Any and all notices required to be given hereunder shall be deemed to have been delivered upon deposit in the United States mail, postage prepaid, addressed to either of the parties at the following mailing address, with a copy provided via electronic mail, or such other addresses as are provided by either party in writing:

To City:

City of Belmont
1 Twin Pines Lane
Belmont, CA 94002
Attn: Director, Public Works
Email: _________________
To District:

Harbor Industrial Sewer Maintenance District
555 County Center, 5th Floor
Redwood City, CA 94063
Attn: Director, Public Works
Email: ___________________
17 G. Severability
If any provision of this MOU is found by a court of competent jurisdiction to be invalid, void, or unenforceable, the validity, legality, or enforceability of the remaining portions will not in any way be affected or impaired thereby.

H. Entire Agreement
This MOU, together with Attachments A, B, C, and D attached hereto and incorporated herein contains the entire agreement between the parties with respect to the subject matter hereof, and supersedes all prior negotiations, documents, and discussions pertaining thereto.

I. Debt Limitation
The City and District are both subject to laws or policies which limit their ability to incur debt in future years. Nothing in this MOU constitutes an obligation of the legislative bodies of the City or District to appropriate funds for purposes of this MOU in future fiscal years.

J. Termination
Either Party may terminate this MOU at any time in the event of a breach by the other Party of a material covenant, commitment or obligation under this MOU that remains uncured thirty (30) calendar days following written notice thereof. Such termination shall be effective immediately and automatically upon the expiration of the applicable notice period, without further notice or action by either Party. Termination shall be in addition to any other remedies that may be available to the non-breaching Party.

K. Conflict of Interest
The City and the District shall each avoid all conflicts of interest in the performance of this MOU and shall immediately notify the other should a conflict of interest arise that would prohibit or impair the party's ability to perform under this MOU.

L. Non-Discrimination
Neither the City nor District will discriminate, in any way, against any person on the basis of race, sex, color, age, religion, sexual orientation, actual or perceived gender identification, disability, ethnicity, or national origin, in connection with or related to the performance of this MOU.

M. Limitations
Intentionally left blank.
18 N. Disputes
The City and District agree that, with regard to all disputes or disagreements arising under this MOU which are not resolved informally at the staff level after a good faith attempt by both parties, the parties may, at their sole and mutual discretion, agree to engage in mediation. The costs of the mediation shall be divided equally between the parties, unless otherwise agreed.

O. Relationship of the Parties.

The relationship of the Parties hereto is that of independent contractors. Nothing in this MOU, and no course of dealing between the Parties, shall be construed to create or imply an employment or agency relationship or a partnership or joint venture relationship between the Parties or between one Party and the other Party’s employees or agents. Each of the Parties is an independent contractor and neither Party has the authority to bind or contract any obligation in the name of or on account of the other Party or to incur any liability or make any statements, representations, warranties or commitments on behalf of the other Party, or otherwise act on behalf of the other. Each Party shall be solely responsible for payment of the salaries of its employees and personnel, workers’ compensation, and all other employment benefits.

P. Force Majeure.

Neither Party shall be liable hereunder for any failure or delay in the performance of its obligations under this MOU, except for the payment of money, if such failure or delay is on account of causes beyond its reasonable control, including civil commotion, war, fires, floods, accident, earthquakes, inclement weather, telecommunications line failures, electrical outages, network failures, governmental regulations or controls, casualty, strikes or labor disputes, terrorism, pandemics, epidemics, local disease outbreaks, public health emergencies, acts of God, or other similar or different occurrences beyond the reasonable control of the Party so defaulting or delaying in the performance of this MOU, for so long as such force majeure event is in effect. Each Party shall use reasonable efforts to notify the other Party of the occurrence of such an event within 10 business days of its occurrence.

Q. Governing Law and Venue.

This MOU will be governed by and interpreted in accordance with the laws of the State of California. The Parties hereby agree that any action arising out of this MOU will be brought solely in the County of San Mateo Superior Court. Both Parties hereby submit to the exclusive jurisdiction and venue of such court.

R. Survival.

Each term and provision of this MOU that should by its sense and context survive any termination or expiration of this MOU, shall so survive regardless of the cause and even if resulting from the material breach of either Party to this MOU. 19 S. Rights Cumulative.

The rights and remedies of the Parties herein provided shall be cumulative and not exclusive of any rights or remedies provided by law or equity.

T. Counterparts.

This MOU may be executed in one or more counterparts, each of which will be deemed to be an original, but all of which together will constitute one and the same instrument, without necessity of production of the others. An executed signature page delivered via facsimile transmission, email, or electronic signature shall be deemed as effective as an original executed signature page.

U. Authorized Signatories.

It is agreed and warranted by the Parties that the individuals signing this MOU on behalf of the respective Parties are authorized to execute such an agreement. No further proof of authorization shall be required.

V. Waiver.

No waiver of any term or right in this MOU shall be effective unless in writing, signed by an authorized representative of the waiving Party. The failure of either Party to enforce any provision of this MOU shall not be construed as a waiver or modification of such provision, or impairment of its right to enforce such provision or any other provision of this MOU thereafter.

II. SCOPE
A. Dissolution of District and Transfer of Service to City The Parties agree to cooperatively evaluate dissolution of the District and extension of the City’s sewer service area to include the District’s Service Area in conjunction with the City’s annexation of the entire Harbor Industrial Area. Dissolving the District and transferring service to the City will require application to and approval from the LAFCo. A goal of the evaluation process will be for the parties to present mutually agreed upon applications to LAFCo for dissolution of the District and extension of City’s sewer service area that address the parties’ interests. Once agreed upon, the City and District will coordinate and cooperate in submitting the necessary applications and supporting material for LAFCo action.

To these ends, the parties commit to each other as follows.

1. The District and the City will immediately begin and continue for the duration of this MOU to work collaboratively to evaluate and plan for orderly dissolution of the District and transfer of service and infrastructure to the City. The District and City will confer with LAFCo as appropriate in preparation for making applications to 20 LAFCo that would target dissolution and transfer of service effective no later than June 30, 2026 unless otherwise agreed upon in writing by both parties.

2. Throughout the evaluation process and before LAFCo action, the City and District will coordinate mutually agreed upon communication and outreach efforts to residents and businesses of the District’s Service Area regarding dissolution of the District and transfer of service to the City.

3. The District and the City will work together to evaluate and plan for the disposition of the District’s assets and liabilities. To effectuate discussion, the District will provide complete disclosure to the City of all District assets and liabilities including, but are not limited to, all cash reserves, property rights, infrastructure and improvements, loans and related payment obligations, contractual rights and obligations, rights to receive rate revenue, claims, settlements, judgments, injunctions, or decrees requiring present or future action or forbearance or creating other on-going or potential future obligation. The District will update the disclosures as reasonably requested by the City.

4. The District and the City will cooperatively formulate a rate schedule that will be adopted before dissolution for District customers transferring to the City service area. The agreed upon rates will be incorporated into the parties’ LAFCo applications.

5. The City and District will work to ensure there is no disruption of activities presently carried out by the District, including but not limited to the provision of sewer service to the Service Area and District administrative functions (including rate collection and payment of fiscal obligations).

6. The District and the City will collaboratively engage the City of San Carlos for the purpose of reaching an agreement with San Carlos to transfer to the City all of the District’s remaining treatment capacity allocation (Grant Eligible and Non-Grant Eligible) under the San Carlos Agreement. The District will use its best efforts to secure from San Carlos and transfer to the City the maximum treatment capacity allocation that can reasonably be secured under the District’s existing rights.

7. The City and District will make best efforts to complete the dissolution and transfer of service as soon as practicable.

8. The District agrees to comply with all reasonable requests of City and will provide City’s personnel and consultants with requested information and access to all documents and facilities as may be reasonably necessary for preparing and submitting an application to LAFCo.

9. The City agrees to comply with all reasonable requests of District and will provide District’s personnel and consultants with requested information and access to all documents and facilities as may be reasonably necessary for preparing and submitting an application to LAFCo.

10. District and City will coordinate HISMD projects with proposed annexation projects to maximize developer paid improvements. The City agrees to include District staff in planning for proposed annexation projects and related developer 21 improvements. The District agrees to include City staff in any capital project planning associated with District improvements.

11. District will avoid incurring new or increased debt.

12. District fund balance from rates will only be used for expenses benefiting the system and not for rate subsidy or uses inconsistent with Proposition 218.

13. District and City will discuss cost sharing of studies.

B. Redevelopment and Annexation Prior to Dissolution of District

1. The parties have agreed that the 608 Harbor project properties may detach from the District, annex to the City and be served by the City’s sewer system.

2. The parties anticipate that the 601 Harbor project properties will annex to the City and detach from the County but remain in and be served by the District’s sewer system, which will be redirected to the City’s sewer system for transportation to and treatment at the SVCW treatment facility until dissolution of the District and annexation of the entire HIA to the City. The District reserves the right to oppose any proposed annexations of individual parcels within District Service Area to City after the annexation of 601 and 608 Harbor Boulevard until the effective date of this MOU.

In order to serve the sewer needs of the 601 Harbor project before annexation of the HIA to the City, the parties anticipate the following conditions must be satisfied. The City and District will immediately begin and continue for the duration of this MOU to work collaboratively and diligently toward agreement on matters needed to fulfill the conditions.
(a) The 601 Harbor project applicant commits in a development agreement with the City (Attachment D): to replace and upsize the District’s Harbor Boulevard sewer main in accordance with the City of Belmont Harbor Industrial Sewer Maintenance District Sanitary Sewer Master Plan (“City’s Sewer Master Plan") (Attachment C), to reconnect laterals, and to connect the District’s improved main to the City’s sewer system, all at the applicant’s cost including design, construction and permitting.
(b) The project applicant applies for the permits necessary to construct the sewer improvements from the appropriate agencies. The District and the City will coordinate the permit process including submittal requirements, design, plan check, permit issuance, inspection, finalizing permits and accepting work. District and County will exercise approval authority in a manner consistent with the City’s Sewer Master Plan.
(c) The District and City enter into a transportation and treatment agreement for the City to transport and treat the District’s sewer flows at the SVCW treatment facility with the District’s treatment capacity rights limited to that needed to treat the development existing in the HIA when this MOU is executed and the net additional capacity needed to treat flows from the 601 Harbor project. (d) To the extent that any sewage emanating from the District flows through the City system prior to the annexation of the entire District area, the charges imposed by 22 the City for transporting the sewage shall be calculated for District rate payers in the same way as the charges are calculated for City rate payers. (e) The project applicant commits in a development agreement to pay connections fees to the District based on the Residential Unit Equivalents (RUE) calculated per County Ordinance Code Section 4.24.050 and the total number of sewage receptacles (fixtures) for the project.
(f) The City and the District agree upon the amount or method of calculating and distribution between them of sewer service and treatment fees to be charged to the 601 Harbor project until annexation of the HIA, and the project applicant commits in a development agreement with the City to pay the service and treatment fees. (g) The 601 Harbor project applicant and City enter into a reimbursement agreement in which City passes through a fair share contribution from future development approved by the City that connects to the improved sewer main built by the 601 Harbor project in accordance with City’s Sewer Master Plan with reimbursement contingent on annexation of the HIA.

3. Following the annexation of 601 Harbor’s parcels to the City, the parties agree that no additional parcels in the District will be annexed to the City or detached from the District until dissolution of the District in conjunction with the annexation of the entire Harbor Industrial Area.
[SIGNATURES ON FOLLOWING PAGE]
23 IN WITNESS WHEREOF, the parties hereto, by their duly authorized representatives, have executed this Memorandum of Agreement. “City” “District”
CITY OF BELMONT, County of San Mateo Board of
Supervisors acting as the ex officio
Board of the Harbor Industrial Sewer
Maintenance District
a California municipal corporation
By: By: __________________________
Name: Afshin Oskoui
Title: City Manager Date__________________________
Date:

Authorized by City Council Attest:

Resolution No.: ______________
Adopted: ____________________, 2023 _____________________________ Clerk of the Board of Supervisors
Date:_________________________
APPROVED AS TO FORM: APPROVED AS TO FORM:
__________________________ _____________________________ Scott M. Rennie, City Attorney Brian Wong, Lead Deputy County Attorney
Date: _______________________ Date: _________________________ ATTACHMENTS:

A – Harbor Industrial Sewer Maintenance District Service Area B – Sanitary Sewerage Treatment Capacity Rights and Services Agreement Between the City of San Carlos and the Harbor Industrial Sewer Maintenance District dated January 5, 1982
C – City of Belmont Harbor Industrial Sewer Maintenance District Sanitary Sewer Master Plan
D – City of Belmont and 601 Harbor Project Development Agreement 24  







 


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25 A G ß EEME N T
SÀNITARY SETYERAGE TREATMENT

CAPACI'I'Y RIGIITS AND SIIRVICDS
re 8l.
the LIARBOTì INDUSTRIAL SETVER N{AINTENANCE
district of the County of San Mateo, State of
T{ITNESSETFI:
l'VHEREAS, District is a setuer maintenance District rvhich owns and operates eertain sanitary sevJerage collection and transmission facilities serving lancìs within its boundaries; and
I\IHEREAS, pursuant to an agreement dated 5 August 1952, as amended, by apd between District and City, the parties currently provide for the transmission, treatment and disposal of sewage emanating frorh District; and l{HEREAS, City is a party to that eertain joint'exereise of powers agreernent (hercinafter described), establishing tlre South ßaysidc System Authority, a public entity, v¿hich eurrently provides sanitary sewerage transmission and disposal services to City and to other constituent agencies of said Authority; and MIEREAS, said Authority proposes to construct, operate and maintain new sanitary sewerage faeilities in conjunetion with its present transmission and disposal faeilities to serve its service area which includes the lalld lvithin the District; and \{HEREAS, the construction of said new
be funded by Federal and State grants,
capacity of said facilities so grant-funded
State regulations impiementive of the
amended; and
sanitary sewerage treatment facilities is to
together with local public funds, but the
to treat sewage is restricted by Federal and
Federal lVater Pollution Control Act, as
tïFIEREAS, grant eligibie eapaeity (hereinafter defined) is available in the amount hereinafter speeified to treat sewage whieh may emanate fnom the lands situate within District's service area, but no treatment capacity rvill be available to treat such sewage in exeess of said grant eligible capacity unless f unding for the eonstruction of such nongrant eligibte eapacity (hereinafter defined) is separatel5r provided; and
IVHEREAS, the netv sanitary seweràge facilities are designed to include sufficient capacity to aecontodate the anticipated requirements fol treatment of serrage u¡l-iicll may emanatc from the lands within District's scrvicc area, but not to exceed tlle maximum amounts hereinafter specificd; arrd
\VIIEREAS, City, the otlier eonstituent agcncics of tlrc South Ba5,'sidc Systenr Authority, and the Countv of San NIateo, have cnactcd certain uniform sanitary TIIIS AGREEIIENT, made and enteled into this ffr day of , by. and betrveell the CITY Ot' SAN CAIì.LOS, a munieipal corporaLion offtl^te State of California ("City"), and
DISTRICT, a sewer maintenanee
California, ("District");

(
sewerage ordinances necessit¿tted by, and compatiblc rvith, tlrc proposcd new sanitury sewerage treatment facilities, thc Fecler¿i \Vatcr Pollution Control Act, as amencled b5r the Federal lVater Poilution Act Anlcndnlcnts of lg?2 (Public Larv g2-S00,33 U.S.C. çSU5l, et seq.), ¿rnd Federal and Statcs cnùctnrcnts inrplemcntive ther.cof'; and \VIIEREAS, said ordirtances are effeetivc and cn[oi'cc¿rblc throughout the rcspeetive boundaries of City, the Cor-rnty of San.lVlateo, and tlte constituent agencies of the South Bayside System Authority; and
lVIIEREAS, District ltas capacit.v rights in the City's present transmission, pumping, an<ì disposal facilities in the amount of 3-1 l3a/o of the totat capacity of said existing facilities; and
I'VHEREAS, in vierv of the changed circurnstances with respect to provision for, and regulation of, sanitary sewerage treatment faeilities, the parties thereto dcsire to provide for transmission, treatment and disposal of sewage emanating from District using Authority's ne!v treatment facilities and, prior to completion of said facitities, to provide for interim serviees to be furnished, in part, pursuant to the prior existing agreement bettveen City and District, ali subjcct to the terms and conditions hereinafter set forth;
NOIV TIIEREFORE, in consideration of the above premises and of the mutual promises herein eontained, the parties hereto agree as follows:

I. DEFINITIONS. The following words or phrases wherever used in this agree ment shall have the meanings hereinafter respectively aseribed thereto:
u. Authorit),. The South Bayside System Authority, a public entity establislied by joint exercise of powers agreement nrade pursuant to Artieles I and II (eommencing rvith ç6500) of Chapter 5, Division ?, Title I, of the California Government Code, and entered into by and l¡etrveen the Cities of Belmont, Redlood City, and San Carìos, municipai eorporations of the State of CaIifornia, and the Menlo Park Sanitary Distriet, a sanitary district formed pursuant to the Sanitary District Aet of t923 (Div.6 [comnrencing with ç6400], Calif. Health & Safety C.).
b. Authoritr¡'s Treatment Plant. That sanitary sewerage treatment plant and associated appurtenances and facilities proposcd to be constructed, operated and maintained by Authority as a part of Authority's serverage facilities under and pursgant to the joint exercisc of po\ryers agrcement deseribed in paragraph l(a) hereof - Said treatment plant, appurtenances and facilities and the construction thereof are described in those certain plans and specifications entitled "Subregional lVastewater Works - Urrit No. I - \tastcrvater Treatment PIant", datcd 197?, and prepared by Jenl<s,! llarrison, Consulting Sanitary arrd Civil Engineers.
c. Capacity Rights (or"'Trcatrnent Capacity Rights'r). 'l'he right t; use sanitary sewcr¿ìge treatment clpacity of Authority's treatnrertt plant, pumping, transmission, and disposal faciiitics, expressed in treatmcnt of wastewatcr volume in rnillions of galìons per day (N,IGD), biochcmical oxygcn dcmulid

27 (BOD5) in pounc, per day (lbs/day) and total suspcnded sotids (TSS) in pounds per day (lbs/day). Aetual amounts oi capacitv rights shall bc measured or determined in ¿rccordance with the practiccs, procedures and/or rules or regulations establislred by Authority or to rvhich Authority or City are subject, and witll suell meters or other equipmcnt as mùy be required (at thc cost of Distriet) by Authority or City on otherrvisc plovided pursuant to sueh praetices, proeedures and/or ruÌes or regulations. Orvnership of capacity rights consists of the right to trcatment of wastelater (seivage) in the nlaximum MGD of volume, lbs/day of BoD' and lbs/clay of TSS specified herein and subject to quality and/or other pollutant linritations thereon established by Auihority and/or City.' Orvnership of eapacit5, does not inciude ownership of , or any right or title to, any real or personal property or improvements of City or Authority for any sueh property or improvements correred bv this agreement.
d. Capital Costs. The capital eosts of construetion of Authority's treatment piant as defined and described in the joint exereise of powers agreement deseribed in paragraph l(a) hereof, and including, but not limited to, the cost of all materials and work performed in such construction, all engineering, administration, legal, fiscal, and al} other costs of work, materials, Iand acquisition, contingeneies and serviees attributable to the eapital costs of Authority's treatnlent plant.
e. City. The City of San Carlos, a munieipal corporation of the State of California.
f. City's and/or Authorityts Sewerage Faeilities. Any and all deviees, faciiities, equipment, improvements or systems owned or used by city or Authority, or by both City and Authority, in the collection, storage, treatment, recycling, reclanration, or disposal of wastes or wastewater, ineluding interceptor sewers, outfaLl sewers, or lines, sewage collection systems, pumps, power plants, treatment plants, recyeling or reelamation plants, and other equipment and appurtenanees thereto; exte¡lsions, improvements, remodeling, modifications, additions or alterations thereof; chemicals, materials or supplies used in connectio¡r therewith; or any other facilities, incluciing land and improvements thereon, whicir are an integral part of the treatment process of City or Authority, or both City and Authority, or which are used for ultimate disposal of residues, effluent, or diseharges, resulting from sueh treatment, or any other method or system for prevcnting, abating, redueing, storing, treating, separating or disposing of wastes or wastewater, including storm v,¡ater runoff, industrial wastes, dol¡estic wastes, or an)' cornbination tliereof. g. District. The Harbor Industrial Sewer il,laintenarree District, formed pursuant to Section 5820, et. seq., of thc California Streets and Highways Code.
h. District Engincer. The Director of Pul¡lic lVorks of the County of San l{ateo, California, or his duly authorized off ice.rs, enrployees, or agents. i. District's Serryerage Facilities. District's sarritary sewcr¿ìgc collection and transmission fucilities and associated appurtenances.
j. Grant Eligible Capacity. 'l'hat portion of thc total treatment eapacity or.

Authority's treatrncnt plant, thc capital costs of which are fundcd in part, or are to be f'undeci in part, by grants issucd pursuunt to the F-ederal lVater

Pollution control Act Anrc'nd¡rents of lg?2 (p.L. g2-500, g6 Stat. ÇSgl6, ct.

Seq.,33 U.S.C. SSIl5l, et scq.), and lìc<jcraì ¿rncl Statc (inclLrcìing St¿rtc funcling) enaetnrents inrplcmentive tllcrcof. Tlrc totaì ¿ultount of glitnt eligible capacity is restrietcd pursuant to tlre watcr pollution control lrt^.'s on the basis of population projections for "critical air basins" (relating to air. quality rvitllin Authority's service area).
k. Non-Grant Eligible Capaeity. 'l'hat portion of the total treatment capaeity of Authority's treatment plant, the capital costs of rvhicll arc, or shall be, entirely borne by the user or o\\'ner of the riglrts to sueh capacity. "District's non-grant eligible capacity rigltts" Incans District's rights to use thai portion of the non-grant eligible capacity. set asidc to District by City pursuânt to this agreement.
l. Operative Date of Authority's Treatment Plant. The date u.pon which Authorityrs treatment plant is operated and maintaincd so ás to be capable of receiving and treating sewage emanating from District's territory. m. Prior Existing Agreement. Collectively, that certain agreement by and betweeen District and San Carlos and Bellnont, dated 5 August 1g52, together with any and all amendments, supplements, rcvisions, or addcnda thereto not herein speeified.
n. Sewage. l{aste and wastev¡ater as defined in San Carlos' Uniform Sanitary sewerage ordinance, as the samc nray from tinrc to time be amcnded. o. Uniform Sanitary Serverage Ordinances. Those ordinances, rules, regulations, resolutiotts, olders, or directives, and any amendments or revisions thereto, enaeted by San Carlos, the othcr constituent agencies of Authority, and County, uniform in substanee, and establishing standards, conditions, and other regulations, relating to the use of sueh enacting ageneies' and Authority's sewerage faeilities.

2. GRANT ELIGIBLE CAPACITY lìlcIt'fS. (a) Allocation. The parties hereto acknowledge that City has provided grant eligible eapacity in the design of Authority's treatment plant to treat sewage emanating flom lands situate within District's service area in the following amounts: 0.300 I\,ICD, 346 lbs/day BOD' and 396 lbs/day TSS" City hereby aclcnovvledges that, on and after tlre operative date of Authority's treatment plant, and subject to thc terms and conditions hereof, San Carlos shall provide not less than the aforementioned grant etigible capacity rights for District's use for lands withili Distriet's service area. (¡) Title. Title to the aforesaid grant eligible capaeity rights is, and shall remain at aII times, vested in City; provided, horvever, that said grant eligible eapacity rights shall be rcserved and providcd for Distrietts use as àforcsaid.

3. NON-GRANT ELIGIBLE CAPACITY RIGIITS. (a) Sale. Subjcct to the ternrs and conditions hereof, City hereby sells, assigns, translers, allocates and sets over unto District nongrant eligible capacity rights in thc amount of 0.030 NIGD,63 lbs/day BOD', and 63 lbs/day TSS.
(U) Rights. Ownership of the aforcsaid nongrant cligible capacity rights, togethcr with aìl rights and privileges of use appurtenant thcreto, slr¿ill be vested in District upon the operative date of AuLhorit5r's trcatnrent plunt, as tlre sole and cxclusive possessor thereof, subjcct to thc tcrrlrs artd collclitio¡ls hcrcof.

District shall, and docs hercby, h¿rvc the right to allocate, sell, assign, lease, license, or otherwise dispose of said nongrant eligible capacitv, or anv portiorr

thereof, at ancj for, irny cortsideration which District lniry detcrrnine to any person, firrn, eorporation, assoeiation, partnership. governmcntal ugency or other entity for use rvithin District's territorial limits.
(e) Transfers. District may, upon written eonscnt of City, evidenccd by resolution of Cit¡r's City Council, granted pursuant to thc provisions lrereinafter specifiecJ, sell, assign, ì.ease, license, or otlrerrvise dispose of, at and for', any consideration which District may determine to any person, firm, eorporation, association, partnership, governmental agency, or otlrer entity, District's non-grnnt eligibì.e eapacitv rights f or use within the sanitary se\{erage service are¿r of City as now or hereaf ter defined, or, subjeet to the aciditional written eonsent oI Authority, for use oLrtside such service area of City but within the service area of Authorit5r.

In the event of a sale, assignment, or othcr permanent disposition of District's nongrant eligible eapacity riglrts, or any portion thereof, to a property owner or other Person lawfully in possession of property to rryhich connection or connections thereof are made to the sanitary sewerage coliection system serving such property, aII right, title and interest in and to and owncrship of the capaeity rights so conveyed, measured in aceordanee with paragraph t(c), shall, as separate such rights be extinquished, and the right of the transferee to such capacity rights to use the sanitary setverage capacity shall be no different than tlrat of any other sinrilarly situated user of the sanitary selvcrage to which such conncetion is made irrespective of the funding of sanitary sewerage trcatment capacity, and all right, title and interest in attd to, artd owncrslrip of sueh capacity rights shall be deemed merged with all sueh rights, title, interest and owncrship of the public entity having jurÍsdietion over the sanitary sewerage system to which slrch conneetion is made, and the capacity rights so merged shall become a part of the total alloeatio¡t of the capacity rigltts to sueh public entity.
ln the event of a lcase, license or other tenrporary disposition ot' District's nongrant eligible capacity rights, or a¡ìy portion thereof, to a property owner or other person lawfuì.ly in possession of property to lvhich conllection or eonnections thereof are made to the sanitary sewerage collection system serving such property, the transferee of the capacity riglrts shall have the exclusive right of use thereof only with respeet to the property so corìnected to said collection system and only for the term of duration (or until eariier termination) of sueh ìease, Iicense, or othcr temporary dispostion. Sueh transferee shall have no right or authority to sublease, Iicense or otherwise convey tlre capacity rights possessed by said transferee, and any docunlent between District and such transferee evidencing the transfer of capacity riglrts shall contain a clause prohibiting such further transfer, and any attempt at such further transfer shall be void. Upon expiration or earlier ternlination of the term or dur¿rtion of arry such le¿rse, license or other temporary dispostion of the capacity rights so corìvcyed by District, the right of use and posscssion thereof shall revert to District, and said capacity rights shall be deemed severed from the land to whieh thcy pcrtained durilrg sarid lcasing, licensing or other temporary disposition, and all rights and privilcgcs of use appurtcnant thcrcto shall again be vested in Distlict, subjcct to all ternts and condiiiotts hereof.

City's consent to any such proposeci salc, assignntcltt, lcasing, liccnsing or other disposition shall be nlade in aceordance rvith the following proccdure:

(i) District shall submit lvritten application to Cit5, tllerefor; (ii) City's Administrator shail review, or cuuse to be revicrvccj, said ivrittcn applieation and shall submit a rcport tlrcrcon lvith recommcnclations to City's City Council and to District;
(iii) The City Councii sllall review District's written applieation and the City Administrator's Ieport and reconlnrendations, and shall receive alld revielv any additional written or oral presc¡ltation rvith respect to the subject of the proposed sale, assignmcnt, leasing, licensing or other disposition which said Council, in its discretion, deems relevant; (iv) The consent of the City Council shall be made rvithin three ntonths of the date of submission by District of its application; provided, ltowever, that said period shall be extended by an amount (as the City Couneil shalt determine) equaL to any cìelays oecasioned by District in responding to reasonable requests of tlie City Administrator for additional information or notification neeessary or appropriate for preparation of the Administrator's report;
(d) City's Right to Purchase. In the event District proposes or intends to selÌ, assign, lease, license, or otherwise dispose of District's non-grant eligible capacity rights, or any portion thereof, pursuant to the provisions of paragraph 3(c) hereof, District shall give to City written notice of such proposal or intention. Thereupon, and within 60 days of rcccipt of said noticc, City slrall lravc, and is hcrcby gruntcd, the right and option to purchase, lease, Iicensc or othernise acquire the nongrant eligible capacity rights proposed or intended to be sold, assigned, leased, licensed, or otherwise disposed of ,
(i) at the fair market value of said capacity rights then prevailing, or (ii) at the price hereinafter in paragraph 5(b) specified (reduced proportionately, in the event lcss than the whole amount of said nongrant eiigiblc eapacity rights is proposcd to be sold), or (iii) at the price and upon the terms offcled to District in writing by a bonafide pnospcetive purehaser, assignee, lessee, or licensee, wlrichever amount is greatcr. If City fail.s to so advise District, or advises District of its intention not to exereisc said riglrt and option, District may sell, assign, lease, lieense, or otherwise dispose of the nongrant eligible capacity rights proposed to be sold in aecordanee with, and subject to, the provisions of paragraph 3(c).

4. SERVICES. Upon and after the operative date of Authority's treatment plant, City shall furnish sanitary sewerage transnrission, pumping, treatment, and disposal services to District for sewage enì¿'tnatirrg from Distriet and discharged into City's system at such place or plaees, and subjeet to the construction, installation and maintena¡lee (ali at Distriet's cost) of rrretering or other measuring devices as City shall specify.

5. PURCHASII PRICE - CAPACITY RIGI-ITS. (a) Iìstimates. It is understood and agreed that the final cost of thc Authority's Trcatnlcnt Plant h¿'rs not been deternritted and may onÌy be estimated until final quantities ¿rnd all eotrtract change order costs have beed decided. The cost of thc Authority's 24.0 NICD is now estimatcd at $55,706,293, resulting in an estinr¿rted averagc cost of 52.32 per gallon of capacity. (b) Grant Eligible Capacity. Under the provision of cxistilrg rulcs and regulations, 8?.5 pereent of the cost of eligible itenrs is cligitrlc for reimbursenlent ft'om Fcdcral and State Grants. The City must pay 12.5 pcreent of thc cost of grarrt cligible items.

31 The City's 12.5 pereent share of the grant cligible capacity is estimated to eost 9-!SjJ_Oer gallon. District shall pay to City ¿rs reinrt-rurscnrcnt for the cstimated locat slrat'c of the 300,000 GPNI grant eligibìe capacity ¿rllocatcd to District hcl.eulldcr, the sum ol ONE HUNDRED I.-OUR 'fl.lOUS¡\ND ONII IIUNDIìED DOLLAIìS. (c) Non-Grant Eligible Capacity. Under thc provisions of existing rules and regulations, the City must pay f00 percent of thc cost of alt non-grant eligiblc capacity now estimated to cost Sí.SS pcr gallon. District shall pay to City as reimbursement for thc estimated cost of the 30,000 GPD nongrant eligible capacity allocated to District hereunder, the sum of EIGIITY-EIGIIT TtIOUSAND FiVE

HUNDRED DOLLARS
(d) Payment. Distlict shalt pay to City the estimated costs of District's grant eligible capacity pursuant to Paragraph 5(b) and District's nongrant eligible capacity pursuant to Paragraph 5(c) within thilty (30) calendar days of the date of this Contract.
(e) Final Adjustment of Costs. It is further understood and agreed that the aforesaid dollar amounts are estimates only and that the final actual 'cost of the District's grant eligible eapaeity rights, reserved hereundcr and Distriet's nongrant eligibte capacity rights eonveyed hereunder, shall be recomputed on the basis of the final total cost of Units 1,2 and 3 of the Autlrority's Treatment Plant, including ineidentals. Dist.riet and City further agree method of determining final Distriet costs shall be as, or similar to, method Authority uses in determining final City costs.

District and City further agree District shall pay any increase to City and City will refund any decrease to Distriet within tlvelve months of determination of final coSt.

6. COil{PENSATION - SERVICES. (a) Amounts. For and in consideration of the eollection, transmission, pumping, treatment and disposal of sewage emanating from Distriet's territory. Distriet shall pay to City City's eost of providing sueh serviees, ineluding, but not neeessarily limited to, tlrat portion of the costs of maintenance and operation payable by City to Authority attributable to the treatnrent of sewage emanating from Distriet's territory, plus reasonable costs of administration incurred by City in carrying out its obligatio¡rs to District for such serviee hereunder. The eosts of such services shall be based upon the quality anC quantity of sewage emanating from Distriet's territory, measured or determined by meters or other equipment furnishcd at Distrietrs cost, a¡rd in aecordance with practiees, proeedures and/or rules or regulations established by Authority or City or to which Authority or City are subjeet.
(b) Payments. Amounts payablê pulsuant to paragraph 6(a) thereof shall be paid in installments, payable, in advance, based upon estimatcs calculated by Authority and billed to City. Upon rceeipt of such biÌling, City shall bill Distriet for District's amount payable hereunder, lvhich amount shall be payable by District to City rvithin 30 days of billing therefor. Upon deterrnination of actual amounts due, calculated by Authority, City shall charge or eredit, as the case rnay be, District for additional amounts or for refunds, and apply the same to thc next st¡eceeding installlncttt payable by Distriet.
7 . INSPECTION SERVICES. Distriet shall providc appropriatc and adequatc inspection services rvithin District's territorial limits for thc duration of tliis agreetncnt, whielt serviccs shall include, but not necessarily be Iimitcd to, enforcemcnt of thc provisions of thc Uniform Sanitary Serveragc Ordinancc ef'fcctivc rvithin District's tct't'itory. ;l ,

8. DISTRICT'S SERVICE AlÌE¿\. The furnislrirrg of thc scrviccs to District try City herein specified, tnd the trc¿rtmcnt cupacity riglrts rcscrvecl und convcycrJ to District hereunder are expressly linritcd to scwagc ernirnating f'ront property situatc rvitllin ilre service area of District as it e:<ists upon thc date lrcrcof, wltich ¿rnca is describecl i¡r "Exhibit A" hereof, attacl-¡ed hercto, and by this rcfcrcnce incorporatccJ lierein; subject, hotvever, to thc provisions of paragraph 3(c) r'elating to the sale, assignrnent, lcasing, licensing or other disposition of District's nongrant eligibie capaeity riglrts.

9. ltlTFIDlìAi\rAL OF DISTIìICT'S TERRITORY. City and District are aware that (a) all or a portion or portions of the District's tcrnitory could be annexed to cither San Carlos or Belnlont; (b) said anncxations do not lrecessariìy require the dctacltnlcnt from the District of territory so annexed; (e) if said detachnlcnt clid occur, agrcements bettueen the entitites i¡rvolved tqould harre to be entered into covering transmission, treatment and disposal of se\ryage emarrating from said annexed territory.

Therefore, tlie City and District coneur that the allocation of capacity rigltts to the annexed teruitory shall be determined at such time as detachr¡cnt of said territory takes place and by anC between the parties affected by said detachment.

10. PROHIBITED DISCHARGES. District shall not discharge or permit to tre diseharged either directÌ.y or indirectly into City's or Autlrority's sewerage facilities any ser{age or other matter which is prohibited by Cit5r'5 Uniform Sanitary Sewerage Ordinanee, or rvhieh otherwise threatens to cause, or will cause, damage to City's or Authorityrs serverage facilities.
tl.. UNAUTHORIZED DISCFIAIìGES. District shall notify City inrmedia'iely upon ascertaining that se\\tage has been deposited ilrto District's or City's sewerage facilities in violation of the Uniform Sanitary Sewerage Ordinanees of County or City.

Sueh notifieation shal.l not relieve or absolve District from liability in any manner whatever which may result by reason of such unauthorized discharge.

L2. nIAINTENANCE, ENIERGENCY CORRDCTIONS. District agrees to maint¿rin, repair, replace and operatc District's sewcrage facilities in good and opcrable condition while this agreement is in effect so as not to impair the efficiency or operation of City's or Autltority's sewerage faciiitics, or to exceed tlrc NlGD, BOD5, or TSS Iimitations herein specified, or otherwise to impair the perforrnance of the parties hereunder. In the event repairs, construetion, or other public work is or are necessary or appropriate to be performed ivithin the tcrritory of District in ordcr to correet, el.iminate or abate a eondition within said territory which threatens to cause, causes, or eaused darnage to Cityrs or Authorit5"s sewerage facilities, or which otherwise threatens to cause, causes or caused a violation of any provision of the Uniform Sanitary Serverage Ordinance of County or City, District shall perform, or cause to be performed, such reptrirs, construction or other public rvorl<. In the event District fails to perfolm or fails to eause to be performed such repairs, construction or other public work, then City may make reasonable emergency repairs at the sole cost and expense of District in a total sum not to cxcecd lìive Tllousand Dollars ($5,000.00) per enrergency; provided, howevcr, that tl¡c forcgoing amount shall not be deenled a limitation upon the above dcscribed obligation o[ ])istrict to perform all sueh repairs, construction or other public work cntirelv at District's cost.

13. fIOLD IIAR[1I,ESS. To thc exte¡lt pcrnrissablc by larv, Distt'ict shall and lrelcby agrees to hotd City, their Council, lroards, comnrissions, offieers, employees, and agents, and Authority, its govcrlring conrrnissiort, officers, cntployees ¿rnd agcttts, harmless from any liability for damages ol'clainls for damagcs rcsulti¡ìg, or allcged Page B of 11 33
to have resulted, from personal injury, including dcath, and/or fronl liability lor danrages or claims for damages to property or loss thelcof, irrchrding loss of use thereof, resulting in any mtnner, direetly or illdirectly, by rcasorì of any negligent or willful aet or ommission on the part of District, its officers, employecs or agents in the performance of District's duties and obligations lrereunder. District agrces to, and shall, to the extent permissable by ì.aw, indemnify and defencl City, its Couneil, boards, commissions, officers, employecs, and agents, and Authority, its governing commission, offÍcers, empì.o¡rees and agents from any st¡its or actions at law or in equity for any damages or ì.oss, whatsoever, caused or allcged to havc been caused, by an5' of the aforcsaid acts or ommissions.

14. INTERPRETATION. This agreement shall be intenpreted to insure tltc public against the creation and/or continuation of conciitions inimical to the public healill, safety and general welfare.

15. INJUNCTIVE RELIEF. Both City and District expressly agree that eaeh and every term and eondition of this agreement may be enforced by injunctive relief in any Court of competent jurisdiction.

16. ATTORNEYST FEES. In the event of any breaeli of this agreement, the prevailing party shall l¡e e¡rtitled to reeover reasonable attorneys' fees.

L7. SUPPLENÍ ENTAL AGREEMENTS" it is expressly understood and agreed by the parties hereto that this agreement may frorn time to ti¡ne be revised, altered, amcnded or supplemented by written agrecmcnt approvcd and cntcrcd into ilr the ame manner as this agreement.

18. PRIOR EXISTING AGREEIVIENT. Prior to the operative date of Autlrorityts treatment plant, Cit5r shall continue to furnish sanitary se\\rerage treatment services to Distriet, and Distnict shall compensate City therefor, in accordance with, and pursuant to the terms and conditions pertaining thereto, of the prior existing agreement. Upon and after the operative date of Authority's treatment plant, the prior existing agreement shall fully cease and terminate, subject to the satisfaetion of obligations thereunder ineurred but not yet satisfied prior to said operative date, and tlre provisions liereof shall fully supersede and replace said prior existing agreement.

19. EXCUSE OF PERFORN'IANCE. In the'event Authority's treatment plant is not constructed, or, after construction, does not operate or is prevented from operating so as to treat sewage emanating from Districtrs territory as herein contemplated by reason of fire, flood, earthquake, damage or destruction by the elements, labor strike, any unavoidable casualty or aecident, or by reason of any governmentai disappr.oval, or the withholding, ot failure to issue or grant any requircd governmental approval, or by reason bf any governmental regulatory aetion, then, in the event of oeeurrenee of any sueh contingency, City shall be excused frorn performanee of any of its obligations not disclrarged or perlormcd at the timc of sucll occurrence. Any sums advanced by District pursuant to this agreemcnt rcmaining in the possession of City with respect to which City is not obligated to pay Arrthority, or to any other payee at thc time of the occurrenee of such contingency, slralì be refund¿ble to District.

Notrvitllstanding the foregoing, if aftcr suclr occurrcnce, and rvithin tlre period of five years tlierefrom, Authority or ¿ìny suceessor thereof, docs reconìmence eo¡lstruetion or reeonstruction of Authority's trcatment plant, or said plirnt does, lvithin said period of time, beeome operable and capable of treating sc\{agc enrunating from Distriet, then the mutual rights, obligations, and duties of the parties hereto shall remain in full force and effect.

34 20. REPIìESENTATIVES. Thc rcspective re¡:rcscntutii,es for the adrninistrrrtion this agreentent, and to whonl notices or othcr conlrrunications deenrcd rìcccssar\,, a¡rpropriate hereunder shatl be given are, in thc casc of thc District, iltc Dir.cctor Pr"rblie \Vorks of County. and in the ease of City, tlrc City Engilrccr.

21. PAIìAGRAPH, SUBPAIìAGRAPI{ I{EADINGS. Pirragraplr lrcadings of
or
of
graph headings as used herein are for eonvenience, only, and shall not alter or amend the provisions of ilre paragraph or subparagraplr wlrich and subpar.abc dccmed to
they lread.

IN IVITNESS I{}IEREOF, the partics lrereto have cxecute<l this agrecmcnt the date first hereinabove written.

ATTI]ST:

ATTEST: IIAIìBOR

DISTRICT,
rict of the
INDUSTRIAL SETVEIì IVIAINTENANCE
A Scwcr l\{¡intcnance DistCounty of San I\{ateo
of Board of Supervisors, County of San
the Ex-Oificio Governing lJoard of thc
INDUSTRIAI, S]]IVER N,1AINTENANCE
(.-
Clerl< of Board Chairman
I\{ateo as

ITARBOR

DISTRICT

CITY OF SAN CARLOS,
Corporatiorr

35 E.YHIBT.f A
HARBOR IIIDUSTRIAL SE\^/ER
MAII.JTENANCE DISTRICT

SERVICE AREA
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36

Revised Master Employee Pay Schedule – January 2024

STAFF REPORT
Meeting Date: January 9, 2024
Agency: City of Belmont
Staff Contact: Laura Kirby, Human Resources Management Analyst, [email protected] Agenda Title: Revised Master Employee Pay Schedule
Agenda Action: Resolution
Recommendation
Adopt a resolution approving revision to the City’s Master Employee Pay Schedule in accordance with California’s Public Employees Retirement System (CalPERS) regulations.

Strategic Focus Area
Fiscal and Organizational Sustainability
Background
Under CalPERS regulations (California Code of Regulations (CCR) Title 2, Section 570.5), the City is obligated to maintain a publicly accessible pay schedule approved by the City Council. This schedule comprehensively encompasses all established positions, including pertinent details such as compensation rates, effective dates, time base, and revision history.

Staff has identified mathematical inaccuracies in the latest iteration of the Master Employee Pay Schedule, as adopted on November 28, 2023, through resolution 2023-094, resulting in pay rate discrepancies. The revised pay schedule presented incorporates corrections to rectify the previously identified pay rate discrepancies.

Analysis
The pay schedule has been revised to reflect the corrected pay rates for following three (3) positions:

Recreation Specialist II (AFSCME and Per Diem)
$ 23.09 $ 23.15 $ 24.30 $ 25.52 $ 26.79
Corrected - Recreation Specialist II (AFSCME and Per Diem) $ 23.09 $ 24.25 $ 25.46 $ 26.73 $ 28.07
Nutrition Site Coordinator (Per Diem)
$ 23.09 $ 23.15 $ 24.30 $ 25.52 $ 26.79
Corrected – Nutrition Site Manager ( Per Diem)
$ 23.09 $ 24.25 $ 25.46 $ 26.73 $ 28.07
37

Revised Master Employee Pay Schedule – January 2024
Dispatcher (Per Diem)
$48.09 $50.48 $53.02 $55.67 $58.45 $59.58
Corrected – Dispatcher (Per Diem)
$48.09 $50.48 $53.02 $55.67 $58.45 $61.37
Alternatives

1. Provide staff with alternative direction to the proposed Master Pay Schedule in whole or in part

2. Take No Action
Attachments
A. Resolution
Exhibit A – City of Belmont Master Pay Schedule – January 9, 2023 Fiscal Impact
☐ No Fiscal Impact
☒ Funding Source Confirmed:

The updated salary schedule does not entail immediate funding implications. It does facilitate prospective adjustments in future compensation. Any financial impacts arising from these
modifications will be addressed in forthcoming agenda items, as deemed necessary.

Source: Purpose: Public Outreach:

Staff Statutory/Contractual Requirement Posting of Agenda 38

RESOLUTION NO. 2024–

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT ADOPTING THE CITY’S REVISED MASTER EMPLOYEE PAY SCHEDULE IN ACCORDANCE

WITH CALIFORNIA PUBLIC EMPLOYEES RETIREMENT SYSTEM

REGULATIONS
WHEREAS, the last revision to the City’s master pay schedule was approved by City Council on November 28, 2023 via Resolution No. 2023-094; and, WHEREAS, California Public Employees Retirement System (CalPERS) regulations, California Code of Regulations Title 2, Section 570.5, require pay schedules be approved and adopted by the City Council in a public meeting; and,
WHEREAS, inaccuracies in pay rates have been identified in the previously adopted pay schedule, necessitating correction.

NOW, THEREFORE, the City Council of the City of Belmont resolves as follows:

SECTION 1. The Revised Master Employee Pay Schedule attached hereto as Exhibit A is approved and adopted.
* * *
ADOPTED January 9, 2024 by the City of Belmont City Council by the following vote:

Ayes:

Noes:

Absent:

Abstain:

ATTEST:

City Clerk Mayor
APPROVED AS TO FORM:

City Attorney
39 City of Belmont Master Pay Schedule ‐ Calendar Year 2024 Adopted January 9, 2024
Position Effective Date Labor Group Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Accountant I 1/7/2024 MMCEA $ 7,126.85 $ 7,483.26 $ 7,857.39 $ 8,250.26 $ 8,662.77 $ 9,095.92 Accountant II 1/7/2024 MMCEA $ 7,862.26 $ 8,255.37 $ 8,668.15 $ 9,101.56 $ 9,556.64 $ 10,034.46 Accountant III 1/7/2024 MMCEA $ 9,098.12 $ 9,553.02 $ 10,030.69 $ 10,532.21 $ 11,058.81 $ 11,611.78 Accounting/Budget Manager 1/7/2024 MMCEA $ 10,695.61 $ 11,230.39 $ 11,791.90 $ 12,381.51 $ 13,000.59 $ 13,650.62 Accounting Services Supervisor 1/7/2024 MMCEA $ 8,396.46 $ 8,816.30 $ 9,257.11 $ 9,719.93 $ 10,205.93 $ 10,716.28 Accounting Technician I 7/1/2023 AFSCME $ 5,542.11 $ 5,819.21 $ 6,110.17 $ 6,415.68 $ 6,736.46 Accounting Technician II 7/1/2023 AFSCME $ 6,096.47 $ 6,401.30 $ 6,721.36 $ 7,057.43 $ 7,410.30 Accounting Technician Ill 7/1/2023 AFSCME $ 6,846.73 $ 7,189.06 $ 7,548.52 $ 7,925.94 $ 8,322.24 Administrative Assistant 1/7/2024 MMCEA $ 6,075.21 $ 6,378.98 $ 6,697.92 $ 7,032.81 $ 7,384.46 $ 7,753.68Administrative Services Director 1/24/2023 Unrep $ 15,617.00 $ 19,522.00 Assistant City Manager 1/1/2022 Unrep $ 17,402.00 $ 21,752.00 Assistant Civil Engineer 1/7/2024 MMCEA $ 8,400.14 $ 8,820.11 $ 9,261.13 $ 9,724.19 $ 10,210.39 $ 10,720.91 Assistant Planner 1/7/2024 MMCEA $ 7,469.90 $ 7,843.39 $ 8,235.55 $ 8,647.36 $ 9,079.68 $ 9,533.68Assistant PW Director/City Engineer 1/7/2024 MMCEA $ 14,268.03 $ 14,981.43 $ 15,730.49 $ 16,517.02 $ 17,342.87 $ 18,210.01Associate Civil Engineer 1/7/2024 MMCEA $ 9,541.23 $ 10,018.29 $ 10,519.23 $ 11,045.18 $ 11,597.43 $ 12,177.29Associate Planner 1/7/2024 MMCEA $ 8,416.13 $ 8,836.97 $ 9,278.79 $ 9,742.72 $ 10,229.87 $ 10,741.38 Building Inspector I 7/1/2023 AFSCME $ 7,869.28 $ 8,262.74 $ 8,675.88 $ 9,109.67 $ 9,565.16 Building Inspector II 7/1/2023 AFSCME $ 8,347.13 $ 8,764.49 $ 9,202.71 $ 9,662.85 $ 10,145.99 City Attorney 10/1/2023 Unrep $ 24,288.24
City Clerk/Communictions Coordinator 1/1/2023 Unrep $ 9,863.48 $ 10,356.65 $ 10,874.48 $ 11,418.20 $ 11,989.11 $ 12,588.57 City Manager 9/1/2023 Unrep $ 25,717.98
Chief Building Official 1/7/2024 MMCEA $ 11,664.60 $ 12,247.84 $ 12,860.24 $ 13,503.25 $ 14,178.41 $ 14,887.32Code Enforcement Officer 7/1/2023 AFSCME $ 7,394.32 $ 7,764.03 $ 8,152.24 $ 8,559.85 $ 8,987.84Community Development Director 1/1/2022 Unrep $ 15,617.00 $ 19,522.00Community Engagement Specialist 1/1/2023 Unrep $ 8,625.56 $ 9,056.84 $ 9,509.68 $ 9,985.16 $ 10,484.42 $ 11,008.64 Community Service Officer 12/24/2023 BPOA $ 5,394.80 $ 5,664.54 $ 5,947.77 $ 6,245.16 $ 6,557.41 $ 6,885.29Construction Inspector 7/1/2023 AFSCME $ 8,741.22 $ 9,178.28 $ 9,637.20 $ 10,119.06 $ 10,625.01 Deputy Planning and Comm Dev Director 1/7/2024 Unrep $ 14,218.00 $ 14,928.90 $ 15,675.35 $ 16,459.12 $ 17,282.08 $ 18,146.18 Deputy City Clerk 1/7/2024 MMCEA $ 6,418.21 $ 6,739.11 $ 7,076.06 $ 7,429.89 $ 7,801.38 $ 8,191.46Deputy Finance Director 1/7/2024 MMCEA $ 12,591.61 $ 13,221.17 $ 13,882.23 $ 14,576.37 $ 15,305.17 $ 16,070.43Electrician 7/1/2023 AFSCME $ 7,131.57 $ 7,488.15 $ 7,862.55 $ 8,255.68 $ 8,668.47Engineering Technician 7/1/2023 AFSCME $ 7,076.74 $ 7,430.58 $ 7,802.11 $ 8,192.21 $ 8,601.82 Monthly Pay Rates
1 40
City of Belmont Master Pay Schedule ‐ Calendar Year 2024 Adopted January 9, 2024
Position Effective Date Labor Group Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Equipment Operator 7/1/2023 AFSCME $ 6,269.76 $ 6,583.25 $ 6,912.41 $ 7,258.03 $ 7,620.93 Executive Assistant To City Manager 1/7/2024 MMCEA $ 7,069.48 $ 7,422.98 $ 7,794.13 $ 8,183.84 $ 8,593.01 $ 9,022.68 Finance Director 1/1/2022 Unrep $ 15,617.00 $ 19,522.00GIS Coordinator I 1/7/2024 MMCEA $ 7,700.78 $ 8,085.82 $ 8,490.15 $ 8,914.60 $ 9,360.34 $ 9,828.38 GIS Coordinator II 1/7/2024 MMCEA $ 8,840.56 $ 9,282.58 $ 9,746.70 $ 10,234.04 $ 10,745.76 $ 11,283.01 GIS Coordinator III 1/7/2024 MMCEA $ 10,374.61 $ 10,893.34 $ 11,438.01 $ 12,009.93 $ 12,610.42 $ 13,240.97 Head Teacher 7/1/2023 AFSCME $ 4,626.89 $ 4,858.23 $ 5,101.14 $ 5,356.20 $ 5,624.01 Housing and Economic Development Manager 1/7/2024 MMCEA $ 10,695.61 $ 11,230.39 $ 11,791.90 $ 12,381.51 $ 13,000.59 $ 13,650.62 Housing Specialist 1/7/2024 MMCEA $ 8,416.13 $ 8,836.97 $ 9,278.79 $ 9,742.72 $ 10,229.87 $ 10,741.36IT Business System Analyst 1/7/2024 Unrep $ 11,413.03 $ 11,983.68 $ 12,582.86 $ 13,212.00 $ 13,872.60 $ 14,566.23 Information Technology Manager 1/7/2024 Unrep $ 12,689.60 $ 13,324.08 $ 13,990.28 $ 14,689.79 $ 15,424.28 $ 16,195.49 Lead Police Dispatcher 12/24/2023 BPOA $ 8,335.26 $ 8,750.06 $ 9,189.82 $ 9,649.79 $ 10,131.15 $ 10,637.70Maintenance Worker I 7/1/2023 AFSCME $ 5,184.11 $ 5,443.31 $ 5,715.48 $ 6,001.25 $ 6,301.31 Maintenance Worker II 7/1/2023 AFSCME $ 5,738.48 $ 6,025.40 $ 6,326.67 $ 6,643.00 $ 6,975.15 Management Analyst II 1/7/2024 MMCEA $ 8,737.78 $ 9,174.67 $ 9,633.43 $ 10,115.10 $ 10,620.82 $ 11,151.85 Management Anaylst I 1/7/2024 MMCEA $ 8,022.41 $ 8,423.55 $ 8,844.69 $ 9,286.93 $ 9,751.31 $ 10,238.87Mechanic 7/1/2023 AFSCME $ 6,357.77 $ 6,675.66 $ 7,009.44 $ 7,359.91 $ 7,727.91Office Assistant I 7/1/2023 AFSCME $ 4,919.92 $ 5,165.92 $ 5,424.21 $ 5,695.42 $ 5,980.20 Office Assistant II 7/1/2023 AFSCME $ 5,465.65 $ 5,738.94 $ 6,025.88 $ 6,327.18 $ 6,643.54 Parks & Recreation Director 1/1/2022 Unrep $ 15,584.00 $ 19,480.00 Parks and Facilities Maintenance Worker I 5 1/7/2024 AFSCME $ 5,184.11 $ 5,443.31 $ 5,715.48 $ 6,001.25 $ 6,301.31 Parks and Facilities Maintenance Worker II 5 7/1/2023 AFSCME $ 5,738.48 $ 6,025.40 $ 6,326.67 $ 6,643.00 $ 6,975.15Parks and Facilities Manager 5 1/7/2024 MMCEA $ 10,472.78 $ 10,996.44 $ 11,546.29 $ 12,123.57 $ 12,729.75 $ 13,366.26 Parks and Facilities Supervisor 1/7/2024 MMCEA $ 8,426.80 $ 8,848.14 $ 9,290.55 $ 9,755.08 $ 10,242.83 $ 10,754.97 Payroll Manager 1/7/2024 Unrep $ 8,919.73 $ 9,365.72 $ 9,834.01 $ 10,325.71 $ 10,842.00 $ 11,384.10 Permit Technician 7/1/2023 AFSCME $ 6,705.71 $ 7,041.00 $ 7,393.05 $ 7,762.70 $ 8,150.84 Planning Technician 7/1/2023 AFSCME $ 6,705.71 $ 7,041.00 $ 7,393.05 $ 7,762.70 $ 8,150.84Police Captain 1/7/2024 MMCEA $ 14,556.76 $ 15,284.59 $ 16,048.78 $ 16,851.22 $ 17,693.82 $ 18,578.52 Police Chief 1/1/2022 Unrep $ 17,402.00 $ 21,752.00
Police Corporal Advanced POST 12/24/2023 BPOA $ 9,893.44 $ 10,388.11 $ 10,907.52 $ 11,452.90 $ 12,025.54 $ 12,626.81 Police Corporal Basic POST 12/24/2023 BPOA $ 8,974.70 $ 9,423.43 $ 9,894.60 $ 10,389.33 $ 10,908.80 $ 11,454.24 Monthly Pay Rates
2 41
City of Belmont Master Pay Schedule ‐ Calendar Year 2024 Adopted January 9, 2024
Position Effective Date Labor Group Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Police Corporal Intermediate POST 12/24/2023 BPOA $ 9,421.59 $ 9,892.67 $ 10,387.30 $ 10,906.67 $ 11,452.00 $ 12,024.60 Police Dispatcher 12/24/2023 BPOA $ 7,376.11 $ 7,744.91 $ 8,132.16 $ 8,538.76 $ 8,965.70 $ 9,413.99 Police Lieutenant 1/7/2024 MMCEA $ 13,128.69 $ 13,785.14 $ 14,474.41 $ 15,198.11 $ 15,957.99 $ 16,755.90 Police Officer Advanced POST 12/24/2023 BPOA $ 9,421.59 $ 9,892.67 $ 10,387.30 $ 10,906.67 $ 11,452.00 $ 12,024.60 Police Officer Basic POST 12/24/2023 BPOA $ 8,546.82 $ 8,974.16 $ 9,422.87 $ 9,894.01 $ 10,388.71 $ 10,908.15 Police Officer Intermediate POST 12/24/2023 BPOA $ 8,974.70 $ 9,423.43 $ 9,894.60 $ 10,389.33 $ 10,908.80 $ 11,454.24Police Officer Recruit 12/24/2023 BPOA $ 6,809.17 Police Records Specialist I 12/24/2023 BPOA $ 5,464.93 $ 5,738.17 $ 6,025.08 $ 6,326.33 $ 6,642.65 $ 6,974.78 Police Records Specialist II 12/24/2023 BPOA $ 5,738.29 $ 6,025.20 $ 6,326.46 $ 6,642.79 $ 6,974.93 $ 7,323.68 Police Sergeant Advanced POST 12/24/2023 BPOA $ 11,093.87 $ 11,648.56 $ 12,230.99 $ 12,842.54 $ 13,484.67 $ 14,158.91 Police Sergeant Intermediate POST 12/24/2023 BPOA $ 10,563.78 $ 11,091.97 $ 11,646.56 $ 12,228.90 $ 12,840.34 $ 13,482.36 Principal Management Analyst 1/7/2024 Unrep $ 11,633.00 $ 12,215.00 $ 12,826.00 $ 13,467.00 $ 14,140.00 $ 14,847.00 Principal Planner 1/7/2024 MMCEA $ 11,892.82 $ 12,487.49 $ 13,111.87 $ 13,767.42 $ 14,455.82 $ 15,178.59 Public Works Director 1/1/2022 Unrep $ 16,456.00 $ 20,570.00 Public Works Field Supervisor 1/7/2024 MMCEA $ 8,426.80 $ 8,848.18 $ 9,290.55 $ 9,755.12 $ 10,242.85 $ 10,754.98 Public Works Services Manager 1/7/2024 MMCEA $ 11,632.60 $ 12,214.21 $ 12,824.94 $ 13,466.16 $ 14,139.49 $ 14,864.44 PW Lead Maintenance 7/1/2023 AFSCME $ 6,583.01 $ 6,912.16 $ 7,257.77 $ 7,620.65 $ 8,001.69 Recreation Manager 1/7/2024 MMCEA $ 9,618.62 $ 10,099.54 $ 10,604.54 $ 11,134.76 $ 11,691.51 $ 12,276.09 Recreation Program Coordinator 1/7/2024 MMCEA $ 6,075.23 $ 6,378.98 $ 6,697.92 $ 7,032.81 $ 7,384.44 $ 7,753.68 Recreation Specialist II (Hourly)* 1/1/2024 AFSCME $ 23.09 $ 24.25 $ 25.46 $ 26.73 $ 28.07 Recreation Supervisor 1/7/2024 MMCEA $ 8,035.74 $ 8,437.56 $ 8,859.45 $ 9,302.41 $ 9,767.50 $ 10,255.88 Senior Civil Engineer 1/7/2024 MMCEA $ 11,734.05 $ 12,320.74 $ 12,936.74 $ 13,583.59 $ 14,262.75 $ 14,975.91 Senior Mechanic 7/1/2023 AFSCME $ 6,753.34 $ 7,091.00 $ 7,445.55 $ 7,817.83 $ 8,208.72 Senior Permit Technician 9/17/2023 AFSCME $ 7,762.70 $ 8,150.84 $ 8,558.38 $ 8,986.30 $ 9,435.62 Senior Planner 1/7/2024 MMCEA $ 9,586.59 $ 10,065.95 $ 10,569.26 $ 11,097.66 $ 11,652.59 $ 12,235.21 Sr Parks and Facilties Maintenance Worker 5 7/1/2023 AFSCME $ 6,583.01 $ 6,912.16 $ 7,257.77 $ 7,620.65 $ 8,001.69 Street Sweeper Operator 7/1/2023 AFSCME $ 5,996.85 $ 6,296.70 $ 6,611.53 $ 6,942.11 $ 7,289.21 Teacher 7/1/2023 AFSCME $ 4,023.44 $ 4,224.61 $ 4,435.84 $ 4,657.63 $ 4,890.51 Teacher's Aide (Hourly) 7/1/2023 AFSCME $ 20.32 $ 21.33 $ 22.40 $ 23.52 $ 24.70 Technology Specialist I 1/7/2024 MMCEA $ 7,586.02 $ 7,965.30 $ 8,363.60 $ 8,781.71 $ 9,220.81 $ 9,681.86 Technology Specialist II 1/7/2024 MMCEA $ 9,406.90 $ 9,877.27 $ 10,371.08 $ 10,889.66 $ 11,434.16 $ 12,005.84 Technology Specialist III 1/7/2024 MMCEA $ 10,375.48 $ 10,894.27 $ 11,438.98 $ 12,010.93 $ 12,611.46 $ 13,242.03 Monthly Pay Rates
3 42
City of Belmont Master Pay Schedule ‐ Calendar Year 2024 Adopted January 9, 2024Unrepresented Per Diem Positions Position Effective Date Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Accounting Technician I 1 7/1/2023 $ 31.97 $ 33.57 $ 35.25 $ 37.01 $ 38.86 Accounting Technician II 1 7/1/2023 $ 35.17 $ 36.93 $ 38.78 $ 40.72 $ 42.75Accounting Technician III 1 7/1/2023 $ 39.50 $ 41.48 $ 43.55 $ 45.73 $ 48.01Administrative Assistant 1 1/7/2024 $ 35.05 $ 36.80 $ 38.64 $ 40.57 $ 42.60 $ 44.73Associate Civil Engineer 1 1/7/2024 $ 55.05 $ 57.80 $ 60.69 $ 63.72 $ 66.91 $ 70.25Building Attendant I 4** 1/1/2024 $ 18.22 $ 19.13 $ 20.09 $ 21.09 $ 22.14Building Attendant II 4** 1/1/2024 $ 20.04 $ 21.04 $ 22.09 $ 23.19 $ 24.35Dispatcher, Per Diem 3 12/24/2023 $ 48.09 $ 50.48 $ 53.02 $ 55.67 $ 58.45 $ 61.37 Electrician 1 7/1/2023 $ 41.14 $ 43.20 $ 45.36 $ 47.63 $ 50.01 Head Teacher 1 7/1/2023 $ 26.69 $ 28.03 $ 29.43 $ 30.90 $ 32.45Intern 1/1/2024 $ 17.35 $ 18.22 $ 19.13 $ 20.08 $ 21.09 Lifeguard I 1/1/2024 $ 18.95 $ 19.90 $ 20.90 $ 21.95 $ 23.05 Lifeguard II 1/1/2024 $ 19.95 $ 20.95 $ 22.00 $ 23.10 $ 24.26 Maintenance Worker I 1 7/1/2023 $ 29.91 $ 31.40 $ 32.97 $ 34.62 $ 36.35 Nutrition Site Coordinator 1/1/2023 $ 23.10 $ 24.26 $ 25.47 $ 26.74 $ 28.08 Office Assistant I 1 7/1/2023 $ 28.38 $ 29.80 $ 31.29 $ 32.86 $ 34.50 Office Assistant II 1 7/1/2023 $ 31.53 $ 33.11 $ 34.76 $ 36.50 $ 38.33Planning Technician 1 7/1/2023 $ 38.69 $ 40.62 $ 42.65 $ 44.78 $ 47.02Police Officer (Advanced POST), Per Diem 2 12/24/2023 $ 51.77 $ 54.36 $ 57.07 $ 59.93 $ 62.92 $ 66.07 Police Officer (Basic POST), Per Diem2 12/24/2023 $ 46.96 $ 49.31 $ 51.77 $ 54.36 $ 57.08 $ 59.93Police Officer (Inter POST), Per Diem 2 12/24/2023 $ 49.31 $ 51.78 $ 54.37 $ 57.08 $ 59.94 $ 62.94Police Records Specialist I, Per Diem 1 12/24/2023 $ 31.53 $ 33.10 $ 34.76 $ 36.50 $ 38.32 $ 40.24Police Records Specialist II, Per Diem 1 12/24/2023 $ 33.11 $ 34.76 $ 36.50 $ 38.32 $ 40.24 $ 42.25Recreation Leader 4 1/1/2024 $ 17.35 $ 18.22 $ 19.13 $ 20.09 $ 21.09 Recreation Program Coordinator 1 1/7/2024 $ 35.05 $ 36.80 $ 38.64 $ 40.57 $ 42.60 $ 44.73Recreation Specialist I 4 1/1/2024 $ 21.00 $ 22.05 $ 23.15 $ 24.31 $ 25.53Recreation Specialist II 4 1/1/2024 $ 23.09 $ 24.25 $ 25.46 $ 26.73 $ 28.07 Hourly Pay Rates
4 43
City of Belmont Master Pay Schedule ‐ Calendar Year 2024 Adopted January 9, 2024Unrepresented Per Diem Positions Position Effective Date Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Senior Lifeguard 4 1/1/2024 $ 21.95 $ 23.05 $ 24.20 $ 25.41 $ 26.68 Senior Rec Leader 4 1/1/2024 $ 19.09 $ 20.04 $ 21.04 $ 22.09 $ 23.19Street Sweeper Operator 1 7/1/2023 $ 34.60 $ 36.33 $ 38.14 $ 40.05 $ 42.05Teacher 1 7/1/2023 $ 23.21 $ 24.37 $ 25.59 $ 26.87 $ 28.21Teacher's Aide 1 7/1/2023 $ 20.32 $ 21.33 $ 22.40 $ 23.52 $ 24.70Technology Specialist I 1 1/7/2024 $ 43.77 $ 45.95 $ 48.25 $ 50.66 $ 53.20 $ 55.86Technology Specialist II 1 1/7/2024 $ 54.27 $ 56.98 $ 59.83 $ 62.82 $ 65.97 $ 69.26Technology Specialist III 1 1/7/2024 $ 59.86 $ 62.85 $ 65.99 $ 69.29 $ 72.76 $ 76.40Van Driver 4 1/1/2024 $ 21.00 $ 22.05 $ 23.15 $ 24.31 $ 25.53Notes Unrepresented per diem: A position having a workweek of fewer hours than the workweek established for full‐time positions in the class * AFSCME rerpresented Recreation Specialist II position adjusted to coincide with per diem rate adjusted due to Belmont minimum wage increase ** Building Attendants I and II are eligilbe to receive a weekend differential of $1.00 per hour for work performed on Saturdays and Sundays 1 Hourly pay rates derived by multiplying full‐time equivalent monthly rate by 12 (months in year) and dividing by 2080 (hours in work year)2 Hourly pay rates derived by multiplying full‐time equivalent monthly rate by 12 (months in year) and dividing by 2184 (hours in work year)3 Hourly pay rates derived by multiplying full‐time Lead Police Dispatcher by 12 (months in year) and dividng by 2080 (hours in work year)4 Tied to Belmont minimum wage as follows:

Recreation Leader ‐ Adjusted to Minimum Wage
Building Attendant I*‐ 5% Above Above Recreation Ldr
Building Attendant II*‐ 10% Above Building Attendant I
Lifeguard I ‐ 5% Below Lifeguard II
Lifeguard II ‐ 15% Above Rec Leader
Nutrition Site Coordinator ‐ Tied to Recreation Specialist II Recreation Specialist I ‐ 10% Above Sr. Rec Leader
Recreation Specialist II ‐ 10% Above Rec Spec I
Sr Rec Leader ‐ 10% Above Rec Leader
Sr. Lifeguard ‐ 10% Above Lifeguard II
Van Driver ‐ Tied to Recreation Specialist I
5 "Facilities" added to position title
Revision History
Resolution 2018‐04 Initial Adoption March 13,2018Resolution 2019‐019 Revised Adoption February 23,2021 Resolution 2022‐093 Revised Adoption September 27,2022
Resolution 2022‐109 Revised Adoption November 8, 2022
Resolution 2023‐058 Revised Adoption June 27, 2023Resolution 2023‐074 Revised Adoption September 26, 2023 Resolution 2023‐094 Revised Adoption Novmeber 28, 2023
Hourly Pay Rates
5 44

LEG Service Agreement Amendment - Staff Report

STAFF REPORT
Meeting Date: January 9, 2024
Agency: City of Belmont
Staff Contact: Grace Castaneda, Finance Director, [email protected]; Karen Clark, Management Analyst, [email protected]
Agenda Title: Ongoing Communications Outreach and Consulting Services Agenda Action: Resolution
Recommendation
Adopt a resolution (1) authorizing the City Manager to negotiate and execute an amendment to the service agreement with The Lew Edwards Group to provide communications outreach and consulting services in an amount of $78,000 plus a 10% contingency, for a total service agreement not-to-exceed amount of $295,800 and (2) approving a supplemental budget appropriation of $42,900 for the current fiscal year 2023-24.

Strategic Focus Area
Fiscal and Organizational Sustainability
Background
In September 2019, as part of the strategic planning process, the City Council directed staff to develop alternatives for long-term capital financing of deferred maintenance needs, maximize existing revenue sources, and identify new revenue sources to maintain financial stability. Staff then issued a Request for Qualifications (RFQ) for Opinion Research and Communications Services to gauge public interest, determine feasibility, and raise community awareness for various projects meeting these goals. Projects included upgrading the Barrett Community Center, improving storm drainage infrastructure, and modernizing the business license tax structure. These projects were primarily unfunded, therefore the City was seeking guidance on where it made sense to allocate resources to advance efforts for community consideration.

In December 2019, following the RFQ process, the City entered a master service agreement with The Lew Edwards Group (LEG) to provide the requested services. Task Order No. 1 to the Service Agreement identified an initial not-to-exceed amount of $100,000, and LEG began working closely with staff to identify, evaluate, and advance projects consistent with the Council’s Strategic Plan.

In June 2022, the Council authorized Amendment No. 1 to Task Order No. 1, extending services to cover the period of 2022-2023 for an additional $100,000 plus a 10% contingency for a total not-to-exceed amount of $210,000.

As of December 2023, funds for Amendment No. 1 (excluding contingency) were mostly depleted. 45

LEG Service Agreement Amendment - Staff Report
Analysis
Additional communications outreach and consulting services are now desired to further initiatives included in the 2023-2027 Strategic Plan, specifically: upgrading the Barrett Community Center, improving storm drain infrastructure, and modernizing the business license tax structure. A full scope of work is included as Exhibit A to the attached Resolution.

To further these projects, staff are requesting that the City Council adopt the attached Resolution (1) authorizing the City Manager to execute Amendment No. 2 to Task Order No. 1 of the Service Agreement with The Lew Edwards Group in an amount of $78,000 plus a 10% contingency for a total not-to-exceed amount of $295,800 and (2) approving a supplemental budget appropriation of $42,900 ($6,500 monthly x 6 months + 10% contingency) for the current fiscal year (FY) 2023-24. The remaining amount for this amendment will be incorporated into the proposed FY 2024-25 Budget.

Alternatives

1. Deny the requested authority

2. Solicit services from an alternative firm

3. Continue the item for future discussion
Attachments
A. Resolution
Fiscal Impact
☐ No Fiscal Impact
☒ Funding Source Confirmed:

Appropriations for LEG services were budgeted through
December 2023 only; therefore, a supplemental budget
appropriation in the amount of $42,900 ($6,500 monthly x 6 months + 10% contingency) is required for the services
anticipated through the end of the current fiscal year (FY) 2023- 24 (account 101-1-501-8351). The remaining amount for this amendment will be incorporated into the proposed FY 2024-25 Budget.

Source: Purpose: Public Outreach:

Council Council Vision/Priority Posting of Agenda
46

RESOLUTION NO. 2024 –

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT

AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE

SERVICE AGREEMENT WITH THE LEW EDWARDS GROUP TO PROVIDE

COMMUNICATIONS OUTREACH AND CONSULTING SERVICES IN AN AMOUNT OF $78,000 PLUS A 10% CONTINGENCY FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $295,800 AND APPROVING A SUPPLEMENTAL BUDGET
APPROPRIATION OF $42,900 FOR FISCAL YEAR 2023-24.

WHEREAS, in September 2019, as part of the strategic planning process, the City Council directed staff to develop alternatives for long-term capital financing of deferred maintenance needs, maximize existing revenue sources, and identify new revenue sources to maintain financial stability; and,
WHEREAS, for some Strategic Plan initiatives, the City benefits from specialized consulting services aimed at gauging public interest, determining feasibility, and raising community awareness; and,
WHEREAS, in December 2019, the City entered a master service agreement with The Lew Edwards Group (LEG) to provide these services, with Task Order No. 1 identifying an initial not-to-exceed amount of $100,000; and,
WHEREAS, in June 2022, the Council authorized Amendment No. 1 to Task Order No. 1, extending services to cover the period of 2022-2023 for an additional $100,000 plus a 10% contingency for a total not-to-exceed amount of $210,000; and, WHEREAS, as of December 2023, all Task Order No.1 funds and most Amendment No. 1 funds have been depleted; and,
WHEREAS, additional communications outreach and consulting services are now desired to further initiatives included in the 2023-2027 Strategic Plan; and, WHEREAS, LEG has provided the City with a full scope of work, attached hereto as Exhibit A.

NOW, THEREFORE, the City Council of the City of Belmont resolves as follows:

SECTION 1. The City Manager is authorized to negotiate and execute an amendment to the Service Agreement with The Lew Edwards Group to provide communications outreach and consulting services in an amount of $78,000 plus a 10% contingency for a total not-to-exceed amount of $295,800.

SECTION 2. A supplemental budget appropriation in the amount of $39,000 plus a 10% contingency for a total of $42,900 to account 101-1-501-8351 is approved for Fiscal Year 2023- 24 to cover services for the period of January through June 2024. 47

SECTION 3. The remaining cost of the Amendment will be incorporated into the Fiscal Year 2024-25 Budget, account 101-1-501-8351, subject to the annual budget appropriation. * * *
ADOPTED January 9, 2024 by the City of Belmont City Council by the following vote:

Ayes:

Noes:

Absent:

Abstain:

ATTEST:

City Clerk Mayor
APPROVED AS TO FORM:

City Attorney
48 SCOPE OF WORK
Updated as of 12/1/23
Project Management
The Lew Edwards Group (LEG) will continue to support the City of Belmont’s ongoing efforts towards overall Fiscal Sustainability and an expanded “Your Voice, Your Belmont” Belmont Conversation visioning process to include new initiatives in public infrastructure and business license reform.

With the input of City staff, LEG will continue to assist in developing meeting agendas, facilitating sessions, and providing lead consulting services to these new initiatives, specifically as they relate to long-range Barrett Community Center planning and potential 2024 property owner and/or voter ballot initiative/s.

Assessment Services
Consultant will continue to collaborate with City’s public opinion research professional to add value to any public opinion research studies to assess community opinion in 2024.

Ongoing Communications and Community Engagements
LEG will continue to assist the City in building on the success of the “Your Voice, Your Belmont” Belmont Conversation outreach and engagement program to expand engagement to these 2024 policy areas.

Outreach Goals Continue to be:

1. To continue to inform and respond to questions from the public about City service delivery and fiscal sustainability.
a. Upgrading Barrett Community Center, addressing storm drain infrastructure, and reforming outdated business license practices will be added into the visioning/engagement execution

2. Continue to provide structure and future copy for informational communications materials and online content to educate residents about City needs and engage stakeholders.

3. Continue to conceive and recommend digital/social media strategies to highlight services or policy issues.
49 Community Information
As the City foresees potential property owner and/or voter ballot measure approaches in calendar year 2024, LEG will refine themes, message and talking points for City use consistent with the findings of updated opinion research study/s. Any information provided to the public is factual, not advocacy, and independently reviewed/approved by the City Attorney.

Continue to Conceive and Execute on Communications Approaches ➢ Continue to brand the Belmont Conversation on all City platforms ➢ Seek to expand online-engagement and add other subject-area content such as public facility needs, support for small businesses, and extreme-weather related needs impacting storm drain, streets, and other city infrastructure to the community conversation ➢ Continue to provide direction and ideas on paid digital engagement and informational approaches
Direct Mail Component
Current Direct Mail approaches conceived with City staff have been highly effective, and we foresee continuing this type of communication through calendar year 2024.

Communications Content
LEG will continue to draft materials that deliver consistent informational messages and continue to update and support City staff, officials, and key stakeholders in delivering information.

Structuring the City’s Potential Assessment and/or Ballot Proposal Language(s) LEG will collaborate with City staff on the proper and recommended wording and structure of any assessment and/or ballot measure(s), to address the public’s concerns, if any, and to consider any important findings from updated opinion research. LEG will work closely with the City Attorney, so all assessment and/or ballot measure language(s) are clear and easy to understand for the average City of Belmont resident.

Changes in External Environment
LEG will continue to monitor and advise on changes in the external environment that affect the City’s policy-making or ability to execute its fiscal sustainability. Current dynamics include hostile actions against local governments by the Business Roundtable, severe community concerns about potential inflation and pocketbook issues, and public concerns about the environment and clean water. 50 Rapid Response
LEG will continue to assist the City in redirecting message points and materials to assist in rapid response to media or citizen inquiries as necessary.

PROJECT DELIVERABLES OVER THE LIFE OF THE COLLABORATION ✓ Continuous Updates and Content Drafting of Communications Toolkits in up to three policy areas (BLT Reform, Storm Drain/environment, Upgrade Barrett Community Center) with items such as: Frequently Asked Questions, Website Landing Page and Content Copy, Social Media Plan/Schedule/Posts, community PowerPoint presentation and engagement tool/s; City Manager Updates and Opinion Leader communications content ✓ Add comments and other value to public staff reports
✓ Additional public content copy content for mailings, counter information, digital engagement/updates, flyers and more
✓ Graphic design for USPS mailings or other collaterals if requested by City (at an additional expense to base professional services rate)
✓ Ongoing oral strategic advice and project management
✓ Structured, ongoing videoconference planning sessions

RECOMMENDED THUMBNAIL TIMELINE
-December 2023: Assess initial efforts on Upgrade Barrett project execution Identify 2024 priorities and objectives
-January 2024: Sync City’s routine budget process with project planning Reach consensus on 2024 planning timeline
-February 2024: Continue Barrett Project execution
-March 2024: Update Fiscal Sustainability opinion research study Continue Barrett Project execution
-April 2024: Assess results, refine 2024 objectives, determine whether to proceed with fiscal sustainability measure/s
Continue Barrett Project execution
-May-June 2024: Showcase overall community engagement and Barrett Project execution in city budget process
-July – December 2024: Continue Barrett Project execution If proceeding with revenue measure/s, execute on planning and community outreach/information

PROPOSED PROFESSIONAL FEES
LEG is pleased to propose its current Municipal rate of $6,500/month for single projects, to incorporate visioning/preparation for up to three projects—a significant value/discount to the City. Professional fees are the City’s cost to retain LEG’s strategic services and do not include other project expenses such as legal and election costs, graphics, data, printing, mailing or digital media. Print-ready graphic design services and/or mailing data can be included as add-on services or products if needed. 51

Contract Award for the 2023 Pavement Project, City Contract Number 2022-613 - Staff Report

STAFF REPORT
Meeting Date: January 9, 2024
Agency: City of Belmont
Staff Contact: Bozhena Palatnik, Public Works, 595-7463, [email protected] Agenda Title: Contract Award for the 2023 Pavement Project, City Contract Number 2022-613 Agenda Action: Resolution
Recommendation
Adopt a resolution to 1) award the contract for the 2023 Pavement Reconstruction Project to Ghilotti Bros., Inc for $3,105,207 with a 10% construction contingency of $310,521 for unforeseen conditions for a total amount not-to-exceed $3,415,728, and authorize the City Manager to execute a contract for the 2023 Pavement Project, City Contract Number 2022-613; and 2) authorize a budget transfer of $600,000 from the RMRA Pavement Rehabilitation & Slurry Projects #3115 to CIP Project #3108 to replace $510,747 of Measure I funding currently budgeted in CIP Project #3108 and add an additional $89,253 budget appropriation to CIP Project #3108.

Strategic Focus Area
Infrastructure and Mobility
Background
The City is responsible for the repair and maintenance of approximately 70 centerline miles (140 travel lane miles) of streets. The City evaluates projects based on the current condition of each street, the proposed treatment, and the available funding. Public Works has implemented best management practices to effectively manage our pavement preservation and improvement program.

In 2022 the City engaged the services of Pavement Engineering, Inc. (PEI) to design the 2023 Pavement Project. The project calls for the reconstruction of the following street segments:

STREET NAME LIMITS CURRENT
From To PCI
Arbor Avenue Notre Dame Avenue Fairway Drive 15
Hillman Avenue North Road Mills Avenue 16
Mills Avenue Notre Dame Avenue 38
Lyon Avenue Mezes Avenue Alameda De Las Pulgas 15
Middle Road
Notre Dame Avenue Davey Glen Road 22
Davey Glen Road Virginia Avenue 30
Virginia Avenue El Camino Real 23
Miller Avenue San Mateo City Limits Notre Dame Avenue 13 Oak Knoll Drive Pine Knoll Drive Valley View Avenue 41
South Road College View Way Holly Road (N) 39
52

Contract Award for the 2023 Pavement Project, City Contract Number 2022-613 - Staff Report Upper Lock Avenue Belmont Canyon Road 3242 Upper Lock Road 11 Virginia Avenue Middle Road Dead End 13
Len Turner Memorial Vista Point Parking Lot
The project includes road reconstruction, and other required improvements such as drainage, disabled accessible curb ramps, grade adjustment of manholes and utility boxes, and striping. Reconstruction of roadways differs from minor road repairs, surface treatment, slurry seals, etc. in that it is more extensive and involves grinding down asphalt and rebuilding the road surface from the base up to the new surface.

On March 14, 2023, the City Council approved the project plans and specifications, authorizing the advertising and award of the project for an amount up to the engineer’s estimate of $2,571,591 plus 10% construction contingency.

On April 19, 2023, the City held a bid opening. Only one bid was received by G. Bortolotto & Company, Inc. for $3,449,764, $878,173 (34%) above the engineer’s estimate for the project. On May 9, 2023, in accordance with California Public Contract Code Section 20166, due to the lack of competitive bids, excessive bid amount over the engineers estimate, and budget impacts, Council rejected the bid and authorized rebidding the project in Fall/Winter 2023 for construction in late Spring 2024. On November 6, 2023, staff re-advertised the project.

Analysis
On December 7, 2023, City held a bid opening. Eight (8) bids were received ranging in cost from $3,105,207 to $4,842,781.

City staff reviewed each line-item costs of all eight (8) bids and has concluded that it is in the best interest of the City to award this contract to the lowest responsible bidder, Ghilotti Bros., Inc. Since material and labor costs have risen since last year, the bids still came in above the engineer’s estimate. However, the low bid came in $344,557 less than the only bid received in April 2023. The primary reason for the bids coming in higher than the engineer’s estimate is that labor costs and materials cost have continued to be inflated. However, with rebidding the City will still realize $344,557 in project cost savings.

The 2023 Pavement Reconstruction Project currently has a budget of $3,844,110 funded out of Measure I funds, of which $507,635 has been committed to design and staff time, bringing the remaining available budget amount to $3,336,475. With the proposed construction contract of $3,415,728 and related staff time of $10,000, $89,253 additional funding is required. Staff has identified $600,000 available in RMRA funds that were programmed and adopted by Council resolution on May 24, 2022, and identify improvements on Middle Road and Lyon Ave. These funds are available for the 2023 Pavement Reconstruction Project. Therefore, staff recommends transferring $600,000 of RMRA funds from CIP Project #3115 to the 2023 Pavement Reconstruction Project and releasing $510,747 of Measure I funds that is currently budgeted in CIP Project #3108 so that it may be used on other capital improvement projects.

Recommended budget adjustment is summarized in the table below.

CIP Project # Project Description Requests
53

Contract Award for the 2023 Pavement Project, City Contract Number 2022-613 - Staff Report 3115 RMRA Pavement Rehabilitation
& Slurry Projects
Budget transfer of $600,000 from CIP Project
#3115 to CIP Project #3108 using RMRA funding
source
3108 2023 Pavement Reconstruction
Project
Budget transfer of $600,000 to CIP Project #3108
from CIP Project #3115 using RMRA funding
source
Release of $510,747 of budgeted Measure I funds
from CIP Project #3108
Additional budget appropriation of $89,253 to CIP
Project #3108
Alternatives

1. Take No Action

2. Refer back to staff for more information
Attachments
A. Resolution
Fiscal Impact
☐ No Fiscal Impact
☒ Funding Source Confirmed:

Total estimated project cost, including design, construction, and staff labor is $3,933,363. The 2023 Pavement Reconstruction Project #3108 has a current FY 2023-24 budget of $3,844,110.

A $89,253 budget appropriation will be added to Project #3108, funded by a budget transfer of RMRA funds from Project
#3115. An additional budget transfer of $510,747 from Project #3115 will be made to replace $510,747 of Measure I funds currently budgeted in Project #3108.

Source: Purpose: Public Outreach:

Council Statutory/Contractual Requirement Posting of Agenda 54

RESOLUTION NO. 2024 –

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT AWARDING THE CONTRACT TO GHILOTTI BROS., INC FOR $3,105,207, APPROVE A 10% CONSTRUCTION CONTINGENCY OF $310,521 FOR

UNFORESEEN CONDITIONS FOR A TOTAL AMOUNT NOT TO EXCEED
$3,415,728, AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT FOR THE 2023 PAVEMENT PROJECT, CITY CONTRACT NUMBER 2022-613, AUTHORIZE A BUDGET TRANSFER OF $600,000 FROM CIP PROJECT #3115 TO CIP PROJECT #3108 TO REPLACE $510,747 OF MEASURE I FUNDS IN CIP PROJECT #3108 AND ADD BUDGET APPROPRIATION OF $89,253 TO CIP PROJECT #3108,
WHEREAS, on March 14, 2023, the City Council approved the project plans and specifications and authorized advertising and awarding the project for an amount up to the engineer’s estimate of $2,571,591 plus 10% construction contingency.; and, WHEREAS, on April 19, 2023, City held a bid opening with only one bid received for $3,449,764.35, 34% above the engineer’s estimate for the project; and, WHEREAS, on May 9, 2023, in accordance with California Public Contract Code Section 20166, staff took the project to Council rejecting the bid received, and providing for authorization to rebid the project in Fall/Winter 2023 for construction in late Spring 2024; and, WHEREAS, on November 6, 2023, staff re-advertised the project to bid; and, WHEREAS, on December 7, 2023, City held a bid opening and eight (8) bids were received ranging in cost from $3,105,207.36 to $4,842,781.50; and, WHEREAS, it is recommended that the City Council award the contract to Ghilotti Bros., Inc. for $3,105,207.36, approve a 10% construction contingency of $310,521 for unforeseen conditions for a total amount not to exceed $3,415,728.36.

NOW, THEREFORE, the City Council of the City of Belmont resolves as follows:

SECTION 1. The City Council a) approves awarding the contract to Ghilotti Bros., Inc. for a total contract amount of $3,105,207.36, b) approves a 10% construction contingency of $310,521 for unforeseen conditions for a total amount not to exceed $3,415,728.36 and c) authorizes the City Manager to execute a contract for the 2023 Pavement Project, City Contract Number 2022-613.

SECTION 2. The City Council authorizes a budget transfer of $600,000 from Capital Improvement Program (CIP) Project #3115- RMRA Pavement Rehabilitation & Slurry Projects to CIP Project #3108 - 2023 Pavement Reconstruction Project to replace $510,747 of Measure I funds in CIP Project #3108, and add an additional $89,253 budget appropriation to CIP Project #3108 for a total project budget of $3,933,363 to cover design, construction, and program management costs.
55

The summary of budget adjustments on the CIP Projects is shown below:

CIP Project # Project Description Requests
3115 RMRA Pavement Rehabilitation
& Slurry Projects
Transfer appropriation of $600,000 from CIP
Project #3115 (Account No. 399-3-730-3115-9030)
to CIP Project #3108 using RMRA funding source
3108 2023 Pavement Reconstruction
Project
Transfer appropriation of $600,000 to CIP Project
#3108 (Account No. 399-3-730-3108-9030) from
CIP Project #3115 using RMRA funding source
Release of $510,747 of budgeted Measure I funds
from CIP Project #3108 (Account No. 102-1-504-
9623)
Add additional budget appropriation of $89,253 to
CIP Project #3108
* * *
ADOPTED January 9, 2024 by the City of Belmont City Council by the following vote:

Ayes:

Noes:

Absent:

Abstain:

ATTEST:

City Clerk

Mayor
APPROVED AS TO FORM:

City Attorney
56 Last reviewed, Dec 12, 2023
Committee Delegate/
Representative
Alternates Schedule Meeting
Location
Contact
2+2 Ad hoc Committee with
Mid-Peninsula Water District
McCune and
Hurt
n/a As Needed Public Works
Director
2+2+2 BRSSD Committee
Multi agency committee to discuss/share
issues of interest between the Belmont
Redwood Shores School District, Redwood
City, and Belmont"
PangMaganaris
and
Latimerlo
n/a As Needed City Manager
Audit Committee
The Audit Committee provides independent
review and oversight of the City's financial
reporting processes, internal controls and
independent auditors and participates in the
budget review process
Vice Mayor
and
PangMaganaris
Quarterly Finance Director
Belmont-SC Fire Dept JPA -
Oversight of the legacy Fire Department with
San Carlos
Mates McCune As Needed City
Manager/Finance
Director
Business License Tax Modernization SubCommittee Hurt and PangMaganaris
n/a As Needed Assistant City
Manager/Finance
Director
Council Committee and Intergovernmental Assignments (IGR) 2024 57 Last reviewed, Dec 12, 2023
Evaluate options for modernization of the
Business License Tax and assist staff with
stakeholder outreach.

Carlmont High School Crossing Guard Pilot
Program Sub Committee
Mates and
PangMaganaris
(C/CAG)
C/CAG operates as a Joint Powers Authority
and has membership that includes each of
the 20 cities and the County in San Mateo
County. It works on issues that affect the
quality of life in general; transportation, air
quality, stormwater runoff, airport/land use
compatibility planning, hazardous waste,
climate planning, energy and water resource
strategies, and solid waste and recycling.

Hurt Mates Monthly
2nd Thursday,
7:00 p.m..
650-599-1406
Public Works
Director
Belmont Community Foundation Mayor Hurt
Four Corners Ad-hoc Committee
Alameda de Las Pulgas Corridor Improvement
Project is a multi-agency regional
transportation improvement project
involving cities of Belmont, San Carlos, and
two School Districts (Sequoia Union High
School and San Carlos School District) along
the Alameda de Las Pulgas and San Carlos
Ave Corridor.

Mates and
PangMaganaris
n/a As Needed City Manager
Public Works
Director
Liaison to Senior Citizen Advisory Committee
(committee not resumed)
McCune Hurt Odd Months
4th Tuesday,
3:00 P.M. (time
may change in
2024)
Twin Pines
Senior &
Community
Center
Craft Room
Parks and Rec
58 Last reviewed, Dec 12, 2023
Liaison to Chamber San Mateo County –
Governmental Relations Committee
Mayor Latimerlo Every other
Month
Amy
Buckmaster/Mary
Parden
Notre Dame de Namur University
Advisory Board
Hurt Mates As Needed City Manager
Placemaking Ad-hoc Subcommittee Hurt and
Mates
n/a As Needed Com Dev
Public Safety Committee –
The Public Safety Committee’s duties are to
consider policy matters related to police and
public safety services in Belmont, provide a
forum for presentation and discussion of
specific information related to public safety
policy and practices.

Vice Mayor McCune Quarterly/As
Needed
City
Manager/Police
Chief
Silicon Valley Clean Water
JPA for Wastewater Treatment
Hurt McCune Monthly,
2nd Monday,
8:00 a.m.

Public Works
Director
Stanford Ad-hoc Subcommittee -
Santa Clara/San Mateo Counties multijurisdictional meeting to discuss Stanford related matters
Mayor Hurt As Needed City Manager
Youth Advisory Committee -
Belmont Youth (grades 7-12) focused on civic
engagement through planning and hosting
activities and events.

McCune PangMaganarisYAC meetings 2x
Month Thursdays
6:30 pm; school
year only;
Delegate
attendance only
as needed
Barrett
Community
Center;
Hideout
Room
Parks and Rec
59 Last reviewed, Dec 12, 2023
Joint Powers Authorities/Intergovernmental Agencies
San Mateo County Pre-Hospital Emergency
Services JPA –
The San Mateo County Pre-Hospital
Emergency Medical Services Group
provides service to the residents and
visitors of San Mateo County to advance life
support first response fire companies to
respond to all 911 emergency medical
requests, to work in tandem with hospital
transport and support partners.

Hurt McCune Quarterly City Manager
Peninsula Traffic Congestion Relief Alliance
(Commute.org) –
Commute.org’s mission is to reduce the
number of vehicle miles traveled (VMT) by
commuters to decrease congestion,
improve the environment, and enhance
quality of life. The Board has five scheduled
meetings each year for the purpose of
adopting a work plan and budget,
developing policy, and reviewing
Commute.org performance.

Latimerlo Hurt Even months
3rd Thursday,
8 am
Public Works Director
ABAG General Assembly -
Regional planning agency for land use,
housing, environmental quality, and
economic development- Association of Bay
Area Governments, mission is to strengthen
cooperation and collaboration across local
Mayor Vice
Mayor
April,
November
General
Assembly
Meetings
Fred Castro
Clerk of the Board
[email protected]
60 Last reviewed, Dec 12, 2023
governments to build healthier, stronger
communities.
-ABAG is part regional planning agency and
part local government service provider. We
accomplish our goals by providing planning
services and cost-effective ABAG member
services to local governments struggling
with rising costs and diminishing incomes
Peninsula Division, League of CA Cities -
State and local legislative issues
(All Councilmembers invited)- The Peninsula
Division includes 36 cities in San Francisco,
San Mateo, and Santa Clara counties and
provides members with the opportunity to
exchange ideas and information and share
the advantages of cooperative advocacy.

Mayor Vice
Mayor
Quarterly
dinner
meetings
League of CA Cities
San Mateo County Mosquito and Vector
Control District -
Independent Special District, the Board of
Trustees consists of 21 members, one from
each city and one representative for the
County at-large. Trustees are appointed by
their respective City Council to govern the
Mosquito and Vector Control District
Citizen
Representative:

Chuck Cotton
Term expires
12/24
n/a Monthly 2nd
Tuesday, 7:30
pm
650-344-8592
San Mateo County Library JPA -
Policy direction, oversee budget, services &
library programs for the JPA related library
system
Mates PangMaganaris Quarterly plus
one
2nd Monday,
8:00 A.M.

Ann-Marie Despaine,
Library Director
SFO Roundtable -
The Airport/Community Roundtable was
established in 1981 to address community
PangMaganarisHurt 1st
Wednesday of
Month
James Castaneda
(650) 363-1853
61 Last reviewed, Dec 12, 2023
noise impacts from aircraft operations at
San Francisco International Airport (SFO).
6 x yr., 7:00
p.m.

San Mateo County Emergency Service
CouncilDisaster Preparedness
McCune Hurt Quarterly
3rd Thursday,
5:30 p.m.,
Courthouse
Lt. Craig Denton
(650) 599-1295
Kathleen Pape (650) 363-
4790
San Mateo County
Council of Cities/City Selection Committee
-
(All Councilmembers invited)
Mayor Vice
Mayor
MonthlyDinner
meeting
4th Friday,
6:00 p.m.

Sukhmani Purewal 650)
363-1802
[email protected]
Regional Housing Needs Policy Committee Latimerlo Hurt As Needed Carlos de Melo C/CAG
Sean Charpentier (650)-
599-1409
Housing and Regional Trust (HEART)
Member Agency Committee –
HEART is a 501(c)(3) that was founded in
2003 as a public/private partnership among
the cities in San Mateo County, the County,
and the business, nonprofit, education, and
labor communities to create more
affordable housing in San Mateo County.

HEART’s mission is to create and preserve
affordable housing for low- and moderateincome families by raising and investing money from public and private sources.

Latimerlo PangMaganaris2-3 annually,
3rd Wed, 7:30
a.m.

HEART Exec Director,
(650) 204-5640
Grand Boulevard –
The Grand Boulevard is a collaboration of
19 cities, counties, local and regional
agencies united to improve the
Mates PangMaganaris2-3 times
annually
Carlos de Melo
62 Last reviewed, Dec 12, 2023
performance, safety, and aesthetics of El
Camino Real. The initiative brings together
all the agencies having responsibility for the
condition, use and performance of the
street.

Caltrain Local Policy Maker Group (LPMG)
–
LMPG provides policy and stakeholder input
to Caltrain staff on the Caltrain
Modernization Program (CalMod), and
Business Plan.

McCune Hurt Last Thurs of
Month
6-8 pm
(650) 508-6493
SBWMA (South Bay Waste Management
Authority – “RethinkWaste”) -
RethinkWaste, also known as the South
Bayside Waste Management Authority
(SBWMA), is a joint powers authority
formed by eleven local government
jurisdictions in San Mateo County.

California. The agency provides oversight,
support and management of service
providers that collect, process, recycle and
dispose of materials on behalf of
RethinkWaste agencies.

McCune Hurt 4th Thursdays,
2:00 p.m., San
Carlos
Public Works Director
Peninsula Clean Energy (PCE) -
Peninsula Clean Energy is a communitycontrolled, not-for-profit, joint powers agency formed as a Community Choice
Aggregation (CCA) program by San Mateo
County and all 20 of its cities and towns in
2016 and joined by the City of Los Banos in
2020.

McCune Mates 4th Thursdays
6:30 p.m.

City Manager
63 Last reviewed, Dec 12, 2023
Home For All Initiative -
The mission of Home for All initiative is to
establish a climate in San Mateo County
where a diversity of housing is produced
and preserved so that San Mateo County is
a culturally, generationally, and
economically diverse community with
housing for all. Home for All SMC is a
collaborative initiative comprised of the
County of San Mateo, local governments,
school districts, community-based
organizations, faith-based organizations,
advocacy groups and businesses.

Mates Latimerlo As Needed City Manager
San Mateo Consolidated Fire Department -
established January 2019 The department
was formed by the establishment of a Joint
Powers Authority (JPA) and represents the
merger of fire departments in San Mateo,
Foster City, and Belmont. The Board of
Directors for the Department is comprised
of a Council member from each partner
city.

Mates McCune Quarterly City Manager

THESE APPOINTMENTS ARE MADE BY THE CITY SELECTION COMMITTEE (Council of Cities):

Association of Bay Area Governments
Regional planning agency for land use, housing,
environmental quality, and economic
development
Local Agency Formation Commission
(LAFCO)
Authority over all reorganizations &
boundary changes within County
Bay Area Air Quality Management
District
Works to reduce air contaminants within
the District
Metropolitan Transportation Commission
(MTC)
Reviews applications for state & federal
California Identification System (Cal-ID)
Determine the placement of RandomPeninsula Corridor Joint Powers Board (Caltrain) 64 Last reviewed, Dec 12, 2023
transportation funds, maintains regional
transportation plan for Bay Area
Access Network equipment within the
County
Set policy for operation of Peninsula
Commute Service
Community Development Committee Supplemental Law Enforcement Oversight Committee
Review Supplemental Law Enforcement
Service Fund expenditures
Domestic Violence Council
Evaluate efforts to reduce domestic
violence, raise public awareness and
collect statistics
San Mateo County Transit District (SamTrans) San Mateo County Transportation Authority (SAMTAC)
HEART (Housing Endowment and
Regional Trust) Board
THESE APPOINTMENTS ARE MADE THROUGH C/CAG:
2020 Peninsula Gateway Corridor Airport Land Use Committee (ALUC) Bicycle and Pedestrian Advisory Committee (BPAC)
Congestion Management Program and
Environmental Quality Committee (CMEQ)
Congestion Management Program
Technical Advisory Committee (TAC)
National Pollutant Discharge Elimination
Technical Advisory Committee (NPDES) -
Integrated Waste management (SWAC) Utilities Sustainability Task Force (USTF) 65