Agenda packet — Belmont City Council, March 26, 2024

CITY OF BELMONT

CITY COUNCIL AND BELMONT FIRE

PROTECTION DISTRICT BOARD OF

DIRECTORS
www.belmont.gov

1. ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. REPORT FROM CLOSED SESSION

4. SPECIAL PRESENTATIONS
A. Proclamation Recognizing Outgoing Parks and Recreation Commissioner Karl Mittelstadt
B. Proclamation Recognizing April as National Poetry Month

CITY COUNCIL REGULAR MEETING AGENDA
Tuesday, March 26, 2024
7:00 PM
City Council Chambers
City Hall, One Twin Pines Lane, Belmont, California
The meeting will be broadcast live to Belmont residents on Comcast Cable Channel 27, streamed live via the City’s website at www.Belmont.gov. The public may also attend the meeting in the Chambers and address the Council from the Chambers.

PUBLIC COMMENT:

To maximize time for live public comment, we encourage members of the public to provide comments by joining the Committee meeting via Zoom : For web, visit https://belmont-gov.zoom.us/ select “Join” and enter Meeting ID: 95745673035. Use the Raise Hand feature to request to speak. You may rename your profile if you wish to remain anonymous.

For dial- in comments, call *67 1-(669) 900-6833 (your phone number will appear on the live broadcast if *67 is not dialed prior to the phone number), enter Meeting ID: 95745673035, and press *9 to request to speak. All public comments are subject to a 3-minute time limit unless otherwise determined by the Committee Chair.

If you wish to submit written public comment, you may send an email to [email protected] before the council considers the item. Please indicate the agenda item topic or agenda item number you wish to comment on in your email’s subject line. Any public comment regarding agenda items that are received from the publication of the agenda through the meeting date will be made part of the meeting record but will not be read during the Council meeting.
1 C. SamTrans and San Mateo County Transit Authority Update D. Sequoia Healthcare District Update on Service to the Belmont Community

5. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA

6. COUNCILMEMBER ANNOUNCEMENTS

7. CONSENT BUSINESS
A. Sewer Master Plan Contract Amendment
B. Revised Master Employee Pay Schedule – March 2024
C. Craftwater Engineering Agreement Amendment
D. Approval of Minutes
This portion of the meeting is reserved for persons wishing to address the Body on any City matter not on the agenda. The period for public comment at this point in the agenda is limited to 15 minutes, with a maximum of 3 minutes per speaker. Speakers who requested but did not receive an opportunity to speak during this comment period will be given an opportunity to address the Body later in the meeting. State law prohibits the Body from acting on non-agenda items.

Consent business items are considered to be routine in nature and will be enacted by one motion. There will be no separate discussion on these items unless a member or staf request specific items to be removed for separate action.

The City Attorney will read the title of ordinances to be adopted.

Recommendation: Adopt a resolution authorizing the City Manager to negotiate and execute an amendment to an agreement with Ardurra (aka Infrastructure Engineering Corporation) for the engineering services to include additional scope of work for an additional amount of $34,520 for the Sanitary Sewer Master Plan Update and Program Support Services bringing the total contract amount to a not-to-exceed amount of $610,690 Attachment(s):

Staff Report
Resolution
Scope of Work
Recommendation: Adopt a resolution approving revision to the City’s Master Employee Pay Schedule in compliance with California’s Public Employees Retirement System (CalPERS) regulations
Attachment(s):

Staff Report
Resolution
Exhibit A - Master Employee Pay Schedule - Revised March 2024 Recommendation: Adopt a resolution authorizing the City Manager to negotiate and execute a third amendment to the contract with Craftwater Engineering, Inc., for additional services including a supplemental topographic survey of the Meadow in Twin Pines Park and the inclusion of a pump station and electrical design for the detention basin for an additional amount of $87,973. for a total contract cost to a not-to-exceed amount of $1,299,438.

Attachment(s):

Staff Report
Resolution
Scope of Services
2 8. PUBLIC HEARINGS
A. Outdoor Dining Program – Parklet and Sidewalk Dining Policies and Fees

9. GENERAL BUSINESS
A. 800-803 Belmont Avenue Affordable Housing Loan Documents B. 2023-2031 Housing Element Update and City Council Direction C. Automated License Plate Readers

10. BRIEF VERBAL REPORTS FROM MEMBERS AND STAFF
Recommendation: Consider modifications and approve meting minutes Attachment(s):

City Council Meeting 2.27.2024
BFPD 2.27.2024 mtg mins.pdf
Recommendation: Adopt a resolution approving the Outdoor Dining Program (ODP) within the public right-of-way, which includes Parklet and Sidewalk Dining Guidelines and new ODP permitting fees to be compiled in the Fiscal Year 2023-24 Master Revenue Schedule.

Attachment(s):

Staff Report
Resolution
Parklet Permit
Sidewalk Dining Permit
General Business items are considered separately, typically in the order listed. The chair will call for public comment on each item when the body considers the item.

Recommendation: Adopt a resolution authorizing the City Manager to negotiate and execute:
(1) an affordable housing loan agreement and associated documents with Belmont Family Apartments, LP, to provide $3.5 million for the construction of the 125-unit affordable housing project at 800-803 Belmont Avenue, and (2) related subordination agreements.

Attachment(s):

Staff Report
Resolution
Recommendation: Receive report and provide direction on new proposed Housing Element programs
Attachment(s):

Staff Report
Excerpt AFFH Programs
Recommendation: Discussion and direction for acquisition of automated license plate readers (ALPR)
Attachment(s):

Staff Report
BPD Policy 469 Automated License Plate Readers Rev. 2024 A. Verbal report from Councilmembers on Intergovernmental (IGR) and Subcommittee Assignments
B. Verbal report from City Manager
3 11. MATTERS OF INTEREST/CLARIFICATION

12. ADJOURNMENT
Items in this category are for discussion and direction to staf only. However, Council/Board may take final action on an item if there is no need for additional staf analysis.

If you need assistance to participate in this meeting, please contact the City Clerk at (650) 595-7413. Notification in advance of the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Meeting information can also be accessed via the internet at:www.belmont.gov. All staf reports will be posted to the web in advance of the meeting, and any writings or documents provided to a majority of the City Council/District Board or Commission regarding any item on this agenda will be made available for public inspection in the City Clerk's Of ice, One Twin Pines Lane, during normal business hours and at the Council Chambers at City Hall, Second Floor, during the meeting.

AGENDA POSTING: I declare a copy of this agenda was posted at City Hall, One Twin Pines Lane, and the City's website www.belmont.gov on , by p.m. /s/
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Sanitary Sewer Master Plan Update and Contract Amendment - Staff Report

STAFF REPORT
Meeting Date: March 26, 2024
Agency: City of Belmont
Staff Contact: Bozhena Palatnik, Public Works, (650) 595-7463, [email protected] Agenda Title: Sewer Master Plan Contract Amendment
Agenda Action: Resolution
Recommendation
Adopt a resolution authorizing the City Manager to negotiate and execute an amendment to an agreement with Ardurra (aka Infrastructure Engineering Corporation) for the engineering services to include additional scope of work for an additional amount of $34,520 for the Sanitary Sewer Master Plan Update and Program Support Services bringing the total contract amount to a not-to-exceed amount of $610,690.

Strategic Focus Area
Infrastructure and Mobility
Background
On February 9, 2021, the City Council approved a contract with Infrastructure Engineering Corporation for the Sanitary Sewer Master Plan (SMP) Update and Program Support Services.

The updated SMP is a critical milestone in our community's infrastructure development. The comprehensive analysis and planning conducted in this SMP will provide valuable insights into our sanitary sewer system, identifying areas for improvement and ensuring the safety and well-being of our existing and future residents. This process has involved rigorous data collection in Belmont, as well as in the Harbor Industrial Area, analysis of the existing system and proposed growth, and stakeholder consultations. The plan focused heavily on the sanitary sewer capacity evaluation and condition assessment. Currently, the Plan is 95% complete.

Analysis
Ardurra identified a list of projects that are based on capacity and condition deficiencies for the Capital Improvement Program (CIP). Concurrently, the City is developing its sewer rates and needs Ardurra’s engineering services to phase the CIP projects that are consistent with City staffing and financing resources. These tasks were not part of the original Sanitary SMP scope of work, and include the following:

1. Identifying projects requiring special permitting to be incorporated into project phasing. These projects will be categorized as Capacity or Condition improvement Projects. Project costs will be broken down by design and construction costs for each fiscal year.

2. Estimate how improvement projects would contribute towards inflow and infiltration (I&I) reduction in the system and develop an expected Return on Investment (ROI) timeline while the 5

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Sanitary Sewer Master Plan Update and Contract Amendment - Staff Report system continues to age.

3. Based on the first two tasks, revise the tables, figures, and write-ups regarding CIP projects in the City’s SMP.

Staff is requesting an increase of the not-to-exceed amount of the contract by $34,520, raising the total amount to $610,690.

Alternatives

1. Take no action.

2. Refer back to staff for further information
Attachments
A. Resolution
B. Scope of Work
Fiscal Impact
☐ No Fiscal Impact
☒ Funding Source Confirmed:
$34,520 is budgeted in the Sewer Rehabilitation Annual
Program Capital Improvement Project (Account No. 399-3- 730-7003-8331).

Source: Purpose: Public Outreach:

Council Statutory/Contractual Requirement Posting of Agenda 6

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RESOLUTION NO. 2024 –

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT

APPROVING AN AMENDMENT TO AN AGREEMENT WITH ARDURRA (AKA

INFRASTRUCTURE ENGINEERING CORPORATION) FOR THE ENGINEERING

SERVICES TO INCLUDE ADDITIONAL SCOPE OF WORK FOR AN ADDITIONAL AMOUNT OF $34,520 FOR THE SANITARY SEWER MASTER PLAN UPDATE AND

PROGRAM SUPPORT SERVICES BRINGING THE TOTAL CONTRACT AMOUNT TO A NOT-TO-EXCEED $610,690.

WHEREAS, on February 9, 2021, the City Council approved a contract with Infrastructure Engineering Corporation (IEC) for the Sanitary Sewer Master Plan (SMP) Update and Program Support Services; and,
WHEREAS, additional engineering services needed to develop the sewer rates include development of detailed expenditures on design/construction costs for each year, estimate of impact of the capital improvement program on inflow and infiltration, development of the return on investment timeline, and update to the final Sanitary Sewer Master Plan; and, WHEREAS, additional funds for the project in the amount of $34,520 will be drawn from the Sewer Rehabilitation Annual Program Capital Improvement Project account 399-3- 730-7003-9030 bringing the total contract amount to a not-to-exceed $610,690.

NOW, THEREFORE, the City Council of the City of Belmont resolves as follows:

SECTION 1. The City Manager is authorized to negotiate and execute an amendment to the engineering services contract with Ardurra (aka Infrastructure Engineering Corporation) for the engineering services to include additional scope of work for an additional amount of $34,520 for the Sanitary Sewer Master Plan Update and Program Support Services bringing the total contract amount to a not-to-exceed $610,690.
* * *
ADOPTED March 26, 2024 by the City of Belmont City Council by the following vote:

Ayes:

Noes:

Absent:

Abstain:
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ATTEST:

City Clerk Mayor
APPROVED AS TO FORM:

City Attorney
8 February 20, 2024
Bozhena Palatnik
Senior Civil Engineer
City of Belmont
1 Twin Pines Lane
Belmont, CA 94002
SUBJECT: PROPOSAL TO PROVIDE ENGINEERING SERVICES TO SUPPORT RATE STUDY Dear Ms. Palatnik:

Ardurra is pleased to submit our scope of work and fee in response to the City’s request to provide engineering services to support its on-going rate case study.

SCOPE OF WORK
The City of Belmont’s (City’s) Sewer Master Plan (Master Plan) developed by Ardurra has identified a list of capital improvement projects that are based on capacity and condition deficiencies for the Capital Improvement Program (CIP). Concurrently, the City is developing its sewer rates and would like Ardurra to phase the CIP projects that are consistent with City staffing and financing resources. The City would like the following services performed as part of this task order.

Task 1 – Rate Study Support
Ardurra will work with the City to identify projects for years 2024/25 through 2029/30 on a yearly basis that are attainable given current and projected resources. The City will help identify projects requiring special permitting to be incorporated into project phasing, for example, simultaneous pavement/traffic projects, and projects requiring environmental or Caltrans permitting. Projects will be categorized as Capacity or Condition improvement Projects. Project costs will be broken down by design and construction costs for each fiscal year. Three (1-hour) work meetings are anticipated to review and refine project cost and phasing tables with City.

Ardurra assumes that agreed upon templates will be used for the cost sheet and summary tables. Changes to templates after notice to proceed may incur additional costs. The Project Summary Table will include the following columns:

Project ID, Fiscal Year, Category, Design Cost, Construction Cost, I/I reduction, New Development Cost Contribution, Notes. Table will be provided in Excel format.

Deliverables:
• Project Summary Table
• Summary meeting minutes
• A location map of capacity related projects with associated new developments Task 2 – ROI to I/I Reduction
9 February 20, 2024

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Per the hydraulic analysis and flow monitoring data in the Master Plan, the City’s capacity issues are largely driven by I/I and less by new developments. Based on proposed condition-related CIP of gravity mains and with the City’s sewer lateral policy being revised, CIP investments will likely lead to a reduction in I/I over time. The City would like to estimate how improvement projects would contribute towards I/I reduction in the system and develop an expected Return on Investment (ROI) timeline while the system continues to age. Two (1-hour) work meetings are anticipated to review and refine methodologies used for ROI calculations with City.

Deliverables:
• Table that includes ROI and I/I reduction cost estimates per fiscal year in Excel format. • Summary meeting minutes
Task 3 – Master Plan Revision
Once the Project Summary Table is finalized, Ardurra will revise the tables, figures, and writeups regarding CIP projects in the City’s Sewer Master Plan accordingly. One (1-hour) work meeting is anticipated to review and refine phasing of the remaining CIP projects for long-term future CIP (2030/31 – 2039/40) at a 5-year increment. Ardurra has budgeted for one round of City review for the updated sections.

Deliverables:
• Summary meeting minutes, Revised Final Master Plan
Task 4 – Project Management
This task will include activities associated QA/QC of tables and Master Plan as well as project administration costs associated with invoicing, and control of budget and schedule.

PROJECT TIMELINE
Ardurra will provide a draft map and tables within three weeks of a notice-to-proceed. Final map and tables will be provided within two weeks of receipt of City comments. However, schedule is subject to change based on expedience of data and comments received from City.

FEE ESTIMATE
We propose to complete the work on a total, not-to-exceed basis of $34,520. The work under each task will be performed on a time and materials basis in accordance with the attached 2024 Rate Sheet. This estimate is valid for 60 days.

Tasks
Carmen Kasner
QA/QC
Manager
Shyamala
Raveendran
Project Manager
Jiajia Huang
Sr. Project
Engineer
Sub-Total
Description \ Rates $330 $280 $250
Cost Tables (Draft and Final) 2 20 14 $9,760.00
I/I Reduction ROI Table 6 16 30 $13,960.00
Master Plan Revision 2 10 20 $8,460.00
PM 2 6 $2,340.00
Total Hours 12 52 64 128
Fee Estimate $3,960.00 $14,560.00 $16,000 $34,520.00
10 February 20, 2024

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We sincerely appreciate the opportunity to provide these services to the City. If you have any questions, please don’t hesitate to contact me at 669-259-5961.

Sincerely,
Shyamala Raveendran, PE
Senior Project Manager
[email protected]
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Revised Master Employee Pay Schedule - March 2024 - Staff Reportvised Master Employee Pay Schedule – March 2024

STAFF REPORT
Meeting Date: March 26, 2024
Agency: City of Belmont
Staff Contact: Laura Kirby, Human Resources Management Analyst, [email protected] Agenda Title: Revised Master Employee Pay Schedule – March 2024 Agenda Action: Resolution
Recommendation
Adopt a resolution approving revision to the City’s Master Employee Pay Schedule in compliance with California’s Public Employees Retirement System (CalPERS) regulations.

Strategic Focus Area
Fiscal and Organizational Sustainability
Background
Per CalPERS regulations (California Code of Regulations (CCR) Title 2, Section 570.5), the City must maintain a publicly accessible pay schedule, as approved by the City Council. This schedule must cover all established positions, including key details like compensation rates, effective dates, time base, and revision history.

In October 2019, City Council adopted resolution 2019-101 approving the benefits plan for the appointed City Clerk/Communications Coordinator position. Exhibit A of the resolution stipulated, “except where otherwise provided by this document, employee shall be entitled those benefits no less generous than those provided to Mid-Management/Confidential Employees Association (MMCEA) employees of the City as they now exist or may hear after be altered”.

While implementing the January 2024 salary adjustments for MMCEA group, staff discovered two issues regarding increases to the City Clerk’s salary that were unintentionally overlooked. The proposed pay schedule revisions serve to correct this oversight.

Analysis
The chronological history for the City Clerks monthly salary range reflecting the respective salary increases mentioned above should be as follows:

City Clerk
Step 1 Step 2 Step 3 Step 4 Step 5 Step 6
Resolution 2022-109 - Effective January 1, 2022 $ 9,388.42 $ 9,858.00 $ 10,350.73 $ 10,868.26 $ 11,411.68 $ 11,982.27 Resolution 2022-109 - Effective January 1, 2023 $ 9,576.19 $ 10,055.16 $ 10,557.75 $ 11,085.63 $ 11,639.92 $ 12,221.92 MMCEA Increase 2% - Effective January 8, 2023 (via Resolution 2019-101) $ 9,767.71 $ 10,256.10 $ 10,768.91 $ 11,307.36 $ 11,872.73 $ 12,466.37 MMCEA Increase 3% - Effective January 7, 2024 (via Resolution 2019-101) $ 10,060.74 $ 10,563.78 $ 11,091.97 $ 11,646.57 $ 12,228.90 $ 12,840.35 12

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Revised Master Employee Pay Schedule - March 2024 - Staff Report The revised respective pay schedules being brought forth for approval reflect the correct salary range effective January 8, 2023 and the latest salary increase dated January 7, 2024.

Additionally, the position title in the salary schedule has been changed from City Clerk/Communications Coordinator to City Clerk. An updated job description reflecting the title change and other pertinent changes will be brought to City Council for approval at a later date.

Alternatives

1. Provide staff with alternative direction to the proposed Master Employee Pay Schedule in whole or in part.

2. Take No Action
Attachments
A. Resolution
Exhibit A – City of Belmont Master Pay Schedule – March 26, 2024 Fiscal Impact
☐ No Fiscal Impact
☒ Funding Source Confirmed:

The updated salary schedule does not entail immediate funding implications. It does facilitate prospective adjustments in future compensation. Any financial impacts arising from these
modifications will be addressed in forthcoming agenda items along with related Council authorization requests, as deemed necessary.

Source: Purpose: Public Outreach:

Staff Statutory/Contractual Requirement Posting of Agenda 13

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RESOLUTION NO. 2024 –

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT ADOPTING THE CITY’S REVISED MASTER EMPLOYEE PAY SCHEDULE IN ACCORDANCE

WITH CALIFORNIA PUBLIC EMPLOYEES RETIREMENT SYSTEM

REGULATIONS
WHEREAS, the last revision to the City’s master pay schedule was approved by City Council on January 9, 2024 via Resolution No 2024-02; and, WHEREAS, inaccuracies in the previously adopted pay schedule have been identified, requiring correction; and,
WHEREAS, California Public Employees Retirement System (CalPERS) regulations, California Code of Regulations Title 2, Section 570.5, require pay schedules be approved and adopted by the City Council in a public meeting.

NOW, THEREFORE, the City Council of the City of Belmont resolves as follows:

SECTION 1. The Revised Master Employee Pay Schedule attached hereto as Exhibit A is approved and adopted.
* * *
ADOPTED March 26, 2024 by the City of Belmont City Council by the following vote:

Ayes:

Noes:

Absent:

Abstain:

ATTEST:

City Clerk Mayor
APPROVED AS TO FORM:

City Attorney
14 City of Belmont Master Employee Pay Schedule - Calendar Year 2024 Adopted March 26, 2024
Position Effective Date Labor Group Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Accountant I 1/7/2024 MMCEA $ 7,126.85 $ 7,483.26 $ 7,857.39 $ 8,250.26 $ 8,662.77 $ 9,095.92 Accountant II 1/7/2024 MMCEA $ 7,862.26 $ 8,255.37 $ 8,668.15 $ 9,101.56 $ 9,556.64 $ 10,034.46 Accountant III 1/7/2024 MMCEA $ 9,098.12 $ 9,553.02 $ 10,030.69 $ 10,532.21 $ 11,058.81 $ 11,611.78 Accounting/Budget Manager 1/7/2024 MMCEA $ 10,695.61 $ 11,230.39 $ 11,791.90 $ 12,381.51 $ 13,000.59 $ 13,650.62 Accounting Services Supervisor 1/7/2024 MMCEA $ 8,396.46 $ 8,816.30 $ 9,257.11 $ 9,719.93 $ 10,205.93 $ 10,716.28 Accounting Technician I 7/1/2023 AFSCME $ 5,542.11 $ 5,819.21 $ 6,110.17 $ 6,415.68 $ 6,736.46 Accounting Technician II 7/1/2023 AFSCME $ 6,096.47 $ 6,401.30 $ 6,721.36 $ 7,057.43 $ 7,410.30 Accounting Technician Ill 7/1/2023 AFSCME $ 6,846.73 $ 7,189.06 $ 7,548.52 $ 7,925.94 $ 8,322.24 Administrative Assistant 1/7/2024 MMCEA $ 6,075.21 $ 6,378.98 $ 6,697.92 $ 7,032.81 $ 7,384.46 $ 7,753.68 Administrative Services Director 1/24/2023 Unrep $ 15,617.00 $ 19,522.00 Assistant City Manager 1/1/2022 Unrep $ 17,402.00 $ 21,752.00 Assistant Civil Engineer 1/7/2024 MMCEA $ 8,400.14 $ 8,820.11 $ 9,261.13 $ 9,724.19 $ 10,210.39 $ 10,720.91 Assistant Planner 1/7/2024 MMCEA $ 7,469.90 $ 7,843.39 $ 8,235.55 $ 8,647.36 $ 9,079.68 $ 9,533.68 Assistant PW Director/City Engineer 1/7/2024 MMCEA $ 14,268.03 $ 14,981.43 $ 15,730.49 $ 16,517.02 $ 17,342.87 $ 18,210.01 Associate Civil Engineer 1/7/2024 MMCEA $ 9,541.23 $ 10,018.29 $ 10,519.23 $ 11,045.18 $ 11,597.43 $ 12,177.29 Associate Planner 1/7/2024 MMCEA $ 8,416.13 $ 8,836.97 $ 9,278.79 $ 9,742.72 $ 10,229.87 $ 10,741.38 Building Inspector I 7/1/2023 AFSCME $ 7,869.28 $ 8,262.74 $ 8,675.88 $ 9,109.67 $ 9,565.16 Building Inspector II 7/1/2023 AFSCME $ 8,347.13 $ 8,764.49 $ 9,202.71 $ 9,662.85 $ 10,145.99 City Attorney 10/1/2023 Unrep $ 24,288.24
City Clerk 1/7/2024 Unrep $ 10,060.74 $ 10,563.78 $ 11,091.97 $ 11,646.57 $ 12,228.90 $ 12,840.35 City Manager 9/1/2023 Unrep $ 25,717.98
Chief Building Official 1/7/2024 MMCEA $ 11,664.60 $ 12,247.84 $ 12,860.24 $ 13,503.25 $ 14,178.41 $ 14,887.32 Code Enforcement Officer 7/1/2023 AFSCME $ 7,394.32 $ 7,764.03 $ 8,152.24 $ 8,559.85 $ 8,987.84 Community Development Director 1/1/2022 Unrep $ 15,617.00 $ 19,522.00 Community Engagement Specialist 1/1/2023 Unrep $ 8,625.56 $ 9,056.84 $ 9,509.68 $ 9,985.16 $ 10,484.42 $ 11,008.64 Community Service Officer 12/24/2023 BPOA $ 5,394.80 $ 5,664.54 $ 5,947.77 $ 6,245.16 $ 6,557.41 $ 6,885.29 Construction Inspector 7/1/2023 AFSCME $ 8,741.22 $ 9,178.28 $ 9,637.20 $ 10,119.06 $ 10,625.01 Deputy Planning and Comm Dev Director 1/7/2024 Unrep $ 14,218.00 $ 14,928.90 $ 15,675.35 $ 16,459.12 $ 17,282.08 $ 18,146.18 Deputy City Clerk 1/7/2024 MMCEA $ 6,418.21 $ 6,739.11 $ 7,076.06 $ 7,429.89 $ 7,801.38 $ 8,191.46 Deputy Finance Director 1/7/2024 MMCEA $ 12,591.61 $ 13,221.17 $ 13,882.23 $ 14,576.37 $ 15,305.17 $ 16,070.43 Electrician 7/1/2023 AFSCME $ 7,131.57 $ 7,488.15 $ 7,862.55 $ 8,255.68 $ 8,668.47 Engineering Technician 7/1/2023 AFSCME $ 7,076.74 $ 7,430.58 $ 7,802.11 $ 8,192.21 $ 8,601.82 Monthly Pay Rates
1 15
City of Belmont Master Employee Pay Schedule - Calendar Year 2024 Adopted March 26, 2024
Position Effective Date Labor Group Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Equipment Operator 7/1/2023 AFSCME $ 6,269.76 $ 6,583.25 $ 6,912.41 $ 7,258.03 $ 7,620.93 Executive Assistant To City Manager 1/7/2024 MMCEA $ 7,069.48 $ 7,422.98 $ 7,794.13 $ 8,183.84 $ 8,593.01 $ 9,022.68 Finance Director 1/1/2022 Unrep $ 15,617.00 $ 19,522.00 GIS Coordinator I 1/7/2024 MMCEA $ 7,700.78 $ 8,085.82 $ 8,490.15 $ 8,914.60 $ 9,360.34 $ 9,828.38 GIS Coordinator II 1/7/2024 MMCEA $ 8,840.56 $ 9,282.58 $ 9,746.70 $ 10,234.04 $ 10,745.76 $ 11,283.01 GIS Coordinator III 1/7/2024 MMCEA $ 10,374.61 $ 10,893.34 $ 11,438.01 $ 12,009.93 $ 12,610.42 $ 13,240.97 Head Teacher 7/1/2023 AFSCME $ 4,626.89 $ 4,858.23 $ 5,101.14 $ 5,356.20 $ 5,624.01 Housing and Economic Development Manager 1/7/2024 MMCEA $ 10,695.61 $ 11,230.39 $ 11,791.90 $ 12,381.51 $ 13,000.59 $ 13,650.62 Housing Specialist 1/7/2024 MMCEA $ 8,416.13 $ 8,836.97 $ 9,278.79 $ 9,742.72 $ 10,229.87 $ 10,741.36 IT Business System Analyst 1/7/2024 Unrep $ 11,413.03 $ 11,983.68 $ 12,582.86 $ 13,212.00 $ 13,872.60 $ 14,566.23 Information Technology Manager 1/7/2024 Unrep $ 12,689.60 $ 13,324.08 $ 13,990.28 $ 14,689.79 $ 15,424.28 $ 16,195.49 Lead Police Dispatcher 12/24/2023 BPOA $ 8,335.26 $ 8,750.06 $ 9,189.82 $ 9,649.79 $ 10,131.15 $ 10,637.70 Maintenance Worker I 7/1/2023 AFSCME $ 5,184.11 $ 5,443.31 $ 5,715.48 $ 6,001.25 $ 6,301.31 Maintenance Worker II 7/1/2023 AFSCME $ 5,738.48 $ 6,025.40 $ 6,326.67 $ 6,643.00 $ 6,975.15 Management Analyst II 1/7/2024 MMCEA $ 8,737.78 $ 9,174.67 $ 9,633.43 $ 10,115.10 $ 10,620.82 $ 11,151.85 Management Anaylst I 1/7/2024 MMCEA $ 8,022.41 $ 8,423.55 $ 8,844.69 $ 9,286.93 $ 9,751.31 $ 10,238.87 Mechanic 7/1/2023 AFSCME $ 6,357.77 $ 6,675.66 $ 7,009.44 $ 7,359.91 $ 7,727.91 Office Assistant I 7/1/2023 AFSCME $ 4,919.92 $ 5,165.92 $ 5,424.21 $ 5,695.42 $ 5,980.20 Office Assistant II 7/1/2023 AFSCME $ 5,465.65 $ 5,738.94 $ 6,025.88 $ 6,327.18 $ 6,643.54 Parks & Recreation Director 1/1/2022 Unrep $ 15,584.00 $ 19,480.00 Parks and Facilities Maintenance Worker I 5 1/7/2024 AFSCME $ 5,184.11 $ 5,443.31 $ 5,715.48 $ 6,001.25 $ 6,301.31 Parks and Facilities Maintenance Worker II 5 7/1/2023 AFSCME $ 5,738.48 $ 6,025.40 $ 6,326.67 $ 6,643.00 $ 6,975.15 Parks and Facilities Manager 5 1/7/2024 MMCEA $ 10,472.78 $ 10,996.44 $ 11,546.29 $ 12,123.57 $ 12,729.75 $ 13,366.26 Parks and Facilities Supervisor 1/7/2024 MMCEA $ 8,426.80 $ 8,848.14 $ 9,290.55 $ 9,755.08 $ 10,242.83 $ 10,754.97 Payroll Manager 1/7/2024 Unrep $ 8,919.73 $ 9,365.72 $ 9,834.01 $ 10,325.71 $ 10,842.00 $ 11,384.10 Permit Technician 7/1/2023 AFSCME $ 6,705.71 $ 7,041.00 $ 7,393.05 $ 7,762.70 $ 8,150.84 Planning Technician 7/1/2023 AFSCME $ 6,705.71 $ 7,041.00 $ 7,393.05 $ 7,762.70 $ 8,150.84 Police Captain 1/7/2024 MMCEA $ 14,556.76 $ 15,284.59 $ 16,048.78 $ 16,851.22 $ 17,693.82 $ 18,578.52 Police Chief 1/1/2022 Unrep $ 17,402.00 $ 21,752.00
Police Corporal Advanced POST 12/24/2023 BPOA $ 9,893.44 $ 10,388.11 $ 10,907.52 $ 11,452.90 $ 12,025.54 $ 12,626.81 Police Corporal Basic POST 12/24/2023 BPOA $ 8,974.70 $ 9,423.43 $ 9,894.60 $ 10,389.33 $ 10,908.80 $ 11,454.24 Monthly Pay Rates
2 16
City of Belmont Master Employee Pay Schedule - Calendar Year 2024 Adopted March 26, 2024
Position Effective Date Labor Group Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Police Corporal Intermediate POST 12/24/2023 BPOA $ 9,421.59 $ 9,892.67 $ 10,387.30 $ 10,906.67 $ 11,452.00 $ 12,024.60 Police Dispatcher 12/24/2023 BPOA $ 7,376.11 $ 7,744.91 $ 8,132.16 $ 8,538.76 $ 8,965.70 $ 9,413.99 Police Lieutenant 1/7/2024 MMCEA $ 13,128.69 $ 13,785.14 $ 14,474.41 $ 15,198.11 $ 15,957.99 $ 16,755.90 Police Officer Advanced POST 12/24/2023 BPOA $ 9,421.59 $ 9,892.67 $ 10,387.30 $ 10,906.67 $ 11,452.00 $ 12,024.60 Police Officer Basic POST 12/24/2023 BPOA $ 8,546.82 $ 8,974.16 $ 9,422.87 $ 9,894.01 $ 10,388.71 $ 10,908.15 Police Officer Intermediate POST 12/24/2023 BPOA $ 8,974.70 $ 9,423.43 $ 9,894.60 $ 10,389.33 $ 10,908.80 $ 11,454.24 Police Officer Recruit 12/24/2023 BPOA $ 6,809.17
Police Records Specialist I 12/24/2023 BPOA $ 5,464.93 $ 5,738.17 $ 6,025.08 $ 6,326.33 $ 6,642.65 $ 6,974.78 Police Records Specialist II 12/24/2023 BPOA $ 5,738.29 $ 6,025.20 $ 6,326.46 $ 6,642.79 $ 6,974.93 $ 7,323.68 Police Sergeant Advanced POST 12/24/2023 BPOA $ 11,093.87 $ 11,648.56 $ 12,230.99 $ 12,842.54 $ 13,484.67 $ 14,158.91 Police Sergeant Intermediate POST 12/24/2023 BPOA $ 10,563.78 $ 11,091.97 $ 11,646.56 $ 12,228.90 $ 12,840.34 $ 13,482.36 Principal Management Analyst 1/7/2024 Unrep $ 11,633.00 $ 12,215.00 $ 12,826.00 $ 13,467.00 $ 14,140.00 $ 14,847.00 Principal Planner 1/7/2024 MMCEA $ 11,892.82 $ 12,487.49 $ 13,111.87 $ 13,767.42 $ 14,455.82 $ 15,178.59 Public Works Director 1/1/2022 Unrep $ 16,456.00 $ 20,570.00 Public Works Field Supervisor 1/7/2024 MMCEA $ 8,426.80 $ 8,848.18 $ 9,290.55 $ 9,755.12 $ 10,242.85 $ 10,754.98 Public Works Services Manager 1/7/2024 MMCEA $ 11,632.60 $ 12,214.21 $ 12,824.94 $ 13,466.16 $ 14,139.49 $ 14,864.44 PW Lead Maintenance 7/1/2023 AFSCME $ 6,583.01 $ 6,912.16 $ 7,257.77 $ 7,620.65 $ 8,001.69 Recreation Manager 1/7/2024 MMCEA $ 9,618.62 $ 10,099.54 $ 10,604.54 $ 11,134.76 $ 11,691.51 $ 12,276.09 Recreation Program Coordinator 1/7/2024 MMCEA $ 6,075.23 $ 6,378.98 $ 6,697.92 $ 7,032.81 $ 7,384.44 $ 7,753.68 Recreation Specialist II (Hourly)* 1/1/2024 AFSCME $ 23.09 $ 24.25 $ 25.46 $ 26.73 $ 28.07 Recreation Supervisor 1/7/2024 MMCEA $ 8,035.74 $ 8,437.56 $ 8,859.45 $ 9,302.41 $ 9,767.50 $ 10,255.88 Senior Civil Engineer 1/7/2024 MMCEA $ 11,734.05 $ 12,320.74 $ 12,936.74 $ 13,583.59 $ 14,262.75 $ 14,975.91 Senior Mechanic 7/1/2023 AFSCME $ 6,753.34 $ 7,091.00 $ 7,445.55 $ 7,817.83 $ 8,208.72 Senior Permit Technician 9/17/2023 AFSCME $ 7,762.70 $ 8,150.84 $ 8,558.38 $ 8,986.30 $ 9,435.62 Senior Planner 1/7/2024 MMCEA $ 9,586.59 $ 10,065.95 $ 10,569.26 $ 11,097.66 $ 11,652.59 $ 12,235.21 Sr Parks and Facilties Maintenance Worker 5 7/1/2023 AFSCME $ 6,583.01 $ 6,912.16 $ 7,257.77 $ 7,620.65 $ 8,001.69 Street Sweeper Operator 7/1/2023 AFSCME $ 5,996.85 $ 6,296.70 $ 6,611.53 $ 6,942.11 $ 7,289.21 Teacher 7/1/2023 AFSCME $ 4,023.44 $ 4,224.61 $ 4,435.84 $ 4,657.63 $ 4,890.51 Teacher's Aide (Hourly) 7/1/2023 AFSCME $ 20.32 $ 21.33 $ 22.40 $ 23.52 $ 24.70 Technology Specialist I 1/7/2024 MMCEA $ 7,586.02 $ 7,965.30 $ 8,363.60 $ 8,781.71 $ 9,220.81 $ 9,681.86 Technology Specialist II 1/7/2024 MMCEA $ 9,406.90 $ 9,877.27 $ 10,371.08 $ 10,889.66 $ 11,434.16 $ 12,005.84 Technology Specialist III 1/7/2024 MMCEA $ 10,375.48 $ 10,894.27 $ 11,438.98 $ 12,010.93 $ 12,611.46 $ 13,242.03 Monthly Pay Rates
3 17
City of Belmont Master Employee Pay Schedule - Calendar Year 2024 Adopted March 26, 2024
Unrepresented Per Diem Positions
Position Effective Date Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Accounting Technician I 1 7/1/2023 $ 31.97 $ 33.57 $ 35.25 $ 37.01 $ 38.86 Accounting Technician II 1 7/1/2023 $ 35.17 $ 36.93 $ 38.78 $ 40.72 $ 42.75 Accounting Technician III 1 7/1/2023 $ 39.50 $ 41.48 $ 43.55 $ 45.73 $ 48.01 Administrative Assistant 1 1/7/2024 $ 35.05 $ 36.80 $ 38.64 $ 40.57 $ 42.60 $ 44.73 Associate Civil Engineer 1 1/7/2024 $ 55.05 $ 57.80 $ 60.69 $ 63.72 $ 66.91 $ 70.25 Building Attendant I 4** 1/1/2024 $ 18.22 $ 19.13 $ 20.09 $ 21.09 $ 22.14 Building Attendant II 4** 1/1/2024 $ 20.04 $ 21.04 $ 22.09 $ 23.19 $ 24.35 Dispatcher, Per Diem 3 12/24/2023 $ 48.09 $ 50.48 $ 53.02 $ 55.67 $ 58.45 $ 61.37 Electrician 1 7/1/2023 $ 41.14 $ 43.20 $ 45.36 $ 47.63 $ 50.01 Head Teacher 1 7/1/2023 $ 26.69 $ 28.03 $ 29.43 $ 30.90 $ 32.45 Intern 1/1/2024 $ 17.35 $ 18.22 $ 19.13 $ 20.08 $ 21.09 Lifeguard I 1/1/2024 $ 18.95 $ 19.90 $ 20.90 $ 21.95 $ 23.05 Lifeguard II 1/1/2024 $ 19.95 $ 20.95 $ 22.00 $ 23.10 $ 24.26 Maintenance Worker I 1 7/1/2023 $ 29.91 $ 31.40 $ 32.97 $ 34.62 $ 36.35 Nutrition Site Coordinator 1/1/2023 $ 23.10 $ 24.26 $ 25.47 $ 26.74 $ 28.08 Office Assistant I 1 7/1/2023 $ 28.38 $ 29.80 $ 31.29 $ 32.86 $ 34.50 Office Assistant II 1 7/1/2023 $ 31.53 $ 33.11 $ 34.76 $ 36.50 $ 38.33 Planning Technician 1 7/1/2023 $ 38.69 $ 40.62 $ 42.65 $ 44.78 $ 47.02 Police Officer (Advanced POST), Per Diem 2 12/24/2023 $ 51.77 $ 54.36 $ 57.07 $ 59.93 $ 62.92 $ 66.07 Police Officer (Basic POST), Per Diem 2 12/24/2023 $ 46.96 $ 49.31 $ 51.77 $ 54.36 $ 57.08 $ 59.93 Police Officer (Inter POST), Per Diem 2 12/24/2023 $ 49.31 $ 51.78 $ 54.37 $ 57.08 $ 59.94 $ 62.94 Police Records Specialist I, Per Diem 1 12/24/2023 $ 31.53 $ 33.10 $ 34.76 $ 36.50 $ 38.32 $ 40.24 Police Records Specialist II, Per Diem 1 12/24/2023 $ 33.11 $ 34.76 $ 36.50 $ 38.32 $ 40.24 $ 42.25 Recreation Leader 4 1/1/2024 $ 17.35 $ 18.22 $ 19.13 $ 20.09 $ 21.09 Recreation Program Coordinator 1 1/7/2024 $ 35.05 $ 36.80 $ 38.64 $ 40.57 $ 42.60 $ 44.73 Recreation Specialist I 4 1/1/2024 $ 21.00 $ 22.05 $ 23.15 $ 24.31 $ 25.53 Recreation Specialist II 4 1/1/2024 $ 23.09 $ 24.25 $ 25.46 $ 26.73 $ 28.07 Hourly Pay Rates
4 18
City of Belmont Master Employee Pay Schedule - Calendar Year 2024 Adopted March 26, 2024
Unrepresented Per Diem Positions
Position Effective Date Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Senior Lifeguard 4 1/1/2024 $ 21.95 $ 23.05 $ 24.20 $ 25.41 $ 26.68 Senior Rec Leader 4 1/1/2024 $ 19.09 $ 20.04 $ 21.04 $ 22.09 $ 23.19 Street Sweeper Operator 1 7/1/2023 $ 34.60 $ 36.33 $ 38.14 $ 40.05 $ 42.05 Teacher 1 7/1/2023 $ 23.21 $ 24.37 $ 25.59 $ 26.87 $ 28.21 Teacher's Aide 1 7/1/2023 $ 20.32 $ 21.33 $ 22.40 $ 23.52 $ 24.70 Technology Specialist I 1 1/7/2024 $ 43.77 $ 45.95 $ 48.25 $ 50.66 $ 53.20 $ 55.86 Technology Specialist II 1 1/7/2024 $ 54.27 $ 56.98 $ 59.83 $ 62.82 $ 65.97 $ 69.26 Technology Specialist III 1 1/7/2024 $ 59.86 $ 62.85 $ 65.99 $ 69.29 $ 72.76 $ 76.40 Van Driver 4 1/1/2024 $ 21.00 $ 22.05 $ 23.15 $ 24.31 $ 25.53 Notes
Unrepresented per diem: A position having a workweek of fewer hours than the workweek established for full-time positions in the class * AFSCME rerpresented Recreation Specialist II position adjusted to coincide with per diem rate adjusted due to Belmont minimum wage increase ** Building Attendants I and II are eligilbe to receive a weekend differential of $1.00 per hour for work performed on Saturdays and Sundays 1 Hourly pay rates derived by multiplying full-time equivalent monthly rate by 12 (months in year) and dividing by 2080 (hours in work year) 2 Hourly pay rates derived by multiplying full-time equivalent monthly rate by 12 (months in year) and dividing by 2184 (hours in work year) 3 Hourly pay rates derived by multiplying full-time Lead Police Dispatcher by 12 (months in year) and dividng by 2080 (hours in work year) 4 Tied to Belmont minimum wage as follows:

Recreation Leader - Adjusted to Minimum Wage
Building Attendant I*- 5% Above Above Recreation Ldr
Building Attendant II*- 10% Above Building Attendant I
Lifeguard I - 5% Below Lifeguard II
Lifeguard II - 15% Above Rec Leader
Nutrition Site Coordinator - Tied to Recreation Specialist II Recreation Specialist I - 10% Above Sr. Rec Leader
Recreation Specialist II - 10% Above Rec Spec I
Sr Rec Leader - 10% Above Rec Leader
Sr. Lifeguard - 10% Above Lifeguard II
Van Driver - Tied to Recreation Specialist I
5 "Facilities" added to position title
Hourly Pay Rates
5 19
City of Belmont Master Employee Pay Schedule - Calendar Year 2024 Adopted March 26, 2024
Revision History
Resolution 2018-04 Initial Adoption March 13,2018
Resolution 2019-019 Revised Adoption February 23,2021
Resolution 2022-093 Revised Adoption September 27,2022
Resolution 2022-109 Revised Adoption November 8, 2022
Resolution 2023-058 Revised Adoption June 27, 2023
Resolution 2023-074 Revised Adoption September 26, 2023 Resolution 2023-094 Revised Adoption November 28, 2023
Resolution 2024-02 Revised Adpotion January 9, 2024
6 20
City of Belmont Master Pay Schedule - Calendar Year 2024 Adopted January 9, 2024
Revision Adopted March 26, 2024
Position Effective Date Labor Group Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Accountant I 1/7/2024 MMCEA $ 7,126.85 $ 7,483.26 $ 7,857.39 $ 8,250.26 $ 8,662.77 $ 9,095.92 Accountant II 1/7/2024 MMCEA $ 7,862.26 $ 8,255.37 $ 8,668.15 $ 9,101.56 $ 9,556.64 $ 10,034.46 Accountant III 1/7/2024 MMCEA $ 9,098.12 $ 9,553.02 $ 10,030.69 $ 10,532.21 $ 11,058.81 $ 11,611.78 Accounting/Budget Manager 1/7/2024 MMCEA $ 10,695.61 $ 11,230.39 $ 11,791.90 $ 12,381.51 $ 13,000.59 $ 13,650.62 Accounting Services Supervisor 1/7/2024 MMCEA $ 8,396.46 $ 8,816.30 $ 9,257.11 $ 9,719.93 $ 10,205.93 $ 10,716.28 Accounting Technician I 7/1/2023 AFSCME $ 5,542.11 $ 5,819.21 $ 6,110.17 $ 6,415.68 $ 6,736.46 Accounting Technician II 7/1/2023 AFSCME $ 6,096.47 $ 6,401.30 $ 6,721.36 $ 7,057.43 $ 7,410.30 Accounting Technician Ill 7/1/2023 AFSCME $ 6,846.73 $ 7,189.06 $ 7,548.52 $ 7,925.94 $ 8,322.24 Administrative Assistant 1/7/2024 MMCEA $ 6,075.21 $ 6,378.98 $ 6,697.92 $ 7,032.81 $ 7,384.46 $ 7,753.68 Administrative Services Director 1/24/2023 Unrep $ 15,617.00 $ 19,522.00 Assistant City Manager 1/1/2022 Unrep $ 17,402.00 $ 21,752.00 Assistant Civil Engineer 1/7/2024 MMCEA $ 8,400.14 $ 8,820.11 $ 9,261.13 $ 9,724.19 $ 10,210.39 $ 10,720.91 Assistant Planner 1/7/2024 MMCEA $ 7,469.90 $ 7,843.39 $ 8,235.55 $ 8,647.36 $ 9,079.68 $ 9,533.68 Assistant PW Director/City Engineer 1/7/2024 MMCEA $ 14,268.03 $ 14,981.43 $ 15,730.49 $ 16,517.02 $ 17,342.87 $ 18,210.01 Associate Civil Engineer 1/7/2024 MMCEA $ 9,541.23 $ 10,018.29 $ 10,519.23 $ 11,045.18 $ 11,597.43 $ 12,177.29 Associate Planner 1/7/2024 MMCEA $ 8,416.13 $ 8,836.97 $ 9,278.79 $ 9,742.72 $ 10,229.87 $ 10,741.38 Building Inspector I 7/1/2023 AFSCME $ 7,869.28 $ 8,262.74 $ 8,675.88 $ 9,109.67 $ 9,565.16 Building Inspector II 7/1/2023 AFSCME $ 8,347.13 $ 8,764.49 $ 9,202.71 $ 9,662.85 $ 10,145.99 City Attorney 10/1/2023 Unrep $ 24,288.24
City Clerk/Communictions Coordinator 1/8/2023 Unrep $ 9,767.71 $ 10,256.10 $ 10,768.91 $ 11,307.36 $ 11,872.73 $ 12,466.37 City Manager 9/1/2023 Unrep $ 25,717.98
Chief Building Official 1/7/2024 MMCEA $ 11,664.60 $ 12,247.84 $ 12,860.24 $ 13,503.25 $ 14,178.41 $ 14,887.32 Code Enforcement Officer 7/1/2023 AFSCME $ 7,394.32 $ 7,764.03 $ 8,152.24 $ 8,559.85 $ 8,987.84 Community Development Director 1/1/2022 Unrep $ 15,617.00 $ 19,522.00 Community Engagement Specialist 1/1/2023 Unrep $ 8,625.56 $ 9,056.84 $ 9,509.68 $ 9,985.16 $ 10,484.42 $ 11,008.64 Community Service Officer 12/24/2023 BPOA $ 5,394.80 $ 5,664.54 $ 5,947.77 $ 6,245.16 $ 6,557.41 $ 6,885.29 Construction Inspector 7/1/2023 AFSCME $ 8,741.22 $ 9,178.28 $ 9,637.20 $ 10,119.06 $ 10,625.01 Deputy Planning and Comm Dev Director 1/7/2024 Unrep $ 14,218.00 $ 14,928.90 $ 15,675.35 $ 16,459.12 $ 17,282.08 $ 18,146.18 Deputy City Clerk 1/7/2024 MMCEA $ 6,418.21 $ 6,739.11 $ 7,076.06 $ 7,429.89 $ 7,801.38 $ 8,191.46 Deputy Finance Director 1/7/2024 MMCEA $ 12,591.61 $ 13,221.17 $ 13,882.23 $ 14,576.37 $ 15,305.17 $ 16,070.43 Electrician 7/1/2023 AFSCME $ 7,131.57 $ 7,488.15 $ 7,862.55 $ 8,255.68 $ 8,668.47 Engineering Technician 7/1/2023 AFSCME $ 7,076.74 $ 7,430.58 $ 7,802.11 $ 8,192.21 $ 8,601.82 Monthly Pay Rates
1 21
City of Belmont Master Pay Schedule - Calendar Year 2024 Adopted January 9, 2024
Revision Adopted March 26, 2024
Position Effective Date Labor Group Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Equipment Operator 7/1/2023 AFSCME $ 6,269.76 $ 6,583.25 $ 6,912.41 $ 7,258.03 $ 7,620.93 Executive Assistant To City Manager 1/7/2024 MMCEA $ 7,069.48 $ 7,422.98 $ 7,794.13 $ 8,183.84 $ 8,593.01 $ 9,022.68 Finance Director 1/1/2022 Unrep $ 15,617.00 $ 19,522.00 GIS Coordinator I 1/7/2024 MMCEA $ 7,700.78 $ 8,085.82 $ 8,490.15 $ 8,914.60 $ 9,360.34 $ 9,828.38 GIS Coordinator II 1/7/2024 MMCEA $ 8,840.56 $ 9,282.58 $ 9,746.70 $ 10,234.04 $ 10,745.76 $ 11,283.01 GIS Coordinator III 1/7/2024 MMCEA $ 10,374.61 $ 10,893.34 $ 11,438.01 $ 12,009.93 $ 12,610.42 $ 13,240.97 Head Teacher 7/1/2023 AFSCME $ 4,626.89 $ 4,858.23 $ 5,101.14 $ 5,356.20 $ 5,624.01 Housing and Economic Development Manager 1/7/2024 MMCEA $ 10,695.61 $ 11,230.39 $ 11,791.90 $ 12,381.51 $ 13,000.59 $ 13,650.62 Housing Specialist 1/7/2024 MMCEA $ 8,416.13 $ 8,836.97 $ 9,278.79 $ 9,742.72 $ 10,229.87 $ 10,741.36 IT Business System Analyst 1/7/2024 Unrep $ 11,413.03 $ 11,983.68 $ 12,582.86 $ 13,212.00 $ 13,872.60 $ 14,566.23 Information Technology Manager 1/7/2024 Unrep $ 12,689.60 $ 13,324.08 $ 13,990.28 $ 14,689.79 $ 15,424.28 $ 16,195.49 Lead Police Dispatcher 12/24/2023 BPOA $ 8,335.26 $ 8,750.06 $ 9,189.82 $ 9,649.79 $ 10,131.15 $ 10,637.70 Maintenance Worker I 7/1/2023 AFSCME $ 5,184.11 $ 5,443.31 $ 5,715.48 $ 6,001.25 $ 6,301.31 Maintenance Worker II 7/1/2023 AFSCME $ 5,738.48 $ 6,025.40 $ 6,326.67 $ 6,643.00 $ 6,975.15 Management Analyst II 1/7/2024 MMCEA $ 8,737.78 $ 9,174.67 $ 9,633.43 $ 10,115.10 $ 10,620.82 $ 11,151.85 Management Anaylst I 1/7/2024 MMCEA $ 8,022.41 $ 8,423.55 $ 8,844.69 $ 9,286.93 $ 9,751.31 $ 10,238.87 Mechanic 7/1/2023 AFSCME $ 6,357.77 $ 6,675.66 $ 7,009.44 $ 7,359.91 $ 7,727.91 Office Assistant I 7/1/2023 AFSCME $ 4,919.92 $ 5,165.92 $ 5,424.21 $ 5,695.42 $ 5,980.20 Office Assistant II 7/1/2023 AFSCME $ 5,465.65 $ 5,738.94 $ 6,025.88 $ 6,327.18 $ 6,643.54 Parks & Recreation Director 1/1/2022 Unrep $ 15,584.00 $ 19,480.00 Parks and Facilities Maintenance Worker I 5 1/7/2024 AFSCME $ 5,184.11 $ 5,443.31 $ 5,715.48 $ 6,001.25 $ 6,301.31 Parks and Facilities Maintenance Worker II 5 7/1/2023 AFSCME $ 5,738.48 $ 6,025.40 $ 6,326.67 $ 6,643.00 $ 6,975.15 Parks and Facilities Manager 5 1/7/2024 MMCEA $ 10,472.78 $ 10,996.44 $ 11,546.29 $ 12,123.57 $ 12,729.75 $ 13,366.26 Parks and Facilities Supervisor 1/7/2024 MMCEA $ 8,426.80 $ 8,848.14 $ 9,290.55 $ 9,755.08 $ 10,242.83 $ 10,754.97 Payroll Manager 1/7/2024 Unrep $ 8,919.73 $ 9,365.72 $ 9,834.01 $ 10,325.71 $ 10,842.00 $ 11,384.10 Permit Technician 7/1/2023 AFSCME $ 6,705.71 $ 7,041.00 $ 7,393.05 $ 7,762.70 $ 8,150.84 Planning Technician 7/1/2023 AFSCME $ 6,705.71 $ 7,041.00 $ 7,393.05 $ 7,762.70 $ 8,150.84 Police Captain 1/7/2024 MMCEA $ 14,556.76 $ 15,284.59 $ 16,048.78 $ 16,851.22 $ 17,693.82 $ 18,578.52 Police Chief 1/1/2022 Unrep $ 17,402.00 $ 21,752.00
Police Corporal Advanced POST 12/24/2023 BPOA $ 9,893.44 $ 10,388.11 $ 10,907.52 $ 11,452.90 $ 12,025.54 $ 12,626.81 Police Corporal Basic POST 12/24/2023 BPOA $ 8,974.70 $ 9,423.43 $ 9,894.60 $ 10,389.33 $ 10,908.80 $ 11,454.24 Monthly Pay Rates
2 22
City of Belmont Master Pay Schedule - Calendar Year 2024 Adopted January 9, 2024
Revision Adopted March 26, 2024
Position Effective Date Labor Group Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Police Corporal Intermediate POST 12/24/2023 BPOA $ 9,421.59 $ 9,892.67 $ 10,387.30 $ 10,906.67 $ 11,452.00 $ 12,024.60 Police Dispatcher 12/24/2023 BPOA $ 7,376.11 $ 7,744.91 $ 8,132.16 $ 8,538.76 $ 8,965.70 $ 9,413.99 Police Lieutenant 1/7/2024 MMCEA $ 13,128.69 $ 13,785.14 $ 14,474.41 $ 15,198.11 $ 15,957.99 $ 16,755.90 Police Officer Advanced POST 12/24/2023 BPOA $ 9,421.59 $ 9,892.67 $ 10,387.30 $ 10,906.67 $ 11,452.00 $ 12,024.60 Police Officer Basic POST 12/24/2023 BPOA $ 8,546.82 $ 8,974.16 $ 9,422.87 $ 9,894.01 $ 10,388.71 $ 10,908.15 Police Officer Intermediate POST 12/24/2023 BPOA $ 8,974.70 $ 9,423.43 $ 9,894.60 $ 10,389.33 $ 10,908.80 $ 11,454.24 Police Officer Recruit 12/24/2023 BPOA $ 6,809.17
Police Records Specialist I 12/24/2023 BPOA $ 5,464.93 $ 5,738.17 $ 6,025.08 $ 6,326.33 $ 6,642.65 $ 6,974.78 Police Records Specialist II 12/24/2023 BPOA $ 5,738.29 $ 6,025.20 $ 6,326.46 $ 6,642.79 $ 6,974.93 $ 7,323.68 Police Sergeant Advanced POST 12/24/2023 BPOA $ 11,093.87 $ 11,648.56 $ 12,230.99 $ 12,842.54 $ 13,484.67 $ 14,158.91 Police Sergeant Intermediate POST 12/24/2023 BPOA $ 10,563.78 $ 11,091.97 $ 11,646.56 $ 12,228.90 $ 12,840.34 $ 13,482.36 Principal Management Analyst 1/7/2024 Unrep $ 11,633.00 $ 12,215.00 $ 12,826.00 $ 13,467.00 $ 14,140.00 $ 14,847.00 Principal Planner 1/7/2024 MMCEA $ 11,892.82 $ 12,487.49 $ 13,111.87 $ 13,767.42 $ 14,455.82 $ 15,178.59 Public Works Director 1/1/2022 Unrep $ 16,456.00 $ 20,570.00 Public Works Field Supervisor 1/7/2024 MMCEA $ 8,426.80 $ 8,848.18 $ 9,290.55 $ 9,755.12 $ 10,242.85 $ 10,754.98 Public Works Services Manager 1/7/2024 MMCEA $ 11,632.60 $ 12,214.21 $ 12,824.94 $ 13,466.16 $ 14,139.49 $ 14,864.44 PW Lead Maintenance 7/1/2023 AFSCME $ 6,583.01 $ 6,912.16 $ 7,257.77 $ 7,620.65 $ 8,001.69 Recreation Manager 1/7/2024 MMCEA $ 9,618.62 $ 10,099.54 $ 10,604.54 $ 11,134.76 $ 11,691.51 $ 12,276.09 Recreation Program Coordinator 1/7/2024 MMCEA $ 6,075.23 $ 6,378.98 $ 6,697.92 $ 7,032.81 $ 7,384.44 $ 7,753.68 Recreation Specialist II (Hourly)* 1/1/2024 AFSCME $ 23.09 $ 24.25 $ 25.46 $ 26.73 $ 28.07 Recreation Supervisor 1/7/2024 MMCEA $ 8,035.74 $ 8,437.56 $ 8,859.45 $ 9,302.41 $ 9,767.50 $ 10,255.88 Senior Civil Engineer 1/7/2024 MMCEA $ 11,734.05 $ 12,320.74 $ 12,936.74 $ 13,583.59 $ 14,262.75 $ 14,975.91 Senior Mechanic 7/1/2023 AFSCME $ 6,753.34 $ 7,091.00 $ 7,445.55 $ 7,817.83 $ 8,208.72 Senior Permit Technician 9/17/2023 AFSCME $ 7,762.70 $ 8,150.84 $ 8,558.38 $ 8,986.30 $ 9,435.62 Senior Planner 1/7/2024 MMCEA $ 9,586.59 $ 10,065.95 $ 10,569.26 $ 11,097.66 $ 11,652.59 $ 12,235.21 Sr Parks and Facilties Maintenance Worker 5 7/1/2023 AFSCME $ 6,583.01 $ 6,912.16 $ 7,257.77 $ 7,620.65 $ 8,001.69 Street Sweeper Operator 7/1/2023 AFSCME $ 5,996.85 $ 6,296.70 $ 6,611.53 $ 6,942.11 $ 7,289.21 Teacher 7/1/2023 AFSCME $ 4,023.44 $ 4,224.61 $ 4,435.84 $ 4,657.63 $ 4,890.51 Teacher's Aide (Hourly) 7/1/2023 AFSCME $ 20.32 $ 21.33 $ 22.40 $ 23.52 $ 24.70 Technology Specialist I 1/7/2024 MMCEA $ 7,586.02 $ 7,965.30 $ 8,363.60 $ 8,781.71 $ 9,220.81 $ 9,681.86 Technology Specialist II 1/7/2024 MMCEA $ 9,406.90 $ 9,877.27 $ 10,371.08 $ 10,889.66 $ 11,434.16 $ 12,005.84 Technology Specialist III 1/7/2024 MMCEA $ 10,375.48 $ 10,894.27 $ 11,438.98 $ 12,010.93 $ 12,611.46 $ 13,242.03 Monthly Pay Rates
3 23
City of Belmont Master Pay Schedule - Calendar Year 2024 Adopted January 9, 2024
Revision Adopted March 26, 2024
Unrepresented Per Diem Positions
Position Effective Date Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Accounting Technician I 1 7/1/2023 $ 31.97 $ 33.57 $ 35.25 $ 37.01 $ 38.86 Accounting Technician II 1 7/1/2023 $ 35.17 $ 36.93 $ 38.78 $ 40.72 $ 42.75 Accounting Technician III 1 7/1/2023 $ 39.50 $ 41.48 $ 43.55 $ 45.73 $ 48.01 Administrative Assistant 1 1/7/2024 $ 35.05 $ 36.80 $ 38.64 $ 40.57 $ 42.60 $ 44.73 Associate Civil Engineer 1 1/7/2024 $ 55.05 $ 57.80 $ 60.69 $ 63.72 $ 66.91 $ 70.25 Building Attendant I 4** 1/1/2024 $ 18.22 $ 19.13 $ 20.09 $ 21.09 $ 22.14 Building Attendant II 4** 1/1/2024 $ 20.04 $ 21.04 $ 22.09 $ 23.19 $ 24.35 Dispatcher, Per Diem 3 12/24/2023 $ 48.09 $ 50.48 $ 53.02 $ 55.67 $ 58.45 $ 61.37 Electrician 1 7/1/2023 $ 41.14 $ 43.20 $ 45.36 $ 47.63 $ 50.01 Head Teacher 1 7/1/2023 $ 26.69 $ 28.03 $ 29.43 $ 30.90 $ 32.45 Intern 1/1/2024 $ 17.35 $ 18.22 $ 19.13 $ 20.08 $ 21.09 Lifeguard I 1/1/2024 $ 18.95 $ 19.90 $ 20.90 $ 21.95 $ 23.05 Lifeguard II 1/1/2024 $ 19.95 $ 20.95 $ 22.00 $ 23.10 $ 24.26 Maintenance Worker I 1 7/1/2023 $ 29.91 $ 31.40 $ 32.97 $ 34.62 $ 36.35 Nutrition Site Coordinator 1/1/2023 $ 23.10 $ 24.26 $ 25.47 $ 26.74 $ 28.08 Office Assistant I 1 7/1/2023 $ 28.38 $ 29.80 $ 31.29 $ 32.86 $ 34.50 Office Assistant II 1 7/1/2023 $ 31.53 $ 33.11 $ 34.76 $ 36.50 $ 38.33 Planning Technician 1 7/1/2023 $ 38.69 $ 40.62 $ 42.65 $ 44.78 $ 47.02 Police Officer (Advanced POST), Per Diem 2 12/24/2023 $ 51.77 $ 54.36 $ 57.07 $ 59.93 $ 62.92 $ 66.07 Police Officer (Basic POST), Per Diem 2 12/24/2023 $ 46.96 $ 49.31 $ 51.77 $ 54.36 $ 57.08 $ 59.93 Police Officer (Inter POST), Per Diem 2 12/24/2023 $ 49.31 $ 51.78 $ 54.37 $ 57.08 $ 59.94 $ 62.94 Police Records Specialist I, Per Diem 1 12/24/2023 $ 31.53 $ 33.10 $ 34.76 $ 36.50 $ 38.32 $ 40.24 Police Records Specialist II, Per Diem 1 12/24/2023 $ 33.11 $ 34.76 $ 36.50 $ 38.32 $ 40.24 $ 42.25 Recreation Leader 4 1/1/2024 $ 17.35 $ 18.22 $ 19.13 $ 20.09 $ 21.09 Recreation Program Coordinator 1 1/7/2024 $ 35.05 $ 36.80 $ 38.64 $ 40.57 $ 42.60 $ 44.73 Recreation Specialist I 4 1/1/2024 $ 21.00 $ 22.05 $ 23.15 $ 24.31 $ 25.53 Recreation Specialist II 4 1/1/2024 $ 23.09 $ 24.25 $ 25.46 $ 26.73 $ 28.07 Hourly Pay Rates
4 24
City of Belmont Master Pay Schedule - Calendar Year 2024 Adopted January 9, 2024
Revision Adopted March 26, 2024
Unrepresented Per Diem Positions
Position Effective Date Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Senior Lifeguard 4 1/1/2024 $ 21.95 $ 23.05 $ 24.20 $ 25.41 $ 26.68 Senior Rec Leader 4 1/1/2024 $ 19.09 $ 20.04 $ 21.04 $ 22.09 $ 23.19 Street Sweeper Operator 1 7/1/2023 $ 34.60 $ 36.33 $ 38.14 $ 40.05 $ 42.05 Teacher 1 7/1/2023 $ 23.21 $ 24.37 $ 25.59 $ 26.87 $ 28.21 Teacher's Aide 1 7/1/2023 $ 20.32 $ 21.33 $ 22.40 $ 23.52 $ 24.70 Technology Specialist I 1 1/7/2024 $ 43.77 $ 45.95 $ 48.25 $ 50.66 $ 53.20 $ 55.86 Technology Specialist II 1 1/7/2024 $ 54.27 $ 56.98 $ 59.83 $ 62.82 $ 65.97 $ 69.26 Technology Specialist III 1 1/7/2024 $ 59.86 $ 62.85 $ 65.99 $ 69.29 $ 72.76 $ 76.40 Van Driver 4 1/1/2024 $ 21.00 $ 22.05 $ 23.15 $ 24.31 $ 25.53 Notes
Unrepresented per diem: A position having a workweek of fewer hours than the workweek established for full-time positions in the class * AFSCME rerpresented Recreation Specialist II position adjusted to coincide with per diem rate adjusted due to Belmont minimum wage increase ** Building Attendants I and II are eligilbe to receive a weekend differential of $1.00 per hour for work performed on Saturdays and Sundays 1 Hourly pay rates derived by multiplying full-time equivalent monthly rate by 12 (months in year) and dividing by 2080 (hours in work year) 2 Hourly pay rates derived by multiplying full-time equivalent monthly rate by 12 (months in year) and dividing by 2184 (hours in work year) 3 Hourly pay rates derived by multiplying full-time Lead Police Dispatcher by 12 (months in year) and dividng by 2080 (hours in work year) 4 Tied to Belmont minimum wage as follows:

Page 1 of 2 ends

Craftwater A&E Amendment #3 - Staff Report

STAFF REPORT
Meeting Date: March 26, 2024
Agency: City of Belmont
Staff Contact: Elizabeth Wada, Public Works, (650) 595-7468, [email protected] Agenda Title: Craftwater Engineering Agreement Amendment Agenda Action: Resolution
Recommendation
Adopt a resolution authorizing the City Manager to negotiate and execute a third amendment to the contract with Craftwater Engineering, Inc., for additional services including a supplemental topographic survey of the Meadow in Twin Pines Park and the inclusion of a pump station and electrical design for the detention basin for an additional amount of $87,973, for a total contract cost to a not-to-exceed amount of $1,299,438.

Strategic Focus Area
Infrastructure and Mobility
Background
On June 3, 2022, the City entered into an Architectural and Engineering Service Agreement with Craftwater Engineering, Inc. (hereinafter “Consultant”), for the design and implementation of the Twin Pines Park Storm Water Capture Project (hereinafter “Project”) in the amount of $913,334 for professional engineering services for the implementation of a storm water detention basin to alleviate flooding, which includes but is not limited to engineering design, construction plans and specifications, preparing documentation to satisfy the California Environmental Quality Act (CEQA), securing environmental regulatory permits, and public outreach. Consultant has completed their 60% plans, specifications, and engineer's estimate (PS&E) and is in the process of developing the 90% PS&E. The $913,334 is funded by a California Natural Resources Agency General Fund Specified Grant.

On February 28, 2023, the City adopted Resolution No. 2023-020, authorizing an amendment to the contract with Craftwater Engineering, Inc., for $85,070 for additional services that include archaeological testing and reporting for the Project. The archeological testing report results triggered the need for a second amendment to the contract that includes a Focused Environmental Impact Report (EIR) for $213,061, resulting in the adoption of Resolution No. 2023-082 on October 24, 2023, for the preparation of the EIR.

Analysis
When the Project’s Hydrology and Hydraulics Analysis was finalized, a 9 ac-ft volume basin was identified as the most cost-effective and will provide measurable benefit to reducing downstream flooding potential. With this horizontal footprint and due to the nearby buildings and trees to protect, a deeper storage unit that drops below the invert of Belmont Creek is necessary. A gravity outflow will drain most of the detention basin, but the bottom few feet will only be able to be drained through a 26

Page 2 of 2 ends

Craftwater A&E Amendment #3 - Staff Report
pumping system. This was identified as possibility in the proposal and an optional task for the pump system and electrical design was included in the original scope. This amendment includes the full scope of the pump system and electrical work and the associated fee. Additionally, to provide an area for construction staging, the Meadow area was identified but would require restoration. A survey of the area was completed in preparation of potential restoration efforts.

The new scope of services amends Task 10 – 90% and 100% PS&E of the Storm Water Basin to include “Pump Station & Electrical Design”, with full details of the work found in Exhibit 1.

The proposed budget for the revised scope of services is not to exceed $87,873 and will utilize funds from the $7,451,000 construction phase of the Project. Upon authorization of this amendment, the total agreement cost, including the original scope of service and amendments, is $1,299,438. This will be funded by City of Belmont match funds budgeted in the Capital Improvement Program (CIP) Measure I Storm Project No. 6020 (Account No. 399-3-730-9030).

Alternatives

1. Take No Action.

2. Refer back to staff for more information.

Attachments
A. Resolution
B. Exhibit 1 – Additional Scope of Work
Fiscal Impact
☐ No Fiscal Impact
☒ Funding Source Confirmed:
$87,973 is budgeted in the CIP Measure I Storm Project No. 6020 (Account No. 399-3-730-6020-9030).

Source: Purpose: Public Outreach:

Staff Discretionary Action Posting of Agenda
27

Page 1 of 2 ends

RESOLUTION NO. 2024 –

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT

AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A THIRD AMENDMENT TO THE CONTRACT WITH CRAFTWATER ENGINEERING, INC.,

FOR ADDITIONAL SERVICES INCLUDING A SUPPLEMENTAL TOPOGRAPHIC

SURVEY OF THE MEADOW IN TWIN PINES PARK AND THE INCLUSION OF A

PUMP STATION AND ELECTRICAL DESIGN FOR THE DETENTION BASIN FOR AN ADDITIONAL AMOUNT OF $87,973, FOR A TOTAL CONTRACT COST TO A NOT-TO-EXCEED AMOUNT OF $1,299,438.

WHEREAS, On February 28, 2023, the City adopted Resolution No. 2023-020, authorizing an amendment to the contract with Craftwater Engineering, Inc., for additional services to include archaeological testing and reporting for the Project. The archeological testing report results triggered the need for a Focused Environmental Impact Report (EIR), resulting in the adoption of Resolution No. 2023-082 on October 24, 2023 for the preparation of the EIR; and,
WHEREAS, when the Project’s Hydrology and Hydraulics Analysis was finalized, a 9 ac-ft volume basin was identified to provide the best measurable impact on downstream flooding, resulting in design changes that necessitate a pump system and electrical design; and, WHEREAS, additionally, to provide an area for construction staging, the Meadow area was identified but would require restoration. A survey of the area was completed in preparation of potential restoration efforts; and,
WHEREAS, the new scope of services amends Task 10 – 90% and 100% PS&E of the Storm Water Basin to include “Pump Station & Electrical Design”, with full details of the work found in Exhibit 1; and,
WHEREAS, the overall Project design and construction cost is $1,211,465, with no budget augmentation, and funds in the amount of $87,973 will be drawn from CIP Project No. 6020, account No. 399-3-730-9030.

NOW, THEREFORE, the City Council of the City of Belmont resolves as follows:

SECTION 1.: The City Manager is authorized to negotiate and execute an amendment to the contract with Craftwater Engineering, Inc., for additional services including a supplemental topographic survey of the Meadow in Twin Pines Park and the inclusion of a pump station and electrical design for the detention basin for an additional amount of $87,973, for a total contract cost to a not-to-exceed amount of $1,299,438.
* * *
ADOPTED March 26, 2024 by the City of Belmont City Council by the following vote:

Ayes:
28

Page 2 of 2 ends

Noes:

Absent:

Abstain:

ATTEST:

City Clerk Mayor
APPROVED AS TO FORM:

City Attorney
29 CITY OF BELMONT Twin Pines Park Storm Water Detention Basin Section 1 – Approach/Workplan Page 1
EXHIBIT 1

1.3 SCOPE OF SERVICES
Task 10. 90% and 100% PS&E of the Storm Water Basin
Pump Station & Electrical Design
The Craftwater team will design a pump station for the project capable of draining the volume below the gravity outflow pipe. The proposed detention basin is designed deeper than the outflow system due to the limited footprint available and the needed volume to have a meaningful flood reduction impact downstream. We will develop 90% and 100% drawings, key specifications, and a construction cost estimate for a dewatering pump up to 5 cfs and 30 feet of total dynamic head and all required electrical components. The designs will include:
• Civil Site Plan & Sump Sections
• Mechanical Pump & Piping Plans, Sections and Details
• Electrical Plans, Schedules, Diagrams
• Controls Diagrams Including Operating Level Setpoint Information The construction cost estimate will be presented in a spreadsheet form, organized to identify unit and lump sum costs as applicable, and identify quantities of materials to be incorporated into the work.

We will incorporate all comments from the City from the 90% design into the 100% design deliverable package. 30 Principal
QA/QC Manager &
Technical Oversite
Project Manager
Senior Engineer &
Design Manager
Associate
Engineer
Junior Engineer
Total Labor
Hours
Total Labor
Effort
Subcontracts
(Wood Rodgers)
Subcontracts
(Yao)
Total
Subconsultants

TOTAL EFFORT
277.00 256.00 226.00 210.00 174.00 138.00
Task 3. Environmental Investigations, Studies, and Preliminary Engineering Evaluations

3.3 Conduct Field Investigation - - 6,000 6,000 6,000
SUBTOTAL Task 3. Environmental Investigations, Studies, and Preliminary - - - - - - - - 6,000 - 6,000 6,000 Task 10. 90% and 100% PS&E of the Storm Water Basin

10.1 90% PS&E 2 8 20 80 110 20,440 25,469 25,469 45,909

10.2 100% PS&E 2 4 10 40 56 10,476 25,588 25,588 36,064 SUBTOTAL Task 10. 90% and 100% PS&E of the Storm Water Basin - 4 12 30 120 - 166 30,916 - 51,057 51,057 81,973 GRAND TOTAL (Not-to-Exceed) - 4 12 30 120 - 166 30,916 6,000 51,057 57,057 87,973 Billing Rates
FEE PROPOSAL FOR: Amendment #3 to Contract No. 2022-18 for Twin Pines Park Storm Water Capture Project Contract Type: Time & Materials Additional survey within the 'Meadow' and pump station/electrical design for the detention basin Submitted To: City of Belmont (Elizabeth Wada) Task Description

CRAFTWATER ENGINEERING INC TOTAL COST
31 4670 Willow Road, Suite 125 • Pleasanton, CA 94588 • 925.847.1556 • Fax: 925.847.1557 Offices located in California and Nevada
www.woodrodgers.com

SCOPE OF WORK
I. SURVEY SERVICES
A. Supplemental Topographic Survey
Features not measured in the Aerial Topographic Survey and needed for design will be measured from the ground with conventional methods. All building doors/ thresholds, trees, walls, bike racks, benches, light bollards, drinking fountain, tables, mow bands, retaining walls, irrigation valves, utilities, etc. encompassing the entire area up the building from the parking lot. The area is also shown below. This item assumes 1 day of a 2-person crew in the field collecting data and office time for processing the data.
32 Task
Senior Surveyor
II (Ryan S. &
Mike D.)
Surveyor
II
Surveyor
I
2-Person
Field
Crew
1-Person
Field
Crew
Total
Belmont Rates 2024 $255 $210 $195 $355 $245
Topo 2 8 8 $5,100
QA/QC 3 0.5 $900
Total $6,000
33 P a g e | 1
Mr. Merrill Taylor
Senior Project Manager
Craftwater Engineering
Subject: Proposal – Electrical and Instrumentation Engineering Professional Services for the Twin Pines Park Storm Water Basin Design
Dear Mr. Taylor:

Craftwater Engineering (Craftwater) requested that Yao Engineering provide Electrical and Instrumentation Engineering Services for the Twin Pines Park Storm Water Basin Design.

In response, the Yao Engineering team has prepared this Proposal to define task objectives and the scope of work for the subject project. Our proposal has been organized into the following sections:
 Project Plan and Methodology (Scope of Work)
 Exclusions
 Materials to be Provided to Yao Engineering
 Schedule
 Fee Estimate
SECTION 1 – PROJECT PLAN AND METHODOLOGY (SCOPE OF
WORK)
Yao Engineering shall provide the Electrical and Instrumentation Engineering for the infrastructure components that will require power and/or controls.

Table 1 – Summary of Project Plan and Methodology
Task Description Objective/Desired Outcome Milestone/Deliverables 1 Review As-Built
Drawings
• Review as-built drawings
2 90% Deliverable • Develop electrical and
instrumentation drawing set
• Develop Div.13 and Div.16
specifications
• Develop construction cost estimate
• 90% drawings,
specifications, and cost
estimate
3 Final Deliverable • Finalize electrical and
instrumentation drawing set
• Finalize Div.13 and Div.16
specifications
• Finalize construction cost estimate
• Final drawings,
specifications, and cost
estimate
4 Project Management • Coordination with City/Craftwater 34 P a g e | 2
The infrastructure components of the design that require Electrical and Instrumentation Engineering include:

A. One (1) level device within wet well (e.g. level transmitter or pressure transducer).

B. Duplex sump pump (5HP each).

C. One (1) Vendor Control Panel (VCP) for sump pumps, which shall be located above grade and rackmounted, Jensen to provide AutoCAD files of VCP.

D. New electrical feed via existing 208Y/120V, 3-phase, 4-wire, 100A Main Panel per Elizabeth Wada’s email.

Task 1 – Review As-Built Drawings:

Yao Engineering will perform a detailed review of the existing as-built drawings and perform one site visit to confirm the electrical information provided by Elizabath Wada.

Task 2 – 90% Deliverable:

Yao Engineering will develop the 90% Deliverables including the drawings, specifications, and opinion of probable construction cost.

The entire anticipated drawing set will include the following sheets:

A. Electrical Legend
B. Site Plan
C. Enlarged Plan
D. Single-line Diagram
E. Wiring Diagram – Vendor Control Panel
F. Conduit and Panelboard Schedules
G. Details
H. Instrumentation Legend
I. P&ID – Wet Well
The specifications will include:

A. Divisions 13 & 16
The opinion of probable construction cost will include:

A. Engineer’s Opinion of Probable Construction Costs
Task 3 – Final Deliverable:

Yao Engineering will incorporate the City’s final comments from the 90% Deliverable as we progress the drawing set towards the Final Deliverable. Similar to the 90% Deliverable, the Final Deliverable will include the final drawing set, final specifications, and the final opinion of probable construction cost.

Task 4 – Project Management:

Yao Engineering will provide project management, including coordination with the City and Craftwater to deliver this project on-schedule and on-budget. Yao Engineering will submit invoices to Craftwater on the first of every month for the previous month’s work performed. 35 P a g e | 3
SECTION 2 – EXCLUSIONS
Yao Engineering will only be including what is expressly described within this proposal. If additional services are required, these can be added as a change order. Specific exclusions include:

A. Scope of services for Yao Engineering only includes Electrical and Instrumentation Engineering. All other engineering disciplines are excluded from this proposal.

B. No additional equipment requires power and/or controls other than the items within Jensen’s wet well. There are no additional valves, flow meters, flow switches, pressure switches, etc. that are located outside of the wet well.

C. Vendor Control Panel is a standalone panel that does not need to be monitored/controlled remotely.

D. Factory witness testing.

E. Coordination with PG&E to obtain and/or modify an existing service.

F. Power system study, including short circuit study, coordination study, and/or arc flash study.

G. Bid support.

H. Engineering services during construction.

SECTION 3 – MATERIALS TO BE PROVIDED TO YAO ENGINEERING A. Process Flow Diagram will be provided from Craftwater Engineering to Yao Engineering in AutoCAD format (.dwg).

B. Vendor Control Panel information will be provided to Yao Engineering in AutoCAD format (.dwg).

C. Necessary backgrounds and xrefs will be provided to Yao Engineering in AutoCAD format (.dwg).

D. CAD standards, including plot settings.

SECTION 4 – SCHEDULE
Yao Engineering can commence work as soon as authorized. The proposed schedule for this project will follow the schedule Craftwater provides.

Prior to each deliverable (90% and Final), Yao Engineering will require 2 weeks after “Pencils Down” and receiving the latest AutoCAD files from Craftwater to review the changes in the other disciplines and incorporate the necessary changes to the Electrical and Instrumentation drawings, specifications, and cost estimate.

SECTION 5 – FEE ESTIMATE
The fee estimate for this project has been included at the end of this proposal. 36 P a g e | 4
ALTERNATIVE NO.1 – MOTORIZED WIERS
The additional infrastructure components necessary to monitor and control the motorized weirs includes:

A. Two (2) motorized weirs.

B. One (1) Local Control Panel, which shall be located above grade and rack-mounted.

C. New branch circuits via new 208Y/120V, 3-phase, 4-wire, 100A Lighting Panel in base scope.

The sheets impacted by the additional infrastructure include include the following sheets:

A. Site Plan
B. Single-line Diagram
C. Wiring Diagram – Local Control Panel
D. Conduit and Panelboard Schedules
E. P&ID – Motorized Weirs
The specifications will include:

A. Divisions 13 & 16
The opinion of probable construction cost will include:

A. Engineer’s Opinion of Probable Construction Costs
The fee estimate for this alternative has been included at the end of this proposal.

Modifications to the exclusions in Section 2 include:

A. No additional equipment requires power and/or controls other than the items within Jensen’s wet well and the motorized weirs. There are no additional valves, flow meters, flow switches, pressure switches, etc. that are located outside of the wet well.

B. Local and Vendor Control Panels are standalone panels that do not need to be monitored/controlled remotely.

CLOSURE
We appreciate this opportunity to submit this proposal and look forward to working with Craftwater Engineering on this project. Please contact me at 407.493.4941 or [email protected] if you have any questions.

Respectfully submitted,
Felix Yao, P.E.

Principal
Yao Engineering, Inc.
37 Yao Engineering's Proposal
to
Craftwater Engineering
for
Electrical and Instrumentation Engineering Services
for Twin Pines Park Storm Water Basin Design
Fee Estimate - Rev.2
2024 Labor Rate* ($/hr):

Personnel Title:

Reimbursable
Expenses
Task X: Item Description hours cost hours cost hours cost hours cost hours cost cost cost Task 1: Review As-built Drawings and Site Visit
Site Investigation and Data Verification 13.00 $2,509 $0 $0 $0 13.00 $ 2,509 $1,300 $3,809 Review As-builts 4.00 $772 $0 $0 $0 4.00 $ 772 $0 $772
$0 $0 $0 $0 0.00 $ - $0 $0
Task 1 Subtotal 17.00 $3,281 0.00 $0 0.00 $0 0.00 $0 17.00 $3,281 $1,300 $4,581 Task 2: 90% Deliverable
Electrical Legend $0 $0 1.00 $116 $0 1.00 $ 116 $0 $116 Site Plan 4.00 $772 8.00 $1,456 8.00 $928 $0 20.00 $ 3,156 $0 $3,156 Enlarged Plan 4.00 $772 8.00 $1,456 8.00 $928 $0 20.00 $ 3,156 $0 $3,156 Single-line Diagram 4.00 $772 8.00 $1,456 8.00 $928 $0 20.00 $ 3,156 $0 $3,156 Wiring Diagram - Vendor Control Panel 1.00 $193 2.00 $364 2.00 $232 $0 5.00 $ 789 $0 $789 Conduit and Panelboard Schedules 4.00 $772 8.00 $1,456 8.00 $928 $0 20.00 $ 3,156 $0 $3,156 Details 1.00 $193 2.00 $364 2.00 $232 $0 5.00 $ 789 $0 $789 Instrumentation Legend $0 $0 1.00 $116 $0 1.00 $ 116 $0 $116 P&ID - Wet Well 4.00 $772 8.00 $1,456 8.00 $928 $0 20.00 $ 3,156 $0 $3,156 Div.13 and Div.16 Specifications 8.00 $1,544 $0 $0 2.00 $210 10.00 $ 1,754 $0 $1,754 Opinion of Probable Construction Cost 8.00 $1,544 $0 $0 $0 8.00 $ 1,544 $0 $1,544 $0 $0 $0 $0 0.00 $ - $0 $0
Task 2 Subtotal 38.00 $7,334 44.00 $8,008 46.00 $5,336 2.00 $210 130.00 $20,888 $0 $20,888 Task 3: Final Deliverable
Electrical Legend $0 $0 1.00 $116 $0 1.00 $ 116 $0 $116 Site Plan 4.00 $772 8.00 $1,456 8.00 $928 $0 20.00 $ 3,156 $0 $3,156 Enlarged Plan 4.00 $772 8.00 $1,456 8.00 $928 $0 20.00 $ 3,156 $0 $3,156 Single-line Diagram 4.00 $772 8.00 $1,456 8.00 $928 $0 20.00 $ 3,156 $0 $3,156 Wiring Diagram - Vendor Control Panel 1.00 $193 2.00 $364 2.00 $232 $0 5.00 $ 789 $0 $789 Conduit and Panelboard Schedules 4.00 $772 8.00 $1,456 8.00 $928 $0 20.00 $ 3,156 $0 $3,156 Details 1.00 $193 2.00 $364 2.00 $232 $0 5.00 $ 789 $0 $789 Instrumentation Legend $0 $0 1.00 $116 $0 1.00 $ 116 $0 $116 P&ID - Wet Well 4.00 $772 8.00 $1,456 8.00 $928 $0 20.00 $ 3,156 $0 $3,156 Div.13 and Div.16 Specifications 8.00 $1,544 $0 $0 2.00 $210 10.00 $ 1,754 $0 $1,754 Opinion of Probable Construction Cost 8.00 $1,544 $0 $0 $0 8.00 $ 1,544 $0 $1,544 $0 $0 $0 $0 0.00 $ - $0 $0
Task 3 Subtotal 38.00 $7,334 44.00 $8,008 46.00 $5,336 2.00 $210 130.00 $20,888 $0 $20,888 Task 4: Project Management
Coordination with City, Craftwater Engineering, etc. 20.00 $3,860 $0 $0 $0 20.00 $ 3,860 $0 $3,860 Invoice Preparation (8 invoices @ 1 hr each) $0 $0 $0 8.00 $840 8.00 $ 840 $0 $840 $0 $0 $0 $0 0.00 $ - $0 $0
Task 4 Subtotal 20.00 $3,860 0.00 $0 0.00 $0 8.00 $840 28.00 $4,700 $0 $4,700 Subtotal 113.00 $21,809 88.00 $16,016 92.00 $10,672 12.00 $1,260 305.00 $49,757 $1,300 $51,057 Project Total = $51,057
* Labor rates increase 3% annually on January 1
Task 2: 90% Deliverable
Electrical Legend $0 $0 $0 $0 0.00 $ - $0 $0
Site Plan 1.00 $193 2.00 $364 2.00 $232 $0 5.00 $ 789 $0 $789 Enlarged Plan $0 $0 $0 $0 0.00 $ - $0 $0
Single-line Diagram 1.00 $193 2.00 $364 2.00 $232 $0 5.00 $ 789 $0 $789 Wiring Diagram - Local Control Panel 4.00 $772 8.00 $1,456 8.00 $928 $0 20.00 $ 3,156 $0 $3,156 Wiring Diagram - Vendor Control Panel $0 $0 $0 $0 0.00 $ - $0 $0 Conduit and Panelboard Schedules 1.00 $193 2.00 $364 2.00 $232 $0 5.00 $ 789 $0 $789 Details $0 $0 $0 $0 0.00 $ - $0 $0
Instrumentation Legend $0 $0 $0 $0 0.00 $ - $0 $0
P&ID - Motorized Weirs 4.00 $772 8.00 $1,456 8.00 $928 $0 20.00 $ 3,156 $0 $3,156 Div.13 and Div.16 Specifications 2.00 $386 $0 $0 $0 2.00 $ 386 $0 $386 Opinion of Probable Construction Cost 2.00 $386 $0 $0 $0 2.00 $ 386 $0 $386 $0 $0 $0 $0 0.00 $ - $0 $0
Task 2 Subtotal 15.00 $2,895 22.00 $4,004 22.00 $2,552 0.00 $0 59.00 $9,451 $0 $9,451 Task 3: Final Deliverable
Electrical Legend $0 $0 $0 $0 0.00 $ - $0 $0
Site Plan 1.00 $193 2.00 $364 2.00 $232 $0 5.00 $ 789 $0 $789 Enlarged Plan $0 $0 $0 $0 0.00 $ - $0 $0
Single-line Diagram 1.00 $193 2.00 $364 2.00 $232 $0 5.00 $ 789 $0 $789 Wiring Diagram - Local Control Panel 4.00 $772 8.00 $1,456 8.00 $928 $0 20.00 $ 3,156 $0 $3,156 Wiring Diagram - Vendor Control Panel $0 $0 $0 $0 0.00 $ - $0 $0 Conduit and Panelboard Schedules 1.00 $193 2.00 $364 2.00 $232 $0 5.00 $ 789 $0 $789 Details $0 $0 $0 $0 0.00 $ - $0 $0
Instrumentation Legend $0 $0 $0 $0 0.00 $ - $0 $0
P&ID - Motorized Weirs 4.00 $772 8.00 $1,456 8.00 $928 $0 20.00 $ 3,156 $0 $3,156 Div.13 and Div.16 Specifications 2.00 $386 $0 $0 $0 2.00 $ 386 $0 $386 Opinion of Probable Construction Cost 2.00 $386 $0 $0 $0 2.00 $ 386 $0 $386 $0 $0 $0 $0 0.00 $ - $0 $0
Task 3 Subtotal 15.00 $2,895 22.00 $4,004 22.00 $2,552 0.00 $0 59.00 $9,451 $0 $9,451 Subtotal 30.00 $5,790 44.00 $8,008 44.00 $5,104 0.00 $0 118.00 $18,902 $0 $18,902 Alternative No.1 Total = $18,902
Alternative No.1 - Motorized Weirs
$193 $182 $116 $105
Subtotal
Total
Task Item
Principal Engineer Senior Professional CAD Designer Cost Administrative
Assistant
2/14/2024
38 Combined Agency Meeting Minutes
February 27, 2024

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MEETING MINUTES OF THE CITY OF BELMONT CITY COUNCIL AND BELMONT FIRE PROTECTION DISTRICT

BOARD OF DIRECTORS
City Council Chambers, City Hall, One Twin Pines Lane, Belmont, California TUESDAY, FEBRUARY 27, 2024
CALL TO ORDER: 7:00 PM

ROLL CALL
COUNCILMEMBERS PRESENT: Pang-Maganaris, McCune, Hurt, Latimerlo, Mates COUNCILMEMBERS ABSENT: None

PLEDGE OF ALLEGIANCE
Led by Dr. Martin Luther King Essay Winners

REPORT FROM CLOSED SESSION
No closed session on the agenda.

SPECIAL PRESENTATIONS
Second Annual Dr. Martin Luther King, Jr. Poetry & Essay Contest Recitals Belmont Poet Laurette Korde introduced the essay winners, The participants read their winning pieces in their respective grade category.

PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
Giuliano Carlini commented on cycling.

Amanda Yu commented on banning the use of artificial turf.

COUNCILMEMBER ANNOUNCEMENTS
Mayor Mates announced upcoming Spring events offered to the Community.

CONSENT BUSINESS
Minutes Special and Regular Meeting January 23, 2024 BFPD, January 23, 2024, Adjourned Meeting January 30, 2024
Resolution 2024-10 authorizing the City Manager to negotiate and execute an amendment to the Service Agreement with Eaton & Associates for managed information technology services for the Police Department in an amount not-to-exceed an amount of $7,580 per month or $90,960 annually Resolution 2024-11 approving plans and specifications, authorizing advertisement for sealed bids, authorizing the City Manager to execute a contract with the lowest responsible bidder for an amount not to exceed $880,770 plus a ten percent construction contingency with the aggregate total of $968,847 for the 2024 Slurry Seal Pavement Project, City Contract Number 2024-630.

Public Comment
Giuliano Carlin commented on the need for multimodal transportation.

ACTION: On a motion made by Councilmember Hurt and seconded by Councilmember McCune the consent business items were unanimously approved by a roll call vote (5-0). 39 Combined Agency Meeting Minutes
February 27, 2024

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PUBLIC HEARINGS - None

GENERAL BUSINESS
Council Organizational Policy and Procedures Updates
City Attorney Rennie stated that the proposed updates to the City Council Protocols and Code of Ethics and Conduct for Elected and Appointed Officials and City Ordinance pertaining to Boards and Commissions provided clarity and reflect Councils current values, initiatives, priorities and how Council and its appointed advisory bodies conduct business. He noted that sone some grammatical errors were corrected. He further noted that the rules are intended to be flexible and provide understanding of who to conduct Council and Advisory Board business.

Council deliberated on the proposed updates. Discussion ensued on the process of taking action by motion and concluding debate. City Attorney responded to Council inquiry noting that the agenda and meeting section of the protocols follows the Rosenberg Rules of Order. He also clarified that the definition of citizen was amended to be inclusive, he noted that citizenship does not preclude an applicant from sitting on City Advisory Body, he explained that Belmont Ordinance requires that an applicant is a resident of the City.

Discussion ensued regarding the updates to the protocols, Council concurred to cross-reference decorum, with the Code of Ethics and Conduct in the Protocols in particular to the phrase “works well with” and adding language to the ordinance reflecting conduct of the advisory bodies when conducting City business.

No member of the public came forward with comment on this item.

ACTION: On a motion made by Councilmember Latimerlo and seconded by Councilmember PangMaganaris amendments to various City Council organizational policies and procedures, introduction of an Ordinance updating the Boards and Commission Ordinance including corrections and Resolution 2024-12 amending the Council’s Code of Ethics and Conduct for Elected and Appointed Officials and the City Council Protocols were unimanually approved by roll call vote (5-0).

Draft Five-Year Pavement Plan
Public Works Director Brown introduced PEI City Consultant Joe Ririe, he noted that Mr. Ririe conducted an independent assessment of the City’s road improvements finances utilizing the objective program Street Saver a systematic assessment of pavement condition index.

Mr. Ririe provided an update on the 2024 Five-Year Pavement Plan (FY 24/25 through FY 28/29), which supersedes the 2021 Five-Year Plan. He explained the City’s pavement improvement efforts, including evaluating the various conditions of pavement using the Pavement Condition Index (PCI). He explained pavement management strategies, nothing that the City uses a Critical Point Management style which selects streets before the deterioration and the need for more expensive treatment. He noted that the City’s PCI is 68 and provided a six-year projection noting that the City has a 1.3 million deferred maintenance. He outlined the pavement expenditure plan for years 2022 through 20229.

Council discussion ensued.
40 Combined Agency Meeting Minutes
February 27, 2024

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Public Comment
Giuliano Carlini commented on the cost of pavement maintenance and importance of bike safety.

This is an informational report, and no action was taken.

RECESS: 8:45 p.m.

RECONVENE: 8:55 p.m.

Municipal Regional Permit Annual Report Update
Public Works Director and Public Works Associate Engineer Wada provided an update on Belmont’s Municipal Annual Report. Ms. Wada explained that the objectives of the permit aimed at stormwater management to prevent pollution and mitigate impacts of urban runoff. She outlined the tasks and reporting on the permit including increased mandates and cost of the requirements.

Discussion ensued on meeting cost requirements.

No public comment received.

This is an informational report, and no action taken.

Report on Mid-Year Budget Financial Results as of December 31, 2023 Finance Director Castaneda reviewed the City’s budget she noted that the general fund is tracking to budget expectations and noted that it includes the State actions to take away property tax in-lieu of (VLF).

She provided an overview of the revenues and noted that property tax is the main source of revenue in the general fund at 40 % of revenues and explained that the general fund balance is anticipated to the drawn down over a long-term forecast. She reviewed the results of the hotel tax (TOT) and sales tax revenues and general fund expendituresshe noted that the City will be close the fiscal year below budget.

She reviewed the Capital Improvement Plan (CIP) results and noted that 90% of funding is towards sewer and street projects.

Ms. Castaneda reported on the City’s fiscal sustainability noting that VLF continues to be underfunded and the State continues to not meet its VLF payment obligation. She explained that the future shortfall impact to the general fund is anticipated at $4-$6 million annually. She outlined the recommended next steps.

Council discussion ensued; Council concurred that new sources of income need to be assessed.

No public comment received.

ACTION: On a motion made by Councilmember McCune and seconded by Councilmember Latimerlo Resolution 2024-01 amending the City of Belmont and Belmont Fire Protection District (BFPD) Fiscal Year 2023-2024 Budget and Resolution 2024-13 Amending the Fiscal Year 2023-24 Budget by Approving Revisions to Revenue and Authorizing Supplemental Appropriations was unanimously approved by a roll call vote.

BRIEF VERBAL REPORTS FROM MEMBERS AND STAFF
41 Combined Agency Meeting Minutes
February 27, 2024

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Verbal report from Councilmembers on Intergovernmental (IGR) and Subcommittee Assignments Councilmembers reported on their assignments.

Verbal report from City Manager
City Manager Oskoui outlined upcoming events offered to the community. He noted that information on City summer construction activities will be sent to the public to plan accordingly.

MATTERS OF INTEREST/CLARIFICATION-none
ADJOURNMENT at this time being 9:47 p.m.

Submitted by
Jozi Plut, City Clerk
42 Regular Meeting
Belmont Fire Protection District
February 27, 2024

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MEETING MINUTES OF THE CITY OF BELMONT CITY COUNCIL AND BELMONT

FIRE PROTECTION DISTRICT BOARD OF DIRECTORS REGULAR MEETING City Council Chambers, City Hall, One Twin Pines Lane, Belmont, California TUESDAY, February 27, 2024
CALL TO ORDER: 7:00 PM

ROLL CALL
DIRECTORS PRESENT: Mates, Latimerlo, Hurt arrived at 7:55 p.m.), McCune, Pang-Maganaris DIRECTORS ABSENT: None

CONSENT BUSINESS
Approval of BFPD January 23, 2024, Meeting Minutes.

ACTION: On a motion made by Director Hurt and seconded by Director McCune was approved by a roll call vote (5-0).

OTHER BUSINESS
Budget discussion notes can be accessed in the Council meeting minutes or on the video recording found on the city website.

ACTION: On a motion made by Director Resolution 2024-01 of The Board of Directors of the Belmont Fire Protection District Amending the Fiscal Year 2023-24 Budget by Approving Revisions to Revenue and Authorizing Supplemental Appropriations ADJOURNMENT at this time being 9:47 p.m.

Submitted by,
Jozi Plut, District Secretary
43

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Outdoor Dining Program - Staff Report 3 26

STAFF REPORT
Meeting Date: March 26, 2024
Agency: City of Belmont
Staff Contact: Tracy Scramaglia, Assistant Public Works Director/City Engineer Agenda Title: Outdoor Dining Program – Parklet and Sidewalk Dining Policies and Fees Agenda Action: Resolution
Recommendation
Adopt a resolution approving the Outdoor Dining Program (ODP) within the public right-of-way, which includes Parklet and Sidewalk Dining Guidelines and new ODP permitting fees to be compiled in the Fiscal Year 2023-24 Master Revenue Schedule.

Strategic Focus Area
Infrastructure and Mobility
Background
During the COVID-19 pandemic, there were several local, regional, and state orders related to the outdoor dining topic:

• March 2020: The State of California, and San Mateo County issued a Shelter-in-Place (SIP) Order including limitations on non-essential work and operations, including prohibitions on most residential and almost all commercial construction. Belmont also declares a local emergency related to COVID-19, which was ratified by the City Council. • August 2020: City Council adopted Zoning Text Amendments (ZTA) to:

1. Allow outdoor dining in all commercial and mixed-use districts, and,

2. Establish temporary restaurant use regulations to allow outdoor dining within public rightof-way sidewalk and private parking lot areas during the Covid-19 Pandemic. • June 2020-April 2021: Various updated SIPs issued for San Mateo County regarding permitting indoor dining for restaurants, wineries, breweries, or bars.

1. Two restaurants (Irongate – 1360 El Camino Real & Shalizaar – 300 El Camino Real) were permitted to temporarily convert a portion of their private parking lots to outdoor dining in concert with the (COVID-19) emergency regulations established by the City.

2. A third restaurant (Vivace – 1910 Ralston Avenue) was issued a Major Encroachment Permit (MEP) to allow construction/operation of an outdoor dining structure within the public-right-of-way street area (Ralston Avenue) adjacent to the restaurant. The temporary outdoor dining use(s) for these areas was proposed to expire on August 31, 2022, or when 44

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Outdoor Dining Program - Staff Report 3 26
the local emergency declaration is lifted, whichever occurs first. For the Vivace outdoor dining structure, the temporary structure was removed in concert with the Ralston Corridor Segment 3 pavement rehabilitation in June of 2023.

In July 2021, City staff presented an update to City Council on outdoor dining in the public right-ofway. City Council directed staff to explore outdoor dining parameters for consideration of permanent regulations for this use within public right-of-way sidewalk/streets.

In 2023, staff prepared a draft Outdoor Dining Program (ODP) and presented it to the Planning Commission on January 16, 2024, to receive Commission and public input on the draft. Generally, the community and commissioners supported the ODP. Six (6) members of the public voiced support of the program but asked the Commission to allow parklets on westbound Ralston Avenue between Academy Avenue and Villa Avenue.

The Commission carefully considered and provided its positive feedback on the standards, particularly regarding the potential exception for a parklet on the specified segment. Presently, the ODP prohibits parklets on Ralston Avenue and El Camino due to their status as major arterial roadways with significant vehicular traffic. Moreover, direct jurisdictional oversight over El Camino is not within the city's purview as it is managed by the State. In the identified Ralston segment, the thoroughfare experiences considerable vehicular, pedestrian, bike, and turning movements associated with the surrounding land uses, necessitating a comprehensive assessment and implementation of appropriate measures to facilitate parklet usage if allowed.

Analysis
City staff developed an Outdoor Dining Program (ODP) to allow for outdoor dining in the Belmont Village Specific Plan area and other areas of the City. The ODP allows food service businesses the opportunity to expand a portion of their operations outdoors, directly in front of their business by installing one or both of the following:

1. PARKLETS – Allows ground-floor food service businesses to construct a dining platform within on-street parking spaces directly in front of their business. Parklets are proposed to be generally allowed City-wide (except along El Camino Real and Ralston Avenue).

2. SIDEWALK DINING– Allows ground floor food service businesses to provide outdoor seating and related furniture along the sidewalk. Sidewalk dining is not allowed along El Camino Real.

Parklets
Parklets are proposed to be allowed in commercial districts along the curbside on public streets where on- street parking spaces exist. Parklets are not allowed along El Camino Real because it is a Statecontrolled roadway and is not under the City’s jurisdiction. Parklets are not allowed along Ralston Avenue because it is classified as a major arterial road with high traffic volumes. 45

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Outdoor Dining Program - Staff Report 3 26
Parklets can be considered in commercial districts where there are or would be space(s) for on-street parallel, angled, or perpendicular parking. Parklets are not allowed in ADA/disabled parking spaces or red curb zones. Parklets proposed in loading zones and in 24-minute parking spaces will be considered on a case-by-case basis.

The installation of parklets must meet the following requirements:

1. Location Criteria
Parklets are allowed adjacent to the storefront it is serving and within the parking stalls along the frontage. Parklets may not obstruct fire hydrants, fire department connections (FDC) or be constructed over utility access manholes. Bike lanes cannot be obstructed.

2. Parklet Setbacks
A 2-foot minimum travel lane setback is required to allow for separation from the travel way.

A 4-foot minimum side setback is required to the nearest parking space to allow for separation from adjacent parking stalls.

3. Design Elements
Parklets generally consist of the following key elements:
• Platform that allows the parklet to serve as an extension of the sidewalks, including ADA compliance.
• Railings or enclosures that demarcate the exterior of the parklet from the street and surrounding parking spaces.
• Traffic safety protections to reduce the potential for auto-related damage. • Furnishings and fixtures.

4. Operational Standards
Parklets will be considered private space under the control of the permit holder during the hours of operation of the business. Outdoor food preparation is not permitted. Candles and open flames are not allowed on the parklets. Restaurants and food establishments licensed by the State of California will be permitted to sell and allow on-premises consumption of alcoholic beverages. Parklets shall be maintained free of litter, refuse and debris. Parklet seating areas must comply with all requirements of the Americans with Disabilities Act (ADA)

5. Permit Requirements
An Encroachment Permit is required for all parklet installations prior to any construction.

Applicants must submit a plan set showing the parklet location, dimensions, traffic protections, utilities, and ADA accessibility. Roof structures require engineering drawings and calculations. A valid City of Belmont Business Tax Certificate is required and evidence of the proper insurance.
46

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Outdoor Dining Program - Staff Report 3 26

6. Failure to Maintain
Parklet sponsors who fail to maintain the cleanliness, safety, and accessibility of their parklet properly and sufficiently may be subject to violations and fines, up to and including parklet removal.

7. Utility Maintenance and Public Safety Emergencies
There may be instances where the parklet will need to be removed to access a utility beneath it. In the event of utility maintenance or a utility failure such as a gas leak or water main break that threatens public safety, the permit holder will be required to remove the parklet with little notice. Absent swift action from the permit holder, the City or utility owner may remove parklets with little or no notice, and any costs associated with removal will be the responsibility of the permit holder. Parklet sponsors are responsible for the cost of reinstalling and restoring any damage to the parklet.

8. Parklet Removal
If for some reason the parklet sponsor decides it no longer wants to maintain a parklet, the parklet sponsor is responsible for notifying the City and removing it at the parklet sponsors’ own expense.

Sidewalk Dining
This set of standards applies to businesses wishing to place furnishings on a City sidewalk. Due to the unique circumstances of each proposed outdoor dining location, there may be instances where City staff requires additional design elements not covered in these standards. The City of Belmont will review the application and will approve submittals that meet the requirements set forth by these standards.

All outdoor dining installations require an Encroachment Permit from the City of Belmont. Plans must be submitted by the business sponsor and permits must be issued by the City prior to any construction or modifications occurring.

Sidewalk Dining must meet the following requirements:

1. Submittal Requirements
Applicants must submit an Encroachment Permit Application, site plans/photos, and insurance to Public Works for review and approval.

2. Terms and Conditions
Outdoor seating must meet several terms and conditions, including:
• General Conditions of Use requiring seating to be located adjacent to the storefront and to provide adequate clearances for ADA accessibility.
• Furnishings are not allowed to be bolted down and may contain umbrellas, portable heaters, and fences.
47

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Outdoor Dining Program - Staff Report 3 26
• Site Maintenance of the seating area must keep it free of litter, refuse and debris in accordance with the City’s stormwater management requirements. • Notice for Removal may be needed to allow for City or utility access with little notice. • Transfer of the dining area is not allowed or leasing to another business owner. • Term is for one year and requires renewals.
• Certificate of Liability Insurance is required to be held by the applicant. • Termination can be done by the City without cause.

New Fees
Staff is proposing the following Parklet fees based on full recovery of staff time and after reviewing neighboring cities’ fees:

1. Permit Application Fee (One-time) – Fee for review of the application and inspection.

2. Renewal Fee (Annual) – Fee for renewals to inspect and update insurance documents.

3. ROW Use Fee (Annual) – Fee charged annually for the use of the public right-of-way.

Please note, San Mateo Consolidated Fire charges a one-time fee to inspect the parklet as defined in the SMCF Fee Schedule.

Similarly, staff is proposing following Sidewalk Dining fee:

1. Permit Application Fee (One-time) – Fee for review of the application and inspection. (Annual renewals to inspect and update insurance documents at no charge to applicant.) Staff is proposing to add 4 new fees to the City’s Fiscal Year 2023-2024 Master Revenue Schedule related to the Outdoor Dining Policy. The fees were determined based on calculations of the cost to the City for staff time to review and administer the above processes, as well as a survey of neighboring cities’ fees for the same services.

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Outdoor Dining Program - Staff Report 3 26
Alternatives

1. Take No Action

2. Amend the language in the ODP or the proposed fee amounts in the Resolution.

Attachments
A. Resolution
B. ODP for Parklet Permits
C. ODP for Sidewalk Dining Permits
Fiscal Impact
☐ No Fiscal Impact
☒ Funding Source Confirmed:

The City is adopting permit fees to cover the cost of staff time to review ODP applications and complete inspections of
operating businesses. Fees will be accounted for in the Street Maintenance Fund.

Source: Purpose: Public Outreach:

Council Council Vision/Priority Other*
*Public Hearing notice published in a newspaper of general circulation twice starting 10 days prior to the public hearing. Notices provided via email to interested parties. 49

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RESOLUTION NO. 2024 –

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT TO

APPROVE THE OUTDOOR DINING PROGRAM (ODP) WITHIN THE PUBLIC

RIGHT-OF-WAY, WHICH INCLUDES PARKLET AND SIDEWALK DINING

GUIDELINES AND NEW PERMITTING FEES TO BE COMPILED IN THE FISCAL YEAR 2023-24 MASTER REVENUE SCHEDULE
WHEREAS, during the COVID-19 pandemic, there were several local, regional, and state orders related to the outdoor dining topic; and,
WHEREAS, in July 2021, City staff presented an update to City Council on outdoor dining in the public right-of-way; and,
WHEREAS, City Council directed staff to explore outdoor dining parameters for consideration of permanent regulations for this use within public right-of-way sidewalk/streets; and,
WHEREAS, staff developed an Outdoor Dining Program to allow food service businesses the opportunity to expand a portion of their operations outdoors, directly in front of their business by installing parklets and/or sidewalk dining in the public right-of-way; and, WHEREAS, participation in the Outdoor Dining Program will require businesses to obtain an encroachment permit and pay permit fees.

NOW, THEREFORE, the City Council of the City of Belmont resolves as follows:

SECTION 1. The Outdoor Dining Program consisting of Parklet and Sidewalk Dining attached as Attachments B and C to the Staff Report are adopted.

SECTION 2. The proposed Fiscal Year 2023-24 additions to the existing City of Belmont Master Revenue Schedule shown on Exhibit A to this Resolution are adopted.

SECTION 3. The City Engineer is hereby authorized to make minor changes, amendments, or technical adjustments to the Outdoor Dining Program, provided that such modifications do not alter the fundamental principles or objectives of the policy. * * *
ADOPTED [Click to enter a date.] by the City of Belmont City Council by the following vote:

Ayes:

Noes:

Absent:

Abstain:
50

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ATTEST:

City Clerk Mayor
APPROVED AS TO FORM:

City Attorney
51

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EXHIBIT A

SUMMARY OF NEW FEES
Fee Description Amount
Parklets
Permit Application Fee (One-Time) $1,000
Annual Renewal Fee $400
Annual ROW Use Fee $10/SF
Sidewalk Dining
Permit Application Fee (One-Time) $500
52 Outdoor Dining Program
for
Parklets
Department Public Works Date Adopted 3/12/24 City Policy # Division Engineering Date Updated Prepared By Tracy Scramaglia Date Updated Page 1 of 15
Presented to
Commission
Planning
Commission 1/16/24
Presented to
City Council Public Hearing 3/12/24
Introduction
The City of Belmont has developed an Outdoor Dining Program (ODP) to allow for outdoor dining in the Belmont Village Specific Plan area and other areas of the City. The ODP allows food service businesses the opportunity to expand a portion of their operations outdoors, directly in front of their business by installing one or both of the following:

1. PARKLETS – Allows ground-food service businesses to construct a dining platform within on-street parking spaces directly in front of their business. Parklets are allowed City-wide (except along El Camino Real and Ralston Avenue). For the safety of outdoor diners and the traveling public, Parklet installation will be given preference on lower volume, lower speed roadways.

2. SIDEWALK DINING– Allows ground floor food service businesses to provide outdoor seating and related furniture along the sidewalk. Sidewalk dining is not allowed along El Camino Real.

These guidelines outline the requirements for parklet installations. Due to the unique circumstances of each proposed location, these are guidelines and specific elements may not be required in all cases. Similarly, there may be instances where City staff requires additional design elements not covered in these guidelines. The City will review the Outdoor Dining- Parklet permit applications, approving parklet installations that meet the design requirements and traffic safety standards as established by the Municipal Code and the California Manual on Uniform Traffic Control Devices (CA MUTCD).

Parklets are subject to the following fees as defined by the City’s Master Revenue Schedule unless specified otherwise:

1. Permit Application Fee – A one-time fee for review of the application and inspection by the City inspector.

2. Fire Inspection Fee – A one-time fee for San Mateo Consolidated Fire to inspect the parklet as defined in the SMCF Fee Schedule.

3. Renewal Fee – An annual fee for renewals in order to inspect and update insurance documents.

4. ROW Use Fee – A fee charged annually for the use of the public right-of-way.

53 Parklet Program Guidelines

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A. Location and Setback Criteria/Design Elements
Parklets are generally allowed in commercial districts along the curbside on public streets where on- street parking spaces exist. Parklets are not allowed along El Camino Real because it is a State- controlled roadway and is not under the City’s jurisdiction. In addition, parklets are not allowed along Ralston Avenue because it is classified as a major arterial road with high traffic volumes.

Parklets can be considered in commercial districts where there are or would be space(s) for on-street parallel, angled, or perpendicular parking. Parklets are not allowed in ADA/handicap parking spaces or red curb zones. Parklets proposed in loading zones and in 24-minute parking spaces will be considered on a case-by-case basis.

1. Location Criteria
• Adjacent to Storefront - Parklets may only be installed along the frontage of the storefront that is applying for the parklet. Parklets are not allowed to use the frontage of adjacent storefronts.

However, minor encroachments on adjacent storefront frontages may be allowed depending on the dimensions of the parking stalls being used for the parklet installation. Parklets shared with adjacent businesses will be considered on a case-by- case basis. The shared parklet area cannot exceed the frontage for the combined businesses.
• Maximum Parking Stalls - A maximum of two parallel parking spaces or four perpendicular or angled parking spaces shall be used for each parklet.
• Parallel parking spaces - Parklets located in parallel parking spaces can be the length of one or two parallel parking spaces. A 4-foot inner buffer is required when adjacent to another parallel parking space. A 2-foot buffer is required when adjacent to a driveway, motorcycle parking, or a bicycle corral.
• Perpendicular and angled parking spaces - Parklets located in perpendicular or angled parking spaces can utilize a maximum of two to four combined parking spaces. The edge of the parklet must be set back 4 feet from the adjacent parking space on either side. • Corner locations - Parklets located adjacent to intersection crosswalks shall provide 20-foot setbacks from the nearest crosswalk. Parklets that cannot meet these setback requirements may be considered on a case-by-case basis based on whether sight distance and safety can be maintained. In addition, storefronts located at corner locations may only have one parklet. Under no circumstances may a Parklet obstruct the sight lines of pedestrians in crosswalks, or of approaching vehicles. If the Public Works department determines that a sight line issue exists, the applicant will be required to modify the design or the application may be denied. • Fronting driveways - Parklets may be installed in front of a driveway if the applicant owns the property served by the driveway or obtains written permission from the property owner. If the driveway has been abandoned or no longer provides accessto off-street parking, the driveway may be levelled as part of the conditions for the parklet project.

2. Parklet Setbacks
• Travel Lane Setback – Parklets shall have a 2-foot minimum setback from the travel lane measured from the parking striping adjacent to the travel lane (see Design and Parklet Placement diagrams below for more information).
• Side Setback - Parklets shall have a 4-foot minimum side setback to the nearest parking space (see Design and Parklet Placement diagrams below for more information). 54 Parklet Program Guidelines

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3. Other Location Criteria
• Utilities - Parklets may not obstruct fire hydrants. If a parklet is constructed over utility access panels or manholes, it should be noted on the plans. If there is maintenance need or emergency, any parklets covering utilities will be required to be removed and restored at the owner’s expense.

A minimum clearance of 4 feet from storm inlets/catch basins will be required to allow for maintenance access. Parklets proposed under overhead utility lines will be required to meet the minimum distance requirements as established by the CPUC. Parklets that block the outlet of a sidewalk underdrain will be required to ensure the outlet is functional and flowing. Be sure to take a thorough inventory of utility access covers in your proposed parklet area by checking under parked cars. Parklet sponsors must provide for access to any City or public utility company that may have underground conduits beneath the constructed parklet. • Bike Lanes – Parklets cannot obstruct a bicycle lane or path. • Parklet Width – Parklets must stay within the designated parking stall area. • Fire Hydrants - Fire Hydrants shall not be blocked. A 15-foot clearance from the hydrant (7.5- foot each side) along the curb shall be maintained. A 3-foot buffer around the hydrant on all sides should also be maintained.
• Fire Department Connections (FDCs) – To maintain access to FDCs, 5-foot-wide openings should be provided between every 2 adjacent parklets (and no more than 75-feet apart).

4. Parklet Design Elements
Parklets generally consist of the following key elements:
• Platform that allows the parklet to serve as an extension of the sidewalks. • Railings or enclosures that demarcate the exterior of the parklet from the street and surrounding parking spaces.
• Traffic safety protections to reduce the potential for auto-related damage. K-rail, barriers, or other requirements for safety enhancements may be determined and required by the Public Works Departement and may change side setback requirements.
• Furnishings and fixtures.
a. Platform Design Criteria
• Materials - Platforms must be constructed from durable materials that can withstand wear and tear of elements. Pouring concrete for parklet platforms is not allowed. You may use concrete pavers on a platform structure instead. Surface materials must be textured or treated with a non-skid coating to ensure a safe walking surface. Loose particles, such as sand or loose stone, are not permitted.
• Maintenance access- Parklets must be designed to provide access underthe platformto allow for maintenance (i.e., repairs or clearing debris). If the platform base is not a solid mass, access can be provided through access panels, removable pavers, or other means. • Platform Threshold - The platform threshold must be flush and even with sidewalk and must not leave a gap greater than 1/2 inch, nor a vertical separation greater than 1/4 inch. • Drainage - Platforms should allow for curbside drainage flow. A 6-inch height by 12-inch width minimum clear gutter space must be provided along the entire length of the proposed platform. Openings at either end of the parklet may be covered with screens to prevent debris buildup beneath the platform and in the gutter. It is the responsibility of the parklet permittee 56 Parklet Program Guidelines

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to clean the cover or screen to prevent any backup of storm water. All parklets must provide access through the parklet platform or threshold to the gutter adjacent to the curb. • Bolting Not Allowed - At no time may structures be bolted or affixed in any way to the roadway or any structure (including but not limited to buildings, fire hydrants, street trees, streetlight, parking meters, asphalt or traffic poles, etc.). An exception to this is that wheel stops for traffic protection must be bolted to the roadway as described in the Traffic Protection section of these Guidelines.

Source: San Francisco Parklet Manual
• Sub-structure - Designs for the sub-structure of a parklet vary and depend on the slope of the street and overall design for the structure. The sub-structure must accommodate the crown of the road and provide a level surface for the parklet. “Bison pedestals” (pictured below) spaced under the surface and of different heights are a common application. Another method is to provide steel sub-structure and angled beams.
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• ADA Accessibility - All accessibility elements of the proposed platform shall be designed, constructed and/or conform to the applicable provisions, rules, regulations and guidelines of the California Building Code and Americans with Disabilities Act. o Accessible Platform Surface: The portion of the parklet platform connected by the accessible path of travel to the wheelchair turning space and wheelchair resting space must be level. The accessible platform surface maximum cross slope (perpendicular to the sidewalk or curb) and running slope (parallel to the curb) cannot exceed a ¼ inch rise per foot in any direction.
o Note that given the crown of the street in many locations, to achieve an ADA compliant platform surface, the parklet platform may need to be higher than the adjacent sidewalk (as opposed to being flush with the sidewalk) and will require a ramp for access. (See the picture below for an example of how this can be achieved.) o Accessible entry and seating: Entry shall be a minimum of 48 inches wide, and seating must be available for any ADA patrons.
o Accessible path of travel: It must connect the sidewalk to the accessible entry, platform surface, wheelchair turning space and wheelchair resting space. o Wheelchair turning space: Shall be 60 inches in diameter and located entirely within the platform; a 12-inch maximum overlap on the curb and sidewalk is acceptable. o Wheelchair landing: A 30-inch by 48-inch clear floor area. It’s permitted to overlap with the Wheelchair Turning Space by 24 inches maximum in any orientation. 58 Parklet Program Guidelines

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b. Parklet Railings/Enclosures
The parklet railing/enclosure marks the boundary between the parklet and the street or sidewalk.

It should serve as a safe edge while also being visually appealing, permeable, and inviting. The following standards and guidelines should inform your design. • Stable and sturdy enough not to fall over or be pushed over (must withstand 250-lbs of force). • Edge Buffers: the parklet should have an edge as a buffer from the street. This can take the form of planters, railing, cabling, or some other appropriate enclosure. • Openings in rails must prevent passage of 4-inch sphere. • Height: The height should not exceed 36 inches from the parklet platform floor to the top of the railing.
o If you wish to install wind barriers taller than 36 inches, the use of transparent materials like acrylic, plexiglass, plastic films, etc. is required. Posts to secure the transparent wind barrier is allowed around the material (both horizontally and vertically) but shall not exceed 2.5 inches in diameter.
o If transparent wind barrier materials are used, the height of the railing, including the transparent materials and any top rail, should not extend more than 6 feet from the floor platform.
o Any vertical posts securing the transparent wind barriers should have a minimum spacing of 6 feet apart on center to allow for adequate sight distance. • Visibility: The enclosure should not block the view of conflicting movements of traffic, including pedestrian traffic, nor block the view of traffic control devices such as traffic signs, traffic signals, and other traffic warning devices.
• All railings/enclosures must have retro-reflective reflectors or retro-reflective tape on the corners of the parkletfacing the travel lane such that they are visible by vehicle traffic at night. 59 Parklet Program Guidelines

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• Roofs, trellises, and tent shade structures are allowed. All proposed roof structures, including the use of sail-style shades and retractable canopies, may be considered but will require additional fortifications for support which will require additional staff review. Engineering drawings and calculations stamped by a Professional Engineer may be required as supporting documentation.
c. Traffic Protections
Parklets are required to provide the traffic protections outlined in this section of the guidelines. • Wheel Stops -- To help protect against moving traffic and parking cars, parklets in parallel parking spaces must be buffered using a wheel stop at 4-foot from the parklet and 3-foot from the face of curb (see Design and Parklet Placement diagrams on Page 3 and 4 for additional detail). This buffer may also serve as a space for adjacent property owners to accommodate curbside trash collection. Parklets located in angled and perpendicular parking spaces do not require a wheel stop unless otherwise specified during the application review process.

Applicants are required to repair any damages to the roadway caused by the installation of the parklet or wheel stops if later removed. Any repairs shall be performed under a separate encroachment permit and in accordance with applicable City standards for roadway construction.

Wheel stops may be purchased from any vendor but must meet these specifications:
o 3 feet long
o Black rubber with yellow stripes
o Mounted with bolts
o Installed 4 feet from outside ends of Parklet which occupies parallel parking spaces o Installed 3 feet from the curb
• Posts or Bollards -- Parklets shall have vertical elements that make them visible to traffic,such as flexible posts or bollards both with retroreflective tape. One possible measure are safe hits posts (as shown in the picture below). These vertical elements shall be placed 2 feet from the edge of the parklet on both sides of the parklet not adjacent to the travel lane. Structural bollards may be required if deemed necessary by the City. • Travel Lane Clearance -- Parklets shall provide a minimum 2-foot clearance from the edge of the travel lane (measured from the parking striping adjacent to the travel lane) to ensure safe separation from traffic. If a Class II bike lane is present, at no time may a Parklet infringe upon a bike lane or travel lane.
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d. Furnishings and Fixtures
All furnishings and fixtures must be designed to be weighted down for wind protection. Items may need to be stored inside the business during periods of high winds. Please ensure that the weights used do not create tripping hazards for pedestrians.
• Portable Heaters –Space heaters are permitted if they are an outdoor approved type, are in accordance with the manufacturer's recommendations and are located at least 2 feet from the edge of any umbrella canvas, any foliage, or any other flammable object or material.

Heaters are not allowed under umbrellas but can be placed near them if clearances are maintained.
• Umbrellas - Umbrellas shall be fire-retardant or manufactured of fire-resistant material. No portion of an umbrella shall be less than eighty (80) inches above the parklet platform. • Electrical connections – All wiring and electrical cords must be exterior rated, GFCI protected, and UL listed. Cords must not create tripping hazards on the sidewalk. If the cords cross above the sidewalk, they must provide a minimum clearance of 10 feet above the sidewalk and the platform of the parklet. The use of adapters is prohibited. Businesses are not allowed to tap into existing City electrical connections such as streetlight poles. Generators are not allowed in association with parklets.
• Lighting – Lighting is encouraged and may be provided through electrical connections to the building. Solar powered lighting is strongly encouraged. Lighting shall not be directed towards the roadway to unintentionally cause glare for vehicles. Light strings must be hung to allow for a minimum clearance of 10 feet above the sidewalk and the platform of the parklet. • Signage – Signs are allowed provided the sign area does not exceed 6 square feet (24 inches by 36 inches). Illuminated signage is not allowed. Sign copy is limited to business identification, except that if the parklet is meant to serve the public, signage should reflect such. If the parklet is meant to serve as restaurant seating, signage should correlate in design with the signage on the primary building.
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B. Operational Standards
• Private Control – Parklets will be considered private space under the control of the permit holder. The permit holder is responsible for securing the parklet and any fixtures and furnishings contained within it during hours when the associated business is not in operation. When the business is in operation, patrons of the permit holder may use the parklet. Conversely, when the permit holders business is non-operational, the parklet may be used by members of the public. • No Outdoor Food Preparation – Outdoor food preparation is not permitted. No heating, cooking or open flames are permitted in a parklet. Hotpots, barbecues, or other heating of food in the public right of way is not allowed.
• No Open Flames - Candles and open flames are not allowed on the parklets. • Alcohol Service – Restaurants and food establishments licensed by the State of California will be permitted to sell and allow on-premises consumption of alcoholic beverages. Alcohol service is only allowed under full-service conditions and alcoholic beverages consumed in parklets are not allowed to be provided in to-go containers. Establishments that serve alcoholic beverages in the parklet area shall be required to meet all requirements of the Alcoholic Beverage Control Board and any other federal, state, or local laws and regulations governing the sale and consumption of alcoholic beverages.
• Site Maintenance – Parklets shall be maintained free of litter, refuse and debris. The area shall be scrubbed and mopped to remove any food or drink stains daily by the permittee. Such cleaning shall be in accordance with City Code Chapter 21 Article VI. Storm Sewer System, which prohibits any discharge other than rainwater into the storm water drainage system. • ADA Compliance – Parklet seating areas must comply with all requirements of the Americans with Disabilities Act (ADA) and provide sufficient clearance and walkway space to allow safe access and egress.
• Hours of Operation – The parklet shall adhere to the same approved hours of operation as the associated business.
• Safety Inspections – The City will be making periodic safety inspections and reserves the right to require adjustments or removal of any elements, if deemed unsafe.

C. Permit Requirements

1. Permit Submittal Requirements
An Encroachment Permit is required for all parklet installations. Permit applications must be submitted prior to the construction of any new parklet.

The following submittals are required:
• Plan sets are required. Plans shall be drawn to scale and the minimum page size for submittals are 11 x 17 ledger paper. It is recommended that plans are prepared by a licensed design professional, such as an architect or engineer. The submitted plans should show the proposed layout of the parklet including:
o The parklet location (business frontage, site address, parking space number, etc.) o Dimensions of parking stalls, parklet structure including platform, railings, stormwater access, 62 Parklet Program Guidelines

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and traffic travel lanes in immediate area and in the proposed parklet. o Traffic protection measures and dimensions of the setbacks from adjacent parking spaces and adjacent traffic lane.
o Location of any adjacent public utilities in the street including curb drains, manhole covers, water shut-off valves, sidewalk utility boxes, streetlight poles, parking meters, gutter drains, fire hydrants, parking meters, etc.
o Plans must demonstrate ADA accessibility and show dimensions of required clearances. • Materials palette – Use color photo samples to demonstrate:
o Materials and plants to be used on platform
o Railing materials
o Platform materials
o Proposed sail shades or retractable canopies
• If the parklet includes a roof structure, engineering drawings and calculations stamped by a Professional Engineer may be required as supporting documentation. • Parklets are subject to fees as defined by the City’s Master Revenue Schedule. • A valid City of Belmont Business Tax Certificate, sometimes referred to as a business license. • Evidence of current insurance coverage including a Certificate of Liability Insurance and Endorsements as indicated in Attachment 1.

Prior to submitting an encroachment permit for a parklet and paying the fees for the permit review, businesses should first schedule a pre-submittal meeting with the City to go over their proposed submittal to ensure that their application is complete and is consistent with these guidelines.

D. Failure to Maintain
Parklet sponsors who fail to maintain the cleanliness, safety, and accessibility of their parklet properly and sufficiently may be subject to violations and fines. If maintenance issues are not resolved, the City may revoke the encroachment permit and parklet sponsors may be required by the City to remove the parklet at their own expense.

E. Utility Maintenance and Public Safety Emergencies Because parklets may sit atop buried utilities, there may be instances where your parklet will need to be removed to access a utility beneath it. In the event of necessary utility maintenance or the unlikely event of a utility failure such as a gas leak or water main break that threatens public safety, the City or utility owner may remove parklets with little or no notice. Parklet sponsors are responsible for the cost of re-installing and restoring any damage to the parklet.

F. Parklet Removal
If for some reason the parklet sponsor decides no longer wants to maintain a parklet, the parklet sponsor is responsible for notifying the City and removing it at the parklet sponsors’ own expense. Immediately upon removal the parklet area shall be cleaned and restored to its previous condition to the satisfaction of the City. 63 Parklet Program Guidelines

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If the Public Works Department determines that there is a valid public safety, public nuisance, maintenance, CIP or other reason for parklet removal, 30-day written notice will be provided to the permit holder as will justification for the removal. If an emergency removal is required, little to no notice may be given.

For More Information:

For questions or additional information regarding these Parklet Program Guidelines, please contact:

Public Works Department
[email protected]
(650) 595-7425
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Attachment 1
Standards For Insurance
Permittee shall procure and maintain for the duration of the permit insurance against claims for injuries to persons or damages to property which may arise from or in connection with Permittee’s operation and use of the public right-of-way. The cost of such insurance shall be borne by Permittee.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including liquor liability coverage, products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

Workers’ Compensation: Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limits of no less than $1,000,000 per accident for bodily injury or disease. (for Applicants with employees).

Property Insurance: Property insurance against all risks of loss to any tenant improvements or betterments, at full replacement cost with no coinsurance penalty provision.

If Permittee maintains broader coverage and/or higher limits than the minimums shown above, the City of Belmont requires and shall be entitled to the broader coverage and/or higher limits maintained. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City of Belmont.

OTHER INSURANCE PROVISIONS
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City, its elected and appointed officials, employees, and agents, are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the permittee including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Permittee’s insurance (at least as broad as ISO Form CG 20 10).

Primary Coverage
For any claims related to this permit, the Permittee’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its elected and appointed officials, employees, and agents. Any insurance or self-insurance maintained by City, its elected or appointed officials, employees, or agents shall be excess of the Permittee’s insurance and shall not contribute with it.

If Permittee will serve alcoholic beverages, the general liability insurance shall include liquor liability coverage covering the sale of alcohol. Permittee must have a valid liquor sales license. 65 Parklet Program Guidelines

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Alcohol Service
Restaurants and food establishments licensed by the State of California Alcohol Beverage Control (ABC) will be permitted to sell and allow on-premises consumption of alcoholic beverages. Alcohol service is only allowed under full-service conditions when alcoholic beverages are consumed in sidewalks and parklets. To go containers are not allowed. Establishments that serve alcoholic beverages shall be required to meet all requirements of the Alcoholic Beverage Control Board and any other federal, state, or local laws and regulations governing the sale and consumption of alcoholic beverages.

Liquor Liability
If Permittee will sell alcohol, permittee must have a valid liquor sales license and liquor liability insurance covering the sale of alcohol.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with 30 days’ prior written notice to City.

Waiver of Subrogation
Permittee hereby grants to City a waiver of any right to subrogation which any insurer of said permittee may acquire against City by virtue of the payment of any loss under such insurance. Permittee agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. At the option of the City, either: the permittee shall obtain coverage to reduce or eliminate such self-insured retentions as respects the City, its elected and appointed officials, employees, and agents; or the permittee shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

Verification of Coverage
Permittee shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before permitted activities begin. However, failure to obtain the required documents shall not waive the permittee’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time. 66 Parklet Program Guidelines

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Special Risks or Circumstances
City reserves the right to modify these requirements at any time, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 67 Outdoor Dining Program
for
Sidewalk Dining
Department Public Works Date Adopted 3/12/24 City Policy # Division Engineering Date Updated Prepared By Tracy Scramaglia Date Updated Page 1 of 8
Presented to
Commission
Planning
Commission 1/16/24
Presented to
City Council Public Hearing 3/12/24
Introduction
The City of Belmont has developed an Outdoor Dining Program (ODP) to allow for outdoor dining in the Belmont Village Specific Plan area and other areas of the City. The ODP allow food service businesses the opportunity to expand a portion of their operations outdoors, directly in front of their business by installing one or both of the following:

2. SIDEWALK DINING– Allows ground floor food service businesses to provide outdoor seating and related furniture along the sidewalk. Sidewalk dining is not allowed along El Camino Real.

This set of standards applies to businesses wishing to place furnishings on a City sidewalk. Due to the unique circumstances of each proposed outdoor dining location, there may be instances where City staff requires additional design elements not covered in these standards. The City of Belmont will review the application and will approve submittals that meet the requirements set forth by these standards.

Sidewalk Dining is subject to the following fee as defined by the City’s Master Revenue Schedule unless specified otherwise:

1. Permit Application Fee – A one-time fee for review of the application and inspection by the City inspector.

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A. Submittal Requirements

The following documents and fees are required to process a permit for use of the sidewalk:

1. Encroachment Permit Application

2. Site Plan Drawings and Photos of Business Frontage
Site plan drawings may be drawn by hand and must include the following information (see sample drawing provided as Attachment 1):
• Label the location of the business on a diagram and include the storefront boundaries. • Show existing sidewalk obstructions (fire hydrants, trees, light poles, bike racks, utility boxes, manholes, newspaper racks, etc.) and dimensions between obstructions. • Show the layout of all proposed furnishings (planters, tables, chairs, umbrellas, heaters, fencing, etc.).
• Photographs of the business frontage.

Photographs of the proposed sidewalk dining set-up may be submitted instead of a site plan drawing, but the applicant should still specify the distances between obstructions.

3. Application Fee
The applicant is responsible to pay a one-time permit application fee set forth in the City’s Master Revenue Schedule.

4. Certificate of Liability Insurance
Applicants shall provide proof of commercial general liability (or comprehensive) and property damage insurance and endorsements showing the City of Belmont as additional insured on the policy and stating that the insurance is primary. See insurance standards requirements in Attachment 2.

Encroachment Permits issued shall be valid only during the term of liability insurance coverage.

Applicants are responsible to submit updated insurance documents prior to the expiration date and annual fee. Failure to do so will result in revocation of the permit.

Please submit all documents electronically by sending an email to [email protected] or in person at the Public Works counter located at Belmont City Hall, 1 Twin Pines Lane, Belmont, CA 94002 between 8:30am and 11:30 am Mondays, Wednesdays, and Thursdays.
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B. Terms and Conditions

1. General Conditions of Use. Outdoor seating proposed on public sidewalks must meet the following terms and conditions:
a. Adjacency to Storefront. Outdoor seating must be located along the frontage of the storefront applying for the permit. Businesses will only be allowed to use a portion of the adjacent business owner’s frontage to expand their outdoor dining area if they obtain a letter from the current adjacent business owner stating that they have agreed to allow their frontage to be used. Permission to use the space in front of an adjacent business can be revoked by that adjacent business at any time. • Consent terms – Adjacent businesses must provide consent on an annual basis for the seating area to extend to neighboring frontage.
• Change of adjacent business owner – If the adjacent business ownership change, the consent carries through the existing annual period and the adjacent owner must inform the new owners of the existence of this consent.
• Annual written renewal – adjacent business must affirm the use of their storefront during the annual renewal period. If the renewal is not granted, it is the sole responsibility of the permit owner to make any required adjustments to the dimensions for outdoor dining. b. Sidewalk Clearance. Outdoor seating areas must maintain a minimum sidewalk clearance and pedestrian through zone of 4-feet from any physical obstruction. This includes light poles, fire hydrants, FDCs, and other fire-related appurtenances, news racks, trees, entryways of adjacent businesses, or other barriers. Tables or seating may be placed near the curb if a minimum of 2-foot clearance to the curb is maintained. Tables or seating shall not be placed within the gutter. c. ADA Accessibility. All seating areas must conform to the applicable provisions, rules, regulations, and standards of the California Building Code (Title 24, Chapter 11b) and Americans with Disabilities Act. d. Outdoor Cooking Not Allowed. No outdoor cooking is allowed. Examples of types of foods that are considered outdoor cooking are hotpots, table-top barbeques, raclettes, fondues, and similar. In addition, outdoor restaurant busing stations are not allowed. e. Live Music. No amplified live music is allowed in the City of Belmont.

2. Furnishings. All outdoor furnishings (tables, chairs, umbrellas, planters, fencing, etc.) must be heavy enough to withstand high winds to protect guests and pedestrians. All furnishings may need to be stored inside the business from time to time to accommodate maintenance, cleaning, special events, or during periods of inclement or hazardous weather. Please ensure that weights used to anchor fixtures and furnishing do not create tripping hazards for pedestrians. a. Bolting Not Allowed. At no time shall any seating, tables, or umbrellas be bolted or affixed in any way to the public sidewalk, roadway, landscaping, or any structure (including but not limited to buildings, fire hydrants, street trees, streetlights, traffic poles, etc.). b. Fences/Railings/Stanchions. Businesses wanting to mark the boundary between the outdoor seating area and pedestrian path of travel are allowed only if the materials can easily be removed at the request of the City for special events and/or required maintenance. The height of these installations should not exceed 36 inches from the ground to the top of the railing, fencing, or stanchions. c. Umbrellas. Umbrellas shall be fire-retardant or manufactured of fire-resistant material. No portion of an umbrella shall be less than eighty (80) inches above the ground. Umbrellas shall be removed in advance of windy weather.
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d. Canopies Not Allowed. Tents, canvas, roofs, or shade structures are not allowed on the sidewalk. e. Portable Heaters. Space heaters are permitted if they are an outdoor approved type, are in accordance with the manufacturer's recommendations and are located at least 2 feet from the edge of any umbrella canvas, any tree foliage, and any other flammable object or material. Heaters are not allowed directly under umbrellas but can be placed near them if clearances are maintained. f. Electrical connections. All wiring and electrical cords must be exterior rated, GFCI protected, and UL listed. Cords must not create tripping hazards on the sidewalk and must be hung to allow for a minimum clearance of 10 feet above the sidewalk and cannot be attached or wrapped around existing trees, light posts, sign poles, or other City assets. The use of generators is prohibited. Businesses are not allowed to tap into existing City electrical connections such as streetlight poles. Utilization of existing City electrical connections shall be the cause of termination of the permit.

3. Site Maintenance. Outdoor seating areas shall be maintained free of litter, refuse, and debris. The area shall be swept, scrubbed, and mopped to remove any food or drink stains daily. Such cleaning shall be in accordance with the City’s Storm Water Management and Discharge Control Program, which prohibits any discharge other than stormwater into the stormwater drainage system. Failure to maintain the site or complaints received by the City related to lack of cleaning or upkeep shall be cause for termination of the permit.

4. Notice for Removal. The outdoor furnishings may need to be removed to allow for the City and/or utility companies to access the sidewalk for maintenance, repairs, special events and/or other purposes. While the City and/or utility companies will try to give a 72-hour advance notice, it may not be possible when dealing with emergency repairs. Additionally, the City will not cover business losses related to the loss of seating or business interruptions due to construction or special events.

5. Transfer. Applicant may only use the dining area for their business. Applicant may not lease/rent or receive funds for the seating area to another operator. If a business changes ownership and the new business wants to continue with the permit, the new business must submit a new application, pay fees, and provide insurance to the City within 30 days of ownership change.

6. Term. The permit is valid for a maximum of one year. Applicant must renew permits annually and pay permit renewal fee and update insurance information.

7. Certificate of Liability Insurance. Applicants must provide proof of commercial general liability (or comprehensive), workers compensation, and property damage insurance including endorsements showing the City of Belmont as an additional insured on the policy and stating that the insurance is primary with regard to the City of Belmont. The detailed insurance standards are provided in Attachment 2 to these Terms and Conditions. It is the applicant’s responsibility to update insurance prior to permit expiration.

Failure to do so will result in revocation of the encroachment permit.

8. Termination. The City reserves the right to terminate the permit without cause. In addition, the permit may be revoked due to failure to comply with the terms and conditions of the permit.

For More Information:

For questions or additional information regarding these Sidewalk Dining Guidelines, please contact:

Public Works Department
[email protected]
(650) 595-7425
71 Outdoor Dining Program Guidelines – Sidewalk Dining

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Attachment 1
Sample Site Plan – Sidewalk Dining Site Plan
72 Outdoor Dining Program Guidelines – Sidewalk Dining

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Attachment 2
Standards For Insurance
Permittee shall procure and maintain for the duration of the permit insurance against claims for injuries to persons or damages to property which may arise from or in connection with Permittee’s operation and use of the public right-of-way. The cost of such insurance shall be borne by Permittee.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

Property Insurance: Property insurance against all risks of loss to any tenant improvements or betterments, at full replacement cost with no coinsurance penalty provision.

OTHER INSURANCE PROVISIONS
The insurance policies are to contain, or be endorsed to contain, the following provisions:

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Liquor Liability
If Permittee will sell alcohol, permittee must have a valid liquor sales license and liquor liability insurance covering the sale of alcohol.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with 30 days’ prior written notice to City.

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800-803 Belmont Avenue Loan Agreement - Staff Report

STAFF REPORT
Meeting Date: March 26, 2024
Agency: City of Belmont
Staff Contact: Kathy Kleinbaum, Assistant City Manager
Agenda Title: 800-803 Belmont Avenue Affordable Housing Loan Documents Agenda Action: Resolution
Recommendation
Adopt a resolution authorizing the City Manager to negotiate and execute: (1) an affordable housing loan agreement and associated documents with Belmont Family Apartments, LP, to provide $3.5 million for the construction of the 125-unit affordable housing project at 800-803 Belmont Avenue, and (2) related subordination agreements.

Strategic Focus Area
Economic Development and Housing
Background
On May 10, 2022, the City Council approved ROEM Development Corporation’s (ROEM) application for development of a 125-unit affordable housing project located at 800-803 Belmont Avenue. On September 27, 2022, the City Council agreed to provide a $2.5 million affordable housing loan to support the construction of the project.

The approved project includes the demolition of the existing Bel-Mateo Motel and the construction of a new multi-family residential structure. The site is situated on two parcels approximately 1.46-acres in size, located less than one-half mile from the Belmont Caltrain station. Onsite project amenities will include:
an outdoor recreation area with a children’s play structure, fitness center, resident club room, and a homework/computer room. There are 152 parking spaces proposed within three levels of at grade parking in an enclosed garage.

The project includes a range of unit sizes and affordability levels, as summarized below:

Unit Type 30%
AMI
50%
AMI
60%
AMI
70%
AMI Subtotal Percent
One-Bedroom 5 14 29 4 52 42%
Two-Bedroom 13 1 22 4 40 32%
Three-Bedroom 29 0 3 0 33* 26%
Total 47 15 54 8 125
*Includes unrestricted manager’s unit
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800-803 Belmont Avenue Loan Agreement - Staff Report
The project financing includes a combination of City, County, and State tax credit financing, including $14 million from San Mateo County. Following the award of tax credit financing, ROEM was able to proceed with the construction design for the project. The project will obtain its building permits, close on its financing, and start construction in early April.

Analysis
Staff has worked with ROEM to negotiate the affordable housing loan and associated documents, including the Loan Agreement, Deed of Trust, Promissory Note, and Regulatory Agreement. ROEM has created the affiliate company Belmont Family Partners, LP for the purpose of carrying out the project and is therefore the party named as the borrower on the loan agreement and associated documents. The affordable housing loan will be provided in the form of a residual receipts loan with a 3% interest rate.

Since the City is providing the smallest overall funding contribution to the project, the loan will be subordinate to the other financing sources contributing to the project.

Due to inflationary pressures on construction materials and labor costs, ROEM has requested that the City increase the proposed financial contribution from $2.5 to $3.5 million to help offset a gap in their financing. Unlike other recently approved affordable housing projects, the City is solely contributing the loan funding and is not providing the land for this project. With the proposed loan increase, the City’s contribution to the project per unit will be $28,000, which is significantly less than was provided for Firehouse Square Phase I project ($138,800 per unit) or is committed for LINC housing development at Hill Street and El Camino ($135,000 per unit). As a result, staff recommends the City support this request.

Sufficient funds are currently budgeted in the Affordable Housing Fund to cover the increased loan amount: the $2.5 million currently budgeted for ROEM and $1 million that’s been committed and budgeted in this fiscal year for the LINC Housing project. The LINC Housing project will not be using those funds this fiscal year since they are still trying to obtain their construction financing. The City will be receiving loan reimbursements from the Firehouse Square Phase II project which will replenish the Affordable Housing Fund and allow for sufficient funding for the committed $1 million contribution for the LINC Housing project to be incorporated in the next fiscal year 2024-25 Budget.

Action Requested
Approval of the attached resolution would authorize the City Manager to execute the loan agreement and associated documents to provide $3.5 million of Belmont affordable housing funds for development of a 125-unit affordable housing project at 800-803 Belmont Avenue. In supporting the funding request, the City finds that:
• The project provides lower-income housing units that are needed to help the City comply with its regional housing needs allocation (RHNA).
• The City has affordable housing funds available to loan to the developer, and is required to spend those funds on low, very-low, or extremely low-income housing in accordance with State law. • Provision of local funding is necessary for the project to be constructed. 77

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800-803 Belmont Avenue Loan Agreement - Staff Report
Alternatives

1. Take no action; no funding approved

2. Provide alternative funding proposal
Attachments
A. Resolution
Fiscal Impact
☐ No Fiscal Impact
☒ Funding Source Confirmed:

The City has sufficient funding in the Affordable Housing Fund (Account# 275-5-902-8589) to cover the $3.5 million loan, as the $1 million that’s been budgeted for the LINC Housing project will not need to be utilized in the current fiscal year and can be utilized instead to increase the ROEM Housing project loan from the current budget of $2.5 million to $3.5 million. An
appropriation in the next FY 2024-25 budget will be requested to backfill for the previously committed $1 million loan
contribution to LINC Housing, funding of which will come from loan reimbursements from the Firehouse Square Phase II project.

Source: Purpose: Public Outreach:

Staff Council Vision/Priority Posting of Agenda
78

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RESOLUTION NO. 2024-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT

AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN

AFFORDABLE HOUSING LOAN AGREEMENT AND ASSOCIATED DOCUMENTS

WITH BELMONT FAMILY APARTMENTS, LP, FOR AN AFFORDABLE HOUSING PROJECT AT 800-803 BELMONT AVENUE
WHEREAS, on May 10, 2022, the City Council adopted Resolutions 2022-43 to 2022- 045 entitlements requested by ROEM Development Corporation (ROEM) for development of a 125-unit affordable housing project located at 800-803 Belmont Avenue and Belmont Family Apartments, LP is an affiliate of ROEM formed to carry out the project; and, WHEREAS, the Affordable Housing Plan for the project includes a range of unit sizes from one bedroom up to three bedrooms and affordability levels for households making between 30% and 70% of area median income with one unrestricted manager’s unit, helping Belmont meet its Regional Housing Needs Allocation (RHNA) for provision of extremely-low, very-low and low-income housing units; and,
WHEREAS, the City, in its capacity as the Housing Successor to the former Belmont Redevelopment Agency, has recently disposed of certain real property assets that were acquired with low-moderate income housing tax increment set-aside funds, and that the City now intends to utilize the proceeds to fund construction of replacement affordable housing units reserved for low and very-low income households pursuant to Health and Safety Code Section 34176.1; and,
WHEREAS, the City acknowledges that contribution of local affordable housing funds is an important part of a comprehensive project financing strategy for affordable housing developments that also includes San Mateo County Affordable Housing Funds and State lowincome housing tax credits (LIHTC); and, WHEREAS, the Belmont General Plan Housing Element 2015-2023 includes Program

2.1 “Affordable Housing Development”, which directs the City to leverage various financial resources – including sale of low-moderate income housing assets of the Housing Successor and adoption of Housing Mitigation Fees – to provide financial assistance to affordable housing projects in Belmont that provide extremely-low, very-low, and low-income housing units; and,
WHEREAS, the project developer, ROEM Development Corporation, is a successful and fully integrated affordable housing development company that has demonstrated the professional capacity to plan, build and manage large affordable housing projects; and, WHEREAS, on September 27, 2022, the City Council adopted Resolution 2022-95 authorizing the City Manager to negotiate a loan of $2.5 million of Affordable Housing Funds that will be repaid during the project affordability term through residual receipts to support the construction of the project; and,
79

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WHEREAS, ROEM has requested that the loan amount increase to $3.5 million to address a shortfall in the project financing resulting from increased project costs; and, WHEREAS, the $3.5 million of loan funds are currently budgeted for in the fiscal year 2023-24 budget in the Affordable Housing Fund (275-5-902-8589); and, WHEREAS, the loan agreement and related documents will be between the City and Belmont Family Apartments, LP, an affiliate of ROEM created for the purpose of financing the project; and
WHEREAS, the loan will be subordinate to the other sources of financing that are being contributed to the project.

NOW, THEREFORE, the City Council of the City of Belmont resolves as follows:

SECTION 1. The City Manager is authorized to negotiate and execute an affordable housing loan agreement and the associated documents including the Deed of Trust, Promissory Note, and Regulatory Agreement with Belmont Family Apartments, LP, for an amount not to exceed $3.5 million for construction of a 125-unit affordable housing project at 800-803 Belmont Avenue. The loan shall be repaid over the affordability term of the project from project residual receipts at three percent interest.

SECTION 2. The City Manager is authorized to negotiate and execute subordination agreements related to the loan.
* * *
ADOPTED March 26, 2024 by the City of Belmont City Council by the following vote:

Ayes:

Noes:

Absent:

Abstain:

ATTEST:

City Clerk Mayor
APPROVED AS TO FORM:

City Attorney
80

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Housing Element Update

STAFF REPORT
Meeting Date: March 26, 2024
Agency: City of Belmont
Staff Contact: Kathy Kleinbaum, Assistant City Manager, [email protected] Laura Russell, Deputy Community Development Director, [email protected] Agenda Title: 2023-2031 Housing Element Update and City Council Direction Agenda Action: Discussion & Direction
Recommendation
Receive report and provide direction on new proposed Housing Element programs.

Strategic Focus Area
Economic Development and Housing
Background
State law requires California’s local governments to adopt a housing element as part of their general plan that demonstrates how the local government will meet state mandated housing planning requirements. The City’s Housing Element must be updated on a regular schedule and is subject to specific regulatory requirements and process established by the state Housing Element Law (Government Code Sections 65580-65589.11). The current housing element planning cycle covers the period from 2023 through 2031. The State Department of Housing and Community Development (HCD) must review and certify that each jurisdiction’s housing element meets all the requirements of the law.

The City began work in the Housing Element Update in 2021, resulting in City Council certification of the Final Programmatic Environmental Impact Report (EIR) and adoption of the Housing Element on January 30, 2023, prior to the statutory deadline of January 31, 2023. Since that time, the City has been making amendments and has received two letters from HCD requiring additional changes to the Housing Element; the most recent letter was received on December 18, 2023.

Staff has held several meetings with HCD staff starting in January 2024 to review the comment letter and discuss how to best respond to HCD’s comments. Through this process, the HCD supervisor has provided feedback on how to best collaborate with HCD towards certification.

Analysis/Discussion
As the City Council is aware, the City went through a detailed public process to select the properties that would be included in the Housing Sites Inventory. It is important to note that no additional housing sites are proposed. Additionally, there are no proposed changes to development standards in the Belmont Village Specific Plan area or El Camino Real corridor with these revisions. In January, the City Council approved the changes to development standards that were included in past versions of the Housing Element. That step is complete and no additional changes to development standards are proposed in these areas. In January, the City Council directed further study of the height for the El Camino Real (Corridor 81

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Housing Element Update
Mixed-Use (CMU)) District. That process is ongoing, separate from the Housing Element process.

As stated prior, staff has had a series of meetings with HCD over the last two months to actively review the outstanding items with them and receive incremental feedback. Based on that feedback, staff has been working on revisions to the Housing Element that can be generally characterized two ways: 1) Policy enhancements to meet the requirements to Affirmatively Further Fair Housing; and 2) Changes to improve clarity and standardize assumptions.

1. Policy Enhancements to Affirmatively Further Fair Housing (AFFH) State law requires jurisdictions to include Housing Element programs that actively seek to achieve fair housing. Pursuant to AFFH law, the City has a legal obligation to take meaningful actions to combat discrimination, overcome patterns of segregation, and foster inclusive communities free from barriers that restrict access to opportunity based on protected characteristics. Current AFFH rules go further than past regulations and require jurisdictions to actively work to dismantle the legacy of segregation and to take actions to create equal housing opportunities. Cities are expected to include “housing mobility programs,” which are strategies that provide opportunities for lower income households to live in “high resource” areas, which are areas associated with positive economic, educational and health outcomes.

All of Belmont is in a high resource area, as mapped by HCD. In this context, housing mobility programs are typically designed to encourage a diversity of housing types throughout the community, allowing better access for lower income households into these neighborhoods. While the previous version of the Housing Element included programs to support AFFH and housing mobility, including two new programs added in the October 2023 Housing Element submittal, they were not sufficient to meet HCD’s expectations.

Staff developed additional proposed programs based on best practices from other cities and reviewed them with HCD. While HCD has informally reviewed this package of programs, official approval is not granted by HCD until the City formally submits the Housing Element and HCD reviews the document as a whole.

HCD has confirmed that the City is on the right track and staff is optimistic that any additional required changes will be minor and not reflect significant policy changes.

Attachment 1 includes the full program language for newly proposed programs and programs that formalize actions the City is already doing. The new proposed programs are summarized below:
• Work with developers to affirmatively market new housing units to households with disproportionate housing needs, including Black and Hispanic households that are more cost burdened, and persons with disabilities. To implement this program, the City would create a list of community service providers and coordinate with developers to ensure these organizations are notified when new affordable housing becomes available. • Conduct direct outreach and provide technical assistance to religious institutions and private schools to encourage development of housing on their sites. This would include outreach to religious institutions to inform them about existing State laws that streamline housing projects on religious sites, and providing technical assistance if they decide to move forward. For private 82

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Housing Element Update
school sites, the outreach would be more general, exploring the possibility of adding even a small number of units to their sites.
• Complete zoning ordinance amendments to allow Accessory Dwelling Units (ADUs) and SB9 units up to 1,200 square feet on single-family properties 10,000 square feet or larger. The City’s current limit for ADU size is 1,000 square feet (if the ADU provides more than one bedroom).

This would allow larger ADUs that could accommodate larger households only on larger lots. • Perform analysis and identify areas of the city with the highest potential for the addition of ADUs and JADUs due to sloping lots that create underfloor area prime for conversion to living area.

Conduct direct outreach to those property owners and provide technical assistance.

Staff also wanted to highlight one AFFH program that was previously supported by the City Council, but staff recommends updated language for clarity and to implement HCD’s recommendation:
• Complete zoning ordinance amendments to allow all properties zoned single-family to convert from one unit to two units within the existing building envelope. This would complement SB9 law by allowing greater flexibility in unit sizes. SB9 allows the division of an existing home into two units but the second primary unit would be limited to 800 square feet. This program would allow any existing home to be divided into a duplex, regardless of the unit sizes. The property owner would also be allowed to build an ADU and JADU, as required by State law (for a total of 4 units for the property).

The City Council reviewed this program and supported adding it to the Housing Element in September 2023; however, HCD requested additional language to note that ADUs and JADUs would also be allowed (which is already required under State law).

2. Changes to Improve Clarity and Standardize Assumptions In light of the comments received from HCD in December of 2023 and through subsequent meetings with HCD, staff identified an opportunity to improve clarity in the document to make it easier for HCD to confirm compliance and for the City to implement. The changes summarized below are organizational and technical in nature; staff is not proposing policy changes in these areas. • General reorganization: Staff heard from HCD that it was difficult to find the materials that they need to review in the document and appendices. The prior versions of the document including the Adopted January 2023 version and the October 2023 update included an Executive Summary and a number of appendices. This organization made it more difficult to confirm legal compliance and to follow the document as a whole. The Housing Element is being revised to move key topics into a main document that will replace the previous Executive Summary. There will still be appendices on certain topics where additional, supporting information is needed. This approach will make the narrative of the Housing Element easier to follow, with more clear connections between the laws and housing issues the document seeks to address and the actions to address them. As a result, the Housing Element will look different than prior versions but will still contain the same information in a format that is easier to understand and implement. 83

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Housing Element Update
• Goals, Policies and Program Reorganization: The previous version of the Housing Element included goals, policies and programs in table format (page 37 of Appendix D). Since this section is one of the most important parts of the Housing Element, it is being moved into the main document and presented in text format. This change aligns the Housing Element with the General Plan and Belmont Village Specific Plan formatting. Staff is also working to reorder and clarify the program language. These changes will make it easier for HCD to review, for the public to understand, and for staff to implement.
• Housing Site Inventory Reorganization: While there was considerable information about the Housing Sites Inventory in the previous version of the Housing Element, HCD noted that it was difficult to find the information they needed to verify legal compliance and there was information presented that was not necessary. A description of the housing sites is being moved into the main document from an appendix and updated with the specific information requested by HCD. • Housing Site Methodology: The proposed changes are technical in nature and are related to the assumptions about how the sites in the inventory could develop over time and the assumed affordability of the resulting units. Staff is standardizing the approach to the assumptions made to be consistent with HCD guidance. The result is a reduction in the assumed density that will be built on each site, which is a more conservative approach. Additionally, HCD asked for additional justification for the properties that are expected to consolidate, resulting in one development across multiple original properties. In response, staff has broken up some of the larger sites that consisted of multiple parcels with differing ownerships and made them into separate, smaller opportunity sites. In addition, staff removed a few small properties from the inventory that are less likely to consolidate and are not necessary to meet the Regional Housing Needs Allocation (RHNA) obligations. These revisions resulted in a reduction in the buffer the City is providing from roughly 680 units to 515 units, which is still sizeable enough to address our RHNA obligation.

Next Steps
Staff is requesting direction on the proposed changes to the Housing Element discussed above. Based on City Council feedback, staff will make the revisions to the Housing Element for submittal to HCD. If any additional policy changes are necessary, staff will return to Council for feedback and direction. Once the City submits to HCD, they have up to 60 days to respond. Based on the experience of other cities, staff expects to receive informal feedback prior to the 60-day timeline to allow the City to make any additional revisions prior to HCD approval.

Attachments

1. New and Revised Programs AFFH Programs Excerpt
Fiscal Impact
☒ No Fiscal Impact
Revisions to the Housing Element do not have direct financial implications for the City. Implementation of Housing Element policies will require staff time and other resources as needed, which will be incorporated during the annual budget
development process as appropriate.
☐ Funding Source Confirmed:
84

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Housing Element Update
Source: Purpose: Public Outreach:

Staff Statutory/Contractual Requirement Posting of Agenda 85 EXCERPT AFFH PROGRAMS
E X C E R P T P A G E 1
New Proposed Programs
Work with developers to affirmatively market housing to households with disproportionate housing needs. The City actively supports collaboration between the private sector and service providers to connect persons in need of housing with new housing opportunities. Special attention will be paid to Black and Hispanic households that are more cost burdened and persons with disabilities.

Quantified Objectives:
▪ Establish a list of community service providers to distribute to developers of affordable housing.
▪ Coordinate with developers to ensure organizations are notified when new affordable housing becomes available.
▪ Modify developer agreements when appropriate to require affirmative marketing to households with higher needs.

Geographic Target: All projects that include affordable units.

Implementation Timeline:
▪ Establish list of service providers by Q4 2024 and update annually thereafter. ▪ Ongoing as projects are processed, review developer marketing plans to ensure affirmative marketing is included.

Responsible Body: Housing Division
Funding Source(s): Housing Division Budget
Conduct Direct Outreach and Provide Technical Assistance to Religious Institutions and Private Schools to Encourage Development of Housing on Their Sites.

Quantified Objectives:
▪ Conduct direct outreach to religious institution site owners or operators to inform them about SB4 (California Government Code Section 65913.16) that allows by-right processing of certain affordable housing projects and any other regulations that encourage housing development on these sites.
▪ Conduct direct outreach to site owners or operators of private schools to discuss the feasibility of developing housing on their sites.
▪ Provide technical assistance to religious and educational institutions including offering meetings, assigning a dedicated planner, assisting with development feasibility studies, and connecting institutions with potential developers or design professionals to help expedite the process. As appropriate provide incentives for development such as streamlined review and financial assistance for affordable projects. 86 AFFH PROGRAMS
2 Geographic Target: Specific sites citywide with an emphasis in low-density neighborhoods.

Implementation Timeline:
▪ Reach out to each religious institution site owner or operator within one year following Housing Element certification and annually thereafter.
▪ Provide mailed notifications to religious institutions within six months of the adoption of any new State legislation that reduces barriers to development of religious institution sites.
▪ Reach out to each private school site owner or operator within one year following Housing Element certification and annually thereafter.

Responsible Body: Housing Division, Planning Division
Funding Source(s): Staff time
Conduct zoning code amendments to facilitate production of additional ADUs and SB9 units in single-family neighborhoods.

Quantified Objectives:
▪ Complete zoning ordinance amendments to allow ADUs and SB9 units up to 1,200 square feet on single-family properties 10,000 square feet or greater. This would complement State law by allowing larger ADUs on larger properties spread throughout the city.
▪ Complete zoning ordinance amendments to allow all properties zoned single-family to convert from one unit to two units within the existing building envelope through a ministerial process. This would complement SB9 law by allowing greater flexibility in unit sizes. SB9 captures the division of existing homes to two units up to 800 square feet per unit. This program would allow any existing home to be divided into a duplex, regardless of the unit sizes. The property owner would also be allowed to build an ADU and JADU (for a total of 4 units).

Geographic Target: Citywide, with an emphasis in low-density neighborhoods.

Implementation Timeline:

Complete zoning ordinance amendments and establish policies and procedures to facilitate these types of projects within one year following Housing Element Certification.

Responsible Body: Community Development Department
Funding Source(s): Community Development Department Budget 87 AFFH PROGRAMS
3 Strengthen ADU and SB9 Outreach Programs to encourage a range of unit sizes, with a demographic range of occupants, that are geographically dispersed throughout the city.

Quantified Objectives:
▪ Perform analysis and identify areas of the city with the highest potential for the addition of ADUs and JADUs due to sloping lots that create underfloor area prime for conversion to living area. Conduct direct outreach to those property owners and provide technical assistance. Target special needs populations such as seniors, developmentally disabled, and large households.
▪ Establish an online plans gallery to allow property owners to access pre-reviewed ADU plans that can be downloaded for free or purchased from the designer. Homeowners will be able to search for specific types and sizes of ADUs to meet a variety of needs. ▪ Participate in Countywide ADU Resource Center to facilitate coordinated, high-quality outreach and technical assistance.
▪ Create high-quality outreach materials including website updates, handouts, FAQs and application forms. Include materials targeted toward homeowners, rather than just design professionals.

Conduct annual outreach to all ADU/JADU/SB9 property owners with HIP Housing information to encourage rental to a range of households (not just friends and family).Geographic Target: Citywide, with an emphasis in low-density neighborhoods Implementation Timeline:
▪ Conduct analysis and outreach related to units on sloped sites in Q2 2025. ▪ Join ADU Resource Center and launch online plans gallery in Q3 2024. ▪ Create new outreach materials in Q1 2025.
▪ Conduct outreach to all ADU/JADU/SB9 owners within 9 months of Housing Element Certification and annually thereafter.

Responsible Body: Community Development Department
Funding Source(s): Community Development Department Budget 88 AFFH PROGRAMS
4 Programs that Formalize Existing City Practice
Improve Access to Fair Housing Information and non-profit housing services.

Increase community outreach and availability of fair housing resources in multiple languages through the City’s Housing webpage. Advertise two existing HIP Housing programs with a track record of assisting Belmont residents and workers: 1) The Self Sufficiency Program provides subsidized rent and support services to low-income parents or emancipated foster youth who are in school to increase their earning power and become financially self-sufficient within 1-5 years; and 2) The Housing Readiness Program supports people who contact HIP to help them become more “housing ready” including housing resources, assistance completing housing applications, and offering activities that help prepare people to access housing.

Quantified Objectives:
▪ Provide an easy way for residents and property owners to find information on fair housing laws, rights, and responses (e.g., filing a complaint and ensuring property owners do not violate fair housing laws).
▪ Conduct a best practices review of other jurisdictions' websites. Update Belmont's website to contain fair housing resources and information on how to connect with housing services.
▪ Update website quarterly and promote through City newsletter. ▪ On an annual basis, maintain an average of two families in the Self Sufficiency Program, and two households in the Housing Readiness Program.

Implementation Timeline:
▪ Complete best practices review by Q1 2025; complete website update by Q2 2025, update quarterly thereafter.

Responsible Body: Housing Division, Communications Officer Funding Source(s): Department Budgets
Coordinate with other jurisdictions and agencies in the County to advance AFFH goals. San Mateo County has a proven track record of collaboration between jurisdictions. As cities move towards more active efforts to further fair housing, there are new opportunities to collaborate.

Quantified Objectives:
▪ Attend regular meetings with 21 Elements (with planners and housing staff), 21 Directors (with Community Development Directors) and Housing Managers group. ▪ Collaborate with peer jurisdictions to implement Housing Element Programs that would benefit from efficiencies of scale.
89 AFFH PROGRAMS
5 Implementation Timeline:
▪ Attend meetings as scheduled, typically every other month for each group.

Responsible Body: Community Development Department
Funding Source(s): Community Development Department Budget Continue Financial Support of Existing Home Sharing Program. The City will continue to provide financial support for the HIP Housing Home Sharing Program that matches individuals seeking housing with people who have a room or ADU to rent.

Quantified Objectives:
▪ Provide financial support each fiscal year through 2031. ▪ Meet annually with HIP staff to discuss outreach methods and opportunities to reach underserved populations.
▪ On an annual basis, maintain an average of eight households in a Home Sharing match.

Geographic Target: Citywide, with an emphasis in low-density neighborhoods.

Implementation Timeline:
▪ City will grant funding as part of annual budget process. ▪ Meet with HIP Housing within one year of Housing Element Certification and annually thereafter.

Responsible Body: Community Development Department
Funding Source(s): General Fund
90

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Automated License Plate Readers (Rev. 2024) - Staff Report

STAFF REPORT
Meeting Date: March 26, 2024
Agency: City of Belmont
Staff Contact: Ken Stenquist, Chief of Police, [email protected], (650) 595-7400 Agenda Title: Automated License Plate Readers
Agenda Action: Discussion & Direction
Recommendation
Discussion and direction for acquisition of automated license plate readers (ALPR).

Strategic Focus Area
Public Safety
Background
The use of Automated License Plate Readers (ALPR) by the Police Department (department) was first presented on and discussed at the Council’s July 11th, 2022 Public Safety Committee meeting. The department then conducted a second presentation at the Council’s April 3rd, 2023 Public Safety Committee meeting, where it was agreed upon to move the topic to the full Council for discussion and potential implementation. On June 27th, 2023 the department conducted a study session with the full Council. The direction from this meeting was to move forward on policy revisions and return to Council.

ALPR systems consist of cameras directed towards lanes of traffic which photograph license plates. The captured license plate data is compared to a database of stolen or wanted vehicles. The information is uploaded to a secured cloud-based storage system. Additionally, the system stores the photo of the license plate along with date, time, and geospatial location data for retrieval during criminal investigations. This data is stored for 30 days before it is automatically deleted.

California Penal Code Section 832.19 bans facial recognition and biometric surveillance technology within the state. The software used by ALPR technology is specifically designed not to collect any facial recognition data.

The data collected from ALPR systems would be owned by the City of Belmont and managed by the department; therefore, data will not be disseminated to federal agents as required by the California Values Act (California Government Code Sections 7284 et seq). Nor would the department permit data sharing agreements with agencies outside the State of California.

Analysis
The policing reality is that the overall numbers of officers on the street is on the decline due to calls for service, and other community caretaking responsibilities. ALPR technology can greatly assist law enforcement, while helping to mitigate the lack of visual presence of officers on the street. The use of 91

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Automated License Plate Readers (Rev. 2024) - Staff Report – ALPR Policy ALPR cameras helps community residents, businesses, and law enforcement work together to eliminate crime, protect privacy and mitigate bias. In addition to allowing law enforcement to quickly identify the suspects of a crime, the use of ALPR has enabled local law enforcement to deter crime, recover property quickly and locate at risk missing persons identified in Amber and Silver alerts.

Of the twenty cities and towns within San Mateo County, Belmont is one of four agencies who do not utilize ALPR technology. Below are a few examples where the use of neighboring police department’s ALPR data has assisted the department.
 November 2021 – Residential Burglary - Cipriani neighborhood. A residential burglary occurred and surveillance video from the area provided a vehicle description. Investigators coordinated with other agencies and determined the same suspect vehicle was likely used in several burglaries in San Mateo County. Investigators located ALPR footage of the suspect vehicle near several burglary locations led to the identification of the vehicle and suspect.  May 2022 – Robbery / Shooting – Valerga Drive. This shooting occurred between two armed men on Valerga Avenue (next to Carlmont High School) while school was in session. Investigators learned that the involved suspect vehicle had unique features and conducted a subsequent search of a neighboring law enforcement partner’s ALPR data. This data identified the vehicle and put it near the city limits 15 minutes prior to the shooting.
 August 2022 – Assault w/ Deadly Weapon - Ralston and US Hwy 101. Officers responded to the overpass on report of a victim who had been shot multiple times. At the time of the incident, there were no witnesses or evidence located at the scene. During the investigation, it was determined that the associated vehicle to this crime was observed on multiple ALPRs from a neighboring law enforcement agency’s system. This information was not obtained until nine days after the officers were originally dispatched to the call.  December 2023- Fatal Hit and Run Accident (Vehicle and Pedestrian). The driver of a vehicle hit a pedestrian walking in a crosswalk and fled the scene. Through a week’s long investigation, the driver and vehicle were identified, but the suspect fled before arrest and is still outstanding.

The following examples illustrate how ALPR technology would have assisted investigators. Regrettably, these cases remain unsolved.
 July 2020 – Robbery / Shooting - Island Parkway. A confrontation between two parties, both associated with separate vehicles, occurred near the Belmont Sports Complex. Grainy video and witness accounts provided vehicle descriptions, but lacked the information needed to identify any of the involved vehicles or parties.
 June 2022 – Armed Robbery / Burglary Vehicle. A stolen vehicle known to have been involved in numerous violent felonies in the previous days entered Belmont and committed a series of crimes before one was witnessed and reported to police.  November 2023- Armed Robbery and Kidnapping of a United States Postal Worker. The suspect robbed and kidnapped the postal worker for his postal keys. The suspect vehicle was identified through surveillance video, but the license plate was not visible.  December 2023 – Vandalism / Theft at City of Belmont Corporation Yard. A group of suspects entered the city corporation yard and committed a series of crimes (theft and vandalism).

The estimated loss and damage exceeded $100,000. Surveillance video captured the suspects committing the crime, but video did not capture license plate information. 92

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Automated License Plate Readers (Rev. 2024) - Staff Report – ALPR Policy The benefits of having ALPR technology to protect the public is both needed and believed to be a community desire based on the request for more enforcement within the city. To ensure the community’s privacy rights, while providing the highest level of safety to the residents, staff proposes that department policy will be subject to the following guidelines:
 ALPR data may not be sold and only shared with local law enforcement partners for use in criminal investigations.
 ALPR data is retained for 30 days then automatically deleted to ensure that all data not associated with a crime is deleted and unrecoverable.
 The data is encrypted to ensure unauthorized parties do not gain access.  User must provide a search reason for audit trail purposes.  Data will not be shared with agencies outside of California.  Data may not be used for facial recognition purposes.  Personally Identifiable Information (PII) may not be contained in ALPR System.  May not be used for traffic enforcement.
 ALRP plate information will only be used to search registration and owner database information as part of a criminal investigation.
 Transparency portal on department webpage with policy and data usage information.

In summary, ALPR offers numerous benefits, including enhanced law enforcement capabilities such as locating stolen vehicles, identifying vehicles involved in criminal activity, and assisting in Amber Alerts.

Moreover, ALPR systems can improve overall public safety and efficiency. To address community concerns regarding privacy and potential misuse, implementing a sound usage policy is crucial. This policy should prioritize data security, limit access to authorized personnel, establish clear guidelines for data retention and disposal, and ensure transparency through regular audits and public accountability measures. A strong policy for usage, coupled with the privacy and governmental controls that ensure the proper use of the technology, will help reduce community concern and gain acceptance. As such by incorporating such policies as in proposed in Belmont Police Policy 469, our community can harness the advantages of ALPR technology while safeguarding individual privacy rights and building trust with residents.

Alternatives

1. Return to staff with new direction.

2. Take no action.

Attachments
A. Belmont Police Department Policy 469 – Automated License Plate Readers (ALPRs) Fiscal Impact
☒ No Fiscal Impact
There is no direct fiscal impact associated with this report. If Council directs usage of ALPRs, the cost associated would be based on the number of ALPRs approved and deployed during the budget request process.
☐ Funding Source Confirmed:
93

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Automated License Plate Readers (Rev. 2024) - Staff Report – ALPR Policy Source: Purpose: Public Outreach:

Published with permission by Belmont Police Department ***DRAFT*** Automated License Plate Readers (ALPRs) - 1 Automated License Plate Readers (ALPRs)
Effective Date: 04/01/2024
Revised Date: 02/21/2024
Issuing Authority:

Chief Stenquist
469.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidance for the capture, storage and use of digital data obtained through the use of Automated License Plate Reader (ALPR) technology. 469.2 DEFINITIONS
(a) Automated License Plate Reader (ALPR): A device that uses cameras and computer technology to compare digital images to lists of known information of interest. (b) ALPR Operator: Trained Department members who may utilize ALPR system/ equipment. ALPR operators may be assigned to any position within the Department and the ALPR Administrator may order the deployment of the ALPR systems for use in various efforts.
(c) ALPR Administrator: The Chief's designee, serves as the ALPR Administrator for the Department.
(d) Hot List: A list of license plates associated with vehicles of interest compiled from one or more databases including, but not limited to, NCIC, CA DMV, Local BOLs, etc. (e) Vehicles of Interest: Includes, but is not limited to, vehicles which are reported as stolen; display stolen license plates or tags; vehicles linked to missing and/or wanted persons and vehicles flagged by the Department of Motor Vehiclesor law enforcement agencies.
(f) Detection: Data obtained by an ALPR of an image (such as a license plate) within public view that was read by the device, including potential images (such as the plate and description of vehicle on which it was displayed), and information regarding the location of the ALPR system at the time of the ALPR read. (g) Hit: Alert from the ALPR system that a scanned license plate number may be in the National Crime Information Center (NCIC) or other law enforcement database for a specific reason including, but not limited to, being related to a stolen car, wanted person, missing person, domestic violence protective order or terrorist-related activity. 469.3 POLICY
The policy of the Belmont Police Department is to utilize ALPR technology to capture and store digital license plate data and images while recognizing the established privacy rights of the public. 95 Belmont Police Department
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Published with permission by Belmont Police Department ***DRAFT*** Automated License Plate Readers (ALPRs) - 2 All data and images gathered by the ALPR System are for the official use of this department. In accordance with current case law, because such data contains confidential information, it is not open to public review.

The Belmont Police Department does not permit the sharing of ALPR data gathered by the City or its contractors/subcontractors for purpose of federal immigration enforcement, pursuant to the California Values Act (Government Code § 7282.5; Government Code § 7284.2 et seq) – these federal immigration agencies include Immigrations and Customs Enforcement (ICE) and Customs and Border Patrol (CPB).

The Belmont Police Department does not permit data sharing agreements with agencies outside of California.
469.4 ADMINISTRATION
The ALPR technology, also known as License Plate Recognition (LPR), allows for the automated detection of license plates along with the vehicle make, model, color and unique identifiers through the Belmont Police Department's ALPR system and the vendor's vehicle identification technology.

The technology is used by the Belmont Police Department to convert data associated with vehicle license plates and vehicle descriptions for official law enforcement purposes, including identifying stolen or wanted vehicles, stolen license plates and missing persons. It may also be used to gather information related to active warrants, suspect interdiction and stolen property recovery.

All installation and maintenance of ALPR equipment, as well as ALPR data retention and access, shall be managed by the Professional Services Division Commander. The Professional Services Division Commander will assign members under his/her command to administer the day-to-day operation of the ALPR equipment and data.
469.4.1 ALPR ADMINISTRATOR
The Professional Services Division Commander shall be responsible for developing guidelines and procedures to comply with the requirements of Civil Code § 1798.90.5 et seq. This includes, but is not limited to (Civil Code § 1798.90.51; Civil Code § 1798.90.53):
(a) Only properly trained sworn officers, crime analysts, communication operators, records clerks and police assistants are allowed access to the ALPR system or to collect ALPR information.
(b) Ensuring training requirements are completed for authorized users. (c) ALPR system monitoring to ensure the security of the information and compliance with applicable privacy laws.
(d) Ensuring that procedures are followed for system operators and to maintain records of access in compliance with Civil Code § 1798.90.52.
(e) The title and name of the current designee in overseeing the ALPR operation is maintained.
96 Belmont Police Department
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Published with permission by Belmont Police Department ***DRAFT*** Automated License Plate Readers (ALPRs) - 3 (f) Continually working with the Custodian of Records on the retention and destruction of ALPR data.
(g) Ensuring this policy and related procedures are conspicuously posted on the department's website.
469.5 OPERATIONS
Use of an ALPR is restricted to the purposes outlined below. Department members shall not use, or allow others to use the equipment or database records for any unauthorized purpose (Civil Code § 1798.90.51; Civil Code § 1798.90.53).
(a) An ALPR shall only be used for official law enforcement business. (b) An ALPR may be used in conjunction with any department investigation. Reasonable suspicion or probable cause is not required before using an ALPR. (c) Partial license plates and unique vehicle descriptions reported during major or serial crimes should be entered into the ALPR system in an attempt to identify suspect vehicles.
(d) No member of this department shall operate ALPR equipment or access ALPR data without first completing department-approved training.
(e) No ALPR operator may access department, state or federal data unless otherwise authorized to do so.
(f) Every officer should verify an ALPR response through the California Law Enforcement Telecommunications System (CLETS) before taking enforcement action that is based solely on an ALPR alert. Once an alert is received, the operator shall confirm the observed license plate from the system matches the license plate of the observed vehicle. Before any law enforcement action is taken because of an ALPR alert, the alert will be verified through a CLETS inquiry via MDC or through dispatch. Members will not take any police action which restricts the freedom of any individual based solely on an ALPR alert unless it has been validated. Because the ALPR alert may relate to a vehicle and may not relate to the person operating the vehicle, officers are reminded they need to have reasonable suspicion and/or probable cause to make an enforcement stop of any vehicle. (For example, if a vehicle is entered into the system because of its association with a wanted individual, Officers should attempt to visually match the driver to the description of the wanted subject prior to making the stop or should have another legal basis for making the stop.)
(g) Designation of hot lists to be utilized by the ALPR system shall be made by the ALPR Administrator or their designee. Hot lists shall be obtained or compiled from sources as may be consistent with the purposes of the ALPR system set forth in this policy. Hot lists utilized by the Department's ALPR system may be updated by agency sources more frequently than the Department may be uploading them and thus the Department's ALPR system will not have access to real time data. Occasionally, there may be errors in the ALPR system's read of a license plate. Therefore, an alert alone shall not be a basis for police action (other than following the vehicle of interest). Prior to initiation of a stop of a vehicle or other intervention based on an alert, Department members shall undertake the following:
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Published with permission by Belmont Police Department ***DRAFT*** Automated License Plate Readers (ALPRs) - 4

1. Verification of status on a Hot List. An officer must receive confirmation, from a Belmont Police Department or allied agency communications Dispatcher or other department computer device, that the license plate is still stolen, wanted, or otherwise of interest before proceeding (absent exigent circumstances).

2. Visual verification of license plate number. Officers shall visually verify that the license plate of interest matches identically with the image of the license plate number
captured (read) by the ALPR, including both the alphanumeric characters of the license plate, state of issue, and/or vehicle descriptors before proceeding.

Department members alerted to the fact that an observed motor vehicle license plate is entered as a Hot Plate (hit) in a specific BOL (be on the lookout) list are required to make a reasonable effort to confirm a wanted person is actually in the vehicle and/or that a reasonable basis exists before a department member would have a lawful basis to stop the vehicle.

3. Department members will clear all stops from hot list alerts by indicating the positive ALPR Hit, i.e., with an arrest or other enforcement action. If it is not obvious in the text of the call as to the correlation of the ALPR Hit and the arrest, then the department member shall update the dispatcher and original person, agency and/or a crime analyst inputting the vehicle in the hot list (hit).

4. General Hot Lists (SVS, WPS, NCIC) will be automatically downloaded into the ALPR system a minimum of once a day with the most current data overwriting the old data.

5. All entries and updates of specific Hot Lists within the ALPR system will be documented by the requesting Department member within the appropriate case report. As such, specific Hot Lists shall be approved by the ALPR.

Administrator (or their designee) before initial entry within the ALPR system. The updating of such a list within the ALPR system shall thereafter be accomplished pursuant to the approval of the Department member's immediate supervisor.

The hits from these data sources should be viewed as informational; created solely to bring the officer's attention to specific vehicles that have been associated with criminal activity. All Hot Plates and suspect information entered into the ALPR system will contain the following information at a minimum:
(a) Entering Department member's name
(b) Related report number.
(c) Short synopsis describing the nature of the originating call (h) Training. No member of this Department shall operate ALPR equipment or access ALPR data without first completing Department-approved training. (i) Login/Log-Out Procedure. To ensure proper operation and facilitate oversight of the ALPR system, all users will be required to have individual credentials for access and use of the systems and/or data, which has the ability to be fully audited. (j) Permitted/Impermissible Uses. The ALPR system, and all data collected, is the property of the Belmont Police Department. Department personnel may only access 98 Belmont Police Department
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Published with permission by Belmont Police Department ***DRAFT*** Automated License Plate Readers (ALPRs) - 5 and use the ALPR system for official and legitimate law enforcement purposes consistent with this policy. The following uses of the ALPR system are specifically prohibited:

1. Invasion of Privacy: Except when done pursuant to a court order, such as a search warrant, it is a violation of this Policy to utilize the ALPR to record license plates except those of vehicles that are exposed to public view (e.g., vehicles on a public road or street, or that are on private property, but whose license plate(s) are visible from a public road, street, or a place to which members of the public have access, such as the parking lot of a shop or other business establishment).

2. Harassment or Intimidation: It is a violation of this policy to use the ALPR system to harass and/or intimidate any individual or group.

3. Use Based on a Protected Characteristic. It is a violation of this policy to use the ALPR system or associated scan files or hot lists solely because of a person's, or group's race, gender, religion, political affiliation, nationality, ethnicity, sexual orientation, disability, or other classification protected by law.

4. Personal Use: It is a violation of this policy to use the ALPR system or associated scan files or hot lists for any personal purpose.

5. First Amendment Rights. It is a violation of this policy to use the ALPR system or associated scan files or hot lists for the purpose or known effect of infringing upon First Amendment rights. Anyone who engages in an impermissible use of the ALPR system or associated scan files or hot lists may be subject to:
(a) Criminal prosecution,
(b) Civil liability, and/or
(c) Administrative sanctions, up to and including termination, pursuant to and consistent with the relevant collective bargaining agreements and Department policies.
469.6 DATA COLLECTION AND RETENTION
The Professional Services Division Commander is responsible for ensuring systems and processes are in place for the proper collection and retention of ALPR data.

The ALPR vendor will store the data (data hosting) and ensure proper maintenance and security of data stored in their facilities. The ALPR vendor will purge their data at the end of the 30 days of storage. However, this will not preclude BPD from maintaining any relevant data obtained from the system after that period pursuant to the established City of Belmont retention schedule mentioned above or outlined elsewhere. Relevant data means data which corresponds to a vehicle of interest on a hot list or it is reasonable to believe it will become, evidence in a criminal or civil action, is subject to a discovery request or other lawful action to produce records. In those circumstances the applicable data should be downloaded from the server and processed as an item of evidence. 99 Belmont Police Department
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Published with permission by Belmont Police Department ***DRAFT*** Automated License Plate Readers (ALPRs) - 6 Restrictions on use of ALPR Data: Information gathered or collected, and records retained by the ALPR system will not be sold, accessed, or used for any purpose other than legitimate law enforcement and public safety purposes.
469.7 ACCOUNTABILITY AND SAFEGUARDS
All data will be closely safeguarded and protected by both procedural and technological means.

The Belmont Police Department will observe the following safeguards regarding access to and use of stored data (Civil Code § 1798.90.51; Civil Code § 1798.90.53):
(a) All ALPR data downloaded to a mobile workstation and in storage shall be accessible only through a login/password-protected system capable of documenting all access of information by name, date and time (Civil Code § 1798.90.52). (b) Members approved to access ALPR data under these guidelines are permitted to access the data for legitimate law enforcement purposes only, such as when the data relates to a specific criminal investigation or department-related civil or administrative action.
(c) Such ALPR data may be released to other authorized and verified law enforcement officials and agencies for legitimate law enforcement purposes which do not violate the California Values Act (Government Code § 7282.5; Government Code § 7284.2 et seq), Article I, Section 1.1 of the California Constitution regarding reproductive freedom, or the intent of this policy.
(d) All non-law enforcement requests for access to stored ALPR data shall be processed in accordance with applicable law.
(e) Every ALPR detection browsing Inquiry must be documented by either the associated Belmont Police Department caseor incident number and a reason for the inquiry.

For security or data breaches, see the Records Release and Maintenance Policy. 469.8 ALPR DATA DETECTION AUDITS
It is the responsibility of the Professional Services or the Chief's designee to ensure an audit is conducted of ALPR detection browsing inquiries at least quarterly each calendar year. The Department will audit a sampling of the ALPR system utilization from the prior 12-month period to verify proper use in accordance with the above- authorized uses. The audit shall randomly select at least 10 detection browsing inquiries conducted by department employees during the preceding six-month period and determine if each inquiry meets the requirements established in this policy.

The audit shall be documented in the form of an internal department memorandum to the Chief of Police. The memorandum shall include any data errors found so any such errors can be corrected.

After review by the Chief of Police, the memorandum and any associated documentation shall be filed and retained.
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Published with permission by Belmont Police Department ***DRAFT*** Automated License Plate Readers (ALPRs) - 7 469.9 RELEASING ALPR DATA
The ALPR data may be shared only with other law enforcement or prosecutorial agencies for official law enforcement purposes or as otherwise permitted by law, using the following procedures:
(a) The agency makes a written request for the ALPR data that includes:
(a) The name of the agency.
(b) The name of the person requesting.
(c) The intended purpose of obtaining the information.
(b) The request is reviewed by the Professional Services Division Commander or the authorized designee and approved before the request is fulfilled. (c) The Chief of Police or the authorized designee will consider the California Values Act (Government Code § 7282.5; Government Code § 7284.2 et seq) and Article I, Section

1.1 of the California Constitution regarding reproductive freedom, before approving the release of ALPR data. The Belmont Police Department does not permit the sharing of ALPR data gathered by the City or its contractors/subcontractors for purpose of federal immigration enforcement, these federal immigration agencies include Immigrations and Customs Enforcement (ICE) and Customs and Border Patrol (CPB). (d) The approved request is retained on file.

The ALPR data may be shared with other law enforcement agencies, for legitimate law enforcement purposes or as otherwise permitted by law, when a data sharing agreement exists between the law enforcement agency and the Belmont Police Department. Any data sharing agreements shall be signed by the Chief of Police and should be periodically reviewed to ensure the agreement is meeting the needs of the respective agencies and the intent of the agreement. When the data shared through such an agreement is completed via a common operating platform, the system shall log the date, time, name and agency of the person requesting and the intended purpose of the request.

Requests for ALPR data by non-law enforcement or non-prosecutorial agencies will be processed as provided in the Records Maintenance and Release Policy (Civil Code § 1798.90.55).

In the interest of transparency and accountability, the Belmont Police Department will maintain a web page to include information on the ALPR System and recent usage. The following information, at minimum, will be maintained on a publicly accessible web page:

1. This policy

2. Number of cameras in use

3. External agencies with access

4. Vehicles detected

Published with permission by Belmont Police Department ***DRAFT*** Automated License Plate Readers (ALPRs) - 8 469.10 TRAINING
The Training Manager should ensure members receive department-approved training for those authorized to use or access the ALPR system (Civil Code § 1798.90.51; Civil Code § 1798.90.53). 102

Belmont City CouncilMarch 26, 2024

Belmont City Council
March 26, 2024