Combined Agency Meeting Minutes
Regular Meeting
June 11, 2024
MINUTES OF THE CITY OF BELMONT CITY COUNCIL AND BELMONT FIRE PROTECTION DISTRICT
BOARD OF DIRECTORS CITY COUNCIL REGULAR MEETING
City Council Chambers, City Hall, One Twin Pines Lane, Belmont, California TUESDAY, JUNE 11, 2024
CALL TO ORDER 7:00 PM
ROLL CALL
COUNCILMEMBER PRESENT: Hurt, McCune, Latimerlo, Mates
COUNCILMEMBER ABSENT: Pang-Maganaris
PLEDGE OF ALLEGIANCE
Led by
REPORT FROM CLOSED SESSION
No closed session on this agenda.
SPECIAL PRESENTATIONS
Proclamation Recognizing Pride Month
Mayor Mates read the proclamation.
Proclamation Recognizing Juneteenth
Mayor Mates read the proclamation. Dr. Bobby Vaughn, Notre Dame University Director of Institutional Diversity and Inclusion provided comments on NDNU’s commitment to social justice and equality.
Belmont Strategic Communications and Community Engagement Update Community Engagement an Affairs Officer provided an update the City’s communication and engagement efforts.
PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
Terri Cook, representing the Belmont Park Boosters commented on the upcoming concerts in the park series.
Giuliano Carlini, commented on need for bicycle infrastructure.
COUNCILMEMBER ANNOUNCEMENTS
Mayor Mates provided updates on City and local events.
Combined Agency Meeting Minutes
Regular Meeting
June 11, 2024
CONSENT BUSINESS
Minutes May 28, 2024, City Council Regular Meeting May 28, 2024 BFPD Minutes April Monthly Financial Reports
Resolution 2024- 38 approving a three-year service agreement between the City of Belmont and Industrial Employers and Distributors Association, Inc. (IEDA) for labor negotiation services.
Resolution 2024-39 Accepting The Work And Authorizing the Issuance of a Notice of Completion, and Release of Retention 35 Days After Recording Notice of Completion for the 2023 Sanitary Sewer Rehabilitation Project, City Contract Number 2023-620 BFPD Resolution 2024- 02 ratifying the proposed budgets for the Belmont-San Carlos Fire Department for Fiscal Year (FY) 2024-25 and FY 2025-26, which cover the period July 1, 2024 through June 30, 2026
No public comment received.
ACTION: on a motion made by Councilmember Latimerlo and seconded by Councilmember McCune the consent business was approved by a roll call vote (4-0 Pang-Maganaris absent).
PUBLIC HEARINGS
Proposed Increases to Sewer Service Charges Effective Fiscal Years 2024-25 and 2025-26 Interim Public Works Director Towne introduced the item noting that the item is required to meet the Proposition 218 compliance for this rate increase, which mandates that written notice of proposed service rate increases be mailed to all affected property owners. He further explained that a total of 8,970 notices were mailed and the language in Proposition 218 specified that the Council may not take action on the proposed rates if a majority of property owners (50% +1), or about 4,486, submit written protests.
He introduced City Consultant Josiah Closes, HDR. Mr. Closes provided an overview and methodology of the proposed increases to the sewer service charges. He noted that the proposed rates are cost based proportional and based on cost-of-service principles. He recommended Council approval of 4.0% on July 1 of FY 2024-2025 and FY 2025-2026 and winter flow adjustment to be maintained at 10%.
Brief Council discussion ensued.
Mayor Mates opened the public hearing.
A speaker did not provided name and commented on the proposed increase.
Mayor Mates closed the public hearing.
ACTION: on a motion made by Councilmember McCune and seconded by Councilmember Hurt Resolution 2024-40 increasing certain city sewer service charges effective July 1, 2024, and July 1, 2025 was approved by a roll call vote (4-0 Pan-Maganaris absent).
Combined Agency Meeting Minutes
Regular Meeting
June 11, 2024
Annual Report for Collection of Sewer Service Fees
Interim Public Works Director Towne noted that the following three public hearings are to authorize by resolution the approval of the annual report for the collection of the sewer service fees previously adopted allowing for the continued operation and maintenance of the sewer and conveyance system keeping the city in compliance with the regulatory agencies and authorizing the City Clerk to forward the report to the County Elections office for placement on the tax rolls.
Mayor Mates opened the public hearing.
No members of the public came forward.
Eight written rate increase protest letters were received.
Mayor Mates closed the public hearing.
No Council discussion on this item.
ACTION: on a motion made by Councilmember McCune and seconded by Councilmember Hurt Resolution 2024-41 Approving the annual report for collection on the tax roll of the sewer service fees charged to parcel owners to fund the operation and maintenance of the city's sewer collection system for fiscal year 2024-25 was approved by a roll call vote. (4-1, PangMaganaris absent) Annual Report for Collection of Sewer Treatment Facility Charges Interim Public Works Director Towne introduced the item for Council to conduct a public hearing to consider protests to collecting the fees on the tax roll; and noted that unless there is a majority protest, overrule objections and adopt a resolution approving the annual report for collection on the tax roll of the sewer treatment facility fees charged to parcel owners to fund the City of Belmont's share of the Silicon Valley Clean Water (SVCW) sewer treatment plant and conveyance system
Mayor Mates opened the public hearing.
No members of the public came forward.
Eight written rate increase protest letters were received.
Mayor Mates closed the public hearing.
No Council discussion on this item.
ACTION: on a motion made by Councilmember Hurt and seconded by Councilmember McCune Resolution 2024-42 approving the annual report for collection on the tax roll of the sewer treatment facility fees charged to parcel owners to fund the city of Belmont’s share of the Silicon Valley Clean Water (SVCW) sewer treatment plant and conveyance system upgrades for fiscal year 2024-25 was approved by a roll call vote. (4-1, Pang-Maganaris absent) Combined Agency Meeting Minutes
Regular Meeting
June 11, 2024
Annual Report for Collection of Storm Drainage Fees
Interim Public Works Director Towne introduced the item for Council to conduct a public hearing and consider protests to collecting the fees on the tax roll and noted that unless there is a majority protest, overrule objections and adopt a resolution approving the annual report for collection on the tax roll of storm drainage fees charged to parcel owners to fund the City of Belmont's National Pollutant Discharge Elimination System (NPDES) Storm.
Mayor Mates opened the public hearing.
No members of the public came forward.
Eight written rate increase protest letters were received.
Mayor Mates closed the public hearing.
No Council discussion on this item.
ACTION: on a motion made by Councilmember McCune and seconded by Councilmember Latimerlo Resolution 2024-43 adopting the annual report for collection on the tax roll of storm Drainage fees charged to parcel owners to fund the city of Belmont’s national pollutant discharge elimination system (NPDES) storm water compliance program for fiscal year 2024-25 Recess: 8:15 p.m.
Reconvene: 8:25 p.m.
Adopt Budget and Related Items for Fiscal Year 2024-25
Finance Director Castaneda provided a budget process recap. She provided Council a budget overview stating that the total operating budget is $77.1 million dollars which includes the fire department. She noted that the total City budget including capital improvements for City and Fire is $102.5 million dollars. She gave a general fund summary and explained the property tax dollars and noted that 7% funds the general fund. She explained the continued threat from the State to underfund the property tax in lieu of vehicle license fee and threaten takeaway of the VLF shortfall payment in which Belmont stands to lose $1.1 million dollars. She noted that the impact to the City’s General Fund would be a loss of $30 Million dollars. She concluded her presentation and recommended Council approval of the corresponding budget resolutions.
Mayor Mates opened the public hearing.
No members of the public came forward.
Mayor Mates closed the public hearing.
No Council discussion on this item.
ACTION: On a motion made by Councilmember Latimerlo and seconded by Councilmember Hurt the following resolutions were adopted by roll call vote (4-0 Pang-Maganaris absent).
Combined Agency Meeting Minutes
Regular Meeting
June 11, 2024
Resolution 2024-44 adopting Fiscal Year 2024-25 Revenue, Appropriations, And Capital Improvement Program Budgets And Permanent Staffing Plan For The City Of Belmont BFPD Resolution 2024-03 Belmont Fire Protection District Adopting Fiscal Year 2024-25 Revenue And Appropriations Budgets, And Permanent Staffing Plan For The District BFPD Resolution 2024- 04 Fire Protection District Establishing The District’s Appropriation Limit For FY 2024-25
Resolution 2024-45 Establishing The City Of Belmont’s Appropriation Limit For Fiscal Year 2024- 25 Resolution 2024-46 Establishing The Annual Special Tax For Community Facilities District No. 2000-1 (Library Project) For Fiscal Year 2024-25 And Requesting The County Of San Mateo Collect The Special Tax On The Property Tax Rolls
Resolution 2024-47 making Fiscal Year 2024-25 Amendments To The Master Revenue Schedule GENERAL BUSINESS (None)
BRIEF VERBAL REPORTS FROM MEMBERS AND STAFF
Verbal report from Councilmembers on Intergovernmental (IGR) and Subcommittee Assignments
Councilmember reported on their assignments.
Verbal report from City Manager
City Manager reminded the community about events around the City and reminded drivers to be ware of construction on City streets.
He noted that the Public Works Department achieve the American Public Works Association Accreditation.
MATTERS OF INTEREST/CLARIFICATION
None
ADJOURNMENT at this time being 8:50 pm in Memory of Jeffery Jackson owner of ECR Pub.
Submitted by,
Jozi Plut, City Clerk