CITY OF BELMONT
CITY COUNCIL
www.belmont.gov
CITY COUNCIL REGULAR MEETING AGENDA
Tuesday, September 10, 2024
6:00 PM
City Council Chambers
City Hall, One Twin Pines Lane, Belmont, California
MEETING ATTENDANCE:
Council meetings, unless otherwise noted, are broadcast live to Belmont residents on
1. Comcast Cable Channel 27
2. Streamed live via the City’s website at Belmont.gov,
3. ZOOM https://belmont- gov.zoom.us/ Meeting ID: 95745673035
4. Attend the meeting in the Council Chambers, Belmont City Hall 2 nd
floor
PUBLIC COMMENT:
Public in the Council Chamber present the Clerk a request to speak slip found at the table at the rear of the chamber.
If participating virtually use the Raise Hand feature to request to speak.
For dial- in comments, call *67 1-(669) 900-6833 (your phone number will appear on the live broadcast if *67 is not dialed prior to the phone number), enter Meeting ID: 95745673035, and press *9 to request to speak.
All public comments are subject to a 3-minute time limit unless otherwise determined by the Chair.
If you wish to submit written public comment, you may send an email to [email protected] before the council considers the item. Please indicate the agenda item topic or agenda item number you wish to comment on in your email’s subject line. Any public comment regarding agenda items that are received from the time of publication of the agenda and 3 hours before the start of the meeting will be distributed to the Council prior to the meeting and made part of the meeting record. Written public comments will not be read during the Council meeting.
The Mayor has the authority to rule any speaker out of order, including speakers during the Public Comment period; If the subject raised is not within the subject matter jurisdiction of the City Council, during a public hearing or a general business item if the speaker is not presenting testimony or evidence relevant to the matter or if the speaker becomes disruptive to the proceedings and conduct of the meeting.
The Mayor also has the authority to order any person who willfully interrupts the meeting to be removed. All persons are expected to conduct themselves with civility and courtesy at all times. All
1. CALL TO ORDER
A. Roll Call
2. CLOSED SESSION (6:00 PM]
A. Conference with Labor Negotiators (Government Code Section 54957.6) Agency designated representatives: Davina Hurt and Robin Pang-Maganaris; Unrepresented Employees: City Manager, City Attorney
B. Conference with Labor Negotiators (Govt Code Section 54957.6) Agency designated representatives: Afshin Oskoui, City Manager Employee organization: American Federation of State, County and Municipal Employee (AFSCME), Mid-Management Confidential Employee Association (MMCEA) and Belmont Police Officers Association (BPOA)
3. STUDY SESSION (none)
4. CALL TO ORDER
A. Roll Call
5. PLEDGE OF ALLEGIANCE
6. REPORT FROM CLOSED SESSION
7. SPECIAL PRESENTATIONS
A. Proclamation Designating September as Suicide Prevention Month B. Proclamation Designating September 15 to October 15, 2024 as National Hispanic Heritage Month
C. Proclamation National Preparedness Month
D. National Night Out Recap
E. Presentation of MyBelmont - a new 311 Citizen Reporting App and Web Portal F. Presentation of Certificate of Appreciation
8. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
persons giving comments shall speak directly to the Council and address issues, not individuals.
Personal attacks, cursing and outbursts from the audience in support or opposition to a speaker are not tolerated in order to foster an environment where everyone feels welcome to speak.
SPECIAL MEETING AGENDA [6:00 PM]
REGULAR MEETING AGENDA [7:00 pm]
This portion of the meeting is reserved for persons wishing to address the Body on any City matter not on the agenda. The period for public comment at this point in the agenda is limited to 15 minutes, with a maximum of 3 minutes per speaker. Speakers who requested but did not receive an opportunity to speak during this comment period will be given an opportunity to address the Body later in the meeting. State law prohibits the Body from
9. COUNCILMEMBER ANNOUNCEMENTS
10. CONSENT BUSINESS
A. Approval of Minutes
B. Banking Services Contract Amendment with Wells Fargo Bank C. 0 Longfellow Drive Permanent Encroachment Agreement
D. Demolition of City-Owned Properties Project, City Contract Number (CCN) 2023-626, Notice of Completion
E. Appropriation of Street Improvement Fund (Measure A) and Amendment 2 to the Architectural and Engineering Services Agreement with Kimley Horn for the Ralston Avenue Adaptive Signal Control Technology System Project acting on non-agenda items.
Consent business items are considered to be routine in nature and will be enacted by one motion. There will be no separate discussion on these items unless a member or staf request specific items to be removed for separate action.
The City Attorney will read the title of ordinances to be adopted.
Recommendation: Consider modifications and approve minutes.
Attachment(s):
July 23, 2024 Meeting Minutes
Recommendation: Adopt a motion authorizing the City Manager to negotiate and execute a contract agreement amendment with Wells Fargo Bank for banking services consistent with the 5-year fee schedules included with this staff report and any other related documents, to take such actions as are necessary to implement and administer the agreement amendment Attachment(s):
Staff Report
Wells Fargo Bank 5-Year Fee Schedules, City of Belmont and Belmont-San Carlos Fire Department
Recommendation: Adopt a resolution approving a Permanent Encroachment Agreement for a retaining wall within the public right-of-way at 0 Longfellow Drive (APN 043-222-350) Attachment(s):
Staff Report
Resolution
Exhibit A - Permanent Encroachment Ret Wall
Recommendation: Adopt a resolution accepting work and authorizing the issuance of a Notice of Completion for the Demolition of City-Owned Properties Project, City Contract Number 2023-626, for a final contract cost of $106,390
Attachment(s):
Staff Report
Resolution
Recommendation: Adopt a resolution appropriating $28,990 of Street Improvement Fund (Measure A) funds to the Ralston Avenue Adaptive Signal Control Technology System Project and authorizing the City Manager to execute Amendment 2 to the agreement with Kimley-Horn and Associates, Inc. (Kimley-Horn) for additional services to prepare updated background signal coordination plans for the traffic signals on Ralston Avenue between 6th F. Belmont Library Exterior Improvement
11. PUBLIC HEARINGS
A. Adoption of the Revised Housing Element 2023-2031
12. GENERAL BUSINESS
A. Review Solid Waste Rate Application and Revise Maximum Rates for Collection Services for 2025
Avenue and the US-101 SB Ramps for an amount not to exceed $28,990, bringing the total agreement to a not to exceed amount of $301,770
Attachment(s):
Staff Report
Resolution
Recommendation: Adopt a motion authorizing the City Manager to negotiate and execute a contract with Staples Construction Company for $123,594.51 plus a 15% contingency (total $142,133.69) for the painting of the exterior of the Belmont Library, City Contract Number 2024-632
Attachment(s):
Staff Report
Presentation
Construction Contract
Scope of Work
Invitation for Bids
Sourcewell Contract
General Conditions
Recommendation: Adopt a resolution making findings that the revised 2023-2031 Housing Element is consistent with Housing Element Law, and that the Housing Element as revised is consistent with the program EIR prepared for the project and no further environmental document is required, and amending the 2035 General Plan by repealing the previously adopted 2023-2031 Housing Element and adopting the revised 2023-2031 Housing Element Attachment(s):
Staff Report
Resolution
HCD Letter July 26 2024
Draft Housing Element July 2024
AppA_Needs Analysis
AppB_sites-inventory-template Belmont
AppC_AFFH
AppD_PrevHE
AppE_Outreach
General Business items are considered separately, typically in the order listed. The chair will call for public comment on each item when the body considers the item.
Recommendation: Adopt a resolution stating the City of Belmont’s intent to revise the maximum rates that may be charged for solid waste, recyclable materials, and organic materials collection services effective January 1, 2025, and set a Public Hearing date for November 12, 2024
B. Twin Pines Park Stormwater Detention Basin EIR Certification C. First Amendment to Employment Agreement between the City of Belmont and City Attorney Scott M. Rennie
D. Second Amendment to the Employment Agreement Between the City of Belmont and City Manager, Afshin Oskoui
13. BRIEF VERBAL REPORTS FROM MEMBERS AND STAFF
14. MATTERS OF INTEREST/CLARIFICATION
15. ADJOURNMENT
Attachment(s):
Staff Report
Resolution
Attachment B - Recology 2025 Rate Application
Attachment C - HDR Inc Report - Solid Waste Rate Analysis Recommendation: Adopt a resolution certifying the Final Environmental Impact Report (EIR), making the findings required by the California Environmental Quality Act (CEQA), adopting the Mitigation Monitoring Program (MMRP), and adopting the Statement of Overriding Considerations for the Twin Pines Park Stormwater Detention Basin Project (Project)
Attachment(s):
Staff Report
Resolution
Recommendation: Adopt a resolution establishing compensation for the City Attorney; and authorizing the Mayor to execute Amendment No. 1 to the City Attorney employment agreement
Attachment(s):
Staff Report
Resolution
First Amendment to CA Agreement
Recommendation: Adopt a resolution establishing compensation for the City Manager; and authorizing the Mayor to execute Amendment No. 2 to the City Manager employment agreement
Attachment(s):
Staff Report
Resolution
Second Amendment to CM Agreement
A. Verbal report from Councilmembers on Intergovernmental (IGR) and Subcommittee Assignments
B. Verbal report from City Manager
Items in this category are for discussion and direction to staf only. However, Council/Board may take final action on an item if there is no need for additional staf analysis.
If you need assistance to participate in this meeting, please contact the City Clerk at (650) 595-7413. Notification in advance of the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Meeting information can also be accessed via the internet at:www.belmont.gov. All staf reports will be posted to the web in advance of the meeting, and any writings or documents provided to a majority of the City Council/District Board or Commission regarding any item on this agenda will be made available for public inspection in the City Clerk's Of ice, One Twin Pines Lane, during normal business hours and at the Council Chambers at City Hall, Second Floor, during the meeting.
AGENDA POSTING: I declare a copy of this agenda was posted at City Hall, One Twin Pines Lane, and the City's website www.belmont.gov on ,by . /s/