City Council Meeting Minutes
September 10, 2024
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MINUTES OF SPECIAL AND REGULAR CITY OF BELMONT CITY COUNCIL AND BELMONT FIRE
PROTECTION DISTRICT BOARD OF DIRECTORS MEETINGS
City Council Chambers, City Hall, One Twin Pines Lane, Belmont, California TUESDAY, SEPTEMBER 10, 2024
SPECIAL MEETING
CALL TO ORDER: 6:00 PM
ROLL CALL
COUNCILMEMBERS PRESENT: Mates, Hurt, McCune, Pang-Maganaris COUNCILMEMBERS ABSENT: Latimerlo
ITEMS OF BUSINESS
CLOSED SESSION
Conference with Labor Negotiators (Government Code Section 54957.6) Agency designated representatives: Davina Hurt and Robin Pang-Maganaris; Unrepresented Employees: City Manager, City Attorney
Conference with Labor Negotiators (Govt Code Section 54957.6) Agency designated representatives: Afshin Oskoui, City Manager, Employee organization:
American Federation of State, County and Municipal Employee (AFSCME), Mid-Management Confidential Employee Association (MMCEA) and Belmont Police Officers Association (BPOA) Continued to after the Regular meeting and Study Session Adjournment at this time being 7:00 PM
REGULAR MEETING
CALL TO ORDER: 7:00 PM
ROLL CALL
COUNCILMEMBERS PRESENT: Mates, Latimerlo, Hurt, McCune, Pang-Maganaris COUNCILMEMBERS ABSENT: None
PLEDGE OF ALLEGIANCE
Led by Mayor Mates
REPORT FROM CLOSED SESSION
City Attorney Scott Rennie stated no reportable actions from the closed session.
City Council Meeting Minutes
September 10, 2024
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SPECIAL PRESENTATIONS
Proclamation Designating September as Suicide Prevention Month Mayor Mates read the Proclamation.
Proclamation Designating September 15 to October 15, 2024, as National Hispanic Heritage Month.
Mayor Mates read a proclamation.
The Centro Chileno Lautaro accepted the proclamation.
Proclamation National Preparedness Month
Mayor Mates read the proclamation.
Jim Yoke, Emergency Service Manager-SMC Fire provided tips to be prepared in case of an evacuation emergency.
National Night Out Recap
Police Captain Armando presented a recap of the successful 2024 National Night Out events Presentation of MyBelmont - a new 311 Citizen Reporting App and Web Portal IT Manager Jason Eggers provided a presentation of MyBelmont, a citizen streamlines reporting tool for quick access to city website, news, event calendar, park information, permit center, and social media.
Presentation of Certificate of Appreciation
Mayor Mates presented a Certificate of Appreciation to Doug Smith, Belmont Broadcaster for his dedication, to the successful broadcasting of Belmont’s public meetings.
PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
None
COUNCILMEMBER ANNOUNCEMENTS
Assistant City Manager, Kathy Kleinbaum introduced the new Public Works Director Nisha Patel.
Mayor Mates provided updated on City and local events.
The Stanford Belmont Campus EIR comment period will end September 16, 2024.
Caltrain goes electric September 21, 2024. Belmont to host a public event to celebrate Caltrans new electric train on September 22, 2024.
San Mateo Consolidated Fire Department honors 911 at each fire station. Ceremony will be held at San Mateo Station 21.
City Council Meeting Minutes
September 10, 2024
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CONSENT BUSINESS
Regular Meeting Minutes July 23,2024
Resolution 2024-60 accepting work and authoring the Issuance of a Notice of Completion for the Demolition of City-Owned Properties Project, City Project No: 2023-626, for a final Contract Cost of $106,390.
Resolution 2024-61 appropriating $28,900 of Street Improvement (Measure A) funds to the Ralston Avenue Adaptive Signal Control Technology System Project and Authorizing the City Manager to Execute Amendment 2 to the Agreement with Kinley-Horn and Associates, Inc. for Additional Services to Prepare update Background Signal Coordination Plans for the Traffic Signals on Rolston Avenue between 6th Avenue and the US-101 SB Ramps for an amount not to exceed $28,990, bringing the total Agreement not to exceed amount of $301,770.
ITEMS REMOVED FROM THE CONSENT AGENDA
Mayor Mates stated that staff removed (Belmont Library Exterior Improvement) for further consideration.
Councilmember McCune recused himself from voting “Banking Services Contract Amendment with Wells Fargo Bank” noting an employment conflict.
Vice Mayor Latimerlo requested clarification regarding the Ralston Avenue Adaptive Signal Control Technology System Project. Public Works Director Patel explained that the updates to the traffic signal at Old County Road are currently disrupting the adaptive signal phasing. This project aims to assess the entire corridor to address and resolve these issues.
Public comment
Pria and Chris Jacobs provided comments on the encroachment agreement for the retaining wall within the public right-of-way at 0 Longfellow Drive.
ACTION: On a motion made by Councilmember Pang-Maganaris and seconded by Councilmember Hurt the Consent Business items were unanimously approved as amended by a roll call vote. (5-0 Councilmember McCune recused from the Banking Services Contract Amendment with Wells Fargo Bank)
ITEMS REMOVED FROM THE CONSENT AGENDA FOR SEPARATE CONSIDERATION 0 Longfellow Drive Permanent Encroachment Agreement
Public Works Director Patel explained that the encroachment does not impede on the roadway and is within seven feet of the public right of way. Community Development Director de Melo further explained that the project was approved in 2021 and met all lawful variances.
ACTION: On a motion made by Councilmember Latimerlo and seconded by Councilmember Pang-Maganaris Resolution 2024-59 approving a permanent Encroachment Agreement for City Council Meeting Minutes
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the retaining wall within the public right-of-way at 0 Longfellow Drive (APN 043-222-350) was unanimously approved by a roll call vote (5-0).
PUBLIC HEARINGS
Adoption of the Revised Housing Element 2023-2031
Assistant City Manager Kathy Kleinbaum provided a brief update on process that commenced in May 2021. She provided an overview of the revisions from prior adoptions including addition of new policies to meet requirements to Affirmatively Further Fair Housing (AFFH) by encouraging affordable housing development in Belmont, standardized the approach and assumptions for housing sites inventory analysis and reformatted the document to be more consistent with other City plan documents. She noted that with Council approval, Staff will resubmit and final approval to be received within sixty days from the California Department of Housing and Community Development (HDC.
Mayor Mates opened the Public Hearing.
No public comments.
Mayor Mated closed the Public Hearing.
No Council discussion on this item.
ACTION: on a motion made by Councilmember Hurt and second by Councilmember PangMaganaris, Resolution 2024-62 Adopting A General Plan Amendment To Repeal The Previously Adopted 2023-2031 Housing Element And Adopt The Revised Housing Element Of The 2035 General Plan For The Period Of 2023-2031, In Compliance With State Housing Element Law was unanimously approved by a roll call vote (5-0).
GENERAL BUSINESS
Review Solid Waste Rate Application and Revise Maximum Rates for Collection Service for 2025
City Consultant Shawn Koorn, Associate Vice President-HDR Engineering, Inc. provided a review of the proposed rates. He noted that the 2025 rate year is the fifth year of the amended and restated agreement and if the rates with a 2.04% are adopted would go into effect on January first.
Council discussion on the calculations ensued.
No public comment received.
ACTION: on a motion made by Councilmember Pang-Maganaris and seconded by Vice Mayor Latimerlo Resolution 2024-63 Stating It Intent To Adjust The Maximum Rates That May Be Charged For Solid Waste, Recyclable Materials, And Organic Materials Collection Services Effective January 1, 2025 And Setting A Public Hearing unanimously approved by a roll call vote. (5-0).
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Twin Pines Park Stormwater Detention Basin EIR Certification Sean Rose, S.R, Rose Engineering Inc, and Merryl Taylor Craftwater Engineering, provided an overview of the project background and objectives and provided the project schedule scheduled to begin in 2025 or 2026 during the stream construction season. Darcy Kremin, Environmental Science Associates provided CEQA findings. Mr. Rose noted that the approval of plans and specifications will come at a later date and that staff currently seeks CEQA approvals.
Council discussion ensued regarding funding and grant potential, system operation, safety, and preservation of native land.
No public comment received.
ACTION: on a motion made by Councilmember McCune and seconded by Councilmember Hurt Resolution 2024-64 Making The Findings Required By The California Environmental Quality Act (Ceqa), Adopting The Mitigation Monitoring Program (MMRP), And Adopting The Statement Of Overriding-Considerations For The Twin Pines Park Stormwater Detention Basin Project was unanimously approved by a roll call vote (5-0).
First Amendment to Employment Agreement between the City of Belmont and City Attorney Scott M. Rennie and Second Amendment to the Employment Agreement Between the City of Belmont and City Manager, Afshin Oskoui
Interim Administrative Services Director Ritzma provided a brief background on the process of the performance evaluation conducted by a Council and compensation determined by a Council appointed subcommittee to be effective retroactively to September 2023 and September 2024 for the City Manager and October 2023 and October 2024 for the City Attorney.
Council concurred with staff recommendation.
ACTION: on a motion made by Councilmember McCune and seconded by Vice Mayor Latimerlo Resolution 2024-65 Establishing Compensation For The City Attorney And Authorizing The Mayor To Execute Amendment No. 1 To The City Attorney Employment Agreement and
Resolution 2024-066 Establishing Compensation For The City Manager; And Authorizing The Mayor To Execute Amendment No. 2 To The City Manager Employment Agreement were unanimously approved by a roll call vote (5-0)
BRIEF VERBAL REPORTS FROM MEMBERS AND STAFF
Verbal report from Councilmembers on Intergovernmental (IGR) and Subcommittee Assignments
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Councilmembers reported on their assignments.
Councilmember Hurt commented on a job well done by Belmont Finance Department in working with Silicon Valley Clean Water on debt reserve.
Verbal report from City Manager
Assistant City Manager Kleinbaum stated that Parks Director Shearer will host community center conversation September 12, 2024. She announced the upcoming Coastal cleanup event on September 21, 2024. And invited those interested to participate in the City Centennial volunteers survey.
MATTERS OF INTEREST/CLARIFICATION
None
ADJOURNMENT at this time being 9:24 P.M. in memory of Sekope Tagilala, Code Enforcement Officer, Belmont Police Department
Submitted by
Mara Perez, Deputy City Clerk