City of Belmont – AB2561 Presentation
Recruitment and Retention Efforts in 2024 (Calendar)
Name
Date, 2024
Background
• Effective January 1, 2025, Government Code section 3502.3 was added to the Meyers-Milias-Brown Act (MMBA) requiring government entities to hold public hearings and report on:
• Workforce vacancies
• Recruitment and retention efforts
• Any necessary changes in policies, procedures and recruitment activities that may lead to obstacles in the hiring process
• The new legislation addresses the issue of job vacancies in local government and the impact of vacancies on an agency’s ability to delivery of public services and consider employee workload.
Background
• The City Council adopted a Vacancy Reporting Policy on February 25, 2025 to guide the process of providing the public with information on City vacancies, recruitment and retention efforts and issues with policies, procedures, and recruitment activities.
City-wide
• Workforce Information
• Vacancy Information
• Recruitment Information
• Hiring Issues
• Retention Information
Workforce Information
• Total Budgeted/Authorized Full-time Positions: 139.75 • Services Rendered to the Public by Budgeted/Authorized Workforce:
• Police Services
• Public Works – maintaining and enhancing streets, traffic systems, storm water and sewer systems
• Parks and Recreation – cultural programs, special events, classes, youth and senior programs and 63 acres of parks and open space
• Community Development – building permits, planning applications, economic development, Planning, Building and Economic Development (Community Development)
• Economic Development and City Housing programs
Vacancy Information - General
Month/
Year
# of Vacancies
Created
# of Vacancies
Filled
# of
Remaining
Vacancies
# of Budgeted
FTEs
% of
Vacancies
Calendar Year Vacancy % Monthly
Summary
Jan-24 2 0 2 139.25 1.4%
2024
Feb-24 1 0 3 139.25 2.2%
Mar-24 2 1 4 139.25 2.9%
Apr-24 3 1 6 139.25 4.3%
May-24 0 2 4 139.25 2.9%
Jun-24 6 2 8 139.25 5.7%
Jul-24 1 4 5 139.75 3.6%
Aug-24 0 1 4 139.75 2.9%
Sep-24 2 2 4 139.75 2.9%
Oct-24 3 2 5 139.75 3.6%
Nov-24 1 1 5 139.75 3.6%
Dec-24 1 3 3 139.75 2.1%
Average
% 3.2%
Highest
% 5.7%
Lowest
% 1.4%
Recruitment Information - General
Recruitment Activity Type
Ongoing Expansive Focused
Calendar Year Total Vacancies
Filled
Continuous /
Eligibility List
Average # of
Calendar Days to
Fill Vacancies
Using Ongoing
Recruitments
External &
Internal
Average # of
Calendar Days to
Fill Vacancy Using
Expansive
Recruitments
Internal Only
Average # of
Calendar Days to
Fill Vacancy Using
Focused
Recruitments
1/1/2024 - 12/31/2024 19 12 72 5 60 2 42
Recruitment Statistics
Recruitment Information
Recruitment Activity Type
Ongoing Expansive Focused
Calendar Year
Total
Vacancies
Filled
Continuous /
Eligibility List
Average # of
Calendar
Days to Fill
Vacancies
Using
Ongoing
Recruitments
External &
Internal
Average # of
Calendar
Days to Fill
Vacancy
Using
Expansive
Recruitments
Internal Only
Average # of
Calendar
Days to Fill
Vacancy
Using
Focused
Recruitments
1/1/2024 - 12/31/2024 19 12 72 5 60 2 42
Recruitment Statistics:
Total vacancies filled: 19
Recruitment Information - General
Recruitment Activity Type
Eligibility List/Ongoing
Recruitment
New External/Internal
Recruitment New Internal Only
Calendar Year
Total
Vacancies
Filled
Continuous /
Eligibility List
Average # of
Calendar
Days to Fill
Vacancies
Using
Ongoing
Recruitments
External &
Internal
Average # of
Calendar
Days to Fill
Vacancy
Using
Expansive
Recruitments
Internal Only
Average # of
Calendar
Days to Fill
Vacancy
Using
Focused
Recruitments
1/1/2024 - 12/31/2024 19 12 72 5 60 2 42
The City reviewed applicable policies, procedures, and recruitment activities to identify any potential obstacles in the City’s hiring process.
The City has identified the following potential obstacles:
• Very competitive job market for specific positions (Police officer, engineer, public sector finance professionals)
• Housing affordability vs long commutes for many entry level positions The City is exploring options to address these obstacles:
• Internships and training programs to “grow” the next generation of the City workforce • Labor negotiations that address workforce priorities
• Flexible work schedules to assist with commute traffic Hiring Issues
Retention Information
Calendar Year Total Vacancies
Created
# of Budgeted
FTEs as of
12/31/2024
Annual Staffing
Turnover Rate
1/1/2024 - 12/31/2024 22 139.75 11%
Reason for Vacancy
Staffing Growth Internal Opportunity Attrition Turnover Newly
Budgeted
Position
% of Vacancies
Resulting From
Staffing
Growth
Internal
Promotion
Internal
Transfer
% of Vacancies
Resulting From
Internal
Opportunities
Involuntary
Separation Retirement
% of Vacancies
Resulting From
Attrition
Voluntary
Separation
% of Vacancies
Resulting From
Turnover
0 0% 0 1 5% 3 3 27% 15 68%
Vacancy Information – Bargaining Units
As of 12/31/2024
Agency Total # of Budgeted FTEs 140
Bargaining Unit # of Vacancies # of Budgeted
FTEs % of Vacancies
AFSCME 0 41 0.0%
BPOA 3 40 7.5%
MMCEA 0 43 0.0%
Unrepresented Confidential 0 6 0.0%
Unrepresented Management 0 7 0.0%
City Council Appointed 0 2 0.0%
City Clerk 0 1 0.0%
Vacancy Information – Bargaining Units
Vacancy # Bargaining Unit Classification Date Vacancy
Created
Date Vacancy
Filled
Days To Fill
Vacancy
1 MMCEA Associate Civil Engineer 1/17/2024 4/15/2024 89 2 MMCEA Economic Development and Housing Mangaer 1/26/2024 5/27/2024 122 3 AFSCME Engineering Technician 2/24/2024 3/26/2024 31
4 MMCEA Accounting/Finance Mangaer 3/16/2024 9/30/2024 198 5 MMCEA Management Analyst I/II 3/19/2024 6/17/2024 90
6 BPOA Police Corporal 4/11/2024 5/12/2024 31
7 Unrepresented Management Public Works Director 4/13/2024 7/29/2024 107 8 MMCEA Assistant Civil Engineer 4/13/2024 7/15/2024 93 9 MMCEA Management Analyst I/II 6/1/2024 8/12/2024 72
10 MMCEA Associate Civil Engineer 6/8/2024 7/15/2024 37 11 BPOA Police Officer 6/19/2024 7/2/2024 13
12 MMCEA Administrative Assistant 6/20/2024 6/20/2024 0 13 MMCEA Accounting/Finance Mangaer 6/29/2024 9/30/2024 93 14 MMCEA Assistant Civil Engineer 7/24/2024 10/15/2024 83 15 BPOA Code Enforcement Officer 9/6/2024 10/28/2024 52 16 BPOA Dispatcher 9/17/2024 Continuous
17 BPOA Police Officer 10/5/2024 11/25/2024 51
18 BPOA Police Officer 10/20/2024 12/8/2024 49
19 AFSCME Lead Maintenance Worker 11/15/2024 12/23/2024 38 20 AFSCME Head Teacher 12/24/2024 12/24/2024 0
21 BPOA Community Service Officer 10/27/2024 Continuous 22 BPOA Community Service Officer 6/29/2024 Continuous
Thank you!
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