Belmont City Council
May 13, 2025

Water Body Type Permanent Impact Temporary Impact
Acres Linear Feet Acres Linear Feet
Wetland
Streambed
Lake/Reservoir
Ocean/Estuary/Bay
Riparian
Dredging Discharges: Volume (cubic yards) of dredged material to be discharged into waters of the United States.

1 For guidance in determining the extent of impacted waters, see General WDRs, section II.A.4 271
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VI. California Environmental Quality Act
Will an environmental impact report or a negative declaration be adopted for this project or has one been adopted?

R YES R NO
If yes, what is the current status of the environmental impact report or negative declaration? R Not yet issued for public review.

R In public review.

R Adopted.

Name of lead agency _________________________________________________ If an environmental impact report or a negative declaration is in public review or has been adopted, enclose the document with this NOI.

Will the discharge occur in, or in immediate proximity to, an area covered by a U.S. Fish and Wildlife Service (USFWS) Habitat Conservation Plan (HCP) or a Department of Fish and Game Natural Community Conservation Plan (NCCP)?

RYES R NO
Will the discharge occur in, or in immediate proximity to, any habitat of a plant or animal species that has been classified by the Department of Fish and Game, the U.S. Fish and Wildlife Service, or the National Marine Fisheries Service as candidate, sensitive, endangered, rare, or threatened?

RYES R NO
Will the discharge occur in, or in immediate proximity to, a significant historical or archeological resource, a unique paleontological resource or site, a unique geologic feature, or any human remains?

RYES R NO
Will the discharge occur in, or in immediate proximity to, land under existing zoning for agricultural use or under a Williamson Act contract?

RYES R NO
Will the discharge, as mitigated, cause any other significant adverse environmental impact?

RYES R NO
If you answered “yes” to any of the previous five questions, provide a detailed explanation demonstrating why the discharge is eligible to be enrolled under the General WDRs.

VII. Additional Submittals. In accordance with provisions of State Water Resources Control Board (SWRCB) Water Quality Order No. 2004-0004 DWQ, please submit the following with this NOI to the appropriate Regional Water Quality Control Board or, for multi-Region projects, to the SWRCB.

a. A fee pursuant to California Code of Regulations, Title 23 Section 2200. b. A Mitigation Plan, as described in the General WDRs.

VIII. CERTIFICATION
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“I certify under penalty of law that this document and all attachments were prepared under my direction and supervision in accordance with a system designed to assure that qualified personnel properly gather and evaluate the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment. In addition, I certify that the provisions of these General WDRs will be complied with.” Signature of Discharger Title
Printed or Typed Name Date
273
ATTACHMENT 2
TO WQ ORDER NO. 2004-0004-DWQ

STATE WATER RESOURCES CONTROL BOARD

NOTICE OF TERMINATION

OF DREDGED OR FILL DISCHARGES
TO WATERS DEEMED BY THE U.S. ARMY CORPS OF ENGINEERS

TO BE OUTSIDE OF FEDERAL JURISDICTION
(WATER QUALITY ORDER NO. 2004-0004 DWQ)
WDID # _____________________________
III. Owner of the Land
Name
Mailing Address
City County State Zip Phone
Contact Person
III. Discharger (if different from owner of the land)
Name
Mailing Address
City County State Zip Phone
Contact Person
III. Site Location
Street (including address, if any)
Nearest Cross Street(s)
County:

IV. Reason For Notice of Termination
Indicate why the discharge should no longer be regulated under WQ Order No. 2004-0004-DWQ.

STATE USE ONLY
WDID:

Regional Board Office:

Date NOT
Received:
_______________
__
Date NOT
Processed:
______________
__
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V. CERTIFICATION
“I certify under penalty of law that this document and all attachments were prepared under my direction and supervision in accordance with a system designed to assure that qualified personnel properly gather and evaluate the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment.”
Signature of Discharger Title
Printed or Typed Name Date
275

CALIFORNIA DEPARTMENT OF FISH AND WILDLIFE

BAY DELTA REGION
2825 CORDELIA ROAD, SUITE 100
FAIRFIELD, CA 94534

STREAMBED ALTERATION AGREEMENT
EPIMS-SMO-56247-R3
East Laurel Creek

BOZHENA PALATNIK

SALSON TRAIL AND CULVERT PROJECT
This Streambed Alteration Agreement (Agreement) is entered into between the California Department of Fish and Wildlife (CDFW) and the City of Belmont Public Works as represented by Bozhena Palatnik (Permittee).

RECITALS
WHEREAS, pursuant to Fish and Game Code section 1602, Permittee notified CDFW on December 31, 2024 that Permittee intends to complete the project described herein.

WHEREAS, pursuant to Fish and Game Code section 1603, CDFW has determined that the project could substantially adversely affect existing fish or wildlife resources and has included measures in the Agreement necessary to protect those resources.

WHEREAS, Permittee has reviewed the Agreement and accepts its terms and conditions, including the measures to protect fish and wildlife resources.

NOW THEREFORE, Permittee agrees to complete the project in accordance with the Agreement.

PROJECT LOCATION
The project is located at an unnamed tributary to East Laurel Creek, in the County of San Mateo, State of California; Latitude 37.51928, Longitude -122.31737; Assessor’s Parcel Number [APN] 043-041-110.

PROJECT DESCRIPTION
The project is limited to replacing a failing culvert that conveys flows from a headwaters tributary to East Laurel Creek, replacing a damaged and at-risk segment of sewer main, and repairing Salson Trail so it can be reopened for firefighting access and recreational use.

Construction will entail the following steps, in sequence:

APPENDIX 3
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 Clearing and grubbing vegetation in the immediate work area;  Using sump pumps and a temporary pipeline extending from manhole to manhole to bypass sanitary sewer flow during construction;  Excavating and removing the damaged segment of the existing 10-inch-diameter sewer line and the existing corrugated metal pipe culvert;  Installing 25 linear feet of 60-inch diameter reinforced concrete pipe culvert;  Constructing concrete headwall and wingwalls with footing, totaling 205 square feet, at the upstream end of the new culvert;
 Constructing a 220 square-foot concrete headwall with footing at the downstream end of the culvert;
 Backfilling with 82 cubic yards of soil around the new culvert and behind the headwall/wingwalls to restore the contours of the channel and roadway embankment;
 Installing the replacement high-density polyethylene sanitary sewer line within a concrete encasement above the replaced culvert;
 Placing 250 square feet of rolled erosion control product on fill slopes;  Placing and compacting a 6-inch lift of Class 2 aggregate base on top of the restored embankment fill and conforming the surface to the existing Salson Trail roadway;
 Constructing a 583 square-foot riprap apron at the downstream end of the new culvert; and
 Installing seven 7.5-foot-long 4-inch diameter galvanized steel debris catcher bollards at the upstream end of the culvert.

PROJECT IMPACTS
Existing fish or wildlife resources the project could substantially adversely affect include:

Common Name Scientific Name Status
San Francisco Dusky-Footed Woodrat Neotoma fuscipes annectens SSC Pallid bat Antrozous pallidus SSC
California red-legged frog Rana draytonii FT
Western leatherwood Dirca occidentalis 1B.2
Nesting birds
Riparian and aquatic habitat
Aquatic and riparian species
Notes:

FT = listed as threatened under the federal Endangered Species Act (ESA), SSC = state species of special concern, PT = proposed as threatened under the federal ESA, 1B.2 = California Rare Plant Rank.

Project construction would result in temporary impacts to approximately 927 square feet of the East Laurel Creek channel and approximately 809 square feet of the associated riparian corridor. All temporary impacts would be restored following construction, as described in Exhibit B.
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There would be an additional, approximately 644.5 square feet of permanent impact to the stream channel due to installation of new and larger headwalls, upstream debris catcher poles, and a riprap apron at the replaced culvert outfall.

The adverse effects the project could have on the fish or wildlife resources identified above include:
 Temporary impacts on approximately 809 square feet of riparian habitat and 927 square feet within the channel;
 Change in contour of bed, bank, and channel;
 Change in flow depth, width, and/or velocity;
 Change in composition of channel materials;
 Change in gradient of bed, channel and bank;
 Change in channel cross section;
 Degradation or aggradation of channel;
 Colonization by exotic plant species;
 Short-term release of contaminants (e.g. incidental from construction);  Change in soil or water pH;
 Increased turbidity;
 Restriction or increase in sediment transport;
 Loss of bank stability during construction;
 Soil compaction or other disturbance to soil layer;
 Increased bank erosion during project construction;
 Loss of aquatic and terrestrial wildlife species;
 Temporary impediment to migration of aquatic and terrestrial species;  Disruption of nesting and foraging birds, bats and other sensitive wildlife species.

MEASURES TO PROTECT FISH AND WILDLIFE RESOURCES

1. Administrative Measures
Permittee shall meet each administrative requirement described below.

1.1 Documentation at Project Site. Permittee shall make the Agreement, any extensions and amendments to the Agreement, and all related notification materials and California Environmental Quality Act (CEQA) documents, readily available at the project site at all times and shall be presented to CDFW personnel, or personnel from another state, federal, or local agency upon request.

1.2 Providing Agreement to Persons at Project Site. Permittee shall provide copies of the Agreement and any extensions and amendments to the Agreement to all persons who will be working on the project at the project site on behalf of Permittee, including but not limited to contractors, subcontractors, inspectors, and monitors.
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1.3 Notification of Conflicting Provisions. Permittee shall notify CDFW if Permittee determines or learns that a provision in the Agreement might conflict with a provision imposed on the project by another local, state, or federal agency. In that event, CDFW shall contact Permittee to resolve any conflict.

1.4 Project Site Entry. Permittee agrees that CDFW personnel may enter the project site at any time to verify compliance with the Agreement.

1.5 CDFW-Approved Qualified Biologist(s) and Biological Monitor(s). Within a minimum of 30 days prior to initiating species surveys within the project area, the Permittee shall submit to CDFW for written approval the names and resumes of all qualified biologists and biological monitors involved in conducting surveys and/or monitoring work.

Qualified Biologist. A Qualified Biologist shall hold a bachelor’s degree from an accredited university in a biological or natural resources related field and shall: 1) be knowledgeable and experienced in the biology and natural history of local fish and wildlife resources present at the project site; 2) have experience identifying, capturing, handling, and relocating the fish and/or wildlife species; 3) be familiar with relevant survey protocols and recent scientific literature; and 4) be knowledgeable of state and federal laws regarding the protection of sensitive species. A Qualified Biologist shall have a minimum of five years of academic training and professional experience in biological sciences and related resource management activities.

Biological Monitor. A Biological Monitor is an individual who shall have academic and professional experience in biological sciences and related resource management activities as it pertains to this project, experience with construction-level biological monitoring, be able to recognize species that may be present within the project area and be familiar with the habitats and behavior of those species.

Resumes shall include educational background, experience with focal species and description of experience with each focal species (e.g., tagging, handling, observational surveys, electrofishing, relocation, auditory surveys, etc.), including number of hours/years of experience per species, trainings/workshops, and certificates or related credentials. Please include experience with different life stages of a species when applicable.

1.6 Unauthorized Take. This Agreement does not authorize the take, including incidental take, of any state or federally listed threatened or endangered listed species, or of species that are otherwise protected under Fish and Game Code (FGC). Permittee may be required, as prescribed in the ESA and CESA, to obtain take coverage for federal and state listed species prior to commencement of the project. Any unauthorized take of listed species may result in prosecution and nullification of this Agreement.
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1.7 Fish Barriers. The project shall be in compliance with Fish and Game Code Section 5901 and shall not install or maintain any device or contrivance that prevents, impedes or tends to prevent or impede the passing of fish up and down stream.

2. Avoidance and Minimization Measures
To avoid or minimize adverse impacts to fish and wildlife resources identified above, Permittee shall implement each measure listed below.

2.1 Work According to Design Plans. All work shall be completed according to the project plans (Exhibit A, Exhibit C). If the Permittee finds it necessary to update project plans prior to construction that would modify the scope or nature of any project covered under this Agreement, the updated plans shall be submitted to CDFW at least 30 days prior to beginning project activities to determine if an Amendment to this Agreement is required. Project activities shall not proceed until CDFW has accepted the updated plans in writing. At the discretion of CDFW, plan modifications may require an amendment to this Agreement. At the discretion of the CDFW, if substantial changes are made to the original plans this Agreement becomes void and the Permittee shall submit a new notification.

2.2 Seasonal Work Period. To avoid or minimize adverse impacts to sensitive species, work shall be limited to June 15 to October 31.

Construction Measures

2.3 Work Period in Dry Weather Only. Work within the stream channel shall be restricted to periods of dry weather. Precipitation forecasts and potential increases in stream flow shall be considered when planning construction activities.

Construction activities shall cease and all necessary erosion control measures shall be implemented prior to the onset of precipitation. Construction activities halted due to precipitation may resume when precipitation ceases and the National Weather Service 72 hour weather forecast indicates a 20% or less chance of precipitation, provided no work occurs in the stream bed if water is flowing. No work shall occur during a dry-out period of 72 hours after the above-mentioned wet weather. Weather forecasts shall be documented upon request by CDFW.

2.4 Washing of Equipment. To prevent the movement of invasive plant and animal species, fungi, and other biotic agents from external ecological regions, all equipment used shall be washed prior to entry and staging onto the construction site.

Vegetation Protection Measures

2.5 Limit Disturbance to Vegetation. A Biological Monitor or Qualified Biologist shall oversee protection of desirable native vegetation that should remain in place, using high-visibility, low-impact measures suitable to the size and distribution of the 280
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plants to be protected. Vegetation shall not be removed or damaged outside the flagged work area. The disturbance or removal of vegetation within the work area as described in the project description shall not exceed the minimum necessary to complete project activities.

2.6 Special-Status Plant Survey(s). Prior to construction, a Qualified Biologist shall conduct botanical surveys during the appropriate blooming period and conditions for all special-status plants that have the potential to occur at or adjacent to each site where plants could be indirectly impacted. Surveys shall be conducted following CDFW’s Protocol for Surveying and Evaluating Impacts to Special Status Native Plant Populations and Sensitive Natural Communities (https://wildlife.ca.gov/Conservation/SurveyProtocols#377281280-plants). If any special-status plant species are observed, the Project shall fully avoid direct and indirect impacts to all individuals and provide an avoidance plan to CDFW and obtain CDFW written approval of the plan. If full avoidance is not possible, Project activities may not commence until the Project has consulted with CDFW and obtained CDFW’s written approval prior to the start of construction, which may include salvaging topsoil, transplanting and monitoring individuals, compensatory habitat mitigation, or other measures, based on the life history of the species and other relevant factors.

Wildlife Protection Measures

2.7 Education Session before Commencement of Work. Prior to any project or construction activities, the Qualified Biologist shall conduct an education session on species that may be present at the project work site and all Avoidance and Minimization Measures in this Agreement. The training shall consist of identification of the species, their habits, how they may be encountered in the work area, and procedures to follow if/when they are encountered. Any personnel joining the work crew later shall receive the same training before beginning work. The penalties for non-compliance of conditions in this Agreement shall be relayed to all project personnel.

2.8 Designation of Work Area. Prior to project activities, a Biological Monitor or Qualified Biologist shall clearly mark/flag or erect temporary construction fencing to minimize impacts on vegetation, the creek channel, and any wildlife present on site.

2.9 Wildlife Exclusion. Escape ramps, funnels, or other features that allow animals to exit the work area, but which will prohibit the entry of such animals, shall be provided in the wildlife exclusion fencing. A Qualified Biologist or Biological Monitor shall inspect the fence installation area immediately prior to the commencement of installation and will be on-hand to monitor fence installation. The exclusion fencing shall be inspected daily and maintained for the duration of construction. Trenches or pits one foot or deeper that are left unfilled overnight shall be securely covered with boards or other material to prevent wildlife entrapment. A Qualified Biologist or 281
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Biological Monitor shall inspect any trenches, pits, holes or pipes for wildlife, prior to their being filled or capped.

2.10 California Red-Legged Frog (CRLF) Survey(s). Preconstruction survey(s) for CRLF shall occur no more than seven days prior to initial ground disturbance and shall be conducted by a Qualified Biologist. The Qualified Biologist shall investigate all potential areas that could be used by CRLF for feeding, breeding, sheltering, movement, and other essential behaviors, including an adequate examination of mammal burrows. If any adults, subadults, juveniles, tadpoles, or eggs are found, the Permittee shall consult with USFWS and CDFW. If a CRLF is encountered in the work area during project construction, all activities that have the potential to result in harassment, injury, or death shall be immediately halted. Contact with any CRLF will be avoided and individuals will be allowed to move out of the area of their own volition.

2.11 San Francisco Dusky-footed Woodrat (SFDFW) Survey(s). A Qualified Biologist shall conduct surveys for SFDFW individuals and nests five days before debris and vegetation removal or construction activities begin. If any SFDFW nests are in the way of construction and must be disassembled, CDFW shall be contacted immediately. CDFW reserves the right to include additional measures regarding SFDFW. If an active SFDFW is found during SFDFW surveys, the active midden site(s) shall be designated as “Ecologically Sensitive Areas” (ESA) and protected during project construction with establishment of flagging or a fence barrier to provide a 25-foot buffer, at a minimum, around the nest site. The Permittee shall avoid all active SFDFW midden(s). If SFDW midden(s) cannot be avoided, the Permittee shall submit to CDFW a SFDFW Midden Relocation Plan for CDFW review, comment, and written approval. Project activities shall not commence until Permittee receives CDFW’s written approval of the SFDFW Midden Relocation Plan.

2.12 Bat Survey(s). Pre-construction surveys for special-status and non-listed bat species and their habitat shall be performed by a Qualified Biologist seven days before construction commencement. The habitat assessment shall include a visual inspection of potential roosting features (e.g., cavities, crevices in wood and bark, exfoliating bark for colonial species, suitable canopy for foliage roosting species). If suitable habitat is found, it shall be flagged or otherwise clearly marked for avoidance. If suitable bat habitat features identified in the habitat assessment will be altered or disturbed by project activities, the Permittee shall consult with CDFW for further guidance. If any active maternity or hibernation roosts are identified within 100 feet of areas proposed for development, CDFW shall be notified immediately. Work may commence after CDFW provides written guidance on how to avoid and protect bats. CDFW reserves the ability to provide additional provisions to this agreement if roosting bats are found.

2.13 Nesting Bird Survey(s). If project activities are scheduled during the nesting season of raptors and migratory birds, a focused survey for active nests of such 282
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birds shall be conducted by the CDFW-approved qualified biologist within 7 days prior to the beginning of project-related activities. Nesting seasons are typically defined as followed: i) February 15 to August 30 for smaller bird species such as passerines; ii) February 15 to September 15 for raptors, and iii) January 15- September 15 for owls. Surveys shall be conducted in all suitable habitat located at project work sites and in staging and storage areas. The minimum survey radii surrounding the work area shall be the following: i) 250 feet for passerines; ii) 500 feet for small raptors such as accipiters; iii) 1,000 feet for larger raptors such as buteos, and owls. If the survey radii are not feasible due to barriers or lack of access onto private property, the survey radii shall include the end of the project property and area and any trees that can be visually checked and are within line of site of the project activities. The bird survey methodology and the results of the survey shall be submitted to CDFW prior to commencement of project activities.

2.14 Active Nests. If active nests are found, Permittee shall consult with CDFW and the U.S. Fish and Wildlife Service (USFWS) regarding appropriate action to comply with the Migratory Bird Treaty Act of 1918 and the FGC. If a lapse in project-related work of 7 days or longer occurs, another focused survey shall be conducted before project work is reinitiated. If active nests are found, Permittee shall consult with CDFW and the USFWS prior to resumption of project activities.

2.15 Active Nest Buffers. Active nest sites shall be designated as “Ecologically Sensitive Areas” and protected (while occupied) during construction activities with the establishment of a flag at the base of the nest site. The typical minimum distances of the protective buffers surrounding each identified nest site are usually the following: i) 250 feet for passerines; ii) 250 feet for small raptors such as accipiters; iii) 1,000 feet for large raptors such as buteos and owls. A Qualified Biologist or Biological Monitor shall monitor the behavior of the birds (adults and young, when present) at the nest site to ensure that they are not disturbed by project-related activities. Nest monitoring shall continue during project-related construction work until the young have fully fledged, are no longer being fed by the parents, and have left the nest site, as determined by the Qualified Biologist or Biological Monitor.

2.16 Check for Wildlife in Construction Materials. Permittee shall visually check stockpiled construction materials for presence of wildlife sheltering within them prior to use.

2.17 Special-Status Species Encountered During Work. If CDFW determines, or if Permittee or the Qualified Biologist/Biological Monitor finds, that any special status wildlife species, including SSC or CESA or ESA-listed species, are present within the project area, construction work shall stop, and Permittee or Qualified Biologist/Biological Monitor shall notify CDFW and any other appropriate agency.

Only a Qualified Biologist with the necessary permits issued by CDFW and/or the USFWS can handle and relocate any CESA and/or ESA listed species. The Qualified Biologist shall contact CDFW within 24 hours of relocation activities. 283
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Through consultation with CDFW, additional measures may be developed to protect special-status species.

2.18 Injury or Mortality of Special-Status Species. If Permittee or its employees, contractors, or agents injures or kills a special-status species, or finds any such animal injured or dead, all activities in the work area shall immediately cease, and CDFW and USFWS shall be notified by email and telephone within 30 minutes of the discovery. A written report detailing the time, location, and general circumstances under which the dead or injured individual animal was found shall be submitted to CDFW and the USFWS no later than five (5) business days following the incident.

Erosion and Sediment Control

2.19 Erosion Control Best Management Practices (BMPs). At no time shall silt laden runoff be allowed to enter the stream or directed to where it may enter the stream.

Erosion control BMPs, such as silt fences, straw hay bales, water check bars, and broadcasted straw shall be used. Erosion control fabrics shall be constructed of biodegradable materials, such as coir or jute, unless otherwise authorized by CDFW. The use of geotextile or filter fabrics are not permitted. Erosion control BMPs shall be monitored during and after storm events for effectiveness.

Modifications, repairs and improvements to erosion control BMPs shall be made as needed to protect water quality. Silt control structures shall be monitored daily for effectiveness and shall be repaired or replaced as needed. Passage of sediment beyond the sediment barrier is prohibited. If the sediment barrier fails to retain sediment, construction activities shall cease, and corrective measures shall be employed.

2.20 Removal of Native Material. The removal of native soils, rock, gravel, vegetation, and vegetative debris from the stream bed or stream banks is prohibited under this Agreement.

Equipment and Vehicles

2.21 Staging and Storage Areas. Building materials and/or construction equipment shall not be stockpiled or stored where they could be washed into the water or where they will cover aquatic or riparian vegetation.

2.22 Equipment over Drip-pans. Staging and storage areas for equipment, materials, fuels, lubricants and solvents shall be located away from the wetted areas.

Stationary equipment such as motors, pumps, generators, compressors and/or welders, located within or adjacent to the creek shall be positioned over drip-pans.

2.23 Maintenance of Vehicles. Any equipment or vehicles driven and/or operated adjacent to the creek shall be checked and maintained daily to prevent leaks of materials that if introduced to water could be deleterious to aquatic life, wildlife or 284
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riparian habitat. Vehicles must be moved away 150 feet from the stream prior to refueling and lubrication.

2.24 Speed Limit Within the Work Site. Vehicles shall observe a 5-mile per hour speed limit within the work area.

Concrete Measures

2.25 Concrete Designated Monitor. Immediately before and during concrete pouring, there shall be a designated monitor to inspect concrete runoff containment structures and ensure that no concrete or other debris enters the creek outside of those structures. Runoff from concrete is not allowed to enter the creek at any time.

Toxic or Hazardous Materials

2.26 Deleterious Materials. Any substances or materials that are deleterious to aquatic life and could be washed into state waters or its tributaries shall be contained in water-tight containers or removed from the project site. Materials deleterious or toxic to fish and wildlife include, but are not limited to, asphalt, tires, concrete, construction materials, trash, treated wood, and creosote-containing materials.

Refueling and maintenance activities shall occur only on paved roadways.

2.27 Debris and Waste Disposal. The Permittee/contractor shall not dump any litter or construction debris within the project area. All such debris and waste shall be picked up daily and properly disposed of at an appropriate site. Permittee shall remove all debris from the immediate project area, including litter and exposed, deteriorating plastic bank-stabilization material from the creek bed, bank and channel.

Spills and Emergencies

2.28 Spill Containment. All activities performed in or near a stream shall have absorbent materials designated for spill containment and clean- up activities on-site for use in an accidental spill. The Permittee shall immediately notify the California Emergency Management Agency at 1-800-852-7550 and immediately initiate the clean-up activities. CDFW shall be notified by the Permittee and consulted regarding clean-up procedures.

3. Reporting Measures
The Permittee shall meet each reporting requirement described below. All reports shall be submitted to CDFW in EPIMS Status Reports and via email, with reference to Notification EPIMS-SMO-56247-R3.

3.1 Notification Prior to Work. At least five days prior to the start of project activities, the Permittee shall notify CDFW of the intent to commence work. 285
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3.2 Qualified Biologist Approval. Per Measure 1.5, the Permittee shall submit the resumes of Qualified Biologist(s) and/or Biological Monitor(s) to CDFW via email and EPIMS no later than 30 days prior to commencement of project activities for review and approval.

3.3 Biological Survey Results. The Permittee shall submit the results of preconstruction biological survey(s) prior to commencement of project activities per Measures 2.6 and 2.10 through 2.15.

3.4 Final Construction Report. The Permittee shall provide a final construction report to CDFW no later than two weeks after project construction is completed. The construction report at minimum shall include:
 Pre- and post-construction photos taken from designated vantage points in the project area, which shall offer representative views of the site and describe the direction of the view;
 A summary of construction and vegetation enhancement activities, including as-built designs.

3.5 Riparian Restoration and Monitoring. Permittee shall submit a revised Habitat Mitigation and Monitoring Plan to CDFW prior to this draft being finalized, for CDFW to review and accept, and shall be added to this agreement as Exhibit B.

The Revised Plan shall be updated to add the following:
1) A map detailing the number, location, and species to be planted within the restoration area; and
2) Updated success criteria culminating in >75% cover of appropriate native species by Year 5 of monitoring.

3.6 Revegetation Monitoring Reports. Annual revegetation/ restored riparian area monitoring shall be conducted for a minimum of five years (per Exhibit B), or until final performance criteria standards are achieved. Annual reports shall be submitted to CDFW via email and EPIMS by December 31 each year, with year 0 corresponding to the calendar year when construction is deemed complete.

Monitoring requirements will not be deemed complete until CDFW emails the Permittee stating so. If success criteria are not met at any of the annual monitoring inspections, the Permittee shall perform the necessary remedial work to demonstrate progress toward the below-stated performance criteria.

3.7 Annual Hydrogeomorphic Monitoring Reports. The Permittee shall submit Hydrogeomorphic Monitoring Reports to CDFW via email and EPIMS by December 31 each year for a five-year monitoring period at a minimum after construction completion. Year 0 corresponds to the calendar year when construction is deemed complete. Monitoring requirements will not be deemed complete until CDFW emails the Permittee stating so. The annual monitoring 286
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inspection and hydrogeomorphic assessment proposed for the project shall include the following:
1) Inspection of the stability of the installed features to gauge performance and note any evidence of failure, such as erosion, boulder collapse, soil loss, etc.; 2) Assessment of the general geomorphic stability of the creekbank along the project channel reach, including any evidence of low bank erosion/retreat or unexpected in-channel sediment bar formation;
3) Photo documentation at fixed monitoring locations, including upland, upstream, downstream, and within-reach segments of the project site; 4) If deemed necessary, any recommended remedial work required to repair any damage to or degradation of the installed features.

3.8 Notification to the California Natural Diversity Database (CNDDB). If any listed, rare, or special status species are detected during project surveys or on or around the project site during project activities, the Permittee shall submit CNDDB Field Survey Forms to CDFW in the manner described at the CNDDB website (http://www.dfg.ca.gov/biogeodata/cnddb/submitting_data_to_cnddb.asp) within 14 working days of the sightings. Copies of such submittals shall also be submitted to the CDFW regional office as specified below.

CONTACT INFORMATION
Any communication that the Permittee or CDFW submits to the other shall be submitted through Environmental Permit Information Management System (EPIMS) as instructed by CDFW.

To Permittee:

Bozhena Palatnik
EPIMS-SMO-56247-R3
Salson Trail and Culvert Project
1 Twin Pines Lane
Belmont, CA 94002
[email protected]
To CDFW:

Department of Fish and Wildlife
Bay Delta Region
EPIMS-SMO-56247-R3
Salson Trail and Culvert Project
[email protected]

LIABILITY
287
EPIMS-SMO-56247-R3
Streambed Alteration Agreement

Permittee shall be solely liable for any violations of the Agreement, whether committed by Permittee or any person acting on behalf of Permittee, including its officers, employees, representatives, agents or contractors and subcontractors, to complete the project or any activity related to it that the Agreement authorizes.

This Agreement does not constitute CDFW’s endorsement of, or require Permittee to proceed with the project. The decision to proceed with the project is Permittee’s alone.

SUSPENSION AND REVOCATION
CDFW may suspend or revoke in its entirety the Agreement if it determines that Permittee or any person acting on behalf of Permittee, including its officers, employees, representatives, agents, or contractors and subcontractors, is not in compliance with the Agreement.

Before CDFW suspends or revokes the Agreement, it shall provide Permittee written notice by certified or registered mail that it intends to suspend or revoke. The notice shall state the reason(s) for the proposed suspension or revocation, provide Permittee an opportunity to correct any deficiency before CDFW suspends or revokes the Agreement, and include instructions to Permittee, if necessary, including but not limited to a directive to immediately cease the specific activity or activities that caused CDFW to issue the notice.

ENFORCEMENT
Nothing in the Agreement precludes CDFW from pursuing an enforcement action against Permittee instead of, or in addition to, suspending or revoking the Agreement.

Nothing in the Agreement limits or otherwise affects CDFW's enforcement authority or that of its enforcement personnel.

OTHER LEGAL OBLIGATIONS
This Agreement does not relieve Permittee or any person acting on behalf of Permittee, including its officers, employees, representatives, agents, or contractors and subcontractors, from complying with, or obtaining any other permits or authorizations that might be required under, other federal, state, or local laws or regulations before beginning the project or an activity related to it. For example, if the project causes take of a species listed as threatened or endangered under the Endangered Species Act (ESA), such take will be unlawful under the ESA absent a permit or other form of authorization from the U.S. Fish and Wildlife Service or National Marine Fisheries Service.

This Agreement does not relieve Permittee or any person acting on behalf of Permittee, including its officers, employees, representatives, agents, or contractors and subcontractors, from complying with other applicable statutes in the Fish and Game Code including, but not limited to, Fish and Game Code sections 2050 et seq. 288
EPIMS-SMO-56247-R3
Streambed Alteration Agreement

(threatened and endangered species), section 3503 (bird nests and eggs), section 3503.5 (birds of prey), section 5650 (water pollution), section 5652 (refuse disposal into water), section 5901 (fish passage), section 5937 (sufficient water for fish), and section 5948 (obstruction of stream).

Nothing in the Agreement authorizes Permittee or any person acting on behalf of Permittee, including its officers, employees, representatives, agents, or contractors and subcontractors, to trespass.

AMENDMENT
CDFW may amend the Agreement at any time during its term if CDFW determines the amendment is necessary to protect an existing fish or wildlife resource.

Permittee may amend the Agreement at any time during its term, provided the amendment is mutually agreed to in writing by CDFW and Permittee. To request an amendment, Permittee shall use the “Amendments & Extension” form in EPIMS to submit the request. Permittee shall include with the completed form, payment of the corresponding amendment fee identified in CDFW’s current fee schedule (see Cal.

Code Regs., tit. 14, § 699.5).

TRANSFER AND ASSIGNMENT
This Agreement may not be transferred or assigned to another entity, and any purported transfer or assignment of the Agreement to another entity shall not be valid or effective, unless the transfer or assignment is requested by Permittee in writing, as specified below, and thereafter CDFW approves the transfer or assignment in writing.

The transfer or assignment of the Agreement to another entity shall constitute a minor amendment, and therefore to request a transfer or assignment, Permittee shall use the “Amendments & Extension” form in EPIMS to submit the request. Permittee shall include with the completed form, payment of the minor amendment fee identified in CDFW’s current fee schedule (see Cal. Code Regs., tit. 14, § 699.5).

EXTENSIONS
In accordance with Fish and Game Code section 1605, subdivision (b), Permittee may request one extension of the Agreement, provided the request is made prior to the expiration of the Agreement’s term. To request an extension, Permittee shall use the “Amendments & Extension” form in EPIMS to submit the request. Permittee shall include with the completed form, payment of the extension fee identified in CDFW’s current fee schedule (see Cal. Code Regs., tit. 14, § 699.5). CDFW shall process the extension request in accordance with Fish and Game Code section 1605, subdivisions (b) through (e).
289
EPIMS-SMO-56247-R3
Streambed Alteration Agreement

If Permittee fails to submit a request to extend the Agreement prior to its expiration, Permittee must submit a new notification and notification fee before beginning or continuing the project the Agreement covers (Fish & G. Code § 1605, subd. (f)).

EFFECTIVE DATE
The Agreement becomes effective on the date of CDFW’s signature, which shall be: 1) after Permittee’s signature; 2) after CDFW complies with all applicable requirements under the California Environmental Quality Act (CEQA); and 3) after payment of the applicable Fish and Game Code section 711.4 filing fee listed at https://wildlife.ca.gov/Conservation/Environmental-Review/CEQA/Fees.

TERM
This Agreement shall expire on December 31, 2029, unless it is terminated or extended before then. All provisions in the Agreement shall remain in force throughout its term.

Permittee shall remain responsible for implementing any provisions specified herein to protect fish and wildlife resources after the Agreement expires or is terminated, as Fish and Game Code section 1605, subdivision (a)(2) requires.

EXHIBITS
The documents listed below are included as exhibits to the Agreement and incorporated herein by reference.

A. Exhibit A. “SMO-56247_Salson-Trail&Culvert_Inc-Response_2-10-25” B. Exhibit B. Revised Riparian Restoration and Monitoring Plan, to be submitted by Permittee
C. Exhibit C. “Salson-TrailCulvert_Progress-Set_11-01-24”

AUTHORITY
If the person signing the Agreement (signatory) is doing so as a representative of Permittee, the signatory hereby acknowledges that he or she is doing so on Permittee’s behalf and represents and warrants that he or she has the authority to legally bind Permittee to the provisions herein.

AUTHORIZATION
This Agreement authorizes only the project described herein. If Permittee begins or completes a project different from the project the Agreement authorizes, Permittee may be subject to civil or criminal prosecution for failing to notify CDFW in accordance with Fish and Game Code section 1602.

CONCURRENCE
290
EPIMS-SMO-56247-R3
Streambed Alteration Agreement

Through the electronic signature by the permittee or permittee’s representative as evidenced by the attached concurrence from CDFW’s EPIMS, the permittee accepts and agrees to comply with all provisions contained herein.

The EPIMS concurrence page containing electronic signatures must be attached to this agreement to be valid.
291
401 Grand Avenue, Suite 200 | Oakland, CA 94610
510.272.2970 OFFICE
mnsengineers.com
April 16, 2025
City of Belmont
Attention: Ms Bozhena Palatnik, Senior Civil Engineer
One Twin Pines Lane, Suite 385
Belmont, CA 94002
SUBJECT: Request for Proposal for Construction Management Services for the Salson Creek Culvert Replacement Project
Dear Ms. Palatnik,
We are pleased to submit a cost proposal and scope of work to provide construction management and inspection services on the upcoming Salson Creek Culvert Replacement Project.

Should you have any questions, please contact me at (510) 774-6119, [email protected] if you have any questions.

Sincerely,
MNS Engineers, Inc.

Michael K. Chan, PE
Principal Construction Manager
cc: Scope of Work and Cost Proposal
292
Scope of Work
Belmont Salson Creek Culvert Replacement Project
Perform the following services in in accordance with Chapter 16 “Administer Construction Contracts” of the Caltrans Local Assistance Procedures Manual I. Construction Services
• Preconstruction Meeting
• Submittal and RFI Coordination
• Project Inspection and documentation
• Review of Progress Payment Requests
• Prepare Weekly Statement of Working Days
• Progress Schedule review
• Contract Change Order Analysis and Negotiation
• Potential Claims analysis and resolution
• Resolution of resident & business concerns
• Utility Coordination assistance (if required)
• Coordination of materials testing
• Office Engineering and Document Control utilizing CMIS • Conduct weekly meetings as needed to coordinate work with City and Contractor • Address unforeseen field conditions and provide direction to contractor based on input from Project Manager and Project Engineer
• Check contractor’s certified payroll and its compliance with prevailing wage rates • Estimate and track extra work
III. Contract Close out
• Preparation of punch list items
• Preparation of red lined record drawings
293
Salson Culvert Replacement Project
Phase Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan
Advertise
Bid Opening and Award
Submittals and Procurement of 60" RCP
Begin Construction with NTP (submittals - order 60" RCP, assume work in creek can't begin until June 15th and
must be completed by 10/15)
Closeout
Staff Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Hours Hourly
Rate Cost
Michael Chan - Construction Manager 1 1 1 1 4 $355.00 $1,420.00 James Wilcenski - Resident Engineer 30 30 30 30 20 20 160 $295.00 $47,200.00 Office Engineer 26 8 8 9 20 25 97 $155.00 $15,035.00
Assistant Resident Engineer 80 40 0 120 $225.00 $27,000.00 $90,655.00

1. cost proposal based 4 months for construction with 45 days for submittal and procurment of 60" of RCP

6. This cost proposal is also based on the plans provided by the city.

2. Monthly hours for construction inspectors are based upon eight-hour working days times the number of working days that month

3. Prevailing Wage rates subject to PW adjustments.

4. The above estimate doesn't include any OT hours. However, should OT hours be required due to contractor's schedule, non-exempt employees are subject to OT regulations (Time and half &

5. No support for delays due to weather, CCO, R/W, and claims filed by contractor in response to the Proposed Final Estimate. 294
City of Belmont – Amendment to TO#1– Culvert Replacement- Salson Trail Apr 25, 2025
Dear Bozhena:

Mott MacDonald Group Inc. (Mott MacDonald) is pleased to submit this amendment to Task Order #1 proposal in accordance with our Master Architectural and Engineering Agreement to continue providing bid and construction phase services for the City of Belmont (City’s) Culvert Replacement – Salson Trail Project (Project).

This amendment proposal is prepared as a result of the conversation with you regarding the extended design schedule of TO 1 and the rate changes that will occur due to the extension of the Construction schedule into summer of 2025.

Project Understanding
Through Task Order 1, Mott Macdonald and their sub consultants were tasked to produce a biddable PS&E package for the Salson trail culvert project and provide Design Service During Construction (DSDC) services. The schedule for design and construction as outlined in the TO#1 was to have a biddable package made available to the City by August 2024 for construction to happen before November 2024. This schedule was based in part on the assumption that the project would not require resource agency permitting, since no permits were discussed during the Federal Emergency Management Agency’s (FEMA’s) staff visit to the site.

However, as you know, the project will involve a jurisdictional stream, since the culvert planned for replacement conveys flows in East Laurel Creek. Shortly after our contract was executed and preliminary work commenced, MM’s environmental sub-consultant, Redtail Consulting (RCEC) provided an Environmental Status and Next Steps memo (deliverable to TO#1) that included baseline information on the environmental clearances likely to be necessary for the project to proceed. RCEC continued to liaise with the resource agencies and in August 2024 received confirmation that the U.S. Army Corps of Engineers does not consider East Laurel Creek a Water of the United States and therefore would not require the City to obtain a Clean Water Act Section 404 permit; permit requirements were thus understood to be limited to Waste Discharge Requirements (WDRs) issued by the Regional Water Quality Control Board (RWQCB) and a Streambed Alteration Agreement (SAA) with the California Department of Fish and Wildlife (CDFW).

The application for WDRs and the SAA Notification, both of which included a 95% PSE set, were sent to the agencies in mid-November of 2024. The RWQCB has authorized the project to proceed per the SWRCB’s Statewide General Waste City of Belmont
Attn: Bozhena Palatnik
1 Twin Pines Ln,
Belmont, CA 94002
Mott MacDonald Group, Inc
2700 Gateway Place
Ste 550
San Jose, CA 95110
Mohamed Basma, PE
[email protected]
om
Docusign Envelope ID: DDC3398A-F8B7-49D4-8A88-379FAEFDEB4C 295 314
Culvert replacement – Salson Trail
April 2, 2025

Discharge Requirements for Dredged or Fill Discharges to Waters Deemed by the U.S. Army Corps of Engineers to be outside of Federal Jurisdiction (General WDRs). The project SAA is in preparation and anticipated soon.

We anticipate preparing a California Environmental Quality Act (CEQA) Notice of Exemption (NOE) for the City’s use in spring 2025; per CEQA Guidelines 15062[a], the NOE is prepared “when the public agency approves or determines to carry out the project”, which would either be on City Council approval of the bid process, or on Council’s decision to let the contract, depending on the City’s standard process.

NEPA review will not be required, since FEMA funding has been withdrawn and there is no federal permit requirement.

With the project schedule extended to allow for acquisition of the required resource agency permits, we understand that the City now intends to complete the bid process by July 2025 and begin construction in August 2025. These deadlines will of course be contingent on receipt of the Streambed Alteration Agreement.

Due to the extension of the project schedule and the City’s request to include construction-phase tasks, an amendment to Task Order #1 is being proposed. The scope of the remainder tasks have been described and quantified as follows.

Scope of Work
Task 1 Project Management (Additional)
Overall management of Mott MacDonald in-house staff including contract administration, budget and schedule control, monthly project reports, invoicing, coordination meetings with the City, and performing quality control. Mott MacDonald assumes a combined design and DSDC services project duration of eight (8) months.

Deliverables:
 Monthly invoices and progress reports
 Coordination Meeting Agendas and Minutes one (1) project Task 2 – Bid Package requirements
This task will involve preparing a Bidding documents along with CEQA Notice of Exemption for the City’s use and producing a Bid Package that incorporates City’s comments.

Deliverables:
 Bid Package documents
 CEQA Notice of Exemption
Task 3 – Design Services during Construction (Additional) MM team’s DSDC have been covered in Task Order #1. The additional requirements for this team are to provide on site geotechnical support and the replenish the DSDC amounts that were utilised in finalising the 100% Design package. The scope for the Geotech work is described here. Our geotech team will provide construction support by witnessing excavation to formation level and identifying a ‘firm and unyielding standard’ of soil conditions prior to placing the footings for the retaining headwalls. The scope includes site visits and inspection of works, and the production of a field report that confirms that the Contractor achieved firm and unyielding ground conditions at formation level to provide the necessary bearing pressure requirements per Caltrans standards.

Docusign Envelope ID: DDC3398A-F8B7-49D4-8A88-379FAEFDEB4C 296 315
Culvert replacement – Salson Trail
April 2, 2025

Deliverables:
 Review and respond to contractor submitted RFI’s (five (5) numbers).  Review and respond to shop drawing submittals (four (4) numbers)  Field visits and preparing of a field report (one (1) number) Task 4 – Environmental Resource Agency Permits (Optional; prior scope authorized summer 2025)
We propose to augment the base scope and budget for this task as follows.  Provide construction phase services to assist the City in complying with anticipated permit requirements, including
 Pre-construction surveys for special-status species and nesting birds
 Biologist oversight of sensitive habitat exclusion fencing installation  Worker environmental awareness training
 Agency notifications and reporting during the construction period  Post-construction restoration of disturbed riparian habitat; follow-up monitoring of restoration establishment
If CDFW requires additional or modified environmental tasks during construction, we will alert you immediately and submit a separate scope of services and budget for that work.

Deliverables:
 Environmental Special Provisions
 Reviews of contractor submittals, if/as requested
 Items such as monitoring “daily” forms and agency notifications/reports required for permit compliance
Assumptions
The following assumptions were made for this proposal:
 Schedule assumes a two-week City review period.
 City will identify and coordinate key stakeholders and operation staff for attending construction meetings with Contractor.
 Mott MacDonald fee proposal is based on the hourly rates which are effective until June 30, 2025.
 Scope of work does not include National Environmental Policy Act (NEPA) compliance activities.

Exclusions
The proposal excludes the following services which can be provided at the request of the City at an additional cost:
 Relocation of other utilities
 Potholing activities/utility location
 Support for FEMA funding.
 Modeling to confirm pipe size and hydraulic sizing.

Docusign Envelope ID: DDC3398A-F8B7-49D4-8A88-379FAEFDEB4C 297 316
Culvert replacement – Salson Trail
April 2, 2025

Schedule
Below is a tentative schedule for this amendment.

Submit Final Plans (100% PSE) (ACTUAL) January 22, 2025 Bid Documents and CEQA NOE April 30, 2025
Bidding and Contractor Approval June 30, 2025
Design Support during Construction July – November 30, 2025 Fee Proposal
Mott MacDonald will provide the above scope of services on a time-and-materials not-to-exceed fee basis in accordance with our Master Services Agreement. The estimated not to exceed fee for this amendment to Task Order#1 is $93,142.33 as shown in the attached fee estimate.

Thank you for the opportunity to submit this proposal to complete the important work. Please feel free to contact me or Bindu Samudrala, the Project Manager, if you have any questions. Bindu can be reached by phone at (518) 986-1309 or via e-mail at [email protected].

Sincerely,
Mott MacDonald Group, Inc

Mohamed Basma
Senior Vice President
Northern California Portfolio Manager
+1 408 807 0481
[email protected]
Cc: Stephanie Douglass
Docusign Envelope ID: DDC3398A-F8B7-49D4-8A88-379FAEFDEB4C 298 317
dated - 04/25/25
MM Redtail Total

DESIGN PHASE
Design - 100% PSE (as of Invoice
7) $98,805.00 $0.00 $98,805.00 Actual
Agency coordination, OES/FEMA
coordination, permit applications
(as of invoice 7) $1,630.00 $31,765.00 $33,395.00 Actual Agency coordination, OES/FEMA
coordination, permit applications
(WIP) $0.00 $2,500.00 $2,500.00 Actual
CEQA notice of exemption $0.00 $3,496.00 $3,496.00 Estimate

CONSTRUCTION PHASE
Bid documents $7,491.33 $6,000.00 $13,491.33 Estimate
Bid Support and Addenda $3,970.00 $2,000.00 $5,970.00 Estimate Western Leatherwood survey $0.00 $5,545.00 $5,545.00 Estimate Pre Construct Meetings, RFI'S (5)
Submittals (4), Env Support (e.g.,
pre-con bio surveys worker
awareness training, exclusion
fencing install oversight) $14,133.00 $22,833.00 $36,966.00 Estimate Geo tech Field visits and report (1) $5,555.00 $0.00 $5,555.00 Estimate Notification and reporting per
LSAA (CDFW) $0.00 $15,000.00 $15,000.00 Estimate
Riparian restoration, postconstruction restoration
monitoring (5 yrs assumed) $33,842.00 $33,842.00 Estimate Punch list and Asbuilts $6,522.00 $0.00 $6,522.00 Estimate TOTAL $138,106.33 $122,981.00 $261,087.33
TO1 Allocation $167,945.00
TO1 Cost to date $132,151.73
TO1 Remaining balance $35,793.27
TO2 or Amendment to
TO1 $93,142.33
City of Belmont - Salson trail Culvert - Budget and Actuals Docusign Envelope ID: DDC3398A-F8B7-49D4-8A88-379FAEFDEB4C 299 318

Twin Pines Park Belmont Creek Restoration Tree Removal Project NOC - Staff Report.docx

STAFF REPORT
Meeting Date: May 13, 2025
Agency: City of Belmont
Staff Contact: Daniel Matthews, Public Works, (650) 637-2985, [email protected] Agenda Title: Twin Pines Park Belmont Creek Restoration Project – Tree Removal Notice of Completion
Agenda Action: Resolution
Recommendation
Adopt a resolution accepting the construction work and authorizing the issuance of a Notice of Completion for the Twin Pines Park Belmont Creek Restoration Project – Tree Removal, City Contract Number 2024- 064, recording of Notice of Completion, and release of retention 35 days after recording Notice of Completion
Strategic Focus Area
Infrastructure and Mobility
Background
Belmont Creek originates in Belmont and flows through the Harbor Industrial Area (HIA) of San Mateo County along the border of San Carlos before reaching Belmont Slough and San Francisco Bay.

Belmont Creek within Twin Pines Park (Park) has degraded over time due to increased urban runoff, channelization, invasive species, and other factors, causing bank erosion, tree fall, and loss of riparian vegetation and habitat, impairing water quality and exacerbating downstream flooding.

Supported by a grant from the California Department of Water Resources Urban Streams Restoration Program, the Twin Pines Park Belmont Creek Restoration Project will improve
approximately 500 feet of Belmont Creek within the park. In order to prepare for restoration construction, Public Works split the work into two separate contracts – tree removal work and the primary creek restoration work. By performing tree removal work first, the City was able to prepare the jobsite and produce construction materials for the next phase of the project. This includes producing over 100 cubic yards of mulch that will be used on the regraded creek bank, and over 30 sections of logs salvaged from removed trees that will be used to stabilize the creek bank.

Figure 1 - Belmont Creek's eroded
creek banks present dangerous
conditions and are subject to
additional erosion
300

Twin Pines Park Belmont Creek Restoration Tree Removal Project NOC - Staff Report.docx Analysis
The tree removal work was performed by Atlas Tree Service on schedule and well below the engineer’s estimate of $700,000. The work started in January and was completed by the beginning of April, with three change orders issued. The final construction cost, including the change orders, is $312,500.

The first change order in the amount of $24,500 was to perform additional needed work as identified by the Parks Department. This included the removal of trees that had previously fallen, and the removal of three additional dangerous trees. The second change order in the amount of $3,000 was to remove tree limbs at risk of falling onto the pedestrian path through the Twin Pines Park. A final third change order of $500 was to account for a tabulation discrepancy in the contract.

The Contractor has completed the project construction in accordance with the plans and specifications and as modified by approved change orders. A final project inspection has been conducted by Parks and Public Works staff, and the work has been deemed complete in accordance with the contract requirements, and the project is recommended for acceptance by Council and a “Notice of Completion” recorded.

Alternatives

1. Take no action

2. Refer back to staff
Attachments
A. Resolution
Fiscal Impact
☐ No Fiscal Impact
☒ Funding Source Confirmed: Funding in the amount of $312,500 came from the Twin Pines Figure 2 - Conditions before the tree removal
project included a canopy of dangerous, invasive
Blue Gum Eucalyptus trees.

Figure 4 - Conditions following the tree removal
work, including stockpiled material and tree snags
that will be used for restoration construction.

Figure 3 - Conditions before the tree removal
project included a canopy of dangerous, invasive
Blue Gum Eucalyptus trees.
301

Twin Pines Park Belmont Creek Restoration Tree Removal Project NOC - Staff Report.docx Park Belmont Creek Restoration Project Capital Improvement Program (CIP) Project No. 3218, and was supported by
multiple sources including the Belmont Fire Protection District Fund and the City Tree Fund.

Source: Purpose: Public Outreach:

Staff Statutory/Contractual Requirement Posting of Agenda 302

RESOLUTION NO. 2025 –

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT

ACCEPTING THE CONSTRUCTION WORK AND AUTHORIZING THE ISSUANCE OF A NOTICE OF COMPLETION, AND RELEASE OF RETENTION 35 DAYS AFTER

RECORDATION OF THE NOTICE OF COMPLETION FOR THE TWIN PINES PARK BELMONT CREEK RESTORATION PROJECT – TREE REMOVAL, CITY
CONTRACT 2024-064
WHEREAS, on November 26, 2024, City Council authorized the City Manager to execute a tree removal contract for the Twin Pines Park Belmont Creek Restoration Project – Tree Removal, City Contract 2024-064, with the lowest responsible bidder for an amount not to exceed $570,000; and,
WHEREAS, on November 19, 2024, the City conducted a bid opening, and the low bid came in at $271,000 from Atlas Tree Service, Inc.; and, WHEREAS, the final cost of construction including change orders is $312,500.00.

NOW, THEREFORE, the City Council of the City of Belmont resolves as follows:

SECTION 1. Accepts the construction work for the Twin Pines Park Belmont Creek Restoration Project – Tree Removal as complete.

SECTION 2. Authorizes the City Clerk to issue a Notice of Completion to Atlas Tree Service, Inc.

SECTION 3. Authorizes the City Clerk to file the Notice of Completion with the San Mateo County Clerk-Recorder’s office for the Twin Pines Park Belmont Creek Restoration Project – Tree Removal, City Contract 2024-064.
* * *
303

ADOPTED May 13, 2025 by the City of Belmont City Council by the following vote:

Ayes:

Noes:

Absent:

Abstain:

ATTEST:

City Clerk Mayor
APPROVED AS TO FORM:

City Attorney
304

Senate Bill 1 (SB 1) Local Streets and Roads Project List FY 2025-2026 - Staff Report

STAFF REPORT
Meeting Date: May 13, 2025
Agency: City of Belmont
Staff Contact: Daniel Matthews, Assistant Civil Engineer, (650) 637-2985, [email protected]
Agenda Title: Senate Bill 1 (SB 1) Local Streets and Roads Project List FY 2025-2026 Agenda Action: Resolution
Recommendation
Adopt a resolution approving a list of proposed projects for fiscal year (FY) 2025-2026 funded by the Road Repair and Accountability Act of 2017.

Strategic Focus Area
Infrastructure and Mobility
Background
On April 28, 2017, after years of advocating for a solution to the state’s transportation crisis, the Legislature passed and the Governor signed Senate Bill 1 (SB 1) also known as the Road Repair and Accountability Act of 2017, increasing transportation funding and instituting much-needed reforms. SB 1 provides the first significant, stable, and on-going increase in state transportation funding in more than two decades to address basic road maintenance, rehabilitation, and critical safety needs on state highways, local streets and road systems. With SB 1, the Road Maintenance and Rehabilitation Account (RMRA) was established to fund road repair and rehabilitation projects.

SB 1 emphasizes the importance of accountability and transparency in the delivery of California’s transportation programs. To be eligible, the City must adopt by resolution a list of all projects proposed to receive funding from RMRA, created by SB 1. The proposed project list must include a description, location of each proposed project, a schedule for the project’s completion, and the estimated useful life of the improvement.

Analysis
Staff has prepared a resolution that satisfies the requirements set forth in the Road Repair and Accountability Act of 2017. For FY 2025-2026, funding from SB1 funds will provide for preparation of contract documents and construction support for the 2026 Pavement Rehabilitation Project and the planned Belmont Hotspot Pavement Project, as well as construction support for the 2025 Pavement Rehabilitation Project. The street segments for the 2025 and 2026 Pavement Rehabilitation Projects were identified as a part of the Five-Year Pavement Plan, and are attached as Attachment B. The Belmont Hotspot Pavement Project will perform spot repairs including localized digouts and pothole repair, and is currently in the planning phase.
305

Senate Bill 1 (SB 1) Local Streets and Roads Project List FY 2025-2026 - Staff Report Alternatives

1. Take no action

2. Refer back to staff for additional information.

Attachments
A. Resolution
B. List of Streets
Fiscal Impact
☐ No Fiscal Impact
☒ Funding Source Confirmed:

SB 1 funding through RMRA is allocated as part of the annual budget development process and five-year capital improvement program.

Source: Purpose: Public Outreach:

Staff Statutory/Contractual Requirement Posting of Agenda 306

RESOLUTION NO. 2025 –

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2025-2026 FUNDED BY SENATE BILL 1:

THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and,
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of Belmont are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and, WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and, WHEREAS, the City, will receive an estimated $737,936 in RMRA funding in Fiscal Year 2025-2026 from SB 1; and,
WHEREAS, this is the ninth year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and, WHEREAS, the City has undergone a robust public process to ensure public input into our community’s transportation project priorities list including providing information on City’s website, conducting presentations at the Council meeting discussing existing and proposed street capital improvement projects; and,
WHEREAS, the City used a pavement management system to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities priorities for transportation investment, said list was developed using StreetSaver program as well as 5-year Pavement Program; and, WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate 8 street segments throughout the City this year and a number of similar projects into the future, currently estimated at one or two capital improvement project per fiscal year; and, WHEREAS, the 2023 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in a fair condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a good condition; and,
WHEREAS, the SB 1 project list and overall investment in our local streets and roads 307

infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.

NOW, THEREFORE, IT IS HEREBY RESOLVED, ORDERED, AND FOUND BY the City Council of the City of Belmont, State of California, as follows:

SECTION 1. The foregoing recitals are true and correct.

SECTION 2. The following list of newly proposed projects will be funded in-part or solely with Fiscal Year 2025-2026 Road Maintenance and Rehabilitation Account revenues:

Project Title: 2026 Pavement Rehabilitation Project
Project Description: Heavy and light rehabilitation of 9 street segments with associated curb ramps and drainage improvements
Project Location: City of Belmont (El Verano Way, Fernwood Way, College View Way, Phyllis Court, Paloma Avenue, King Street, Lane Street, Broadway, and Palm Avenue) Estimated Project Schedule: Start (06/25)– Completion (12/26) based on the component being funded with RMRA funds
Estimated Project Useful Life: fifteen years.

Project Title: Pavement Hotspot Repair Project
Project Description: Address deficient pavement sections across the City through digouts and localized repairs
Project Location: City of Belmont (Belmont Heights, Plateau-Skymont, Cipriani, Western Hills, McDougal, Central, Downtown, Homeview, Sterling Downs, and East of 101 Neighborhoods)
Estimated Project Schedule: Start (07/25)-Completion (6/26) based on the component being funded with RMRA funds.

Estimated Project Useful Life: ten years.

SECTION 3. The following previously proposed and adopted project may also utilize Fiscal Year 2025-2026 Road Maintenance and Rehabilitation Account revenues in its delivery.

With the relisting of these projects in the adopted fiscal year resolution, the City of Belmont is reaffirming to the public and the State our intent to fund these projects with Road Maintenance and Rehabilitation Account revenues:

Project Title: 2025 Pavement Rehabilitation Project
Project Description: heavy and light rehabilitation of 8 street segments with associated curb ramps and drainage improvements
Project Location: City of Belmont (Forest Avenue, Coronet Blvd. (2 segments), Monte Cresta Drive (3 segments), Pullman Avenue, Lower Lock Avenue)
Estimated Project Schedule: Start (06/24)– Completion (12/25) based on the component being funded with RMRA funds
Estimated Project Useful Life: fifteen years.
308

* * *
ADOPTED May 13, 2025 by the City of Belmont City Council by the following vote:

Ayes:

Noes:

Absent:

Abstain:

ATTEST:

City Clerk Mayor
APPROVED AS TO FORM:

City Attorney
309
Key Terms:

Full Depth Reclamation - a recycling method where all of the asphalt pavement section and a predetermined amount of underlying materials are treated to produce a stabilized base course, which is then overlayed with a surface course of asphalt.

Mill and fill - a pavement rehabilitation process that involves milling (removing) the surface layer of pavement to a predetermined depth and filling it with new or recycled HMA.

Overlay - a pavement rehabilitation process for severely deteriorated pavement that overlays bituminous asphalt concrete on top of existing pavement to strengthen its overall structure, improve ride and extend service life.

PCI - a measure of the pavement health of a road on a scale of 0 to 100 (where 100 means a newly paved road).

Base Bid & Bid Alternate – a base bid item is one that is included in the construction by default. Bid alternates are designed segments that the City may choose to construct based on project progress and funding status.

ATTACHMENT B

STREET LIST
2025 PAVEMENT REHABILITATION PROJECT
Street Name Beginning Location End Location Length
(LF) Width (LF) SectionArea (SF)
Base Bid or Bid-Alt Selected Treatment Current
PCI
FOREST AVENUE ALAMEDA DE LAS PULGAS CIPRIANI BOULEVARD 950 18 17,100 Base Bid Full Depth Reclamation 29 CORONET BOULEVARD ARTHUR AVENUE PRINDLE ROAD 1,550 22 34,100 Base Bid Mill-and-Fill 40 CORONET BOULEVARD LYON AVENUE ARTHUR AVENUE 1,750 22 38,500 Base Bid Mill-and-Fill 66 MONTE CRESTA DRIVE SAN JUAN BOULEVARD BARCLAY WAY 1,600 22 35,200 Base Bid Overlay 42 MONTE CRESTA DRIVE BARCLAY WAY MONTE CRESTA COURT 225 22 4,950 Base Bid Mill-and-Fill 81 MONTE CRESTA DRIVE MONTE CRESTA COURT DEAD END 600 22 13,200 Base Bid Overlay 36 PULLMAN AVENUE COVINGTON ROAD CORONET BOULEVARD 2,150 20 43,000 Base Bid Mill-and-Fill 54 PULLMAN AVENUE CORONET BOULEVARD RALSTON AVENUE 200 24 4,800 Base Bid Mill-and-Fill 0 RALSTON FRONTAGE RD HILLER KEDITH ST 675 38 25,650 Base Bid Overlay 0 RALSTON FRONTAGE RD GRANADA ST HILLER 200 21 4,200 Base Bid Overlay 78 COMSTOCK CIRCLE REFUGE BOUNDARY WALTHAM CROSS 400 40 16,000 Base Bid Overlay 13 COMSTOCK CIRCLE HALLMARK DRIVE (S) HALLMARK DRIVE (W) 2,300 31 71,300 Base Bid Overlay 17 LOWER LOCK AVENUE END OF PAVED ROAD HILLCREST DRIVE 950 26 24,700 Base Bid Overlay 51 E STREET FIFTH AVENUE SIXTH AVENUE 300 32 9,600 Base Bid Overlay 3 SHOREWAY RD 1111 SHOREWAY RD CITY LIMIT 1,000 35 35,000 Base Bid Mill-and-Fill 0 FIFTH AVE ONEIL AVE CHANGE OF PAVEMENT ~100’ N OF

ONEIL AVE
100 14 1,400 Bid Alternate 1 Mill-and-Fill 15
KING ST SIXTH AVE SOUTH RD 425 23 9,775 Bid Alternate 1 Overlay 9 LANE ST PROSPECT ST MOLITOR RD 350 23 8,050 Bid Alternate 1 Mill-and-Fill 7 310
Key Terms:

PCI - a measure of the pavement health of a road on a scale of 0 to 100 (where 100 means a newly paved road).

Base Bid & Bid Alternate – a base bid item is one that is included in the construction by default. Bid alternates are designed segments that the City may choose to construct based on project progress and funding status.

Heavy Rehabilitation: a category of intensive pavement repair techniques for roads that exhibit structural deficiencies, including methods such as mill and fill and full depth reclamation.

ATTACHMENT B

STREET LIST
2026 PAVEMENT REHABILITATION PROJECT
Street Name Beginning Location End Location Length
(LF) Width (LF) SectionArea (SF)
Base Bid or Bid-Alt Anticipated Treatment Current
PCI
BROADWAY SIXTH AVENUE SUNNYSLOPE AVENUE 300 30 9,000 Base Bid Heavy Rehabilitation 5 BROADWAY SUNNYSLOPE AVENUE PALOMA AVENUE 300 23 6.900 Base Bid Heavy Rehabilitation 6 COLLEGE VIEW WAY SOUTH ROAD END OF TURN-A-ROUND 1050 24 25,200 Base Bid Heavy Rehabilitation 19 EL VERANO WAY CHULA VISTA DRIVE MAYWOOD DRIVE 1,650 27 44,550 Base Bid Heavy Rehabilitation 24 FERNWOOD WAY CHULA VISTA DRIVE EL VERANO WAY 780 27 21,060 Base Bid Heavy Rehabilitation 25 KING STREET SIXTH AVENUE SAN CARLOS CITY LIMIT/SOUTH END 425 23 9,775 Base Bid Heavy Rehabilitation 9 KORBEL WAY SOUTH ROAD END OF CUL DE SAC 220 22 4,840 Base Bid Heavy Rehabilitation 18 LANE STREET MOLITOR ROAD PROSPECT STREET 650 23 8,050 Base Bid Heavy Rehabilitation 7 311

CSG Master Service Agreement (MSA) Renewal and Building Plan Review Services Task Order #1 Meeting Date: May 13, 2025
Agency: City of Belmont
Staff Contact: Carlos de Melo, Community Development Director, (650) 595-7440 [email protected]
Agenda Title: CSG Master Service Agreement (MSA) Renewal and Building Plan Review Services Task Order #1
Agenda Action: Motion
Recommendation
Adopt a motion authorizing the City Manager to negotiate and execute a Master Service Agreement (MSA) with CSG Consultants, Inc., and Task Order #1 in an amount not to exceed $130,000, for Building Plan Review Services.

Strategic Focus Area
Economic Development and Housing
Summary
To meet the increasing complexity and cyclical volume of development review applications, staff recommends authorizing the City Manager to negotiate and execute a Master Service Agreement (MSA) for on-call Building Plan Review services (and other services as described below). The Building Plan Review services are necessary to supplement internal staff capacity and provide specialized technical expertise not currently available within the Department. The City is currently processing several significant development projects, many of which are undergoing parallel review processes in an effort to expedite approvals and advance construction timelines. Partnering with a consultant will help maintain high standards of review while ensuring timely and efficient processing of permit applications.

Staff recommends renewing the MSA with CSG Consultants, Inc. based on their demonstrated track record of delivering high-quality services, their familiarity with the City’s development regulations and processes, and their ability to respond promptly to fluctuating workloads. Their continued support is essential to maintain timely and thorough review of increasingly complex development projects. The cost of these consultant services will be fully funded by building permit fees collected from the respective projects, ensuring that there is no additional financial impact to the City.

The CSG Consultants, Inc. comprehensive scope of the renewed MSA includes the aforementioned Building Plan Review Services, as well as Inspection Services (as needed in the Public Works Department), and Permit Technician Services, providing the flexibility and expertise needed to support the City’s development operations. As such, staff is requesting authorization for the City Manager to negotiate and execute a contract that shall not exceed the total amount identified in the subject Task Orders issued by the City against this Agreement. This first Task Order (#1 and specifically for Building Plan Review) shall not 312

CSG Master Service Agreement (MSA) Renewal and Building Plan Review Services Task Order #1 exceed $130,000. The review services are funded through Building Permit fees, and there is currently sufficient budget available in Fund 210-5-904-8351 to support this task order.

Alternatives

1. Refer back to staff for additional information.

2. Continue the item for further discussion.

Attachments
No attachments for this item.

Fiscal Impact
☒ No Fiscal Impact
This contract will be funded via Building Permit fees and is not expected to have a direct financial impact to the City. There are adequate funds available in account 210-5-904-8351 for Task Order #1 services.
☒ Funding Source Confirmed
Source: Purpose: Public Outreach:

Staff Discretionary Action Posting of Agenda
*E-Notification of agendas, public notification as required for the May 13, 2025 City Council meeting 313
City of Belmont – Amendment to TO#1– Culvert Replacement- Salson Trail Apr 25, 2025
Dear Bozhena:

Mott MacDonald Group Inc. (Mott MacDonald) is pleased to submit this amendment to Task Order #1 proposal in accordance with our Master Architectural and Engineering Agreement to continue providing bid and construction phase services for the City of Belmont (City’s) Culvert Replacement – Salson Trail Project (Project).

This amendment proposal is prepared as a result of the conversation with you regarding the extended design schedule of TO 1 and the rate changes that will occur due to the extension of the Construction schedule into summer of 2025.

Project Understanding
Through Task Order 1, Mott Macdonald and their sub consultants were tasked to produce a biddable PS&E package for the Salson trail culvert project and provide Design Service During Construction (DSDC) services. The schedule for design and construction as outlined in the TO#1 was to have a biddable package made available to the City by August 2024 for construction to happen before November 2024. This schedule was based in part on the assumption that the project would not require resource agency permitting, since no permits were discussed during the Federal Emergency Management Agency’s (FEMA’s) staff visit to the site.

However, as you know, the project will involve a jurisdictional stream, since the culvert planned for replacement conveys flows in East Laurel Creek. Shortly after our contract was executed and preliminary work commenced, MM’s environmental sub-consultant, Redtail Consulting (RCEC) provided an Environmental Status and Next Steps memo (deliverable to TO#1) that included baseline information on the environmental clearances likely to be necessary for the project to proceed. RCEC continued to liaise with the resource agencies and in August 2024 received confirmation that the U.S. Army Corps of Engineers does not consider East Laurel Creek a Water of the United States and therefore would not require the City to obtain a Clean Water Act Section 404 permit; permit requirements were thus understood to be limited to Waste Discharge Requirements (WDRs) issued by the Regional Water Quality Control Board (RWQCB) and a Streambed Alteration Agreement (SAA) with the California Department of Fish and Wildlife (CDFW).

The application for WDRs and the SAA Notification, both of which included a 95% PSE set, were sent to the agencies in mid-November of 2024. The RWQCB has authorized the project to proceed per the SWRCB’s Statewide General Waste City of Belmont
Attn: Bozhena Palatnik
1 Twin Pines Ln,
Belmont, CA 94002
Mott MacDonald Group, Inc
2700 Gateway Place
Ste 550
San Jose, CA 95110
Mohamed Basma, PE
[email protected]
om
Docusign Envelope ID: DDC3398A-F8B7-49D4-8A88-379FAEFDEB4C 295 314
Culvert replacement – Salson Trail
April 2, 2025

Discharge Requirements for Dredged or Fill Discharges to Waters Deemed by the U.S. Army Corps of Engineers to be outside of Federal Jurisdiction (General WDRs). The project SAA is in preparation and anticipated soon.

We anticipate preparing a California Environmental Quality Act (CEQA) Notice of Exemption (NOE) for the City’s use in spring 2025; per CEQA Guidelines 15062[a], the NOE is prepared “when the public agency approves or determines to carry out the project”, which would either be on City Council approval of the bid process, or on Council’s decision to let the contract, depending on the City’s standard process.

NEPA review will not be required, since FEMA funding has been withdrawn and there is no federal permit requirement.

With the project schedule extended to allow for acquisition of the required resource agency permits, we understand that the City now intends to complete the bid process by July 2025 and begin construction in August 2025. These deadlines will of course be contingent on receipt of the Streambed Alteration Agreement.

Due to the extension of the project schedule and the City’s request to include construction-phase tasks, an amendment to Task Order #1 is being proposed. The scope of the remainder tasks have been described and quantified as follows.

Scope of Work
Task 1 Project Management (Additional)
Overall management of Mott MacDonald in-house staff including contract administration, budget and schedule control, monthly project reports, invoicing, coordination meetings with the City, and performing quality control. Mott MacDonald assumes a combined design and DSDC services project duration of eight (8) months.

Deliverables:
 Monthly invoices and progress reports
 Coordination Meeting Agendas and Minutes one (1) project Task 2 – Bid Package requirements
This task will involve preparing a Bidding documents along with CEQA Notice of Exemption for the City’s use and producing a Bid Package that incorporates City’s comments.

Deliverables:
 Bid Package documents
 CEQA Notice of Exemption
Task 3 – Design Services during Construction (Additional) MM team’s DSDC have been covered in Task Order #1. The additional requirements for this team are to provide on site geotechnical support and the replenish the DSDC amounts that were utilised in finalising the 100% Design package. The scope for the Geotech work is described here. Our geotech team will provide construction support by witnessing excavation to formation level and identifying a ‘firm and unyielding standard’ of soil conditions prior to placing the footings for the retaining headwalls. The scope includes site visits and inspection of works, and the production of a field report that confirms that the Contractor achieved firm and unyielding ground conditions at formation level to provide the necessary bearing pressure requirements per Caltrans standards.

Docusign Envelope ID: DDC3398A-F8B7-49D4-8A88-379FAEFDEB4C 296 315
Culvert replacement – Salson Trail
April 2, 2025

Deliverables:
 Review and respond to contractor submitted RFI’s (five (5) numbers).  Review and respond to shop drawing submittals (four (4) numbers)  Field visits and preparing of a field report (one (1) number) Task 4 – Environmental Resource Agency Permits (Optional; prior scope authorized summer 2025)
We propose to augment the base scope and budget for this task as follows.  Provide construction phase services to assist the City in complying with anticipated permit requirements, including
 Pre-construction surveys for special-status species and nesting birds
 Biologist oversight of sensitive habitat exclusion fencing installation  Worker environmental awareness training
 Agency notifications and reporting during the construction period  Post-construction restoration of disturbed riparian habitat; follow-up monitoring of restoration establishment
If CDFW requires additional or modified environmental tasks during construction, we will alert you immediately and submit a separate scope of services and budget for that work.

Deliverables:
 Environmental Special Provisions
 Reviews of contractor submittals, if/as requested
 Items such as monitoring “daily” forms and agency notifications/reports required for permit compliance
Assumptions
The following assumptions were made for this proposal:
 Schedule assumes a two-week City review period.
 City will identify and coordinate key stakeholders and operation staff for attending construction meetings with Contractor.
 Mott MacDonald fee proposal is based on the hourly rates which are effective until June 30, 2025.
 Scope of work does not include National Environmental Policy Act (NEPA) compliance activities.

Exclusions
The proposal excludes the following services which can be provided at the request of the City at an additional cost:
 Relocation of other utilities
 Potholing activities/utility location
 Support for FEMA funding.
 Modeling to confirm pipe size and hydraulic sizing.

Docusign Envelope ID: DDC3398A-F8B7-49D4-8A88-379FAEFDEB4C 297 316
Culvert replacement – Salson Trail
April 2, 2025

Schedule
Below is a tentative schedule for this amendment.

Submit Final Plans (100% PSE) (ACTUAL) January 22, 2025 Bid Documents and CEQA NOE April 30, 2025
Bidding and Contractor Approval June 30, 2025
Design Support during Construction July – November 30, 2025 Fee Proposal
Mott MacDonald will provide the above scope of services on a time-and-materials not-to-exceed fee basis in accordance with our Master Services Agreement. The estimated not to exceed fee for this amendment to Task Order#1 is $93,142.33 as shown in the attached fee estimate.

Thank you for the opportunity to submit this proposal to complete the important work. Please feel free to contact me or Bindu Samudrala, the Project Manager, if you have any questions. Bindu can be reached by phone at (518) 986-1309 or via e-mail at [email protected].

Sincerely,
Mott MacDonald Group, Inc

Mohamed Basma
Senior Vice President
Northern California Portfolio Manager
+1 408 807 0481
[email protected]
Cc: Stephanie Douglass
Docusign Envelope ID: DDC3398A-F8B7-49D4-8A88-379FAEFDEB4C 298 317
dated - 04/25/25
MM Redtail Total

DESIGN PHASE
Design - 100% PSE (as of Invoice
7) $98,805.00 $0.00 $98,805.00 Actual
Agency coordination, OES/FEMA
coordination, permit applications
(as of invoice 7) $1,630.00 $31,765.00 $33,395.00 Actual Agency coordination, OES/FEMA
coordination, permit applications
(WIP) $0.00 $2,500.00 $2,500.00 Actual
CEQA notice of exemption $0.00 $3,496.00 $3,496.00 Estimate

CONSTRUCTION PHASE
Bid documents $7,491.33 $6,000.00 $13,491.33 Estimate
Bid Support and Addenda $3,970.00 $2,000.00 $5,970.00 Estimate Western Leatherwood survey $0.00 $5,545.00 $5,545.00 Estimate Pre Construct Meetings, RFI'S (5)
Submittals (4), Env Support (e.g.,
pre-con bio surveys worker
awareness training, exclusion
fencing install oversight) $14,133.00 $22,833.00 $36,966.00 Estimate Geo tech Field visits and report (1) $5,555.00 $0.00 $5,555.00 Estimate Notification and reporting per
LSAA (CDFW) $0.00 $15,000.00 $15,000.00 Estimate
Riparian restoration, postconstruction restoration
monitoring (5 yrs assumed) $33,842.00 $33,842.00 Estimate Punch list and Asbuilts $6,522.00 $0.00 $6,522.00 Estimate TOTAL $138,106.33 $122,981.00 $261,087.33
TO1 Allocation $167,945.00
TO1 Cost to date $132,151.73
TO1 Remaining balance $35,793.27
TO2 or Amendment to
TO1 $93,142.33
City of Belmont - Salson trail Culvert - Budget and Actuals Docusign Envelope ID: DDC3398A-F8B7-49D4-8A88-379FAEFDEB4C 299 318