1. CALL TO ORDER
2. ITEMS BEFORE 7:00 PM
3. PLEDGE OF ALLEGIANCE
4. REPORT FROM CLOSED SESSION
5. SPECIAL PRESENTATIONS
6. PUBLIC COMMENTS ON ITEMS NOT
ON THE AGENDA
7. COUNCILMEMBER ANNOUNCEMENTS
8. CONSENT BUSINESS
9. PUBLIC HEARINGS
10. GENERAL BUSINESS
11. BRIEF VERBAL REPORTS FROM
MEMBERS AND STAFF
12. MATTERS OF
INTEREST/CLARIFICATION
13. ADJOURNMENT
City Council
Meeting Agenda
Tuesday, June 24, 2025 City Council Chambers
City Hall, One Twin Pines Lane, Belmont, California
General order of Business City Council
Julia Mates, Mayor
Robin Pang-Maganaris, Vice Mayor
Gina Latimerlo, Councilmember
Tom McCune, Councilmember
Cathy Jordan, Councilmember
Staff
Afshin Oskoui, City Manager
Scott Rennie, City Attorney
Kathy Kleinbaum, Assistant City Manager
Ken Stenquist, Police Chief
Grace Castaneda, Finance Director
Ann Ritzma, Interim Admin Services Director
Carlos deMelo, Community Development Director
Brigitte Shearer, Parks and Recreation Director
Nisha Patel, Public Works Director
Jozi Plut, City Clerk
MEETING ATTENDANCE:
Council meetings, unless otherwise noted, are broadcast live to Belmont residents on
1. Comcast Cable Channel 27
2. Streamed live via the City's website at www.Belmont.gov
3. ZOOM https://belmont- gov.zoom.us/ Meeting ID: 95745673035
4. Attend the meeting in the Council Chambers, Belmont City Hall 2nd floor PUBLIC COMMENT:
Public in the Council Chamber present the Clerk a request to speak slip found at the table at the rear of the chamber.
If participating virtually use the Raise Hand feature to request to speak.
For dial- in comments, call *67 1-(669) 900-6833 (your phone number will appear on the live broadcast if *67 is not dialed prior to the phone number) enter Meeting ID: 95745673035, and press *9 to request to speak All public comments are subject to a 3-minute time limit unless otherwise determined by the Chair.
Belmont City Council Meeting Agenda June 24, 2025
1 To submit a written public comment:
E-mail [email protected] before the Council discusses the item, noting the agenda topic or number in the subject line. Comments received up to three hours before the meeting will be distributed to the Council and included in the record but not read aloud during the meeting..
The Mayor has the authority to rule any speaker out of order, including speakers during the Public Comment period; If the subject raised is not within the subject matter jurisdiction of the City Council, during a public hearing or a general business item if the speaker is not presenting testimony or evidence relevant to the matter or if the speaker becomes disruptive to the proceedings and conduct of the meeting.
The Mayor also has the authority to order any person who willfully interrupts the meeting to be removed. All persons are expected to always conduct themselves with civility and courtesy. All persons giving comments shall speak directly to the Council and address issues, not individuals. Personal attacks, cursing and outbursts from the audience in support or opposition to a speaker are not tolerated to foster an environment where everyone feels welcome to speak.
LEVINE ACT:
The Levine Act (California Government Code Section 84308) limits campaign contributions that may be made to elected or appointed City officials (including councilmembers and the mayor) and certain candidates for elective city offices. The Act prohibits an agent of a party from contributing any amount to councilmember while a proceeding for a contract valued at $50,000 or more, permit, license, or other entitlement for use is pending that does not solely involve purely ministerial decisions. The Act also prohibits parties and participants in the above entitlement proceedings from contributing more than $500 during the proceeding and for 12 months after the proceeding and requires disclosure of the prohibited contributions. The Act prohibits certain officials, including local elected officials, from taking part in an entitlement proceeding if the official has received a contribution exceeding $500 from a party or participant in the proceeding within the preceding 12 months. An official is also prohibited from accepting, soliciting, or directing a contribution exceeding $500 from a party or participant in the proceeding for 12 months after a final decision is rendered in such a proceeding. The law is complex, and this brief description is not legal advice. If you or an agent have made any campaign contributions to a councilmember in the 12 months before a proceeding in which you have an interest or you are contemplating making a contribution within the 12 months after such a proceeding, you are urged to review the Levine Act and consider consulting an attorney. The California Fair Political Practices Commission (FPPC) is responsible for administering the Levine Act. More information about the Act and its implementing regulations can be found on the FPPC’s website here:
https://www.fppc.ca.gov/learn/pay-to-play-limits-and-prohibitions.html
ACCESSIBILITY
If you need assistance to participate in this meeting, please contact the City Clerk at (650) 595-7413. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
AGENDA POSTING: I declare a copy of this agenda was posted at City Hall, One Twin Pines Lane, and the City's website www.Belmont.gov Date: Time: /s/:
Belmont City Council Meeting Agenda June 24, 2025
2 1. CALL TO ORDER
2. ITEMS BEFORE 7:00 PM
3. PLEDGE OF ALLEGIANCE
4. REPORT FROM CLOSED SESSION
5. SPECIAL PRESENTATIONS
A. Parks Make Life Better Proclamation
B. Rethink Waste Trash to Art Contest Recognition
6. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
7. COUNCILMEMBER ANNOUNCEMENTS
8. CONSENT BUSINESS
A. 2023 Pavement Rehabilitation Project - Notice of Completion City of Belmont
City Council Regular Meeting Agenda
June 24, 2025
City Council Chambers
City Hall, One Twin Pines Lane, Belmont, California
NOTICE REGARDING MEETING SCHEDULE
The City Council may meet prior to 7:00 PM for Study Sessions, Closed Sessions, or other Special Topics. All other business will commence at 7:00 PM as a time-certain agenda item.
Roll Call
A. CLOSED SESSION 6:15 PM
Public Employee Performance Evaluation Government Code Section 54957(b) Titles: City Manager
B. STUDY SESSION (None)
The public will have an opportunity to address the City Council concerning this item.
C. SPECIAL SESSION/OTHER TOPICS (None)
ITEMS STARTING AT 7:00 PM
This portion of the meeting is reserved for persons wishing to address the Body on any City matter not on the agenda. The period for public comment at this point in the agenda is limited to 15 minutes, with a maximum of 3 minutes per speaker. Speakers who requested but did not receive an opportunity to speak during this comment period will be given an opportunity to address the Body later in the meeting. State law prohibits the Body from acting on non-agenda items.
Consent business items are considered to be routine in nature and will be enacted by one motion. There will be no separate discussion on these items unless a member or staf request specific items to be removed for separate action.
The City Attorney will read the title of ordinances to be adopted.
Belmont City Council Meeting Agenda June 24, 2025
3 B. Twin Pines Park Belmont Creek Restoration - Deed Restriction C. Americans with Disability Act List of Project Improvements in Fiscal Year (FY) 2023- 24 D. 604, 608, & 610 Harbor Boulevard – Final Parcel Map E. Monthly Financial Reports - March and April 2025
F. Approve Minutes
Recommendation: Pass a resolution (1) accepting work and authorizing the issuance of a Notice of Completion for the 2023 Pavement Rehabilitation Project, City Contract Number 2022-613 for a construction cost of $3,087,974.24, and (2) approving the transfer of $200,000 from the 2025 Pavement Rehabilitation Project (Project No. 3117) to support closeout and staff time.
Attachments:
Staff Report
Resolution
Recommendation: Approve a motion authorizing the City Manager to execute a deed restriction for the project area of the Twin Pines Park Belmont Creek Restoration as required by the Proposition 68 Urban Streams Restoration Program Grant Agreement with the State of California Department of Water Resources.
Attachments:
Staff Report
Attachment A - Draft Deed Restriction
Attachment B - Legal Description and Plot Plan
Recommendation: Information only, no action required.
Attachments:
Staff Report
Recommendation: Adopt a Resolution approving the Final Parcel Map and Subdivision Improvement Agreement for the construction of an approximately 111,654 square foot, 5- story residential apartment building at 604, 608, and 610 Harbor Boulevard and authorize the city manager to execute related maintenance and
encroachment agreements for the project.
Attachments:
Staff Report
A - Resolution
B - Final Parcel Map - Windy Hill
C - Subdivision Improvement Agreement - Windy Hill
D - Windy Hill Settlement & Impact Payment Fee Agreement Recommendation: Motion to approve monthly financials.
Attachments:
Monthly Financial Report March 2025
Monthly Financial Report April 2025
Recommendation: Consider modifications and approve minutes.
Attachments:
Minutes 5-27-2025
CC_05.13.25
Belmont City Council Meeting Agenda June 24, 2025
4 9. PUBLIC HEARINGS
A. 1506 Williams Avenue Summary Easement Vacation
10. GENERAL BUSINESS
A. Ratification of San Mateo Consolidated (SMC) Fire Department Fire Code Amendments and Local Responsibility Area Fire Hazard Severity Zone Classifications B. Strategic Communications Plan Update and Adoption
11. BRIEF VERBAL REPORTS FROM MEMBERS AND STAFF
12. MATTERS OF INTEREST/CLARIFICATION
Recommendation: Adopt a resolution approving a summary vacation of a 7-foot sanitary sewer construction and maintenance easement dedicated to the City across the property at 1506 Williams Avenue (APN 044-112-250).
Attachments:
Staff Report
Resolution
Attachment B - SSE Vacation - Legal Description
Attachment C - SSE Vacation - Plat Map
Attachment D - Subdivision No. 6 Belmont Country Club Properties General Business items are considered separately, typically in the order listed. The chair will call for public comment on each item when the body considers the item.
Recommendation: (1) Introduce an ordinance of the City of Belmont ratifying SMC Ordinance 2025-002 adopting the Local Responsibility Area (LRA) Fire Hazard Severity Zone (FHSZ) classification map applicable to the city as recommended by the California State Fire Marshal and ratifying SMC Ordinance 2025-001 amending California Fire Code regulations applicable to the FHSZ classifications; and, (2) Introduce an ordinance of the Belmont Fire Protection District ratifying SMC Ordinance 2025-002 adopting the LRA FHSZ classification map applicable to the district as recommended by the California State Fire Marshal and ratifying SMC Ordinance 2025-001 amending California Fire Code regulations applicable to the FHSZ classifications.
Attachments:
Staff Report - Fire Code & LRA Map Amendments Ordinances Attachment A - City Ord Ratifying 2025 LRA Maps and Fire Code Amendments Attachment B - BFPD Ord Ratifying 2025 LRA Maps and Fire Code Amendments Attachment C - ORD-2025-001 2nd Reading
Attachment D - ORD-2025-002 2nd Reading
Attachment E - New LRA Map Belmont - 2-24-25 Via Fire Marshal Recommendation: This presentation will provide a brief update on Belmont communications efforts over the past year and review the new Strategic Communications Plan for adoption.
Attachments:
Staff Report
Strategic Communications Plan
A. Verbal report from Councilmembers on Intergovernmental (IGR) and Subcommittee Assignments
B. Verbal report from City Manager
Items in this category are for discussion and direction to staf only. However, Council/Board may take final action Belmont City Council Meeting Agenda June 24, 2025
5 13. ADJOURNMENT
on an item if there is no need for additional staf analysis.
Belmont City Council Meeting Agenda June 24, 2025
6
2023 Pavement Rehabilitation Project NOC - Staff Report.docx
STAFF REPORT
Meeting Date: June 24, 2025
Agency: City of Belmont
Staff Contact: Daniel Matthews, Public Works, (650)-637-2985, [email protected] Agenda Title: 2023 Pavement Project – Notice of Completion Agenda Action: Motion
Recommendation
Pass a resolution (1) accepting work and authorizing the issuance of a Notice of Completion for the 2023 Pavement Rehabilitation Project, City Contract Number 2022-613 for a construction cost of $3,087,974.24, and (2) approving the transfer of $200,000 from the 2025 Pavement Rehabilitation Project (Project No. 3117) to support closeout and staff time.
Strategic Focus Area
Infrastructure and Mobility
Background
The 2023 Pavement Project consisted of the rehabilitation of over 2 centerline miles of roadway, including curb, gutter, and accessibility improvements, as well as related utility and striping work along the project corridors. The project also reconstructed pavement and concrete sections and removed hazardous trees at the Len Turner Memorial Vista Point Parking Lot.
The project was initially put out to bid in April 2023, but the only bid received was significantly higher than the engineer’s estimate and was rejected in accordance with the California Public Contract Code Section 20166. The City re-bid the project in December 2023 and received a number of bids. On January 9, 2024, City Council authorized Public Works to award a contract to Ghilotti Bros., Inc for a contract amount of $3,105,207 plus a 10% construction contingency. The project was funded with RMRA and Measure I.
The average Pavement Condition Index (PCI), which measures the quality of the existing roadway on a 0 (worst) to 100 (best) scale, for project segments was a 23 prior to construction.
Analysis
The construction of the project delivered dramatically enhanced roadway conditions along project corridors, providing a smoother and safer ride. The project is now complete to the satisfaction of the City in accordance with the construction plans and specifications. The total cost of construction is Figure 1 - Typical roadway conditions
on project segment prior to
reconstruction.
7
2023 Pavement Rehabilitation Project NOC - Staff Report.docx $3,087,974.24 which is within the approved budget.
Due to varying and challenging conditions in the field, there were four change orders in the project totally $149,828.95 to adjust quantities, address unforeseen conditions, and repair additional road and concrete improvements nearby. The City has retained 5% from Ghilotti Bros, Inc. to ensure that all subcontractors and suppliers are paid. As the project has been substantially completed since late 2024, retention will be released following Council’s approval of the item.
The contractor has submitted two ‘Notices of Potential
Claim’ to the City for disputed work. The City has been attempting to resolve these potential claims with the
contractor over the past several months. Should a formal claim materialize, it will be resolved outside of this notice of completion in accordance with Public Contract Code.
Staff is requesting a transfer of $200,000 from the 2025 Pavement Rehabilitation Project (Project No. 3117). The funding amount originally approved in the January 9, 2024 staff report did not account for project-related staff time, which currently exceeds $123,000. The proposed transfer will provide funding for additional staff and consultant time needed to resolve outstanding claims, which are expected to involve further communication and coordination with the project team. If warranted, the funds may also be used to settle potential claims. Any unused funds will be returned to the Measure I Fund balance.
Alternatives
1. Take no action
2. Refer back to staff for additional information
Attachments
A. Resolution
Fiscal Impact
☐ No Fiscal Impact
☒ Funding Source Confirmed:
The project’s contract total and contingency are lower than projected. Construction cost totaling $3,087,974.24 was budgeted and charged under the 2023 Pavement Reconstruction Project No. 3108. Additional amount requested of $200,000 from the Pavement Rehabilitation Project No. 3117 with
Measure I Fund as the funding source will support project close out on any additional staff and consultant time.
Figure 2 - Typical roadway conditions on
project following completion.
8
2023 Pavement Rehabilitation Project NOC - Staff Report.docx Source: Purpose: Public Outreach:
Staff Statutory/Contractual Requirement Posting of Agenda 9
RESOLUTION NO. 2025 –
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT
ACCEPTING THE WORK AND AUTHORIZING THE ISSUANCE OF A NOTICE OF COMPLETION FOR THE 2023 PAVEMENT PROJECT, CITY CONTRACT NUMBER 2022-613 FOR A TOTAL CONSTRUCTION COST OF $3,087,974.24 AND THE TRANSFER OF $200,000 FROM THE 2025 PAVEMENT REHABILITATION PROJECT (PROJECT NO. 3117) TO SUPPORT CLOSE OUT AND STAFF TIME WHEREAS, on January 9, 2024, City Council authorized Public Works to award a contract to Ghilloti Bros, Inc. for the construction of the 2023 Pavement Project; and, WHEREAS, the construction started on March 1, 2024, and was completed within the allowed working days and below budget; and,
WHEREAS, the final cost of construction is $3,087,974.24; and, WHEREAS, the contractor provided two Notices of Potential Claim (NOPCs) and the remaining project budget will not cover necessary staff and consultant time to resolve the potential claims.
NOW, THEREFORE, the City Council of the City of Belmont resolves as follows:
SECTION 1. Accepts the work as complete.
SECTION 2. Authorizes the City Clerk to issue the Notice of Completion to Ghilloti Bros, Inc.
SECTION 3. Authorizes the City Clerk to file Notice of Completion with the San Mateo County Clerk-Record’s office for the 2023 Pavement Project, City Contract Number 2022-613.
SECTION 4. Authorizes the transfer of $200,000 from Project No. 3117 (2025 Pavement Rehabilitation Project) utilizing Measure I Fund as the funding source to this project to support staff and consultant time during closeout..
* * *
ADOPTED June 24, 2025 by the City of Belmont City Council by the following vote:
Ayes:
Noes:
Absent:
Abstain:
10
ATTEST:
City Clerk Mayor
APPROVED AS TO FORM:
City Attorney
11
Twin Pines Park Belmont Creek Restoration - Deed Restriction - Staff Report.docx
STAFF REPORT
Meeting Date: June 24, 2025
Agency: City of Belmont
Staff Contact: Daniel Matthews, Public Works, (650)-637-2985, [email protected] Agenda Title: Twin Pines Park Belmont Creek Restoration – Deed Restriction Agenda Action: Motion
Recommendation
Motion authorizing the City Manager to execute a deed restriction for the project area of the Twin Pines Park Belmont Creek Restoration as required by the Proposition 68 Urban Streams Restoration Program Grant Agreement with the State of California Department of Water Resources .
Strategic Focus Area
Infrastructure and Mobility
Background
In 2021, the City of Belmont and its co-sponsor, the Belmont Park Boosters, were awarded a $1 million grant for the design, construction, and ongoing maintenance of the Belmont Creek Restoration Project by the State of California’s Department of Water Resources as a part of the Urban Streams Restoration Program. The project consists of restoring over 500 feet of Belmont Creek through Twin Pines Park to address degraded creek banks, invasive species of plants, tree fall, and a loss of riparian vegetation and habitat. The conditions have led to impaired water quality and erosion, which contribute to exacerbated downstream flooding.
To improve the existing degraded site conditions and reduce erosion, the Belmont Creek Restoration Project will regrade and revegetate the eroded creek banks with riparian vegetation and stabilize the creek bottom. The work will reduce future channel erosion and downstream flooding during storm events, improve water quality, and enhance the park experience by providing improved aquatic and terrestrial habitat, as well as educational and creek-viewing opportunities for park users.
As a condition of the grant agreement, the City is required to implement a mitigating conservation easement or deed restriction for floodplain preservation and habitat conservation for the subject property.
Analysis
The required deed restriction is a condition of the Urban Streams Restoration Program (USRP) Grant Agreement with the Department of Water Resources. Its purpose is to ensure that the improvements constructed with USRP funds are used in perpetuity for park, flood and erosion reduction, and protection and enhancement purposes.
The attached draft Deed Restriction (included as Attachment A) ensures that the project area, a portion of 12
Twin Pines Park Belmont Creek Restoration - Deed Restriction - Staff Report.docx Twin Pines Park as shown in Attachment B, will be reserved for these purposes. The deed-restricted area, a 0.77-acre portion of the creek and immediately adjacent area being improved, is contained entirely within the existing footprint of the park.
Figure 1 - Deed restricted area (approximation) of Twin Pines Park Existing regular City activities within the park are consistent with the permitted uses of the property in the deed restriction. There is no substantial impact on park uses by executing the deed restriction.
Alternatives
1. Take no action
2. Refer back to staff for additional information
Attachments
A. Deed Restriction
B. Legal Description and Plot Plan of Project Area
Fiscal Impact
☐ No Fiscal Impact
☒ Funding Source Confirmed:
$1,000,000 grant from the Urban Streams Restoration Program is budgeted into the Twin Pines Park Belmont Creek
Restoration Project No. 3218. The deed-restricted area is 13
Twin Pines Park Belmont Creek Restoration - Deed Restriction - Staff Report.docx contained entirely within the existing footprint of Twin Pines Park, and existing regular City activities within the park are consistent with the permitted uses of the property in the deed restriction.
Source: Purpose: Public Outreach:
Staff Statutory/Contractual Requirement Posting of Agenda
14 IRREVOCABLE DECLARATION OF DEED RESTRICTIONS
by
City of Belmont
for the
Belmont Creek Restoration Project
in a portion of
Twin Pines Park
This Irrevocable Declaration of Deed Restrictions (“the Dedication”) is made by the City of Belmont, a California municipal organization (“the Grantor”), with reference to the following facts and circumstances:
A. Grantor is the legal owner of the fee interest in a developed public park known as Twin Pines Park located in the city of Belmont, California, within which Grantor has constructed restoration, protection and enhancement improvements to Belmont Creek, an urban creek within the meaning of Water Code Section 7048, under the Twin Pines Park Belmont Creek Restoration Project (“Project”) the limit of which are depicted on the legal descriptions attached as Exhibit A hereto and maps attached as Exhibit B hereto (collectively, “Property”).
B. On June 22, 2021, the Belmont City Council authorized Grantor to accept grant funds in an amount not to exceed $1,000,000 from the California Department of Water Resources (“DWR”) Proposition 68 Urban Streams Restoration Program (“USRP”) to implement the Project and to enter into a Grant Agreement with DWR, attached hereto as Exhibit C, to implement the Project with the Belmont Park Boosters, a certified 501(c)(3) non-profit organization, as a grant cosponsor for the purposes consistent with flood damage reduction and urban creek restoration, protection and enhancement.
C. Grantor has implemented the Project using the DWR funding and the Grant Agreement requires Grantor to permanently dedicate the Property for the purpose of providing floodplain preservation and wildlife habitat conservation.
D. Grantor is executing this Dedication to comply with the Grant Agreement consistent with the intent to protect the public’s interest in the Property.
E. The Grantor intends through this Dedication to bind itself and its assigns and successors in interest.
1. DECLARATION OF RESTRICTIVE COVENANTS. Grantor declares the Property to be subject to the following restrictions:
a. Use of the Property. The Property is to be used consistent with park, flood damage reduction and urban creek restoration, protection and enhancement purposes including but not limited to reducing flooding and erosion damage, protecting or restoring natural ecological values of 15 streams, and promoting community access, involvement, education, and stewardship on Belmont Creek. No use of the Property inconsistent with such purposes is permitted. b. Seniority. This Dedication must remain in first position ahead of any recorded mortgage or lien on the Property unless this requirement is waived with written approval of DWR. c. Transfer of the Property. Transfer of the Property is subject to all provisions of this Dedication, including, without limitation, the use restrictions.
d. Mitigation. The Property may not be used to as mitigation to compensate for adverse changes to the environment outside the property boundaries without the written permission of the Director of DWR.
2. INSPECTION OF THE PROPERTY. On reasonable prior notice to the Grantor, DWR may inspect the Property to ascertain compliance with this Dedication.
3. OTHER REMEDIES. Notwithstanding any other provision of this Dedication, DWR may use any remedy available in law or equity to enforce the covenants and restrictions contained in this Dedication.
4. BENEFIT AND BURDEN. This Dedication runs with and burdens the Property. All obligations, terms, conditions, and restrictions imposed by this Dedication are covenants and restrictions running with the land, are effective limitations on the use of the Property from the date of recordation of this document, and bind Grantor and all its successors and assigns. This Dedication benefits the State of California.
5. SUCCESSORS AND ASSIGNS. The provisions of this Dedication bind and inure to the benefit of the successors and assigns of both Grantor and DWR, whether voluntary or involuntary.
6. VALIDITY. If a court in a final determination holds any provision of these restrictions invalid, or if, for any other reason it becomes unenforceable, no other provision shall be affected.
7. TERM. This Dedication is irrevocable.
8. AMENDMENT. No change in this Dedication is valid unless made in writing, signed by Grantor and DWR, and recorded in the official records of San Mateo, California 16 IN WITNESS WHEREOF, the parties have executed this Deed Restriction as of the Effective Date signed below.
GRANTOR:
THE CITY OF BELMONT
a municipal corporation
By: ____________________________________
Afshin Oskoui
City Manager
Effective Date: __________________________
Approved as to form and legality:
By: ____________________________________
Scott Rennie
City Attorney
17 February 7, 2025
BKF No. 20212170
EXHIBIT “A”
Legal Description
Deed Restriction Area
Lands of City of Belmont (APN 045-170-080)
Real property in the City of Belmont, County of San Mateo, State of California, described as follows:
Being a portion of that certain 23.303± acres Parcel, as said Parcel is shown on that certain Record of Survey filed for record on September 1, 1948 in Volume 2 of Licensed Land Surveyor’s Maps at Page 58, Records of San Mateo County, more particularly described as follows:
COMMENCING at the southerly most corner of said Parcel, thence leaving said point, and along the westerly line of said Parcel, North 14°37’15” West (North 15°59’27” West), 848.43 feet; Thence leaving said westerly line, South 75°22’45” West, 128.39 feet to the POINT OF BEGINNING, Thence the following nine (9) courses:
• North 39°58’21” East, 162.03 feet;
• South 52°03’42” East, 135.41 feet;
• North 73°00’38” East, 153.73 feet;
• South 36°42’07” East, 101.64 feet;
• South 65°59’58” West, 75.00 feet;
• South 84°28’16” West, 158.50 feet;
• North 51°52’02” West, 111.20 feet;
• South 34°50’25” West, 37.99 feet;
• North 87°16’54” West, 83.30 feet to the POINT OF BEGINNING.
Containing an area of 33,947 square feet, or 0.779 acres, more or less.
As shown on plat attached hereto and made a part hereof as EXHIBIT “B”.
This legal description was prepared by me, or under my direct supervision, in conformance with the requirements of the Professional Land Surveyors’ Act.
_____________________________
David Jungmann
P.L.S. No. 9267
Date ________________________ FEBRUARY 7, 2025
18 scale
100
1" = 100' 0 100
feet
BKF ENGINEERS
255 SHORELINE DRIVE
SUITE 200
REDWOOD CITY, CA 94065
(650) 482-6300 www.bkf.com
DEED RESTRICTION AREA
TWIN PINES PARK, BLEMONT, CA.
20212170
HJP 02/07/2025 DCJ 1 1 STATE OF CALIFORNIA PROFESSIONAL LAND SURVEYOR 19 Mathematical Closure Calculations
Deed Restriction Area
Twin Pines Park, Belmont, Ca.
(APN 045-170-080)
February 7, 2025
Parcel Map Check BKF No. 20212170
Parcel Name: Deed Restriction Area
North: 2,015,316.7661' East: 6,045,471.6409'
Line Course: N39° 58' 20.58"E Length: 162.028'
North: 2,015,440.9369' East: 6,045,575.7307'
Line Course: S52° 03' 41.99"E Length: 135.409'
North: 2,015,357.6857' East: 6,045,682.5241'
Line Course: N73° 00' 38.34"E Length: 153.734'
North: 2,015,402.6058' East: 6,045,829.5490'
Line Course: S36° 42' 06.56"E Length: 101.643'
North: 2,015,321.1129' East: 6,045,890.2960'
Line Course: S65° 59' 57.55"W Length: 75.002'
North: 2,015,290.6060' East: 6,045,821.7786'
Line Course: S84° 28' 16.42"W Length: 158.498'
North: 2,015,275.3354' East: 6,045,664.0179'
Line Course: N51° 52' 01.79"W Length: 111.198'
North: 2,015,343.9987' East: 6,045,576.5516'
Line Course: S34° 50' 24.73"W Length: 37.994'
North: 2,015,312.8152' East: 6,045,554.8460'
Line Course: N87° 16' 54.03"W Length: 83.299'
North: 2,015,316.7657' East: 6,045,471.6407'
Perimeter: 1,018.805' Area: 33,947 Sq Ft 0.779 Ac.
Error Closure: 0.000' Course: S26° 33' 54.09"W
Error North: -0.0004' East: -0.0002'
Precision 1: 2,278,118.984'
For discussion only
Not Intended for
Recordation
20
ADA List of Project Improvements in FY 2023-24 - Staff Report.docx
STAFF REPORT
Meeting Date: June 24, 2025
Agency: City of Belmont
Staff Contact: Nisha Patel, Public Works, (650) 595-7459, [email protected] Agenda Title: Americans with Disability Act List of Project Improvements in fiscal year (FY) 2023-24
Agenda Action: For Information Only
Recommendation
Information only, no action required.
Strategic Focus Area
Infrastructure and Mobility
Background
On July 26, 1990, Congress enacted Title II of the Americans with Disabilities Act (ADA). This Federal Law requires the City to provide disabled persons access to its services, programs, and activities.
Regulations implementing the law set forth standards for what constitutes discrimination on the basis of mental or physical disability, provide a definition of disability and qualified individual with a disability, and establish a complaint mechanism for resolving allegations of discrimination (28 CFR 35).
The purpose of this report is to provide a list of ADA improvements made by the City, residents, and developers in FY 2023-24.
Analysis
The City is working to improve accessibility of its public rights of way, public facilities, and permitted work. All projects that include pedestrian facilities undergo an ADA review to determine the need for accessibility upgrades to existing facilities and/or addition of new accessible elements. Project design documents include accessibility upgrades to pedestrian facilities within each project. Design documents receive multiple reviews for safety and accessible elements. Construction projects include in-house and consultant inspections to ensure accessible features are built correctly.
Below is a list of the ADA improvements made within the City during FY 2023-2024. 21
ADA List of Project Improvements in FY 2023-24 - Staff Report.docx List of ADA Related Improvements
Project/Item Project/Item Description
1 College View Way
Installation of 1 sidewalk curb ramp at east corner of
College View Parklet island
18 College View Way
Installation of 1 sidewalk curb ramp at northwest corner of College View Way loop intersection
27 College View Way
Installation of 1 sidewalk curb ramp at entrance to
College View Park north of 27 College View Way
2045 Ralston Ave
Review & issuance of Building Permit with private
accessibility improvements
1005 Alameda De Las Pulgas
Review & issuance of Building Permit with private
accessibility improvements
800 Laurel Ave
Review & issuance of Building Permit with private
accessibility improvements
1041 Hill St
Review & issuance of Building Permit with private
accessibility improvements
410 El Camino Real Suite A
Review & issuance of Building Permit with private
accessibility improvements
800 - 803 Belmont Ave
Review & issuance of Building Permit with private
accessibility improvements
311 El Camino Real
Review & issuance of Building Permit with private
accessibility improvements
501 Old County Road Unit K
Review & issuance of Building Permit with private
accessibility improvements
1060 Old County Rd
Review & issuance of Building Permit with private
accessibility improvements
390 El Camino Real, Suite V
Review & issuance of Building Permit with private
accessibility improvements
516 El Camino Real
Review & issuance of Building Permit with private
accessibility improvements
564 El Camino Real
Review & issuance of Building Permit with private
accessibility improvements
850 Emmett St Suite A
Review & issuance of Building Permit with private
accessibility improvements
Alternatives
1. Refer back to staff for further information.
Attachments
A. None
22
ADA List of Project Improvements in FY 2023-24 - Staff Report.docx Fiscal Impact
☐ No Fiscal Impact
☒ Funding Source Confirmed:
ADA related improvements are incorporated in the budget and five-year Capital Improvement Program as part of the annual budget development process.
Source: Purpose: Public Outreach:
Staff Statutory/Contractual Requirement Posting of Agenda
23
Final Map Approval for 608 Harbor - Staff Report.docx – 604-608-610 Harbor Blvd Project Final Parcel Map
STAFF REPORT
Meeting Date: June 24, 2025
Agency: City of Belmont
Staff Contact: Nisha Patel, Public Works Department (650) 595-7425 Agenda Title: 604, 608, & 610 Harbor Boulevard – Final Parcel Map Agenda Action: Resolution
Recommendation
Adopt a Resolution approving the Final Parcel Map and Subdivision Improvement Agreement for the construction of an approximately 111,654 square foot, 5-story residential apartment building at 604, 608, and 610 Harbor Boulevard and authorize the city manager to execute related maintenance and encroachment agreements for the project.
Strategic Focus Area
Economic Development and Housing
Background
On June 26, 2023, the Planning Commission adopted Resolution No. 2023-14, approving the Vesting Tentative Map for the 604, 608, & 610 Harbor Boulevard Residential Apartment Project by Windy Hill Property Ventures (Windy Hill) and approving their development applications for the project, conditioned on the project property being annexed to the City.
The subdivision project is comprised of an approximately 111,654 square foot, 5-story residential apartment building with 103 dwelling units and 69 parking spaces in a first-floor parking garage. As required by the City’s Inclusionary Housing Ordinance, 15% of the units would be made affordable to low-income households (16 units). The project included annexation of four pre-zoned, unincorporated properties, and portions of the public right of way into the City of Belmont.
On October 24, 2023, the Belmont City Council adopted a resolution authorizing a property tax exchange before annexation regarding the subject properties located at 604 through 610 Harbor Boulevard (APN’s 046-032-030, 046-032-040, 046-032-080, and 046-032-090), easterly portion of Old County Road rightof-way, and northerly half of Harbor Boulevard right-of-way to the center line and approving the Settlement and Impact Fee Payment Agreement for the project.
Analysis
The City Engineer and the City’s Civil Engineering and Land Surveyor consultant have examined the submitted Final Parcel Map and find it substantially in conformance with the approved Vesting Tentative Map, the State Subdivision Map Act, and the City of Belmont Subdivision Ordinance, and are satisfied that it is technically correct. The Final Parcel Map is included with this report as Attachment B.
The developer is required to enter into a Subdivision Improvement Agreement with bonds to guarantee 24
Final Map Approval for 608 Harbor - Staff Report.docx – 604-608-610 Harbor Project Final Parcel Map the completion of all public improvements related to the project. The developer is responsible for the construction of all off-site improvements fronting their parcel, including joint trench utilities on Harbor Boulevard, and for paying fair share contributions to public improvements by others. The Subdivision Improvement Agreement is included with this report as Attachment C.
The developer is also required to enter into a maintenance agreement for maintenance, repair, replacement and/or removal of private landscape elements, including, but not necessarily limited to, benches, pavers, bike racks, planter boxes, pedestrian pole lights, and sculpture metal panels, located in the public right of way along the project frontage, and a permanent encroachment agreement for a structure, retaining, wall, awning, or other features located in the public right of way, easement, or on property in which the City holds an interest, prior to issuance of any certificate of occupancy for the project.
The Developer will pay impact fees as provide in the settlement agreement between the Windy Hill Property Ventures, LLC and the City. A copy of the agreement is included with this report. Impact fees will be paid before certificate of occupancy.
The developer is also required to enter into a stormwater operations and maintenance agreement for stormwater treatment facilities prior to issuance of any certificate of occupancy for the project.
The development will require the dedication of public utility easements and public access easements to the City. The easements will allow the installation of electrical, gas, storm, and other utilities as required and related to this development. The locations and descriptions of these easements are shown on the Final Parcel Map.
Alternatives
1. There are no alternative actions as approval of a Final Parcel Map is ministerial once all conditions of the Final Parcel Map are satisfied.
Attachments
A. Resolution
B. Final Parcel Map
C. Subdivision Improvement Agreement
D. Settlement and Impact Fee Payment Agreement
Fiscal Impact
☐ No Fiscal Impact
☒ Funding Source Confirmed:
Any applicable fees for the Final Parcel Map and development will be paid by the project applicant.
Source: Purpose: Public Outreach:
Staff Statutory/Contractual Requirement Posting of Agenda 25
RESOLUTION NO. 2025 –
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT
APPROVING THE FINAL PARCEL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR THE CONSTRUCTION OF AN APPROXIMATELY 111,654 SQUARE FOOT, 5-STORY RESIDENTIAL APARTMENT BUILDING AT 604, 608, AND 610 HARBOR BOULEVARD AND AUTHORIZE THE CITY MANAGER TO
EXECUTE RELATED MAINTENANCE AND ENCROACHMENT AGREEMENTS
FOR THE PROJECT
WHEREAS, on June 26, 2023, the Planning Commission adopted Resolution No. 2023- 14, approving the Vesting Tentative Map for the 604, 608, & 610 Harbor Boulevard Project by Windy Hill Property Ventures (Windy Hill) and approving Windy Hill's development applications for the project, conditioned on the project property being annexed to the City; and, WHEREAS, the subdivision project is comprised of an approximately 111,654 square foot, 5-story residential apartment building with 103 dwelling units and 69 parking spaces in a first-floor parking garage; and,
WHEREAS, on October 24, 2023, the Belmont City Council adopted a resolution authorizing a property tax exchange before annexation regarding property located at 604 through 610 Harbor Boulevard (APN’s 046-032-030, 046-032-040, 046-032-080, and 046-032-090), an easterly portion of Old County Road right-of-way, and northerly half of Harbor Boulevard rightof-way to the center line and approving a settlement agreement for the project; and, WHEREAS, Windy Hill has filed the final parcel map application regarding the 604, 608, & 610 Harbor Boulevard property for the construction of their project: and, WHEREAS, the City Engineer and Civil Engineering and Land Surveyor consultant have examined the submitted final subdivision map and find it substantially in conformance with the approved Vesting Tentative Map, the State Subdivision Map Act, and the City of Belmont Subdivision Ordinance, and are satisfied that it is technically correct; and, WHEREAS, Windy Hill is required to enter into a maintenance agreement for maintenance, repair, replacement and/or removal of private landscape elements located in the public right of way along the project frontage, prior to issuance of any certificate of occupancy for the project; and,
WHEREAS, Windy Hill is required to enter into a permanent encroachment agreement for a structure, retaining wall, awning, or other features located in the public right of way, easement, or on property in which the City holds an interest; and WHEREAS, Windy Hill is required to enter into a stormwater operations and maintenance agreement for stormwater treatment facilities prior to issuance of any certificate of occupancy for the project; and
26
WHEREAS, Windy Hill is required to enter into a Subdivision Improvement Agreement with bonds to guarantee the completion of all public improvements related to the project.
NOW, THEREFORE, the City Council of the City of Belmont resolves as follows:
SECTION 1. The map titled “PARCEL MAP, NELLA PROPERTIES LLC, BEING A
MERGER OF THE LANDS CONVEYED TO NELLA PROPERTIES, LLC, BY THE GRANT DEED RECORDED DECEMBER 28, 2021 AS DOCUMENT NUMBER 2021-176497,
OFFICIAL RECORDS OF SAN MATEO COUNTY, CITY OF BELMONT, COUNTY OF SAN MATEO, STATE OF CALIFORNIA” is approved. Recordation of the Final Parcel Map is subject to the condition that all requirements of law and the Subdivision Ordinance of the City of Belmont be fully complied with in connection with said Final Parcel Map and the following conditions:
(a) Subdivision Improvement Agreement between the City of Belmont and the applicant is executed and the required security for the agreement approved by the City before recordation of the map; and,
(b) Applicant to post all bonds, pay all fees, and satisfy all conditions required for recordation of the final map.
SECTION 2. The City Manager is authorized to execute all related maintenance and encroachment agreements for the project.
SECTION 3. The City Clerk is hereby authorized and directed to endorse thereon her signature an order of the City Council approving said Map, accepting the offered public utility easements, and to affix thereto the corporate seal of the City of Belmont. * * *
ADOPTED June 24, 2025 by the City of Belmont City Council by the following vote:
Ayes:
Noes:
Absent:
Abstain:
27
ATTEST:
City Clerk Mayor
APPROVED AS TO FORM:
City Attorney
28 DATED: May 2024
BY: BKF ENGINEERS | JOB NO.: 20191349
PARCEL MAP NELLA PROPERTIES, LLC, IN THE CITY OF BELMONT
BEING A MERGER OF THE LANDS CONVEYED TO NELLA PROPERTIES, LLC, BY THE GRANT DEED RECORDED DECEMBER 28, 2021
AS DOCUMENT NUMBER 2021-176497
OFFICIAL RECORDS OF SAN MATEO COUNTY
CITY OF BELMONT, COUNTY OF SAN MATEO, STATE OF CALIFORNIA FOR: NELLA PROPERTIES, LLC, A CALIFORNIA LIMITED LIABILITY COMPANY OWNER'S ACKNOWLEDGMENT:
A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES ONLY THE IDENTITY OF THE
INDIVIDUAL WHO SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THE TRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT DOCUMENT.
STATE OF CALIFORNIA )
) SS.
COUNTY OF )
ON , 2024, BEFORE ME , A NOTARY PUBLIC, PERSONALLY
APPEARED WHO PROVED TO ME ON THE BASIS OF SATISFACTORY
EVIDENCE TO BE THE PERSON(S) WHOSE NAME(S) IS/ARE SUBSCRIBED TO THE WITHIN INSTRUMENT AND
ACKNOWLEDGED TO ME THAT HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIR AUTHORIZED
CAPACITY(IES) AND THAT BY HIS/HER/THEIR SIGNATURE(S) ON THE INSTRUMENT THE PERSON(S) OR THE ENTITY UPON BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTED THE INSTRUMENT.
I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT.
WITNESS MY HAND AND OFFICIAL SEAL.
SIGNATURE: NOTARY PUBLIC IN AND FOR PRINTED NAME
SAID COUNTY AND STATE
PRINCIPAL PLACE OF BUSINESS:
COMMISSION EXPIRES:
COMMISSION NUMBER:
OWNER'S STATEMENT:
THE UNDERSIGNED, NELLA PROPERTIES, LLC, A CALIFORNIA LIMITED LIABILITY COMPANY, DOES HEREBY
STATE THAT THEY ARE THE OWNER OF, OR HAVE SOME RIGHT, TITLE OR INTEREST IN AND TO ALL OF THE
LAND DELINEATED UPON AND EMBRACED WITHIN THE EXTERIOR SUBDIVISION BOUNDARY LINES OF THE HEREIN EMBODIED MAP. THAT SAID NELLA PROPERTIES, LLC, A CALIFORNIA LIMITED LIABILITY COMPANY ACQUIRED TITLE BY VIRTUE OF THE GRANT DEED RECORDED DECEMBER 28, 2021, AS DOCUMENT NUMBER 2021-176497, ALL OFFICIAL RECORDS OF SAN MATEO COUNTY, THAT THEY ARE THE ONLY PERSONS WHOSE
CONSENT IS NECESSARY TO PASS CLEAR TITLE TO SAID PROPERTY AND DO HEREBY CONSENT TO THE PREPARATION AND FILING OF THIS MAP.
WE ALSO HEREBY STATE THAT THE REAL PROPERTY DESCRIBED BELOW IS DEDICATED AS AN EASEMENT FOR PUBLIC PURPOSES: PUBLIC VEHICLE AND PEDESTRIAN INGRESS AND EGRESS PURPOSES, ON OR OVER THOSE CERTAIN STRIPS OF LAND DELINEATED HEREON AND DESIGNATED AS “PAE” (PUBLIC ACCESS EASEMENT).
THE PERPETUAL MAINTENANCE OF IMPROVEMENTS WITHIN THE EASEMENT AREA SHALL BE THE SOLE RESPONSIBILITY OF THE PROPERTY OWNER.
WE ALSO HEREBY DECLARE THAT THE REAL PROPERTY DESCRIBED BELOW IS DEDICATED AS AN EASEMENT FOR PUBLIC UTILITY PURPOSES: THE AREAS OVER, UNDER, AND UPON THOSE CERTAIN STRIPS OF LAND DESIGNATED AS “PUE” (PUBLIC UTILITY EASEMENT) FOR THE PURPOSE OF CONSTRUCTION, OPERATION AND
MAINTENANCE OF APPLICABLE STRUCTURES AND APPURTENANCES THERETO, INCLUDING BUT NOT LIMITED TO SANITARY SEWERS, WATER, ELECTRICAL, GAS AND COMMUNICATION FACILITIES; SAID AREAS OR STRIPS
OF LAND ARE TO BE KEPT OPEN AND FREE FROM BUILDINGS AND STRUCTURES OF ANY KIND, EXCEPT
APPLICABLE UTILITY STRUCTURES AND APPURTENANCES THERETO, LAWFUL FENCES AND LAWFUL UNSUPPORTED OVERHANGS.
IN WITNESS THEREOF, I HAVE CAUSED THIS STATEMENT TO BE EXECUTED THE DATE HEREUNDER WRITTEN.
OWNER: NELLA PROPERTIES, LLC, A CALIFORNIA LIMITED LIABILITY COMPANY BY: DATE: PRINTED NAME: TITLE:
COUNTY RECORDER'S STATEMENT:
FILED FOR RECORD THIS DAY OF , 2024, AT
.M. IN BOOK OF MAPS AT PAGES , UNDER SERIES NO. . AT THE REQUEST OF COMPANY, IN THE OFFICE OF THE COUNTY RECORDER OF THE COUNTY OF SAN MATEO, STATE OF CALIFORNIA.
MARK CHURCH
FEE: PD. COUNTY RECORDER IN AND FOR THE COUNTY
OF SAN MATEO, STATE OF CALIFORNIA
BY:
DEPUTY COUNTY RECORDER
VICINITY MAP
BELMONT
SAN MATEO COUNTY
BENEFICIARY'S STATEMENT:
THE UNDERSIGNED, MARY JACOBI, A WIDOW, DOES HEREBY STATE THAT THEY ARE THE BENEFICIARY, OR
HAVE SOME RIGHT, TITLE OR INTEREST IN AND TO THE LAND DELINEATED UPON AND EMBRACED WITHIN
THE EXTERIOR SUBDIVISION BOUNDARY LINES OF THE HEREIN EMBODIED MAP BY VIRTUE OF THE DEED OF TRUST WITH ASSIGNMENT OF RENTS RECORDED MAY 25, 1972 IN VOLUME 6156 AT PAGE 459, OFFICIAL RECORDS OF SAN MATEO COUNTY.
AS BENIFICIARY:
MARY JACOBI
BY:
MARY JACOBI
SHEET 1 OF 3
BENEFICIARY'S ACKNOWLEDGMENT:
A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES ONLY THE IDENTITY OF THE
INDIVIDUAL WHO SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THE TRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT DOCUMENT.
STATE OF CALIFORNIA )
) SS.
COUNTY OF )
ON , 2024, BEFORE ME , A NOTARY PUBLIC, PERSONALLY
APPEARED WHO PROVED TO ME ON THE BASIS OF SATISFACTORY
EVIDENCE TO BE THE PERSON(S) WHOSE NAME(S) IS/ARE SUBSCRIBED TO THE WITHIN INSTRUMENT AND
ACKNOWLEDGED TO ME THAT HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIR AUTHORIZED
CAPACITY(IES) AND THAT BY HIS/HER/THEIR SIGNATURE(S) ON THE INSTRUMENT THE PERSON(S) OR THE ENTITY UPON BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTED THE INSTRUMENT.
I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT.
WITNESS MY HAND AND OFFICIAL SEAL.
SIGNATURE: NOTARY PUBLIC IN AND FOR PRINTED NAME
SAID COUNTY AND STATE
PRINCIPAL PLACE OF BUSINESS:
COMMISSION EXPIRES:
COMMISSION NUMBER:
OMISSION OF SIGNATURES:
IN ACCORDANCE WITH SECTION 66436 OF THE SUBDIVISION MAP ACT, THE SIGNATURES OF THE
FOLLOWING HOLDERS OF RIGHTS OF WAY OR EASEMENTS, WHICH CANNOT RIPEN INTO FEE, HAVE BEEN OMITTED:
1. RESERVATION OF MINERAL RIGHTS, UNION PACIFIC RAILROAD COMPANY, AFFECTS PARCEL THREE OF GRANT DEED, INSTRUMENT NO. 2000-122004, OFFICIAL RECORDS OF SAN MATEO COUNTY 29 DATED: May 2024
BY: BKF ENGINEERS | JOB NO.: 20191349
PARCEL MAP NELLA PROPERTIES, LLC, IN THE CITY OF BELMONT
BEING A MERGER OF THE LANDS CONVEYED TO NELLA PROPERTIES, LLC, BY THE GRANT DEED RECORDED DECEMBER 28, 2021
AS DOCUMENT NUMBER 2021-176497
OFFICIAL RECORDS OF SAN MATEO COUNTY
CITY OF BELMONT, COUNTY OF SAN MATEO, STATE OF CALIFORNIA FOR: NELLA PROPERTIES, LLC, A CALIFORNIA LIMITED LIABILITY COMPANY CITY ENGINEER'S STATEMENT:
I, TRACY ANN SCRAMAGLIA, CITY ENGINEER OF THE CITY OF BELMONT, DO HEREBY STATE THAT I HAVE
EXAMINED THIS MAP AND THAT THE SUBDIVISION AS SHOWN HEREON IS SUBSTANTIALLY THE SAME AS IT APPEARED ON THE TENTATIVE MAP, IF REQUIRED, AND ANY APPROVED ALTERATIONS THEREOF; THAT ALL
PROVISIONS OF THE SUBDIVISION MAP ACT OF THE STATE OF CALIFORNIA AND OF ANY LOCAL
ORDINANCES APPLICABLE AT THE TIME OF APPROVAL OF THE TENTATIVE MAP, IF REQUIRED, HAVE BEEN COMPLIED WITH; AND THAT I AM SATISFIED THAT THIS MAP IS TECHNICALLY CORRECT.
DATE:
TRACY ANN SCRAMAGLIA, C.E. NO. 61436
CITY ENGINEER
CITY OF BELMONT
SURVEYOR'S STATEMENT:
THIS MAP WAS PREPARED BY ME OR UNDER MY DIRECTION AND IS BASED UPON A FIELD SURVEY IN
CONFORMANCE WITH THE REQUIREMENTS OF THE SUBDIVISION MAP ACT AND LOCAL ORDINANCE AT THE REQUEST OF NELLA PROPERTIES, LLC, IN MAY OF 2024. I HEREBY STATE THAT ALL THE MONUMENTS ARE OF
THE CHARACTER AND OCCUPY THE POSITIONS INDICATED, AND THAT THE MONUMENTS ARE, OR WILL BE,
SUFFICIENT TO ENABLE THE SURVEY TO BE RETRACED, AND THAT THIS MAP SUBSTANTIALLY CONFORMS TO THE CONDITIONALLY APPROVED TENTATIVE MAP.
DATE:
DAVIS THRESH, P.L.S. NO. 6868
[email protected]
SHEET 2 OF 3
CITY SURVEYOR'S STATEMENT:
I, SCOTT A. SHORTLIDGE, ACTING CITY SURVEYOR OF THE CITY BELMONT, COUNTY OF SAN MATEO, STATE OF CALIFORNIA, HEREBY STATE THAT I HAVE EXAMINED THIS MAP ENTITLED "PARCEL MAP XXXX", AND THAT I AM SATISFIED THAT THE MAP IS TECHNICALLY CORRECT.
DATE:
SCOTT A. SHORTLIDGE,
ACTING CITY SURVEYOR
L.S. NO. 6441
CITY CLERK'S STATEMENT:
I, JOZI PLUT, CITY CLERK OF THE CITY OF BELMONT, SAN MATEO COUNTY, STATE OF CALIFORNIA, DO HEREBY CERTIFY THAT THE EMBODIED FINAL PARCEL MAP, CONSISTING OF THREE (3) SHEETS, THIS STATEMENT BEING ON SHEET TWO (2) THEREOF, WAS PRESENTED TO SAID COUNCIL, AS PROVIDED BY LAW, AT A REGULAR MEETING HELD ON THE DAY OF 2024, AND THAT SAID CITY COUNCIL
DID THEREUPON BY RESOLUTION NUMBER , PASSED AND ADOPTED AT SAID MEETING,
APPROVE SAID MAP, AND ACCEPTED ON BEHALF OF THE PUBLIC ALL EASEMENTS OFFERED FOR DEDICATION TO PUBLIC USE.
IN WITNESS WHEREOF, I HAVE HEREUNTO SET MY HAND THIS DAY OF 2024.
JOZI PLUT
CITY CLERK OF THE CITY OF BELMONT,
SAN MATEO COUNTY, STATE OF CALIFORNIA
30 BASIS OF BEARINGS
THE BASIS OF BEARINGS FOR THIS SURVEY IS THE BEARING NORTH 44°42'10" WEST
BETWEEN FOUND STANDARD COUNTY STREET MONUMENTS ALONG THE CENTERLINE OF ELMER STREET AS SHOWN IN THE RECORD OF SURVEY "R/S. NO. 2372" FILED FEBRUARY 24, 2014, IN BOOK 39 OF LICENSED SURVEYORS' MAPS AT PAGE 60, SAN MATEO COUNTY RECORDS.
LEGEND
EXTERIOR PROPERTY LINE
ADJOINING PARCEL LINE
LOT LINES OF RECORD
(BLOCK 1, 16M26)
PARCEL LINES OF RECORD
(DN 2021-176497)
PROPOSED EASEMENT
CENTERLINE
TIE LINE
FOUND MONUMENT, SIZED AND TAGGED AS NOTED
FOUND IRON PIPE, SIZED AND TAGGED AS NOTED
FOUND CUT X, AS NOTED
FOUND NAIL & BRASS TAG
REFERENCES
R1 MAP OF "PORT SAN FRANCISCO", FILED AUGSUT 8, 1927,
IN VOLUME 16 OF MAPS AT PAGE 26.
R2 PARCEL MAP, FILED SEPTEMBER 5, 1975,
IN VOLUME 29 OF PARCEL MAPS AT PAGE 3.
R3 RECORD OF SURVEY, FILED AUGUST 16, 2004,
IN BOOK 26 OF LICENSED LAND SURVEYORS' MAPS AT PAGE 57.
R4 RECORD OF SURVEY, FILED JANUARY 12, 2006,
IN BOOK 28 OF LICENSED LAND SURVEYORS' MAPS AT PAGE 56.
R5 RECORD OF SURVEY NO. 2372, FILED FEBRUARY 24, 2014,
IN BOOK 39 OF LICENSED LAND SURVEYORS' MAPS AT PAGE 60.
R6 PARCEL MAP NO. 18-06, FILED MAY 7, 2021,
IN BOOK 85 OF PARCEL MAPS AT PAGE 87.
R7 RECORD SURVEY, FILED APRIL 2, 2002,
IN BOOK 23 OF LICENSED LAND SURVEYORS' MAPS AT PAGE 62.
ABBREVIATIONS ± MORE OR LESS
CR CALCULATED FROM REFERENCE
FND FOUND M MAP
MON MONUMENT
NR NO REFERENCE
PUE PUBLIC UTILITY EASEMENT
R/W RIGHT OF WAY
SF SQUARE FEET
T1P1 TRACT (T) AND PARCEL (P)
(DN 2021-176497)
DATED: May 2024
BY: BKF ENGINEERS | JOB NO.: 20191349
PARCEL MAP NELLA PROPERTIES, LLC, IN THE CITY OF BELMONT
BEING A MERGER OF THE LANDS CONVEYED TO NELLA PROPERTIES, LLC, BY THE GRANT DEED RECORDED DECEMBER 28, 2021
AS DOCUMENT NUMBER 2021-176497
OFFICIAL RECORDS OF SAN MATEO COUNTY
CITY OF BELMONT, COUNTY OF SAN MATEO, STATE OF CALIFORNIA FOR: NELLA PROPERTIES, LLC, A CALIFORNIA LIMITED LIABILITY COMPANY SHEET 3 OF 3
31 CONTRACT NO:
1 Subdivision Improvement Agreement 2025
CITY OF BELMONT
SUBDIVISION IMPROVEMENT AGREEMENT
This Subdivision Improvement Agreement (the “Agreement”) is entered into by , a California [type of entity e.g. corporation, LLC, etc] (“Developer”), and the CITY OF BELMONT, a California municipal corporation (“City”) (collectively, the “Parties”).
RECITIALS
A. Developer is the owner of real property located at 604-610 Harbor Blvd in the City of Belmont, San Mateo County, California, and identified by San Mateo County Assessor Parcel Numbers 046- 032-030, 046-032-040, 046-032-080, and 046-032-090, as more particularly described in Exhibit A, attached hereto and incorporated herein by reference (the “Property”). Developer has submitted an application to the City for entitlements including a Final Parcel Map to construct an approximately 111,654 square foot, 5-story residential apartment building on the Property (“Subdivision”).
B. On June 26, 2023, the City Council adopted Resolution No. 2023-14, approving the tentative map for the Subdivision, prepared by and dated _________ (“Approved Tentative Map”), subject to certain conditions of approval (the “Conditions”).
C. The Conditions require either (1) that certain improvements be constructed before approval of the final map, or (2) that Developer enter into an agreement with the City providing for the future construction of the improvements.
D. Developer has applied to City for final map for the Subdivision (“Final Map”) approval without having completed all required improvements and therefore will enter into an agreement with the City providing for the future construction and installation of the improvements, as required by the Subdivision Map Act, Government Code Section 66410 et seq., and City of Belmont Subdivision Ordinance (the “Subdivision Ordinance”) Section 10.
E. Developer has submitted plans, specifications and drawings for the improvements entitled “[identify sheet name and numbers]” prepared by [firm name] and dated [date] (the “Improvement Plans”), which the City Engineer has approved. The Improvements Plans are attached as Exhibit B and incorporated by this reference.
F. As consideration for the approval and recordation by the City of the Final Map in accordance with the Subdivision Map Act, the Subdivision Ordinance, and City regulations and policies (“Subdivision Laws”), Developer desires to enter into this secured Agreement, whereby Developer promises to complete, at its expense, all of the public improvements required by the Approved Tentative Map as reflected in the Improvement Plans.
G. Developer recognizes that by approval of the Final Map, the City has conferred substantial rights upon Developer, including the right to sell, lease, or finance lots within the Subdivision. As a result, the City will be damaged to the extent of the cost of installation of the improvements by Developer’s failure to perform its obligations to commence construction of the improvements by the time established in this Agreement. The City shall be entitled to all remedies available to it under this Agreement and law in the event of default by Developer. The Developer specifically recognizes that the determination of whether a reversion to acreage or rescission of the Subdivision 32 City of Belmont Subdivision Improvement Agreement.
Windy Hill Property Ventures
604, 608, & 610 Harbor Boulevard
2 Subdivision Improvement Agreement 2025
constitutes an adequate remedy for default by the Developer shall be within the sole discretion of the City.
NOW, THEREFORE, in consideration of the approval and recordation by the City of the Final Map, Developer and City agree as follows:
1. PURPOSE. The purpose of this Agreement is to guarantee completion of certain improvements in accordance with the Improvement Plans and ensure Developer satisfactorily complies with the Conditions.
2. DUTY TO INSTALL. Developer must:
2.1 Comply with all requirements of the Approved Tentative Map, and any amendments thereto, and with the provisions of the Subdivision Laws.
2.2 Complete, at Developer’s own expense, all the public improvements required by the Approved Tentative Map in conformance with the Improvement Plans and all applicable standard specifications in effect on the date of the City’s approval of the Approved Tentative Map ( “Public Improvements.”)
2.3 Furnish all materials necessary to complete the Public Improvements in conformity with the Improvement Plans and all applicable standard specifications in effect on the date of the City’s approval of the Approved Tentative Map.
2.4 Acquire and dedicate to the City all rights-of-way, easements, and other interests in real property for the construction and installation of the Public Improvements, or pay the cost of acquisition incurred by the City. All real property interests dedicated by the Developer to the City must be free and clear of liens and encumbrances at the time of dedication. Developer must remove all liens and encumbrances at its sole expense before dedication to the City and warrant such clear title at Developer’s sole expense. Developer is responsible for obtaining any public or private utility easements or authorization to accommodate the Subdivision.
2.5 Commence and complete construction of the Public Improvements within the time and dates set forth in Section 5. The Public Improvements are deemed completed when the City accepts them as conforming to the improvement plans by recordation of a Notice of Acceptance. Notwithstanding the above, Developer must make available for public use any streets, curbs, gutters, sidewalks or walkways, streetlights, street furniture, storm drain improvements, fire hydrants, and any other facilities intended for general public use, which are installed, altered or affected by the Work, as soon as they can be safely placed in service.
2.6 Install all subdivision public monuments required by law before recordation of the Notice of Acceptance. Developer must install all subdivision boundary and individual property monuments within the time specified in the Engineer’s Statement on the approved Final Map for the Subdivision.
2.7 Comply with all of the requirements in the special provisions attached hereto and incorporated herein by reference as Exhibit “____.” [RESERVE IF NO SPECIAL PROVISIONS]
2.8 The construction, installation and completion of the Public Improvements and all labor and materials furnished in connection therewith are hereinafter referred to collectively as the “Work.”
3. ACQUISITION AND DEDICATION OF EASEMENTS OR RIGHTS-OF-WAY. If any of 33 City of Belmont Subdivision Improvement Agreement.
Windy Hill Property Ventures
604, 608, & 610 Harbor Boulevard
3 Subdivision Improvement Agreement 2025
the Public Improvements contemplated by this Agreement will be constructed on land not owned by Developer, the Developer must not commence construction before:
3.1 The Developer makes an irrevocable offer of dedication to the City of appropriate rights-of-way, easements or other interests in real property, and obtains appropriate authorization from the property owner to allow construction of the improvements or work, or
3.2 The Developer dedicates to, and the City accepts, the appropriate rights-of-way, easements or other interests in real property, as determined by the City Engineer, or
3.3 The issuance to the City by a court of competent jurisdiction an order of possession. Developer must comply with the order of possession.
3.4 Nothing in this Section shall be construed as granting an extension of time to Developer.
4. DUTY TO MAINTAIN.
4.1 Developer must maintain all the Public Improvements in a state of good repair until they are completed by Developer, approved and accepted as conforming to the improvement plans, and accepted by a public utility or the City as part of its system. Maintenance must include, but is not limited to, repair of pavement, curbs, gutters, sidewalks, signals, parkways, water mains, storm drains and sanitary sewers; maintaining all landscaping in a vigorous and thriving condition reasonably acceptable to City; removal of debris from sewers and storm drains; and sweeping, repairing, and maintaining in good and safe condition all streets and street improvements. Developer is responsible to initiate all maintenance work, but if it should fail to do so, it must promptly perform such maintenance work when notified by City.
4.2 If Developer fails to maintain the improvements, and the failure is not cured after written notice by City, then City may do all work necessary for such maintenance and the cost thereof is the responsibility of Developer and its surety under this Agreement.
4.3 City is not responsible for the maintenance of the Public Improvements until the City formally accepts them by City Council resolution as part of its system of publicly maintained improvements in accordance with its policies and procedures. City is not responsible for any damages or injury of any nature in any way related to or caused by the Public Improvements or their condition before acceptance, except for damage caused by a willful misconduct or active negligence of the City.
4.4 Any use by any person of the Public Improvements, or any portion thereof, will be at the sole and exclusive risk of the Developer at all times before City’s acceptance of the Public Improvements into its system.
5. COMMENCEMENT AND COMPLETION DATE. Developer will notify City in writing at least 24 hours before the commencement of the Work. Developer must complete the Work within 365 days of the Effective Date. All Work will be completed in a good and workmanlike manner in accordance with accepted design and construction practices. The completion date may be extended by the City Engineer in consultation with the City Attorney in its sole and absolute discretion. A request by the Developer to extend the completion date must be accompanied by a written assurance acceptable to the City Attorney that the required securities will remain enforceable throughout the term of the extension.
6. ESTIMATED COST OF WORK. The estimated cost of the Work is $___________. 34 City of Belmont Subdivision Improvement Agreement.
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Notwithstanding this estimate, Developer hereby acknowledges and agrees that (a) the actual costs to complete the Work may significantly exceed this estimate, (b) this estimate in no way limits Developer’s financial obligation, and (c) that Developer is obligated to complete the Work at its own cost, expense, and liability.
7. MODIFICATIONS TO THE PLANS. Approval of this Agreement by City does not release Developer of its responsibility to correct mistakes, errors or omissions in the Improvement Plans. If, at any time, in the opinion of the City Engineer, in his or her reasonable discretion, the Improvement Plans are deemed inadequate in any respect Developer agrees to make such modifications, changes or revisions as necessary in order to complete the Work in a good and workmanlike manner in accordance with this Agreement.
8. REPAIRS. Developer agrees to repair or have repaired in a timely manner at its sole cost and expense all public or private property damaged as a result of or incidental to the Work or in connection with the development of the Property or to pay to the property owner of any property the full cost of such repair. In addition, Developer shall obtain the written acceptance of such repair or payment from any owner whose private property was repaired by Developer or to whom Developer has paid the full cost of such repair. The City has no obligation whatsoever to approve or accept the Work completed under this Agreement until such time as all repairs have been completed or have been paid for and required written acceptances have been provided to the City Engineer.
9. FOREMAN OR SUPERINTENDENT. Before commencement of the Work, and at all times until the Work is complete, the Developer must employ and name in writing to the City Engineer a competent foreman or superintendent, satisfactory to the City Engineer, with authority to act for and on behalf of Developer, who must be present on the Property during the performance of the Work and may not be changed without advance notification to and approval of the City Engineer. Developer must provide the City with emergency contact information for the foreman or superintendent before commencement of the Work.
10. EXAMINATION OF WORK. All of the Work shall be performed to the satisfaction of the City Engineer in his or her reasonable discretion. The City and its authorized agents shall, at all times during the performance of the Work, have free access to the Work and shall be allowed to examine the Work and all materials used and to be used in the Work. No Work shall be performed without inspection by City. Any Work performed without inspection is subject to rejection by City. All Work shall be performed during the City’s normal working hours and work days.
11. INSPECTION, ADMINISTRATION AND TESTING.
11.1 Developer must at all times maintain proper facilities and safe access for inspection of the Public Improvements by City inspectors and to the shops and facilities wherein any work is in preparation. Upon completion of the Public Improvement work, the Developer may request a final inspection by the City Engineer or the City Engineer’s authorized representative. The City Engineer may not execute or record the Notice of Acceptance unless the Developer has completed all aspects of the work in accordance with the Improvement Plans. When applicable law requires an inspection at a particular stage of construction of the Public Improvements, Developer may not proceed with additional work until the inspection has been made and the work approved.
11.2 Developer must pay to City the actual cost for all inspection, administration and testing services 35 City of Belmont Subdivision Improvement Agreement.
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furnished by City in connection with this Agreement, including those performed by consultants under contract with the City (the “City Costs”). The estimated cost for City Costs is $__________. (the “Estimated Cost”).
Concurrently with the execution of this Agreement, Developer shall deposit an amount equal to the Estimated Cost with City for the payment of the City Costs. In the event that the Estimated Cost is insufficient to cover the actual City Costs incurred, Developer must, upon notice in writing by the City Engineer, deposit such additional amount as may be required to pay the City Costs. Any amount of the Estimated Cost, initial deposit or additional amounts deposited remaining after payment of all City Costs will be returned to Developer. City may, at its discretion, deposit such funds in an interest-bearing account and retain any and all interest earned.
12. COMPLIANCE WITH LAWS. Developer shall fully comply with all federal, state and local laws, ordinances and regulations, including the Subdivision Ordinance, in the performance of this Agreement. Developer shall, at its own cost and expense, obtain all necessary permits and licenses for the Work, give all necessary notices, pay all fees and taxes required by law and make any and all deposits legally required by those public utilities that will serve the development on the Property. Copies or proof of payment of said permits, licenses, notices, fee and tax payments and deposits shall be furnished to the City Engineer upon request.
13. ENCROACHMENT PERMITS. Developer must obtain, at its sole cost and expense, any encroachment permits required by the City in order to perform the Work. Before excavating within the public right of way for connections to public utilities, Developer must provide to the City documentation satisfactory to the City Engineer that the providers of such utilities services have agreed to serve the Subdivision.
14. SECURITY. Developer must furnish bonds in the following amounts to the City on a form approved by the City Attorney, in compliance with state law, and issued by a surety company duly and regularly authorized to do general surety business in the State of California, or such other surety under Government Code Section 66499 as may be acceptable to the City.
14.1 Improvement Security. Concurrent with the execution of this Agreement, and before the commencement of any Work, Developer must provide:
14.1.1 Performance Security. A performance bond, in the form required by Government Code Section 66499.1, in the amount of 100 % of the estimated cost of the Public Improvements to secure faithful performance of this Agreement (until the date on which the City accepts the Work as complete); and
14.1.2 Payment Security. A labor and material bond, in the form required by Government Code Section 66499.2, in the amount of 100% of the estimated cost of the Public Improvementsto secure payment by Developer to laborers and materialmen (until the date by which claims by laborers and materialmen are required by law to be made); and
14.2 Warranty Security. Developer must furnish and deliver a warranty bond against any defective work or labor done or defective materials furnished in the amount of 10% of the value of the Public Improvements upon acceptance and final approval of the Public Improvements and before release of the entirety of the Performance Bond. The bond must guarantee and warranty the Work for a period of one year following the date of recordation of the notice of acceptance of the Public Improvements against any defective work or labor done, or defective materials furnished.
14.3 Conditions. Securities are subject to the following conditions. 36 City of Belmont Subdivision Improvement Agreement.
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14.3.1 If either upon execution of this Agreement or during the course of performance the City considers that it is necessary to have an updated engineer’s estimate prepared, the City shall provide written notice to Developer. Developer shall provide such estimate within the timeframe set forth in the City’s notice and shall make such modifications to the estimate as may be reasonably requested by City. Any changes not exceeding 10% of the original estimated cost of the Public Improvements do not relieve the security. In the event that changes to the Improvement Plans cause an increase of more than 10% over the original estimated cost of the Public Improvements, Developer must provide Performance Security for 100% of the total estimated cost of the Public Improvements as changed. If Developer is required to post additional security, the City may require either a cash deposit or a surety bond guaranteeing performance in a form and signed by sureties satisfactory to City.
14.3.2 Developer’s security shall compensate the City for the actual cost of completing the required Public Improvements in the event of default by the Developer in the performance of this Agreement, regardless of whether the City’s cost of completion exceeds the estimated total cost of the Public Improvements.
14.3.3 Any request by the Developerfor an extension of time for the commencement or completion of the work under this Agreement may be granted by the City without notice to Developer’s surety and such extensions shall not affect the validity of this Agreement or release the surety or sureties on any security given for this Agreement.
14.3.4 As a condition of granting any extension for the commencement or completion of the work under this Agreement, the City Engineer may require Developer to furnish new security guaranteeing performance of this Agreement, as extended, in an increased amount to compensate for any increase in construction costs as determined by the City Engineer.
14.3.5 If the Developer seeks to replace any security with another security, the replacement shall:
(1) comply with all the requirements for security in this Agreement; (2) be provided by the Developer to the City Engineer; and (3) upon its written acceptance by the City Engineer, be deemed to be a part of this Agreement.
Upon the City Engineer’s acceptance of a replacement security, the former security may be released by the City.
14.4 Release of Security. The City will release the securities required by this Agreement as follows:
14.4.1 Performance Security. The City shall release the Performance Security upon recordation of the Notice of Acceptance or as may otherwise be authorized in accordance with Government Code section 66499.7.
14.4.2 Payment Security. The City shall release the Payment Security in accordance with Government Code section 66499.7.
14.4.3 Warranty Security. The City shall release the Warranty Security upon expiration of the warranty period and settlement of any claims filed during the warranty period.
14.5 Retention. The City may retain from any security released, an amount sufficient to cover costs and reasonable expenses and fees, including reasonable attorney’s fees, as set forth in Government Code section 66499.4.
15. NO WAIVER BY CITY. Inspecting of the work or materials, or approval of work or materials, or a statement by an officer, agent or employee of the City indicating the work complies with 37 City of Belmont Subdivision Improvement Agreement.
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this Agreement, or acceptance of all or any portion of the work or materials, or payments thereof, or any combination of all of these acts shall not relieve Developer or its obligation to fulfill this Agreement; nor is the City by these acts prohibited from bringing an action for damages arising from the failure to comply with this Agreement.
16. COMPLETION OF WORK. After Developer (a) completes the Work in accordance with the Improvement Plans and the terms and conditions of this Agreement, and (b) repairs any private or public property damaged as a result of the Work, or pays the full cost of such repair to the owner whose property was damaged, and obtains the written acceptance of such repair or payment from any owner whose private property was repaired by Developer or to whom Developer paid the full cost of such repair in accordance with Section 8, Developer will provide City with a written notice of completion, together with copies of all written acceptances as described in Section 8, and offer to dedicate the improvements for public use. City, in its sole and absolute discretion, may accept or give final approval to the Work in phases and allow a partial release of the security.
17. FINAL ACCEPTANCE.
17.1 Notice of Completion. Within 15 days of receipt of Developer’s written notification under Section 16, City Engineer shall inspect the Work and repairs and review the written acceptances, if any, and send Developer a written notice stating whether the Work and repair are complete to the satisfaction of the City Engineer, and whether the written acceptances described in Section 8 have been provided. If the Work and repair are, in the opinion of the City Engineer, not complete, not satisfactory, or written acceptances have not been provided, the City Engineer will list the deficiencies that must be corrected to find the Work and repair complete and satisfactory. Upon satisfactory completion of the Work and repair and submittal of written acceptances, the City Engineer will send Developer a written notice of satisfactory completion. The requirement for written acceptances may be waived by the City Engineer if Developer has made commercially reasonable efforts to obtain such acceptances. City Engineer’s failure to respond to Developer’s written notification within 15 days will not be deemed a breach or default under this Agreement.
17.2 Acceptance of Work. After sending Developer a written notice of satisfactory completion, the City Engineer will make recommendations to the City Council regarding acceptance of the Work. The acceptance of work shall be by resolution. Upon adoption of such resolution, the City Engineer shall record a notice of acceptance, in a form to be approved by the City Attorney, in the Official Records of San Mateo County.
Acceptance of the work by the City shall be deemed as final approval of the completed improvements that are not accepted for maintenance or ownership by the City.
17.3 Acceptance of Dedications. In conjunction with the recommendation to accept the Work, the City Engineer will make a recommendation regarding the acceptance of any offers of dedication for public use shown on the final map for, or separately recorded against, the Property, including Public Improvements offered for public use (“Dedicated Property”). The Dedicated Property shall be conveyed free and clear of all liens, encumbrances, assessments and leases (recorded and unrecorded), except items approved by City in writing.
City may require Developer to obtain and pay for title insurance in connection with any such approvals of title exceptions. Acceptance of offers of dedication for public use shall not be deemed acceptance as part of the City’s street system or other system of improvements and shall not constitute acceptance for purposes of maintenance by the City.
17.4 Title to Improvements. Title to, and ownership of, all Public Improvements constructed by Developer under this Agreement within the public right of way, or designated for public use, shall vest in City 38 City of Belmont Subdivision Improvement Agreement.
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upon City’s acceptance of such improvementsinto its street system or other system of improvements, as the case may be.
18. EROSION CONTROL. Developer shall take all necessary actions during the Work to prevent erosion damage and to prevent migration of soil or silt- or sediment-contaminated storm water run-off onto streets or other properties or into creeks, seasonal drainage courses or the public storm drain system.
In the event of failure on the part of Developer to prevent erosion or soil migration or storm water contamination, City may implement any and all erosion or storm water protection and mitigation measures it determines to be necessary on an emergency basis and Developer shall, within 30 days of receiving notice in writing from the City Engineer, reimburse City for all of City’s actual expenses incurred (including administrative and legal expenses) in implementing such erosion protection and mitigation measures. If Developer fails to timely reimburse City, City may proceed against the Performance Security to cover all of City’s actual expenses.
19. FINAL DRAWINGS. Upon completion of the Work and before final acceptance and approval, Developer shall deliver to City a set of “as-built” drawings. These drawings shall be in a form acceptable to the City Engineer, shall be certified as being “as-built” and shall reflect the Work as actually constructed, with any and all changes incorporated therein. The drawings shall be signed and sealed as accurate by the engineer of record.
20. REVERSION TO ACREAGE. If Developer fails to perform its obligations under this Agreement, and has not cured the default within a reasonable time which may be specified in written notice from the City, Developer consents to the reversion to acreage of Property in accordance with Government Code section 66499.16 at Developer’s sole cost and expense, subject to Government Code Section 66499.19.
21. WARRANTY. Without limiting the foregoing, Developer expressly warrants and guarantees all Work and all materials used in the Work for a period of one year after the date of recordation of the notice of acceptance of the Improvements. If, within this one-year period, any Improvement or part of any Improvement installed or constructed, or caused to be installed or constructed by Developer, or any of the Work, fails to fulfill any of the requirements of the Improvement Plans or this Agreement, Developer shall, without delay and without cost to City, repair, replace or reconstruct any defective or otherwise unsatisfactory part or parts of the Work or Improvement to the satisfaction of the City Engineer. Should Developer fail to act promptly or in accordance with this requirement, or should the exigencies of the situation require repairs, replacements or reconstruction to be made before Developer can be notified, City may, at its option, make the necessary repairs, replacements or perform the necessary reconstruction and Developer shall pay to the City upon demand the actual cost of such repairs, replacements or reconstruction plus 15 percent.
22. DEVELOPER NOT AGENT OF CITY. Neither Developer nor Developer’s contractors, subcontractors, agents, officers, or employees are agents, partners, joint venturers or employees of City and the Developer’s relationship to the City, if any, arising here from is strictly that of an independent contractor. Developer’s contractors and subcontractors are exclusively and solely under the control and dominion of Developer. Further, there are no intended third party beneficiaries of any right or obligation assumed by the Parties.
23. IMPROVEMENT INDEMNIFICATION. Developer agrees to indemnify, defend and hold the City, its elective and appointed boards, commissions, officers, agents, employees and consultants, 39 City of Belmont Subdivision Improvement Agreement.
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harmless from and against any and all claims, liabilities, losses, damages, injuries, penalties, fines, judgments, awards, decrees, attorneys’ fees and related costs or expenses of any kind or nature (collectively, “Claims”) arising out of this Agreement, including without limitation Developer’s, or Developer’s contractors’, subcontractors’, agents’ or employees’, acts, omissions, or operations under this Agreement, and the performance of the Work, whether such acts, omissions, or operations are by Developer or any of Developer’s contractors, subcontractors, agents or employees. Nothing herein requires Developer to indemnify the City for Claims to the extent caused by the sole or gross negligence or willful misconduct of the City. This indemnity shall apply regardless of whether or not City has prepared, supplied or approved plans and/or specifications for the Work or Improvements and regardless of whether any insurance required under this Agreement is applicable to any Claims. The City does not and shall not waive any of its rights under this indemnity provision because of its acceptance of the bonds or insurance required under the provisions of this Agreement. Developer’s obligation to defend and indemnify City shall survive the expiration or termination of this Agreement and will continue until such time as the improvements are accepted by the City for maintenance.
24. PROJECT APPROVAL INDEMNIFICATION. Developer shall defend, indemnify, and hold harmless the City and its agents, officers, and employees from any claim, action, or proceeding against the City or its agents, officers, or employees to attack, set aside, void, or annul, an approval of the City, advisory agency, appeal board, or legislative body concerning the Subdivision. The City shall promptly notify the Developer of any claim, action, or proceeding and cooperate fully in the defense of any such claim, action, or proceeding. Nothing in this Section prohibits the City from participating in the defense of any claim, action, or proceeding if City bears its own attorney's fees and costs and defends the action in good faith. Developer shall not be required to pay or perform any settlement unless the settlement is approved by the Developer.
25. INSURANCE.
25.1 Developer must, throughout the duration of this Agreement, maintain insurance to cover Developer (including its agents, representatives, subcontractors, suppliers, and employees) in connection with the performance of work under this Agreement, including against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work.
25.2 Developer must at a minimum maintain the following types of insurance indicated by the check box next to the insurance type. Developer must fully comply with the City’s insurance specificationsin Exhibit C “Insurance Standards for Construction”, attached to this Agreement. City may modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
Workers Compensation (WC)
Commercial General Liability (CGL)
The CGL limit level is modified as follows: .
Automobile Liability (AL)
The AL limit level is modified as follows: .
Builder’s Risk (Course of Construction).
40 City of Belmont Subdivision Improvement Agreement.
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25.3 Developer waives any right to subrogation against the City, its officers, elected officials, employees, agents, or volunteers which any insurer of Developer may acquire against the City by virtue of the payment of any loss under such insurance.
26. REPORTING DAMAGES. If any damage (including death, personal injury or property damage) occurs in connection with the performance of this Agreement, Developer shall immediately notify the City Risk Manager’s office by email at [email protected], and Developer shall promptly submit to the City’s Risk Manager and the City’s Authorized Representative, a written report (in a form acceptable to the City) with the following information: (a) name and address of the injured or deceased person(s), (b) name and address of witnesses, (c) name and address of Developer's insurance company, and (d) a detailed description of the damage and whether any City property was involved.
27. PAYMENTS. Developer agrees that it will pay, when due, all those furnishing labor or materials in connection with the Work. Developer further agrees that the Labor and Materials security provided by Developer under this Agreement shall not be released if any mechanics liens or stop notices are outstanding, unless said liens are released by bond in compliance with Civil Code section 8424.
28. DEFAULT BY DEVELOPER.
28.1 Default of Developershall include, but not be limited to:
28.1.1 Developer’s failure to timely commence construction of Public Improvements under this Agreement;
28.1.2 Developer’sfailure to timely complete construction of the Public Improvements;
28.1.3 Developer’sfailure to timely cure any defect in the Public Improvements;
28.1.4 Developer’s failure to perform substantial construction work for a period of 20 consecutive calendar days after commencement of the work;
28.1.5 Developer’s insolvency, appointment of a receiver, or the filing of any petition in bankruptcy, either voluntary or involuntary, which Developer fails to discharge within 30 days;
28.1.6 The commencement of a foreclosure action against the Subdivision or a portion thereof, or any conveyance in lieu or in avoidance of foreclosure; or
28.1.7 Developer’sfailure to perform any other obligation under this Agreement.
28.2 The City reserves all remedies available to it at law or in equity for breach of Developer’s obligations under this Agreement. The City shall have the right, subject to this Section, to draw upon or use the appropriate security to mitigate the City’s damages in the event of default by Developer. The City’s right to draw upon or use the security is in addition to any other remedy available to City. The parties acknowledge that the estimated costs and security amounts may not reflect the actual cost of construction of the improvements and, therefore, City’s damages for Developer’s default shall be measured by the cost of completing the required improvements. The City may use the sums provided by the securities for the completion of the Public Improvements in accordance with the Improvement Plans and Specifications contained herein. In the event Developer fails to cure any default under this Agreement within twenty (20) days after the City mails written 41 City of Belmont Subdivision Improvement Agreement.
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notice of such default to the Developer and the Developer’s surety, Developer authorizes City to perform the obligation for which Developer is in default and agrees to pay the entire cost of such performance by the City.
28.3 City may take over the work and complete the Public Improvements, by contract or by any other method City deems appropriate, at the expense of Developer. In such event, City, without liability for so doing, may complete the Public Improvements using any of Developer’s materials, appliances, plans and other property that are at the work site and that are necessary to complete the Public Improvements.
28.4 The Developer’s failure to comply with the terms of this Agreement constitutes Developer’s consent for the City to file a notice of violation against all the lots in the Subdivision, or to rescind or otherwise revert the Subdivision to acreage. Developerspecifically recognizes that the determination of whether a reversion to acreage or rescission of the Subdivision constitutes an adequate remedy for default by the Developershall be within the sole discretion of the City. The remedy provided by this Subsection is in addition to all other remedies available to City. Developer agrees that the choice of remedy or remedies for Developer’s breach shall be in the discretion of City.
28.5 In the event the Developer fails to perform any obligation hereunder, Developer agrees to pay all costs and expenses incurred by City in securing performance of such obligations, including but not limited to fees and charges of architects, engineers, attorneys, and other professionals, and court costs.
28.6 The failure of City to take enforcement action with respect to a default, or to declare a breach, shall not be construed as a waiver of that default or breach or any subsequent default or breach of Developer.
29. NOTICES. Formal written notices, demands, correspondence and communications between City and Developer shall be sufficiently given if: (a) personally delivered; (b) dispatched by next day delivery by a reputable carrier such as Federal Express to the offices of City and Developer indicated below, provided that a receipt for delivery is provided; or (c) if dispatched by first class mail, postage prepaid, to the offices of City and Developer indicated below. Such written notices, demands, correspondence and communications may be sent in the same manner to such persons and addresses as either party may from time-to-time designate by next day delivery or by mail as provided in this Section.
City of Belmont
City Manager
One Twin Lanes, Suite 340
Belmont, CA 94002
Developer
Attn:
Notices delivered by deposit in the United States mail as provided above shall be deemed to have been served two business days after the date of deposit if addressed to an address within the State of California, and three business days if addressed to an address within the United States but outside the State of California.
30. TRANSFERS; ASSIGNMENTS. Developer may assign its obligations under this Agreement to successor owner(s) of the Property with the prior written consent of the City. In connection with any such assignment, Developer and its assignee shall execute and deliver to City a written assignment and assumption agreement in a form acceptable to the City Attorney.
31. BINDING UPON HEIRS, SUCCESSORS AND ASSIGNS. The terms, covenants and 42 City of Belmont Subdivision Improvement Agreement.
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conditions of this Agreement shall be binding upon all heirs, successors and assigns of the parties hereto; provided, however, that this Agreement shall not be binding upon a purchaser or transferee of any portion of the Property unless this Agreement has been assigned. If this Agreement has not been assigned or if the assignment has not been consented to by City, it shall remain binding on Developer.
32. HEADINGS. Section headings in this Agreement are for convenience only and are not intended to be used in interpreting or construing the terms, covenants or conditions contained in this Agreement.
33. SEVERABILITY. If any provision of this Agreement is held, to any extent, invalid, the remainder of this Agreement shall not be affected, except as necessarily required by the invalid provision, and shall remain in full force and effect.
34. ENTIRE AGREEMENT. The terms and conditions of this Agreement constitute the entire agreement between City and Developer with respect to the matters addressed in this Agreement. This Agreement may not be altered, amended or modified without the written consent of both parties.
35. GOVERNING LAW; VENUE. This Agreement shall be construed and enforced in accordance with the laws of the State of California, without reference to choice of law provisions. Any legal actions under this Agreement shall be brought only in the Superior Court of the County of San Mateo, State of California.
36. AUTHORITY. Each party executing this Agreement on behalf of a party represents and warrants that such person is duly and validly authorized to do so on behalf of the entity it purports to bind and if such party is a partnership, corporation or trustee, that such partnership, corporation or trustee has full right and authority to enter into this Agreement and perform all of its obligations hereunder.
37. TIME IS OF THE ESSENCE. Time is of the essence of this Agreement and of each and every term and condition hereof
38. RUNS WITH THE LAND; RECORDATION. This Agreement pertains to and shall run with the Property. Upon execution, this Agreement shall be recorded in the Official Records of San Mateo County.
IN WITNESS WHEREOF, City and Developer have executed this Agreement as of the last date signed below (the “Effective Date”).
43 City of Belmont Subdivision Improvement Agreement.
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CITY OF BELMONT
By:
Mayor
Date:
DEVELOPER
By:
(print name) (print title)
Date:
APPROVED AS TO FORM
Scott M. Rennie, City Attorney
By:
(print name) (print title)
Date:
DEVELOPER SIGNATURES MUST BE NOTARIZED
44 CONTRACT NO:
A-1
Subdivision Improvement Agreement 2025
Exhibit A
Property Legal Description
(Cover Sheet)
45 CONTRACT NO:
B-1
Subdivision Improvement Agreement 2025
Exhibit B
Improvement Plans
(Cover Sheet)
46 CONTRACT NO:
C-1
Subdivision Improvement Agreement 2025
Exhibit C
Insurance Standards for Construction
(Cover Sheet)
47 48
49 50
51 52
53 54
FISCAL YEAR 2024-25
MONTHLY FINANCIAL REPORT - MARCH 31, 2025
HIGHLIGHTS
PERFORMANCE AT
A GLANCE REPORT
• General Fund balance increased
compared to prior YTD
FUND RECAP AT A GLANCE REPORT
Notable Fund Balance Increase compared to prior YTD:
•General Fund
•Belmont Fire Protection District
•Street Maintenance
• Sewer Collection System
• Facilities Management
Notable Fund Balance Decrease compared to prior YTD:
• Measure I
• Affordable Housing Successor
CASH DISBURSEMENTS &
PURCHASE ORDER
ACTIVITY REPORT
•Amounts equal to and above $50,000
BUDGET VARIANCE
REPORT
• Management Discussion & Analysis
• Tax Trends
This report contains financial information which has not been reviewed or audited by an independent auditor, does not reflect the application of generally accepted accounting principles in all instances and is subject to future revision. This report has not been prepared with a view to informing an investment decision in any of the City’s bonds, notes or other obligations. Any projections, plans or other forward-looking statements included in this report are subject to a variety of uncertainties that could cause any actual plans or results to differ materially from any such statement. The information herein is not intended to be used by investors or potential investors in considering the purchase or sale of the City’s bonds, notes or other obligations and investors and potential investors should rely only on information filed by the City on the Municipal Securities Rulemaking Board’s Electronic Municipal Market Access System for municipal securities disclosures and website, maintained on the World Wide Web at https://emma.msrb.org/ These financial reports are designed to provide a general overview of the City of Belmont’s interim finances. Questions concerning any information provided in 55 City of Belmont
Performance at a Glance
Results for the Period Ended March 31, 2025
(000's)
6/30/2015 2015 $9,049 Audited
6/30/2016 2016 $9,177 Audited
6/30/2017 2017 $11,128 Audited
6/30/2018 2018 $11,325 Audited
6/30/2019 2019 $14,846 Audited
6/30/2020 2020 $13,637 Audited
6/30/2021 2021 $13,398 Audited
6/30/2022 2022 $18,013 Audited
6/30/2023 2023 $26,586 Audited
6/30/2024 2024 $31,003 Audited
3/31/2025 2025 $34,028 Unaudited
* excludes Measure I
\ 0
Fund Balance - YTD Fund Deficits
As shown on the Fund Recap at a Glance (page 3) Recreation Fund has deficit fund balance and is expected to be eliminated in a future period.
The General Fund balance is $34 million, an increase of $3 million compared to the amount at the prior fiscal year-end. This is primarily due to the timing of the one-time Property Tax in-lieu of VLF and excess ERAF refund receipts.
General Fund
General Fund Balance Trends*
$0 $20 $40 $60 $80 $100 $120 $140 $160
Budget
Expenditures
Actual
Expenditures
Budget
Revenues
Actual
Revenues
All Funds Revenues & Expenditures
YTD Comparison (in millions)
30%
64%
1%3%2%
Capital Improvement Plan
Streets
Sewer
Technology
Recreational Facilities
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
General Fund Balance Trend
(in million)
2 56
Audited Unaudited PY YTD
Fund Fund Balance YTD YTD PY YTD YTD YTD PY YTD Fund Balance Fund Balance Fund Name 06/30/24 Budget Actual (Under) % Actual Budget Actual Under % Actual 03/31/25 03/31/24 (1) (2) Over (3) (Over) (1)+(2)-(3)
GENERAL FUND
101 General $31,003 $24,909 $21,814 ($3,095) 88% $21,230 $24,005 $18,789 $5,216 78% $17,996 $ 34,028 29,516 102 Measure I 4,464 1,811 1,419 (391) 78% 1,534 6,173 3,261 2,912 53% 1,900 2,623 3,535
SPECIAL REVENUE FUNDS
205 Recreation 397 2,990 1,777 (1,214) 59% 1,702 3,064 2,788 276 91% 2,492 (614) (203) 206 Library Maintenance & Operation 777 256 217 (39) 85% 224 729 312 418 43% 283 683 747 207 Athletic Field Maintenance 391 123 177 54 144% 155 265 112 153 42% 88 456 428 208 City Tree 252 15 13 (2) 88% 40 102 31 71 30% 63 234 259 209 Senior Services Donation 96 8 12 5 157% 3 7 0 7 0% 0 108 94 210 Development Services 2,020 5,162 5,124 (38) 99% 4,856 5,401 4,765 636 88% 4,308 2,379 2,072 212 General Plan Maintenance 1,492 378 325 (52) 86% 380 1,065 812 254 76% 688 1,005 1,271 223 Belmont Fire Protection District 25,882 14,266 12,286 (1,980) 86% 12,250 10,487 12,960 (2,473) 124% 12,073 25,209 20,162 225 Police Grants and Donations 35 1 4 4 507% 5 7 4 2 63% 1 35 35 227 Supplemental Law Enforcement 71 131 185 54 141% 187 74 75 (1) 101% 94 181 99 231 Street Maintenance 1,365 2,009 1,132 (877) 56% 932 1,949 1,764 185 90% 1,828 733 (889) 232 RMRA Street Project 498 577 530 (46) 92% 488 1,256 372 883 30% 11 656 1,072 233 Measure W 2,295 367 315 (52) 86% 295 2,264 118 2,145 5% 0 2,492 2,082 234 Street Improvements 2,935 850 797 (54) 94% 881 2,573 590 1,983 23% 155 3,142 2,603 237 Traffic Impact 100 118 167 49 142% 3 0 0 0 N/A 0 267 98 239 Public Art 420 16 13 (3) 82% 11 8 0 8 0% 0 433 411
275 Affordable Housing Successor 6,056 170 175 5 103% 286 1,180 285 895 24% 182 5,946 9,509 277 Inclusionary Housing 3,254 145 212 67 146% 609 0 0 0 N/A 0 3,466 3,175 Total Special Revenue 48,336 27,584 23,464 (4,120) 85% 23,306 30,431 24,988 5,443 82% 22,265 46,812 43,025
CAPITAL PROJECT FUNDS
308 General Facilities 621 21 19 (2) 89% 21 445 39 406 9% 7 601 739 310 Infrastructure 2,290 66 72 6 109% 67 2,447 (172) 2,619 -7% 154 2,534 2,285 312 Comcast PEG Program 421 12 13 2 114% 11 90 45 45 50% 0 389 412 341 Planned Park 1,084 69 32 (36) 47% 44 525 337 188 64% 340 779 1,391 342 Park Impact 680 33 49 16 148% 31 497 20 478 4% 0 710 666 343 Open Space 104 3 3 (0) 97% 6 38 53 (14) 137% 0 54 101 399 Capital Improvement Projects 3,292 41,373 7,831 (33,542) 19% 7,897 44,092 8,226 35,866 19% 4,082 2,898 3,776 704 Special Assessment Districts 328 9 10 1 114% 9 0 0 N/A 0 338 321 Total Capital Projects 8,820 41,585 8,029 (33,556) 19% 8,086 48,135 8,547 39,587 18% 4,583 8,302 9,691
DEBT SERVICE & OTHER FUNDS
406 Library Bond Debt Service 320 523 440 (82) 84% 441 511 666 (155) 130% 654 94 71 501-505 Sewer Collection System 40,307 17,998 17,546 (452) 97% 11,201 28,009 16,313 11,695 58% 8,641 41,540 33,538 507 Sewer Treatment 28,834 2,482 2,423 (58) 98% 2,141 4,031 4,025 6 100% 2,692 27,233 26,793 525 Storm Drainage Enterprise 1,406 1,571 857 (714) 55% 947 2,344 1,299 1,045 55% 1,485 964 1,637 530 Solid Waste Management 2,110 517 506 (11) 98% 457 456 399 57 87% 397 2,216 1,904 570 Worker's Compensation 1,837 705 748 43 106% 769 639 763 (124) 119% 708 1,822 1,804 571 Liability Insurance 3,324 686 721 35 105% 184 1,045 922 123 88% 679 3,123 3,159 572 Self Funded Vision 0 0 0 0 N/A 0 0 0 0 N/A 0 0 4
573 Fleet & Equipment Management 8,241 3,993 4,020 27 101% 3,629 5,291 3,312 1,978 63% 3,409 8,949 8,539 574 Facilities Management 366 2,275 2,337 63 103% 2,179 2,379 1,881 498 79% 1,832 822 (251) 575 Benefit Prefunding 1,313 1,133 1,094 (39) 97% 1,077 1,189 931 258 78% 1,116 1,476 1,183 775 Successor Agency Trust Fund1 - 0 0 0 N/A 0 0 0 N/A 0 0 0 Total Debt & Other 88,058 31,882 30,693 (1,190) 96% 23,024 45,894 30,511 14,128 66% 21,613 88,239 78,383 Total All Funds $180,681 $127,771 $85,419 ($42,352) 67% $77,180 $154,639 $86,096 $67,287 56% $68,357 $180,004 $164,150 Fund Types:
Variance
City of Belmont
Fund Recap at a Glance
Results for the Period Ended March 31, 2025
(000's)
General Fund - Used to account for and report all financial resources not accounted for and reported in another fund.
Special Revenue Funds - Used to account for and report the proceeds of specific revenue sources that are restricted or committed to expenditure for specific purposes other than debt service or capital projects.
Capital Projects Funds - Used to account for and report financial resources that are restricted, committed, or assigned to expenditure for capital outlays, including the acquisition or construction of capital facilities and other capital assets.
Debt Service & Other Funds - Includes funds used to account for and report financial resources that are restricted, committed, or assigned to expenditure for principal and interest; funds used to finance and account for special activities and services performed by a designated department for other departments in the City on a cost reimbursement basis; and funds to account for operations financed and operated in a manner similar to a private business enterprise with the intent that the cost of providing goods and services is primarily financed through user charges; and funds used to account for assets held by the City as an agent.
Variance
Revenues Expenditures
3 57
City of Belmont
Budget Variance Report
General Fund / All Other Funds
Results for the Period Ended March 31, 2025
(000's)
General Fund All Other Funds
Year to Date (YTD) Annual PY YTD Year to Date (YTD) Annual PY YTD Budget Actual Variance % Budget Actual Budget Actual Variance % Budget Actual
REVENUES
Taxes $17,794 $15,463 ($2,331) 87% a $23,725 $14,443 $16,912 $13,995 ($2,916) 83% d $22,549 $13,705 Licenses and permits 911 925 14 102% 1,215 700 1,789 2,365 576 132% 2,385 2,049 Intergovernmental 275 296 22 108% 366 422 9,925 1,960 (7,964) 20% e 13,233 5,716 Charge for services 3,239 3,237 (2) 100% 4,318 3,230 29,027 27,042 (1,985) 93% f 38,702 25,629 Fines and forfeits 108 71 (38) 65% 144 99 - - - N/A - - 1,438 1,696 258 118% 1,917 2,276 4,001 4,762 761 119% 5,334 4,472 Miscellaneous 241 126 (115) 52% b 321 60 20 500 480 2443% 27 406 Other financing sources - - - N/A - - - 6 6 N/A - 13
Operating transfers in 903 - (903) 0% c 1,205 - 41,189 12,974 (28,215) 31% g 54,919 3,962 Total Revenues 24,909 21,814 (3,095) 88% 33,212 21,230 102,862 63,605 (39,257) 62% 137,149 55,950
EXPENDITURES
General government 6,045 5,447 (599) 90% 8,060 4,745 6,780 5,856 (924) 86% 9,040 5,935 Public safety 12,065 11,291 (773) 94% 16,086 11,426 10,266 13,092 2,825 128% h 13,689 12,074 Streets and utilities - - - N/A 0 0 54,850 20,662 (34,188) 38% 73,133 14,221 Culture and recreation 2,183 2,051 (132) 94% 2,911 1,702 8,096 5,367 (2,728) 66% 10,794 5,146 Urban redevelopment - - - N/A 0 0 6,228 4,643 (1,585) 75% 8,304 3,983 Non departmental - - - N/A 0 0 1,553 152 (1,401) 10% 2,071 - Debt service - - - N/A 0 0 4,480 4,561 81 102% 5,973 5,163 Operating transfer out 3,713 - (3,713) 0% 4,950 122 38,380 12,974 (25,406) 34% 51,174 3,839 Total Expenditures 24,005 18,789 (5,216) 78% 32,007 17,996 130,633 67,307 (63,326) 52% 174,178 50,362 $903 $3,025 $1,205 $3,234 ($27,771) ($3,702) ($37,028) $5,589 Management Discussion and Analysis
(Items with unfavorable budget variance more than $0.1 million) General Fund
Revenues
Other Funds
Revenues
Other Funds
Expenditures
Use of money and property
c) Operating Transfers In - Budgeted operating transfers are recorded at the end of the fiscal year based on actual results. b) Miscellaneous - The budget variance is primarily due to the timing of the annual Crystal Springs Uplands School (CSUS) Public Service Fee, which will be received in a future reporting period. a) Taxes - The budget variance is primarily due to the timing of semi-annual property tax receipts received in December and April.
EXCESS OF REVENUES OVER/
(UNDER) EXPENDITURES
d) Taxes - The budget variance is primarily due to the timing of semi-annual property tax receipts received in December and April. h) Public Safety - Fourth quarter payment of $2.4M to San Mateo Consolidated Fire Department was made in March.
Trends
f) Charge for Services - The Sewer User Fee (Collection & Treatment) is included as part of the City's Property Tax bill to be received semi-annually, typically in December and April.The budget variance is primarily due to the timing of the sewer user fee receipts. e) Intergovernmental - Grant revenue will be received and reported in a future reporting period. g) Operating Transfers In - Budgeted operating transfers are recorded at the end of the fiscal year based on actual results. -$650
-$450
-$250
-$50
$150
$350
$550
$750
$950
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Thousands
Sales Taxes & TOT - Monthly Comparison
Sales Taxes FY 24 Sales Taxes FY 25 TOT FY 24 TOT FY 25 $0 $2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 FY 24 Thousands
Major General Fund Taxes - 10-year Trends
Prop Tax Sales Taxes TOT
4 58
City of Belmont
Disbursements & Purchase Order Activity Report
Results for the Period Ended March 31, 2025
Vendor Description Date No. Amount
ADP TAX PPE 03/01/25 ADP TAX PPE 03/01/25 3/7/25 DAJ000009590 108,185.05 ADP TAX PPE 03/15/25 ADP TAX PPE 03/15/25 3/21/25 DAJ000009594 109,702.51 ADP WAGE PPE 03/01/25 ADP WAGE PPE 03/01/25 3/7/25 DAJ000009587 477,427.43 ADP WAGE PPE 03/15/25 ADP WAGE PPE 03/15/25 3/21/25 DAJ000009591 486,916.67 C2R ENGINEERING INC SAN JUAN RETENTION RELEASE 3/28/25 1205519 68,527.39 CALPERS COB CONTRIBUTIONS PPE 02/21/25 3/7/25 DAJ000009626 141,048.72 CALPERS HEALTH PREMIUM -MARCH 3/11/25 DAJ000009627 228,293.73 CALPERS COB CONTRIBUTIONS PPE 03/21/25 3/24/25 DAJ000009644 140,301.28 GOOD CITY COMPANY Gen Planning Feb 2025 3/28/25 EFT00038300 64,451.27 MISSION SQUARE DEF COMP ACCT# 302442 3/10/25 DAJ000009630 57,619.63 MISSION SQUARE DEF COMP ACCT# 302442 3/24/25 DAJ000009633 56,742.43 SAN MATEO CONSOLIDATED FIRE DEPARTMENT Q4-24/25 SMC FIRE TRANSFER 3/7/25 EFT00038046 2,395,638.75 SAN MATEO, CITY OF FY 24/25 SEWER SERVICE CHARGE 3/7/25 1205476 217,942.55 SILICON VALLEY CLEAN WATER APRIL CONTRIBUTIONS 3/7/25 EFT00038038 399,366.00 SILICON VALLEY CLEAN WATER SOURCE CTRL STORM THR 12/2024 3/28/25 EFT00038288 246,872.94 Total Disbursements in Excess of $50,000 $ 5,199,036.35 Total Count 15
Vendor Description Date No. Amount
EDGEWORTH INTEGRATION LLC SERVER REPLACEMENT&UPGRADE 3/18/25 25 00106 80,000.00 PARAMETRIX INC TO#4-COB VILLAGE BIKE/PED 3/28/25 25 00107 53,480.00 Total Purchase Orders Issued in Excess of $50,000 $ 133,480.00 Total Count 2
Disbursements Amounts Equal to $50,000 and Above
Purchase Order Amounts Equal to $50,000 and Above
5 59
Beginning Balance Ending Balance
February 28, 2025 Receipts Disbursements March 31, 2025 City of Belmont $ 134,263,113.73 $ 3,905,078.20 $ (6,153,969.51) $ 132,014,222.42 Belmont Fire Protection District 24,279,202.32 934,709.58 (285,106.61) 24,928,805.29 Total $ 158,542,316.05 $ 4,839,787.78 $ (6,439,076.12) $ 156,943,027.71 -
Deposit Investments Pool Total
City of Belmont & Belmont Fire Protection District $ 3,520,296.18 $ 153,422,731.53 $ 156,943,027.71 -
Respectfully Submitted,
s/b Grace Castaneda
Grace Castaneda
City Treasurer
I certify that this report accurately reflects all investments of City of Belmont and Belmont Fire Protection District, and is in conformance with the adopted Investment Policy mandated by Government Code 53646. Furthermore, I certify to the best of my knowledge, sufficient investment liquidity and anticipated revenues are available to meet the Agency's budgeted expenditure requirement for the next six months.
CITY OF BELMONT
TREASURER'S REPORT
March 31, 2025
Balance Summary
Agency Receipts and Disbursements Summary
treasurer report 03-2025.xlsx
60 Investment Type Issuer
Maturity
Date Par Amount Current Market Value Interest Total
Investment
Period Rate
Pricing
Source Manager
Deposit
General Account Wells Fargo $ 3,520,296.18 $ 3,520,296.18 Bank Bank Investments:
L.A.I.F.-POOL State of California Daily 148,989,575.74 149,116,096.35 535,493.37 90 days 4.313% LAIF LAIF L.A.I.F.-BONDS State of California Daily 4,433,155.79 4,436,920.39 15,933.50 90 days 4.313% LAIF LAIF Total $ 156,943,027.71 $ 157,073,312.91 $ 551,426.87
s/b Grace Castaneda
S/B John Violet
Investment Detail
CITY OF BELMONT
TREASURER'S REPORT
March 31, 2025
Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 LAIF-POOL 133,701,862 148,550,443 147,950,443 148,650,443 138,672,002 138,272,002 132,972,002 131,234,515 132,734,515 145,434,515 145,434,515 148,989,576 148,989,576 LAIF-BOND 5,758,836 5,820,355 5,520,355 5,520,355 5,584,201 5,288,201 5,288,201 5,160,156 5,099,509 5,099,509 5,099,509 4,433,156 4,433,156 INTEREST RATE 4.232% 4.272% 4.332% 4.480% 4.516% 4.579% 4.575% 4.518% 4.477% 4.434% 4.434% 4.333% 4.313%
0.00%
1.00%
2.00%
3.00%
4.00%
5.00%
6.00%
7.00%
$0
$20,000,000
$40,000,000
$60,000,000
$80,000,000
$100,000,000
$120,000,000
$140,000,000
$160,000,000
City of Belmont Investment Portfolio Trends
FISCAL YEAR 2024-25
MONTHLY FINANCIAL REPORT - APRIL 30, 2025
HIGHLIGHTS
PERFORMANCE AT
A GLANCE REPORT
• General Fund balance increased
compared to prior YTD
FUND RECAP AT A GLANCE REPORT
Notable Fund Balance Increase compared to prior YTD:
•General Fund
•Belmont Fire Protection District
•Street Maintenance
• Sewer Collection System
• Facilities Management
Notable Fund Balance Decrease compared to prior YTD:
• Measure I
• Affordable Housing Successor
CASH DISBURSEMENTS &
PURCHASE ORDER
ACTIVITY REPORT
•Amounts equal to and above $50,000
BUDGET VARIANCE
REPORT
• Management Discussion & Analysis
• Tax Trends
This report contains financial information which has not been reviewed or audited by an independent auditor, does not reflect the application of generally accepted accounting principles in all instances and is subject to future revision. This report has not been prepared with a view to informing an investment decision in any of the City’s bonds, notes or other obligations. Any projections, plans or other forward-looking statements included in this report are subject to a variety of uncertainties that could cause any actual plans or results to differ materially from any such statement. The information herein is not intended to be used by investors or potential investors in considering the purchase or sale of the City’s bonds, notes or other obligations and investors and potential investors should rely only on information filed by the City on the Municipal Securities Rulemaking Board’s Electronic Municipal Market Access System for municipal securities disclosures and website, maintained on the World Wide Web at https://emma.msrb.org/ These financial reports are designed to provide a general overview of the City of Belmont’s interim finances. Questions concerning any information provided in 62 City of Belmont
Performance at a Glance
Results for the Period Ended April 30, 2025
(000's)
6/30/2015 2015 $9,049 Audited
6/30/2016 2016 $9,177 Audited
6/30/2017 2017 $11,128 Audited
6/30/2018 2018 $11,325 Audited
6/30/2019 2019 $14,846 Audited
6/30/2020 2020 $13,637 Audited
6/30/2021 2021 $13,398 Audited
6/30/2022 2022 $18,013 Audited
6/30/2023 2023 $26,586 Audited
6/30/2024 2024 $31,003 Audited
4/30/2025 2025 $36,826 Unaudited
* excludes Measure I
\ 0
Fund Balance - YTD Fund Deficits
As shown on the Fund Recap at a Glance (page 3) Recreation Fund has deficit fund balance and is expected to be eliminated in a future period.
The General Fund balance is $36.8 million, an increase of $5.8 million compared to the amount at the prior fiscal year-end. This is primarily due to the timing of the one-time Property Tax in-lieu of VLF and excess ERAF refund receipts. In addition, the remaining majority of our property tax revenues were received in April.
General Fund
General Fund Balance Trends*
$0 $20 $40 $60 $80 $100 $120 $140 $160 $180
Budget
Expenditures
Actual
Expenditures
Budget
Revenues
Actual
Revenues
All Funds Revenues & Expenditures
YTD Comparison (in millions)
30%
64%
1%3%2%
Capital Improvement Plan
Streets
Sewer
Technology
Recreational Facilities
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
General Fund Balance Trend
(in million)
2 63
Audited Unaudited PY YTD
Fund Fund Balance YTD YTD PY YTD YTD YTD PY YTD Fund Balance Fund Balance Fund Name 06/30/24 Budget Actual (Under) % Actual Budget Actual Under % Actual 04/30/25 04/30/24 (1) (2) Over (3) (Over) (1)+(2)-(3)
GENERAL FUND
101 General $31,003 $27,677 $26,740 ($937) 97% $26,227 $26,673 $20,916 $5,757 78% $19,999 $ 36,826 32,813 102 Measure I 4,464 2,012 1,559 (453) 77% 1,693 6,697 3,263 3,433 49% 1,953 2,760 3,677
SPECIAL REVENUE FUNDS
205 Recreation 397 3,323 2,182 (1,141) 66% 2,065 3,404 3,093 311 91% 2,765 (514) (117) 206 Library Maintenance & Operation 777 285 305 20 107% 308 810 370 441 46% 314 712 808 207 Athletic Field Maintenance 391 137 181 44 132% 155 295 126 169 43% 95 445 426 208 City Tree 252 17 16 (1) 97% 41 114 36 78 31% 66 233 259 209 Senior Services Donation 96 9 12 4 141% 3 8 0 8 0% 0 108 95 210 Development Services 2,020 5,736 5,863 127 102% 5,841 6,001 5,445 556 91% 4,873 2,438 2,506 212 General Plan Maintenance 1,492 420 497 77 118% 794 1,184 876 308 74% 723 1,113 1,662 223 Belmont Fire Protection District 25,882 15,851 17,054 1,202 108% 16,675 11,989 13,070 (1,081) 109% 12,194 29,865 24,680 225 Police Grants and Donations 35 1 4 3 456% 5 8 5 3 67% 1 34 35 227 Supplemental Law Enforcement 71 146 198 53 136% 187 83 84 (1) 102% 104 185 89 231 Street Maintenance 1,365 2,232 1,216 (1,017) 54% 1,021 2,166 1,961 205 91% 2,048 620 (1,026) 232 RMRA Street Project 498 641 590 (51) 92% 547 1,395 393 1,002 28% 21 695 1,132 233 Measure W 2,295 408 343 (66) 84% 324 2,515 118 2,397 5% 0 2,519 2,133 234 Street Improvements 2,935 945 866 (79) 92% 1,036 2,859 685 2,174 24% 167 3,116 2,773 237 Traffic Impact 100 131 396 265 303% 3 0 0 0 N/A 0 496 99 239 Public Art 420 18 13 (5) 74% 11 8 0 8 0% 0 433 416
275 Affordable Housing Successor 6,056 189 (843) (1,032) -446% 294 1,312 1,302 9 99% 3,711 3,910 6,031 277 Inclusionary Housing 3,254 161 212 51 132% 609 0 0 0 N/A 0 3,466 3,181 Total Special Revenue 48,336 30,649 29,105 (1,544) 95% 29,920 34,150 27,564 6,586 81% 27,083 49,877 45,180
CAPITAL PROJECT FUNDS
308 General Facilities 621 23 19 (5) 80% 21 494 39 455 8% 8 600 747 310 Infrastructure 2,290 73 72 (1) 99% 67 2,719 (172) 2,891 -6% 154 2,534 2,308 312 Comcast PEG Program 421 13 13 0 103% 11 100 45 55 45% 0 389 416 341 Planned Park 1,084 76 32 (44) 42% 44 583 672 (89) 115% 674 444 1,071 342 Park Impact 680 37 414 377 1123% 31 553 20 533 4% 0 1,074 673 343 Open Space 104 3 3 (0) 87% 6 43 53 (10) 123% 0 54 102 399 Capital Improvement Projects 3,292 45,979 7,996 (37,983) 17% 8,001 48,999 8,389 40,610 17% 4,675 2,899 3,326 704 Special Assessment Districts 328 10 10 0 103% 9 0 0 N/A 0 338 324 Total Capital Projects 8,820 46,214 8,558 (37,656) 19% 8,190 53,491 9,045 44,446 17% 5,511 8,333 8,967
DEBT SERVICE & OTHER FUNDS
406 Library Bond Debt Service 320 581 634 54 109% 627 568 680 (112) 120% 666 274 247 501-505 Sewer Collection System 40,307 19,998 22,110 2,113 111% 16,673 31,592 17,001 14,590 54% 9,284 45,416 38,871 507 Sewer Treatment 28,834 2,757 3,241 484 118% 2,952 4,479 4,152 327 93% 2,712 27,923 27,631 525 Storm Drainage Enterprise 1,406 2,217 1,023 (1,194) 46% 1,118 2,604 1,479 1,125 57% 1,655 950 1,636 530 Solid Waste Management 2,110 574 566 (8) 99% 509 507 438 69 86% 454 2,238 1,924 570 Worker's Compensation 1,837 784 815 32 104% 834 710 763 (53) 107% 708 1,889 1,888 571 Liability Insurance 3,324 763 788 25 103% 251 1,161 928 233 80% 686 3,183 3,251 572 Self Funded Vision 0 0 0 0 N/A 0 0 0 0 N/A 0 0 0
573 Fleet & Equipment Management 8,241 4,437 4,441 4 100% 4,009 5,879 3,612 2,267 61% 3,754 9,070 8,649 574 Facilities Management 366 2,527 2,579 52 102% 2,421 2,644 2,056 588 78% 2,019 890 (201) 575 Benefit Prefunding 1,313 1,259 1,716 458 136% 1,188 1,322 1,261 60 95% 1,208 1,768 1,214 775 Successor Agency Trust Fund1 - 0 0 0 N/A 0 0 0 N/A 0 0 0 Total Debt & Other 88,058 35,896 37,914 2,018 106% 30,581 51,465 32,371 17,545 63% 23,145 93,601 85,109 Total All Funds $180,681 $142,447 $103,876 ($38,571) 73% $96,611 $172,475 $93,159 $77,767 54% $77,691 $191,397 $175,747 Fund Types:
General Fund - Used to account for and report all financial resources not accounted for and reported in another fund.
Special Revenue Funds - Used to account for and report the proceeds of specific revenue sources that are restricted or committed to expenditure for specific purposes other than debt service or capital projects.
Capital Projects Funds - Used to account for and report financial resources that are restricted, committed, or assigned to expenditure for capital outlays, including the acquisition or construction of capital facilities and other capital assets.
Debt Service & Other Funds - Includes funds used to account for and report financial resources that are restricted, committed, or assigned to expenditure for principal and interest; funds used to finance and account for special activities and services performed by a designated department for other departments in the City on a cost reimbursement basis; and funds to account for operations financed and operated in a manner similar to a private business enterprise with the intent that the cost of providing goods and services is primarily financed through user charges; and funds used to account for assets held by the City as an agent.
Variance
Revenues Expenditures
Variance
City of Belmont
Fund Recap at a Glance
Results for the Period Ended April 30, 2025
(000's)
3 64
City of Belmont
Budget Variance Report
General Fund / All Other Funds
Results for the Period Ended April 30, 2025
(000's)
General Fund All Other Funds
Year to Date (YTD) Annual PY YTD Year to Date (YTD) Annual PY YTD Budget Actual Variance % Budget Actual Budget Actual Variance % Budget Actual
REVENUES
Taxes $19,786 $19,847 $60 100% $23,744 $18,827 $18,826 $19,301 $475 103% $22,592 $18,680 Licenses and permits 1,013 1,065 52 105% 1,215 918 1,988 2,688 701 135% 2,385 2,660 Intergovernmental 290 306 16 105% 348 432 10,825 2,086 (8,739) 19% d 12,990 5,812 Charge for services 3,599 3,491 (108) 97% a 4,318 3,484 32,252 35,131 2,879 109% 38,702 34,154 Fines and forfeits 120 80 (40) 67% 144 112 - - - N/A - - 1,597 1,810 213 113% 1,917 2,393 4,445 4,783 338 108% 5,334 4,507 Miscellaneous 267 141 (126) 53% b 321 60 23 1,029 1,006 4524% 27 491 Other financing sources - - - N/A - - - (1,017) (1,017) N/A e - 14 Operating transfers in 1,004 - (1,004) 0% c 1,205 - 46,412 13,134 (33,278) 28% f 55,694 4,066 Total Revenues 27,677 26,740 (937) 97% 33,212 26,227 114,770 77,136 (37,634) 67% 137,724 70,385
EXPENDITURES
General government 6,717 6,041 (676) 90% 8,060 5,291 7,533 6,376 (1,158) 85% 9,040 6,391 Public safety 13,405 12,613 (793) 94% 16,086 12,675 11,407 13,212 1,804 116% g 13,689 12,200 Streets and utilities - - - N/A 0 0 60,953 22,119 (38,834) 36% 73,143 15,913 Culture and recreation 2,426 2,262 (163) 93% 2,911 1,911 8,995 5,944 (3,051) 66% 10,794 5,818 Urban redevelopment - - - N/A 0 0 6,920 6,281 (639) 91% 8,304 7,930 Non departmental - - - N/A 0 0 1,725 283 (1,443) 16% 2,071 - Debt service - - - N/A 0 0 4,978 4,895 (83) 98% 5,973 5,497 Operating transfer out 4,125 - (4,125) 0% 4,950 122 43,291 13,134 (30,156) 30% 51,949 3,943 Total Expenditures 26,673 20,916 (5,757) 78% 32,007 19,999 145,802 72,243 (73,559) 50% 174,963 57,692 $1,004 $5,823 $1,205 $6,228 ($31,032) $4,893 ($37,238) $12,693 Management Discussion and Analysis
(Items with unfavorable budget variance more than $0.1 million) General Fund
Revenues
Other Funds
Revenues
Other Funds
Expenditures
d) Intergovernmental - Grant revenue will be received and reported in a future reporting period. g) Public Safety - Fourth quarter payment of $2.4M to San Mateo Consolidated Fire Department was made in March.
Trends
f) Operating Transfers In - Budgeted operating transfers are recorded at the end of the fiscal year based on actual results. e) Other Financing Sources - Accounting entry made to recognize property transfer to develop affordable housing.
Use of money and property
c) Operating Transfers In - Budgeted operating transfers are recorded at the end of the fiscal year based on actual results. b) Miscellaneous - The budget variance is primarily due to the timing of the annual Crystal Springs Uplands School (CSUS) Public Service Fee, which will be received in a future reporting period. a) Charge for services - The budget variance is primarily due to the quarterly fire prevention and protection fee, which will be received in a future reporting period.
EXCESS OF REVENUES OVER/
(UNDER) EXPENDITURES
-$650
-$450
-$250
-$50
$150
$350
$550
$750
$950
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Thousands
Sales Taxes & TOT - Monthly Comparison
Sales Taxes FY 24 Sales Taxes FY 25 TOT FY 24 TOT FY 25 $0 $2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 FY 24 Thousands
Major General Fund Taxes - 10-year Trends
Prop Tax Sales Taxes TOT
4 65
City of Belmont
Disbursements & Purchase Order Activity Report
Results for the Period Ended April 30, 2025
Vendor Description Date No. Amount
4LEAF INC Bld. Inspections May 2024 4/11/25 EFT00038411 117,974.40 4LEAF INC Building Inspections-Dec 2024 4/18/25 EFT00038487 66,012.80 ADP TAX PPE 03/29/25 ADP TAX PPE 03/29/25 4/4/25 DAJ000009678 132,931.25 ADP TAX PPE 04/12/25 ADP TAX PPE 04/12/25 4/18/25 DAJ000009684 118,314.74 ADP WAGE PPE 03/29/25 ADP WAGE PPE 03/29/25 4/4/25 DAJ000009675 537,497.09 ADP WAGE PPE 04/12/25 ADP WAGE PPE 04/12/25 4/18/25 DAJ000009681 497,464.95 ATLAS TREE SERVICE INC PROGRESS PAY 3 4/4/25 EFT00038369 78,850.00 CALPERS HEALTH PREMIUM-APRIL 4/9/25 DAJ000009671 231,271.93 CALPERS COB CONTRIBUTION PPE040425 4/17/25 DAJ000009672 161,988.38 CALPERS COB CONTRIBUTION PPE041825 4/28/25 DAJ000009673 143,948.34 COMMONWEALTH TITLE 876/884/898/900 EL CAMINO REAL 4/2/25 DAJ000009662 1,000,000.00 CRAFTWATER ENGINEERING INC TWIN PINES THRU 12/31 4/25/25 EFT00038612 55,271.63 EDD PAYROLL TAXES PPE 040425 4/4/25 DAJ000009663 50,449.72 MISSION SQUARE DEF COMP ACCT#302442 4/22/25 DAJ000009670 56,302.35 MISSIONSQUARE DEF COMP ACCT#302442 4/7/25 DAJ000009667 57,275.81 SILICON VALLEY CLEAN WATER MAY 2025 CONTRIBUTIONS 4/4/25 EFT00038336 399,366.00 Total Disbursements in Excess of $50,000 $ 3,704,919.39 Total Count 16
Vendor Description Date No. Amount
RINCON CONSULTANTS CLIMATE ACTION PLAN UPDATE 4/16/25 25 00111 216,400.00 MUNICIPAL MAINTENANCE EQUIP. VAC-CON V312HE/1300 4/18/25 25 00112 667,167.19 BAY AREA TREE SPECIALISTS CALFIRE GRANT FUEL REDUCTI 4/30/25 25 00115 207,000.00 Total Purchase Orders Issued in Excess of $50,000 $ 1,090,567.19 Total Count 3
Disbursements Amounts Equal to $50,000 and Above
Purchase Order Amounts Equal to $50,000 and Above
5 66
Beginning Balance Ending Balance
March 31, 2025 Receipts Disbursements April 30, 2025
City of Belmont $ 132,014,222.42 $ 14,572,393.93 $ (4,689,672.15) $ 141,896,944.20 Belmont Fire Protection District 24,928,805.29 4,961,510.71 (43,499.80) 29,846,816.20 Total $ 156,943,027.71 $ 19,533,904.64 $ (4,733,171.95) $ 171,743,760.40 -
Deposit Investments Pool Total
City of Belmont & Belmont Fire Protection District $ 18,627,799.49 $ 153,115,960.91 $ 171,743,760.40 -
Respectfully Submitted,
s/b Grace Castaneda
Grace Castaneda
City Treasurer
I certify that this report accurately reflects all investments of City of Belmont and Belmont Fire Protection District, and is in conformance with the adopted Investment Policy mandated by Government Code 53646. Furthermore, I certify to the best of my knowledge, sufficient investment liquidity and anticipated revenues are available to meet the Agency's budgeted expenditure requirement for the next six months.
CITY OF BELMONT
TREASURER'S REPORT
April 30, 2025
Balance Summary
Agency Receipts and Disbursements Summary
treasurer report 04-2025
67 Investment Type Issuer
Maturity
Date Par Amount Current Market Value Interest Total
Investment
Period Rate
Pricing
Source Manager
Deposit
General Account Wells Fargo $ 18,627,799.49 $ 18,627,799.49 Bank Bank Investments:
L.A.I.F.-POOL State of California Daily 148,630,223.48 148,756,438.93 530,238.32 90 days 4.281% LAIF LAIF L.A.I.F.-BONDS State of California Daily 4,485,737.43 4,489,546.68 16,002.87 90 days 4.281% LAIF LAIF Total $ 171,743,760.40 $ 171,873,785.10 $ 546,241.19
s/b Grace Castaneda
S/B John Violet
Investment Detail
CITY OF BELMONT
TREASURER'S REPORT
April 30, 2025
Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 LAIF-POOL 148,550,443 147,950,443 148,650,443 138,672,002 138,272,002 132,972,002 131,234,515 132,734,515 145,434,515 145,434,515 148,989,576 148,989,576 148,630,223 LAIF-BOND 5,820,355 5,520,355 5,520,355 5,584,201 5,288,201 5,288,201 5,160,156 5,099,509 5,099,509 5,099,509 4,433,156 4,433,156 4,485,737 INTEREST RATE 4.272% 4.332% 4.480% 4.516% 4.579% 4.575% 4.518% 4.477% 4.434% 4.434% 4.333% 4.313% 4.281%
0.00%
1.00%
2.00%
3.00%
4.00%
5.00%
6.00%
7.00%
$0
$20,000,000
$40,000,000
$60,000,000
$80,000,000
$100,000,000
$120,000,000
$140,000,000
$160,000,000
City of Belmont Investment Portfolio Trends
68 City Council Meeting Minutes
May 27, 2025
City Council Regular Meeting Minutes
City Hall, City Council Chambers One Twin Pines Lane, Belmont, California TUESDAY, MAY 27, 2025
1. CALL TO ORDER 7: 00 PM
ROLL CALL: Councilmembers Present: Jordan, Latimerlo, McCune, Pang-Maganaris, Mates
Councilmembers Absent: None
2. ITEMS BEFORE 7:00 PM
A. CLOSED SESSION (none)
B. STUDY SESSION (none)
C. SPECIAL SESSION/OTHER TOPICS (none)
3. PLEDGE OF ALLEGIANCE
Led by the Belmont Police Honor Guard
4. REPORT FROM CLOSED SESSION (none)
5. SPECIAL PRESENTATIONS
A. Officers of the Year Presentation
Police Chief Stenquist presented the recognition of Volunteer of the Year to Administrative Professional of the Year to Jennifer
Officer of the Year Sekope Tagalia
B. Pride Month Proclamation
Mayor Mates read the proclamation.
6. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
Mark Trout commented on Pride Month
Giuliano Carlini commented on multimodal transportation.
7. COUNCILMEMBER ANNOUNCEMENTS
Councilmembers provided information upcoming community events.
8. CONSENT BUSINESS
Motion authorizing the City Manager to negotiate and execute a Service Agreement with Group 4 Architecture, Research + Planning, Inc. for the Belmont Community Center Master Plan Refresh in an amount not to exceed $106,846
ACTION: On a motion made by Councilmember McCune and seconded by Councilmember Jordan the Consent Business items were unanimously approved.
9. PUBLIC HEARINGS (none)
69 City Council Meeting Minutes
May 27, 2025
10. GENERAL BUSINESS
A. Central El Camio Real Multimodal Plan Presentation
Asiya Patel, Charlsie Chang, Cassie Halls SamTrans Staff provided a presentation regarding the Central El Camino Real Multimodal Plan.
Public Comment provided by Giuliano Carlini.
Informational only no action taken.
B. 678 Ralston Ave Affordable Housing Contribution
Housing and Economic Development Manager Liebermann provided ACTION: Resolution 2025- authorizing the City Manager to negotiate and enter into a loan funding agreement with CRP Affordable Housing and Community Development LLC or affiliated entities or partners to provide up to $1.0 million of Belmont affordable housing funds for construction of a 65-unit affordable housing project at 678 Ralston Avenue C. Introduction of the Proposed Fiscal Year 2025-26 Budget Discuss and provide direction regarding the proposed fiscal year (FY) 2025-26 budget. A public hearing has been set for June 10, 2025 to consider budget adoption Informational only no action taken.
BRIEF VERBAL REPORTS FROM MEMBERS AND STAFF
A. Verbal report from Councilmembers on Intergovernmental (IGR) and Subcommittee Assignments
Councilmembers reported on their assignments.
B. Verbal report from City Manager
City Manager Oskoui noted that various improvement projects will begin in the summer months
MATTERS OF INTEREST/CLARIFICATION
ADJOURNMENT at this time being 9: 36 pm
Submitted by,
Jozi Plut, City Clerk
70 City Council Meeting Minutes
May 27, 2025
City of Belmont City Council Regular Meeting Minutes
City Council Chambers, City Hall, One Twin Pines Lane, Belmont, California May 13, 2025
1. CALL TO ORDER 6:45 PM
Roll Call: Councilmembers Present: Jordan, Latimerlo, McCune, Pang-Maganaris (arrived 6:45)
Councilmembers Absent: Mayor Mates
2. ITEMS BEFORE 7:00 PM
A. CLOSED SESSION 6:45 PM
Conference with Legal Counsel – Anticipated Litigation (Govt Code Section 54956(d)(2)
Agency designated representatives: Afshin Oskoui, City Manager, City Council B. STUDY SESSION (none)
C. SPECIAL SESSION/OTHER TOPICS (none)
3. PLEDGE OF ALLEGIANCE
Led by Vice Mayor Robin Pang-Maganaris.
4. REPORT FROM CLOSED SESSION
City Manager Oskoui stated that no reportable action was taken at the previously held closed session.
5. SPECIAL PRESENTATIONS
A. Belmont Community Foundation Presentation
Presented by: Secretary Clarissa Naftzger
B. Belmont Fire Hazard Severity Zone Maps (LRA) and Ordinance Updates Presented by: Fire Marshal Carisa Workman
C. Proclamation in Recognition of Jewish American Heritage Month D. Proclamation in Recognition of Asian American Pacific Islander National Heritage E. Proclamation Recognition of National Public Works Week F. Proclamation in Recognition of Municipal Clerks Week Read by Councilmembers: Jordan, Latimerlo, McCune, Vice Mayor Pang-Maganaris
6. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
No public comments received.
71 City Council Meeting Minutes
May 27, 2025
7. COUNCILMEMBER ANNOUNCEMENTS
Councilmember Latimerlo Highlighted Belmont’s 10th grader who earned 1 st Place at the
2025 Congressional Art Competition for District 15.
Vice Mayor Pang-Maganaris extended the invitation to join Public Works Open House at Twin Pines Park, May 27, 2025.
Pang-Maganaris, encouraged public participation to fill out survey “Your Voice your Belmont”. Pang-Maganaris also encouraged more public feedback regarding Harbor Industrial Area Redevelopment.
8. CONSENT BUSINESS
a. Approval of Minutes April 8, 2025, and April 22, 2025 Meeting. b. Ordinance No 1184 approving the Second Reading of Indemnity Requirements Approval, Encroachments, and Right of Way Maintenance.
c. Approval of Monthly Financials-February 2025.
d. Resolution 2025-31 approving plans and specifications, authorizing advertisement for sealed bids, authorizing the City Manager to negotiate and execute a contract with the lowest responsible and responsive bidder for an amount not to exceed $554,321 plus a ten percent construction contingency, approving a design task order amendment with Mott MacDonald Group, Inc. for an amount not to exceed $93,142, approving a task order for construction management services with MNS Engineers, Inc. for an amount not to exceed $90,655 for the Salson Trail Culvert Replacement Project, City Contract Number 2025-639; and appropriate budget funds to the Salson Trail Culvert.
e. Resolution 2025-32 approving a list of proposed projects for fiscal year (FY) 2025- 2026 funded by the Road Repair and Accountability Act of 2017. f. Motion authorizing the City Manager to negotiate and execute a Master Service Agreement (MSA) with CSG Consultants, Inc., and Task Order #1 in an amount not to exceed $130,000, for Building Plan Review Services.
g. Motion authorizing the City Manager to negotiate and execute a Master Service Agreement (MSA) with CSG Consultants, Inc., and Task Order #1 in an amount not to exceed $130,000, for Building Plan Review Services.
Comment made by Councilmember McCune regarding Salon-Trail Calvert Replacement Project. No public comment.
City Attorney Rennie read the title of Ordinance 1184.
ACTION: On a motion made by Councilmember McCune and seconded by Councilmember Latimerlo the consent business was unanimously approved by a roll call vote (4-1 Mayor Mates absent).
9. PUBLIC HEARINGS (none)
72 City Council Meeting Minutes
May 27, 2025
10. GENERAL BUSINESS (none)
11. BRIEF VERBAL REPORTS FROM MEMBERS AND STAFF
A. Verbal report from Councilmembers on Intergovernmental (IGR) and Subcommittee Assignments
Councilmembers reported on their assignments.
B. Verbal report from City Manager
City Manager Oskoui provided updates on summer construction projects in the City.
12. MATTERS OF INTEREST/CLARIFICATION
13. ADJOURNMENT at this time being 7:40 PM
Submitted by,
Mara Perez, Deputy City Clerk
73
1506 Williams Avenue Summary Easement Vacation - Staff Report.docx
STAFF REPORT
Meeting Date: June 24, 2025
Agency: City of Belmont
Staff Contact: Brian Nguyen, Public Works, (650) 637-2998, [email protected] Agenda Title: 1506 Williams Avenue Summary Easement Vacation Agenda Action: Resolution
Recommendation
Adopt a resolution approving a summary vacation of a 7-foot sanitary sewer construction and maintenance easement dedicated to the City across the property at 1506 Williams Avenue (APN 044-112-250).
Strategic Focus Area
Infrastructure and Mobility
Background
In July 2024, the applicant at 1506 Williams Avenue applied for a building permit to construct a main unit building addition and a 2-bedroom 1-bath accessory dwelling unit. Various site improvements including grading and drainage, concrete flatwork and retaining walls were a part of this permit. During the plan review process, it was discovered that a 7-foot easement for sewer construction and maintenance exists and runs across the rear of the property where the applicant would like to construct a retaining wall.
The original easement over the property at 1506 Williams Avenue was created in 1925 by a Residential Subdivision Map Number 6 recorded on December 14, 1925, in Book 13 of Maps at Pages 12 in the office of the County Recorder of San Mateo County and consists of the 7-foot sewer reserve easement running across a portion of lots 32 through 38 of block 87 in Belmont Country Club Properties (APN 044-112- 250).
Staff research shows that the sewer easement is unused, and no sewer improvements exist within the easement. The sewer main that serves this property is located in the street right-of-way on Williams Avenue, and there are no future plans to utilize the easement for sewer improvements.
Analysis
The property owners at 1506 Williams Avenue requested that the city vacate the existing 7-foot sewer easement. The legislative body of a local agency may summarily vacate a public service easement under Streets and Highways Code Section 8333, Case C when the easement has been superseded by relocation, or determined to be excess by the easement holder, and there are no other public facilities located within the easement.
The sanitary sewer easement is no longer needed since it has been determined that there are no existing or planned public facilities located within the easement. The Council may therefore summarily vacate the 74
1506 Williams Avenue Summary Easement Vacation - Staff Report.docx easement.
Alternatives
1. Take no action.
2. Refer to staff for additional information
Attachments
A. Resolution
B. Exhibit A – Legal Description
C. Exhibit B – Plat Map
D. Page 14 of Map of Subdivision Number 6, Belmont Country Club Properties Fiscal Impact
☒ No Fiscal Impact
☐ Funding Source Confirmed:
Source: Purpose: Public Outreach:
Staff Discretionary Action Other*
75
RESOLUTION NO. 2025 –
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT APPROVING A SUMMARY VACATION OF A 7-FOOT SANITARY SEWER
CONSTRUCTION AND MAINTENANCE EASEMENT DEDICATED TO THE CITY ACROSS THE PROPERTY AT 1506 WILLIAMS AVENUE (APN 044-112-250) WHEREAS, in July 2024, the property owner of 1506 Williams Avenue applied for a building permit to construct a main unit building addition and 2-bedroom 1-bath accessory dwelling unit. Various site improvements including grading and drainage, concrete flatwork, and retaining walls were part of this permit. During the plan review process, it was discovered that a 7-foot easement for sewer construction and maintenance exists and runs across the rear of the property where the applicant would like to construct a retaining wall; and, WHEREAS, The original easement over the property at 1506 Williams Avenue was created in 1925 by a Residential Subdivision Map Number 6 recorded on December 14, 1925, in Book 13 of Maps at Page 12 in the office of the County Recorder of San Mateo County and consists of the 7-foot sewer reserve easement running across a portion of lots 32 through 38 of block 87 in Belmont Country Club Properties (APN 044-112-250); and, WHEREAS, Staff research shows that the sewer easement is unused, and no sewer improvements exist within the easement. The sewer main that serves this property is located in the street right-of-way on Williams Avenue and there are no future plans to utilize the easement for sewer improvements; and,
WHEREAS, The property owners at 1506 Williams Avenue requested that the city vacate the existing 7-foot sewer easement. The legislative body of a local agency may summarily vacate a public service easement under Streets and Highways Code Section 8333, Case C when the easement has been superseded by relocation, or determined to be excess by the easement holder, and there are no other public facilities located within the easement.
NOW, THEREFORE, the City Council of the City of Belmont resolves as follows:
SECTION 1. The Council summarily vacates the 7-foot sewer easement running across a portion of lots 34 and 35 of block 87 in Belmont Country Club Properties Subdivision Map Number 6 recorded on December 14, 1925, in Book 13 of Maps at Page 12 in the office of the County Recorder of San Mateo County, as more particularly described in Exhibit B - “Easement Vacation Plat Map”, Sheet 1, Exhibit A “Legal Description”, and after the date this resolution is recorded the easement vacated no longer constitutes a public service easement. * * *
ADOPTED June 24, 2025 by the City of Belmont City Council by the following vote:
Ayes:
Noes:
Absent:
76
Abstain:
ATTEST:
City Clerk Mayor
APPROVED AS TO FORM:
City Attorney
77 EXHIBIT “A”
LEGAL DESCIRPTION FOR
VACATION OF SANITARY SEWER EASEMENT
1506 WILLIAMS AVENUE, CITY OF BELMONT
COUNTY OF SAN MATEO
APN: 044-112-250
AN EASEMENT TO BE VACATED ON, OVER AND THROUGH THE LANDS OF YANTING HUANG AS DESCRIBED IN THAT CERTAIN GRANT DEED FILED ON MAY 16, 2023 AS DOCUMENT NUMBER 2023-022845. THE EASEMENT REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF BELMONT, COUNTY OF SAN MATEO, STATE OF CALIFORNIA AND IS DESCRIBED AS FOLLOWS:
THE NORTHEASTERLY SEVEN FEET OF LOTS 33 AND 34 IN BLOCK 87 AS SHOWN ON THAT CERTAIN MAP ENTITLED, "MAP OF SUBDIVISION NO. 6, BELMONT COUNTRY CLUB PROPERTIES, BELMONT, SAN MATEO COUNTY, CALIFORNIA", FILED IN THE OFFICE OF THE COUNTY RECORDER OF SAN MATEO COUNTY, STATE OF CALIFORNIA ON DECEMBER 14, 1925 IN BOOK 13 OF MAPS AT PAGES 12 TO 14.
CONTAINING 1,026 SQUARE FEET (0.020 AC) MORE OR LESS;
A PLAT OF THE ABOVE DESCRIBED EASEMENT IS ATTACHED HERETO AS EXHIBIT “B” AND BY REFERENCE MADE A PART HEREOF.
PREPARED BY, OR UNDER THE SUPERVISION OF:
_______________________________ _________________ Tim Holdener, LS 7636 DATE 2464 El Camino Real
Santa Clara, CA 95051
408/470-0796 ofc. [email protected]
END OF THIS DESCRIPTION
PAGE 1 OF 2 78
EXHIBIT "B"
PLAT TO ACCOMPANY
LEGAL DESCRIPTION
SCALE : 1"=30 Feet PAGE TWO OF TWO
FOR VACATION OF SANITARY SEWER EASEMENT
1506 WILLIAMS AVENUE, CITY OF BELMONT
BEING A PORTION OF LOTS 33 & 34
BLOCK 87, SUBDIVISION NO. 6
BELMONT COUNTRY CLUB PROPERTIES
PER THAT CERTAIN MAP, BOOK 13 RSM PAGES 12-14
COUNTY OF SAN MATEO, STATE OF CALIFORNIA
APN: 044-112-250 JUNE 3, 2025
Tim Holdener, LS 7636
2464 El Camino Real
Santa Clara, CA 95051
408/470-0796 ofc.
[email protected]
LANDS OF HUANG
GRANT DEED
#2023-022846
79
Staff Report - Fire Code & LRA Map Amendments Ordinances - 6-24-25 – Fire Code & LRA Map Amendments Introduction
STAFF REPORT
Meeting Date: June 24, 2025
Agency: City of Belmont
Staff Contact: Carlos de Melo, Community Development Director, (650) 595-7440 [email protected]
Agenda Title: Ratification of San Mateo Consolidated (SMC) Fire Department Fire Code Amendments and Local Responsibility Area Fire Hazard Severity Zone Classifications
Agenda Action: Ordinance
Recommendation
(1) Introduce an ordinance of the City of Belmont ratifying SMC Ordinance 2025-002 adopting the Local Responsibility Area (LRA) Fire Hazard Severity Zone (FHSZ) classification map applicable to the city as recommended by the California State Fire Marshal and ratifying SMC Ordinance 2025-001 amending California Fire Code regulations applicable to the FHSZ classifications; and, (2) Introduce an ordinance of the Belmont Fire Protection District ratifying SMC Ordinance 2025-002 adopting the LRA FHSZ classification map applicable to the district as recommended by the California State Fire Marshal and ratifying SMC Ordinance 2025-001 amending California Fire Code regulations applicable to the FHSZ classifications.
Strategic Focus Area
Public Safety
Background/Analysis
Government Code Section 51178 directs the State Fire Marshal to identify areas in the state as moderate, high, and very high fire hazard severity zones based on fuel loading, slope, fire weather, and other relevant factors present, including areas where winds have been identified by the department as a major cause of wildfire spread. These zones are referred to as Fire Hazard Severity Zones (FHSZ).
The State Fire Marshal previously published fire hazard severity zone mapsin 2008.In early 2025, the State Fire Marshal began releasing updated maps applicable to local responsibility areas (i.e. jurisdictions served by a local fire department) on a rolling basis. Under the new state classifications, areas in the Western Hills previously classified as a very high hazard severity zone are now classified as either moderate or not classified, and areas in the San Juan Hills previously unclassified are now classified as moderate.
The release of updated maps for San Mateo County in March of 2025 made it necessary for SMC Fire to adopt updated maps. SMC Fire chose to adopt ordinance 2025-002 on May 21st which adopted the state maps without modification. SMC Fire also adopted ordinance 2025-001 on May 21st amending the 81
Staff Report - Fire Code & LRA Map Amendments Ordinances - 6-24-25 – Fire Code & LRA Map Amendments Introduction California Fire Code to apply the wildland-urban interface wildfire protection building construction, defensible space and vegetation management standards normally only applicable to buildings and structures in very high fire hazard severity zones to buildings and structures in moderate and high fire hazard severity zones as well. These ordinances will be applicable in the city and the district once ratified by the city and the district, respectively.
As such, the actions requested as part of this effort would entail introduction of separate ordinances by the City of Belmont and the Belmont Fire Protection District:
• The City of Belmont ordinance would ratify SMC Ordinance 2025-002 adopting the fire hazard severity zone classification map applicable to the city as recommended by the California State Fire Marshal, and ratify SMC Ordinance 2025-001 amending California Fire Code regulations applicable to the FHSZ classifications.
• The Belmont Fire Protection District ordinance would do the same for the district and its service area.
Community Outreach
SMC Fire staff participated in “Be Wildfire Safe&Ready” and “Learn About theNewFire Hazard Severity Zones Maps” events hosted by California State Assemblymember Diane Papan’s Office in April 2025.
These events provided the community an opportunity to understand the scope of the new maps, their associated designations, as well as ways to stay safe and be prepared. SMC Fire representatives also made a presentation at the May 13th City Council meeting to provide background/education regarding the new LRA map designations and fire safety measures. SMC Fire will continue to be proactive by educating homeowners on the importance of defensible space while performing vegetation inspections as requested.
Belmont residents will also be able to obtain information regarding these LRA Map areas (and their significance) via CalFire, Insurance Consumer Advocates, and the California Department of Insurance.
The SMC Fire website is also up to date with the LRA maps, applicable California State codes, legislation, as well as timelines and resources. SMC Fire also continues to post social media messages weekly to benefit the Belmont community.
CEQA
Adoption of the ordinances and resolution are exempt from the requirements of the California Environmental Quality Act (CEQA) under Title 14 of the California Code of Regulations, Section 15061(b)(3), in that it is not a project which has the potential for causing a significant effect on the environment.
Alternatives
1. Direct any questions to staff for additional research and response.
2. Propose changes to the classifications or Fire Code as adopted and amended by SMC Fire. 82
Staff Report - Fire Code & LRA Map Amendments Ordinances - 6-24-25 – Fire Code & LRA Map Amendments Introduction Attachments
A. Proposed City of Belmont ordinance
B. Proposed Belmont Fire Protection District ordinance
C. SMC Fire Ordinance 2025-001 – Adopted 5/21/25
D. SMC Fire Ordinance 2025-002 – Adopted 5/21/25
E. LRA Map – February 2025
Fiscal Impact
☒ No Fiscal Impact
☐ Funding Source Confirmed:
Source: Purpose: Public Outreach:
Staff Statutory/Contractual Requirement Posting of Agenda 83
ORDINANCE NO. ______
AN ORDINANCE OF THE CITY OF BELMONT RATIFYING SAN MATEO CONSOLIDATED FIRE DEPARTMENT ORDINANCE 2025-002 ADOPTING THE 2025
FIRE HAZARD SAFETY ZONE MAP AS RECOMMENDED BY THE CALIFORNIA
STATE FIRE MARSHAL AND RATIFYING SAN MATEO CONSOLIDATED FIRE DEPARTMENT ORDINANCE 2025-001 UPDATING THE SAN MATEO
CONSOLIDATED FIRE DEPARTMENT FIRE CODE BY IMPLEMENTING THE
LOCAL RESPONSIBILITY AREA FIRE HAZARD SEVERITY ZONE MAPS
PUBLISHED BY THE OFFICE OF THE STATE FIRE MARSHAL AND CONFIRMING THE ADOPTION OF THE 2021 INTERNATIONAL FIRE CODE WITH THE 2022 CALIFORNIA FIRE CODE AMENDMENTS AND THE 2021 INTERNATIONAL
WILDLAND URBAN INTERFACE CODE WITH LOCAL FINDINGS AND
MODIFICATIONS
Whereas, Government Code Section 51178 requires the California State Fire Marshal to identify and recommend areas within the state as moderate, high, or very high fire hazard severity zones based on consistent statewide criteria; and,
Whereas, under Government Code Section 51179, local agencies are required to adopt the fire hazard severity zone designations within 120 days of receiving the recommendations from the State Fire Marshal; and,
Whereas, on February 24, 2025, the San Mateo Consolidated Fire Department (“SMC Fire”) received the 2025 Fire Hazard Severity Zone (FHSZ) Map from the State Fire Marshal, identifying designated zones within SMC Fire’s jurisdiction which include the jurisdictional territory of the city of Belmont; and,
Whereas, information regarding the 2025 FHSZ Map was made available on SMC Fire’s public website, at: Fire Hazard Severity Zones (FHSZ) & Local Responsibility Areas (LRA) – SMC Fire; and,
Whereas, SMC Fire made the proposed FHSZ Map available for public review, provided proper public notice in accordance with Government Code Section 51179(g), and held a public hearing on April 29, 2025, to receive public input; and,
Whereas, SMC Fire found that adoption of the map is in the interest of public safety, supports fire prevention and mitigation efforts, and ensures compliance with applicable state law; and, Whereas, SMC Fire has not reduced or altered the fire hazard severity designations established by the State Fire Marshal, and this adoption is consistent with the model ordinance requirements by the State Fire Marshal.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BELMONT DOES ORDAIN AS FOLLOWS:
SECTION 1. BCC § 7-70 AMENDED
Belmont City Code Section 7-70 is amended to read:
84
Sec. 7-70 Ratification of San Mateo Consolidated Fire Department Code (a) San Mateo Consolidated Fire Department Ordinance 2022-001 "Establishing The San Mateo Consolidated Fire Department Fire Code By Adopting The 2021 International Fire Code With The 2022 California Fire Code Amendments And the 2021 International Wildland Urban Interface Code with Local Findings And Modifications" adopting the 2022 California Fire Code with local amendments and the 2021 International Wildland Urban Interface Code with local amendments as the Fire Code for the joint powers authority is hereby ratified by the City of Belmont in accordance with Health and Safety Code Section 13869.7 and applies throughout the city except as amended by San Mateo Consolidated Fire Department Ordinance 2025-001.
(b) San Mateo Consolidated Fire Department Ordinance 2025-001 updating the San Mateo Consolidated Fire Department Fire Code by implementing the Local Responsibility Area Fire Hazard Severity Zone Maps published by the Office of the State Fire Marshal and confirming the adoption of the 2021 International Fire Code with the 2022 California Fire Code amendments and the 2021 International Wildland Urban Interface Code with local findings and modifications is ratified by the City of Belmont and applies throughout the city.
SECTION 2. BCC § 7-72 ADDED
Belmont City Code Section 7-72 is added to read:
Sec. 7-72 LRA FHSZ Designations
San Mateo Consolidated Fire Department Ordinance 2025-002, adopting the 2025 Local Responsibility Area Fire Hazard Safety Zone Map as recommended by the California State Fire Marshal as recommended for the area encompassing the city is ratified by the City of Belmont and applies through the city.
SECTION 3. EFFECTIVE DATE.
This Ordinance takes effect 30 days after its adoption. * * *
The City Council of the City of Belmont, California introduced the foregoing ordinance, on June 24, 2025 and adopted the ordinance at a regular meeting held on ______, 2025 by the following vote:
Ayes:
Noes:
Absent:
Abstain:
ATTEST:
City Clerk Mayor
85
APPROVED AS TO FORM:
City Attorney
86
ORDINANCE NO. ________
AN ORDINANCE OF THE BELMONT FIRE PROTECTION DISTRICT RATIFYING
SAN MATEO CONSOLIDATED FIRE DEPARTMENT BOARD OF DIRECTORS ORDINANCE 2025-002 ADOPTING THE 2025 FIRE HAZARD SAFETY ZONE MAP
AS RECOMMENDED BY THE CALIFORNIA STATE FIRE MARSHAL AND
RATIFYING SAN MATEO CONSOLIDATED FIRE DEPARTMENT BOARD OF DIRECTORS ORDINANCE 2025-001 UPDATING THE SAN MATEO
CONSOLIDATED FIRE DEPARTMENT FIRE CODE BY IMPLEMENTING THE
LOCAL RESPONSIBILITY AREA FIRE HAZARD SEVERITY ZONE MAPS
PUBLISHED BY THE OFFICE OF THE STATE FIRE MARSHAL AND CONFIRMING THE ADOPTION OF THE 2021 INTERNATIONAL FIRE CODE WITH THE 2022 CALIFORNIA FIRE CODE AMENDMENTS AND THE 2021 INTERNATIONAL
WILDLAND URBAN INTERFACE CODE WITH LOCAL FINDINGS AND
MODIFICATIONS
Whereas, Government Code Section 51178 requires the California State Fire Marshal to identify and recommend areas within the state as moderate, high, or very high fire hazard severity zones based on consistent statewide criteria; and, Whereas, under Government Code Section 51179, local agencies are required to adopt the fire hazard severity zone designations within 120 days of receiving the recommendations from the State Fire Marshal; and,
Whereas, on February 24, 2025, the San Mateo Consolidated Fire Department (“SMC Fire”) received the 2025 Fire Hazard Severity Zone (FHSZ) Map from the State Fire Marshal, identifying designated zones within SMC Fire’s jurisdiction which include the jurisdictional territory of the Belmont Fire Protection District; and, Whereas, information regarding the 2025 FHSZ Map was made available on SMC Fire’s public website, at: Fire Hazard Severity Zones (FHSZ) & Local Responsibility Areas (LRA) – SMC Fire; and,
Whereas, SMC Fire made the proposed FHSZ Map available for public review, provided proper public notice in accordance with Government Code Section 51179(g), and held a public hearing on April 29, 2025, to receive public input; and, Whereas, SMC Fire found that adoption of the map is in the interest of public safety, supports fire prevention and mitigation efforts, and ensures compliance with applicable state law; and,
Whereas, SMC Fire has not reduced or altered the fire hazard severity designations established by the State Fire Marshal, and this adoption is consistent with the model ordinance requirements by the State Fire Marshal.
87
NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE BELMONT FIRE PROTECTION DISTRICT DOES ORDAIN AS FOLLOWS:
SECTION 1. SAN MATEO CONSOLIDATED FIRE DEPARTMENT ORDINANCE 2025- 002 RATIFIED
San Mateo Consolidated Fire Department Ordinance 2025-002, adopting the 2025 Fire Hazard Safety Zone Map as recommended by the California State Fire Marshal is ratified by the Belmont Fire Protection District and applies throughout the District.
SECTION 2. SAN MATEO CONSOLIDATED FIRE DEPARTMENT ORDINANCE 2025- 001 RATIFIED
San Mateo Consolidated Fire Department Ordinance 2025-001 updating the San Mateo Consolidated Fire Department Fire Code by implementing the Local Responsibility Area Fire Hazard Severity Zone Maps published by the Office of the State Fire Marshal and confirming the adoption of the 2021 International Fire Code with the 2022 California Fire Code amendments and the 2021 International Wildland Urban Interface Code with local findings and modifications is ratified by the Belmont Fire Protection District and applies throughout the District.
SECTION 3. EFFECTIVE DATE.
This Ordinance takes effect 30 days after its adoption.
SECTION 4. PUBLICATION AND POSTING
The Board Secretary has caused to be published a summary of this ordinance, prepared by the Board Attorney under Government Code Section 25124, subdivision (b), once, in a newspaper of general circulation printed and published in San Mateo County and circulated in the Belmont Fire Protection District, at least five days before the date of adoption. A certified copy of the full text of the ordinance was posted in the office of the Board Secretary since at least five days before this date of adoption. Within 15 days after adoption of this ordinance, the Board Secretary shall cause the summary of this ordinance to be published again with the names of those Board members voting for and against the ordinance; and the Board Secretary shall post in the office of the Board Secretary a certified copy of the full text of this adopted ordinance with the names of those Board members voting for and against the ordinance. * * *
88
This ordinance was introduced before the Board of Directors of the Belmont Fire Protection District at the regular meeting of the Board held on June 24, 2025 and finally adopted at a regular meeting of the Board held on ________, 2025 by the following vote:
Ayes:
Noes:
Absent:
Abstain:
ATTEST:
Board Secretary Board Chair
APPROVED AS TO FORM:
District Counsel
89
Ordinance No. ORD-2025-001
California Fire Code
SAN MATEO CONSOLIDATED FIRE DEPARTMENT
FIRE CODE
ORDINANCE NO. ORD-2025-001
UPDATING THE SAN MATEO CONSOLIDATED FIRE DEPARTMENT FIRE CODE BY
IMPLEMENTING THE LOCAL RESPNSIBILITY AREA FIRE HAZARD SEVERITY ZOME MAPS
PUBLISHED BY THE OFFICE OF THE STATE FIRE MARSHAL AND CONFIRMING THE ADOPTION OF THE 2021 INTERNATIONAL FIRE CODE WITH THE 2022 CALIFORNIA FIRE CODE AMENDMENTS AND THE 2021 INTERNATIONAL WILDLAND URBAN INTERFACE CODE WITH
LOCAL FINDINGS AND MODIFICATIONS
The San Mateo Consolidated Fire Department Board of Directors HEREBY ORDAINS THE FOLLOWING:
PARTS
I. Adoption
II. Applicability
III. Modifications
a. Division 1- Modifications to the California Fire Code b. Division 2- Adoption and Modifications to the International Wildland Urban Interface Code
IV. Violations
V. Fire and Life Safety Inspections
VI. Local Findings and Amendments
VII. Environmental Determination
VIII. Notice Provided; Effective Date
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Ordinance No. ORD-2025-001
California Fire Code
PART I- ADOPTION
A. The San Mateo Consolidated Fire Department hereby designates the Fire Hazard Severity Zones as recommended by the California Department of Forestry and Fire Protection pursuant to Government Code Section 51178.
B. The map, approved by the San Mateo Consolidated Fire Department is hereby incorporated by reference, and entitled “Fire Hazard Severity Zones.” The official map is also located electronically on the following website Fire Hazard Severity Zones (FHSZ) & Local Responsibility Areas (LRA) – SMC Fire https://www.smcfire.org/fire-hazard-severity-zones-fhsz-local-responsibility-areaslra/ C. The San Mateo Consolidated Fire Department hereby modifies Ordinance 2022-001 which adopts the 2022 California Fire Code (California Code of Regulations, Title 24, Part, 9 [based on the 2021 International Fire Code published by the International Code Council]), with California Amendments and the 2021 International Wildland Urban Interface Code as amended and as specified in part III of this ordinance. Those chapters and appendices not mentioned in section III are only enforceable if adopted by the State Fire Marshal. The 2022 California Fire Code, with the changes, additions, and deletions set forth this ordinance, is adopted by this reference as though fully set forth in this ordinance. As of the effective date of this ordinance, the provisions of the fire code are controlling and enforceable within the limits of each city within the jurisdiction of the Department.
D. The 2022 California Fire Code (CFC), California Code of Regulations, Title 24, Part 9, adopting the 2021 International Fire Code of the International Code Council with necessary California amendments, together with the non-building standards reproduced therein except otherwise provided by this ordinance, are adopted by reference as the Fire Code of the San Mateo Consolidated Fire Department. This Code including all amendments thereto, shall hereafter be called the “Fire Code,” and/or this “Code” and are adopted as and for the rules, regulations, and standards within the Jurisdiction as to all matters therein, except otherwise provided.
E. No section of the Fire Prevention Code shall impose a mandatory duty of enforcement on the Jurisdiction, or on any officer, official, agent, employee, board, council, or commission thereof. Instead, if any section purports to impose a mandatory duty of enforcement, said section shall be deemed to invest the Jurisdiction, and the appropriate officer, official, agent, employee, board, council, or commission with discretion to enforce the section, or not to enforce it. 91
Ordinance No. ORD-2025-001
California Fire Code
F. A copy of the Fire Code, as defined herein, shall be kept on file on with the office of the San Mateo Consolidated Fire Department Fire Marshal.
G. The San Mateo Consolidated Fire Department has determined that modifications to the 2021 International Fire Code with the 2022 California Amendments are needed and reasonably necessary due to local climatic, geological, and topographical conditions, as set forth in Attachment 1 (Findings in Support of Amendments to the 2022 California Fire Code), which are incorporated fully herein.
PART II- APPLICABILITY
A. All sections of this Code shall apply to all buildings, structures and portions thereof, vegetated properties and to replace premise or building.
B. Whenever any provision of this Chapter code or in any other law, ordinance, or resolution of any kind, impose overlapping or contradictory regulations, or contain any restrictions covering the same subject matter, the provision that is more restrictive or imposes higher standards or requirements shall govern.
PART III- ADOPTION OF SECTIONS AND MODIFICATIONS
Division 1: Modifications to the California Fire Code
The following sections are adopted as described below.
SECTION 202 GENERAL DEFINITIONS. MODIFIED
LOCAL AGENCY MODERATE FIRE HAZARD SEVERITY ZONE. An area designated by the local agency based on Fire Hazard Severity Zones as recommended by the California Department of Forestry and Fire Protection pursuant to Government Code Section 51178.
Chapter 49 is adopted in its entirety as amended below
Section 4901.1 is amended as follows
4901.1 Scope. The mitigation of conditions where a wildfire burning in vegetative fuels may readily transmit fire to buildings and threaten to destroy life, overwhelm fire suppression capabilities, or result in large property losses shall comply with this chapter 92
Ordinance No. ORD-2025-001
California Fire Code
and the 2021 International Wildland Urban Interface Code as adopted by the San Mateo Consolidated Fire Department.
SECTION 4902 DEFINITIONS. ADDED
LOCAL AGENCY FIRE HAZARD SEVERITY ZONE. Property within a Local Responsibility Area (LRA) served by the San Mateo Consolidated Fire Department that has been designated by the Office of the State Fire Marshal and/or the San Mateo Consolidated Fire Department as a Moderate, High, or Very High Fire Hazard Severity Zone.
SECTION 4905.2 CONSTRUCTION METHODS AND REQUIREMENTS
WITHIN ESTABLISHED LIMITS.
SECTION 4905.3.1 LOCAL AGENCY MODERATE FIRE HAZARD SEVERITY ZONE REQUIREMENTS.
4905.3.1 Local Agency Moderate fire hazard severity zone requirements. Buildings constructed in local Agency Moderate Fire Hazard Severity Zones shall comply with section 4905.2.
SECTION 4906.2 APPLICATION. AMENDED
4906.2 Application. [No change]
1. [No change]
1.1. [No change]
1.2. [No Change]
1.3. [No Change]
2. All land designated by the Office of the State Fire Marshal and as confirmed or modified by the San Mateo Consolidated Fire Department as one of the following fire hazard severity zones:
2.1. Moderate
2.2. High
2.3. Very High
SECTION 4907.1 GENERAL. AMENDED
4907.1 General. Defensible space will be maintained around all buildings and structures in State Responsibility Areas (SRA) as required in Public Resources Code 4290 and “SRA Fire Safe Regulations” California Code of Regulations, Title 14, Division 1.5, Chapter 7, Subchapter 2, Section 1270.
93
Ordinance No. ORD-2025-001
California Fire Code
Buildings and structures within the Local Responsibility Area (LRA) shall maintain defensible space as outlined in Government code sections 51175 through 51189 in moderate, high, and very high fire hazard severity zones as designated by the Office of the State Fire Marshal and as confirmed or modified by the San Mateo Consolidated Fire Department.
Division 2- Adoption and Modifications to the International Wildland Urban Interface Code
The following sections of the 2021 International Wildland Urban Interface Code are adopted and modified as described below.
Chapter 1 No changes from Ordinance 2022-001
Chapter 2 is adopted in its entirety as amended below.
LOCAL AGENCY MODERATE FIRE HAZARD SEVERITY ZONE. An area designated by the local agency based on Fire Hazard Severity Zones as recommended by the California Department of Forestry and Fire Protection pursuant to Government Code Section 51178.
Chapter 3 is adopted in its entirety as amended below
SECTION 302.1 IS AMENDED AS BELOW
302.1 Declaration.
The San Mateo Consolidated Fire Department hereby designates the Fire Hazard Severity Zones as recommended by the California Department of Forestry and Fire Protection pursuant to Government Code Section 51178.
The map, approved by the San Mateo Consolidated Fire Department is hereby incorporated by reference, and entitled “City (or County or District) Fire Hazard Severity Zones.”
The official map is also located electronically on the following website Fire Hazard Severity Zones (FHSZ) & Local Responsibility Areas (LRA) – SMC Fire 94
Ordinance No. ORD-2025-001
California Fire Code
https://www.smcfire.org/fire-hazard-severity-zones-fhsz-local-responsibility-areaslra/ Chapter 4 No Changes
Chapter 5 is modified as follows
SECTION 501 GENERAL
501.1 Buildings constructed in a Moderate fire hazard severity zone shall comply with section 502.
Chapter 6 No Changes
Chapter 7 No Changes
PART IV- VIOLATIONS.
It is unlawful to violate or fail to comply with any provisions of this Code, or violate or fail to comply with any order made under this Code or to build in violation of any detailed statement of specification or plans submitted and approved under this Code, or any certificate or permit issued under this Code.
PART V- FIRE AND LIFE SAFETY INSPECTIONS.
Inspections by the Fire Department shall periodically be made of buildings and structures that are used for residential or non-residential purposes as follows:
a) The time and frequency of inspections shall be determined by the Fire Chief. No buildings shall be inspected for a fee more than annually except for re-inspections to assure that code corrections have been made or hazards have been corrected. b) A fee for inspections shall be established in the adopted Master Fee Schedule to offset costs of the regulatory inspection program and shall be collected upon inspection from each property subject to this ordinance. Revenues shall be used for the inspection and enforcement program.
c) All properties shall be subject to inspection fees.
d) Nothing in this section is intended to prevent inspections of property under nuisance abatement or other laws.
PART VI – LOCAL FINDINGS AND AMENDMENTS
The Fire Department has determined that modifications to the 2021 International Fire Code with the 2022 California Amendments are needed and reasonably necessary due to local climatic, 95
Ordinance No. ORD-2025-001
California Fire Code
geological, and topographical conditions, as set forth in Attachment 1 (Findings in Support of Amendments to the 2022 California Fire Code), which are incorporated herein as substantive provisions of this Ordinance.
PART VII- ENVIRONMENTAL DETERMINATION.
The Department Board of Directors finds that the modifications to California building standards, adopted by reference by the proposed ordinance, are enacted to provide a safer, more protected environment in response to local conditions, including local climatic, geological, and topographical conditions. The adoption of this ordinance is exempt from review under the California Environmental Quality Act (Public Resources Code section 21000 et seq., “CEQA”) as the Ordinance is not a “project” as defined under CEQA. Moreover, the Ordinance is exempt from review pursuant to the CEQA Guidelines (California Code of Regulations Title 14, Chapter 3) consistent with, among other things, CEQA Guidelines Section 15061(b)(3), Section 15308, and Section 15321.
PART VIII- NOTICE PROVIDED; EFFECTIVE DATE. This Ordinance shall be published in summary in the San Francisco Examiner, posted in the Departments administrative offices, and posted on the Department’s Website, and shall be effective on July 1, 2025.
96
Ordinance No. ORD-2025-001
California Fire Code
I hereby certify this to be a correct copy of Ordinance 2025-001 of the San Mateo Consolidated Fire Department, introduced on April 29, 2025, and adopted on May 21, 2025 at a regular meeting of the Department Board of Directors by the following vote AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Board Secretary Board President
APPROVED AS TO FORM:
William D. Ross, General Counsel
97 1
ORDINANCE NO. 2025-002
AN ORDINANCE OF THE SAN MATEO CONSOLIDATED FIRE DEPARTMENT
BOARD OF DIRECTORS
ADOPTING THE 2025 FIRE HAZARD SEVERITY ZONE MAP AS RECOMMENDED BY THE
CALIFORNIA STATE FIRE MARSHAL
WHEREAS, Government Code Section 51178 requires the California State Fire Marshal to identify and recommend areas within the state as moderate, high, or very high fire hazard severity zones based on consistent statewide criteria; and WHEREAS, pursuant to Government Code Section 51179, local agencies are required to adopt the fire hazard severity zone designations within 120 days of receiving the recommendations from the State Fire Marshal; and
WHEREAS, on February 24, 2025, the San Mateo Consolidated Fire Department (“SMC Fire”) received the 2025 Fire Hazard Severity Zone (FHSZ) Map from the State Fire Marshal, identifying designated zones within SMC Fire’s jurisdiction; and WHEREAS, information regarding the 2025 FHSZ Map is available on SMC Fire’s public website, at: Fire Hazard Severity Zones (FHSZ) & Local Responsibility Areas (LRA) – SMC Fire WHEREAS, SMC Fire has made the proposed FHSZ Map available for public review, provided proper public notice in accordance with Government Code Section 51179(g), and held a public hearing on April 29, 2025, to receive public input; and WHEREAS, SMC Fire finds that adoption of the map is in the interest of public safety, supports fire prevention and mitigation efforts, and ensures compliance with applicable state law; and
WHEREAS, SMC Fire has not reduced or altered the fire hazard severity designations established by the State Fire Marshal, and this adoption is consistent with the model ordinance requirements by the State Fire Marshal.
NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE SAN MATEO CONSOLIDATED FIRE DEPARTMENT ORDAINS AS FOLLOWS:
Section 1. Adoption of 2025 FHSV Maps. The 2025 Fire Hazard Severity Zone Map as recommended by the California State Fire Marshal for SMC Fire’s service area is adopted without change. The 2025 map for San Mateo County is attached and incorporated as Exhibit A. Section 2. Effective Date. This Ordinance shall take effect and be in full force 30 days 98 2
after its final passage and adoption at its second reading. After adoption, SCM FIRE shall submit the Ordinance to State Board of Forestry and Fire Protection.
Section 3. Severability. The ordinance shall be liberally constructed to achieve its purpose and preserve its validity. If any provisions or clause of this ordinance or application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of this ordinance which can be given effect without the valid provision or application. To this end, the provisions of this ordinance are declared to be servable and are intended to have independent validity.
The foregoing ordinance was introduced and read at a regular meeting of the SMC Fire Board of Directors, held on the 29th day of April 2025, by the following vote:
AYES: Mates, Newsom, Jimenez
NOES:
ABSENT:
ABSTAIN:
The foregoing ordinance was adopted at a regular meeting of the SMC Fire Board of Directors held on May 21, 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Julia Mates
Chair, Board of Directors
ATTEST: APPROVED AS TO FORM:
Nicole Morales William D. Ross
Clerk of the Board Department General Counsel
99 City and County boundaries as of 10/22/24 (CA Board of Equalization) CAL FIRE State Responsibility Areas (SRA25_1)
CAL FIRE Fire Hazard Severity Zones (FHSZSRA23_3, FHSZLRA_25_1) Data Sources:
Daniel Berlant, State Fire Marshal, CA Department of Forestry and Fire Protection Joe Tyler, Director/Fire Chief, CA Department of Forestry and Fire Protection Wade Crowfoot, Secretary for Natural Resources, CA Natural Resources Agency The State of California and the Department of Forestry and Fire Gavin Newsom, Governor, State of California Protection make no representations or warranties regarding the accuracy of data or maps. Neither the State nor the Department shall be liable under any circumstances for any direct, special, incidental, or consequential damages with respect to any claim by any user or third party on account of, or arising from, the use of data or maps. and other relevant factors including areas where winds
have been identified by the Office of the State Fire Marshal as a major cause of wildfire spread.
statewide criteria and based on the severity of fire hazard that is expected to prevail in those areas. Moderate, high, and very high fire hazard severity zones shall be based on fuel loading, slope, fire weather, Government Code section 51178 requires the State Fire
Marshal to identify areas in the state as moderate, high, and very high fire hazard severity zones based on consistent Waterbody
Unzoned LRA
Incorporated City
Projection: NAD 83 California Teale Albers
Scale: 1:26,000 at 11" x 17"
Km 0 1 2
Mi 0 1
Very High High Moderate
High Moderate
Fire Hazard Severity Zones (FHSZ) in Local Responsibility Area (LRA), as Identified by the State Fire Marshal
Belmont
101
82 UNINCORPORATED
SAN MATEO CO.
UNINCORPORATED
SAN MATEO CO.
FOSTER CITY
HILLSBOROUGH
REDWOOD CITY
SAN CARLOS
SAN MATEO
SAN MATEO
February 24, 2025
As Identified by the
State Fire Marshal
Local Responsibility Area
Fire Hazard Severity Zones
CITY OF BELMONT – SAN MATEO COUNTY
Fire Hazard Severity Zones in State Responsibility
Area (SRA), Effective April 1, 2024
100
Strategic Communications Plan Update and Adoption - Staff Report (1)
STAFF REPORT
Meeting Date: June 24, 2025
Agency: City of Belmont
Staff Contact: Elizabeth Tsachres, Communications and Community Affairs Officer, [email protected], (650) 435-2297
Agenda Title: Strategic Communications Plan Update and Adoption Agenda Action: Discussion & Direction
Recommendation
This presentation will provide a brief update on Belmont communications efforts over the past year and review the new Strategic Communications Plan for adoption.
Strategic Focus Area
Quality of Life
Background
In January 2021, the Belmont City Council approved the 2020–2025 Strategic Communications Plan to guide the City’s communication and engagement efforts across its five strategic focus areas: Economic Development & Housing, Fiscal & Organizational Stability, Infrastructure & Mobility, Public Safety, and Quality of Life.
The plan was designed to enhance coordination, strengthen public engagement, and ensure that communications—spanning media relations, community outreach, and internal messaging—were aligned with City priorities. It emphasized the importance of clearly conveying the City’s policies, programs, and services to residents through effective and inclusive communication strategies.
In May 2025, the City initiated the process of updating the original plan. In partnership with communications consultant JPW, exploratory meetings were held with City Councilmembers, senior leadership, and staff to assess progress and identify growth opportunities. JPW collaborated closely with the City’s Communication and Community Affairs Officer to integrate feedback and draft a revised plan that reflects current community needs and organizational priorities. The updated plan will serve as a practical roadmap for the next five years, building on past successes and laying the groundwork for continued improvement.
The need for robust, inclusive communication has grown steadily. The updated plan recognizes the community’s desire for a hybrid approach that includes digital, print, and in-person outreach. It also supports internal capacity-building, offering practical tools to empower staff while maintaining a consistent, high-quality communication standard that reflects the City's values and meets the needs of our community.
101
Strategic Communications Plan Update and Adoption - Staff Report (1) Analysis
Since adopting the original plan in 2021, the City has made significant strides in implementing key recommendations. A consistent and recognizable Belmont brand has been developed and integrated across platforms. The City has produced branded, creative content, launched community campaigns, and maintained regular, high-quality communication with residents and stakeholders.
A master content calendar now outlines major outreach themes and campaigns throughout the year, and an interdepartmental communications team has been established to coordinate messaging and ensure consistency across departments.
Over the past year, the following accomplishments reflect the City’s commitment to continuous improvement and meeting the evolving expectations of the community:
• Launched an internal communications intranet to support staff content creation • Introduced an Emergency Updates webpage to streamline critical communications • Modernized branded templates (social media graphics, business cards, PowerPoint presentations) for a more cohesive visual identity
• Acquired professional translation services to support language accessibility • Launched a new 311 city service app
• Significantly increased engagement across digital platforms • Launched a new Police Instagram account and consolidated other communications on the City social channels
• Initiated a website redesign project to create an improved service-oriented website • Trained staff on digital content creation and ADA-compliance to improve consistent branding across all departments
Additionally, staff is pleased to present the draft Strategic Communication Plan 2025–2030, which outlines a proactive, inclusive, and adaptable framework for how the City communicates with and engages the community. The plan reflects input from internal departments, incorporates best practices, and aligns with the City’s strategic priorities. It includes updated messaging, outreach strategies, and tactical recommendations—such as expanded use of video content and digital platforms—to strengthen transparency, community trust, and participation.
Looking ahead, the updated Strategic Communications Plan will build on this foundation by expanding inclusive engagement strategies, strengthening internal communication systems, and identifying measurable goals to guide the City's communication efforts over the next five years.
Staff requests Council feedback and direction on the draft plan to help finalize its approach and ensure it reflects the City’s values and vision for the future.
Alternatives
1. Not Applicable
Attachments
102
Strategic Communications Plan Update and Adoption - Staff Report (1) A. Communications Update Presentation
B. Strategic Communications Plan 2025-2030
Fiscal Impact
☐ No Fiscal Impact
☒ Funding Source Confirmed:
Initiatives from the Strategic Communications Plan are
prioritized and incorporated into the annual budget
development process as appropriate.
Source: Purpose: Public Outreach:
Staff Council Vision/Priority Posting of Agenda
103
2025 - 2030
STRATEGIC
COMMUNICATIONS
PLAN
104
2025-30 STRATEGIC COMMUNICATIONS PLAN
2 PART I
THE ORGANIZATION
Executive Summary
Mission
Vision
Values
Strategic Focus Areas
PART II
THE BRAND
The Belmont Promise
The Belmont Story
Organization-Wide Key Messages
Focus Area Messages
PART III
THE PLAN
Goals and Objectives
Target Audiences
Strategies for Success
Tactics
Annual Outreach Calendar
Outreach Initiative Descriptions
Prioritization Criteria
Key Performance Indicators
35 11
105
2025-30 STRATEGIC COMMUNICATIONS PLAN 3
Since adopting the City’s first Strategic
Communications Plan in 2020, the City
has experienced a growing demand
for communication services—both within the
organization and throughout the Belmont
community. As the City continues to operate in
an increasingly fragmented media environment, it
faces the ongoing challenge of effectively reaching
and engaging residents across a diverse array of
communication channels.
The City of Belmont’s strategic communications
planning process has clearly identified a postCOVID shift in community expectations for engagement. There is a strong desire for a hybrid
approach—combining digital, print, in-person and
multilingual methods—to ensure all residents are
informed and included.
The plan emphasizes the importance of using
available resources efficiently to meet the City’s
growing communications needs, recognizing the
reality of existing staffing and budget constraints.
It focuses on setting realistic expectations and
empowering staff with practical tools and templates
to ensure consistent, high-quality communication
that serves the diverse needs of the community.
PART I
THE ORGANIZATION
The City recognizes the importance of reaching all
residents in the community, including those who may
have limited access to digital communication or language barriers. To ensure inclusivity and accessibility, the plan explores a multi-generational, multi-channel approach
that reflects the diverse needs of the community. Making information available in multiple languages, through
community partners and other trusted sources, and a
variety of formats (both print and digital) is critical to ensure City updates are universally accessible.
Additionally, there is a push for more visual content to increase engagement and reach, enabling the public
to see and better understand the City’s story. Both the Belmont City Council and Senior Management Team
highlighted the need to “meet people where they are,”
which includes adapting engagement methods to be less
complex and more approachable and in plain language.
Major upcoming projects, including the new community
center, potential annexation of the Harbor Industrial
area, and large-scale initiatives in infrastructure,
public safety, and economic development, present
opportunities for robust engagement and storytelling
that the City can leverage.
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To enrich the quality of life for our community by
providing services for a safe, fulfilling, and vibrant life.
VALUES
VISION
MISSION
The adopted Vision Statement developed by members
of the community captures our distinctive community
character:
• Belmont prides itself on being unique
• Its small-town ambiance sets it apart as a tranquil,
safe and desirable place to live
• We get involved in town matters because we care
about living here
• We connect with each other in all kinds of
gathering places
• Our strong sense of community and enjoyment of the
town’s assets and activities deepen as we become
better informed and connected
• Our residents — our top priority
• Our employees — our most important resource
• Honesty, integrity, respect, and ethics
• Open government
• Fiscal responsibility
• Quality services
• Continuous improvement
• Teamwork, collaboration, and partnerships
INFRASTRUCTURE AND MOBILITY
GOAL: A transportation, facilities, and infrastructure system that maintains and improves our community to meet current and future demands, and climate action goals.
ECONOMIC DEVELOPMENT & HOUSING
GOAL: Local business and land use policies that promote economic development, vibrant mixed-use centers, and
diversity of housing choices.
FISCAL AND ORGANIZATIONAL STABILITY
GOAL: Ensure financial stability, quality city services delivered through our employees, and investment in our
organizational development.
PUBLIC SAFETY
GOAL: Forward-thinking public safety services aligned with community needs through civic engagement, partnerships, and public education.
QUALITY OF LIFE
GOAL: Engage the community in maintaining and enhancing Belmont’s character and quality of life.
STRATEGIC
FOCUS AREAS
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THE BELMONT PROMISE
What do we deliver? What is our brand platform?
The City of Belmont is an ideally located, close-knit
Bay Area community made up of hard-working and
determined people that give Belmont a small town
spirit amid its Silicon Valley surroundings. The City
offers a rich history, innovative progress, and diversity with a boundless sense of unity.
This safe and scenic community boasts exceptional
education from early childhood to university and has
an integrated vision of people, prosperity, and a place for everyone who calls Belmont home.
THE BELMONT STORY
How do we portray ourselves? What is our brand
narrative?
The City of Belmont is located on the San Francisco
Peninsula and features magnificent views of the
Northern Santa Cruz mountains and San Francisco
Bay. The City population is approximately 28,000
and is served by 144 city staff dedicated to providing
Belmont with the highest quality service. Belmont
is developing a thriving business community, sound
infrastructure, and well-connected mobility options,
while balancing sustainable fiscal operations and
maintaining safe and serene neighborhoods with rich
selections of recreational and cultural opportunities.
These priorities work together to create a vibrant and
enjoyable quality of life that is uniquely Belmont.
PART II
THE BRAND
ORGANIZATION-WIDE
KEY MESSAGES
Why should the world believe us?
The City of Belmont is dedicated to enriching our community by delivering high-quality public services that promote a safe, fulfilling, and vibrant way of life.
With several transformative projects on the horizon and a commitment to forward-thinking leadership, Belmont has
a rare opportunity to shape its future. We are reimagining our city with purpose—invigorating our neighborhoods,
strengthening community connections, and keeping people at the heart of every decision.
We are pursuing thoughtful, sustainable progress in
collaboration with our residents. This includes identifying opportunities to diversify the economy, invest in essential infrastructure, and protect and enhance Belmont’s unique community character.
Our central location offers the economic advantages of
proximity to Silicon Valley while preserving the quality-of-life benefits of a welcoming, family-oriented environment. But what truly makes Belmont special is its people.
As Belmont grows, we remain intentional about preserving the small-town charm that defines us. Our residents are innovative, educated, and deeply engaged in their community.
They care about their neighbors and take pride in the city we are building together.
True to its name—meaning “beautiful mountain”—Belmont
is celebrated for its scenic beauty, open spaces, and the resilience of its community.
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In addition to these organization-wide key messages, the Strategic Communications Plan includes tailored messaging platforms for each of the focus areas outlined in the City’s Strategic Plan. These serve as guiding language for promotional materials and message development across departments and initiatives.
INFRASTRUCTURE & MOBILITY
Key Messages
The City of Belmont is maintaining and improving
transportation, facilities, and infrastructure systems to meet current and future demand for basic services that
are essential to living, working, and moving people to
where they need to go.
We are proactively investing in our built infrastructure— including streets, parks, public facilities, and sewer and storm drain systems—to ensure Belmont remains a
resilient and thriving community.
We recognize that preserving and strengthening this
critical infrastructure today is essential to sustaining our City’s long-term viability, especially in the face of climate change and evolving sustainability goals.
Belmont is fortunate to have a generous and engaged
community that continues to support key initiatives
shaping our future. Investments such as Measure I, the
Twin Pines Park Master Plan, the Belmont Library, and
the planned community center upgrade reflect this shared commitment to progress.
To keep residents informed and engaged, the City is dedicated to maintaining clear, up-to-date printed materials and digital resources that communicate ongoing improvements to
infrastructure and mobility.
An important part of the City’s infrastructure includes placemaking and recreational amenities, as outlined
in the Parks, Recreation, and Open Space Master Plan.
Comprehensive wayfinding signage, welcoming streetscapes, and well-maintained park facilities are essential elements of Belmont’s broader infrastructure strategy, enhancing both community identity and quality of life.
Through smart, forward-looking planning, we are investing in long-term capital improvement projects to maintain and replace aging infrastructure—protecting Belmont’s quality of life for generations to come.
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ECONOMIC DEVELOPMENT &
HOUSING
Key Messages
The City of Belmont works in close partnership
with the business community to foster a thriving,
dynamic economy—one that creates jobs, expands
opportunities, and generates revenue to support public
services and community amenities.
The Belmont City Council, leadership team, and staff
remain focused on balanced, thoughtful progress.
Together, they are advancing initiatives and projects
designed to benefit the community today and well into
the future.
The City of Belmont values and appreciates our local
businesses for the vital role they play in providing
jobs, driving economic impact, and generating tax
revenues that support public services, infrastructure,
and our quality of life. To show our appreciation, the
City highlights a local business each month across our digital channels, celebrating their contributions to the community.
Belmont is committed to recruiting and retaining a diverse mix of businesses that align with our community’s character.
We actively support their continued growth and success, recognizing that a strong business community is key to our shared future.
Through the City’s certified Housing Element, we are
proactively planning for the future by fostering new and diverse housing options along the transit corridor, including expanded transit-oriented development and commercial
investment. We prioritize affordable and equitable housing opportunities while also respecting and supporting the unique character and quality of life in our existing neighborhoods. 110
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FISCAL & ORGANIZATIONAL
STABILITY
Key Messages
The City of Belmont is committed to transparency
and open governance, actively encouraging
community participation in the decision-making
process. We provide monthly financial updates,
maintain easily accessible budget information,
and have earned multiple awards recognizing our
excellence in financial reporting.
Belmont keeps the public informed about day-today operations and public projects through timely, relevant updates—reflecting our core values of
honesty and integrity.
Fiscal responsibility remains a top priority, enabling
the City to deliver the quality services that our
residents expect and deserve.
With strategic planning and sound investment,
the City of Belmont is pursuing priority capital
improvement projects while proactively managing
our financial position.
Through disciplined leadership, the City of Belmont is
committed to staying on positive financial footing for longterm fiscal sustainability. This prepares us to weather looming market downturns and other unexpected
changes in market conditions.
The City of Belmont is committed to attracting and
retaining talented, innovative staff who uphold our high standards and embrace the importance of public service
and community impact. By investing in our employees,
we foster loyalty and long-term dedication—many team
members build lifelong careers with the City or choose to return after gaining experience elsewhere.
Our employees are our greatest asset. Through a
supportive workplace culture and ongoing professional
development, we strengthen the effectiveness of our
organization and enhance our ability to serve Belmont’s residents and businesses with excellence.
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PUBLIC SAFETY
Key Messages
One of the City’s top priorities is the health and
safety of our community. Belmont is a safe place
to live, work, and play, supported by a respectful,
community-focused approach to law enforcement
that aligns with neighborhood and community needs.
The Belmont Police Department combines
outstanding first-responder services with community
policing efforts, including civic engagement,
partnerships, and public education. The department
ensures safety information is accessible through
regular programs, events, and communication
channels such as press releases, social media,
and website updates. The City continually
plans for emergencies by streamlining internal
communications and providing timely updates.
Our School Resource Officers are integrated into the
educational community, forming trusted relationships
that help make Belmont feel like home for families—
offering friendly, familiar faces in our officers.
Fire safety services are provided through a
partnership with the San Mateo Consolidated Fire
Department. This collaboration reduces costs to
taxpayers while delivering exceptional local service
and benefiting from economies of scale in training,
resources, and support services. Through this
consolidated department, the community has access
to state-of-the-art equipment and technology.
The City has developed an internal critical
communications plan that outlines best practices
and collaborative strategies for emergency
communications. Intended as a resource for
staff when needed, the plan highlights recent
improvements in public safety communications and
establishes key goals that serve as a strong foundation for both everyday engagement and effective crisis response:
1. Build and maintain public trust through open,
transparent, and consistent communication with the
community and stakeholders
2. Collaborate with other City departments to deliver
clear, unified messages during both routine and critical incidents.
3. Maintain regular community engagement by proactively communicating with the public on key topics via press
releases, social media, and community events.
4. Implement a critical communication protocol with preplanned content, templates, and clear procedures for timely, accurate, and coordinated communication.
5. Ensure the Public Information Officer (PIO) leads
communication efforts and adapts messaging as
situations evolve.
6. Leverage multiple communication channels and ensure
all content is ADA-compliant and accessible to reach
diverse audiences.
7. Educate and inform the community through regular
awareness spotlights, safety tips, and outreach videos
8. Promote internal preparedness and training in public information best practices and ensure familiarity with
communication protocols and templates.
9. Respond effectively through timely updates, partner
agency coordination, and follow-up information.
The City of Belmont prioritizes community safety through well-integrated, collaborative regional efforts. By sharing policies, communication tools, and providing rigorous
training opportunities, we are able to effectively meet the public safety needs of Belmont and its residents.
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QUALITY OF LIFE
Key Messages
The City of Belmont is celebrated for its distinctive community character, natural beauty, and vibrant culture—qualities we support and enhance through strategic investments in our residents’ quality of life.
This high quality of life results from thoughtful neighborhood planning, protection of open spaces, and integration of public art throughout the City.
Belmont offers the perfect balance of modern urban amenities with the charm of a small town, featuring friendly neighbors, award-winning schools, and abundant opportunities for
outdoor recreation.
With more than 380 acres of open space, parks, and trails, the City provides an ideal setting for an active outdoor lifestyle.
Through thoughtful placemaking, creative parks and recreation programming, and intentional investment in facilities, we continually enrich the experiences available to our community.
Thanks to the support of our residents, we are actively improving public facilities with carefully planned projects that benefit everyone. These include the state-of-the-art library renovation, community garden, sports complex, community center, and the implementation of the Public Art Master Plan.
The City is dedicated to transparency and
meaningful community involvement, ensuring
residents are engaged through outreach, feedback
opportunities, and collaborative partnerships—core
elements of Belmont’s character.
Everyone in Belmont deserves to understand
what is happening in their City and to have their
voice heard. That’s why we are committed to
providing materials in multiple languages, live
translation services for non-English speakers,
age-friendly resources, and making City planning,
programming, and resources accessible in both
digital and print formats.
We will continue investing in our public facilities—
from parks to community centers—to preserve and
enhance the exceptional quality of life we all enjoy.
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PART III
THE PLAN
GOALS AND OBJECTIVES
How will communications help achieve our strategic focus area goals? The overarching goals and supporting objectives of the City of Belmont Strategic Communications Plan are to:
Build trust and goodwill with the community through proactive and transparent communication • Provide strong and consistent messages that reinforce and reflect the goals of the organization • Generate positive credibility of the City of Belmont with its stakeholder base • Enhance ongoing public outreach efforts and provide up-to-date information to residents • Employ the use of design and technology to convey the City’s messages Develop meaningful dialogue with the community to understand and support resident and City needs • Facilitate two-way communication between the City and community • Increase public understanding of the City and its critical functions • Collaborate with partners and the community to create a network of engaged influencers 114
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TARGET AUDIENCES
INTERNAL STAKEHOLDERS
Internal audiences are often secondary in communications plans; however, keeping staff informed builds ambassadors and positively impacts operations. Providing access to
messaging, tools, and outreach activities, all help effectively and consistently deliver the City’s messaging to the community. • City Council members
• Executive staff
• Employees
• Interdepartmental Communications team (communications liaisons from departments)
• Boards and Commissions
• Professional contractors and vendors
PUBLIC-AT-LARGE
The people of the City of Belmont are the primary audience for outreach and communications efforts outlined in the plan.
Residents - Property owners, renters
• Residents – Property owners, renters, families
• Businesses – Business owners and employees
• Visitors – Tourists, business travelers, and extended networks of residents
LOCAL AGENCIES AND OTHER GOVERNMENT
ORGANIZATIONS
• Special districts (utility, water, wastewater)
• State and federal government
• Regulatory agencies
PARTNER ORGANIZATIONS
Partner organizations that frequently collaborate on
community activities, events, or operations requiring
coordination, oversight, or regulatory support. This includes:
• Local schools
• Neighborhood associations
• Service clubs
• Nonprofit organizations
• Business groups
• Cultural or educational institutions
KEY INFLUENCERS
Individuals and groups within the City of Belmont who have the ability to shape public perception, share information widely, and influence policy decisions or operational outcomes.
Media
• Local broadcast, online and print publications
• Regional and statewide media
Elected Officials and Legislators
• San Mateo County Leadership
• Leadership of other cities within
San Mateo County
• State and federal officials
Neighborhood and Community Groups
• Homeowners Associations
• Neighborhood Associations
CITY OF BELMONT
CENSUS DATA
DEMOGRAPHICS
• Gender Ratio: 49.3% male / 50.7% female
• Median Age: Not specified in the latest summary
(age breakdown: 23.4% under 18, 13.9%
65 and over)
ETHNICITY
• White (alone): 50.7%
• Asian (alone): 29.5%
• Hispanic/Latino: 14.0%
• Two or more races: 10.4%
• Black or African American (alone): 2.1%
• Native Hawaiian & other Pacific Islander
(alone): 1.3%
• American Indian & Alaska Native (alone): Not
specified (likely <1%)
SOCIOECONOMIC
• Median Property Value: $2,000,000+
• Median household income: $207,609
• Home ownership: 56.0% of homes
are owner-occupied
• High school degree or higher: 96.0%
• Bachelor’s degree or higher: 68.9%
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COMMUNICATIONS AND OUTREACH STRATEGIES
FOR SUCCESS
Key recommendations to implement across all strategic focus areas
HOLD ANNUAL MEETINGS WITH CITY DEPARTMENT HEADS AND LEADERSHIP The City will hold annual sessions with City department heads and leadership to identify operational goals and communications priorities each fiscal year.
EXPAND AND CLARIFY THE ROLE OF THE INTERNAL INTERDEPARTMENTAL
COMMUNICATIONS TEAM
Deputize these communications liaisons in each department to become beat reporters and brand ambassadors, sharing important information on behalf of the organization. This would include comprehensive staff trainings, allowing the City to utilize existing resources more effectively and resulting in communication that is more consistent with brand messaging and the City’s design aesthetic. Seeking feedback to identify any existing gaps in resources will be critical to set the team up for success.
CREATE INTERNAL GUIDELINES FOR COMMUNICATION AND ENGAGEMENT Create a memorandum outlining staff expectations for communications and engagement within the organization, outlining responsibilities and shared resources for departments to leverage when communicating and engaging the public. This would include best practices and helpful checklists for staff to follow, identify direction for each communication method and clarify team roles for each department.
MONITOR EMERGING COMMUNICATIONS AND ENGAGEMENT TOOLS
Artificial Intelligence (AI) is being considered internally by the communications team for efficiency and training, but there are no documented discussions about using AI for community engagement or as a public-facing tool in the City of Belmont’s strategic communications plan notes. The rapidly expanding landscape of communications and engagement tools presents an opportunity for the City to follow emerging trends closely for ways to do more with less.
USE AND REFINE THE BELMONT BRAND CONSISTENTLY
The Belmont brand, including refined current visuals, should be used consistently to build recognition and credibility.
We recommend regularly evaluating the brand to make sure it clearly and accurately reflects City and community values. Developing a more dynamic and user-friendly set of brand guidelines and brand toolkit will help all staff and partners stay in alignment, including easy to use templates for standard items such as stationery, presentations, social media content, and email signatures. Templates, photos, training materials, and other resources can be housed on City’s internal communications intranet site for staff to use as they create content. This will help streamline the internal process for communications across City departments.
PRODUCE BRANDED TOOLKITS
Based on the target audience, objectives, and key messages for each of the outreach campaigns outlined, create brand-aligned creative content in an outreach and communications toolkit as resources for departments, including video, photography, one-sheets, graphic elements, digital and print ads, flyers, brochures, social media graphics, and campaign specific media deliverables. Each campaign should create content aligned to the campaign marketing and media plan. Based on input from departments on priorities, templates will be created in Canva or a universally accessible platform for department use.
EXPAND ACCESS AND INCLUSIVITY
To help bridge the digital divide and reach seniors and other harder to reach audiences, the City should distribute regular print communications and leverage public access channels to reach residents without reliable internet access. It is also imperative to translate key materials into multiple languages and utilize multilingual staff and community partners for targeted outreach. Deepening partnerships with schools, neighborhood associations, and local community based organizations will expand the City’s reach, helping share information more widely, and reach diverse audiences.
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DEMYSTIFY AND DE-JARGON COMPLEX INFORMATION
Community members are not privy to the inner workings of City Hall, but they care about what happens in their city.
Content for City communications should be developed with our key audiences in mind. Content should be translated from internal shorthand to approachable, plain language that advances the City’s mission and vision to build trust and engagement with the community. Messaging should be developed that is specifically geared to explain technical concepts to the public with a welcoming tone across all public-facing City materials.
FOCUS ON “THE WHY”
Government agencies have a tendency to focus on “the what” and “the how” of operations. Where possible, the City should uncover “the why” and communicate the value each project, initiative, and program will provide to the community. Sharing what’s in it for City residents can help foster a shared sense of interest, unity, and community pride.
PROVIDE ONGOING OPTIONS FOR COMMUNITY FEEDBACK
While there are feedback opportunities built into project outreach timelines, there is not an active effort to solicit community input on the day-to-day efforts of the City. Gathering this feedback also provides an opportunity to share with the community how the City is responding to their input. This can be done in-person through suggestion boxes, community workshops, and town halls as well as digitally through email surveys or social media polls. Partnering with trusted organizations and individuals in the community can help spread the word far and wide, securing feedback from a more representative sample of City residents.
OUTLINE COMMUNICATIONS AND ENGAGEMENT NEEDS IN A MASTER CONTENT CALENDAR A master content calendar will help align content and priorities across platforms, providing themes and timeframes to help ensure outreach efforts are leveraged to increase our reach. Instead of reacting to a need for a news article or a social media post, we want to create a content management system that allows us to proactively work with staff on communications to get the right information out at the right time to the right audience. Based on the meetings with departments, the City will create a comprehensive editorial content calendar for the year to help manage communications content. Once approved, this list will establish a schedule for communication needs for the City and will be updated as needed throughout the year.
ESTABLISH A BASELINE FOR BENCHMARKING
In order to measure progress, it will be important for the City to take stock of current metrics including website traffic, time spent on page, newsletter subscribers, open and click-through rates, social media following and engagement numbers, event attendance, and other performance indicators. More critically, a quantitative and qualitative community survey will provide an understanding of the City’s perception in the community along with insights into what areas and messages are resonating, which will help inform communications and outreach efforts moving forward. This community survey should be repeated bi-annually to measure progress for brand awareness and affinity and message comprehension.
ENHANCE CLARITY, USABILITY, AND CONSISTENCY ACROSS CHANNELS It is recommended to continue refining the City website to simplify and reorganize content with user-friendly, stepby-step guides focused on resident needs. Data and metrics should be used to prioritize updates based on what matters most to the public. Leveraging the existing network of public information officers will be critical to ensuring consistent messaging citywide. Developing and enforcing internal communications protocols, including branded templates and messaging guidelines for all departments and social media channels, will be critical across every department. All communication should tie back to the overarching key messages and the message platforms for each of the strategic focus areas to provide staff with a foundation to build upon for all communications efforts. 117
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TACTICS
What communications channels will we use to deliver our messages? For each outreach campaign, develop a marketing and media outreach plan that determines the right methods of communication for that campaign’s needs. Not every channel will be appropriate for each campaign, but the following outline will help guide choices specific for the City of Belmont.
Issue Mailers
The City develops and distributes printed mailers to residents with important updates to ensure those without internet access still receive crucial information.
Mailers will provide information in plain language and offer a clear call to action to community members, providing contact details for City staff or a City webpage for more information.
YouTube Promotion
All videos produced should be placed on a consolidated YouTube Channel.
Then allocate a small budget for boosting video views using geographic and psychographic filters as part of a comprehensive distribution strategy if needed.
Community Papers
Local papers align well with the City of Belmont target audience, and for some of the most proactive campaigns, such as events, print and/or online ads will drive attendance.
• San Mateo Daily Journal
• The Mercury News
• San Francisco Chronicle
• Peninsula Press
• San Francisco Examiner
Video Storytelling and Campaign-Specific Productions
Short-form video content is a powerful and accessible way to communicate the City’s strategic priorities, share progress on initiatives, and highlight community stories. The City should continue investing in the creation of concise, visually engaging videos that explain key projects, promote accomplishments, and celebrate community impact. Recommended formats include:
• One-Minute Updates – brief explainers on current projects or policy decisions • Project Spotlights – visual progress reports of infrastructure, parks, or housing developments
• Staff or Community Voices – short interviews to humanize services and connect with audiences
• Event Recaps and Previews – short videos to promote attendance and highlight civic engagement
These videos can be distributed via the City’s website, YouTube channel, social media platforms (Facebook, Instagram, Nextdoor, and LinkedIn), digital newsletters, and at in-person or virtual community events. Optimizing videos for mobile viewing and captioning for accessibility will help reach a broader, more diverse audience. 118
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Key Message Development
Develop a library of key message documents to be used as the basis for all future interviews, newsletter articles, website copy, and other content development.
Press Releases
Proactively distribute information to the news media for all possible outlets, including annual events, new announcements, and program results.
Partner Toolkit
Creating an outreach toolkit for City Council, partner agencies, and community partners to share and report the City’s communications content is a cost-effective way to help amplify and distribute messaging to a larger and more diverse audience. Leveraging these partnerships when possible will provide broad engagement through their networks.
PRIMARY SOCIAL CHANNELS
Based on demographics for the City as well as feedback received from leadership, it is recommended to focus more robust and regular communications efforts on Facebook and Instagram since both support multilingual content and are widely used by adults, families, and diverse communities.
Facebook
The world’s largest platform, Facebook, is a great way to reach local communities, and posts should focus on positive messaging, awareness, tips, and information.
A two-pronged strategy should be developed to both increase the number of followers (audience base) and increase engagement (reach and affinity) with creative content. Adults 30 and older are the primary users of Facebook and have a fairly balanced use between different genders. It is recommended to focus Facebook content on promoting events, sharing City updates, connecting with community groups, and reaching older adults who are online.
There are two Facebook accounts for the city. The City of Belmont Parks and Recreation Facebook channel has a slightly higher follower count at 1.9K, compared to the City of Belmont Facebook channel at 1.8K followers. The Parks and Recreation platform receives higher engagement among its audience than the City’s main Facebook channel. This is consistent with observations from communications planning and feedback from leadership, which note that Parks and Recreation content, especially visual and event-based posts, tends to generate more interaction and community response.
Instagram
Instagram is typically targeted towards a younger demographic, ranging between 18 and 34 years of age, and is noted as a growing channel, especially for the Police and Parks and Recreation departments. While the majority of users are women, the platform is also popular among men. Develop a series of posts for specific proactive campaigns that align with a younger Instagram audience, focused on visuals and behavior change, to build trust and credibility.
There are three different Instagram accounts representing the City of Belmont – a general city account, a Parks and Recreation account, and a Belmont police account. Among the three, the Belmont Parks and Recreation account holds the highest follower count at 2.1K and has a higher engagement rate compared to the other city accounts.
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SECONDARY SOCIAL CHANNELS
NextDoor
While NextDoor is slowly becoming more popular among younger audiences, the majority of users tend to be older adults, ranging from 30-64 years of age. There isn’t any dominant gender based on the users. Continue the City of Belmont’s presence on NextDoor; however, condense into a single city page, and post info relevant to safety and community concerns.
YouTube
YouTube is a platform used by a wide audience base. Users are typically between 18-49 years of age, with a slightly higher usage among men. Create more video content and add it to the citywide YouTube channels to leverage subscribers and increase engagement. There are two city YouTube accounts, a general city account and a Belmont police account. The Belmont police YouTube account has a higher subscriber count at 378 and engagement rate.
Website Consistency
Consistently present up-to-date information including consistent visuals, formatting, and introductory language for each webpage. Use subheadings and color-coded icons to help visitors navigate to the information they need.
Streamlining website accessibility and navigation provides better access to city services and makes it easier for residents and businesses to stay informed.
Weekly Newsletter
Continue to improve and promote the weekly newsletter to increase visibility, readability, and ease of use. The newsletter should align with strategic focus areas and brand visuals to increase aesthetic and visual appeal.
Year in Review Magazine
Develop an end of year recap to deliver City messaging and key accomplishments to every resident. Expand the magazine to include some in-depth stories, employee profiles, and photo spreads to reinforce communication efforts.
Campaign Specific Collateral
Develop a complementary suite of printed outreach materials that can be used to deliver campaign messaging at events and meetings or distributed to target audiences.
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ANNUAL OUTREACH CALENDAR
When should we promote our different services?
JANUARY FEBRUARY MARCH
• New Years Day
• Commission recruitment
• Martin Luther King Jr. Day
• Holiday tree pick up reminder
• Black History Month
• Lunar New Year event
• President’s Day
• Engineer week
• City’s Annual Strategic Planning
Session
• Mayor’s State of the City address
• Women’s History Month
• Shamrock Scavenger Hunt
• Civics Day
APRIL MAY JUNE
• National Public Safety
Telecommunicators Week
• Egg Hunt and Adaptive Egg
Hunt events
• Earth Day event (e-waste/shred
event or fair)
• Autism Awareness Month &
Police Department badges
• Distracted Driving Awareness Month
• Mother’s Day
• Annual Professional Municipal
Clerks’ Week
• Mental Health Awareness Month
• National Police Week
• Public Works Week
• Public Works open house
• Memorial Day
• Bike Safety Month
• Economic Development Week
• Peninsula Restaurant Week
• Pride Month events
• Graduation traffic and safety
reminder (all schools)
• Juneteenth
• Women in Engineering Day
• Budget Adoption
JULY AUGUST SEPTEMBER
• Movies in the Park events
(throughout the summer)
• Fourth of July
• Firework safety
• Parks Make Life Better Month
• Father’s Day
• National Night Out
• Start of school safety reminder
• Police Community Academy
• San Mateo firefighters’ Chili
Cookoff event
• National Preparedness Month
• Labor Day
• California Coastal Cleanup Day
• Suicide Prevention Week
OCTOBER NOVEMBER DECEMBER
• Halloween Fest
• Domestic Violence Awareness Month
• Indigenous People’s Day
• Diwali event
• Great American Shakeout event
• National Walk and Roll to School Day
• Fire Prevention Week
• Fat, oils, and grease (FOG) messaging
• Winter storms and sandbag
messaging
• Veteran’s Day
• Thanksgiving and holiday closure
• Elections messaging (if applicable)
• Commission recruitment
• Beautiful Belmont awards
• Community service awards
• Reorganization Ceremony
• Year in Review Magazine & Video
• Holiday closure
• Winter Wonderland Workshop event
• Santa at the Firehouse event
• Santa Parade event
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OUTREACH INITIATIVE
DESCRIPTIONS
CITY OF BELMONT GENERAL OUTREACH
Mayor’s State of the City and Year in Review
Share high level accomplishments and tie into ongoing
effort to brand the City consistently.
Elections messaging (if applicable) and
Reorganization Ceremony
Share election information and incoming/outgoing City
Council leadership updates and opportunities.
Holidays, observances, and closures
Share important information, highlight critical functions and remind the public of the operating hours of City staff, facilities, and services.
Commission recruitment
Encourage members of the public to join various City
Commissions and make a difference in their community.
INFRASTRUCTURE & MOBILITY
Engineer week and Women in Engineering Day
Share the role and impact of engineers on City
operations and services while highlighting prominent
women in the field.
Public Works Week and events
Tie in with national efforts to appreciate and build
awareness of public works and infrastructure.
National Walk and Roll to School Day
Increase the use of transit, bicycling, walking, and
carpooling by investing in and promoting infrastructure and transportation demand management programs.
Fat, oils, and grease (FOG) reminder
Share information about what residents can do to help
the City maintain its critical infrastructure and keep
Belmont clean.
Winter storms and sandbag messaging
Build an understanding of maintenance needs and
the critical nature of maintaining storm drains and
sanitary systems.
ECONOMIC DEVELOPMENT & HOUSING
Economic Development Week
Tie in with national efforts to appreciate and build
awareness of economic development.
Business spotlights (monthly)
To promote economic development and the business
community, the City selects a local business to highlight each month.
Peninsula Restaurant Week
A food extravaganza connecting locals with neighborhood gems and Michelin star restaurants throughout the San
Francisco Peninsula.
FISCAL & ORGANIZATIONAL
SUSTAINABILITY
Strategic planning session
Share high-level planning efforts and internal
structure improvements that support the City’s
culture and performance.
Budget adoption
Effort to inform stakeholders and residents of budget
decisions, impacts, and strategic alignment.
Annual Professional Municipal Clerks’ Week
Bring to light the critical role and profound impact of City administrative staff, which often happens behind
the scenes.
PUBLIC SAFETY
Health and safety-related observances and events
Educate the community and raise awareness about
public health needs and build support for keeping
the community safe.
Safety tips and reminders
Tie in with national efforts to educate the community
about keeping safety top of mind.
Police Community Academy and programming
Build an understanding and appreciation of the
Police Department’s community support and
available resources.
National Police Week
Tie in with national efforts to appreciate the public
service and personal sacrifice of police officers.
Fire Prevention Week
Tie in with national effort to educate community
about how to stay safe from fires.
National Night Out
Tie in with national efforts to appreciate and build
awareness of law enforcement, community, and
communication.
QUALITY OF LIFE
Events and reminders
Encourage attendance and participation at events
and programming as an inviting and welcoming
opportunity to engage with the community.
Community service and beautification awards
Highlight volunteers and residents who have
a significant impact on the City and keeping
Belmont beautiful.
Parks Make Life Better Month
Promote Belmont’s vast array of parks, trails, and
open space as an important value for the City.
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2025-30 STRATEGIC COMMUNICATIONS PLAN 20
PRIORITIZATION
CRITERIA
While all of the outreach efforts outlined are
important, limited capacity, time, and resources
demand that we prioritize development of
communications materials. The following
criteria will be used to determine how we
prioritize development of outreach efforts with
available resources.
Priority 1: Outreach efforts designed to increase
public health and safety
Public health and safety remain the highest
priority for communications and outreach efforts,
especially in the face of emergencies and rapidly
changing conditions. Outreach efforts under this
priority will focus on equipping the community
with timely, accurate, and actionable information
to prepare from, response to, and recover from
emergencies. This includes communications
related to disaster preparedness, crime
prevention, environmental hazards, and public
health initiatives. By keeping the public informed
and engaged, we can help reduce risk, save lives,
and strengthen community resilience.
Priority 2: Outreach efforts that builds
confidence in continued investment
Major infrastructure projects, deferred
maintenance, and new community amenities
require significant investment to bring from
vision to reality. To sustain this momentum,
we must ensure the community is informed,
engaged, and confident in the City’s plans and
priorities. Outreach efforts will focus on building
public understanding and trust, which are key
ingredients for securing the support needed
to fund and advance these initiatives. Projects
with future funding needs will be prioritized for
proactive and strategic communication.
Priority 3: Outreach efforts that support revenue
generation and economic growth
Effective communication plays a critical role
in supporting programs and initiatives that
generate revenue for the City or community,
whether by attracting economic investment,
promoting services or encouraging participation
in fee-based programs. Outreach under this
priority will focus on raising awareness, driving
participation, and building support for efforts that
contribute to the City’s financial sustainability
and economic vitality. By strategically promoting
these initiatives, we can help ensure long-term
funding for essential services and enhance the
overall prosperity of our community.
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2025-30 STRATEGIC COMMUNICATIONS PLAN 21
Priority 4: Outreach that educates and
inspires action
Effectively navigating challenges from climate
impacts to evolving community needs, requires
more than just information, it requires behavior
change. This priority focuses on proactive
outreach campaigns that educate the public
and empower them to take meaningful action.
These initiatives will be strategically timed and
tailored to align with emerging issues, such
as fire prevention during extreme heat events
or water conservation during ongoing drought
conditions. By combining clear, actionable
messaging with relevant context, these efforts
aim to communicate the desired behavior, reduce
barriers for taking action toward the desired
behavior and creating a social norm around the
desired behavior in the community. This will
foster a shared sense of responsibility for the
wellbeing of our community and environment.
Priority 5: Outreach efforts that fosters
community pride, awareness, and appreciation
Finally, the City recognizes the importance of
cultivating a strong sense of community pride
and connection. As resources allow, the City will
develop outreach efforts that celebrate local
achievements, highlight community assets and
increase public awareness of the programs and
services that enhance Belmont’s quality of life.
These efforts build goodwill and trust, creating
a more informed, appreciative and engaged
community that is better positioned to support
future City initiatives.
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2025-30 STRATEGIC COMMUNICATIONS PLAN 22
KEY PERFORMANCE INDICATORS
How will we know if we have been successful?
We will consider different types of metrics to determine outreach effectiveness, which will vary per campaign or outreach initiative.
Campaign outputs are “counting” metrics that track the amount of outputs related to the communications efforts we are engaging in. For instance, gross number of impressions for a marketing campaign, number of followers on social media, or website traffic to a specific landing page we are promoting. They are helpful for gauging reach and measuring growth over time.
Campaign outcomes are metrics that help measure whether we have made progress on key goals like “increase public participation.” They provide more insight into what tactics are working and are generally more qualitative in nature.
Finally, we want to work closely with each department to ensure we are supporting operational outcomes, which will be defined for each outreach campaign.
CAMPAIGN OUTPUTS CAMPAIGN OUTCOMES OPERATIONAL OUTCOMES Examples may include
• # of gross impressions
• # of weekly newsletter
subscribers
• # of website page views/month
• # of news releases produced
• # of social media followers
• # of video views
Examples may include
• Email open rates and clickthrough rates
• Time spent on webpage/campaign
referral tracking
• Earned media through public
relations efforts
• Social media engagement (likes,
comments, shares) and sentiment
• Average video watch time
Examples may include
• Conversions (i.e., signing up for
an online program or rebate)
• Passed investment measures
• Reduced complaints
• Changed behavior in focused
awareness areas
• Attendance at important
council meetings
• Survey results that support key
initiatives
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One Twin Pines Lane. Belmont, CA 94002
650-595-7408
Belmont.gov
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