Agenda packet — Belmont City Council, April 28, 2026 (part 1 of 3)

1. CALL TO ORDER

2. ROLL CALL

3. ITEMS BEFORE 7:00 PM - None

4. PLEDGE OF ALLEGIANCE

5. REPORT FROM CLOSED SESSION -
none

6. SPECIAL PRESENTATIONS

7. PUBLIC COMMENTS ON ITEMS NOT

ON THE AGENDA

8. COUNCILMEMBER ANNOUNCEMENTS

9. CONSENT BUSINESS

10. PUBLIC HEARINGS

11. GENERAL BUSINESS

12. BRIEF VERBAL REPORTS FROM

MEMBERS AND STAFF

13. MATTERS OF

INTEREST/CLARIFICATION

14. ADJOURNMENT
City Council
Meeting Agenda
Tuesday, April 28, 2026 City Council Chambers
City Hall, One Twin Pines Lane, Belmont, California
General order of Business City Council
Julia Mates, Mayor
Cathy Jordan, Vice Mayor
Robin Pang-Maganaris, Councilmember
Gina Latimerlo, Councilmember
Tom McCune, Councilmember
Staff
Afshin Oskoui, City Manager
Scott Rennie, City Attorney
Ken Stenquist, Police Chief
Grace Castaneda, Finance Director
Ann Ritzma, Interim Admin Services Director
Carlos deMelo, Community Development Director
Kevin Kobayashi, Parks and Recreation Director
Edric Kwan, Public Works Director
Jozi Plut, City Clerk
MEETING ATTENDANCE:

Council meetings, unless otherwise noted, are broadcast live to Belmont residents on

1. Comcast Cable Channel 27

2. Streamed live via the City's website at www.Belmont.gov

3. ZOOM https://belmont-gov.zoom.us/ Meeting ID: 95745673035

4. Attend the meeting in the Council Chambers, Belmont City Hall 2nd floor PUBLIC COMMENT:

Public in the Council Chamber present the Clerk a request to speak slip found at the table at the rear of the chamber.

If participating virtually use the Raise Hand feature to request to speak.

For dial- in comments, call *67 1-(669) 900-6833 (your phone number will appear on the live broadcast if *67 is not dialed prior to the phone number) enter Meeting ID: 95745673035, and press *9 to request to speak All public comments are subject to a 3-minute time limit unless otherwise determined by the Chair.

Belmont City Council Meeting Agenda April 28, 2026
1 To submit a written public comment:

E-mail [email protected] before the Council discusses the item, noting the agenda topic or number in the subject line. Comments received up to three hours before the meeting will be distributed to the Council and included in the record but not read aloud during the meeting..

The Mayor has the authority to rule any speaker out of order, including speakers during the Public Comment period; If the subject raised is not within the subject matter jurisdiction of the City Council, during a public hearing or a general business item if the speaker is not presenting testimony or evidence relevant to the matter or if the speaker becomes disruptive to the proceedings and conduct of the meeting.

The Mayor also has the authority to order any person who willfully interrupts the meeting to be removed. All persons are expected to always conduct themselves with civility and courtesy. All persons giving comments shall speak directly to the Council and address issues, not individuals. Personal attacks, cursing and outbursts from the audience in support or opposition to a speaker are not tolerated to foster an environment where everyone feels welcome to speak.

LEVINE ACT:

The Levine Act (California Government Code Section 84308) limits campaign contributions that may be made to elected or appointed City officials (including councilmembers and the mayor) and certain candidates for elective city offices. The Act prohibits an agent of a party from contributing any amount to councilmember while a proceeding for a contract valued at $50,000 or more, permit, license, or other entitlement for use is pending that does not solely involve purely ministerial decisions. The Act also prohibits parties and participants in the above entitlement proceedings from contributing more than $500 during the proceeding and for 12 months after the proceeding and requires disclosure of the prohibited contributions. The Act prohibits certain officials, including local elected officials, from taking part in an entitlement proceeding if the official has received a contribution exceeding $500 from a party or participant in the proceeding within the preceding 12 months. An official is also prohibited from accepting, soliciting, or directing a contribution exceeding $500 from a party or participant in the proceeding for 12 months after a final decision is rendered in such a proceeding. The law is complex, and this brief description is not legal advice. If you or an agent have made any campaign contributions to a councilmember in the 12 months before a proceeding in which you have an interest or you are contemplating making a contribution within the 12 months after such a proceeding, you are urged to review the Levine Act and consider consulting an attorney. The California Fair Political Practices Commission (FPPC) is responsible for administering the Levine Act. More information about the Act and its implementing regulations can be found on the FPPC’s website here:
https://www.fppc.ca.gov/learn/pay-to-play-limits-and-prohibitions.html

ACCESSIBILITY
If you need assistance to participate in this meeting, please contact the City Clerk at (650) 595-7413. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

AGENDA POSTING: I declare a copy of this agenda was posted at City Hall, One Twin Pines Lane, and the City's website www.Belmont.gov Date: Time: /s/:

Belmont City Council Meeting Agenda April 28, 2026
2 1. CALL TO ORDER

2. ROLL CALL

3. ITEMS BEFORE 7:00 PM - None

4. PLEDGE OF ALLEGIANCE

5. REPORT FROM CLOSED SESSION - none

6. SPECIAL PRESENTATIONS
A. Destination Marketing Organization (DMO) for San Mateo County New 2025-2028 Strategic Plan
B. Proclamation Observing April as National Arab American Heritage Month C. Proclamation Observing Asian American and Pacific Islander Month D. Proclamation Observing National Jewish American Heritage Month

7. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA

8. COUNCILMEMBER ANNOUNCEMENTS

9. CONSENT BUSINESS
City of Belmont
City Council Regular Meeting Agenda
April 28, 2026
City Council Chambers
City Hall, One Twin Pines Lane, Belmont, California

NOTICE REGARDING MEETING SCHEDULE
The City Council may meet prior to 7:00 PM for Study Sessions, Closed Sessions, or other Special Topics. All other business will commence at 7:00 PM as a time-certain agenda item.

A. CLOSED SESSION
B. STUDY SESSION
The public will have an opportunity to address the City Council concerning this item.

C. SPECIAL SESSION/OTHER TOPICS
ITEMS STARTING AT 7:00 PM
This portion of the meeting is reserved for persons wishing to address the Body on any City matter not on the agenda. The period for public comment at this point in the agenda is limited to 15 minutes, with a maximum of 3 minutes per speaker. Speakers who requested but did not receive an opportunity to speak during this comment period will be given an opportunity to address the Body later in the meeting. State law prohibits the Body from acting on non-agenda items.

Consent business items are considered to be routine in nature and will be enacted by one motion. There will be no separate discussion on these items unless a member or staf request specific items to be removed for separate action.

The City Attorney will read the title of ordinances to be adopted.

Belmont City Council Meeting Agenda April 28, 2026
3 A. Monthly Financial Report - February 2026
B. 3 Wakefield Court Easement Vacation & Dedication
C. Senate Bill 1 (SB 1) Local Streets and Roads Project List Fiscal Year (FY) 2026-2027 D. Salson Trail Culvert Replacement Project - Additional Budget Appropriation E. Hill Street and El Camino Real HAWK Project
Attachments:

Monthly Report
Recommendation: Adopt a resolution vacating an existing Public Service Easement (PSE) designed as “PSE Varies” over Lot 1, as shown on the map of “Hallmark West Unit 4,” recorded on June 29, 1976, in Book 91 of Maps, Pages 24 and 25, Official Records of San Mateo County; accepting a new non-exclusive PSE over a portion of APN 045-444-020 from Ahmad Dababo, as Trustee, or any successor trustee, under the Ahmad Dababo Trust dated April 14, 2009, as described in Exhibit A (Legal Description) and shown on Exhibit B (Plat); and authorizing the City Manager and City Clerk to execute, accept, and record all documents necessary to complete the easement vacation and acceptance, including recordation with the San Mateo County Recorder.

Attachments:

Staff Report
Resolution
Legal Description
Plat Map
Storm Drain Relocation Plan
No Objection Letters
Subdivision-1976
Recommendation: Adopt a resolution approving a list of proposed projects for fiscal year (FY) 2026-2027 funded by the Road Repair and Accountability Act of 2017.

Attachments:

Staff Report
Resolution
2026 Pavement Project Street List
Recommendation: Adopt a resolution approving an additional $250,000 in project budget funding and authorizing the City Manager to negotiate and execute construction change orders, design amendments, and additional construction management, inspection services, and related services for the Salson Trail Culvert Replacement Project, in a total amount not to exceed $250,000.

Attachments:

Staff Report
Resolution
Recommendation: Adopt a resolution approving plans and specifications, authorizing advertisement for sealed bids, authorizing the City Manager to execute a construction contract with the lowest responsive and responsible bidder for the Hill Street and El Camino Real HAWK Project (City Contract Number 2026- 652) in an amount not to exceed $619,543, plus a ten percent construction contingency, and approving a task order with Tanner Pacific for construction management services an amount not to exceed $99,960.

Attachments:

Staff Report
Belmont City Council Meeting Agenda April 28, 2026
4 F. San Mateo County Animal Care and Control Services Agreement Extension

10. PUBLIC HEARINGS
A. TEFRA Financing for The Ridge at Ralston (678 Ralston Ave) Apartments Project

11. GENERAL BUSINESS
A. Climate Action and Adaptation Plan (CAAP) Draft Measures and Actions Review B. 951 Old County Road Affordable Housing Loan
Resolution
Project Plans
Project Specifications
Tanner Pacific Proposal.pdf
Recommendation: Adopt a resolution authorizing the City Manager to negotiate and execute a three-year extension of the g agreement with the County of San Mateo for animal care and control services beginning July 1, 2026.

Attachments:

Staff Report
Amendment to Agreement - SMC Animal Care and Control Services Animal Control Agreement - San Mateo County and Cities 2021-2026 Recommendation: 1. Conduct a public hearing for the issuance of tax exempt revenue bonds under the Tax Equity and Fiscal Responsibility Act (TEFRA) and the Internal Revenue Code for the benefit of The Ridge at Ralston LP (the “Borrower”), to provide for the financing of an affordable apartment project at 678 Ralston Avenue.

2. Adopt the resolution approving the issuance of the bonds by the California Municipal Finance Authority for the project.

Attachments:

Staff Report
Resolution
Presentation
General Business items are considered separately, typically in the order listed. The chair will call for public comment on each item when the body considers the item.

Recommendation: Receive a presentation on the Climate Action and Adaptation Plan (CAAP) update process and provide any feedback on draft measures and actions for inclusion in the final CAAP.

Attachments:

Staff Report
Draft Measures and Actions
CAAP Workshop No.2 Summary
CAAP Survey No.2 Summary
Recommendation: Adopt a resolution authorizing the City Manager to negotiate and execute a loan funding agreement with CRP Affordable Housing and Community Development, or its affiliated entities or partners, to provide up to $2 million in Belmont affordable housing funds for construction of a 63-unit affordable housing project located at 951 Old County Road.

Attachments:

Staff Report
Resolution
Belmont City Council Meeting Agenda April 28, 2026
5 C. Draft General Plan Safety Element Update

12. BRIEF VERBAL REPORTS FROM MEMBERS AND STAFF

13. MATTERS OF INTEREST/CLARIFICATION

14. ADJOURNMENT
CRP Affordable Housing Funding Request
Presentation - 951 Old County Road
Presentation - Ridge on Masonic
Recommendation: Receive a presentation on the City of Belmont’s Draft Safety Element Update and provide feedback and direction.

Attachments:

Staff Report
Draft Safety Element
Draft Conservation Element
A. Verbal report from Councilmembers on Intergovernmental (IGR) and Subcommittee Assignments
B. Verbal report from City Manager
Items in this category are for discussion and direction to staf only. However, Council/Board may take final action on an item if there is no need for additional staf analysis.

ADA Notice: If you require assistance to participate in this meeting, please contact the City Clerk at (650) 595-7413 in advance so reasonable accommodations can be arranged.

Agenda Materials: Meeting materials are available at www.belmont.gov. Documents distributed to a majority of the City Council, District Board, or Commission regarding agenda items will be available at the City Clerk’s Of ice, One Twin Pines Lane, during normal business hours and at the meeting.

Belmont City Council Meeting Agenda April 28, 2026
6 FISCAL YEAR 2025-26
MONTHLY FINANCIAL REPORT - FEBRUARY 28, 2026

HIGHLIGHTS

PERFORMANCE

AT A GLANCE
REPORT
• General Fund balance increased
compared to prior YTD

FUND RECAP AT A GLANCE REPORT
Notable Fund Balance Increase compared to prior YTD:
•General Fund
•Measure I
•Belmont Fire Protection District
• Sewer Collection System
Notable Fund Balance Decrease compared to prior YTD:
• Measure W
•Affordable Housing Successor
•Sewer Treatment

CASH DISBURSEMENTS &

PURCHASE ORDER ACTIVITY
REPORT
•Amounts equal to and above $50,000

BUDGET VARIANCE
REPORT
• Management Discussion & Analysis
• Tax Trends
This report contains financial information which has not been reviewed or audited by an independent auditor, does not reflect the application of generally accepted accounting principles in all instances and is subject to future revision. This report has not been prepared with a view to informing an investment decision in any of the City’s bonds, notes or other obligations. Any projections, plans or other forward-looking statements included in this report are subject to a variety of uncertainties that could cause any actual plans or results to differ materially from any such statement. The information herein is not intended to be used by investors or potential investors in considering the purchase or sale of the City’s bonds, notes or other obligations and investors and potential investors should rely only on information filed by the City on the Municipal Securities Rulemaking Board’s Electronic Municipal Market Access System for municipal securities disclosures and website, maintained on the World Wide Web at https://emma.msrb.org/
These financial reports are designed to provide a general overview of the City of Belmont’s interim finances. Questions concerning any information provided in these reports should be addressed to [email protected] or for additional information regarding the City’s financial activities, including past award winning audited financial statements, transparency efforts and best practices please visit the City at www.belmont.gov.
7 City of Belmont
Performance at a Glance
Results for the Period Ended February 28, 2026
(000's)
6/30/2016 2016 $9,177 Audited
6/30/2017 2017 $11,128 Audited
6/30/2018 2018 $11,325 Audited
6/30/2019 2019 $14,846 Audited
6/30/2020 2020 $13,637 Audited
6/30/2021 2021 $13,398 Audited
6/30/2022 2022 $18,013 Audited
6/30/2023 2023 $26,586 Audited
6/30/2024 2024 $31,003 Audited
6/30/2025 2025 $34,416 Audited
2/28/2026 2026 $37,079 Unaudited
* excludes Measure I
\0
Fund Balance - YTD Fund Deficits
As shown on the Fund Recap at a Glance (page 3), the Recreation Fund has a deficit that is expected to be eliminated in a future period.

The General Fund balance is $37.1 million, an increase of $2.6 million compared to the amount at the prior fiscal year end.

This is primarily due to the timing of the Prop Tax In-lieu of VLF and ERAF Refund receipts.

General Fund
General Fund Balance Trend*
$0 $20 $40 $60 $80 $100 $120 $140 $160
Budget
Expenditures
Operating
Expenditures
Budget
Revenues
Operating
Revenues
All Funds Revenues & Expenditures
YTD Comparison (in millions)
43%
46%
1%
5%
5%
Capital Improvement Plan
Streets
Sewer
Technology
Recreational Facilities
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026
General Fund Balance Trend
(in million)
2 8
Audited Unaudited PY YTD
Fund Fund Balance YTD YTD PY YTD YTD YTD PY YTD Fund Balance Fund Balance Fund Name 06/30/25 Budget Actual (Under) % Actual Budget Actual Under % Actual 02/28/26 2/28/2025 (1) (2) Over (3) (Over) (1)+(2)-(3)

GENERAL FUND
101 General 34,416 20,157 22,791 (2,633) 88% 19,593 23,059 17,495 5,565 76% 16,878 37,079 33,718 102 Measure I 3,599 1,669 1,285 (385) 77% 1,235 4,956 361 4,595 7% 3,213 4,523 2,487

SPECIAL REVENUE FUNDS
205 Recreation 609 2,814 1,604 (1,210) 57% 1,602 2,856 2,570 286 90% 2,519 (357) (519) 206 Library Maintenance & Operation 211 431 185 (246) 43% 194 407 347 60 85% 293 49 678 207 Athletic Field Maintenance 446 124 120 (4) 96% 129 230 75 155 33% 96 491 424 208 City Tree 230 10 8 (1) 85% 10 33 31 2 93% 28 208 234 209 Senior Services Donation 105 9 5 (4) 54% 10 11 0 10 3% 0 109 106 210 Development Services 2,814 4,490 4,170 (319) 93% 4,578 4,703 4,141 562 88% 4,328 2,844 2,270 212 General Plan Maintenance 854 838 336 (502) 40% 278 1,199 768 431 64% 708 422 1,062 223 Belmont Fire Protection District 31,502 13,349 11,566 (1,783) 87% 11,090 10,264 11,656 (1,392) 114% 12,674 31,413 24,298 225 Police Grants and Donations 35 1 1 (0) 69% 1 16 3 13 19% 0 33 36 227 Supplemental Law Enforcement 166 127 175 48 137% 166 144 132 12 92% 68 210 169 231 Street Maintenance 1,988 1,938 853 (1,084) 44% 1,040 2,033 1,765 268 87% 1,593 1,076 812232 RMRA Street Project 798 504 470 (34) 93% 469 1,013 664 348 66% 330 604 638 233 Measure W 2,618 342 264 (78) 77% 260 2,067 2,548 (482) 123% 118 333 2,436 234 Street Improvements 3,210 746 671 (75) 90% 658 2,274 58 2,217 3% 428 3,823 3,165 237 Traffic Impact 511 109 17 (92) 16% 160 0 0 0 N/A 0 528 260 239 Public Art 438 31 120 88 383% 9 173 0 173 0% 0 557 429 275 Affordable Housing Successor 4,034 443 80 (362) 18% 129 1,307 214 1,094 16% 261 3,900 5,924 277 Inclusionary Housing 3,541 28 21 (7) 76% 202 0 0 0 N/A 0 3,562 3,456 Total Special Revenue 54,111 26,334 20,667 (5,667) 78% 20,985 28,729 24,971 3,758 87% 23,443 49,807 45,878

CAPITAL PROJECT FUNDS
308 General Facilities 581 16 11 (5) 68% 12 403 60 343 15% 38 532 595 310 Infrastructure 2,383 176 217 41 123% 46 1,650 697 953 42% (172) 1,903 2,509312 Comcast PEG Program 364 42 53 11 125% 9 31 0 31 0% 0 417 430 341 Planned Park 482 285 8 (277) 3% 17 464 334 130 72% 337 156 764 342 Park Impact 1,083 39 33 (6) 84% 38 727 1 727 0% 20 1,115 698 343 Open Space 54 2 1 (1) 43% 2 74 0 74 0% 53 56 53
399 Capital Improvement Projects 2,705 37,216 7,822 (29,393) 21% 7,248 39,708 8,085 31,623 20% 7,722 2,443 2,818 704 Special Assessment Districts 341 9 7 (2) 75% 7 0 0 N/A 0 348 335 Total Capital Projects 7,995 37,785 8,152 (29,634) 22% 7,379 43,056 9,176 33,880 21% 7,998 6,970 8,201

DEBT SERVICE & OTHER FUNDS
406 Library Bond Debt Service 346 476 408 (68) 86% 403 652 656 (4) 101% 659 97 65 501-505 Sewer Collection System 48,625 15,487 14,196 (1,291) 92% 16,184 25,994 11,614 14,379 45% 15,833 51,207 40,658 507 Sewer Treatment 30,304 4,365 1,959 (2,406) 45% 2,220 4,970 7,016 (2,046) 141% 3,764 25,248 27,290 525 Storm Drainage Enterprise 879 2,068 736 (1,332) 36% 779 2,214 1,334 880 60% 1,150 281 1,034 530 Solid Waste Management 2,370 517 435 (83) 84% 425 433 342 91 79% 356 2,463 2,179570 Worker's Compensation 1,940 766 700 (66) 91% 660 623 821 (198) 132% 760 1,819 1,737571 Liability Insurance 3,233 1,228 1,442 214 117% 619 960 1,027 (66) 107% 906 3,648 3,037 573 Fleet & Equipment Management 9,239 3,878 3,847 (31) 99% 3,520 4,794 3,754 1,040 78% 3,032 9,332 8,730574 Facilities Management 925 2,151 2,180 29 101% 2,083 2,658 1,883 775 71% 1,714 1,222 735575 Benefit Prefunding 1,627 1,068 974 (94) 91% 970 1,203 1,370 (167) 114% 807 1,231 1,476 Total Debt & Other 99,489 32,004 26,876 (5,127) 84% 27,864 44,502 29,818 12,685 67% 28,980 96,547 86,942Total All Funds $199,609 $120,583 $77,136 ($43,446) 64% $77,057 $144,302 $81,820 $60,482 57% $80,512 $194,926 $177,225Fund Types:

General Fund - Used to account for and report all financial resources not accounted for and reported in another fund.Special Revenue Funds - Used to account for and report the proceeds of specific revenue sources that are restricted or committed to expenditure for specific purposes other than debt service or capital projects.

Capital Projects Funds - Used to account for and report financial resources that are restricted, committed, or assigned to expenditure for capital outlays, including the acquisition or construction of capital facilities and other capital assets.Debt Service & Other Funds - Includes funds used to account for and report financial resources that are restricted, committed, or assigned to expenditure for principal and interest; funds used to finance and account for special activities and services performed by a designated department for other departments in the City on a cost reimbursement basis; and funds to account for operations financed and operated in a manner similar to a private business enterprise with the intent that the cost of providing goods and services is primarily financed through user charges; and funds used to account for assets held by the City as an agent.

Variance
Revenues Expenditures
Variance
City of Belmont
Fund Recap at a Glance
Results for the Period Ended February 28, 2026
(000's)
3 9
City of Belmont
Budget Variance Report
General Fund / All Other Funds
Results for the Period Ended February 28, 2026
(000's)
General Fund All Other Funds
Year to Date (YTD) Annual PY YTD Year to Date (YTD) Annual PY YTD Budget Actual Variance % Budget Actual Budget Actual Variance % Budget Actual

REVENUES
Taxes 16,389 15,112 (1,277) 92% a 14,367 24,584 15,828 13,666 (2,162) 86% a 12,757 23,742 Licenses and permits 818 812 (6) 99% 1,227 716 1,893 2,024 131 107% 2,839 2,114 Intergovernmental 280 292 12 104% 420 270 8,612 1,883 (6,729) 22% f 1,803 12,917 Charge for services 3,142 2,864 (279) 91% b 2,737 4,714 27,573 25,537 (2,036) 93% b 24,518 41,360 Fines and forfeits 62 56 (6) 91% 93 61 - - - N/A - -
988 1,289 (301) 77% c 1,320 1,934 4,298 2,799 (1,499) 65% c 3,358 6,447 Miscellaneous 214 33 (180) 16% d 123 321 1,217 1,423 206 117% 1,825 481 Transfers in 596 - (596) 0% e - 894 38,371 9,648 (28,723) 25% e 12,424 57,557 Total Revenues 22,791 20,157 (2,633) 88% 34,186 19,593 97,792 56,979 (40,813) 58% 146,688 57,463

EXPENDITURES
General Government 5,572 4,854 (718) 87% 8,359 4,904 6,125 6,247 121 102% g 9,188 5,425 Public Safety 11,617 10,796 (821) 93% 17,425 10,117 10,152 11,418 1,266 112% h 15,228 12,795 Streets and Utilities - - - N/A 0 0 50,752 21,607 (29,145) 43% 76,128 19,193 Culture and Recreation 2,070 1,845 (225) 89% 3,105 1,857 7,791 5,097 (2,694) 65% 11,686 4,877 Urban Redevelopment - - - N/A 0 0 5,760 3,928 (1,832) 68% 8,640 4,207 Non Departmental - - - N/A 0 0 1,518 751 (767) 49% 2,277 152 Debt Service - - - N/A 0 0 3,977 5,631 1,654 142% i 4,561 5,965 Transfers out 3,800 - (3,800) 0% 5,700 0 35,168 9,648 (25,520) 27% 52,752 12,424 Total Expenditures 23,059 17,495 (5,565) 76% 34,589 16,878 121,242 64,326 (56,917) 53% 181,864 63,634 ($268) $2,663 ($403) $2,715 ($23,451) ($7,346) ($35,176) ($6,171) Management Discussion and Analysis
(Items with unfavorable budget variance more than $0.1 million) Revenues
Expenditures
a) Taxes - The budget variance is primarily due to the timing of semi-annual property tax receipts received in December and April. Quarterly Sales Taxes and Transient Occupancy Taxes (TOT) will also be received and reported in March.
f) Intergovermental - Grant revenue will be received and reported in a future period.

Trends
b) Charges for Services - The budget variance is primarily due to the quarterly fire prevention and protection fee, which will be received and reported in March. h) Public Safety - The budget variance is primarily due to the annual BSCFD contribution of $2.1M made in July and three quarterly payments for San Mateo Fire Fees that were made as of January.
i) Debt Service - Annual debt service on library and sewer bonds were made in July and the semi-annual interest payments were made in January. e) Transfers In - Transfer amount was budgeted based on full CIP commitments. Actual expenditures and CIP transfers are recorded as the project progresses, and any remaining budget will be carried forward to the next fiscal year or released back to the funding source upon project completion. c) Use of Money and Property - The budget variance is primarily due to quarterly interest revenues which will be posted in March. d) Miscellaneous - The budget variance is primarily due to the timing of the annual Crystal Springs Uplands School (CSUS) Public Service Fee, which will be received in a future reporting period.
g) General Government - The variance is due to annual insurance premiums, pensions, and OPEB contributions paid in July.

Use of money and property

EXCESS OF REVENUES OVER/
(UNDER) EXPENDITURES
-$600
-$400
-$200
$0
$200
$400
$600
$800
$1,000
$1,200
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Thousands
Sales Taxes & TOT - Monthly Comparison
Sales Taxes FY 25 Sales Taxes FY 26 TOT FY 25 TOT FY 26 $0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
$16,000
FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 FY 24 FY 25 Thousands
Major General Fund Taxes - 10-year Trends
Prop Tax Sales Taxes TOT
4 10
Vendor Description Date No. Amount
MISSION SQUARE DEF COMP ACCT#302442 2/9/26 DAJ000010321 59,632.36 CALPERS COB CONTRIBUTION PPE 02/06/26 2/9/26 DAJ000010322 149,366.71 CALPERS HEALTH PREMIUMS FEBRUARY 2/10/26 DAJ000010323 255,985.68 CALPERS COB CONTRIBUTION PPE 02/20/26 2/20/26 DAJ000010325 149,696.36 MISSIONSQUARE DEF COMP ACCT#302442 2/23/26 DAJ000010328 59,637.49 ADP WAGE PPE 01/31/26 ADP WAGE PPE 01/31/26 2/6/26 DAJ000010331 503,930.19 ADP TAX PPE 01/31/26 ADP TAX PPE 01/31/26 2/6/26 DAJ000010334 115,872.61 ADP WAGE PPE 02/14/26 ADP WAGE PPE 02/14/26 2/20/26 DAJ000010335 521,610.17 ADP TAX PPE 02/14/26 ADP TAX PPE 02/14/26 2/20/26 DAJ000010338 123,269.42 REVERSE CARDKNOX DIT JAN 26 REVERSE CARDKNOX DIT JAN 26 2/1/26 IAJ000010342 73,466.77 Total Disbursements in Excess of $50,000 2,012,467.76 $ Total Count 10
Vendor Description Date No. Amount
RESTORATION DESIGN GROUP INC TPP CREEEK RESTORATION 2/23/26 22 00078 232,493.40 HANFORD ARC CREEK RESTORATION MAINTEN 2/17/26 26 00087 67,800.00 Total Purchase Orders Issued in Excess of $50,000 300,293.40 $ Total Count 2
Disbursements Amounts Equal to $50,000 and Above
Purchase Order Amounts Equal to $50,000 and Above
City of Belmont
Disbursements & Purchase Order Activity Report
Results for the Period Ended February 28, 2026
5 11
12 13

Page 1 of 2 ends

Vacation of Existing Public Service Easement (1976 Map) and Acceptance of New Non Exclusive PSE — 3 Wakefield Court - Staff Report

STAFF REPORT
Meeting Date: April 28, 2026
Agency: City of Belmont
Staff Contact: Brian Nguyen, Public Works, (650) 637-2998 Agenda Title: 3 Wakefield Court Easement Vacation & Dedication Agenda Action: Resolution
Recommendation
Adopt a resolution vacating an existing Public Service Easement (PSE) designed as “PSE Varies” over Lot 1, as shown on the map of “Hallmark West Unit 4,” recorded on June 29, 1976, in Book 91 of Maps, Pages 24 and 25, Official Records of San Mateo County; accepting a new non-exclusive PSE over a portion of APN 045-444-020 from Ahmad Dababo, as Trustee, or any successor trustee, under the Ahmad Dababo Trust dated April 14, 2009, as described in Exhibit A (Legal Description) and shown on Exhibit B (Plat); and authorizing the City Manager and City Clerk to execute, accept, and record all documents necessary to complete the easement vacation and acceptance, including recordation with the San Mateo County Recorder.

Strategic Focus Area
Infrastructure and Mobility
Background
The property owner at 3 Wakefield Court proposes to relocate an existing public storm drain line currently located within a variably sized Public Service Easement (PSE) on private property to accommodate future development at the site. The existing mapped PSE, established in 1976, will no longer be needed in its current location following relocation of the storm drain line. To maintain ongoing operations and maintenance, the City will concurrently accept a new non-exclusive 10-foot-wide PSE (Exhibit A) aligned with the relocated storm drain.

The City has received written notice of consent or no objection from all affected utility providers and interested parties, as known and on file with the City, including Pacific Gas and Electric Company (dated August 25, 2025), AT&T California (dated September 17, 2025), Mid-Peninsula Water District (dated August 21, 2025), and Comcast (dated November 6, 2024).

Page 2 of 2 ends

Vacation of Existing Public Service Easement (1976 Map) and Acceptance of New Non Exclusive PSE — 3 Wakefield Court - Staff Report Analysis
The property owner submitted an application on October 9, 2025, requesting vacation of the existing Public Service Easement (PSE). Pursuant to California Streets and Highways Code Section 8333, the City Council may summarily vacate a PSE that has been superseded by relocation and contains no other public facilities.

The proposed new PSE will provide continued City access and maintenance rights over the relocated storm drain facility. Accordingly, the City Council may summarily vacate the existing PSE and accept the new PSE pursuant to the Subdivision Map Act and Government Code Section 27281.

Alternatives

1. Take no actions.

2. Refer to staff for additional information.

Attachments
A. Exhibit A: Legal Description — New Non-Exclusive Public Service Easement (1,461 SF ±) B. Exhibit B: Plat Map
C. Storm Drain Relocation Plan
D. No Objection Letters
E. 1976 Parcel Map
Fiscal Impact
☒ No Fiscal Impact
☐ Funding Source Confirmed:

Source: Purpose: Public Outreach:

Staff Discretionary Action Posting of Agenda
15

Page 1 of 2 ends

RESOLUTION NO. 2026 –

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT ORDERING

THE SUMMARY VACATION OF A PUBLIC SERVICE EASEMENT AND

ACCEPTING A NEW PUBLIC SERVICE EASEMENT DEDICATED TO THE CITY ACROSS THE PROPERTY AT 3 WAKEFIELD COURT (APN 045-444-020) WHEREAS, the real property located at 3 Wakefield Court, Belmont, California 94002, identified as Assessor’s Parcel Number (APN) 045‑444‑020 (the “Property”), is owned by Ahmad Dababo, as Trustee, or any successor trustee, under the terms of the Ahmad Dababo Trust dated April 14, 2009 (“Owner”); and
WHEREAS, a Public Service Easement (PSE) designed as “PSE Varies” over Lot 1 is shown on the map of “Hallmark West Unit 4,” recorded on June 29, 1976, in Book 91 of Maps, Pages 24 and 25, Official Records of San Mateo County (the “1976 Map PSE”) ; and WHEREAS, the Owner proposed to relocate an existing public storm drain line currently located within the 1976 Map PSE to accommodate future development at the Property, and as a result, the 1976 Map PSE will no longer be needed in its current location; and
WHEREAS, the Owner has requested that the City summarily vacate the 1976 Map PSE and has offered to dedicate to the City a replacement non-exclusive PSE aligned with the relocated storm drain; and
WHEREAS, the City has received and reviewed: (i) a legal description of the proposed PSE attached as Exhibit A; (ii) a plat attached as Exhibit B; (iii) a preliminary title report (on file with the City); and (iv) written consents or no objection letters from affected utility providers and interested parties (on file with the City), including Pacific Gas and Electric Company (dated August 25, 2025), AT&T California (dated September 17, 2025), MidPeninsula Water District (dated August 21, 2025), and Comcast (dated November 6, 2024) indicating no objection/consent; and
WHEREAS, pursuant to California Streets and Highways Code Division 9, Part 3, Chapter 4, Section 8333, subdivision (c), the City Council may summarily vacate a PSE that has been superseded by relocation and contains no other public facilities; and, WHEREAS, the City Council has the authority to accept a new PSE pursuant to the Subdivision Map Act and Government Code Section 27281.

Page 2 of 2 ends

NOW, THEREFORE, the City Council of the City of Belmont resolves as follows:

SECTION 1. The Public Service Easement designated as “PSE Varies” over Lot 1 as shown on the map of “Hallmark West Unit 4,” recorded on June 29, 1976, in Book 91 of Maps, Pages 24 and 25, Official Records of San Mateo County, has been superseded by relocation, and that there are no public utility facilities in use that would be affected by vacation of the easement.

SECTION 2. The Council hereby vacates the easement described in Section 1 under Streets and Highways Code Division 9, Part 3, Chapter 4, Section 8333, and from and after the date this resolution is recorded, the vacated easement will no longer constitute a PSE.

SECTION 3. The Council hereby accepts a new non-exclusive PSE over a portion of APN 045-444-020 from Ahmad Dababo, as Trustee, or any successor trustee, under the terms of the Ahmad Dababo Trust dated April 14, 2009, as described in Exhibit A (Legal Description) and depicted in Exhibit B (Plan), and authorizes the City Manager and City Clerk to execute, accept, and record all documents necessary to complete the easement dedication and acceptance, including recordation with the San Mateo County Recorder. * * *
ADOPTED April 28, 2026 by the City of Belmont City Council by the following vote:

Ayes:

Noes:

Absent:

Abstain:

ATTEST:

City Clerk

Mayor
APPROVED AS TO FORM:

City Attorney
17 EXHIBIT A

LEGAL DESCRIPTION

PUBLIC SERVICE EASEMENT
An easement over real property situate in the City of Belmont, County of San Mateo, State of California, described as follows:

Being a portion of Lot 1, as delineated upon that certain map entitled "HALLMARK WEST UNIT 4", filed for record in the Office of the Recorder of the County of San Mateo, State of California, on June 29th, 1976 in Book 91 of Maps, at Pages 24 and 25, and being more particularly described as follows:

BEGINNING at the intersection of the northeasterly line of said LOT 1 with the southeasterly line of the existing 10 feet wide PUBLIC SERVICE EASEMENT as shown on said MAP, said point being SOUTH 59°05’52” EAST 10.40 feet from the northerly corner of said LOT 1; thence, from said point of beginning, along said northeasterly line, SOUTH 59°05’52” EAST

94.93 feet to the northeasterly corner of an existing PUBLIC SERVICE EASEMENT with variable width as shown within said LOT 1; thence, along the southerly line of said variable width PUBLIC SERVICE EASEMENT the following two (2) courses: 1) SOUTH 30°54’08” WEST 5.00 feet; and 2) SOUTH 82°00’43” WEST 7.96 feet; thence, leaving said SOUTHERLY line, NORTH 59°05’52” WEST 81.18 feet to a point on a line 20 feet southeasterly of and parallel with the northwesterly line of said LOT 1; thence, along said parallel line, SOUTH 46°46’00” WEST 52.74 feet; thence NORTH 43°14’00” WEST 10.00 feet to the southeasterly line of said existing 10 feet wide PUBLIC SERVICE EASEMENT; thence, along said southeasterly line of said 10 feet wide PUBLIC SERVICE EASEMENT, NORTH 46°46’00” EAST 60.29 feet to the POINT OF BEGINNING.

Containing 1,461 square feet of land, more or less.

The basis of bearings for this description is the Northeasterly line of Lot 1, shown as SOUTH 59°05’52” EAST 10.40 feet in Book 91 of Maps at Pages 24-25, said County Records.

Attached hereto is EXHIBIT B, a plat to accompany legal description, and by this reference made a part hereof.

This description was prepared by me or under my direction in conformance with the requirements of the PROFESSIONAL LAND SURVEYOR’S ACT.

End of Description.
___________________________ 03/02/2026
Peter Riechers Date
18 WAKEFIELD DRIVE
ELDER DRIVE WAKEFIELD COURT 10' PSE 91 MAPS 24-25 5' 5' 10' PSE
91 MAPS
24-25 10' PSE
10'
PSE 25' 91 MAPS 24-25
35' 91 M 24-25
25' 91 M 24-25
25'
(CF R1)
25'
(CF R1)

VARIABLE WIDTH PSE TO

BE ELIMINATED BY

SEPARATE INSTRUMENT
POB

NEW PSE
LINE

PUBLIC SERVICE

EASEMENT
AREA=1,461 SF 10.00'

10.00'

SOUTHEAST
LINE OF 10' PSE

BASIS OF BEARINGS
PROJECT: 2025-EAS-BELOCTOBER, 2025 SHEET 1 OF 1

RIECHERS ENGINEERING
5 CANOPY LANE, NAPA, CA 94558
TEL: (707) 690-4425
WWW.RIECHERSENGINEERING.COM
No. 33483

EXHIBIT B
V=T TI IBVCy =E*= E]YIVTIIC
VhB=I ]EYtIE E]EBECT
VICINITY MAP (N.T.S)

SUBJECT
SITE
19 4.14'

5.50' 15.36' 14.72'
132.0' WAKEFIELD DRIVE

WAKEFIELD COURT
ELDER DRIVE 50' 9' 32' 9'
50'
32' 9' 9'
60' 32' CALABRETTA 045-444-030
9'
19' PARCEL 2

3.74'

3.41'
10' PSE
91 MAPS 24-25 PSE VARIES 91 MAPS 24-25
5' 5'
10' PSE
91 MAPS 24-25
10' PSE 10' PSE PARCEL 1 6.59' 2.19'

25.48' 64.25'

52.79' R=15.00' Δ=76°24'41" L=20.00'

61.62' 142.13' DEVELOPABLE AREA
4' SB
4' SB
25'
91 MAPS
24-25 25' 91 MAPS 24-25
35' 91 MAPS
24-25 C-2.0 1. ALL DIMENSIONS ARE IN FEET UNLESS NOTED OTHERWISE. NOTES: CONSTRUCTION NOTES: LEGEND PROPERTY LINE ADJACENT PROPERTY LINE CENTERLINE EASEMENT EASEMENT E.A.E. EASEMENT OPEN SPACE HARDSCAPE EXISTING BUILDING LINE BENCHMARK CLEAN OUT GAS METER UTILITY POLE W/ GUY WIRE VALVE CATCH BASIN / DROP INLET WATER METER UTILITY BOX (SIZE VARIES) SIGN TREE W/ SIZE AND ELEVATION POST EXISTING SPOT ELEVATION CONCRETE FENCE EDGE OF PAVEMENT EDGE DIRT ROAD SINGLE TREE TREES AND BRUSH SANITARY SEWER STORM DRAIN WATER JOINT TRENCH NEW CONSTRUCTION LINE VEGETATION 1. INSTALL 12X12 NDS HINGED DURACAST™ GRATED INLET OR EQUIVALENT. SEE DETAILS ON SHEET C-3.0. CONNECT 12" PRECAST CONCRETE STORM DRAIN PIPE AND EXISTING STORM DRAIN PIPE TO PROPOSED INLET. ELEVATIONS PER PLANS 2. INSTALL PRE-CAST CONCRETE MANHOLE AND APPURTENANCES PER THE CITY OF BELMONT STANDARD DRAWING NOs SS-204, SD-305, SD-306, SD-309, SD-310 3. CONNECT TO EXISTING STORM DRAIN PIPE, INVERT ELEVATION PER PLAN 4. EXISTING STORM DRAIN SYSTEM TO BE ABANDONED IN PLACE PROPOSED SPOT ELEVATION Feet 0 20 40

REGISTERED ENGINEER RCE NUMBER
PREPARED BY: NAZARETH CIVIL
515 S FLOWER ST, STE 1919
LOS ANGELES, CA 90071
(818) 399-9135
YONAS MISGINA 90746 03/30/2026
20 AT&T CALIFORNIA
Aria Pogni
359 WASHINGTON STREET
DALY CITY, CA 94015
T: 415-518-2172
[email protected]
September 17, 2025
City of Belmont
Department of Public Works/Engineering Division
1 Twin Pines, Ln Ste 385
Belmont, CA 94002
Re: Public Service Easement Realignment - 3 Wakefield Court Belmont.

Location: 3 Wakefield Court Belmont
APN: 045-444-020
Dear Brian Nguyen:

AT&T has reviewed the attached exhibit for easement vacation and has the following response:
_X_ No objection to the easement vacation.
___ No objection to the easement vacation but with the following reservations:

Sincerely,
Aria Pogni
Mary Anne Baron
Right of Way Manager
AT&T of California
359 Washington St.

Daly City, CA 94015
21 22
23 Pacific Gas and Electric Company
Land Management
August 25, 2025
Imran Rao [email protected]
5 Canopy Lane
Napa, CA 94558
Re: 3 Wakefield Couty, Belmont Public Service Easement Vacation Dear Imran:

Thank you for giving us the opportunity to review the proposed Public Service Easement (PSE) vacation. This is in response to your request dated August 19, 2025, informing PG&E of the proposed PSE vacation, located at 3 Wakefield, in Belmont.

An investigation indicates that PG&E currently has no utility facilities within the proposed vacation area. Therefore, PG&E has no request or objections to the proposed street vacation.

If you have any questions regarding our response, please contact me at 559-220-2730 or [email protected]
Sincerely,
Katy Casner
Land Management
24 25

Page 1 of 2 ends

Senate Bill 1 (SB 1) Local Streets and Roads Project List FY 20026-2027 - Staff Report.docx

STAFF REPORT

Meeting Date: April 28, 2026
Agency: City of Belmont
Staff Contact: Daniel Matthews, Assistant Civil Engineer, (650) 637-2985, [email protected]
Agenda Title: Senate Bill 1 (SB 1) Local Streets and Roads Project List Fiscal Year (FY) 2026- 2027
Agenda Action: Resolution
Recommendation
Adopt a resolution approving a list of proposed projects for fiscal year (FY) 2026-2027 funded by the Road Repair and Accountability Act of 2017.

Strategic Focus Area
Infrastructure and Mobility
Background
On April 28, 2017, after years of advocacy to address the state’s transportation funding shortfall, the Legislature passed and the Governor signed Senate Bill 1 (SB 1), also known as the Road Repair and Accountability Act of 2017. SB 1 provides a significant, stable, and on-going increase in state transportation funding to support basic road maintenance, rehabilitation, and critical safety needs on state highways and local streets and roads.

SB 1 established the Road Maintenance and Rehabilitation Account (RMRA) to fund eligible local street and road projects. The legislation emphasizes accountability and transparency in the delivery of California’s transportation programs. To remain eligible for RMRA funding, the City must annually adopt, by resolution each year, a list of projects proposed to receive this funding. The list must include a description, location of each proposed project, a schedule for the project’s completion, and the estimated useful life of the improvement.

Analysis
Staff has prepared a resolution that satisfies the requirements of the Road Repair and Accountability Act of 2017. For FY 2026–2027, SB 1 funding will support construction costs, including construction support, for the 2026 Pavement Rehabilitation Project; major pavement repairs under the Belmont Hotspot Repair Program (formerly known as the Belmont Hotspot Repair Project); and design of the 2027 Pavement Rehabilitation Project.

The street segments for the 2026 Pavement Rehabilitation Project were identified through the City’s adopted 2024-2029 Five-Year Pavement Plan. The project scope has been expanded to include additional 28

Page 2 of 2 ends

Senate Bill 1 (SB 1) Local Streets and Roads Project List FY 20026-2027 - Staff Report.docx streets from the planned 2027 Pavement Rehabilitation Project as bid alternates. The current list of street segments is provided in Attachment B.

The Belmont Hotspot Repair Program addresses deficient pavement sections across the City through localized pavement and sub-base repairs. These locations are identified by community reports via phone, email, and the MyBelmont app, as well as through staff-led walking audits of streets with low Pavement Condition Index (PCI) scores.

Due to the advancement of the street segments previously identified for 2027 in the Five-Year Pavement Plan, and because the remaining streets scheduled for 2028 and 2029 require coordination with other public improvement projects. Staff is using the City’s Pavement Management System to evaluate candidate streets based on consistent, data-driven criteria, similar to those used in developing the current Five-Year Plan. This approach helps ensure that available funding is allocated equitably across the City and directed toward streets with the greatest need. The evaluation is currently underway, and we anticipate bringing recommendations to the City Council in the coming mont Alternatives

1. Take No Action

2. Provide direction to staff on street selection for future years’ projects Attachments
A. Resolution
B. 2026 Pavement Rehabilitation Project Street List
Fiscal Impact
☐ No Fiscal Impact
☒ Funding Source Confirmed:

SB 1 funding through RMRA is allocated as part of the annual budget development process and five-year capital improvement program.

Source: Purpose: Public Outreach:

Staff Statutory/Contractual Requirement Posting of Agenda

Page 1 of 3 ends

RESOLUTION NO. 2026 –

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT ADOPTING A LIST OF PROPOSED PAVEMENT PROJECTS FOR FISCAL YEAR 2026-2027 FUNDED BY SENATE BILL 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of Belmont are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, , the City, will receive an estimated $791,419 in RMRA funding in Fiscal Year 2026-2027 from SB 1; and
WHEREAS, this is the tenth year in which the City is receiving SB 1 funding, which enables the City to continue essential road maintenance and rehabilitation projects, safety improvements, and mobility enhancements that would not have otherwise been possible without SB 1; and
WHEREAS, the City has undergone a robust public process to ensure public input into our community’s transportation project priorities list including providing information on City’s website and conducting presentations at the City Council meetings on existing and proposed street capital improvement project; and
WHEREAS, the City uses the StreetSaver program, a pavement management system, to develop the Five-Year Pavement Plan, which informs the SB 1 project list and helps ensure revenues are used on high-priority and cost-effective projects that meet the community’s priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate eight street segments throughout the City this year and support similar projects in future years; and
WHEREAS, the 2023 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in a fair condition, and this revenue will help improve overall pavement condition over time; and
30

Page 2 of 3 ends

WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure, including basic maintenance, safety improvements, complete streets infrastructure, and using cutting-edge technology, materials and practices, will provide positive benefits to the community.

NOW, THEREFORE, the City Council of the City of Belmont resolves as follows:

SECTION 1. The foregoing recitals are true and correct.

SECTION 2. The following previously proposed and adopted projects may utilize Fiscal Year 2026-2027 Road Maintenance and Rehabilitation Account revenues in their delivery. With the relisting of these projects in this resolution, the City of Belmont reaffirms its intent to fund these projects with RMRA revenues:

Project Title: 2026 Pavement Rehabilitation Project
Project Description: Heavy and light rehabilitation of eight street segments with associated curb ramps and drainage improvements
Project Location: City of Belmont (El Verano Way, Fernwood Way, College View Way, Phyllis Court, Paloma Avenue, Broadway, Sunnyslope Avenue, and Prospect Street) Estimated Project Schedule: Start (06/25) – Completion (12/26) based on the component being funded with RMRA funds
Estimated Project Useful Life: 15 years
Project Title: Pavement Hotspot Repair Program (formerly known as the Pavement Hotspot Repair Project)
Project Description: Address deficient pavement sections across the City through digouts and localized repairs
Project Location: City of Belmont (The neighborhoods of Belmont Heights, Plateau-Skymont, Cipriani, Western Hills, McDougal, Central, Downtown, Homeview, Sterling Downs, and East of Highway 101)
Estimated Project Schedule: Start (07/25) - Completion (6/27) based on the component being funded with RMRA funds
Estimated Project Useful Life: 10 years
SECTION 3. The following list of newly proposed projects will be funded in part or solely with Fiscal Year 2026-2027 RMRA revenues:

Project Title: 2027 Pavement Rehabilitation Project
Project Description: Heavy and light rehabilitation of street segments, with associated curb ramps and drainage improvements
Project Location: City of Belmont (Belmont Heights, Plateau-Skymont, Cipriani, Western Hills, McDougal, Central, and Downtown neighborhoods)
Estimated Project Schedule: Start (06/26) – Completion (12/27) based on the component being funded with RMRA funds
Estimated Project Useful Life: 15 years

Page 3 of 3 ends

* * *
ADOPTED April 28, 2026 by the City of Belmont City Council by the following vote:

Ayes:

Noes:

Absent:

Abstain:

ATTEST:

City Clerk

Mayor
APPROVED AS TO FORM:

City Attorney
32 ATTACHMENT B

STREET LIST
2026 PAVEMENT REHABILITATION PROJECT
Street Name Beginning Location End Location Length
(LF) Width (LF) SectionArea
(SF)
Base Bid or Bid-Alt Anticipated Treatment Current
PCI
BROADWAY SIXTH AVENUE SUNNYSLOPE AVENUE 300 30 9,000 Base Bid Heavy Rehabilitation 5 BROADWAY SUNNYSLOPE AVENUE PALOMA AVENUE 300 23 6.900 Base Bid Heavy Rehabilitation 6 COLLEGE VIEW WAY SOUTH ROAD END OF TURN-A-ROUND 1050 24 25,200 Base Bid Heavy Rehabilitation 19 EL VERANO WAY CHULA VISTA DRIVE MAYWOOD DRIVE 1,650 27 44,550 Base Bid Heavy Rehabilitation 24 FERNWOOD WAY CHULA VISTA DRIVE EL VERANO WAY 780 27 21,060 Base Bid Heavy Rehabilitation 25 KORBEL WAY SOUTH ROAD END OF CUL DE SAC 220 22 4,840 Base Bid Heavy Rehabilitation 18 PALOMA AVE DEAD END VINE ST 850 24 20,400 Base Bid Heavy Rehabilitation 24 PHYLLIS COURT COLLEGE VIEW WA END OF CUL DE SAC 200 27 5400 Base Bid Heavy Rehabilitation 8 SUNNYSLOPE AVENUE O’NEILL AVE BELMONT-SAN CARLOS BORDER 2230 20- 30 57,020 Bid-Alt Heavy Rehabilitation 10
PROSPECT STREET LANE STREET BELMONT-SAN CARLOS BORDER 500 22 11,000 Bid-Alt Heavy Rehabilitation 18 33

Page 1 of 4 ends

Salson Trail Culvert Replacement Project Budget Amendment - Staff Report.docx

STAFF REPORT
Meeting Date: April 28, 2026
Agency: City of Belmont
Staff Contact: Bozhena Palatnik, Public Works, (650) 595-7463, [email protected] Agenda Title: Salson Trail Culvert Replacement Project - Additional Budget Appropriation Agenda Action: Resolution
Recommendation
Adopt a resolution approving an additional $250,000 in project budget funding and authorizing the City Manager to negotiate and execute construction change orders, design amendments, and additional construction management, inspection services, and related services for the Salson Trail Culvert Replacement Project, in a total amount not to exceed $250,000.

Strategic Focus Area
Infrastructure and Mobility
Background
The Salson Trail is an unpaved fire road located south of the Sugar Loaf Open Space area near East Laurel Creek Road. The trail provides recreational access and serves as a critical emergency route for firefighting operations across approximately 100 acres of open space along the tributary of Laurel Creek. This area is surrounded by residential neighborhoods in both Belmont and San Mateo.

During the large significant winter storm events of 2022-23, high creek flows exceeded the capacity of an existing 48-inch storm culvert at a tributary crossing along the trail. The crossing overtopped, resulting in substantial erosion of the creek banks, undermining the emergency access road, and exposing an existing 10-inch sanitary sewer main that also crosses at this location.

The project was subsequently designed, and approved by the California Department of Fish and Wildlife (CDFW), advertised for bid in May 2025, and construction commenced began in August 2025. Due to unforeseen site conditions and additional CDFW permit requirements encountered during construction, the project could not be completed as originally scheduled in Summer 2025 and requires additional work and funding to reach completion.

Analysis
During construction, several unforeseen site and regulatory conditions were encountered that required work beyond the original scope. These included bank instability, necessary modifications to the drainage channel, sediment accumulation, and additional environmental protection measures required by CDFW.

To address these conditions and maintain regulatory compliance, additional measures were implemented to stabilize slopes, protect wildlife, and ensure the long-term performance of the culvert crossing. These actions were necessary to safely complete construction and while protecting the surrounding creek 34

Page 2 of 4 ends

Salson Trail Culvert Replacement Project Budget Amendment - Staff Report.docx environment.

As a result, construction change orders were issued for the following items:

1. Tree removal

2. Woodrat monitoring

3. Installation of Ertec E-Fence and tunnels to prevent woodrats from entering the work site

4. Additional survey work for the headwall design and installtion

5. Installation of additional trench plates to protect existing culvert

6. Weekend construction work

7. Installation of additional HDPE sanitary sewer pipe

8. Winterization of the site to comply with CDFW requirements

9. Installation of the water-filled barriers and subsequent removal of the barriers following issuance of the amended CDFW permit

10. Additional topographic survey

11. Oak tree restoration

12. Implementation of the remediation and restoration plan While the original Council-approved construction contract included sufficient contingency to address contract work and change orders to date, the contractor was unable to complete all required work, including the upland restoration required by the California Department of Fish and Wildlife (CDFW).

Throughout construction, staff coordinated closely with CDFW and kept the agency informed of field challenges to secure approval for a winterization plan. Although the site was stabilized and made safe for the winter season, the resulting conditions differ from those previously approved by CDFW, necessitating an amendment to the Lakebed and Streambed Alteration Agreement (LSAA). This amendment is anticipated to include additional restoration requirements.

Combined with the remaining contract work, these additional requirements are expected to exceed the current available budget and contract not-to-exceed amount. In addition, staff estimates approximately $25,000 in additional costs for inspection and construction management services to support completion of construction and project closeout.

To complete design for the LSAA amendment and revised restoration scope, staff negotiated Amendment No. 2 to Task Order No. 1 with Mott MacDonald Group, Inc. On March 10, 2026, City Council authorized the City Manager to execute this amendment in an amount not to exceed $165,341 for a total revised contract amount not to exceed $426,428. The scope of the amendment includes preparation of LSAA amendment materials, anticipated additional environmental monitoring, and installation of the anticipated upland restoration. At the March 10 meeting, staff indicated that sufficient funding was available in the Capital Improvement Program (CIP) Salson Trail Culvert Replacement Project #3233; however, this inadvertently did not take into account for pending invoices from the contractor, Westrock Engineering Inc.

Additionally, staff time was not originally budgeted for this project, and additional funding is needed to cover both current and remaining staff effort through project completion. 35

Page 3 of 4 ends

Salson Trail Culvert Replacement Project Budget Amendment - Staff Report.docx Budget Augmentation
Based on the above analysis, the project is anticipated to exceed its approved budget. A summary of current expenditures and anticipated costs is provided below:

Cost Category
Original
Approved
Budget
Current
Expenditure
Anticipated
Additional Costs
Anticipated
Totals
Design and Environmental
Costs
$100,000.00 $172,913.46 $165,341.00 $338,254.46
Construction Costs $780,000.00 $614,081.87 $125,000.00 $739,081.87 City Costs $0.00 $41,089.50 $10,000.00 $51,089.50
Total: $880,000.00 $828,084.83
($51,915.17
remaining)
$275,341.00 $1,128,425.83
($248,425.83
shortfall)
Accordingly, staff is requesting that Council approve:
 Additional appropriations of $125,000 from Measure I and $125,000 from Belmont Fire Protection District for a total amount of $250,000 for the Salson Trail Culvert Replacement Project (CIP Project #3233) to fund the remaining work.
 Authorization for the City Manager to negotiate and execute a contract change order with Westrock Engineering, Inc for an amount not to exceed $100,000 for remobilization, completion of remaining work per amended CDFW permit requirements and related services, and demobilization.
 Authorization for the City Manager to negotiate and execute Amendment No. #1 to Task Order #1 with MNS Engineers, Inc. for additional inspection and construction management services for the remaining construction for an amount not to exceed $25,000.

Pending Council approval, design for the remaining work will commence and submitted to CDFW for approval. Remaining construction is anticipated to be completed during the summer, with upland restoration occurring prior to the wet-weather season to help ensure vegetation establishment in compliance with regulatory requirements.

Alternatives

1. Take no action

2. Refer back to staff for additional information
Attachments
A. Resolution
36

Page 4 of 4 ends

Salson Trail Culvert Replacement Project Budget Amendment - Staff Report.docx Fiscal Impact
☐ No Fiscal Impact
☒ Funding Source Confirmed:

Funding for the additional $250,000 to be appropriated in Capital Improvement Program (CIP) Salson Trail Culvert
Replacement Project #3233, funded $125,000 from Measure I and $125,000 from Belmont Fire Protection District Fund.

Source: Purpose: Public Outreach:

Staff Statutory/Contractual Requirement Posting of Agenda 37

Page 1 of 2 ends

RESOLUTION NO. 2026 –

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT APPROVING $250,000 IN ADDITIONAL PROJECT BUDGET FUNDING AND

AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE

CONSTRUCTION CHANGE ORDERS, DESIGN AMENDMENTS, ADDITIONAL

CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES, AND RELATED

SERVICES FOR THE SALSON TRAIL CULVERT REPLACEMENT PROJECT IN AN AMOUNT NOT TO EXCEED $250,000.

WHEREAS, the Salson Trail Culvert Replacement Project was designed, approved by the California Department of Fish and Wildlife (CDFW), advertised to bid, and underwent construction in 2025; and,
WHEREAS, due to unforeseen site conditions and additional CDFW permit requirements encountered during construction, the project could not be completed as originally scheduled in 2025 and requires additional work and funding to complete construction; and, WHEREAS, the unforeseen condition resulted in multiple construction change orders, additional design to amend the CDFW permit, additional site restoration requirements, and additional costs for inspection and construction management services; and, WHEREAS, the additional expenditures needed to complete the project for the total amount of $250,000 will be budgeted from Measure I and Belmont Fire Protection District accounts.

NOW, THEREFORE, the City Council of the City of Belmont resolves as follows:

SECTION 1. The City Manager is authorized to approve additional appropriations of $125,000 from Measure I and $125,000 from Belmont Fire Protection District for a total amount of $250,000 to the Salson Trail Culvert Replacement Project (CIP Project #3233) to fund remaining construction, construction management/inspection services, design required for the environmental compliance, and staff costs.

SECTION 2. The City Manager is authorized to negotiate and execute a contract change order with Westrock Engineering, Inc for an amount not to exceed $100,000 for remobilization, completion of remaining work per amended CDFW permit requirements and related services, and demobilization.

SECTION 3. The City Manager is authorized to negotiate and execute Amendment No. #1 to Task Order #1 with MNS Engineers, Inc. for additional inspection and construction management services for the remaining construction for in amount not to exceed $25,000. * * *
ADOPTED April 28, 2026 by the City of Belmont City Council by the following vote:
38

Page 2 of 2 ends

Ayes:

Noes:

Absent:

Abstain:

ATTEST:

City Clerk

Mayor
APPROVED AS TO FORM:

City Attorney
39

Page 1 of 3 ends

Hill Street and El Camino Real HAWK Crossing Project - Authorize Bid and Approve Plans - Staff Report.docx

STAFF REPORT
Meeting Date: April 28, 2026
Agency: City of Belmont
Staff Contact: Brian Nguyen, Public Works, (650) 637-2998, [email protected] Agenda Title: Hill Street and El Camino Real HAWK Project Agenda Action: Resolution
Recommendation
Adopt a resolution approving plans and specifications, authorizing advertisement for sealed bids, authorizing the City Manager to execute a construction contract with the lowest responsive and responsible bidder for the Hill Street and El Camino Real HAWK Project (City Contract Number 2026- 652) in an amount not to exceed $619,543, plus a ten percent construction contingency, and approving a task order with Tanner Pacific for construction management services an amount not to exceed $99,960.

Strategic Focus Area
Infrastructure and Mobility
Background
In 2016, the City Council adopted the City of Belmont Comprehensive Pedestrian/Bicycle Plan, which established guiding principles and strategies to enhance walking and bicycling as viable transportation options for both commuting and recreation. The High-Intensity Activated Crosswalk (HAWK) Project was identified in the plan and proposes installation of a HAWK signal at the intersection of El Camino Real and Hill Street. The project is intended to improve pedestrian and bicycle connectivity and accessibility between surrounding residential neighborhoods, nearby housing developments, and the Belmont Caltrain station.

In 2017, the City Council approved the Belmont Village Specific Plan (BVSP) which updated land use regulations in the downtown and transit-oriented core to support planned housing and mixed-use development. Since its adoption, several new multi-family projects have been constructed or are currently underway, contributing to increased pedestrian and bicyclist activity, particularly within the Belmont Village core area, and helping to advance the vision of the plan.

Analysis
A portion of the HAWK Project will be constructed as part of frontage improvements associated with the adjacent Linc Housing Development Project (Linc Project) and will be reimbursed to the developer in accordance to City Council Resolution 2026-02. The remaining work will be completed by the city. Based on the completed design, the engineer’s estimate for the project is $619,543. Bids are anticipated to open in May 2026 with construction expected to begin by this summer. The project includes an estimated 80 working days of material procurement and 60 working days for construction, for a total contract duration of 140 working days.
40

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Hill Street and El Camino Real HAWK Crossing Project - Authorize Bid and Approve Plans - Staff Report.docx Given the project’s complexity, anticipated construction traffic impacts along El Camino Real, and the need for ongoing coordination with the public and adjacent affordable housing development, dedicated construction management and inspection support is essential to maintain schedule, manage risks, and ensure successful project delivery. Staff solicited fee proposals from two on-call consultant firms and Tanner Pacific was selected based on their qualifications and demonstrated experience delivering similar construction projects. The proposed cost for construction management, engineering support, inspection, and quality assurance services is $99,960.

The project is categorically exempt from the California Environmental Quality Act (CEQA) under the CEQA Section 15301(c), as it involves minor alterations to existing facilities. 41

Page 3 of 3 ends

Hill Street and El Camino Real HAWK Crossing Project - Authorize Bid and Approve Plans - Staff Report.docx Alternatives

1. Refer back to staff for more information

2. Take no Action
Attachments
A. Resolution
B. Project Plans
C. Project Specifications
D. Construction Management and Inspection Proposal from Tanner Pacific Fiscal Impact
☐ No Fiscal Impact
☒ Funding Source Confirmed:

The total estimated construction cost is $619,543 plus a ten percent construction contingency and $99,960 for construction management service. Funding is budgeted in Capital
Improvement Program (CIP) Belmont Village Pedestrian and Bicycle Improvement Project# 3232 (Account No. 399-3-730- 3232-9030) and is supported by Measure A Street Improvement Fund, Measure I Fund, and $300,000 contribution from the County of San Mateo. The full construction amount is
incorporated in the proposed FY 2026-27 CIP project budget with the construction contract execution following shortly after.

Source: Purpose: Public Outreach:

Staff Council Vision/Priority Posting of Agenda
42

Page 1 of 2 ends

RESOLUTION NO. 2026 –

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT

APPROVING PLANS AND SPECIFICATIONS, AUTHORIZING ADVERTISEMENT

FOR SEALED BIDS, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND

EXECUTE A CONTRACT WITH THE LOWEST RESPONSIBLE BIDDER IN AN AMOUNT NOT TO EXCEED $619,543 PLUS A TEN PERCENT CONSTRUCTION

CONTINGENCY, AND AUTHORIZING THE CITY MANAGER TO NEGOTIATE

AND EXECUTE A TASK ORDER FOR CONSTRUCTION MANAGEMENT
SERVICES WITH TANNER PACIFIC IN AN AMOUNT NOT TO EXCEED $99,960

FOR THE HILL STREET AND EL CAMINO HAWK CROSSING PROJECT, CITY CONTRACT NUMBER 2026-652.

WHEREAS, the Department of Public Works has prepared plans and specifications for the Hill Street and El Camino Real HAWK Project, Construction Contract Number 2026-652; and
WHEREAS, the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Section 15301(c) as it involves minor alterations of existing facilities; and
WHEREAS, the project is budgeted from the Account Number 399-3-730-3232-9030 (Hill Street and El Camino Real HAWK Project).

NOW, THEREFORE, the City Council of the City of Belmont resolves as follows:

SECTION 1. Approves plans and specifications, authorizes the advertisement for sealed bids, and authorizes the City Manager to negotiate and execute a contract with the lowest responsible and responsive bidder in an amount not to exceed $619,543 plus a ten percent construction contingency for the Hill Street and El Camino Real HAWK Project, City Contract Number 2025-638.

SECTION 2. The City Manager is authorized to negotiate and execute a Task Order with Tanner Pacific to provide construction management services in an amount not to exceed $99,960 for the Hill Street and El Camino Real HAWK Project, City Contract Number 2026-652. * * *

Page 2 of 2 ends

ADOPTED April 28, 2026 by the City of Belmont City Council by the following vote:

Ayes:

Noes:

Absent:

Abstain:

ATTEST:

City Clerk

Mayor
APPROVED AS TO FORM:

City Attorney
44 45
OF
REVISIONS 04/02/2026

HILL STREET AND EL CAMINO REAL HAWK CROSSING PROJECT
474-8940-001

STATE OF CALIFORNIA

REGISTEREDPROFESSIONALENGINE
E
R
CIVIL
ANDREWK. LEE
No. 86247
17 CITY OF BELMONT
6001 Shellmound St, Ste 500
Emeryville, CA 94608
(510) 343-6400
Know what'sbelow. Callbefore you dig.

R GENERAL NOTES
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2 NTS
A
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HILL STREET AND EL CAMINO REAL HAWK CROSSING PROJECT
474-8940-001

STATE OF CALIFORNIA

REGISTEREDPROFESSIONALENGINE
E
R
CIVIL
ANDREWK. LEE
No. 86247
17 CITY OF BELMONT
6001 Shellmound St, Ste 500
Emeryville, CA 94608
(510) 343-6400
Know what'sbelow. Callbefore you dig.

R EROSION CONTROL PLAN AND STORMWATER BEST MANAGEMENT PRACTICES T-3
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Construction Best Management Practices (BMPs)
Construction projects are required to implement the stormwater best management practices (BMP) on this page, as they apply to your project, all year long.

Materials & Waste Management Equipment Management &
Spill Control
Earthmoving Paving/Asphalt Work Concrete, Grout & Mortar Application
Non-Hazardous Materials  Berm and cover stockpiles of sand, dirt or other construction material with tarps when rain is forecast or if not actively being used within 14 days.  Use (but don’t overuse) reclaimed water for dust control.

Hazardous Materials  Label all hazardous materials and hazardous wastes (such as pesticides, paints, thinners, solvents, fuel, oil, and antifreeze) in accordance with city, county, state and federal regulations.  Store hazardous materials and wastes in water tight containers, store in appropriate secondary containment, and cover them at the end of every work day or during wet weather or when rain is forecast.  Follow manufacturer’s application instructions for hazardous materials and be careful not to use more than necessary. Do not apply chemicals outdoors when rain is forecast within 24 hours.  Arrange for appropriate disposal of all hazardous wastes.

Waste Management  Cover waste disposal containers securely with tarps at the end of every work day and during wet weather.  Check waste disposal containers frequently for leaks and to make sure they are not overfi lled. Never hose down a dumpster on the construction site.  Clean or replace portable toilets, and inspect them frequently for leaks and spills.  Dispose of all wastes and debris properly. Recycle materials and wastes that can be recycled (such as asphalt, concrete, aggregate base  Dispose of liquid residues from paints, thinners, solvents, glues, and cleaning fl uids as hazardous waste.

Construction Entrances and Perimeter  Establish and maintain effective perimeter controls and stabilize all construction entrances and exits to suffi ciently control erosion and sediment discharges from site and tracking off site.  Sweep or vacuum any street tracking immediately and secure sediment source to prevent further tracking. Never hose down streets to clean up tracking.

Maintenance and Parking  Designate an area, fi tted with appropriate BMPs, for vehicle and equipment parking and storage.  Perform major maintenance, repair jobs, and vehicle and equipment washing off site.  If refueling or vehicle maintenance must be done onsite, work in a bermed area away from storm drains
and over a drip pan or drop cloths big enough to collect fl uids. Recycle or dispose of fl uids as hazardous waste.  If vehicle or equipment cleaning must be done onsite, clean with water only in a bermed area that will not
allow rinse water to run into gutters, streets, storm
drains, or surface waters.  Do not clean vehicle or equipment onsite using soaps, solvents, degreasers, or steam cleaning equipment.

Spill Prevention and Control  Keep spill cleanup materials (e.g., rags, absorbents and cat litter) available at the construction site at all times.  Inspect vehicles and equipment frequently for and repair leaks promptly. Use drip pans to catch leaks
until repairs are made.  Clean up spills or leaks immediately and dispose of cleanup materials properly.  Do not hose down surfaces where fl uids have spilled.

Use dry cleanup methods (absorbent materials, cat
litter, and/or rags).  Sweep up spilled dry materials immediately. Do not try to wash them away with water, or bury them.  Clean up spills on dirt areas by digging up and properly disposing of contaminated soil.  Report signifi cant spills immediately. You are required by law to report all signifi cant releases of hazardous materials, including oil. To report a spill: 1) Dial 911 or your local emergency response number, 2) Call the
Governor’s Offi ce of Emergency Services Warning
Center, (800) 852-7550 (24 hours).
 Schedule grading and excavation work
during dry weather.  Stabilize all denuded areas, install and maintain temporary erosion controls (such
as erosion control fabric or bonded fi ber
matrix) until vegetation is established.  Remove existing vegetation only when absolutely necessary, and seed or plant
vegetation for erosion control on slopes
or where construction is not immediately
planned.  Prevent sediment from migrating offsite
and protect storm drain inlets, gutters,
ditches, and drainage courses by installing
and maintaining appropriate BMPs, such
as fi ber rolls, silt fences, sediment basins,
gravel bags, berms, etc.  Keep excavated soil on site and transfer it to dump trucks on site, not in the streets.

Contaminated Soils  If any of the following conditions are observed, test for contamination and
contact the Regional Water Quality
Control Board:
- Unusual soil conditions, discoloration,
or odor.
- Abandoned underground tanks.
- Abandoned wells
- Buried barrels, debris, or trash.
 Avoid paving and seal coating in wet
weather or when rain is forecast, to
prevent materials that have not cured
from contacting stormwater runoff.  Cover storm drain inlets and manholes when applying seal coat, tack coat, slurry
seal, fog seal, etc.  Collect and recycle or appropriately dispose of excess abrasive gravel or sand.

Do NOT sweep or wash it into gutters.  Do not use water to wash down fresh asphalt concrete pavement.

Sawcutting & Asphalt/Concrete Removal  Protect nearby storm drain inlets when saw cutting. Use fi lter fabric, catch basin
inlet fi lters, or gravel bags to keep slurry
out of the storm drain system.  Shovel, abosorb, or vacuum saw-cut slurry and dispose of all waste as soon
as you are fi nished in one location or at
the end of each work day (whichever is
sooner!).  If sawcut slurry enters a catch basin, clean it up immediately.
 Store concrete, grout, and mortar away
from storm drains or waterways, and on
pallets under cover to protect them from
rain, runoff, and wind.  Wash out concrete equipment/trucks offsite or in a designated washout
area, where the water will fl ow into a
temporary waste pit, and in a manner
that will prevent leaching into the
underlying soil or onto surrounding areas.

Let concrete harden and dispose of as
garbage.  When washing exposed aggregate,
prevent washwater from entering storm
drains. Block any inlets and vacuum
gutters, hose washwater onto dirt areas, or
drain onto a bermed surface to be pumped
and disposed of properly.

Landscaping
 Protect stockpiled landscaping materials
from wind and rain by storing them under
tarps all year-round.  Stack bagged material on pallets and under cover.  Discontinue application of any erodible
landscape material within 2 days before a
forecast rain event or during wet weather.
 Discharges of groundwater or captured
runoff from dewatering operations must
be properly managed and disposed. When
possible send dewatering discharge to
landscaped area or sanitary sewer. If
discharging to the sanitary sewer call your
local wastewater treatment plant.  Divert run-on water from offsite away from all disturbed areas.  When dewatering, notify and obtain approval from the local municipality
before discharging water to a street gutter
or storm drain. Filtration or diversion
through a basin, tank, or sediment trap
may be required.

Storm drain polluters may be liable for fi nes of up to $10,000 per day!  In areas of known or suspected
contamination, call your local agency to
determine whether the ground water must
be tested. Pumped groundwater may need
to be collected and hauled off-site for
treatment and proper disposal.

Painting Cleanup and Removal  Never clean brushes or rinse paint containers into a street, gutter, storm
drain, or stream.  For water-based paints, paint out brushes to the extent possible, and rinse into a
drain that goes to the sanitary sewer.

Never pour paint down a storm drain.  For oil-based paints, paint out brushes to the extent possible and clean with thinner
or solvent in a proper container. Filter and
reuse thinners and solvents. Dispose of
excess liquids as hazardous waste.  Paint chips and dust from non-hazardous dry stripping and sand blasting may be
swept up or collected in plastic drop
cloths and disposed of as trash.  Chemical paint stripping residue and chips and dust from marine paints or paints
containing lead, mercury, or tributyltin
must be disposed of as hazardous waste.

Lead based paint removal requires a statecertifi ed contractor.

Dewatering
Painting & Paint Removal
47 A
TAG
L1

BEGIN NORTHING
2017255.68

BEGIN EASTING
6046249.43

DELTA/BEARING
S42° 40' 09.83"E

DISTANCE
285.00
RADIUS
B
TAG
L2

BEGIN NORTHING
2017240.60

BEGIN EASTING
6046320.02

DELTA/BEARING
S42° 40' 09.83"E

DISTANCE

75.00 RADIUS
OF
REVISIONS 04/02/2026

HILL STREET AND EL CAMINO REAL HAWK CROSSING PROJECT
474-8940-001

STATE OF CALIFORNIA

REGISTEREDPROFESSIONALENGINE
E
R
CIVIL
ANDREWK. LEE
No. 86247
17 CITY OF BELMONT
6001 Shellmound St, Ste 500
Emeryville, CA 94608
(510) 343-6400
Know what'sbelow. Callbefore you dig.

R BASIS OF SURVEY
T-4
4 NTS
48 OF
REVISIONS 04/02/2026 1" =10'

HILL STREET AND EL CAMINO REAL HAWK CROSSING PROJECT
474-8940-001

STATE OF CALIFORNIA

REGISTEREDPROFESSIONALENGINE
E
R
CIVIL
ANDREWK. LEE
No. 86247

CITY OF BELMONT
6001 Shellmound St, Ste 500
Emeryville, CA 94608
(510) 343-6400
Know what'sbelow. Callbefore you dig.

R
0 10' 20'

DEMOLITION PLAN
D-1
5 17
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HILL STREET AND EL CAMINO REAL HAWK CROSSING PROJECT
474-8940-001

STATE OF CALIFORNIA

REGISTEREDPROFESSIONALENGINE
E
R
CIVIL
ANDREWK. LEE
No. 86247
17 CITY OF BELMONT
6001 Shellmound St, Ste 500
Emeryville, CA 94608
(510) 343-6400
Know what'sbelow. Callbefore you dig.

R
0 10' 20'

LAYOUT PLAN
L-1
6 50

0.2%

0.8%

2.0% 1.9%

2.0%

6.2% 0.1%

4.5%

8.7% 6.1%1.1%

5.6%

6.7%

2.8%

2.9%

4.3% 4.2%

2.1%

1.3%

2.3%

3.0%

3.9% 4.3% 4.0%

2.8%

3.3%

0.7%

0.6%

4.1%

0.8% 3.5%

7.6% 7.6%

0.2% 0.3% 0.7%

0.5%

1.0% 0.9%

1.0% 0.6%

0.9%

0.6%
NC
TAG
L1
C1
C2
L2
C3
C4
L3

BEGIN NORTHING
2017246.40
2017244.45
2017237.84
2017224.58
2017218.99
2017215.96
2017214.28

BEGIN EASTING
6046349.24
6046348.78
6046345.42
6046345.57
6046350.76
6046355.30
6046362.58

DELTA/BEARING
S13° 05' 44.32"W
S26° 58' 50.67"W
S00° 39' 51.83"E
S42° 54' 58.40"E
S56° 11' 51.03"E
S77° 00' 41.62"E
S87° 25' 12.94"E

DISTANCE

2.00 7.50

14.50 7.62

5.50 7.50

12.00 RADIUS

14.75 10.00

13.00 25.00
NORTH CURB - "NC" LINE
PP
TAG
L4

BEGIN NORTHING
2017216.40

BEGIN EASTING
6046313.42

DELTA/BEARING
S42° 46' 34.32"E

DISTANCE

40.50 RADIUS
PED PASSAGE - "PP" LINE
37 38
39 40
41 MATCH EX
STA 50+00.00
TC: 39.92
FL:39.42

END WEST CURB RAMP
STA 50+11.88
TC: 39.99
FL:39.49

END SOUTH CURB RAMP
STA 50+42.18
TC: 39.77
FL:39.27

MATCH EX
STA 50+56.58
TC: 39.17
FL:38.67

BEGIN WEST CURB RAMP
STA 50+02.03
TC: 39.93
FL:39.44

BEGIN SOUTH CURB RAMP
STA 50+15.96
TC: 40.01
FL:39.49

EXISTING GROUND

ELEVATION

NEW FLOWLINE

ELEVATION
38 39
40 41
42 MATCH EX
STA 50+00.00
TC: 40.72
FL:40.22

BEGIN PED PASSAGE
STA 50+12.00
TC: 40.65
FL:40.15

END PED PASSAGE
STA 50+29.96
TC: 40.54
FL:40.04

MATCH EX
STA 50+40.00
TC: 40.48
FL:39.97

EXISTING GROUND

ELEVATION

NEW FLOWLINE

ELEVATION
OF
REVISIONS 04/02/2026 1" =5'

HILL STREET AND EL CAMINO REAL HAWK CROSSING PROJECT
474-8940-001

STATE OF CALIFORNIA

REGISTEREDPROFESSIONALENGINE
E
R
CIVIL
ANDREWK. LEE
No. 86247
17 CITY OF BELMONT
6001 Shellmound St, Ste 500
Emeryville, CA 94608
(510) 343-6400
Know what'sbelow. Callbefore you dig.

R CIVIL PLAN
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HILL STREET AND EL CAMINO REAL HAWK CROSSING PROJECT
474-8940-001
17 CITY OF BELMONT
6001 Shellmound St, Ste 500
Emeryville, CA 94608
(510) 343-6400
Know what'sbelow. Callbefore you dig.

R
04/02/2026

STATE OF CALIFORNIA

REGISTEREDPROFESSIONALENGINE
E
R
CIVIL
ANDREWK. LEE
No. 86247
0 10' 20'

ELECTRICAL PLAN
E-1
8 1" =10'
PGE
52 6
6 6
6 6
6 6
6 6
6 6
6 6
6 6
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REVISIONS

HILL STREET AND EL CAMINO REAL HAWK CROSSING PROJECT
474-8940-001
17 CITY OF BELMONT
6001 Shellmound St, Ste 500
Emeryville, CA 94608
(510) 343-6400
Know what'sbelow. Callbefore you dig.

R
04/02/2026

STATE OF CALIFORNIA

REGISTEREDPROFESSIONALENGINE
E
R
CIVIL
ANDREWK. LEE
No. 86247

ELECTRICAL PLAN - DETECTOR LEAD-IN CABLE
E-2
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0 20' 40'
53 6
6 6
6 6 6
6 6
6 6
6 6
6 6
6 OF

REVISIONS

HILL STREET AND EL CAMINO REAL HAWK CROSSING PROJECT
474-8940-001
17 CITY OF BELMONT
6001 Shellmound St, Ste 500
Emeryville, CA 94608
(510) 343-6400
Know what'sbelow. Callbefore you dig.

R
04/02/2026

STATE OF CALIFORNIA

REGISTEREDPROFESSIONALENGINE
E
R
CIVIL
ANDREWK. LEE
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E-3
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HILL STREET AND EL CAMINO REAL HAWK CROSSING PROJECT
474-8940-001
17 CITY OF BELMONT
6001 Shellmound St, Ste 500
Emeryville, CA 94608
(510) 343-6400
Know what'sbelow. Callbefore you dig. R
04/02/2026 STATE OF CALIFORNIA REGISTEREDPROFESSIONALENGINEER CIVIL ANDREWK. LEE No. 86247

ELECTRICAL SCHEDULE
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12 56
6 6 6
6 6
6 6
6 6
6 6
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REVISIONS

HILL STREET AND EL CAMINO REAL HAWK CROSSING PROJECT
474-8940-001
17 CITY OF BELMONT
6001 Shellmound St, Ste 500
Emeryville, CA 94608
(510) 343-6400
Know what'sbelow. Callbefore you dig.

R
04/02/2026

STATE OF CALIFORNIA

REGISTEREDPROFESSIONALENGINE
E
R
CIVIL
ANDREWK. LEE
No. 86247
0 10' 20'

STRIPING PLAN
PD-1
13 1" =10'
57 6
6 6
6 6
6 6
6 6
6 6
OF

REVISIONS

HILL STREET AND EL CAMINO REAL HAWK CROSSING PROJECT
474-8940-001
17 CITY OF BELMONT
6001 Shellmound St, Ste 500
Emeryville, CA 94608
(510) 343-6400
Know what'sbelow. Callbefore you dig.

R
04/02/2026

STATE OF CALIFORNIA

REGISTEREDPROFESSIONALENGINE
E
R
CIVIL
ANDREWK. LEE
No. 86247
0 10' 20'

SIGNAGE PLAN
S-1
14 1" =10'

HILL STREET AND EL CAMINO REAL HAWK CROSSING PROJECT
04/02/2026
58 0 NORTH 10 20 40 SCALE: 1"=10'-0" OF REVISIONS 11/11/2025 as shown EL CAMINO REAL AND HILL STREET PEDESTRIAN HYBRID BEACON CITY OF BELMONT 474-8940-001 Know what's below. Call before you dig. R Engineering Planning Landscape Architecture Land Surveying Mapping 121 Park Place Richmond, CA 94801tel: 510-367-6166 17 Mar c i a D. Va l l i er - No . 3293 S T A T E O F CA L I F OR N I A Signature Renewal Date Date L I C E NS ED L A NDSCA P E A RCH I T ECT 7/18/2025 03/31/2027 LS-1 IRRIGATION PLAN 15 SLEEVE SIZE FITTINGS: ALL MAIN LINE 2" UNLESS NOTED ON PLAN. MAIN LINE: 1120-SCHEDULE 40 PVC WITH SCHEDULE 80 SOLVENT-WELD IRRIGATION LEGEND: LATERAL LINE: 1120 SCHEDULE 40 PVC WITH SCHEDULE 80 SOLVENT-WELD FITTINGS: ALL LATERAL LINE 1" UNLESS NOTED ON PLAN. IRRIGATION SLEEVE: SCHEDULE 40 PVC STATION NUMBER GPM VALVE SIZE GATE VALVE, SIZE SAME AS LINE SIZE, NIBCO, CLASS 125,T-113. SEE SPEC.S PIPE SIZING SCHEDULE 40 PVC: 1" 0-13 GPM 112" 13-32 GPM 2" 32-51 GPM RAINBIRD 44LCR QUICK COUPLING VALVE RAINBIRD PEB SERIES PRESSURE REGULATING REMOTE CONTROL VALVE (SIZE PER PLAN) 6" INSTALL TRACER WIRE ON MAIN LINE CONTACT LANDSCAPE ARCHITECT AND COORDINATE ALL REVIEWS PRIOR TO COMMENCEMENT OF WORK. 1. IRRIGATION NOTES: 2. 3. 5. 4. 6. WHERE IT IS NECESSARY TO EXCAVATE ADJACENT TO EXISTING TREES, CONTACT THE OWNER FOR APPROVAL TO BEGINNING WORK. DO NOT TRENCH WITHIN THE DRIP LINE OF TREES UNLESS APPROVED BY LANDSCAPE ARCHITECT OR OWNER'S REPRESENTATIVE. USE ALL POSSIBLE CARE TO AVOID INJURY TO TREES, AND TREE ROOTS. HAND DIG TRENCHES WHERE TWO INCH AND LARGER ROOTS OCCUR. CLOSE TRENCHES ADJACENT TO TREE WITHIN TWENTY-FOUR HOURS: AND WHEN THIS IS NOT POSSIBLE, KEEP THE SIDE OF THE TRENCH SHADED WITH BURLAP OR CANVASS. CONTRACTOR IS RESPONSIBLE FOR COMPLETE COVERAGE. MOVE OR ADD BUBBLERS TO INSURE COVERAGE. PLACE VALVE BOX 12" FROM AND PARALLEL TO STRUCTURES OR HARDSCAPE. SPACE GROUPED VALVES EQUALLY. ONE VALVE PER BOX. INSTALL IN SHRUB AREAS EXCLUSIVELY. IF NOT POSSIBLE INSTALL IN HARDSCAPE SQUARE WITH SURROUNDING IMPROVEMENTS. USE EQUAL SIZE CHRISTY CONCRETE BOX IF INSTALLED IN HARDSCAPE. SEE SPECS. THE FINAL LOCATION AND EXACT POSITIONING OF THE VALVE SHALL BE APPROVED BY THE LANDSCAPE ARCHITECT PRIOR TO INSTALLATION. EXERCISE EXTREME CARE IN EXCAVATION AND WORKING NEAR EXISTING UTILITIES. VERIFY THE LOCATION AND CONDITION OF ALL UTILITIES. REPAIR ANY DAMAGE TO EXISTING UTILITIES OR ADJACENT PROPERTIES CAUSED BY OR DURING THE PERFORMANCE OF WORK AT NO ADDITIONAL COST TO THE CITY. FIELD ADJUST SPRINKLER LOCATIONS SO AS TO AVOID CONFLICTS WITH UTILITIES. RAINBIRD 1401 BUBBLER ONE PER SHRUB RAINBIRD 1401 BUBBLER THREE PER TREE EXISTING MAIN LINE EXISTING MAIN LINE GATE VALVE CONCRETE LID CONNECT REMOTE CONTROL VALVES TO EXISTING IRRIGATION CONTROLLER, WITH EXISTING IRRITROL, CLIMATE LOGIC WEATHER SENSOR. CONTRACTOR TO MEET WITH CITY MAINTENANCE STAFF AT START OF CONSTRUCTION AND IDENTIFY STATIONS AND WIRING ON EXISTING CONTROLLER TO CONNECT NEW REMOTE CONTROL VALVES. RUN NEW WIRE FROM CONTROLLER TO NEW REMOTE CONTROL VALVES. EXISTING IRRIGATION CONTROLLER SUPPLIES WATER TO PLANTING NOT ON THE SCOPE OF WORK OF THIS CONTRACT. IRRIGATION CONTROLLER TO REMAIN FUNCTIONAL FOR ENTIRE CONSTRUCTION PERIOD. CONTRACTOR SHALL BE RESPONSIBLE FOR WATERING ADJACENT PLANTING AREAS IF IRRIGATION CONTROLLER SERVICE IS DISRUPTED. WELO NOTES PER 492.7: IRRIGATION DESIGN PLAN 1. THE DESIGN OF THE IRRIGATION SYSTEM CONFORMS TO THE HYDROZONES OF THE LANDSCAPE PLAN. 2. THE SYSTEM IS DESIGNED TO REDUCE WATER USE TO THE MINIM AMOUNT TO SUSTAIN HEALTHY PLANT GROWTH AND TO PREVENT RUNOFF, LOW HEAD DRAINAGE AND OVERSPRAY. 3. BACKFLOW PROTECTION IS INSTALLED AT THE POINT OF CONNECTION. 4. A SEPARATE DEDICATED WATER METER IS PROVIDED. 5. A SMART CONTROLLER WITH NON-VOLATILE MEMORY AND UTILIZING EVAPOTRANSPIRATION DATA FOR SCHEDULING IS INSTALLED, WEATHER SENSORS ARE PROVIDED. 6. STATIC WATER PRESSURE AT THE POINT OF CONNECTION IS PROVIDED. 7. PRESSURE REGULATION IS PROVIDED. 8. A MASTER SHUT-OFF VALVE IS INSTALLED. 9. A FLOW SENSOR IS INSTALLED. 10. MANUAL SHUT-OFF VALVES ARE PROVIDED AT THE POINT OF CONNECTION, BEFORE EACH VALVE ASSEMBLY. 11. SEPARATE VALVES ARE USED TO IRRIGATION EACH HYDROZONE. WELO 492.3: PROJECT INFORMATION DATE: 7/18/2025 PROJECT APPLICANT: City of Belmont PROJECT ADDRESS: 800-900 El Camino Real, Belmont, CA 94002 TOTAL LANDSCAPE AREA (S.F.): 950 S.F. PROJECT TYPE: Rehabilitated WATER SUPPLY TYPE: Potable LOCAL WATER PURVEYOR: Mid-Peninsula Water District CSW ST2 has complied with the criteria of the Model Water Efficient Landscape ordinance and have applied them for the efficient use of water in the landscape design plan. ________________________________________ Marcia D. Vallier RLA #3293 7-18-2025 'A Landscape Irrigation Audit is required. This Audit must be completed by a Certified Landscape Irrigation Auditor, not the designer or installer. The Audit must be submitted to the Building Department, with Certificate of Completion (Appendix C) as required by the Department of Water Resources, prior to scheduling a Final Inspection of the Water Efficient Landscape Permit. 1 7.5 1"2 3.0 1"3 7.5 1" 4"4" 01/16/2026
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01/27/2026

BELMONT VILLAGE PEDESTRIAN AND BICYCLE IMPROVEMENTS PROJECT 03/27/2026

HILL STREET AND EL CAMINO REAL HAWK CROSSING PROJECT
04/02/2026
59 123 45 NOT TO SCALE ROUND CONCRETE CHRISTY VALVE BOX WITH BOLT DOWN LID. TOP DIMENSION 10" FINISH GRADE. 6" 3" 8" DIA. PVC CLASS 160 PIPE (LENGTH AS REQUIRED.) BRICK - 2 TOTAL GATE VALVE, SEE SPEC.S 8" DIA. PVC CLASS 160 PIPE (NOTCH TO FIT OVER MAIN LINE.) FLANGED FITTING PVC MALE ADAPTER DRAIN ROCK 12" MIN. DEPTH THRUST BLOCK PVC MAIN LINE QUICK COUPLING VALVE 1/2" REBAR STABILIZING ROD 24" LONG. 1" SWING JOINT DURA 1-A2-1-11-18 WITH DURA QUICK LOCK SCHEDULE 40 PVC TEE IRRIGATION MAIN LINE 6" 1/2" FINISH GRADE TURF AREAS FINISH GRADE GROUND COVER AREAS CURB OR PAVING EDGE CLEAN PEA GRAVEL MIN. 3" DEEP. QUICK COUPLING VALVE NOT TO SCALE FINISH GRADE SHRUB BUBBLER NOT TO SCALE LATERAL LINE BUBBLER HEAD (INSTALL WITHIN PLANT BASIN) NOTES: 1. CONSTRUCT WATERING BASIN PER PLANTING PLAN. SECURE FLEX PVC PIPE WITH STAPLE FLEX PVC PIPE LENGTH AS REQUIRED PVC SCH 40 TEE OR ELL FITTING FLEX PIPE MALE ADAPTER ( 12" MT X BARB) FLEX PIPE MALE ADAPTER ( 12" MT X BARB) 6 SEE PLANTING DETAILS FOR TREE PLANTING LATERAL LINES SEE TRENCHING DETAIL FLEXIBLE PVC BUBBLER ON TREE NOT TO SCALE BUBBLER ON FLEX TUBE (3) PER TREE. EQUAL SPACED WITHIN THE PLANTING BASIN COMPACTED NATIVE BACKFILL (85%) COMPACTED NATIVE BACKFILL (85 %) 2" DETECTOR TAPE (LINEGUARD OR APPROVED EQUAL) IRRIGATION CONTROL WIRING IRRIGATION SUPPLY LINE SAND ENVELOPE 6"
24"
18" IRRIGATION SUPPLY LINE AND WIRING LATERAL 1. NOTES: BUNDLE AND TAPE WIRE EVERY TEN FEET. LEAVE SLACK AT ALL CHANGES OF DIRECTION. LATERAL LINES IN SEPARATE TRENCH FROM MAIN LINE AND WIRES. 2. 3. PARALLEL LINES MINIMUM 6" APART. TRENCH WIDTH TO ALLOW PROPER SNAKING OF PIPES. 4. INSTALL MIN. 2" SAND BEDDING BENEATH AND MIN. 6" SAND BACKFILL OVER IRRIGATION MAIN LINES. 5. TRENCHING NOT TO SCALE IRRIGATION LATERAL LINE 6. SLEEVE DEPTH - 24" TO TOP OF SLEEVE. THRUST BLOCKING IS REQUIRED WHEREVER THE PIPELINE: 1. CHANGES IN DIRECTION AS AT TEES, BENDS AND CROSSES. 2. CHANGES SIZE, AS AT REDUCERS. 3. STOPS, AS AT A DEAD END. 4. VALVES. THRUST BLOCKING NOT TO SCALE SIZE THRUST BLOCK PER CHART. USE REBAR TO TIE TOGETHER. 5. ALSO SEE DIABLO WATER DISTRICT STANDARD DRAWINGS FOR THRUST BLOCKS DWG 2 AND 3 6. NOTE: THRUST BLOCKS TO MEET NFPA24 SECTION 10.8.2 OF THE 2010 EDITION. ABCDE A - UNDISTURBED SOIL B - CONCRETE THRUST BLOCK C - REBAR TO SECURE CONCRETE AND FITTING (TYP.) D - FITTING (TYP.) E - PIPE (TYP.) TYPICAL PARTS OF REVISIONS 11/11/2025 as shown EL CAMINO REAL AND HILL STREET PEDESTRIAN HYBRID BEACON CITY OF BELMONT 474-8940-001 Know what's below. Call before you dig. R Engineering Planning Landscape Architecture Land Surveying Mapping 121 Park Place Richmond, CA 94801tel: 510-367-6166 17 Mar c i a D. Va l l i er - No . 3293 S T A T E O F CA L I F OR N I A Signature Renewal Date Date L I C E NS ED L A NDSCA P E A RCH I T ECT 7/18/2025 03/31/2027 LS-2 IRRIGATION DETAILS 16 01/16/2026
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01/27/2026

BELMONT VILLAGE PEDESTRIAN AND BICYCLE IMPROVEMENTS PROJECT 03/27/2026

HILL STREET AND EL CAMINO REAL HAWK CROSSING PROJECT
04/02/2026
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otoneaster dammeri 'lowfast' / Bearberry cotoneaster 5 gal 30" o.c. Low LAG IND 06 Lagerstroemia indica x 'Muskogee' / Muskogee Crape Myrtle 24" box Standard Moderate PLA ACE - Platanus acerifolia 'Columbia' / Columbia London Plane Tree 24" box Standard Moderate CALIBER 2" MIN. 2" MIN. 2 1 TREE PLANTING AND STAKING NOT TO SCALE AS SPECIFIED

UNTIL STABLE

AND PLUMB

EQUAL EQUAL

AT FLEX POINT
LODGEPOLE PINE STAKES, SIZE AS SPECIFIED.

SET UPWIND, TRIM TOP OF STAKE AS REQUIRED. 24" MIN. LONG V.I.T. CINCH TREE TIE OR APPROVED EQUAL TWIST IN FIGURE 8 PATTERN, NAIL @ BACK OF STAKE WITH 1" GALV. ROOFING NAIL. SET ROOTCROWN 1" HIGHER THAN FINISH GRADE. BACKFILL MIX, AS SPECIFIED FERTILIZER TABLETS: 2"-3" BELOW SURFACE, ADJACENT TO ROOTBALL. SEE SPEC.S FOR QUANTITY. EXCAVATE, LOOSEN BOTTOM OF HOLE, REPLACE EXISTING SOIL & FOOT TAMP. NO BACKFILL MIX UNDER ROOTBALL. SQUARE OFF SIDES OF PLANT PIT TO ELIMINATE CIRCULAR ROOT WRAPPING. SIDEWALK 24" MIN. ROOT BARRIER (TYP.) INSTALL ON ALL SIDES OF PLANTERS. SEE SPECS. SEE PLAN FOR LOCATION. PLACE FLUSH AGAINST FACE OF PAVING. 3" LAYER OF MULCH, KEEP 3" AWAY FROM ROOT CROWN 6" HIGH BERM @ EDGE OF CONTAINER 112 WIDTH

ROOTBALL OR CURB ELEVATION SHRUB AND GROUND COVER PLANTING NOT TO SCALE AS SPECIFIED SET ROOT CROWN 1" HIGHER THAN FINISH GRADE. AS SPECIFIED MULCH. SEE SPECS. 6" HIGH BERM @ EDGE OF CONTAINER. BACKFILL MIX, AS SPECIFIED. FERTILIZER TABLETS: 2"-3" BELOW SURFACE, ADJACENT TO ROOTBALL. SEE SPEC.S FOR QUANTITY. HOLD MULCH BACK FROM CROWN OF PLANT EXCAVATE PLANT PIT, LOOSEN SOIL AT BOTTOM OF PIT, REPLACE LOOSENED NATIVE SOIL ONLY UNDER ROOTBALL AND FOOT TAMP OF REVISIONS 11/11/2025 as shown EL CAMINO REAL AND HILL STREET PEDESTRIAN HYBRID BEACON CITY OF BELMONT 474-8940-001 Know what's below. Call before you dig. R Engineering Planning Landscape Architecture Land Surveying Mapping 121 Park Place Richmond, CA 94801tel: 510-367-6166 17 Mar c i a D. Va l l i er - No . 3293 S T A T E O F CA L I F OR N I A Signature Renewal Date Date L I C E NS ED L A NDSCA P E A RCH I T ECT 7/18/2025 03/31/2027 LS-3 PLANTING PLAN 17 60 COT DAM 5 GAL 06 LAG IND 24" BOX WELO NOTES PER 492.5: SOIL MANAGEMENT REPORT 1. CONTRACTOR SHALL TEST SOIL AND PROVIDE SOIL ANALYSIS REPORT TO LANDSCAPE ARCHITECT AND OWNER AFTER CONSTRUCTION IS COMPLETE AND BEFORE PLANTING IS INSTALLED. 2. CONDUCT SOIL SAMPLING IN ACCORDANCE WITH ALL LABORATORY PROTOCOLS, SEE SPECIFICATIONS. 3. THE SOIL TEST SHALL INCLUDE SOIL TEXTURE, INFILTRATION RATE, PH TOTAL SOLUBLE SALTS, SODIUM, PERCENT ORGANIC MATTER AND RECOMMENDATIONS FOR ORGANIC AMENDMENTS AND COMPOST. 4. SUBMIT SOIL TEST REPORT BY ACCREDITED SOILS LAB. TAKE SAMPLES FROM A MINIMUM OF 3 LOCATIONS (FRONT, MIDDLE AND BACK) OF SITE. FOLLOW SAMPLING INSTRUCTION FROM LAB. REQUEST ORGANIC AMENDMENTS, SEE SPECIFICATIONS. 5. SOIL PREPARATION. TOP DRESS PLANTING AREAS WITH A MINIMUM OF 6 CY / 1000 SQUARE FEET OF ORGANIC COMPOST TO THE ENTIRE PLANTING AREA. 6. SOIL TO BE AMENDED BY TILLING INTO THE SOIL TO A MINIMUM DEPTH OF 6 INCHES EITHER 1 INCH OF FINISHED COMPOSED OR AN AMOUNT OF FINISHED COMPOST SPECIFIED BY THE SOILS ANALYSIS TO BRING THE SOIL ORGANIC MATTER CONTENT TO A MINIMUM OF 3.5% BY DRY WEIGHT. 7. MOISTURE CONTENT: DO NOT WORK ON OR AROUND THE SOIL WHEN MOISTURE CONTENT IS SO GREAT THAT COMPACTION WILL OCCUR, NOR WHEN IT IS SO DRY THAT DUST WILL FORM, OR WHEN SOIL CLODS WILL NOT BREAK READILY. APPLY WATER IF NECESSARY TO BRING SOIL TO OPTIMUM MOISTURE CONTENT TO COMPLETE THE SPECIFIED WORK. 8. MULCH PER THE WATER EFFICIENT LANDSCAPE ORDINANCE. A MINIMUM 3-INCH LAYER OF ORGANIC MULCH (1" MINUS) SHALL BE APPLIED ON ALL EXPOSED SOIL SURFACES FOR THE PURPOSE OF REDUCING EVAPORATION, SUPPRESSING WEEDS, MODERATING SOIL TEMPERATURE AND PREVENTING SOIL EROSION. 9. CONTRACTOR SHALL SUBMIT DOCUMENTATION VERIFYING IMPLEMENTATION OF SOIL ANALYSIS REPORT RECOMMENDATIONS TO THE LOCAL AGENCY WITH CERTIFICATION OF COMPLETION. 3-INCH LAYER OF ORGANIC WOOD MULCH 3-INCH LAYER OF ORGANIC WOOD MULCH 01/16/2026
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01/27/2026

BELMONT VILLAGE PEDESTRIAN AND BICYCLE IMPROVEMENTS PROJECT 03/27/2026

HILL STREET AND EL CAMINO REAL HAWK CROSSING PROJECT
04/02/2026
61 62

INVITATION FOR SEALED BIDS
The City of Belmont invites sealed bids for public project construction described as: Belmont Village Pedestrian and Bicycle Improvements Project (Hill St. and El Camino HAWK Crossing, CITY CONTRACT NUMBER 2026-652. The public project construction is more specifically defined in the Contract Documents, but generally includes the following items of work: pavement rehabilitation, minor drainage improvements; and other items as identified in the Contract Documents (the “Work”).

1. SOURCE OF PROJECT FUNDS: This Project DOES NOT involve federal funds.

2. PRE-BID CONFERENCE: None

3. BID SUBMITTAL, WITHDRAWAL, IRREVOCABILITY: Bids must be submitted on the bid forms supplied by the City. The Contractors are requested to drop off sealed proposals at the EOC room (Suite 210) at the Belmont City Hall located at 1 Twin Pines Lane, Belmont, CA 94002 (hereinafter the City) on May 26, 2026 between 1:00 PM – 2:00 PM local time. Any mailed delivery of sealed bid proposals must be confirmed with the City of Belmont, City Clerk’s Office at (650) 595-7414, [email protected] The Bids will be publicly open at 2:00 PM on May 26, 2026 (“Bid Deadline”), at the EOC Room (Suite 210). Bids received after the bid deadline will not be accepted.

It is the bidder’s responsibility to ensure that its bid package is duly delivered. Bidders are solely responsible for the cost of preparing their bids. No bidder may withdraw its bid for a period 60 days after the date set for bid opening, except as provided in Public Contract Code Section 5101 et seq.

4. ENGINEER’S ESTIMATE: The Engineer’s estimated total construction cost for this Contract is $619,543.00. This estimate is intended to serve merely as a guideline of the magnitude of work.

Neither the bidders nor the contractor shall be entitled to claims because of any inaccuracy in the estimated cost range.

5. CONTRACT TIME; LIQUIDATED DAMAGES: The total contract period for this project is one hundred forty (140) working days from the effective date of the Notice-to-Proceed to be issued by the City. The working days will be split into two phases. Phase I, Procurement Phase, Notice-to-Proceed will be issued for awarded recipient to purchase equipment approximately 12-16 weeks. Phase II, Construction Phase, Notice-to-Proceed will be issued thirty (30) working days prior to scheduled delivery date of poles/equipment, then sixty (60) working days to complete construction including five (5) working days as move-in period. The City will assess liquidated damages in the amount of $4,500 for each and every calendar day of delay in finishing the work in excess of the contract time.

6. REQUIRED CONTRACTOR’S LICENSE(S): Under Business & Professions Code Section 7028.15 and Public Contract Code Section 3300, all bidders must possess proper licenses for the performance of the work contemplated by the Project except as provided herein. Failure to possess the specified license(s) at the time of bidding will render the bid non-responsive. Contractors must possess a valid California class A contractor’s license for this contract. Firms bidding as a joint venture or bidding must secure a joint venture license before award of this contract. Firms bidding on projects involving federal funds must secure a license before award of this contract.

7. DEPARTMENT OF INDUSTRIAL RELATIONS REGISTRATION REQUIRED: As provided in Labor Code Section 1771.1, the Bidder and all subcontractors listed on the bid proposal must be registered with the Department of Industrial Relations under Labor Code section 1725.5 at the time the bid is submitted, except as provided herein. Failure to be timely registered will render the bid non-responsive. If submitting a bid as part of a joint venture authorized by Business and Professions Code Section 7029.1 or for a Project involving federal funds, the Bidder’s registration may be 63 secured up to the time of contract awarded. No contractor or subcontractor may be awarded a contract for the project unless registered with the Department of Industrial Relations under Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

8. CONTRACT DOCUMENTS: Bidders may obtain the bidding documents including and Specifications in electronic format at Peninsula Builders Exchange, or local Plan Rooms. Hard copy bid documents are not available at this time.

9. BONDS AND INSURANCE: Bid security in the amount of ten percent (10%) of the Bid Amount must accompany the Bid in accordance with Public Contract Code Section 20170. After award of the contract, the successful bidder must provide security for faithful performance and labor and materials (payment bond) as well as proof of insurance, in accordance with the requirements set forth in the Contract Documents. Bonds must be executed by a surety possessing a valid certificate of authority issued by the California Department of Insurance.

10. SECURITIES SUBSTITUTION: At the request and expense of the Contractor to whom the Contract is awarded, securities in a form approved by the City will be permitted in substitution for money withheld by the City to ensure performance under the Contract, as provided in Public Contract Code Section 22300.

11. PREVAILING WAGE: This project is a public work under Labor Code Section 1770, et seq., and the successful bidder will be required to comply with certain labor standards and employment requirements including payment of the prevailing wage rates in effect on the date this Invitation for Sealed Bids was first published. Copies of the prevailing wage rates can be viewed at:
http://www.dir.ca.gov/DLSR/PWD/ and are on file with the Engineer at the address identified below, and shall be made available to any interested party upon request.

12. SHORING AND BRACING: If the construction involves trenches or open excavations, which are five feet or deeper, each bid submitted in response to this Invitation for Sealed Bids must contain, as a bid item adequate sheeting, shoring, and bracing, or equivalent method, for the protection of life and limb in trenches and open excavation which shall conform to applicable safety orders, as required by Labor Code Section 6707.

13. SPECIFIC BRAND NAME MATERIALS: None

14. WAIVER OF IRREGULARITIES. The City reserves the right, in its sole discretion, to reject any or all Bids, to waive minor irregularities or defects in bidding and to reject nonconforming, nonresponsive or conditional bids.

INQUIRIES: If any bidder has questions regarding this Project, contact the Engineer: Brian Nguyen, One Twin Pines Lane, Suite 385, Belmont, CA 94002, Phone: (650) 637-2998, [email protected].

Any questions addressing the interpretation or clarification of the Contract Documents shall be in writing.
64 City of Belmont Contract Documents
Project: Belmont Village Pedestrian and Bicycle Improvements (Hill and ECR HAWK Crossing) City Contract Number 2026-652
Bidding Documents
Instructions To Bidders 1 of 9

INSTRUCTIONS TO BIDDERS

1. OBTAINING COPIES OF CONTRACT DOCUMENTS

1.1. Bidders may obtain complete sets of the Contract Documents, at the location designated in the Invitation For Sealed Bids, for the purchase sum stated therein.

1.2. Each bidder shall use a complete set of Contract Documents in preparing its bid.

1.3. The Contract Documents are more particularly defined in the Construction Agreement.

1.4. The City makes copies of the Contract Documents available, on the above terms, for the sole purpose of obtaining Bids for the Work and does not confer a license or grant permission for any other use of the Contract Documents.

2. INTERPRETATION OR CORRECTION OF CONTRACT DOCUMENTS

2.1. Bidder must, before submitting its Bid, carefully study and compare the components of the Contract Documents and must examine the Project Site, the conditions under which the Work is to be performed, and the local conditions.

2.2. In the event Bidder has any question as to the meaning of any part of the Contract Documents, or Bidder finds any error, omission, inconsistency, or ambiguity in the Contract Documents, Bidder must make a written Request for Clarification before submitting its Bid. Requests for clarification or interpretation of the Contract Documents must be addressed only to the Engineer. It is the Bidder’s responsibility to ensure that any such request is submitted to the City in a timely manner, in order to allow the City to issue a written Addenda.

2.3. If necessary, the City will make clarifications, interpretations, corrections, and changes to the Contract Documents by Addenda issued as provided in Section 4 of these Instructions to Bidders, below.

2.4. Purported clarifications, interpretations, corrections, and changes to the Contract Documents made in any other manner are not binding on the City, and Bidders may not rely upon them.

2.5. The plans and specifications, including drawing, plans, maps, diagrams and other graphic representations of the project, show conditions as they are believed by City to exist on the site, but the conditions shown do not constitute a representation by City that they actually exist. Utilities (underground or above-ground), buildings, structures and other improvements may be within or adjacent to the project site. These may or may not be included in the project’s plans and specifications.

2.6. Submission of a bid shall constitute a representation by bidder that they have visited and examined the project site, and examined the plans and specifications. Bidder is relying on their own examination and knowledge of the site and plans in making their bid and not on any representation by City. No 65 City of Belmont Contract Documents
Project: Belmont Village Pedestrian and Bicycle Improvements (Hill and ECR HAWK Crossing) City Contract Number 2026-652
Bidding Documents
Instructions To Bidders 2 of 9
claim for additional compensation shall be allowed that is based upon a failure to examine or lack of knowledge of, the work site or contract documents.

3. PREFERENCE FOR MATERIALS

3.1. In accordance with Public Contract Code Section 3400, except as otherwise specified on the Invitation for Sealed Bids, the City will not limit the bidding, directly or indirectly, to any one specific concern. Whenever any particular material (including product, thing, equipment, or service) is indicated in the Contract Documents by patent, proprietary or brand name, or by name of manufacturer, such wording is used for the purpose of facilitating its description and shall be deemed to be followed by the words “or equal.” A listing of materials is not intended to be comprehensive, or in order of preference.

3.2. Unless a successful bidder (the Contractor) submits a request for substitution of “equal” materials in accordance with the requirements of the Contract Documents, and unless the City approves the substitution in accordance with the requirements of the Contract Documents, the Contractor shall furnish and install the specified material for the Bid Amount and within the Contract Time.

4. ADDENDA

4.1. Addenda will only be issued in writing. The City will make reasonable efforts to deliver (via facsimile or U.S. Mail) Addenda to all Bidders who are known by the City to have received a complete set of Contract Documents and who have provided a delivery address for receipt of Addenda.

4.2. Each Bidder shall be responsible for ascertaining, prior to submitting its Bid, that it has received all issued Addenda. City makes no guarantee that all Bidders will receive all the Addenda. Copies of Addenda will be made available for inspection at the office where Contract Documents are on file for inspection, as indicated on the Invitation for Sealed Bids.

4.3. Addenda withdrawing the Invitation for Sealed Bids or postponing the Bid Deadline may be issued any time before the Bid Deadline. However, if any Addenda results in a material change (addition or deletion) to the Contract Documents, the Bid Deadline will be extended by the City by not less than 72 hours, as provided in Public Contract Code Section 4104.5.

4.4. Each Bidder must acknowledge receipt of all Addenda on the Bid Form. Failure to acknowledge receipt of Addenda may render the bid non-responsive.

5. FILLING IN BID FORMS BY BIDDERS

5.1. All bids must be prepared on the forms provided by the City and submitted in accordance with these Instructions to Bidders. The documents required to be submitted in the bid package are as follows:

Bid
Equal Employment Opportunity Certification (Federal funded projects only) 66 City of Belmont Contract Documents
Project: Belmont Village Pedestrian and Bicycle Improvements (Hill and ECR HAWK Crossing) City Contract Number 2026-652
Bidding Documents
Instructions To Bidders 3 of 9
Bidder’s Non-collusion Affidavit
Debarment and Suspension Certification
Bidder’s Security
Bidder’s Statement of Responsibility
Any other information required by the Invitation For Sealed Bids

5.2. All blanks on the Bid Forms shall be filled in by typeface or printed legibly in ink.

5.3. Interlineations, alterations, and erasures must all be individually initialed by the Bidder.

5.4. Bidder shall acknowledge receipt of all Addenda on the Bid.

5.5. Bidder shall not modify or qualify the Bid Forms in any manner.

5.6. The Bid Forms shall be signed by a person or persons legally authorized to bind Bidder to the Contract. The individuals signing each document must warrant that they are authorized to bind the legal entity of the Bidder.

6. DESIGNATION OF SUBCONTRACTORS

6.1. The Bidder must comply with the Subletting and Subcontracting Fair Practices Act as set forth in Public Contract Code Section 4100 et seq. (hereinafter referred to as the “Subcontracting Act”). Any reference in these Contract Documents to the requirements of the Subcontracting Act are for the Bidder’s reference, and do not limit the Bidder’s or Contractor’s obligations under law.

6.2. No contractor or subcontractor may be listed on a bid proposal for or work on a public works project unless registered with the Department of Industrial Relations under Labor Code section 1725.5 or submitting a bid as part of a joint venture authorized by Business and Professions Code Section 7029.1 or by Public Contract Code Section 10164 and 20103.5, provided the contractor is registered to perform public work under Section 1725.5 at the time the contract is awarded.

6.3. The Bidder must list, in the Bid:

The name and location of the place of business of each subcontractor who will perform work or labor or render service to the Bidder in or about the construction of the Work for this Project, or a subcontractor licensed by the State of California who, under subcontract to the Bidder, specially fabricates and installs a portion of the Work or improvements according to detailed drawings contained in the plans and specifications, in an amount in excess of the minimum threshold of the Subcontracting Act. Generally, the minimum threshold is one-half of one percent (0.5%) of Bidder’s Bid Amount; however, if the contract is for the construction of streets (including highways or bridges), the minimum threshold is the greater of: (a) onehalf of one percent (0.5%) of Bidder’s Bid Amount, or (b) ten thousand dollars ($10,000).

The portion of the Work which will be done by each subcontractor described in Instructions To Bidders subsection 6.3.1.
67 City of Belmont Contract Documents
Project: Belmont Village Pedestrian and Bicycle Improvements (Hill and ECR HAWK Crossing) City Contract Number 2026-652
Bidding Documents
Instructions To Bidders 4 of 9

6.4. The Bidder must list only one subcontractor for each portion of the Work as is defined by the Bidder in the Bid.

6.5. The Bidder must not list any subcontractor who is ineligible under Labor Code Sections 1777.1 and 1777.2, and Public Contract Code Section 6109.

6.6. The Bidder is subject to the penalties set forth in the Subcontracting Act if the Bidder lists in its Bid another contractor who will in turn sublet portions constituting the majority of Work covered by the prime contract.

6.7. If the Bidder fails to specify a subcontractor, or if the Bidder specifies more than one subcontractor for the same portion of the Work, the Bidder agrees that it is fully qualified to perform that portion itself, and that the Bidder must perform that portion itself.

6.8. If, after award of the Contract, the successful Bidder (“Contractor”) subcontracts, except as provided in the Subcontracting Act, the Contractor is subject to the penalties set forth in the Subcontracting Act. If the Contractor violates any provisions of the Subcontracting Act, the Contractor violates the Contract and the City may either cancel this Contract or assess a penalty to the Contractor in accordance with the terms of the Subcontracting Act.

7. BID SECURITY

7.1. Each Bid shall be accompanied by Bid Security, in the amount of ten percent (10%) of the Bid Amount, as security for Bidder’s obligation to enter into a Contract with the City on the terms stated in the Bidding Documents. Bid Security shall be in one of the following forms: cash, a cashier’s check made payable to the City of Fremont, a certified check made payable to the City of Belmont, or a Bid Bond executed by an admitted surety insurer in the form contained in the Bidding Documents.

7.2. If a Bid Bond is submitted, and an attorney-in-fact executes the Bid Bond on behalf of the surety, a notarized and current copy of the power of attorney shall be affixed to the Bid Bond. The surety issuing the Bid Bond shall meet the requirements set by California law.

7.3. The City reserves the right to retain the Bid Security of all bidders until the occurrence of one of the following:

The successful Bidder has properly and timely executed and submitted all items required by Instructions To Bidders Section 13, including the Agreement.

The time period for the City’s review of Bids as specified in Instructions To Bidders Section 9 has expired.

The Bids have been rejected by the City.

8. SUBMISSION OF BIDS

8.1. All Bid Forms (using the forms supplied by the City, as defined in Instructions to Bidders Section 5), including all documents required to be submitted with the Bid, shall be enclosed in a sealed opaque 68 City of Belmont Contract Documents
Project: Belmont Village Pedestrian and Bicycle Improvements (Hill and ECR HAWK Crossing) City Contract Number 2026-652
Bidding Documents
Instructions To Bidders 5 of 9
envelope with the following address and identification on the face. If the Bid is sent by mail, the sealed envelope shall be enclosed in a separate mailing envelope. (Name of Bidder)
Sealed Bid Proposal for City Contract No. 2026-652
Belmont Village Pedestrian and Bicycle Improvements (Hill and ECR HAWK Crossing) City of Belmont

8.2.Bids may be mailed or delivered by messenger. It is the Bidder’s responsibility alone to ensure that the Bid is received at the place (and before the Bid Deadline) specified in the Invitation for Sealed Bids. Any Bid received after the exact time of the Bid Deadline will be returned unopened.

8.3.Oral, telephonic, facsimile, telegraphic, or electronically transmitted Bids are invalid and will not be accepted.

9. WITHDRAWAL OF BIDS

9.1. After a Bid is received by the City, the Bid may be withdrawn only by a written request signed by the Bidder. In order to cause a withdrawal of the Bid, the request must be received by the City at the place (and before the Bid Deadline) specified in the Invitation for Sealed Bids.

9.2. No oral request for withdrawal will be considered. No oral or written request for modification will be considered.

9.3. The withdrawal of a Bid shall not prejudice the right of the Bidder to submit a new Bid, provided the new Bid is submitted in accordance with these Bidding Requirements.

9.4. After the Bid Deadline, a bidder may not withdraw its bid for a period of at least sixty (60) calendar days following the Bid Deadline, subject to the exceptions stated in this section 9.

The sixty (60) day review period may be extended upon the written request by the Engineer, and written approval by the affected Bidders.

If a bidder is not the low monetary bidder, a bidder may make a written request (no earlier than five working days after the Bid Opening) for an early release of bid security. The Engineer is authorized to release a bidder’s bid security if the Engineer determines, in his/her sole discretion, that the bid is not likely to be recommended to the Awarding Body for award (based on the dollar amount of the bid in excess of the estimated project cost, or based on the number of responsive bidders with a lower monetary bid).

9.5. A Bidder shall be permitted to withdraw a Bid after the Bid Deadline only if the Bidder establishes, to the satisfaction of the Engineer, all of the elements identified in Public Contract Code Section 5103, including the following:

A clerical error was made by the Bidder in filling out the Bid; and the error was not due to error in judgment or to carelessness in inspecting the site of the Work, or in reading the plans or specifications.
69 City of Belmont Contract Documents
Project: Belmont Village Pedestrian and Bicycle Improvements (Hill and ECR HAWK Crossing) City Contract Number 2026-652
Bidding Documents
Instructions To Bidders 6 of 9
The clerical error caused the Bid to be materially different than the Bidder intended the Bid to be.

The Bidder gave the City written notice within five working days, excluding Saturdays, Sundays, and state holidays, after the opening of the Bids of the mistake, specifying in the notice in detail the nature of the mistake and how the mistake occurred.

10. BID OPENING AND REVIEW OF BIDS BY THE CITY

10.1. Bids submitted in accordance with the requirements of the Bidding Documents, and received on or before the Bid Deadline in accordance with the requirements of the Invitation for Sealed Bids, will be opened publicly, and the dollar amounts of each bid will be read aloud.

10.2. The City reserves the right to:
reject all Bids;
reject any Bid not accompanied by the required Bid Security or any other item required by the Bidding Documents, or a Bid which is in any other way incomplete or irregular; and, waive irregularities in a Bid, and to award the Contract to the Lowest Responsible Bidder (as determined by the City), only if the irregularities are non-material and inconsequential.

11. CITY’S DETERMINATION OF LOWEST RESPONSIBLE BIDDER

11.1. The term “Lowest Responsible Bidder” means the “Lowest Monetary Bidder” whose Bid is “responsive,” and who is “responsible” to perform the Work required by the Contract Documents, as those terms are defined by State law, including Public Contract Code Sections 20161, et seq, and 22030 et seq. This Section 11 summarizes the procedure by which the City will determine the “Lowest Responsible Bidder” in accordance with State law.

11.2. The City shall determine the “Lowest Monetary Bidder” on the basis of the Bid Amount, in accordance with the calculation criteria set forth on the Bid.

11.3. After the “Lowest Monetary Bidder” has been determined, the Lowest Monetary Bidder’s Bid will be evaluated by the Engineer in order to determine whether or not that Bid is “responsive.” The term “responsive” is defined by State law, but generally means that the Bid has been prepared and submitted in accordance with the requirements of the Bidding Requirements.

11.4. If the Lowest Monetary Bidder’s Bid is responsive, that Bidder’s qualifications will be evaluated by the Engineer to determine whether or not the Bidder is “responsible” to perform the Work required by the Contract Documents. The Engineer shall review “responsibility” of Bidders based upon the City’s analysis of the information submitted on the Bidder’s Statement of Responsibility (as a part of the Bid Forms) in accordance with the criteria set forth in Instructions To Bidders Section 12.

11.5. If the Engineer finds that the Lowest Monetary Bidder submitted a responsive Bid, and that the Bidder is responsible, then that Bidder will be deemed the apparent “Lowest Responsible Bidder”. 70 City of Belmont Contract Documents
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Bidding Documents
Instructions To Bidders 7 of 9

11.6. If the Engineer finds that the Lowest Monetary Bidder’s Bid is not responsive, or that the Lowest Monetary Bidder is not responsible, then the Engineer may review the responsiveness and responsibility of the next Low Monetary Bidder. If the Engineer finds that the next Low Monetary Bidder is responsive and responsible, then that next Low Monetary Bidder shall be deemed the apparent “Lowest Responsible Bidder. This process may continue until the Engineer finds the Lowest Monetary Bidder which is also responsive and responsible. In the event that one or more Low Monetary Bidders are found by the Engineer to be non-responsive or non-responsible, those Bidders will be given notice and a reasonable opportunity to present additional relevant evidence to the Engineer, within five working days after the Bidder receives the notice.

11.7. No Bid shall be binding upon the City until after the Contract is signed by both the Contractor and the City. The City may investigate the responsibility and qualifications of all Bidders to whom the award is contemplated for a period not to exceed sixty (60) days after the Bid opening. The sixty (60) day review period may be extended upon the written request by the Engineer and written approval by the affected Bidders.

11.8. Bid Protest. The City will issue a Notice of Intent to Award before the actual award. Any Bid protest must be submitted in writing to the Engineer before 5:00 p.m. of the fifth (5th) calendar day following posting of a Notice of Intent to Award for Construction in the City Hall Lobby. City will use reasonable efforts to deliver by email a copy of the Notice of Intent to Award to all Bidders who submitted Bids and provided an email address no later than one working day after its issuance, although any delay or failure to do so will not extend the Bid protest deadline described above. The following conditions will apply to all protests.

The initial protest document must be in writing, contain a complete statement of the legal ground for the protest; all the relevant facts to the protest; and the form of relief requested and the legal basis for such relief.

The protest must refer to the specific portion of the document that forms the basis for the protest.

The protest must include the name, address and telephone number of the protesting party or the person representing the protesting party. If an email address is available, it should also be included.

The party filing the protest must concurrently transmit a copy of the initial protest document and any attached documentation to all other parties with a direct financial interest that may be adversely affected by the outcome of the protest.

The procedure and time limits set forth in this paragraph are mandatory and are Bidders sole and exclusive remedy in the event of Bid protest. Bidders failure to comply with these procedures shall constitute a waiver of any right to further pursue the Bid protest, including filing a Government Code Claim or legal proceedings. A Bidder may not rely on a protest submitted by another Bidder, but must timely pursue its own protest. The City will respond to any properly submitted protest within fifteen (15) calendar days and shall provide a hearing to the protesting bidder but only if the hearing is requested by the protesting bidder in the protest. The City’s decision on the protest shall be final. 71 City of Belmont Contract Documents
Project: Belmont Village Pedestrian and Bicycle Improvements (Hill and ECR HAWK Crossing) City Contract Number 2026-652
Bidding Documents
Instructions To Bidders 8 of 9

12. CITY’S DETERMINATION OF RESPONSIBILITY

12.1. The term “responsible” is defined by California law, but generally means that the Bidder is able to demonstrate that it possesses: (1) the capacity to perform the Work required by the Contract Documents with respect to financial strength, resources available, and experience; and (2) the integrity and trustworthiness to complete performance of the Work in accordance with the Contract Documents.

The City may consider the following factors, in relation to the Work to be performed for this Project, in determining whether nor not a Bidder is “responsible”:

Demonstrated financial strength including, but not limited to, resources available, bonding capacity, and available insurance.

Demonstrated safety record including, but not limited to, Experience Modification Rate.

Successful completion of projects of similar scope and size. In reviewing this factor, the City may consider elements including, but not limited to, contract amount of completed projects, experience on public works projects, experience implementing prevailing wage certified payroll requirements, timeliness of performance, and, if necessary, evaluation of Bidder’s work by previous cities, clients, design professionals, or subcontractors.

Sufficiency of contract administration and construction management systems including, but not limited to, proposed scheduling tools, proposed subcontract forms, proposed progress payment applications, and proposed certification of payroll documents.

History of claims, litigation, and termination or disqualification from projects.

12.2. The City will make its determination of responsibility based upon information submitted by Bidders contained in the “Bidders Statement of Responsibility,” included in the Bid Forms, and, if necessary, interviews with previous cities, clients, design professionals, or subcontractors with whom the Bidder has worked. If a non-responsive or non-responsible Bidder submits additional evidence pursuant to Instructions To Bidders Section 11, then that additional evidence shall be considered by the Engineer in making a determination of the Lowest Responsible Bidder.

13. AWARD OF CONTRACT
After the determination as to which Bidder is the Lowest Responsible Bidder, the City will issue a Notice of Award to the Lowest Responsible Bidder. No contractor or subcontractor may be awarded a contract for the project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations under Labor Code section 1725.5. Within seven (7) calendar days after receipt of the Notice of Award, Bidder shall submit to the City all of the following properly signed items:

Two originals of the Agreement signed by Bidder.

Documentation of authority of individual or individuals to sign the Agreement on behalf of Bidder.

The Improvement Security required by Agreement Section 13.

Proof of Insurance required by Agreement Section 14.
72 City of Belmont Contract Documents
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Bidding Documents
Instructions To Bidders 9 of 9
Documentation of payment of City of Belmont business tax as provided in Agreement Section

12. Copy of Contractor’s State Contractor’s License.

Identification of Contractor’s Authorized Representative required by Agreement Section 6.

For joint ventures, proof of Department of Industrial Relations Registration for the Contractor and each subcontractor.

14. FORFEITURE OF BID SECURITY
In the event that Bidder does not properly and timely execute and submit the items set forth in subsection 13.1, above, the Bid Security shall be forfeited to the City and the City may award the Contract to next Lowest Responsible Bidder. The forfeited Bid Security may be utilized by the City in accordance with Public Contract Code Sections 20170 through 20174. 73 74
City of Belmont Contract Documents
Project: Belmont Village Pedestrian and Bicycle Improvements (Hill and ECR HAWK Crossing) City Contract Number 2026-652
Bidding Documents
Instructions To Bidders 1 of 9
BID
BID TO: Belmont City Clerk
One Twin Pines Lane
Belmont, California 94002
BID FROM: _______________________________________________________________________ Insert Full Legal Name of Bidder (Firm Submitting Bid)
NOTE: All portions of these Bid Forms (including the Bid, Bidder’s Non-Collusion Affidavit, Bidder’s Statement of Responsibility, and Bid Bond or alternative bidder’s security) must be properly completed, signed, and submitted with the Bid. Failure to do so may result in the Bid being deemed non-responsive by the City.

SCOPE OF BID. Bidder hereby offers to furnish for the above referenced Project all labor (including supervision), materials and equipment (whether or not permanent or temporary, and whether or not actually incorporated into the Work), utilities (including water, sanitary facilities, electricity, fuel, light, heat, and telephone), tools, transportation, and services necessary to complete the Work on this Project in accordance with the Contract Documents and to complete all requirements of the Contract Documents for the amounts quoted in this Bid (including the costs of any and all applicable taxes, patent rights, royalties, licenses, and permits), as modified pursuant to the terms of the Contract Documents. Bidder will not withdraw its Bid for at least sixty (60) calendar days after the Bid Deadline, unless otherwise extended by the written agreement of the City and Bidder. If Bidder is selected as the Lowest Responsible Bidder, Bidder shall, within seven (7) calendar days after receipt of Notice of Award, sign and deliver to the City all documents identified in Section 13 of the Instructions to Bidders (including the Agreement, performance bond, payment bond, and proof of insurance). Time is of the essence. If awarded the Contract, Bidder agrees to complete the Work within the time specified in the Invitation For Sealed Bids.

ADDENDA. Bidder shall insert, in the blank lines below (or additional pages, if needed), each Addenda received by the Bidder, and incorporated herein by reference into this Bid. Bidder hereby acknowledges receipt of the following Addenda (Addendum No. and Date Issued):

Addendum No. Date Issued
_________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ 75 City of Belmont Contract Documents
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Instructions To Bidders 2 of 9
BID AMOUNT.

3.1.Estimated Quantities. Since the amounts identified in the Bid Spreadsheet (Section 4, below) are estimates for the purpose of comparing bids, the City reserves the right to increase or decrease the quantities to reflect the actual amount of work to be performed by the Contractor in accordance with the requirements of the Contract Documents.

3.2.Unit Price Bids. For each bid item identified in the Bid Spreadsheet (Section 4, below), the Bidder shall provide a bid item unit price and a bid item extension (bid item unit price multiplied by bid item estimated quantity equals bid item extension). In case of a math error or ambiguity, bid item unit prices shall prevail over the bid item extensions.

3.3.Total Bid Amount. The Bidder shall identify the Total Bid Amount, which shall equal the sum of all bid item extensions and bid alternates. The total bid amount shall include the total of all bid schedules. In case of a math error or ambiguity, bid item extensions shall prevail over the Total Bid Amount. The Total Bid Amount shall be the total dollar amount bid by the Bidder, for the Bidder’s performance of all Work in accordance with the Contract Documents (and payment of all Bidder’s costs required therefor, whether or not specifically identified herein). The Total Bid Amount may also be referred to in the Contract Documents as the Contract Amount.

3.4.Basis of Award. The City shall award the Contract to the lowest responsible Bidder submitting a responsive Bid. The lowest Bid will be determined on the basis of the Total Bid Price plus Alternates.

City reserves right to award Alternates in any order or none at all based upon available funding.

3.5.Alternate Bids. Alternate bids proposed by the Bidder will be considered by the City.

BID SPREADSHEET. Bidder hereby offers to provide to the City the Work required by the Contract Documents (as defined in Agreement Section 2), for the amounts quoted in this Bid, as follows. Bidder shall complete bid schedule, the total bid amount shall constitute the total of all Bid Item Extensions. 76 City of Belmont Contract Documents
Project: Belmont Village Pedestrian and Bicycle Improvements (Hill and ECR HAWK Crossing) City Contract Number 2026-652
Bidding Documents
Instructions To Bidders 3 of 9
Item
No.

Description QTY UNIT UNIT COST TOTAL
1 Construction Phasing and Traffic Control 1 LS
2 Construction Area Signs 1 LS
3 Sediment and Water Pollution Control 1 LS
4 Construction Staking 1 LS
5 Mobilization, Demobilization, and Caltrans Permitting and Coordination 1 LS

DEMOLITION

6.1 Remove Asphalt Concrete and Base 700 SF

6.2 Remove Concrete 600 SF

6.3 Remove Existing Striping 1 LS

6.4 Remove Tree and Grind Stump 14 EA
7 Clearing and Grubbing 1 LS
CIVIL
8 Hot Mix Asphalt 31 TON
9 Concrete Sidewalk 500 SF

10.1 Type A1-6 Vertical Curb 100 LF

10.2 Type A2 Concrete Curb and Gutter 60 LF

11.1 Case G Curb Ramp 1 EA

11.2 Case A Bike/Pedestrian Curb Ramp 1 EA

11.3 Detectable Warning Surface 4 EA
12 Adjust Pull Box to Finished Grade 1 EA

SIGNAGE AND STRIPING

13.1 Thermoplastic Striping (Caltrans Detail 39A) 190 LF

13.2 Thermoplastic Pavement Marking (Crosswalks, Limit Lines, Type IV Arrows, & STOP Stencil) 160 SF

13.3 Green Thermoplastic 180 SF

14.1 New Sign 24 EA

14.2 New Sign Post and Foundation 7 EA

ELECTRICAL
15 Pedestrian Hybrid Beacon 1 LS
2070E Controller (Department Furnished) 1 EA
LX Battery backup (BBS Assembly Department Furnished) 1 EA Type 17-3-100 Mast Arm Pole on Foundation by Others 1 EA Type 26-4-100 Mast Arm Pole with Foundation 1 EA
Type 1-B Pole (10') on Foundation by Others 1 EA
Type 1-B Pole (10') with Foundation 1 EA
Type 2 Post with Foundation 1 EA
Type 2 Post on Foundation by Others 2 EA
3-Section 12" PHB Heads with Reflective Tape 4 EA
2-Section 12" PHB Heads with Reflective Tape 2 EA
Pedestrian Signal Heads (non-countdown type) 2 EA
MAS Mounting Hardware 4 EA
TV-1-T Mounting Hardware 2 EA
SP-1-T Mounting Hardware 2 EA
Luminaire Heads, Intersection Large B 2 EA
Emergency Vehicle Preemption System, Multimode (2 IR Detectors + GPS Radio) 1 EA Inductive Loops 4 EA
Detector Handhole 2 EA
Photoelectric Unit 1 EA
77 City of Belmont Contract Documents
Project: Belmont Village Pedestrian and Bicycle Improvements (Hill and ECR HAWK Crossing) City Contract Number 2026-652
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Instructions To Bidders 4 of 9
ITS Switch 1 EA
Wireless Router 1 EA
Accessible Pedestrian Signal 3 EA
No. 6 Pull Box, "Caltrans Flashing Beacon" 4 EA
No. 6 Pull Box, "Caltrans Interconnect" 4 EA
Conduit and Conductors 1 LS
SIC Conduit and Conductors 1 LS
16 Irrigation Systems 1 LS
Shrub Drip Irrigation 1500 SF
Tree Bubbler Irrigation (all trees) 4 EA
17 Planting 1 LS
Fine Grading Landscape Areas 1500 SF
Soil and Soil Preparation Shrub, Lawn, Tree Areas 1500 SF Shrub Areas 1500 SF
Large Trees 4 EA
Root Barrier 160 KS
Topsoil 30 CY
Mulch 15 CY
Cobbles Set in Grout 300 CY
78 City of Belmont Contract Documents
Project: Belmont Village Pedestrian and Bicycle Improvements (Hill and ECR HAWK Crossing) City Contract Number 2026-652
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Bid Forms / Bid 1 of 12
*NOTE: In case of error in extension of price into the total price column, the unit price will govern.

TOTAL BID
AMOUNT_________$__________________________________________________________ _
BID
ALTERNATE 1
TOTAL

PRICE IN

FIGURES
$
TOTAL

PRICE IN
WORDS

TOTAL BID SUMMARY
TOTAL: BASE BID + BID ALTERNATE 1 (IN FIGURES)
TOTAL: BASE BID + BID ALTERNATE 1 (IN WORDS)
79 City of Belmont Contract Documents
Project: Belmont Village Pedestrian and Bicycle Improvements (Hill and ECR HAWK Crossing) City Contract Number 2026-652
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Bid Forms / Bid 2 of 12

4. BID SECURITY. Bidder must attach Bid Security in the amount of ten percent (10%) of the Bid Amount (see Section 7 of the Instructions to Bidders).

5. LIST OF SUBCONTRACTORS.

6.1. Bidder will use Subcontractors for the Work:

YES_______________ NO_______________

6.2. If yes, the Bidder hereby certifies that the following is a list of all subcontractors which the Bidder is required by law to name in its bids. Generally, bidders are required to identify each subcontractor performing more than one half of one percent of the work. However, more particular requirements are contained in the Subletting and Subcontracting Fair Practices Act, Public Contract Code Sections 4100 et seq. (the “Subcontracting Act”), summarized in Section 6 of the Instructions to Bidders.

6.3. Bidders are reminded of the severe penalties imposed by the Subcontracting Act for a failure to list all required subcontractors (Work Activity, Name, and Address) on this sheet. Bids will not be found non-responsive for omission (at time of bid) of additional information regarding estimated dollar amount of subcontracted work or subcontractor license number. However, bidders shall submit all information required by this sheet by no later than 24 hours after written request by the City.

6.4. ALL BIDDERS ARE HEREBY NOTIFIED THAT: the successful bidder will be required to perform not less than ***fifteen*** percent (***15%***) of the Work with the successful bidder’s own organization. A failure of the Bid to establish compliance with this requirement may render the bid non-responsive, or it may result in a determination of bidder nonresponsibility based on a failure to demonstrate adequate resources available to perform the Work.

Subcontracted work
activity
Subcontractor name
including address
(City and State)
Est. $ amt. of
subcontracted
work
Subcontractor’s
License no.

DIR #
___________________ ________________ $____________ _________ ____________________ _________________ $____________ _________ NOTE: Provide additional sheets if required. (copy of this sheet is acceptable) 80 City of Belmont Contract Documents
Project: Belmont Village Pedestrian and Bicycle Improvements (Hill and ECR HAWK Crossing) City Contract Number 2026-652
Bidding Documents
Bid Forms / Bid 3 of 12

6. REPRESENTATIONS OF BIDDER.

7.1. By submitting this Bid, Bidder declares under penalty of perjury the following representations are true and correct:

Bidder has read and understands all requirements of the Contract Documents, and this Bid is made in accordance with those requirements. The Contract Documents are more particularly defined in the Agreement, and generally include: all Bidding Documents (including the Invitation For Sealed Bids, these Instructions to Bidders, Supplemental Instructions to Bidders, Addenda [if any], and Bid Forms), the Agreement, the Specifications (including the General Conditions, Special Provisions , the, and the Technical Specifications ), the Exhibits (including bonds), and the Drawings (also defined as “Plans”).

Any questions by the Bidder regarding the meaning of any part of the Contract Documents have been submitted, in writing, by the Bidder to the City, in accordance with Section 2 of the Instructions to Bidders.

Bidder has visited and examined the Project site of the proposed work, and Bidder is familiar with all the conditions related to the proposed work, including the availability of labor, materials (including transportation, handling, delivery, and storage), equipment, and utilities (including water and electricity), and is familiar with local conditions (including weather, road access and truck routes, and surface and subsurface conditions) as related to requirements of the Contract Documents.

The Bid is based upon the materials, equipment, and systems required by the Bidding Documents without exception.

The Contract Time, as specified in the Invitation For Sealed Bids, is reasonable for performing the Work and that Contractor is able to perform the Work within the Contract Time.

Bidder has the expertise and financial capacity to perform and complete all obligations required by the Contract Documents.

Bidder is aware of and, if awarded the Contract, will comply with applicable legal requirements, including all City Regulations (including payment of City business license tax) in its performance of the Work.

The Bidder shall comply with the requirements of the Labor Code, including Sections 1770 et seq., and the Bidder shall comply with the General Prevailing Wage Determination Made by the Director of Industrial Relations that is in effect on the date of the Invitation for Sealed Bids. The prevailing wage rate schedule is on file with the Engineer and will be made available for review upon request.

Bidder certifies that, for the excavation of any trench of a depth of five feet or more, its bid includes the cost for adequate sheeting, shoring, and bracing or equivalent method (including costs of design), for the protection of life or limb, which shall conform to applicable safety orders, in accordance with Labor Code Sections 6705 and 6707. 81 City of Belmont Contract Documents
Project: Belmont Village Pedestrian and Bicycle Improvements (Hill and ECR HAWK Crossing) City Contract Number 2026-652
Bidding Documents
Bid Forms / Bid 4 of 12

7.2. In accordance with Business and Professions Code Section 7028.15, Bidder certifies, under penalty of perjury, that the information contained in this subsection 7.2, below, is true and correct. Any bidder who is not licensed in accordance with the Business and Professions Code, and in accordance with the Invitation For Sealed Bids, shall be considered non-responsive and shall be rejected by the City.

State Contractor’s License No. and Class .

Original date license issued, and License expiration date .

7.2.3. DIR Number ____________.

7.3. As required by Government Code Section 4552, in submitting a Bid to the City, Bidder offers and agrees that, if the Bid is accepted, it will assign to the City all rights, title and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C., Section 15) or under the Cartwright Act (Chapter 2 [commencing with Section 16700] of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by Bidder for the sale to City pursuant to the Bid. Such assignment shall be made and become effective at the time City tenders final payment to Bidder.

7.4. Bidder acknowledges that, unless the bidder submits a request for substitution of “equal” materials in accordance with the requirements of the Agreement, and unless the City approves the substitution in accordance with the requirements of the Contract Documents, the Contractor shall furnish and install the specified material for the Bid Amount.

IN WITNESS WHEREOF, the individuals signing this Bid represent and warrant that they have the right, power, legal capacity, and authority to sign this Bid on behalf of the Bidder, and have caused this Bid to be executed by setting hereto their names, titles, and signatures at _____________ County, in the State of _______________________.

BIDDER: _______________________________________________________________________ (Signature) (Date)
_______________________________________________________________________ (Name and Title of Signatories)
_______________________________________________________________________ (Legal Name of Bidder, including type of organization, e.g., corp. or partnership) _______________________________________________________________________ (Bidder’s Street and Mailing Address)
_______________________________________________________________________ (City, State, Zip Code)
_________________________________ ____________________________ (Telephone Number) (Email Address)
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Bidding Documents
Bid Forms / Equal Employment Opportunity Certification 1 of 1

EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION
The bidder ______________________________________________________________ and proposed subcontractor hereby certifies that it has _____, has not ____ participated in a previous contract or subcontract subject to the equal opportunity clause, as required by Executive Orders 10925, 11114 or 11246, and that where required, filed with the Joint Reporting Committee, the Director of the Office of Federal Contract Compliance, a Federal Government contracting or administering agency, or the former President’s Committee on Equal Employment Opportunity, all reports due under the applicable filing requirements.

NOTE: The above certification is required by the Equal Employment Opportunity Regulations of the Secretary of Labor (41 CFR 60-1.7(b)(1)) and must be submitted by bidders and proposed subcontractors only in connection with contracts and subcontracts that are subject to the equal opportunity clause. Contract and subcontracts which are exempt from the equal opportunity clause are set forth in 41 CFR 60-1.5. (Generally only contracts or subcontracts of $10,000 or under are exempt).

Currently, Standard Form 100 (EEO-1) is the only report required by the Executive Orders or their implementing regulations.

Proposed prime contractors and the subcontractors who have participated in a previous contract or subcontract subject to the Executive Orders and have not filed the required reports should note that 41 CFR 60.1.7(b)(1) prevents the award of contract or subcontracts unless such Contractor submits a reporting covering the delinquent period or such other period specified by the Federal Highway Administration or by the Director, Office of Federal Contract Compliance, U.S. Department of Labor.

The bidder must place a checkmark after "has" or "has not" in one of the blank spaces provided.

The above Certification is part of this Proposal. Signing this Proposal on the signature portion thereof shall also constitute an endorsement and execution of the certification. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution. 83 City of Belmont Contract Documents
Project: Belmont Village Pedestrian and Bicycle Improvements (Hill and ECR HAWK Crossing) City Contract Number 2026-652
Bidding Documents
Bid Forms / Non-Collusion Declaration 1 of 1

NON-COLLUSION DECLARATION
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
The undersigned declares:

I am the ____________________ of __________________, the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on ______________________ [date], at _______________________[city], __________________[state].

DEBARMENT AND SUSPENSION CERTIFICATION
Title 49, Code of Federal Regulations, Part 29
The bidder, under penalty of perjury, certifies that, except as noted below, he/she or any other person associated therewith in the capacity of owner, partner, director, officer, manager:
• Is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any Federal agency;
• Has not been suspended, debarred, voluntarily excluded or determined ineligible by any Federal agency within the past 3 years;
• Does not have a proposed debarment pending; and
• Has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past 3 years.

If there are any exceptions to this certification, insert the exceptions in the following space.

Exceptions will not necessarily result in denial of award, but will be considered in determining bidder responsibility. For any exception noted above, indicate below to whom it applies, initiating agency, and dates of action.

The above Certification is part of this Proposal. Signing this Proposal on the signature portion thereof shall also constitute an endorsement and execution of the certification. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution. 85 86
City of Belmont Contract Documents
Project: Belmont Village Pedestrian and Bicycle Improvements (Hill and ECR HAWK Crossing) City Contract Number 2026-652
Bidding Documents
Bid Forms / Bidder’s Statement Of Responsibility 1 of 10 BIDDER’S STATEMENT OF RESPONSIBILITY
(Must be executed by Bidder and submitted with Bid)

1. SCOPE OF THIS STATEMENT OF RESPONSIBILITY. In order to allow the City to make a determination of the Bidder’s responsibility, the Bidder shall provide the information required herein as a part of its Bid.

1.1. City’s Right to Use the Bidder’s Statement of Responsibility. The City shall use the information required by this Statement of Responsibility for the sole purpose of determining the Bidder’s “responsibility.” While the City conducts its deliberative process to determine whether a bidder is “responsible,” the City will not disclose “confidential” information (as identified by the Bidder pursuant to paragraph 1(b), below) unless otherwise compelled by a court order. However, if there is a challenge regarding the City’s determination of whether a Bidder is “responsible,” the City shall have the right to use any and all information contained herein in support of the City’s determination, and the Bidder waives any claim against the City for the City’s use of information for this intended purpose.

1.2. Bidder’s Obligation to Identify Confidential Information. If a Bidder believes that any portion of this Statement of Responsibility is “confidential” and not legally subject to public disclosure in accordance with the requirements of the California Public Records Act (Government Code Sections 6250, et seq), the Bidder shall: (1) clearly mark the relevant portions of the Statement of Responsibility as “Confidential”; and (2) upon request from the City, identify the legal basis for exception from disclosure under the Public Records Act; and (3) the Bidder shall defend, indemnify, and hold harmless the City regarding any claim by any third party for the public disclosure of the “Confidential” portion of the Statement of Responsibility; and (4) if the Bidder fails to identify information as “Confidential,” or if the Bidder fails to defend and indemnify the City regarding any claim by any third party for the public disclosure of a “Confidential” portion of the Statement of Responsibility, the Bidder shall hold the City harmless and waive any claim against the City for any damages allegedly related to any public disclosure of any portion of the Statement of Responsibility.

1.3. Additional Pages. If additional pages are required to respond to any of the questions set forth in this Statement of Responsibility, the Bidder shall describe and list the additional pages in Section 16, below.

2. EXPERIENCE

2.1. How many years has the Bidder been performing work as a contractor under the present business name?

2.2. If any of the experience listed in this document refers to work performed under a different name, list the different business names and describe the relationship to the present business name on a separate page (list the additional pages in Section 13 below).

3. CURRENT WORK IN PROGRESS

3.1. For how many construction projects is the Bidder under contract to perform (which are currently under construction)? ___________________________________________

3.2. What is the total dollar amount of the construction contracts listed in Subsection 3.1? _________________________________________________________________

3.3. What is the total bonding capacity of the Bidder? ___________________________

3.4. How many construction contracts listed in 3.1 are:

3.2.1. in an amount of 50% or less of the Total Bid Amount? ________________________________ 87 City of Belmont Contract Documents
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3.2.2. in an amount between 50% and 100% of the Total Bid Amount? __________________________

3.2.3. in an amount between 100% and 150% of the Total Bid Amount? _______________________

3.2.4. in an amount over 150% of the Total Bid Amount? ______________________________________

3.5. List the name of the project (with Contract Amount and Anticipated Completion Date), the name of the City/Client entity, and a City/Client contact person (with name and telephone number), for three current active projects referred to in Section 3.4:

3.5.1. Project Name __________________________________________ Contract Amount __________________________________________ Anticipated Completion Date ________________________________________ City/Client Entity __________________________________________ City/Client Contact __________________________________________ (Name and Phone) __________________________________________

3.5.2. Project Name __________________________________________ Contract Amount __________________________________________ Anticipated Completion Date ________________________________________ City/Client Entity __________________________________________ City/Client Contact __________________________________________ (Name and Phone) __________________________________________

3.5.3. Project Name __________________________________________ Contract Amount __________________________________________ Anticipated Completion Date ________________________________________ City/Client Entity __________________________________________ City/Client Contact __________________________________________ (Name and Phone) _________________________________________

4. COMPLETED WORK
Provide the requested information set forth below for the: (1) three most recent projects completed of a similar character to this Project (performed as a general contractor); and (2) three most recent public works projects completed (performed as a general contractor).

4.1. Three most recent projects completed of a similar character to this Project:

4.1.1. Project Name: _____________________________________________________ Project Description:_________________________________________________ ___________________________________________________________________ 88 City of Belmont Contract Documents
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Bidding Documents
Bid Forms / Bidder’s Statement Of Responsibility 3 of 10 ___________________________________________________________________ Contract Amount ___________________________________________________ Date Completed: _____________________________________________________ Owner: __________________________________________
Contact Person: _____________________________________________________ Contact Person’s Phone Number: _________________________

4.1.2. Project Name ________________________________________________ Project Description _____________________________________________ _____________________________________________________________ Contract Amount: ______________________________________________ Date Completed: _______________________________________________ Owner: ______________________________________________________ Contact Person: _______________________________________________ Contact Person’s Phone Number: _________________________________

4.1.3. Project Name: ________________________________________________ Project Description: ______________________________________________ ______________________________________________________________ ______________________________________________________________ Contract Amount: ________________________________________________ Date Completed: _________________________________________________ Owner: ________________________________________________________ Contact Person: _________________________________________________ Contact Person’s Phone Number: ___________________________________

4.2. Three most recent public works project (City, State, County) completed:

4.2.1. Project Name: ________________________________________________ Project Description: ______________________________________________ ______________________________________________________________ 89 City of Belmont Contract Documents
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Bidding Documents
Bid Forms / Bidder’s Statement Of Responsibility 4 of 10 ______________________________________________________________ Contract Amount: ________________________________________________ Date Completed: _________________________________________________ Public Agency: __________________________________________________ Agency Contact Person: ___________________________________________ Contact Person’s Phone Number: ___________________________________

4.2.2. Project Name: ________________________________________________ Project Description: ______________________________________________ ______________________________________________________________ ______________________________________________________________ Contract Amount: ________________________________________________ Date Completed: _________________________________________________ Public Agency: __________________________________________________ Agency Contact Person: ___________________________________________ Contact Person’s Phone Number: ___________________________________

4.2.3. Project Name: ________________________________________________ Project Description: ______________________________________________ ______________________________________________________________ ______________________________________________________________ Contract Amount: ________________________________________________ Date Completed: _________________________________________________ Public Agency: __________________________________________________ Agency Contact Person: ___________________________________________ Contact Person’s Phone Number: ___________________________________

5. CLAIMS HISTORY

5.1. Has any claim been made against your company in the past five years, which has resulted in arbitration or litigation?
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5.2. Has your company made any claim against any City or client in the past five years, which has resulted in arbitration or litigation?

5.3. If you answered “yes” to subsections 5.1 or 5.2 above, describe the claim(s) using the format below:
(use additional sheets if necessary).

5.3.1. Project Name __________________________________________ Claim Amount ________________________________________
Other Party Entity Name ______________________________________ Other Party Contact _________________________________________ (Name and Phone) __________________________________________

6. Describe the claim(s) on a separate sheet (see Section 14, below).

7. CONTRACT TERMINATION

7.1. Has your company ever been terminated by a City or client, or rejected from bidding on a public works project in the last five (5) years? ___________________. If yes, identify each and provide an explanation below:

7.2. Project Name ______________________________________________________ City/Client Entity Name _______________________________________________ City/Client Contact
(Name and Phone) _________________________________________________ Date of Termination/Rejection __________________________________________ Explanation _________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

8. If more than one (1), describe on additional sheet (see Section 14, below).

9. COMPLETION BY SURETY

9.1. Has your company ever failed to satisfactorily complete a construction contract, or has a surety ever completed any portion of a construction contract of your company within the last five (5) years? _________________. If yes, provide an explanation below:

9.2. Project Name ________________________________________________________ Surety Contact
(Name and Phone) __________________________________________________ Date Surety Took Over _________________________________________________ Explanation ___________________________________________________________ 91 City of Belmont Contract Documents
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Bidding Documents
Bid Forms / Bidder’s Statement Of Responsibility 6 of 10 ______________________________________________________________________ ______________________________________________________________________

10. If more than one (1), describe on additional sheet (see Section 13, below).

11. STORM WATER BEST MANAGEMENT PRACTICES

11.1. Has bidder violated the Storm Water Best Management Practices for illegal or improper discharge(s) into storm drain systems two (2) or more times within the past five (5) years?  Yes
 No
Note: This question refers to your firm’s violation of sewer overflow to the storm drain system that was required to be reported to the State Water Board.

12. SEWER AND WATER CROSS-CONTAMINATION

12.1. Has work performed by the bidder resulted in cross-contamination with water and sewer facilities within the past five (5) years?
Yes
No

13. OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA) COMPLIANCE

13.1. Has the federal Occupational Safety and Health Administration cited and assessed penalties against your firm for any “serious,” “willful” or “repeat” violations of its safety or health regulations in the past five (5) years?
Yes
No
If “Yes,” attach a separate signed page describing the citations, including information about the dates of the citations, the nature of the violation, the project on which the citation(s) was or were issued, the amount of penalty paid, if any. If the citation was appealed to the Occupational Safety and Health Appeals Board and a decision has been issued, state the case number and the date of the decision.

14. PUBLIC WORKS CONTRACTS

14.1.In the last five (5) years has your firm been denied an award of a public works contract based on a finding by a public agency that your company was not a responsible bidder?  Yes
 No
If “Yes,” explain on a separate signed page. Identify the year of the event, the owner, the project, and the basis for the finding by the public agency.

15. ADDITIONAL DOCUMENTS
In order to allow the City to make a determination of the Bidder’s responsibility, the Bidder may be required to submit additional documents.
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Bidding Documents
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16. ADDITIONAL PAGES
The Bidder declares that the pages listed in this Subsection were added and included with these Bid Documents in order to accurately respond to the Bidding Requirements. The following descriptions include the general nature of the additional information. If no additional pages are submitted, write “None” on the blank line.
______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________

17. PENALTY OF PERJURY
Bidder hereby declares and certifies under penalty of perjury under the laws of the State of California that the information contained herein is true, correct, and complete.

IN WITNESS WHEREOF, the undersigned represent and warrant that they have the right, power, legal capacity and authority to sign this document on behalf of the Bidder, and have caused this document to be executed by setting hereto their names, titles and signatures.

BIDDER: _______________________________________________________________________ (Signature) (Date)
_______________________________________________________________________ (Printed or Typed Name and Title of Signatories)
_______________________________________________________________________ (Legal Name of Bidder)
93 City of Belmont Contract Documents
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Bidding Documents
Bid Forms / Bid Bond 1 of 1
BID BOND Bond No. ______
WHEREAS, (“Principal”) submitted a Bid to the City of Belmont (“City”) for the Project identified on this Bond, and the terms of the Bid require the Principal to submit bidder’s security.

NOW, THEREFORE, Principal and (“Surety”), are
hereby held and firmly bound unto the City in the amount of ten percent (10%) of the Bid Amount set forth in the Principal’s Bid (the terms and conditions of which are incorporated herein by reference) for the above referenced Project, for payment of which Principal and Surety hereby bind themselves, their heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if Principal’s Bid is rejected by the City, or if Principal’s Bid is accepted by the City and the Principal properly executes and submits to the City the Agreement and all required documents (including the Faithful Performance Bond, the Labor and Material Bond, and the proof of insurance), then this obligation shall be null and void; otherwise it shall be and remain in full force and effect.

The Surety hereby agrees, for value received, that its obligations under this bond shall in no way be impaired or modified by an agreement between the City and the Principal to extend the time within which the City may accept the Principal’s Bid, and the Surety hereby waives notice of any such extension.

In the event suit is brought upon this bond, the surety shall pay reasonable attorneys’ fees and costs incurred by the prevailing parties in such suit, which fees and costs shall be in addition to the face amount of the bond.

IN WITNESS WHEREOF, the undersigned represent and warrant that they have the right, power, legal capacity, and authority to enter into and execute this document on behalf of the Principal and the Surety, and have caused this document to be executed by setting hereto their names, titles, and signatures.

Principal Surety
NOTE: NOTARY ACKNOWLEDGMENT FOR SURETY AND SURETY’S POWER OF ATTORNEY MUST BE ATTACHED.

By:

Title:

Date:

By:

Title:

Date:

Address for Notices to Surety:
94 City of Belmont Contract Documents
Project: Belmont Village Pedestrian and Bicycle Improvements (Hill and ECR HAWK Crossing) City Contract Number 2026-652
Construction Agreement 2024 1 of 14

CONSTRUCTION AGREEMENT
This Construction Agreement (hereinafter “Agreement”) is made and entered into by and between the CITY OF BELMONT, a municipal corporation (hereinafter “City”), and [***INSERT LEGAL NAME OF CONTRACTOR***name of business and description of legal entity, i.e., LLC, Partnership, Corporation, etc.] (hereinafter “Contractor”).

RECITALS
A. In accordance with the applicable provisions of State law, including the California Public Contract Code, and local law, including the Belmont City Code, the City issued an invitation for competitive bids for this Project.

B. In response to the invitation for bids, the Contractor submitted the Bid Forms (with a Bid Amount of $______), which are incorporated herein by reference, which were found by the City to be responsive to the invitation for bids.

C. After reviewing all bids submitted in response to the invitation for bids, the City found the Contractor to be the Lowest Responsible Bidder, and the Awarding Body awarded this Agreement to the Contractor on ______ [***INSERT DATE OF AWARD***].

D. The Project is more specifically described in the Contract Documents, but generally includes the following items of work [*** INSERT IDENTICAL TO “PROJECT DESCRIPTION” IN THE INVITATION TO BIDS***]
NOW THEREFORE, THE PARTIES MUTUALLY AGREE AS FOLLOWS:

1. SCOPE OF WORK. The Contractor shall perform, or cause to be performed, the Work described in the Contract Documents (hereinafter “Work”), to the satisfaction of the City Engineer, and subject to the final acceptance by the City.

2. CONTRACT DOCUMENTS.

2.1. List of Contract Documents. The Contract Documents consist of this executed Agreement; all Bidding Documents (including the Invitation for Bids, Instructions to Bidders, Supplemental Instructions to Bidders, Bid Forms, and Addenda (if any) as identified below); the Specifications (including General Conditions, Special Provisions, and all documents incorporated by reference therein, including City Standard Specifications, and Caltrans Standard Specifications), and the Technical Specifications; the Drawings (also referred to as “Plans”); and the Exhibits (including bonds).
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Construction Agreement 2024 2 of 14

2.2. Precedence of Contract Documents. In the event of a conflict between component parts of the Contract Documents, the document highest in precedence shall control. The precedence shall be as follows:

2.2.1. Agreement, as amended by contract change orders.

2.2.2. All Bidding Documents, as amended by Addenda.

2.2.3. Technical Specifications

2.2.4. Special Provisions.

2.2.5. General Conditions

2.2.6. City Standard Specifications.

2.2.7. Caltrans Standard Specifications (Standard Specifications for Construction of Local Streets and Roads, State of California, July 2006).

2.2.8. Drawings (also referred to as Plans), as defined on ********.

2.2.9. Standard Plans and Standard Details.

2.2.10. Exhibits.

2.3. Addenda. The following Addenda are hereby incorporated into the Contract Documents:

No. Date of Issue:
____ ____________
____ ____________
____ ____________

3. CONTRACT TIME.

3.1. After Contractor has provided to City all documents identified in the Instructions to Bidders and the Notice of Award (in a form satisfactory to the City, and in accordance with the requirements of the Contract Documents), City shall schedule the mandatory pre-construction conference, and Contractor shall attend and participate in the pre-construction conference.

3.2. After the pre-construction conference, the City shall issue a Notice to Proceed to Contractor.

The Notice to Proceed will identify the date on which the “Contract Time” commences, and this date may be referred to as the “Contract Commencement Date.” Contractor is authorized to commence Work on the Contract Commencement Date, and Contractor must commence the Work no later than seven days after the Contract Commencement Date. The Work must be diligently prosecuted and all of the Work must be substantially completed within the Contract Time specified in the Invitation For Bids. Time is of the essence in the performance of all 96 City of Belmont Contract Documents
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Construction Agreement 2024 3 of 14
obligations under these Contract Documents, and all timing requirements must be strictly adhered to unless otherwise modified by the City in accordance with the Contract Documents. The Contractor must submit all requests for extensions of time to the City, in writing, no later than ten (10) working days after the start of the condition which purportedly caused the delay, and not later than the date on which performance is due.

3.3. Within the time set forth in the Special Provisions (or, if no time is specified in the Special Provisions, with seven (7) calendar days after written request from the City), Contractor shall submit to the City all required documents, including the following:

3.3.1. Contractor’s safety program, and identification of Contractor’s safety officer.

3.3.2. Contractor’s cost distribution schedule of prices (schedule of values).

3.3.3. Contractor’s Construction Schedule.

3.3.4. Contractor’s schedule of submittals.

3.3.5. Copies of all required documentation for each subcontractor, including: State Contractor’s License, identification of each subcontractors’ authorized representative, copy of contract between Contractor and each subcontractor.

4. CONTRACT AMOUNT. City shall pay to Contractor, for the performance of the Work, the Contract Amount identified in the Bid Documents, subject to adjustment of estimated quantities (to reflect actual work performed by the Contractor), and as modified according to the terms of the Contract Documents. The Contractor’s compensation shall include all costs incurred by the Contractor in the performance of the Work, including: furnishing all labor (including supervision), materials (including the costs of any and all applicable taxes, patent rights, royalties, licenses, and permits), equipment, tools, transportation, and services necessary to complete the Work (including costs to protect the Work, and all damages to the Work prior to acceptance of the Work by the City, unless otherwise specifically provided in the Contract Documents). The Contract Amount identified in the Bid Documents is $_____________.

5. LIQUIDATED DAMAGES. If Contractor fails to complete the Work within the Contract Time, Contractor shall pay to the City, as liquidated damages and not as a penalty, the sum specified in the Invitation for Bids for each calendar day after the expiration of the Contract Time that the Work remains incomplete. The City and Contractor agree that in the event the Work is not completed within the Contract Time, the City’s damages would be extremely difficult or impracticable to determine and therefore the City and Contractor agree that the amount stated herein is a reasonable estimate of the amount of such damages. The City may deduct any liquidated damages owed to the City, as determined by the City, from any payments otherwise payable to Contractor under this Contract. Nothing contained herein shall limit the City’s rights or remedies against Contractor for any default other than failure to complete the Work within the Contract Time. This provision for liquidated damages shall not be applicable nor act as a limitation upon the City if Contractor abandons the Work. In such event, Contractor shall be liable to the City for all losses incurred.

6. CONTRACTOR REPRESENTATIVE. At all times during the progress of the Work, Contractor shall have a competent supervisor, foreman, or superintendent (hereinafter “Contractor Representative”) on site with authority to act on behalf of the Contractor. The Contractor 97 City of Belmont Contract Documents
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Representative shall be authorized by the Contractor to sign, send, and receive all notices contemplated or required by the Contract Documents, and authorized to direct all Work being performed by (or on behalf of) the Contractor. The Contractor shall, at all times, keep the City Engineer informed in writing of the name and telephone number of the Contractor Representative.

Throughout the term of this Contract, Contractor Representative shall meet and confer with the City Engineer in a good faith effort to resolve any outstanding issues related to performance required by the Contract Documents. The Contractor shall, at all times, keep the City Engineer informed in writing of the names and telephone numbers of all subcontractors performing the Work.

7. ACCESS TO THE SITE. In order to permit the City to inspect the Work, the Contractor shall, at all times, provide to the City (including agencies and entities designated by the City) proper and safe access to the Project site, and all portions of the Work, and to all shops wherein portions of the Work are in preparation.

8. DOCUMENTATION AND RECORD KEEPING.

8.1. Contractor’s Project Records. Contractor’s Project records shall include all of Contractor’s accounting records, employment records, and project work records for all employees, subcontractors, and suppliers, including: the Contract Documents, one record copy of the plans and specifications, change orders, requests for clarifications, instructions from the City, contracts with suppliers and subcontractors, correspondence, submittals, samples, shop drawings, invoices, receipts, vouchers, purchase orders, notes, daily logs, and memoranda relating to the Work.

8.2. Contractor’s Maintenance of Project Records. Contractor shall keep and preserve Project records in accordance with generally accepted accounting principles and state law requirements.

During performance of the Work, Contractor shall keep all of Contractor’s Project records in a secure location at the Project Site. After completion of the Work, Contractor shall maintain the Project records for no less than four years after final completion of the Work.

8.3. Audit by the City. All of Contractor’s Project records, as identified above, shall be made available to the City (including agencies and entities designated by the City), and the Contractor shall provide copies of the Contractor’s records upon request by the City.

9. RESPONSIBILITY OF CONTRACTOR AND SUBCONTRACTORS.

9.1. Contractor is an independent contractor and is solely responsible for all acts of its employees, agents, or subcontractors, including any negligent acts or omissions. Contractor is not City’s employee and Contractor shall have no authority, express or implied, to act on behalf of the City as an agent, or to bind the City to any obligation whatsoever, unless the City provides prior written authorization to Contractor.

9.2. For each subcontractor performing any portion of the Work for this Project, the Contractor shall include a provision in the subcontract documents incorporating by reference the requirements of these Contract Documents, to require the subcontractor to comply with the 98 City of Belmont Contract Documents
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requirements of these Contract Documents as related to the portion of the Work performed by the subcontractor. This requirement shall specifically include: indemnification of the City (Agreement Section 16), business tax compliance (Agreement Section 12), insurance (Agreement Section 14), and nondiscrimination and compliance with law (Agreement Section 11.1).

10. CONFLICTS OF INTEREST. Contractor (including its employees, agents, and subcontractors) shall not maintain or acquire any direct or indirect interest that conflicts with the performance of this Agreement. In the event that Contractor maintains or acquires such a conflicting interest, any contract (including this Agreement) involving Contractor’s conflicting interest may be terminated by the CITY.

11. LEVINE ACT DISCLOSURE. Contractor must disclosure on a form approved by the City whether Contractor or its agents have made contributions to one or more City officials that are subject to the requirements of the Levine Act (Calif. Gov’t Code § 84308(e) or the regulations of the Fair Political Practices Commission that implement the Act (Title 2 Calif. Code of Regs., §18438.8(b)). If at any time during the term of this Agreement the total contributions to a City official by Contractor and its agents exceed $250, Contractor must promptly disclosure the contributions by submitting a supplement written disclosure.

12. COMPLIANCE WITH LAW. The Contractor shall comply with all applicable legal requirements including all federal, state, and local laws (including ordinances, resolutions, and City Regulations), whether or not said laws are expressly stated in this Agreement.

12.1. Nondiscrimination. Contractor shall comply with all applicable federal, state, and local laws regarding nondiscriminatory employment practices, whether or not said laws are expressly stated in this Agreement. Contractor shall not discriminate against any employee or applicant because of race, color, religious creed, national origin, physical disability, mental disability, medical condition, marital status, sexual orientation, or sex.

12.2. Labor Compliance. Contractor must comply with all applicable federal, state, and local laws regarding labor compliance, including, but not limited to, all applicable provisions related to working hours, the payment of prevailing wages, travel and subsidence payments, apprentices, payroll records, and labor code penalties (as required by California Labor Code Sections 1720 through 1861, and as outlined in the General Conditions). Copies of the prevailing wage rates are on file with the City Engineer, and shall be made available to any interested party upon request.

See General Conditions Section 19 for more detail.
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12.3. Department of Industrial Relations Registration. No contractor or subcontractor may be listed on a bid proposal for or work on a public works project unless registered with the Department of Industrial Relations under Labor Code section 1725.5 or submitting a bid as part of a joint venture authorized by Business and Professions Code Section 7029.1 or by Public Contract Code Section 10164 and 20103.5, provided the contractor is registered to perform public work under Section 1725.5 at the time the contract is awarded.

12.4. Subcontractor Eligibility. Contractor acknowledges that under Public Contract Code Section 6109 no contractor or subcontractor who is ineligible to bid or work on, or be awarded, a public works project under Labor Code Section 1777.1 or 1777.7 may bid on, be awarded, or perform work as a subcontractor on, a public works project. Contractor is prohibited from performing work on a public works project with a subcontractor who is ineligible to perform work on the public works project under Labor Code Section 1777.1 or 1777.7.

13. PERMITS AND LICENSES. The Contractor must obtain and maintain all necessary permits and licenses for the performance of the Work.

13.1. Belmont Business License Tax. Contractor must apply for and pay the business tax and registration tax for a business license, in accordance with the Belmont City Code.

13.2. Fees, Royalties, and Patents. Contractor must pay all license fees and royalties related to or necessary for the Work and assume all costs incident to the use in the performance of the Work or the incorporation in the Work of any invention, design, process, product, or device that is the subject of patent rights or copyrights held by others.

14. IMPROVEMENT SECURITY. Concurrently with the execution of this Agreement by the Contractor, and before the commencement of any Work, the Contractor shall furnish improvement security, in a form substantially the same as that set forth in the Exhibits, attached hereto, or in an alternate form authorized by state law and approved by the City, in the following amounts:

14.1. Faithful Performance security in the amount of 100% of the Contract Amount to secure faithful performance of this Agreement (until the date on which the City accepts the Work as complete).

14.2. Labor and Material security in the amount of 100% of the Contract Amount to secure payment by the Contractor to laborers and materialmen (until the date on which claims are required to be made by laborers and materialmen pursuant to law).

14.3. Warranty security in the amount of 10% of the Contract Amount to secure faithful performance of this Agreement (from the date on which the City accepts the Work as complete until one year thereafter).

15. INSURANCE.
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15.1. Contractor must, throughout the duration of this Agreement, maintain insurance to cover Contractor (including its agents, representatives, subcontractors, suppliers, and employees) in connection with the performance of work under this Agreement, including against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work.

15.2. Contractor must at a minimum maintain the following types of insurance indicated by the check box next to the insurance type. Contractor must fully comply with the City’s insurance specifications in Exhibit A “Insurance Standards for Construction”, attached to this Agreement.

City may modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Workers Compensation (WC)
Commercial General Liability (CGL)
The CGL limit level is modified as follows: .

Employers Liability (EL)
The EL limit level is modified as follows: .

Automobile Liability (AL)
The AL limit level is modified as follows: .

Professional Liability (PL)
The PL limit level is modified as follows: .

Pollution Legal Liability (PLL), Asbestos Legal Liability (ALL), Errors and Omissions (EO).

The PLL/ALL/EO limit level is modified as follows:
.

Builder’s Risk (Course of Construction).

15.3. Contractor waives any right to subrogation against the City, its officers, elected officials, employees, agents, or volunteers which any insurer of Contractor may acquire against the City by virtue of the payment of any loss under such insurance.

16. REPORTING DAMAGES. If any damage (including death, personal injury or property damage) occurs in connection with the performance of this Agreement, Contractor must immediately notify the City Risk Manager’s office by email at [email protected], and Consultant shall promptly submit to the City’s Risk Manager and the City’s Authorized Representative, a written report (in a form acceptable to the City) with the following information: (a) name and address of the injured or deceased person(s), (b) name and address of witnesses, (c) name and address of Consultant's insurance company, and (d) a detailed description of the damage and whether any City property was involved.

17. RESPONSIBILITY FOR LOSS.
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17.1. The City and its elected officials, officers, employees, agents and volunteers, shall not be answerable or accountable in any manner: for any loss or damage that may happen to the work or any part thereof; for any loss or damage to any of the materials or other things used or employed in performing the work; for injury to or death of any person (including but not limited to workers or the public) from any cause whatsoever; or for damage to property from any cause whatsoever.

17.2. The Contractor shall be responsible for any liability imposed by law and for injuries to or death of any person (including but not limited to workers and the public) or damage to property resulting from defects or obstructions or from any cause whatsoever during the progress of the work or at any time before its completion and final acceptance. The Contractor shall indemnify and save harmless the City of Belmont and its elected officials, officers, employees, agents and volunteers from all claims, suits or actions of every name, kind and description brought for, or on account of, injuries to or death of any person (including but not limited to employees of Contractor, of subcontractor, or of any other person, firm or entity and the public) or damage to property arising from any cause whatsoever during the progress of the work or at any time before its final completion and acceptance. Contractor’s indemnification shall specifically include, but not be limited to, all claims arising out of: contract claims, property damage, personal injury, and any infringement of patent rights or copyrights incidental to the use in the performance of the Work or resulting from the incorporation in the Work of any invention, design, process, product, or device not specified in the Contract Documents. Contractor’s indemnification shall include any and all costs, expenses, court costs, attorneys’ fees and liability incurred by the City in enforcing the provisions of this section, and in defending against such claims, whether the same proceed to judgment or not. Contractor shall reimburse City for any expenditures City incurs by reason of such matters. The duty of the Contractor to indemnify and save harmless includes the duties to defend as set forth in Section 2778 of the Civil Code. This indemnification shall survive termination of the Contract.

The Contractor waives any and all rights to any type of express or implied indemnity against the City, and its officers, officials, agents, employees and volunteers. It is the intent of the parties that the Contractor shall indemnify and hold harmless the City, and its elected officials, officers, agents, employees and volunteers from any and all claims, suits, or actions arising from any cause whatsoever as set forth above regardless of the existence or degree of fault or negligence on the part of the City, the Contractor, the subcontractor or employee of any of these, other than the sole negligence, active negligence or willful misconduct of the City, and its elected officials, officers, agents, employees and volunteers.

17.3. In addition to any remedy authorized by law, so much of the money due the Contractor under and by virtue of the Agreement as shall be considered necessary by the City may be retained by the City until disposition has been made of such suits or claims for damages as aforesaid.

17.4. Neither the elected officials, officers, agents, employees not volunteers of City, nor any officer or employee of any county, city or district shall be personally responsible for any liability arising under or by virtue of the Agreement.
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17.5. Nothing in the Agreement is intended to make the public or any person a third party beneficiary under this Contract, nor is any term and condition or other provision of the Agreement intended to establish a standard of care owed to the public or any member thereof.

Attention is directed to Section ___, “Insurance Provisions,” of the General Conditions for the Contractor's responsibility for providing and maintaining insurance.

18. ACCEPTANCE OF WORK. Before acceptance of the Work by the City, the Contractor shall be solely responsible for maintaining the quality of the Work, and maintaining safety at the Project site. The Contractor’s obligation to perform the Work shall not be satisfied until after the City Engineer has made a written determination that all obligations of the Agreement have been satisfied and all outstanding fees and charges have been paid, and the City has accepted the Work as complete.

19. WARRANTY.

19.1. Quality of Work. Contractor warrants to the City that all materials and equipment used in or incorporated into the Work will be of good quality, new, and free of liens, claims, and security interests of third parties; and that the Work will be of good quality and free from defects; and that the Work will conform with the requirements of the Contract Documents.

19.2. Documentation of Warranty. If required by the City Engineer, Contractor shall furnish satisfactory evidence as to the kind and quality of materials and equipment. If required by the Contract Documents, the Contractor shall provide a written warranty from the manufacturer or supplier.

19.3. Warranty Period. The Contractor shall warrant the quality of the Work, in accordance with the terms of the Contract Documents, for the “Warranty Period.” The Warranty Period shall be a one year period (unless a longer period of time is specified in the Contract Documents) commencing as follows: (a) for any Work not identified as incomplete in the Certificate of Substantial Completion, commencing on the date of Substantial Completion; and (b) for any Work that is identified as incomplete in the Certificate of Substantial Completion, commencing on the date of Final Completion.

19.4. Default During Warranty Period. In the event that (during the Warranty Period) any portion of the Work is determined by the City Engineer to be defective as a result of an obligation of the Contractor under this Agreement (including any faulty workmanship or material, or any failure of the Work to operate in accordance with the requirements of the Contract Documents), the Contractor shall be in default.

20. DEFAULT.

20.1. Notice of Default. In the event that the Contractor is in default of this Agreement, as defined in this section, the City Engineer shall provide written notice to the Contractor and the Contractor’s surety (if any) in which the default is described.

20.2. Circumstances Constituting Default. Contractor shall be in default of this Agreement if the City Engineer determines that any one of the following conditions exists:
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20.2.1. Contractor fails to perform any portion of the Work in accordance with the timing requirements of the Construction Schedule.

20.2.2. Contractor abandons the Project site.

20.2.3. Contractor fails to replace or repair any damage caused by Contractor or its agents, representatives, contractors, subcontractors, or employees in connection with performance of the Work.

20.2.4. Contractor fails to supply workers, subcontractors, or other personnel with the skills, certifications, or licenses required by the Contract Documents.

20.2.5. Contractor violates any legal requirement related to the Work.

20.2.6. Contractor is insolvent, files for bankruptcy, makes a general assignment for the benefit of its creditors, or fails to pay its debts as they become due.

20.2.7. Contractor fails to perform any portion of the Work in accordance with the requirements of the Contract Documents.

20.3. City Remedies. The City may, in the discretion of the City Engineer, take any or all of the actions identified in this subsection, if the Contractor fails to: (a) promptly commence, and diligently and continuously prosecute the cure of the default, or (b) within ten (10) days, cure the default, or provide adequate written assurance to the satisfaction of the City Engineer that the cure will be promptly commenced and diligently prosecuted to its completion:

20.3.1. Demand the Contractor to complete performance of the Work (including repair, or removal and replacement, of nonconforming Work).

20.3.2. Issue a Notice of Suspension of Work, by which the Contractor shall suspend all Work except for those portions of the Work authorized by the Notice, and for which the Contractor shall not be entitled to any adjustment of the Contract Amount or Contract Time. Notwithstanding the timing requirements of this Section 19.3, if the City Engineer determines that a default may have a potentially adverse impact on the safety of persons or property (including but not limited to a failure by the Contractor to maintain documentation of insurance or improvement security as required by this Agreement), the City Engineer may immediately issue a Notice of Suspension of Work in accordance with this subsection.

20.3.3. Cure the default and charge the Contractor for all costs resulting therefrom, including administrative costs (including City staff costs, City consultant costs, and attorney’s fees) and interest in an amount equal to seven percent (7 %) per annum from the date of default, which charge may be deducted by the City from amounts otherwise payable to the Contractor.

20.3.4. Remove the Contractor from the site and demand the Contractor’s surety (if any) to complete performance of the Work.

20.3.5. Take possession of the Project site and all materials, supplies, equipment, tools, and construction equipment and machinery thereon owned by Contractor; accept the assignment of any or all of the subcontracts; and then complete the Work by any method the City may deem expedient. If requested by the City, Contractor shall remove any part or all of 104
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Contractor’s materials, supplies, equipment, tools, and construction equipment and machinery from the Project site within seven (7) days of such request; and if Contractor fails to do so, the City may remove or store, and after ninety (90) days sell, any of the same at Contractor’s expense.

20.3.6. Terminate the Contract.

20.4. Termination for Default. In the event that the Contract is terminated by the City in accordance with this section:

20.4.1. Contractor shall not be entitled to receive any further payment until the expiration of thirtyfive (35) days after Final Completion and acceptance of all Work by the City

20.4.2. If the unpaid balance of the Contract Amount (to which the Contractor is otherwise entitled in accordance with the Contract) exceeds the cost of completing the Work (including all additional costs and expenses made necessary thereby, plus all losses sustained, including any liquidated damages provided under the Contract Documents), such excess shall be paid to Contractor. If the cost of completing the Work exceeds the unpaid balance of the Contract Amount, Contractor shall pay such excess to the City.

20.4.3. No termination or action taken by the City after termination shall prejudice any other rights or remedies of the City provided by law or by the Contract Documents upon such termination; and the City may proceed against Contractor to recover all losses suffered by the City.

21. NOTICES. All notices or demands which the Contract Documents contemplates or requires shall be in writing and shall be delivered to the respective party as set forth in this section.

Communications shall be deemed to be effective on the first to occur of: (a) actual receipt by a party’s Authorized Representative; (b) actual receipt at the address designated below; or (c) three working days following the deposit in the United States Mail of registered or certified mail, sent to the address designated below. The Authorized Representative of either party may modify their respective contact information identified in this section by providing notice to the other party.

TO: City of Belmont To: Contractor
Attn:. Attn:

Brian Nguyen
One Twin Pines Lane, Suite
Belmont, CA 94002

22. HEADINGS. The heading titles for each paragraph of the Contract Documents are included only as a guide to the contents and are not to be considered as controlling, enlarging, or restricting the interpretation of the Contract Documents.

23. SEVERABILITY. If any term of the Contract Documents (including any phrase, provision, covenant, or condition) is held by a court of competent jurisdiction to be invalid or unenforceable, 105
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the Contract Documents shall be construed as not containing that term, and the remainder of this Agreement shall remain in full force and effect; provided, however, this section shall not apply to the extent that enforcement of the Contract Documents without the term would be grossly inequitable under all the circumstances or would frustrate the purposes of the Contract Documents.

24. INTERPRETATION OF CONTRACT DOCUMENTS.

24.1. Governing Law, Jurisdiction, and Venue. The interpretation, validity, and enforcement of the Contract Documents shall be governed by and construed under the laws of the State of California. Any suit, claim, or legal proceeding of any kind related to this Agreement shall be filed and heard in a court of competent jurisdiction in the County of San Mateo.

24.2. Industry Standards. When Contract terms have a customary technical or trade meaning, the terms shall be interpreted in accordance with that meaning.

24.3. Standard Specifications and Codes. References to any regulations (including: standard specifications, manuals or codes of a technical society, organization or association; or laws or regulations of any governmental authority) shall mean the regulations in effect at the time of the Bid Opening, unless otherwise specifically identified in the Contract Documents.

25. ATTORNEY’S FEES. In the event any legal action is commenced to enforce the Contract Documents, the prevailing party is entitled to reasonable attorney’s fees, costs, and expenses incurred, not to exceed $10,000.

26. ASSIGNMENT AND DELEGATION.

26.1. Assignment of The Contract Documents. The Contract Documents, and any portion thereof, shall not be assigned or transferred, nor shall any of the Contractor’s duties be delegated, without the written consent of the City. Any attempt to assign or delegate the Contract Documents without the written consent of the City shall be void and of no force or effect. A consent by the City to one assignment shall not be deemed to be a consent to any subsequent assignment.

26.2. Antitrust Claims. As required by the instructions to bidders and Government Code Section 4552, the Contractor hereby agrees to assign to the City, all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Action (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2 [commencing with Section 16700] of Part 2 of Division 7 of the California Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the City tenders final payment to the Contractor, without further acknowledgment by the parties. The Contractor further warrants that all goods, services, and materials provided to the City in accordance with this Contract are free and clear of all liens and encumbrances.
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27. MODIFICATIONS. The Contract Documents may not be modified orally or in any manner other than by an agreement of the parties, in writing, in accordance with requirements of the Contract Documents.

28. WAIVERS. Waiver of a breach or default under the Contract Documents shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of the Contract Documents.

29. CONFLICTS. If any conflicts arise between the terms and conditions of this Agreement and the terms and conditions of the attached exhibits or any documents expressly incorporated, the terms and conditions of this Agreement shall control.

30. ENTIRE AGREEMENT. The Contract Documents, including all documents incorporated herein by reference, comprise the entire integrated understanding between the City and Contractor concerning the Work to be performed for this Project. The Contract Documents supersede all prior negotiations, agreements, and understandings regarding this matter, whether written or oral. The Contract Documents are complementary; what is called for in one is binding as if called for by all.

To the extent that portions of the Contract Documents are not attached to this Agreement, they shall be deemed incorporated herein by reference.

31. SIGNATURES. The individuals executing this Agreement represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute the Contract Documents on behalf of the respective legal entities of the Contractor and the City. The Contract Documents shall inure to the benefit of and be binding upon the parties hereto and their respective successors and assigns.

IN WITNESS WHEREOF the City and the Contractor do hereby agree to the full performance of the terms set forth herein.
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CITY OF BELMONT
By:

Afshin Oskoui, City Manager
Date:

CONTRACTOR
By:
(print name) (print title)
Date:

APPROVED AS TO FORM
Scott M. Rennie, City Attorney
By:
(print name) (print title)
Date:

FUNDING VERIFIED
Grace Castaneda, Finance Director
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INSTRUCTIONS FOR SIGNATURES – DO NOT INCLUDE WITH SIGNED CONTRACT ****************************************************************************** **********************
[PLEASE SELECT THE APPROPRIATE SIGNATURE BLOCK FROM THE FOLLOWING SAMPLES]

CORPORATIONS
XYZ Land Development Inc,
a California corporation
By: __________________
Its: __________________
[needs to be officer from the operations side:

President, CEO, Vice President]
By: ___________________
Its: ______________________
[needs to be officer from the finance side: Treasurer, CFO, Secretary] One corporate signature is acceptable if the person is an officer if the signature is notarized (although we would like you to ask for a corporate resolution showing that person is authorized to sign). A single signature where the person is not a corporate officer – eg general manager, etc – must be supported by a corporate resolution indicating that person has been delegated authority to sign contracts on behalf of the corporation
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GENERAL PARTNERSHIPS
XYZ Land Development,
a California general partnership
By: _____________________

Its: General Partner

LIMITED PARTNERSHIPS
XYZ Land Development, LLP,
A California limited partnership
By: _______________________
Its: General Partner
[need limited partnership agreement or certificate filed with state showing the person or entity is the general partner]
In many cases the general partner will be a corporation so the signature block would look like this:

XYZ Land Development, LP,
A California limited partnership
By: ABC Developers, Inc,
a California corporation
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Its: General Partner
By: ____________________
Its: President, CEO, VP
By: ________________________
Its: Secretary, Treasurer, CFO

LIMITED LIABILITY COMPANY
XYZ Land Development, LLC,
a California Limited Liability Company
By: ______________________
Its: Managing Member
[we need to see the operating agreement or certificate filed with secretary of state showing the person or entity is the managing member]
If the Managing Member is not an individual, but is a business entity then you would indent the signature block for the appropriate persons to sign as in the example for the limited partnership above.
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Exhibit A
1 Exhibit A
Insurance Standards for Construction
(Cover Sheet)
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**************************************************************************************************** [PLEASE SELECT THE APPROPRIATE SIGNATURE BLOCK FROM THE FOLLOWING SAMPLES]

CORPORATIONS
XYZ Land Development Inc,
a California corporation
By: __________________
Its: __________________
[needs to be officer from the operations side:

President, CEO, Vice President]
By: ___________________
Its: ______________________
[needs to be officer from the finance side: Treasurer, CFO, Secretary] One corporate signature is acceptable if the person is an officer if the signature is notarized (although we would like you to ask for a corporate resolution showing that person is authorized to sign). A single signature where the person is not a corporate officer – e.g. general manager, etc. – must be supported by a corporate resolution indicating that person has been delegated authority to sign contracts on behalf of the corporation

GENERAL PARTNERSHIPS
XYZ Land Development,
a California general partnership
By: _____________________

Its: General Partner

LIMITED PARTNERSHIPS
XYZ Land Development, LLP,
A California limited partnership
By: _______________________
Its: General Partner
[need limited partnership agreement or certificate filed with state showing the person or entity is the general partner] In many cases the general partner will be a corporation so the signature block would look like this:

XYZ Land Development, LP,
A California limited partnership
By: ABC Developers, Inc,
a California corporation
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Its: General Partner
By: ____________________
Its: President, CEO, VP
By: ________________________
Its: Secretary, Treasurer, CFO

LIMITED LIABILITY COMPANY
XYZ Land Development, LLC, a
California Limited Liability Company
By: ______________________
Its: Managing Member
[we need to see the operating agreement or certificate filed with secretary of state showing the person or entity is the managing member]
If the Managing Member is not an individual, but is a business entity then you would indent the signature block for the appropriate persons to sign as in the example for the limited partnership above. 116
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PERFORMANCE BOND Bond No. ___________
WHEREAS,___________________________________________ (“Principal”) has entered into an “Agreement” with the City of Belmont (“City”) for the Project identified on this Bond, the terms and conditions of which are incorporated herein by reference; and the terms of the Agreement require the Principal to submit performance security.

NOW, THEREFORE, Principal and _______________________________________ (“Surety”), are hereby held and firmly bound unto the City in the amount of $__________________, for payment of which Principal and Surety hereby bind themselves, their heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if Principal (or its heirs, executors, administrators, successors, or assigns approved by the City) performs the covenants, conditions, and obligations of the Agreement, including the obligation to indemnify, defend, and hold harmless the City, then this obligation shall be null and void; otherwise it shall be and remain in full force and effect.

The Surety’s obligation under this bond shall arise after the City has provided written notice to the Surety, at the address set forth below, of the Principal’s default under the Agreement, and the Principal’s failure to cure the default in accordance with the terms of the Agreement.

The Surety hereby agrees, for value received, that its obligations under this bond shall in no way be impaired or modified by any modification to the Agreement by the City and the Principal, and the Surety hereby waives notice of any such modification.

Principal Surety
NOTE: NOTARY ACKNOWLEDGMENT FOR SURETY AND SURETY’S POWER OF ATTORNEY MUST BE ATTACHED.

By:

Title:

Date:

By:

Title:

Date:

Address for Notices to Surety:
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PAYMENT BOND Bond No. ___________
WHEREAS, ___________________________________________(“Principal”) has entered into an “Agreement” with the City of Belmont (“City”) for the Project identified on this Bond, the terms and conditions of which are incorporated herein by reference; and the terms of the Agreement require the Principal to submit payment (labor & material) security for the benefit of all “Claimants”; and the term “Claimants” is defined as any of the persons named in California Civil Code Section 3181, or their assigns.

NOW, THEREFORE, Principal and _________________________________ (“Surety”), are hereby held and firmly bound unto the City, and all Claimants, in the amount of $_________________, for payment of which Principal and Surety hereby bind themselves, their heirs, executors, administrators, successors, and assigns, jointly and severally, by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the Principal (or its heirs, executors, administrators, successors, or assigns approved by the City) and all of its subcontractors pay: (a) all Claimants, and (b) all amounts due under the California Unemployment Insurance Code with respect to work or labor performed under the Agreement, and (c) all amounts required to be deducted, withheld, and paid over to the California Employment Development Department from the wages of employees of the Principal and its subcontractors pursuant to California Unemployment Insurance Code Section 13020 with respect to such work and labor; then this obligation shall become and be null and void; otherwise it shall remain in full force and effect.

The Surety’s obligation under this bond shall arise, and the Surety shall make appropriate payments, after the Surety has received written notice, at the address set forth below, of the Principal’s failure to make payment in accordance with the obligations of the Agreement or this bond. This bond shall inure to the benefit of the City and Claimants, as to give a right of action to any Claimant or their assigns in any suit brought upon this bond. In the event suit is brought upon this bond, the surety shall pay reasonable attorneys’ fees and costs incurred by the prevailing parties in such suit, which fees and costs shall be in addition to the face amount of the bond. The Surety hereby agrees, for value received, that its obligations under this bond shall in no way be impaired or modified by any modification to the Agreement by the City and the Principal, and the Surety hereby waives notice of any such modification.

Principal Surety
NOTARY ACKNOWLEDGMENT FOR SURETY AND SURETY’S POWER OF ATTORNEY MUST BE ATTACHED.

By:

Title:

Date:

By:

Title:

Date:

Address for Notices to Surety:
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Maintenance Bond 1 of 1

MAINTENANCE BOND
(To be executed after acceptance of project by the City Council) KNOW ALL MEN BY THESE PRESENTS, that we, ______________________ as Principal, and ___________________________________, as Surety, are held and firmly bound unto the City of Belmont (hereinafter called the Obligee), in the penal sum of ____________________________________________ Dollars ($___________) for the payment of which, well and truly to be made, we do hereby bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, Principal has heretofore entered into a contract with the Obligee for the _____________________________________Project, City Contract No.______________; and,
WHEREAS, the work called for under the contract has now been completed and accepted by Obligee;
NOW, THEREFORE, THE CONDITIONS OF THIS OBLIGATION IS SUCH, that if the Principal shall for a period of one (1) year from and after the date of the completion and acceptance of the contract indemnify the Obligee against any loss or damage directly arising by reason of any defect in the material or workmanship that may be discovered within the period aforesaid, then this obligation shall be void; otherwise to remain in full force and effect.

All suits at law or proceedings in equity to recover on this bond must be instituted within twelve (12) months after the expiration of the maintenance period provided for herein.

Principal: _______________________ Surety: _______________________ Corporate Seal (where appropriate) Corporate Seal (where appropriate) _______________________________ _______________________________ Authorized Signature Authorized Signature
_______________________________ _______________________________ Printed name and title Printed name and title
_______________________________ _______________________________ Date Date
_______________________________ _______________________________ Street Address Street Address
_______________________________ _______________________________ City, State, Zip Code City, State, Zip Code
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ALTERNATIVE CLAUSES

1. Identification of Plans. The Contract Documents are more particularly defined in the Agreement, and generally include: all Bidding Documents (including the Invitation For Bids, these Instructions to Bidders, Addenda [if any], and Bid Forms), the Agreement, the Specifications (including the General Conditions, the Special Provisions , and the Technical Specifications ), the Exhibits (including bonds), and the Drawings (also referred to as “Plans”).

The Plans specifically include the following documents: [PLANS]

2. Truck Routes. Pursuant to City ordinances, use only authorized truck routes. Additional information is listed below:

The following streets are hereby declared to be truck routes for the movement of vehicles including loads in excess of EIGHT (8) TONS:
• All of Old County road within the City
• O’Neill Avenue from its intersection with Old County Road to its intersection with Kedith Street
The following truck traffic routes shall be limited to a maximum gross weight, including load, of THIRTEEN (13) Tons:
• All of Ralston Avenue
The maximum combined total vehicle weight, plus load, on all remaining streets shall not exceed Eight (8) Tons.

REQUIREMENT FOR PUBLIC NOTIFICATION
If more than fifty (50) yards of material will be hauled, the permit applicant shall be required to notify all property owners within a three hundred (300) foot radius of the date and time that the hauling will take place. (Belmont City Code Section 14-94(f)).

Alternate Improvement Security Clauses for Agreement Section 13:

Warranty security in the amount of 10 % of the Contract Amount (in the form of the Faithful Performance security) to secure faithful performance of this Agreement (from the date on which the City accepts the Work as complete until one year thereafter).

Alternate Insurance Clauses for Agreement Section 14:

Risk Management may require additional insurance coverage (e.g., $3,000,000 for commercial general liability).

Deductibles and Self-Insured Retentions. Any deductibles (including any self-insured retentions) must be declared to and approved by the City.

If the amount of the deductible for commercial general liability is greater than $______, the Contractor shall either: reduce the deductible to an amount less than or equal to 122
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$_____, or the Contractor shall procure a bond in an amount sufficient to guarantee payment of claims within the deductible amount (including losses and related investigations, administration and defense expenses).

If the amount of the deductible for property insurance is greater than $______, the Contractor shall either: reduce the deductible to an amount less than or equal to $_____, or the Contractor shall procure a bond in an amount sufficient to guarantee payment of claims within the deductible amount (including losses and related investigations, administration and defense expenses).

Alternative Clauses 1 of 1
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GENERAL CONDITIONS

CITY OF BELMONT
CITY CONTRACT NUMBER 2026-652
Belmont Village Pedestrian and Bicycle Improvements (Hill and ECR HAWK Crossing) G.C. 1 STANDARD SPECIFICATIONS
The State of California Department of Transportation Standard Specifications “Caltrans Standard Specifications” (2018) in conjunction with Standard Specifications for Public Works Construction “Greenbook” (2018) shall be the referenced standard specifications for this contract. All work shall conform to the aforementioned standard specifications, including General Conditions, Special Provisions and Technical Specifications, unless otherwise specified in the Contract Documents.

G.C. 2 DEFINITIONS
“City of Belmont,” the “Contractor,” and the “Contract Documents” are identified in the Standard Contract Agreement. The “City of Belmont” and the “Contractor” include their authorized representatives and are treated throughout as if each were singular in number and neuter in gender. “Contractor” includes its surety. Whenever in the Standard Specifications and Contract Documents the following terms are used, they shall be understood to mean and refer to the following:

A. Agency/City The City of Belmont, California
B. Engineer The Director of Public Works and his authorized representatives.

G.C. 3 ENGINEER
The Engineer shall act as the City’s representative during the construction period. He shall determine the amount, quality, acceptability and fitness of parts of the work and interpret the Contract Documents. The Engineer will make visits to the site and determine if the work is proceeding in accordance with the Contract Documents. No act or omission of the Engineer shall relieve the Contractor of the duty to proceed with the work in strict conformity with the Contract Documents.

At least one week prior to the start of work, the Contractor shall furnish to the Engineer a Schedule of Work showing the Contractor’s planned sequence of operations. Such schedule shall be subject to the review and approval of the Engineer. No work shall be done until the Contractor and the Engineer have agreed to the schedule to be followed by the Contractor.

Upon request, the Engineer shall reduce to writing any oral order, objection requirement or determination. All communications to the City by the Contractor shall be via the Engineer.

Whenever the Engineer’s approval is requested, it shall be in writing only.

In accordance with Belmont’s Construction Noise Ordinance, work within the City’s right of way shall be done during normal working hours of 8 am to 5 pm, Monday through Friday. 124
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The Contractor shall hand deliver written notification to the Engineer prior to any emergency overtime, weekend or holiday. The sum of the City Inspector’s pay for inspection of overtime weekend or holiday work performed will be deducted from any moneys due to the Contractor.

Overtime is defined as work in excess of 8 hours in a day. The Contractor, and not the Engineer, shall be responsible for the construction means, controls, techniques, sequences, procedures and construction safety.

As stated elsewhere, amounts shown in the Proposal and Contract as to quantities are estimates only. From time to time, the Engineer shall direct the Contractor as to the prosecution of the work in such manner as to increase or decrease such estimates as to the work actually to be done.

The Contractor shall comply with such instructions and shall be paid only for work actually done based on the unit prices set out in the Contract.

G.C. 4 AWARD AND EXECUTION OF CONTRACT
The right is reserved to reject any bids if the Engineer is not satisfied that the bidder is fully qualified to carry out the terms of the Contract.

G.C. 5 PROTECTION
At his expense the Contractor shall:

A. Protect all utilities from damage and not disturb such utilities without approval of the governing agency. Contact Underground Service Alert (USA) at 1-800-227-2600 at least 48 hours prior to commencing excavations.

B. Work with the respective utility companies to assure proper reconnection and relocation of such services. The Contractor is expected to include the cost of working with these utility companies in the price bid for the work involved.

C. Take every precaution against injuries to persons or damage to property.

D. Comply with regulations governing the use of the property. The Contractor shall furnish the City with a copy of written permission from the property owner to the Contractor prior to using private property for any storage of materials, equipment or debris.

E. Store and suitably protect its apparatus, equipment, materials, and supplies in an orderly fashion on site.

F. Place on the work only such loads as are consistent with the safety of the work.

G. Effect all cutting, fitting, or patching or its work required to make it conform to the Plans and Specifications and interrelated with other improvements but, except with the consent of the Engineer, shall not cut or otherwise alter existing improvements.

H. Protect and preserve established benchmarks and monuments, make no changes in the location of such without the prior written approval of the City, and replace and relocate any which may be lost or destroyed or which require shifting because of necessary changes in grades or locations. All replacement and relocation work shall be accomplished only after approval of the City and under the direct supervision and instructions of the Engineer. 125
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I. Before final payment, remove all surplus material, false work, temporary structures, debris, and similar matter resulting from its operation from the site and put the site in an orderly condition.

J. Construct, operate and maintain all passageways, guard fences, lights, barricades and other facilities required for protection by state or municipal laws and regulations and local conditions during the course of the work.

K. Guard the City’s property from injury or loss.

L. Take all reasonable precautions for dust and noise control and generally conduct operations so as not to constitute a nuisance.

M. Protect existing signs, fences, asphalt pavement, concrete curb, and gutter and other highway facilities which may be encountered in the roadway. The replacement or repair of any facilities which the City deems necessary as a result of the Contractor’s operations shall be done by the Contractor at its own expense and to the satisfaction of the City.

G.C. 6 VALUE ENGINEERING
The City is receptive to proposals from the Contractor identifying ways to reduce project costs and will share 50% of the cost savings with the Contractor if the proposal is accepted. The City encourages the Contractor to submit cost saving proposals on construction methods, products or materials that are equal to, or better than, what is specified by the project plans or specifications.

The City is not obligated to accept and implement the proposal; however, if the City does accept the proposal for implementation, the City will share 50% of the cost savings with the Contractor.

The cost savings shall be limited to the project for which the proposal is made. The City retains the right to implement the Contractor’s proposal on future projects without obligation to sharing the future cost savings. The cost saving/value engineering program is administered by the City in accordance with California Public Contract Code Section 7101.

G.C. 7 CHANGES IN THE WORK
The City shall have the right to make any reasonable changes in the project plans or quantities determined to be necessary or expedient. In case such changes increase or diminish the work shown, the Contractor shall be paid for the work actually done at a mutually agree upon adjustment to the Contract price, based upon the accepted Bid Proposal or according to the provisions of Paragraph 7, Changes in Work. The Contractor shall not be entitled to extra payment, nor shall any claim be made on account of anticipated profits on the work that may be omitted.

G.C. 8 CHANGES IN CONTRACT PRICES
Whenever corrections, alterations, or modifications of the work under this Contract are ordered by the Engineer and increase the amount of work to be done, such added work shall be known as extra work; and when such corrections, alterations, or modifications decrease the amount of work to be done, such subtracted work shall be known as work omitted. 126
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The difference in cost of the work affected by such change will be added to or deducted from the amount of said Contract price, as the case may be, by a fair and reasonable valuation, which shall be determined in one or more of the following ways:
a. By agreed lump sum
b. By agreed unit prices
c. By Force Account
If neither a nor b methods can be agreed upon and the Contractor receives written order to make such changes, the Contractor shall be compensated by Force Account for his actual necessary costs, including labor, material, and equipment rental, as determined by the Engineer, plus a negotiated fixed fee for profit and such overhead items as home and branch office expenses, general expenses, general superintendence, indirect labor, and licenses. The negotiated fixed fee shall not exceed fifteen percent (15%) of actual necessary direct costs.

In addition to the actual cost of labor, the amount due the Contractor shall include the cost of compensation insurance, contributions made to the State as required by the provisions of the Unemployment Reserve Act, Chapter 352, Statutes of 1935, as amended; and for taxes paid the Federal Government, as required by the Social Security Act, approved August 14, 1935, as amended to date, plus other payments the Contractor must make to, or on behalf of, the workers.

For use of equipment owned by the Contractor, the rental rates therefore shall be based upon the current prices prevailing in the locality, not to exceed the rates promulgated by the California (State) Department of Transportation in effect at the time the work was performed.

It is understood that labor, materials, and equipment may be furnished by the Contractor, or by the subcontractor, or by others on behalf of the Contractor. When the work is performed by other than the Contractor’s organization, the Contractor shall reach an agreement with such other forces as to the distribution of payments made for such, and no additional payment therefore will be made by the City.

When Force Account work is performed by a bona fide and approved subcontractor, the negotiated fixed fee markup is limited to ten percent (10%) for the subcontractor, and five percent (5%) for the prime Contractor, on the performing subcontractor’s actual costs, and no markup will be allowed for any intermediary subcontractor between the performing subcontractor and the prime Contractor.

All labor furnished on Force Account work shall be adjusted daily upon report sheets, furnished by the Contractor and signed by both parties, which daily report sheets hall thereafter by considered the true record of Force Account labor provided.

In order that a proper estimate may be made by the Engineer of the net cost of labor and materials entered into Force Account work, in accordance with the procedure hereinbefore stated, the Contractor shall furnish weekly an itemized statement of materials and labor supplied together with the cost of such material and the wages paid, and shall furnish vouchers for quantities and prices of such labor, material, or work. In case the Contractor fails to comply with the above provisions, he shall have no claim for compensation against the City. 127
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City reserves the right to contract with any person or firm other than the Contractor for any or all extra work. The Contractor’s attention is especially called to the fact that he shall be entitled to no claim for damages for anticipated profits on any portions of work that may be awarded to others.

When the Contractor considers that any changes ordered involve extra work that the Engineer has not recognized as such, he shall immediately notify the Engineer in writing as to when and where alleged extra work is to be performed. If the Engineer directs by written order that the alleged extra work be performed, the Contractor shall comply, and shall make claim for compensation therefore each month not later than the 20th day of the month during which the work claimed to be extra work was performed, and he shall submit a weekly complete statement of materials used and expenses incurred on account of extra work performed, showing allocation of all materials and expenses. All such claims shall state the date of the Engineer’s written order.

Unless such notification is made in writing and unless complete statements of materials used and expenses incurred on account of such alleged extra work are furnished as above required, the Contractor shall not be entitled to consideration for payment for alleged extra work, and any future claims for compensation for such alleged extra work shall be invalidated.

G.C. 9 BRAND OR TRADE NAME - SUBSTITUTE OF EQUALS
Reference is made in Section 3400 of the California Public Contracts Code, which is by this reference incorporated herein with like effect as if here set forth in full.

If a potential bidder believes he knows of an equal to a specified brand or trade name which is not mentioned in the Contract Documents, then such potential bidder may so advise the Engineer of such fact, giving all relevant information. If appropriate, an Addendum will be issued as to the alleged equal provided that such issuance may be accomplished at least 5 days before the time fixed for opening bids.

Unless the subject article or product is expressly designated for matching others in use in a particular public improvement either completed or in the course of completion, any bidder may, as part of its bid proposal, include a request for substitution of an item equal to any specified brand or trade name. At the preconstruction meeting, the Contractor may submit to the Engineer data substantiating such a request, and the difference, if any, in cost. The Engineer shall promptly investigate the request and make a recommendation to the City as to equality.

The City shall promptly determine where the substitute is equal in every respect to the item specified, and approve or deny the request accordingly, and shall notify the Engineer of the determination made, who shall advise the Contractor in writing of the decision. Unless the request is granted, substitution will not be permitted. In accordance with Section 3400 of the California Public Contracts Code, the Contractor shall be provided a period of not less than 35 days after the award of contract for submission of data substantiating a request for a substitution of “an equal” item.

Nothing herein shall authorize a change in the Contract price or prevent the use of change order in the manner provided elsewhere in the Contract Documents. 128
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G.C. 10 FINAL INSPECTION, ACCEPTANCE AND NOTICE

OF COMPLETION
Upon written notice from the Contractor that the entire work required by the Contract Documents is complete and that all submittals required by him are made, and after the Contractor has delivered the bonds, certificates of inspection, proof of insurance, guarantees, warranties, releases, and other documents, all as required by the Contract Documents or by law, a post construction conference will be held to review the work and resolve any unsettled matters.

Present at the conference shall be the Engineer, the Inspector, the Contractor, and the Contractor’s Superintendent. Following this conference, Engineer will make a final inspection, the Contractor, and the City will notify the Contractor in writing of any deficiencies in the submittals and other documents required of him. The Contractor promptly shall make such corrections as are necessary to remedy all defects or deficiencies. After the Contract has completed any such corrections to the satisfaction of the City, the City will issue a written final acceptance of the work and file any notice of completion required by law or otherwise.

Final Inspection will be in two phases: a semi-final inspection by the Construction Inspector and the Contractor; and a final inspection, including representatives of the City, the Contractor, and any State or County agency. At the conclusion of the semi-final inspection, the Construction Inspector will provide the Contractor, in writing, a “punch list” of items requiring completion of remedial work. The Contractor shall rectify all matters on the “punch list” before making his formal request, in writing, for Final Inspection. Upon completion of the final inspection, if further completion or remedial work is determined to be necessary, the Engineer shall transmit to the Contractor a final list of items for remedial attention. After final inspection, the City Council will adopt a resolution determining that the contract work, or designated phases thereof, is substantially complete and is accepted.

G.C. 11 GUARANTEE AND WARRANTY OF WORK
The Contractor shall submit all products and materials to be used to the Engineer for approval.

The Contractor shall provide a list of submittals at the pre-construction conference.

Notwithstanding inspections and acceptance by the City of work furnished under this contract, the Contractor warrants to the City that all materials and equipment furnished under the contract, including that provided pursuant to change orders, will be of good quality and new, that the work will be free from defects in material or workmanship and that the work will conform to the requirements of the Contract Documents. Work not conforming to these requirements, including substitutions not properly approved and authorized, may be considered defective.

This warranty by the Contractor is in addition to any warranties or guarantees required by the special provisions or technical specifications for specified items of equipment or materials. This warranty shall be in effect notwithstanding any disclaimers, or limiting or conditional terms contained such separate warranties furnished by manufacturers or suppliers.

If, within one year after the date of final acceptance of the work by the City, any of the work is found not to be in accordance with the Contract Documents the Contractor shall correct it promptly after written notice from the City to do so, and pay for any damage to other property 129
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resulting from such non-conforming work. If the Contractor fails to make the repairs or replacements promptly, or in any emergency when delay could cause risk or damage or loss, the City may have the non-conforming work removed, replaced or corrected at the expense of the Contractor and his surety. If the amount of the performance bond is insufficient to cover such work, the Contractor shall be liable to pay any such deficiency on demand by the City.

Nonconforming work which is remedied under this Section shall be subject to an extended warranty obligation for a period of one year after the non-conforming work has been remedied.

All workmanship performed, and materials/equipment installed, as part of this contract shall be guaranteed for a period of one year, commencing upon issuance of the Notice of Completion for the work under this contract.

G.C. 12 CITY’S RIGHT TO STOP WORK OR TERMINATE THE CONTRACT The City, without prejudice to such other right, remedy or relief it may be entitled to, may by giving ten (10) days notice to the Contractor, terminate the employment of the Contractor and it his right to proceed, if:

A. The Contractor shall be adjudged bankrupt or make an assignment for the benefit of creditors.

B. A receiver or liquidator is appointed for the Contractor or any of its property.

C. The Contractor shall refuse or fail after Notice of Warning from the City by the Engineer to supply sufficient properly skilled workmen or suitable materials.

D. The Contractor fails to prosecute the work with such diligence as will insure its completion within the stipulated time period.

E. The Contractor shall fail to make payments to persons supplying labor or materials for the work.

F. The Contractor does not comply with applicable law or instructions of the Engineer.

G. The Contractor is otherwise guilty of a substantial violation of any provision of the Contract Documents.

If the City determines that the Contractor has failed to perform any of its obligations under the Standard Contract Agreement or to otherwise comply with the Standard Contract Agreement, then, in addition to all other remedies provided by law, City may terminate the Standard Contract Agreement immediately upon written notice to the Contractor provided, however, that if the City’s determination of the Contractor’s failure to perform under or comply with the Standard Contract Agreement can be cured by Contractor within thirty (30) days from the date that City discovers Contractor’s failure to perform or comply, then the City may provide Contractor with a notice of Contractor’s failure to perform or comply and provide Contractor with a definite period of time, to be specified in the notice and not to exceed a maximum period of thirty (30) days from the date of the notice, to cure. Failure to perform or comply to City’s satisfaction within the definite time period specified in the notice are grounds for termination by City.

The City Manager is empowered to terminate the Standard Contract Agreement and issue the notices provided for in this Section on behalf of City. In the event of termination, the Contractor shall immediately cease all work being performed under the Standard Contract Agreement. 130
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Termination of the Standard Contract Agreement by City shall constitute the withdrawal of any consent or authorization of City for Contractor to perform any construction or other work under the Standard Contract Agreement in the public right-of-way or on public property, excepting only that work necessary to leave all work site areas in a clean and safe condition.

The City’s right to terminate may be for the entire work, or at the City’s option, as to any portion thereof as to which delay shall have occurred or breach or miscompliance related, and may thereupon take possession of the entire work or portion thereof. In such case, the Contractor shall not be entitled to receive any further payment until the work is finished. If the unpaid balance shall exceed the expense of completion, and other damage, expense or loss of the City occasioned by the Contractor’s failure to properly perform, the Contractor shall pay such excess.

If such expense and damage exceeds the unpaid balance, the Contractor is liable to the City for the excess. If the City elects to proceed under this Section, it may take possession of and utilize in completing the work such materials, supplies, pain and equipment on site which may be necessary or convenient for the purpose of completing the work. The City is expressly granted the right, acting via an Engineer or otherwise, to operate equipment and machinery on site for the purpose of determining whether it has a basis for proceeding under this Section.

G.C. 13 PAYMENT AND MONTHLY ESTIMATES

1. Schedules, Reports and Records As stated in Section 9-2 of the Standard Specification for Public Works Construction “Greenbook” (latest edition), the Contractor is required to submit to the Engineer for approval, a schedule of values for bid items. Lump Sum bid items are to be broken out into appropriate segments to create the schedule. This is to be integrated with the project work schedule and submittal schedule. These schedules will be used in the evaluation of Contractor Progress Payment Requests to the City.

2. Pay Period On or immediately after the first day of each month, the Contractor is to submit to the Engineer a “Request For Progress Payment.” This request is to be for work performed and for materials on the site up to and including the last day of the month. The Request For Progress Payment is to be submitted on a “Payment Application and Certificate” form (CP-14).

3. Retentions Pursuant to Section 9-3.2 of the Specifications, 5 percent of each month’s amount earned by the Contractor will be retained by the City until 50 percent of the contract work is completed. At that point, at the Engineer’s discretion, if work is proceeding satisfactorily, retention may be discontinued except for the amount previously retained. Pursuant to Section 9-3.2 of the Standard Specification for Public Works Construction “Greenbook” (latest edition), the Contractor may elect to place sufficient acceptable securities with the City or in an escrow account, in lieu of the Engineer’s retention of the funds. Earnings from such an escrow account shall accrue to the benefit of the Contractor. All procedures and documentation shall be as provided by State Law.

4. Preparation and Processing of Monthly Progress Payment Requests Each monthly progress payment shall be submitted on a copy of the form “Payment Application and Certificate” (CP-14). It shall be prepared and certified by the Contractor and submitted to the 131
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Engineer, on or immediately following the last day of the month. It shall include the Contractor’s itemization, prepared in a format approved by the Engineer and including the approved schedule of values. The “Payment Application and Certificate” (Form CP-14) shall be signed by an authorized representative of the Contractor.

Preparation of the request for progress payment should be preceded by consultation between the Contractor and the Engineer to determine acceptable percentages of completion for items in the Schedule of Values for which work has been performed. The extension of the total amount due per Schedule Item should agree with the percentage of completion. This may necessitate expressing the percentage figure to four decimal places.

Pursuant to Section 9-3.3 of the Specifications, requests for payments for materials on the site shall be accompanied by invoices, bills of sale, delivery tickets or other documentation that establishes the City’s title and the value of materials for which payment is requested.

Requests for payment of Change Orders authorized by the City shall be accompanied by signed daily work orders for labor, equipment and materials if performed on a time and material basis.

These are to be submitted on “Cost of Work Record” forms (CP-18).

The Engineer will review the request, check all mathematical entries, percentages and extension, and when satisfactory, will transmit the Form CP-14 to the Director of Public Works with recommendation for payment. Upon approval, the Engineer will submit, the progress payment request to the City’s Finance Department for payment to the contractor. Payment will then be issued to the Contractor by the City, with retention of a portion of the funds by the City, as indicated above. If a retention securities escrow account has been established, the City will make 100% payment of the approved monthly progress payment.

Upon satisfactory completion of the Contract work, and official acceptance by the City, the retained amount will be paid to the Contractor by City, or the City will authorize the release of impounded securities to the Contractor, all subject to the provisions of Section 9-3.1 of the Specifications.

G.C. 14 FAILURE TO COMPLETE THE WORK IN THE TIME AGREED UPON
It is agreed by the parties to the Contract that time is of the essence; and that in the case all the work is not completed before or upon the expiration of the time limit set forth, damage will be sustained by the City and it is, therefore, agreed that the Contractor will pay to the City as damages the amount of the actual damage as determined, due to the failure to complete the work in the time agreed upon. In addition, the City shall have the right to charge to the Contractor and to deduct from payments for the work the actual cost to the City of engineering, inspection, superintendence, and other overhead expenses, which are directly chargeable to the contract and which accrue during the period of such delay, except that the cost of final surveys and preparation of the final estimate shall not be included in such charges. The expenses and damages described above shall be deducted from any money due the Contractor under this contract; the Contractor and his sureties shall be liable for any such excess cost. 132
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The Contractor shall not be deemed in breach of its contract and no forfeiture due to delay shall be made because of any delays in the completion of the work due to unforeseeable causes beyond the control and without the fault or negligence of the Contract, provided the Contractor requests an extension of time in accordance with the procedures set forth in Section 6-6 of the Standard Specification for Public Works Construction “Greenbook” (latest edition).

Unforeseeable causes of delay beyond the control of Contractor shall include acts of God, acts of a public enemy, acts of the government, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and weather, or delays caused by failure of the City or the owner of a utility to provide for removal or relocation of existing utility. Failure of the Contractor, its agent, servants, employees, officers, subcontractors, directors, or of any party contracting to perform part or all of the work or to supply any equipment or materials shall not be excusable delays.

Excusable delays (those beyond Contractor’s control) shall not entitle the Contractor to any additional compensation. The sole remedy of the Contractor shall be to seek an extension of time.

G.C. 15 FINAL ACCEPTANCE, RECORDING AND PAYMENT
Upon satisfactory completion of the contractor work or designated phase thereof, and receipt, by the City, of required releases and the “Contractor’s Certificate of Release and Request for Final Payment” (CP-20), the acceptance process is as follows:

1. The Engineer recommends to the City Manager and the City Council that the contract work, or designated phase thereof, is substantially complete and ready for acceptance by the City.

2. The City Council adopts a resolution determining that the contract work, or designated phases thereof, is substantially complete and is accepted. The resolution directs the City Clerk to do the following:
(a) Issue a “Notice of Substantial Completion” (Form CP-21) to the Contractor. (b) File with the County Recorder of the County of San Mateo a “Notice of Completion of Contract” (Form CP-22). Filing not to occur until after certification by the Engineer to the City Clerk that all required “punchlist” items have been satisfactorily remedied by the Contractor. On the date established in the “Notice of Completion” the Contractor’s required one-year warranty period will commence, and the City will assume operational responsibility for the completed facilities.

3. Upon issuance of the “Notice of Substantial Completion” to the Contractor, the City will make final payment to the Contractor of the amount remaining after deducting all prior payments and deducting all amounts to be kept or retained by City under the provisions of the contract documents.

4. If all “punch list” items have been satisfactorily remedied, then within ten days of the City Council adoption of the resolution determining the contract work, or designated phase thereof, completed and accepted, the City Clerk will file with the County Recorder the “Notice of Completion of Contract.” If a “punchlist” of remedial work remains to be performed by Contractor, then provisions of Section 2.b, above, shall govern as to the time of filing the “Notice of Completion of Contract.”
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5. A period of thirty-five (35) calendar days will elapse from the date of filing of the “Notice of Completion of Contract” with the County Recorder before the final payments of retained amounts will be made to the contractor.

6. If no stop notices are received by the City within the stated 35-day filing period, the City will issue final payment of retained amounts for the contract work, or designated phase thereof, to the contractor. If any stop notice is received by the City within the 35-day waiting period, it will be referred to the City’s legal counsel and final payment of retained amounts will be deferred or adjusted in accordance with advice of legal counsel, until such stop notice matter has been satisfactorily resolved.

G.C. 16 RESOLUTION OF DISPUTES
The City of Belmont incorporates the provisions of Chapter 1414 of the State Public Contract Code (A.B. No. 4165) as part of its plan and specifications for the resolution of construction claims through arbitration. A summary of its provisions are included in the modification to the Standard Specifications which the Contractor is directed to read. The Contractor is also directed to review the entire Statute, Chapter 1414, Section 20207.4 and Section 20104 of the Public Contract Code.

The City’s records setting forth the fair and reasonable cost of repairing, replacing, rebuilding or reasonable cost of repairing, replacing, rebuilding or restoring any damage or defects when performed by one other than the Contractor shall be binding and conclusive as to the amount thereof upon the Contractor.

G.C. 16.1 CONTRACT INTERPRETATION BY THE ENGINEER
Questions regarding the meaning and intent of the Contract Documents shall be referred in writing by the Contractor to the Engineer. The Engineer will respond to the Contractor in writing with a decision.

G.C. 16.2 CLAIMS
G.C. 16.2.1 NOTICE
If the Contractor disagrees with the Engineer’s decision in G.C.16.1, Contract Interpretation by the Engineer, or in any case, where the Contractor deems additional compensation or a time extension to the contract period is due him for work or materials not covered in the contract or which the Engineer has not recognized as extra work, the Contractor shall notify the Engineer, in writing, of his intention to make claim. Claims pertaining to decisions provided in G.C.16.1 shall be filed in writing to the Engineer within five (5) days of receipt of such decision. All other claims notices for extra work shall be filed in writing to the Engineer prior to the commencement of such work. Written notice shall use the words “Notice of Potential Claim.” Such Notice of Potential Claim shall state the circumstances and the reasons for the claim, but need not state the amount.

Additionally, no claim for additional compensation or extension of time for a delay will be considered unless provisions of G.C.7, Changes in the Work; G.C.8, Changes in Contract Prices; 134
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and G.C.25, Termination of Contract by Contractor of these General Conditions, are complied with. No claim filed after the date of final payment will be considered.

It is agreed that unless notice is properly given, the Contractor shall not recover costs incurred by him as a result of the alleged extra work, changed work or other situation which had proper notice been given would have given rise to a right for additional compensation. The Contractor should understand that timely notice of potential claim is of great importance to the City, and is not merely a formality. Such notice allows the City to consider preventative action, to monitor the Contractor’s increased costs resulting from the situation, to marshall facts, and to plan its affairs. Such notice by the Contractor, and the fact that the Engineer has kept account of the cost as aforesaid, shall not in any way be construed as proving the validity of the claim.

G.C. 16.2.2 SUBMISSION OF CLAIM COSTS
Within thirty (30) days after the last cost of work for which the Contractor contends additional compensation is due, but if costs are incurred over a span of more than 30 days, then within fifteen (15) days after the thirtieth day and every month thereafter, the Contractor shall submit to the Engineer the costs incurred for the claimed matter. Claims shall be made in itemized detail satisfactory to the Engineer in content, detail and format of presentation. If the additional costs are in any respect not knowable with certainty, they shall be estimated. If the claim is found to be just, it shall be allowed and paid for as provided in G.C.7, Changes in the Work.

G.C. 16.2.3 CLAIM MEETINGS
From time to time the Engineer may call special meetings to discuss outstanding claims. The Contractor shall cooperate and attend, prepared to discuss outstanding claims, making available the personnel necessary for claim resolution, and providing documents reasonably requested by the Engineer.

G.C. 16.3 RESOLUTION OF CLAIMS
For all contracts awarded during the effective dates of Public Contract Code Section 20104, where claims cannot be resolved between the parties, claims for three hundred and seventy-five thousand ($375,000) or less shall be resolved pursuant to the provisions of that code section, which is summarized in G.C.16.3.1 and 16.3.4 are applicable; however, G.C.16.3.5, Civil Action for claims less than $375,000 is not applicable.

G.C. 16.3.1 CLAIMS LESS THAN $50,000

1. For claims of less than fifty thousand dollars ($50,000), the Engineer shall respond in writing to written claims within 45 days of receipt of the claim in G.C.16.2, Claims, or may request, in writing, within 30 days of receipt of the claim, any additional documentation supporting the claim or relating to defenses or claims the City may have against the Contractor.

2. If additional information is thereafter required, it shall be requested and provided pursuant to this section, upon mutual agreement of the City and the Contractor. 135
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3. The Engineer’s written response to the claim, as further documents, shall be submitted to the Contractor within 15 days after receipt of the further documentation or within a period of time no greater than that taken by the Contractor in producing the additional information, whichever is greater.

G.C. 16.3.2 CLAIMS GREATER THAN $50,000

1. For claims of over fifty thousand dollars ($50,000), the Engineer shall respond in writing to all written claims within 60 days of receipt of the claim in G.C.16.2, Claims, or may request, in writing, within 30 days of receipt of claim, any additional documentation supporting the claim or relating to defenses or claims the City may have against the Contractor.

2. If additional information is thereafter required, it shall be requested and provided pursuant to this paragraph, upon mutual agreement of the City and the Contractor.

3. The Engineer’s written response to the claim, as further documented, shall be submitted to the Contractor within 30 days after receipt of the further documentation, or within a period of time no greater than that taken by the Contractor in producing the additional information or requested documentation, whichever is greater.

G.C. 16.3.3 CLAIM CONFERENCE
If the Contractor disputes the Engineer’s written response, or if the Engineer fails to respond within the time prescribed, the Contractor may so notify the City, in writing, either within 15 days of receipt of the Engineer’s response or within 15 days of the Engineer’s failure to respond within the time prescribed, respectively, and demand an informal conference to meet and confer for settlement of the issues in dispute. Upon a demand, the City shall schedule a meet and conference within 30 days for settlement of the dispute.

G.C. 16.3.4 CLAIM FILING
If following the meet and conference described in G.C.16.3.3, Claim Conference, the claim or any portion remains in dispute, the Contractor may file a claim pursuant to Chapter 1 (commencing with Section 900) and Chapter 2 (commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of the Government Code. For purposes of those provisions, the running of the period time within which a claim must be filed shall be tolled from the time the Contractor submits his or her written claim pursuant to G.C.16.2, Claims, until the time the claim is denied, including any period of time utilized by the meet and conference.

G.C. 16.3.5 CIVIL ACTIONS FOR CLAIMS LESS THAN $375,000 The following procedures are established for all civil actions filed to resolve claims for less than three hundred seventy five thousand dollars ($375,000).

1. Within 60 days, but not earlier than 30 days, following the filing or responsive pleading, the court shall submit the matter to non-binding mediation unless waived by mutual stipulation of both parties. The mediation process shall provide for the selection within 15 days by both parties of a disinterested third person as mediator, shall be commenced within 136
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30 days of the submittal, and shall be concluded within 15 days from the commencement of the mediation unless a time requirement is extended upon a good cause showing to the court.

2. If the matter remains in dispute, the case shall be submitted to judicial arbitration pursuant to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, notwithstanding Section 1141.11 of that Code. The Civil Discovery Act of 1986 (Article 3 (commencing with Section 2016) of Chapter 3 of Title 3 of Part 4 of the Code of Civil Procedure) shall apply to any proceeding brought under this subdivision consistent with the rules pertaining to judicial arbitration.

3. In addition to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, (A) arbitrators shall, when possible, be experienced in construction law, and (b) any party appealing an arbitration award who does not obtain a more favorable judgment shall, in addition to payment of costs and fees under the chapter, also pay the attorney’s fees on appeal of the other party.

G.C. 16.3.6 UNRESOLVED ISSUES
Unless this contract provides otherwise, all claims, counterclaims, disputes, and other matters in question between the City and the Contractor that are not resolved between the City and the Contractor and are not governed by Public Contract Code 20104 shall be decided by a court of competent jurisdiction. Arbitration shall not be used for resolution of these disputes. Should either party to this Agreement bring legal action against the other, the case shall be handled in the California County where the work is being performed.

G.C. 16.4 RECORDS OF DISPUTED WORK
In proceeding with a disputed portion of the work, the Contractor shall keep accurate records of its costs and shall make available, to the Engineer, a daily summary of the hours and classification of equipment and labor utilized on the disputed work, as well as a summary of any materials or any specialized services which are used. Such information shall be submitted to the Engineer on a monthly basis, receipt of which shall not be construed as an authorization for or acceptance of the disputed work.

G.C. 17 DOCUMENTS OF CONTRACTOR
Upon demand, the Contractor shall make available to the City all documents in its possession relevant to the work accomplished or to be accomplished or any demand or claim of the Contractor as to the City. This includes copies of documents sent by the Contractor to others relevant to the work. The Contractor shall further make available to the City conformed copies of all documents submitted to the sureties who executed indemnification made to such surety by others for such purpose. The Contractor shall maintain in its possession all documents to the work for three years after Notice of Completion.

G.C. 18 PROJECT SAFETY AND RESPONSIBILITY OF CONTRACTOR TO

ACT IN AN EMERGENCY
The Contractor shall take all responsible precautions for the safety of, and shall provide all reasonable protection to prevent damage, injury or loss to:
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1. All employees on the work and all other persons and organizations who may be affected thereby.

2. All the work and all materials and equipment to be incorporated therein, whether in storage on or off the site, under the care, custody or control of the Contractor of any of its subcontractors or sub-subcontractors.

3. Other property at the site or adjacent thereto, including trees, shrubs, lawns, walks, pavements, roadways, structure and utilities not designated for removal, relocation, or replacement in the course of construction.

4. Vehicular and pedestrian traffic on or near the project site. These requirements shall apply continuously and not be limited to normal working hours.

The Contractor shall give all notice and comply with all applicable laws, ordinances, rules, regulations and lawful orders of any public authority bearing on the safety of persons or property or their protection from damage, injury or loss. Except where otherwise expressly required by applicable laws, the City may monitor the Contractor’s compliance with any laws or regulations.

The Contractor shall erect and maintain, as required by existing conditions and progress of the work, all reasonable safeguards for safety and protection, including posting danger signs and other warnings against hazards, promulgating safety regulations and notifying owners and uses of adjacent utilities.

Full compensation for the work involved in carrying out the safety precautions shall be considered as included in the various items of work and no additional payment will be made therefor.

In case of an emergency which threatens loss or injury to property or life, the Contractor shall act without previous instructions as the situation may warrant. The Contractor shall notify the Engineer immediately thereafter. Any compensation for emergency work claimed by the Contractor, together with substantiating documentation, shall be submitted to the City via the Engineer.

G.C. 19 LABOR CODE
A. Public Works. The services to be performed under this contract are for “public works” within the meaning of Labor Code Section 1720. The Contractor must comply with the requirements applicable to public works contractors as contained in Chapter 1, Part 7, Division 2 of the California Labor Code (commencing with Section 1720) and as set forth in this section. This contract is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

B. Hours of Labor. As required by Labor Code Section 1810 and 1813, the parties stipulate as follows. Eight hours labor constitutes a legal day's work. The Contractor shall forfeit, as penalty to the City, $25 for each workman employed in the performance of the Contract by the Contractor or by any subcontractor under him for each calendar day during which such workman is required or permitted to work more than eight hours in any one day and 40 hours in any one calendar week in violation of Labor Code Sections 1810 to 1815, except that work 138
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performed by employees of the Contractor in excess of eight hours per day and 40 hours during any one week shall be permitted upon compensation for all hours worked in excess of eight hours per day at not less than one-and-one-half times the basic rate of pay.

C. Prevailing Wage. Contractor must comply with the prevailing wage requirements of Labor Code Sections 1720 to 1780. D. Wage Rates.

1. In accordance with Labor Code Section 1773.2, the City has obtained from the Director of the California Department of Industrial Relations the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work in the locality in which the work is to be performed for each craft, classification, or type of worker needed to execute the contract, a copy of which is hereby incorporated by reference.

Copies of the prevailing rates of per diem wages are on file in City’s office and are available to any interested party.

2. The Contractor must post a copy of the prevailing rate of per diem wages at each job site.

3. The term “per diem wages” is defined in Labor Code Section 1773.1. E. Failure to Pay Prevailing Wages.

1. In accordance with Labor Code Section 1775, the Contractor will forfeit as a penalty to the City an amount determined by the Labor Commissioner under Section 1775 for each calendar day or portion thereof for each workman paid less than stipulated prevailing wage rates for such work or craft in which such worker is employed for any work done under the Contract by the Contractor or by any subcontractor under the Contractor in violation of the provisions of the Labor Code.

2. As required by Labor Code Section 1775, the parties stipulate that the contractor and subcontractors must comply with Section 1775, and in the event of non-compliance with payment of prevailing wages to workers, the contractor or subcontractor must pay the difference between the prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the prevailing wage rate to each worker.

3. The City will not recognize any claim for additional compensation because of the payment by the Contractor of any wage rate in excess of the prevailing wage rate set forth in the Contract. The possibility of wage increases is one of the elements to be considered by the Contractor in determining his bid, and will not under any circumstances be considered as the basis of a claim against the City on the Contract. F. Payroll Records.

1. The Contractor and each subcontractor must comply with Labor Code Section 1776 and all requirements of contractors stated therein for the maintenance, inspection and certification of payroll records.

2. The Contractor and each subcontractor must furnish electronic certified payroll records directly to the Labor Commissioner.
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3. The Contract and each subcontractor must furnish certified payroll records to the City with each progress payment request.

4. The Contractor and each subcontractor who fails to timely furnish payroll records or make the records available for inspection will forfeit to the City the penalty for noncompliance set forth in Labor Code Section 1776 for their respective failure.

G. Apprentices. This subsection applies to contracts for Public Works involving $30,000 or more.

1. The contractor and each subcontractor must comply with the requirements for employment and compensation of apprentices as set for in Labor Code Section 1777.5. The prime Contractor is responsible for compliance with Labor Code Section 1777.5 for all apprenticeable occupations.

2. As required by Labor Code Section 1773.3, the City will send notice of the award of this Contract to the Division of Apprenticeship Standards within five days after award.

H. Discrimination. The contractor and each subcontractor must comply with the antidiscrimination requirements of Labor Code Section 1777.6. I. Worker’s Compensation.

1. In accordance Labor Code Section 1860, the contractor and each subcontractor must secure the payment of workers' compensation for their employees as required by Labor Code Section 3700.

2. Before performing the work, the Contractor must sign and file with the City, the certification required by Labor Code Section 1861.

J. Excavation Plans. As required by Labor Code Section 6705, for all public works projects in excess of $25,000 that involve excavation or trenching to a depth of five feet or more, the Contractor must submit a detailed plan showing the design of shoring, bracing, sloping, or other provisions to be made for worker protection from the hazard of caving ground during the excavation or trenching. The plan must comply with the following provisions.

1. If the plan varies from the shoring system standards, the plan must be prepared by a registered civil or structural engineer.

2. A note must be included on the plan by the registered civil or structural engineer certifying that the plan complies with the CAL OSHA Construction Safety Orders or that the plan is not less effective than the shoring, bracing, sloping, or other provision of the Construction Safety Orders.

3. If the Engineer has investigated subsurface conditions in area where the work is to be performed, these investigations are identified in the Special Provisions and the records of the investigations are available for inspection in the Public Works Department. The plan will not be accepted by the City if the plan is based on subsurface conditions which are more favorable than those revealed by the Engineer’s investigations, or if the plan is based on soils 140
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related design criteria which is less restrictive than the criteria set forth in the Engineer’s report of investigations or subsurface conditions.

4. The detailed plan must include surcharge loads for nearby embankments and structures for spoil banks and for construction equipment and other construction loadings. The plan must indicate for all trench conditions, the minimum horizontal distances from the side of the trench at its top to the near side of the surcharge loads.

5. Nothing contained in this Section shall be construed to impose tort liability on the City or any of its employees or to relieve the Contractor of the full responsibility for providing shoring, bracing, sloping, or other provisions which are adequate for worker protection.

K. Subcontractor Eligibility. Contractor acknowledges that under Public Contract Code Section 6109 no contractor or subcontractor who is ineligible to bid or work on, or be awarded, a public works project under Labor Code Section 1777.1 or 1777.7 may bid on, be awarded, or perform work as a subcontractor on, a public works project. Contractor is prohibited from performing work on a public works project with a subcontractor who is ineligible to perform work on the public works project under Labor Code Section 1777.1 or 1777.7.

G.C. 20 SUPERVISION BY CONTRACTOR
The Contractor will supervise and direct the work competently and efficiently, devoting such attention thereto and applying such skills and expertise as may be necessary to perform the work in accordance with the Contract Documents. The Contractor will be solely responsible for the means, methods, techniques, sequences and procedures of construction. The Contractor shall be responsible to see that the finished work complies accurately with the Contract Documents. The Contractor will employ and maintain on the work site a qualified supervisor or superintendent who shall have been designated in writing by the Contractor as the Contractor’s representative at the site. The supervisor shall have full authority to act on behalf of the Contractor and all communications given to the supervisor shall be as binding as if given to the Contractor. The supervisor shall be present on the work site at all times as required to perform adequate supervision and coordination of the work. The Contractor shall not change job supervisor without written approval of the Engineer. Full compensation for conforming to the requirements of this Section shall be considered included in the contract prices paid for the various items of work and no additional compensation shall be allowed therefore.

G.C. 21 ALTERNATIVE METHODS OF CONSTRUCTION
Whenever the Contract Documents provide more than one method of construction or more than one specified type of construction equipment may be used to perform portions of the work and the Contract Documents leave the selection of the method of construction or the type of equipment to be used up to the Contractor, it is understood that the City does not guarantee that every such method of construction or the type of equipment can be successfully used throughout all or any part of any project. It shall be the Contractor’s responsibility to select and use the alternative or alternatives which will satisfactorily perform the work under the conditions encountered. In the event some of the alternatives on any project or equipment specified cannot 141
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be utilized, the Contractor shall be responsible for completing the work in a satisfactory and workmanlike manner to provide the intended service and full compensation for any additional cost involved shall be considered as included in the contract price paid for the item of work involved and no additional compensation will be allowed therefore.

G.C. 22 PROJECT APPEARANCE
The Contractor shall maintain a neat appearance of the work. In any area visible to the public, broken concrete and debris developed during clearing and grubbing shall be disposed of concurrently with its removal. If stockpiling is necessary, the material shall be removed or disposed weekly.

Full compensation for conforming to the provisions in this Section not otherwise provided for shall be considered as included in prices paid for the various contract items of work involved and no additional compensation will be allowed therefore.

G.C. 23 INSURANCE HOLD HARMLESS
The Contractor shall, before the commencement of work herein specified, procure and maintain in full force and effect during the life of the contract, at its sole expense, insurance as described in Section 14 of the Construction Agreement.

G.C. 24 EQUAL EMPLOYMENT OPPORTUNITY
General: The Contractor shall not discriminate in its recruiting, hiring, promotion, demotion or termination practices on the basis of race, religious creed, color, national origin, ancestry, sex, age, physical handicap, medical condition, or marital status in the performance of this Contract and shall comply with the provisions of the California Fair Employment and Housing Act (commencing with Section 12900 of the Government Code), Federal Executive Order No. 11246 (30 Federal Register 12319), as amended, and all administrative rules and regulations issued pursuant to said Acts and Order. See particularly 41 Code of Federal Regulation (CFR) Chapter

60. The Contractor shall require each of its subcontractors to comply with the preceding paragraph and shall include in each subcontract language similar to the preceding paragraph.

Each bidder shall submit with the bid proposal a fully executed Certificate of NonDiscrimination by Contractors. Bids will not be considered unless accompanied by the completed Certificate.

A. Transactions of $10,000 and Less

1. Contracts and subcontracts not exceeding $10,000 are exempt from the requirements of this clause.

2. No Contractor or subcontractor shall procure supplied and/or services in less than usual quantities to avoid applicability of the Equal Opportunity Clause. With respect to contracts and subcontracts for indefinite quantities, the Equal Opportunity Clause shall apply unless it is determined by the City that the amount to be ordered in any one year under such contract reasonably will be expected not to exceed $10,000. 142
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B. Transactions in Excess of $10,000, but Less Than $50,000

1. Each prime contractor shall certify that it has in effect an affirmative action plan and agrees to comply with all state and federal laws and regulations concerning Fair Employment Practices.

2. The contractor shall maintain a written copy of its affirmative action plan and will furnish a copy to the City upon request by the City. The City reserves the right, during the life of this Contract, to require the contractor to complete an affirmative action compliance report furnished by the City setting definite goals and timetables and indicating progress in meeting the goals.

C. Transactions of $50,000 or More

1. Each prime contractor who has fifty or more employees and a contract of $50,000 or more shall develop and submit to the City within thirty days of award a written affirmative action compliance program including definite goals and timetables with proposed dates of compliance. The prime contractor shall make, as a condition of its subcontract, the same requirement of each subcontractor who has fifty or more employees and a subcontract of $50,000 or more. Each contractor shall include in its affirmative action compliance program a complete table of its employees’ job classifications. This table must include, but need to be limited to, job titles, duties and rates of pay.

2. The contractor agrees to permit access to its records or employment advertisement, application forms and other pertinent data and records by the City or its designee and any state or federal agency having jurisdiction for the purposes of investigation to ascertain compliance with the Fair Employment Practices section of this contract.

3. The City shall have the right to assign an affirmative action representative to monitor the conduct of the contractor and subcontractors under this contract. The affirmative action representative shall have the right to enter the construction or manufacturing site to obtain information from persons performing work on the project, providing such inspection shall not in any way interfere with the progress of the work under contract.

G.C. 25 TERMINATION OF CONTRACT BY CONTRACTOR
The Contractor may terminate the contract upon ten (10) days calendar day’s written notice to the City whenever (1) the entire work has been suspended in accordance with these provisions for sixty (60) consecutive calendar days through no fault or negligence of the Contractor, and notice to resume work or to terminate the contract has not been received from the City within this time period; or (2) the City should fail to pay the Contractor any substantial sums due it in accordance with the terms of the contract and within the time limits prescribed. In the event of such termination, the Contractor shall have no claims against the City except for those claims specifically enumerated in these provisions and determined in accordance thereof. 143
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SPECIAL PROVISIONS

CITY OF BELMONT
City Contract Number 2026-652
Belmont Village Pedestrian and Bicycle Improvements
(Hill and ECR HAWK Crossing)
Unless otherwise noted, Section Numbers used in these Special Provisions refer to corresponding Sections in the State of California Department of Transportation 2018 Standard Specifications (“Caltrans Standard Specifications”).

Where noted, certain other Section Numbers used in these Special Provisions refer to corresponding Sections in “The GREENBOOK” Standard Specifications for Public Works Construction, 2018 Edition.

If General Conditions conflict with these Special Provisions, these Special Provisions and Technical Specifications shall prevail.

Full compensation for actions taken by the Contractor in order to comply with public health orders or advisories issued by local, County, State, or Federal government agencies shall be considered as included in the contract prices paid for the various items of work involved and no additional compensation will be allowed therefor The Health Orders can be accessed at the San Mateo County website at https://www.smchealth.org/coronavirus .

S.P. 2-6 WORK TO BE DONE
The Contractor shall furnish all materials, equipment, tools, labor and incidentals necessary to complete the work shown on the plans and described in the specifications in a satisfactory and workmanlike manner, as more particularly described herein. The Contractor shall declare any extra work at the time and may proceed with this work only after engineer's change order has been approved in writing by the Director of Public Works.

See Technical Specifications for Bid Items General Requirements and Measurement and Payment.

WORK NOT PAID FOR SEPARATELY
Full compensation for the following work shall be considered as included in the contact prices paid for the various items of work and no separate payment will be made therefor:
• Jobsite maintenance
• Street sweeping
• Protecting existing facilities
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• Project Appearance
• Protection and restoration of existing improvements
Jobsite Maintenance
The Contractor shall perform daily clean-up operations to keep the jobsite and adjacent properties free from accumulation of waste materials and debris resulting from the Contractor’s operations. The Contractor shall deposit waste material in on-site containers or at a legal disposal area away from the site at the end of each working day.

Nothing herein shall be construed as relieving the Contractor of responsibility for final cleanup of the site as provided in Section 4-1.13, “Cleanup”, of the Caltrans Standard Specifications.

Surplus excavated material shall become the property of the Contractor and shall be disposed of outside the street right of way as required in the Caltrans Standard Specifications within 2 days of excavation. The depth of excavation shall be to such lines and grades required to reconstruct the street as shown on the plans or as directed by the Engineer.

The Contractor shall keep existing streets free from dirt and debris at all times. The Contractor shall be prepared to sweep surfaces immediately if deemed necessary by the Engineer for public safety and to avoid damage to properties. If streets are not satisfactorily cleaned within 12 hours from verbal notice by the Engineer, the City will issue s Stop Work Notice.

S.P. 6-1 CONSTRUCTION SCHEDULE AND COMMENCEMENT OF THE WORK The Contractor shall provide a schedule of work and temporary traffic control plan (TTC Plan) ten (10) calendar days prior to the pre-construction conference and receive approval from the Engineer before starting any work. The construction schedule shall detail sufficient information to be used to notify homeowners of expected work in their area and to permit the City to schedule inspection and testing. Work shall begin within (7) seven calendar days after the Notice to Proceed is issued by the City.

A pre-construction conference will be held at the Belmont Public Works Department, 1 Twin Pines Lane, Suite 385, Belmont, California. The contractor is directed to arrange for the following:

A. Attendance

1. Contractor's Superintendent

2. Major Subcontractors

3. Others, as appropriate
B. Submittals:
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1. Construction Schedule (Submit 10 calendar days in advance)

2. Temporary Traffic Control Plan (Submit 10 calendar days in advance)

3. General Notice to Residents
a. Contractor's telephone number (including 24-hour emergency contact) b. Nature of work
c. Expected duration

4. All material submittals and planned storage of equipment and materials.

5. EEO, IIPP, and Safety Policy
Prior to commencing work, the Contractor shall submit to the Engineer a copy of his construction schedule. The Contractor shall submit an updated (written) copy of the construction schedule to the Engineer on a weekly basis, during construction, subject to approval. Updates of the Schedule to reflect actual progress shall not be considered revisions to the Schedule. Since scheduling is a dynamic process, revisions to activity durations and sequences are expected on a weekly basis.

The Contractor is required to obtain a Temporary Encroachment Permit from the Department of Public Works for any work or storage of material in the public right-of-way.

S.P. 6-2 PROSECUTION OF THE WORK
Working hours for this project shall be from 8:00 a.m. to 5:00 p.m. Monday through Friday unless otherwise noted and except for designated legal holidays.

The designated legal holidays are:

New Year's Day (January 1)
Martin Luther King's Birthday (third Monday in January) Presidents' Day (third Monday in February)
Memorial Day (last Monday in May)
Independence Day (July 4)
Labor Day (first Monday in September)
Columbus Day (second Monday in October)
Veterans Day (November 11)
Thanksgiving Break (fourth Thursday and following Friday in November) Christmas Day (December 25).
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When a designated legal holiday falls on a Saturday, the preceding Friday shall be the designated legal holiday. When a designated legal holiday falls on a Sunday, the following Monday shall be the designated legal holiday.

S.P. 6-7 TIME OF COMPLETION
Total Contract time for all work is 140 working days. Punchlist items are included in Contract time.

S.P. 6-9 LIQUIDATED DAMAGES
In accordance with Public Contracts Code, Section 10226, it is agreed by the parties to the contract that for each day, including weekends and holiday’s that completion of the work, including Punchlist items is delayed beyond the specified time will cause damage to the City of Belmont. The Contractor shall forfeit and pay to the City $4,500.00 per day for each working day in excess of the contract time.

Liquidated damages shall not apply for excusable delay, as defined in Section GC-01. However, the Contractor shall not be entitled to additional compensation as a result of the completion date being extended due to excusable delay.

S.P. 7-7 COOPERATION AND COLLATERAL WORK
The City reserves the right to perform other and additional work, by contract or otherwise, at or near the site (including materials sites) at any time by the use of other forces. Should work be underway or subsequently undertaken within or adjacent to this project, the Contractor shall cooperate with all other Contractors or other forces and conduct this work so that the operations of both suffer the least interference and delay. If there should be any disagreement between the Contractors or the Contractor and the City as to the manner and order of performing work, such disagreement will be resolved by the Engineer, and his/her determination shall be final.

If the contract gives notice of other work that may affect the work of this contract, the coordination of the work shall be taken into account by the Contractor, and any resulting costs shall be considered as included in the contract items.

S.P. 7-9 PROTECTION AND RESTORATION
The Contractor is responsible for replacing damaged improvements on private property and within the street right-of-way including, but not limited to, shrubs, lawns, irrigation lines, and sidewalks, except that fences within the street right-of-way or easements may be removed only if approved by the Engineer in order to perform the work and allow the property owner to salvage materials in advance. Every effort must be made by the contractor to work around existing improvements.

Full compensation for conforming to the provisions in this section, not otherwise provided for, shall be considered as included in the contract prices paid for the various items of work involved and no additional compensation will be allowed therefor.

S.P. 7-10 PUBLIC CONVENIENCE AND SAFETY
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Safety throughout the site is the Contractor's responsibility. The Contractor shall provide a safe working environment for employees and the public, meeting all standards of the State of California. All differences in grade greater than four (4) inches in any vehicular travel area shall be ramped with temporary asphalt/cutback until such time as final paving takes place. All differences greater than one (1) inch in grade in pedestrian areas shall be considered a "trip hazard" and shall be ramped with temporary AC or other acceptable means until such time as final restoration takes place. All excavations shall be covered during "non- working hours." All excavations in vehicular areas shall be covered with 3/4" thick steel plates (minimum).

Excavations in pedestrian areas shall be covered with plywood and barricades. All steel plates and plywood shall have a non-skid surface. All barricades on the project site shall be equipped with lights (in working condition).

Construction Area Signs
The Contractor shall furnish, install, maintain and remove construction area signs when no longer required in accordance with the provisions in Section "Temporary Traffic Control" of the Caltrans Standard Specifications and these Special Provisions. The base material of construction area signs shall not be plywood.

The cost for construction area signs as provided herein shall be considered as included in the contract lump sum (LS) price paid for “Temporary Traffic Control and Construction Area Signs”.

Temporary Traffic Control
The Contractor shall notify the Engineer of his intent to begin work on each street at least five (5) days before work is begun on that street. The Contractor shall cooperate with local authorities relative to handling traffic through the area.

Notifications to the public shall be accomplished in the following manner:

1. General Notice, by mail, shall be sent to all residences along and adjacent to each street to be reconstructed 2 weeks in advance of commencement of work for that street. Such General Notice, by mail, shall be reviewed and approved by the Engineer prior to mailing. Contractor's emergency telephone number and contact individual shall be provided.

2. Contractor shall post “No Parking” signs along each street to be reconstructed at least fortyeight (48) hours in advance of commencement of work for that street; and shall arrange with the Police Department for removal of vehicles as required. “No Parking” signs may be posted without the approval of the Engineer. "No Parking" signs shall indicate the date, time (civilian hours), hours, and day of the week of the parking prohibition. The Contractor shall contact the Police Department to verify the posting of “No Parking” signs in advance.

Delays to the Contractor caused by the presence of parked vehicles will not be grounds for additional compensation or extension of time.

The minimum width of a temporary traffic lane shall be 10 feet, unless otherwise permitted by the Engineer. The full width of the traveled way shall be open for use by public traffic when 148
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construction operations are not actively in progress. No parking will be permitted in the construction area. Personal vehicles of the Contractor's employees shall not be parked on the traveled way, including any section closed to public traffic.

Temporary Traffic Control Plans
The Contractor shall provide a temporary traffic control plan (TTC Plan) for each street ten (10) calendar days prior to pre- construction conference and receive approval from the Engineer prior to commencement of work. Each TTC Plan shall clearly show how the Contractor proposes to handle both vehicular and pedestrian traffic during construction for each street.

Each TTC Plan shall include details such as follows:

A. Work area and operations for which the traffic control is proposed.

B. Hours of the day and proposed dates that the plan will be in effect.

C. Salient dimensions and features of the existing roadways.

D. Location, width, direction and turning movements of traffic for proposed traffic revisions.

E. Type, location, reference distances, spacing, etc. for such items as signs, cones, barricades, arrow boards and flagmen.

F. Conformance to the California Manual on Uniform Traffic Control Devices, Revision 5 (March 27, 2020).

G. Conformance to the order of work requirements in these Special Provisions.

H. Conformance to all the applicable traffic control requirements specified in these Special Provisions.

I. Any alterations to a TTC Plan, proposed lane closures, before or after initial implementation, shall be approved in advance by the Engineer.

J. Traffic shall be maintained by complying with the approved TTC Plan and alterations, if any.

Contractor shall notify Belmont Police Dispatch (650-595-7400) and Engineer’s representative (510-760-8394) on a daily basis (as needed) at the beginning of each shift to inform them of ANY lane closure and at the end of each shift to inform them of the street opening to through traffic. Note: Contractor shall provide access for emergency vehicles at all times during his operations.

Full compensation for conforming to the provisions in this section shall be considered as included in the contract lump sum (LS) price paid for “Temporary Traffic Control and Construction Area Signs” and no additional compensation will be allowed therefor. 149

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GENERAL.................................................................................................................................................................. 1 BID ITEM NO. 1 – CONSTRUCTION PHASING AND TRAFFIC CONTROL ............................................... 2 BID ITEM NO. 2 – CONSTRUCTION AREA SIGNS ........................................................................................ 10 BID ITEM NO. 3 –SEDIMENT AND WATER POLLUTION CONTROL ...................................................... 12 BID ITEM NO. 4 – CONSTRUCTION STAKING .............................................................................................. 14 BID ITEM NO. 5 – MOBILIZATION, DEMOBILIZATION, AND CALTRANS PERMITTING AND COORDINATION ..................................................................................................................................... 15 BID ITEM NO. 6 – DEMOLITION ....................................................................................................................... 17 BID ITEM NO. 7 – CLEARING AND GRUBBING ............................................................................................ 25 BID ITEM NO. 8 – HOT MIX ASPHALT ............................................................................................................ 27 BID ITEM NO. 9 – CONCRETE SIDEWALK .................................................................................................... 29 BID ITEM NO. 10 – CONCRETE CURB AND GUTTER .................................................................................. 34 BID ITEM NO. 11 – CONCRETE CURB RAMP ................................................................................................ 38 BID ITEM NO. 12 – ADJUST PULL BOX TO FINISHED GRADE ................................................................. 40 BID ITEM NO. 13 – PAVEMENT STRIPING AND PAVEMENT MARKINGS ............................................ 41 BID ITEM NO. 14 –SIGNS AND POSTS ............................................................................................................. 44 BID ITEM NO. 15 - PEDESTRIAN HYBRID BEACON .................................................................................... 46 BID ITEM NO. 16 – IRRIGATION SYSTEMS ................................................................................................... 59 BID ITEM NO. 17 – PLANTING ........................................................................................................................... 70 150

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DESCRIPTION OF BID ITEMS

GENERAL
The work embraced herein shall be done in accordance with the State Standard Specifications (“Standard Specifications”) and the State Standard Plans (“Standard Plans”) dated 2025 issued by the State of California, Department of Transportation (Caltrans), 2026 California Manual on Uniform Traffic Control Devices (California MUTCD), (herein after referred to as CA MUTCD), the current version of the City of Belmont Standard Details and Detail Specifications, and these special provisions as shown on the Plans and directed by the City Engineer.

All paving work shall conform to the Standard Specifications. In case of conflict between the Standard Specifications and these special provisions, the special provisions shall take precedence over and be used in lieu of the conflicting portions as approved by the City Engineer.

Amendments to the Standard Specifications set forth in these special provisions shall be considered as part of the Standard Specifications for the purposes set forth in Section 5-1.02, "Contract Components," of the Standard Specifications. Whenever either the term "Standard Specifications is amended" or the term "Standard Specifications are amended" is used in the special provisions, the indented text or table following the term shall be considered an amendment to the Standard Specifications. In case of conflict between such amendments and the Standard Specifications, the amendments shall take precedence over and be used in lieu of the conflicting portions.
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BID ITEM NO. 1 – CONSTRUCTION PHASING AND TRAFFIC CONTROL

1.01 GENERAL
Construction Phasing Plan (CPP) - The Contractor is required to submit a Construction Phasing Plan and receive approval by the City Engineer prior to starting on-site activities, as described herein and in the Special Provisions.

Contractor shall provide traffic control within the work zone throughout the project as needed for the various traffic situations and street configurations in full conformance with the 2026 California Manual on Uniform Traffic Control Devices (California MUTCD), (herein after referred to as CA MUTCD). The CA MUTCD may be obtained online at https://dot.ca.gov/programs/safety-programs/camutcd.

Contractor shall consider additional labor time for planning and coordination with the adjacent development. The project 884 and 900 El Camino Real is currently under construction to develop two new mid-rise affordable housing buildings and related frontage improvements. They will be under contract with the City of Belmont to complete a portion of HAWK Crossing Project that overlaps with their frontage improvements. The scope includes underground conduit, equipment and pole foundations, curb extensions/bulb outs, and flat work.

1.02 SUBMITTALS
Construction Phasing Plan (CPP) - The Contractor is required to submit a Construction Phasing Plan and receive approval by the City Engineer prior to starting on-site activities. The Contractor’s CPP shall take into consideration the roadway restrictions described below, roadway restrictions in the proposed and approved TCPs. The Contractor shall submit revised CPP(s) for any changes to the Construction Phasing Plan, including any change to the TCPs.

The CPP shall be submitted within 10 working days following issuance of the Notice to Proceed (NTP), and at least 10 working days prior to the proposed start of on-site work, for review and approval by the City Engineer. The City of Belmont and Caltrans reserves the right to modify any portion of the plan.

Traffic Control Plans (TCPs) - The Contractor is required to submit Traffic Control Plans for each stage of construction and receive approval by the City Engineer prior to starting work on an upcoming stage. The Contractor’s TCPs shall take into consideration the roadway restrictions described below. The Contractor shall submit in writing a complete traffic control plan (1"=100' scale min. drawing) to the City Engineer within fifteen (15) working days after the effective date of the Notice to Proceed. The TCP shall include all locations, which involve all project improvements and shall indicate each stage of work, signage, flagger, detour routes, and any other pertinent information. The TCP shall be reviewed and approved by the City Engineer before the Contractor shall be allowed to begin work. The City of Belmont and Caltrans reserves the right to modify any portion of the plan. 152

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The TCP shall include a pedestrian detour plan to route pedestrian and bicycle traffic around the active work area affecting access. Signage must be installed to direct pedestrians to cross at adjacent intersections/crosswalks or on the same side of the street in high pedestrian traffic areas and indicate the portions of sidewalk that will be closed to pedestrian traffic, as directed by the City Engineer. Contractor shall maintain ADA compliant pedestrian access to adjacent businesses and residents during all phases of construction.

1.03 EXECUTION
Construction Phasing Plan (CPP)
The Construction Phasing Plan (CPP) as described in the Contract Documents, shall include sufficient detail to describe how the Contractor intends to phase the work over the course of the entire project. Details for each phase of construction shall be included in the CPP. Any change to the CPP shall be reviewed and approved by the City Engineer prior to implementation by the Contractor. The City of Belmont and Caltrans reserves the right to modify any portion of the plan. The Contractor shall not proceed with any on-site activities until the CPP is approved by the City Engineer, or unless otherwise directed by the City Engineer.

At a minimum, the CPP shall include the following information:
• One of the Contractor’s first on-site activities shall be to place portable changeable message sign (PCMS) boards in coordination with the City Engineer. A minimum of two PCMS boards shall be placed for each phase and/or subphase. All PCMS boards shall be in placed at least 5 working days prior to the start of the first construction phase.

Refer to the “Traffic Control Plans (TCPs)” subsection below for more information. • Proposed construction sequencing, including limits of work, type(s) of barriers to separate work areas from public areas, work hours, durations of each phase, and an overall project schedule showing how each phase is related to adjacent phases. Barriers that separate pedestrians from vehicle traffic lane(s) shall be water-filled with a minimum height of 30 inches, unless otherwise approved by the City Engineer. • Layout of the work areas, including materials storage, parking for Contractor’s vehicles, and ingress and egress to/from the work areas via nearby streets, which should account for sight lines for pedestrians, bicyclists, and motorists. These areas shall be sized as small as possible.
• Construction employees shall not occupy on-street public parking spaces. The Contractor shall provide off-street (on-site) parking accommodations for their employees. Contractor’s employees shall find alternatives to driving alone to the site. • Proposed pedestrian, bicycle, and motor vehicle access ways around the work areas for each construction phase, including pedestrian circulation routes, temporary curb ramps, 153

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crosswalks, and other pedestrian facilities; bicycle circulation routes and treatments around the construction areas; and quantity, width, and direction of traffic lanes. • General detour plans, if applicable, for any condition that would be expected to affect traffic.
• Provide a minimum of 25 contiguous feet of unobstructed curb and sidewalk space per City block face on the street’s designated waste pickup days to accommodate the City’s need to pick up curbside waste bins/carts for residents and businesses within the Project limits. Provide manual assistance to move and/or relocate waste bins/carts as necessary if construction operations affect accessibility of waste bins/carts. • Locations of all driveways, doors, and gates that front the sidewalks and roadways within each of the project phases. Maintain continuous access to these access points to the maximum extent possible. Coordinate in advance with the City Engineer if temporary closure(s) of such access point(s) is necessary. • Locations of temporary and/or relocated bus stops, if applicable. • Locations of loading/staging areas for construction vehicles, which should be located inside the work area. Trucks cannot stage along adjacent frontages or other streets, in loading zones outside the site frontage, or double-park or block travel lanes. Trucking companies shall be made aware of staging in only the approved areas and turned away if there is no staging area available upon their arrival.

The Contractor should be aware that businesses within the project limits will remain open during the duration of construction and shall plan work accordingly.

In general, paving work shall be performed in phases so that traffic disruption is minimized.

Final pavement markings shall be installed only after all paving activities are complete. The Contractor shall furnish and install temporary pavement markings, as described in Section 12- 6 of the Standard Specifications, prior to opening each phase of work. The intent of this requirement is to have clean and fresh final pavement markings at the completion of the Project.

Portland Cement Concrete (PCC) pavement shall not experience any vehicular loading prior to meeting the requirements to open the pavement for traffic, as described in the Contract Documents, Section 40 “Concrete Pavement” of the Standard Specifications, and as directed by the City Engineer.

The Contractor may only work in one phase at a time. Refer to the Special Provisions for additional information/requirements on construction phasing. The Contractor will not be allowed to proceed to the next phase unless the work of the previous phase is accepted by the City Engineer. The Contractor shall provide a minimum of 10 working days advance notice to the City Engineer of the planned completion of each phase. Acceptance of the work of each phase by the City Engineer does not relieve the Contractor of their responsibility to provide 154

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temporary and/or permanent improvements suitable for use by the public in accordance with all applicable laws, regulations, codes, requirements, and standards of practice.

Traffic Control Plans (TCPs)
Extensive traffic signage, e.g., warning signs and detour signs, are required. Contractor shall be responsible for placing all barricades for perimeter street closures as required. Per Bid Item 2 Construction Area signs, the Contractor shall provide a 30" x 30" sign advising the public of the anticipated period of time that traffic delays may be anticipated at main entry and exit points of each work location. This sign will also include name and telephone number of the Contractor along with starting and completion dates of the contract. Sign shall be erected 7 days in advance of any work.

If during construction activity, the closure of one lane of traffic is necessary, the contractor shall utilize all necessary construction zone signage, including changeable message signs, during the lane closure. The Contractor shall assume for the purposes of bidding that two changeable message signs will be deployed concurrently beginning at least one week prior to the commencement of construction activity until project completion. Additional changeable message signs required by the City shall be included in the contract at the Contractor’s expense.

The Contractor shall be responsible for posting "No Parking" signs a minimum of four days in advance of concrete work, paving operations, earthwork operations, and/or planning work so as to comply with the City’s construction notification requirement of 72 hours. Cones shall not be used as barricades. “No Parking” signs must be posted every twenty (20) feet The "No Parking" signs shall be updated, as necessary. The Contractor shall check and maintain (e.g., re-install missing signs, reposition displaced barricades, etc.) postings on a regular basis prior to start of work.

A minimum of one (paved) traffic lane, not less than 11 ft. wide, shall remain open for use by public traffic during construction operations. When construction operations are not actively in progress, not less than two such lanes shall be open to public traffic. The Contractor may be allowed to close residential streets if approved in writing in advance by the City Engineer. No work that interferes with public traffic shall be performed between 6:00 p.m. and 7:00 a.m.

No lane closures shall be permitted on the following Major Streets Monday through Friday between 7:00-9:00 AM and 4:00-6:00 PM and Saturdays between 10:00 AM – 2:00 PM, unless approved in advance by the City Engineer if it can be explained why such closure cannot be reasonably avoided.

Major Streets:
• El Camino Real
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If traffic is to be detoured over a centerline or detoured in advance of the work, detour plans must be submitted to and approved by the City Engineer prior to starting work. Police, Fire and Public Works Department and Caltrans shall be notified at least two days in advance of any work which will interfere with the normal flow of vehicular or pedestrian traffic. Intersection closure may only occur if the two adjacent intersections remain open, unless otherwise approved by the City Engineer. The Contractor shall coordinate their traffic control/diversion plan with City personnel two weeks prior to starting work to assure that traffic is diverted in a safe and convenient manner.

At the end of each day’s work, and at other times when construction operations are suspended, all equipment and other obstructions shall be removed from that portion of roadway open for use by public traffic. No longitudinal joint shall be left during non- working hours.

Where existing road signs are in conflict with the proposed work, the Contractor shall relocate such signs to temporary or permanent locations as directed by the City Engineer, or their designee, herein after referred to as “City Engineer”.

If it becomes necessary, in the opinion of the City Engineer, to properly move traffic through the construction area, flaggers shall be present to slow down and reroute traffic, in which case flaggers shall be on duty the entire period the roadway is constructed. Where flaggers are not visible to each other, additional flaggers shall be added as required by the City Engineer or the Contractor shall use radios.

Contractor shall take all necessary measures to obtain a normal flow of traffic to prevent accidents and to protect the work throughout the construction stages until completion of the work. The Contractor shall make the necessary arrangements to provide and maintain barriers, cones, guards, barricades, and construction warnings and regulatory signs. The Contractor shall take measures necessary to protect all other portions of the work during construction and until completion, providing and maintaining all necessary barriers, barricade lights, guards, temporary crossovers, and flaggers.

In addition to the foregoing traffic control and safety measures, the Contractor shall undertake immediately to implement any measures requested by the City Engineer, as they deem necessary to ensure the proper flow of traffic and the protection of the public and the safety of the workers.

The Contractor shall maintain at all times the ability to respond to calls from the City of Belmont Police and Fire Departments during non-working hours to replace or provide additional traffic control or safety devices as shall be required by the Police Department.

Truck routes must be approved by the City Engineer prior to start of work.

Personal vehicles of the Contractor's employees shall not be parked within the area of work.

Notwithstanding the above, the City Engineer reserves the right to review and comment on each individual traffic control plan based on its own merits. Routine maintenance, inconvenience to 156

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construction method or schedule, or adverse impacts on cost of work will not generally be accepted as grounds for exceptions.

Start of work shall be no earlier than 8:00 a.m. No work process, including starting, warm up, and delivery of equipment, shall be done outside of work hours. The use of vehicle horns to alert residents to move their vehicles out of the construction zone is not permitted. The Contractor should attempt to locate vehicle owners by knocking on doors. If Contractor violates these provisions, a fine of $1,000 will be assessed for the first violation, $5,000 for the second and $10,000 for the third.

The full width of the traveled way shall be open for use by public traffic on Saturdays, Sundays and designated legal holidays, and when construction operations are not actively in progress, unless specified otherwise.

Minor deviations from the requirements of this section concerning hours of work may be permitted upon the written request of the Contractor if in the opinion of the City Engineer, public traffic will be better served, and the work expedited. Such deviations shall not be adopted until the City Engineer provides written approval.

The traffic control system shall consist of closing traffic lanes in accordance with the CA MUTCD. Signs and other devices for the traffic control system shall conform to the CA MUTCD.

If any component in the traffic control system is damaged, displaced or ceases to operate or function as specified, from any cause during the progress of the work, the Contractor shall immediately repair said component to its original condition or replace said component and shall restore the component to its original location.

Lane closures may be made for work periods only. At the end of each work period, all components of the traffic control system shall be removed from the traveled way, shoulder, and auxiliary lanes.

If the Contractor so elects, said components may be stored at selected central locations approved by the City Engineer within the limits of the public right-of-way.

Sufficient barricades and flashing lights shall also be placed to supplement all traffic signs used to divert and control traffic. Signs and barricades shall be checked periodically every day and replaced or repaired, as necessary. Any hazardous conditions shall be immediately eliminated.

If the project is left open overnight, it shall be graded in such a way that pedestrians and vehicles can safely pass through the project area. Temporary concrete, asphalt, or wood ramps shall be installed where feasible, as determined by the project engineer, or pedestrians and vehicles routed around the project area in accordance with the approved traffic control plan.

No vehicular traffic shall be allowed on a tack coat.
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Cleanliness is extremely important. Dust producing conditions shall be eliminated as soon as they are created.

Access and Egress
Work shall be accomplished in such a manner as to provide access to all intersecting streets and adjacent properties whenever possible. The Contractor shall endeavor to cooperate with all business owners and residents occupying properties fronting on the streets in the matter of access and egress.

Contractor shall maintain a clear and accessible pedestrian corridor around the work site to the extent feasible.

An alternate circulation path shall be provided whenever the existing pedestrian access route in the public right-of-way is blocked by construction, alteration, maintenance, or other temporary conditions. Where possible, the alternate circulation path shall parallel the disrupted pedestrian access route, on the same side of the street.

Residential Pedestrian Traffic Control (Type A)
Pedestrian corridor shall be a nominal width of 6 feet whenever feasible and shall conform to PROWAG guidelines. It shall not be less than 48-inches wide at single point of contact or obstruction. The Contractor shall work on one side of a street at a time to allow use of the opposing sidewalk by pedestrians during construction. Where approved by the City Engineer, the Contractor shall block a pedestrian corridor and post signs at each corner of a block where sidewalk work is being done with the following wording in 3-inch black letters on an orange background: "SIDEWALK CLOSED TO THROUGH TRAFFIC, USE OTHER SIDE".

All driveways shall be opened between 5:00 p.m. and 8:00 a.m. on weekdays and at all times on weekends and public holidays, except those that are freshly poured. All driveways which are freshly poured may be closed for one (1) calendar day and may require plating with cutback at plate edges or other means to comply with this requirement. Before restricting access to driveways, the Contractor shall notify the affected residents and/or businesses, in writing, at least seventy-two (72) hours in advance.

If during the course of the work, the City agrees that it is necessary to restrict access to certain driveways for an extended period of time, the Contractor shall notify the affected residents and/or businesses, in writing, at least 10 working days in advance.

Where a business property has more than two vehicular paths of access, one path, 10 feet in width, shall remain open during all business hours, unless accepted by the City Engineer.

1.04 MEASUREMENT AND PAYMENT
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The contract lump sum price paid for “Construction Phasing and Traffic Control” (Bid Item 1) shall include full compensation for furnishing all labor (including preparation of the Construction Phasing Plan, Traffic Control Plans, and flaggers when necessary), materials (including barricades, changeable message signs, banners, door hangers and temporary traffic delineation), tools, equipment, and incidentals and for doing all the work complete in place for each phase of construction, including all work necessary to provide for the convenience & safety of the public and to facilitate the performance of the contract work as shown on the Plans, as specified in the Standard Specifications and these Specifications, and as directed by the City Engineer.

The Contractor shall be paid on pro rata basis for the work done per month, and said payment shall be for providing all labor, material, equipment, devices, supervision, and all incidentals as are needed to provide traffic control as specified herein, and as may be required to complete the work.
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BID ITEM NO. 2 – CONSTRUCTION AREA SIGNS

2.01 GENERAL
Construction area signs shall be furnished, installed, maintained, and removed when no longer required in conformance with the provisions in the latest edition of the California Manual on Uniform Traffic Control Devices (California MUTCD), these Specifications, and as directed by the City Engineer.

2.02 SUBMITTALS
Contractor shall submit Construction Information Sign format and content to City for review.

Construction Information Sign shall include the following:

1. Name of project

2. Name of 24/7 contact name and number for contractor

3. City contact name and number

4. Starting and completion dates of the contract.

2.03 EXECUTION
The Contractor shall notify the appropriate regional notification center for operators of subsurface installations at least two working days, but not more than 14 calendar days, prior to commencing excavation for construction area sign posts.

The Construction Information Sign will be erected 7 days in advance of any work.

Excavations required to install construction area signs shall be performed by hand methods without the use of power equipment, except that power equipment may be used if it is determined there are no utility facilities in the area of the proposed post holes.

Sign substrates for stationary mounted construction area signs may be fabricated from fiberglass reinforced plastic as specified under "Prequalified and Tested Signing and Delineation Materials" of these Specifications.

The Contractor may be required to cover certain signs during the progress of the work. Signs that are no longer required or that convey inaccurate information to the public shall be immediately covered or removed, or the information shall be corrected. Covers for construction area signs shall be of sufficient size and density to completely block out the complete face of the signs. The retroreflective face of the covered signs shall not be visible either during the day or at night.

Covers shall be fastened securely so that the signs remain covered during inclement weather.

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Minor deviations from the requirements of this section concerning hours of work which do not significantly change the cost of the work may be permitted upon the written request of the Contractor if in the opinion of the City Engineer public traffic will be better served and the work expedited. Such deviations shall not be adopted until the City Engineer has indicated their written approval. All other modifications shall be made by contract change order.

If any component in the traffic control system is displaced, or ceases to operate or function as specified, from any cause, during the progress of the work, the Contractor shall immediately repair said component to its original condition or replace said component and shall restore the component to its original location.

2.04 MEASUREMENT AND PAYMENT
The contract lump sum price paid for “Construction Area Signs” (Bid Item 2) shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals and for doing all the work involved in construction area signs, complete in place, including placing, maintaining, removing and disposing of construction area signs, or any other equipment used to protect the public or designate construction areas, as shown on the plans, as specified in the Standard Specifications and these Specifications, and as directed by the City Engineer. 161

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BID ITEM NO. 3 –SEDIMENT AND WATER POLLUTION CONTROL

3.01 GENERAL
The Contractor shall be responsible for implementing and managing these systems during the life of the project. The Water Pollution Control Plan (WPCP) shall conform to all applicable requirements in Section 13, “Water Pollution Control,” of the Standard Specifications these Special Provisions, Section 30, Stormwater Pollution Control.

3.02 SUBMITTAL
The Contractor shall submit a Water Pollution Control Program (WPCP) to address the storm drain and various improvements to the City Engineer for approval. The WPCP shall conform to the San Mateo Countywide Water Pollution Program Construction Management Practices (BMPs) and the requirements of the City of Belmont and these Specifications, which can be found here: https://www.flowstobay.org/preventing-stormwater-pollution/with-newredevelopment/construction-best-practices/

3.03 EXECUTION
Water pollution control work to be included in the WPCP shall include:

1. Cleaning of vehicles by removing loose soil from the exterior of the equipment using brushes or brooms before leaving the Site.

2. Sweep adjacent streets as required by City Engineer.

3. Installation of temporary inlet protection.

4. Installation of temporary construction entrance.

5. Use of concrete washout containment facility.

6. Covering of stockpiles.

7. Decontamination of construction equipment before leaving the premises.

8. Covering of soil loads taken offsite to prevent soil tracking.

9. Suspension of work upon wind gust in excess of 25 mph. At the discretion of the City Engineer, work can resume if the types of work being performed are not generating large amounts of dust.

10. Dewatering of excavations and disposal of water
Dewatering work shall include:

1. Keep all excavations, including drilled shaft foundations, reasonably free from water during construction.

2. Disposal of water shall not damage property or create a public nuisance.

3. Have on hand pump equipment and machinery in good working condition for emergencies and workmen available for its operation.
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4. Dewatering systems shall operate continuously until foundations are poured or trenches are backfilled.

5. Groundwater shall be controlled to prevent softening of the bottom of excavations, or formation of “quick” conditions.

6. Dewatering systems shall not remove natural soils.

7. Control surface runoff to prevent entry or collection of water excavations.

8. Release of groundwater shall be controlled to prevent disturbance of the natural foundation soils or compact fill.

9. There shall be no discharge of turbid water on site.

10. Discharge or disposal of water shall be controlled to prevent erosion.

The Contractor shall not perform work that may cause water pollution until the WPCP has been approved by the City Engineer. The City Engineer's review and approval shall not waive any contract requirements and shall not relieve the Contractor from complying with Federal, State, and local laws, regulations, and requirements.

3.04 MEASUREMENT AND PAYMENT
The contract lump sum price paid to prepare “Sediment and Water Pollution Control” (Bid Item 3) shall include full compensation for furnishing all labor, materials, tools, equipment, dewatering, and incidentals and for doing all the work involved in preparing, obtaining approval of, and amending the WPCP and inspecting water pollution control practices as specified in the Standard Specifications and these Specifications, and as directed by the City Engineer.

Full compensation for implementation and maintenance of the sediment and water pollution control program shall be considered as included in the contract lump sum price paid for Water Pollution Control and no additional compensation will be allowed therefor. 163

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BID ITEM NO. 4 – CONSTRUCTION STAKING

4.01 GENERAL
This section specifies the work for construction staking which consists of providing all labor, tools, equipment, materials, and incidentals necessary to locate by staking all improvements, to the line and grade shown on the plans.

4.02 EXECUTION
Contractor shall furnish all land surveys, establish all base lines and benchmarks, and make sufficient detailed surveys needed for working points, lines, and elevations. The Contractor shall develop all slope stakes and batter boards. Contractor shall also develop all additional working points, lines, and elevations as he or she may desire to facilitate their methods and sequence of construction.

All work shall be staked in order to meet the lines and grades shown on the plans. Copies of all survey cut sheets shall be provided to the City Engineer two (2) working days before the planned work begins.

Finished grade elevations, pipe flowlines, and walls shall be within minus five hundredths (-0.05) foot of elevation and plan location.

Prior to concrete pouring, formwork and survey staking shall be reviewed and approved by the City Engineer.

4.03 MEASUREMENT AND PAYMENT
The contract lump sum price paid for “Construction Staking” (Bid Item 4) shall include full compensation for furnishing all labor, materials, tools, equipment, supervision, and incidentals and for doing all the work involved as specified in the Standard Specifications and these Specifications, and as directed by the City Engineer as may be required to complete the work. 164

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BID ITEM NO. 5 – MOBILIZATION, DEMOBILIZATION, AND CALTRANS

PERMITTING AND COORDINATION

5.01 GENERAL
Mobilization shall conform to the provisions in Section 9-1.16(D), “Mobilization,” of the Standard Specifications, and shall consists of preparatory work and operations including, but not limited to, those necessary for the movement of personnel, equipment, supplies incidental to the project site, for the establishment of all staging areas and other facilities necessary for work on the project and for all other work and operations which must be performed or for project costs incurred prior to beginning work on the various Contract items. Mobilization shall include obtaining insurance and bonds, obtaining, and paying for all permits by other agencies if applicable, furnishing temporary construction utilities, installing construction and other construction facilities all as required for the proper performance and completion of the work.

Mobilization shall also include project management as specified elsewhere in these specifications which includes the management of the project as required by the City including all submittals, correspondence, meetings, and coordination with the Contractor’s sub-consultants.

The work of this bid item includes demobilization. Demobilization shall include final cleaning and restoration of the job site, removal of all temporary facilities and equipment from the work area, disconnection of the temporary construction utilities and turnover of project to the City.

Demobilization shall include final cleaning and restoration of the job site, removal of all temporary facilities and equipment from the work area, disconnection of the temporary construction utilities and turnover of project to the City.

The work of this bid item includes Caltrans Permitting and Coordination. The City at the time of advertisement for bid will have a preliminary approved Caltrans encroachment permit. The Contractor shall be responsible for applying for the final Caltrans encroachment permit inclusive of Contractor-prepared traffic control plans (see Bid Item 1). The Contractor is responsible for the permit fees paid to Caltrans as part of this bid item, coordination with the Caltrans inspector, and procurement of Department-furnished material (see Bid Item 15).

5.02 MEASUREMENT AND PAYMENT
Full compensation for completing the requirements of this section shall be considered as included in the lump sum price paid for “Mobilization, Demobilization, and Caltrans Permitting and Coordination” (Bid Item 5).

Partial payments for Mobilization shall not exceed the following:
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(1) When 5 percent of the original contract amount is earned, 50 percent of the amount bid for Mobilization, or 5 percent of the original contract amount, whichever is lesser, may be paid.
(2) When 10 percent of the original contract amount is earned, 75 percent of the amount bid for Mobilization or 7.5 percent of the original contract amount, whichever is lesser, may be paid.
(3) When 20 percent of the original contract amount is earned, 95 percent of the amount bid for Mobilization, or 9.5 percent of the original contract amount, whichever is lesser, may be paid.
(4) When 50 percent of the original contract amount is earned, 100 percent of the amount bid for mobilization, or 10 percent of the original contract amount, whichever is lesser, may be paid.
(5) Upon completion of all work on the project, (including: punch list items, cleaning up and removal of all temporary facilities and equipment from the project site) payment of any amount bid for Mobilization in excess of 10 percent of the original contract amount will be paid.
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BID ITEM NO. 6 – DEMOLITION

6.01 GENERAL
Demolition work shall consist of and include all demolition, sawcutting, removals, salvaging, and stockpiling, including concrete pavement, asphalt pavement, traffic stripes, pavement markings, pavement markers, signs, trees, signal posts, tree wells and other miscellaneous demolition as shown on the Plans or specified herein. The Contractor shall obtain all special permits and licenses and give all notices required for performance and completion of the demolition and removal work, hauling, and disposal of debris.

Contractor shall review with City's Representative the exact limits of work and extent of materials to be removed.

A. Examine site and structures and determine exact nature and status of structural elements and above ground and below ground utilities prior to commencing demolition.

B. City assumes no responsibility for actual condition of items or structures to be demolished.

C. Prior to commencing the work, perform a site survey to identify existing areas of damage to adjacent building areas and other buildings.

6.02 SUBMITTALS
Contractor shall submit a schedule indicating proposed methods and sequence of operations for selective demolition work for review prior to commencement of work. Include coordination for shut-off, capping, and continuation of utility services as required.

A. Provide detailed sequence of demolition and removal work to ensure uninterrupted progress of adjacent building uses.

B. Coordinate continued occupancy with adjacent building tenants.

6.03 EXECUTION
Standards
All work shall conform to ANSI A10.6, Safety Requirements for Demolition Operations and to the codes and regulations of the City.

Attention is also directed to Section 15, "Existing Facilities," of the Standard Specifications.

Concrete removal work shall be done in accordance with Section 15-1.03B, "Removing Concrete", of the Standard Specifications, these Specifications, the Contract Plans and as directed by the City Engineer.
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Residue from cutting operations shall not be permitted to flow into storm drains or across lanes occupied by traffic and shall be removed from the pavement surface, concurrent with the cutting operation. All excavated material shall be removed and disposed of outside the street right of way in accordance with relevant sections of the Standard Specifications.

Dust Control shall conform to the provisions of Section 10-5, “Dust Control” of the Standard Specifications.

Schedule
The Contractor shall receive no additional compensation for delays or inconvenience caused by utility relocations and/or adjustments. The delay caused by these relocations and/or adjustments shall not count towards the Contractors’ “working days.” Provide a minimum of 72 hours advance notice of demolition activities to the City Engineer.

Protection
Provide temporary barricades and other forms of protection as required to protect the general public from injury due to selective demolition work.

Environmental Controls
Use water sprinkling, temporary enclosures, and other suitable methods to limit dust and dirt rising and scattering in air to lowest practical level. Comply with governing regulations pertaining to environmental protection.

Utilities
The Contractor shall call USA at (800) 642-2444 to mark the locations of all underground utilities at least 48 hours before the intended start of excavation. Any damage to any utility due to the Contractor's operations shall be repaired or replaced by the Contractor to the satisfaction of the City Engineer.

Affected utility companies include but may not be limited to:

A. Pacific Gas & Electric Company
B. AT&T
C. Comcast
D. Mid-Pen Water District
The Contractor is responsible for coordinating with the various utility agencies for lateral adjustment and/or relocation.

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Selective Demolition
Perform selective demolition work in a systematic manner. Use methods required to complete work indicated on the plans in accordance with demolition schedule and governing regulations.

Conduct selective demolition operations and debris removal in a manner to ensure minimum interference with roads, streets, walks, and other adjacent occupied or used facilities.

Traffic
Do not close, block, or otherwise obstruct streets, walks, or other occupied or used facilities without written permission from the City Engineer. Provide alternate routes around closed or obstructed traffic ways if required by governing regulations.

Extent
Demolish footings to a depth of not less than 18 inches below finish grade. Demolish and remove below-grade wood or metal construction. Break up below grade concrete slabs. Completely fill below-grade areas and voids resulting from demolition work. Provide fill consisting of approved earth, gravel, or sand, free of trash and debris, stones over 6-inch diameter, roots, or other organic matter.

Clean up
The Contractor shall perform daily cleanup operations to keep the job site and adjacent properties free from accumulation of waste materials and debris resulting from the Contractor's operations.

The Contractor shall deposit waste material in on-site containers or at a legal disposal area away from the site at the end of each working day.

Nothing herein shall be construed as relieving the Contractor of their responsibility for final cleanup of the site as provided in Section 4-1.13, "Cleanup", of the Standard Specifications.

Damages
Promptly repair damages caused to adjacent facilities by demolition work at no cost to the City.

Contractor Salvage
Items indicated on the plans as to be removed but of salvageable value to the Contractor may be removed from site as work progresses. Contractor shall transport such items from site as they are removed. Storage or sale of removed items on site will not be permitted.

City Salvage
Those items designated on the plans as to be salvaged shall be carefully removed and transported to the City’s Corporation Yard at the Contractors expense and as directed by the City Engineer.

Designated salvage items shall be transported to the City of Belmont Corporation Yard at the following address:
110 Sem Lane
Belmont, CA 94002
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(650) 595-7425
Provide notice to the Corporation Yard and the City of Belmont a minimum of 48 hours in advance of dropping off the metal castings.

Demolition
Contractor shall strip the site of all remaining materials not to remain as part of the finished work.

All such materials shall be legally disposed of off-site at Contractor's expense except as otherwise noted on plans. Items to be disposed of off-site include but are not limited to the following:

A. Demolition and removal of concrete sidewalk, curb, gutter, apron, catch basin, metal grate, asphalt concrete and base rock.

B. Removal of pavement markings.

C. Salvaging and reinstallation of street signs, light fixtures, and other items.

If the Contractor damages an existing improvement, which is to remain, they shall restore such improvement to as good a condition as existed before the damage or shall replace the improvement, when restoration is not acceptable, with an improvement of at least equal quality.

Cost of such restorations or replacements shall be the Contractor's expense.

Where a portion of the existing surfacing is to be removed, the outline of the area to be removed shall be cut on a straight neat line with a power-driven saw to a minimum depth of 0.17 foot before removing the surfacing.

The Contractor shall be responsible for the removal, hauling away and the disposal of the dirt, broken asphalt, and debris materials. The City of Belmont's landfill is closed and will not accept any materials disposed under this contract.

The Contractor is responsible for having all underground utilities and covers identified by calling Underground Service Alert (USA) at 1-800-227-2600 prior to commencement of excavation. It shall be the Contractor's responsibility to ascertain the location of all utilities, including maintenance holes and monuments.

Where any marked or unmarked utility lines or other underground obstruction or piping may be encountered within the work area, notify the City's Representative or the agencies or service utility companies having jurisdiction thereof, and take necessary measures to prevent interruption of service (if live). Should such lines or service be damaged, broken, or interrupted, those services shall be repaired immediately and restored by Contractor at their own expense.

Abandoned lines, meters and boxes, obstructions or piping shall be removed, plugged, or capped in accordance with the requirements and approval of the agencies affected. It shall be the responsibility of the Contractor to ascertain whether any public facilities exist along the line of work, whether or not shown on the plans; and Contractor shall, at the Contractor’s expense, do 170

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any necessary work to save from damage all such property in or adjacent to the work, and shall repair all damage thereto caused by the Contractor’s operations.

Service connections to adjacent properties requiring removal or adjustment, due to new construction, shall be removed or adjusted during the course of construction operations. The Contractor shall cooperate with the utility companies and/or agencies in such work.

Prior to commencement of site grading work the Contractor shall notify the City Engineer that the site has been cleared. Site grading shall not commence until the City Engineer has completed review of the site and has given approval to proceed.

Contractor shall remove and dispose of plant material where shown on Contract Plans and as directed by the City Engineer. All resulting tree, shrub, and other excavation material shall be removed and legally disposed of outside of the Right-of-Way by the contractor.

The Contractor shall restore all sewer, gas, and waterline system markings on the top of curbs.

All markings shall be referenced prior to curb removal.

Remove Asphalt Concrete
Roadway surfacing shall be removed as required for the roadway in accordance with Section 19, “Earthwork,” of the Standard Specifications and these Specifications, as shown on the plans, and as directed by the City Engineer.

Where no joints exist between roadway surfacing to be removed and roadway surfacing to remain in place, the roadway surfacing shall be cut in a neat line to the full depth of the existing pavement with a power driven saw before the roadway surfacing is removed.

The Contractor, at their expense, shall repair materials to be salvaged that are damaged as a result of the Contractor’s operations to the satisfaction of the City Engineer.

Nothing in these Specifications shall relieve the Contractor from their responsibilities as provided in Section 7-1.04, “Public Safety,” of the Standard Specifications.

Remove Concrete & Base
Existing concrete sidewalk, curb and gutter to be removed shall be completely removed and disposed of in conformance with the provisions in Section 15-1.03B, "Removing Concrete " and Section 14-10, “Solid Waste Disposal and Recycling”, of the Standard Specifications and these Specifications, as shown on the plans, and as directed by the City Engineer. This bid item also includes removal of base rock as required for the improvements.

Grind Out Existing Striping
Work performed on existing markings must comply with Section 15 “Existing Facilities” of the Standard Specifications.
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The Contractor shall remove traffic stripes and pavement markings before making any change to the traffic pattern. Contractor shall completely remove traffic stripes and pavement markings, including any paint in the gaps, by methods that do not remove pavement to a depth of more than 1/8 inch.

Remove pavement markings such that the old message cannot be identified. Make any area removed by grinding rectangular. Water must not puddle in ground areas. Fog seal ground areas on asphalt concrete pavement. Sweep up or vacuum any residue before it can (1) be blown by traffic or wind, (2) migrate across lanes or shoulders, or (3) enter a drainage facility.

Replacement of Reference Survey Monument and Marker
The Contractor shall replace removed and/or disturbed markers and monuments resulting from construction work. Reestablish survey markers and monuments in conformance with the recorded reference points. The Contractor shall forward to the City Engineer a letter verifying re-establishment of survey markers and monuments, signed by a licensed land surveyor currently registered in the State of California. Prior to removing or construction work which may disturb a marker and/or monument, the contractor shall record the locations and designation of survey markers and monuments. The Contractor shall provide three (3) reference points for each survey marker and monument removed, established by a licensed land surveyor currently registered in the State of California. Monument referencing shall be done by a licensed land surveyor hired by the contractor, and copies of the corner records for the referenced monuments shall be provided to the City prior to the start of construction. For each monument that has been removed, the replacement monument location(s) will be established by the referencing surveyor after final pavement is completed.

In the event that any non-referenced monuments or monument reference points become in danger of being disturbed due to construction, the Contractor shall cease the threatening activity and notify the Project Manager and City Survey Staff immediately. Response to endangered monuments or reference points is a priority. In no case may an unreferenced monument or monument reference point be damaged during construction.

Should any monument not designated for replacement be disturbed or sustain damage during construction, the Contractor shall bear the expense of rebuilding it as well as the survey work that a Professional Land Surveyor licensed in the State of California hired by the Contractor must perform in the process. In any instance where the City deems a damaged monument as irreplaceable, whether designated or not designated for replacement, the Contractor shall be fined $20,000 per monument.

6.04 MEASUREMENT AND PAYMENT
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materials, tools, equipment, dust control, and incidentals, and for doing all the work involved in demolition work, replacement work, relocating work and salvaging of existing improvements and all related incidental work as described herein, as shown on the plans, and as directed by the City Engineer.

The contract price paid per square foot for “Remove Asphalt Concrete & Base” (Bid Item 6.1) of the various types shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals and for doing all the work complete in place, including sawcutting, demolition and removal of asphalt and aggregate base, hauling, recycling, disposal, cleanup and other incidental work, as shown on the plans, as specified in the Standard Specifications and these Specifications, and as directed by the City Engineer.

The contract price paid per square foot for “Remove Concrete” (Bid Item 6.2) of the various types sidewalk, bus pad, driveway, curb, and gutter shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals and for doing all the work involved in removing concrete, complete in place, including sawcutting, demolition and removal, hauling, recycling, disposal, as shown on the plans, as specified in the Standard Specifications and these Specifications, and as directed by the City Engineer.

The lump sum cost price paid for “Remove Existing Striping” (Bid Item 6.3) of the various types shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals and for doing all the work complete in place, including grinding out the existing striping and pavement markers, recycling, disposal, cleanup and other incidental work, as shown on the plans, as specified in the Standard Specifications and these Specifications, and as directed by the City Engineer.

Full compensation for protecting and preserving existing survey markers and monuments and furnishing all labor, survey, materials, tools, equipment, and including recordation at the County Recorder’s office for replacement of damaged survey markers and monuments shall be considered as included in the contract prices for the various items of work and no additional compensation will be made therefor.

Full compensation for protecting and referencing any utility in place shall be considered as included in the contract prices for the various items of work and no additional compensation will be made therefor.

Full compensation for removal and disposal of existing fences and tree wells as indicated in the plans shall be considered as included in the contract prices for the various items of work and no additional compensation will be made therefor.

Full compensation for protecting, providing temporary tapers, and referencing any utility in place shall be considered as included in the contract prices for the various items of work and no additional compensation will be made therefor.
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Full compensation for sawcutting shall be considered as included in the contract prices for the various items of work and no additional compensation will be made therefor. 174

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BID ITEM NO. 7 – CLEARING AND GRUBBING

7.01 GENERAL
All clearing and grubbing work shall be done in accordance with Section 17-2, "Clearing and Grubbing", of the Standard Specifications, these Specifications, and as directed by the City Engineer.

The work includes as a separate line item for delimbing, removal of redwood tree trunks, and grinding stumps.

7.02 EXECUTION
Clearing and grubbing shall consist of (but not limited to) removing and disposing of vegetable growth and deleterious materials in tree wells, including tree roots, grass, weeds, rocks, as well as pavement sawcut, and all other objectionable material as required to construct the improvements, as shown on the plans, and as specified in these Specifications.

Prior to clearing and grubbing operations, the Contractor shall inform the City Engineer of the intended limits of their clearing and grubbing operations and shall obtain the City Engineer’s approval on such proposed limits. The Contractor shall not clear and grub any area not essential to their construction obligations and protect from injury or damage resulting from their operations all vegetation, facilities, or improvements, which are to remain. All edges of existing paving to remain shall be sawcut in a neat, clean manner.

Removal of existing trees and plants includes removing their limbs, stumps and roots 2 inches or larger in diameter to a minimum depth of 12 inches below finished grade. Backfill holes resulting from stump removal to the finished grade with material obtained from adjacent areas. Remove trees in a way that minimizes impact on the adjacent roadway lanes; ensure that at least one vehicle travel lane is open in each direction at all times.

All resulting tree, shrub, and other excavation material shall be removed and legally disposed of outside of the Right-of-Way by the contractor.

7.03 MEASUREMENT AND PAYMENT
The lump sum cost paid for “Clearing and Grubbing, General” (Bid Item 7.1) includes full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work involved in clearing and grubbing, including the removal and disposal of the resulting material, removal and disposal of roadway signs as well as pavement sawcut as specified in the Standard Specifications and these Specifications, and as directed by the City Engineer. 175

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The contract price paid per each for “Clearing and Grubbing, Remove Tree and Grind Stump” (Bid Item 7.2) of the various types shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals and for doing all the work complete in place, including removal of trees, grinding down the stump to below the finish grade, disposal, cleanup and other incidental work, as shown on the plans, as specified in the Standard Specifications and these Specifications, and as directed by the City Engineer. 176

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BID ITEM NO. 8 – HOT MIX ASPHALT

8.01 GENERAL
All asphalt concrete work shall be done in accordance with Section 39, "Asphalt Concrete", of the Standard Specifications, the City of Belmont Standard Detail SI 100, these Specifications, and as directed by the City Engineer.

8.02 MATERIALS
• Hot Mix Asphalt (Type A), ½-inch fine.
• Asphalt concrete binder shall be PG 64-10

8.03 EXECUTION
a. Where a portion of new concrete surface is to be constructed, there shall be a hot mix asphalt conform between the existing roadway and the concrete curb and gutter. The Contractor shall taper the new pavement thickness adjacent to the gutters in the streets designated by the City Engineer.
b. Areas to be paved shall be covered with a layer of hot asphalt concrete surfacing not less than the thickness indicated after compaction. Apply asphalt deeper than three (3) inches in two three-inch lifts.
c. Paving asphaltic concrete shall be delivered, laid, rolled, and finished in accordance with Section 39 of the Standard Specifications.
d. Before placing asphalt concrete, a tack coat (paint binder) shall be applied to all vertical surfaces against which asphalt concrete surfacing will be placed. Asphaltic emulsion shall be applied to the surface of existing pavements at the approximate rate of one-sixteenth (1/16) gallon per square yard. Pools or unevenly distributed areas shall be redistributed by means of hand brooms.

The emulsion shall be applied only so far in advance of the surfacing work that it has sufficient time to set, as required by the City Engineer.
e. After a tack coat of asphalt emulsion has been applied, hot mix asphalt shall be spread and compacted. It is contemplated that hot mix asphalt will be laid to a compacted thickness as specified.
f. Hot mix asphalt shall not be placed when the atmospheric temperature is below 50 degrees F (10 degrees C) or during unsuitable weather.
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g. Finish paving shall conform to finish elevations within plus or minus 0.01 of a foot and shall be level to within plus or minus 1/4 inch in 10 feet when measured with a 10-foot straightedge in any direction. Finish surface of the wearing course shall be thoroughly compacted, smooth, and free from ruts, humps, depressions, cold joints, or other irregularities. h. Public traffic shall be permitted the use of the street area providing that such traffic does not interfere with the continuity of the paving operations. When street operations are suspended, all equipment shall be removed from portions of the streets that are to be used by the public traffic.

Where work is unfinished at a pedestrian crosswalk at the end of a working day, the edge of the paved surface to said crosswalk shall be feathered to provide a smooth pathway for foot traffic.

The pavement shall be protected from traffic until thoroughly cooled and set. Hot mix asphalt rolled gutters shall be compacted as directed by the City Engineer as part of the overlay resurfacing work and no additional payment will be made therefor.

8.04 MEASUREMENT AND PAYMENT
The cost paid per ton for “Hot Mix Asphalt” (Bid Item 8) shall include full compensation for furnishing all labor, materials, tools, formwork, equipment, testing, and incidentals, and for doing all the work involved in constructing asphalt pavement conforms complete in place including aggregate base or subbase as required, and subgrade preparation as shown on the plans, as specified in the Standard Specifications and these Specifications, and as directed by the City Engineer.

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BID ITEM NO. 9 – CONCRETE SIDEWALK

9.01 GENERAL
Concrete sidewalk shall conform to the Section 73 “Concrete Curbs and Sidewalks” of the Standard Specifications, City of Belmont Sidewalk Standard Detail SI-105, as modified in the plans, these Specifications, and as directed by the City Engineer. All Work shall be done to the satisfaction of the City Engineer and all subgrade shall meet the acceptance of the designated representative of the Geotechnical Engineer.

Damage to the street, sidewalk, curbs, and gutters from construction activities shall be repaired to the satisfaction of the City Engineer.

9.02 SUBMITTALS
The Contractor shall submit the concrete mix design and strength data to the City Engineer.

Supplier's certificates showing conformance with this specification shall be delivered to the City Engineer with each shipment of materials delivered to the job site.

9.03 MATERIALS
Portland Cement Concrete
Portland Cement Concrete for fixed form concrete surface improvements shall be 6 sack ¾-inch with one pound of lamp black per cubic yard per City Standard Detail SI-105. No bagged mix is permitted. Hand mixing of Portland Cement Concrete for use in concrete surface improvements shall not be permitted. Strength of concrete in place shall be 4,000 psi at 28 days for concrete paving subjected to vehicular traffic. No admixtures shall be used without approval of the City Engineer.

Maximum slump of fresh concrete permitted in these items shall be 4 inches. Slump shall be determined by either ASTM C-143 or California Test Method No. 520 at the City Engineer’s discretion.

Concrete curb shall be secured by No. 4 reinforcing bars grouted vertically with Class "B" mortar into holes drilled into the pavement at a spacing not greater than 4 feet on center measured along the centerline of the curb. Such bars shall be 12 inches long and the holes therefore 6 inches deep.

The Contractor shall reinforce the curb longitudinally with a continuous No. 4 bar seated one inch below the top of the vertical reinforcing and tied to it with no. 14 wire.

Aggregate Base
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Aggregate base shall be Class 2, 3/4" maximum compacted to 90%. When the aggregate base is constructed in more than one layer, the previously constructed layer shall be cleaned of loose and foreign matter by sweeping with power sweepers or power brooms, except that hand brooms may be used in areas where power cleaning is not practicable. Adequate drainage shall be provided during the entire period of construction to prevent water from collecting or standing on the area to be covered with aggregate base.

Dowels
Dowels shall be 12-inch #4 smooth billet-steel rebar conforming to the requirements of ASTM Designation A615 for Grade 40 bars.

Tie wire
Tie wire for reinforcement shall be eighteen (18) gauge or heavier black annealed conforming to the requirements of ASTM Designation A82.

9.04 EXECUTION
Formwork
a. Prior to forming for concrete surface improvements, the Contractor shall pass the compaction test for the subgrade from the Geotechnical Engineer. b. Forms for concrete surface improvements shall be subject to the approval of the City Engineer. No concrete shall be placed prior to Contractor obtaining such approval. c. Forms for concrete surface improvements shall have a smooth and true upper edge and the side of the form to be placed next to concrete shall have a smooth finish. Forms shall be constructed rigid enough to withstand the pressure of the fresh concrete to be placed without any distortion.
d. All forms shall have been thoroughly cleaned prior to placement and shall be coated with an approved form oil sufficient to prevent adherence of concrete prior to filling. e. Forms shall be carefully set to the alignment and grade required by the plans. Forms shall be rigidly held in place by stakes set at intervals satisfactory to the City Engineer.

Sufficient clamps, spreaders and braces shall be installed to ensure the rigidity of the forms.
f. Forms for back and face of curbs, lip of gutters and edge of walks, valley gutters or other surface slabs shall be equal to the full depth of the concrete as shown, noted, or called for on the plans or detail drawings. Composite forms made up from benders or thin planks of sufficient ply to ensure rigidity of the form in the shape required may be used on curves and curb returns.
g. Curb and Gutter, sidewalks, and driveways shall have forms removed and be backfilled within 3 days after pouring.
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Concrete Placement
a. Where a portion of existing concrete surface improvements is to be reconstructed, the section to be removed shall first be separated from that to remain by means of a cut with an approved concrete saw to a minimum depth of one and one-half (1-1/2) inches at the first score line beyond the area to be replaced. b. All repairs to concrete surface improvements shall be made by completely removing and replacing the entire portion between the score lines or joints. c. Prior to subgrade work and concrete placement, all debris and trash will be removed from all areas related to this work. Existing subgrade surface shall be re-graded (if necessary) and re-compacted to conform to the grades shown on the plans. d. Any concrete discolored, defaced, or otherwise damaged before official acceptance shall be cleaned, repaired, or replaced at the Contractor’s expense. e. If existing utilities are found to interfere with the permanent facilities being constructed under this Contract, immediately notify the City Engineer and secure instructions. Do not proceed with permanent relocation of utilities until written instructions are received from the City Engineer.
f. Contractor shall accurately grade and prepare the site to the lines and grades called for on the plans and detail drawings with due provision for future surface improvements. g. Surface tolerance: Finished paving surfaces shall not vary more than 1/4 inch measured with a 10-foot metal straight edge, except at grade changes. No birdbaths or other surface irregularities will be permitted. Correct irregularities to the satisfaction of the City Engineer without additional cost to the project.
h. Concrete shall be transported in truck mixers or agitators and discharged with 70 minutes of leaving the plant.
i. All new curb and gutter, sidewalk, and driveways adjacent to existing concrete curb or sidewalk shall be dowelled to the existing concrete. The dowels shall be #4 rebar, 12 inches long with spacing per City Standard Detail SI-105. Dowels shall be embedded a minimum of 6-inches in a 5/8-inch drilled hole (existing concrete). j. Curb and gutter, sidewalks, and driveways shall be given a median broom finish. The surface shall first be given a floated finish and final troweling shall be done with a steel trowel. The finished surface shall be free of all trowel marks and shall be uniform in texture and appearance. Broom texture shall be in the longitudinal direction. k. New concrete work shall match existing in finish, score pattern, and color, or as shown on the plans, or as directed by the City Engineer.
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Joints
a. Expansion joints incorporating premolded joint fillers for fixed form concrete surface improvements shall be constructed at sixteen (16) foot intervals or as appropriate to match existing pattern and at the ends of curb returns. Expansion joint filler strip shall be an approved one piece premolded ½” thick strip conforming to the requirements of ASTM Designation D1751 or ASTM D 994. Place top of joint filler flush with finished concrete surface if joint sealant is not indicated. Expansion joint material shall be shaped to fit the cross section of the concrete prior to being placed.
b. Single-Component, Self-Leveling, Silicone Joint Sealant for Concrete: Joint sealant shall conform to ASTM D 5893, Type SL. Install per manufacturer’s guidelines. c. Scoring pattern and weakened plane joints (deep joints) shall be as indicated in the plans and approved by the City Engineer.
d. Any tree well forming required by the City Engineer when placing concrete sidewalk or sawcutting necessary to conform to adjacent sidewalk shall be included in this bid item. e. Existing asphalt concrete shall be sawcut, removed and reconstructed for a minimum of 2-feet within edges of concrete work. Hot mix asphalt shall be a minimum thickness of 8- inches and class 2 aggregate base shall match existing thickness. As approved by the City Engineer, see plan 8148 “Curb and Gutter Retrofit” for additional requirements.

Testing
Slump tests shall be performed by the General Contractor in the presence of the City Engineer at the beginning of each day's pour and at such additional times as required by the District. Slump tests shall be made in accordance with current ASTM Designation C-143 or California Test Method No. 520 at the City Engineer’s discretion.

One (1) cylinder shall be sampled and tested at each intersection corner or as directed by the City Engineer.

Inspection
a. The City Engineer shall inspect and approve formwork and reinforcing steel placement prior to concrete pours. The General Contractor shall provide at least 24 hours’ notice that inspections are required.

9.05 MEASUREMENT AND PAYMENT
Measurement and payment for “Concrete Sidewalk” (Bid Item 9) shall be measured by the square foot for the actual area constructed. The contract prices paid per square foot for concrete sidewalk shall include full compensation for furnishing all labor, materials, tools, formwork, testing, equipment, and incidentals, and for doing all the work involved in constructing the sidewalk complete in place including aggregate base or subbase as required, subgrade preparation as shown 182

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on the plans, as specified in the Standard Specifications and these Specifications, and as directed by the City Engineer.
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BID ITEM NO. 10 – CONCRETE CURB AND GUTTER

10.01 GENERAL
Concrete Curb and Gutter shall conform to the Section 73 “Concrete Curbs and Sidewalks” of the Standard Specifications, State Standard Plan A87A Type A1-6 Curb; City of Belmont Type A Curb & Gutter Standard Detail SI-100, as modified in the plans; these Specifications; and as directed by the City Engineer. All wWork shall be done to the satisfaction of the City Engineer and all subgrade shall meet the acceptance of the designated representative of the Geotechnical Engineer.

Damage to the street, sidewalk, curbs, and gutters from construction activities shall be repaired to the satisfaction of the City Engineer.

10.02 SUBMITTALS
The General Contractor shall submit the concrete mix design and strength data to the City Engineer.

Supplier's certificates showing conformance with this specification shall be delivered to the City Engineer with each shipment of materials delivered to the job site.

10.03 MATERIALS
• (See Bid Item 9 – Concrete Sidewalk for Materials)
• Strength of concrete in place shall be 4,000 psi at 28 days.

10.04 EXECUTION
Concrete curb and gutter shall be formed, placed, and finished in conformance with the applicable requirements of Section 73 of the Standard Specifications as modified herein.

Formwork
a. Prior to forming for concrete surface improvements, the Contractor shall pass the compaction test for the subgrade from the Geotechnical Engineer. b. Forms for concrete surface improvements shall be subject to the approval of the City Engineer. No concrete shall be placed prior to Contractor obtaining such approval. c. Forms for concrete surface improvements shall have a smooth and true upper edge and the side of the form to be placed next to concrete shall have a smooth finish. Forms shall 184

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be constructed rigid enough to withstand the pressure of the fresh concrete to be placed without any distortion.
d. All forms shall have been thoroughly cleaned prior to placement and shall be coated with an approved form oil sufficient to prevent adherence of concrete prior to filling. e. Forms shall be carefully set to the alignment and grade required by the plans. Forms shall be rigidly held in place by stakes set at intervals satisfactory to the City Engineer.

Concrete Placement
a. Where a portion of existing concrete surface improvements is to be reconstructed, the section to be removed shall first be separated from that to remain by means of a cut with an approved concrete saw to a minimum depth of one and one-half (1-1/2) inches at the first score line beyond the area to be replaced. b. All repairs to concrete surface improvements shall be made by completely removing and replacing the entire portion between the score lines or joints. c. Prior to subgrade work and concrete placement, all debris and trash will be removed from all areas related to this work. Existing subgrade surface shall be re-graded (if necessary) and re-compacted to conform to the grades shown on the plans. d. Any concrete discolored, defaced, or otherwise damaged before official acceptance shall be cleaned, repaired, or replaced at the Contractor’s expense. e. If existing utilities are found to interfere with the permanent facilities being constructed under this Contract, immediately notify the City Engineer and secure instructions. Do not proceed with permanent relocation of utilities until written instructions are received from the City Engineer.
f. Contractor shall accurately grade and prepare the site to the lines and grades called for on the plans and detail drawings with due provision for future surface improvements. g. Surface tolerance: Finished paving surfaces shall not vary more than 1/4 inch measured with a 10-foot metal straight edge, except at grade changes. No birdbaths or other surface 185

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irregularities will be permitted. Correct irregularities to the satisfaction of the City Engineer without additional cost to the project.
h. Concrete shall be transported in truck mixers or agitators and discharged with 70 minutes of leaving the plant.
i. All new curb and gutter, sidewalk, and driveways adjacent to existing concrete curb or sidewalk shall be dowelled to the existing concrete. The dowels shall be #4 rebar, 18 inches long at 18 inches maximum spacing. Dowels shall be embedded a minimum of 8- inches in a 5/8-inch drilled hole (existing concrete).
j. Curb and gutter, sidewalks, and driveways shall be given a median broom finish. The surface shall first be given a floated finish and final troweling shall be done with a steel trowel. The finished surface shall be free of all trowel marks and shall be uniform in texture and appearance. Broom texture shall be in the longitudinal direction. k. New concrete work shall match existing in finish, score pattern, and color, or as shown on the plans, or as directed by the City Engineer.

Joints
a. Expansion joints incorporating premolded joint fillers for fixed form concrete surface improvements shall be constructed at sixteen (16) foot intervals or as appropriate to match existing pattern and at the ends of curb returns. Expansion joint filler strip shall be an approved one piece premolded ½” thick strip conforming to the requirements of ASTM Designation D1751 or ASTM D 994. Place top of joint filler flush with finished concrete surface if joint sealant is not indicated. Expansion joint material shall be shaped to fit the cross section of the concrete prior to being placed.
b. Single-Component, Self-Leveling, Silicone Joint Sealant for Concrete: Joint sealant shall conform to ASTM D 5893, Type SL. Install per manufacturer’s guidelines. c. Scoring pattern and weakened plane joints (deep joints) shall be as indicated in the plans and approved by the City Engineer.
d. Any tree well forming required by the City Engineer when placing concrete sidewalk or sawcutting necessary to conform to adjacent sidewalk shall be included in this bid item. e. Existing asphalt concrete shall be sawcut, removed and reconstructed for a minimum of 2-feet within edges of concrete work. Hot mix asphalt shall be a minimum thickness of 8- inches and class 2 aggregate base shall match existing thickness. As approved by the City Engineer, see plan 8148 “Curb and Gutter Retrofit” for additional requirements.

Testing
Slump tests shall be performed by the General Contractor in the presence of the City Engineer at the beginning of each day's pour and at such additional times as required by 186

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the District. Slump tests shall be made in accordance with current ASTM Designation C143 or California Test Method No. 520 at the City Engineer’s discretion.

One (1) cylinder shall be sampled and tested per ASTM C39/C39M at each intersection corner or as directed by the City Engineer.

10.05 MEASUREMENT AND PAYMENT
The linear foot cost paid for “Type A1-6 Vertical Curb” (Bid Item 10.1) shall include full compensation for furnishing all labor, materials, tools, formwork, equipment, testing, and incidentals, and for doing all the work involved in constructing the curb complete in place including aggregate base or subbase as required, subgrade preparation as shown on the plans, as specified in the Standard Specifications and these Specifications, and as directed by the City Engineer.

The linear foot cost paid for “Type A2 Concrete Curb and Gutter” (Bid Item 10.2) shall include full compensation for furnishing all labor, materials, tools, formwork, equipment, testing, and incidentals, and for doing all the work involved in constructing the curb and gutter complete in place including aggregate base or subbase as required, subgrade preparation, and asphalt pavement conforms as shown on the plans, as specified in the Standard Specifications and these Specifications, and as directed by the City Engineer.
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BID ITEM NO. 11 – CONCRETE CURB RAMP

11.01 GENERAL
Concrete curb ramps shall conform to Section 73 “Concrete Curbs and Sidewalks” of the State Standard Specifications, the Standard Plan Curb Ramp Details Plan A88A, as modified in the plans, and as directed by the City Engineer. All work shall be done to the satisfaction of the City Engineer and all subgrade shall meet the acceptance of the designated representative of the Geotechnical Engineer.

Asphalt concrete conform next to curb and gutter shall conform to the City of Belmont Standard Detail SI 100.

Damage to the street, sidewalk, curbs, and gutters from construction activities shall be repaired to the satisfaction of the City Engineer.

11.02 SUBMITTALS
The Contractor shall submit the concrete mix design and strength data to the City Engineer for favorable review the following.

Supplier's certificates showing conformance with this specification shall be delivered to the City Engineer with each shipment of materials delivered to the job site.

The General Contractor shall provide the truncated dome product submittal to the City Engineer for favorable review.

11.03 MATERIALS
• (See Bid Item 9 – Concrete Sidewalk for materials)
• Detectable Warning Surface shall be on State Authorized Materials List (AML). Known products on the AML include TekWay Dome Tiles (StrongGo Industries) and Armor-Tile (Engineered Plastics Inc.)

11.04 EXECUTION
(See Bid Item 9 – Concrete Sidewalk)

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Detectable Warning Surface
Truncated dome panels shall be installed per manufacturer specifications in new curb ramps.

Truncated dome panels shall be of vitrified polymer composite construction and embedded type.

Color of truncated dome panel shall be approved by the City Engineer.

11.05 MEASUREMENT AND PAYMENT
Measurement and payment for each “Case G Curb Ramp” (Bid Item 11.1) shall include full compensation for furnishing all labor, materials, tools, form work, curb, gutter, equipment, testing, field adjustments, and incidentals, and for doing all the work involved in constructing the curb ramp complete in place, including aggregate base or subbase as required, subgrade preparation as shown on the plans, as specified in the Standard Specifications and these Specifications, and as directed by the Engineer.

Measurement and payment for each “Case A Bike/Pedestrian Curb Ramp” (Bid Item 11.2) shall include full compensation for furnishing all labor, materials, tools, form work, curb, gutter, equipment, testing, field adjustments, and incidentals, and for doing all the work involved in constructing the curb ramp complete in place, including aggregate base or subbase as required, subgrade preparation as shown on the plans, as specified in the Standard Specifications and these Specifications, and as directed by the City Engineer.

The contract price paid per each for “Detectable Warning Surface” (Bid Item 11.3) shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work involved in preparing the surface and installation of truncated domes, as specified in the Standard Specifications and these Specifications, and as directed by the City Engineer.

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BID ITEM NO. 12 – ADJUST PULL BOX TO FINISHED GRADE

12.01 GENERAL
Adjusting pull boxes to new sidewalk finished grade.

12.02 SUBMITTALS
Not used.

12.03 MATERIALS
Not used.

12.04 EXECUTION
Lowering utility frames and covers of the various types is required when the pull box equipment is located in an area of remove and replace concrete .

All utilities of the various types will require adjustment to finish grade after placement of the final surface course.

12.05 MEASUREMENT AND PAYMENT
Measurement and payment for each “Adjust Pull Box to Finished Grade” (Bid Item 12) shall include full compensation for furnishing all labor, materials, tools, equipment, testing, field adjustments, and incidentals, and for doing all the work involved in raising or lowering the pull box, including aggregate base or subbase as required, as specified in the Standard Specifications, these Specifications, and as directed by the Engineer.
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BID ITEM NO. 13 – PAVEMENT STRIPING AND PAVEMENT MARKINGS

13.01 GENERAL
Specifications for providing traffic striping, control markings and traffic channelizer posts on pavement as indicated. All work shall conform to the Section 84 “Markings” of the Standard Specifications.

13.02 SUBMITTALS
Contractor shall submit shop drawings and diagrams, indicating stripe width of roadway divider stripes, style, and size of letters for pavement marking designation, configuration and dimensions of arrows and any other traffic control markings on pavement.

Contractor shall submit evidence or affidavit which certifies that paint to be used complies with latest CARB/VOC regulations.

A certificate of compliance shall be provided by the Contractor to the City that all materials used for pavement marking and legends conform to the Standard Specifications.

13.03 MATERIALS
Traffic stripes and pavement markings shall be installed per Section 84 of the Standard Specifications and these Specifications.

All striping and pavement markings shall be Thermoplastic and conform to either State Specifications PTH-02HYDRO OR PTH-02ALKYD. Sprayable thermoplastic must comply with State Specification PTH-02SPRAWY.

Green Thermoplastic Markings shall be preformed panels manufactured by Ennis-Flint (PreMark Bike Lane Green) or approved equal.

Type 2 glass beads must comply with AASHTO M247.

13.04 EXECUTION

1. All traffic striping, pavement markings (legend), and pavement markers removed prior to excavation or grinding shall be replaced except as modified in the Plans or as directed by the City Engineer. Prior to replacement, the Contractor shall layout all striping patterns and marking locations by cat tracking or other suitable means for review and approval by the City Engineer. Any striping and/or markings installed by the Contractor that the City Engineer has not pre-approved, and that the City Engineer determines are installed 191

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improperly or in the wrong location, shall be removed and replaced to the satisfaction of the City Engineer at the Contractor’s sole expense.

2. Surfaces which are to receive markings shall be thoroughly cleaned, free from loose materials and dry. Such areas shall be prepared by the Contractor to the satisfaction of the City Engineer.

3. Any damage to existing or newly placed traffic striping due to the failure of the Contractor to protect the work, and correction of errors, shall be repaired by the Contractor at no additional cost.

4. All new traffic stripes and pavement markings shall meet the following requirements for applications with enhanced wet night visibility:

5. The finished surface shall be cat-tracked within 24 hours of completion of paving work.

Final striping shall be applied within one week of completion of paving work.

6. Nothing in these Specifications shall relieve the Contractor from their responsibilities as provided in Section 7-1.09, “Public Safety,” of the Standard Specifications.

Construction

1. Construct recesses to 3/8-inch depth in a single pass. Allow wet ground recesses to dry a minimum of 24 hours and keep recesses free from debris.

2. Apply primer or surface preparation adhesive at a minimum rate of 1 gallon per 300 square feet.

3. Use a ribbon extrusion or screed type applicator to apply a thermoplastic traffic stripe.

4. Apply an extruded thermoplastic traffic stripe at a rate of at least 0.36 pounds per foot of 6-inch-wide solid stripe. The applied thermoplastic traffic stripe must be at least 0.060 inch thick.

5. Apply an extruded thermoplastic pavement marking at between 0.100 to 0.150-inch thick.

6. Apply Type 2 glass beads to the surface of the molten thermoplastic at a rate of at least 8 pounds per 100 square feet of stripe or marking.

Quality Control and Assurance
Within 14 days of applying a thermoplastic traffic stripe or pavement marking with enhanced wet night visibility, the retroreflectivity must be a minimum of 250 millicandelas per square meter per lux for white stripes and markings and 125 millicandelas per square meter per lux for yellow stripes and markings. Test the retroreflectivity under ASTM E 1710. Have a reflectometer as described in ASTM E 1710 at the job site for making these measurements. 192

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13.05 MEASUREMENT AND PAYMENT
The contract price paid per linear foot for “Thermoplastic Striping (Detail 39A)” (Bid Item 13.1) shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work involved in preparing the surface and installation of limit lines, basic crosswalks, and other thermoplastic striping as shown in the plans, as specified in the Standard Specifications and these Specifications, and as directed by the City Engineer.

The contract price paid per square foot for “Thermoplastic Pavement Marking (Crosswalk, Limit Line, Type IV Arrows, and STOP Stencil)” (Bid Item 13.2) shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work involved in preparing the surface and installation of ladder crosswalks as shown in the plans, as specified in the Standard Specifications and these Specifications, and as directed by the City Engineer.

The contract price paid per square foot for “Green Thermoplastic” (Bid Item 13.3) shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work involved in preparing the surface and installation of green thermoplastic bike crossing boxes as shown in the plans, as specified in the Standard Specifications and these Specifications, and as directed by the City Engineer.

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BID ITEM NO. 14 –SIGNS AND POSTS

14.01 GENERAL
Roadside signs shall be furnished and installed on new foundations at the locations shown on the plans or where designated by the City Engineer and in conformance with the provisions in the Standard Plans and Specifications and these special provisions.

14.02 SUBMITTAL
Contractor shall provide submittal for each Respective manufacturer’s product data for manufactured products.

14.03 MATERIALS
Signs
All signs and plaques shall conform to CA-MUTCD standards. All signs and plaques shall be Federally specified .080 gauge, 5052 aluminum. Unless specified otherwise, sign shall be 3M™ DG3 diamond grade cubed or equivalent prismatic sheeting, with anti-graffiti overlay. All sign assemblies shall use provided anti-vandal fasteners and tools to mount components to sign and sign to fixture.

Sign Posts
Roadside sign posts shall be one of the following or approved equal:

1. Western Highway Products
10680 Fern Ave.

Stanton, CA 90680
(800)479-3793
Model: Ulti-Mate Sign Support System

2. Zumar Industries, Inc.
9719 Santa Fe Springs Road
Santa Fe Springs, CA 90670
(800)654-7446 www.zumar.com
Model: Perforated Square Steel Sign Posts

3. Tapco
5100 W. Brown Deer Road
Brown Deer, WI 53223
(800)236-0112 www.tapco.com
Model: Galvanized Square Post
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Posts for roadside signs shall conform to Standard Plan RS1. Posts shall have a bolt installed at the base of the post, as recommended by the manufacturer, and as directed by the City Engineer.

Posts shall be 12-gage galvanized steel 2.25-inch square tube with perforations, weighing 2.09 pounds per linear foot.

14.04 EXECUTION
Existing roadside signs shall not be removed until replacement signs have been installed or until the existing signs are no longer required for the direction of public traffic, unless otherwise directed by the City Engineer.

Signs and mounting shall be installed at the locations shown on the plans, or where directed by the City Engineer and shall conform to the provisions in Section 56-4, “Roadside Signs,” of the Standard Specifications and these Special Provisions. Existing and new signs to be mounted to existing or new posts shall be done in accordance with applicable Caltrans standards.

14.05 MEASUREMENT AND PAYMENT
The contract unit price paid to “New Sign” (Bid Item 14.1) shall be paid per each and shall include full compensation for furnishing the sign, all labor, materials, tools, equipment, incidentals, for installation of new signs as shown in the plans.

The contract unit price paid to “New Sign Post and Foundation” (Bid Item 14.2) shall be paid per each and shall include full compensation for furnishing the sign post, all labor, materials, tools, equipment, incidentals for doing all the work involved in installing sign posts and foundation as shown in the plans.

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BID ITEM NO. 15 - PEDESTRIAN HYBRID BEACON

15.01 GENERAL
This section includes specifications for constructing at State Route 82 / El Camino Real at Hill Street a pedestrian hybrid beacon system inclusive of:

1. Traffic signal controller cabinet, controller, battery backup system, and auxiliary equipment.

2. Service connection and service cabinet.

3. Pedestrian hybrid beacons on mast arm poles inclusive of 3-section hybrid beacon heads, luminaire heads, pedestrian signals, emergency vehicle preemption sensors, and traffic control signs.

4. Pedestrian hybrid beacons on Type 1 poles with 2-section hybrid beacon heads.

5. Accessible pedestrian signals (APS) on Type 2 poles and traffic control signs.

6. Inductive loops

7. Photoelectric unit

8. ITS switch

9. Wireless router

10. Signal interconnect conduit and cable
The work in this section shall conform to the Standard Plans, Standard Provisions Sections 56 Overhead Sign Structures, Standards and Poles, 86 Electrical Work, and 87 Electrical Systems.

The work in this section includes coordination with Caltrans (see Bid Item 5) to acquire Department-furnished materials, system inspection, and testing.

The City is responsible for coordinating with PG&E to establish the service connection point for the beacon system.

15.02 SUBMITTALS
Submit a schedule of values within 15 days after Contract approval.

Submit manufacturers’ specifications of the materials you propose to install according to Standard Specifications Section 86-1.01C, inclusive of pull boxes, luminaires, service equipment enclosures, signal heads, signal poles, mounting hardware, luminaire heads, emergency vehicle preemption systems, pull boxes, APSs, conduit, and conductors. 196

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Submit compressive strength results of the concrete mix design you propose to install for minor concrete foundations and CIDH pole foundations.

15.03 DEPARTMENT FURNISHED MATERIALS
Controller Cabinets, Controller, and Battery Backup System Assembly The Department furnishes the controller unit, controller cabinet, and all auxiliary equipment required to operate the system. The auxiliary equipment shall include:
• Actelis ITS ML684D-M EOC Switch (Ethernet over copper) • Sierra Wireless MP70 wireless router
The Department does not furnish anchor bolts.

The Department furnishes the Battery Backup System (BBS) electronics assembly inclusive of the inverter/charger unit, manual bypass, and battery harness.

The Contractor is responsible for coordinating with Caltrans Signal Operation division to order the 332LS cabinet, 2070E Controller, and the BBS electronics assembly, and pickup and delivery of the materials.

The contractor is responsible for reimbursing the Department for the material costs as part of this work.

15.03 MATERIALS
Controller Cabinet Foundation and Anchor Bolts (WORK BY OTHERS) Construct the cabinet foundations with minor concrete in conformance with Standard Specifications Section 56-3.01C(2) Foundations and Section 90-2 Minor Concrete. Minor concrete must contain at least 505 pounds of cementitious material per cubic yard. Maximum aggregate size must not be larger than 1.50 inches or smaller than ¾-inch.

Foundation anchor bolts must comply with Section 75-1.02 of the Standard Specifications. Bolt threads must accept galvanized standard nuts without requiring tools or causing removal of protective coatings.

Service Cabinet and Foundation (WORK BY OTHERS)
Service Cabinet shall be Type III-A with modifications as noted in the plans and shall conform to Standard Specifications Section 86-1.02P(2). The enclosure must be made of 0.125-inch minimum thickness 5052-H32 aluminum sheet complying with ASTM B209.

Construct the cabinet foundations with minor concrete in conformance with State Standard Specifications Section 56-3.01C(2) Foundations and Section 90-2 Minor Concrete. Minor 197

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concrete must contain at least 505 pounds of cementitious material per cubic yard. Maximum aggregate size must not be larger than 1.50 inches or smaller than ¾-inch.

Foundation anchor bolts must comply with Section 75-1.02 of the State Standard Specifications.

Bolt threads must accept galvanized standard nuts without requiring tools or causing removal of protective coatings.

Battery Backup System
A battery backup system includes the cabinet, batteries, and the Department-furnished electronics assembly. The electronics assembly includes the inverter/charger unit, manual bypass, and the battery harness.

Battery Backup Systems shall be on the State Authorized Material List for DFM to CFM Pilot Projects. The BBS by Myers Emergency Power Systems is one known product on the AML.

Traffic Signal Poles and Foundation
Traffic signal poles shall conform to Standard Specifications Section 55 Steel Structures and 56- 3 Standards, Poles, Pedestals, and Posts.

Construct the pole foundations with Cast-in-Place Concrete Piling in conformance with Standard Specifications Section 49-3.

Concrete must contain not less than 590 pounds of cementitious material per cubic yard.

Pull Boxes
Pull boxes shall conform to the provisions in Section 86-1.02C “Pull Boxes”, Section 87- 1.03C “Installation of Pull Boxes”, Revised Standard Plans ES-8A and these Special Provisions for nontraffic pull boxes.

Pull boxes and covers in the sidewalk or behind the curb shall be the nontraffic, non-tamper resistant type compliant with ANSI/SCTE 77 for Tier 22 load rating. Pull boxes listed in the plans include No. 5 and No. 6 as noted in the plans. Pull box sizes shall match nominal sizes listed on Standard Plans ES-8A.

The cover markings for each pull box shall read “CALTRANS SIGNAL AND LIGHTING” for the PHB system and “CALTRANS INTERCONNECT” for the signal interconnect system.

Conduit
All conduit installed shall be Type 3 PVC consistent with Standard Specifications Section 86-

1.02B of the size indicated in the plans.

Conductors and Wiring
Conductors and wiring shall conform with Section 86-1.02F of the Standard Specifications. 198

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Signal conductors shall be copper. Conductor identification for the various signal phases shall match Section 86-1.0f(2)(a) of the Standard Specifications.

Pull tape shall conform with Section 86-1.02D of the Standard Specifications.

Pull tape must be a flat, woven, lubricated, soft-fiber, polyester tape with a minimum tensile strength of 1,800 lb. The tape must have sequential measurement markings every 3 feet.

Splicing materials shall conform with Section 86-1.02H of the Standard Specifications.

Connectors and terminals shall conform with Section 86-1.02I of the Standard Specifications.

Hybrid Beacon Signal Heads, Backplates. and Signal Framework Hybrid beacon signals consist of a signal mounting assembly, backplate and signal face. Hybrid beacon signals shall conform with Section 86-1.02R of the State Specifications.

Hybrid beacon signal heads shall be manufactured by Swarco McCain or approved equal, 12-inch ball, 2 or 3 section as indicated by the plans, with backplates.

Signal section housings shall be aluminum. Signal backplates shall be aluminum.

All vehicle signal heads shall be 12" (300mm) without Programmed Visibility.

Backplate tape shall be 3M Prismatic, Series 3930 or 3990, Yellow, 2-inch width or approved equal. New backplates may come preinstalled reflective border or the contractor may apply reflective tape to new and existing backplates.

Pedestrian Signal Heads
Pedestrian signal heads shall be on the State Authorized Material List for LED Traffic Signal Modules or LED Pedestrian Modules.

Mounting Hardware
All signal mounting assemblies shall conform to Standard Specifications.

Signal framework shall be made of steel and powder coated black. Signal framework shall include terminal compartments. Orientation of the framework shall be as indicated in the plans and confirmed by the Contractor prior to ordering from the manufacturer.

Luminaire Heads
Luminaire heads shall be on the State Authorized Material List for LED Luminaires - R11, R12, and Intersections: Intersection: Large B, minimum wattage 105W. . 199

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Emergency Vehicle Preemption System
The Emergency Vehicle Preemption (EVP) system shall be the Opticom multimode system with dual infrared (IR) and GPS radio capabilities.

Accessible Pedestrian Signal
Accessible Pedestrian Signals shall be on the State Authorized Material List for Accessible Pedestrian Signals and have touchless actuation technology. Two known products on the AML are the Guardian Wave by PedSafety and the IntelliCrossTM Touch Free APS by Pelco.

Signal Interconnect Cables
Signal interconnect cables must conform to the Standard Specifications Section 86-

1.02F(3)(d)(v).

A signal interconnect cable must be a 6-pair type with stranded, tinned, copper no. 20 conductors.

The insulation for each conductor must be color-coded polypropylene with a minimum 13-mils nominal thickness. The conductors must be in color-coded, twisted pairs. Each pair must be wrapped with an aluminum polyester shield and have a no. 22 or larger, stranded, tinned, copper drain wire inside the shielded pair.

The cable jacket must be black HDPE rated for a minimum of 300 V(ac) and 60 degrees C. The jacket must have a minimum nominal wall thickness of 40 mils.

Photoelectric Unit
Photoelectric unit shall be control type 2 per Caltrans Standard Specifications Section 86-1.02M:

Pole mounted photoelectric unit, contractor, a 15-A circuit breaker per un grounded conductor, and test switch located in a service equipment enclosure.

15.04 SCHEDULE OF VALUES
The Contractor shall furnish to the City Engineer a Schedule of Values for the Traffic Signal and Lighting System contract lump sum item of work described in this Section. Quantities required to complete the work shown on the plans are provided to the Contractor. The Contractor shall verify and is responsible for the accuracy of the quantities and values used in the schedule of values submitted for approval. The Schedule of Values shall be submitted within 15 working days following issuance of the Notice to Proceed (NTP), and at least 15 working days prior to the proposed start of on-site work, for review and approval by the City Engineer.

No adjustment in compensation will be made in the contract lump sum prices paid for the various Traffic Signal and Lighting System work due to any differences between the quantities shown in the schedule of values furnished by the Contractor and the quantities required to complete the work as shown on the plans and as specified in these special provisions. 200

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The sum of the amounts for the units of work listed in the schedule of values for the electrical, shall be equal to the contract lump sum price bid for the work. Overhead, profit, bond premium, temporary construction facilities, plant and other items shall be included in each individual unit listed in the schedule of values; however, costs for traffic control system shall not be included.

The schedule of values shall be approved, in writing, by the City Engineer before any partial payment for the items of electrical work will be made. At the City Engineer's discretion, the approved schedule of values may be used to determine partial payments during the progress of the work and as the basis of calculating the adjustment in compensation for the item or items of electrical work due to changes ordered by the City Engineer. When an ordered change increases or decreases the quantities of an approved schedule of values, the adjustment in compensation may be determined at the City Engineer's discretion in the same manner specified for increases and decreases in the quantity of a contract item of work in accordance with Section 4 1.03B, "Increased or Decreased Quantities,"
of the State Specifications.

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The schedule of values shall, as a minimum, include the items listed in the table below:
# Description
Quantity
Unit
Unit
Price
1 2070E Controller 1 EA
2 LX Battery backup 1 EA
3 Type 17-3-100 Mast Arm Pole on
Foundation by Others
1 EA
4 Type 26-4-100 Mast Arm with
Foundation
1 EA
5 Type 1-B Pole (10’) on Foundation by
Others
1 EA
6 Type 2 Post with Foundation 1 EA
7 Type 2 Post on Foundation by Others 2 EA
8 3-Section 12" PHB Heads w/ Reflective
Tape
4 EA
9 2-Section 12" PHB Heads with
Reflective Tape
1 EA
10 Pedestrian Signal Heads (Noncountdown Type)
2 EA
11 MAS Mounting Hardware 4 EA
12 TV-1-T Mounting Hardware 1 EA
13 SP-1-T Mounting Hardware 2 EA
14 Luminaire Heads (Intersection Large B) 2 EA
15 Emergency Vehicle Preemption System,
Multimode (2 IR Detectors + GPS
Radio)
1 EA
16 Inductive Loops 4 EA
17 Detector Handhole 2 EA
18 Photoelectric Unit 1 EA
19 ITS Switch 1 EA
20 Wireless Router 1 EA
21 Accessible Pedestrian Signal 3 EA
22 No. 6 Pull Box “Caltrans Flashing
Beacon”
4 EA
23 No. 6 Pull Box “Caltrans Interconnect” 4 EA
24 Conduit and Conductors 1 LS
25 SIC Conduit and Conductors 1 LS
Total
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15.05 CONSTRUCTION
General
Contractor shall provide five (5) working days advance notice to the City Engineer prior to beginning work on the traffic signal controller. City Engineer will coordinate signal work with the City of Belmont traffic engineering department to maintain the existing signals at adjacent intersections.

The Contractor shall call USA at (800) 642-2444 to mark the locations of all underground utilities at least 48 hours before the intended start of excavation. Any damage to any utility due to the Contractor's operations shall be repaired or replaced by the Contractor to the satisfaction of the City Engineer.

Affected utility companies include but may not be limited to:
a. Pacific Gas & Electric Company
b. AT&T
c. Comcast
d. Mid-Pen Water District
The Contractor is responsible for coordinating with the various utility agencies for lateral adjustment and/or relocation.

Construction methods shall conform with Section 87-1.03A of the State Specifications, as amended below:

The City Engineer and Caltrans Electrical Engineer determines the final locations of electrical systems.

Verify the locations of electrical systems and the depths of existing detectors, conduits, and pull boxes. Verify the location of proposed signal pole foundations by potholing.

Notify the City Engineer before performing work on the existing system.

Where an existing underground facility is shown within 10 feet of any excavation, locate and field mark the facility before performing work that could damage or interfere with the existing facility.

If an existing facility is within 2 feet of an excavation, determine the exact location of the facility by excavating with hand tools before using any power-operated or power-driven excavating or boring equipment. A vacuum excavator may be used if authorized. 203

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Notify the City Engineer immediately if an existing facility is damaged by your activities.

Limit the shutdown of traffic signal systems to normal working hours. Notify the City Engineer and the City of Belmont Police Department before shutting down traffic lanes.

If you work on an existing lighting system and the roadway is to remain open to traffic, ensure the system is in operation by nightfall.

Do not use electrical power from existing highway facilities unless authorized.

Maintain a minimum 48-inch clearance for a pedestrian pathway when placing equipment.

Except for service installation or work on service equipment enclosures, do not work above ground until all materials are on hand to complete the electrical work at each location.

Bond all metal components to form a continuous grounded system as specified in National Electrical Code (NEC).

Ground metallic equipment mounted less than 8 feet above the ground surface on a wood pole.

If you damage any portion of a concrete curb, sidewalk, curb ramp, driveway, or gutter depression, replace the entire section between contraction or expansion joints under section 73.

Perform an operational test of the systems.

Before starting the operational test for systems that impact traffic, the system must be ready for operation, and all signs, pavement delineation, and pavement markings must be in place at that location.

Controller Cabinets (FOUNDATION BY OTHERS)
The Contractor shall install the controller cabinet on a controller cabinet foundation constructed by others, and shall make all field wiring connections to the terminal blocks in the controller cabinet. Installation of the controller cabinet and battery backup system cabinet shall conform to Standard Plan ES-3C.

Full documentation of the operating software shall be included in the Maintenance and Operations Manual to be furnished as specified elsewhere in these Special Provisions.

The Contractor shall connect field conductors to terminals in the cabinet to provide the phasing shown on the plans.

Timing of controller functions will be the responsibility of the City of Belmont.

The Contractor shall notify the City Engineer in writing at least five (5) work days in advance of the date on which they desire turn-on of the controller assembly. 204

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A representative of the controller manufacturer and Caltrans signal maintenance personnel shall be present for signal turn on. Turn on shall not be on Friday.

Battery Backup System.

Notify the City Engineer 48 hours before testing the battery backup system.

Test the battery backup system in the presence of the City Engineer by turning off the service power to the electrical system to be powered by the battery backup system. The electrical system must remain in full continuous operation for 30 minutes. If the test fails, correct the problem, and retest the system. After successful completion of the test, turn on the service power for the electrical system.

Traffic Signal Poles and Foundation
Construct the pole foundations in conformance with Standard Specifications Section 49-3 “Castin-Place Concrete Piling”, Section 56-3 “Standards, Poles, Pedestals, and Posts”, and Section 87-

1.03E(3).

Poles on the west side of El Camino Real will have their foundations constructed by others.

Dispose of material resulting from drilling holes. Material resulting from drilling holes shall be disposed of in conformance with the provisions in Section 87-1.03E, “Excavating and Backfilling,” of the State Specifications.

For standards and poles located in sidewalk areas, the pile foundation must be placed to final sidewalk grade before the sidewalk is placed. The top 4 inches must be square shaped.

If shown, use sleeve nuts on Type 1 standards. The bottom of the base plate must be flush with the finished grade.

Except for Type 1 standards and wood poles, attach rectangular corrosion-resistant metal identification tags on all standards and poles using stainless steel rivets.

Include the following information on the tag:

1. Name of the manufacturer

2. Date of manufacture

3. Identification number

4. Contract number

5. Unique identification code:

5.1. Assigned by the manufacturer

5.2. Traceable to a particular Contract and the welds on that component Verify the location of proposed signal pole foundations by potholing. 205

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Pull Boxes
Pull boxes on the west side of El Camino Real will be constructed by others.

Pull box installation shall conform with Section 87-1.03C(1) of the State Specifications. Replace paragraph 3 of Section 87-1.03C(1) with:

Install a pull box on a bed of crushed rock.

Pull boxes shall not be located within sidewalk access ramp areas.

Whenever a part of a square or slab of existing sidewalk, curb and gutter, or driveway is broken or damaged, the entire square, section or slab shall be removed, and the concrete reconstructed.

Payment for backfilling, compaction and sidewalk repair shall be included in the unit cost breakdown for installing each pull box.

Conduit
Conduit beginning and terminating in pull boxes on the west side of El Camino Real will be constructed by others.

Conduit installation shall conform with Section 87-1.03B of the State Specifications. Excavating and backfilling for electrical systems shall conform with Section 87-1.3E of the State Specifications.

Install conduit to 18 inches minimum under sidewalk and curbed paved median areas and 30 inches minimum everywhere elsewhere below grade.

Conduit may be installed by trenching, trench-in-pavement (rockwheel) method, and horizontal directional drilling method.

Conduit shall extend 1.5 inches above the bottom of pull boxes.

After conductors have been installed, the ends of conduits terminating in pull boxes and service and controller cabinets shall be sealed with an approved type of sealing compound.

Conductors and Wiring
Installation for conductors and wiring shall conform to Section 87-1.03F of the State Specifications.

Splices shall be insulated by "Method B" or by heat shrink tubing conforming to the requirements of Section 87-1.03H(2) “Splice Insulation," of the State Specifications.

Pull tape shall be installed in new conduits between pull boxes. 206

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Hybrid Beacon Heads, Backplates. and Signal Framework
Hybrid beacon head, face and backplate installation shall conform to Section 87-1.03R of the State Specifications. All signal heads, hybrid beacon and pedestrian, shall be sealed with a flat metal washer and neoprene gasket installed on the lock nipple inside the top signal section and/or pedestrian housing opening in contact with the serrated elbow fitting of the mounting assembly.

Orient louvers, visors, and signal faces such that they are clearly visible to approaching traffic from the direction being controlled.

Keep the heads covered or direct them away from traffic until the system is ready for operation.

Contractor shall install new backplates with preinstalled reflective border.

Pedestrian Signal Heads
Pedestrian signal head installation shall conform to Section 87-1.03S of the State Specifications.

Pedestrian signals shall be mounted 7 feet to the lower bolts.

Emergency Vehicle Preemption System
Arrange to test the EVP system with the City and Caltrans representative.

Accessible Pedestrian Signal
Attach the accessible pedestrian signal to the standard with self-tapping screws. Drill a 1-inch diameter hole on the standard for the signal interface cable.

Install the 9 by 12 inches R10-25 sign using the adapter plate provided by the APS manufacturer.

Point the arrow on the accessible pedestrian signal in the crossing direction.

Cut Type 2 post 2 inches above the R10 series sign and seal with a rain-tight cap.

Furnish the equipment and hardware to set up and calibrate the accessible pedestrian signal.

Arrange to have the manufacturer’s representative program the accessible pedestrian signal with an audible message or tone prior to installation.

Signs
Signs and mounting shall be installed at the locations shown on the plans, or where directed by the City Engineer and shall conform to the provisions in Section 82-3, “Roadside Signs” of the Standard Specifications and these Special Provisions. Existing and new signs to be mounted to existing or new posts shall be done in accordance with applicable State standard.

R10-25 accessible pedestrian signal (APS) instructions shall be installed per APS as indicated on the plans. APS instruction signs shall be furnished at a minimum size of 9 inches x 12 inches, to be mounted adjacent to or integral with each pedestrian pushbutton. 207

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Clean up
The Contractor shall perform daily cleanup operations to keep the job site and adjacent properties free from accumulation of waste materials and debris resulting from the Contractor's operations.

The Contractor shall deposit waste material in on-site containers or at a legal disposal area away from the site at the end of each working day.

Nothing herein shall be construed as relieving the Contractor of their responsibility for final cleanup of the site as provided in Section 4-1.13, "Cleanup", of the Standard Specifications.

Damages
Promptly repair damages caused to adjacent facilities by demolition work at no cost to the City.

15.06 MEASUREMENT AND PAYMENT
The lump sum cost paid for “Pedestrian Hybrid Beacon” (Bid Item 15) includes full compensation for all labor, materials, tools, equipment, and incidentals required to remove and replace accessible pedestrian signals, traffic signal poles, and pull boxes; construct new traffic signal pole foundations and conduits; and connect conductors to the existing traffic signal controllers; as shown on the Plans, as specified in these Technical Specifications, and as directed by the City Engineer. Full compensation for all additional materials and labor, not shown on the plans or specified, which are necessary to complete the installation of the various items, shall be considered as included in the prices paid for the items, or units thereof, and no additional compensation will be allowed therefor.

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BID ITEM NO. 16 – IRRIGATION SYSTEMS

16.01 GENERAL
Work included: Order and furnish all labor, materials, supplies, tools and transportation and perform all operations in connection with and reasonably incidental to complete installation of the automatic sprinkler irrigation systems as shown on the drawings. Items hereinafter are included as an aid to take off, and are not necessarily a complete list of work items. a. Trenching, stockpiling, excavation, backfill materials and refilling trenches. b. Furnishing materials and installation for complete system including piping, backflow prevention assembly, valves, fittings, sprinkler heads, automatic controls and final adjustment of heads to insure complete and uniform coverage.
c. Line voltage connections to the irrigation controllers and low voltage control wiring from controllers to remote control valves.
d. Replacement of unsatisfactory materials.
e. Clean-up, inspection and approval.
f. All work of every description mentioned in the specification and/or addenda thereto, and all other labor, and materials reasonably incidental to the satisfactory completion of the work, including clean-up of the site, as directed by the Owner’s Representative. g. Tests.
h. Record drawings.

Contractor shall install two – 2" diameter irrigation pipes as shown on the plans and as directed by the Engineer. The irrigation pipe shall be installed inside a 6" PVC sleeve and shall be terminated with a gate valve on each end. Each end should terminate in an irrigation valve box.

OSHA Compliance: All articles and services covered by this specification shall meet or exceed the safety standards established under the Federal Occupational Safety and Health Act of 1970, together with all amendments in effect as of the date of this specification.

Codes and Standards: Comply with all applicable codes and standards. a. All work and materials shall be in full accordance with the latest rules and regulations of the National Electric Code; the Uniform Plumbing Code, published by the Western Plumbing Officials Association; and other State or local laws or regulations. Nothing in these Drawings or Specifications is to be construed to permit work not conforming to these codes. b. When the Specifications call for materials or construction of a better quality or larger size than required by above-mentioned rules and regulations, the provision of the Specifications shall take precedence over the requirements of the said rules and regulations. 209

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c. The Contractor shall furnish without any extra charge any additional material and labor when required by the compliance with these rules and regulations, though the work may not be mentioned in these particular Specifications or shown on the Drawings. d. The Contractor shall erect and maintain barricades, guards, warning signs, and lights as necessary or required by OSHA regulations for the protection of the public or workers. e. Any existing buildings, equipment, piping, pipe covering sewers, sidewalks, landscaping, etc., damaged by the Contractor during the course of this work shall be replaced or repaired by the Contractor in a manner satisfactory to Owner’s Representative and at Contractor's expense, and before final payment is made. The Contractor shall be responsible for damage caused by leaks in the piping systems being installed or having been installed by him. He shall repair, at his own expense, all damage so caused, in a manner satisfactory to Owner’s Representative. f. The Contractor shall pay for all permits, licenses, and fees required.

QUALITY ASSURANCE
Qualifications of Installers: Provide at least one person who shall be present at all times during execution of this portion of the work and who shall be thoroughly familiar with the type of materials being installed and the material manufacturer's recommended methods of installation and who shall direct all work performed under this section.

Codes and Standards: In addition to complying with all pertinent codes and regulations, comply with the latest rules of the National Electrical Code and the Electrical Safety Orders of the State of California, Division of Industrial Safety for all electrical work and materials.

Standard of Installation: Material and workmanship shall be in accordance with local codes and ordinances of legally constituted authorities, except that where provisions of these specifications exceed such requirements, these Specifications shall govern.

Permits and Licenses: The Contractor shall secure the required licenses and permits including payments of charges and fees, give required notices to public authorities, verify permits secured or arrangements made by others affecting the work of this section.

Final Acceptance: Within 10 days of the Contractor's notification that the installation is complete, the City and required agencies will inspect the installation and, if acceptance is not given, will prepare a "punch list" which, upon completion by the Contractor, another inspection will be made.

Final acceptance will not be made until all punch list items have been completed.

LAYOUT OF WORK
The Contractor shall stake out the irrigation system as shown on the Drawings. These areas shall be checked by the Contractor and Owner’s Representative before construction is started. Any changes, deletions or additions shall be determined at this check. 210

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Make all necessary measurements in the field to ensure precise fit of items in accordance with the plans.

INSTRUCTION
After the system has been installed and approved, Contractor shall instruct the Owner's representative in complete operation and maintenance of the irrigation system.

16.02 SUBMITTALS
Material List: Within fifteen (15) days after award of contract, submit to Owner's representative three (3) copies of a complete list of all materials to be used on the project, specifying manufacturer, catalog number, size, etc. Catalog data and full descriptive literature must be submitted whenever the substitution of items different than those specified is proposed. This shall in no way be construed as allowing substitution of any specified item.

Substitutions: Submit four (4) copies of catalogue information on material which are to be submitted for substitution. No substitution will be permitted without prior written approval by the Owner’s Representative. Complete material list shall be submitted prior to performing any work.

Record Drawings:

1. During the course of installation, carefully show in red line on a print of the irrigation system Drawings, all changes made to the irrigation system during installation.

2. Upon completion of the irrigation system installation, transfer the as-built data accurately to reproducibles as specified in the General Conditions and submit 4 copies to the City.

3. Dimension from easily identifiable permanent features points of connection, wire routing, sprinkler main routing, valve locations and other related equipment as directed by the City.

16.03 MATERIALS

PRODUCTS
Pipe and Fittings
Main lines (constant pressure) 2 1/2" and smaller shall be PVC 1120-Schedule 40 plastic pipe.

1. Solvent Weld Main Lines: At changes in direction or branch mains, use appropriate Schedule 80 PVC solvent weld fittings as approved by the Uniform Plumbing Code.

Lateral lines (non-pressure): 3/4" and larger shall be 1120-Schedule 40 PVC plastic pipe. All lateral lines shall be connected with Schedule 80, Type 1, Grade 1, PVC solvent weld fittings. 211

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Connections between main lines and RCVs shall be of Schedule 80 PVC (threaded both ends) nipples and fittings.

Risers shall be as follows: Schedule 80 PVC threaded nipples and Schedule 40 PVC ells as shown in the construction details. Offset risers shall be Cobra connectors CC-600 flex-risers or equal.

Quick Coupling Valves
Quick coupling valve shall be as listed on the Drawings.

Irrigation Controller System
The Irrigation Controller system shall be as listed on the Drawings Weather Monitoring
The weather sensor shall be as listed on the Drawings.

Remote Control Valves
Remote control valves shall be as listed on the Drawings.

Gate Valves
Gate Valves / Ball Valves shall be as listed on the Drawings Control Wire
Control Wire shall be as listed on the Drawings.

Boxes for Remote Control Valves
Carson Model 1419 plastic valve box with plastic lid or equal. Lid shall be marked: "Irrigation Control Valve" and shall be locking units.

Bubblers
Bubblers shall be as listed on the Drawings.

MISCELLANEOUS INSTALLATION MATERIALS
Solvent cement and primer for solvent weld joints shall be of make and type approved by manufacturer(s) of pipe and fittings. Cement shall be maintained at proper consistency throughout use.

Lubricant for assembling rubber ring seal joints shall be of make and type approved by manufacturer of pipe.

Pipe joint compound shall be non-hardening, non-toxic materials designed specifically for use on threaded connections in water carrying pipe. Performance shall be same as Rector seal #5.

MISCELLANEOUS EQUIPMENT
Provide all equipment called for by the Drawings.
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Provide to the Owner, at completion of Maintenance Period, three (3) each of all operating and servicing keys and wrenches required for complete maintenance and operation of all heads and valves.

Include all wrenches necessary for complete disassembly of all heads and valves.

16.04 EXECUTION

SURFACE CONDITIONS
Inspection:
a. Prior to all work in this section, carefully inspect the installed work of all other trades and verify that all such work is complete to the point where this installation may properly commence.
b. Verify that irrigation system may be installed in strict accordance with all pertinent codes and regulations, the original design, the referenced standards and the manufacturer's recommendations.

Discrepancies:
a. In the event of discrepancy, immediately notify the City or its authorized representative. b. Do not proceed with installation in areas of discrepancy until all such discrepancies have been fully resolved.

Preservation and Cleaning: The Contractor shall clean up the work as it progresses. At frequent intervals, and at all times when directed by the City, the Contractor shall remove and dispose of accumulations of rubbish and debris of all kinds. At the time of completion, the entire site shall be cleared of tools, equipment, rubbish, etc., all of which shall be removed from the site; and the entire project, including surrounding premises, shall be left in proper, clean condition ready for acceptance.

INSTALLATION
General: Layout of the piping system shall be per the Drawings and to the depth specified above.

Under Existing Pavement:
a. Piping under existing pavement may be installed by jacking, boring or hydraulic driving, except that no hydraulic driving will be permitted under asphaltic concrete pavement. b. Where cutting of existing pavement is necessary, secure permission from the City (or other Public Agency if within their R.O.W.) before cutting. After placement of pipes, backfill trench with controlled low strength material backfill. Replace entire section of base rock and paving to match existing condition.
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Inspection of Pipe and Fittings: Carefully inspect all pipe fittings before installation, removing all dirt, scale and burrs; ream as required. Install all pipe with all markings up for visual inspection and verification.

PVC Pipe:
a. PVC pipe shall be installed in a manner which will provide for expansion and contraction as recommended by the pipe manufacturer. Pipe routing is diagrammatic and shall be installed in such a manner as to conform with the plans and these specifications. b. In joining, use only the specified solvent and make all joints in strict accordance with the manufacturer's recommended methods; give solvent welds at least 16 minutes set-up time before moving or handling and 24 hours curing time before filling with water. c. For plastic-to-steel connections, work the steel connections first; use a non-hardening nonlead base pipe dope on all threaded plastic-to-steel connections and use only light wrench pressure. All plastic-to-steel connections shall be made with plastic male adapters. Provide each assembly with its own outlet from the irrigation main (no multiple assemblies).

DELIVERY, HANDLING AND STORAGE
Protection: Use all means necessary to protect irrigation system materials before, during and after installation and the installed work and materials of all other trades.

Replacement: In the event of damage, immediately make all repairs and replacements necessary to the satisfaction of the City and at no additional cost to the City. a. Exercise care in handling, loading, unloading and storing plastic pipe and fittings under cover until ready to install. Transport plastic pipe only on a vehicle with a bed long enough to allow the pipe to lay flat to avoid undue bending and concentrated external load. Protect pipe from sunlight.
b. Repair all dented and damaged pipe by cutting out the dented or damaged section and rejoining with a coupling.

SITE CONDITIONS
Contractor shall familiarize himself with existing site conditions as they may affect his work.

Water will be provided at site at no cost to the Contractor. Make and remove temporary lines and connections as necessary for proper execution of the work.

Any equipment, piping, sidewalks, landscaping, etc., damaged by the Contractor during the course of this work shall be replaced or repaired by the Contractor in a manner satisfactory to Owner’s 214

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representative and at Contractor's expense, and before final payment is made. The Contractor shall be responsible for damage caused by leaks in the piping systems being installed or having been installed by him. He shall repair, at his own expense, all damage so caused, in a manner satisfactory to Architect.

EXTRA STOCK Provide to the Owner, at completion of the Maintenance Period, three each of all operating and servicing keys and wrenches required for complete maintenance and operation of all heads and valves. Include all wrenches necessary for complete disassembly of all heads and valves and operating and maintenance manuals on all major equipment.

LAYOUT
Lay out work as accurately as possible in accordance with diagrammatic drawings. Where site conditions do not permit location of piping, valves and heads where shown, notify Owner’s Representative immediately and determine relocation in joint conference. Run pipelines and automatic control wiring in common trenches wherever practical.

ASSEMBLING PIPELINES
All pipes shall be assembled free from dirt and pipe scale. Field cut ends shall be reamed only to full pipe diameter with rough edges and burrs removed.

Solvent Weld Joint:
a. Prepare joint by first making sure the pipe end is square, then deburring the pipe end and cleaning pipe and fitting of dirt, dust and moisture.
b. Dry-insert pipe into fitting to check for mis-sizing. Pipe should enter fitting 1/3 to 2/3 depth of socket.
c. Coat the inside socket surface of the fitting and the fitting and the male end of the pipe with P70 primer (manufactured by Weld-On). Then without delay, apply Weld-On 711 cement liberally to the male end of the pipe and also apply Weld-On 711 cement lightly to the inside of the socket. At this time, apply a second coat of cement to the pipe end. d. Insert pipe immediately into fitting and turn 1/4 turn to distribute cement and remove air bubbles. The pipe must seat to the bottom of the socket and fitting. Check alignment of the fitting. Pipe and fitting shall be aligned properly without strain to either. e. Hold joint still for approximately thirty (30) seconds and then wipe the excess cement from the pipe and fitting.
f. Cure joint a minimum of thirty (30) minutes before handling and at least six (6) hours before allowing water in the pipe.

Threaded Joint:
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a. Field threading of plastic pipe or fittings is not permitted. Factory-formed threads only will be permitted.
b. Factory-made nipples shall be used wherever possible. Field-cut threads in metallic pipe will be permitted only where absolutely necessary. When field threading, cut threads accurately on axis with sharp dies.
c. All threaded joints shall be made up with pipe joint compound. Apply compound to male threads only.
d. Where assembling metallic pipe to metallic fitting or valve, no more than three (3) full threads shall show when joint is made up.
e. Where assembling to threaded plastic fitting, take up joint no more than one full turn beyond hand tight.
f. Where assembling soft metal (brass or copper) or plastic pipe, use strap type friction wrench only; do not use metal-jawed wrench.

Cap or plug openings as pipeline is assembled to prevent entrance of dirt or obstructions. Remove caps or plugs only when necessary to continue assembly.

Where pipes or control wires pass through sleeves, provide removable non-decaying plug at ends of sleeve to prevent entrance of earth.

REMOTE CONTROL VALVES
a. Install where shown on Drawings and group together where practical. Limit one remote control valve per box--No Exceptions.
b. Locate valve boxes per Drawing details.
c. Thoroughly flush main line before installing valve.
d. Install in shrub or ground cover areas where possible. e. Label control line wire at each valve with a 2 1/4" x 3/4" polyurethane I.D. tag, indicating identification number of valve (controller and station number). Attach label to control wire.

AUTOMATIC CONTROL WIRE
a. Run lines along mains wherever practical. Tie wires in bundles with pipe wrapping tape at 10' intervals and allow slack for contraction between strappings. b. Loop a minimum of three (3) feet of extra wire in each valve box; both control wire and ground wire.
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c. Connections shall be made by crimping bare wires with brass connectors and sealing with sealer packs.
d. Splicing will be permitted only on runs exceeding 2500'. Locate all splices at valve locations within valve boxes.
e. Where control lines pass under paving, they shall pass through Schedule 40 electrical PVC conduit.

AUTOMATIC CONTROLLER
a. Existing automatic irrigation controller in approximate location shown on Drawings. b. Connect control lines to controller in sequential arrangement according to assigned identification number of valve. Each control line wire shall be labeled at controller with a permanent non-fading label indicating station number of valve controlled. Attach label to control wire.

QUICK COUPLING VALVES
a. Thoroughly flush lines before installing heads or QCVs. b. Locate heads and QCVs as shown in the Drawings and Details.

TESTING
Perform test as specified below. Remake any faulty joints with all new materials. Use of cement or caulking to seal leaks is absolutely prohibited.

The Contractor shall:
a. Notify Owner’s Representative at least three (3) days in advance of testing. b. Perform testing at his own expense.
c. Center load piping with small amount of backfill to prevent arching or slipping under pressure.

No fitting shall be covered.
d. Apply the following tests after weld plastic pipe joints have cured at least 24 hours.

1. Test live (constant pressure) and QCV lines hydrostatically at 125 PSI minimum. Lines will be approved if test pressure is maintained for six (6) hours. The lines shall be restored to the original test pressure and the amount of water required to do so shall be measured.

Approved tables of allowable loss will be consulted, and the line will be approved or not approved as such results may indicate. The Contractor shall make tests and repairs as necessary until test conditions are met.

2. Test RCV controlled lateral lines with water at line pressure and visually inspect for leaks.

Retest after correcting defects.
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GUARANTEE
The entire irrigation system shall be unconditionally guaranteed by the Contractor as to material and workmanship (including settlement of backfill) for a period of one year following the date of final acceptance of work.

If within one year from the date of completion, settlement occurs and adjustments in pipes or paving is necessary to bring the system or paving to the proper level of the permanent grades, the Contractor, as part of the work under his contract, shall make all adjustments without extra cost to the City, including the complete restoration of all damaged planting, paving or other improvements of any kind.

Should any operational difficulties in connection with the crossover system develop within the one year guarantee period, which, in the opinion of the City is due to inferior material or workmanship, said difficulties shall be immediately repaired at no additional cost to the City, including any and all other damage caused by such defects.

Service by the Contractor: The Contractor shall service the system at the City's request during the guarantee period and shall be paid for work performed which is not covered by the guarantee. If requested by the City, the Contractor will furnish the City with a schedule of service fees.

CLEAN-UP
When work of this section has been completed and at such other times as may be directed, remove all trash, debris, surplus materials and equipment from site.

The Contractor shall check weekly all systems for proper operation. Lateral lines shall be flushed out after removing the last sprinkler head or two at each end of the lateral. All heads are to be adjusted as necessary for unimpeded coverage.

Set and program automatic controllers for seasonal water requirements. Water requirements shall be determined by Contractor. Give Owner’s Representative a key to controllers and written instructions on how to turn off system in case of emergency. Provide to Owner’s Representative an irrigation schedule indicating run rates for each valve at each of the four seasons.

Repair any and all damages to irrigation system at Contractor’s expense. Repairs shall be made within one watering period.

10.05 MEASUREMENT AND PAYMENT
The lump sum cost paid for “Irrigation System” (Bid Item 16) shall include full compensation for furnishing all labor, materials, tools, equipment, testing, and incidentals, and for doing all the work involved in constructing the irrigation system as shown on the plans, as specified in the Standard Specifications and these Specifications, and as directed by the City Engineer. 218

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The Guarantee shall be submitted to the Engineer, and shall be typed onto the Contractor’s letterhead.

It shall contain the following information:

GUARANTEE FOR SPRINKLER IRRIGATION SYSTEM
We hereby guarantee that the sprinkler irrigation system we have furnished and installed is free from defects in materials and workmanship, and the work has been completed in accordance with the Contract Drawings and Contract Specifications, ordinary wear and tear and unusual abuse or neglect accepted.

We agree to repair or replace any defects in material or workmanship which may develop over the period of one (1) year from the date of acceptance, and also agree to repair or replace any damage resulting from repair or replacing of such defects at no additional cost to the Owner.

We shall make such repairs within three (3) days of receipt of written notice. In the event of failure to make such repairs or replacements within a reasonable time of receipt or written notice from Owner, we authorize the Owner to proceed to have said repairs or replacements made at our expense, and we will pay the costs and charges therefore upon demand.

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BID ITEM NO. 17 – PLANTING

17.01 GENERAL
The work performed in connection with landscaping and irrigation systems shall conform to the provisions in Section 20, “Erosion Control and Highway Planting,” of the Standard Specifications, the contract specifications, according to the details shown in Appendix L, and as directed by the Engineer.

LANDSCAPE PLANTING

GENERAL CONDITIONS
Drawings and General Provisions of the Contract, including General and Supplementary Conditions shall apply to all Work in this Section with the same force and effect as though repeated in full herein.

Site shall be free of weeds, native grasses, Bermuda grass, and Kikuyu grass prior to any planting or soil amendment placement.

All rock and other growth or debris accumulated throughout the duration of the project shall be removed from the Project Site by the Contractor.

Prior to excavation for planting or placing of plant materials, the Contractor shall locate all underground utility lines still in use and take proper precautions to avoid damage to such improvements. In the event of a conflict between such lines and plant material locations, the Contractor shall notify the Engineer who shall arrange for the relocation of one or the other. The Contractor assumes all responsibility for making any or all repairs for damages resulting from Work as specified herein.

Grading and soil preparation work shall be performed only during the period when beneficial and optimum results may be obtained. If the moisture content of the soil should reach such a level that working it would destroy soil structure or cause compaction, spreading and grading operations shall be suspended until, in the opinion of the Engineer, the moisture content is increased or reduced to acceptable levels and the desired results are likely to be obtained.

Contractor shall coordinate all drainage work with the other trades. Established site drainage shall be maintained by the Contractor during all phases of landscape construction.

Grade all areas by filling and/or removing surplus soil as needed to insure proper grades and drainage as indicated on the plans. Unless otherwise noted, soil finish grades shall be below hardscape areas as follows:

Two inches (2”) for all planting areas, to be filled with bark or mulch as show on plans with finish surface of mulch to be flush or within ½” maximum from top of adjacent hardscape.

All undulations and irregularities in the planting surfaces resulting from tillage, rototilling, and all other operations, and all ridges and rises which are visually evident and would affect the maintenance of any planting area, shall be leveled and floated out before planting operations are initiated. 220

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Final finish grades shall insure positive drainage of the Project Site with all surface drainage away from buildings, walls, and toward driveways, drain inlets, and catch basins.

Final grades shall be acceptable to the Engineer before planting operations will be allowed to commence. Coordinate infill of planting areas with Engineer to depth specified or depth of rootball of new tree within tree well.

The above conditions shall also apply to the final finish grade at the time of project completion.

Actual planting shall be performed during those periods when weather and soil conditions are suitable in accordance with locally-accepted horticultural practice as approved by the Engineer.

All scales dimensions are approximate. Before proceeding with any Work, the Contractor shall carefully check and verify all dimensions and shall immediately notify the Engineer of any discrepancy between the Contract Drawings and/or Contract Specifications and the actual Project Site conditions.

Quantities of plant materials are shown for the Contractor’s convenience only, and are not guaranteed.

The Contractor shall check and verify count, and shall furnish a sufficient number of plant materials as needed to fulfill the intent and complete the Work as shown in the Contract Drawings. Plan plant symbol quantities shall take precedence over quantities indicated in the Plant List and Plan callouts.

Contractor shall make arrangements to have a complete set of Contract Drawings and Contract Specifications at the Project Site at all times during Work under this Section.

Record Drawings:

Record Drawings shall be prepared by the Contractor indicating any deviations in Work described herein and on the Contract Drawings, with respect to changes in materials, plant species, sizes, locations, and alignments. Record Drawings shall be prepared by marking the changes on a conformed set of diazo prints in red ink. Provide Record Drawings to the Engineer at the end of the contracted Maintenance Period.

SCOPE OF WORK
This Section includes all materials, labor, transportation, services, and equipment necessary to install landscape planting and landscape construction items as shown on the Contract Drawings, and as specified herein this Section.

This Section includes the following Scope of Work:

Fine Grading
Soil Preparation
Pre Plant Weed Control
Tree, Shrub and Groundcover Planting
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Staking and Tying
Planting Soil
Soil Conditioners, Amendments, and Fertilizers
Mulches (wood products, aggregates)

DEFINITIONS
The “Engineer” in this Section shall refer to the Agent designated by the City of Belmont.

Acceptance: Wherever the terms “acceptance”, “approved”, “acceptable” or “directed” are used herein, they mean acceptance by the Engineer in writing.

Plant Material(s) refers to all living plants, inclusive of trees, shrubs, groundcovers, and grasses.

Planting Area (P.A.) as indicated on the Contract Drawings, shall mean all areas to be installed with plant material(s), or as areas where existing trees and/or vegetation shall be protected.

ASTM – American Society for Testing Materials.

USDA – United States Department of Agriculture.

ANSI – American National Standards Institute.

Plant Height: Measurement of main body height, not measurement to branch tip.

Plant Spread: Measurement of main body diameter, not measurement from branch tip to branch tip.

Finish Grade: Elevation of finished surface of planting soil.

Topsoil: Naturally occurring soil from the A horizon (top layer).

Planting Soil: Topsoil which has been amended to meet the specification for planting soil in this section; Import soil that meets the specification for planting soil in this section. Planting soil may also be referred to as Manufactured Topsoil. Silva cell/stormwater block soils are specialized soils and are specified herein as are specialized Bioswale soils.

Subsoil: Native soil below topsoil, native soil remaining after construction excavation or fill or backfill material in place after completion of excavation and rough grading, before placement of planting soil.

REFERENCE STANDARDS
All work shall conform to the following standards and all plant material shall be true to botanical and common name as indicated in the following. Conform to whichever standard is more stringent. 222

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Ordinances and Regulations: All local, municipal and state laws, codes and regulations governing or relating to all portions of this work are hereby incorporated into and made a part of these Specifications. Anything contained in these Specifications shall not be construed to conflict with any of the above codes, regulations or requirements of the same. However, when these Specifications and Drawings call for or describe materials, workmanship or construction of a better quality, higher standard than is required by the above mentioned codes and regulations, the provisions of these Specifications and Drawings shall take precedence. Furnish without extra charge additional materials and labor required to comply with above rules and regulations. "Sunset Western Garden Book," Lane Publishing Co., Menlo Park, California; current edition. "American Standards for Nursery Stock," American Association of Nurseryman, 230 Southern Building, Washington, D.C. 20005.

Contra Costa County Clean Water Program (CCCCWP) or member agency having jurisdiction over the project work.

US Composting Council Compost analysis Program (CAP)
Test Methods for the Evaluation of Composting and Compost (TMECC) Manufacturer's recommendations.

All plant material shall conform to the California State Department of Agriculture’s regulations for nursery inspections, rules, and ratings.

Standard Specifications State of California, California State Transportation Agency Department of Transportation, 2015 Edition, Division III – Earthwork and Landscape

17.02 SUBMITTALS
Submit each item in this Article according to the Conditions of the Contract and this Specification Section.

Contractor shall submit no later than ninety (90) days after award of Contract, four (4) bound booklets.

PDF format is acceptable if authorized in writing by the Engineer. Each booklet under this Section shall be tabbed into specific sections, containing clearly identified (through yellow highlighter or other identification methods) and legible information on the following landscape information indicated in this Article:

Product certificates, legible, signed by manufacturer, certifying that their products comply with specified requirements. Certificates shall include grades, analysis, amount, supplier, species, type, size, and quantity where applicable.

Manufacturer's certified analysis for standard products.

Analysis for other materials by a recognized laboratory made according to methods established by the Association of Official Analytical Chemists, where applicable. 223

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Label data substantiating that plants, trees, shrubs, and planting materials comply with specified requirements.

Soil amendment receipts containing analytical data.

Receipts from the soil supplier of all soil mixes specified in this Section.

Soil analysis and testing for soil fertility with recommendations and percolation tests by independent laboratory.

List of all proposed landscape materials indicated by description, manufacturer, and model number. Include catalog cuts and manufacturer’s current printed instructions of all material items described herein this Section.

List of all trees, shrubs and ground covers, indicated by botanical name, common name, height, spread, caliper, container size, nursery, and location, contact person at nursery, and any specific remarks (i.e. “unable to locate”, “photo submitted”, etc.) Planting schedule, indicating anticipated dates and locations for each type of planting.

The Contractor shall submit no later than ninety (30) days after the award of Contract the following two (2) sets of physical samples sent to the Engineer in resealable, labeled plastic bags (as applicable):

One (1) tree tie and/or tree guy of each type used.

Recycled Mulch (two, one-quart samples): ½ cubic foot each of landscape mulch materials, i.e. shredded bark mulch, aggregate, etc.

Planting soil (two one-quart samples)
Composted Greenwaste Organic Amendment (two one-quart samples) Organic Mulch: Submit 1-pint sample(s).

Organic (Soil) Amendment: Submit 1/2-pint sample(s).

Imported Planting Soil: Submit 1-pint sample
Qualification data for firms and persons specified in the "Quality Assurance" Article to demonstrate their capabilities and experience. Include lists of completed projects with project names and addresses, names and address of architects and owners, and other information specified.

Soils Analyses and Testing: Contractor shall submit analyses of import soil if proposed to be used as planting soil, and compost amendments as follows. Analyses shall be performed by independent testing agency. If the in-situ soil or subsoil has a high pH, composted yard waste may not be acceptable amenement as it contains higher salts than nitrolized redwood, 224

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pine or fir sawdust, and may increase the pH problem. A determination of amendment approach shall be made after review of the in-situ soil analysis and shall be based upon the recommendations contained in the laboratory report.

Import Soil before placement: Analysis of proposed import planting soil to be used for creating the full depth growing medium at tree cut outs and planters, indicating soluble salts, pH, texture, and organic matter content. Analysis shall determine whether soil meets the specification for planting soil in this section and shall recommend any amendments and procedures required to create planting soil that meets this specification. Analysis shall describe any other topsoil qualities which may be detrimental to plant growth and health.

Provide one test per source. Imported Planting Soil Analysis: See Imported Planting Soil Analysis requirements elsewhere in this specification for comparison to existing soil analysis.

Planting soil after amendment: Immediately following site fine grading (placement, integration, and grading of planting soil) and prior to commencing landscape planting, Contractor shall provide horticultural soils fertility test and percolation test results to the Engineer to verify that installed planting soil meets specifications. Provide (5) samples at the locations designated by the Engineer.

Delivery Receipts: Provide delivery receipts for quantities of organic soil amendments delivered to the site.

Topsoil Analysis: After approval of rough grading and topsoil placement, obtain three representative samples of in situ topsoil taken from accepted site locations at depth of 4" to 6" below finish grade and submit to an accredited Soils Laboratory for "agricultural suitability" analysis report, including particle size, and evaluation of physical and chemical properties of soil and recommendations for adding amendments and fertilizers to the soil.

Subsoil Analysis: Besides the above required soil samples, take one representative sample of any subgrade soil that is to receive a layer of imported planting soil over it. The laboratory report shall include the subgrade soil’s total combined silt and clay content for determining the total allowable combined silt and clay content of the imported planting soil specified herein.

Imported Planting Soil Analysis: See Imported Planting Soil Analysis requirements elsewhere in this specification for comparison to existing soil analysis.

Approval of Laboratory Report: Upon approval of the Laboratory's report by the Landscape Architect, the recommendations in the report shall become a part of the Specifications and the quantities of soil amendment, fertilizer and other additives shall be adjusted to conform with the report at no additional cost to the owner. Request Testing Laboratory to send one copy of test results directly to Landscape Architect and one copy to the Owner. Note that there is a minimum quantity of organic amendment specified elsewhere in this specification section. 225

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Analysis of planting soil following amendment of topsoil per topsoil analysis recommendations.

Analysis shall confirm that planting soil meets specification in this section.

Immediately following site fine grading (placement, integration, and grading of planting soil) and prior to commencing landscape planting, Contractor shall provide horticultural soils fertility test and percolation test results to the Engineer to verify that installed planting soil meets specifications.

The following organic amendments, soil amendments, and fertilizer rates and quantities are to be used for bid basis only. The recommendations from the soils analysis shall inform the quantities to be used.

AMOUNT/1,000 SQUARE FEET
6 Cubic Yards Composted Organic Amendment
10 Pounds 6-20-20
5 Pounds Iron Sulfate
10 Pounds Soil Sulfur

QUALITY ASSURANCE
Installer Qualifications for all items indicated herein this Section: Licensed Landscape Contractor, C27, in the State of California.

Engage an experienced, licensed Contractor who has completed landscaping work similar in material, design, and extent to that indicated for this Project and with a record of successful landscape establishment.

Installer's Field Supervision: Contractor shall maintain an experienced, full-time landscape supervisor/superintendent/foreman at the Project Site during times that landscaping operations identified herein the Contract are in progress. Contract supervisor shall be a certified landscape technicial, Certification to be through CLCA or minimum of four years’ experience in landscape installation and maintenance supervision, with experience and training in horticulture, entomology, pest controls, soils, fertilizers and plant identification. Additionally, the Contract Supervisor shall be experienced with the installation of the specified irrigation systems and stormwater planting.

Superintendent/foremanshall be fluent in English and satisfactory to the Engineer. Superintendent shall not be changed except with the consent of the Engineer, and shall be authorized to represent the Contractor.

Labor force shall be thoroughly familiar with, and trained in, the work to be accomplished to perform the work in a competent and efficient manner acceptable to the Engineer.

Testing Agency Qualifications: To qualify for acceptance, an independent testing agency must demonstrate to Engineer's satisfaction, based on evaluation of agency-submitted criteria conforming to ASTM E 699, that it has the experience and capability to satisfactorily conduct the testing 226

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indicated without delaying the Work.Supervision: The foreman shall directly supervise the work force at all times and be present during the entire installation. Notify Engineer of all changes in supervision.

Identification: Provide proper identification at all times for landscape maintenance firm's vehicles and a labor force uniformly dressed in a manner satisfactory to Owner's Representative.

Planting soils and organic amendments shall meet the CCCCWP requirement for the stormwater treatment measures used with this project work.

Testing Agency: Soil and Plant Laboratory, Inc. 352 Matthew Street (P.O. Box 153), Santa Clara, CA 95052; Tel. (408) 727-0330; or Root Zone Associates, P.O. Box 18911, San Jose, CA 95118; Tel. (408) 264-7024. Components of the test shall include all major nutrients, pH, salinity, boron, sodium, micronutrients, copper, zinc, manganese and iron, adsorption rate, organic content and texture.

Plant Material Standards: Provide quality, size, genus, species, and variety of trees and shrubs indicated, complying with applicable requirements of ANSI Z60.1 "American Standard for Nursery Stock."Selection of trees and shrubs purchased under allowances will be made by Engineer, who has the option to tag stock at their place of growth before the plant material is prepared for transplanting.

Quality and Size of Plants: Quality and size shall conform to current edition of "USA Standard for Nursery Stock" for number one grade nursery stock as adopted by American Associations of Nurserymen. Use only nursery-grown stock which is free from insect pests and diseases. In all cases, botanical names shall take precedence over common names.

All plant material shall be true to botanical and common name as indicated in the following:

Sunset Western Garden Book, Sunset Publishing Corporation, current edition.

American Standard for Nursery Stock, ANSI Z60.1-1966, American Association of Nurserymen, current edition.

Deliver at least one (1) plant of each species to the project site shall have an identification tag from supplying nursery showing botanical and common name of plant.

Measurements: Measure trees and shrubs according to ANSI Z60.1 with branches and trunks or canes in their normal position. Do not prune to obtain required sizes.

Take caliper measurements six inches (6”) above ground for trees up to four inch (4”) size, and twelve inches (12”) above ground for larger sizes. Prior to installation of any items presented within this Measure main body of tree or shrub for height and spread; do not measure branches or roots tip-to-tip.
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Agricultural Inspections: Comply with federal and state laws requiring inspection for plant diseases and infestations. At time of delivery, Contractor shall provide proof of Agricultural Inspection or exemption for all plant material.

Quantities: Plant material quantities indicated on the Drawings are for estimating purposes only.

Furnish and install all plant materials as indicated - drawn quantities shall supersede numerical quantities.

Substitutions: Substitutions of plant material shall not be permitted unless authorized in writing by the Landscape Architect. If proof is submitted that specified plant material is not available, a proposal will be considered for use of the nearest equivalent size or variety with an equitable adjustment of contract price. These provisions shall not relieve Contractor of the responsibility of obtaining specified materials in advance if special growing conditions or other arrangements must be made in order to supply specified materials.

Pre-Installation Conference: Section or as indicated on the Contract Drawings, the Contractor shall conduct a Pre-Installation Conference at the Project Site.Meeting minutes from the conference shall be the responsibility of the Contractor, and shall be distributed to all parties in attendance for review and subsequent approval of the conference discussion items.

Manufacturer’s Directions: Follow manufacturer’s directions and drawings in all cases where the manufacturers of articles used in this Section furnish directions covering points not shown in the Contract Drawings and Contract Specifications.

Requirements of Regulatory Agencies: Contractor shall meet the requirements of applicable laws, codes, and regulations as required by the authorities having jurisdiction over the Work.

Permits, Fees, Bonds, and Inspections: The Contractor shall arrange and pay for any and all permits, fees, bonds, and inspections necessary to perform and complete his portion of the Work.

Conform to requirements of applicable Federal, State and local agencies. Nothing in the Contract Documents is to be construed to permit work not conforming to these requirements. Furnish without extra charge any additional material and labor required by above.

Where conflict exists between requirements of above agencies and/or these Specifications, the more restrictive shall govern.

All plants and planting material shall meet or exceed the Specifications of Federal, State, and local laws requiring inspection for plant disease and insect control. All inspection certificates required shall accompany shipments.

Contract Drawings and Contract Specifications:

Comply with the intent and meaning of Contract Drawings and Contract Specifications taken as a whole, not taking advantage of any readily perceived error or omission shall any exist. 228

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Figures and dimensions on Contract Drawings shall take precedence over measurements by scale, and detailed drawings shall take precedence over general drawings.

Refer any errors and discrepancies in or between plans, specifications, lists, or notes to the Engineer for adjustments or clarification before proceeding with the Work. In the event of errors or discrepancies, the Contractor shall assume responsibility for work performed without referring to the Engineer for clarification.

The Engineer shall interpret the meaning of the Contract Drawings and Contract Specifications in the event of conflict, and his/her decision shall be final.

DELIVERY, STORAGE AND HANDLING
Packaged Materials: Deliver packaged materials in containers showing weight, analysis, and name of manufacturer. Protect materials from deterioration during delivery and while stored at site.

Anti-Desiccant: Spray plant materials in full leaf immediately before transporting with anti-desiccant.

Meet requirements of anti-desiccant manufacturer’s current printed application instructions.

Trees and Shrubs: Do not prune before delivery. Protect bark, branches, and root systems from sun scald, drying, sweating, whipping, and other handling and tying damage. Do not bend or bind-tie trees or shrubs in such a manner as to destroy natural shape. Provide protective covering during delivery.

Handling Plant Materials;
Handle plant materials grown in containers only by their containers.

DO NOT handle plant materials by their trunks or stems.

DO NOT drop any plant materials.

DO NOT bind or handle plants with wire or rope.

Pad trunk and branches whenever using hoisting cables, chains, or straps.

Should the Contractor engage in handling any of the plant material(s) by any unacceptable method(s), then the Engineer shall reserve the right to reject any of the mishandled plant material(s). The Contractor shall replace all rejected plant material(s) with approved plant material(s) at no additional cost to the Owner.

Deliver trees, shrubs, ground covers, and plants after preparations for planting have been completed and install immediately. If planting is delayed more than six (6) hours after delivery, set planting materials in shade, protect from weather and mechanical damage, and keep roots moist. Anchor plants to prevent damage from winds.

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Water root systems of trees and shrubs stored on site with a fine-mist spray. Water as often as necessary to maintain root systems in a moist condition.

PROJECT CONDITIONS
Utilities: Determine location of above grade and underground utilities and perform Work in a manner which will avoid damage. Hand excavate, as required. Maintain grade stakes until removal is mutually agreed upon by parties concerned.

Excavation: When conditions detrimental to plant growth are encountered, such as rubble fill, adverse drainage conditions, or obstructions, cease planting operations and notify Engineer for further direction.

Installation: Perform planting operations only when weather and soil conditions are suitable in accordance with locally accepted practices.

COORDINATION, SCHEDULING, AND OBSERVATION
Coordinate installation of planting materials during normal planting seasons for each type of plant material required. Coordinate with other trades on Project Site.

Permits: Contractor shall be responsible for obtaining all permits necessary to complete and install Work as specified herein.

Observation: Site observation for Scope of Work specified herein this Section shall be made by the Engineer. The Contractor shall request, in writing, at least one (1) week in advance of the time that observation is required. The Contractor and Engineer shall be in attendance at the Project Site at the time of each scheduled observation. Observation shall be required for the following Scope of Work:

Pre-Construction Meeting.

Where applicable, placing of planting soil after rough grading and incorporation of planting soil into top layer of sub-soil as described in this section.

Upon completion of incorporation of amendments into existing site soil including transition to subgrade and completion of fine grading operations. Planting operation shall not commence until after this review.

Inspection and approval of plant material.

Spotting trees prior to excavation of planting holes.

Tree staking/guying.

Punch List Preparation:
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When planting and all other Work as specified in the Contract Drawings and Specifications is 100% complete and ready for Punch List Preparation, the Contractor shall seek acceptance of the installed Work by requesting an on-site visual inspection by the Engineer.

A “Punch List Preparation Request” shall be addressed to the Engineer, requesting a time and date for generating the Punch List Preparation:
Contractor shall provide written notification requesting the presence of the Engineer at least one (1) week prior to the scheduled date of the Punch List Preparation. The Punch List Preparation Request shall be in the form of a letter, dated and signed by the Contractor, on letterhead.
The letter shall state as follows: “Work installed within Scope of Work identified on the Contract Drawings and Contract Specifications, prepared by the Landscape Architect, is 100% complete and ready for Punch List Preparation at the Project Site by the Engineer.” Should the Contractor’s Work as installed at the Project Site is found to be incomplete during the Punch List Preparation (at the discretion of the Engineer upon observation at the Project Site), then the Engineer shall reserve the right to postpone the Punch List Preparation until a time when the Contractor fully executes and completes the Work as identified on the Contract Drawings and Specifications.

Should the Punch List Preparation be postponed due to the incomplete Work, then the Engineer reserves the right to charge the Contractor for the Engineer’s time on an hourly basis, at the Engineer’s current standard billing rate, plus expenses.

Should the Contractor be charged for time as indicated herein this Article, the Engineer reserves the right to withhold final approval of the Project until the Contractor provides full compensation to the Engineer accordingly.

Punch List Field Verification & Pre-Maintenance Review:

Following the Punch List Preparation, the Contractor shall request an on-site visual observation by the Engineer to verify completion of outstanding items identified in the Punch List for acceptance of the installed Work and subsequent commencement of the Maintenance Period. A “Punch List Field Verification Request” shall be addressed to the Engineer, requesting a time and date for field review of the items identified in the Punch List Preparation. Contractor shall provide written notification requesting the presence of the Engineer at least one (1) week prior to the scheduled date of the Punch List Field Verification. The Punch List Field Verification Request shall be in the form of a letter, dated and signed by the Contractor, on letterhead.
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The letter shall state as follows: “Work installed within Scope of Work identified on the Contract Drawings and Contract Specifications, prepared by the Landscape Architect, is 100% complete and ready for Punch List Field Verification Review at the Project Site by the Owner and Engineer.”
Should the Contractor’s Work as installed at the Project Site is found to be incomplete during the Punch List Field Verification (at the discretion of the Engineer upon observation at the Project Site), then the Engineer shall reserve the right to postpone the Punch List Field Verification until an time when the Contractor fully executes the Work identified in the Punch List Preparation.

Should the Punch List Field Verification be postponed due to the incomplete Work, then the Engineer reserves the right to charge the Contractor for the Engineer’s time on an hourly basis, at the Engineer’s current standard billing rate, plus expenses.

Observation and subsequent written acceptance shall establish “Substantial Completion”, and marks the commencement date of the Maintenance Period. Duration of the Maintenance Period shall be as specified herein this Section. This is neither a final observation nor final acceptance of Work, and it does not relieve the Contractor from any of the responsibilities in the Contract Drawings and Contract Specifications for the Project.

Final Review:

Following the completion of the scheduled Maintenance Period as indicated in Section Landscape Maintenance and Plant Establishment, the Contractor shall request a Final Review by the Owner and Engineer to verify, through on-site visual observation, the completion of Work as indicated in the Contract Drawings and Contract Specifications, and final acceptance of the installed Work.

A “Final Review Request” shall be addressed to the Owner and Engineer, requesting a time and date for final field review of the completed Work
Contractor shall provide written notification requesting the presence of the Owner and Engineer at least one (1) week prior to the scheduled date of the Final Review.

The Final Review Request shall be in the form of a letter, dated and signed by the Contractor, on letterhead.

The letter shall state as follows: “Work installed within Scope of Work identified on the Contract Drawings and Contract Specifications, prepared by the Landscape Architect, is 100% complete and ready Final Review at the Project Site by the Owner and Engineer.” Should the Contractor’s Work as installed at the Project Site is found to be incomplete during the Final Review (at the discretion of the Engineer upon observation at the Project Site), and then the 232

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Engineer shall reserve the right to postpone the Final Review until an time when the Contractor fully executes the Work.

Should the Final Review be postponed due to the incomplete Work, then the Engineer reserves the right to charge the Contractor for the Engineer’s time on an hourly basis, at the Engineer’s current standard billing rate, plus expenses.

GUARANTEE
Guarantee: Contractor shall guarantee installed landscape as outlined in Section “Landscape maintenance & Plant Establishment”.

The Contractor shall provide the following guarantee including:

All plant material installed under the Contract shall be guaranteed against any and all poor, inadequate or inferior materials and/or workmanship, and shall be guaranteed to take root and grow, and thrive. Any plant found to be dead or in poor condition due to faulty materials or workmanship, as determined by the Engineer, shall be replace by the Contractor at his or her expense. The Guarantee Period shall be as follows:

General Landscape: One (1) year after final acceptance of work, or thirty (30) calendar days following acceptance of the landscape at the conclusion of the required maintenance period, whichever is later.

Plants shall be free of dead or dying branches and branch tips, and shall bear foliage of normal density, size and color. All dead plants, all plants not in a vigorous growing condition and plants exhibiting conditions unacceptable due to actions during planting and maintenance operations, shall be replaced by Contractor within fifteen (15) days of written notification by the Engineer, at no additional cost to the Owner. The Engineer shall be the sole judge as to the condition of the material Replacement shall closely match size and habit of adjacent specimens of the same species and shall be subject to all requirements of the Specifications.

Contractor shall not be responsible for failures due to neglect by the Owner, vandalism, abuse or damage by others, or unusual phenomenon or incidents above and beyond the Contractor’s control, during Warranty Period. Report such conditions to the Owner in writing.

MAINTENANCE
Maintenance: Contractor shall maintain installed landscape as outlined in “Landscape Maintenance & Plant Establishment”.

SAMPLES AND TESTS
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The Engineer reserves the right to take and analyze selected samples of plant material and/or products for conformity to the requirements as outlined in this Section at any time from the Project Site. Rejected plant materials and/or products shall be immediately removed from the Project Site by the Contractor at no cost to the Owner.

Laboratory soil tests are described in other sections.

SUBSTITUTIONS
Specific reference to manufacturer’s names and products specified herein are used as standards of quality. This implies no right to the Contractor to substitute other materials without prior written approval by the Engineer for Work under this Section.

Any materials substituted and installed by the Contractor, without written approval by the Engineer may be rejected. Contractor shall not be entitled to be compensated by the Owner where the Contractor has installed rejected substitutions without receiving prior written approval.

If an approval is granted for a substitution, adjustment in the Contract amount shall be made in accordance with the Contract Conditions.

17.03 MATERIALS
Immediately upon award of Contract for Work, the Contractor shall locate and purchase or hold for purchase all plant material as required. Trees may be purchased and contract grown to ensure pruning practices are met.

Contractor shall verify with Engineer of any plant material stock that has been nursery contract grown by Owner for use within Work of this Contract.

Contractor shall review the condition of the plant material with the Engineer at the nursery maintaining the plant material, and at the time of delivery at the Project Site.

All plants shall have a growth habit typical for variety and species, symmetrical, with tightly knit branching, so trained or favored in development and appearance as to be superior in form, number of branches, compactness and symmetry, healthy, vigorous in growth. Plant materials shall also be free from insect pests, eggs and larvae, plant diseases, sun scalds, fresh bark abrasions, excessive abrasions, windburn, saltburn, or other objectable disfigurements or conditions as determined by the Engineer.

Container stock shall be grown in containers in which delivered for at least six (6) months, but not over two (2) years.

Pruning of trees as grown at the nursery shall meet the requirements outlined by the International Society of Arboriculture’s “Tree Pruning Standards.”
Leaders of trees shall not have been pruned by the nursery. It is the Contractor’s responsibility to ensure these specifications are met regardless of practices by nurseries. 234

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All plant material shall be subject per the California State Department of Agriculture Regulations for Nursery Inspections of Rules and Grading. Quantity and size of all plant shall be No. 1 Grade of Pinto Tag stock, or equal. Pinto tags shall be submitted to the Engineer upon delivery of the plant material to the Project Site.

All plant material shall have normal, well-developed branch systems, and vigorous, fibrous root systems, which are neither root- nor pot-bound, and are free of kinked, gnarled, or girdling roots.

FERTILIZERS, SOIL AMENDMENTS AND MULCH
Approved first quality, standard brand, agricultural products conforming to applicable state fertilizer laws. Uniform in composition, dry, free flowing, delivered to the site in original unopened containers, each bearing the manufacturer's guaranteed analysis. Furnish Owner with all certificates or delivery slips for each material delivery in containers or in bulk.

Fertilizer Plant Paks: Best-Paks 20-10-5 planter paks.

Gypsum: Agricultural grade with 98% Calcium Sulfate.

Composted Organic Greenwaste Amendment: Yard waste compost free of contaminants with pH of 5.5-8.0, minimum organic content of 250 pounds per cubic yard of compost (minimum 45-50% of compost’s dry weight, TMECC 05.07-A), 35-60% moisture content, salinity measured on the saturation extract solution shall not exceed 8.0 dS/m), and a minimum of 90% of the material by weight shall pass a ½" screen. Material passing the ½" screen shall meet the following criteria:

Sieve Designation Percent Passing

9.51 mm (3/8”) 85-100%

2.38 mm (No. 8) 50-80%
500 micron (No. 35) 0-40%
Composted Organic Amendment shall have ‘STA’ certification from U.S. Composting Council (USCC).

Approved products include WM Earthcare Homegrown Compost (Waste Management, 510.613.8771) and Super Humus Compost (BFI Organics, 408-888-7632), or equal. Provide sample, certificate of conformance and current analysis for approval.

Recycled Mulch: WM Earthcare Mulch, color: Muir Woods Brown. 100% clean recycled ground wood mulch of uniform enhanced color, free from weeds, seeds, sawdust and shall not contain eucalyptus, resin, tannin, salts or other compounds detrimental to plant life. Available thru Waste Management, 510.613.8771.

PLANT MATERIAL
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General: Furnish nursery-grown trees and shrubs conforming to ANSI Z60.1, with healthy root systems developed by transplanting or root pruning. Provide well-shaped, fully branched, proportional, healthy, vigorous stock free of disease, insects, eggs, larvae, and defects such as knots, sunscald, injuries, abrasions, and disfigurement. All trees shall be heavy caliper specimens, devoid of wounds, scars, or uncharacteristic blemishes on their trunks. Refer to the Plant List on the Contract Drawings for the specified plant material species, varieties, types, sizes, forms, and minimum required heights, spreads, calipers, and other requirements.

Grade: Provide plant material of sizes and grades conforming to ANSI Z60.1 for type of plant material required. Plant material of a larger size may be used if acceptable to the Engineer, with a proportionate increase in size of roots or balls.

Label each plant material of each variety with a securely attached, waterproof tag bearing legible designation of botanical and common name.

Plant Material shall have grown in boxed or containers for sufficient time to permit full rooting within the specified container to bind the planting soil, but not so long as to create a “rootbound” condition.

No boxed or container plant material shall be planted which have cracked or broken balls of earth when separated from their boxes or containers. No plant material shall be planted with damaged roots, broken root balls, or which are found to be “rootbound” when separated from their containers.

Plant Material Review and Tagging: Plants shall be subject to review and approval by the Landscape Architect at place of growth and upon delivery for conformity to Specifications. Such approval shall not impair the right of review and rejection during progress of the work.

At the discretion of the Engineer, trees and other plant material will be reviewed, photographed, and tagged by the Engineer at the nursery, or other place of growth prior to delivery of plant material to the Project Site. Contractor shall verify with the Engineer if tagging operations are required.

Submit written request for review of plant material at place of growth to the Landscape Architect.

Written request shall state the place of growth and quantity of plants to be inspected. The Landscape Architect reserves the right to refuse review at this time if, in his judgment, a sufficient quantity of plants is not available for review.

Inspection for approval or rejection is reserved for the project site upon delivery. Plants shall be inspected for size, variety, condition, root system and defects. Any rejected material shall be promptly removed from site. Notify Owner's representative 48 hours prior to delivery.

SHRUBS
Form and Size: Shrubs with not less than the minimum number of canes required by and measured according to ANSI Z60.1 for type, shape, and height of shrub. Container-grown deciduous shrubs will be acceptable ANSI Z60.1 limitations for container stock.

Each shrub must stand upright without support.
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All container shrubs shall be free of girdling roots, defined as those roots greater than 1/8” diameter circling the periphery of the rootball. The top of the rootball shall be free of “Knees” (roots) protruding above the soil, and the bottom shall be free of matted roots.

SHADE AND FLOWERING TREES
Shade Trees: Single-stem trees with straight trunk, well-balanced crown, and intact leader, of height and caliper indicated, conforming to ANSI Z60.1 for type of trees required. Container-grown trees will be acceptable and shall be subject to meeting ANSI Z60.1 limitations for container stock.

Branching Height: 1/3 to 1/2 of tree height, or as indicated.

Small Trees: Small upright or spreading type, branched or pruned naturally according to species and type, and with relationship of caliper, height, and branching recommended by ANSI Z60.1, Containergrown trees will be acceptable and shall be subject to meeting ANSI Z60.1 limitations for container stock. Stem form shall be as follows:

Form: Single stem, unless otherwise indicated.

PLANTING SOIL
Planting Soil Characteristics:
pH: 6 to 7
Organic content: 4-6 percent
Soluble salts: less than 2 dS/m
Texture: 40-65% Sand, 25-60% Silt, 5-20% Clay.

Soil shall be free of stones and clods larger than 1/2”, roots, trash, and other deleterious material not suitable for healthy plant growth.

Planting Soil Source:

Existing site soil from areas with planting.

Import topsoil from local, off-site retail source or manufactured site topsoil. Available import top soil may require amendment according to soil fertility laboratory test to meet these specifications.

Approved Planting Soil Supplier: American Soils Products, Richmond, CA.

Placement Depth: Full depth described herein plus transition layer where ever planting occurs. Areas with existing trees to remain may be revised by the Engineer to avoid disruption of roots. 237

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SOIL AMENDMENTS
Lime: ASTM C 602, Class T, agricultural limestone, containing a minimum 80% calcium carbonate equal, with a minimum 99 percent passing a No. 8 sieve and a minimum 75 percent passing a No. 60 sieve. Provide lime in the form of dolomitic limestone.

Aluminum Sulfate: Commercial grade, unadulterated.

Herbicides: EPA registered and approved, of type recommended by manufacturer. Use only as approved by Engineer.

Water: Clean, fresh, and potable.

Gypsum: Commercially-processed and packaged agricultural-grade (CaSO4) Calcium Sulfate Product, 92.0% minimum, pH at 7.1. Ninety percent (90%) shall pass through a 50-mesh screen. The acceptable commercial grade product used shall be Domtar Gypsum, or equal as approved by the Engineer.

Iron Sulfate: Ferric or ferrous sulfate in dry application, pelleted or granular form, containing not less than 20% metallic iron, and 10% sulfur. It shall conform to the Agricultural Code of the State of California. The acceptable commercial grade product used shall be Cal Iron Plus, or equal as approved by the Engineer.

Soil Sulfur: Elemental Sulphur (99%) commercially manufactured. Sizing on stacked screen shall be approximately: 8-mesh 4.3%; 20-mesh 7.8%; 50-mesh 46.9%; 100-mesh 39.3%; 200-mesh 1.7%. The acceptable commercial grade product used shall be Wil-Gro, Union Chemicals, or equal as approved by the Engineer.

Iron Oxide: 45% iron (expressed as metallic iron) derived from iron oxide with micronutrients.

Sulfate of Potash: Agricultural grade product containing 50% to 53% of water-soluble potash.

Single Superphosphate: Commercial grade product containing 20% to 25% available phosphoric acid.

Ammonium Sulfate: Commercial grade product containing approximately 21% ammonia.

Ammonium Nitrate: Commercial grade product containing approximately 34% ammonia nitrogen.

Iron: Commercial grade product containing approximately 45% Iron (Fe), non-staining, Gro-Power Premium Green Iron, or equal as approved by the Engineer.

COMPOSTED YARD WASTE AMENDMENT:

The above Ground Redwood or Ground Fir Bark or Ground Pine Bark (ORGANIC AMENDMENT FOR IN SITU SOILS) is the specified organic amendment material required. Acceptance of Composted Yard Waste Amendment in lieu of the above specified ORGANIC AMENDMENT FOR IN SITU SOILS (ON-GRADE) material will be considered if the in situ planting soil salinity and soil 238

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structure is favorable for the inclusion of recycled yard waste organic matter, as approved by the Landscape Architect. It is the Contractor’s responsibility to secure test samples of both the planting soil and the proposed composted yard waste amendment (2 quart samples) and submit to Soils and Plant Laboratory for evaluation and recommendations per code A05-1 for the soil sample and A91-0 for the amendment sample. The composted yard waste amendment sample shall be a grab sample from the currently available material.

Based on the Soils and Plant Laboratory evaluation, the addition of composted yard waste amendment shall not be acceptable if it creates a leaching requirement. The addition of the compost shall result in a final ECe of the amended soil of less than 4.0 dS/m @ 25 degrees C. as determined in a saturation extract. Use the following table to determine the maximum allowable Ece (dS/m of saturation extract) of compost at desired use rate and allowable Ece increase.

DESIRED USE RATE MAXIMUM ALLOWABLE Ece INCREASE

FROM AMENDMENT
Cu. Yds.

Amendmen
t Per 1000
Sq. Ft. for
Incorporati
on to 6”
depth
Volume
percentag
e of
amendme
nt
1 dS/m 2 dS/m 3 dS/m
Maximum ECe of Compost
1 5 14 28 42
2 11 7 14 21
3 16 5 9.5 14
4 22 3.5 7 10.5
5 27 3 5.5 8.5
6 32 2.5 4.5 7
Example: Specification calls for 6 cu. Yrds. Compost per 1000 sq. ft. for incorporation to 6” depth, and site soil has an ECe of 2.0. In order to avoid exceeding ECe of 4 in final blend, compost ECe shall be less than 4.5 dS/m.
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Composted Yard Waste Soil Amendment properties as follows:

Gradation:

Percent Passing by weight Sieve Designation
90 1/2"
85-100 9.51 mm 3/8"
50-80 2.38 mm No. 8 8 mesh
0-40 500 micron No. 35 32 mesh
Organic Content: Minimum 50% based on dry weight and determined by ash method. Minimum 250 lbs. organic matter per cubic yard of compost. Carbon to nitrogen ratio: Maximum 35:1 if material is claimed to be nitrogen stabilized.
pH: 5.5 – 8.0 as determined in saturated paste.
Soluble Salts: See B. above.
Moisture Content: 35-60%.
Contaminants: The compost shall be free of contaminants such as glass, metal and visible plastic.
Maturity: Physical characteristics suggestive of maturity include:
Color: Dark brown to black.
Acceptable Odor: None, soil-like, musty or moldy.
Unacceptable Odor: Sour, ammonia or putrid.
Particle Characterization: Identifiable wood pieces are acceptable but the balance of the material shall be soil-like without recognizable grass or leaves.

Submit planting soil and composted yard waste amendment samples along with laboratory report from Soils and Plant Laboratory for degree of compliance as specified above to the Landscape Architect a minimum of 3 weeks prior to beginning soil prep. The laboratory report shall include recommendations for adjusting fertilizer and amendment quantities. Upon approval of the Laboratory's report by the Landscape Architect, the recommendations in the report shall become a part of the Specifications and the quantities of soil amendment and fertilizer shall be adjusted to conform with the report at no additional cost to the owner.

Soil Conditioner: Composted organic soil amendment, “Soil Conditioner”, manufactured by American Soils Products, Richmond, CA or equal as approved by the Engineer. 240

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Organic amendment shall be produced from a composted blend of 100% reclaimed or post consumer/post industrial wood shavings, ground organics, and biosolids. Upon completion of the composting process, the amendment shall be thoroughly cured for a minimum of 100 days, and shall be free from any trash, deleterious materials, and/or toxic chemicals. The organic amendment shall be non-hazardous, and conform to US Environmental Protection Agency 40 CFR503 criteria for “Class A” products. It shall exceed standards and specifications for unrestricted application as a landscaping and agricultural soil amendment.

Contractor shall submit proof of the soil conditioner compost product use by providing a sample as identified herein this Section, and the most recent lab analysis. Substitution for “Soil Conditioner” must be requested in writing by the Contractor and approved in writing by the Engineer at least 30 days prior to installation. The organic amendment shall have (at a minimum) the following properties:

Total Nitrogen (N) 1.0%
Phosphorus (as P2O5) 2.0%
Potassium (as K2O) 0.2%
Carbon-to-Nitrogen Ratio <25-to-1
Ece (millimho/cm) <5.0; based on preleaching with = vol. of water Screen Analysis 95% passing ½” screen, 5% passing ¾” screen Bulk Density 1,000 to 1,100 pounds/cubic yard
Moisture 30-65% dry weight analysis
Organic Matter 30-65% dry weight analysis
Maturity >80% relative to positive control
Stability >80% relative to positive control
Total Iron 1.5%

FERTILIZERS
Composition: Nitrogen (N), phosphorous (P), and potassium (K) content.

Fertilizer shall be furnished in amounts recommended from the soil analysis, as reported from a qualified soil-testing agency. Refer to previous section.

Steamed Bone Meal: OMRI-certified, commercial, raw, finely ground; minimum of 4 percent nitrogen and 20 percent phosphoric acid.

Blood Meal: OMRI-certified, or equal.
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Feather Meal: OMRI-certified, commercial, supplied mixed with chicken manure to encourage decomposition, pelletized; minimum of 12% nitrogen.

Mycorrhizal Inoculum:

Mycorrhizal Inoculum for Plant Materials from Container Stock: In addition to providing Fertilizer/Planting Tablets, provide a dual soil-conditioning biological inoculum system of endo-and ecto- Mycorrhizal to further aid the plants ability to efficiently uptake available soil nutrients and also increase resistance to drought. Approved suppliers include:
7-gram Myco-Pak, Tri-C Enterprises LLC, Chino, CA, 800-927-3311 4 oz. Packet - Roots 1 Step, Roots, Inc., Independence, MO, 800-342-6173

MULCHES
Organic Mulch: Mulch shall be well composted and free from deleterious materials, debris, and weed seed. Suitable as a top dressing of trees, shrubs and groundcovers, consisting of following:

Type: Shredded recycled wood products consisting of 100% recycled, hand sorted, chipped and screened urban lumber. Color stained to dark brown using UV resistant organic mineral. Mulch shall be graded to average dimensions of one-half inches (1/2”) to two inches (2”) in length, and flat in cross section.

Coverage depth shall be a minimum of three inches (3”), or as indicated on the Contract Drawings.

Acceptable Products & Manufacturers: Dark Brown Decorative Mulch, American Soils Products, Richmond, CA, or equal.

STAKES
Trees with and w/out Grate: Two lodgepole pine tree stakes, 3’ diameter, driven into soil outside of the tree’s rootball area. One pair of flexible black vinyl tree ties for each pair of tree stakes, attached with 11/4” galvanized screws.

Tree ties: Cinch-Tie (V.I.T. Products, Inc, 800-729-1314, www.vitproducts.com). Or approved equal.

Flags: Standard surveyor's plastic flagging tape, white, 6 inches long.

MISCELLANEOUS MATERIALS
Anti-Desiccant: Water-insoluble emulsion, permeable moisture retarder, film forming, for trees and shrubs. Deliver in original, sealed, and fully labeled containers and mix according to manufacturer's 242

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instructions. (Aquatrols Corporation, Cherry Hill, NJ (609) 751-0309, or equal as approved by the Engineer).

Water: Clean, fresh, and potable.

Stress Reducing Agent: Roots Concentrate, as manufactured by Roots, Inc., New Haven, CT 203-786- 5295, or equal as approved by the Engineer.

Wetting Agent and Soil Penetrant: Roots NoBurn, as manufactured by Roots, Inc., New Haven, CT 203-786-5295, or equal as approved by the Engineer.

17.04 EXECUTION
Installation practices of the landscape plant materials shall be performed during those periods when weather and soil conditions are suitable and in accordance with locally accepted horticultural practice, as approved by the Engineer. Contractor shall notify the Engineer in writing the anticipated commencement date and length of duration of the landscape installation.

Examine areas to receive landscaping for compliance with requirements and for conditions affecting performance of Work of this Section. Do not proceed with installation until unsatisfactory conditions have been corrected. No planting shall be done in any areas until they have been satisfactorily prepared in accordance with this Section.

Soil moisture level prior to planting shall be no less than 75% of field capacity. The determination of adequate soil moisture for planting shall be the sole judgment of the Engineer, and their decision shall be final.

If the soil moisture level is found to be insufficient for planting, all planting pits shall be filled with water and allowed to drain before commencing planting operations.

Should sub-surface drainage or soil conditions (high water table, excessive compaction, etc.) be encountered which would be detrimental to growth or survival of plant material, notify Owner's representative in writing, stating conditions and submitting a proposal covering cost of correction. If the Contractor fails to notify Owner's representative of such conditions, he shall be responsible for plant material under the guarantee clause of this Section.

No more plants shall be distributed in the planting area on any day than can be planted and watered on that day. All plants shall be planted and watered as specified herein immediately after the removal of their containers. Containers shall not be cut prior to placing the plants in the planting area. Lay out individual tree and shrub locations and areas for multiple plantings. Stake locations, outline areas, and secure Engineer’s acceptance before the start of planting work. Make minor adjustments as may be required.

Prior to Work in this Section, Contractor shall examine previously installed Work from other trades and verify that such Work is complete and as required, to the point where the installation of the landscape may commence properly.
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Planting areas, which become compacted in excess of 85% relative compaction due to construction activities, shall be tilled and thoroughly cross-ripped to a minimum depth of 9” to alleviate the condition, taking care to avoid all existing subsurface utilities, drainage, etc.

PROTECTION OF SITE
Contractor shall protect existing and new improvements and systems installed prior to planting installation. Maintain protection in place until completion of Work and maintenance period.

Protect concrete paving, headers, and drainage from staining due to contact with wet nitrogen stabilized mulch/sawdust, or contact with chelated iron. Correct any stained concrete.

AGRONOMIC SOILS REPORT RECOMMENDATION
A soil fertility test was conducted on the project soil and the recommendations incorporated herein.

Additional testing may be completed by the Contractor at his/her own expense.

FINISH GRADING
Finish grading shall be as indicated on the Civil Engineer Drawings, unless otherwise noted on the Contract Drawings prepared by the Engineer or noted herein this Section. Contractor shall report discrepancies (if any) to the Engineer and Civil Engineer for clarification and resolution.

Finish grades shall be measured at the top surface of surface materials. The finish grade below adjacent paving, curbs, or headers shall be three (3”) inches in shrub and/or groundcover areas.

Remove all rocks two (2”) inches and larger to a depth of four (4”) inches below finish grade of shrub and groundcover areas and all other growth or debris from the site.

Fill gullies or ruts in excess of one (1”) inch deep on areas to be planted with shrubs and groundcovers using adjacent soil, and compact soil to adjacent finish grade of soil.

Contractor shall take every precaution to protect and avoid damage to sprinkler heads, irrigation lines, drainage lines, improvements by other trades, and all underground utilities during grading and conditioning operations. The Contractor shall maintain established site grades and drainage during all stages of landscape construction.

The finish grading shall be smooth, uniform, and free from abrupt grade changes and depressions to insure positive drainage of the site. All surface drainage shall drain away from buildings, walls, and walks, and shall drain towards roadways, streets, gutters, drains, and catch basins.

Final grades shall be acceptable to the Engineer before commencement of planting operations. Planting or other landscape site construction improvements installed without prior approval of finish grades by the Engineer shall be re-installed under requirements of this Section and other Sections of the Contract Specifications, with no additional cost to the Owner.
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LEACHING
Apply gypsum. Provide 3-4 applications of irrigation at the recommended rate for the plant type to move salt out of the root zone.

PREPARATION
Layout of Work: Drawings are to be considered schematic unless specifically dimensioned. Check all Drawings and make work conform to all conditions shown thereon.

Locate all underground utility lines still in use and take proper precautions to avoid damage to such improvements. In the event of a conflict between such lines and plant material locations, the Contractor shall notify the Engineer. The Contractor assumes all responsibility for making any or all repairs for damages resulting from Work as specified herein Stake out exact plant locations on the job to suit actual conditions. Verify with Owner's representative any variations prior to planting. Locations so determined are Contractor's responsibility and changes required because of such actions shall be by Contractor at no extra cost to Owner.

Weed and Debris Removal: Prior to any planting or soil amendment placement, work area shall be free of weeds, native grasses, Bermuda grass, Kikuyu grass, all construction debris, base rock, refuse and paving material to full depth where occurs in planting areas.

Plant Material Protection: Existing plant material to remain shall be protected from damage. Do not stockpile material or equipment within 25' of dripline. Trenching adjacent to roots shall be performed in accordance with the irrigation specs.

Plant Material Removal: All vegetation, stumps, and roots 1" in diameter and larger shall be removed 2 feet below existing ground surface or to subgrade, whichever is deeper. Fill all stump and roots holes with suitable material in accordance with fill and compaction requirements.

GROUND COVER AND PLANT BED PREPARATION – IMPORT SOIL
Planting Soil Depth: Full depth of 24” plus transition layer where ever planting occurs.

Loosen subgrade of planting bed areas to a minimum depth of six inches (6”) below depth required for planting soil. Excavation of existing soil from the planting area may be required. Remove stones larger than 1-1/2 inches in any dimension and sticks, roots, rubbish, and other extraneous materials.

Hand scarify existing site soil on sides of planting beds to encourage lateral root growth.

Spread planting soil mixture in 6” lifts to depth required meeting thickness, grades, and elevations shown, after light rolling and natural settlement. Place first lift of planting soil mixture and work into 245

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the top of loosened subgrade to create a transition layer and then place remainder of planting soil mixture.

If amendment is required, spread amendments evenly on surface and incorporate using mechanical rotary and hand tools to achieve depth required meeting thickness, grades, and elevations shown, after light rolling and natural settlement.

Provide mycorrizal inoculum.

Where excavation and bed preparation practices are determined by the Engineer to cause damage to roots of existing trees to remain, a revised depth of 6-12” for planting soil plus transition layer may be approved. Remove stones larger than 1-1/2 inches in any dimension and sticks, roots, rubbish, and other extraneous materials.

GROUND COVER AND PLANT BED PREPARATION – AMEND EXISITNG SOIL Planting Soil Depth: Full depth of 10” plus transition layer where ever planting occurs.

Spread amendments and mycorrizal inoculum evenly on surface and incorporate using mechanical rotary and hand tools to achieve depth required meeting thickness, grades, and elevations shown, after light rolling and natural settlement.

Soil Amendment Rate per 1000 square feet
5 CY Compost
40pounds Agricultural Gypsum
6 pounds Blood Meal (13-0-0)
6 pounds Feather Meal (12-0-0)
Apply iron and/or manganese chelate at the manufacturer’s minimum label Rate to provide nutrient supplement to correct minor deficiency.

The compost rate may change based on the analysis of the chosen organic amendment. This rate is based on 270 lbs dry weight of organic matter/ cu. yd. of amendment. 246

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EXCAVATION FOR TREES AND SHRUBS
Pits and Trenches: Excavate with vertical sides and with bottom of excavation slightly raised at center to assist drainage. Loosen hard subsoil in bottom of excavation.

Container-Grown Trees and Shrubs: Excavate to three times (3x) the container width and depth, plus the following setting-layer depth, or as further directed by the Engineer:

Setting Layer: Place firmly tamped planting soil under the rootball to prevent settling and allow drainage to less compacted zones outside the rootball.

Set top of rootball even with finish grade.

Dispose of subsoil removed from landscape excavations. Do not mix with planting soil or use as backfill.

Obstructions: Notify Engineer if unexpected rock or obstructions detrimental to trees or shrubs are encountered in excavations.

Hardpan Layer if applicable: Drill six-inch (6”) diameter holes into free-draining strata or to a depth of ten (10’) feet , whichever is less, and backfill with free-draining material. Should this work be required by the Engineer based on site conditions, compensation will be paid as an additional pay item.

No compensation will be made unless directed in writing by the Engineer.

Drainage: Notify Engineer if subsoil conditions evidence unexpected water seepage or retention in tree or shrub pits.

Fill excavations with water and allow to percolate out, before placing setting layer and positioning trees and shrubs.

PLANTING TREES AND SHRUBS
Set container-grown stock plumb and in center of pit or trench with top of ball raised above adjacent finish grades as indicated.

Carefully remove containers so as not to damage root balls.

Place stock on setting layer.

Place backfill around ball in layers, tamping to settle backfill and eliminate voids and air pockets.

When pit is approximately 1/2 backfilled, water thoroughly before placing remainder of backfill.

Repeat watering until no more is absorbed. Water again after placing and tamping final layer of backfill.

In non-sidewalk planter locations, dish and tamp top of backfill to form a three inch (3”) high mound around the rim of the pit. Do not cover top of root ball with backfill.

Planting Tablets Application:
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Planting tablets shall be spread equally around the perimeter of the planting hole, to within three (3”) inches of the finished grade of the soil, at the following rates:

One (1) 7-gram tablet per liner, plug, flat-size plant, or 4” pot.

Three (3) 7-gram tablets per one (1)-gallon container stock.

Nine (9) 7-gram tablets per five (5)-gallon container stock.

Fifteen (15) 7-gram tablets per fifteen (15)-gallon container stock Sixteen (16) 7-gram tablets per each 24”-box tree stock.

Contractor shall not provide planting tablets for California native plant materials, as directed by the Engineer. Contractor shall verify with the Engineer in writing as to which shrubs do not receive planting tablets.

Plant Settling: Any tree or shrub that has settled deeper than the surrounding grade shall be raised to the correct level, to the satisfaction of the Engineer.

PRUNING PLANT MATERIAL
At no time shall any plant material be pruned, trimmed, thinned, shaped, or topped prior to delivery.

Any pruning, trimming, thinning, shaping, or topping of plant material shall be only conducted on the Project Site, and under the presence and direction of the Engineer. Any plant material that has been pruned and delivered to the Project Site without prior approval by the Engineer or approved Certified Arborist shall be rejected.

When directed by the Engineer or an approved certified Arborist, Contractor shall prune, thin, and shape plant material according to standard horticultural practice to preserve the natural character of the plant material.

Prune trees to retain required height and spread. Unless otherwise directed by the Engineer or Certified Arborist, do not cut tree leaders; remove only injured or dead branches from flowering trees.

All pruning and remedial work shall be done under continuous supervision of the Engineer or approved Certified Arborist, and per ANSI A-300 Pruning Standards. The Arborist shall be certified by the International Society of Arborists (ISA); or the Certified Arborist who is a member of the American Society of Consulting Arborists, in compliance with ISA and ANSI Standards.

Provide pruning, cabling and bracing, irrigation, pest and disease control and other remedial treatments as recommended by the Engineer or approved Certified Arborist, as required, to assure the long-term health of the trees and existing vegetation, and the safety of persons and property. 248

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TREE STAKING AND TYING
For trees using double Tree Stakes: Locate the Tree Stakes in a line with trunk of tree, at the closest point to the main trunk as possible yet outside of the branch canopy. Do not damage the tree trunk nor penetrate the root ball with the Stakes. After setting the tree in the tree planting pit, and prior to any backfilling operations, firmly drive the tapered end of the Stake into the soil on the side of the prevailing wind. Install the second Stake in a similar fashion on the direct opposite side of the tree. Stakes shall be set plumb. Do not splinter or damage the Stakes. The depth of the Stakes in the undisturbed native subgrade shall be a minimum of 1’-6”, or adequate enough to minimize any movement of the Stakes Install the tree ties to the tree per the recommendation of the manufacturer of the tree ties, and secure to the wooden tree stakes with the galvanized tree tie nails. The tree shall be supported accordingly to assure a straight, firm position of the tree canopy, yet to allow enough slack to avoid rigid restraint of the tree.

Remove nursery stakes.

Provide additional tree ties, as directed by the Engineer, to tree trunks and stakes, to firmly support tree trunk and canopy.

PLANTING GROUND COVERS, PLANTS, AND VINES
Spacing: Space ground cover and plants at spacing indicated on the Contract Drawings. Plants shall be triangular spaced, or as indicated on the Contract Drawings.

Dig holes large enough to allow spreading of roots, and backfill with planting soil. Work soil around roots to eliminate air pockets and leave a slight saucer indentation around plants to hold water. Water thoroughly after planting, taking care not to cover plant crowns with wet soil.

Plant Settling: Any groundcover or other plant that has settled deeper than the surrounding grade shall be raised to the correct level.

MULCHING
Mulch backfilled surfaces of pits, trenches, planted areas, and other areas indicated.

Organic Mulch: Apply 2” thickness of organic mulch level with adjacent finish paving grades.

Transition from full depth to reduced depth at paving over 12”. Do not place mulch against trunks or stems.

INSTALLATION OF MISCELLANEOUS MATERIALS
Apply anti-desiccant using power spray to provide an adequate film over trunks, branches, stems, twigs, and foliage.

When deciduous trees or shrubs are moved in full-leaf, spray with anti-desiccant at nursery before moving and again two (2) weeks after planting.
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CLEANUP AND PROTECTION
During landscaping operations, keep pavements clean and Work area in an orderly and safe condition.

Contractor shall remove all trash caused from his Work on a weekly basis throughout the duration of the Work.

Protect landscaping from damage due to landscape operations, operations by other Contractors and trades, and trespassers. Maintain protection during installation and maintenance periods. Treat, repair, or replace damaged landscape work as directed.

Upon completion of his Work under this Section, the Contractor shall remove all rubbish, waste, debris, excess construction materials, and other items resulting from construction operations offsite as described herein this Section and directed by the Engineer.

All scars, ruts, or other marks in the ground caused by the Contractor’s Work shall be repaired.

Remove all equipment and implements of service, and leave the entire Project Site area in a neat, clean, and Owner-approved condition. All sidewalks, driveways, pavements, and site areas shall receive a broom-clean treatment or other cleaning treatment as directed by the Engineer.

CLEAN-UP
Prior to pre-maintenance inspection, remove all debris, dirt, rocks, trash, etc. from paving, sidewalks, and other non-planter areas. Be prepared to wash all paved areas clean with either a water truck or fire hose or other large suitable equipment capable of accomplishing the work quickly.

DISPOSAL OF SURPLUS AND WASTE MATERIALS
Disposal: Contractor shall remove surplus soil and waste material, including excess subsoil, unsuitable soil, trash, and debris, and legally dispose of it off the Owner's property.

PRE-MAINTENANCE INSPECTION
Upon receipt of Contractor’s written notification that all construction and installation work has been completed, a date for pre-maintenance inspection will be scheduled. At the time of pre-maintenance inspection:
a. All debris shall be removed from site, all pavements swept clean and all foliage shall be washed clean.
b. All planting areas shall be free of weeds and neatly cultivated at time of inspection. c. All plants and seeding shall be installed per the plans and specifications. d. Trees shall be installed at specified finish grade.
e. Tree stakes and tie shall be as specified.
f. Mulch shall be raked to a uniform surface.

Contractor, Landscape Architect and such others as the Landscape Architect directs shall be present at the inspection. If, after the review, the Landscape Architect is of the opinion that all work has been performed per the Contract Documents and that all plant materials are in satisfactory growing 250

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condition, the Contractor will be given a written notice of acceptance of the planting portions of the Work and commencement of the Maintenance Period.

Work requiring corrective action or replacement shall be performed within 10 days after the Inspection.

This work will not be accepted for the start of the maintenance period until all items noted as deficient during the inspection are corrected or completed. Corrective work and materials replacement shall be in accordance with the Plans and Specifications and shall be made by the Contractor at no cost to the Owner. Upon approval of work by Owner's representative, maintenance period shall begin.

FINAL REVIEW
A Final Review shall be performed upon completion of the Maintenance Period.

Contractor shall request attendance at the review by the Owner, Engineer, and other parties designated by the Owner of not less than one (1) week prior to the end of the Maintenance Period.

At the time of Final Review, planting areas shall be free of weeds and neatly cultivated. Contractor shall perform all necessary corrective work and replacement of materials as identified.

Work requiring corrective measures by the sole judgment of the Engineer shall be completed within ten (10) days of the Final Review.

Corrective Work and materials replacement shall be in accordance with the Contract Drawings and Contract Specifications, and shall be made at no expense to the Owner.

Maintenance Period shall be continued at no expense to the Owner as determined by the Engineer until final acceptance of the completed Work is accomplished.

Contractor shall request a review upon completion of corrective Work and materials replacement.

If, after review, the Engineer finds the Work has been performed in accordance with the Contract Drawings and Contract Specifications, and plant materials are in satisfactory growing condition, a written notice of acceptance at the end of the Maintenance Period shall be issued by the Engineer.

LANDSCAPE MAINTENANCE AND PLANT ESTABLISHMENT
General Landscape Maintenance: Work Specified in this Section- furnish all labor, material, equipment and services required to maintain the landscape as specified herein for a period of one (1) year (365 days). General Landscape maintenance includes providing an operable irrigation service.

Tree Maintenance: Work Specified in this Section- furnish all labor, material, equipment and services required to maintain the trees as specified herein for a period of two (2) years. Tree maintenance includes providing an operable irrigation service.

The Contractor shall continuously maintain all areas involved in this Contract during the progress of the work. Improper maintenance or possible poor condition of any planting at the termination of the 251

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scheduled maintenance period may cause postponement of the final completion date of the Contract.

Maintenance shall be continued by the Contractor until all work is accepted by the Engineer.

Start of Maintenance Criteria - Maintenance Period shall not start until all elements of construction, planting, and irrigation for the entire project are completed and accepted in writing.

The Contractor shall request an inspection to begin the plant maintenance period after all planting and related work has been completed in accordance with the Contract documents. All groundcover areas shall be planted. If such criteria are met to the satisfaction of the Engineer, a field notification will be issued to the Contractor to establish the effective beginning date of the period.

The Contractor’s Maintenance Period will be extended if the provisions required within the plans and specifications are not filled.

Prior to start of maintenance period, the Contractor shall submit a schedule of all activities planned during the maintenance period. This shall be accepted by the Engineer prior to the start of maintenance. All schedule changes shall be documented and accepted by the Engineer.

The Contractor shall provide protection of all planting areas against traffic or other damage by erecting fencing or other protection devices immediately after planting is completed. Warning signs, flags, and/or barricades shall be placed in high-traffic areas. Damaged areas shall be repaired immediately by the Contractor at no cost to the Owner.

All plant material installed under the Contract shall be guaranteed against any and all poor, inadequate or inferior materials and/or workmanship for a period of one (1) year. Any plant found to be dead or in poor condition due to faulty materials or workmanship, as determined by the Engineer, shall be replace by the Contractor at his expense.

General Landscape: The start of the Guarantee Period shall commence upon completion of the 1-year Maintenance Period.

Tree Maintenance: The start of the Guarantee Period shall commence upon completion of the 2-year Maintenance Period.

Any materials found to be dead, missing, or in poor condition during the maintenance period shall be replaced immediately. The Engineer shall be the sole judge as to the condition of the material.

Material to be replaced within the Maintenance Period shall be replaced by the Contractor within fifteen (15) days of written notification by the Engineer.

Replacement trees covered by the Discretionary Tree Replacement shall be installed in or near the project area within twenty-one (21) days notice at the direction of the Engineer.

Normal progress inspection shall be requested by the Contractor from the Engineer at least seven (7) working days in advance of an anticipated inspection. Inspections shall be at the commencement and completion of the maintenance period.
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All conditions noted in Landscape Planting section shall apply herein.

FINAL ACCEPTANCE OF THE PROJECT
Prior to the date of the Final Inspection, the Contractor shall acquire from the Engineer approved, reproducible prints and final record from the job record set of all changes made to the all plans during construction, label said prints “As-Builts”, and deliver to the Engineer and as required to any Local Agency. Prior to the date of Final Inspection, the Contractor shall deliver to the Engineer the “Landscape and Irrigation Guarantee” as required. Said guarantee shall be on the Contractor’s letterhead and dated the final acceptance date.

All turn-over items noted in other specification sections shall be delivered prior to a Final Inspection.

MATERIALS
All materials used shall either conform to Landscape Planting specifications in other sections or shall otherwise be acceptable to the Engineer. The Engineer shall be given monthly record of all herbicides, insecticides, and disease control chemicals used.

Maintenance Fertilizer:

Composition: Nitrogen (N), phosphorous (P), and potassium (K) content.

Fertilizer shall be furnished in amounts recommended from the soil analysis, as reported from a qualified soil-testing agency. Refer to previous section.

Steamed Bone Meal: OMRI-certified, commercial, raw, finely ground; minimum of 4 percent nitrogen and 20 percent phosphoric acid.

Blood Meal: OMRI-certified, or equal.

Feather Meal: OMRI-certified, commercial, supplied mixed with chicken manure to encourage decomposition, pelletized; minimum of 12% nitrogen.

MAINTENANCE
All areas shall be kept free of debris and all planted areas shall be weeded and cultivated at intervals of not more than ten (10) days. Watering, mowing, rolling, edging, trimming, fertilization, spraying, and pest control, as may be required, shall be included in the Maintenance Period.

The Contractor shall be responsible for maintaining adequate protection of the planting areas.

Damaged areas shall be repaired at the Contractor’s expense.

SHRUB AND GROUNDCOVER CARE
Watering: Ensure proper irrigation system operation. If required for supplemental watering, provide and maintain a large enough water basin around plants so that enough water can be applied to establish moisture through the major root zone. When hand watering, use a water wand to break the water force.

Use mulches to reduce evaporation and frequency of watering. 253

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Weed Control: Keep basins and areas between plants free of weeds using hand and tool methods.

Avoid frequent soil cultivation that destroys shallow roots. Use mulches to help prevent weed seed germination. Non-toxic treatments such as white vinegar may be used to control weeds in cracks. Use recommended legally approved herbicides only with written approval of the Engineer.

Insect and Disease Control: Apply non-toxic insecticidal soaps and other natural treatments. If infestation persists, maintain a reasonable control with insecticides after receipt of written approval by Engineer.

Fertilization:

Organic sources of fertilizer such as Alfalfa, Blood, Soybean and Cotton Seed Meal may be applied per the label rate. Alfalfa Meal at a rate of 20 pounds per 1000 square feet would provide slow release nitrogen for 2-3 months or a combination of Blood and Feather Meal at a total of 12 pounds per 1000 square feet would provide nitrogen for 3-4 months. Refertilization may be accomplished with a nitrogen only organic fertilizer during the growing season. In the fall and spring, substitute a complete organic fertilizer such as (5-5-5) applied at the manufacturer’s label rate.

Replacement of Plants: Replace dead, dying, and missing plants with plants of a size, condition, and variety acceptable to Engineer at Contractor’s expense.

TREE CARE
Watering: Ensure proper irrigation system operation. If required for supplemental watering, provide and maintain a 3 foot diameter or larger water basin around trees so that enough water can be applied to establish moisture through the major root zone. When hand watering, use a water wand to break the water force. Use mulches to reduce evaporation and frequency of watering.

Weed Control: Keep basins and areas below tree free of weeds using hand and tool methods. Avoid frequent soil cultivation that destroys shallow roots. Use mulches to help prevent weed seed germination. Use recommended legally approved herbicides only with written approval of the Engineer. Use of herbicides is discouraged in accordance with Alameda County Bay Friendly guidelines.

Insect and Disease Control: Apply non-toxic insecticidal soaps and other natural treatments. Refer to the Alameda County Bay Friendly guidelines for appropriate treatments. If infestation persists, maintain a reasonable control with insecticides after receipt of written approval by Engineer.

Pruning: Pruning shall be performed only under the supervision of a certified arborist with the express purpose and to remove low branches that inhibit safe passage by pedestrians, bicycles and vehicles. The following on-line information is useful: http://www.urbantree.org/index.html. 254

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Maintenance Every Three Months:

Inspect for and remedy any wear on trunk and branches against stakes, tree grate, or other item near tree.

Inspect tree stake and ties.

Check irrigation to each tree for clogging, flooding, erosion, breakage, or other harmful conditions.

During fall and winter seasons, provide selective pruning of trees under the direction of a certified arborist to eliminate poor branching structure, broken branch stubs, and branches below six feet that conflict with vehicular/pedestrian access and visibility. Do not prune leaders.

TREE STAKES:

Provide additional staking of trees as required to prevent leaning and damage. Material costs shall be reimbursed by the Owner.

Relocate stakes to better brace tree against wind and to provide proper support.

Provide additional or replacement ties for tree stakes.

Remove tree stakes from each tree as directed by the Engineer. Deliver stakes to City corporation yard as directed.

17.05 MEASUREMENT AND PAYMENT
“FINE GRADING LANDSCAPE AREAS” including fertilizer, soil amendments, leaching, soil conditioner, etc. Measured in a unit area of SQUARE FEET from field measurement. “SOIL PREPARATION SHRUB, LAWN, TREE AREAS” including fertilizer, soil amendments, leaching, soil conditioner, etc. Measured in a unit area of SQUARE FEET from field measurement. “IMPORT PLANTING SOIL” (amended) for planting areas. Measured in a unit of volume in CUBIC YARDS.
“ORGANIC MULCH”: Measured in a unit of volume CUBIC YARDS. The contract unit price paid for “Mulch” shall be paid per cubic yard includes full compensation for furnishing all the labor, materials, tools, equipment, incidentals and for doing all the work involved in placing the mulch, complete and in place, as indicated on the plans, specified in the Standard Specifications, these Specifications, and as directed by the Engineer, and no additional compensation will be allowed. “SHRUBS AREAS”: Measured in a unit of SQUARE FEET from field measurement. “ROOT BARRIER”: Measured in a unit of SQUARE FEET from field measurement. “24-INCH BOX TREE’. Measured in a unit of EACH determined by actual count installed. 255

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“LANDSCAPE MAINTENANCE PERIOD”: Measured in LUMP SUM.

The contract per unit paid for the above items shall include compensation for landscape planting all the labor, materials, tools, equipment and incidentals for doing all the work involved in the transport, preparation and execution of planting soil, finish grading, testing, staking, plant material, landscape materials, etc. complete and in place, all as indicated on the plans, specified in the Standard Specifications, these special provisions, and as directed by the Engineer, and no additional compensation will be allowed. 256
Phase I
Procurement Close-Out
Months Hours Rate Amount Aug-26 Month 1 Month 2 Month 3 Jan-27 Tanner Pacific Labor
Pre-Construction
Project Advisor/Principal 2 $ 300 $ 600 2
CM/PM 8 $ 240 $ 1,920 8
Office Engineer 40 $ 160 $ 6,400 40
Inspector - $ 235 $ -
Phase I Subtotal $ 8,920
Construction
Project Advisor/Principal 2 $ 300 $ 600 2
CM/PM 28 $ 240 $ 6,720 8 8 8 4
Office Engineer 144 $ 160 $ 23,040 40 40 40 24
Inspector 248 $ 235 $ 58,280 80 80 80 8
Construction Subtotal $ 88,640
Other Direct Costs
Inspector Vehicle 1.5 $1,600 $ 2,400 0.5 0.5 0.5
ODC Subtotal $ 2,400
Optional Services
Additional Inspection - $250 $ -
Additional ODC (Inspector Vehicle) 0.0 $1,600 $ -
Optional Services Subtotal $ -
Total (w/out Optional Services) $ 99,960
Total (w/ Optional Services) $ 99,960
Notes and Assumptions:

Start of Services 1-Aug-26
Construction NTP 1-Oct-26
Close Out Jan-2027
City of Belmont
Hill Street and El Camino Real HAWK Crossing Project
Construction Management/Inspection Services
Proposed Work Hours and Budget
City Contract Number 2026-652

10. All Subconsultants invoiced at cost plus 10 percent markup.

8. Inspector hourly wages are subject to California Prevailing Wage and assumes normal working hours and no work on Holidays.

9. An escalation rate not to exceed 5% will be applied to proposed Billing Rates for the prior year on January 1st of each subsequent year of the contract.

Tanner Pacific, Inc.
16-Apr-26
Personnel/Service

6. This estimate is being provided based on incomplete construction documents without a firm date for start of services.

Phase II
Construction Hours and Hourly Rates

7. Project involves construction work which may continue beyond scheduled work hours. This budget does not include OT. OT rates are one and one-half times the standard hourly rate.

2. TPI rates include normal operating and home office expenses such as telephone, computers, in-house reproduction. The budget does not include any expenses for a field trailer.

1. Budget is based on the service start dates laid out above.

3. Budget is based on the construction duration shown above. Time extensions will require an amendment to cover the additional costs.

4. Hours shown for preconstruction are for document review, setup of preconstruction meeting, etc. Constructability review scope is not requested for this work.

5. Services are provided on an hourly basis. Tanner Pacific, Inc. has no obligation to provide services above the budget without a fee adjustment. 257

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Belmont City CouncilApril 28, 2026

Belmont City Council
April 28, 2026