Belmont City Council
July 14, 2026

1. CALL TO ORDER

2. ROLL CALL

3. ITEMS BEFORE 7:00 PM

4. PLEDGE OF ALLEGIANCE

5. REPORT FROM CLOSED SESSION

6. SPECIAL PRESENTATIONS - none

7. PUBLIC COMMENTS ON ITEMS NOT

ON THE AGENDA

8. COUNCILMEMBER ANNOUNCEMENTS

9. CONSENT BUSINESS

10. PUBLIC HEARINGS - none

11. GENERAL BUSINESS

12. BRIEF VERBAL REPORTS FROM

MEMBERS AND STAFF

13. MATTERS OF

INTEREST/CLARIFICATION

14. ADJOURNMENT
City Council
Meeting Agenda
Tuesday, July 14, 2026 City Council Chambers
City Hall, One Twin Pines Lane, Belmont, California
General order of Business City Council
Julia Mates, Mayor
Cathy Jordan, Vice Mayor
Robin Pang-Maganaris, Councilmember
Gina Latimerlo, Councilmember
Tom McCune, Councilmember
Staff
Afshin Oskoui, City Manager
Scott Rennie, City Attorney
Ken Stenquist, Police Chief
Grace Castaneda, Finance Director
Ann Ritzma, Interim Admin Services Director
Carlos deMelo, Community Development Director
Kevin Kobayashi, Parks and Recreation Director
Edric Kwan, Public Works Director
Jozi Plut, City Clerk
MEETING ATTENDANCE:

Council meetings, unless otherwise noted, are broadcast live to Belmont residents on

1. Comcast Cable Channel 27

2. Streamed live via the City's website at www.Belmont.gov

3. ZOOM https://belmont-gov.zoom.us/ Meeting ID: 95745673035

4. Attend the meeting in the Council Chambers, Belmont City Hall 2nd floor PUBLIC COMMENT:

Public in the Council Chamber present the Clerk a request to speak slip found at the table at the rear of the chamber.

If participating virtually use the Raise Hand feature to request to speak.

For dial- in comments, call *67 1-(669) 900-6833 (your phone number will appear on the live broadcast if *67 is not dialed prior to the phone number) enter Meeting ID: 95745673035, and press *9 to request to speak All public comments are subject to a 3-minute time limit unless otherwise determined by the Chair.

Belmont City Council Meeting Agenda July 14, 2026
1 To submit a written public comment:

E-mail [email protected] before the Council discusses the item, noting the agenda topic or number in the subject line. Comments received up to three hours before the meeting will be distributed to the Council and included in the record but not read aloud during the meeting..

The Mayor has the authority to rule any speaker out of order, including speakers during the Public Comment period; If the subject raised is not within the subject matter jurisdiction of the City Council, during a public hearing or a general business item if the speaker is not presenting testimony or evidence relevant to the matter or if the speaker becomes disruptive to the proceedings and conduct of the meeting.

The Mayor also has the authority to order any person who willfully interrupts the meeting to be removed. All persons are expected to always conduct themselves with civility and courtesy. All persons giving comments shall speak directly to the Council and address issues, not individuals. Personal attacks, cursing and outbursts from the audience in support or opposition to a speaker are not tolerated to foster an environment where everyone feels welcome to speak.

LEVINE ACT:

The Levine Act (California Government Code Section 84308) limits campaign contributions that may be made to elected or appointed City officials (including councilmembers and the mayor) and certain candidates for elective city offices. The Act prohibits an agent of a party from contributing any amount to councilmember while a proceeding for a contract valued at $50,000 or more, permit, license, or other entitlement for use is pending that does not solely involve purely ministerial decisions. The Act also prohibits parties and participants in the above entitlement proceedings from contributing more than $500 during the proceeding and for 12 months after the proceeding and requires disclosure of the prohibited contributions. The Act prohibits certain officials, including local elected officials, from taking part in an entitlement proceeding if the official has received a contribution exceeding $500 from a party or participant in the proceeding within the preceding 12 months. An official is also prohibited from accepting, soliciting, or directing a contribution exceeding $500 from a party or participant in the proceeding for 12 months after a final decision is rendered in such a proceeding. The law is complex, and this brief description is not legal advice. If you or an agent have made any campaign contributions to a councilmember in the 12 months before a proceeding in which you have an interest or you are contemplating making a contribution within the 12 months after such a proceeding, you are urged to review the Levine Act and consider consulting an attorney. The California Fair Political Practices Commission (FPPC) is responsible for administering the Levine Act. More information about the Act and its implementing regulations can be found on the FPPC’s website here:
https://www.fppc.ca.gov/learn/pay-to-play-limits-and-prohibitions.html

ACCESSIBILITY
If you need assistance to participate in this meeting, please contact the City Clerk at (650) 595-7413. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

AGENDA POSTING: I declare a copy of this agenda was posted at City Hall, One Twin Pines Lane, and the City's website www.Belmont.gov Date: Time: /s/:

Belmont City Council Meeting Agenda July 14, 2026
2 1. CALL TO ORDER

2. ROLL CALL

3. ITEMS BEFORE 7:00 PM

4. PLEDGE OF ALLEGIANCE

5. REPORT FROM CLOSED SESSION

6. SPECIAL PRESENTATIONS - none

7. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA

8. COUNCILMEMBER ANNOUNCEMENTS

9. CONSENT BUSINESS
A. Approval of Minutes
City of Belmont
City Council Regular Meeting Agenda
July 14, 2026
City Council Chambers
City Hall, One Twin Pines Lane, Belmont, California

NOTICE REGARDING MEETING SCHEDULE
The City Council may meet prior to 7:00 PM for Study Sessions, Closed Sessions, or other Special Topics. All other business will commence at 7:00 PM as a time-certain agenda item.

A. CLOSED SESSION 6:00 P.M.

1.) Public Employee Performance Evaluation Government Code Section 54957(b) Titles: City Manager, City Attorney
B. STUDY SESSION - none
The public will have an opportunity to address the City Council concerning this item.

C. SPECIAL SESSION/OTHER TOPICS - none
ITEMS STARTING AT 7:00 PM
This portion of the meeting is reserved for persons wishing to address the Body on any City matter not on the agenda. The period for public comment at this point in the agenda is limited to 15 minutes, with a maximum of 3 minutes per speaker. Speakers who requested but did not receive an opportunity to speak during this comment period will be given an opportunity to address the Body later in the meeting. State law prohibits the Body from acting on non-agenda items.

Consent business items are considered to be routine in nature and will be enacted by one motion. There will be no separate discussion on these items unless a member or staf request specific items to be removed for separate action.

The City Attorney will read the title of ordinances to be adopted.

Recommendation: Consider aodifications and approve minutes Attachments:

June 23, 2026 Meeting Minutes
Belmont City Council Meeting Agenda July 14, 2026
3 B. Monthly Financials
C. Hill Street and El Camino Real Hawk Crossing Project (City Contract No. 2026-652) – Award of construction contract
D. Belmont Village Bicycle Improvement Project – Notice of Completion E. 2025 Pavement Rehabilitation Project – Notice of Completion F. 2026 Sanitary Sewer and Storm Infrastructure Repair Project – Design Contract G. 2027 Pavement Rehabilitation and Utility Improvement Project Recommendation: Approve the May 2026 Monthly Finacial reports Attachments:

May 2026 Monthly Financials
Recommendation: Adopt a resolution awarding a construction contract to Gruendl, Inc. dba Ray’s Electric for the Hill Street and El Camino Real HAWK Crossing Project (City Contract No. 2026-652) in an amount not to exceed $659,942, plus a 10% construction contingency, and authorizing the City Manager to execute the construction contract Attachments:

Staff Report
Resolution
Recommendation: Adopt a resolution accepting the construction work and authorizing the issuance of a Notice of Completion for the Belmont Village Bicycle Improvement Project, City Contract Number 2025-638
Attachments:

Staff Report
Resolution
Recommendation: Adopt a resolution accepting the construction work and authorizing the issuance of Notice of Completion for the 2025 Pavement Rehabilitation Project, City Contact Number 2025-637
Attachments:

Staff Report
Resolution
Recommendation: Adopt a resolution authorizing the City Manager to negotiate and execute a Task Order with WHB Engineers for an amount not-to-exceed $307,346 for the design of the 2026 Sanitary Sewer and Storm Infrastructure Repair Project Attachments:

Staff Report
Resolution
WHB Engineers Proposal
Recommendation: Adopt a resolution authorizing the City Manager to negotiate and execute a Task Order with Schaaf and Wheeler Consulting Civil Engineers in an amount not to exceed $419,015 to provide design, bidding, and construction support services for the 2027 Pavement Rehabilitation and Utility Improvement Project Attachments:

Staff Report
Resolution
Schaaf & Wheeler Consulting Civil Engineers Proposal
Belmont City Council Meeting Agenda July 14, 2026
4 H. Agreement with Pavement Engineering Inc. for construction inspection services for the 2026 Pavement Rehabilitation Project
I. Parcel Map for SB-9 Urban Lot Split at Miramar Terrace – APNs 045-140-410 and 044-211-090
J. Revised Master Employee Pay Schedule – July 2026
K. Approval of New and Revised Job Descriptions and Salary Ranges in the Parks and Recreation Department
L. Server Replacement
Recommendation: Adopt a resolution authorizing the City Manager to negotiate and execute an agreement with Pavement Engineering Inc. to provide construction inspection and materials testing services in an amount not to exceed $258,730 for the 2026 Pavement Rehabilitation Project, and approve a $100,000 budget transfer from the 2025 Pavement Rehabilitation Project to the 2026 Pavement Rehabilitation Project Attachments:

Staff Report
Resolution
Pavement Engineering Proposal
Recommendation: Adopt a Resolution approving the Parcel Map for an Urban Lot Split under Senate Bill 9 (SB 9) for the properties located at APNs 045-140-410 and 044-211-090 and accepting the dedication of an Emergency Vehicle Access Easement (EVAE), Ingress/Egress Easement, and Public Utility Easement (PUE)
Attachments:

Staff Report
Resolution
Parcel Map
Recommendation: Adopt a resolution updating the City’s Master Employee Pay Schedule to meet California Public Employees’ Retirement System (CalPERS) requirements Attachments:

Staff Report
Resolution
Master Employee Pay Schedule
Recommendation: Adopt a resolution establishing the Recreation Coordinator II classification, formalizing the Recreation Specialist II classification, updating the Recreation Coordinator and Supervisor job descriptions and revising the salary range and job description for the Recreation Manager classification
Attachments:

Staff Report
Resolution
Revised Job Park and Recreation Descriptions
Recommendation: Adopt a resolution 1) authorizing the City Manager to negotiate and execute the purchase of servers, equipment, implementation services, and 5-year support with Nutanix for a total amount not to exceed $400,000; and 2) authorizing a budget appropriation of $380,000 from the Fleet and Equipment Management Fund and $20,000 from the Belmont Fire Protection District Fund
Attachments:

Staff Report
Belmont City Council Meeting Agenda July 14, 2026
5 M. Fiscal Year (FY) 2026-27 California Highway Patrol Cannabis Tax Fund Grant Program
N. Fiscal Year (FY) 2026-27 Board of State and Community Corrections (BSCC) Proposition 64 Public Health and Safety Grant Program
O. Authorization of Change Order No. 4 with InCharge Energy, Inc. and Supplemental Budget Appropriation for the EV Charging Stations Project (CIP No. 8090) P. 678 Ralston Ave and 951 Old County Rd. Loan Funding Agreement Amendment Resolution
Nutanix Quote
Recommendation: Adopt a resolution authorizing the City Manager to submit and execute all necessary grant documents upon approval of its application for the FY 2026-27 California Highway Patrol Cannabis Tax Fund Grant for a total award of $78,774.74, making grant performance and funding commitments, and appropriating $78,774.74 grant revenue and associated expenditures in the current FY 2026-27 budget related to the Cannabis Tax Fund Program
Attachments:

Staff Report
Resolution
FY26-27 Tax Fund Grant
Recommendation: Adopt a resolution authorizing the City Manager to submit and execute all documents necessary to accept and administer the FY 2026-27 through FY 2030-31 Board of State and Community Corrections (BSCC) Proposition 64 Public Health and Safety Grant in the amount of $999,447, make all required grant assurances and commitments, and appropriate $246,007 in grant revenue and corresponding expenditures in the FY 2026-27 budget
Attachments:

Staff Report
Resolution
Recommendation: Adopt a resolution (1) authorizing the City Manager to negotiate and execute Change Order No. 4 with InCharge Energy, Inc. in the amount of $77,559 for the EV Charging Stations Project (CIP No. 8090), increasing the total contract amount to $423,927 and (2) approving a $90,000 supplemental budget appropriation to CIP No. 8090, funded by Westlight Energy’s EV Ready Incentive Program
Attachments:

Staff Report
Resolution
Location Map
Recommendation: Adopt a resolution 1) authorizing the City Manager to negotiate and enter into a modified loan funding agreement with CRP Affordable Housing and Community Development or affiliated entities or partners to provide up to $1.5 million of Belmont affordable housing funds for construction of a 65-unit affordable housing project at 678 Ralston Ave., an increase of $500,000 over the prior loan funding approval in May of 2025; and 2) authorizing a budget appropriation of $1.5 million in FY 2026-27 from the Affordable Housing Fund
Attachments:

Staff Report
Belmont City Council Meeting Agenda July 14, 2026
6 Q. CSG Consultants, Inc. Building Plan Review Services – Task Order #3 R. Amendment #1 to Service Agreement for Building Inspection Services from 4 Leaf, Inc.

10. PUBLIC HEARINGS - none

11. GENERAL BUSINESS
A. Citizen Initiative Community Center Tax Measure
B. Belmont Harbor Industrial Area (HIA) Specific Plan Update 678 Ralston Funding Request Amendment - Resolution
951 Old County Rd Loan Funding Request Amendment - Resolution The Ridge at Ralston - City of Belmont Increased Funding Request Recommendation: Motion to authorize the City Manager to negotiate and execute Task Order #3 with CSG Consultants, Inc. (CSG) for Building Plan Review Services for Fiscal Year 26-27 for a not to exceed contract amount of $480,000
Attachments:

Staff Report
Recommendation: Motion to authorize the City Manager to negotiate and execute Amendment #1 to the Service Agreement with 4 Leaf, Inc. (4LEAF) to provide building inspection services for FY26-27 for $180,000. This amendment would bring the total not to exceed cost for this contract to $445,000
Attachments:

Staff Report
General Business items are considered separately, typically in the order listed. The chair will call for public comment on each item when the body considers the item.

Recommendation:

1. Adopt a resolution calling a General Municipal Election on Tuesday, November 3, 2026, to submit to the voters a proposed citizen initiative special tax measure, requesting that the San Mateo County Board of Supervisors consolidate the municipal election with the statewide election and authorize the San Mateo County Clerk to conduct all election services, and direct the City Attorney to prepare the impartial analysis of the measure.

2. By motion, designate a two-member Council subcommittee to prepare and sign, if requested by the proponents, the argument in favor of the measure and any rebuttal Attachments:

Staff Report
Resolution
Ballot Measure Ordinance
ROV_Belmont Certification Letter
Recommendation: Receive an update on the Belmont Harbor Industrial Area (HIA) Specific Plan Project and provide feedback and direction on the proposed development standards for the O’Neill Avenue and Karen Road Residential Transition Areas, and the new Master Plan concept
Attachments:

Staff Report
Transition Areas
Master Plan Approach
Belmont City Council Meeting Agenda July 14, 2026
7 C. Designation of Voting Delegate and Alternate for League of California Cities Annual Conference September 23-25, 2026

12. BRIEF VERBAL REPORTS FROM MEMBERS AND STAFF

13. MATTERS OF INTEREST/CLARIFICATION

14. ADJOURNMENT
Recommendation: That the City Council, by motion, designate a voting delegate and up to two alternate voting delegates for the upcoming League of California Cities (Cal Cities) Annual Conference and authorize the voting delegate to represent the City during the General Assembly
Attachments:

Staff Report
2026-Voting Delegate Information Packet
A. Verbal report from Councilmembers on Intergovernmental (IGR) and Subcommittee Assignments
B. Verbal report from City Manager
Items in this category are for discussion and direction to staf only. However, Council/Board may take final action on an item if there is no need for additional staf analysis.

Belmont City Council Meeting Agenda July 14, 2026
8 City Council Meeting Minutes
June 23, 2026

City of Belmont City Council Regular Meeting Minutes
City Council Chambers, City Hall, One Twin Pines Lane, Belmont, California June 23, 2026

1. CALL TO ORDER: 7:00 PM

2. ROLL CALL
COUNCILMEMBERS PRESENT: Pang-Maganaris, Latimerlo, McCune, Jordan, Mates COUNCILMEMBERS ABSENT: None

3. ITEMS BEFORE 7:00 PM - None
A. CLOSED SESSION
B. STUDY SESSION
C. SPECIAL SESSION/OTHER TOPICS
ITEMS STARTING AT 7:00 PM

4. PLEDGE OF ALLEGIANCE
Led by Mayor Mates.

5. REPORT FROM CLOSED SESSION - None

6. SPECIAL PRESENTATIONS
A. Proclamation Recognizing the 250th Anniversary of American Independence Mayor Mates read the proclamation.

B. Proclamation Recognizing Parks Make Life Better! Month Mayor Mates read the proclamation. Park and Recreation Director Kobayashi introduced recipients of the 2026 National Recreation and Park Association Innovation in Health and Well-Being Award for the Teen Wellness Retreat, created by Belmont and San Carlos Recreation Coordinators Danielle Giuliacci and Emma Licko.

C. San Mateo County Transportation Authority (SMCTA) - 101 Corridor Connect Program Presentation
SMCTA Senior Transportation Planner, Marissa Mathias provided the presentation.

D. Mid-Peninsula Water Department Presentation on 2025 Urban Water Management Plan (UWMP)
Kat Wuelfing, General Manager and Drew Bost, Water Resources Coordinator provided the presentation.

7. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
Trena Patton and Michyle La Pedis provided comments on a local organization for accountability and transparency from the San Mateo County Sheriffs Office. 9 City Council Meeting Minutes
June 23, 2026

8. COUNCILMEMBER ANNOUNCEMENTS
Councilmembers provided upcoming events.

9. CONSENT BUSINESS
A. Approval of Meeting Minutes of May 26, 2026 and June 9, 2026 Minutes B. Monthly Financial Report - April 2026
C. Calling for and Giving Notice of Holding a General Municipal Election November 3, 2026
Resolution 2026-49 Calling And Giving Notice Of The Holding Of A General Municipal Election To Be Held On Tuesday, November 3, 2026, To Elect Two Members Of The City Council, One From District 1 And One From District 3, A Mayor At-Large And Any Ballot Measures Approved For Placement.

Resolution 2026-50 Requesting The Board Of Supervisors Of The County Of San Mateo To Render Specified Services To The City Relating To The Conduct Of A Regular Municipal Election To Be Held On Tuesday, November 3, 2026 D. Service Agreement with George Hills Company for Third-Party Claims Adjustment and Administration Service
Authorize the City Manager to negotiate and execute a service agreement with George Hills Company for claims adjustment and administration services in an amount not-to-exceed $60,000 through June 30, 2027, with a clause permitting renewal for up to two additional one-year terms with an annual fee escalator of 3- 5% based on the most recent April-to-April Consumer Price Index for All Urban Consumers, Western Region (CPI-U), subject to annual budget E. Renewal and Amendment of CDBG Cooperation Agreement with San Mateo County
Resolution 2026-51 authorizing the renewal and amendment of the Urban County’s Community Development Block Grant (CDBG) Cooperation Agreement with San Mateo County (the Agreement) and authorizing the City Manager to negotiate and execute all documents necessary to effectuate the Agreement.

Vice Mayor Jordan stated that she will abstain from acting on Item A - Approval of Meeting Minutes of May 26, 2026 and June 9, 2026.

ACTION: On a motion made by Councilmember Pang-Maganaris and seconded by Councilmember McCune the Consent Business was approved by a roll call vote (5-0, Jordan abstain on Item A- Minutes of May 26, 2026 and June 9, 2026 Minutes).

10. PUBLIC HEARINGS – None

11. GENERAL BUSINESS
A. 2026 Strategic Communications Update
Communications and Community Affairs Officer provide an update on Belmont communications efforts over the past year.

Council discussion ensued. No action taken.
10 City Council Meeting Minutes
June 23, 2026

Recess: 8:10 p.m.

Reconvene: 8:15 p.m.

B. General Plan Safety Element Update
Principal Planner Smith and City Safety Element Consultant Elie Krispie, Place Works provided a brief overview of the comments received from the Planning Commission and Council review and proposed revisions to the Belmont Safety Element and Conservation Element.

Council discussion ensued.

No public comments received.

Council concurred with the proposed revisions.

ACTION: On a motion made by Councilmember Latimerlo and seconded by Councilmember McCune Resolution 2026-52 amending the Belmont General Plan by adopting the updated Safety Element and associated amendments to the Conservation Element was approved by a roll call vote (5-0).

C. Consideration of Zoning Text Amendments to the Belmont Zoning Ordinance Pertaining to Residential Additions, Planned Development Review Process, and Sections Related to San Carlos Airport Safety Zones Senior Planner Gill reviewed the proposed amendments to three sections of the Belmont Zoning Ordinance. He explained that the amendments would simplify and expedite the review process for eligible single-family home additions and align the review procedures for residential additions in planned developments with those used in traditional zoning districts. He noted that the amendments are part of the Planning Division’s ongoing effort to improve operational efficiency, align with best practices, and ensure compliance with State law requirements.

He concluded the presentation by requesting Council direction on the proposed amendments so staff could prepare draft ordinance amendments for future consideration by the Planning Commission and City Council.

Council questions ensued.

No public comment provided.

Council concurred with the proposed amendments and directed staff to include, in the Planning Commission presentation, background on previous efforts to streamline the regulations and the amendments that were considered but not previously approved. Council also directed staff to revisit the regulations after one year to assess whether additional amendments would be warranted. No formal action was taken.

D. Updates to Brown Act and Local Agency Official Training Requirements City Clerk Plut provided a brief overview of changes to Brown Act teleconferencing, remote public participation, accessibility, and agenda material 11 City Council Meeting Minutes
June 23, 2026

requirements, as well as new ethics and fiscal training requirements for local officials. She noted that some of the requirements have already taken effect, while the remaining provisions will become effective on July 1, 2026. She also explained that a resolution is before the Council to amend the City Council Protocols, with language regarding the meeting disruption policy.

Council discussion ensued.

No public comment was received.

ACTION: On a motion made by Councilmember McCune and seconded by Councilmember Pang-Maganaris Resolution 2025-53 Amending the City Council Protocols to Implement Changes to the Ralph M. Brown Act and Acknowledging New Ethics and Fiscal Training Requirements for Local Officials was approved by roll call vote (5-0).

12. BRIEF VERBAL REPORTS FROM MEMBERS AND STAFF
A. Verbal report from Councilmembers on Intergovernmental (IGR) and Subcommittee Assignments
Councilmembers reported on their assignments.

B. Verbal report from City Manager
City Manager Oskoui provided updates on Staff accomplishments.

13. MATTERS OF INTEREST/CLARIFICATION

14. ADJOURNMENT at 9:50 p.m. in memory of Belmont resident and Notre Dame de Namur University staff and faculty member, Tom Earlywine.

Submitted by,
Jozi Plut, City Clerk
12 DATE: July 14, 2026
SUBMITTED BY: Jozi Plut, Admin (CM, CA, Fin, HR, IT)
ITEM TYPE: Item Without Staff Report
AGENDA SECTION: CONSENT BUSINESS
SUBJECT: Monthly Financials
SUGGESTED ACTION: Approve the May 2026 Monthly Finacial reports AGENDA ITEM NO. 9.B

CITY COUNCIL AGENDA STAFF REPORT
ATTACHMENTS:

May 2026 Monthly Financials
13 FISCAL YEAR 2025-26
MONTHLY FINANCIAL REPORT - MAY 31, 2026

HIGHLIGHTS

PERFORMANCE

AT A GLANCE
REPORT
• General Fund balance increased
compared to prior YTD

FUND RECAP AT A GLANCE REPORT
Notable Fund Balance Increase compared to prior YTD:
•General Fund
•Measure I
•Belmont Fire Protection District
• Sewer Collection System
• Sewer Treatment
Notable Fund Balance Decrease compared to prior YTD:
• Measure W

CASH DISBURSEMENTS &

PURCHASE ORDER ACTIVITY
REPORT
•Amounts equal to and above $50,000

BUDGET VARIANCE
REPORT
• Management Discussion & Analysis
• Tax Trends
This report contains financial information which has not been reviewed or audited by an independent auditor, does not reflect the application of generally accepted accounting principles in all instances and is subject to future revision. This report has not been prepared with a view to informing an investment decision in any of the City’s bonds, notes or other obligations. Any projections, plans or other forward-looking statements included in this report are subject to a variety of uncertainties that could cause any actual plans or results to differ materially from any such statement. The information herein is not intended to be used by investors or potential investors in considering the purchase or sale of the City’s bonds, notes or other obligations and investors and potential investors should rely only on information filed by the City on the Municipal Securities Rulemaking Board’s Electronic Municipal Market Access System for municipal securities disclosures and website, maintained on the World Wide Web at https://emma.msrb.org/
These financial reports are designed to provide a general overview of the City of Belmont’s interim finances. Questions concerning any information provided in these reports should be addressed to [email protected] or for additional information regarding the City’s financial activities, including past award winning audited financial statements, transparency efforts and best practices please visit the City at www.belmont.gov.
14 City of Belmont
Performance at a Glance
Results for the Period Ended May 31, 2026
(000's)
6/30/2016 2016 $9,177 Audited
6/30/2017 2017 $11,128 Audited
6/30/2018 2018 $11,325 Audited
6/30/2019 2019 $14,846 Audited
6/30/2020 2020 $13,637 Audited
6/30/2021 2021 $13,398 Audited
6/30/2022 2022 $18,013 Audited
6/30/2023 2023 $26,586 Audited
6/30/2024 2024 $31,003 Audited
6/30/2025 2025 $34,416 Audited
5/31/2026 2026 $40,673 Unaudited
* excludes Measure I
\0
Fund Balance - YTD Fund Deficits
As shown on the Fund Recap at a Glance (page 3), the Recreation Fund, Planned Park Fund, and Storm Drainage Enterprise have deficits that are expected to be eliminated in a future period.

The General Fund balance is $40.7 million, an increase of $6.3 million compared to the amount at the prior fiscal year end. This is primarily due to the remaining majority of our property tax revenues being received in April. In addition, transfers out to support other funds will be done at fiscal year end.

General Fund
General Fund Balance Trend*
$0 $20 $40 $60 $80 $100 $120 $140 $160 $180 $200
Budget
Expenditures
Operating
Expenditures
Budget
Revenues
Operating
Revenues
All Funds Revenues & Expenditures
YTD Comparison (in millions)
43%
46%
1%
5%
5%
Capital Improvement Plan
Streets
Sewer
Technology
Recreational Facilities
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
$45,000
2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026
General Fund Balance Trend
(in thousands)
2 15
Audited Unaudited PY YTD
Fund Fund Balance YTD YTD PY YTD YTD YTD PY YTD Fund Balance Fund Balance Fund Name 06/30/25 Budget Actual (Under) % Actual Budget Actual Under % Actual 05/31/26 5/31/2025 (1) (2) Over (3) (Over) (1)+(2)-(3)

GENERAL FUND
101 General 34,416 30,904 31,337 (433) 99% 28,852 31,706 24,647 7,059 78% 23,472 40,673 36,383 102 Measure I 3,599 2,295 1,904 (391) 83% 1,803 6,929 1,110 5,819 16% 3,268 4,394 2,999

SPECIAL REVENUE FUNDS
205 Recreation 609 3,869 2,435 (1,434) 63% 2,425 3,927 3,535 393 90% 3,444 (491) (623) 206 Library Maintenance & Operation 211 593 314 (279) 53% 331 559 457 102 82% 776 67 332 207 Athletic Field Maintenance 446 171 152 (19) 89% 184 316 102 213 32% 132 496 443 208 City Tree 230 14 11 (3) 81% 17 100 44 57 43% 40 198 229209 Senior Services Donation 105 12 9 (4) 70% 12 15 0 14 2% 0 113 108 210 Development Services 2,814 6,174 5,628 (545) 91% 6,303 6,466 5,841 625 90% 5,974 2,602 2,348 212 General Plan Maintenance 854 1,152 539 (613) 47% 536 1,648 1,152 497 70% 950 241 1,078 223 Belmont Fire Protection District 31,502 18,355 19,519 1,165 106% 18,573 14,520 14,934 (414) 103% 13,158 36,087 31,297 225 Police Grants and Donations 35 1 1 (0) 72% 4 22 5 18 21% 5 31 34 227 Supplemental Law Enforcement 166 175 206 31 117% 209 198 187 11 95% 95 185 185 231 Street Maintenance 1,988 2,664 1,157 (1,507) 43% 1,280 2,796 2,428 367 87% 2,157 716 488 232 RMRA Street Project 798 693 669 (24) 97% 650 1,392 737 656 53% 441 730 706 233 Measure W 2,618 470 383 (87) 81% 382 2,842 2,600 242 91% 125 401 2,553 234 Street Improvements 3,210 1,026 946 (80) 92% 918 3,127 229 2,898 7% 798 3,927 3,055 237 Traffic Impact 511 150 196 46 130% 408 0 0 0 N/A 0 707 508 239 Public Art 438 43 265 222 617% 13 238 0 238 0% 0 703 433 275 Affordable Housing Successor 4,034 609 115 (494) 19% (836) 1,798 270 1,528 15% 1,320 3,879 3,899 277 Inclusionary Housing 3,541 39 90 52 233% 212 0 0 0 N/A 0 3,631 3,466 Total Special Revenue 54,111 36,209 32,633 (3,575) 90% 31,621 39,965 32,521 7,444 81% 29,415 54,223 50,542

CAPITAL PROJECT FUNDS
308 General Facilities 581 22 16 (6) 71% 19 554 61 493 11% 40 535 600 310 Infrastructure 2,383 242 235 (7) 97% 72 2,268 830 1,439 37% (172) 1,789 2,534312 Comcast PEG Program 364 58 67 9 116% 13 42 0 42 0% 45 432 389 341 Planned Park 482 392 11 (381) 3% 63 638 668 (30) 105% 672 (175) 474 342 Park Impact 1,083 54 95 41 175% 414 1,000 4 997 0% 20 1,174 1,074 343 Open Space 54 3 2 (2) 46% 3 102 0 102 0% 53 56 54
399 Capital Improvement Projects 2,705 51,748 11,181 (40,567) 22% 9,619 55,175 11,526 43,649 21% 9,993 2,360 2,918 704 Special Assessment Districts 341 12 10 (3) 79% 10 0 0 N/A 0 351 338 Total Capital Projects 7,995 52,532 11,616 (40,916) 22% 10,212 59,779 13,089 46,690 22% 10,650 6,522 8,382

DEBT SERVICE & OTHER FUNDS
406 Library Bond Debt Service 346 655 694 40 106% 692 897 676 220 75% 681 363 331 501-505 Sewer Collection System 48,625 21,294 21,765 470 102% 23,324 35,637 18,284 17,353 51% 18,678 52,106 44,953 507 Sewer Treatment 30,304 6,002 6,355 354 106% 3,505 6,834 7,197 (363) 105% 4,268 29,463 28,071 525 Storm Drainage Enterprise 879 2,844 1,087 (1,756) 38% 1,119 3,044 2,031 1,013 67% 1,670 (64) 854 530 Solid Waste Management 2,370 711 631 (80) 89% 620 596 477 119 80% 485 2,525 2,245570 Worker's Compensation 1,940 1,053 1,017 (36) 97% 917 857 925 (69) 108% 764 2,032 1,990571 Liability Insurance 3,233 1,688 1,722 34 102% 854 1,320 1,105 215 84% 1,012 3,849 3,166 573 Fleet & Equipment Management 9,239 5,332 5,390 58 101% 4,862 6,592 4,785 1,807 73% 4,028 9,844 9,075574 Facilities Management 925 2,958 3,021 63 102% 2,829 3,655 2,429 1,226 66% 2,245 1,517 951575 Benefit Prefunding 1,627 1,469 1,378 (91) 94% 1,884 1,654 1,866 (212) 113% 1,483 1,140 1,715 Total Debt & Other 99,489 44,005 43,061 (944) 98% 40,607 61,085 39,776 18,560 65% 35,315 102,774 93,350Total All Funds $199,609 $166,378 $120,119 ($46,259) 72% $113,095 $199,464 $111,142 $85,573 56% $102,120 $208,586 $191,656Fund Types:

Variance
City of Belmont
Fund Recap at a Glance
Results for the Period Ended May 31, 2026
(000's)
General Fund - Used to account for and report all financial resources not accounted for and reported in another fund.Special Revenue Funds - Used to account for and report the proceeds of specific revenue sources that are restricted or committed to expenditure for specific purposes other than debt service or capital projects.

Capital Projects Funds - Used to account for and report financial resources that are restricted, committed, or assigned to expenditure for capital outlays, including the acquisition or construction of capital facilities and other capital assets.Debt Service & Other Funds - Includes funds used to account for and report financial resources that are restricted, committed, or assigned to expenditure for principal and interest; funds used to finance and account for special activities and services performed by a designated department for other departments in the City on a cost reimbursement basis; and funds to account for operations financed and operated in a manner similar to a private business enterprise with the intent that the cost of providing goods and services is primarily financed through user charges; and funds used to account for assets held by the City as an agent.

Variance
Revenues Expenditures
3 16
City of Belmont
Budget Variance Report
General Fund / All Other Funds
Results for the Period Ended May 31, 2026
(000's)
General Fund All Other Funds
Year to Date (YTD) Annual PY YTD Year to Date (YTD) Annual PY YTD Budget Actual Variance % Budget Actual Budget Actual Variance % Budget Actual

REVENUES
Taxes 22,535 23,057 522 102% 24,584 21,519 21,764 22,695 932 104% 23,742 21,251 Licenses and permits 1,125 1,748 623 155% 1,227 1,113 2,602 2,876 273 110% 2,839 2,988 Intergovernmental 385 349 (36) 91% 420 370 11,841 2,458 (9,383) 21% e 2,215 12,917 Charge for services 4,321 3,939 (382) 91% a 3,746 4,714 37,913 39,581 1,668 104% 41,360 38,216 Fines and forfeits 85 84 (0) 100% 93 95 - - - N/A - -
1,665 1,773 (108) 94% b 1,868 1,934 5,910 4,098 (1,812) 69% b 4,815 6,447 Miscellaneous 294 61 (233) 21% c 141 321 1,673 1,575 (97) 94% 1,825 1,019 Transfers in 820 - (820) 0% d - 894 53,338 15,926 (37,412) 30% d 14,756 58,187 Total Revenues 31,337 30,904 (433) 99% 34,186 28,852 135,041 89,215 (45,826) 66% 147,317 84,243

EXPENDITURES
General Government 7,662 6,933 (729) 90% 8,359 6,759 8,422 7,951 (471) 94% 9,188 7,019 Public Safety 15,973 15,181 (792) 95% 17,425 14,197 13,959 14,668 709 105% f 15,228 13,281 Streets and Utilities - - - N/A 0 0 70,126 28,923 (41,203) 41% 76,501 25,049 Culture and Recreation 2,846 2,533 (313) 89% 3,105 2,516 10,842 6,855 (3,988) 63% 11,828 6,547 Urban Redevelopment - - - N/A 0 0 7,920 5,432 (2,488) 69% 8,640 6,737 Non Departmental - - - N/A 0 0 2,087 776 (1,311) 37% 2,277 363 Debt Service - - - N/A 0 0 5,468 5,965 497 109% g 4,895 5,965 Transfers out 5,225 - (5,225) 0% 5,700 0 48,933 15,926 (33,007) 33% 53,381 14,756 Total Expenditures 31,706 24,647 (7,059) 78% 34,589 23,472 167,758 86,495 (81,263) 52% 183,009 78,648 ($369) $6,257 ($403) $5,380 ($32,717) $2,720 ($35,691) $5,595 Management Discussion and Analysis
(Items with unfavorable budget variance more than $0.1 million) Revenues
Expenditures

EXCESS OF REVENUES OVER/
(UNDER) EXPENDITURES
Use of money and property
Trends
a) Charges for Services - The budget variance is primarily due to the quarterly fire prevention and protection fee, which will be received in a future reporting period. f) Public Safety - Fourth quarter payment of $2.6M was made to San Mateo Consolidated Fire Department in March. g) Debt Service - Annual debt service on library and sewer bonds were made in July and the semi-annual interest payments were made in January. c) Miscellaneous - The budget variance is primarily due to the timing of the annual Crystal Springs Uplands School (CSUS) Public Service Fee, which will be received in a future reporting period.
b) Use of Money and Property - The variance is primarily due to a fair market value accounting adjustment made annually in July and declining yield in the City's investment portfolio.
d) Transfers In - Transfer amount was budgeted based on full CIP commitments. Actual expenditures and CIP transfers are recorded as the project progresses, and any remaining budget will be carried forward to the next fiscal year or released back to the funding source upon project completion. e) Intergovermental - Grant revenue will be received and reported in a future period. -$600
-$400
-$200
$0
$200
$400
$600
$800
$1,000
$1,200
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Thousands
Sales Taxes & TOT - Monthly Comparison
Sales Taxes FY 25 Sales Taxes FY 26 TOT FY 25 TOT FY 26 $0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
$16,000
FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 FY 24 FY 25 Thousands
Major General Fund Taxes - 10-year Trends
Prop Tax Sales Taxes TOT
4 17
Vendor Description Date No. Amount
ADP TAX PPE 05/09/26 ADP TAX PPE 05/09/26 5/14/26 DAJ000010568 131,656.03 ADP TAX PPE 05/23/26 ADP TAX PPE 05/23/26 5/28/26 DAJ000010572 127,766.05 ADP WAGE PPE 05/09/26 ADP WAGE PPE 05/09/26 5/14/26 DAJ000010565 540,758.68 ADP WAGE PPE 05/23/26 ADP WAGE PPE 05/23/26 5/28/26 DAJ000010569 528,873.18 BSCFD SUPPLEMENTAL APPROP PERS 5/19/26 DAJ000010547 141,300.00 CALPERS COB CONTRIBUTION PPE 05/15/26 5/26/26 DAJ000010541 150,608.83 CALPERS HEALTH PREMIUM-MAY 5/11/26 DAJ000010535 260,542.12 CALPERS COB CONTRIBUTION PPE 05/01/26 5/20/26 DAJ000010540 148,129.11 Checks DIT May 2026 Checks DIT May 2026 5/31/26 DAJ000010555 58,560.91 MAY 26 LGIP INTEREST MAY 26 LGIP INTEREST 5/31/26 IAJ000010564 129,597.26 MISSIONSQUARE DEF COMP- ACCT#302442 5/4/26 DAJ000010532 57,953.91 MISSIONSQUARE DEF COMP ACCT#803366 5/4/26 DAJ000010533 58,145.38 MISSIONSQUARE DEF COMP ACCT#302442 5/18/26 DAJ000010539 84,303.81 ZION BANK WWTP WIFIA DENT SRVC 2021B 5/13/26 DAJ000010546 183,111.02 Total Disbursements in Excess of $50,000 2,601,306.29 $ Total Count 14
Vendor Description Date No. Amount
GOOD CITY COMPANY HARBOR INDUSTRIAL AREA 5/26/26 23 00053 1,633,788.50 GOOD CITY COMPANY TO# 14 ISLAND PARKWAY 5/28/26 26 00119 87,360.00 ITPIPES OPCP LLC 2026-2027 SUBSCRIPTION 5/1/26 26 00115 73,482.00 RINGCENTRAL, INC. ANNUAL SUBSCRIPTIONS 5/18/26 26 00118 155,548.20 Total Purchase Orders Issued in Excess of $50,000 1,950,178.70 $ Total Count 4
Disbursements Amounts Equal to $50,000 and Above
Purchase Order Amounts Equal to $50,000 and Above
City of Belmont
Disbursements & Purchase Order Activity Report
Results for the Period Ended May 31, 2026
5 18
19 20

Award of Contract to Ray's Electric for Hill and ECR HAWK Project - Staff Report.docx

STAFF REPORT
Meeting Date: July 14, 2026
Agency: City of Belmont
Staff Contact: Brian Nguyen, Public Works, (650) 637-2998, [email protected] Agenda Title: Hill Street and El Camino Real Hawk Crossing Project (City Contract No. 2026- 652) – Award of construction contract
Agenda Action: Resolution
Recommendation
Adopt a resolution awarding a construction contract to Gruendl, Inc. dba Ray’s Electric for the Hill Street and El Camino Real HAWK Crossing Project (City Contract No. 2026-652) in an amount not to exceed $659,942, plus a 10% construction contingency, and authorizing the City Manager to execute the construction contract.

Strategic Focus Area
Infrastructure and Mobility
Background
On April 28, 2026, through Resolution No. 2026-25, the City Council approved the plans and specifications for the Hill Street and El Camino Real HAWK Crossing Project (City Contract No. 2026- 652) and authorized advertisement for sealed bids. The City Council also authorized the City Manager to execute a construction contract with the lowest responsive and responsible bidder in an amount not to exceed the engineer’s estimate of $619,543.

The City received nine sealed bids that were opened on June 2, 2026. All nine bids exceeded the engineer’s estimate and therefore exceeded the previously authorized contract amount. The three lowest bids were as follows:

Ray’s Electric $659,942.00
Redgwick $662,220.00
Zara $686,830.00
21

Award of Contract to Ray's Electric for Hill and ECR HAWK Project - Staff Report.docx Analysis
Staff reviewed the engineer’s estimate and the submitted bids and determined that the apparent low bid submitted by Ray’s Electric is responsive and responsible. The low bid is approximately $40,400 (6.5%) above the engineer’s estimate.

The City received nine competitive bids, indicating healthy contractor interest and that the bid prices reasonably reflect current market conditions. Staff attributes the difference between the engineer’s estimate and the low bid primarily to current labor, material, and contractor pricing for traffic signal and electrical construction, as well as current inflationary pressures. Staff does not believe re-advertising the project would result in lower pricing and recommends awarding the contract to Ray’s Electric as the lowest responsive and responsible bidder.

Although the low bid exceeded the engineer’s estimate used for the original Council authorization, sufficient project funding is available, and no additional appropriation is required.

Alternatives

1. Take No Action

2. Refer back to staff for more information
Attachments
A. Resolution
Fiscal Impact
☐ No Fiscal Impact
☒ Funding Source Confirmed:

Funding for the construction contract and contingency is budgeted in adopted FY 2026-2027 Capital Improvement
Program (CIP) Hill Street and El Camino Real HAWK
Crossing Project #3232 (Account No. 399-3-730-3232-9030) and is supported by Measure A Street Improvement Fund,
Measure I Fund, and $300,000 contribution from the County of San Mateo.

Source: Purpose: Public Outreach:

Staff Discretionary Action Posting of Agenda
22

RESOLUTION NO. 2026 –

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT AWARDING A CONSTRUCTION CONTRACT TO GRUENDL, INC. DBA RAY’S

ELECTRIC FOR THE HILL STREET AND EL CAMINO REAL HAWK CROSSING PROJECT (CITY CONTRACT NO. 2026-652) IN AN AMOUNT NOT TO EXCEED $659,942, PLUS A 10 PERCENT CONSTRUCTION CONTINGENCY, AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONSTRUCTION

CONTRACT
WHEREAS, On April 28, 2026, through Resolution No. 2026-25, the City Council approved the plans and specifications for Hill Street and El Camino Real HAWK Crossing Project (City Contract Number 2026-652) and authorized advertisement for sealed bids. The City Council also authorized the City Manager to execute a construction contract with the lowest responsive and responsible bidder in an amount not to exceed the engineer’s estimate of $619,543, plus 10% construction contingency; and,
WHEREAS, The City received nine sealed bids that were opened on June 2, 2026, and all nine bids exceeded the engineer’s estimate and the previously authorized contract amount; and,
WHEREAS, Staff reviewed the submitted bids and determined that Gruendl, Inc. dba Ray’s Electric is the lowest responsive and responsible bidder, and recommends awarding the construction contract in an amount not to exceed $659,942, plus a 10 percent construction contingency.

NOW, THEREFORE, the City Council of the City of Belmont resolves as follows:

SECTION 1. The City Council a) approves awarding a construction contract to Gruendel, Inc. dba Ray’s Electric for the Hill Street and El Camino Real HAWK Crossing Project (City Contract No. 2026-652) in an amount of $659,942, plus a 10 percent construction contingency; and b) authorizes the City Manager to execute the construction contract. * * *
23

ADOPTED July 14, 2026 by the City of Belmont City Council by the following vote:

Ayes:

Noes:

Absent:

Abstain:

ATTEST:

City Clerk Mayor
APPROVED AS TO FORM:

City Attorney
24

BV Bike Improvement Project NOC - Staff Report.docx

STAFF REPORT
Meeting Date: July 14, 2026
Agency: City of Belmont
Staff Contact: Brian Nguyen, Public Works, (650) 637-2998, [email protected] Agenda Title: Belmont Village Bicycle Improvement Project – Notice of Completion Agenda Action: Resolution
Recommendation
Adopt a resolution accepting the construction work and authorizing the issuance of a Notice of Completion for the Belmont Village Bicycle Improvement Project, City Contract Number 2025-638.

Strategic Focus Area
Infrastructure and Mobility
Background
On September 9, 2025, through Resolution No. 2025-61, the City Council approved the plans and specifications for the Belmont Village Bicycle Improvement Project (City Contract 2025-638), authorized advertisement for sealed bids, and authorized the City Manager to execute a construction contract with the lowest responsive and responsible bidder in an amount not‑to‑exceed the original engineer’s estimate of $211,520. Three bids were opened on October 21, 2025, all exceeding the engineer’s estimate and authorized amount. On November 25, 2025, through Resolution No. 2025-73, the City Council approved awarding the contract to the lowest responsive and responsible bidder, BuildCorp, for an amount not-toexceed $276,180, plus a 10% construction contingency, funded through TDA grants and Measure A.

Analysis
This project expanded the City’s bicycle network within the Belmont Village Area by installing a new Class II bike facility on Ralston Avenue from Hiller Street to Old County Road, as well as on 6th Avenue from Ralston Avenue to Waltermire Street. In addition, a new bike boulevard was installed with wayfinding signs and pavement markings that make it easier and safer to ride to and from Old County Road at O’Neil Avenue and the Highway 101 bike-and-pedestrian overcrossing. The construction of the project is now complete to the satisfaction of the City in accordance with the approved plans and specifications, with a final construction cost of construction of $303,798, which is within the approved project budget.

The project was substantially completed in June 2026.

Nine change orders totaling $27,618 (10% of the original construction contract) were approved during construction and remained within the authorized 10% construction contingency. These change orders were issued to address differing field conditions, adjust final quantities, and incorporate City-requested improvements in response to community feedback, including the addition of a new bike box at Ralston 25

BV Bike Improvement Project NOC - Staff Report.docx
Avenue and South Road, updated turn lane markings at 6th Street and Ralston Avenue, and the removal of centerline markings along Hiller Street.

The existing approved project budget is adequate to cover the final construction contract, including these nine change orders.

The City has retained 5% from BuildCorp to ensure payment to subcontractors and suppliers, which will be released following City Council acceptance of the construction work and approval to issue this Notice of Completion with the final payment.

Alternatives

1. Take no action

2. Refer back to staff for additional information
Attachments
A. None
Fiscal Impact
☐ No Fiscal Impact
☒ Funding Source Confirmed:

The project’s final construction contract amount of $303,798 is within the approved project budget under Capital Improvement Program (CIP) Belmont Village Bicycle Improvement Project # 3239 (Account No. 399-3-730-3239-9030), supported by
multiple sources including TDA grant funding and Measure A funds.

Source: Purpose: Public Outreach:

Staff Statutory/Contractual Requirement Posting of Agenda

26

RESOLUTION NO. 2026 –

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT

ACCEPTING THE CONSTRUCTION WORK AND AUTHORIZING THE ISSUANCE

OF A NOTICE OF COMPLETION FOR THE BELMONT VILLAGE BICYCLE IMPROVEMENT PROJECT, CITY CONTRACT NUMBER 2025-638
WHEREAS, on September 9, 2025, through Resolution No. 2025-61, the City Council approved the plans and specifications for the Belmont Village Bicycle Improvement Project (City Contract 2025-638), authorized advertisement for sealed bids, and authorized the City Manager to execute a construction contract to the lowest responsive and responsible bidder; and,
WHEREAS, three bids were opened on October 21, 2025, all of which exceeded the original engineer’s estimate and authorized amount; and, WHEREAS, on November 25, 2025, through Resolution No. 2025-73, the City Council approved awarding the construction contract to the lowest responsive and responsible bidder, BuildCorp, for an amount not-to-exceed $276,180, plus a 10% construction contingency, funded through Transportation Development Act (TDA) grants and Measure A; and, WHEREAS, This project expanded the City’s bicycle network within the Belmont Village Area by installing a new Class II bike facility on Ralston Avenue from Hiller Street to Old County Road, as well as on 6th Avenue from Ralston Avenue to Waltermire Street; and, WHEREAS, the project further established a new bike boulevard with wayfinding signs and pavement markings to improve safety and accessibility to and from Old County Road at O’Neil Avenue and the Highway 101 bike-and-pedestrian overcrossing; and, WHEREAS, construction of the project was substantially completed in June 2026 to the satisfaction of the City in accordance with the approved plans and specifications within the approved project budget; and,
WHEREAS, nine change orders were executed during construction to address differing field conditions, adjust final quantities, and incorporate community-requested improvements— including a new bike box at Ralston Avenue and South Road, updated turn lane markings at 6th Street and Ralston Avenue, and the removal of centerline markings along Hiller Street; and,
WHEREAS, the existing approved project budget under Capital Improvement Program (CIP) Project #3239 is adequate to cover the final construction contract amount; and, WHEREAS, the City has retained 5% from BuildCorp to ensure payment to subcontractors and suppliers, which will be released following City Council acceptance of the work, final payment approval, and the recordation of a Notice of Completion. 27

NOW, THEREFORE, the City Council of the City of Belmont resolves as follows:

SECTION 1. The City Council hereby accepts the construction work performed by BuildCorp for the Belmont Village Bicycle Improvement Project, City Contract Number 2025- 638.

SECTION 2. The City Manager, or their designee, is authorized and directed to execute and record a Notice of Completion for the project with the San Mateo County Clerk-Recorder's Office.

SECTION 3. Retention funds withheld by the City shall be released to BuildCorp in accordance with contractual requirements and applicable state law following the successful recordation of the Notice of Completion.
* * *
ADOPTED July 14, 2026 by the City of Belmont City Council by the following vote:

Ayes:

Noes:

Absent:

Abstain:

ATTEST:

City Clerk Mayor
APPROVED AS TO FORM:

City Attorney
28

2025 Pavement Rehabilitation Project - Notice of Completion - Staff Report.docx

STAFF REPORT
Meeting Date: July 14, 2026
Agency: City of Belmont
Staff Contact: Daniel Matthews, Public Works, (650)-637-2985, [email protected] Agenda Title: 2025 Pavement Rehabilitation Project – Notice of Completion Agenda Action: Resolution
Recommendation
Adopt a resolution accepting the construction work and authorizing the issuance of Notice of Completion for the 2025 Pavement Rehabilitation Project, City Contact Number 2025-637 Strategic Focus Area
Infrastructure and Mobility
Background
The 2025 Pavement Rehabilitation Project consisted of
rehabilitating nearly three centerline miles of roadway, including curb, gutter, accessibility improvements,
stormwater treatment, and related utility and striping work along the following streets, as identified in the City’s FiveYear Paving Plan: Comstock Circle, Lower Lock Avenue, Monte Cresta Drive, Forest Avenue, Coronet Boulevard,
Pullman Avenue, E Street, Ralston Frontage Road,
Shoreway Road. Additionally, the base bid included the
portion of Middle Road near El Camino Real that was
shifted from the 2023 Pavement Project due to delays in the Caltrans permitting process.

Value engineering during the design phase also allowed
Lane Street, King Street, and a portion of Fifth Avenue, originally planned for the 2026 Pavement Rehabilitation Project, to be included as bid alternates, accelerating planned pavement improvements while remaining within
the project budget.

In addition to typical asphalt and concrete work, the project included the construction of a bioretention area on
Alameda de las Pulgas near Forest Avenue, providing
stormwater treatment for a portion of the project area and satisfying Municipal Regional Permit (MRP) requirements.

Figure 1 (top) - New bioretention area
constructed on Alameda de las Pulgas
Figure 2 (bottom) – Finish rolling on King
29

2025 Pavement Rehabilitation Project - Notice of Completion - Staff Report.docx On April 8, 2025, through resolution 2025-29, City Council authorized the City Manager to award a construction contract to the lowest responsible bidder for $4,355,806. On June 25, 2025, following a competitive bidding process, the City executed a construction contract with O’Grady Paving, Inc for $3,671,825.10.

Analysis
The Notice to Proceed was issued on July 7, 2025, and the project reached substantial completion on May 13, 2026. Construction included six change orders to address unforeseen field conditions, corrective work associated with previous paving projects, and delays related to the Caltrans permitting process. Despite these changes, the project was completed within the approved construction contingency and overall project budget.

This project rehabilitated three centerline miles of roadway and represents the City’s largest pavement rehabilitation project since the passage of Measure I in 2016, reflecting the City’s continued investment in maintaining and improving its roadway network. The work was carefully coordinated with the annual sewer project, minimizing disruption to the public and allowing timely pavement restoration on affected streets. Ahead of construction, staff performed outreach at multiple City events and sent two mailers to affected properties advising of the planned work, encouraging sewer repairs ahead of construction to avoid work during the City’s pavement moratorium. This practice boosts awareness, protects the City’s investment, and saves residents from costly restoration.

The final construction cost of the project was $3,817,532.74, 4% over the original contract amount and within the approved 10% construction contingency. The final cost table for the project, which has an approved budget of $5,201,000, is shown below:

Phase/Service Cost
Design $427,050.00
Construction $3,817,532.74
Construction Management/Quality Assurance $362,727.25
Staff Time* $154,742.50
Miscellaneous Services (arborist, CEQA,
noticing)
$5,567.45
Total $4,767,619.44
*Minor additions to staff time total may still be processing Overall, the project was completed within the approved project budget while delivering additional pavement improvements through value engineering and bid alternates.

Approval of the proposed resolution will accept the improvements, begin the warranty period, authorize staff to record the revised Notice of Completion with the County Recorder’s Office, and release retention to the contractor after 35 days.
30

2025 Pavement Rehabilitation Project - Notice of Completion - Staff Report.docx Alternatives

1. Refer back to staff for additional information

2. Take no action
Attachments
A. Resolution
Fiscal Impact
☐ No Fiscal Impact
☒ Funding Source Confirmed:

The project’s final construction contract amount of
$3,817,532.74 is within the approved project budget. Funds have been budgeted and charged under the 2025 Pavement
Rehabilitation Project No. 3117, funded by Measure I, RMRA, and Measure W.

Source: Purpose: Public Outreach:

Staff Statutory/Contractual Requirement Posting of Agenda 31

RESOLUTION NO. 2026 –

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT

AUTHORIZING THE ISSUANCE OF A NOTICE OF COMPLETION FOR THE FINAL CONSTRUCTION CONTRACT AMOUNT OF $3,817,532.74 AND RECORDING OF THE NOTICE OF COMPLETION FOR THE 2025 PAVEMENT REHABILTATION PROJECT, CITY CONTRACT NUMBER 2025-637
WHEREAS, on April 8, 2025, through Resolution 2025-29, the City Council authorized the City Manager to award and execute a construction contract with the lowest responsible bidder for the construction of the 2025 Pavement Rehabilitation Project, City Contract Number 2025-637; and,
WHEREAS, on June 25, 2025, the City entered into a contract with O’Grady Paving, Inc for the construction of the project for $3,671,825.10; and, WHEREAS, on May 13, 2026, the project was substantially completed within the approved construction contingency.

NOW, THEREFORE, the City Council of the City of Belmont resolves as follows:

SECTION 1. Authorizes the City Clerk to file a Notice of Completion with San Mateo County Clerk-Recorder’s office for the 2025 Pavement Rehabilitation Project, City Contract Number 2025-637.

SECTION 2. Authorizes the release of withheld retention 35 days after the filing of the Notice of Completion with the County Clerk-Recorder’s office. * * *
ADOPTED July 14, 2026 by the City of Belmont City Council by the following vote:

Ayes:

Noes:

Absent:

Abstain:
32

ATTEST:

City Clerk Mayor
APPROVED AS TO FORM:

City Attorney
33

2026 Miscellaneous Sewer and Storm Hotspot Repair Project - Staff Report.docx

STAFF REPORT
Meeting Date: July 14, 2026
Agency: City of Belmont
Staff Contact: Bozhena Palatnik, Public Works Department, (650) 595-7463, [email protected]
Agenda Title: 2026 Sanitary Sewer and Storm Infrastructure Repair Project – Design Contract Agenda Action: Resolution
Recommendation
Adopt a resolution authorizing the City Manager to negotiate and execute a Task Order with WHB Engineers for an amount not-to-exceed $307,346 for the design of the 2026 Sanitary Sewer and Storm Infrastructure Repair Project.

Strategic Focus Area
Infrastructure and Mobility
Background
As part of the City’s ongoing asset management program, the Public Works Operations Division routinely inspects the City’s sanitary and storm drainage systems using closed-circuit television (CCTV) and other field condition assessment methods. These inspections have identified several locations throughout the City that require immediate attention due to deteriorating pipe conditions and localized structural deficiencies.

The 2026 Sanitary Sewer and Storm Infrastructure Repair Project was established in the adopted Fiscal Year 2026-2027 Capital Improvement Program (CIP) to address these priority repairs at approximately 10 locations that are not included in the City’s annual sewer and storm pipeline replacement program. The project also provides flexibility to incorporate additional priority repairs identified by Engineering and Operations during design.

The majority of the identified improvements involve rehabilitating aging sanitary sewer gravity mains located within easements on Alameda de las Pulgas, Hillcrest Drive, Read Avenue, Upper Lock Drive, Newlands Avenue, Middle Road, North Road, Bayview Avenue, DeKoven Avenue, Kimmie Court, Coronet Boulevard, Villa Avenue, and Winding Way.

Analysis
Staff solicited proposals from civil engineering firms under the City’s on-call services contract to provide design, bidding, and construction support servicesfor the project. WHB Engineers (formerly Wilsey Ham) was selected based on its experience with similar utility rehabilitation projects, familiarity with the City’s infrastructure, and ability to meet the project’s current schedule. 34

2026 Miscellaneous Sewer and Storm Hotspot Repair Project - Staff Report.docx The requested task order consists of the existing system evaluation, complete design and bid package, and construction support services, for the amount of $293,238. In addition, an optional task for utility locating in the amount of $14,108 is also included to assist with the design work if necessary within private property easements. Notice to proceed is anticipated in late July 2026, allowing the project to be advertised for construction in spring 2027 with construction occurring in the summer construction season.

Alternatives

1. Take no action.

2. Refer back to staff for additional information.

Attachments
A. Proposal from WHB Engineers
Fiscal Impact
☐ No Fiscal Impact
☒ Funding Source Confirmed:

The proposed task order in the amount not-to-exceed $307,346 will be funded through the FY 2026-27 Capital Improvement Program (CIP) 2026 Miscellaneous Sewer and Storm Hotspot Repair Project #7077 (Account #399-3-730-7077-8331), which is funded by the Sewer Collections Fund and Storm Drainage Fund.

Source: Purpose: Public Outreach:

Staff Discretionary Action Posting of Agenda
35

RESOLUTION NO. 2026 –

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT

AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A TASK ORDER WITH WHB ENGINEERS FOR AN AMOUNT NOT TO EXCEED $307,346 FOR DESIGN OF THE 2026 SANITARY SEWER AND STORM INFRASTRUCTURE

REPAIR PROJECT
WHEREAS, as part of the City’s ongoing asset management program, the Public Works Department routinely inspects the City’s sanitary sewer and storm drainage systems using closed-circuit television (CCTV) inspection and has identified multiple locations requiring immediate repair; and,
WHEREAS, the 2026 Miscellaneous Sewer and Storm Hotspot Repair Project was established in the adopted Fiscal Year 2026-2027 Capital Improvement Program to address these priority repairs; and,
WHEREAS, Staff solicited proposals from civil engineering firms under its on-call engineering services contracts and selected WHB Engineers to provide engineering design, bidding support, and construction support services for the project in an amount not to exceed $288,702; and,
WHEREAS, sufficient funding for the proposed Task Order is available in the Fiscal Year 2026-2027 Capital Improvement Program under the 2026 Sanitary Sewer and Storm Infrastructure Repair Project #7077 (Account #399-3-730-7077-8331), which is funded by the Sewer Collections Fund and Storm Fund.

NOW, THEREFORE, the City Council of the City of Belmont resolves as follows:

SECTION 1. The City Manager is authorized to negotiate and execute a Task Order with WHB Engineers for the design of the 2026 Sanitary Sewer and Storm Infrastructure Repair Project for an amount not to exceed $307,346.
* * *
ADOPTED July 14, 2026 by the City of Belmont City Council by the following vote:

Ayes:

Noes:

Absent:

Abstain:
36

ATTEST:

City Clerk Mayor
APPROVED AS TO FORM:

City Attorney
37 WHB Engineers
3130 La Selva Street, Suite 100
San Mateo, CA 94403
(650) 349-2151
whbengineers.com
Bozhena Palatnik, Sr. Engineer July 1, 2026
City of Belmont
1 Twin Pines Lane
Belmont, CA 94002
Subject: Proposal for Engineering Design Services for the Sanitary and Storm Infrastructure Repair Project (R2)
Dear Bozhena,
On behalf of WHB Engineers (WHB), I am pleased to submit this proposal to the City of Belmont for preparation of construction documents and construction services for the Sewer and Storm Infrastructure Repair Project.

1. BACKGROUND
The City of Belmont has identified a project known as the Sanitary and Strom Infrastructure Repair Project. Attachment A provides a summary of the pipe segments to be included in this project.

It is our understanding that these pipe segments have been preliminary evaluated by the city as part of a previous project, but the design has not yet been completed. Therefore, all segments included in this proposal have existing CCTV data. This CCTV data has been provided by the City to WHB. The total length of CCTV data to be reviewed to complete the evaluations is approximately 3,300 LF an increase of 1,200 feet of pipe rehab from the last proposal dated June 11th.

For this proposal we have assumed that the total length of 3,300 LF is included for replacement as part of this project based on supplied CCTV overview report and associated map sheets. After discussions with the City regarding the pipe locations, it was determined that the majority of the pipes are located within assumed easements behind or alongside existing homes. As a result, the preferred repair for most of the segments will be from manhole to manhole and include some type of trenchless rehabilitation. The City has indicated that cured in place lining might be the preferred option for those locations in existing easements alongside and behind existing homes. The City has indicated that there have been issues with past cured in place rehabilitation and they are open to reviewing other trenchless methods that might also suit the location(s) and conditions of the existing mains.

It is our understanding that the City is requesting the following work from WHB.

1. Review approximately 3,300 LF of existing CCTV data provided by the City and evaluate applicable repair methods.

2. Provide manhole evaluations for all manholes associated with the replacement pipe segments, and as indicated by the City as shown in Attachment A. This includes the manholes on Kimmie Court and Coronet Blvd.

3. Develop a Basis of Design (BOD) memorandum, with 35% plans and probable construction cost estimate.

4. Complete a detailed design package for repair of all sewer and storm segments to be repaired.

5. Provide design construction support services, based on Attachment A locations, during bidding and construction.
38 Proposal for Engineering Design Services for the Sanitary and Storm Infrastructure Repair Project | Belmont July 1, 2026
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Based on the approach above, the following scope of work is proposed for this project.

2. SCOPE OF WORK
The following is a summary of WHB’s Basic Scope of Services:

1. Project Management

2. CCTV and manhole evaluation with Basis of Design (BOD) Memorandum, 35% plans, and probable construction cost estimate

3. 65% Design with estimate of probably construction cost

4. 95% PS&E

5. 100% PS&E

6. Bid Support

7. Construction Engineering Support
Optional:

8. Horizontal Utility locating and easement plat and legal descriptions After receipt of the Notice to Proceed for the project, WHB will attend a kick-off meeting with City staff to review project scope, goals, and strategies. At that time, we will collect additional pertinent information from the City including record drawings, GIS maps of the sewer system, storm drain and other City-owned utility records. A sewer system Tracking Map (TM) will be set up as AutoCAD files and labelled using the City’s nomenclature for manhole and pipe numbering.

This map will be used throughout the project to help us verify and document that we have reviewed all the existing condition data available.

Our project engineers will review the CCTV logs, videos and photos provided by the City to confirm existing pipe and manhole conditions. This will include providing recommendations on the types of rehabilitation for each section to be replaced. A Basis of Design (BOD) Technical Memorandum will be prepared to summarize the results of the sewer and storm pipes reviewed.

This recommendation for method of replacement of sewer/storm lines and manholes will include:
• The existing pipe condition.
• Our preliminary understanding of the proximity of existing lines to other utilities, fences, and other obstructions. (This will be further explored during detail design.) • The constructability of the proposed repairs and method considering potential resident impacts, space constraints, etc.
• Estimated cost of the rehabilitation method in context with the volume of that proposed rehabilitation method.

The BOD Technical Memorandum will include 35% plans and a cost estimate of probable construction costs to implement the repairs recommended for each segment. After the City has reviewed the technical memorandum, WHB will meet with the City to discuss our proposed design concepts, and construction approaches. The goal of this meeting is to reach a consensus on the design to be progressed and the construction approach(s) to be utilized.

After the BOD memorandum is finalized, the project will move into the design phase. It is our understanding that the City has aerial photography that can be utilized as the base map for this 39 Proposal for Engineering Design Services for the Sanitary and Storm Infrastructure Repair Project | Belmont July 1, 2026
whbengineers.com 3
project. The utility companies will be contacted by our engineering staff to acquire the record maps of their existing facilities within the project limits, and to inform them of the project. The utility records will be added to the design plans. Since we are assuming that the method of replacement will be trenchless, we have not included horizontal utility locating services in our base proposal.

We have added an optional service to provide horizontal utility locations if needed.

The aerial photography supplied by the City will be supplemented by GPS ground surveys to pick up existing surface features (utility paint marks if required) and utility structures in the field.

Approximate easement and right-of-way lines will be shown on the topographic mapping based on City records. The base maps will serve as the basis of our design.

Once the project base mapping is complete, the preliminary design will begin. For full length pipe replacement, we will start by evaluating the horizontal alignments of the improvements. If needed, WHB will conduct field investigations, with the help of the City for easement access, to verify if there are any potential impacts to the preferred rehabilitation methods. All identified potential obstructions will be noted on the 65% plan set. The 65% plans will also include preliminary profiles. If the City has easement information, we will include this information on the plans. We will take pictures of the upstream and downstream manholes and document manhole conditions and potential conflicts that will affect the rehabilitation of the sewer main. The 65% Plans, Specifications, and Estimate (PS&E) phase will be submitted to the City for review and comment.

We will meet with the City to review all 65% PS&E comments.

Since all work will be done on local streets, we do not anticipate any outside agency permits. We will need City coordination and assistance to access side and backyard easements. We would also request assistance communicating with residents where easement access is needed.

After reviewing the 65% PS&E submittal comments with the City, WHB will prepare the 95% PS&E.

The improvement plans will include plan and profile views as well as construction details.

Technical specifications and front-end documents will be included in the 95% submittal package using the City’s standard format and will be packaged with the City’s Notice to Bidders, Bid Schedule, General Specifications and Special Provisions. The Special Provisions will be prepared to address the required work hours, provisions for pedestrian and vehicular access, protection of existing improvements, measurement and payment, and other requirements that will facilitate the management of the construction. The construction cost estimate will also be updated.

After the 95% PS&E set is complete, the entire package will be thoroughly checked through our quality control process. This final PS&E package will then be submitted to the City for their review.

After meeting with the City and reviewing the 95% PS&E package, WHB will finalize the plans, specifications and probable construction cost. This final package will be delivered as the 100% (biddable) PS&E package.

Task 1 - Existing System Evaluation
The following work is included in this task:

1. Prepare Project tracking map (TM)

2. Review existing CCTV provided by City (Up to 3,300 LF)

3. Analyse sewer systems to determine repair recommendations

4. Compare repair recommendations with City budget and revise recommendations as needed 40 Proposal for Engineering Design Services for the Sanitary and Storm Infrastructure Repair Project | Belmont July 1, 2026
whbengineers.com 4

5. Determine final recommendations

6. Site visit to inspect manholes and confirm constructability

7. Prepare preliminary 35% plan sheets with City provided GIS

8. Prepare and submit Draft BOD memorandum

9. Revise and submit Final BOD
Deliverables:
• Excel spreadsheet with pipe deficiencies
• Draft BOD with 35% plans
• Final BOD with 35% plans
Task 2 – 65% PS&E
The following work is included in this task:

1. Prepare utility record drawing requests and collect record drawings

2. Prepare project plan base mapping

3. Perform a topographic survey

4. Prepare Title and Notes Sheets

5. Prepare horizontal plan sheets with preliminary profiles for full pipe segment rehabilitation

6. Prepare Details

7. Prepare Specifications

8. Prepare probable construction cost estimate

9. QA/QC 65% package

10. Submit 65% PS&E package
Deliverables:
• 65% PS&E.

Task 3 – 95% PS&E
The following work is included in this task:

1. Incorporate 65% Design Comments from the City.

2. Perform site visits as needed to review design issues.

3. Update Title and Notes Sheets.

4. Update Plan and Profile Sheets for full pipe segment rehabilitation.

5. Update Details.

6. Update Specifications.

7. Update probable construction cost estimate.

8. QA/QC 95% PS&E.

9. Submit 95% PS&E Package.

Deliverables:
• 95% PS&E.
• 95% Bid Package.

Task 4 – 100% PS&E
The following work is included in this task:
41 Proposal for Engineering Design Services for the Sanitary and Storm Infrastructure Repair Project | Belmont July 1, 2026
whbengineers.com 5

1. Finalize Title and Notes Sheets

2. Finalize Plan and Profile Sheets for full pipe segment rehabilitation

3. Finalize Details Incorporate 95% Design Comments from the City.

4. Finalize Title and Notes Sheets.

5. Finalize Plan and Profile Sheets for full pipe segment rehabilitation.

6. Finalize Details.

7. Finalize Specifications.

8. Finalize probable construction cost estimate.

9. QA/QC 100% PS&E.

10. Finalize Plans incorporating City comments and submit bid package.

Deliverables:
• 100% PS&E.
• Final Bid Package.

Task 5 – Bid Support
The following work is included in this task:

1. Respond to bidder questions

2. Preparation of up to one bid addenda

3. Contractor bid review and tabulation

4. Prepare conform set and submit to City
Deliverables:
• Response to Bidder questions
• Bid Addenda
• Conform Plan Set
Task 6 – Construction Engineering Support
The following work is included in this task:

1. Review and approve submittals. (Up to 20 included)

2. Review and respond to RFIs. (Up to 15 included)

3. Prepare minor plan revisions and issue design bulletins (supplemental instructions) with design revisions to accommodate conditions discovered in the field (up to 2 included)

4. Perform final site review and issue a punch list.

5. Coordination with the Project Team and Contractor

6. Prepare record drawings.

Deliverables:
• Responses to Submittals
• Responses to RFIs
• Project Punch List
• Record Plan Set
Task 7 – Meetings
The following work is included in this task:
42 Proposal for Engineering Design Services for the Sanitary and Storm Infrastructure Repair Project | Belmont July 1, 2026
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1. Attend kick-off meeting (virtual)

2. Attend progress meetings (up to 5 progress meetings included (Draft BOD review, 65%, 95%, 100%, and PS&E finalizing)

3. Attend pre-bid meeting (virtual)

4. Attend preconstruction Meeting (in person)

5. Attend submittal and RFI meetings (up to 3 virtual meetings and 3 site meetings included) Deliverables:
• Meeting agenda
• Meeting minutes
Task 8 – Optional Services
The following work is included in this task:

1. Perform Horizontal utility location on pipe segments that are proposed to be replaced in kind.

It is assumed there will be up to 3,300 linear feet of full pipe replacement. This does not include potholing.

2. Locate boundary and easements, prepare plat and legal descriptions, set site construction temporary benchmarks (TBMs) and tie into City benchmark system Deliverables:
• Service marking of existing utilities in the field
• Provide TBMs
• Easement plat and legal documents

3. ASSUMPTIONS AND EXCLUSIONS
The following assumptions and exclusions were made in the preparation of this proposal to define our scope of work.

1. Only the above quantity of meetings specified are included and all meetings are assumed to be a maximum of 1 hour. If more or longer meetings are needed, additional fees will be required.

2. We assume that the City will facilitate and provide access to the subject properties and records, which includes any right of entry agreements, if not additional fees may be required.

3. This proposal assumes GIS areal backgrounds will be provided to WHB by the City. The City indicated that the required rehabilitation of the sewers would be replaced in kind with the same diameter pipe. Any line upsizing or horizontal relocation of sewer or storm lines will require additional fees.

4. Base front end documents are assumed to be provided by the City.

5. We have assumed that all existing sewer and storm main lines are within existing easements, and no easement survey work is required. WHB can provide easement verification and survey work if needed for an additional fee.

6. No potholing is included I this proposal. If requested, potholing can be provided for and additional fee.

7. Geotechnical investigation and soil testing are excluded. These services can be provided for an additional fee, if desired by the City.
43 Proposal for Engineering Design Services for the Sanitary and Storm Infrastructure Repair Project | Belmont July 1, 2026
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8. Permit and application fees are not included.

9. All public outreach and coordination with the residents will be performed with by the City.

10. This proposal assumes four rounds of City review. Additional reviews requested by the City can be provided for an additional fee,

11. Construction Engineering Support is based on Attachment A scope. Any modifications that add to this scope can be provided for an additional fee.

12. We have included a level of effort to review and respond to a reasonable number of submittals and RFIs. However, WHB is not in control of these quantities as it is dependent on the contractor, site conditions and other factors. If the number or level of effort for these responses exceeds our assumptions, additional fees will be required.

13. Only those tasks specifically described herein are included in this proposal. Any other requested work will be performed on a time and materials basis.

4. FEE
WHB's fee for the base Scope of Services is estimated to be approximately $293,238 on a time and materials basis in accordance with the attached Charge Rate Fee Schedule. Optional task 8 if elected to be included it is estimated to be approximately $58,220 in additional fee. We will not exceed these amounts without your prior authorization.

5. SCHEDULE
The following schedule is proposed for preparation of the improvements bid package.

City Council approval of design contract 06/15/26
Notice to Proceed for design 07/20/26
Review CCTV and develop BOD & 35% Plans 07/20/26 - 09/18/26 9 weeks Submit BOD & 35% Plans 09/18/26
City review 09/18/26 - 10/09/26 3 weeks
Prepare 65% PS&E 10/09/26 – 11/06/26 4 weeks
Submit 65% PS&E 11/06/26
City review 11/06/26 – 12/04/26 3 weeks
Prepare 95% PS&E 12/04/26 – 01/08/27 4 weeks
Submit 95% PS&E 01/08/27
City Review 01/08/27 – 01/22/27 2 weeks
Prepare (100%) Final PS&E Bid Set 01/22/27 – 02/12/27 3 weeks Advertise for Bidding 02/12/27
We look forward to working with the City of Belmont on this project and thank you for the opportunity to present our proposal.

Sincerely,
WHB Engineers
Randal Krejcarek
Randal Krejcarek, PE
Supervising Engineer
Attachments: Fee Proposal, 2026 Charge Rate Fee Schedule, Attachment A – Sewer Location Map 44 1 REIM- TOTAL TOTAL

SUB- BURSABLE WH TOTAL WH LABOR
TASK DESCRIPTION $336 HRS $305 HRS $286 HRS $226 HRS $194 HRS $189 HRS $398 HRS CONSULTANTS EXPENSES LABOR $ ALL $ HOURS

1. Existing System Evaluation
1 Prepare Tracking Map (TM) 286 1 452 2 1,552 8 2,290 2,290 11 2 Review existing CCTV provided by City (Up to 3,300 LF). 305 1 572 2 3,616 16 7,372 38 11,865 11,865 57 3 Analysis of system to determine repair rec's 305 1 572 2 2,260 10 3,104 16 6,241 6,241 29 4 Comparison of rec's with City Budget 305 1 572 2 877 877 3 5 Determine final recommendations 305 1 1,144 4 452 2 1,901 1,901 7 6 Site Visits to inspect segments & MHs & confirm constructability 2,712 12 2,328 12 150 5,040 5,190 24 7 Prepare preliminary 35% plan sheets with City provided GIS. 572 2 2,260 10 1,940 10 3,402 18 25 8,174 8,199 40 8 Prepare and submit Draft BOD memorandum. 305 1 572 2 1,808 8 1,552 8 25 4,237 4,262 19 9 Revise BOD and submit final to City 305 1 286 1 904 4 388 2 1,883 1,883 8 1,830 6 4,576 16 14,464 64 18,236 94 3,402 18 200 42,508 42,708 198

2. 65% PS&E
1 Utility Record Drawing Requests/Collect 678 3 970 5 1,648 1,648 8 2 Prepare project plan base mapping. 286 1 904 4 1,164 6 2,646 14 5,000 5,000 25 3 Perform SiteTopo Survey (assume 3,300 lf of pipe) 3,360 10 22,148 98 9,450 50 49,750 125 2,250 84,708 86,958 283 4 Prepare Title and Notes Sheet 226 1 378 2 604 604 3
5 Prep horizontal plan sheets w/ prelim profiles for pipe segment rehab. 305 1 2,288 8 6,328 28 7,760 40 5,292 28 21,973 21,973 105 6 Prep Details 286 1 452 2 1,134 6 1,872 1,872 9
7 Prep Specifications 305 1 572 2 1,808 8 2,328 12 5,013 5,013 23 8 Prep Cost Est 286 1 904 4 1,164 6 2,354 2,354 11
9 QA/QC 65% PS&E. 1,220 4 1,716 6 25 2,936 2,961 10
10 Submit 65% PS&E Package. 286 1 452 2 378 2 1,116 1,116 5 3,360 10 1,830 6 5,720 20 33,900 150 13,386 69 19,278 102 49,750 125 2,275 127,224 129,499 482

3. 95% PS&E
1 Incorporate 65% Design Comments from the City. 572 2 1,808 8 1,940 10 1,890 10 6,210 6,210 30 2 Perform site visits as needed to review design issues. 572 2 1,356 6 1,164 6 150 3,092 3,242 14 3 Update Title and Notes Sheet 226 1 378 2 604 604 3
4 Update Plan & Profile Shts for Full Rehab (3,300 lf) 305 1 1,430 5 4,068 18 5,820 30 3,402 18 15,025 15,025 72 5 Update Details 286 1 452 2 189 1 927 927 4
6 Update Specifications 305 1 286 1 1,130 5 2,328 12 4,049 4,049 19 7 Update Cost Est 305 1 286 1 452 2 1,164 6 2,207 2,207 10 8 QA/QC 95% PS&E. 915 3 1,716 6 25 2,631 2,656 9
9 Submit 95% PS&E Package. 286 1 452 2 378 2 1,116 1,116 5 1,830 6 5,434 19 9,944 44 12,416 64 6,237 33 175 35,861 36,036 166

4. 100% PS&E
1 Incorporate 95% Design Comments from the City. 286 1 1,356 6 1,552 8 1,512 8 4,706 4,706 23 2 Finalize Title and Notes Sheet 226 1 189 1 415 415 2
3 Finalize Plan & Profile Shts for Full Rehab (3,300 lf) 305 1 1,716 6 3,164 14 3,104 16 1,890 10 10,179 10,179 47 4 Finalize Details 286 1 452 2 189 1 927 927 4
5 Finalize Specifications 305 1 286 1 904 4 2,328 12 3,823 3,823 18 6 Finalize Cost Est 305 1 286 1 452 2 1,164 6 2,207 2,207 10 7 QA/QC 100% PS&E. 610 2 1,144 4 25 1,754 1,779 6
8 Finalize Bid Package after City Comments & Submit 305 1 286 1 1,808 8 1,940 10 1,512 8 5,851 5,851 28 1,830 6 4,290 15 8,362 37 10,088 52 5,292 28 25 29,862 29,887 138

5. Bid Support
1 Respond to Bidder's Inquires 572 2 1,356 6 1,928 1,928 8 2 Prep up to 1 addenda 305 1 572 2 904 4 776 4 2,557 2,557 11 3 Contractor bid Review 286 1 678 3 964 964 4
4 Prep conform set 305 1 286 1 452 2 776 4 756 4 50 2,575 2,625 12 Subtotal 610 2 1,716 6 3,390 15 1,552 8 756 4 50 8,024 8,074 35

PRINCIPAL

ENGR/SRVR
City of Belmont
Sanitary and Storm Infrastructure Repair Porject
SENIOR
7/1/2026

SUPERVISING
Subtotal
Subtotal
Subtotal
Fee Proposal (R2)
Subtotal

ASSOCIATE

ENGR/SRVR

MANAGING
ENGR/SRVR ENGR./SRVR.

STAFF

ENGR/SRVR II DESIGNER
2 PERSON

SURVEY CREW
45 1 REIM- TOTAL TOTAL

SUB- BURSABLE WH TOTAL WH LABOR
TASK DESCRIPTION $336 HRS $305 HRS $286 HRS $226 HRS $194 HRS $189 HRS $398 HRS CONSULTANTS EXPENSES LABOR $ ALL $ HOURS

PRINCIPAL

ENGR/SRVR
City of Belmont
Sanitary and Storm Infrastructure Repair Porject
SENIOR
7/1/2026

SUPERVISING
Fee Proposal (R2)

ASSOCIATE

ENGR/SRVR

MANAGING
ENGR/SRVR ENGR./SRVR.

STAFF

ENGR/SRVR II DESIGNER
2 PERSON

SURVEY CREW

6. Construction Engineering Support
1 Review/Approve Submittals (up to 20 included) 610 2 2,860 10 4,520 20 6,790 35 14,780 14,780 67 2 Review/Respond to RFIs (up to 15 included) 610 2 1,144 4 3,390 15 3,880 20 9,024 9,024 41 3 Prep Minor Plan Revisions ( up to 2 revisions) 610 2 572 2 1,808 8 2,328 12 1,890 10 7,208 7,208 34 4 Final Site Review and Punch List 1,808 8 50 1,808 1,858 8 5 Coord with Project Team and Contractor 2,288 8 2,288 2,288 8 6 Prep Record Drawings 305 1 286 1 452 2 756 4 1,799 1,799 8 Subtotal 2,135 7 7,150 25 11,978 53 12,998 67 2,646 14 50 36,907 36,957 166

7. Meetings
1 Attend kickoff meeting (virtual) 305 1 286 1 591 591 2 2 Attend progress mtgs ( up to 5 mtgs) 1,525 5 2,860 10 4,385 4,385 15 3 Attend prebid meeting (virtual) 305 1 286 1 591 591 2 4 Attend Preconstruction meeting (in person) 610 2 572 2 50 1,182 1,232 4 5 Attend submittal & RFI meetings (up to 3 virtual meetings and 3 site meetings included) 915 3 2,288 8 75 3,203 3,278 11 Subtotal 3,660 12 6,292 22 125 9,952 10,077 34
3,360 10 13,725 45 35,178 123 82,038 363 68,676 354 37,611 199 49,750 125 2,900 290,338 293,238 1,219

8. Optional Services
1 Horizontal Utility locating 610 2 388 2 13,110 998 14,108 4 2 Locate Easements/site control/tie into City BMs 10,080 30 19,888 88 13,532 34 612 43,500 44,112 152 10,080 30 610 2 19,888 88 388 2 13,532 34 13,110 612 44,498 58,220 156 Table: 260001
Notes:

4. All positions may not be shown. If a position is not shown the Charge Rate Fee Schedule will govern.

BASE PROPOSAL TOTAL

1. The amounts may vary between tasks and individuals but the Grand Total amount will not be exceeded without approval of the Client.

2. Total All$ includes subconsultants and reimbursable costs.

3. Hourly rates effective through December 31, 2026 and subject to revision annually thereafter.

OPTIONAL SERVICES TOTAL
46 TABLE 260001
2026 Charge Rate Fee Schedule
The compensation of Wilsey Ham for work done will be on the basis of an hourly charge rate, plus expenses incurred and will be the sum of all the items set forth below:

Personnel Services Hourly Rates
Senior Principal Engineer/Surveyor $ 357
Principal Engineer/Surveyor $ 336
Senior Supervising Engineer/Surveyor $ 320
Supervising Engineer/Surveyor $ 305
Managing Engineer/Surveyor $ 286
Project Engineer IV/Surveyor IV, Senior Engineer/Surveyor $ 268 Project Engineer III/Surveyor III $ 249
Staff Engineer II/Surveyor II $ 226
Staff Engineer I/Surveyor I $ 210
Associate Engineer/Surveyor $ 194
Assistant Engineer/Surveyor $ 184
Senior Designer/Senior Technician $ 189
Designer II/Survey Technician II $ 178
Designer I/Survey Technician I $ 162
CAD Operator II/Drafter II $ 168
CAD Operator/Survey Technician/Drafter $ 131
2-Person Survey Crew $ 398
1-Person Survey Crew $ 199
Senior Administrator/Contracts $ 168
Administrative Assistant III/Senior Project Coordinator $ 136 Administrative Assistant II/Project Coordinator $ 110
Administrative Assistant I/Office Support $ 94
Supervising Senior Construction Manager $ 289
Senior Construction Manager $ 241
Construction Manager II $ 226
Construction Manager I $ 205
Associate Construction Manager $ 173
Assistant Construction Manager $ 150
Supervising Senior Construction Inspector $ 257
Senior Construction Inspector $ 241
Construction Inspector $ 220
Senior Construction Document Controls Specialist $ 157
Construction Document Controls Specialist $ 136
Effective through December 31, 2026 and subject to revision annually thereafter.  Reimbursable Expenses:
a. Travel and subsistence expenses paid to or on behalf of employees on business connected with the project, plus a markup charge of 15%.
b. Seventy two and one half cents ($0.725) per mile, or the current rate allowable set by the Internal Revenue Service for use of company passenger vehicles, and eighteen dollars ($18.00) per hour for use of vehicles carrying field survey equipment and supplies or used for field inspection and supervision. c. The cost of materials, supplies, reproduction, agency filing fees, communication expense or other services, plus a markup charge of 15%.
d. Invoice cost of services and expenses charged to Wilsey Ham by outside consultants, professional or technical firms engaged in connection with the project, plus a handling charge of 15%.

Table 26001
47 SHEET MAP # MH ID Segment Street Segment Length Storm/Sewer ITPipes Report Video Defects Logged DS MH Defect STREET NAME 1 440405-440406 610 ADLP 219 Sewer Y Y Y
442816 ROOTS IN MANHOLE 4 KIMMIE CT
2 430407-430706 3631 Hillcrest Dr 170 Sewer Y Y Y
442702 ROOTS IN MANHOLE Coronet Blvd
3 442423-442422 Read Ave 65 Sewer Y Y Y
3 442422-442421 Read Ave 60 Sewer Y Y Y
4 432107-432001 3226 Upper Lock 236 Sewer Y Y Y
7 633-2626 424 Middle Rd 120 Storm Y Y Y
9 441413-441412 North Rd 164 Sewer Y

NEED COPY
LINK
Y
5 432606-462605 Newlands Ave 105 Sewer Y Y Y
5 432610-432608 Newlands Ave 125 Sewer Y Y Y
8 432609-432608 Newlands Ave 23 Sewer Y Y Y
5 432607-432608 Newlands Ave 201 Sewer Y Y Y
5 432605-432607 Newlands Ave 246 Sewer Y Y Y
5 432604-432605 Newlands Ave 126 Sewer Y Y Y
5 432601-432604 Newlands Ave 32 Sewer Y Y Y
11 432735-432727 DeKoven 222 Sewer Y Y Y
11 432727-432726 DeKoven 119 Sewer Y Y Y
11 LH432727A-432272 DeKoven 104 Sewer Y Y Y
10 440513-440512 Bayview 310 Sewer Y Y Y
10 440511-440510 Bayview 102 Sewer Y Y Y
12 431720-431703 San Juan Blvd 137 Sewer Y Y Y
13 441002-442004 Mezez Ave 171 Sewer Y Y Y
14 443019-443015 Villa Ave. 117 Sewer Y Y Y
15 LH441135-LH441125A North Rd #2 99 Sewer Y Y Y
Sum of qtys 3,273 LF
2100
1,173
Sewer Line Rehab Manhole Rehab
48 49
50 51
52 53
54 55
56 57
58 59
60 61
62 63

2027 Pavement Rehabilitation & Utility Improvement Project - Staff Report.docx

STAFF REPORT
Meeting Date: July 14, 2026
Agency: City of Belmont
Staff Contact: Bozhena Palatnik, Public Works Department, (650) 595-7463, [email protected]
Agenda Title: 2027 Pavement Rehabilitation and Utility Improvement Project Agenda Action: Resolution
Recommendation
Adopt a resolution authorizing the City Manager to negotiate and execute a Task Order with Schaaf and Wheeler Consulting Civil Engineers in an amount not to exceed $419,015 to provide design, bidding, and construction support services for the 2027 Pavement Rehabilitation and Utility Improvement Project.

Strategic Focus Area
Infrastructure and Mobility
Background
As part of the City’s ongoing Pavement Rehabilitation Program, staff is planning to rehabilitate pavement and associated infrastructure on eight streets in summer of 2027. The proposed project was made possible through cost savings achieved during delivery of the 2026 Pavement Rehabilitation Project. By advancing pavement segments originally programmed for 2027 while remaining within the approved budget, staff identified an opportunity to reinvest those savings towards the City's backlog of deferred pavement rehabilitation needs per the City’s five-year pavement plan. This includes additional streets with poor pavement conditions that were not included in the current Five-Year Pavement Plan and are now being advanced into the planned work. Staff reviewed the backlog of lower Pavement Condition Index (PCI) streets and developed the following list of segments for rehabilitation:

Road Name Begin End Neighborhoo
d
Functional
Classificatio
n
PCI
SOLANA COURT SOLANA DRIVE END OF CUL DE SAC MCDOUGAL Residential 20 SOLANA DRIVE CHULA VISTA DRIVE SOLANA COURT MCDOUGAL Residential 25 ALTURA WAY SOLANA DRIVE END OF CUL DE SAC MCDOUGAL Residential 34 DESVIO WAY SOLANA DRIVE END OF CUL DE SAC MCDOUGAL Residential 24 SOLANA DRIVE SOLANA COURT END OF CUL DE SAC MCDOUGAL Residential 36 64

2027 Pavement Rehabilitation & Utility Improvement Project - Staff Report.docx

MOLITOR ROAD HARBOR

BOULEVARD

SAN CARLOS CITY

LIMIT / COP
DOWNTOWN Collector 25

MARSTEN
AVENUE
CHRISTIAN DRIVE ROBERT AVENUE PLATEAUSKYMONTCollector 40

NORTH ROAD IRENE COURT
(CENTER @ MEDIAN)
RUTH AVENUE CENTRAL Residential 68
NORTH ROAD BERESFORD STREET IRENE COURT CENTRAL Residential 30 NORTH ROAD MALCOLM AVENUE BERESFORD STREET CENTRAL Residential 63

WEMBERLY
DRIVE

COMSTOCK CIRCLE HALLMARK DRIVE BELMONT

HEIGHTS
Residential 17
These segments were evaluated and selected using the City’s Pavement Management System, StreetSaver, with special consideration given to pavement condition, roadway classification, geographic distribution, and proximity to schools.

To avoid cutting into newly paved roads, staff evaluated underlying sewer infrastructure prior to resurfacing. Based on CCTV inspections of all sanitary sewer and storm drain infrastructure located under these streets, staff found several pipes that require repair or replacement before pavement work begins.

For this project , staff is combining the design and subsequent construction contract into a single project. This will improve coordination reduces pavement restoration costs, minimizes construction impacts to residents, and ensures underground utilities are addressed before new pavement is placed.

Analysis
Staff solicited proposals from its on-call engineering firms and selected Schaaf & Wheeler Consulting Civil Engineers to provide design, bidding, and construction support services for this project. Design is scheduled to start in August 2026 and finish by February 2027, allowing sufficient time to advertise, award, and construct during the 2027 construction season.

The project is being advanced to align with the available funding. As design progresses, staff will continue evaluating available funding from Measure I, Measure A, Measure W, RMRA, and the Sewer Collections Fund. Prior to construction and based on available funding , staff may bid only a portion of the identified streets or phase the project.

Alternatives

1. Take no action.

2. Refer back to staff for further information.

Attachments
A. Resolution
B. Proposal from Schaaf & Wheeler Consulting Civil Engineers 65

2027 Pavement Rehabilitation & Utility Improvement Project - Staff Report.docx Fiscal Impact
☐ No Fiscal Impact
☒ Funding Source Confirmed:
$258,985 is budgeted under Capital Improvement Program
(CIP) Residential Gravity Replacement Project #7074 (Account #399-3-730-7074-8331), which is funded by the Sewer
Collections Fund, and $160,030 is budgeted under the CIP 2027 Pavement Rehabilitation Project #3234 (Account #399-3-730- 3234-8331) that consists of Measure I, RMRA, and Measure W funding.

Source: Purpose: Public Outreach:

Staff Discretionary Action Posting of Agenda
66

RESOLUTION NO. 2026 –

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT

AUTHORIZING THE CITY MANAGER TO EXECUTE A TASK ORDER WITH

SCHAAF AND WHEELER CONSULTING CIVIL ENGINEERS FOR AN AMOUNT NOT TO EXCEED $419,015 FOR THE 2027 PAVEMENT REHABILITATION AND

UTILITY IMPROVEMENT PROJECT
WHEREAS, the Public Works Department identified several streets for pavement rehabilitation in the summer of 2027 and determined that sanitary sewer and storm drainage infrastructure should be repaired or upgraded prior to pavement work; and, WHEREAS, Staff selected Schaaf and Wheeler Consulting Civil Engineers to provide design, bidding, and construction support services for project for an amount not to exceed $419,015; and,
WHEREAS, sufficient funding is available in the adopted FY 2026-2027 Capital Improvement Program through the Residential Gravity Replacement Capital Improvement Project (Account #399-3-730-7074-8331) and the 2027 Pavement Rehabilitation Project (Account #399-3-730-3234-8331).

NOW, THEREFORE, the City Council of the City of Belmont resolves as follows:

SECTION 1. The City Manager is authorized to negotiate and execute a Task Order with Schaaf and Wheeler Consulting Civil Engineers for an amount not to exceed $419,015 for the 2027 Pavement Rehabilitation and Utility Improvement Project. * * *
ADOPTED July 14, 2026 by the City of Belmont City Council by the following vote:

Ayes:

Noes:

Absent:

Abstain:
67

ATTEST:

City Clerk Mayor
APPROVED AS TO FORM:

City Attorney
68 Attachment A
Scope of Work
2027 Sewer, Storm, and Pavement Rehabilitation Project
July 1, 2026
This Scope of Work includes the preparation of bid documents, bid support services, and construction support services for the 2027 Sewer, Storm, and Pavement Rehabilitation Project (Project). The project will focus on rehabilitating the sanitary sewer mains, storm water infrastructure and pavement for the following streets:

Road Name Begin End

SOLANA COURT SOLANA DRIVE END OF CUL DE SAC

SOLANA DRIVE CHULA VISTA DRIVE SOLANA COURT

ALTURA WAY SOLANA DRIVE END OF CUL DE SAC

DESVIO WAY SOLANA DRIVE END OF CUL DE SAC

SOLANA DRIVE SOLANA COURT END OF CUL DE SAC

MOLITOR ROAD HARBOR BOULEVARD SAN CARLOS CITY LIMIT / COP

MARSTEN AVENUE CHRISTIAN DRIVE ROBERT AVENUE
NORTH ROAD IRENE COURT (CENTER @

MEDIAN) RUTH AVENUE
NORTH ROAD BERESFORD STREET IRENE CT (CENTER @ MEDIAN)

NORTH ROAD MALCOLM AVENUE BERESFORD STREET

WEMBERLY DRIVE COMSTOCK CIRCLE HALLMARK DRIVE
The Project comprises approximately 7,400 linear feet of street rehabilitation and 51 sanitary sewer segments. As part of the project, any deficient City storm drain and sanitary sewer pipes and manholes within these streets will be rehabilitated prior to pavement restoration. The project will also require new ADA curb ramps and may require water quality treatment requirements (C3 regulations). Schaaf & Wheeler will provide the following scope of services.

Task 1: Coordination and Meetings
Schaaf & Wheeler coordinate with the City, subconsultants, and stakeholders throughout the project.

Schaaf & Wheeler will also attend three (3) design review meetings with the City.

Task 2: Sewer and Storm Drain Assessment
Schaaf & Wheeler will review, assess, and prioritize all City sanitary sewer and storm drain pipes and manholes within the pavement rehabilitation areas. Schaaf & Wheeler will review CCTV inspection videos provided by the City to determine pipe rehabilitation needs, methodologies and associated construction costs.

Schaaf & Wheeler will conduct field investigations to inspect manholes, take field measurements, identify potential utility conflicts, and to document existing conditions. 69 Attachment A
Schaaf & Wheeler will incorporate sanitary sewer and storm drain rehabilitation into the design documents.

Task 3: Roadway Field Assessments
Schaaf & Wheeler will visit each site and take field measurements of the roadway, identify potential drainage issues that may require topographic surveying, document existing pavement striping and markers, and identify repair needs and requirements.

Task 4: ADA Curb Ramp Surveying and Design
Schaaf & Wheeler’s subconsultant, Pavement Engineering Inc. (PEI) will design replacement of the ADA ramps within the project limits. PEI will provide topographic surveying in the areas of proposed curb ramps tied to local benchmarks, design the ADA ramps, and will prepare construction details and technical specifications. This scope assumes that there will be up to 12 ADA curb ramps included in the design.

Task 5: C.3 Compliance Assistance
Schaaf & Wheeler will evaluate water quality treatment requirements and determine recommendations per the Countywide technical guidance. Schaaf & Wheeler will attend one virtual meeting with the City and staff from the San Mateo Countywide Water Pollution Prevention Program to ensure assumptions and requirements are clearly understood. Schaaf and Wheeler will look into regional or in-lieu treatment measure that the City may choose to consider implementing instead of water quality treatment measures within the public right-of-way adjacent to the road reconstruction projects. Schaaf & Wheeler will provide concept level design for treatment measures and estimated costs. This scope of services does not include detailed design of treatment measures; however, it can be provided for an additional fee if deemed necessary.

Task 5: Utility Coordination
Schaaf & Wheeler will coordinate with utility companies to obtain their service maps and to coordinate the project. Utility maps will be used to develop the project basemap, this scope does not include any additional detailed utility investigations. Utility potholing is included as an optional task.

Schaaf & Wheeler will coordinate with Mid-Peninsula Water District throughout the design to determine sewer to water separation distances and associated design requirements. Schaaf & Wheeler will prepare figures and a memorandum documenting the proposed conditions and design considerations to accommodate locations where the separation distance is less than 10 feet.

Task 6: Topographic Surveying
Schaaf & Wheeler’s subconsultant, Kier & Wright will perform topographic surveying in limited locations as deemed necessary. Surveying may include locations where the sewer main needs to be re-aligned due to water-sewer separation issues, or where there are roadway slope and/or drainage issues. This scope of work includes approximately three days of topographic surveying, additional surveying can be provided under the optional task if deemed necessary.

Task 7: 65% Design
Schaaf & Wheeler will initiate the detailed design effort which will include project basemapping, roadway rehabilitation plans, layouts of sewer lines, lateral locations based on CCTV data, utility 70 Attachment A
locations based on utility basemaps and site visits, construction details, construction cost estimate, and a construction schedule.

Schaaf & Wheeler’s subconsultant, PEI, will provide recommendations for pavement rehabilitation treatments, conforms, and will provide QAQC review of the plans and technical specifications. This scope assumes that PEI will conduct deflection testing, coring of the existing pavement, and will develop pavement rehabilitation recommendations under a separate contract with the City.

This scope assumes the following:
• One set of bid documents will be prepared for the sewer, storm, and pavement rehabilitation of all locations.
• Total length of sewer mains and storm drains to be rehabilitated is estimated to be approximately 3,000 linear feet. This is based on review of similar sewer and storm drain mains throughout the City. If the total length of sewer and storm drain mains requiring repairs is larger than anticipated, additional fee may be required to proceed with detailed design.
• The detail and accuracy of the existing City’s basemaps should be sufficient to develop construction documents for all rehabilitation projects. Easement research and easement acquisition are not included within this scope of services. • This scope includes realignment of up to 5 sewer main pipe segments.

Task 8: 95% Design
After receiving and reviewing comments from the City, Schaaf & Wheeler will prepare the 95% construction documents. Construction documents will include detailed plans, technical specifications, and engineer’s estimates.

The 95% pavement rehabilitation design will include detailed plans, roadway sections, and details.

Schaaf & Wheeler’s subconsultant, PEI, will provide QAQC review of the plans and technical specifications.

The 95% sewer and storm design will include detailed plan and profiles for all locations where open trench or pipe bursting are proposed. The location of all laterals will be identified based on CCTV data and will be shown on the plans. Sewer flow rates based on the City’s modeling/master plan will be included on the Drawings for sewer bypass designs to be prepared by the Contractor.

Task 9: Final Design
After receiving and reviewing comments from the City Schaaf & Wheeler will prepare the final construction documents. Construction documents will include bid-ready plans, technical specifications, City front end specifications, and engineer’s estimates.

Task 10: Bid Support Services
Schaaf & Wheeler will provide bid support services which may include attendance at the pre-bid meeting, responding to questions from bidders, prepare addenda, and evaluation of bids.

Task 11: Construction Support
Schaaf & Wheeler will be available to assist the City as desired throughout the construction process.

Construction support assistance may include:
71 Attachment A
• Pre-construction meeting attendance;
• Review and approve shop drawings and submittals;
• Review contractor’s request for information (RFIs) and furnish additional drawings and/or specifications for supplementing, clarifying, and/or correcting purposes; • Attend meetings and site visits when necessary (up six online or telephone meetings and two on site meetings/visits are included);
• Assist with the review of construction, and other activities, as required; • Prepare, review, and recommend approval of change orders as required; • Provide one set of reproducible record drawings that reflect the changes to the work during construction based upon Contractor markups, drawings and other data furnished by the Contractor, City, and Consultants. The record drawings will also be provided in AutoCAD format.

Optional Task A: Additional Topographic Surveying
Schaaf & Wheeler’s subconsultant, Kier & Wright will perform topographic additional necessary surveying where necessary to properly identify roadway widths, curb and sidewalk dimensions, sewer slopes, and utility locations. This scope of work includes approximately five days of topographic surveying.

Optional Task B: Utility Potholing
Schaaf & Wheeler’s subconsultant, Level A Solutions, Inc., will perform utility locating where potential utility conflicts exist. Subtronic will USA all locations to be potholed. This scope includes up to two days of utility potholing; additional potholing can be performed for an additional fee if deemed necessary.

Assumptions
The tasks, approach, schedule and proposed fees included within this proposal assumes the following:
• Limited topographic surveying is included in this scope of services. The project basemap will be prepared based on existing available data and field measurements. If additional surveying is deemed necessary it can be performed as an optional task. • This scope includes a limited amount of detailed utility investigations and potholing as an optional task. Additional utility investigations and potholing can be performed for an additional fee if deemed necessary.
• This scope excludes geotechnical investigations and assistance. • This scope excludes easement research and obtaining title reports. • This scope excludes material testing and field observations during construction. • Detailed C.3 Compliance treatment design is excluded from this scope of services.

Schedule
See the attached project schedule. The schedule has an assumed notice to proceed date. 72 ID Task Name Duration Start Finish
1 Notice to Proceed (Assumed) 0 days Mon 8/3/26 Mon 8/3/26 2 Task 2: Sewer and Storm Drain Assessment 20 days Mon 8/3/26 Fri 8/28/26 3 Task 3: Roadway Field Assessments 20 days Mon 8/3/26 Fri 8/28/264 Task 4: ADA Curb Ramp Surveying and Design 40 days Mon 8/3/26 Fri 9/25/265 Task 5: C.3 Compliance Assistance 20 days Mon 8/31/26 Fri 9/25/266 Task 6: Topographic Surveying 20 days Mon 8/31/26 Fri 9/25/267 Task 7: 65% Design 40 days Mon 8/31/26 Fri 10/23/26 8 City Review 65% Design 10 days Mon 10/26/26 Fri 11/6/26 9 Task 8: 95% Design 30 days Mon 11/9/26 Fri 12/18/26
10 City Review 95% Design 10 days Mon 12/21/26 Fri 1/1/27 11 Task 9: Final Design 20 days Mon 1/4/27 Fri 1/29/27
12 Task 10: Bid Support Services 45 days Mon 2/1/27 Fri 4/2/27 13 Task 11: Construction Support 100 days Mon 4/5/27 Fri 8/20/27 8/3
26 2 9 162330 6 132027 4 111825 1 8 152229 6 132027 3 10172431 7 142128 7 142128 4 111825 2 9 162330 6 132027 4 111825 1 8 152229 Aug '26 Sep '26 Oct '26 Nov '26 Dec '26 Jan '27 Feb '27 Mar '27 Apr '27 May '27 Jun '27 Jul '27 Aug '27 Se City of Belmont
2027 Sewer, Storm, and Pavement Rehabilitation Project
Project Schedule
July 1, 2026
73 Attachment A
Fee Proposal
$305 $255 $205
Task 1 Coordination and Meetings 33 9 0 $12,360 $0 $0 $0 $0 $12,360 24 $7,320 $0 $7,320
9 9 $5,040 $0 $5,040
Task 2 Sewer and Storm Drain Assessment 6 28 84 $26,190 $0 $0 $0 $0 $26,190 2 4 20 $5,730 $0 $5,730
40 $8,200 $0 $8,200
4 24 24 $12,260 $0 $12,260
Task 3 Roadway Field Assessments 4 28 28 $14,100 $0 $0 $0 $0 $14,100 4 28 28 $14,100 $0 $14,100
Task 4 ADA Curb Ramp Surveying and Design 4 8 0 $3,260 $61,560 $0 $0 $6,156 $70,976 2 $610 $41,040 $4,104 $45,754
2 8 $2,650 $20,520 $2,052 $25,222
Task 5 C.3 Compliance Assistance 8 24 24 $13,480 $0 $0 $0 $0 $13,480 8 24 24 $13,480 $0 $13,480
Task 6 Topographic Surveying 6 0 4 $2,650 $0 $16,500 $0 $1,650 $20,800 6 4 $2,650 $16,500 $1,650 $20,800
Task 7 65% Design 22 66 136 $51,420 $9,300 $0 $0 $930 $61,650 16 48 120 $41,720 $9,300 $930 $51,950
4 16 8 $6,940 $0 $6,940
2 2 8 $2,760 $0 $2,760
Task 8 95% Design 22 54 84 $37,700 $6,200 $0 $0 $620 $44,520 16 40 80 $31,480 $6,200 $620 $38,300
4 12 $4,280 $0 $4,280
2 2 4 $1,940 $0 $1,940
Task 9 Final Design 16 44 60 $28,400 $3,100 $0 $0 $310 $31,810 12 32 60 $24,120 $3,100 $310 $27,530
2 8 $2,650 $0 $2,650
2 4 $1,630 $0 $1,630
Task 10 Bid Support Services 8 12 0 $5,500 $0 $0 $0 $0 $5,500 8 12 $5,500 $0 $5,500
Task 11 Construction Support 49 64 40 $39,465 $17,040 $0 $0 $1,704 $58,209 2 2 $1,120 $0 $1,120
8 16 24 $11,440 $11,360 $1,136 $23,936
8 12 $5,500 $5,680 $568 $11,748
16 16 $8,960 $0 $8,960
9 6 $4,275 $0 $4,275
4 8 $3,260 $0 $3,260
2 4 16 $4,910 $0 $4,910
Total (Excluding Optional Tasks) 178 337 460 $234,525 $97,200 $16,500 $0 $11,370 $359,595 Optional Tasks
Optional Task 6 8 0 $3,870 $0 $32,500 $18,000 $5,050 $59,420 2 4 $1,630 $32,500 $3,250 $37,380
4 4 $2,240 $18,000 $1,800 $22,040
Optional Tasks Subtotal 6 8 0 $3,870 $0 $32,500 $18,000 $5,050 $59,420 Total (Including Optional Tasks) 184 345 460 $238,395 $97,200 $49,000 $18,000 $16,420 $419,015

11.3 Review RFIs

11.4 Attend Weekly Construction Meetings (16 Virtual Meetings)

11.5 Attend Site Visits/Meetings (up to 3)
A Additional Surveying
B Utility Potholing

11.6 Review Change Orders

11.7 Prepare Record Drawings

9.2 Prepare Final Specifications

9.3 Prepare Final Estimate

10.1 Bid Support Services

11.1 Pre-Construction Meeting

11.2 Review Submittals

1.2 Project Review Meetings (3)

2.1 Review CCTV Inspection Data and Identify Improvements

5.1 C.3 Evaluation, Sizing, and Conceptual Design

4.2 ADA Ramp Design

9.1 Prepare Final Plans

2.2 Sewer, Storm Drain, and Manhole Field Evaluation

2.2 Prepare Basemaps

4.1 Surveying for ADA Ramps

3.1 Roadway Field Measurements and Investigations

6.1 Topographic and Surface Utility Surveying

8.1 Prepare 95% Plans

8.2 Prepare 95% Specifications

8.3 Prepare 95% Estimate

7.3 Prepare 65% Estimate

7.1 Prepare 65% Plans

7.2 Prepare 65% Specifications
Hourly Rates
10% MarkupTotal

1.1 Project Coordination & Management
Schaaf & Wheeler TotalPEI, Inc. - ADA and Pavement Rehab Principal Project ManagerSenior EngineerAssistant Engineer 2027 Sewer, Storm, and Pavement
Rehabilitation Project
Fee Proposal
July 1, 2026
Kier & Wright - SurveyingLevel A Solutions - Utility Potholing 74

2026 Pavement Project Inspection Task Order - Staff Report.docx – Agreement Pavement Engineering, Inc

STAFF REPORT
Meeting Date: July 14, 2026
Agency: City of Belmont
Staff Contact: Daniel Matthews, Assistant Civil Engineer, (650)-637-2985, [email protected]
Agenda Title: Agreement with Pavement Engineering Inc. for construction inspection services for the 2026 Pavement Rehabilitation Project
Agenda Action: Resolution
Recommendation
Adopt a resolution authorizing the City Manager to negotiate and execute an agreement with Pavement Engineering Inc. to provide construction inspection and materials testing services in an amount not to exceed $258,730 for the 2026 Pavement Rehabilitation Project, and approve a $100,000 budget transfer from the 2025 Pavement Rehabilitation Project to the 2026 Pavement Rehabilitation Project.

Strategic Focus Area
Infrastructure and Mobility
Background
On June 9, 2026, through Resolution 2026-37, the City Council approved plans and specifications for the 2026 Pavement Rehabilitation Project and authorized the City Manager to award a construction contract to the lowest responsive and responsible bidder. As the project moves into construction, the City requires construction inspection and materials testing services to verify the work is performed in accordance with the approved plans and specifications. This year, staff will expand its construction management responsibilities in-house to reduce costs and increase project oversight, while utilizing a consultant to provide quality assurance services, field inspection, and materials testing.

Analysis
Staff solicited proposals from qualified firms and selected Pavement Engineering Inc. to provide construction inspection and materials testing services in an amount not to exceed $258,730.

The consultant will provide daily inspection and documentation of construction activities, including traffic control, concrete improvements, and asphalt rehabilitation, along with materials testing services to verify compliance with the project requirements. The inspector will also serve as the primary field representative for contractor coordination and as the on-the-ground point of contact to engage with residents along the project corridor.

The proposed scope includes both full-time construction inspection throughout the duration of the project and materials testing services as required to verify compliance with project plans and specifications. 75

2026 Pavement Project Inspection Task Order - Staff Report.docx The adopted FY 2025-26 Capital Improvement Program included $3,500,000 for the 2026 Pavement Rehabilitation Project. Since the project scope expanded to advance several streets originally planned for the 2027 Pavement Rehabilitation Project, additional construction support costs are anticipated, including consultant inspection services, staff construction management, and community outreach.

The recently completed 2025 Pavement Rehabilitation Project is projected to close $433,380.06 under budget. Staff recommends transferring $100,000 from the 2025 project to the 2026 project. Following the transfer, the overall project budget will increase to $3,600,000 while preserving $333,380.06 in remaining savings from the 2025 project and into the fund balance upon close out of the project.

Alternatives

1. Refer back to staff for additional information

2. Take no action
Attachments
A. Resolution
B. Proposal
Fiscal Impact
☐ No Fiscal Impact
☒ Funding Source Confirmed:

Funding for the proposed agreement is available under Capital Improvement Program (CIP) 2026 Pavement Rehabilitation
Project No. 3235 (Account No. 399-3-730-3235-9030) and is funded by RMRA, Measure I, and Measure W. The completed 2025 Pavement Rehabilitation Project No. 3117 (Account No. 399-3-730-3117-9030) is projected to have $433,380.06 in savings and can support the transfer of $100,000 to the 2026 Pavement Rehabilitation Project No. 3235.

Source: Purpose: Public Outreach:

Staff Discretionary Action Posting of Agenda
76

RESOLUTION NO. 2026 –
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT (1)

AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT WITH PAVEMENT ENGINEERING INC. FOR CONSTRUCTION INSPECTION AND MATERIALS TESTING SERVICES FOR THE 2026 PAVEMENT REHABILITATION PROJECT FOR AN AMOUNT NOT TO EXCEED $258,730, AND (2) APPROVING THE TRANSFER OF $100,000 FROM THE 2025 PAVEMENT REHABILITATION PROJECT TO THE 2026 PAVEMENT REHABILITATION PROJECT.

WHEREAS, on June 9, 2026, through Resolution 2026-37, the City Council approved the plans and specifications for the 2026 Pavement Rehabilitation Project and authorized the City Manager to award a construction contract to the lowest responsive and responsible bidder; and,
WHEREAS, the Department of Public Works solicited proposals from qualified firms for construction inspection and materials testing services for the 2026 Pavement Rehabilitation Project; and,
WHEREAS, Pavement Engineering Inc. was selected to provide the City with construction inspection and materials testing services for an amount not to exceed $258,730; and,
WHEREAS, the 2025 Pavement Rehabilitation Project is projected to be completed under budget, and staff recommends transferring $100,000 to the 2026 Pavement Rehabilitation Project to support construction phase activities.

NOW, THEREFORE, the City Council of the City of Belmont resolves as follows:

SECTION 1. The City Manager is authorized to negotiate and execute an agreement with Pavement Engineering, Inc. to provide construction inspection and materials testing services for the 2026 Pavement Rehabilitation Project for an amount not to exceed $$258,730.

SECTION 2. Approves the transfer of $100,000 in Measure I funding from the 2025 Pavement Rehabilitation Project No. 3117 to the 2026 Pavement Rehabilitation Project No. 3235 to support construction phase activities.
* * *
ADOPTED July 14, 2026 by the City of Belmont City Council by the following vote:

Ayes:
77

Noes:

Absent:

Abstain:

ATTEST:

City Clerk Mayor
APPROVED AS TO FORM:

City Attorney
78 June 25, 2026 MP26-421A
Daniel Mathews
Assistant Civil Engineer
City of Belmont
One Twin Pines Lane, Suite 385
Belmont, CA 94002
Subject: Provide Quality Assurance Services for the 2026 Pavement Rehabilitation Project (CCN 2026-647) in the City of Belmont.

Dear Daniel:

At your request, we are providing our proposal for quality assurance services for the subject project.

Our proposal includes providing complete public works inspection, additional quality assurance material inspection and material testing services during construction. The scope of work can be modified to reflect any areas where the City will provide services.

All work will be overseen directly by a registered engineer. Inspection personnel will depend on the exact timing of the project work.

SCOPE OF WORK
Task 1 – Quality Assurance Inspection Services
PEI will provide full-time public works inspection services to the City for the duration of the project. The inspector will monitor all construction activities to assure the work is complying with plans, specifications, and applicable adopted standards. The inspector will be in continuous communication with the City’s project manager to ensure the City is aware of any issues in the field.

PEI will inspect the construction of the Portland Cement Concrete (PCC) elements of the project. The PCC elements include curb and gutter removals, valley gutter repairs, driveways replacement and curb ramp construction. Our inspection services will assure the contractor is providing the required quality of workmanship and materials during construction.

When requested, PEI will test the aggregate base compaction placed under the PCC elements. Relative compaction will be based on relative wet density (CTM 216). PEI will cast PCC cylinders and perform slump testing periodically to verify the quality of the PCC materials being delivered to the job site. 79 Daniel Mathews
MP26-421A
June 25, 2026

Z:\Shared\R Drive\Admin\Text\Marketing\Proposals\Proposals2026\MP26-421 Belmont QA\MP26-421A.docx During the Full Depth Reclamation (FDR) operations, PEI will provide an additional inspector to ensure material compliance. One inspector will monitor spread rate, perform depth checks and monitor compaction of the FDR material. The second inspector will perform moisture density curves (CTM 216) for compaction, run wet coarse gradations and fabricate unconfined compressive strength (UCS) specimens for laboratory testing.

During paving operations, PEI will provide one inspector who will perform laydown inspection including monitoring thickness and temperature as well as placement of the Hot Mix Asphalt (HMA). In addition, the inspector will provide field density tests using a nuclear density gauge to monitor the contractor’s compaction efforts.

If compaction fails during construction, PEI is equipped to provide additional services, the core density/nuclear gauge correlation and/or core densities to establish compaction as outlined in the contract documents.

Our daily reports will include an account of the work performed each day related to temperatures, thickness, and placement.

Each inspector will also assist the City with other duties such as dialogue with the public, notification of Police and other City Departments when necessary.

Task 2 – Laboratory Testing
Laboratory testing for PCC elements will include breaking PCC cylinders for compression strength testing.

During FDR construction, PEI will be providing material testing in both the field and laboratory. PEI will perform moisture density curves (CTM 216), wet coarse gradation (CTM 202), moisture samples (CTM 226) and fabricate, cure and break UCS specimens.

During HMA construction, PEI will include laboratory testing of the HMA materials.

We will collect asphalt concrete samples and perform mix tests from every day HMA materials are paved. HMA mix tests include determining the following:

Stability (CTM 366), Bulk Specific Gravity (CTM 308), Rice Gravity (CTM 309), Asphalt Content (CTM 382) and Air Voids Content (CTM 367).

On the first day of paving, PEI will perform a production start-up. The production start-up includes coring the placed HMA to correlate the nuclear gauge density, running a full set of mix, running a Tensile Strength Ratio (CTM 371) and aggregate tests to verify the materials with the JMF (Job Mix Formula). 80 Daniel Mathews
MP26-421A
June 25, 2026

Z:\Shared\R Drive\Admin\Text\Marketing\Proposals\Proposals2026\MP26-421 Belmont QA\MP26-421A.docx Task 3 - Verification and Determination of Compliance and Acceptance PEI will monitor the materials and contractor’s compliance with the plans and specifications throughout the project and will report non-compliant issues as soon as possible, so that the City can notify the contractor that the item will need to be addressed or that a deduction will be in order.

We will prepare a final report that summarizes all the laboratory tests and will address the contractor’s compliance with specifications, plans, and applicable adopted standards. Copies of the compaction and laboratory test results will be included. The report will outline any areas of non-compliance.

In addition to the final report, PEI is committed to providing feedback throughout the project. Knowing immediately (in some cases the next day) that density was low, or the supplied material did not meet the specified criteria, creates a pro-active environment to correct the problems as they arise and not after the fact. Having up-to-date information on the contractor’s ability to conform to project specifications during the project will assist the City in managing its project and will result in the best possible product.

PROPOSAL FEE AND FEE BREAKDOWN
PEI’s fee for this work is based on our experience with similar projects and knowledge of similar construction. Our proposal covers an estimated 125 working day contract for public works inspection. We estimated 10 material inspection days for the pavement portion of the work, with the contractor placing approximately 4,000 tons of HMA and 27,000 square feet of digouts; and 2 material inspections days for the FDR work with the contractor treating approximately 60,000 square feet of material. The contractor’s actual schedule may result in a different level of effort and a modified estimate.

The outlined level of effort is estimated based on an eight-hour day for public work inspection and a nine-hour day for material inspection, as well as laboratory material testing.

We will invoice our work on a time and materials basis. Individual fees associated with each task will serve as a guideline for progress payments. Additional materials tests will be invoiced per the enclosed fee breakdown. We will invoice for inspection services as follows:

Between 0 and 4 hours will be invoiced at 4 hours
Between 4 and 8 hours will be invoiced at 8 hours
81 Daniel Mathews
MP26-421A
June 25, 2026

Z:\Shared\R Drive\Admin\Text\Marketing\Proposals\Proposals2026\MP26-421 Belmont QA\MP26-421A.docx Our inspection fees account for prevailing wages. Overtime will apply for workdays exceeding eight hours. PEI requires a 72-hour notification of changes in the schedule or a full eight-hour day fee will apply.

This proposal assumes that the City will monitor the contractor pertaining to all labor compliance issues.

All fees and costs associated with this project are subject to final negotiation with the City of Belmont. The enclosed proposal conditions apply. Please feel free to contact me at (805)781-2265 with any questions.

Very truly yours,
PAVEMENT ENGINEERING INC.

Joseph L. Ririe, P.E.

Senior Principal Engineer
Attachments: Estimated Fee Breakdown Schedule
Proposal Conditions
pc: C File
M File
S File
E File ([email protected])
82 Daniel Mathews
MP26-421A
June 25, 2026

Z:\Shared\R Drive\Admin\Text\Marketing\Proposals\Proposals2026\MP26-421 Belmont QA\MP26-421A.docx Task 1
Position Units Total
25 $200 / hour $5,000
1,000 $165 / hour $165,000
108 $165 / hour $17,820
137 $200 / day $27,400
$215,220
Task 2
Position Units Total
48 $45 / test $2,160
8 $250 / test $2,000
8 $315 / test $2,520
4 $200 / test $800
4 $550 / test $2,200
4 $75 / test $300
3 $80 / test $240
1 $2,500 / test $2,500
1 $2,500 / test $2,500
1 $1,350 / test $1,350
14 $750 / test $10,500
2 $700 / test $1,400
$28,470
Task 3
Position Units Total
8 $280 / hour $2,240
24 $200 / hour $4,800
40 $200 / hour $8,000
$15,040
$258,730
240 / hour 320 / hour
240 / hour 320 / hour
Moisture Content (CTM 226)
Estimated Fee Breakdown Schedule
Engineering Support and Quality Assurance Services
2026 Pavement Rehabilitation Project (CCN: 2026-647)
Rate
PCC Cylinders
Compaction Testing
Inspection
Overtime Rates
Estimated Task 3 Fees:

Senior Principal Engineer
Project Manager
Total Estimated Fees:

Estimated Task 4 Fees:

Time and a Half Double Time
3/8 inch HMA Production Start-up (Hveem)
Laboratory Testing
Burn-off Calibration (Oven Correlation)
PCC Laboratory
QA Additional Material Inspector
Tensile Strength Ratio (TSR)
Rate
Moisture Density Curve (CTM 216)
Wet Coarse Gradation (CTM 202)
Unconfined Compressive Strength (UCS)
Lab Manager
Verification and Determination of Compliance and Acceptance HMA Laboratory
Density Cores
1/2 inch HMA Production Start-up (Hveem)
Estimated Task 2 Fees:

Quality Assurance Inspection
Equipment / Vehicle Usage
City of Belmont
Rate
Project Manager
Soil & FDR Laboratory
HMA Mix Tests (Hveem)
PCC Cylinders Pick up from Jobsite
Public Works Inspector
83 Daniel Mathews
MP26-421A
June 25, 2026

Z:\Shared\R Drive\Admin\Text\Marketing\Proposals\Proposals2026\MP26-421 Belmont QA\MP26-421A.docx

PROPOSAL CONDITIONS

1. Proposal is valid for thirty days from the date of the proposal.

2. All work shall be performed utilizing common methods and practices of the civil engineering profession.

3. Fees for lump sum or unit price proposals will be charged at the quoted price.

Fees for engineering technical services will be charged on a time and materials basis will be charged at the applicable hourly rates shown on the enclosed fee schedule.

4. The proposal is based upon providing liability insurance with limits up to $1,000,000.

5. Payment: Invoices will be submitted monthly. All invoices are due within 30 days. Attorney fees or other costs incurred in collecting any delinquent amount shall be paid by the client.
84

Parcel Map (SB-9) for Miramar Terrace APN 045-140-410 & 044-211-090 - Staff Report.docx

STAFF REPORT
Meeting Date: July 14, 2026
Agency: City of Belmont
Staff Contact: Brian Nguyen, Public Works Department (650) 637-2998 Agenda Title: Parcel Map for SB-9 Urban Lot Split at Miramar Terrace – APNs 045-140-410 and 044-211-090
Agenda Action: Resolution
Recommendation
Adopt a Resolution approving the Parcel Map for an Urban Lot Split under Senate Bill 9 (SB 9) for the properties located at APNs 045-140-410 and 044-211-090 and accepting the dedication of an Emergency Vehicle Access Easement (EVAE), Ingress/Egress Easement, and Public Utility Easement (PUE).

Strategic Focus Area
Economic Development and Housing
Background
The applicant has filed a Parcel Map application to implement an Urban Lot Split in accordance with California Government Code Section 66411.7 and Belmont Municipal Code (BMC) Chapter 26 (Subdivisions). This ministerial process allows the division of an existing single-family residential parcel into two separate lots.

The Parcel Map also dedicates public easements necessary to provide emergency access, utility service, and shared access to the newly created parcels.

Analysis
The City Engineer has examined the submitted Parcel Map for the Urban Lot Split and finds it substantially in conformance with the State Subdivision Map Act, California Government Code Section 66411.7, and the City of Belmont Subdivision Ordinance (BMC Chapter 26). The Parcel Map is technically correct and satisfies all objective local development standards.

The map establishes a shared common driveway to serve both newly created parcels. To ensure long-term functionality, safety, and utility service connectivity, the Parcel Map dedicates the following easements to the City of Belmont:

Emergency Vehicle Access Easement (EVAE): This easement covers the shared common driveway alignment to guarantee unobstructed access for emergency response personnel and equipment. The layout and width conform to the minimum standards required by San Mateo Consolidated Fire Department.

Ingress/Egress Easement: This provides legal, permanent access for vehicular and pedestrian traffic across 85

Parcel Map (SB-9) for Miramar Terrace APN 045-140-410 & 044-211-090 - Staff Report.docx the shared driveway for both parcels.

Public Utility Easement (PUE): This easement allows for the installation, operation, and maintenance of electrical, gas, water, sewer, storm drainage, and communication utilities required to service both lots.

Pursuant to state law and BMC Chapter 26, the approval of an SB 9 Urban Lot Split is a ministerial action.

The City is required to approve the map if it complies with all objective engineering standards and zoning criteria.

Alternatives

1. There are no alternative actions, as approval of this Parcel Map is ministerial once all objective conditions and technical engineering requirements are satisfied.

Attachments
A. Resolution
B. Parcel Map
Fiscal Impact
☐ No Fiscal Impact
☒ Funding Source Confirmed: Any applicable fees for the Final Parcel Map and development will be paid by the project applicant.

Source: Purpose: Public Outreach:

Staff Statutory/Contractual Requirement Posting of Agenda 86

RESOLUTION NO. 2026 –

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT

APPROVING THE PARCEL MAP FOR AN URBAN LOT SPLIT UNDER SENATE BILL 9 (SB 9) FOR THE PROPERTIES LOCATED AT ASSESSOR’S PARCEL NUMBERS (APNS) 045-140-410 AND 044-211-090 AND ACCEPTING THE

DEDICATION OF RELATED PUBLIC EASEMENTS
WHEREAS, California Government Code Section 66411.7 and Belmont Municipal Code (BMC) Chapter 26 (Subdivisions) establish standard procedures and objective criteria for the ministerial approval of an Urban Lot Split Parcel Map; and, WHEREAS, the applicant has filed a Parcel Map application to divide the existing single-family residential property located at Assessor’s Parcel Numbers (APNs) 045-140-410 and 044-211-090 into two separate parcels; and,
WHEREAS, the City Engineer has examined the submitted Parcel Map and finds it substantially in conformance with the California Subdivision Map Act, California Government Code Section 66411.7, and the City of Belmont Subdivision Ordinance, and is satisfied that it is technically correct; and,
WHEREAS, the Parcel Map establishes a shared common driveway configuration to provide access to both newly created parcels; and,
WHEREAS, the development requires the dedication of specific public easements to ensure permanent access, utility service, and emergency access, including an Emergency Vehicle Access Easement (EVAE), an Ingress/Egress Easement, and a Public Utility Easement (PUE); and,
WHEREAS, the San Mateo County Fire Department has reviewed the proposed layout and confirmed that the EVAE complies with minimum local and regional emergency access width requirements; and,
WHEREAS, approval of an Urban Lot Split Parcel Map that satisfies all objective statutory criteria is a ministerial action under state law, rendering it exempt from the California Environmental Quality Act (CEQA).
87

NOW, THEREFORE, the City Council of the City of Belmont resolves as follows:

SECTION 1. The map titled “PARCEL MAP URBAN LOT SPLIT (SB 9) OF THE LANDS OF HSU" is hereby approved. Recordation of said Parcel Map is subject to all requirements of law and the Subdivision Ordinance of the City of Belmont.

SECTION 2. The City Council hereby accepts on behalf of the public the offered dedications of the EVAE, the Ingress/Egress Easement, and the PUE as delineated and described on the approved Parcel Map.

SECTION 3. The City Clerk is hereby authorized and directed to endorse the City Council’s approval on the Parcel Map, accept the offered public easements, and to affix thereto the corporate seal of the City of Belmont.
* * *
ADOPTED July 28, 2026 by the City of Belmont City Council by the following vote:

Ayes:

Noes:

Absent:

Abstain:

ATTEST:

City Clerk

Mayor
APPROVED AS TO FORM:

City Attorney
88 89
90

Revised Master Employee Pay Schedule - July 2026 - Staff Report

STAFF REPORT
Meeting Date: July 14, 2026
Agency: City of Belmont
Staff Contact: Laura Kirby, Principal Management Analyst, [email protected] Agenda Title: Revised Master Employee Pay Schedule – July 2026 Agenda Action: Resolution
Recommendation
Adopt a resolution updating the City’s Master Employee Pay Schedule to meet California Public Employees’ Retirement System (CalPERS) requirements.

Strategic Focus Area
Fiscal and Organizational Sustainability
Background
California Code of Regulations Section 570.5 and CalPERS regulations require the City to maintain accurate, up-to-date records for all established positions, documenting pay rates, effective dates, time base, and revision history. These regulations further require that any changes be brought before the City Council for approval.

Analysis
The revisions reflected in the updated Master Employee Pay Schedule (Exhibit A) are limited to the following:

BPOA and AFSCME Wage Increase – July 2026
Under their respective Memoranda of Understanding (MOUs) approved by the City Council, covering 2025–2028 for the Belmont Police Officers Association (BPOA) and 2025–2029 for the American Federation of State, County and Municipal Employees (AFSCME), safety employees in BPOA bargaining unit and all AFSCME employees will receive a wage increase effective July 5, 2026. The adjustment is tied to the Consumer Price Index (CPI) for the San Francisco Bay Area, which registered at 3.8% for the period of April 2025 through April 2026.

Per Diem/Hourly Rates
Adjustments to per diem hourly rates aligned with BPOA and AFSCME pay ranges.

Updates to Unrepresented Management Salary Ranges
Per the Compensation and Benefits Program for the Unrepresented Management group, ranges are updated annually to reflect current market conditions. Control points are set at the median top-step salary identified through a compensation study conducted each May, and each position's maximum salary is set at that control point.
91

Revised Master Employee Pay Schedule - July 2026 - Staff Report Recreation Manager Salary Alignment
To address internal equity imbalance, effective July 5, 2026, the Recreation Manager salary range is being aligned with the Parks and Facilities Manager salary range.

Alternatives

1. Provide staff with alternate direction to proposed Master Employee Pay Schedule changes in whole or in part.

2. Take No Action
Attachments
A. Resolution
Exhibit A – City of Belmont Master Employee Pay Schedule – July 2026 Fiscal Impact
☐ No Fiscal Impact
☒ Funding Source Confirmed:

The contractual salary increases reflected in the updated pay schedule have been incorporated into the FY 2026–27 budget.

The fiscal impact resulting from the revised Recreation Manager salary range will be evaluated during the mid-year budget review process; any required supplemental budget appropriation will be requested at that time.

Source: Purpose: Public Outreach:

Staff Statutory/Contractual Requirement Posting of Agenda 92

RESOLUTION NO. 2026 –

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT ADOPTING

THE REVISED MASTER EMPLOYEE PAY SCHEDULE IN ACCORDANCE WITH CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (CALPER)

REQUIREMENTS
WHEREAS, California Code of Regulations Section 570.5 and CalPERS regulations require the City of Belmont to maintain an up‑to‑date and publicly adopted Master Employee Pay Schedule documenting pay rates, effective dates, time bases, and revision history for all established positions; and,
WHEREAS, the regulations further require that any revisions to the Master Employee Pay Schedule be approved by the City Council at a public meeting; and, WHEREAS, the last revision to the City’s Master Employee Pay Schedule was approved by City Council on May 26, 2026 via Resolution No. 2026-29; and, WHEREAS, the City has completed updates to the Master Employee Pay Schedule to reflect changes effective July 5, 2026; and,
WHEREAS, the July 2026 updates reflect:
• A 3.8% CPI‑based wage increase for Belmont Police Officers Association (BPOA) safety employees and American Federation of State, County and Municipal Employees (AFSCME) employees pursuant to Council‑approved MOUs;
• Adjusted per‑diem and hourly rates aligned with those bargaining units; • Annual updates to Unrepresented Management salary ranges based on the City’s market compensation study; and
• Alignment of the Recreation Manager salary range with the Parks and Facilities Manager range to address internal equity.

NOW, THEREFORE, the City Council of the City of Belmont resolves as follows:

SECTION 1. The Revised Master Employee Pay Schedule – July 2026 attached hereto as Exhibit A is approved and adopted.
* * *
93

ADOPTED July 14, 2026 by the City of Belmont City Council by the following vote:

Ayes:

Noes:

Absent:

Abstain:

ATTEST:

City Clerk Mayor
APPROVED AS TO FORM:

City Attorney
94 









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Approval of New and Revised Job Descriptions in the Parks and Recreation Department - Staff Report

STAFF REPORT
Meeting Date: July 14, 2026
Agency: City of Belmont
Staff Contact: Laura Kirby, Principal Management Analyst, [email protected] Agenda Title: Approval of New and Revised Job Descriptions and Salary Ranges in the Parks and Recreation Department
Agenda Action: Resolution
Recommendation
Adopt a resolution establishing the Recreation Coordinator II classification, formalizing the Recreation Specialist II classification, updating the Recreation Coordinator and Supervisor job descriptions and revising the salary range and job description for the Recreation Manager classification.

Strategic Focus Area
Fiscal and Organizational Sustainability
Background
Human Resources partnered with the Parks and Recreation Department to develop a new Recreation Coordinator II classification to address operational and programmatic needs within the Department’s recreation services.

The creation of this classification and job description prompted a broader review of existing Recreation job descriptions to ensure consistency across the departmental operating framework, clarify distinctions between entry-level and advanced professional roles, and support a well-defined career pathway within the department.

Analysis
The new Recreation Coordinator II classification fills an organizational need by establishing an advanced, journey level professional role responsible for program development, operational oversight, and coordination of recreation services.

This classification provides enhanced staffing flexibility by allowing the Parks and Recreation Director to assess operational needs and recruit at the Recreation Coordinator I or II level depending on experience required for specific program areas.

In addition to establishing the new classification and corresponding job description, Human Resources and department leadership conducted a comprehensive review of the Recreation job descriptions and corresponding salary ranges. This effort focused on:
• Ensuring clear differentiation between the Recreation Coordinator I and II • Formalizing the Recreation Specialist II job description, originally adopted as Recreation 101

Approval of New and Revised Job Descriptions in the Parks and Recreation Department - Staff Report Specialist in 1997, which resides in AFSCME with an established salary range. • Updating the job descriptions to reflect current operational practices, regulatory requirements, and program expectations.
• Aligning supervisory language and functional responsibilities where applicable. • Strengthening internal consistency and career progression within the department. • Modernizing terminology to meet current industry and legal standards.

These updates ensure that each job classification/description accurately reflects its intended scope of responsibility and supports the department’s organizational structure.

A corresponding salary range for Recreation Coordinator II was developed based on a review of comparable agencies and internal alignment considerations to maintain both competitiveness and consistency with the City’s compensation structure.

Recreation Coordinator II - Monthly Range
Step 1 Step 2 Step 3 Step 4 Step 5 Step 6
$ 7,483.96 $ 7,858.16 $ 8,251.07 $ 8,663.62 $ 9,096.80 $ 9,551.64 The new Recreation Coordinator II classification will be included in the Mid Management Confidential Association (MMCEA) employee bargaining group, and representatives have been provided the new and updated job descriptions for review.

The Recreation Manager position has grown in scope and responsibility over time and is expected to continue to evolve as the demands on the department increase. As the role continues to expand, it is appropriate to ensure that compensation reflects both the current and anticipated level of responsibility.

To address this internal equity imbalance, staff recommends aligning the Recreation Manager salary with the Parks and Facilities Manager salary range.

Recreation Manager – Monthly Range
Step 1 Step 2 Step 3 Step 4 Step 5 Step 6
$11,218.44 $11,779.36 $12,368.32 $12,986.73 $13,636.07 $14,317.88 Upon approval, the salary range for Recreation Coordinator II and Recreation Manager salary ranges will be incorporated into the City’s Master Employee Pay Schedule.

Alternatives

1. Provide staff with alternative direction.

2. Take No action.

Attachments
A. Resolution
102

Approval of New and Revised Job Descriptions in the Parks and Recreation Department - Staff Report Fiscal Impact
☐ No Fiscal Impact
☒ Funding Source Confirmed:

The establishment of the new Recreation Coordinator II
classification results in an increase to personnel costs; however, the Parks and Recreation Department has defunded one
Recreation Specialist position to fully offset this increase as reflected in the adopted fiscal year (FY) 2026-27 budget. As a result, there is no change to the department’s authorized full time equivalent (FTE) headcount or overall budget. Any future adjustments to staffing levels or associated costs would require City Council approval.

The fiscal impact of the increased salary range of the
Recreation Manager will be incorporated as part of the FY 2026-27 mid-year budget review, and if needed any
supplemental budget will be requested during that process.

Source: Purpose: Public Outreach:

Staff Discretionary Action Posting of Agenda
103

RESOLUTION NO. 2026 –

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT

ESTABLISHING THE NEW RECREATION COORDINATOR II AND RECREATION

SPECIALIST II JOB CLASSIFICATIONS, ADOPTING REVISISONS TO THE

RECREATION SUPERVISOR JOB DESCRIPTION AND REVISING THE SALARY

RANGE AND JOB DESCRIPTION FOR THE RECREATION MANAGER

CLASSIFICATION
WHEREAS, Human Resources partnered with the Parks and Recreation Department to develop a new Recreation Coordinator II classification to address operational and programmatic needs within the Department; and,
WHEREAS, the long-standing Recreation Supervisor and Manager job descriptions were reviewed and revised to more accurately reflect current responsibilities, reporting structure and statutory requirements; and,
WHEREAS, the Recreation Specialist job description was updated to formally align with the current Recreation Specialist II classification; and, WHEREAS, the Recreation Manager salary was revised to address internal equity issues.

NOW, THEREFORE, the City Council of the City of Belmont resolves as follows:

SECTION 1. Approves the creation of a Recreation Coordinator II job classification in the Mid-Management Confidential Employee Association unit and corresponding job description and salary range (Exhibit A)
SECTION 2. Approves the Recreation Specialist II job classification.

SECTION 3. Approves the revision to the Recreation Manager salary scheduled as referenced in the City’s Master Employee Pay Plan (Exhibit A) * * *
ADOPTED July 14, 2026 by the City of Belmont City Council by the following vote:

Ayes:

Noes:

Absent:

Abstain:
104

ATTEST:

City Clerk Mayor
APPROVED AS TO FORM:

City Attorney
105
Recreation Coordinator I Page | 1
Recreation Coordinator I

DEFINITION
Under general supervision, assists in planning, organizing, coordinating, and implementing recreation programs and activities, which may include aquatics, special events, facilities, sports, teen, adult, senior, volunteer, neighborhood, cultural arts, and special interest classes.

Assists with recruiting, coordinating, and leading part-time and volunteer staff; supports the preparation and monitoring of program budgets; assists with facility rentals, scheduling, and use; provides administrative and program support; works collaboratively with public and private groups; and performs related duties as assigned. Duties may vary depending on assignment.

DISTINGUISHING CHARACTERISTICS:

Recreation Coordinator I is the journey-level classification in the Recreation Coordinator series. Incumbents are responsible for coordinating and implementing assigned programs or functional areas with general supervision. Responsibilities typically focus on a defined program area and/or facility. Employees perform the full range of standard duties and are expected to work independently on routine assignments.

This classification differs from Recreation Coordinator II, which is characterized by a higher degree of independence, complexity, and scope of responsibility. Positions at the Recreation Coordinator II level coordinate multiple programs, program areas, or facilities and are responsible for planning and developing programs with minimal supervision.

SUPERVISION EXERCISED AND RECEIVED:

Receives supervision from an assigned Recreation Supervisor and may receive functional supervision from a Recreation Coordinator II.

Exercises technical and functional supervision over part-time, seasonal, contract, and volunteer staff.

EXAMPLES OF ESSENTIAL FUNCTIONS:

The following duties are representative of the range of duties assigned to this classification. The omission of specific statements does not exclude them from the position if the work is similar, related, or a logical assignment.

Program Coordination & Oversight
• Oversee and coordinate assigned recreation program activities • Recommend and assist in the implementation of goals and objectives; establish schedules and methods for providing recreation program services; implement policies and procedures.
• Monitor program performance; recommend and implement modifications to systems and procedures Instruction & Contracts
• Coordinate youth/teen and adult enrichment classes; recruit and interview potential class instructors; collect class curriculum from instructors.
• Prepare, execute, and update instructor contracts; contact and notify instructors each season regarding class information deadlines.
106
Recreation Coordinator I Page | 2
Events, Camps & Marketing
• Plan and provide special events for the community; develop themes, purchase supplies, and recruit staff and/or volunteers. • Coordinate seasonal camps; recruit and train camp staff; plan daily activities and purchase supplies.

Prepare and collect evaluations of recreation programs, instructors and staff in various areas • Promote and coordinate specific activities within a recreation program area; prepare program event and facility marketing materials including social media posts, news releases, flyers, schedules of events, pamphlets, and seasonal brochures.

Facilities & Administration
• Schedule usage of facilities for recreation program activities provide information and assistance to users of facilities. • Participate in the preparation and administration of the assigned budget; submit budget recommendations; monitor expenditures. • Provide front counter and department administrative assistance; screen office visitors, answer multi-line telephone and route calls, and schedule appointments and facility rentals.
• Utilize Microsoft Office software to author reports, track, and compile data; prepare and collect evaluations of recreation programs, instructors, and staff.

Compliance & Professional Development
• Monitor program compliance with laws, rules, and regulations related to the provision of recreation programs and related services. • Maintain awareness of new developments and trends in the field of recreation; incorporate new developments as appropriate into programs.
• Perform other related duties as assigned.

KNOWLEDGE/ABILITIES/SKILLS
The following are a representative sample of the knowledge, abilities, and skills necessary to perform essential duties of the position.

Knowledge of:
• Principles, practices, and techniques of recreation program development, implementation, marketing, evaluation, and continuous improvement,
• Community recreation needs, including recreational, cultural, age-specific, and social trends across diverse populations • Marketing and outreach strategies and their application to public recreation programs and community engagement • Operations, services, and functions of a municipal recreation department or comparable public agency setting • Budget development, administration, and basic fiscal management principles related to recreation programs and events 107
Recreation Coordinator I Page | 3
• Principles and practices of leadership, staff supervision, training, and performance support • Standard office procedures, technology, and systems, including computers and related software applications • Applicable federal, state, and local laws, codes, and safety regulations governing public recreation programs, events, and facilities • Customer service principles and practices for effectively working with the public, vendors, contractors, and City staff Ability to:
• Plan, develop, coordinate, and implement a wide range of recreation programs and activities, including program content, promotion, scheduling, staffing, facility and equipment needs, and coordination with user groups and community partners • Provide direction and work guidance to subordinate staff, including assigning tasks, reviewing work, and supporting skill development across multiple recreation areas
• Contribute to the development and implementation of program goals, objectives, and service improvements • Prepare clear, organized, and professional reports, correspondence, and program documentation • Communicate effectively in both oral and written form with individuals and groups from diverse ages, backgrounds, and communities
• Interpret, apply, and explain departmental and City policies, procedures, and operational guidelines • Use standard office systems and technology, including Microsoft Office and related applications, to support program operations • Exercise sound judgment, tact, and diplomacy when handling sensitive or complex situations • Build and maintain effective, collaborative working relationships with staff, community members, contractors, and partner organizations

EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain knowledge and abilities would be:

Education and/or Experience
• Equivalent to a bachelor’s degree from an accredited college or university with major coursework in recreation, leisure studies, physical education, or a closely related field.
• A minimum of two (2) years of responsible experience coordinating recreation services with at least one year in the any of the following service areas: aquatics, special events, facilities, sports, teen, adult, senior, volunteer, neighborhood, cultural arts, and special interest classes.

License/Certification/Special Requirements
• Possession of, or ability to obtain, a valid California Driver’s License is required. • First Aid and CPR/AED certifications are required within six (6) months of appointment and must be maintained as a condition of continued employment.
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Recreation Coordinator I Page | 4
• California Public Resource Code (Section 5163-5164) requires TB testing for park, playground and recreation employees upon initial employment and thereafter every four years.

PHYSICAL AND ENVIRONMENTAL WORKING CONDITIONS:

The physical and environmental demands described below are representative of those that must be met by an incumbent to successfully perform the essential functions of this classification. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

Work is performed in both office and field settings. Office work involves moderate noise levels and controlled temperature conditions. Field work may include exposure to loud noise levels, variable temperatures, outdoor environments, and potentially hazardous conditions.

Incumbents may be required to wear appropriate attire for the recreation activity to which they are assigned and may interact with upset members of the public or staff in interpreting and enforcing departmental policies and procedures.

Physical demands include the ability to sit and stand for sustained periods, perform computer work, and communicate in person and over the telephone. Incumbents must possess the physical stamina to lift and move tables, chairs, and materials weighing up to 25 pounds; arrange facilities for community events and meetings; and occasionally bend, stoop, kneel, reach, climb, and walk on uneven surfaces to participate in recreational activities. Finger dexterity is needed to operate computers, keyboards, and standard office equipment.

May be required to work a varied schedule of hours, which may include early mornings, evenings, weekends, and holidays at a variety of City facilities.

This job description is not a contract. The City may revise this job description at any time.

The City of Belmont is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities.

Adopted by City Council 1998
Revised by City Council July 14, 2026
Bargaining Unit MMCEA
FLSA Exempt
DOT No
Pre-Employment Physical TB Testing
Safety Sensitive No
Form 700 Filer No
109
Recreation Coordinator II Page | 1
Recreation Coordinator II

DEFINITION
Under general direction, plans, organizes, coordinates, and provides direction and oversight for recreation programs and activities which may include: youth, teen, and adult services, aquatics, league sports, enrichment classes, special events, facility rentals, senior and childcare services, neighborhood, cultural arts, front desk operations, volunteers and interns. Recruits, coordinates, and leads regular, temporary, and volunteer staff; prepares program budgets and monitors expenditures; administers the rental, scheduling, and use of major recreation facilities; provides administrative support and program assistance; fosters cooperative working relationships with various public and private groups; and performs related work as required. Duties may vary depending upon assignment.

DISTINGUISHING CHARACTERISTICS:

Recreation Coordinator II is the advanced journey-level classification in the Recreation Coordinator series. Incumbents are responsible for coordinating and maintaining multiple recreation programs, program areas, or an assigned facility, and are accountable for the full scope of operations within those assignments. This classification is distinguished by the level of independence, responsibility, and complexity of work, as employees perform the most difficult and complex duties in the series.

This classification differs from Recreation Coordinator I, which is typically assigned responsibility for a single program area and performs more routine, standardized tasks. It is also distinguished from the higher-level Recreation Supervisor classification, which serves in a midmanagement role with broader responsibility for multiple programs or facilities, including oversight of budgets, cost recovery, and administrative functions.

SUPERVISION EXERCISED AND RECEIVED:

Receives supervision from the assigned Recreation Supervisor or Recreation Manager. Exercises technical and functional supervision over full-time, part-time, seasonal, contract, and volunteer staff.

EXAMPLES OF ESSENTIAL FUNCTIONS:

The following duties are representative of the range of duties assigned to this classification. The omission of specific statements does not exclude them from the position if the work is similar, related, or a logical assignment.

Program Coordination & Oversight
• Oversee and coordinate assigned recreation program activities • Recommend and assist in the implementation of goals and objectives; establish schedules and methods for providing recreation program services; implement policies and procedures.
• Monitor program performance; recommend and implement modifications to systems and procedures to improve service delivery and efficiency.
• Coordinate adult and youth sports leagues; provide league information to the public; create league schedules; compile and update rules each season.
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Instruction & Contracts
• Coordinate youth/teen and adult enrichment classes recruit and interview potential class instructors; collect class curriculum from instructors.
• Prepare, execute, and update instructor contracts; contact and notify instructors each season regarding class information deadlines.

Events, Camps & Marketing
• Plan and provide special events for the community; develop themes, purchase supplies, and recruit staff and/or volunteers. • Coordinate seasonal camps; recruit and train camp staff; plan daily activities and purchase supplies. • Promote and coordinate specific activities within a recreation program area; prepare program event and facility marketing materials including social media posts, news releases, flyers, schedules of events, pamphlets, and seasonal brochures.

Facilities & Administration
• Schedule usage of facilities for recreation program activities; provide information and assistance to users of facilities. • Participate in the preparation and administration of the assigned budget; submit budget recommendations; monitor expenditures. • Provide front counter and department administrative assistance; screen office visitors, answer multi-line telephone and route calls, and schedule appointments and facility rentals.
• Utilize Microsoft Office software to author reports, track, and compile data; prepare and collect evaluations of recreation programs, instructors, and staff.

Compliance & Professional Development
• Monitor program compliance with laws, rules, and regulations related to the provision of recreation programs and related services. • Maintain awareness of new developments and trends in the field of recreation; incorporate new developments as appropriate into programs.
• Perform other related duties as assigned.

KNOWLEDGE/ABILITIES/SKILLS
The following are a representative sample of the knowledge, abilities, and skills necessary to perform essential duties of the position.

Knowledge of:
• Advanced principles, practices, and techniques of recreation program development, management, evaluation, and continuous improvement across diverse program areas
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• Community recreation needs and trends, including demographic, cultural, age-specific, and social factors influencing program design and participation
• Advanced coordination and operational management of sports leagues, tournaments, and large-scale recreational activities • Marketing, outreach, and engagement strategies, including targeted promotion and participation growth for public recreation programs and events
• Municipal recreation operations, including multi-program coordination, facility use, and service delivery in a public agency environment
• Budget development and fiscal oversight, including monitoring expenditures, tracking revenue, and recommending adjustments to support program sustainability
• Principles and practices of leadership, including staff development, performance management support, and oversight of part-time, seasonal, and volunteer personnel
• Modern office systems, recreation management software, and standard business applications used for program administration and reporting
• Federal, state, and local laws, codes, and safety requirements applicable to public recreation programs, facilities, and events • Customer service principles and conflict resolution techniques for effectively working with the public, contractors, vendors, and City staff in complex or sensitive situations
Ability to:
• Independently plan, develop, coordinate, and evaluate a broad range of recreation programs and services, including responsibility for program design, scheduling, staffing plans, promotion, facility coordination, and operational execution • Serve as lead staff for assigned programs or functional areas, providing direction, training support, and oversight to subordinate, seasonal, part-time, and volunteer staff
• Develop, recommend, and implement program goals, objectives, and performance measures to improve service delivery and community impact
• Analyze program performance and community needs to identify opportunities for expansion, improvement, or restructuring of services
• Prepare, manage, and monitor program budgets, including tracking expenditures and supporting revenue-generating activities • Prepare clear, accurate, and professional reports, correspondence, program documentation, and operational materials • Communicate effectively with diverse audiences, including residents, community groups, City leadership, vendors, and partner organizations
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Recreation Coordinator II Page | 4
• Interpret, apply, and explain complex departmental and City policies, procedures, and operational standards • Exercise independent judgment in resolving operational challenges and handling sensitive or complex issues with tact and diplomacy
• Establish, maintain, and strengthen effective working relationships with internal staff, external partners, and the community.

EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain knowledge and abilities would be:

Education and/or Experience
• Equivalent to a bachelor's degree from an accredited college or university in recreation, leisure studies, physical education, or a closely related field.
• A minimum of three (3) years’ full-time professional recreation work experience as a Recreation Coordinator I or the equivalent. • Experience in a California municipal government setting is highly desirable.

License/Certification/Special Requirements
• Possession of, or ability to obtain, a valid California Driver’s License is required. • First Aid and CPR/AED certifications are required within six (6) months of appointment and must be maintained as a condition of continued employment.
• California Public Resource Code (Section 5163-5164) requires TB testing for park, playground and recreation employees upon initial employment and thereafter every four years.

PHYSICAL AND ENVIRONMENTAL WORKING CONDITIONS:

The physical and environmental demands described below are representative of those that must be met by an incumbent to successfully perform the essential functions of this classification. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in both office and field settings. Office work involves moderate noise levels and controlled temperature conditions. Field work may include exposure to loud noise levels, variable temperatures, outdoor environments, and potentially hazardous conditions.

Incumbents may be required to wear appropriate attire for the recreation activity to which they are assigned and may interact with upset members of the public or staff in interpreting and enforcing departmental policies and procedures.

Physical demands include the ability to sit and stand for sustained periods, perform computer work, and communicate in person and over the telephone. Incumbents must possess the physical stamina to lift and move tables, chairs, and materials weighing up to 25 pounds; arrange facilities for community events and meetings; and occasionally bend, stoop, kneel, reach, climb, and walk on uneven surfaces to participate in recreational activities. Finger dexterity is needed to operate computers, keyboards, and standard office equipment. 113
Recreation Coordinator II Page | 5
May be required to work a varied schedule of hours, which may include early mornings, evenings, weekends, and holidays at a variety of City facilities.

This job description is not a contract. The City may revise this job description at any time.

The City of Belmont is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities.

Adopted by City Council July 14, 2026
Revised by City Council NA
Bargaining Unit MMCEA
FLSA Exempt
DOT No
Pre-Employment Physical No
Safety Sensitive No
Form 700 Filer Yes
114
Recreation Manager Page | 1
Recreation Manager

DEFINITION
Under general direction, directs, manages, supervises, and oversees all City recreation services, activities, and operations within the Parks and Recreation Department, including youth, teen, and adult services, aquatics, league sports, enrichment classes, special events, facility rentals, senior and childcare services, and volunteers and interns. Coordinates assigned activities with other divisions and departments, outside agencies, and the public; and provides highly responsible and complex staff support to the Parks, Recreation, Facilities and Culture Director.

DISTINGUISHING CHARACTERISTICS:

The Recreation Manager is the highest-level recreation classification below the Director and is responsible for the full scope of the Recreation Division's programs, staff, facilities, and budget. This class is distinguished from the Recreation Supervisor, which holds supervisory and administrative responsibility for an assigned program area or facility, but does not carry division-wide management responsibility. The Recreation Manager exercises direct supervision over all Recreation Division staff — including Recreation Supervisors, Coordinators, clerical, casual/seasonal, contract, volunteer, and intern staff — and provides complex staff support to the Director on policy, partnerships, and departmental planning.

SUPERVISION EXERCISED AND RECEIVED:

Receives general direction from the Director. Exercises direct supervision over Recreation Division staff including Recreation Supervisors, Recreation Coordinators, clerical, casual/seasonal, contract, volunteer, and intern staff.

EXAMPLES OF ESSENTIAL FUNCTIONS:

The following duties are representative of the range of duties assigned to this classification. The omission of specific statements does not exclude them from the position if the work is similar, related, or a logical assignment.

Division Management & Oversight
• Direct, manage, and supervise the organization, staffing, and operational activities for recreation services and programs including youth, teen, and adult services, aquatics, league sports, enrichment classes, special events, facility rentals, senior and childcare services in the Recreation Division.
• Manage and participate in the development and implementation of goals, objectives, policies, and priorities; recommend, implement, and measure effectiveness of resulting policies and procedures. • Identify opportunities for improving service delivery methods and procedures, including marketing and communications strategies; identify resource needs; review with appropriate management staff and implement improvements. • Plan, direct, coordinate, and review the work plan for assigned recreation services and activities and division staff; assign work activities and projects; monitor workflow; review and evaluate work products, methods, and procedures; meet with staff to identify and resolve problems.

Events and Facilities
• Plan, manage, and coordinate various community special events; manage or delegate to recreation staff procurement of entertainment, food, and supplies needed for events.
• Oversee the scheduled use of recreation facilities for various meetings, rentals, celebrations, classes, and special events; coordinate routine maintenance of recreation facilities. 115
Recreation Manager Page | 2
• Manage custodial contract and services for the recreation facilities.

Grants, Partnerships and Community Relations
• Assist in the coordination of grant applications and capital improvement projects related to recreation services and facilities. • Coordinate recreation services and activities with those of other divisions, departments, the public, and outside agencies and organizations; develop partnerships where appropriate.
• Serve as the City liaison to local sports organizations and committees. • Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of recreation; develop, implement, and evaluate programs to meet the needs of Belmont's diverse and changing community.

Staff Supervision and Development
• Select, train, supervise, motivate, and evaluate assigned recreation staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. • Oversee Recreation Division payroll
• Exhibit and practice support for management decisions; commit to creating an inclusive, cooperative, and productive work environment for all
Budget and Administration
• Manage and participate in the development and administration of the assigned Recreation Division budget; forecast funds needed for staffing, equipment, recreation facility maintenance, materials, and supplies; monitor and approve expenditures; recommend adjustments to budget as necessary.
• Provide highly responsible and complex staff support to the Parks and Recreation Director; assist with development and management of Joint Use Agreements with local school districts and schools; participate on a variety of committees; prepare and present staff reports and other correspondence as appropriate and necessary. • Serve as a department representative for Emergency Operations exercises and training. • Address recreation-related consumer questions, complaints, and concerns; investigate and recommend corrective action as necessary.
• May be assigned to serve as Parks and Recreation Director in the Director’s absence. • Perform related duties and responsibilities as required.

KNOWLEDGE/ABILITIES/SKILLS
The following are a representative sample of the knowledge, abilities, and skills necessary to perform essential duties of the position.

Knowledge of:
• Operational characteristics, services, and activities of a comprehensive recreation program; aquatics experience highly desirable • Methods and techniques for recreation programs need assessment, planning, effectiveness, and cost recovery • Methods and techniques of managing and coordinating facilities maintenance • Marketing theories, principles, and practices and their application to public recreation programming and events • Principles of program budget preparation, administration, and fiscal management • Principles of supervision, training, and performance evaluation • Principles of positive customer service delivery to a diverse community 116
Recreation Manager Page | 3
• Modern computers and work-related software applications including e-mail, word processing, spreadsheet, online recreation registration, and other recreation-based programs
• Federal, state, and local laws, codes, and regulations pertaining to public recreation programs and facilities Ability to:
• Plan, direct, supervise, and coordinate the work of recreation staff; select, supervise, train, and evaluate staff • Interpret and explain City recreation program policies and procedures • Develop, implement, and manage all recreation programs, services, and activities for the City • Plan, manage, and coordinate community special events • Manage, coordinate, and schedule facilities for meetings, rentals, celebrations, special events, and recreation programming • Manage and schedule use of custodial services and routine maintenance for the recreation facilities • Prepare clear and concise reports, correspondence, and other written materials • Communicate clearly and concisely, both orally and in writing, with diverse audiences of varying ages and socioeconomic and ethnic backgrounds
• Handle sensitive situations with tact, diplomacy, and sound judgment • Demonstrate proficiency with computers and work-related software applications including e-mail, spreadsheet, online recreation registration, and other recreation-based programs
• Establish and maintain effective working relationships with those contacted in the course of work • Maintain physical condition appropriate for the performance of assigned duties and responsibilities

EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education and/or Experience
• Equivalent to a Bachelor's degree from an accredited college or university with major coursework in Recreation, Physical Education, Kinesiology, Public Administration, Leisure Studies, Marketing, or a related field. • A minimum of four (4) years of responsible recreation program experience, including two (2) years of administrative and/or lead supervisory experience.
• Experience in a California municipal government setting is highly desirable.

License/Certification/Special Requirements
• Possession of, or ability to obtain, a valid California Driver's License by time of appointment. • First Aid and CPR/AED certifications are required within six (6) months of appointment and must be maintained as a condition of continued employment.
• California Public Resource Code (Section 5163-5164) requires TB testing for park, playground and recreation employees upon initial employment and thereafter every four years.
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Recreation Manager Page | 4
PHYSICAL AND ENVIRONMENTAL WORKING CONDITIONS:

The physical and environmental demands described below are representative of those that must be met by an incumbent to successfully perform the essential functions of this classification. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in both office and field settings, including indoor and outdoor recreational facilities. Office work involves moderate noise levels and controlled temperature conditions. Field work may include exposure to loud noise levels, variable temperatures, outdoor environments, and potentially hazardous conditions. Incumbents may be required to wear appropriate attire for the recreation activity to which they are assigned and may interact with upset members of the public or staff in interpreting and enforcing departmental policies and procedures.

Physical demands include the ability to sit and stand for sustained periods, perform computer work, and communicate in person and over the telephone. Incumbents must possess the physical stamina to lift and move tables, chairs, and materials weighing up to 50 pounds; arrange facilities for community events and meetings; and occasionally bend, stoop, kneel, reach, climb, and walk on uneven surfaces to participate in recreational activities. Finger dexterity is needed to operate computers, keyboards, and standard office equipment.

May be required to work a varied schedule of hours, which may include early mornings, evenings, weekends, and holidays at a variety of City facilities.

This job description is not a contract. The City may revise this job description at any time.

The City of Belmont is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities.

Adopted by City Council 2021
Revised by City Council July 14. 2026
Bargaining Unit MMCEA
FLSA Exempt
DOT No
Pre-Employment Physical No
Safety Sensitive No
Form 700 Filer Yes
118
Recreation Supervisor Page | 1
Recreation Supervisor

DEFINITION
Under general supervision, plans, organizes, supervises, and coordinates assigned recreation program activities and operations within the Parks & Recreation Department. Program areas may include youth, teen, and adult services, aquatics, league sports, enrichment classes, special events, facility rentals, senior and childcare services, and volunteers and interns. Coordinates assigned activities with other divisions, outside agencies, and the public; and provides highly responsible and complex staff assistance to Parks & Recreation Management.

DISTINGUISHING CHARACTERISTICS:

The Recreation Supervisor is a mid-management classification responsible for more varied and complex tasks, with overall program, budgetary, cost recovery, and administrative responsibility for multiple recreation activities and facilities, or a comprehensive recreational program. This class is distinguished from the Recreation Coordinator II, which coordinates and maintains multiple programs or an assigned facility but does not carry overall administrative and budgetary responsibility for a division. It is distinguished from the Recreation Manager, which exercises direct supervision over all Recreation Division staff and holds full departmental management responsibility for all City recreation services.

SUPERVISION EXERCISED AND RECEIVED:

Receives general direction from the Recreation Manager. Exercises technical and functional supervision over Recreation Coordinators, fulltime, part-time, seasonal, contract, and volunteer staff assigned to the program area(s).

EXAMPLES OF ESSENTIAL FUNCTIONS:

The following duties are representative of the range of duties assigned to this classification. The omission of specific statements does not exclude them from the position if the work is similar, related, or a logical assignment.

Program Coordination & Oversight
• Coordinate the organization, staffing, and operational activities for assigned recreation program areas • Participate in the development and implementation of goals, objectives, policies, and priorities; recommend and implement resulting policies and procedures.
• Identify opportunities for improving service delivery methods and procedures; identify resource needs; review with appropriate management staff; implement improvements.
• Direct, coordinate, and review the work plan for assigned recreation services and activities; assign work activities and projects; monitor workflow; review and evaluate work products, methods, and procedures; meet with staff to identify and resolve problems. • Coordination of assigned program may include, but is not limited to: registration, admissions, attendance, orientations, curriculum development, fundraising, special guest presentations, special event coordination, facility scheduling, and seasonal activities.

Staff Supervision and Development
• Select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. • Contract for services with instructors; process instructor payments. 119
Recreation Supervisor Page | 2
Budget and Administration
• Participate in the development and administration of the assigned program budget; forecast funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; recommend adjustments as necessary. • Provide staff assistance to the Parks & Recreation Director and Recreation Manager; participate on a variety of committees; prepare and present staff reports and other correspondence as appropriate and necessary.

Community and External Relationships
• Coordinate assigned recreation program activities with those of other divisions and outside agencies and organizations. • Attend and participate in professional group meetings; stay abreast of new trends and innovations in the assigned field of recreation services.
• Research and apply for grant opportunities with community partner organizations; identify and solicit sponsorships with businesses and private corporations.
• Perform related duties and responsibilities as required

KNOWLEDGE/ABILITIES/SKILLS
The following are a representative sample of the knowledge, abilities, and skills necessary to perform essential duties of the position.

Knowledge of:
• Operational characteristics, services, and activities of the assigned recreation program area • Modern and complex principles and practices of recreation program coordination and implementation • Methods and techniques of providing day care and pre-school services • Principles used in coordinating community sports activities • Various community education programs
• Various needs and interests of senior citizens within the community • Principles of municipal budget preparation and control • Principles of supervision, training, and performance evaluation • Modern office procedures and equipment, including computers and related software applications • Federal, state, and local laws, codes, and regulations pertaining to public recreation programs • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff Ability to:
• Supervise, direct, and coordinate the work of lower-level staff • Select, supervise, train, and evaluate staff
• Interpret and explain City recreation policies and procedures • Supervise and coordinate assigned recreation program activities and operations • Ensure program compliance with applicable laws, rules, and regulations • Coordinate the provision of assigned recreation programs with contracted services • Elicit community and organizational support for assigned recreation programs • Prepare and administer assigned recreation program budgets • Respond to requests and inquiries from the public
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Recreation Supervisor Page | 3
• Prepare clear and concise reports, correspondence, and other written materials

EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education and/or Experience
• Equivalent to a Bachelor's degree from an accredited college or university with major coursework in Recreation, Physical Education, Kinesiology, Public Administration, Leisure Studies, Marketing, or a related field. • A minimum of three (3) years of responsible recreation program experience, including one (1) year of administrative and/or lead supervisory experience.
• Experience in a California municipal government setting is highly desirable.

License/Certification/Special Requirements
• Possession of, or ability to obtain, a valid California Driver's License by time of appointment. • First Aid and CPR/AED certifications are required within six (6) months of appointment and must be maintained as a condition of continued employment.
• California Public Resource Code (Section 5163-5164) requires TB testing for park, playground and recreation employees upon initial employment and thereafter every four years.

PHYSICAL AND ENVIRONMENTAL WORKING CONDITIONS:

The physical and environmental demands described below are representative of those that must be met by an incumbent to successfully perform the essential functions of this classification. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in both office and field settings, including indoor and outdoor recreational facilities. Office work involves moderate noise levels and controlled temperature conditions. Field work may include exposure to loud noise levels, variable temperatures, outdoor environments, and potentially hazardous conditions. Incumbents may be required to wear appropriate attire for the recreation activity to which they are assigned and may interact with upset members of the public or staff in interpreting and enforcing departmental policies and procedures.

Physical demands include the ability to sit and stand for sustained periods, perform computer work, and communicate in person and over the telephone. Incumbents must possess the physical stamina to lift and move tables, chairs, and materials weighing up to 50 pounds; arrange facilities for community events and meetings; and occasionally bend, stoop, kneel, reach, climb, and walk on uneven surfaces to participate in recreational activities. Finger dexterity is needed to operate computers, keyboards, and standard office equipment.

May be required to work a varied schedule of hours, which may include early mornings, evenings, weekends, and holidays at a variety of City facilities.
121
Recreation Supervisor Page | 4
This job description is not a contract. The City may revise this job description at any time.

The City of Belmont is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities.

Adopted by City Council 1998
Revised by City Council July 14, 2026
Bargaining Unit MMCEA
FLSA Exempt
DOT No
Pre-Employment Physical No
Safety Sensitive No
Form 700 Filer Yes
122
Recreation Specialist Page | 1
Recreation Specialist II

DEFINITION
Under general supervision, the Recreation Specialist II performs a range of professional and technical duties in the planning, organization, coordination, and evaluation of recreation programs, services, and events. This classification is responsible for overseeing program areas, supporting department-wide initiatives, and ensuring high-quality community engagement. Work involves significant interaction with participants, staff, community partners, and the public.

DISTINGUISHING CHARACTERISTICS:

This classification differs from the part-time Recreation Specialist I/II in that it carries broader program responsibility, greater independence, and regular oversight of seasonal staff and facility operations.

SUPERVISION EXERCISED AND RECEIVED:

Receives general supervision from Recreation Coordinator or Recreation Supervisor.. Provides guidance, direction, and oversight to casual and seasonal employees, volunteers, and contract instructors as assigned.

EXAMPLES OF ESSENTIAL FUNCTIONS:

The following duties are representative of the range of duties assigned to this classification. The omission of specific statements does not exclude them from the position if the work is similar, related, or a logical assignment. • Plans, organizes, coordinates and monitors activities and performs a variety of duties related to recreation programs, department facilities, after school and seasonal programs and events. • Directs, leads, trains, schedules and monitors the work of assigned staff. • Acts as a liaison between the department and the community providing information to the community and responding to inquires and requests from the public.
• Research program needs and makes recommendations for new/revised programs. • Opens and secures facilities for special and regularly occurring activities and programs; monitors facility/site usage as needed. • Collaborates with schools, nonprofits, and partner organizations to strengthen community engagement and expand recreational opportunities.
• Maintains accurate documentation including incident reports, attendance logs, staff schedules, and program evaluations.

KNOWLEDGE/ABILITIES/SKILLS
The following are a representative sample of the knowledge, abilities, and skills necessary to perform essential duties of the position.

Knowledge of:
• Recreation principles, program planning, and community engagement strategies. • Marketing, promotion, and outreach techniques, including social media and digital communications. • Policies and procedures related to assigned area.
• Community organizations and resources related to assigned area. • Customer service standards and techniques for working effectively with the public. • Principles and techniques of planning activities and events for all ages. 123
Recreation Specialist Page | 2
• Principles of youth development, older adult engagement, and inclusive programming.

Ability to:
• Communicate clearly and concisely both orally and in writing. • Understand and carry out oral and written instructions. • Operate a personal computer and use applicable software to maintain records, prepare reports, develop electronic surveys, draft flyers and other publications.
• Build effective working relationships with colleagues, community groups, and the public. • Ability to collaborate effectively with schools, community partners, and contracted vendors. • Learn, understand and apply applicable policies and procedures. • Establish and maintain effective relationships with those contacted in the course of work. • Lead, train, and supervise assigned staff.
• Lift and move a variety of equipment and supplies weighing 50 pounds or less. • Drive a vehicle on City business.
• Work flexible hours, including weekends, evenings, and holidays.

EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience: One year of increasingly responsible experience as a Recreation Specialist I or equivalent position.

Training: Completion of high school or equivalent supplement by college coursework in recreation, marketing or related field is desirable License/Certification/Special Requirements
• Possession of, or ability to obtain, a valid California Driver's License by time of appointment. • First Aid and CPR/AED certifications are required within six (6) months of appointment and must be maintained as a condition of continued employment.
• California Public Resource Code (Section 5163-5164) requires TB testing for park, playground and recreation employees upon initial employment and thereafter every four years.

PHYSICAL AND ENVIRONMENTAL WORKING CONDITIONS:

The physical and environmental demands described below are representative of those that must be met by an incumbent to successfully perform the essential functions of this classification. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in both office and field settings, including indoor and outdoor recreational facilities. Office work involves moderate noise levels and controlled temperature conditions. Field work may include exposure to loud noise levels, variable temperatures, outdoor environments, and potentially hazardous conditions. Incumbents may be required to wear appropriate attire for the recreation activity to which they are assigned and may interact with upset members of the public or staff in interpreting and enforcing departmental policies and procedures.

Physical demands include the ability to sit and stand for sustained periods, perform computer work, and communicate in person and over the telephone. Incumbents must possess the physical stamina to lift and move tables, chairs, and materials weighing up to 50 pounds; 124
Recreation Specialist Page | 3
arrange facilities for community events and meetings; and occasionally bend, stoop, kneel, reach, climb, and walk on uneven surfaces to participate in recreational activities. Finger dexterity is needed to operate computers, keyboards, and standard office equipment.

May be required to work a varied schedule of hours, which may include early mornings, evenings, weekends, and holidays at a variety of City facilities.

This job description is not a contract. The City may revise this job description at any time.

The City of Belmont is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities.

Adopted by City Council 1998
Revised by City Council July 14, 2026
Bargaining Unit AFSCME
FLSA Non-Exempt
DOT No
Pre-Employment Physical No
Safety Sensitive No
Form 700 Filer No
125

Server Replacement

STAFF REPORT
Meeting Date: July 14, 2026
Agency: City of Belmont
Staff Contact: Jason Eggers, IT Manager, 650-598-4206, [email protected] Agenda Title: Server Replacement
Agenda Action: Resolution
Recommendation
Adopt a resolution 1) authorizing the City Manager to negotiate and execute the purchase of servers, equipment, implementation services, and 5-year support with Nutanix for a total amount not to exceed $400,000; and 2) authorizing a budget appropriation of $380,000 from the Fleet and Equipment Management Fund and $20,000 from the Belmont Fire Protection District Fund.

Strategic Focus Area
Fiscal and Organizational Sustainability
Background
The City of Belmont Information Technology (IT) Division is responsible for maintaining the technology infrastructure that supports the delivery of essential municipal services. A critical component of this infrastructure is the City's server environment, which currently hosts and supports 41 business applications used by departments throughout the organization.

These applications include core systems such as the City's financial management software (Microsoft Dynamics GP), Police Department Records Information Management System (RIMS), Geographic Information Systems (GIS), email and network authentication services, file storage, and the City's local domain environment. Together, these systems enable employees to perform daily operations, support public safety functions, manage financial transactions, maintain records, and provide services to residents efficiently and securely.

In 2020, the City implemented a Dell VxRail hyperconverged infrastructure platform utilizing VMware virtualization software. The VxRail system consolidated the City's server environment and enabled IT staff to efficiently manage virtual servers and applications while improving reliability and reducing hardware complexity.

Since its implementation, the VxRail platform has served as the foundation for the City's virtual server infrastructure. However, the system has now reached a point where replacement is necessary due to aging hardware and changes in vendor support offerings. Dell has advised that support for the current environment will no longer include continued software support and maintenance under the City's existing configuration. While Dell initially indicated that support could be extended for approximately three 126

Server Replacement - Staff ReportServer Replacement
additional years at an annual cost of approximately $30,000, the company subsequently clarified that ongoing support would require replacement of both the hardware and software platforms.

Failure to replace the existing infrastructure could expose the City to increased operational risks, including reduced vendor support, potential cybersecurity vulnerabilities, hardware failures, and service disruptions affecting critical business applications.

In addition, the City is currently modernizing portions of its technology environment. As part of the future Enterprise Resource Planning (ERP) implementation, certain applications, including Microsoft Dynamics GP, are expected to transition to cloud-based solutions. However, the majority of the City's applications will continue to rely on virtual server infrastructure and will require a reliable on-premises platform to support ongoing operations.

Analysis
The City has worked with Eaton and Associate, the City’s IT Managed Service Partner, to obtain a quote for the needed replacement solution. The City’s Purchasing Policy requires staff to maintain open competition for all purchases, with exceptions allowed only in narrowly defined situations such as true emergencies or verified single‑source needs, as defined in Resolution 9444. This purchase qualifies as an emergency and a single‑source need because building the specialized virtual machine environment required to support the City’s technology infrastructure would take an estimated 6–9 months using a Dell VxRail configuration, whereas the proposed Nutanix‑based build is estimated at 2–4 months.

Eaton was able to leverage pre-negotiated competitive pricing through a cooperative purchasing authority (NASPO) for the hardware components needed for this project. This Nutanix‑based build is estimated to take between 2–4 months to complete. Given the increasing regional and national demand for data-center hardware, lead times and pricing for critical components have risen significantly. As a result, delaying procurement would expose the City to heightened financial and operational risk. In addition, vendors are no longer honoring quoted pricing for more than 30 days.

The City’s existing VxRail stack will reach end of support in October 2026, at which point the platform will no longer receive software patches or security updates. Continuing to operate on an unsupported hyperconverged environment would expose the City to elevated operational and cybersecurity risks, including potential system instability and vendor limitations in resolving outages conditions that could disrupt many of the City’s 41 business applications, as described in the existing server replacement analysis.

The assessment focused primarily on comparing replacement options from Dell and Nutanix. Due to the time‑sensitive support deadline, and the operational risk of maintaining unsupported infrastructure, staff has determined that the Nutanix solution proposed by Easton is the best course of action to deliver the required configuration within the necessary timeframe.
127

Server Replacement - Staff ReportServer Replacement
Nutanix Solution
Nutanix offers an integrated hyperconverged infrastructure platform in which the company develops and supports both the hardware and software components. This single-vendor approach provides several advantages, including simplified system management, streamlined troubleshooting, and a single point of accountability for technical support. Because Nutanix controls both layers of the platform, compatibility and software integration issues are reduced.The cost of the proposed Nutanix solution is $361,595.26, with current vendor pricing indicating a potential implementation cost closer to $400,000 depending on final configuration and procurement negotiations. The proposed $361,595.26 cost covers several components:

Hardware stack $239,765.00
5-year 24/7 production-level support for appliances (Oct 2027-Oct 2032) $20,187.00 5-year Cloud software license (Oct 2027-Oct 2032) $57,528.00 Migration: virtual machine migration with extra small environment planning $10,708.00 Infrastructure deployment and NCI Cluster setup $7,737.00 Taxes $25,670.26
Total $361,595.26
The proposed solution would provide the infrastructure necessary to continue hosting the City's 41 applications while supporting future growth and modernization efforts.

Dell Solution
A comparable Dell replacement solution would require the City to continue utilizing separate hardware and software components. While Dell owns and supports the hardware platform, VMware software licensing and support are managed separately, creating additional complexity in administration and vendor coordination.

The estimated cost to replicate the City's current Dell VxRail environment is approximately $450,000. In addition to the higher capital cost, staff has observed changes in Dell's contracting and support practices over time. Contract terms have evolved from annual agreements to longer multi-year commitments, including three-year and five-year terms. Staff has also experienced challenges with customer service responsiveness and communication during discussions regarding future support options.

Operational Considerations
Regardless of the selected platform, all existing applications currently hosted on the VxRail environment will be migrated to the replacement virtual server infrastructure. While some systems may transition to cloud-based environments in the future, particularly following implementation of the City's enterprise resource planning (ERP) project in the next three years, the City will continue to require a robust virtual infrastructure to support the majority of its business applications and services.

The replacement platform must provide high availability, cybersecurity protection, scalability, and reliable vendor support to ensure uninterrupted operation of mission-critical systems. Given the importance of 128

Server Replacement - Staff ReportServer Replacement
these systems to daily City operations, staff believes proactive replacement of the aging VxRail infrastructure is necessary to maintain operational continuity and reduce long-term risk.

Fiscal Impact
The cost of the proposed Nutanix solution is $361,595.26, with current vendor pricing indicating a potential implementation cost closer to $400,000 depending on final configuration and procurement negotiations. A comparable Dell replacement solution is estimated at approximately $450,000. Staff believes the Nutanix solution offers the most cost-effective and operationally advantageous option based on the evaluation criteria, providing both lower overall costs and a simplified support model through a single vendor responsible for both hardware and software components.

Staff did an analysis of the City’s applications that will be hosted under the server infrastructure, and estimates that about 5% of activities from these applications are to support fire-related activities. For example, the City's financial management software Microsoft Dynamics GP supports not only general and enterprise-related financial transactions, but also fire-related financial transactions. Therefore, staff recommends that 95% of the server replacement cost be funded by the Fleet and Equipment Management Fund (which includes funding from the general and enterprise funds), and the remaining 5% be funded by the Belmont Fire Protection District Fund.

Alternatives

1. Take no action.

2. Return to staff for further development.

Attachments
A. Resolutions
B. Vendor Quote
Fiscal Impact
☐ No Fiscal Impact
☒ Funding Source Confirmed:

A supplemental budget appropriation will be needed in the current fiscal year 2026-27 for the server replacement cost not to exceed $400,000, with $380,000 from the Fleet and
Equipment Management Fund (573-0-000-9040) and $20,000
from the Belmont Fire Protection District Fund (Account # 223- 2-115-9040).

Source: Purpose: Public Outreach:

Council Discretionary Action Posting of Agenda
129

RESOLUTION NO. 2026 –

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT TO EXECUTE A 5-YEAR SUPPORT AND MAINTENANCE FOR A NUTANIX VIRTUAL SERVER, IN AN AMOUNT NOT TO EXCEED $400,000.

WHEREAS, the City of Belmont Information Technology Division is responsible for maintaining over forty applications on a virtual server that requires replacement due to aging hardware and changes in vendor support offerings. The server supports core systems such as the City's financial management software (Microsoft Dynamics GP), Police Department Records Information Management System (RIMS), Geographic Information Systems (GIS), email and network authentication services, file storage, and the City's local domain environment
; and,
WHEREAS, these systems enable employees to perform daily operations, support public safety functions, manage financial transactions, maintain records, and provide services to residents efficiently and securely; and,
WHEREAS, staff analyzed the options for replacing the virtual server in collaboration with the City’s support IT consultant, Eaton & Associates and identified a Nutanix solution that provides both lower overall costs and a simplified support model through a single vendor responsible for both hardware and software components. The Nutanix solution is also available within the timeframe of the expiring support for the current system .

NOW, THEREFORE, the City Council of the City of Belmont resolves as follows:

SECTION 1. Authorize the City Manager to negotiate and execute an agreement purchasing Nutanix from Eaton & Associates for an amount not to exceed $400,000. * * *
ADOPTED June 23, 2026 by the City of Belmont City Council by the following vote:

Ayes:

Noes:

Absent:

Abstain:
130

ATTEST:

City Clerk Mayor
APPROVED AS TO FORM:

City Attorney
131
Belmont - Nutanix/Levovo Solution Quote: 20852
Prepared For:

City of Belmont
One Twin Pines Lane
Jason Eggers
[email protected]
Prepared By:

Eaton & Associates
Gabrielle Nelson
[email protected]
Date Issued:

Friday, June 19, 2026
Expires:

Friday, July 03, 2026
132
Hardware $335,925.00
Product Quantity Price Amount
7DG3S46T00 - Lenovo ThinkAgile HX630 V4 Three node
cluster. Nutanix SW Stack on Nutanix AHV. ThinkAgile HX

2.5" U.2 VA 15.36TB Read Intensive NVMe PCIe 4.0 x4 HS
SSD. Qty. 1 4x 1gig NIC. Each node cong:
2 x Intel 6505P 12 Cores @ 2.20 GHz 768 GB RAM 41 TB
RAW on NVMe. 5 yr warranty/support
1 $239,765.00 $239,765.00
S-HW-PRD 24/7 PRODUCTION LEVEL HW SUPPORT FOR

NUTANIX HCI APPLIANCE
3 $6,729.00 $20,187.00
SUPPORT-TERM NTNX-SUPPORT-TERM in months (NonTaxable)36 $0.00 $0.00

NTNX-PLATFORM INTEGRATION PLATFORM INTEGRATION
FEE.
1 $0.00 $0.00

SW-NCI-PRO-PR SUBSCRIPTION, NUTANIX CLOUD

INFRASTRUCTURE (NCI) PRO SOFTWARE LICENSE &
PRODUCTION SOFTWARE SUPPORT SERVICE FOR 1 CPU
CORE (Non-Taxable)
72 $799.00 $57,528.00
TERM-MONTHS NUTANIX TERM IN MONTHS 3 yeard (36
months) (Non-Taxable)
Special pricing - This deal only
1 $0.00 $0.00

CNS-INF-A-SVC-MIG-VMS-VIRT VIRTUAL MACHINE
MIGRATION WITH VIRTUAL DELIVERY. FOR EACH

PURCHASED, MIGRATION OF ALL VM PACKS IS LIMITED TO

A SINGLE MIGRATION EVENT AND EACH PACK IS LIMITED
TO MIGRATION OF 5 VMS OR 2.5TIB OF TOTAL DATA. MAX
QTY = 100. MAX CONFIG. (Non-Taxable)
1 $6,629.00 $6,629.00

CNS-INF-A-SVC-DEP-ONP-AHV-VIRT INFRASTRUCTURE

DEPLOY-ON-PREMISES NCI CLUSTER-NUTANIX AHV W/
VIRTUAL DELIVERY. FOR EACH PURCHASED, DEPLOYMENT
IS LIMITED TO 1 NODE. MAX OF 64 NODES DISTRIBUTED
IN UP TO 4 NCI CLUSTERS AT A 1 PHYSICAL SITE. MAX QTY
= 64. MAX CONFIG. (Non-Taxable)
3 $2,579.00 $7,737.00
CNS-INF-A-WRK-MIG-VMS-SD-XSMALL-VIRT Service, Virtual
MachineMigration Planning for ExtraSmall Environments
withStandard Documentation andVirtual Delivery. For
eachquantity purchased, migrationplanning is limited to 50 VMs.Delivery: Virtual PlanningSession and
Documentation (Non-Taxable)
1 $4,079.00 $4,079.00
Quotes are valid for 30 days from the quote date. Should sourcing prices substantially change during this period, we reserve the right to withdraw our quotes. Sales tax and shipping costs are an estimate and the nal cost will be determined upon procurement. Additional taxes and fees may apply. A 4% fee will be added to all transactions paid by credit card, with a minimum of $5 per transaction.
133
Subtotal $335,925.00
Shipping $0.00
Tax $25,670.26
Total $361,595.26
Authorized Signature
The undersigned agree to the terms and conditions dened in this Quote as a representative of their organization. ____________________________________________________________                   ______________________________________ Signature                                                                                                        Date ____________________________________________________________                   ______________________________________ Print Name                                                                                                      Title 134

FY26-27 California Highway Patrol Cannabis Tax Fund Grant - Staff Report-Cannabis Grant FY 2026-27

STAFF REPORT
Meeting Date: July 14, 2026
Agency: City of Belmont
Staff Contact: Andrew Armando, Acting Police Chief, (650) 595-7400 Agenda Title: Fiscal Year (FY) 2026-27 California Highway Patrol Cannabis Tax Fund Grant Program
Agenda Action: Resolution
Recommendation
Adopt a resolution authorizing the City Manager to submit and execute all necessary grant documents upon approval of its application for the FY 2026-27 California Highway Patrol Cannabis Tax Fund Grant for a total award of $78,774.74, making grant performance and funding commitments, and appropriating $78,774.74 grant revenue and associated expenditures in the current FY 2026-27 budget related to the Cannabis Tax Fund Program.

Strategic Focus Area
Public Safety
Background
The police department seeks a resolution to engage in an agreement with the State of California to enter into a law enforcement grant to provide financial assistance to the police department for the equipment, education, prevention, and the enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis and cannabis products.

The California Highway Patrol administers the Cannabis Tax Grant, and the intent of the program is to educate the public regarding the dangers of impaired driving, enforce impaired driving laws on the roadway, and improve the department’s effectiveness through training and development of new strategies.

A requirement of the State of California Cannabis Tax Grant is to provide them with a copy of a resolution, order, motion, or ordinance of the local governing body, which by law, has authority to enter into a Grant Agreement, authorizing execution of the Grant Agreement.

Analysis
The fiscal year (FY) 2026-27 California Cannabis Tax Fund Program is awarded to law enforcement agencies to provide financial assistance to law enforcement agencies to purchase equipment related to the education and enforcement of laws related to driving under the influence of alcohol and other drugs. The police department submitted a request for grant funds to the State of California Cannabis Tax Fund Program and were awarded a total grant of $78,774.74, pending approval of a resolution.

The following points are outlined in further detail in the full grant agreement. 135

FY26-27 California Highway Patrol Cannabis Tax Fund Grant - Staff Report-Cannabis Grant FY 2026-27

1. The State (the California Highway Patrol) hereby awards, to the Grantee, the sum of money stated on page one of this Grant Agreement. This funding is awarded to the Grantee to carry out the Project set forth in the Project Description and the terms and conditions set forth in this Grant Agreement.

2. The funding for this Grant Agreement is allocated pursuant to California Revenue and Taxation Code Section 34019(f)(3)(B). The Grantee agrees that the State’s obligation to pay any sum under this Grant Agreement is contingent upon availability of funds disbursed from the California Cannabis Tax Fund to the State. If there is insufficient funding, the State shall have the option to either: 1) terminate this Grant Agreement;whereby, no party shall have any further obligations orliabilities underthisGrant Agreement, or 2) negotiate a Grant Agreement Amendment to reduce the grant award and scope of work to be provided under this Grant Agreement.

3. The Grantee is not to commence or proceed with any work in advance of receiving notice that the Grant Agreement is approved. Any work performed by the Grantee in advance of the date of approval by the State shall be deemed volunteer work and will not be reimbursed by the State.

4. The Grantee agrees to provide any additional funding, beyond what the State has agreed to provide, pursuant to this Grant Agreement, and necessary to complete or carry out the Project, as described in this Grant Agreement. Any modification or alteration of this Grant Agreement, as set forth in the Grant Application submitted by the Grantee and on file with the State, must be submitted in writing thirty (30) calendar days in advance to the State for approval.

5. The Grantee agrees to complete the Project within the timeframe indicated in the Project Performance Period, which is on page one of this Grant Agreement.

The proposed resolution is attached as Attachment A, the FY 2026-27 Cannabis Tax Fund Grant Program Agreement is attached as Attachment B.

Alternatives

1. Approve resolution.

2. Refer to Staff with direction
Attachments
A. Resolution
B. FY 2026-27 California Highway Patrol Cannabis Tax Fund Grant Program Agreement Fiscal Impact
☐ No Fiscal Impact
☒ Funding Source Confirmed:

With Council approval on the Cannabis Tax Fund Grant
Program Agreement, a budget appropriation for the $78,774.74 grant revenue amount and associated grant fund activities 136

FY26-27 California Highway Patrol Cannabis Tax Fund Grant - Staff Report-Cannabis Grant FY 2026-27 including equipment and staff training expenditures will be added to the current FY 2026-27 under the Police Department in the General Fund.

Source: Purpose: Public Outreach:

Staff Discretionary Action Posting of Agenda
137

RESOLUTION NO. 2026 –

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT

AUTHORIZING THE CITY MANAGER TO SUBMIT A GRANT APPLICATION FOR THE FY 2026-27 CALIFORNIA HIGHWAY PATROL CANNABIS TAX FUND AND

APPROPRIATING GRANT REVENUE AND ASSOCIATED EXPENDITURES IN THE CURRENT FY 2026-27 BUDGET RELATED TO THE CANNABIS TAX FUND PROGRAM.

WHEREAS, the police department applied for the FY 2026-27 California Highway Patrol Cannabis Tax Fund Grant Program to obtain financial assistance for equipment, education, prevention and enforcement of laws related to driving under the influence of alcohol and other drugs; and
WHEREAS, the Legislature has delegated to the California Highway Patrol responsibility for the administration of the Cannabis Tax Fund Grant Program, setting up necessary procedures governing the application; and
WHEREAS, the procedures established by the California Highway Patrol require the Applicant to certify by resolution the approval of the application to the State; and WHEREAS, the police department seeks to enter into an agreement with the California Highway Patrol to complete the Grant Scope; and
WHEREAS, the current FY 2026-27 budget does not include the awarded grant amount and associated grant expenditures, pending Council approval on the filing of the grant application.

NOW, THEREFORE, the City Council of the City of Belmont resolves as follows:

SECTION 1:
(a) The Council approves filing an application and authorizes the city manager to apply for the FY 2026-27 cannabis tax fund grant program and awarded amount of $78,774.74. (b) The Council certifies that the City has or will have available, prior to commencement of any work on the project included in this application, sufficient funds to complete the project if the grant is awarded.
(c) The Council certifies that if the project is awarded, the City has or will have sufficient funds to operate and maintain the project.
(d) The Council certifies that the City has reviewed, understands, and agrees to the General Provisions contained in the program regulations as outlined in the attached Cannabis Tax Fund Grant Program staff report and agreement.
(e) The city manager is authorized to negotiate, execute, and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, 138

which may be necessary for the completion of the Grant Scope. (f) The City will comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines
SECTION 2:

The Council amends the FY 2026-27 budget by appropriating funds to reflect the grant award and associated grant expenditures as follows: $78,774.74 to State grant revenue Account# 101-2-601-6359; $41,413.56 to personnel expenditure Account#101-2-601- 8111; $20,524.72 to equipment expenditure Account# 573-0-000-9041; $12,357.46 to equipment materials/supplies expenditure Account# 101-2-601-8613; $4,479.00 to training and travel expenditure Account# 101-2-601-8580. * * *
ADOPTED July 14, 2026 by the City of Belmont City Council by the following vote:

Ayes:

Noes:

Absent:

Abstain:

ATTEST:

City Clerk Mayor
APPROVED AS TO FORM:

City Attorney
139
State of California

DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
GRANT AGREEMENT - Page 1
Award Number
30880 ________________________________________________________________

1. GRANT TITLE
FY26/27 CTFGP Law Enforcement – Belmont Police Department

2. NAME OF ORGANIZATION/AGENCY
Belmont Police Department

3. ORGANIZATION/AGENCY SECTION TO ADMINISTER GRANT
Belmont Police Department

4. PROJECT PERFORMANCE PERIOD
From: 07/01/2026 To: 06/30/2027

5. PURCHASE ORDER NUMBER

6. GRANT OPPORTUNITY INFORMATION DESCRIPTION
Law Enforcement grants provide financial assistance to allied agencies for the education, prevention, and the enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis and cannabis products.

The intent of the program is to educate the public regarding the dangers of impaired driving, enforce impaired driving laws on the roadway, and improve the Organization/Agency’s effectiveness through training and development of new strategies.

7. FUNDS ALLOCATED UNDER THIS GRANT AGREEMENT SHALL NOT EXCEED $78,774.74

8. TERMS AND CONDITIONS
The Grantee agrees to complete the Project, as described in the Project Description. The Grantee’s Grant Application, and the California Code of Regulations, Title 13, Division 2, Chapter 13, Sections 1890.00-1890.27, are hereby incorporated into this Grant Agreement by reference.

The parties hereto agree to comply with the Terms and Conditions of the following attachments:
• Schedule A – Project Description, Problem Statement, Goals and Objectives, and Method of Procedure • Schedule B – Detailed Budget Estimate
• Schedule B-1 – Budget Narrative
We, the officials named below, hereby swear, under penalty of perjury under the laws of the State of California, that we are duly authorized to legally bind the Grant recipient to the above-described Grant Terms and Conditions.

IN WITNESS WHEREOF, this Grant Agreement is executed by the parties hereto.

9. APPROVAL SIGNATURES
A. AUTHORIZED OFFICIAL OF ORGANIZATION/AGENCY
Name: Peter Lotti
Title: Lieutenant
Phone: (650) 595-7412
Address: 1 Twin Pines Lane
Belmont, CA 94002
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)
B. AUTHORIZED OFFICIAL OF CHP
Name: Elliotte Johnson Phone: (916) 843-4360
Title: Captain Fax: (916) 322-3169
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)
C. ACCOUNTING OFFICER OF CHP
Name: M. V. Fojas Phone: (916) 843-3531
Title: Commander Fax: (916) 322-3159
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)

10. AUTHORIZED FINANCIAL CONTACT TO RECEIVE

REIMBURSEMENT PAYMENTS
Name: Grace Castaneda
Title: Director
Phone: (650) 595-7412
Address: 1 Twin Pines Lane
Belmont, CA 94002
140

TERMS AND CONDITIONS
Grantee shall comply with the California Code of Regulations, Title 13, Division 2, Chapter 13 Section 1890, et seq. and all other Terms and Conditions noted in this Grant Agreement. Failure by the Grantee to comply may result in the termination of this Grant Agreement by the California Highway Patrol (hereafter referred to as State). The State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.

A. EXECUTION

1. The State (the California Highway Patrol) hereby awards, to the Grantee, the sum of money stated on page one of this Grant Agreement. This funding is awarded to the Grantee to carry out the Project set forth in the Project Description and the terms and conditions set forth in this Grant Agreement.

2. The funding for this Grant Agreement is allocated pursuant to California Revenue and Taxation Code Section 34019(f)(3)(B). The Grantee agrees that the State’s obligation to pay any sum under this Grant Agreement is contingent upon availability of funds disbursed from the California Cannabis Tax Fund to the State. If there is insufficient funding, the State shall have the option to either: 1) terminate this Grant Agreement; whereby, no party shall have any further obligations or liabilities under this Grant Agreement, or 2) negotiate a Grant Agreement Amendment to reduce the grant award and scope of work to be provided under this Grant Agreement.

3. The Grantee is not to commence or proceed with any work in advance of receiving notice that the Grant Agreement is approved. Any work performed by the Grantee in advance of the date of approval by the State shall be deemed volunteer work and will not be reimbursed by the State.

4. The Grantee agrees to provide any additional funding, beyond what the State has agreed to provide, pursuant to this Grant Agreement, and necessary to complete or carry out the Project, as described in this Grant Agreement. Any modification or alteration of this Grant Agreement, as set forth in the Grant Application submitted by the Grantee and on file with the State, must be submitted in writing thirty (30) calendar days in advance to the State for approval.

5. The Grantee agrees to complete the Project within the timeframe indicated in the Project Performance Period, which is on page one of this Grant Agreement.

B. PROJECT ADMINISTRATION

1. The Grantee shall submit all reimbursements, progress, performance, and/or other required reports concerning the status of work performed in furtherance of this Grant Agreement on a quarterly basis, or as requested by the State.

2. The Grantee shall provide the State with a final report showing all Project expenditures, which includes all State and any other Project funding expended, within sixty (60) calendar days after completion of this Grant Agreement.

3. The Grantee shall ensure all equipment which is purchased, maintained, operated, and/or developed is available for inspection by the State.

4. Equipment purchased through this Grant Agreement shall be used for the education, prevention, and enforcement of impaired driving laws, unless the Grantee is funding a portion of the purchased price not dedicated to impaired driving and that portion is not part of the Project costs.

Equipment purchased under this Grant Agreement must only be used for approved Projectrelated purposes, unless otherwise approved by the State in writing.

5. Prior to disposition of equipment acquired under this Grant Agreement, the Grantee shall notify the State via e-mail, and by telephone, by calling the California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit at (916) 843-4360. 141

TERMS AND CONDITIONS
C. PROJECT TERMINATION

1. Grantee or the State may terminate this Grant Agreement at any time prior to the commencement of the Project. Once the Project has commenced, this Grant Agreement may only be terminated if the party withdrawing provides thirty (30) calendar days written notice of their intent to withdraw.
a. If by reason of force majeure the performance hereunder is delayed or prevented, then the term end date may be extended by mutual consent for the same amount of time of such delay or prevention. The term “force majeure” shall mean any fire, flood, earthquake, or public disaster, strike, labor dispute or unrest, embargo, riot, war, insurrection or civil unrest, any act of God, any act of legally constituted authority, or any other cause beyond the Grantee’s control which would excuse the Grantee’s performance as a matter of law. b. Grantee agrees to provide written notice of an event of force majeure under this Grant Agreement within ten (10) calendar days of the commencement of such event, and within ten (10) calendar days after the termination of such event, unless the force majeure prohibits Grantee from reasonably giving notice within this period. Grantee will give such notice at the earliest possible time following the event of force majeure.

2. Any violations of law committed by the Grantee, misrepresentations of Project information by the Grantee to the State, submission of falsified documents by the Grantee to the State, or failure to provide records by the Grantee to the State when requested for audit or site visit purposes may be cause for termination. If the Project is terminated for the reasons described in this paragraph, the State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.

3. The State may terminate this Grant Agreement and be relieved of any payments should the Grantee fail to perform the requirements of this Grant Agreement at the time and in the manner herein provided. Furthermore, the Grantee, upon termination, shall return grant funds not expended by the Grantee as of the date of termination.

4. If this Grant Agreement is terminated, the State may choose to exclude the Grantee from future Grant Opportunities.

D. FINANCIAL RECORDS

1. The Grantee agrees the State, or their designated representative, shall have the right to review and to copy all records and supporting documentation pertaining to the performance of this Grant Agreement. Grantee agrees to maintain such records for possible audit for a minimum of five (5) years after final payment, unless a longer period of records retention is stipulated or required by law. Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Furthermore, the Grantee agrees to include a similar right for the State to audit all records and interview staff in any subcontract related to performance of this Grant Agreement.

E. HOLD HARMLESS

1. The Grantee agrees to indemnify, defend, and save harmless the State, its officials, agents and employees from any and all claims and losses accruing or resulting to any and all Grantee’s staff, contractors, subcontractors, suppliers, and other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Grant Agreement, and from any and all claims and losses accruing or resulting to any person, agency, firm, corporation who may be injured or damaged by the Grantee in performance of this Grant Agreement.
142

TERMS AND CONDITIONS
F. NONDISCRIMINATION

1. The Grantee agrees to comply with State and federal laws outlawing discrimination, including, but not limited to, those prohibiting discrimination because of sex, race, color, ancestry, religion, creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics), sexual orientation, political affiliation, position in a labor dispute, age, marital status, and denial of statutorily-required employmentrelated leave. (GC 12990 [a-f] and CCR, Title 2, Section 8103.) G. AMERICANS WITH DISABILITIES ACT

1. The Grantee assures the State it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.) H. DRUG-FREE WORKPLACE

1. The Grantee shall comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:
i. The dangers of drug abuse in the workplace.
ii. The person's or Organization/Agency's policy of maintaining a drug-free workplace. iii. Any available counseling, rehabilitation, and employee assistance programs. iv. Penalties that may be imposed upon employees for drug abuse violations. c. Every employee who works on the Project will:
i. Receive a copy of the company's drug-free workplace policy statement. ii. Agree to abide by the terms of the company's statement as a condition of employment on the Grant Agreement.

2. Failure to comply with these requirements may result in suspension of payments under this Grant Agreement, or termination of this Grant Agreement, or both, and Grantee may be ineligible for award of any future Grant Agreements if the department determines that any of the following has occurred:
a. The Grantee has made false certification or violated the certification by failing to carry out the requirements, as noted above. (GC 8350 et seq.)
I. LAW ENFORCEMENT AGENCIES

1. All law enforcement Organization/Agency Grantees shall comply with California law regarding racial profiling. Specifically, law enforcement Organization/Agency Grantees shall not engage in the act of racial profiling, as defined in California Penal Code Section 13519.4. 143

TERMS AND CONDITIONS
J. LABOR CODE/WORKERS' COMPENSATION

1. The Grantee is advised and made aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Grantee affirms to comply with such provisions before commencing the performance of the work of this Grant Agreement, (refer to Labor Code Section 3700).

K. GRANT APPLICATION INCORPORATION

1. The Grantee agrees the Grant Application and any subsequent changes or additions approved or required by the State is hereby incorporated into this Grant Agreement.

L. STATE LOBBYING

1. The Grantee is advised that none of the funds provided under this Grant Agreement may be used for any activity specifically designed to urge or influence a state or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any state or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a state official, whose salary is supported by this Grant Agreement, from engaging in direct communications with the state or local legislative officials, in accordance with customary state and/or local practice.

M. REPRESENTATION AND WARRANTIES

1. The Grantee represents and warrants that:
a. It is validly existing and in good standing under the laws of the State of California, has, or will have the requisite power, authority, licenses, permits, and the like necessary to carry on its business as it is now being conducted and as contemplated in this Grant Agreement, and will, at all times, lawfully conduct its business in compliance with all applicable federal, state, and local laws, regulations, and rules.
b. It is not a party to any Grant Agreement, written or oral, creating obligations that would prevent it from entering into this Grant Agreement or satisfying the terms herein. c. If the Grantee is a Nonprofit Organization/Agency, it will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California taxexempt status. If the Grantee subcontracts with a Nonprofit as part of this Grant Agreement, the Grantee shall ensure the Nonprofit will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California tax-exempt status.
d. All of the information in its Grant Application and all materials submitted are true and accurate.

N. AIR OR WATER POLLUTION VIOLATION

1. Under the state laws, the Grantee shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution. 144

TERMS AND CONDITIONS
O. GRANTEE NAME CHANGE

1. Grantee agrees to immediately inform the State, in writing, of any changes to the name of the person within the Organization/Agency with delegated signing authority.

2. An Amendment is required to change the Grantee's name, as listed on this Grant Agreement. Upon receipt of legal documentation of the name change, the State will process the Amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said Amendment.

P. RESOLUTION

1. A county, city, district, or other local public body shall provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body, which by law, has authority to enter into a Grant Agreement, authorizing execution of the Grant Agreement.

Q. PAYEE DATA RECORD FORM STD. 204

1. This form shall be completed by all non-governmental Grantees.

R. FINANCIAL INFORMATION SYSTEM FOR CALIFORNIA GOVERNMENT AGENCY TAXPAYER ID FORM

1. This form shall be completed by all Grantees.

S. CONFLICT OF INTEREST

1. This section serves to make the Grantee aware of specific provisions related to current or former state employees. If Grantee has any questions regarding the status of any person rendering services or involved with the Grant Agreement, the Grantee shall contact the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) immediately for clarification.

2. Current State Employees:
a. No officer or employee shall engage in any employment, activity, or enterprise, from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any state agency, unless the employment, activity, or enterprise is required, as a condition of regular state employment.
b. No officer or employee shall contract on their own behalf, as an independent Grantee, with any state agency to provide goods or services.

3. Former State Employees:
a. For the two-year period from the date they left state employment, no former state officer or employee may enter into a contract in which they engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to this Grant Agreement while employed in any capacity by any state agency. b. For the 12-month period from the date they left state employment, no former state officer or employee may enter into a contract with any state agency if they were employed by that state agency in a policy-making position in the same general subject area as the proposed Grant Agreement within the 12-month period prior to their leaving state service.

4. The authorized representative of the Grantee Organization/Agency, named within this Grant Agreement, warrants their Organization/Agency and its employees have no personal or financial interest and no present or past employment or activity, which would be incompatible with 145

TERMS AND CONDITIONS
participating in any activity related to this Grant Agreement. For the duration of this Grant Agreement, the Organization/Agency and its employees will not accept any gift, benefit, gratuity or consideration, or begin a personal or financial interest in a party who is associated with this Grant Agreement.

5. The Grantee Organization/Agency and its employees shall not disclose any financial, statistical, personal, technical, media-related, and/or other information or data derived from this Grant Agreement, made available for use by the State, for the purposes of providing services to the State, in conjunction with this Grant Agreement, except as otherwise required by law or explicitly permitted by the State in writing. The Grantee shall immediately advise the State of any person(s) who has access to confidential Project information and intends to disclose that information in violation of this Grant Agreement.

6. The Grantee will not enter into any Grant Agreement or discussions with third parties concerning materials described in paragraph five (5) prior to receiving written confirmation from the State that such third party has a Grant Agreement with the State, similar in nature to this one.

7. The Grantee warrants that only those employees who are authorized and required to use the materials described in paragraph 5 will have access to them.

8. If the Grantee violates any provisions in the above paragraphs, such action by the Grantee shall render this Grant Agreement void.

T. EQUIPMENT-USE TERMS

1. The Grantee agrees any equipment purchased under this Grant Agreement shall be used for impaired driving efforts.

2. Law Enforcement Projects:
a. Oral Fluid Drug Screening Devices and Cannabis/Marijuana Breath Testing Equipment - The Grantee agrees to ensure all personnel using road-side drug testing equipment, including oral fluid drug testing devices and/or cannabis/marijuana breath testing devices, purchased with grant funds from this Grant Agreement, are trained to recognize alcohol and drug impairment.

At a minimum, personnel using these devices should receive Standardized Field Sobriety Testing training. These personnel are also encouraged to attend Advanced Roadside Impaired Driving Enforcement and Drug Recognition Evaluator training. Prior to using these devices, the Grantee agrees to obtain permission from their local prosecutor’s office, establish a policy ensuring appropriate use, and require the staff using these devices to receive appropriate training, which may include training from the manufacturer. This will help ensure the equipment is used appropriately. The Grantee shall advise the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) of any legal challenges or other items of significance that may affect the use or legal acceptance of these devices.

Additionally, the State may request additional information about the performance of these devices, including information about their use, accuracy, and feedback from personnel using the devices.
b. Law Enforcement Vehicles – The Grantee agrees any law enforcement vehicles purchased with Grant funds, from this Grant Agreement, will be primarily used for the enforcement of driving under the influence laws and/or providing public education, related to the dangers of driving under the influence. Additionally, any vehicle purchased using funds from this Grant Agreement shall comply with all California Vehicle Code and California Code of Regulation requirements. The State may require the Grantee to mark these vehicles with a decal and/or emblem, indicating the vehicle is used for driving under the influence enforcement. 146
Schedule A
Belmont Police Department
The Grantor determined awards and adjustments based on the Project’s merit, operational scale, compliance with the Request for Application (RFA), and program regulations. Certain activities or budget items proposed in Schedule A may have been deemed ineligible for funding. The final, binding list of authorized activities and expenses is set forth in Schedule B - Detailed Budget Estimate.

Project Description
The Belmont Police Department is seeking to sustain DUI/DUID enforcement activities in FY26/27. We are aiming to conduct one DUI/DUID checkpoint along our north/south corridor where 2 Cannabis retail establishments have opened for business in January 2026. We are also planning to conduct several saturation patrols for DUI/DUID. Equipment acquired via funds from the FY25/26 Cannabis Grant (SoToxa unit, computer, and motorcycle) will assist us with these enforcement activities. In the upcoming FY26/27 grant, we will be requesting additional funding for mouth pieces for our SoToxa unit, and scene lights for our checkpoint enforcement details.

Furthermore, we are aiming to increase public education and prevention through social media. We will be requesting funding for a message board trailer through the FY26/27 Cannabis Grant in order to conduct weekly messaging along our roadways in an effort to educate and deter motorist regarding impaired driving.

We will also be requesting funding to send (3) new police officers for travel expenses related to DRE training.

Problem Statement
The City of Belmont is located in central San Mateo County and has a population of approximately 27,505 residents. Belmont has a growing population that is becoming more diverse, consisting of approximately 51% white, 29% Asian, 14% Hispanic and 2% African American. Belmont is accessible by Highway 92, Highway 280 and Highway 101, which leads to a heavy and consistent traffic driving through and visiting Belmont.

There are 2 major thoroughfares within Belmont; El Camino Real and Ralston Avenue, which connect to the aforementioned highways. In addition to these roads being used for motorists to navigate within Belmont, they also are widely used to circumvent the heavily congested freeways from early morning through the evening commute.

Both roadways are heavily traveled and account for a large portion of the vehicle collisions with the City of Belmont. El Camino and Ralston Avenue are occupied by numerous businesses, including several bars and cannabis dispensaries. Many of the impaired driving arrests are patrons of the establishments in and around these two thoroughfares, along with three additional bars on Old County Road which runs parallel to El Camino Real. Impaired driving on these roadways is cause for a significant safety concern for motorists in Belmont.

With the opening of two cannabis dispensaries in January of 2026, we seek to continue our impaired driving enforcement efforts, while increasing our public education and prevention efforts in the coming fiscal year.

The cannabis dispensaries have not been opened for a significant period, but we believe that these businesses will only lead to increased cannabis usage and impaired driving within our jurisdiction in the coming fiscal year. Our community has voiced a legitimate concern and believes that this could have a negative impact on the safety of our roadways.

Since 2022, the Belmont Police Department has made 66 DUI arrests, 7 DUID arrests and 10 DUI collisions.

In 2025, Belmont PD Officers made 16 DUI arrests and there were no reported DUI/DUID related collisions.

The Belmont Police Department also conducted 8 DUI/DUID saturation patrols which we believe contributes to the decreased amount of impaired driving-related collisions.

The Belmont Police Department intends to use the funds received from this grant to provide training to officers in the field of drug recognition, maintain a high level of specialized impaired driving enforcement activities, and to take preventative measures to discourage impaired driving and caution motorists in our jurisdiction about the dangers of impaired driving.
147
Schedule A
During FY26/27, the Belmont Police Department seeks to conduct 1 DUI/DUID checkpoint along our major north/south corridor, multiple saturation patrols, provide training to (3) new officers in the area of drug recognition, and provide educational and preventative messaging on our roadways weekly via an electronic messaging board. We also intend to improve the capabilities of our checkpoint by adding specialized scene lighting, making our checkpoints more visible, safer, and effective.

Electronic Message Board Trailer
The Belmont Police Department seeks to add an electronic message board trailer to our fleet for the purpose of educating and deterring impaired driving. We intend to use the message board to place it in multiple locations throughout the city and provide weekly messaging to the public on the dangers of impaired driving.

The message board will also be used as a method of warning motorists during DUI/DUID checkpoints and saturation patrols. We currently have (2) message board trailers that are near the end of their service life (20+ yrs old). Message board trailers are very effective tools to get messaging out to motorists and to positively change driving behavior. Furthermore, they are portable and can easily be deployed in specific areas where more education is needed.

Enforcement Activities:
1 DUI/DUID Checkpoint (Q2), aiming to reduce DUI/DUID driving by 10%. 6 DUI/DUID Saturation Patrols (Q1=2, Q2=2, Q4=2), aiming to reduce impaired driving by an additional 10%.

Associated Direct Costs:
• Purchase of 2 boxes of Sotoxa mouth pieces (25/box) to be utilized during DUI/DUID enforcement activities (Q1 purchase, Q1 receive).
• Purchase of scene lights (LED, 360 degree) to be utilized during DUI/DUID checkpoints (Q1 purchase, Q1 receive).

Training:
• Send (3) officers to DRE school (Q4) to become certified drug experts, assisting them with DUID enforcement activities, investigations and courtroom testimony.

Equipment:
• Electronic Message Board Trailer (Q1 purchase, Q1 receive) to be utilized weekly for public messaging regarding impaired driving education/prevention, and to be utilized during DUID enforcement activities.

Performance Measures/Scope of Work (Proposed Solution)
Enforcement Activities:
1 DUI/DUID Checkpoint (Q2), aiming to reduce impaired driving collisions and impaired driving by 10%. 6 DUI/DUID Saturation Patrols (Q1=2, Q3=2, Q4=2), aiming to reduce impaired driving collisions and impaired driving by an additional 10%.

Other Direct Costs:
• Purchase (4) 360-degree LED scene lighting to enhance the safety and effectiveness of DUI checkpoints. Two lights will be placed where vehicles are directed into the checkpoint upon which the initial screening is conducted. The remaining two lights will be used at the location where vehicles and motorists are sent for further screening and field sobriety testing. These lights will allow Belmont PD to conduct impaired driving checkpoints in various locations within our jurisdiction safely and effectively. • (2) boxes of mouth pieces for the Sotoxa machine used for impaired driving enforcement • Drone board
148
Schedule A
Training:

Send 3 officers to DRE school (Q3) to become certified drug recognition experts and assist them with DUID enforcement and courtroom testimony.

Equipment:

Purchase an electronic message board trailer to assist with public messaging regarding the awareness and dangers of impaired driving. This trailer will allow us to increase our public outreach regarding the dangers surrounding impaired driving and to utilize it for impaired driving enforcement details such as checkpoints and saturation patrols. Because the message board is mobile, we will be able to utilize it in many different areas within the city and to promote widespread awareness regarding impaired driving to our motorists on a routine basis.

Project Performance Evaluation
The Belmont Police Department will use its CAD system (Computer Automated Dispatch) to chronicle statistics for each enforcement detail, to include the number of stops, citations, arrests, charges and location/person/vehicle information. The data gathered can be broken down into many different ways to include individual stops and/or overall statistical information for each event. Furthermore, we can use the statistics to produce reports which can easily be utilized to compare project objectives and to adjust our strategy if need be.

Quarterly reports will be reviewed by our Command Staff regarding impaired driving-related statistics and enforcements. This will assist us in monitoring our progress and determine how to best utilize our enforcement resources. The data collected from these reports can easily be converted to reports and/or spreadsheets so that we can use the information to improve or enhance our enforcement efforts and report to our stakeholders via our website or social media platforms.

It should be noted that Belmont PD has adequate staff with knowledge and experience to effectively manage the project and execute project expectations within the performance period.

Program Sustainability
The Belmont Police Department understands the seriousness of impaired driving, and we will carry out enforcement and education efforts beyond any potential grant funding. Funding received from this grant will provide immediate enforcement via saturation patrols and checkpoints, training (DRE school for 3 officers), pubic education and awareness via public messaging (electronic messaging board). We will have adequate staff (sworn, support and administrative staff) who have the experience and knowledge to continue our efforts to combat impaired driving, ultimately making our roadways safer to travel. It should also be noted that we work collaboratively with our neighboring agencies and can use mutual aid to assist with large enforcement events if need be. Furthermore, our social media team, along with the City's social media team will collaborate to bring awareness to our community regarding the dangers of driving while impaired.

Lastly, the Belmont Police Department has demonstrated our commitment to combat impaired driving in FY25/26, and we are determined to make our roadways even safer.

Administrative Support
The Belmont Police Department has familiarity with participating in enforcement-related grants. We received grant funding from the Office of Traffic Safety (OTS) in the past fiscal year, as well as the FY25/26 Cannabis Tax Fund Grant. In addition to our grant experience, we have the necessary staffing in our Operations, Support Services, and Administration Divisions to successfully implement the project and maintain enforcement efforts beyond the grant funding.
149
Schedule B

Detailed Budget Estimate

Award Number Organization/Agency Total Amount
30880 Belmont Police Department $78,774.74

Cost Category Line Item Name Total Cost to Grant
Other Direct Costs
DUI Checkpoint Materials & Supplies $12,357.46
Category Sub-Total $12,357.46
Personnel
DRE Training - Attend $7,277.76
Backfill $10,917.12
DUI Saturation Patrol $11,886.24
DUI Checkpoint $11,332.44
Category Sub-Total $41,413.56
Travel
DRE Training - Attend Travel $4,479.00
Category Sub-Total $4,479.00
Equipment
DUI Message Board/Message Trailer $20,524.72
Category Sub-Total $20,524.72

Grant Total $78,774.74
150
Schedule B-1
Budget Narrative
Belmont Police Department
Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having primary traffic jurisdiction.

Other Direct Costs
DUI Checkpoint Materials & Supplies
$12,357.46
(2) boxes of SoToxa cartridges (25/box) = $1370
(4) 360-degree portable scene lights for DUI Checkpoints totaling $10,987.46.

Personnel
DRE Training - Attend
$7,277.76
Cost associated for (3) police officers to attend DRE Training at $75.81/hourly = $7,277.76.

Backfill
$10,917.12
DRE Training attend: Costs associated to backfill for (3) police officers to attend DRE training at $113.72/hour = 10,917.12.

DUI Checkpoint
$11,332.44
1 DUI/DUID Checkpoint up to 8 hours -Sergeant/Corporal/Officer (2) Sgt, 8 hours OT at $133.91 = $2143.64
(2) Cpl, 8 hours OT at $119.42 = $1910.72
(8) Ofc, 8 hours OT at $113.72 =$7278.08
Total DUI/DUID personnel cost = $11,332.44.

DUI Saturation Patrol
$11,886.24
6 DUI/DUID Saturation Patrols (up to 8-hour shifts) staffed by 2 sworn officers/shift (combination of either officer, corporal or sergeant).
(6) Ofc at 8 hrs. of OT at $113.72=$5458.56
(6) Cpl at 8 hrs. of OT at $119.42=$5732.16
(6) Sgt at 8 hrs. of OT at $133.91=$6427.68
Assuming one sergeant and one officer work saturation patrols together, the estimated total budget would be $11,886.24.

Travel
DRE Training - Attend Travel
$4,479.00
Travel for sending (3) police officers to DRE Training at $385 air transportation round trip = $1155. Per Diem for sending (3) police officers to DRE Training at $86/day = $1032. Lodging to send (3) police officers to DRE Training at $191/day = $2,292.
151
Schedule B-1
Budget Narrative
Belmont Police Department
Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having primary traffic jurisdiction.

Equipment
DUI Message Board/Message Trailer
$20,524.72
Wanco (or similar make/model) electronic message board trailer (display size: 55 x 93in) with a white frame.

Unit Price: $17,597.00
Sales Tax: $1,627.72
Freight: $1,000
Total Cost: $20,224.72
Outfit the message board trailer with police and grant decals $300. 152

FY26-27-BSCC Proposition 64 Public Health and Safety Grant Program - Staff Report- FY 2026-27 Prop 64 Public Health and Safety Grant Program

STAFF REPORT
Meeting Date: July 14, 2026
Agency: City of Belmont
Staff Contact: Andrew Armando, Acting Police Chief (650) 599-7400 Agenda Title: Fiscal Year (FY) 2026-27 Board of State and Community Corrections (BSCC) Proposition 64 Public Health and Safety Grant Program
Agenda Action: Resolution
Recommendation
Adopt a resolution authorizing the City Manager to submit and execute all documents necessary to accept and administer the FY 2026-27 through FY 2030-31 Board of State and Community Corrections (BSCC) Proposition 64 Public Health and Safety Grant in the amount of $999,447, make all required grant assurances and commitments, and appropriate $246,007 in grant revenue and corresponding expenditures in the FY 2026-27 budget.

Strategic Focus Area
Public Safety
Background
The BSCC Proposition 64 Public Health and Safety Grant Program provides funding to local agencies to address the public health and safety impacts associated with cannabis legalization, including enforcement activities targeting illicit cannabis operations.

The Belmont Police Department applied for grant funding and has been awarded $999,447 over a fiveyear period, contingent upon City Council authorization to execute the grant agreement. As required by the BSCC, the City must adopt a resolution authorizing the City Manager to enter into the grant agreement and administer the program.

Analysis
Grant funding will support the Police Department's continued enforcement efforts related to illegal cannabis activity. Specifically, the grant will fund approximately 47% of an existing Detective Corporal position, an unmarked enforcement vehicle in the first year, training, equipment and supplies, and a required grant closeout audit in the final year.

Grant funds are reimbursable and subject to continued availability through the State's Proposition 64 Public Health and Safety Grant Program. The City is responsible for any project costs that exceed the grant award. Work eligible for reimbursement may not begin until the grant agreement has been fully executed by the BSCC.
153

FY26-27-BSCC Proposition 64 Public Health and Safety Grant Program - Staff Report FY 2026-27 Prop 64 Public Health and Safety Grant Program
The grant funding is allocated as follows:

Fiscal Year Budget and Expenditure Fiscal Year Total
FY2026/27 Personnel, training, supplies and vehicle $246,007 FY2027/28 Personnel and training $183,360
FY2028/29 Personnel and training $183,360
FY2029/30 Personnel and training $183,360
FY2030/31 Personnel, training and grant audit $203,360
TOTAL $999,447
Approval of the resolution will authorize acceptance of $999,447 in grant funding over the five-year grant term. An appropriation of $246,007 in grant revenue and corresponding expenditures is requested for FY 2026-27. Future year revenues and expenditures will be incorporated into the City's annual budget process.

Attachment A provides the resolution authorizing acceptance and administration of the FY 2026-27 through FY 2030-31 BSCC Proposition 64 Public Health and Safety Grant.

Alternatives

1. Approve the resolution.

2. Refer to staff with direction.

Attachments
A. Resolution
Fiscal Impact
☐ No Fiscal Impact
☒ Funding Source Confirmed:

With Council approval of the BSCC Proposition 64 Public Health and Safety Grant Program Agreement, a budget
appropriation for the $246,007 grant revenue amount and associated grant fund activities including personnel, supplies and equipment expenditures will be added to the current FY 2026-27 under the Police Department in the General Fund.

Grant revenues and associated grant activities in the remaining grant term from FY 2027-28 to FY 2030-31 will be
incorporated as part of the annual budget development process.

Source: Purpose: Public Outreach:

Staff Discretionary Action Posting of Agenda
154

RESOLUTION NO. 2026 –

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT

AUTHORIZING THE CITY OF BELMONT TO PARTICIPATE IN THE
PROPOSITION 64 HEALTH AND SAFETY GRANT PROGRAM, AND

APPROPRIATING GRANT REVENUE AND ASSOCIATED EXPENDITURES IN THE CURRENT FY 2026-27 BUDGET RELATED TO THE PROPOSITION 64 HEALTH AND

SAFETY GRANT PROGRAM
WHEREAS, in November of 2016, California voters approved Proposition 64, the Control, Regulate and Tax Adult Use of Marijuana Act (AUMA). AUMA legalized the recreational use of marijuana in California for individuals 21 years of age and older. Proposition 64 also provides that a portion of the tax revenue from the cultivation and retail sale of cannabis or cannabis products will be appropriated. Section 34019 of the Revenue and Taxation Code (RTC), relating to cannabis, was amended by Senate Bill No. 141, CH. 18, in June 2025; and WHEREAS, the Board of State and Community Corrections (BSCC) is responsible for making grants available to local governments to assist with law enforcement, fire protection, or other local programs addressing public health and safety associated with the implementation of the Control, Regulate and Tax Adult Use of Marijuana Act. A local government shall be eligible for a grant only if it either allows the retail sale of cannabis in storefronts or, for jurisdictions with a population of 10,000 residents or less, allows cannabis delivery in the jurisdiction that serves both medicinal and adult-use consumer; and
WHEREAS, the Board of State and Community Corrections shall prioritize grant awards for local governments whose grant application includes illicit cannabis enforcement. The board may award grants both competitively and based on a formula to provide consistent and ongoing funding for local governments to implement the programs described in this subparagraph; (Rev. & Tax Code, § 34019, subd. (f)(3)(C).); and
WHEREAS, the City of Belmont desires to participate in the Proposition 64 Public Health and Safety Grant Program funded through the California State and Local Government Law Enforcement Account and administered by the Board of State and Community Corrections; (hereafter referred to as the BSCC).

NOW, THEREFORE, the City Council of the City of Belmont resolves as follows:

SECTION 1. GRANT
(a) The Council approves filing an application and authorizes the city manager to apply for the FY 2026-27 through FY2030-31 BSCC Proposition 64 Public Health and Safety Grant Program and receive a grant award total of $999,447. This grant has the following per year budget revenue and expenditure totals:

Fiscal Year Budget and Expenditure Fiscal Year Total
FY2026/27 Salary, training, supplies and vehicle $246,007 155

FY2027/28 Salary and training $183,360
FY2028/29 Salary and training $183,360
FY2029/30 Salary and training $183,360
FY2030/31 Salary, training and audit $203,360
TOTAL $999,447
(b) The Council certifies that the City has or will have available, prior to commencement of any work on the project included in this application, sufficient funds to complete the project if the grant is awarded.
(c) The Council certifies that if the project is awarded, the City has or will have sufficient funds to operate and maintain the project.
(d) The Council certifies that the City has reviewed, understands, and agrees to the General Provisions contained in the program regulations as outlined in the attached BSCC Proposition 64 Public Health and Safety Grant Program staff report and agreement. (e) The city manager is authorized to sign the Grant Agreement with the BSCC, including any amendments thereof, and to negotiate, execute, and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the Grant Scope. (f) The City will comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines.

SECTION 2. APPROPRIATION
The Council amends the FY 2026-27 budget by appropriating funds to reflect the grant award and associated grant expenditures as follows: $246,007 to State grant revenue Account # 101-2-601-6359; $54,647.00 to equipment expenditure Account #573-0-000-9041; $8,000.00 to other professional/tech expenditure Account #101-2-601-8351; $1,000.00 to training and travel expenditure Account #101-2-601-8580.
* * *
156

ADOPTED July 14, 2026 by the City of Belmont City Council by the following vote:

Ayes:

Noes:

Absent:

Abstain:

ATTEST:

City Clerk Mayor
APPROVED AS TO FORM:

City Attorney
157

Staff Report

STAFF REPORT
Meeting Date: July 14, 2026
Agency: City of Belmont
Staff Contact: Kevin Kobayashi, [email protected], Director of Parks, Recreation & Culture; Karen Clark, Senior Management Analyst, [email protected] Agenda Title: Authorization of Change Order No. 4 with InCharge Energy, Inc. and Supplemental Budget Appropriation for the EV Charging Stations Project (CIP No. 8090) Agenda Action: Resolution
Recommendation
Adopt a resolution (1) authorizing the City Manager to negotiate and execute Change Order No. 4 with InCharge Energy, Inc. in the amount of $77,559 for the EV Charging Stations Project (CIP No. 8090), increasing the total contract amount to $423,927 and (2) approving a $90,000 supplemental budget appropriation to CIP No. 8090, funded by Westlight Energy’s EV Ready Incentive Program.

Strategic Focus Area
Infrastructure and Mobility
Background
The City is committed to reducing greenhouse gas emissions and advancing sustainability in alignment with local, regional, and state climate goals. As part of this commitment, the annual Strategic Planning Workshop identified installing the City’s first electric vehicle (EV) charging stations as a priority, which has been incorporated into the Capital Improvement Program (CIP) EV Charging Stations Project.

Grant Funding
In late 2023, the Westlight Energy (previously Peninsula Clean Energy) Board of Directors authorized a one-time distribution of surplus funds to member agencies through its Member Agency Energy Grants Program. Based on its year-end 2023 customer count and energy load, the City of Belmont was allocated $379,799 from the program.

To secure full grant allocation, the City submitted a proposal to Westlight Energy to install EV charging stations at three City facilities for both public and municipal fleet use. Charger locations were identified in collaboration with Westlight Energy’s EV Ready Technical Assistance Program, which evaluated each site’s electrical capacity and ADA accessibility.

The selected sites, number and type of chargers, and intended use are as follows:
• City Hall Complex – Police Lot: Two Level 2 charging ports and two make-ready ports, designated for municipal fleet use
• City Hall Complex – Manor House: Four Level 2 charging ports and two make-ready ports, available for public use
158

Staff Report
• Belmont Sports Complex: Four Level 2 charging ports and six make-ready ports, available for public use.
• Corporation Yard: Two solar-powered Level 2 charging ports, designated for municipal use In addition to the $379,799 grant award, the City is eligible to receive up to $80,000 in incentive funding through the Westlight Energy EV Ready Program upon project completion. Of this amount, $10,000 is contingent upon installation of the two solar-powered charging ports, subject to available funding.

In March 2023, the City issued an Invitation for Sealed Bids for EV charger installations at two City Hall sites. No bids were received by the deadline. Under Public Contract Code Section 22038(c), when no bids are received, the City may proceed by negotiated contract without repeating the competitive bid process.

In September 2025, after securing the Westlight Energy grant, the City issued a Request for Proposals (RFP) for the design, installation, and maintenance of EV charging stations at the two City Hall sites and the Belmont Sports Complex, representing the full grant scope except for the Corporation Yard. The solarpowered chargers at the Corporation Yard were planned as a separate procurement following installation of the other chargers and were contingent upon available funding.

Three proposals were received in response to the RFP:
• InCharge Energy: $282,343.64
• Ethos Electric: $501,998.60
• Trico Construction: $612,056.00
The City evaluated each proposal based on quality, service, price, and other criteria set forth in the RFP.

Staff determined that InCharge Energy offered the best overall value and entered negotiations, resulting in several modifications to InCharge’s original proposal, including a change from Autel to ChargePoint branded charging stations. The revised contract amount was $301,367.33.

In July 2025, the City Council authorized the City Manager to negotiate and execute a contract with InCharge Energy, Inc. in the amount of $301,367.33, plus a construction contingency of $45,000, for a total not-to-exceed amount of $346,367.33.

All chargers will be dual-port units equipped with cable management and load management technology to optimize charging capacity as additional make-ready ports are activated over time. The chargers will also support point-of-sale transactions allowing the City to collect user fees to offset electricity and operating cost and will include cloud-based software for billing, remote monitoring, and system management.

Prior to installation, the contractor will validate the design in the field and verify existing electrical infrastructure, including transformers, panels, breakers, conduits, wiring, and cellular connectivity, to ensure compliance with the applicable codes and project requirements. The contract also includes a fiveyear warranty and maintenance period beginning upon installation. 159