1 MINUTES OF THE
REGULAR MEETING – CITY COUNCIL
MARCH 15, 2022
6:00 PM
Videoconferencing meeting: Complete proceedings of which are recorded on tape. These are action minutes; a full video is available online at www.ci.benicia.ca.us/agendas.
CORONAVIRUS (COVID-19) ADVISORY NOTICE
1) CALL TO ORDER (6:00 P.M.)
Mayor Young called the meeting to order at 6:00 p.m.
2) CONVENE OPEN SESSION
3) ROLL CALL
All Council Members were present.
4) PLEDGE OF ALLEGIANCE
5) REFERENCE TO THE FUNDAMENTAL RIGHTS OF THE PUBLIC
6) ANNOUNCEMENTS
6.A - MAYOR'S OFFICE HOURS
6.B - OPENINGS ON BOARDS AND COMMISSIONS
7) PROCLAMATIONS
7.A - PROCLAMATION - GENDER EQUALITY AWARENESS (City
Manager)
Proclamation - Gender Equality Awareness Week
7.B - PROCLAMATION - WOMEN'S HISTORY MONTH (City Manager) Proclamation - Women's History Month
8) PRESENTATIONS
8.A - FIRE DEPARTMENT ANNUAL REPORT (Fire Department)
2 9) ADOPTION OF AGENDA
On motion of Council Member Largaespada, seconded by Council Member Macenski, Council approved the Adoption of the Agenda, as presented, on a roll call by the following vote:
Ayes: Vice Mayor Campbell, Council Member Largaespada, Council Member Macenski, Council Member Strawbridge, Mayor Young
Noes: (None)
10) OPPORTUNITY FOR PUBLIC COMMENTS
11) WRITTEN COMMENT
12) PUBLIC COMMENT
1. Mayor Young - Mayor Young discussed the upcoming Council meeting on 3/22/22 to discuss the Housing Element Update.
2. Council Member Largaespada - Council Member Largaespada acknowledged Council Member Strawbridge's contributions to the City of Benicia in recognition of National Women’s History Month.
13) CONSENT CALENDAR
13.A - HOUSING ELEMENT UPDATES AND NEXT STEPS (Community Development Director)
Staff Report -Housing Element Update
13.B - 2021 GENERAL PLAN AND HOUSING ELEMENT ANNUAL
PROGRESS REPORT (Community Development Director)
Staff Report - General Plan and Housing Element Annual Progress Report
1. General Plan and Housing Element Annual Progress Report
2. Appendix A - General Plan Implementation Report
3. Appendix B - Housing Element Annual Progress Report
Public Comment:
1. Aaron Barrall - Mr. Barrall discussed concern regarding the number of housing units being built in Benicia, and the need for the City to do better.
On motion of Council Member Largaespada, seconded by Council Member Macenski, Council approved by motion, the acceptance of the 2021 General Plan and Housing Element Annual Progress Report, on a roll call by the following vote:
Ayes: Vice Mayor Campbell, Council Member Largaespada, Council Member Macenski, Council Member Strawbridge, Mayor Young
3 Noes: (None)
13.C - AGREEMENT FOR VEGETATION MANAGEMENT SERVICES
(Fire Chief)
Staff Report - Agreement for Vegetation Management Services
1. Resolution - Agreement for Vegetation Management Services
2. Agreement for Vegetation Management Services
RESOLUTION NO. 22- 32 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BENICIA APPROVING THE AGREEMENT WITH GOATS R US FOR VEGETATION MANAGEMENT SERVICES FOR 2022 FOR A NOT-TOEXCEED AMOUNT OF $120,522.50 AND AUTHORIZING THE CITY
MANAGER TO EXECUTE THE AGREEMENT ON BEHALF OF THE CITY
13.D - MODERNIZATION AND COMMUNICATIONS UPGRADES TO
THE COMMISSION ROOM AT CITY HALL (City Manager)
Staff Report - Commission Room Upgrades
1. Resolution - Approving Commission Room Upgrades
RESOLUTION NO. 22-33 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BENICIA APPROVING THE COMMISSION ROOM UPGRADE AT
CITY HALL
13.E - APPROVAL OF CONTRACT CHANGE ORDER FOR EAST H
STREET SANITARY SEWER MAIN REPAIR PROJECT (Public
Works Director)
Staff Report - Approval of Contract Change Order for East H Street Sanitary Sewer Main Project
1. Resolution - East H Street Sanitary Sewer Main Project
2. Contract with Kerex Engineering Inc. - East H Street Sanitary Sewer Main Repair Project
3. Proposal by Kerex Engineering, Inc. - East H Street Sanitary Sewer Repair Project
4. Contract Change Order - East H Street Sanitary Sewer Main Repair Project RESOLUTION NO. 22- 34 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BENICIA APPROVING A CONTRACT CHANGE ORDER FOR THE
EAST H STREET SANITARY SEWER MAIN REPAIR PROJECT
13.F - RATIFYING THE DECLARATION OF A CONTRACTING
EMERGENCY AND APPROVING PAYMENT FOR EMERGENCY
RAW WATER TRANSMISSION LINE REPAIRS (Public Works
Director)
4 Staff Report - Ratifying Contracting Emergency - East Second Street Storm Drain Project
1. Resolution – East Second Street Storm Drain Repair Project
2. Contract Change Order – East Second Street Storm Drain Repair Project
3. Contract with Kerex Engineering Inc. - East 2nd Street Storm Drain Repair Project RESOLUTION NO. 22- 35 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BENICIA RATIFYING THE DECLARATION OF A CONTRACTING
EMERGENCY AND APPROVING PAYMENT FOR EMERGENCY RAW
WATER TRANSMISSION LINE REPAIRS
13.G - SUBMITTAL OF NOTIFICATION OF INTENT TO COMPLY WITH SENATE BILL 1383 REGULATIONS (Public Works Director)
Staff Report - Notification of Intent to Comply with Senate Bill 1383 Regulations
1. Resolution - Notification of Intent to Comply with Senate Bill 1383 Regulations RESOLUTION NO. 22- 36 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BENICIA APPROVING A RESOLUTION TO SUBMIT
NOTIFICATION OF INTENT TO COMPLY WITH SENATE BILL (SB) 1383
REGULATIONS
13.H - AUTHORIZATION FOR CONTINUATION OF VIRTUAL
MEETINGS (City Attorney)
Staff Report - Authorization of Continuation of Virtual Meetings
1. Resolution - Authorization of Continuation of Virtual Meetings RESOLUTION NO. 22- 37 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BENICIA AND ON BEHALF OF COMMISSIONS AND
COMMITTEES CREATED BY THE CITY COUNCIL AUTHORIZING
TELECONFERENCE MEETINGS IN COMPLIANCE WITH AB 361
(GOVERNMENT CODE SECTION 54953(e)) TO CONTINUE TO ALLOW
MEMBERS OF THE PUBLIC TO SAFELY PARTICIPATE IN LOCAL
GOVERNMENT MEETINGS
13.I - APPROVAL TO WAIVE THE READING OF ALL ORDINANCES
INTRODUCED OR ADOPTED PURSUANT TO THIS AGENDA (City
Attorney)
Council pulled Item 13.B for discussion.
On motion of Council Member Macenski, seconded by Council Member Largaespada, Council approved the adoption of the Consent Calendar, as amended, on a roll call by the following vote:
5 Ayes: Vice Mayor Campbell, Council Member Largaespada, Council Member Macenski, Council Member Strawbridge, Mayor Young
Noes: (None)
14) BUSINESS ITEMS
14.A - REVIEW AND DISCUSSION OF THE FY 2021/22 MID-YEAR
BUDGET REPORT, APPROVAL OF A CONTRACT AMENDMENT
WITH BEAUCHAINE CONSULTING GROUP LLC, AND
APPROVAL OF THE NECESSARY BUDGET AMENDMENTS
(Finance Director)
Staff Report - Mid-Year FY 2021-22 Budget Review
1. Resolution - Mid-Year Budget Amendments and Contract Amendment
2. Contract Amendment - Beauchaine Consulting Group, LLC
3. FY 2021/22 Mid Year Review Memo
RESOLUTION NO. 22- 38 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BENICIA APPROVING THE NECESSARY BUDGET AMENDMENTS
RELATED TO THE MID-YEAR BUDGET REVIEW AND AN APPROVAL OF A
CONTRACT AMENDMENT WITH BEAUCHAINE CONSULTING GROUP,
LLC
Bret Prebula, Finance Director
Council Member Strawbridge and Staff discussed the issue of Amazon sales tax, property tax, and when the City would start to see financial returns from the cannabis industry.
Council Member Macenski and Staff discussed the issue of overbudgeting, understaffing, the need for a fiscal management plan with respect to sales tax, and real estate transfer taxes.
Council Member Largaespada and Staff discussed how filling all the vacant positions would affect the budget, what Council could start thinking about to be proactive while they are waiting on Staff's recommendations, and clarification on the collection of cannabis revenue during their first two years in business.
Vice Mayor Campbell and Staff discussed the possibility of an upcoming recession and what Staff's plan for filling all the positions could have on such a situation.
Mayor Young and Staff discussed concern regarding the sizeable contract and the possibility of severing the contract from tonight's action since the contract was not included in the packet. Staff clarified that the amendment to the original agreement was in the packet. Staff stated the contract was critical to their ability to move forward.
6 Council Member Largaespada and Staff discussed concern regarding the cost of the proposed contract amendment.
Public Comment:
None
Council Member Strawbridge discussed support for the proposed contract. She discussed the problems in the Finance department back as far as 2018.
Vice Mayor Campbell discussed support for the proposed contract.
Council Member Macenski discussed support for the proposed contract.
On motion of Council Member Strawbridge, seconded by Mayor Young, Council approved the adoption of Resolution 22-38, as presented, on a roll call by the following vote:
Ayes: Vice Mayor Campbell, Council Member Macenski, Council Member Strawbridge, Mayor Young
Noes: Council Member Largaespada
15) COUNCIL MEMBER COMMITTEE REPORTS:
15.A - COUNCIL MEMBER COMMITTEE REPORTS
Committee Reports
16) ADJOURNMENT (9:00 P.M.)
Mayor Young adjourned the meeting at 8:31 p.m. in honor of Bahadur Singh.
City Clerk