1 MINUTES OF THE
REGULAR MEETING – CITY COUNCIL
MAY 17, 2022
6:00 PM
City Council Chambers, City Hall, 250 East L Street, complete proceedings of which are recorded. These are action minutes; a full video is available online at www.ci.benicia.ca.us/agendas.
ACCESSING THE MEETING
1) CALL TO ORDER (6:00 P.M.)
Mayor Young called the meeting to order at 6:00 p.m.
2) CONVENE OPEN SESSION
3) ROLL CALL
Present: Council Member Largaespada, Council Member Macenski, Council Member Strawbridge, Mayor Young
Absent: Vice Mayor Campbell
4) PLEDGE OF ALLEGIANCE
5) REFERENCE TO THE FUNDAMENTAL RIGHTS OF THE PUBLIC
6) ANNOUNCEMENTS
6.A - MAYOR'S OFFICE HOURS
6.B - OPENINGS ON BOARDS AND COMMISSIONS
Erik Upson, City Manager, stated that the Benicia City Council was recognized for their outstanding service, receiving the Labor Partnership Award through the Napa Solano CLC.
7) PROCLAMATIONS
7.A - PROCLAMATION - NATIONAL PUBLIC WORKS WEEK - MAY
15-21, 2022 (Public Works Director)
Proclamation - National Public Works Week - May 15-21, 2022
7.B - PROCLAMATION - DROWNING PREVENTION MONTH (Parks
and Community Services)
2 Proclamation - Drowning Prevention Month - May 2022
7.C - PROCLAMATION - NATIONAL POLICE WEEK (Police
Department)
Proclamation - National Police Week - May 15-21, 2022
8) APPOINTMENTS
9) PRESENTATIONS
9.A - ARTS AND CULTURE COMMISSION ANNUAL REPORT (Library & Cultural Services)
10) ADOPTION OF AGENDA
On motion of Council Member Largaespada, seconded by Council Member Macenski, Council approved the Adoption of the Agenda, as presented, on a roll call by the following vote:
Ayes: Council Member Largaespada, Council Member Macenski, Council Member Strawbridge, Mayor Young
Noes: (None)
11) OPPORTUNITY FOR PUBLIC COMMENTS
12) WRITTEN COMMENT
13) PUBLIC COMMENT
None
14) CONSENT CALENDAR
14.A - APPROVAL OF CITY COUNCIL MINUTES FROM MAY 3, 2022 REGULAR MEETING (City Clerk)
Meeting Minutes - May 3, 2022
14.B - AWARD CONTRACT AGREEMENT TO WOODARD AND
CURRAN FOR THE KYLE HYLAND FOUNDATION GRANT
ADMINISTRATION PROJECT (City Manager)
Staff Report - Award Contract for Kyle Hyland Grant Administration
1. Resolution Approve Agreement for KHF Grant Administration Project
2. Agreement Woodard and Curran KHF Grant Administration
3 RESOLUTION NO. 22- 61 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BENICIA APPROVING THE AGREEMENT WITH WOODARD AND
CURRAN FOR THE KYLE HYLAND FOUNDATION GRANT
ADMINISTRATION PROJECT AND AUTHORIZING THE CITY MANAGER
TO EXECUTE THE AGREEMENT
Public Comment:
1. Barbara Gervase - Ms. Gervase discussed concern regarding the administration fee, and what would happen if the work was not completed when the grant expires.
Staff, Council, and Ms. Gervase discussed Ms. Gervase's concerns, possibly finding an alternate location for the Teen Center, travel expenses for the consultant, tasks within the contract, the need to make a connection with Benicia Unified School District, the credentials and expertise of the consultant, and how the consultant firm was chosen.
On motion of Council Member Largaespada, seconded by Council Member Macenski, Council approved the adoption of Resolution 22-61, on a roll call by the following vote:
Ayes: Council Member Largaespada, Council Member Macenski, Council Member Strawbridge, Mayor Young
Noes: (None)
14.C - AWARD DESIGN CONSULTANT AGREEMENT TO
TRANSYSTEMS, INC. FOR BENICIA MARINA BREAKWATER
REPAIRS (Municipal Project Manager)
Staff Report - Benicia Marina Breakwater Repair
1. Resolution - Approving Agreement with TranSystems, Inc.
2. Contract Agreement with TranSystems, Inc.
RESOLUTION NO. 22- 58 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BENICIA APPROVING AGREEMENT WITH TRANSYSTEMS, INC.
FOR BENICIA MARINA BREAKWATER REPAIRS IN THE NOT-TO-EXCEED AMOUNT OF $320,00 AND AUTHORIZING THE CITY MANAGER TO SIGN
THE AGREEMENT
14.D - ACCEPTANCE OF THE FISCAL YEAR 2020-21 CITYWIDE
STREET RESURFACING PROJECT AND APPROVING A BUDGET
AMENDMENT (Public Works Director)
Staff Report - Acceptance of FY 20-21 Citywide Resurfacing Project
1. Resolution - Acceptance of FY 20-21 Citywide Street Resurfacing Project
2. Notice of Completion - FY 2020-21 Citywide Street Resurfacing Project
3. Resolution No. 21-52
4. List of Streets for FY 2020-21 Citywide Street Resurfacing Project
4 5. Map of Streets completed for FY 2020-21 Citywide Street Resurfacing Project RESOLUTION NO. 22- 59 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BENICIA ACCEPTING FISCAL YEAR 2020-21 CITYWIDE STREET
RESURFACING PROJECT AS COMPLETE, AUTHORIZING THE CITY
MANAGER TO SIGN THE NOTICE OF COMPLETION, AUTHORIZING THE CITY CLERK TO FILE SAME WITH THE SOLANO COUNTY RECORDER’S OFFICE
14.E - ACCEPTANCE OF THE MILITARY WEST & WEST 7TH STREET
TRAFFIC SIGNAL, PEDESTRIAN AND BICYCLE
INFRASTRUCTURE IMPROVEMENTS PROJECT AND
APPROVING A BUDGET AMENDMENT (Public Works Director)
Staff Report - Acceptance of Military West and West 7th Traffic Improvement Project
1. Resolution Acceptance of the Military West & West 7th Street Traffic Signal, Pedestrian and Bicycle Infrastructure Improvements Project
2. Notice of Completion - Acceptance of the Military West & West 7th Street Traffic Signal, Pedestrian and Bicycle Infrastructure Improvements Project
3. Resolution No. 19-60
RESOLUTION NO. 22- 60 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BENICIA ACCEPTING MILITARY WEST & WEST 7TH STREET
TRAFFIC SIGNAL, PEDESTRIAN AND BICYCLE INFRASTRUCTURE
IMPROVEMENTS PROJECT AS COMPLETE, AUTHORIZING THE CITY
MANAGER TO SIGN THE NOTICE OF COMPLETION, AUTHORIZING THE CITY CLERK TO FILE SAME WITH THE SOLANO COUNTY RECORDER’S
OFFICE, AND APPROVING A BUDGET AMENDMENT
14.F - APPROVAL TO WAIVE THE READING OF ALL ORDINANCES
INTRODUCED OR ADOPTED PURSUANT TO THIS AGENDA (City
Attorney)
Council pulled Item 14.B for discussion.
On motion of Council Member Macenski, seconded by Council Member Largaespada, Council approved the adoption of the Consent Calendar, as amended, on a roll call by the following vote:
Ayes: Council Member Largaespada, Council Member Macenski, Council Member Strawbridge, Mayor Young
Noes: (None)
15) BUSINESS ITEMS
5 15.A - APPROVAL OF ARTS AND CULTURE COMMISSION’S PUBLIC ART PROJECTS AND RELATED BUDGET AMENDMENT (Library
& Cultural Services Director)
Staff Report - Arts and Culture Commission's Public Art Projects
1. Resolution - Approving Arts and Culture Commission's Public Art Project and Related Budget Amendment
2. Visual Representations of Proposed Public Art
RESOLUTION NO. 22- 62 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BENICIA APPROVING ARTS AND CULTURE COMMISSION’S
PUBLIC ART PROJECTS AND RELATED BUDGET AMENDMENT
Jennifer Baker, Library & Cultural Services Director, reviewed the staff report and a PowerPoint presentation.
Council Member Largaespada and Staff discussed what the long-term approach is for the piano program, and where the pianos would be housed in the winter weather (Gordon's Pianos).
Public Comment:
None
On motion of Council Member Strawbridge, seconded by Council Member Largaespada, Council approved the adoption of Resolution 22-62, on a roll call by the following vote:
Ayes: Council Member Largaespada, Council Member Macenski, Council Member Strawbridge, Mayor Young
Noes: (None)
15.B - AUTHORIZATION OF REIMBURSEMENT AGREEMENT AND
CONTRACTS FOR THE NORTH STUDY AREA COMMUNITY LED
VISIONING PROCESS (Community Development Director)
Staff Report - North Study Area
1. Resolution - Authorizing Execution of a Reimbursement Agreement WCHB Development, LLC
2. Reimbursement Agreement WCHB Development, LLC
3. Resolution Authorizing Execution of Agreements for Consulting Services for the North Study Area
4. Professional Services Agreement Economic & Planning Systems
5. Professional Services Agreement Ben Noble City and Regional Planning RESOLUTION NO. 22- 63 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BENICIA AUTHORIZING EXECUTION OF A REIMBURSEMENT
AGREEMENT WITH WCHB DEVELOPMENT, LLC AND TO INITIATE THE
COMMUNITY-LED VISIONING PROCESS
6 RESOLUTION NO. 22- 64 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BENICIA AUTHORIZING THE CITY MANAGER TO EXECUTE
PROFESSIONAL SERVICE AGREEMENTS WITH ECONOMIC PLANNING &
SYSTEMS AND BEN NOBLE CITY AND REGIONAL PLANNING FOR
CONSULTING SERVICES FOR THE NORTH STUDY AREA
Erik Upson, City Manager, introduced the item.
Suzanne Thorsen, Community Development Director, reviewed the staff report.
Mayor Young and Staff discussed having the public input process being in-person as opposed to virtual, whether three community meetings would be enough, and the expectations of the community.
Council Member Macenski and Staff discussed the bid and contract process with respect to this project.
Council Member Largaespada and Staff discussed the emergent sector market analysis, and who would set the agenda on the next step.
Mayor Young and Staff discussed the need for a robust noticing process for the community and neighbors.
Council Member Strawbridge discussed the need to reach out to the Benicia Industrial Park businesses, so they are included in the community meetings.
Public Comment:
1. Lori Grundman - Ms. Grundman expressed support for the proposed action.
2. Louis Parsons - Mr. Parsons spoke on behalf of the property owners. They look forward to participating in the process and are hopeful they can bring something world class to the City.
On motion of Council Member Largaespada, seconded by Council Member Strawbridge, Council approved the adoption of Resolution 22-63, on a roll call by the following vote:
Ayes: Council Member Largaespada, Council Member Macenski, Council Member Strawbridge, Mayor Young
Noes: (None)
On motion of Council Member Largaespada, seconded by Council Member Strawbridge, Council approved the adoption of Resolution 22-64, on a roll call by the following vote:
Ayes: Council Member Largaespada, Council Member Macenski, Council Member Strawbridge, Mayor Young
Noes: (None)
7 15.C - ORDINANCE TO AMEND TITLE 18 (SIGNS) (City Attorney) Staff Report - Ordinance to Amend Title 18 (Signs)
1. Draft Ordinance Amending Title 18
2. Proposed Amendments to Title 18
ORDINANCE NO. 22- - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BENICIA AMENDING SECTION 18.04.020 (DEFINITIONS) OF CHAPTER 18.04 (GENERAL PROVISIONS), 18.08.010 (REQUIRED) OF CHAPTER 18.08 (PERMITS) AND ADDING SECTION 18.16.140 (TEMPORARY NONCOMMERCIAL RIGHT OF WAY SIGNS) OF CHAPTER 18.16 (SPECIFIC SIGN REGULATIONS) OF TITLE 18 (SIGNS) OF THE BENICIA MUNICIPAL
CODE TO ADDRESS TEMPORARY NONCOMMERCIAL RIGHT OF WAY
SIGNS
Ben Stock, City Attorney, reviewed the staff report and a PowerPoint presentation.
Mayor Young and Staff discussed changing the time that political signs can be put up to the Saturday before Labor Day, changing the allowable size of the large campaign signs to 32 sq. ft., signs on private property, and not allowing campaign signs in the medians.
Council Member Largaespada and Staff discussed how the rules affect other non-political signs around town (Little League, bake sales, etc.), and sign size limitations on private property.
Council Member Macenski discussed the need to define what constitutes a sign (size, etc.).
Council Member Strawbridge discussed placing signs on City property, as long as it was not landscaped.
Council Member Largaespada discussed concern regarding on telling private property owners when and where their signs can be placed.
Public Comment:
1. Kari Birdseye - Ms. Birdseye suggested including limiting when candidates can distribute yard signs or private property signs in the candidate's pledge of fair campaign practices.
Mayor Young requested the changes to the ordinance to include changing when the signs could be put up (the Saturday prior to Labor Day), and changing the sign size limit to 32 sq. ft.
Mr. Stock stated there would be one additional change regarding adding public property in addition to right of way.
8 Staff and Council clarified that the signs could be put up 60 days for primary elections, and the Saturday before Labor Day for general elections.
On motion of Mayor Young, seconded by Council Member Strawbridge, Council approved the Introduction and First Reading of the proposed ordinance, as amended, on a roll call by the following vote:
Ayes: Council Member Largaespada, Council Member Macenski, Council Member Strawbridge, Mayor Young
Noes: (None)
15.D - REVIEW CITY OF BENICIA URBAN GROWTH BOUNDARY
(MEASURE K) BEFORE THE SUNSET DATE (Deputy City Manager) Staff Report - Urban Growth Boundary
1. Measure K Full Text from 2003
2. City Land Use Map
3. Ordinance 20-5 (Solar Utilities Regulation)
4. Resolution 20-88 (Solar Permits)
5. Resolution 16-75 (Wind Turbine Permits)
Mario Giuliani, Deputy City Manager, reviewed the staff report.
Mayor Young and Staff discussed the possibility of a water intertie with the City of Vallejo, water conveyance, and allowing renewable projects.
Public Comment:
1. Terry Scott - Mr. Scott discussed the need to look into the possibility of water storage in the future because technology may change.
2. Kari Birdseye - Ms. Birdseye spoke in support of the proposed action, and asked Council to consider renewable energy (solar and wind).
3. Bob Berman - Mr. Berman spoke in support of the proposed action. 16) ADJOURNMENT (9:30 PM)
Mayor Young adjourned the meeting at 8:23 p.m.
City Clerk