1 MINUTES OF THE
REGULAR MEETING – CITY COUNCIL
FEBRUARY 7, 2023
6:00 P.M.
City Council Chambers, City Hall, 250 East L Street, complete proceedings of which are recorded. These are action minutes; a full video is available online at www.ci.benicia.ca.us/agendas.
ACCESSING THE MEETING
1) CALL SPECIAL MEETING TO ORDER (5:00 P.M.)
Mayor Young called the Special Meeting to order at 5:00 p.m. 2) CONVENE OPEN SESSION
3) ROLL CALL
All Council Members were present.
4) REFERENCE TO THE FUNDAMENTAL RIGHTS OF THE PUBLIC
5) PUBLIC COMMENT FOR CLOSED SESSION
None
6) ADJOURN TO CLOSED SESSION
6.A PUBLIC EMPLOYEE APPOINTMENT
Title: Interim City Manager
Mayor Young adjourned the Special Meeting to Closed Session at 5:00 p.m. 7) RECONVENE OPEN SESSION
Mayor Young reconvened the Open Session at 6:01 p.m.
8) ANNOUNCEMENT FROM CLOSED SESSION, IF ANY
Ben Stock, City Attorney, stated that Council met in Closed Session on one item and no reportable actions were taken.
9) ADJOURNMENT OF SPECIAL MEETING AND CALL REGULAR MEETING TO ORDER (6:00 P.M.)
2 Mayor Young adjourned the Special Meeting and called the Regular Meeting to order at 6:02 p.m.
10) ROLL CALL
All Council Members were present.
11) PLEDGE OF ALLEGIANCE
12) REFERENCE TO THE FUNDAMENTAL RIGHTS OF THE PUBLIC
13) ANNOUNCEMENTS
13.A - OPENINGS ON BOARDS AND COMMISSIONS
13.B - MAYOR'S OFFICE HOURS
14) PROCLAMATIONS
14.A - PROCLAMATION - BLACK HISTORY MONTH 2023
Proclamation - Black History Month February 2023
14.B - PROCLAMATION - STORM COVERAGE
Proclamation - Storm Coverage
15) APPOINTMENTS
16) PRESENTATIONS
17) ADOPTION OF THE AGENDA
On motion of Council Member Birdseye, seconded by Council Member Macenski, Council approved the Adoption of the Agenda, as presented, on a roll call by the following vote:
Ayes: Council Member Birdseye, Council Member Campbell, Council Member Macenski, Vice Mayor Scott, Mayor Young
Noes: (None)
18) OPPORTUNITY FOR PUBLIC COMMENTS
19) WRITTEN COMMENT
20) PUBLIC COMMENT
3 1. Robert Gordon - Mr. Gordon discussed written comments he submitted earlier regarding Council supplementing the artists rent in the Lower Arsenal.
2. Jennifer Baker - Ms. Baker discussed upcoming events at the Benicia Public Library.
3. Citizen - the citizen discussed the need to rebuild the pedestrian bridge by Mary Farmer and the need to improve crossing safety for parents and students in the interim.
21) CONSENT CALENDAR
21.A - MINUTES FROM THE JANUARY 17, 2023, JANUARY 19, 2023, AND JANUARY 24, 2023, SPECIAL AND REGULAR CITY COUNCIL
MEETINGS (City Clerk)
January 17, 2023 - City Council Meeting Minutes
January 19, 2023 - Special City Council Meeting Minutes January 24, 2023 - City Council Meeting Minutes
21.B - APPROVAL OF SECOND AMENDMENT TO AGREEMENT WITH
COASTLAND CIVIL ENGINEERING, INC. FOR DESIGN OF THE
PARK ROAD IMPROVEMENT PROJECT (Public Works Director)
Staff Report - Approval of Second Amendment to the Agreement with Coastland Civil Engineering, Inc. for design of the Park Road Improvement Project
1. Resolution - Second Amendment to the Agreement - Coastland Civil Engineering, Inc.
2. Second Amendment to the Agreement - Coastland Civil Engineering Inc.
3. Proposal letter - Request for Budget Adjustment - Additional Design Services - Coastland Civil Engineering Inc.
4. Agreement - Coastland Civil Engineering Inc.
5. First Amendment to the Agreement - Coastland Civil Engineering Inc.
RESOLUTION NO. 23- 9 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BENICIA APPROVING A SECOND AMENDMENT TO THE
AGREEMENT WITH COASTLAND CIVIL ENGINEERING, INC. FOR DESIGN
OF THE PARK ROAD IMPROVEMENT PROJECT
21.C - APPROVAL OF SECOND AMENDMENT TO AGREEMENT WITH
COASTLAND CIVIL ENGINEERING, INC. FOR UPDATE TO
STANDARD PLANS AND SPECIFICATIONS AND BUDGET
ADJUSTMENT (Public Works Director)
Staff Report - Second Amendment to Agreement with Coastland Standard Plans and Specs
1. Resolution - Second Amendment to the Agreement - Coastland Civil Engineering, Inc.
2. Second Amendment to the Agreement - Coastland Civil Engineering, Inc.
4 3. Proposal letter - Request for Budget Adjustment - Coastland Civil Engineering, Inc.
4. Resolution No. 21-176 Coastland Civil Engineering, Inc.
5. First Amendment to the Agreement - Coastland Civil Engineering, Inc.
6. Original Agreement Coastland Civil Engineering, Inc.
RESOLUTION NO. 23- 10 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BENICIA APPROVING A SECOND AMENDMENT TO THE
AGREEMENT WITH COASTLAND CIVIL ENGINEERING, INC. FOR
UPDATE TO STANDARD PLANS AND SPECIFICATIONS
21.D - APPROVAL OF AGREEMENT WITH HARRIS & ASSOCIATES
FOR ENGINEERING DESIGN SERVICES OF THE FY 22-23
CITYWIDE PAVEMENT REHABILITATION PROJECT (Public
Works Director)
Staff Report - Award of Design Consultant for FY 22-23 Resurfacing Project
1. Resolution - Approval of Agreement with Harris & Associates
2. Agreement with Harris & Associates
3. Proposal with Harris & Associates
RESOLUTION NO. 23- 14 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BENICIA APPROVING AN AGREEMENT WITH HARRIS &
ASSOCIATES FOR ENGINEERING DESIGN SERVICES OF THE FY 22-23
CITYWIDE PAVEMENT REHABILITATION PROJECT
Mayor Young and Staff discussed why West 7th Street was being paved when underground water lines were in need of repair. Staff recommended removing West 7th Street from the scope of work.
On motion of Mayor Young, seconded by Council Member Campbell, Council approved the adoption of Resolution 23-14, as amended, on a roll call by the following vote:
Ayes: Council Member Birdseye, Council Member Campbell, Council Member Macenski, Vice Mayor Scott, Mayor Young
Noes: (None)
21.E - AUTHORIZING THE CITY OF BENICIA TO JOIN THE
CALIFORNIA ASSET MANAGEMENT TRUST JOINT POWERS
AUTHORITY (Interim Finance Director)
Staff Report - California Asset Management Trust JPA
1. Resolution - California Asset Management Trust JPA
RESOLUTION NO. 23- 11 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BENICIA AUTHORIZING THE CITY OF BENICIA TO JOIN WITH
OTHER PUBLIC AGENCIES AS A PARTICIPANT OF THE CALIFORNIA
5 ASSET MANAGEMENT TRUST AND TO INVEST IN SHARES OF THE TRUST
AND IN INDIVIDUAL PORTFOLIOS
21.F - APPROVAL OF INVESTMENT POLICY (Interim Finance Director) Staff Report - Investment Policy
1. Resolution - Investment Policy
2. Investment Policy Tracked Changes Version
RESOLUTION NO. 23- 15 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BENICIA APPROVING THE CITY OF BENICIA INVESTMENT POLICY
Mayor Young and Staff discussed the issue of mortgage securities and risk.
Public Comment:
None
21.G - APPROVING THE POSITION ALLOCATION FOR CITY COUNCIL INTERN I/II (Human Resources Manager)
Staff Report - City Council Intern
1. Resolution - City Council Intern
RESOLUTION NO. 23- 12 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BENICIA APPROVING THE POSITION ALLOCATION FOR CITY
COUNCIL INTERN I/II
21.H - CONSIDERATION TO ADOPT A RESOLUTION EXPANDING
TELECONFERENCE MEETING OPTIONS DURING PROCLAIMED
STATE OF EMERGENCIES (City Attorney)
Staff Report - Authorizing Teleconference Meetings to Continue
1. Resolution - Authorizing Teleconference Meetings to Continue RESOLUTION NO. 23- 13 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BENICIA AND ON BEHALF OF THE PLANNING COMMISSION PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 54952(b)
AUTHORIZING TELECONFERENCE MEETINGS IN COMPLIANCE WITH
ASSEMBLY BILL 361 (GOVERNMENT CODE SECTION 54953(e)) TO
CONTINUE TO ALLOW MEMBERS OF THE PUBLIC TO SAFELY
PARTICIPATE IN LOCAL GOVERNMENT MEETINGS
21.I - APPROVAL TO WAIVE THE READING OF ALL ORDINANCES
INTRODUCED OR ADOPTED PURSUANT TO THIS AGENDA (City
Attorney)
6 Council pulled items 21.D and 21.F for discussion.
Council Member Campbell disclosed exparte communications.
On motion of Council Member Macenski, seconded by Council Member Birdseye, Council approved the adoption of the Consent Calendar, as amended, on a roll call by the following vote:
Ayes: Council Member Birdseye, Council Member Campbell, Council Member Macenski, Vice Mayor Scott, Mayor Young
Noes: (None)
22) BUSINESS ITEMS
22.A - ADOPTION OF THE VEGETATIVE FUELS MANAGEMENT PLAN (Fire Chief)
Staff Report - Adoption of the Vegetative Fuels Management Plan
1. Resolution - Adoption of the Vegetative Fuels Management Plan
2. Vegetative Fuels Management Plan
RESOLUTION NO. 23- 16 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BENICIA ADOPTING THE CITY OF BENICIA VEGETATIVE FUELS
MANAGEMENT PLAN
Josh Chadwick and Staff reviewed the staff report.
Council and Staff discussed the issues of disking, the goats, native grass, whether there were other disking vendors, possibly purchasing mowers in the future, and grant funding.
Public Comment:
1. Robert Gordon - Mr. Gordon discussed how horses eat the grass lower to the ground and suggested we consider that in the future.
On motion of Council Member Macenski, seconded by Council Member Birdseye, Council approved the adoption of Resolution 23-16, on a roll call by the following vote:
Ayes: Council Member Birdseye, Council Member Campbell, Council Member Macenski, Vice Mayor Scott, Mayor Young
Noes: (None)
23) ADJOURNMENT OF REGULAR MEETING (7:30 PM.)
Mayor Young adjourned the meeting at 8:06 p.m.
7 City Clerk