1 MINUTES OF THE
REGULAR MEETING – CITY COUNCIL
APRIL 18, 2023
6:00 P.M.
City Council Chambers, City Hall, 250 East L Street, complete proceedings of which are recorded. These are action minutes; a full video is available online at www.ci.benicia.ca.us/agendas.
ACCESSING THE MEETING
1) CALL TO ORDER (6:00 P.M.)
Mayor Young called the meeting to order at 6:00 p.m.
2) CONVENE OPEN SESSION
3) ROLL CALL
Present: Council Member Birdseye, Council Member Macenski, Vice Mayor Scott, Mayor Young
Absent: Council Member Campbell
Excused: None
4) PLEDGE OF ALLEGIANCE
5) REFERENCE TO THE FUNDAMENTAL RIGHTS OF THE PUBLIC
6) ANNOUNCEMENTS
6.A - MAYOR'S OFFICE HOURS
6.B - OPENINGS ON BOARDS AND COMMISSIONS
7) PROCLAMATIONS
7.A - PROCLAMATION - VOLUNTEER APPRECIATION WEEK - APRIL 16-22, 2023 (Police Department)
Proclamation - Volunteer Appreciation Week - April 16-22, 2023
7.B PROCLAMATION - EARTH DAY - APRIL 22, 2023 (Public Works Department)
Proclamation - Earth Day - April 22, 2023
2 7.C - PROCLAMATION - NATIONAL LIBRARY WEEK - APRIL 23-29, 2023 (Library and Cultural Services)
Proclamation - National Library Week - April 23-29, 2023 8) ADOPTION OF AGENDA
Mario Giuliani, Interim City Manager, stated that item 12.A would be pulled because the minutes for both meetings on April 4, 2023, would be on the 4/25/23 agenda, and Item
12.C was being removed from the agenda.
On motion of Council Member Macenski, seconded by Council Member Birdseye, Council approved the Adoption of the Agenda, as amended, on a roll call by the following vote:
Ayes: Council Member Birdseye, Council Member Macenski, Vice Mayor Scott, Mayor Young
Noes: (None)
9) OPPORTUNITY FOR PUBLIC COMMENTS
10) WRITTEN COMMENT
11) PUBLIC COMMENT
None
12) CONSENT CALENDAR
12.A - MINUTES FROM THE MARCH 21, 2023, MARCH 28, 2023, MARCH 31, 2023 AND APRIL 4, 2023 SPECIAL AND REGULAR CITY
COUNCIL MEETINGS (City Clerk)
March 21, 2023 City Council Meeting Minutes
March 28, 2023 Special and Regular City Council Meeting Minutes March 31, 2023 Special City Council Meeting Minutes
Per the adoption of the agenda, the minutes from the special and regular meetings of April 4, 2023, would be on the 4/25/23 agenda. The 3/21/23, 3/28/23, and 3/31/23 minutes were approved.
12.B - AWARD CONSTRUCTION CONTRACT FOR VIEWMONT WATER
MAIN REPLACEMENT PROJECT AND APPROVAL OF
CATEGORICAL EXEMPTION UNDER CEQA (Public Works
Director)
3 Staff Report - Award Construction Contract for Viewmont Water Main Replacement Project
1. Resolution Viewmont Water Main Replacement Project Notice of Exemption
2. Construction Contract Koios Engineering, Inc.
3. Bid Summary - Koios Engineering, Inc.
RESOLUTION NO. 23- 31 0- A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF BENICIA APPROVING A NOTICE OF EXEMPTION FOR
VIEWMONT WATER MAIN REPLACEMENT PROJECT, AUTHORIZING
THE NOTICE TO BE FILED WITH THE SOLANO COUNTY
ASSESSOR/RECORDER’S OFFICE, ACCEPTING THE BIDS FOR THE
VIEWMONT WATER MAIN REPLACEMENT PROJECT; AWARDING THE
CONSTRUCTION CONTRACT TO KOIOS ENGINEERING INC. OF SAN
FRANCISCO, CA; AUTHORIZING THE INTERIM CITY MANAGER TO SIGN THE CONTRACT AND ANY CHANGE ORDERS ON BEHALF OF THE CITY;
APPROVING THE NECESSARY BUDGET AMENDMENT TO FUND THE
PROJECT; AUTHORIZING THE CITY CLERK TO FILE NOTICE OF
EXEMPTION AND AUTHORIZING ISSUANCE OF NOTICE TO PROCEED
12.C - APPROVAL OF AGREEMENT WITH SUBSTRATE, INC. FOR
CONSTRUCTION MANAGEMENT SERVICES AND NOTICE OF
EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT GUIDELINES FOR THE PARK ROAD
IMPROVEMENT PROJECT (Public Works Director)
Staff Report - Approval of Agreement with Substrate, Inc. for Park Road Project
1. Resolution - Approval of Agreement with Substrate, Inc.
2. Agreement - Substrate, Inc.
3. Proposal - Substrate, Inc.
This item was removed during the Adoption of the Agenda.
12.D - COMMUNITY DEVELOPMENT DEPARTMENT AND PUBLIC
WORKS DEPARTMENT TENANT IMPROVEMENTS PROJECT
(Public Works Director)
RESOLUTION NO. 23- 34 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BENICIA APPROVING COMMUNITY DEVELOPMENT
DEPARTMENT AND PUBLIC WORKS DEPARTMENT TENANT
IMPROVEMENTS PROJECT AND USE OF THE COMMITMENT FOR
CAPITAL/MAINTENANCE PROJECTS
Council discussed support for this item, and the furniture needed for an additional conference room.
Public comment:
None
4 Staff Report - CDD/PW Tenant Improvements
1. Resolution - Community Development Department and Public Works Department Tenant Improvements Project
On motion of Council Member Birdseye, seconded by Vice Mayor Scott, Council approved the adoption of Resolution 23-34, on a roll call by the following vote:
Ayes: Council Member Macenski, Vice Mayor Scott, Mayor Young, Council Member Birdseye
Noes: (None)
12.E - ACCEPTING THE NAPA SOLANO AREA AGENCY ON AGING
GRANT AND AUTHORIZING BUDGET AMENDMENTS TO
INCREASE THE FAMILY RESOURCE CENTER BUDGET TO
EXPEND GRANT FUNDS TO ASSIST AT-RISK SENIORS (Police
Chief)
Staff Report - NSAAA Grant Amendment
1. Resolution - NSAAA Grant Amendment
2. First Amendment to Agreement
RESOLUTION NO. 23- 32 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BENICIA ACCEPTING THE NAPA SOLANO AREA AGENCY ON
AGING GRANT AMENDMENT AND AUTHORIZING BUDGET
AMENDMENTS FOR THE FAMILY RESOURCE CENTER BUDGET TO
EXPEND GRANT FUNDS TO ASSIST AT-RISK SENIORS
12.F -RATIFYING THE INTERIM CITY MANAGER’S DECLARATION
OF A CONTRACTING EMERGENCY AND APPROVING PAYMENT
FOR EMERGENCY RAW WATER TRANSMISSION LINE
INCIDENT (Public Works Department)
Staff Report - Emergency Declaration RWTL Incident
1. Resolution Ratification of Proclamation of Existence of a Local Emergency RESOLUTION NO. 23- 33 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BENICIA RATIFYING THE INTERIM CITY MANAGER’S
DECLARATION OF A CONTRACTING EMERGENCY AND APPROVING
PAYMENTS FOR THE EMERGENCY RAW WATER TRANSMISSION LINE
INCIDENT
12.G - APPROVAL TO WAIVE THE READING OF ALL ORDINANCES
INTRODUCED OR ADOPTED PURSUANT TO THIS AGENDA (City
Attorney)
Council pulled Item 12.D for discussion.
5 On motion of Council Member Macenski, seconded by Council Member Birdseye, Council approved the adoption of the Consent Calendar, as amended, on a roll call by the following vote:
Ayes: Council Member Birdseye, Council Member Macenski, Vice Mayor Scott, Mayor Young
Noes: (None)
13) BUSINESS ITEMS
13.A - ACCEPT THE ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2022 (Interim Finance Director)
Patricia McKeever, City of Benicia Accounting Manager, Chloe Zabrek, Senior Associate, and Richard Gonzalez, Principal, Clifton Larson Allen, reviewed the staff report.
Staff and Council discussed the City's leases, the City's pension trust, what steps have been taken for corrective actions, the effects the ARPA funds had on the budget, how the City of Benicia's material weaknesses compared to other cities, the closed process, the City's investment policy, Marina fees, and audit standards.
Public Comment:
None
Staff Report - FY 2021-22 Annual Financial Statements
1. Annual Comprehensive Financial Report for the Fiscal Year Ended June 30, 2022
2. Single Audit Report
On motion of Council Member Birdseye, seconded by Council Member Macenski, Council approved Council approved the acceptance of the Annual Comprehensive Financial Report for the fiscal year ended June 30, 2022, on a roll call by the following vote:
Ayes: Council Member Birdseye, Council Member Macenski, Vice Mayor Scott, Mayor Young
Noes: (None)
14) COUNCIL MEMBER COMMITTEE REPORTS:
14.A - COUNCIL MEMBER COMMITTEE REPORTS
Committee Report - Marin Clean Energy
Committee Report - Sky Valley Open Space
Committee Report - Solano County Water Agency
Committee Report - Solano Transportation Authority
Committee Report - Traffic Pedestrian Bicycle Safety Committee
6 Committee Report - Tri City Cooperative Planning Group - Solano Open Space 15) ADJOURN TO CLOSED SESSION
Public Comment on Closed Session item:
None
Mayor Young adjourned to closed session at 7:18 p.m.
15.A - PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957
Title: Interim City Manager
16) RECONVENE OPEN SESSION
Mayor Young reconvened the Open Session at 8:11 p.m.
17) ANNOUNCEMENT FROM CLOSED SESSION, IF ANY
Ben Stock, City Attorney, stated that Council did not take any reportable actions during Closed Session.
18) ADJOURNMENT (8:00 P.M.)
Mayor Young adjourned the meeting at 8:11 p.m.
City Clerk