1 BENICIA CITY COUNCIL
CITY COUNCIL SPECIAL & REGULAR MEETING AGENDA
Benicia City Hall, Council Chambers
250 East L Street, Benicia, CA 94510
October 3, 2023
6:00 PM
Accessing The Meeting
How to Participate in the Meeting:
1) Attend in person at Council Chambers
2) Cable T.V. Broadcast - Check with your cable provider for your local government broadcast channel.
3) Livestream online at www.ci.benicia.ca.us/agendas.
4) Zoom Meeting (link below)
The public may view and participate (via computer or phone) link:
https://us02web.zoom.us/j/88508047557?pwd=cHRsZlBrYlphU3pkODcycytmcFR2UT09 • If prompted for a password, enter 449303.
• Use participant option to “raise hand” during the public comment period for the item you wish to speak on. Please note, your electronic device must have microphone capability. Once unmuted, you will have up to 5 minutes to speak.
Dial in with phone:
Before the start of the item you wish to comment on, call any of the numbers below. If one is busy, try the next one.
1 669 900 9128
1 346 248 7799
1 253 215 8782
1 646 558 8656
1 301 715 8592
1 312 626 6799
• Enter the meeting ID number: 885 0804 7557 *please note this is an updated ID number*. 2 • Enter password: 449303
• When prompted for a Participant ID, press #.
• Press *9 on your phone to “raise your hand” when the Mayor calls for public comment during the item you wish to speak on. Once unmuted, you will have up to 5 minutes to speak.
As a courtesy, and technology permitting, members of the public may participate remotely and provide public comment via Zoom. Please be advised that those participating in the meeting remotely via Zoom do so at their own risk. Council meetings will not be cancelled due to technical difficulties.
Any member of the public who needs accommodations should email City Clerk Lisa Wolfe at [email protected], who will use her best efforts to provide as much accessibility as possible while also maintaining public safety
1. Call Special Meeting To Order (5:30 P.M.)
2. Convene Open Session
3. Roll Call
4. Reference To The Fundamental Rights Of The Public
The fundamental rights of each member of the public can be found in the municipal code posted on the City’s website and on a plaque that is posted at the entrance to this meeting per section 4.04.030 of the City of Benicia’s Open Government Ordinance.
5. Public Comment For Closed Session
Public comments on the closed session items must be made in person, they will not be accepted via Zoom.
6. Adjourn To Closed Session
6.A - CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: (1 potential case)
7. Reconvene Open Session
8. Announcement From Closed Session, If Any
9. Adjournment Of Special Meeting And Call Regular Meeting To Order (6:00 P.M.) 3 10. Roll Call
11. Pledge Of Allegiance
12. Reference To The Fundamental Rights Of The Public
The fundamental rights of each member of the public can be found in the municipal code posted on the City’s website and on a plaque that is posted at the entrance to this meeting per section 4.04.030 of the City of Benicia’s Open Government Ordinance.
13. Announcements
13.A - MAYOR'S OFFICE HOURS
During the month of October, Mayor Young will be out of office and will not be holding regular office hours at City Hall. In his absence, Vice Mayor Scott is maintaining an open office on the first and third Mondays of the month (except holidays) in the Mayor's office of City Hall from 4:30 to 6:00 p.m. No appointment is necessary. Other meeting times may be scheduled through City Hall by calling 707-746-4200.
In November, Mayor Young will resume an open office on the first and third Mondays of the month (except holidays) in the Mayor's office of City Hall from 4:30 to 6:00 p.m. No appointment is necessary. Other meeting times may be scheduled through City Hall by calling 707-746-4200.
13.B - OPENINGS ON BOARDS AND COMMISSIONS
Current and Upcoming Openings - Boards and Commissions
14. Proclamations
14.A - PROCLAMATION - BANNED BOOKS WEEK - OCTOBER 1-7, 2023 (Library) Proclamation - Banned Books Week
14.B - PROCLAMATION - NATIONAL BULLYING PREVENTION MONTH (City Manager's Office)
Proclamation - National Bullying Prevention Month 2023
15. Appointments
16. Presentations
16.A - INVESTMENT SERVICES (Finance Department)
4 17. Adoption Of The Agenda
18. Opportunity For Public Comments
How to Submit Public Comments for this City Council meeting:
Besides appearing in person and offering public comments, members of the public may provide public comment via Zoom, or to the City Clerk by email at [email protected]. Any comment submitted to the City Clerk should indicate to which item of the agenda the comment relates. Specific information follows:
- Comments received by 2:00 pm on the day of the meeting will be electronically forwarded to the City Council and posted on the City’s website.
- Comments received after 2:00 pm, but before the start time of the meeting will be electronically forwarded to the City Council but will not be posted on the City’s website.
19. Written Comment
20. Public Comment
21. Consent Calendar
Items listed on the Consent Calendar are considered routine and will be enacted, approved or adopted by one motion unless a request for removal or explanation is received from a Council Member, Staff or member of the public. Items removed from the Consent Calendar shall be considered immediately following the adoption of the Consent Calendar.
21.A - MINUTES FROM THE SEPTEMBER 19, 2023 SPECIAL AND REGULAR MEETING (City Clerk)
September 19, 2023 City Council Meeting Minutes
21.B - AUTHORIZE A BUDGET AMENDMENT FOR THE COMMUNITY
DEVELOPMENT DEPARTMENT TO PURCHASE ONE HYBRID VEHICLE (Community Development Director)
The Community Development Department currently has two Building Inspectors, but only one vehicle assigned to the Building Safety Division. The department requires an additional vehicle to perform building safety inspections.
Recommendation:
5 Move to adopt a resolution (Attachment 1) authorizing the purchase of one hybrid vehicle from Downtown Ford of Sacramento for a cost not to exceed $27,300 and approve the necessary budget amendment.
Staff Report - Vehicle Purchase
1. Resolution – Purchase of Community Development Vehicle
2. Price Quote from Downtown Ford
3. Vehicle Purchase Policy
21.C - AUTHORIZING A BUDGET AMENDMENT FOR POLICE DEPARTMENT TO
PURCHASE RADIO ENCRYPTIONS AS REQUIRED BY THE CALIFORNIA DEPARTMENT OF JUSTICE (Police Chief)
In March 2023, the City Council approved the purchase of radio encryptions for all police radios as required by the California Department of Justice to ensure the confidentiality and integrity of the data transmitted. However, due to delays in manufacturing the encryption devices were not delivered to the Police Department by the end of FY22-23 and therefore could not be completed within the Fiscal Year.
Recommendation:
Adopt a resolution (Attachment 1) approving a budget amendment for the Police Department to complete the purchase of the radio encryptions.
Staff Report - Budget Amendment for Radio Encyrption FY 23-24
1. Resolution – Budget Amendment for Radio Encryption FY23-24
21.D - ACCEPTANCE OF THE RECTANGULAR RAPID FLASHING BEACON INSTALLATION PROJECT (Public Works Director)
The Rectangular Rapid Flashing Beacon (RRFB) Installation Project (Project) consisted of installing three (3) sets of RRFBs for enhanced safety for pedestrian crossings at three separate intersections within the City: 1) Military West & Denfield Avenue, 2) East 2nd Street & Riverhill Drive, and 3) Military West & West 2nd Streets. This Project is ready to be accepted as complete.
Recommendation:
Adopt a resolution (Attachment 1) accepting the Rectangular Rapid Flashing Beacon Installation Project as complete, authorizing the City Manager to sign the Notice of Completion (Attachment 2), and authorizing the City Clerk to file said notice with the Solano County Recorder.
Staff Report - Acceptance of RRFB Installation Project
1. Resolution – Acceptance of Rectangular Rapid Flashing Beacon Installation Project 6 2. Notice of Completion – Acceptance of Rectangular Rapid Flashing Beacon Installation Project
21.E - AWARD OF CONSTRUCTION CONTRACT FOR THE R2 WATER RESERVOIR RECOATING PROJECT (Public Works Director)
The City of Benicia has six treated water storage reservoirs (i.e., tanks). The tanks provide water during peak demand periods as well as fire and emergency storage capacity. Reservoir “R2”, located off East Second Street, across from the City’s Corporation Yard, is in need of recoating.
Recommendation:
Adopt a resolution (Attachment 1) accepting the bids for the R2 Reservoir Recoating Project (Project), awarding the construction contract (Attachment 2) to United Field Services Corporation in the amount of $1,591,805, as well as a 15% construction contingency in the amount of $238,195, for a total not-to-exceed amount of $1,830,000 (rounded to the nearest $5,000), and authorizing the City Manager to sign the contract on behalf of the City.
Staff Report - Award Construction Contract R2 Recoating Project
1. Resolution – R2 Reservoir Recoating Project
2. Construction Contract – United Field Services Corporation
3. Bid Summary – United Field Services Corporation
21.F - APPROVAL TO WAIVE THE READING OF ALL ORDINANCES INTRODUCED OR ADOPTED PURSUANT TO THIS AGENDA (City Attorney)
22. Business Items
23. Adjournment Of Regular Meeting (7:00 P.M.)
7 Public Participation
The Benicia City Council and its Boards and Commissions welcome public participation.
Pursuant to the Brown Act, each public agency must provide the public with an opportunity to speak on any matter within the subject matter jurisdiction of the agency and which is not on the agency's agenda for that meeting. The City Council allows speakers to speak on non-agendized matters under public comment, and on agendized items at the time the agenda item is addressed at the meeting. Comments are limited to no more than five minutes per speaker. By law, no action may be taken on any item raised during the public comment period although informational answers to questions may be given and matters may be referred to staff for placement on a future agenda of the City Council.
Should you have material you wish to enter into the record, please submit it to the City Manager.
Disabled Access or Special Needs
In compliance with the Americans with Disabilities Act (ADA) and to accommodate any special needs, if you need special assistance to participate in this meeting, please contact Kim Imboden, the ADA Coordinator, at (707) 746-4200. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting.
Meeting Procedures
All items listed on this agenda are for Council discussion and/or action. In accordance with the Brown Act, each item is listed and includes, where appropriate, further description of the item and/or a recommended action. The posting of a recommended action does not limit, or necessarily indicate, what action may be taken by the City Council.
Pursuant to Government Code Section 65009, if you challenge a decision of the City Council in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. You may also be limited by the ninety (90) day statute of limitations in which to challenge in court certain administrative decisions and orders (Code of Civil Procedure 1094.6) to file and serve a petition for administrative writ of mandate challenging any final City decisions regarding planning or zoning.
The decision of the City Council is final as of the date of its decision unless judicial review is initiated pursuant to California Code of Civil Procedures Section 1094.5. Any such petition for judicial review is subject to the provisions of California Code of Civil Procedure Section 1094.6.
Public Records
The agenda packet for this meeting is available at the City Manager's Office and the Benicia Public Library during regular working hours. To the extent feasible, the packet is also available on the City's web page at www.ci.benicia.ca.us under the heading "Agendas and Minutes." Public records related to an open session agenda item that are distributed after the agenda packet is prepared are available before the meeting at the 8 City Manager's Office located at 250 East L Street, Benicia, or at the meeting held in the Council Chambers.
If you wish to submit written information on an agenda item, please submit to the City Clerk as soon as possible so that it may be distributed to the City Council. A complete proceeding of each meeting is also recorded and available through the City Clerk’s Office.
Contact Your Council Members
If you would like to contact the Mayor or a Council Member, please call the number listed below to leave a voicemail message.
Mayor Young: 707-746-4213
Vice Mayor Scott: 707-746-4213
Council Member Birdseye: 707-746-4213
Council Member Campbell: 707-746-4213
Council Member Macenski: 707-746-4213