1 MINUTES OF THE
SPECIAL MEETING – CITY COUNCIL
DECEMBER 18, 2023
9:00 A.M.
City Council Chambers, City Hall, 250 East L Street, complete proceedings of which are recorded. These are action minutes; a full video is available online at www.ci.benicia.ca.us/agendas.
1) ACCESSING THE MEETING
2) CALL SPECIAL MEETING TO ORDER
Mayor Young called the meeting to order at 9:00 a.m.
3) CONVENE OPEN SESSION
4) ROLL CALL
All Council Members were present.
5) PLEDGE OF ALLEGIANCE
6) REFERENCE TO THE FUNDAMENTAL RIGHTS OF THE PUBLIC
7) ADOPTION OF THE AGENDA
Mario Giuliani, City Manager, noted that Item 11.B would be pulled from this agenda.
On motion of Council Member Birdseye, seconded by Council Member Macenski, Council approved the Adoption of the Agenda, as amended, on a roll call by the following vote:
Ayes: Council Member Birdseye, Council Member Campbell, Council Member Macenski, Vice Mayor Scott, Mayor Young
Noes: (None)
8) OPPORTUNITY FOR PUBLIC COMMENTS
9) WRITTEN COMMENT
10) PUBLIC COMMENT
None
11) BUSINESS ITEM
2 11.A - RESILIENCY PLAN WORKSHOP - FINANCIAL SCENARIO
REVIEW (Deputy City Manager)
Staff Report - Resiliency Plan Workshop
Mario Giuliani, City Manager, introduced the item.
Annie Rose Favreau, Moss Adams, reviewed the staff report and a PowerPoint presentation.
Council and Staff discussed the first part of the PowerPoint presentation.
Public Comment:
1. June Majias - discussed the information presented.
2. Maggie Kolk - discussed the information presented.
3. Supervisor Monica Brown - discussed the information presented.
4. Patrick Ward - discussed the information presented.
5. Kathy Kerridge - discussed the information presented.
6. Nancy Rossi - discussed the information presented.
Council and Staff reviewed the remaining portion of the PowerPoint Presentation.
11.B - APPROVAL OF AGREEMENT WITH REPUBLIC SERVICES FOR
REIMBURSEMENT OF EXPENSES FOR MILITARY WEST
PEDESTRIAN BRIDGE REPLACEMENT PROJECT AND BUDGET
AMENDMENT (City Manager)
Staff Report - Approval of Agreement with Republic Services - Pedestrian Bridge
1. Resolution - Approval of Agreement with Republic Services
2. Draft Reimbursement Agreement - Republic Services
11.C - APPROVAL OF AN AGREEMENT FOR PROCUREMENT OF
PREFABRICATED PEDESTRIAN BRIDGE AND NOTICE OF
EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT GUIDELINES FOR THE MILITARY WEST
PEDESTRIAN BRIDGE REPLACEMENT PROJECT (City Manager)
Staff Report - Approval of Agreement for Procurement of Prefabricated Ped Bridge
1. Resolution - BCS Fabrication - CEQA NOE - Military West Pedestrian Bridge Project
2. Agreement - Procurement Agreement - BCS Fabrication
RESOLUTION NO. 23- 152 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF BENICIA APPROVING AN AGREEMENT FOR
PROCUREMENT OF PREFABRICATED PEDESTRIAN BRIDGE, AND
NOTICE OF EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL
3 QUALITY ACT GUIDELINES FOR THE MILITARY WEST PEDESTRIAN
BRIDGE REPLACEMENT PROJECT
Mario Giuliani, City Manager, discussed the need for more time to work through a reimbursement agreement. He discussed the need to purchase the prefabricated bridge and get to work on the design and construction support services.
Council, Staff, and Republic Services, discussed how to move the process forward with Republic Services, and whether the email from Republic Services was sufficient to start spending money.
Neil Leary, Deputy Public Works Director, reviewed the staff report and a PowerPoint Presentation.
Council and Staff discussed the issue of height, concern about people throwing things over the wall of the bridge, ADA compliance, and the cost of the bridge.
Public Comment:
1. Michael Hayes - Mr. Hayes discussed concern regarding the garbage trucks.
2. Lori Grundman - Ms. Grundman asked for clarification on how many accidents Republic Services has caused in the City.
Council and Staff discussed concern regarding not having anything in writing from Republic Services regarding a financial commitment for replacing the bridge.
Staff discussed proposed amendments to the resolution for the procurement of the prefabricated bridge:
• Strike the 6th whereas
• On the 7th whereas, strike 'through a reimbursement agreement' and replace it with 'by Republic Services'
• On 'Now therefore be it resolved that' insert 'the Finance Director is authorized to create a new capital project for the pedestrian bridge project and make the necessary budget amendment, and authorizing the City Manager to execute the agreement on behalf of the City, and:
On motion of Council Member Birdseye, seconded by Vice Mayor Scott, Council approved the adoption of Resolution 23-152, as amended, on a roll call by the following vote:
Ayes: Council Member Birdseye, Council Member Campbell, Council Member Macenski, Vice Mayor Scott, Mayor Young
Noes: (None)
11.D - APPROVAL OF TASK ORDER NO. 1 WITH COASTLAND| DCCM
FOR DESIGN AND CONSTRUCTION SUPPORT SERVICES FOR
4 THE MILITARY WEST PEDESTRIAN BRIDGE REPLACEMENT
PROJECT (City Manager)
Staff Report - Approval of Task Order Coastland Ped Bridge Design
1. Resolution - Task Order No. 1 - Military West Pedestrian Bridge Replacement Project
2. Task Order No. 1 - Military West Pedestrian Bridge Replacement Project
3. Master Professional Agreement - Coastland DCCM
RESOLUTION NO. 23- -153 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BENICIA APPROVING TASK ORDER NO. 1 WITH
COASTLAND|DCCM FOR DESIGN AND CONSTRUCTION SUPPORT
SERVICES FOR THE MILITARY WEST PEDESTRIAN BRIDGE
REPLACEMENT PROJECT
Council discussed this item under 11.C.
Staff recommended the following amendments to the proposed resolution:
• Strike the 4th whereas completely
• On the 6th whereas, strike out 'through a reimbursement agreement' and replace it with 'by Republic Services'
• On the 'Now therefore be it resolved that, insert 'the finance director is authorized to create a new capital project for the pedestrian bridge project and make the necessary budget amendment and authorizing the City Manager to execute the agreement on behalf of the City, and:'
On motion of Council Member Birdseye, seconded by Mayor Young, Council approved the adoption of Resolution 23-153, as amended, on a roll call by the following vote:
Ayes: Council Member Birdseye, Council Member Campbell, Council Member Macenski, Vice Mayor Scott, Mayor Young
Noes: (None)
12) ADJOURNMENT (12:00 P.M.)
Mayor Young adjourned the meeting at 3:25 p.m.
Deputy City Clerk