1 MINUTES OF THE
SPECIAL AND REGULAR MEETING – CITY COUNCIL
MAY 21, 2024
6:00 P.M.
City Council Chambers, City Hall, 250 East L Street, complete proceedings of which are recorded. These are action minutes; a full video is available online at www.ci.benicia.ca.us/agendas.
ACCESSING THE MEETING
1) CALL SPECIAL MEETING TO ORDER (5:30 P.M.)
Mayor Young called the Special Meeting to order at 5:30 p.m. 2) CONVENE OPEN SESSION
3) ROLL CALL
Present: Council Member Birdseye, Council Member Campbell, Vice Mayor Scott, Mayor Young
Absent: Council Member Macenski
Excused: None
Council Member Campbell arrived at 5:31 p.m.
4) REFERENCE TO THE FUNDAMENTAL RIGHTS OF THE PUBLIC
5) PUBLIC COMMENT FOR CLOSED SESSION
None
6) ADJOURN TO CLOSED SESSION
6.A PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957
Title: City Attorney
Mayor Young adjourned the meeting to Closed Session at 5:30 p.m. 7) RECONVENE OPEN SESSION
Mayor Young reconvened the Open Session at 6:07 p.m.
8) ANNOUNCEMENT FROM CLOSED SESSION, IF ANY
2 Ben Stock, City Attorney, reported that Council met in Closed Session and took no reportable action.
9) ADJOURNMENT OF SPECIAL MEETING AND CALL REGULAR MEETING TO ORDER (6:00 P.M.)
Mayor Young adjourned the Special Meeting and Called the Regular Meeting to order at 6:07 p.m.
10) ROLL CALL
Present: Council Member Birdseye, Council Member Campbell, Vice Mayor Scott, Mayor Young
Absent: Council Member Macenski
Excused: None
11) PLEDGE OF ALLEGIANCE
12) REFERENCE TO THE FUNDAMENTAL RIGHTS OF THE PUBLIC
13) ANNOUNCEMENTS
13.A MAYOR'S OFFICE HOURS
13.B - CURRENT AND UPCOMING OPENINGS ON BOARDS,
COMMISSIONS AND COMMITTEES
Current and Upcoming Openings - Boards and Commissions
14) PROCLAMATIONS
14.A - PROCLAMATION - LGBTQ PRIDE MONTH - JUNE 2024 (City Manager's Office)
Proclamation - LGBTQ Pride Month - June 2024
14.B - PROCLAMATION - VETERAN'S OF FOREIGN WARS - ANNUAL BUDDY POPPY DISTRIBUTION - 2024 (City Manager's Office) Proclamation - Veteran's of Foreign Wars - Annual Buddy Poppy Distribution - 2024 15) APPOINTMENTS
16) PRESENTATIONS
3 17) ADOPTION OF THE AGENDA
On motion of Council Member Birdseye, seconded by Vice Mayor Scott, Council approved the Adoption of the Agenda, as presented, on a roll call by the following vote:
Ayes: Council Member Birdseye, Council Member Campbell, Vice Mayor Scott, Mayor Young
Noes: (None)
18) OPPORTUNITY FOR PUBLIC COMMENTS
19) WRITTEN COMMENT
20) PUBLIC COMMENT
None
21) CONSENT CALENDAR
21.A - MINUTES FROM THE MAY 7, 2024 SPECIAL AND REGULAR MEETING (City Clerk)
May 7, 2024 City Council Meeting Minutes
21.B - REQUEST TO FLY THE RAINBOW FLAG IN RECOGNITION OF LGBTQIA+ PRIDE MONTH (City Manager)
Staff Report - Request to Fly Rainbow Pride Flag
1. Outdoor Flag Display Policy
21.C - REQUEST TO FLY THE JUNETEENTH LIBERATION FLAG (City Manager)
Staff Report - Request to Fly Juneteenth Liberation Flag
1. Outdoor Flag Display Policy
21.D - APPROVING A MEMORANDUM OF UNDERSTANDING
BETWEEN COMMUNITY ACTION PARTNERSHIP OF SOLANO,
JOINT POWERS AUTHORITY; SOLANO COUNTY; AND THE
CITIES OF BENICIA, DIXON, FAIRFIELD, RIO VISTA, SUISUN
CITY, VACAVILLE, AND VALLEJO FOR COST SHARING
ADMINISTRATIVE EXPENSES (City Manager)
Staff Report - CAP Solano JPA
1. Proposed Resolution
2. CAP Solano JPA Staffing MOU
4 RESOLUTION NO. 24- 42 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BENICIA APPROVING A MEMORANDUM OF UNDERSTANDING
BETWEEN COMMUNITY ACTION PARTNERSHIP OF SOLANO, JOINT
POWERS AUTHORITY; SOLANO COUNTY; AND THE CITIES OF BENICIA,
DIXON, FAIRFIELD, RIO VISTA, SUISUN CITY, VACAVILLE, AND
VALLEJO FOR COST SHARING ADMINISTRATIVE EXPENSES
21.E - APPROVE LIST OF STREETS FOR FY 24/25 PAVEMENT
REHABILITATION PROJECT TO RECEIVE ROAD MAINTENANCE
AND REHABILITATION ACCOUNT FUNDING (Public Works
Director)
Staff Report - SB1 List of Streets
1. Resolution - List of Streets - FY 24/25 Pavement Rehabilitation Project - RMRA Funding
RESOLUTION NO. 24- 43 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BENICIA APPROVING THE LIST OF STREETS FOR FY 24/25 PAVEMENT REHABILITATION FUNDED BY SENATE BILL 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
21.F - APPROVAL OF AMENDMENT TO AGREEMENT WITH
COASTLAND CIVIL ENGINEERING, INC. AND APPROVAL OF
TASK ORDER NO. 1 FOR CONSTRUCTION MANAGEMENT
SERVICES FOR THE 2024 CITYWIDE PAVEMENT
REHABILITATION PROJECT (Public Works Director)
RESOLUTION NO. 24- 44 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BENICIA APPROVING AN AMENDMENT TO AGREEMENT WITH COASTLAND CIVIL ENGINEERING, INC. AND APPROVAL OF TASK
ORDER NO. 1 FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE 2024 CITYWIDE PAVEMENT REHABILITATION AND HIGHWAY SAFETY IMPROVEMENT PROGRAM CYCLE 11 PEDESTRIAN CROSSING PROJECT Public Comment:
1. Lori Grundman - Ms. Grundman asked why additional funds were needed in addition to the original proposal in 2023.
Staff Report - Coastland - Amendment to Agreement and Approval of Task Order 1
1. Resolution - Coastland_Amendment to Agreement and Approval of Task Order 1
2. Amendment to Agreement Coastland Civil Engineering, Inc.
3. Task Order No. 1 Coastland Civil Engineering, Inc.
4. Master Professional Agreement Coastland Civil Engineering, Inc.
On motion of Council Member Birdseye, seconded by Vice Mayor Scott, Council approved the adoption of Resolution 24-44, on a roll call by the following vote:
5 Ayes: Council Member Birdseye, Council Member Campbell, Vice Mayor Scott, Mayor Young
Noes: (None)
21.G - APPROVAL OF AMENDMENT TO AGREEMENT WITH UNICO
ENGINEERING, INC. AND APPROVAL OF TASK ORDER NO. 1
FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE
COLUMBUS PARKWAY/ROSE DRIVE IMPROVEMENT PROJECT
(Public Works Director)
Staff Report - Unico Amendment to Agreement and Approval of Task Order 1 RESOLUTION NO. 24- 46 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BENICIA APPROVING AN AMENDMENT TO AGREEMENT WITH UNICO CIVIL ENGINEERING, INC. AND APPROVAL OF TASK ORDER NO. 1
FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE COLUMBUS
PARKWAY/ROSE DRIVE IMPROVEMENT PROJECT
Council and Staff discussed the issue of bicycle lanes and the need for bicycle markings on the road.
Public Comment:
None
1. Resolution Amendment to Agreement with Unico Engineering, Inc.
2. Amendment to Agreement Unico Engineering, Inc.
3. Task Order No. 1 Unico Engineering, Inc.
4. Master Professional Agreement Unico Engineering, Inc.
On motion of Council Member Birdseye, seconded by Vice Mayor Scott, Council approved the adoption of Resolution 24-46, on a roll call by the following vote:
Ayes: Council Member Birdseye, Council Member Campbell, Vice Mayor Scott, Mayor Young
Noes: (None)
21.H - AWARD OF CONSTRUCTION CONTRACT FOR THE COLUMBUS
PARKWAY/ ROSE DRIVE IMPROVEMENT PROJECT (Public Works
Director)
RESOLUTION NO. 24- 45 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BENICIA ACCEPTING THE BIDS FOR THE COLUMBUS
PARKWAY/ROSE DRIVE IMPROVEMENT PROJECT, AWARDING THE
CONSTRUCTION CONTRACT TO REDGWICK CONSTRUCTION CO. OF
OAKLAND, CA, IN THE AMOUNT OF $1,125,228, AUTHORIZING THE CITY
MANAGER TO SIGN THE CONSTRUCTION CONTRACT ON BEHALF OF
6 THE CITY, AND APPROVING A NOTICE OF EXEMPTION UNDER THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT GUIDELINES
Council and Staff discussed a prior agreement with the developer of the new housings along Columbus Parkway that was never signed, previous talks with the City of Vallejo to try and get the developer to pay for improvement of the intersection, and concerns regarding the impact on the intersection once the development is complete.
Public Comment:
1. Lori Grundman - Ms. Grundman requested an update on the Vallejo/developer issue at a future meeting.
Council requested Staff talk to the City of Vallejo regarding the possibility of mutual reimbursement.
Staff Report - Award of Construction Contract Columbus Parkway Project
1. Resolution Award of Construction Contract Columbus Parkway Rose Drive Improvement Project
2. Construction Contract Redgwick Construction Co.
On motion of Mayor Young, seconded by Council Member Birdseye, Council approved the adoption of Resolution 24-45, on a roll call by the following vote:
Ayes: Council Member Birdseye, Vice Mayor Scott, Mayor Young Noes: Council Member Campbell
21.I - FY 2023/24 THIRD QUARTER INVESTMENT REPORT (Finance Director)
Staff Report - FY 2023-24 Third Quarter Investment Report
1. FY 2023-24 Third Quarter Investment Report
2. LAIF Statement Ending March 31
3. CAMP Statement Ending March 31
4. 115 Trust Statement Ending March 31
21.J - FY 2023/24 Q3 BUDGET REPORT (Finance Director)
Staff Report - FY24 Q3 Budget Report
21.K - RESOLUTION CONTINUING THE DECLARATION OF A LOCAL
EMERGENCY FOR RAW WATER TRANSMISSION LINE
INCIDENT (City Manager)
Staff Report - Continuation of Existence of a Local Emergency
1. Resolution - Continuation of Declaration of Local Emergency
7 RESOLUTION NO. 24- 47 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BENICIA CONTINUING THE DECLARATION OF A LOCAL
EMERGENCY
21.L - APPROVAL TO WAIVE THE READING OF ALL ORDINANCES
INTRODUCED OR ADOPTED PURSUANT TO THIS AGENDA (City
Attorney)
On motion of Council Member Birdseye, seconded by Vice Mayor Scott, Council approved the adoption of the Consent Calendar, as amended, on a roll call by the following vote:
Ayes: Council Member Birdseye, Council Member Campbell, Vice Mayor Scott, Mayor Young
Noes: (None)
Council pulled items 21.F, 21.G, and 21.H for discussion. 22) BUSINESS ITEMS
22.A - WATER RESOURCES UPDATE (Interim Public Works Director) Council and Staff discussed the water resources update.
Public Comment:
None
Staff Report - Water Presentation
1. Impact of the States Unimpaired Flow Mandate to Solano County Water
22.B - GENERAL FUND FIVE YEAR FINANCIAL FORECAST (Finance Director)
Staff Report - 5 Year Forecast FY25-FY29
Jeff Tschudi, Finance Director, reviewed the staff report.
Staff and Council discussed property taxes and business license taxes.
Public Comment:
None
1. General Fund Five Year Financial Forecast FY25-FY29
22.C - TERMS OF LIMITED CITY CHARTER APPROVAL (City Manager) Staff Report - Limited City Charter
8 Mario Giuliani, City Manager, reviewed the staff report.
Staff and Council discussed why the City was only doing a limited charter/exit tax.
Public Comment:
None
1. Draft - Limited City Charter
On motion of Vice Mayor Scott, seconded by Council Member Birdseye, Council approved the terms of the draft Limited City Charter, on a roll call by the following vote:
Ayes: Council Member Birdseye, Council Member Campbell, Vice Mayor Scott, Mayor Young
Noes: (None)
22.D - DISCUSSION OF REAL PROPERTY TRANSFER TAX
STRUCTURE (City Manager)
Staff Report - Real Property Transfer Tax Structure
Mario Giuliani, City Manager, reviewed the staff report.
Staff and Council discussed a flat rate structure, tiered approach for commercial sales, exemptions, family transfers, and fixed rates for residential sales.
Public comment:
1. Lori Grundman - Ms. Grundman discussed that this would be a hard sell to the voters.
Council and Staff discussed the various approaches and exemptions.
Council would like to see choices: flat rate, tiered rate, financial projections, etc.
Suggestions were flat rate at both $8 and $10, and $12, tiered approach (properties under $500,000 at 5%, properties at $1 million 10%, 1 million to 2 million, and $2 million and over), and tiered dollars $5/1000, etc. give choices on a tiered basis.
Council Member Campbell suggested including the realtors in the discussion. 23) COUNCIL MEMBER COMMITTEE REPORTS
23.A - COUNCIL MEMBER COMMITTEE REPORTS
Council Member Committee Reports
9 24) ADJOURNMENT OF REGULAR MEETING (8:30 P.M.)
Mayor Young adjourned the meeting at 9:56 p.m.
City Clerk