1 BENICIA CITY COUNCIL
CITY COUNCIL MEETING AGENDA
Benicia City Hall, Council Chambers
250 East L Street, Benicia, CA 94510
August 20, 2024
6:00 PM
Accessing The Meeting
How to Participate in the Meeting:
1) Attend in person at Council Chambers
2) Cable T.V. Broadcast - Check with your cable provider for your local government broadcast channel.
3) Livestream online at www.ci.benicia.ca.us/agendas.
4) Zoom Meeting (link below)
The public may view and participate (via computer or phone) link:
https://us02web.zoom.us/j/88508047557?pwd=cHRsZlBrYlphU3pkODcycytmcFR2UT09 • If prompted for a password, enter 449303.
• Use participant option to “raise hand” during the public comment period for the item you wish to speak on. Please note, your electronic device must have microphone capability. Once unmuted, you will have up to 5 minutes to speak.
Dial in with phone:
Before the start of the item you wish to comment on, call any of the numbers below. If one is busy, try the next one.
1 669 900 9128
1 346 248 7799
1 253 215 8782
1 646 558 8656
1 301 715 8592
1 312 626 6799
• Enter the meeting ID number: 885 0804 7557 *please note this is an updated ID number*. 2 • Enter password: 449303
• When prompted for a Participant ID, press #.
• Press *9 on your phone to “raise your hand” when the Mayor calls for public comment during the item you wish to speak on. Once unmuted, you will have up to 5 minutes to speak.
As a courtesy, and technology permitting, members of the public may participate remotely and provide public comment via Zoom. Please be advised that those participating in the meeting remotely via Zoom do so at their own risk. Council meetings will not be cancelled due to technical difficulties.
Any member of the public who needs accommodations should email City Clerk Lisa Wolfe at [email protected], who will use her best efforts to provide as much accessibility as possible while also maintaining public safety.
1. Call To Order (6:00 P.M.)
2. Convene Open Session
3. Roll Call
4. Pledge Of Allegiance
5. Reference To The Fundamental Rights Of The Public
The fundamental rights of each member of the public can be found in the municipal code posted on the City’s website and on a plaque that is posted at the entrance to this meeting per section 4.04.030 of the City of Benicia’s Open Government Ordinance.
6. Announcements
7. Proclamations
8. Appointments
9. Presentations
10. Adoption Of Agenda
11. Opportunity For Public Comments
3 How to Submit Public Comments for this City Council meeting:
Besides appearing in person and offering public comments, members of the public may provide public comment via Zoom, or to the City Clerk by email at [email protected]. Any comment submitted to the City Clerk should indicate to which item of the agenda the comment relates. Specific information follows:
- Comments received by 2:00 pm on the day of the meeting will be electronically forwarded to the City Council and posted on the City’s website.
- Comments received after 2:00 pm, but before the start time of the meeting will be electronically forwarded to the City Council, but will not be posted on the City’s website.
12. Written Comment
13. Public Comment
14. Consent Calendar
Items listed on the Consent Calendar are considered routine and will be enacted, approved or adopted by one motion unless a request for removal or explanation is received from a Council Member, Staff or member of the public. Items removed from the Consent Calendar shall be considered immediately following the adoption of the Consent Calendar.
14.A - DESIGNATION OF VOTING DELEGATE FOR THE 2024 LEAGUE OF
CALIFORNIA CITIES ANNUAL CONFERENCE AND EXPO GENERAL ASSEMBLY (City Manager)
The City Council is being asked to select a voting delegate for the 2024 League of California Cities (Cal Cities) Annual Conference and Expo (Annual Conference) General Assembly on Friday, October 18, 2024.
Recommendation:
Designate, by minute action, Mayor Steve Young as voting delegate and Council Member Kari Birdseye as alternate for the General Assembly of the Cal Cities Annual Conference to be held on Friday, October 18, 2024 at the Long Beach Convention Center.
Staff Report - 2024 Cal Cities Voting Delegate
1. 2024 Voting Delegate Packet
14.B - FY 2023/24 FOURTH QUARTER INVESTMENT REPORT (Finance Director) The Fiscal Year 2023/24 Fourth Quarter Investment Report for the quarter that ended June 30, 2024, follows the City's Investment Policy and California Law. Additionally, the City has adequate investments 4 to meet its expenditure needs for the next six months. This report has been reviewed by the City Treasurer.
Recommendation:
Move to accept, by minute action, the Fourth Quarter Investment Report for the quarter that ended June 30, 2024 (Attachment 1).
Staff Report - FY 2023-24 Fourth Quarter Investment Report
1. FY24 Fourth Quarter Investment Report
2. LAIF Statement Ending June 30
3. CAMP Statement Ending June 30
4. 115 Trust Statement Ending June 30
14.C - APPROVAL OF A PARCEL MAP FOR SUBDIVISION OF AN EXISTING
3.40-ACRE PARCEL INTO FOUR PARCELS LOCATED AT 2158 COLUMBUS
PARKWAY AND ACCEPTANCE OF RIGHT-OF-WAY DEDICATIONS AND EASEMENT (Public Works Director)
The Parcel Map for the subdivision of an existing 3.40-acre parcel into four (4) parcels is ready for City Council approval in accordance with the Tentative Parcel Map, which was approved by the zoning administrator on November 20, 2023.
Recommendation:
Move to adopt a resolution (Attachment 1) approving the parcel map (Attachment 2) at 2158 Columbus Parkway, accept Right of Way Dedication 1 & 2, and accept the New Pedestrian Access Easement as depicted on the Parcel Map.
Staff Report - Approval of Rose Center Parcel Map
1. Resolution - Approving the Parcel Map - Rose Center
2. Parcel Map – Rose Center
14.D - WATER SUPPLY SALE (Public Works Director)
The City of Benicia, along with other agencies in Solano County, is in a unique situation where they have an excess amount of State Water Project (SWP) water. City staff recommends selling up to 2,000 acre-feet of this water for a Transfer Fee of approximately $250 per acre-foot (AF) from the Solano County Water Agency.
Recommendation:
5 Move to adopt a resolution (Attachment 1) approving the 2024 State Water Project Water Transfer Letter of Understanding (LOU) for the sale of excess untreated water supply and authorizing the City Manager to sign letter on behalf of the City.
Staff Report - Water Sale
1. Resolution – 2024 State Water Project Water Transfer
2. 2024 SWP Water Transfer Letter of Understanding
14.E - APPROVAL OF AGREEMENT FOR CITYWIDE GENERATOR SERVICES (Public Works Director)
The City has 13 generators located throughout the City for emergency operations that are inspected at various intervals (monthly, quarterly, and annually) and repaired as needed. Staff does not have the capacity, or sometimes the expertise, to perform this work in-house and the use of an outside contractor is needed.
Recommendation:
Adopt a resolution (Attachment 1) approving a four-year agreement with Henderson Power Services (Attachment 2) for Citywide Generator Maintenance and Repair Services at a not-to-exceed cost of $500,000 and authorizing the City Manager to sign the Agreement on behalf of the City.
Staff Report - Approval of Agreement for Citywide Generator Services
1. Resolution - Agreement - Citywide Generator Maintenance and Repair Services
2. Agreement - Henderson Power Services
14.F - AUTHORIZE AGREEMENT WITH SOLANO COUNTY SHERIFF’S OFFICE TO PROVIDE ANIMAL CONTROL SERVICES FOR THE CITY OF BENICIA (Interim Police Chief)
The City of Benicia’s Police Department (Department) currently does not have dedicated animal control personnel and has been assisted by the Solano County Sheriff’s Office for the past few years on an as needed basis. The agreement will ensure that the City is covered at all times for all animal-related calls and will allow current Police Department staff to focus on other responsibilities to serve the community.
Recommendation:
Move to adopt a resolution (Attachment 1) approving an agreement (Attachment 2) with the Solano County Sheriff’s Office to provide animal control services for the City for the next two years and authorizing the City Manager to sign the agreement on behalf of the City.
Staff Report - Animal Control Services
1. Resolution - Animal Control Services
6 2. Agreement - Solano County Sheriff’s Office - Animal Control Services
14.G - RESOLUTION CONTINUING THE DECLARATION OF A LOCAL EMERGENCY FOR RAW WATER TRANSMISSION LINE INCIDENT (City Manager) The City Manager/Emergency Services Director is requesting that Council find that the following conditions of extreme peril to the safety of persons and property continue to exist within the City of Benicia: severe hillside slope failure along Lopes Road caused by storm event flooding and stormwater runoff which damaged the RWTL and other structures including roadways, impact to the supply and transport of water to users in the City, which require actions to procure adequate water supply until the damage is repaired, and potentially other damage unknown at this time.
Recommendation:
Move to adopt a Resolution of the City of Benicia Continuing the Declaration of Local Emergency (Attachment 1).
Staff Report - Continuation of Existence of a Local Emergency
1. Resolution - Continuation of Declaration of Local Emergency
14.H - APPROVAL TO WAIVE THE READING OF ALL ORDINANCES INTRODUCED OR ADOPTED PURSUANT TO THIS AGENDA (City Attorney)
15. Business Items
15.A - FY 2024/25 BUDGET AMENDMENTS (Finance Director)
The Fiscal Year 2024/25 budget was adopted on June 20, 2023 with the biennial budget process and this item recommends amendments to align the budget with current needs and expected revenues. The number of amendments is minimal and includes both revenue and expense accounts in the General Fund and Other Funds.
Recommendation:
Move to adopt a resolution (Attachment 1) approving the FY 2024/25 budget amendments outlined in the FY 2024/25 Budget Amendment Table (Exhibit A).
Staff Report - FY25 Budget Amendments
1. Resolution - FY 2024-25 Budget Amendments
16. Council Member Committee Reports:
(Council Members serve on various internal and external committees on behalf of the City. Links to current agendas, minutes and meeting schedules, as available, from these various committees are included in the agenda packet. Oral reports by the Council Members are made only by exception.) 7 16.A - COUNCIL MEMBER COMMITTEE REPORTS
Council Member Committee Reports
17. Adjournment (8:30 P.M.)
8 Public Participation
The Benicia City Council and its Boards and Commissions welcome public participation.
Pursuant to the Brown Act, each public agency must provide the public with an opportunity to speak on any matter within the subject matter jurisdiction of the agency and which is not on the agency's agenda for that meeting. The City Council allows speakers to speak on non-agendized matters under public comment, and on agendized items at the time the agenda item is addressed at the meeting. Comments are limited to no more than five minutes per speaker. By law, no action may be taken on any item raised during the public comment period although informational answers to questions may be given and matters may be referred to staff for placement on a future agenda of the City Council.
Should you have material you wish to enter into the record, please submit it to the City Manager.
Disabled Access or Special Needs
In compliance with the Americans with Disabilities Act (ADA) and to accommodate any special needs, if you need special assistance to participate in this meeting, please contact Kim Imboden, the ADA Coordinator, at (707) 746-4200. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting.
Meeting Procedures
All items listed on this agenda are for Council discussion and/or action. In accordance with the Brown Act, each item is listed and includes, where appropriate, further description of the item and/or a recommended action. The posting of a recommended action does not limit, or necessarily indicate, what action may be taken by the City Council.
Pursuant to Government Code Section 65009, if you challenge a decision of the City Council in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. You may also be limited by the ninety (90) day statute of limitations in which to challenge in court certain administrative decisions and orders (Code of Civil Procedure 1094.6) to file and serve a petition for administrative writ of mandate challenging any final City decisions regarding planning or zoning.
The decision of the City Council is final as of the date of its decision unless judicial review is initiated pursuant to California Code of Civil Procedures Section 1094.5. Any such petition for judicial review is subject to the provisions of California Code of Civil Procedure Section 1094.6.
Public Records
The agenda packet for this meeting is available at the City Manager's Office and the Benicia Public Library during regular working hours. To the extent feasible, the packet is also available on the City's web page at www.ci.benicia.ca.us under the heading "Agendas and Minutes." Public records related to an open session agenda item that are distributed after the agenda packet is prepared are available before the meeting at the 9 City Manager's Office located at 250 East L Street, Benicia, or at the meeting held in the Council Chambers.
If you wish to submit written information on an agenda item, please submit to the City Clerk as soon as possible so that it may be distributed to the City Council. A complete proceeding of each meeting is also recorded and available through the City Clerk’s Office.
Contact Your Council Members
If you would like to contact the Mayor or a Council Member, please call the number listed below to leave a voicemail message.
Mayor Young: 707-746-4213
Vice Mayor Scott: 707-746-4213
Council Member Birdseye: 707-746-4213
Council Member Campbell: 707-746-4213
Council Member Macenski: 707-746-4213