1 BENICIA CITY COUNCIL
CITY COUNCIL SPECIAL MEETING AGENDA
Benicia City Hall, Council Chambers
250 East L Street, Benicia, CA 94510
October 29, 2024
5:00 PM
Accessing The Meeting
How to Participate in the Meeting:
1) Attend in person at Council Chambers
2) Cable T.V. Broadcast - Check with your cable provider for your local government broadcast channel.
3) Livestream online at www.ci.benicia.ca.us/agendas.
4) Zoom Meeting (link below)
The public may view and participate (via computer or phone) link:
https://us02web.zoom.us/j/88508047557?pwd=cHRsZlBrYlphU3pkODcycytmcFR2UT09 • If prompted for a password, enter 449303.
• Use participant option to “raise hand” during the public comment period for the item you wish to speak on. Please note, your electronic device must have microphone capability. Once unmuted, you will have up to 5 minutes to speak.
Dial in with phone:
Before the start of the item you wish to comment on, call any of the numbers below. If one is busy, try the next one.
1 669 900 9128
1 346 248 7799
1 253 215 8782
1 646 558 8656
1 301 715 8592
1 312 626 6799
• Enter the meeting ID number: 885 0804 7557 *please note this is an updated ID number*. 2 • Enter password: 449303
• When prompted for a Participant ID, press #.
• Press *9 on your phone to “raise your hand” when the Mayor calls for public comment during the item you wish to speak on. Once unmuted, you will have up to 5 minutes to speak.
As a courtesy, and technology permitting, members of the public may participate remotely and provide public comment via Zoom. Please be advised that those participating in the meeting remotely via Zoom do so at their own risk. Council meetings will not be cancelled due to technical difficulties.
Any member of the public who needs accommodations should email City Clerk Lisa Wolfe at [email protected], who will use her best efforts to provide as much accessibility as possible while also maintaining public safety
1. Call Special Meeting To Order (5:00 P.M.)
2. Convene Open Session
3. Roll Call
4. Reference To The Fundamental Rights Of The Public
The fundamental rights of each member of the public can be found in the municipal code posted on the City’s website and on a plaque that is posted at the entrance to this meeting per section 4.04.030 of the City of Benicia’s Open Government Ordinance.
5. Public Comment For Closed Session
6. Adjourn To Closed Session
6.A - CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: (One potential case)
6.B - PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957
Title: City Manager
7. Reconvene Open Session
8. Announcement From Closed Session, If Any
3 9. Adjournment Of Special Meeting And Call Regular Meeting To Order (6:00 P.M.)
10. Roll Call
11. Pledge Of Allegience
12. Reference To The Fundamental Rights Of The Public
The fundamental rights of each member of the public can be found in the municipal code posted on the City’s website and on a plaque that is posted at the entrance to this meeting per section 4.04.030 of the City of Benicia’s Open Government Ordinance.
13. Proclamations
13.A - PROCLAMATION - RUBY BRIDGES WALK TO SCHOOL DAY NOVEMBER 14, 2024 (Library)
Proclamation - Ruby Bridges Walk to School Day - 2024
14. Presentations
14.A - CITIZEN RESILIENCY TASK FORCE (City Manager)
14.B - HELEN PUTNAM AWARD (City Manager)
15. Adoption Of The Agenda
16. Opportunity For Public Comments
How to Submit Public Comments for this City Council meeting:
Besides appearing in person and offering public comments, members of the public may provide public comment via Zoom, or to the City Clerk by email at [email protected]. Any comment submitted to the City Clerk should indicate to which item of the agenda the comment relates. Specific information follows:
- Comments received by 2:00 pm on the day of the meeting will be electronically forwarded to the City Council and posted on the City’s website.
- Comments received after 2:00 pm, but before the start time of the meeting will be electronically forwarded to the City Council but will not be posted on the City’s website. 4 17. Written Comment
18. Public Comment
19. Consent Calendar
19.A - MINUTES FROM THE OCTOBER 1, 2024 AND OCTOBER 15, 2024 SPECIAL AND REGULAR MEETING (City Clerk)
October 1, 2024 City Council Meeting Minutes
October 15, 2024 CIty Council Meeting Minutes
19.B - AWARD OF CONSTRUCTION CONTRACT AND AUTHORIZE A BUDGET
AMENDMENT FOR THE BENICIA CITY HALL TENANT IMPROVEMENT PROJECT (Public Works Director)
The Benicia City Hall Tenant Improvement Project (Project) will consist of Commercial interior remodel of existing office and break area to create new conference rooms and new break rooms.
Recommendation:
Adopt a resolution (Attachment 1) accepting the bids for the Benicia City Hall Tenant Improvement Project, awarding the construction contract to Construction West Services, Inc. of Martinez (Attachment 2) in the amount of $189,174.00; authorizing the City Manager to sign the contract and the Project Manager, as designated in the contract, to sign any change orders not-toexceed the total construction cost of $217,550.00 on behalf of the City; approving the necessary budget amendment; and authorize the Finance Director to make the necessary budget amendment.
Staff Report - Award of Construction Contract for City Hall Tenant Improvement Project.pdf
1. Resolution - Award of Construction Contract City Hall Tenant Improvement Project.pdf
2. Construction Contract - Construction West Services, Inc.
3. Resolution No. 23-34 - City Hall Tenant Improvement Project
19.C - APPROVAL TO WAIVE THE READING OF ALL ORDINANCES INTRODUCED OR ADOPTED PURSUANT TO THIS AGENDA (City Attorney)
20. Business Item
5 20.A - FIRST READING OF AN ORDINANCE AMENDING CHAPTERS OF TITLE 2 (ADMINISTRATION AND PERSONNEL), CHAPTERS OF TITLE 4 (OPEN GOVERNMENT) AND CHAPTER 12.24 (TREES AND STREET TREES) OF THE
BENICIA MUNICIPAL CODE TO IMPLEMENT CHANGES TO OUR BOARDS, COMMISSIONS AND COMMITTEES (City Manager)
Staff is proposing amendments to the Benicia Municipal Code (BMC) to modify our advisory bodies.
The proposed amendments will reorganize our Boards, Commissions and Committees (BCCs) so they can better address the current issues and initiatives facing the City while becoming more efficient with the use of staff resources.
Recommendation:
Conduct the first reading and consider adopting the proposed Ordinance Amending Title 2 (Administration and Personnel) (Attachment 1).
Staff Report - Board and Commission Reorganization
1. Proposed Ordinance Amending Title 2 (Administration and Personnel)
20.B - QUARTERLY POLICY ISSUE REQUESTS FROM COUNCIL (City Manager) The City Council discusses various non-urgent “Two-Step” requests made by individual members of the City Council on a quarterly basis, as described in the City Council Rules of Procedure (Attachment 1).
One Quarterly Policy Issue (Two-Step) Request was submitted for Council’s consideration.
1. Mayor Young - Added Transparency for Tax Receipts and City Request for Proposal Process (Attachment 2).
Recommendation:
Discuss the Two-Step Request and provide direction to staff on whether to schedule this topic for future Council discussion.
Staff Report - Quarterly Policy Issue Requests from Council
1. City Council Rules of Procedure
2. Two-Step Request - Mayor Young - Added Transparency for Tax Receipts and City Request for Proposal Process
20.C - DECLARATION OF EXEMPT SURPLUS LAND FOR SENIOR CENTER SITE, SITE 13 OF 2023-2031 HOUSING ELEMENT (Assistant City Manager) The requested action would declare the Senior Center Senter Site, Site 13 of the 2023-2031 Housing Element, located at 187 East L Street (Senior Center Site), as exempt surplus land and replace the City Council’s action of July 16, 2024
6 Recommendation:
Adopt a resolution (Attachment 1) declaring the Senior Center Site, Site 13 of the 2023-2031 Housing Element, a portion of the city-owned property located at 187 East L Street of the Benicia Housing Element (Exhibit A), as exempt surplus land.
Staff Report - Senior Center Site - Exempt - Surplus Land
1. Resolution – Declaring the Senior Center Site as Exempt Surplus Land
21. Adjournment (9:00 P.M.)
7 Public Participation
The Benicia City Council and its Boards and Commissions welcome public participation.
Pursuant to the Brown Act, each public agency must provide the public with an opportunity to speak on any matter within the subject matter jurisdiction of the agency and which is not on the agency's agenda for that meeting. The City Council allows speakers to speak on non-agendized matters under public comment, and on agendized items at the time the agenda item is addressed at the meeting. Comments are limited to no more than five minutes per speaker. By law, no action may be taken on any item raised during the public comment period although informational answers to questions may be given and matters may be referred to staff for placement on a future agenda of the City Council.
Should you have material you wish to enter into the record, please submit it to the City Manager.
Disabled Access or Special Needs
In compliance with the Americans with Disabilities Act (ADA) and to accommodate any special needs, if you need special assistance to participate in this meeting, please contact Kim Imboden, the ADA Coordinator, at (707) 746-4200. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting.
Meeting Procedures
All items listed on this agenda are for Council discussion and/or action. In accordance with the Brown Act, each item is listed and includes, where appropriate, further description of the item and/or a recommended action. The posting of a recommended action does not limit, or necessarily indicate, what action may be taken by the City Council.
Pursuant to Government Code Section 65009, if you challenge a decision of the City Council in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. You may also be limited by the ninety (90) day statute of limitations in which to challenge in court certain administrative decisions and orders (Code of Civil Procedure 1094.6) to file and serve a petition for administrative writ of mandate challenging any final City decisions regarding planning or zoning.
The decision of the City Council is final as of the date of its decision unless judicial review is initiated pursuant to California Code of Civil Procedures Section 1094.5. Any such petition for judicial review is subject to the provisions of California Code of Civil Procedure Section 1094.6.
Public Records
The agenda packet for this meeting is available at the City Manager's Office and the Benicia Public Library during regular working hours. To the extent feasible, the packet is also available on the City's web page at www.ci.benicia.ca.us under the heading "Agendas and Minutes." Public records related to an open session agenda item that are distributed after the agenda packet is prepared are available before the meeting at the 8 City Manager's Office located at 250 East L Street, Benicia, or at the meeting held in the Council Chambers.
If you wish to submit written information on an agenda item, please submit to the City Clerk as soon as possible so that it may be distributed to the City Council. A complete proceeding of each meeting is also recorded and available through the City Clerk’s Office.
Contact Your Council Members
If you would like to contact the Mayor or a Council Member, please call the number listed below to leave a voicemail message.
Mayor Young: 707-746-4213
Vice Mayor Scott: 707-746-4213
Council Member Birdseye: 707-746-4213
Council Member Campbell: 707-746-4213
Council Member Macenski: 707-746-4213