BENICIA CITY COUNCIL
CITY COUNCIL MEETING AGENDA
May 6, 2025
6:00 PM
Benicia City Hall, Council Chambers
250 East L Street, Benicia, CA 94510
1. CALL TO ORDER (6:00 P.M.)
2. CONVENE OPEN SESSION
3. ROLL CALL
4. PLEDGE OF ALLEGIANCE
5. REFERENCE TO THE FUNDAMENTAL RIGHTS OF THE PUBLIC
The fundamental rights of each member of the public can be found in the municipal code posted on the City's website and on a plaque that is posted at the entrance to this meeting per section 4.04.030 of the City of Benicia's Open Government Ordinance.
6. ANNOUNCEMENTS
6.A MAYOR'S OFFICE HOURS
RECOMMENDED ACTION: Mayor Young is maintaining an open office on the first and third Mondays of the month (except holidays) in the Mayor's office of City Hall from 4:30 to 6:00 p.m. No appointment is necessary. Other meeting times may be scheduled through City Hall by calling 707-746-4200.
6.B CITY OF BENICIA OPENINGS ON BOARDS, COMMISSIONS AND
COMMITTEES
RECOMMENDED ACTION: Applications for openings on Boards, Commissions and Committees are being accepted from Monday, April 7, 2025, at 8:00 a.m. until Monday. May 12, 2025, at 4:00 p.m. Applications can be found by going to the City's website, https://www.ci.benicia.ca.us/cbc, and clicking on the name of the Board, Commission or Committee you wish to apply for.
7. PROCLAMATIONS
8. APPOINTMENTS
COURTESY ZOOM PARTICIPATION
https://us02web.zoom.us/j/88508047557?pwd=cHRsZlBrYlphU3pkODcycytmcFR2UT09 Meeting ID: 885 0804 7557
Password: 449303
Phone: 1 669 900 9128
BCC Openings
1 9. PRESENTATIONS
9.A BENICIA MAIN STREET
10. ADOPTION OF AGENDA
11. OPPORTUNITY FOR PUBLIC COMMENTS
How to Submit Public Comments for this City Council meeting:
Besides appearing in person and offering public comments, members of the public may provide public comment via Zoom, or to the City Clerk by email at [email protected]. Any comment submitted to the City Clerk should indicate to which item of the agenda the comment relates to. Specific information follows:
- Comments received by 2:00 pm on the day of the meeting will be electronically forwarded to the City Council and posted on the City's website.
12. WRITTEN COMMENT
13. PUBLIC COMMENT
14. CONSENT CALENDAR
Items listed on the Consent Calendar are considered routine and will be enacted, approved or adopted by one motion unless a request for removal or explanation is received from a Council Member, Staff or member of the public. Items removed from the Consent Calendar shall be considered immediately following the adoption of the Consent Calendar.
14.A MINUTES FROM THE APRIL 15, 2025 SPECIAL CLOSED SESSION AND
REGULAR MEETINGS
14.B RETROACTIVE SALARY ADJUSTMENT AND LONGEVITY REDUCTION
OFFSET FOR PRIOR CITY MANAGER ERIK UPSON
RECOMMENDED ACTION: Adopt a resolution (Attachment 1) approving and adopting publicly available pay schedules (Exhibit A) in accordance with the California Code of Regulations, Title 2, Section 570.5 retroactively increasing the salary and lowering the longevity pay in the Employment Agreement ("Agreement") for prior City Manager Erik Upson (Exhibit B).
14.C ACCEPTANCE OF THE WASTEWATER TREATMENT PLANT PRIMARY
TREATMENT REHABILITATION PROJECT
RECOMMENDED ACTION: Adopt a resolution (Attachment 1) accepting the contract change orders (Exhibit A), accepting the Project, Project No. 19-13, as complete, authorizing the City Manager to sign the Notice of Completion April 15, 2025 Special City Council Meeting Minutes
April 15, 2025 Regular City Council Meeting Minutes
Staff Report - Publicly Available Salary Schedule and Upson Agreement Amendment
1. Resolution - Publicly Available Salary Schedules and Second Amendment to Upson Employment Agreement
2 (Attachment 2) and authorizing the City Clerk to file said notice with the Solano County Recorder.
14.D APPROVAL OF PURCHASE OF OUTDOOR FURNITURE, AMENITIES AND
SHADE STRUCTURES FOR JACK LONDON PARK
RECOMMENDED ACTION: Adopt a resolution (Attachment 1) approving the purchase of outdoor furniture, amenities and shade structures for Jack London Park in the amount of $225,600.32 and authorizing the City Manager and Finance Director to sign the purchase order on behalf of the City.
14.E AWARD OF CONSTRUCTION CONTRACT AND APPROVAL OF NOTICE OF
EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT FOR
THE INDUSTRIAL WAY SEWER REPLACEMENT PROJECT
RECOMMENDED ACTION: Adopt a resolution (Attachment 1) accepting the bids for the Project, awarding the construction contract to A3 Pipeline of San Francisco (Attachment 2), in the amount of $378,506, authorizing the City Manager to sign the construction contract on behalf of the City, authorizing the Project Manager to sign Contract Change Orders up to 20% Contingency, and approving a Notice of Exemption (Attachment 3) under the California Environmental Quality Act (CEQA) Guidelines.
14.F APPROVAL OF SECOND AMENDMENT TO AGREEMENT WITH UNICO ENGINEERING, INC. AND APPROVAL OF TASK ORDER NO. 2 FOR
CONSTRUCTION MANAGEMENT SERVICES FOR THE FY 2025/26 CITYWIDE
PAVEMENT REHABILITATION AND BICYCLE AND PEDESTRIAN
IMPROVEMENTS PROJECT
RECOMMENDED ACTION: Move to adopt a resolution (Attachment 1) approving an Amendment (Attachment 2) to the Master Professional Construction Management and Inspection Services Agreement with Unico increasing the payment limit from $400,000 to $800,000; approving of Task Order No. 2 (Attachment 3) for the Construction Management Services for the Project; and authorizing the City Manager to execute the amendment and task order on behalf of the City.
Staff Report - Acceptance of WWTP Primary Treatment Project
1. Resolution - Acceptance of WWTP Primary Treatment Project
2. Notice of Completion
Staff Report - Approval of Purchase of Outdoor Furniture, Amenities and Shade Structures for Jack London Park
1. Resolution - Approval of Purchase of Outdoor Furniture, Amenities and Shade Structures for Jack London Park
2. Proposal - Landscape Structures
Staff Report - Award of Construction Contract Industrial Way Sewer Repair
1. Resolution - Industrial Way Sewer Replacement Project
2. Construction Contract with A3 Pipeline
3. Notice of Exemption - Industrial Way Sewer Replacement Project Staff Report - Approval of Second Amendment to Agreement and Task Order 2 with Unico
3 14.G APPROVAL OF FOURTH AMENDMENT TO AGREEMENT WITH TRB AND ASSOCIATES, INC. FOR FIRE PLAN CHECK AND INSPECTION SERVICES RECOMMENDED ACTION: Move to adopt a resolution (Attachment 1) approving the fourth amendment of an agreement with TRB and Associates, Inc. for fire plan check and inspection services to increase the not-to-exceed amount from $99,999 to $110,000 and authorizing the City Manager to execute the amendment on behalf of the City.
14.H APPROVAL TO WAIVE THE READING OF ALL ORDINANCES INTRODUCED
OR ADOPTED PURSUANT TO THIS AGENDA
15. BUSINESS ITEMS
15.A APPROVE LIST OF STREETS FOR THE 2026 CITYWIDE PAVEMENT REHABILITATION PROJECT TO RECEIVE MEASURE F AND FY 25/26 SENATE BILL 1 ROAD MAINTENANCE AND REHABILITATION ACCOUNT FUNDING RECOMMENDED ACTION: Move to adopt a resolution (Attachment 1) approving the List of Streets (Project List) for Project (Exhibit A), and City of Benicia Pavement Zones Map (Attachment 2).
15.B FY 2025/26 AND FY 2026/27 BUDGET STUDY SESSION - COMMUNITY GRANTS
RECOMMENDED ACTION: Receive the presentation and recommended grants awards for the Community Grants Program for FY 2025/26 (FY26) and FY 2026/27 (FY27). Provide direction to staff on the proposed agreements awarding FY26 grants and FY27 grants being contingent on City revenue not falling more than 10 percent.
1. Resolution - Second Amendment to Agreement with Unico Engineering, Inc.
2. Second Amendment to Agreement - Unico Engineering, Inc.
3. Task Order No. 2 - Unico Engineering, Inc.
4. First Amendment to Master Professional Agreement - Unico Engineering, Inc.
5. Master Professional Agreement - Unico Engineering, Inc.
Staff Report - Amendment to TRB Fire Inspection Services Agreemeent
1. Resolution - Approval of Fourth Amendment to Agreement with TRB
2. Original Agreement with TRB
3. First Amendment to Agreement
4. Second Amendment to Agreement
5. Third Amendment to Agreement
6. Draft Fourth Amendment to Agreement
Staff Report - FY 2627 Citywide Pavement Rehabilitation Project Streets List
1. Resolution - FY 2627 Citywide Pavement Rehabilitation Project Streets List
2. Benicia PCI Map with Zones (Updated 11.27.24)
Staff Report - FY26 & FY27 Budget Study Session 1
1. Resolution 25-21 and Budget Development Policy
2. ACC Grantee Recommendations
3. CSC Grantee Recommendations
4 16. ADJOURNMENT(9:00 P.M.)
5 Public Participation
The City of Benicia welcomes your interest and involvement in the City's legislative process.
Persons wishing to address the Council, Board, Commission or Committee (CBCC) are asked to voluntarily complete a speaker request form, available at the entrance of Council Chambers, and submit it to the meeting Secretary/City Clerk. Speakers, addressing the CBCC at the time the item is considered, are requested to restrict their comments to the item as it appears on the agenda and stay within the three-minute time limit. The Brown Act does not permit the CBCC to take action on items brought up during the Public Comment period.
As a courtesy, and technology permitting, members of the public may participate remotely.
Please be advised that those participating in the meeting remotely via Zoom do so at their own risk. Meetings will not be cancelled due to technical difficulties. The meeting can also be observed on Cable T.V. Broadcast - Check with your cable provider for your local government broadcast channel, or livestream online at www.ci.benicia.ca.us/agendas.
Americans with Disabilities Acts
The City of Benicia is committed to providing meeting facilities that are accessible to persons with disabilities. Meeting materials in alternative formats, a sign language interpreter, real-time captioning, assistive listening devices or other accommodations can be requested by calling (707) 746-4200 or by emailing [email protected], at least four working days prior to a meeting. Assistive listening devices may be obtained at the meeting.
Meeting Procedures
Pursuant to Government Code Section 65009, if you challenge a decision of the CBCC in court, you may be limited to the issues raised during the meeting or in written correspondence delivered to the CBCC by the meeting. You may also be limited to a ninety (90) day statute of limitations when challenging certain administrative decisions, including any final decisions regarding planning or zoning.
The decision of the CBCC is final as of the date of its decision unless judicial review is initiated pursuant to Code of Civil Procedure Section 1094.5. Any such petition for judicial review is subject to the provisions of Code of Civil Procedure Section 1094.6 Public Records and Writings Received After Agenda Posting A printed version of the agenda packet for this meeting is available at the Benicia Public Library during regular working hours. To the extent feasible, the agenda packet and any writing or documents related to an agenda item for this meeting provided to the CBCC, will be made available for public inspection on the City's web page at www.ci.benicia.ca.us under the heading "Agendas and Minutes." A complete recording of each meeting is available online at www.ci.benicia.ca.us/agendas.
Contact Your Council Members
Voicemail for Mayor and Council Members: (707) 746-4213 Mayor Steve Young: [email protected]
Vice Mayor Trevor Macenski: [email protected]
Council Member Kari Birdseye: [email protected] Council Member Lionel Largaespada: [email protected] Council Member Terry Scott: [email protected]
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