1 MINUTES OF THE
REGULAR MEETING – CITY COUNCIL
MAY 6, 2025
6:00 P.M.
City Council Chambers, City Hall, 250 East L Street, complete proceedings of which are recorded. These are action minutes; a full video is available online at www.ci.benicia.ca.us/agendas.
COURTESY ZOOM PARTICIPATION
1) CALL TO ORDER (6:00 P.M.)
Mayor Young called the meeting to order at 6:00 p.m.
2) CONVENE OPEN SESSION
3) ROLL CALL
Present: Council Member Birdseye, Council Member Largaespada, Council Member Scott, Mayor Young
Absent: Vice Mayor Macenski
4) PLEDGE OF ALLEGIANCE
5) REFERENCE TO THE FUNDAMENTAL RIGHTS OF THE PUBLIC
6) ANNOUNCEMENTS
6.A MAYOR'S OFFICE HOURS
6.B CITY OF BENICIA OPENINGS ON BOARDS, COMMISSIONS AND
COMMITTEES
BCC Openings
7) PROCLAMATIONS
8) APPOINTMENTS
9) PRESENTATIONS
9.A BENICIA MAIN STREET
2 10) ADOPTION OF AGENDA
On motion of Council Member Scott, seconded by Council Member Birdseye, Council approved the Adoption of the Agenda, as presented, on a roll call by the following vote:
Ayes: Council Member Birdseye, Council Member Largaespada, Council Member Scott, Mayor Young
Noes: (None)
11) OPPORTUNITY FOR PUBLIC COMMENTS
12) WRITTEN COMMENT
13) PUBLIC COMMENT
1. Lori Grundman - Ms. Grundman discussed concerns regarding the recent fire at the Valero Benicia Refinery.
2. Mary Shaw - Ms. Shaw discussed concerns regarding the recent fire at the Valero Benicia Refinery.
3. Josh Chadwick, Fire Chief - Chief Chadwick discussed the timeline of events for the fire at the Valero Benicia Refinery.
14) CONSENT CALENDAR
14.A MINUTES FROM THE APRIL 15, 2025 SPECIAL CLOSED SESSION
AND REGULAR MEETINGS
April 15, 2025 Special City Council Meeting Minutes
April 15, 2025 Regular City Council Meeting Minutes
14.B RETROACTIVE SALARY ADJUSTMENT AND LONGEVITY
REDUCTION OFFSET FOR PRIOR CITY MANAGER ERIK UPSON
Staff Report - Publicly Available Salary Schedule and Upson Agreement Amendment
1. Resolution - Publicly Available Salary Schedules and Second Amendment to Upson Employment Agreement
RESOLUTION NO. 25- 44 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF APPROVING PUBLICLY AVAILABLE PAY SCHEDULES IN
ACCORDANCE WITH THE REQUIREMENT OF CALIFORNIA CODE OF
REGULATIONS, TITLE 2, SECTION 570.5, WHICH INCLUDES REVISED
RETROACTIVE SALARY SCHEDULES AND EMPLOYMENT AGREEMENT
FOR THE CITY OF BENICIA FOR PRIOR CITY MANAGER ERIK UPSON
14.C ACCEPTANCE OF THE WASTEWATER TREATMENT PLANT
PRIMARY TREATMENT REHABILITATION PROJECT
3 RESOLUTION NO. 25- 45 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BENICIA ACCEPTING WASTEWATER TRETAMENT PLANT
PRIMARY TREATMENT REHABILITATION PROJECT AS COMPLETE,
AUTHORIZING THE CITY MANAGER TO SIGN THE NOTICE OF
COMPLETION, AUTHORIZING THE CITY CLERK TO FILE SAME WITH THE SOLANO COUNTY RECORDER’S OFFICE
Council thanked Staff for delivering the project under budget.
Public Comment:
None
Staff Report - Acceptance of WWTP Primary Treatment Project
1. Resolution - Acceptance of WWTP Primary Treatment Project
2. Notice of Completion
On motion of Council Member Scott, seconded by Council Member Birdseye, Council approved the adoption of Resolution 25-45, on a roll call by the following vote:
Ayes: Council Member Birdseye, Council Member Largaespada, Council Member Scott, Mayor Young
Noes: (None)
14.D APPROVAL OF PURCHASE OF OUTDOOR FURNITURE,
AMENITIES AND SHADE STRUCTURES FOR JACK LONDON
PARK
Staff Report - Approval of Purchase of Outdoor Furniture, Amenities and Shade Structures for Jack London Park
1. Resolution - Approval of Purchase of Outdoor Furniture, Amenities and Shade Structures for Jack London Park
2. Proposal - Landscape Structures
RESOLUTION NO. 25- 46 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BENICIA APPROVING THE PURCHASE OF OUTDOOR
FURNITURE, AMENITIES AND SHADE STRUCTURES FOR JACK LONDON PARK
14.E AWARD OF CONSTRUCTION CONTRACT AND APPROVAL OF
NOTICE OF EXEMPTION UNDER THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT FOR THE INDUSTRIAL WAY
SEWER REPLACEMENT PROJECT
Staff Report - Award of Construction Contract Industrial Way Sewer Repair
1. Resolution - Industrial Way Sewer Replacement Project
2. Construction Contract with A3 Pipeline
4 3. Notice of Exemption - Industrial Way Sewer Replacement Project RESOLUTION NO. 25- 47 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BENICIA ACCEPTING THE BIDS FOR THE INDUSTRIAL WAY
SEWER REPLACEMENT PROJECT, AWARDING THE CONSTRUCTION
CONTRACT TO A3 PIPELINE, AUTHORIZING THE CITY MANAGER TO
SIGN THE CONSTRUCTION CONTRACT AND PROJECT MANAGER TO
SIGN CHANGE ORDERS ON BEHALF OF THE CITY, AND APPROVING A
NOTICE OF EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT
14.F APPROVAL OF SECOND AMENDMENT TO AGREEMENT WITH
UNICO ENGINEERING, INC. AND APPROVAL OF TASK ORDER
NO. 2 FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE
FY 2025/26 CITYWIDE PAVEMENT REHABILITATION AND
BICYCLE AND PEDESTRIAN IMPROVEMENTS PROJECT
Staff Report - Approval of Second Amendment to Agreement and Task Order 2 with Unico
1. Resolution - Second Amendment to Agreement with Unico Engineering, Inc.
2. Second Amendment to Agreement - Unico Engineering, Inc.
3. Task Order No. 2 - Unico Engineering, Inc.
4. First Amendment to Master Professional Agreement - Unico Engineering, Inc.
5. Master Professional Agreement - Unico Engineering, Inc.
RESOLUTION NO. 25- 48 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BENICIA APPROVING A SECOND AMENDMENT TO AGREEMENT WITH UNICO ENGINEERING, INC. AND APPROVAL OF TASK ORDER NO. 2 FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE 2025
CITYWIDE PAVEMENT REHABILITATION AND BICYCLE AND
PEDESTRIAN IMPROVEMENTS PROJECT
14.G APPROVAL OF FOURTH AMENDMENT TO AGREEMENT WITH
TRB AND ASSOCIATES, INC. FOR FIRE PLAN CHECK AND
INSPECTION SERVICES
Staff Report - Amendment to TRB Fire Inspection Services Agreement
1. Resolution - Approval of Fourth Amendment to Agreement with TRB
2. Original Agreement with TRB
3. First Amendment to Agreement
4. Second Amendment to Agreement
5. Third Amendment to Agreement
6. Draft Fourth Amendment to Agreement
RESOLUTION NO. 25- 49 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BENICIA APPROVING THE FOURTH AMENDMENT OF AN
AGREEMENT WITH TRB AND ASSOCIATES, INC. FOR FIRE PLAN CHECK
5 AND INSPECTION SERVICES TO INCREASE THE NOT-TO-EXCEED AMOUNT FROM $99,999 TO $110,000 AND AUTHORIZING THE CITY
MANAGER TO EXECUTE THE AMENDMENT ON BEHALF OF THE CITY
14.H APPROVAL TO WAIVE THE READING OF ALL ORDINANCES
INTRODUCED OR ADOPTED PURSUANT TO THIS AGENDA
On motion of Council Member Scott, seconded by Council Member Birdseye, Council approved the adoption of the Consent Calendar, as amended, on a roll call by the following vote:
Ayes: Council Member Birdseye, Council Member Largaespada, Council Member Scott, Mayor Young
Noes: (None)
Council pulled item 14.C for discussion.
15) BUSINESS ITEMS
15.A APPROVE LIST OF STREETS FOR THE 2026 CITYWIDE
PAVEMENT REHABILITATION PROJECT TO RECEIVE
MEASURE F AND FY 25/26 SENATE BILL 1 ROAD MAINTENANCE
AND REHABILITATION ACCOUNT FUNDING
RESOLUTION NO. 25- 50 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BENICIA APPROVING THE LIST OF STREETS FOR THE 2026
CITYWIDE PAVEMENT REHABILITATION PROJECT TO RECEIVE
MEASURE F AND FY 25/26 SENATE BILL 1 ROAD MAINTENANCE AND
REHABILITATION ACCOUNT FUNDING
Neil Leary, Deputy Public Works Director, and Derek Linsley, Associate Civil Engineer, reviewed the staff report and a PowerPoint presentation.
Council and Staff discussed how long it would take to get the streets up to an acceptable PCI, how the streets are prioritized, why the project can't start until summer 2026, the streets in the Industrial Park, gas tax, how flexible the proposed plan is, how the underground utilities were factored into the project, funding sources, construction warranty, the need to make the project clear on the website so the public is aware, sidewalks, alternative pavement, and construction traffic.
Public Comment:
1. Matthew Cargo - Mr. Cargo discussed the need to pave the First Street Green lot, and the need to hold the contractors to a high standard.
2. Maggie Kolk - Ms. Kolk discussed the need for transparency and education for the public on why certain zones are being done and others are not.
3. Lori Grundman - Ms. Grundman discussed concern with the priority of West 7th Street.
6 Staff Report - FY 2627 Citywide Pavement Rehabilitation Project Streets List
1. Resolution - FY 2627 Citywide Pavement Rehabilitation Project Streets List
2. Benicia PCI Map with Zones (Updated 11.27.24)
On motion of Council Member Birdseye, seconded by Council Member Scott, Council approved the adoption of Resolution 25-50, as presented, on a roll call by the following vote:
Ayes: Council Member Birdseye, Council Member Largaespada, Council Member Scott, Mayor Young
Noes: (None)
15.B FY 2025/26 AND FY 2026/27 BUDGET STUDY SESSION -
COMMUNITY GRANTS
Jeff Tschudi, Finance Director, and Roxana Moradi, Budget Manager, reviewed the staff report.
Staff and Council discussed the proposed mid-year review, the need for reports from the Community Action Council on what their grant money is being spent on, and how to ensure the grantees are using the funds as agreed to in the contract.
Public Comment:
None
Staff Report - FY26 & FY27 Budget Study Session 1
1. Resolution 25-21 and Budget Development Policy
2. ACC Grantee Recommendations
3. CSC Grantee Recommendations
On motion of Council Member Scott, seconded by Council Member Birdseye, Council received the presentation and approved Staff's recommended grant awards for the Community Grants Program for FY 2025/26 (FY26) and FY 2026/27 (FY27), contingent on City revenue not falling more than 10% of the second year, on a roll call by the following vote:
Ayes: Council Member Birdseye, Council Member Largaespada, Council Member Scott, Mayor Young
Noes: (None)
7 16) ADJOURNMENT(9:00 P.M.)
Mayor Young adjourned the meeting at 8:45 p.m.
City Clerk