BENICIA CITY COUNCIL
CITY COUNCIL MEETING AGENDA
September 16, 2025
6:00 PM
Benicia City Hall, Council Chambers
250 East L Street, Benicia, CA 94510
1. CALL TO ORDER (6:00 P.M.)
2. CONVENE OPEN SESSION
3. ROLL CALL
4. PLEDGE OF ALLEGIANCE
5. REFERENCE TO THE FUNDAMENTAL RIGHTS OF THE PUBLIC
The fundamental rights of each member of the public can be found in the municipal code posted on the City's website and on a plaque that is posted at the entrance to this meeting per section 4.04.030 of the City of Benicia's Open Government Ordinance.
6. ANNOUNCEMENTS
6.A Mayor Young will be out of office. In his absence, Vice Mayor Macenski is maintaining open office hours on Monday, September 15, 2025 in the Mayor's office of City Hall from 4:30 to 6:00 p.m. No appointment is necessary. Other meeting times may be scheduled through City Hall by calling 707-746-4200. In October, Mayor Young will resume an open office on the first and third Mondays of the month (except holidays) in the Mayor's office of City Hall from 4:30 to 6:00 p.m.
No appointment is necessary. Other meeting times may be scheduled through City Hall by calling 707-746-4200.
7. PROCLAMATIONS
7.A PROCLAMATION - HISPANIC HERITAGE MONTH
7.B PROCLAMATION - ROBERT ARNESON'S 95TH BIRTHDAY
8. APPOINTMENTS
9. PRESENTATIONS
COURTESY ZOOM PARTICIPATION
https://us02web.zoom.us/j/88508047557?pwd=cHRsZlBrYlphU3pkODcycytmcFR2UT09 Meeting ID: 885 0804 7557
Password: 449303
Phone: 1 669 900 9128
Proclamation - Hispanic Heritage Month
Proclamation - Robert Arneson's 95th Birthday
1 10. ADOPTION OF AGENDA
11. OPPORTUNITY FOR PUBLIC COMMENTS
How to Submit Public Comments for this City Council meeting:
Besides appearing in person and offering public comments, members of the public may provide public comment via Zoom, or to the City Clerk by email at [email protected]. Any comment submitted to the City Clerk should indicate to which item of the agenda the comment relates to. Specific information follows:
- Comments received by 2:00 pm on the day of the meeting will be electronically forwarded to the City Council and posted on the City's website.
12. WRITTEN COMMENT
13. PUBLIC COMMENT
14. CONSENT CALENDAR
Items listed on the Consent Calendar are considered routine and will be enacted, approved or adopted by one motion unless a request for removal or explanation is received from a Council Member, Staff or member of the public. Items removed from the Consent Calendar shall be considered immediately following the adoption of the Consent Calendar.
14.A MINUTES FROM THE AUGUST 5, 2025 AND AUGUST 19, 2025 SPECIAL AND
REGULAR MEETINGS
14.B MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF BENICIA AND
BENICIA UNIFIED SCHOOL DISTRICT TERMINATING THE GROUND LEASE
AT BENICIA MIDDLE SCHOOL, ESTABLISHING SHORT TERM FIELD
MAINTENANCE REQUIREMENTS, AND SECURING HIGH SCHOOL SWIM
SPACE AT JAMES LEMOS SWIM CENTER
RECOMMENDED ACTION: Adopt a resolution (Attachment 1) approving the MOU (Attachment 2) and designating the City Manager to sign on the behalf of the City.
14.C APPROVAL OF AN AMENDMENT TO TASK ORDER NO. 2 AND INCREASED CONSTRUCTION CONTINGENCY AMOUNT FOR THE 2025 CITYWIDE
PAVEMENT REHABILITATION AND BICYCLE/PEDESTRIAN IMPROVEMENTS
PROJECT
RECOMMENDED ACTION: Move to adopt a Resolution (Attachment 1) 1.
Increasing the construction contingency amount by $426,000.00 for a total not to August 5, 2025 Special Meeting Minutes
August 5, 2025 Regular Meeting Minutes
August 19, 2025 Special City Council Meeting Minutes
August 19, 2025 Regular Meeting Minutes
Staff Report - BMS Field Termination Agreement
1. Resolution - BMS Field Termination Agreement
2. BMS Field Termination Agreement
3. BUSD 99-Year Lease Agreement
2 exceed contract amount of $2,881,850.88 with Terocons; and 2. Authorizing the Project Manager to sign change orders with Terocons, Inc. up to the increased total contingency amount of $746,328.38 to account for the amended the scope of work to include Park Road between Elm Street and Bayshore Road and a segment of Reservoir Road; and 3. Approving an amendment to Task Order No. 2 (Attachment 2) with Unico Civil Engineering, Inc. by $ 56,941.79 for a total amount of $269,910.13; and 4. Authorizing the City Manager to sign amended Task Order No. 2 on behalf of the City.
14.D ACCEPTANCE OF THE CITY HALL TENANT IMPROVEMENT PROJECT AND APPROVING A BUDGET AMENDMENT (Public Works Director)
RECOMMENDED ACTION: Adopt a resolution (Attachment 1) approving the increase in contingency by $5,845 for a total not to exceed contract amount of $223,395 with Construction West Services, Inc., accepting five change orders (Exhibit A), accepting the Project as complete, authorizing the City Manager to sign the Notice of Completion (Attachment 2), authorizing the City Clerk to file said notice with the Solano County Recorder, and authorizing the Finance Director to make the necessary budget amendment.
14.E APPROVAL OF AMENDMENT TO AGREEMENT WITH LARRY WALKER ASSOCIATES, INC. FOR REGULATORY SUPPORT FOR STORMWATER
PERMIT COMPLIANCE
RECOMMENDED ACTION: Move to adopt a resolution (Attachment 1) to approve an amendment to agreement for regulatory support for compliance with the Phase II Stormwater Permit to Larry Walker Associates, Inc. for a not-to-exceed amount of $245,437 and authorizing the City Manager to execute the amendment on behalf of the City.
14.F RESPONSE TO CIVIL GRAND JURY REPORT - BENICIA BUDGET DEFICIT RECOMMENDED ACTION: Move to approve the proposed response letter (Attachment 1) to the Grand Jury report titled "Benicia Budget Deficit" (Attachment 2), and authorize the Vice Mayor to sign the response letter on behalf of the City Council.
Staff Report - Budget Amendment - 2025 Citywide Pavement Rehabilitation Project
1. Resolution - Budget Amendment - 2025 Citywide Pavement Rehabilitation Project
2. Amendment to Task Order 2 2025 Citywide Pavement Rehabilitation Project
3. Task Order No. 2 UNICO
4. Original Master Professional Agreement and Amendments UNICO Staff Report - Acceptance of City Hall Tenant Improvement Project
1. Resolution - Acceptance of City Hall Tenant Improvement Project
2. Notice of Completion
Staff Report - Amendment to Agreement - Larry Walker Associates
1. Resolution - Amendment to Agreement - Larry Walker Associates
2. Amendment to Agreement - Larry Walker Associates
3. Original Agreement - Larry Walker Associates
Staff Report Civil Grand Jury Response
3 14.G APPROVING A CHANGE OF NAME FOR FIELD 5 AT BENICIA COMMUNITY PARK TO "MICHAEL'S FIELD"
RECOMMENDED ACTION: Move to adopt a resolution (Attachment 1) approving the renaming of Field 5 at Benicia Community Park to "Michael's Field" in honor of Michael Vincent Lopretta.
14.H APPROVAL OF SECOND AMENDMENT TO PUBLIC PRIVATE PARTNERSHIP
AGREEMENT FOR ALS FIRST RESPONDER EMERGENCY SERVICES
RECOMMENDED ACTION: Move to adopt a resolution (Attachment 1) approving the Second Amendment of the Public Private Partnership (PPP) Agreement for ALS First Responder Emergency Services (Attachment 2) between the Cities of Benicia, Fairfield, Dixon, Vallejo, and Suisun (Member Cities) and Medic Ambulance Service, Inc., and authorizing the City Manager to sign the Amendment on behalf of the City.
14.I APPROVAL OF UPDATED MUTUAL AID AGREEMENT BETWEEN THE CITY
OF BENICIA AND TRAVIS AIR FORCE BASE FOR FIRE EMERGENCY
SERVICES
RECOMMENDED ACTION: Move to adopt a resolution (Attachment 1) approving the updated Mutual Aid Agreement (Attachment 2) between the City of Benicia and Travis Air Force Base for fire and emergency services, and authorizing the City Manager and Fire Chief to execute the Agreement on behalf of the City.
14.J APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH TRB AND
ASSOCIATES FOR FIRE PLAN REVIEW AND INSPECTION SERVICES RECOMMENDED ACTION: Move to adopt a resolution (Attachment 1) approving the Professional Services Agreement with TRB and Associates, Inc. for fire plan check and inspection services, and authorizing the City Manager to execute the agreement on behalf of the City.
1. Proposed Response Letter
2. 2024-2025 Civil Grand Jury Report
Staff Report - Field 5 Renaming
1. Resolution - Renaming Field 5 at Benicia Community Park
2. Resolution 14-141: Facility Naming Policy
3. Letter from Family of Michael Vincent Lopretta
4. Community Services Commission Recommendation for Approval Staff Report - Approval of Second Amendment to PPP Agreement
1. Resolution - Approval of Second Amendment to PPP Agreement
2. Second Amendment to PPP Agreement
3. Exhibit C - Quarterly Payment to Participating Member Cities
4. 2010 PPP Agreement
Staff Report - Mutual Aid Agreement with Travis Air Force Base
1. Resolution - Approving Updated Mutual Aid Agreement with Travis AFB
2. Updated Mutual Aid Agreement with Travis AFB
3. 2018 Mutual Aid Agreement with Travis AFB
4 14.K FY 2024/25 FOURTH QUARTER INVESTMENT REPORT
RECOMMENDED ACTION: Move to accept, by minute action, the Fourth Quarter Investment Report for the quarter that ended June 30, 2025 (Attachment 1).
14.L AUTHORIZING THE ACCEPTANCE OF NLS TRAINING ALLOCATION AND LIBRARY "ZIP BOOKS" GRANT AND APPROVING THE NECESSARY BUDGET
AMENDMENTS
RECOMMENDED ACTION: Move to adopt a resolution (Attachment 1) authorizing the acceptance of the training allocation from NLS and grant funding from CSL (Attachment 2) for the Zip Books Program, approving the budget amendment to make both allocations available for use in FY 25/26, and authorizing the City Librarian, Finance Director, and City Manager to sign any necessary documents on behalf of the City to secure the awarded funds, and to appropriate the funds into the proper Library accounts.
14.M APPROVAL TO WAIVE THE READING OF ALL ORDINANCES INTRODUCED
OR ADOPTED PURSUANT TO THIS AGENDA
15. BUSINESS ITEMS
15.A CALL FOR REVIEW OF PLANNING COMMISSION APPROVAL OF A USE PERMIT TO ESTABLISH A YOUTH CENTER AT 1155 WEST 10TH STREET (PLN-25-10)
RECOMMENDED ACTION: Staff recommends that Council take one of the following two actions: 1. Adopt the resolution upholding the Planning Commission's approval of the Use Permit application for 1155 West 10th Street after a public hearing and determination that the project is exempt from CEQA (Attachment 1); or 2. Adopt the resolution overturning the Planning Commission's decision and denying the Use Permit application for 1155 West 10th Street after a public hearing and determination as to why the project would not meet the required findings (Attachment 2).
Staff Report - Approval of Fire Prevention Services Agreement with TRB
1. Resolution - Approval of Fire Prevention Services Agreement with TRB
2. Fire Prevention Services Agreement with TRB
Staff Report - FY 2024-25 Fourth Quarter Investment Report
1. FY 2024-25 Fourth Quarter Investment Report
2. LAIF Statement Ending June 30
3. CAMP Statement Ending June 30
4. 115 Trust Statement Ending June 30
Staff Report - Acceptance of NLS Training Allocation and Library Zip Books Grant
1. Resolution - Acceptance of NLS Training Allocation and Library Zip Books Grant
2. NorthNet Library System Proposed Budget FY2025-26
3. Benicia Award Letter - Zip Books Program
Staff Report - Call for City Council Review (1155 West 10th Street)
1. Resolution - Upholding Planning Commission Decision (1155 West 10th Street)
2. Resolution - Overturning Planning Commission Decision (1155 West 10th 5 16. CITY COUNCIL TASK FORCE GROUPS: ADVOCACY, COLLABORATION AND
TRANSITION (ACT)
16.A AD HOC "ACT" TASK FORCE GROUPS UPDATES
17. COUNCIL MEMBER COMMITTEE REPORTS:
(Council Members serve on various internal and external committees on behalf of the City. Links to current agendas, minutes and meeting schedules, as available, from these various committees are included in the agenda packet. Oral reports by the Council Members are made only by exception.)
17.A COUNCIL MEMBER COMMITTEE REPORTS
18. ADJOURNMENT (8:00 P.M.)
Street)
3. Planning Commission Staff Report with Attachments
4. Draft Planning Commission Meeting Minutes of August 14, 2025
5. Adopted Planning Commission Resolution 25-3 with Exhibits
6. KHF Request for Clarification of Conditions
7. City Council Call for Review Request
Ad Hoc "ACT" Task Force Groups Updates
Council Member Committee Reports
6 Public Participation
The City of Benicia welcomes your interest and involvement in the City's legislative process.
Persons wishing to address the Council, Board, Commission or Committee (CBCC) are asked to voluntarily complete a speaker request form, available at the entrance of Council Chambers, and submit it to the meeting Secretary/City Clerk. Speakers, addressing the CBCC at the time the item is considered, are requested to restrict their comments to the item as it appears on the agenda and stay within the three-minute time limit. The Brown Act does not permit the CBCC to take action on items brought up during the Public Comment period.
As a courtesy, and technology permitting, members of the public may participate remotely.
Please be advised that those participating in the meeting remotely via Zoom do so at their own risk. Meetings will not be cancelled due to technical difficulties. The meeting can also be observed on Cable T.V. Broadcast - Check with your cable provider for your local government broadcast channel, or livestream online at www.ci.benicia.ca.us/agendas.
Americans with Disabilities Acts
The City of Benicia is committed to providing meeting facilities that are accessible to persons with disabilities. Meeting materials in alternative formats, a sign language interpreter, real-time captioning, assistive listening devices or other accommodations can be requested by calling (707) 746-4200 or by emailing [email protected], at least four working days prior to a meeting. Assistive listening devices may be obtained at the meeting.
Meeting Procedures
Pursuant to Government Code Section 65009, if you challenge a decision of the CBCC in court, you may be limited to the issues raised during the meeting or in written correspondence delivered to the CBCC by the meeting. You may also be limited to a ninety (90) day statute of limitations when challenging certain administrative decisions, including any final decisions regarding planning or zoning.
The decision of the CBCC is final as of the date of its decision unless judicial review is initiated pursuant to Code of Civil Procedure Section 1094.5. Any such petition for judicial review is subject to the provisions of Code of Civil Procedure Section 1094.6 Public Records and Writings Received After Agenda Posting A printed version of the agenda packet for this meeting is available at the Benicia Public Library during regular working hours. To the extent feasible, the agenda packet and any writing or documents related to an agenda item for this meeting provided to the CBCC, will be made available for public inspection on the City's web page at www.ci.benicia.ca.us under the heading "Agendas and Minutes." A complete recording of each meeting is available online at www.ci.benicia.ca.us/agendas.
Contact Your Council Members
Voicemail for Mayor and Council Members: (707) 746-4213 Mayor Steve Young: [email protected]
Vice Mayor Trevor Macenski: [email protected]
Council Member Kari Birdseye: [email protected] Council Member Lionel Largaespada: [email protected] Council Member Terry Scott: [email protected]
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