Berkeley City Council
May 7, 2024

CONSENT CALENDAR
May 7, 2024

Contract: As-Needed Hazardous Fire Fuel Treatment

Attachments:
1: Resolution – California Tree Solutions
2: Resolution – Mountain Enterprises Inc.
3: Resolution – Small World Tree Co.
4: Resolution – Bay Area Tree Specialists

May 7, 2024

RESOLUTION NO. ##,###-N.S.

CONTRACT: CALIFORNIA TREE SOLUTIONS FOR AS-NEEDED HAZARDOUS FIRE

FUEL TREATMENT
WHEREAS, in 2021, the Fire Chief initiated a FireSafe Berkeley and prioritized the reduction of hazardous vegetation removal; and
WHEREAS, the program objectives are to remove hazardous vegetation accumulations and to manage other vegetation in high-risk areas of the City; and WHEREAS, on January 29, 2024, to prepare for a new contract for these services, the City conducted a Request for Quote (RFQ) competitive bidding process to solicit proposals for the removal of hazardous vegetation accumulations and to manage other vegetation in high-risk areas (Specification No. 24-11634-C); and WHEREAS, on February 15, 2024, the City received five (5) bids, which were reviewed by staff; and
WHEREAS, staff determined that California Tree Solutions met the criteria described in the RFP; and
WHEREAS, the desired landscape maintenance firms will be available on an on-call basis over a four-year period for a cumulative amount not to exceed $1,000,000; and WHEREAS, funding is available in the Fire Department budget using Measure FF funds, the Hills Overlay Assessment, and grant funds.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager or her designee is hereby authorized to execute a contract and any amendments with California Tree Solutions, for a period of four years, for a cumulative total not to exceed of $1,000,000.

RESOLUTION NO. ##,###-N.S.

CONTRACT: MOUNTAIN ENTERPRISES INC FOR AS-NEEDED HAZARDOUS FIRE

FUEL TREATMENT
WHEREAS, in 2021, the Fire Chief initiated a FireSafe Berkeley and prioritized the reduction of hazardous vegetation removal; and
WHEREAS, the program objectives are to remove hazardous vegetation accumulations and to manage other vegetation in high-risk areas of the City; and WHEREAS, on January 29, 2024, to prepare for a new contract for these services, the City conducted a Request for Quote (RFQ) competitive bidding process to solicit proposals for the removal of hazardous vegetation accumulations and to manage other vegetation in high-risk areas (Specification No. 24-11634-C); and WHEREAS, on February 15, 2024, the City received five (5) bids, which were reviewed by staff; and
WHEREAS, staff determined that Mountain Enterprises Inc. met the criteria described in the RFP; and
WHEREAS, the desired landscape maintenance firms will be available on an on-call basis over a four-year period for a cumulative amount not to exceed $1,000,000; and WHEREAS, funding is available in the Fire Department budget using Measure FF funds, the Hills Overlay Assessment, and grant funds.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager or her designee is hereby authorized to execute a contract and any amendments with Mountain Enterprises Inc, for a period of four years, for a cumulative total not to exceed of $1,000,000.

RESOLUTION NO. ##,###-N.S.

CONTRACT: SMALL WORLD TREE CO. FOR AS-NEEDED HAZARDOUS FIRE FUEL

TREATMENT
WHEREAS, in 2021, the Fire Chief initiated a FireSafe Berkeley and prioritized the reduction of hazardous vegetation removal; and
WHEREAS, the program objectives are to remove hazardous vegetation accumulations and to manage other vegetation in high-risk areas of the City; and WHEREAS, on January 29, 2024, to prepare for a new contract for these services, the City conducted a Request for Quote (RFQ) competitive bidding process to solicit proposals for the removal of hazardous vegetation accumulations and to manage other vegetation in high-risk areas (Specification No. 24-11634-C); and WHEREAS, on February 15, 2024, the City received five (5) bids, which were reviewed by staff; and
WHEREAS, staff determined that Small World Tree Co. met the criteria described in the RFP; and
WHEREAS, the desired landscape maintenance firms will be available on an on-call basis over a four-year period for a cumulative amount not to exceed $1,000,000; and WHEREAS, funding is available in the Fire Department budget using Measure FF funds, the Hills Overlay Assessment, and grant funds.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager or her designee is hereby authorized to execute a contract and any amendments with Small World Tree Co., for a period of four years, for a cumulative total not to exceed of $1,000,000.

RESOLUTION NO. ##,###-N.S.

CONTRACT: BAY AREA TREE SPECIALISTS FOR AS-NEEDED HAZARDOUS FIRE

FUEL TREATMENT
WHEREAS, in 2021, the Fire Chief initiated a FireSafe Berkeley and prioritized the reduction of hazardous vegetation removal; and
WHEREAS, the program objectives are to remove hazardous vegetation accumulations and to manage other vegetation in high-risk areas of the City; and WHEREAS, on January 29, 2024, to prepare for a new contract for these services, the City conducted a Request for Quote (RFQ) competitive bidding process to solicit proposals for the removal of hazardous vegetation accumulations and to manage other vegetation in high-risk areas (Specification No. 24-11634-C); and WHEREAS, on February 15, 2024, the City received five (5) bids, which were reviewed by staff; and
WHEREAS, staff determined that Bay Area Tree Specialists met the criteria described in the RFP; and
WHEREAS, the desired landscape maintenance firms will be available on an on-call basis over a four-year period for a cumulative amount not to exceed $1,000,000; and WHEREAS, funding is available in the Fire Department budget using Measure FF funds, the Hills Overlay Assessment, and grant funds.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager or her designee is hereby authorized to execute a contract and any amendments with Bay Area Tree Specialists, for a period of four years, for a cumulative total not to exceed of $1,000,000.

Office of the City Manager

CONSENT CALENDAR
May 7, 2024
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: David Sprague, Chief, Fire Department
Subject: Grant Application: Funding from the Federal Emergency Management Agency (FEMA) to hire additional firefighters to meet NFPA 1710 standards and recommendations from the City Gate, LLC Standards of Coverage and Community Risk Assessment

RECOMMENDATION
Adopt a Resolution authorizing the City Manager to apply for and accept a grant, and any amendments, from the Federal Emergency Management Agency (FEMA) for up to $7,703,926.83 with no matching city funds to hire nine additional firefighters to help the City meet the National Fire Protection Association (NFPA) 1710 Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, and Special Operations to the Public by Career Fire Departments and to partially accomplish one of the recommendations from the City Gate, LLC Standards of Coverage and Community Risk Assessment.

FISCAL IMPACTS OF RECOMMENDATION
There are no matching funds required for this grant award. Grant funds cover the salaries and benefits of these employees for three (3) years after which time the Department will either obtain new funding to add them to the baseline budget, absorb the FTE through attrition and reduce to pre-award staffing levels, or release them.

CURRENT SITUATION AND ITS EFFECTS
The Department recently completed its first Standards of Coverage and Community Risk Assessment (SOC). The SOC found that first-unit travel performance is 1:53 minutes slower than the recommended 4:00-minute best practice goal (Table 1).

Table 1
Best Practice
Response
Component Time Reference
90th
Percentile
Performance
Performance
Versus Best
Practice and
Current Goal
Call Processing / Dispatch 1:30 NFPA 2:29 + 0:59
Crew Turnout 2:00 Citygate 2:05 + 0:05
First-Unit Travel 4:00 NFPA 5:53 + 1:53
First-Unit Call to Arrival 7:30 Citygate 9:32 + 2:02
ERF Call to Arrival 11:30 Citygate 18:50 + 7:20
The SOC evaluated Unit-Hour Utilization (UHU), which is a measure of system performance (Table 2). UHU is calculated using the number of responses and duration of the responses to show the percentage of time that a response resource is committed to an active incident during a given hour of the day. According to Citygate LLC, a unit-hour utilization of 30 percent or higher over multiple consecutive hours becomes the point at which employee begin to experience fatigue and burnout and other responsibilities, such as training, do not get completed. The Department has five of seven engine companies with a UHU of greater than 30% for two or more consecutive hours.

Table 2
Unit Hour Utilization of Berkeley Fire Department Engine Companies Hour Engine 5 Engine 1 Engine 2 Engine 6 Engine 4 Engine 3 Engine 7 00:00 23.23% 15.11% 17.16% 9.62% 10.14% 11.33% 0.58%
01:00 25.88% 10.21% 15.51% 11.19% 6.41% 9.09% 3.37%
02:00 18.81% 12.81% 10.79% 11.12% 9.66% 7.74% 3.56%
03:00 13.47% 6.63% 12.40% 6.71% 7.76% 4.40% 2.06%
04:00 11.55% 13.59% 10.26% 10.62% 7.61% 7.62% 1.69%
05:00 15.01% 6.44% 7.62% 3.69% 9.87% 4.93% 2.59%
06:00 11.08% 19.01% 10.05% 9.78% 13.02% 5.63% 3.00%
07:00 25.01% 21.97% 20.84% 18.37% 13.97% 8.97% 6.10%
08:00 30.47% 31.19% 22.80% 20.58% 20.92% 13.10% 5.44%
09:00 38.00% 31.75% 22.75% 28.75% 21.67% 14.57% 5.65%
10:00 41.58% 42.32% 28.32% 23.47% 25.77% 19.88% 11.49%
11:00 52.86% 31.20% 35.07% 41.62% 28.02% 23.70% 7.28%
12:00 49.05% 28.41% 31.70% 34.37% 20.78% 18.56% 9.29%
13:00 53.48% 43.37% 30.66% 31.32% 31.70% 29.91% 7.95%
14:00 45.24% 43.90% 39.12% 34.42% 36.53% 25.40% 15.68%
15:00 38.09% 38.93% 32.49% 31.93% 20.30% 18.31% 7.38%
16:00 47.27% 34.35% 34.50% 28.96% 22.18% 20.99% 12.14%
17:00 44.46% 33.94% 34.26% 22.25% 22.90% 20.69% 8.62%
18:00 32.84% 31.45% 30.75% 22.85% 23.40% 20.74% 11.46%
19:00 29.80% 30.92% 25.06% 29.59% 21.39% 18.51% 10.09%
20:00 25.59% 32.76% 23.66% 24.96% 20.72% 15.76% 9.20%
21:00 29.23% 20.37% 20.49% 18.23% 12.64% 12.76% 6.77%
22:00 26.99% 21.79% 16.67% 12.63% 9.51% 12.90% 4.69%
23:00 19.81% 24.27% 15.45% 21.47% 16.11% 8.64% 3.85%
In response to the SOC the Department has re-configured itself to upstaff three of six

companies from three to four firefighters without impacting the General Fund. A grant award will provide funding for the City to hire an additional nine firefighters and increase the staffing of the remaining three engine companies from three to four firefighters for the three years of the grant performance period.

The increased staffing this grant will provide in key areas of the City will decrease the amount of time it takes to assemble the necessary number of responders on the scene of an incident and reduce the amount of time it takes personnel to begin and complete critical interventions to mitigate the emergency.

BACKGROUND
The SOC found that while Berkeley has a relatively small land area of 10.43 square miles, it has developed a metro risk profile based on density, development, and congestion. The City is already the second most dense City (behind only San Francisco) in the top 51 most populated cities in California. This intensification of land uses and population have made the emergency response needs more typical of larger metropolitan cities. The SOC recommends the Department grow from a suburban agency to that of a major urban fire department in staffing, unit types, and facility locations.

Studies performed by the International Association of Fire Fighters (IAFF) demonstrate that four-person firefighting crews are more efficient than three-person crews. A fire engine staffed with four people completed the same number of fireground tasks 5.1 minutes faster than the three-person crew. The four-person crews were able to complete necessary fireground tasks on a residential structure fire nearly 25% faster than the three-person crews.

The importance of shaving even seconds off the time it takes to assemble and complete firefighting and search and rescue of trapped occupants of a fire becomes clear when evaluating the data from the Underwriter Laboratory’s (UL) Firefighter Safety Research Institute (FSRI) study “New Comparison of Natural and Synthetic Home Furnishings” which demonstrates that modern fires develop faster than legacy fires, leaving occupants under 5 minutes post ignition to escape vs over 30 minutes before.

Similarly, in emergency medical incidents, there are a significant number of actions that need to occur simultaneously and expeditiously in order to provide residents with the best chance of survival. The Department runs just over 17,500 incidents per year. Of those, approximately 700 patients were classified in a category where the time it takes responders to arrive on the scene, the swiftness with which that crew initiated critical medical interventions, or speed with which the patient is transported to the emergency department is likely to have had a direct impact to outcome and survival.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
There are no environmental impacts from this grant.

RATIONALE FOR RECOMMENDATION
The Department is responsible for evaluating the risk profile of the community to ensure it is operationally prepared to mitigate the types of incidents in ways that meet or exceed national recommendations, industry best practices, and community expectations.

ALTERNATIVE ACTIONS CONSIDERED
Submitting a budget request for additional firefighters in the FY25-26 budget process. This is not feasible given the current budget situation the City is facing.

CONTACT PERSON
David Sprague, Fire Chief, 510-981-3473

Attachments:
1: Resolution

RESOLUTION NO. ##,###-N.S.

GRANT APPLICATION: FUNDING FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) TO HIRE ADDITIONAL FIREFIGHTERS TO MEET NFPA 1710

STANDARDS AND RECOMMENDATIONS FROM THE CITY GATE, LLC STANDARDS OF

COVERAGE AND COMMUNITY RISK ASSESSMENT
WHEREAS, the City contracted with Citygate Associates, LLC to complete a Standards of Cover and Community Risk Assessment study (SOC) to better understand how our service levels compare to what is recommended based on national standards, and WHEREAS, the SOC found that while Berkeley has a relatively small land area of 10.43 square miles, it has developed a metro risk profile based on density, development, and congestion. The City is already the second most dense City (behind only San Francisco) in the top 51 most populated cities in California, and
WHEREAS, this intensification of land uses and population have made the emergency response needs more typical of larger metropolitan cities The SOC recommends the Department grow from a suburban agency to that of a major urban fire department in staffing, unit types, and facility locations, and
WHEREAS, the SOC found that first-unit travel performance is 1:53 minutes slower than the recommended 4:00-minute best practice goal, and
WHEREAS, the SOC evaluated Unit-Hour Utilization (UHU), which is a measure of system performance (Table 2). UHU is calculated using the number of responses and duration of the responses to show the percentage of time that a response resource is committed to an active incident during a given hour of the day. According to Citygate LLC, a unit-hour utilization of 30 percent or higher over multiple consecutive hours becomes the point at which employee begin to experience fatigue and burnout and other responsibilities, such as training, do not get completed. The Department has five of seven engine companies with a UHU of greater than 30% for two or more consecutive hours, and
WHEREAS, Citygate offered several recommendations to bring the Department into alignment with the city's current and future service needs including a recommendation to up- staff six of nine fire companies from three to four firefighters, and WHEREAS, the Department has re-configured itself to upstaff three of six companies from three to four firefighters without impacting the General Fund.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager or her designee is authorized to apply for and accept a grant, and any amendments, from the Federal Emergency Management Agency (FEMA) for up to $7,703,926.83 with no matching city funds to hire six additional firefighters to help the City meet the National Fire Protection Association (NFPA) 1710 Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, and Special Operations to the Public by Career Fire Departments and to partially accomplish one of the recommendations from the City Gate, LLC Standards of Coverage and Community Risk Assessment.

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: https://berkeleyca.gov/

CONSENT CALENDAR
May 7, 2024
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: David Sprague, Fire Chief
Subject: Contract: Marin SB Advisor LLC for Chipper Day Program Management

RECOMMENDATION
Adopt a Resolution authorizing the City Manager to execute a contract and any amendments with Marin SB Advisor LLC to provide program management for Berkeley Chipper Day from June 1, 2024 until May 31, 2027 in an amount not to exceed $213,000 with an option to extend for an additional three (3) years for $250,000, making initial term plus extension not to exceed $463,000.

FISCAL IMPACTS OF RECOMMENDATION
All funds required to pay for this contract are in the Department’s baseline operating budget. Funding sources may include but are not limited to; Measure FF, UC Settlement, and the General Fund.

CURRENT SITUATION AND ITS EFFECTS
The City’s chipping program has been in operation for decades and served only limited areas within Berkeley. To support the wide-spread and significant thinning and removal of vegetation required as part of the City’s work to become more wildfire safe, the chipping program was modernized and expanded to serve the entire city. This new program launched in 2023 and has proved wildly popular with residents. Some of the impressive facts and statistics from the 2023 season are:
 The program served all Berkeley residents for first time in city history.  Over 1,200 completed pickups were conducted.
 2,903 cubic yards of flammable material removed.
 92% of participants rated their experience a “5 out of 5.”  80% of Berkeley residents reported that the new Chipper Program caused them to remove hazardous vegetation from their property.
 Nearly 50% of the material removed by residents came from Zone Zero Marin SB Advisor LLC managed the Berkeley “Chipper Day” program. Responsibilities include but are not limited to ongoing program management; development of alternative funding sources; review and re-design; marketing and community outreach; chipping

Contract: Marin SB Advisor LLC CONSENT CALENDAR
May 7, 2024

vendor procurement including selection, on-boarding and training; meeting with key stakeholders to promote the program and solicit assistance and feedback; responding to questions/requests from City officials and residents; conduct analysis and produce data and reports as requested by the Department; and providing strategic advice and guidance to Fire on vegetation management and wildfire prevention/education.

BACKGROUND
Marin SB Advisor LLC has significant experience in Vegetation Management & Wildfire Prevention/Education. Particular areas of expertise include strategic planning, finance, budgets, compliance, grant administration, and program & project management.

Additionally, Marin SB Advisor LLC has served as a consultant to Fire Safe Marin, the Marin Wildfire Prevention Authority (MWPA), and the Sleepy Hollow Fire Prevention District (SHFPD), has experience managing complex wildfire mitigation programs, and has experience communicating effectively with government officials and members of the public. Lastly, Marin SB Advisor LLC has direct experience operating the Fire Aside “Chipper Day” software, which is the same software that the Department is running for the Berkeley Chipper Day program.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
This contract will support the removal and thinning of wildfire hazardous vegetation which will create more defensible space and help prevent a wildfire from developing into a conflagration thus limiting the release of smoke that includes gasses that impact climate change.

RATIONALE FOR RECOMMENDATION
Marin SB Advisor LLC has performed this work for the first year, and has familiarity with locations and software system that the City wishes to continue with. Due to this and the specific experience with the fire authorities listed above, competing for this service is not amenable.

ALTERNATIVE ACTIONS CONSIDERED
Competing for the service was considered, however, the specific experience with Berkeley Fire and the other agencies outweighs market competition for this contract period.

CONTACT PERSON
David Sprague, Fire Chief, (510) 981-3473
Attachments:
1: Resolution

RESOLUTION NO. ##,###-N.S.

CONTRACT: MARIN SB ADVISOR LLC FOR CHIPPER DAY PROGRAM

MANAGEMENT
WHEREAS, the City’s chipping program has been in operation for decades and served only limited areas within Berkeley. In 2023 the program was modernized and expanded to serve the entire city. This new program has proved wildly popular with residents, and WHEREAS, some of the impressive facts and statistics from the 2023 season are over 1,200 completed pickups were conducted; 2,903 cubic yards of flammable material removed; 92% of participants rated their experience a “5 out of 5”; 80% of Berkeley residents reported that the new Chipper Program caused them to remove hazardous vegetation from their property; and n early 50% of the material removed by residents came from Zone Zero, and
WHEREAS, Marin SB Advisor LLC managed the Berkeley “Chipper Day” program.

Responsibilities include but are not limited to ongoing program management; development of alternative funding sources; review and re-design; marketing and community outreach; chipping vendor procurement including selection, on-boarding and training; meeting with key stakeholders to promote the program and solicit assistance and feedback; responding to questions/requests from City officials and residents; conduct analysis and produce data and reports as requested by the Department; and providing strategic advice and guidance to Fire on vegetation management and wildfire prevention/education, and
WHEREAS, Marin SB Advisor LLC has significant experience in Vegetation Management & Wildfire Prevention/Education and has served as a consultant to Fire Safe Marin, the Marin Wildfire Prevention Authority (MWPA), and the Sleepy Hollow Fire Prevention District (SHFPD), has experience managing complex wildfire mitigation programs, and has experience communicating effectively with government officials and members of the public. Marin SB Advisor LLC has direct experience operating the Fire Aside “Chipper Day” software, which is the same software that the Department is running for the Berkeley Chipper Day program, and
WHEREAS, Marin SB Advisor LLC has performed this work for the first year, and has familiarity with locations and software system that the City wishes to continue with. Due to this and the specific experience with the fire authorities listed above, competing for this service is not amenable.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager is authorized to execute a contract and any amendments with Marin SB Advisor LLC to provide program management for Berkeley Chipper Day from June 1, 2024 until May 31, 2027 in an amount not to exceed $213,000 with an option to extend

May 7, 2024

for an additional three (3) years for $250,000, making initial term plus extension not to exceed $463,000.

Office of the City Manager

CONSENT CALENDAR
May 7, 2024
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: David Sprague, Fire Chief, Berkeley Fire Department Subject: Modification and Adoption of Berkeley Fire Code Local Amendments and Incorporation of California Intervening Code Adoption Cycle Amendments Based on the 2022 California Fire Code

RECOMMENDATION

1. Adopt the first reading of an Ordinance (Attachment 1) which proposes to amend certain portions of Section 19.48.020 of the Berkeley Municipal Code (“Amendments to the California Fire Code”);

2. Adopt a Resolution (Attachment 2) setting forth findings as to local conditions applicable to the revised portions of Section 19.48.020 that require more stringent building standards than those provided by the 2022 California Fire Code (“CFC”) with intervening code adoption cycle amendments, and amending Resolution number 70,611–N.S.;

3. In compliance with state law on adopting such codes by reference, hold a public hearing following the first reading, and before the second reading, and schedule the second reading and public hearing for June 4, 2024.

SUMMARY
On December 6, 2022 the Berkeley City Council adopted the current edition of the Berkeley Fire Code (BFC), which was based on the State of California adoption of the 2022 California Fire Code. The current Berkeley Fire Code contains appropriate local amendments and additions as adopted by Council. This code went into effect on January 1, 2023.

The State of California has issued new amendments and additions (“amendments”) to the 2022 California Fire Code. These new amendments will take effect on July 1, 2024.

If the City of Berkeley wishes to continue enforcement of our existing local fire code amendments without interruption, any local amendments which have been affected by the new state amendments must be revised, and the revised local amendments adopted by City Council on or before July 1, 2024.

CONSENT CALENDAR
May 7, 2024

As part of the recurring, triennial cycle of building standards adoption, the California Building Standards Commission and allied State code development agencies (including the Office of the State Fire Marshal) develop and issue supplemental building standards. The process of developing supplemental building standards is formally referred to as the Intervening Code Adoption Cycle. These standards are normally issued and become effective approximately eighteen months into a three-year triennial code cycle, and are often referred to as “mid-cycle amendments”.

The mid-cycle amendments will override locally adopted building and fire code amendments if the language or section numbering of the state revisions conflicts with local amendments to the codes. Local jurisdictions may adopt local amendments to the California Fire Code (CFC), and to any supplemental building standards which may subsequently amend the CFC, including the mid-cycle amendments.

In the current situation, mid-cycle amendments to the fire code that have been adopted by the state have modified some language within fire code sections that are the subject of local Berkeley amendments. Additionally, the state’s changes have renumbered some code sections. This change in language and renumbering will overwrite important provisions of local Berkeley fire code amendments unless the local amendments are revised to avoid conflict with the state code. As previously stated, If Berkeley wishes to continue to apply our local fire code amendments without interruption, the Berkeley City Council must act to amend the Berkeley Fire Code adoption to conform with the new California Fire Code language and numbering before July 1, 2024.

These local Berkeley fire code amendments address local conditions specific to our community that effect our local fire and life safety. The City has adopted multiple fire code amendments in the past that are designed to address these concerns. Staff recommends that the City Council revise and adopt the effected local amendments to the California Fire Code that have been modified in the state’s Intervening Code Adoption Cycle as set forth in the attached documents. This action will maintain the current local level of fire and life safety as intended by Council’s original adoption action.

FISCAL IMPACTS
The fiscal impact to the City will be negligible. The publisher of the California Fire Code prints and distributes mid-cycle amendments to the state codes at no charge to existing code subscribers. No new fire code books, inspection guides, inspection forms or training is required.

Updating the local fire code amendments to continue them in-force simply maintains the current status quo. It does not create cost increases for homeowners, builders or developers beyond those costs already mandated by current Berkeley codes and statutes.

CURRENT STATUS AND EFFECTS
As part of a regular three-year cycle, the Office of the California State Fire Marshal and the California Building Standards Commission promulgated the 2022 California Fire Code. The California Fire Code (Title 24, Part 9 of the California Code of Regulations),

CONSENT CALENDAR
May 7, 2024

and Berkeley’s local adoption of the fire code in the form of the Berkeley Fire Code (B.M.C. section 19.48) took effect on January 1, 2023. The Berkeley Fire Code provides minimum standards for fire and life safety.

Berkeley has long elected to establish more restrictive building standards as reasonably necessary because of local climatic, geological or topographical conditions in accordance with Calif. Health & Safety Code Sections 18941, 17958, 17958.5, 17958.7 and other statutes. Findings of the local condition(s) and the adopted local building standard(s) must be filed with the California Building Standards Commission.

California’s mid-cycle amendments effect local fire code adoptions to varying degrees.

The current body of mid-cycle amendments effects the language and numbering of code sections throughout the entire body of the California Fire Code, and effects over 190 pages of the current code in total. In the present case, the majority of these California mid-cycle amendments do not affect our local fire code adoption. The impact to Berkeley’s local amendments requires relatively minor changes in language to, or renumbering of, local fire code amendments in order to maintain consistency with the language, structure and organization of the California Fire Code as amended by the Intervening Cycle Code Adoption process. In the current situation, the state mid-cycle amendments that conflict with local Berkeley amendments occur within Berkeley’s wildfire safety amendments (Chapter 49 of the Berkeley Fire Code).

Staff’s recommendations on modifications to local amendments required to harmonize the Berkeley Fire Code with the California Fire Code as amended by the California Intervening Code Adoption Cycle, include:
1) Amend Paragraph DDD of Section 19.48.020 of the Berkeley Municipal Code (“Amendments to the California Fire Code”). Paragraph DDD currently implements local amendments to Section 4902.1 (“General”), of the California Fire Code (CFC).

Our current local amendments to CFC Section 4902.1 add important local definitions related to the regulation, control and abatement of wildfire hazards within Berkeley.

This paragraph and the amended CFC section define our Local Agency Very High Fire Hazard Severity Zone and Wildland Urban Interface area, as they are currently recognized in local law, and as that recognition effects current and future requirements as established in state law. These definitions relate the local definitions of “Fire Zone 1”, “Fire Zone 2” and “Fire Zone 3” to the Local Agency Very-High Fire Hazard Severity Zone and Wildland-Urban Interface area. The existing locally amended BFC Section also modifies the definition of “Fire Protection Plan” so that it can apply to both proposed and existing properties, projects and developments.

While the bulk of Paragraph DDD of Section 19.48.020 of the B.M.C. is not directly impacted by the mid-cycle amendments, as of July 1, 2024 the CFC amendments will slightly modify the code’s usage of the term “Wildland-Urban Interface”. The amendments being proposed to Paragraph DDD will implement those same changes in language while preserving our local amendments, and will ensure continued compatibility between the BFC adoption and the CFC.

CONSENT CALENDAR
May 7, 2024

2) Amend Paragraphs UUU through PPPP of Section 19.48.020 of the Berkeley Municipal Code (“Amendments to the California Fire Code”). The twenty-two Paragraphs embodied by UUU through PPPP currently occupy Section 4911 of the Berkeley Fire Code and create an additional fire code section and subsections within our local adoption that do not exist within the current CFC. These additional sections define and regulate activity and hazards within Berkeley’s Wildland-Urban Interface area, and provide important tools for regulating and mitigating related hazards, such as providing appropriate ignition controls in hazardous wildfire areas.

The controls established by these Paragraphs of B.M.C. 19.48.020 regulate such mundane but important topics as prohibiting the placing, depositing or disposing of ashes or coals in wildland areas. The state’s mid-cycle amendments have now adopted Section 4911 for purposes unrelated to these local controls, so these controls must be moved to a newly created code section, which is proposed as Section 4912. In addition to the conflict caused by renumbering, the local hazard controls will also be affected by the same changes in Wildland-Urban Interface terminology that was previously discussed related to Paragraph DDD above. The proposed changes in the language used in these Berkley amendments will also ensure compatibility between the California and State fire codes, as well as consistency within our own code adoption.

BACKGROUND
The City of Berkeley has unique climatic, geological, and topographical conditions, which require local amendments to mitigate potential hazards, and to reduce loss of life caused by fires or natural disasters. To address local fire and life safety impacts, the City of Berkeley has adopted local amendments to address local conditions which make CFC requirements inadequate. Without the adoption of local amendments, needed fire and life safety enhancements cannot be enforced.

In the current case where state amendments to the CFC effect Berkeley’s local fire code amendments, an ordinance modifying the existing local amendments and a findings-of- fact resolution are proposed in order to ensure successful adoption of local amendment modifications and the maintenance of our local standards. These local amendments, or other building or fire code requirements triggered by these amendments, may qualify as building standards in accordance with state law. Also in the current case, no new permits, fees, or fee adjustments are proposed at this time, so no changes to the current fee schedule are required or proposed.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
Unwanted fires have a significant, detrimental effect on the environment, climate, and the sustainability of our society. Air emissions from fires include soot/carbon particulate as well as carbon-dioxide and many un-desirable fire byproducts. The water used to extinguish fires not only becomes runoff and may transport pollutants into waterways and other portions of the environment, but is often treated, potable water that must be processed and transported into the City via a water utility service at some financial expense and expense to the City’s overall carbon-footprint. Fires also damage structures and other built-environment infrastructure that ultimately must be removed and replaced, generally with an associated financial and carbon-footprint cost to

CONSENT CALENDAR
May 7, 2024

remove, manufacture, transport and reinstall the infrastructure. The adoption of a strong fire code ultimately serves to reduce the frequency, severity and cost of fires to society, environment, and the climate.

RATIONALE FOR RECOMMENDATION
When the state adopts a new fire code, or as in the current case makes amendments to the California Fire Code that impact locally adopted amendments to the California Fire Code, the affected local amendments must be modified to remain compatible with the new state code language. In the case of Intervening Code Adoption Cycle mid-cycle amendments, these amendments do not always trigger the need for modification of local code adoptions. In the current case of the 2024 mid-cycle amendments, modifications of local amendments and findings are needed to preserve our local fire code amendments that account for Berkeley’s particular topographic, geologic and climatic conditions. The fire and seismic danger and other local conditions, as described in detail in the attached resolution justify the proposed local amendments that are stricter than the California Fire Code.

ALTERNATIVE ACTIONS CONSIDERED
None

CONTACT PERSON
Steven Riggs, Fire Marshal, Berkeley Fire Department, 981-5585.

Attachments
1 Ordinance – “AMENDMENT OF SECTION 19.48.020 OF THE BERKELEY MUNICIPAL CODE (“AMENDMENTS TO THE CALIFORNIA FIRE CODE”) TO

MAINTAIN LOCAL AMENDMENTS TO, AND COMPATIBILITY WITH,

RECENT CHANGES TO CALIFORNIA FIRE CODE LANGUAGE AND
NUMBERING AS ENACTED BY THE STATE OF CALIFORNIA”
2 Resolution – “ADOPTING FINDINGS AS TO LOCAL CLIMATIC, GEOLOGICAL

AND TOPOGRAPHICAL CONDITIONS RENDERING REASONABLY

NECESSARY VARIOUS ENUMERATED LOCAL FIRE AND BUILDING

STANDARDS THAT ARE MORE STRINGENT THAN THOSE MANDATED BY THE CALIFORNIA FIRE CODE AND AMENDING RESOLUTION NO. 70,611- N.S.”

ATTACHMENT 1
ORDINANCE NO. ##,###-N.S. Page 1 of 7
ORDINANCE NO. ##,###-N.S.

AMENDMENT OF SECTION 19.48.020 OF THE BERKELEY MUNICIPAL CODE (“AMENDMENTS TO THE CALIFORNIA FIRE CODE”) TO MAINTAIN LOCAL

AMENDMENTS TO, AND COMPATIBILITY WITH, RECENT CHANGES TO

CALIFORNIA FIRE CODE AS ENACTED BY THE STATE OF CALIFORNIA BE IT ORDAINED by the Council of the City of Berkeley as follows:

Section 1. That Paragraph DDD. of Section 19.48.020 of the Berkeley Municipal Code (“Amendments to the California Fire Code”) is amended to read as follows:

DDD. Section 4902.1 General [Amended subsection]. For the purpose of this chapter, certain terms are defined as follows:

DIRECTOR. Director of the California Department of Forestry and Fire Protection (CAL FIRE).

FIRE PROTECTION PLAN [Amended definition]. A document prepared for a specific premises, project or development, either existing or proposed for a Wildland-Urban Interface (WUI) area. It describes ways to minimize and mitigate potential for loss from wildfire exposure.

FIRE HAZARD SEVERITY ZONES. Geographical areas designated pursuant to California Public Resources Codes, Sections 4201 through 4204 and classified as Very High, High, or Moderate in State Responsibility Area or as Local Agency Very High Fire Hazard Severity Zones designated pursuant to California Government Code, Sections 51175 through 51189.

The California Code of Regulations, Title 14, Section 1280 entitles the maps of these geographical areas as "Maps of the Fire Hazard Severity Zones in the State Responsibility Area of California."
FIRE ZONE ONE [Additional definition] shall encompass the entire City of Berkeley except for Fire Zones Two and Three.

FIRE ZONE TWO [Additional definition] encompasses those areas designated as Combined Hillside District in the Official Zoning map of the City of Berkeley and those areas designated as Very High in the official Fire Hazard Severity Zones (FHSZ) map of the California Department of Forestry and Fire Protection (CAL FIRE), as they may be amended from time to time. The following properties, not part of the Combined Hillside District, are included in Fire Zone Two under the Very High designation of the FHSZ map: the eastern section of the University of California, Berkeley main campus, block number 2042 (Alameda County Assessor’s parcel numbering (APN) system), to the east city line; all of the Clark-Kerr campus, block number 7690, to the east city line; all of block number 7680 in the City of Berkeley; portions of block number 1702 in the City of Berkeley. These additional parcels and their assigned street address are established in Section 19.28.030 of the Berkeley Municipal Code, Berkeley Building Code and are specified in Table 4902.1.

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ORDINANCE NO. ##,###-N.S. Page 2 of 7
Table 4902.1
Parcels Added to the Berkeley Combined Hillside District Parcel Number (APN) Address
048-7680-001-02
048-7680-002-01
048-7680-031-00
048-7680-019-00
048-7680-014-00
048-7680-032-01
048-7680-027-00
054-1702-067-00
054-1702-068-00
054-1702-069-00
054-1702-070-00
054-1702-063-00
054-1702-076-00
054-1702-075-00
054-1702-074-00
054-1702-073-00
054-1702-112-00
054-1702-123-01
054-1702-122-00
054-1702-120-01
054-1702-114-01
054-1702-115-00
054-1702-072-00
054-1702-071-00
054-1702-113-00
054-1702-116-00
3 Tanglewood Road
5 Tanglewood Road
7 Tanglewood Road
11 Tanglewood Road
19 Tanglewood Road
25 Tanglewood Road
29 Tanglewood Road
10 Tanglewood Road
18 Tanglewood Road
22 Tanglewood Road
28 Tanglewood Road
2701 Belrose Avenue
2715 Belrose Avenue
2721 Belrose Avenue
2729 Belrose Avenue
2737 Belrose Avenue
2801 Claremont Boulevard
2811 Claremont Boulevard
2815 Claremont Boulevard
2821 Claremont Boulevard
2816 Claremont Avenue
2820 Claremont Avenue
3005 Garber Street
3015 Garber Street
3020 Garber Street
3017 Avalon Avenue
Fire Zone One is declared as a Very-High Fire Hazard Severity Zone and Wildland- Urban Interface area.

FIRE ZONE 3 [Additional definition] encompasses those areas designated as Environmental Safety - Residential Districts on the Official Zoning Map of the City of Berkeley, as it may be amended from time to time. Fire Zone Three is declared as a Very-High Fire Hazard Severity Zone and Wildland-Urban Interface area.

FIRE-RESISTANT VEGETATION. Plants, shrubs, trees and other vegetation that exhibit properties, such as high moisture content, little accumulation of dead vegetation, and low sap or resin content, that make them less likely to ignite or contribute heat or spread flame in a fire than native vegetation typically found in the region.
[Note: The following sources contain examples of types of vegetation that can be considered fire-resistant vegetation (Fire-resistant Plants for Home Landscapes, A Pacific Northwest Extension publication; Home Landscaping for Fire, University of California Division of Agriculture and Natural Resources; Sunset Western Garden Book)].

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IGNITION-RESISTANT MATERIAL. [Amended definition] A type of building material that complies with the requirements in Section 704A.2 in the California Berkeley Building Code.

LOCAL RESPONSIBILITY AREAS (LRA). Areas of the state in which the financial responsibility of preventing and suppressing fires is the primary responsibility of a city, county, city and county, or district.

STATE RESPONSIBILITY AREA (SRA). Lands that are classified by the Board of Forestry pursuant to Public Resources Code Section 4125 where the financial responsibility of preventing and suppressing wildfires is primarily the responsibility of the state.

WILDFIRE. Any uncontrolled fire spreading through vegetative fuels that threatens to destroy life, property, or resources as defined in Public Resources Code, Sections 4103 and 4104.

WILDFIRE EXPOSURE. One or a combination of radiant heat, convective heat, direct flame contact and burning embers being projected by vegetation fire to a structure and its immediate environment.

WILDLAND-URBAN INTERFACE (WUI).[Amended definition] A geographical area identified by the state as a "Fire Hazard Severity Zone" in accordance with the Public Resources Code, Sections 4201 through 4204, and Government Code, Sections 51175 through 51189, or other areas designated by the enforcing agency to be at a significant risk from wildfires. Berkeley Fire Zones 2 and 3 are designated as Wildland-Urban Interface areas. See Government Code Chapter

6.8 Very High Fire Hazard Severity Zones and Public Resources Code Article 9 Fire Hazard Severity Area for the applicable referenced sections.

Section 2. That Paragraphs UUU. through PPPP. of Section 19.48.020 of the Berkeley Municipal Code (“Amendments to the California Fire Code”) are renumbered and amended to read as follows:

UUU. Section 4912 SUPPRESSION AND CONTROL OF HAZARDS IN WILDLAND- URBAN INTERFACE AREAS [Additional section]
VVV. Section 4912.1 Permit [Additional subsection]. The fire code official is authorized to stipulate conditions for permits. Permits shall not be issued when public safety would be at risk, as determined by the fire code official.

WWW. Section 4912.2 Restricted Entry [Additional subsection]. The fire code official shall determine and publicly announce when Wildland-Urban Interface areas shall be closed to entry and when such areas shall again be opened to entry. Entry on and occupation of Wildland-Urban Interface areas, except public roadways, inhabited areas or established trails and camp sites which have not been closed during such time when the Wildland-Urban Interface areas are closed to entry, is prohibited.

Exceptions:
1) Residents and owners of private property within Wildland-Urban Interface areas and their invitees and guests going to or being upon their lands;

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ORDINANCE NO. ##,###-N.S. Page 4 of 7
2) Entry, in the course of duty, by peace officers, and other duly authorized public officers, members of a fire department and members of the United States Forest Service
XXX. Section 4912.3 Trespassing on Posted Property [Additional subsection] YYY. Section 4912.3.1 General [Additional subsection]. When the fire code official determines that a specific area within a Wildland-Urban Interface Fire Areas presents an exceptional and continuing fire danger because of the density of natural growth, difficulty of terrain, proximity to structures or accessibility to the public, such areas shall be closed until changed conditions warrant termination of closure. Such areas shall be posted as hereinafter provided.

ZZZ. Section 4912.3.2 Signs [Additional subsection]. Approved signs prohibiting entry by unauthorized persons and referring to this section shall be placed on every closed area.

AAAA. Section 4912.3.3 Trespassing [Additional subsection]. Entering and remaining within areas closed and posted is prohibited.

Exception: Owners and occupiers of private or public property within closed and posted areas, their guests or invitees, and local, state and federal public officers and their authorized agents acting in the course of duty.

BBBB. Section 4912.4 Smoking [Additional subsection]. Lighting, igniting or otherwise setting fire to or smoking tobacco, cigarettes, pipes or cigars in Wildland-Urban Interface areas are prohibited.

Exception: Places of habitation or within the boundaries of established smoking areas or campsites as designated by the fire code official.

CCCC. Section 4912.5 Spark Arresters [Additional subsection]. Chimneys used in conjunction with fireplaces, barbecues, incinerators or heating appliances in which solid or liquid fuel is used, upon buildings, structures or premises located within Wildland-Urban Interface areas shall be provided with a spark arrester.

See Berkeley Building Code Section 705A.5 for specifications.

DDDD. Section 4912.6 Tracer Bullets, Tracer Charges, Rockets and Model Aircraft [Additional subsection]. Tracer bullets and tracer charges shall not be possessed, fired or caused to be fired into or across Wildland-Urban Interface areas. Rockets, model planes, gliders and balloons powered with an engine, propellant or other feature liable to start or cause fire shall not be fired or projected into or across Wildland-Urban Interface Fire Areas.

EEEE. Section 4912.7 Explosives and Blasting [Additional subsection]. Explosives shall not be possessed, kept, stored, sold, offered for sale, given away, used, discharged, transported or disposed of within Wildland-Urban Interface areas except by permit from the fire code official.

ATTACHMENT 1
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FFFF. Section 4912.8 Fireworks [Additional subsection]. Fireworks shall not be used or possessed in Wildland-Urban Interface areas. The fire code official is authorized to seize, take, remove or cause to be removed fireworks in violation of this section.

Exception: Fireworks allowed by the fire code official under permit when not prohibited by applicable local or state laws, ordinances and regulations.

GGGG. Section 4912.9 Apiaries [Additional subsection]. Lighted and smoldering material shall not be used in connection with smoking bees in or upon Wildland- Urban Interface areas except by permit from the fire code official.

HHHH. Section 4912.10 Open-Flame Devices [Additional subsection]. See Berkeley Fire Code Sections 308.1.6 Open Flame Devices and 308.1.6.1 Signals and Markers.

IIII. Section 4912.11 Outdoor Fires [Additional subsection]. Outdoor fires shall not be built, ignited or maintained in or upon Wildland-Urban Interface areas, except by permit from the fire code official.

Exception: Outdoor fires within habited premises or designated campsites, where such fires are built in a permanent barbecue, portable barbecue, outdoor fireplace, incinerator or grill and are a minimum of 30 feet (9144 mm) from a grass-, grain-, brush or forest-covered area.

Permits shall incorporate such terms and conditions, which will reasonably safeguard public safety and property.

Outdoor fires shall not be built, ignited or maintained in or upon Wildland-Urban Interface areas under the following conditions:

1. When high winds are blowing,

2. When a person age 17 or over is not present at all times to watch and tend such fire, or

3. When public announcement is made that open burning is prohibited.

Permanent barbecues, portable barbecues, outdoor fireplaces, fire pits or grills shall not be used if solid or liquid fueled.

JJJJ. Section 4912.12 Incinerators and Fireplaces [Additional subsection].

Incinerators, outdoor fireplaces, fire pits, permanent barbecues and grills shall not be built, installed or maintained in Wildland-Urban Interface areas without prior approval of the fire code official. Existing incinerators, outdoor fireplaces, fire pits, permanent barbecues and grills shall be maintained in good repair and in a safe condition at all times. Openings in such appliances shall be provided with an approved spark arrester, screen or door.

Exception: When approved, unprotected openings in barbecues and grills necessary for proper functioning shall be allowed.

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KKKK. Section 4912.13 Dumping [Additional subsection]. Garbage, cans, bottles, papers, ashes, refuse, trash, rubbish or combustible waste material shall not be placed, deposited or dumped in or upon Wildland-Urban Interface areas or in, upon or along trails, roadways or highways in Wildland-Urban Interface areas.

Exception: Approved public and private dumping areas.

LLLL. Section 4912.14 Disposal of Ashes [Additional subsection]. Ashes and coals shall not be placed, deposited or dumped in or upon Wildland-Urban Interface areas.

Exceptions:

1. In the hearth of an established fire pit, camp stove or fireplace;

2. In a noncombustible container with a tight-fitting lid, which is kept or maintained in a safe location not less than 10 feet (3048mm) from combustible vegetation or structures;

3. Where such ashes or coals are buried and covered with 1 foot (304.8mm) of mineral earth not less than 25 feet (7620 mm) from combustible vegetation or structures.

MMMM. Section 4912.15 Use of Fire Roads and Firebreaks [Additional subsection]. Motorcycles, motor scooters and motor vehicles shall not be driven or parked upon, and trespassing is prohibited upon, fire roads or firebreaks beyond the point where travel is restricted by a cable, gate or sign, without the permission of the property owner(s). Vehicles shall not be parked in a manner, which obstructs the entrance to a fire road or firebreak.

Exception: Public officers acting within their scope of duty. Radio and television aerials, guy wires thereto, and other obstructions shall not be installed or maintained on fire roads or fire breaks unless located 16 feet (4877 mm) or more above such fire road or firebreak.

NNNN. Section 4912.16 Use of Motorcycles, Motor Scooters and Motor Vehicles [Additional subsection]. Motorcycles, motor scooters and motor vehicles shall not be operated within Wildland-Urban Interface areas, without a permit by the fire code official, except upon clearly established public or private roads.

Permission from the property owner(s) shall be presented when requesting a permit.

OOOO. Section 4912.17 Tampering with Fire Department Locks, Barricades and Signs [Additional subsection]. Locks, barricades, seals, cables, signs and markers installed within Wildland-Urban Interface areas, by or under the control of the fire code official, shall not be tampered with, mutilated, destroyed or removed. Gates, doors, barriers and locks installed by or under the control of the fire code official shall not be unlocked.

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PPPP. Section 4912.18 Liability for Damage [Additional subsection]. The expenses of fighting fires and securing emergencies, which result from a violation of this code, Chapter 6.15.030 of the Berkeley Municipal Code (“Unauthorized barbecues and fire on public property”), Sections 13000-13011 of the California Health and Safety Code, Sections 4421-4446 of the California Public Resources Code, or Sections 451, 451.5, 452 or 455 of the California Penal Code is a charge against the person(s) whose violation of the code section(s) caused the fire. Damages caused by such fires shall constitute a debt of such person(s) and shall be collectable by the fire code official in accordance with Section 107.7 of this code.

Section 2. Copies of this Ordinance shall be posted for two days prior to adoption in the display case located near the walkway in front of the Maudelle Shirek Building, 2134 Martin Luther King Jr. Way. Within 15 days of adoption, copies of this Ordinance shall be filed at each branch of the Berkeley Public Library and the title shall be published in a newspaper of general circulation.

ATTACHMENT 2
RESOLUTION NO. ##,####-N.S. Page 1 of 5
RESOLUTION NO. ##,###-N.S.

ADOPTING FINDINGS AS TO LOCAL CLIMATIC, GEOLOGICAL AND

TOPOGRAPHICAL CONDITIONS RENDERING REASONABLY NECESSARY VARIOUS

ENUMERATED LOCAL FIRE AND BUILDING STANDARDS THAT ARE MORE

STRINGENT THAN THOSE MANDATED BY THE CALIFORNIA FIRE CODE AND AMENDING RESOLUTION NO. 70,611-N.S.

BE IT RESOLVED by the Council of the City of Berkeley as follows:

WHEREAS, Health & Safety Code §17958 allows the City to make modifications or changes to the California Fire Code and other regulations adopted pursuant to Health & Safety Code §17921(a) which result in more stringent local requirements; and WHEREAS, Health & Safety Code §17925, §17958.5 and §17958.7 require that such changes be supported by findings made by the governing body that such more stringent local requirements are necessary because of “local climatic, geological or topographical conditions or factors”; and
WHEREAS, such findings must be made available as a public record and a copy thereof with each such modification or change shall be filed with the California Building Standards Commission; and
WHEREAS, on November 15, 2022, the City adopted Resolution No. 70,611-N.S. which found that each of the various changes or modifications to the California Fire Code then proposed and enumerated in that document were reasonably necessary because of local climatic, geological or topographical conditions or factors and conditions in the area encompassed by the City of Berkeley; and
WHEREAS, the City is proposing to adopt additional changes and modifications to the California Fire Code, as set forth below:

NOW THEREFORE, BE IT RESOLVED by the City Council that it finds that in addition to the changes and modifications enumerated in City of Berkeley Resolution No. 70,611- N.S. that the proposed additional changes or modifications to the California Fire Code which are enumerated below are reasonably necessary because of local conditions in the area encompassed by the City of Berkeley, as set forth below:

A. LOCAL CONDITIONS

1. Climatic Conditions.
a. Discussion.

A significant portion of the City of Berkeley has been designated as a Local Agency Very High Fire Hazard Severity Zone (LAVHFHSZ) by the City in concert with the California Director of Forestry and Fire Protection. The requirement for evaluation and

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RESOLUTION NO. ##,####-N.S. Page 2 of 5
designation of LAVHFHSZ on a state-wide basis was mandated by AB 337 (the “Bates Bill”) in response to the Oakland/Berkeley Hills Fire of 1991. Within the City of Berkeley those areas designated as Fire Zone 2 and Fire Zone 3 in the Berkeley Fire Code are formally classified as LAVHFHSZ. A major element of this designation as a LAVHFHSZ are fire weather conditions which develop within those areas. Fire weather is an integral part of local climatic conditions. Conditions conducive to the ignition and spread of wildfires occur more frequently during certain times of the year but this does not preclude the possibility that a serious fire could occur during other months of the year. The critical climate fire conditions create a situation conducive to rapidly moving, high intensity fires.

Fires starting in the wildland areas along the easterly border of the City are likely to move rapidly westward into Berkeley's urban areas. Fires starting in Berkeley structures in the LAVHFHSZ are more likely to spread to surrounding landscape and structures and adjacent wildlands.

As previously stated, the October 20, 1991, Oakland/Berkeley Hills fire motivated State legislation requiring the designation of fire hazard severity zones in areas of local jurisdiction. This fire prompted the evacuation of thousands of residents, destroyed more than 3000 dwelling units (at least 70 of which were in Berkeley) and resulted in a total of 25 confirmed deaths in the Oakland-Berkeley area. Other significant fires have occurred in Berkeley.

In September 1923, critical climatic fire conditions were in effect and Berkeley sustained one of the most devastating fires in California's history up to that point. A fire swept over the range of the hills to the northeast of Berkeley and within two hours was attacking houses within the City limits. This fire burned a total of 130 developed acres. At least 584 Berkeley buildings were destroyed and about 30 others seriously damaged. By far the greater portion were single-family dwellings, but among the number were 63 apartments, 13 fraternity, sorority and students’ house clubs and 6 hotels and boarding houses.

Conditions similar to the 1923 fire were in place in 1970 when a fire destroyed 37 homes in Berkeley and Oakland. In December of 1980, a small fire that started at Berkeley's northeast limits totally destroyed five homes within minutes. In each of these instances, critical climatic fire conditions were in place and matched patterns consistent from the 1923 through the 1991 fires creating hazardous conditions for fire ignition and spread.
b. Summary.

Local climatic conditions of limited rainfall, low humidity, high temperatures and high winds along with existing building construction create extremely hazardous fire conditions that adversely affect the acceleration, intensity and size of fires in the City.

The same climatic conditions may result in the concurrent occurrence of one or more fires, which may spread in the more populated areas of the City without adequate fire department personnel to protect against and control such a situation.

2. Geological Conditions.

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RESOLUTION NO. ##,####-N.S. Page 3 of 5
a. Discussion.

The City of Berkeley is located in a region of high seismic activity and is traversed by the Hayward fault. It has the San Andreas earthquake fault to the west and the Calaveras earthquake fault to the east. All three faults are known to be active as evidenced by the damaging earthquakes they have produced in the last 100 years and can, therefore, be expected to do the same in the future. Of primary concern to Berkeley is the Hayward Fault, which has been estimated to be capable of earthquakes exceeding a magnitude of 7.0 on the Richter scale. It extends through many areas including Berkeley’s Fire Zone 2 and 3 (both Local Agency Very High Fire Hazard Severity Zones). Intensified damage during an earthquake may be expected in the hillside areas which include Berkeley’s Fire Zones 2 and 3 as they are located within or near the fault zone. Significant seismic events are commonly accompanied by ensuing fires in areas of heavy shaking. Based on the susceptibility of Berkeley’s LAVHFHSZ (Fire Zone 2 and 3) to ignition and rapid uncontrollable fire spread, significant seismic activity in the Berkeley area could conceivably lead to an ensuing wildfire disaster. b. Summary.

Local geological conditions include the potential for high seismic activity and severe shaking in the immediate areas of Fire Zones 2 and 3. The City of Berkeley is a densely populated area and has buildings and structures constructed over and near a vast array of fault systems capable of producing major earthquakes. It is common for significant seismic shaking to result in ensuing fires. The modifications cited herein are necessary to better limit the potential for loss of life and property damage as a result of seismic activity.

3. Topographical Conditions.
a. Discussion.

The City of Berkeley has many homes built throughout the urban portion of the Berkeley Hills that are reached by narrow and often winding paved streets which hamper access for fire apparatus and escape routes for residents. In addition, many of the hillside homes are on the extreme eastern edge of the City and require longer response times for the total required firefighting force. Panoramic Way and other hill neighborhoods with narrow and winding streets face the problem of isolation from the rest of the City.

In addition to the problems of emergency evacuation and access created by Berkeley’s topography, the steepest portions of the City also coincide roughly with Berkeley Fire Zones 2 and 3 (both Local Agency Very High Fire Hazard Severity Zones).

In addition to other factors such as fuel types and fire weather conditions, a key factor in determining the boundaries of a LAVHFHSZ include the topography of the terrain. Steep terrain is often associated with intense, fast moving wildfires that are terrain driven.

Factors related to steeply sloping terrain aggravate the situation and create conditions such as the crowding of structures with limited defensible space to protect against

ATTACHMENT 2
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wildfires. As a result, fires can be expected to involve large groups of buildings in these areas.
b. Summary.

Local topographical conditions include hillside housing with many narrow and winding streets in the abruptly rising Berkeley hills. These conditions create an extremely serious problem for the Fire Department when a fire or other disaster occurs. Many situations will result in the limiting or total blockage of fire department emergency vehicular traffic, overtaxed fire department personnel and a lack of resources for the suppression of fire in buildings, structures or vegetation in the City of Berkeley. These same conditions of sloping topography also contribute significantly to fire intensity and the rate of fire spread within Fire Zones 2 and 3.

B. REASONABLE NECESSITY
The proposed changes and modifications to the California Fire Code are reasonably necessary due to the local climatic, geological and topographical conditions set forth above.

They are further justified for the reasons set forth below.

In adopting the modifications proposed below, the City proposes to make certain substantive modifications to building standards whose effect is to impose more stringent requirements locally than are mandated by the California Fire Code. These are specifically listed below, but may be generally characterized as relating to the definition of and management within the Wildland-Urban Interface area and the Local Agency Very High Fire Hazard Severity Zone with the goal of improving the management of the Wildland-Urban Interface area. These more stringent local requirements are reasonably necessary to address risks created by local conditions set forth above for the following reasons:

1. Section 4902.1 is amended and Table 4902.1 is added to provide definitions related to local Wildland-Urban Interface (WUI) areas and Local Agency Very High Fire Hazard Severity Zones; it directs interested parties to appropriate BMC Chapter

19.28 sections (Berkeley Building Code) for building construction requirements in WUI areas; it imposes various non-building standard requirements for the management of vegetation and other aspects of the Wildland-Urban Interface (WUI) area. This building standard is necessary due to Berkeley’s steep topography, Mediterranean climatic conditions, and geologic conditions that include a higher than normal likelihood of highly damaging seismic activity with the potential for ensuing fires. These factors result in an elevated risk of wildifres.

This amendment was originally one subject of the findings-of-fact Resolution No. 70,611-N.S. as adopted by the City Council of the City of Berkeley on November 15, 2022. These amendments and additions were subsequently adopted by Council on December 8, 2022. This section has been amended by the State of California in its Intervening Code Cycle Adoption process, and those amendments become effective on July 1, 2024. These local amendments are being revised and readopted to maintain compatibility with the California Fire Code.

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2. Section 4912.12 (Incinerators and Fireplaces), is created which mandates that certain potential ignition sources within Wildland-Urban Interface (WUI) fire areas such as incinerators, outdoor fireplaces, fire pits, permanent barbecues and grills shall not be constructed without prior approval of the fire code official. Also, continued use of such constructed equipment (termed ‘maintained’ in the fire code ordinance) is prohibited unless the equipment is maintained in good repair and in a safe condition at all times. This section also requires that such equipment be provided with appropriate spark arrestors, similar to the requirements in the Berkeley Building Code for fixed mechanical equipment associated with structures and regulated under the Berkeley Building Code. This added section is required due to steep topography and Mediterranean climatic conditions. These conditions result in an elevated risk of wildfires.

This amendment in the form of an additional Section added to the local fire code adoption was originally one subject of the findings-of-fact Resolution No. 70,611- N.S., and adopted by the City Council of the City of Berkeley on November 15, 2022.

This this added section was subsequently adopted by Council on December 8, 2022.

This section has been renumbered and language related to the Wildland-Urban Interface area modified to maintain compatibility with the California Fire Code.

BE IT FURTHER RESOLVED by the Council of the City of Berkeley that certain local amendments to the fire code are not building standards more stringent than the provisions of the California Fire Code, but rather cover matters not addressed by that code as building standards, or are administrative in nature, as follows:

1. Added Sections 4912, 4912.1, 4912.2, 4912.3, 4912.3.1, 4912.3.2, 4912.3.3, 4912.4, 4912.5, 4912.6, 4912.7, 4912.8, 4912.9, 4912.10, 4912.11, 4912.13, 4912.14, 4912.15, 4912.16, 4912.17, and 4912.18 impose various non-building standard requirements for the suppression and control of fires in WUI areas. These non-building standards are necessary due to Berkeley’s steep topography, Mediterranean climatic conditions, and geologic conditions that include a higher than normal likelihood of highly damaging seismic activity with the potential for ensuing fires. These factors result in an elevated risk of wildifres.

These amendments in the form of additions to the local fire code adoption were originally a subject of the findings-of-fact Resolution No. 70,611-N.S., which was adopted by the City Council of the City of Berkeley on November 15, 2022. These added sections were subsequently adopted by Council on December 8, 2022. These sections have been renumbered and language related to the Wildland-Urban Interface area modified to maintain compatibility with the California Fire Code

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: https://berkeleyca.gov/

CONSENT CALENDAR
May 7, 2024
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Margot Ernst, Interim Deputy Director, Health, Housing, and Community Services
Subject: Contract No. 32300108 Second Amendment: Street Level Advisors, LLC for Housing Consulting Services

RECOMMENDATION
Adopt a Resolution authorizing the City Manager to execute a second amendment to Contract No. 32300108 with Street Level Advisors, LLC increasing the contract by $100,000 for consulting services in a total amount not to exceed $199,500, with a contract end date of June 30, 2025.

FISCAL IMPACTS OF RECOMMENDATION
The total not-to-exceed amount of this contract will be $199,500. Resources for the contract will be provided from General Fund #011 allocated to the Department of Health, Housing, and Community Services’ Housing and Community Services Division (HHCS/HCS), which is currently available in the Fiscal Year 2024 Budget.

CURRENT SITUATION AND ITS EFFECTS
The City has a contract with Street Level Advisors, LLC to provide project management, community engagement, and technical expertise for the City’s affordable housing programs. The initial contract and first amendment focused on maximizing the affordable housing potential of the proposed residential housing development of North Berkeley BART and Ashby BART stations. The contract also provided for supporting the HCS’ ongoing policy and programmatic work to implement Housing Trust Fund (HTF) and inclusionary housing programs.

This will be the second amendment to the contract to continue the ongoing affordable housing planning at each station. Each project will blend a mix of market rate housing with nonprofit, deed restricted affordable housing supported by the City’s Housing Trust Fund program. This is a unique situation that requires additional work to ensure a fair contribution to affordable housing by the market rate developer as well as due diligence to maximize the affordable housing at each site.

Contract No. 32300108 Amendment: CONSENT CALENDAR
Street Level Advisors, LLC for Housing Consulting Services May 7, 2024

Street Level Advisors is expanding its project management role for the affordable housing plans at North Berkeley BART as HCS’ addresses staffing vacancies. The consultant is also leading the planning and review of the affordable housing plans and market rate developer contributions for Ashby BART.

The City’s engagement with the BART development projects is critical to the City’s long- term affordable housing development goals. Delivering a high amount of affordable housing will require significant, long-term planning; including the development of an Affordable Housing Framework, Affordable Housing Compliance Plan, and technical assistance to complete subsidy applications that currently exceed the capacity of City staff and extend beyond the current timeline of the contract.

The consultant is also supporting other programmatic responsibilities. This includes updating the Below Market Rate ownership regulations and administrative guidelines to be consistent with the inclusionary housing requirements adopted in 2023 (Berkeley Municipal Code Chapter 23.328). The contract amendment will also support the alignment of the City’s inclusionary requirements with affordable housing requirements under State law, including state Density Bonus Law, SB 330, SB35, among others.

Street Level Advisors, LLC brings a high level of housing affordability and engagement experience and can support and augment the current needs and expertise of City staff to complete these projects.

BACKGROUND
The Berkeley City Council committed $53 million for the development of at least 35% affordable housing at the proposed residential housing development projects at Ashby and North Berkeley BART stations. City staff are working closely with BART and the selected development teams to maximize the affordability at each site and ensure a transparent and fair commitment to affordable housing. Street Level Advisors, LLC is providing critical support to advance a transparent and fair commitment to affordable housing through policy planning and pre-development review.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
There are no environmental impacts related to amending the consultant contract.

RATIONALE FOR RECOMMENDATION
Staff are continuing to work diligently with Street Level Advisors to facilitate the affordable housing plan underway at North Berkeley BART as well as the future planning for Ashby BART. The affordable housing plans for each site are unique and require complex financial and policy analysis. The scale and complexity of the project work now required exceeds HHCS/HCS’ current capacity.

The contract amendment will also support HCS’ capacity to coordinate ongoing policy and programmatic duties related to the HTF and inclusionary housing programs, particularly as the Housing Development Unit navigates several key vacancies.

Contract No. 32300108 Amendment: CONSENT CALENDAR
Street Level Advisors, LLC for Housing Consulting Services May 7, 2024

ALTERNATIVE ACTIONS CONSIDERED
The Council may choose not to extend the contract. Staff will not be able to adequately support the BART housing projects or complete programmatic work without additional support from Street Level Advisors.

CONTACT PERSON
Mike Uberti, Senior Community Development Project Coordinator, HHCS, 510-981- 5114
Attachments:
1: Resolution

RESOLUTION NO. ##,###-N.S.

CONTRACT NO. 32300108 AMENDMENT: PERSONAL SERVICES CONTRACT

WITH STREET LEVEL ADVISORS LLC
WHEREAS, the City Council established a Housing Trust Fund (HTF) program to assist in the development and expansion of housing affordable to low- and moderate-income persons who either work or reside within the City of Berkeley, and authorized the City Manager to implement the HTF program; and
WHEREAS, on October 15, 2022, the Health, Housing and Community Services Department entered into a contract with Street Level Advisors LLC (contract # 32300108) to provide project management and technical support to the City’s affordable housing projects at the North Berkeley and Ashby BART stations; and WHEREAS, on May 9, 2023, the City Council authorized a contract amendment with Street Level Advisors to increase the contract by $50,000 for a total not to exceed $99,500; and
WHEREAS, Street Level Advisors, LLC continues to provide critical support to the development of affordable housing at North Berkeley and Ashby BART stations, which each have City funding reservations; and
WHEREAS, Street Level Advisors, LLC continues to support the implementation of the City’s Housing Trust Fund and inclusionary housing programs.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager is authorized to amend Contract No. 32300108 with Street Level Advisors, LLC for personal services to add up to $100,000 for a total not to exceed amount of up to $199,500 with a contract end date of June 30, 2025.

BE IT FURTHER RESOLVED that the City Manager, or her designee, is hereby authorized to execute all original or amended documents or agreements to effectuate this action; a signed copy of said documents, agreements and any amendments will be kept on file in the Office of City Clerk.

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: https://berkeleyca.gov/

CONSENT CALENDAR
May 7, 2024
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Margot Ernst, Interim Deputy Director, Health, Housing, and Community Services
Subject: Contract: The Labor Compliance Managers for Labor Compliance Consultant for the HARD HATS Ordinance

RECOMMENDATION
Adopt a Resolution authorizing the City Manager or her designee to execute a contract and any amendments with The Labor Compliance Managers (TLCM) to develop a comprehensive program for enforcing the provisions of the HARD HATS Ordinance for the Department of Health, Housing, and Community Services (HHCS) from August 1, 2024 to July 31, 2027, in an amount not to exceed $150,000.

FISCAL IMPACTS OF RECOMMENDATION
The personal services contract with TLCM in an amount not to exceed $150,000.

Resources for the contract will be provided from General Fund #011 allocated to the Department of Health, Housing, and Community Services’ Housing and Community Services Division (HHCS/HCS).

CURRENT SITUATION AND ITS EFFECTS
On December 20, 2023, the City released a Request for Proposals (RFP) seeking a qualified firm with expertise in labor standards compliance to design and implement a program to enforce the provisions outlined in Berkeley Municipal Code Chapter 13.107, also known as the Helping Achieve Responsible Development with Healthcare and Apprenticeship Standards (“HARD HATS”) ordinance.

The City received one response to the RFP from The Labor Compliance Managers (TLCM), a qualified firm with broad experience supporting local governments in fulfilling their federal, state, and municipal labor standards requirements. TLCM is currently working with the City of Berkeley to implement the Fair Workweek Ordinance.

City staff seeks to partner with The Labor Compliance Managers to create necessary documents, forms, and templates to implement the ordinance; to prepare educational materials and a communications plan for contactors, applicants, and construction workers; to design a streamlined process for contractors and applicants to submit

Contract: Labor Compliance Consultant for the HARD HATS Ordinance CONSENT CALENDAR May 7, 2024

required reports and to track compliance; and to propose a data management system that allows for secure storage and access to records related to compliance, health care expenditures, and apprenticeship participation.

BACKGROUND
On May 23, 2023, the City Council adopted ordinance No. 7,861-N.S. to add Chapter

13.107, known as the Helping Achieve Responsible Development with Healthcare and Apprenticeship Training Standards (“HARD HATS”) Ordinance, to the Berkeley Municipal Code. The HARD HATS Ordinance aims to address the shortage of qualified construction workers and rising labor costs, to refine labor standards in the local construction industry, and to improve the recruitment, training, and retention of skilled construction workers. The ordinance requires that contractors on larger development projects in Berkeley to provide high quality health care to construction workers and participate in industry-proven apprenticeship programs.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
There are no identifiable environmental effects, climate impacts, or sustainability opportunities associated with the subject of this report.

RATIONALE FOR RECOMMENDATION
The Labor Compliance Managers responded to the RFP “Labor Compliance Consultant for the HARD HATS Ordinance – Spec # 24-11631-C” and were selected as part of the competitive solicitation process. TLCM has broad experience supporting local governments in fulfilling their federal, state, and municipal labor standards requirements. TLCM is currently working with the City of Berkeley to implement the Fair Workweek Ordinance. HHCS and the Planning Department do not have sufficient staffing capacity to implement HARD HATS requirements without the support of TLCM.

ALTERNATIVE ACTIONS CONSIDERED
No alternative actions were considered. Partnering with a labor compliance consultant will allow City staff to fulfill their obligations to prepare for and enforce the HARD HATS ordinance.

CONTACT PERSON
Margot Ernst, Interim Deputy Director, HHCS, 510-981-5427 Attachments:
1: Resolution

RESOLUTION NO. ##,###-N.S.

CONTRACT: THE LABOR COMPLIANCE MANAGERS FOR LABOR COMPLIANCE

CONSULTANT FOR HARD HATS ORDINANCE
WHEREAS, on May 23, 2023, the City Council adopted Ordinance No. 7,861-N.S. to add Chapter 13.107, known as the Helping Achieve Responsible Development with Healthcare and Apprenticeship Training Standards (“HARD HATS”) Ordinance, to the Berkeley Municipal Code; and
WHEREAS, labor compliance consulting services are necessary to implement and enforce the HARD HATS Ordinance; and
WHEREAS, in January 2023, the City issued a Request for Proposals for “Labor Compliance Consultant for the HARD HATS Ordinance – Spec # 24-11631-C”; and WHEREAS, The Labor Compliance Managers were selected by the RFP panel as part of the competitive bidding process.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager or her designee is authorized to execute a contract and any amendments with The Labor Compliance Managers to provide labor compliance services to implement and enforce the HARD HATS Ordinance from August 1, 2024 to July 31, 2027 in an amount not to exceed $150,000.
.

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: https://berkeleyca.gov/

CONSENT CALENDAR
May 7, 2024
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Tanya Bustamante, Interim Deputy Director, Health, Housing, and Community Services
Subject: Contract No. 32300144 Amendment: Resource Development Associates for Specialized Care Unit Evaluation

RECOMMENDATION
Adopt a Resolution authorizing the City Manager or her designee to amend Contract No. 32300144 with Resource Development Associates (RDA) to add $15,000 for a not- to-exceed total contract amount of $250,000.

FISCAL IMPACTS OF RECOMMENDATION
This amendment will add $15,000 for a total not-to-exceed amount of $250,000.

Funding for the RDA contract for the SCU evaluation, including the Computer Aided Dispatch (CAD) assessment and crisis needs assessment is available in the FY2024 budget in One-Time Grant (Fund 336) and General Fund 011.

CURRENT SITUATION AND ITS EFFECTS
Amending the RDA contract for the SCU evaluation is a Strategic Plan Priority Project, advancing our goal to champion and demonstrate social and racial equity. The additional funds will allow RDA to expand their scope of the pre-existing 911 Dispatch evaluation to include an analysis of call data from the Communications Center related to behavioral health calls. The evaluation scope is being broadened as a result of interest from City Council and community in thoroughly evaluating the efficacy of the CAD system. Adding analysis of additional call data to the scope of work is critical to providing a comprehensive evaluation for the Crisis Needs Assessment.

BACKGROUND
In Fall 2020, as a part of the broader initiative to Reimagine Public Safety, Resource Development Associates (RDA) was selected through a competitive bid process to provide extensive research, community engagement, and recommendations to design a Specialized Care Unit that would fit community needs of Berkeley. This project created the framework for the Specialized Care Unit and provided critical background for a broader crisis needs assessment. This interview and needs assessment process involved working across multiple Berkeley stakeholder groups with service utilizers, and

Contract No. 32300144 Amendment: Resource Development Associates for CONSENT CALENDAR Specialized Care Unit Evaluation May 7, 2024

in-depth research regarding crisis response systems to best inform behavioral crisis response model. At the end of the project, RDA published three reports (Crisis Response Model, Mental Health Crisis Response Services, and Stakeholder Perspectives Report) to inform the design of the Specialized Care Unit, as well as also analyze the crisis response landscape in Berkeley.

These consolidated reports provide the backbone to the rigorous crisis engagement assessment that RDA is currently conducting in the context of the CAD system. The Computer Aided Dispatch assessment expands upon the completed RDA reports, and provides the background for the crisis needs assessment to further understand the need and capacity for crisis response in Berkeley. Adding these components will not only add critical context for the SCU evaluation, but also help illuminate additional gaps and opportunities within the crisis system in Berkeley.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
No environmental sustainability and climate impacts directly associated to this recommendation have been identified.

RATIONALE FOR RECOMMENDATION
The additional analysis of Communications Center data covered in the expanded scope of this SCU evaluation contract with the proposed amendment will provide a more comprehensive perspective on the breadth and depth of crisis need and response within the City of Berkeley, further enhancing the crisis needs assessment by understanding community need and system capacity.

ALTERNATIVE ACTIONS CONSIDERED
The City could choose to go through another competitive bidding process to identify a separate vendor to perform this data analysis. However, RDA’s existing level of knowledge and alignment with their current scope of work makes it impossible for another firm to match, so this approach is not recommended.

CONTACT PERSON
Katherine Hawn, Senior Management Analyst, HHCS, (510) 981-5411 Attachments:

1. Resolution

RESOLUTION NO. ##,###-N.S.

CONTRACT NO. 32300144 AMENDMENT: RESOURCE DEVELOPMENT

ASSOCIATES FOR SPECIALIZED CARE UNIT PROGRAM EVALUATION WHEREAS, Contract #32300144 was awarded to Resource Development Associates (RDA) to design and implement an evaluation for program effectiveness of the Specialized Care Unit (SCU) and conduct a crisis needs assessment, specifically focusing in on 911 calls received in the Computer Aided Dispatch (CAD) system; and WHEREAS, through Contract #32300144 RDA has been creating an evaluation plan for the SCU in collaboration with the City and key stakeholders and conducting initial data evaluation to evaluate crisis needs in Berkeley; and
WHEREAS, $15,000 was allocated to conduct a CAD assessment as well as a crisis needs assessment to better understand crisis services in Berkeley per 911 call data; and
WHEREAS, RDA is the most qualified consultant to receive the additional funding to add this scope to their evaluation design.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager or her designee is authorized to amend the SCU evaluation Contract No. 32300144 with RDA by adding $15,000 for a not-to-exceed amount of $250,000.

Funding is available in the FY2023 budget in the One-Time Grant Fund (Fund 336) and General Fund 011.

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: https://berkeleyca.gov/

CONSENT CALENDAR
May 7, 2024
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Tanya Bustamante, Interim Deputy Director, Health, Housing & Community Services
Subject: Contract No. 32200191 Amendment: Options Recovery Services for Substance Use Disorder Services Co-location

RECOMMENDATION
Adopt a Resolution authorizing the City Manager or her designee to execute an amendment to Contract No. 32200191 with Options Recovery Services (Options) for Substance Use Disorder (SUD) services for a total contract limit of $500,000 for the period beginning January 1, 2022 and ending June 30, 2025, to extend their current co- located SUD services at the Berkeley Mental Health Adult Services Clinic. This amendment will add $250,000 in funding and two years to the existing contract term.

FISCAL IMPACTS OF RECOMMENDATION
Resources for the contract have been included in the Fiscal Year 2024 Budget and will be funded by the Mental Health Services Act Community Services & Supports Development funds.

CURRENT SITUATION AND ITS EFFECTS
The Fiscal Year 2021/2022 Mental Health Services Act (MHSA) Annual Update included new funding for Substance Use Disorder (SUD) services. The additional funding and flexibility in the use of previously allocated MHSA funds has allowed Berkeley Mental Health (BMH) to work with a local SUD provider to co-locate additional SUD services at the Mental Health Adult clinic. This has increased the provision of SUD services for BMH clients, provided an opportunity for staff to obtain consultations on SUD services, and has made the referral process into SUD services outside of the Mental Health Adult clinic easier for consumers. Options Recovery was selected as the vendor for this program as they were the only vendor able to offer these on-site co- located services. This is a Strategic Plan Priority Project, advancing our goal to be a customer-focused organization that provides excellent, timely, easily-accessible service and information to the community.

BACKGROUND
A large portion of individuals who currently receive services at BMH are also experiencing co-occurring mental health challenges and substance use disorders. The

Contract Amendment: Options Recovery Services CONSENT CALENDAR for Substance Use Disorder Services Co-location May 7, 2024

Substance Abuse and Mental Health Services Administration (SAMHSA) 2021 report on Substance Use Disorder (SUD) and mental health indicates that out of 51.7 million adults in the US with Serious Mental Illness (SMI) or SUD, 6.4 million had both (12.4%).

Out of 82.5 million with either SUD or Any Mental Illness (AMI), 19.4 million had both (23.5%). In an effort to increase the capacity of Berkeley Mental Health to serve individuals with substance use disorders, the MHSA FY2021 Annual Update proposed funding and flexibility of the use of the funds to support co-location of a SUD specialist, which is the focus of this report.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
There are no identifiable environmental effects, climate impacts, or sustainability opportunities associated with the subject of this report.

RATIONALE FOR RECOMMENDATION
Given their significant experience in providing SUD services, Options Recovery is uniquely qualified to perform the services required. Furthermore, inquiries to Substance Use Disorder providers clarified that Options was the only local provider qualified and able to provide these specific services.

ALTERNATIVE ACTIONS CONSIDERED
City Council could decide not to approve the attached Resolution and the City could issue a Request for Proposals to attempt to find a different service provider.

CONTACT PERSON
Jeffrey Buell, Mental Health Manager, HHCS, (510) 981-7682 Conor Murphy, Associate Management Analyst, HHCS, (510) 981-7611 Attachments:
1: Resolution

RESOLUTION NO. ##,###-N.S.

CONTRACT NO. 32200191 AMENDMENT: OPTIONS RECOVERY SERVICES FOR

SUBSTANCE USE DISORDER SERVICES CO-LOCATION
WHEREAS, on September 14, 2021 by Resolution No. 70,012-N.S. City Council approved the Mental Health Services Act (MHSA) Fiscal Year 2021-2022 Annual Update, which included funding for Substance Use Disorder (SUD) services; and WHEREAS, the services in this contract will enable the Mental Health Division to work with a local SUD provider to co-locate SUD services at the Mental Health Adult clinic, increasing the provision of SUD services for our clients; and WHEREAS, on January 18, 2022 by Resolution No. 70,182-N.S. City Council approved entering into Contract No. 32200191 with Options Recovery for Substance Use Disorder (SUD) services; and
WHEREAS, funding for this contract have been included in the FY 2024 Budget and are available in ERMA GL Code 315-51-503-526-2017-000-451-636110-.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager or her designee is hereby authorized to execute an amendment to Contract No. 32200191 with Options Recovery Services for Substance Use Disorder services for a total contract not to exceed $500,000 for the period beginning January 1, 2022 and ending June 30, 2025. A record signature copy of said contract to be on file in the City Clerk Department.

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: https://berkeleyca.gov/

CONSENT CALENDAR
May 7, 2024
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Margot Ernst, Interim Deputy Director, Health, Housing, and Community Services Department
Subject: Contract: City Data Services for Streamlined Community Agency Contract Administration and Monitoring

RECOMMENDATION
Adopt a Resolution authorizing the City Manager or her designee to enter into a contract with City Data Services (CDS) to provide continued online data management systems to the Health, Housing and Community Services Department (HHCS) from July 1, 2024 through June 30, 2028, and authorizing the City Manager or her designee to extend the contract and execute any amendments with CDS for ongoing maintenance of the community agency online applications and reporting systems for an annual service fee of $41,520 for a total contract not to exceed amount of $166,080.

FISCAL IMPACTS OF RECOMMENDATION
The breakdown of costs and budget codes is shown below:

Program Area Annual Cost GL Codes
Community Agency Maintenance
Fee
$15,060 E (128-51-504-530-0000-000-444-613130-) - 60%
E (011-51-504-530-0000-000-444-613130-) - 40%
Housing Trust Fund (HTF)
Maintenance Fee
$7,500 E (128-51-504-533-2032-000-444-613130-)
HTF Monitoring and Inspection
Maintenance Fee
$2,400 E (128-51-504-533-2032-000-444-613130-)
Mental Health Contracts
Maintenance Fee
$5,100 E (315-51-503-526-2017-000-451-636110-)
Healthy Berkeley Maintenance Fee $5,700 E (011-51-506-559-2073-000-451-613130-) Housing Retention Program $5,760 E (011-51-504-535-0000-000-444-613130-) Annual Total $41,520

Continue Contracting with City Data Services for Community Agency CONSENT CALENDAR Contract Administration and Monitoring May 7, 2024

Contract NTE
(FY 2025 to FY 2028)
$166,080

CURRENT SITUATION AND ITS EFFECTS
On June 11, 2010 Council approved the City to enter into a sole-source contract (No. 9111) with CDS to use its online application and reporting system for administering community agency contracts. The contract with CDS was amended several times to extended the contract period, including adding annual service fees and the addition of several programs (Mental Health, Public Health, and Housing Trust Fund Monitoring and Inspection modules). The current amended contract (32100038) is set to expire at the end of FY 2024.

HHCS has been using the system since June 2010 and staff is satisfied with the system’s performance and recommends continued utilization of the system for its contracts and monitoring within the HHCS Department. Over ten City staff use CDS on a regular, if not daily, basis.

BACKGROUND
In 2008, City staff began researching various data systems to find an online application and reporting system for community agency contracts. The main goal was to develop an online system that would comply with City, state and federal reporting requirements, simplify the reporting process for non-profit contractors, and simplify the application review process for Commissions. In 2010, City staff identified City Data Services as the most flexible and cost-efficient system that also complies with and understands federal reporting requirements with subcontractors.

The CDS system enables applicants for City funds to submit applications online. It also allows reviewers of these applications to view and evaluate applications through a web- based portal. Currently, more than 50 community agencies with over 80 programs have contracts administered by the HHCS Department. Agencies have successfully applied for funding using the CDS system for several rounds of funding. They also regularly submit financial and program reports via CDS. CDS also contains a monitoring and inspection component where staff can track contract performance and inspection communications and results. Additionally, CDS can upload information into the federal Department of Housing and Urban Development reporting database, which the City is required to use to report on Community Development Block Grant funding. This functionality makes work more efficient and reduces costs.

HHCS also uses CDS to track and monitor Housing Trust Fund (HTF) and Below Market Rate (BMR) properties. The City’s HTF/BMR affordable housing portfolio includes 104 rental properties (consisting of over 2500 units) and 11 below market rate ownership properties (consisting of 91 resale-restricted units) that are subject to income restrictions set forth in a regulatory agreement with the City of Berkeley. City staff,

Continue Contracting with City Data Services for Community Agency CONSENT CALENDAR Contract Administration and Monitoring May 7, 2024

together with the CDS team, have developed and continue to make improvements to an online platform in CDS that allows staff to perform annual reviews of each property’s operational activity and financial status, and evaluate compliance with the City’s regulatory agreements.

HHCS also uses CDS to track and monitor the City’s Housing Retention program. With CDS, staff is able to analyze household data and streamline quarterly program reporting requirements by populating key data into program reports.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
The CDS system supports the City’s efforts to reduce the use of paper.

RATIONALE FOR RECOMMENDATION
CDS has been adapted to meet the City’s needs and is working well for monitoring contracts. It saves community agencies money by reducing the cost of reproducing multiple applications for funding and has also created efficiencies for both community agencies and City staff by streamlining the reporting, application and monitoring processes.

ALTERNATIVE ACTIONS CONSIDERED
HHCS continues to need an automated system to administer community agency contracts and track housing projects. If HHCS were to contract with another vendor for this service, there would likely be undue hardship to City staff and community partners during a system transition. Furthermore, procuring a new system would likely result in higher costs for the same or equivalent type of service.

CONTACT PERSON
Mary-Claire Katz, Associate Management Analyst, HHCS, 981-5414 Attachments:
1: Resolution

RESOLUTION NO. ##,###-N.S.

CONTRACT: CITY DATA SERVICES FOR STREAMLINED COMMUNITY AGENCY

CONTRACT ADMINISTRATION AND MONITORING
WHEREAS, City Data Services (CDS) is an online contract reporting and monitoring system; and
WHEREAS, on June 11, 2010 Council approved that the City enter into a sole-source contract with CDS (No. 9111) to provide maintenance on an online application and reporting system for administering community agency contracts, and this contract (amended No. 32100038) is set to expire on June 30, 2024; and WHEREAS, the CDS system has been developed and modified to adequately meet the needs of the HHCS department monitoring and reporting requirements for community agency contracts and monitoring efforts; and
WHEREAS, three Divisions in HHCS use CDS for contract reporting and monitoring of more than 50 different agencies with over 80 discrete programs, as well as the Housing Retention Program and the Housing Trust Fund Monitoring; and WHEREAS, staff is satisfied with the system’s performance and recommends continued utilization of the system for contracts in the HHCS Department; and WHEREAS, funding for these additional costs is available from the following budget codes:

Program Area Annual Cost GL Codes
Community Agency Maintenance
Fee
$15,060 E (128-51-504-530-0000-000-444-613130-) - 60%
E (011-51-504-530-0000-000-444-613130-) - 40%
Housing Trust Fund (HTF)
Maintenance Fee
$7,500 E (128-51-504-533-2032-000-444-613130-)
HTF Monitoring and Inspection
Maintenance Fee
$2,400 E (128-51-504-533-2032-000-444-613130-)
Mental Health Contracts
Maintenance Fee
$5,100 E (315-51-503-526-2017-000-451-636110-)
Healthy Berkeley Maintenance Fee $5,700 E (011-51-506-559-2073-000-451-613130-) Housing Retention Program $5,760 E (011-51-504-535-0000-000-444-613130-) Annual Total $41,520
Contract NTE
(FY 2025 to FY 2028)
$166,080

; and
WHEREAS, if HHCS were to contract with another vendor for this service, there would likely be undue hardship to City and community agency staff in system transition as well as increased costs to the City.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager or her designee is authorized to execute a contract with City Data Services to continue to provide maintenance activities to support community agency contracts, Housing Trust Fund and Single Family Rehabilitation projects, Housing Trust Fund Monitoring and Inspection tracking, Housing Retention Program contracts, Mental Health Services Act and Healthy Berkeley contracts bringing the total contract amount to $41,520 from July 1, 2024 through June 30, 2025 and authorizing the City Manager or her designee to execute an option to extend for an additional three years (FY 2026, FY 2027, and FY 2028), and execute any amendments with City Data Services (CDS) for ongoing maintenance of the community agency online application and reporting system for an annual service fee of $41,520 for a total contract not to exceed amount of $166,080. A signed copy of said documents, agreements and any amendments will be kept on file in the Office of the City Clerk.

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: https://berkeleyca.gov/

CONSENT CALENDAR
May 7, 2024
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Tanya Bustamante, Interim Deputy Director, Health, Housing, and Community Services
Subject: Revenue Grant Agreements: Funding Support from the State of California and Alameda County to Conduct Public Health Services

RECOMMENDATION
Adopt four Resolutions authorizing the City Manager or her designee to submit grant agreements to the California Department of Public Health (CDPH) and Alameda County, to accept the grants, and execute any resultant revenue agreements and amendments to conduct public health promotion, protection, and prevention services for the following four revenue agreements:

1. HIV/AIDS Surveillance in the projected amount of $25,701 each year for Fiscal Years (FY) 2025 through 2029 for a total of $128,505 from CDPH.

2. Sexually Transmitted Infection (STI) Prevention and Collaboration in the projected amount of $13,625 each year for FY 2025 through 2026 for a total of $27,250 from CDPH.

3. Tuberculosis (TB) Prevention and Control in the projected amount of $35,197 for FY 2025 from CDPH.

4. Public Health Infrastructure Program in the projected amount of $32,080 for FY 2025 from Alameda County.

FISCAL IMPACTS OF RECOMMENDATION
The City of Berkeley will receive funds in the amount of $190,952 from the State of California ($74,523 for FY 2025, $39,326 for FY 2026, $25,701 each year for FY 2027 through FY 2029) and $32,080 from the County of Alameda for FY 2025 from the sources listed below. There is no local match required for any of these grants, however, the City does provide a significant amount of general funds to support these important programs. Each contract will be entered into the citywide contract management system database:

Revenue Grant Agreements: Funding Support from the State of California CALENDAR and Alameda County to Conduct Public Health Services May 7, 2024

1. HIV/AIDS Surveillance: in the projected amount of $25,701 for each year for FY 2025 through 2029 for a total of $128,505 from CDPH. (Fund: 312)

2. Sexually Transmitted Infection (STI) Prevention and Collaboration: in the projected amount of $13,625 each year for FY 2025 through 2026 for a total of $27,250 from CDPH. (Fund: 312)

3. Tuberculosis (TB) Prevention and Control: in the projected amount of $35,197 for FY 2025 from CDPH. (Fund: 312)

4. Public Health Infrastructure Program: in the projected amount of $32,080 for FY 2025 from Alameda County. (Fund: 326)
Spending of all referenced grant funds is subject to Council approval of the budget and the Annual Appropriations Ordinances for each fiscal year. Depending on when grants are officially awarded and the final award amounts are determined, the grant budgets will be adjusted as part of a future amendment to the FY 2025 Annual Appropriations Ordinance.

CURRENT SITUATION AND ITS EFFECTS
As a local health jurisdiction, the City of Berkeley provides a broad range of public health programs and services to the community; with the goals of addressing health inequities, promoting healthy environments and behaviors, protecting residents from disease, and preventing illness, disability, and premature death. Revenue from the State of California and Alameda County is an important source of support for these City public health programs. In FY 2025, there are no significant changes to this support.

1. HIV/AIDS Surveillance: Meets core Public Health objectives by maintaining HIV case surveillance in health, medical, public health, and social settings as well as by collecting and reporting accurate and complete HIV surveillance to the State Office of AIDS as required.

2. Sexually Transmitted Infection (STI) Prevention and Collaboration: Funding supports public health activities related to monitoring, prevention, testing, and linkage to and retention in care activities for the most vulnerable and underserved individuals living with or at high risk for STIs, with an emphasis on the prevention and control of infectious syphilis and congenital syphilis.

3. Tuberculosis (TB) Prevention and Control: Local assistance funding supports TB prevention and control activities, such as providing food, shelter, and incentives to enhance treatment adherence. The overall goal of this program is to reduce the morbidity and mortality of Tuberculosis by increasing compliance and breaking the chain of transmission.

Revenue Grant Agreements: Funding Support from the State of California CALENDAR and Alameda County to Conduct Public Health Services May 7, 2024

4. Public Health Infrastructure Program: Funding supports epidemiological surveillance, data management, and analysis to monitor health in the Berkeley community. Additionally, these funds are used in public health program evaluations, including assessment of the impact of the City’s programs on health inequities and priorities identified in the Health Status Report.

BACKGROUND
The City of Berkeley receives funding from many sources annually to complete work related to improving the health of the community. As a local health jurisdiction, the City receives specific funding through the State of California and Alameda County to meet core public health objectives. The Public Health Officer Unit in the Health, Housing, and Community Services Department is committed to providing services to the community to promote equitable, healthy environments and prevent the spread of disease.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
There are no identifiable environmental effects, climate impacts, or sustainability opportunities associated with the subject of this report.

RATIONALE FOR RECOMMENDATION
These funds provide necessary revenue to support vital services related to the City of Berkeley’s mandates as a public health jurisdiction. They also support the Department’s work to reduce health inequities in Berkeley and improve the health of our community.

ALTERNATIVE ACTIONS CONSIDERED
The Public Health Officer Unit assesses each funding source to ensure that it supports the City’s mission and goals. Staff did not identify an alternative action consistent with the City’s goals of advancing public health and social and racial equity.

CONTACT PERSON
Anju Goel, MD, MPH, Interim Health Officer, HHCS, (510) 981-5292 Attachments:
1: Resolution: HIV/AIDS Surveillance
2: Resolution: Sexually Transmitted Infection (STI) Prevention and Collaboration 3: Resolution: Tuberculosis (TB) Prevention and Control 4: Resolution: Public Health Infrastructure Program

RESOLUTION NO. ##,### N.S.

GRANT AGREEMENT: CALIFORNIA DEPARTMENT OF PUBLIC HEALTH FOR HIV/AIDS SURVEILLANCE FOR FISCAL YEARS 2025 - 2029
WHEREAS, the City of Berkeley Department of Health, Housing & Community Services (HHCS) provides a broad range of needed public health program services to the community; and
WHEREAS, HHCS, Public Health Officer Unit (PHOU) works to promote equitable, healthy environments and behaviors, protect residents from disease, and prevent illness, disability, and premature death; and
WHEREAS, HHCS/PHOU seeks to eliminate health inequalities; and WHEREAS, HHCS/PHOU is mandated to conduct HIV/AIDS Surveillance in Berkeley; and
WHEREAS, HHCS/PHOU should seek outside funding wherever possible to fund vital health services; and
WHEREAS, the California Department of Public Health funding will contribute toward HIV/AIDS surveillance in Berkeley.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager or her designee is hereby authorized to accept grant funds from the California Department of Public Health for Fiscal Year 2025 through Fiscal Year 2029, for the HIV/AIDS Surveillance Program: to perform and enhance HIV/AIDS surveillance in Berkeley; to accept the grant funds; execute any resultant revenue agreements and amendments in line with the grant award, which may be larger or smaller than the projected total award of $128,505; and implement the projects and appropriation of funding for related expenses, subject to securing the grant. Funds will be deposited and expensed from a defined budget code. A record signature copy of said agreements and any amendments shall be on file in the office of the City Clerk.

RESOLUTION NO. ##,### N.S.

GRANT AGREEMENT: THE CALIFORNIA DEPARTMENT OF PUBLIC HEALTH FOR

SEXUALLY TRANSMITTED INFECTION (STI) PREVENTION AND CONTROL FOR FISCAL YEARS 2025 AND 2026
WHEREAS, the City of Berkeley Department of Health, Housing & Community Services (HHCS) provides a broad range of needed public health program services to the community; and
WHEREAS, HHCS, Public Health Officer Unit (PHOU) works to promote equitable, healthy environments and behaviors, protect residents from disease, and prevent illness, disability, and premature death; and
WHEREAS, HHCS/PHOU seeks to eliminate health inequities; and WHEREAS, it is state mandated to provide prevention and control of infectious syphilis, congenital syphilis, gonorrhea, and chlamydia infection; and WHEREAS, HHCS/PHOU should seek outside funding wherever possible to fund vital health services; and

WHEREAS, the California Department of Public Health funding will contribute toward supporting the investigation and prevention of sexually transmitted infections.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager or her designee is hereby authorized to accept grant funds from the California Department of Public Health for Fiscal Years 2025 and 2026, for the prevention and control of infectious syphilis, congenital syphilis, gonorrhea, and chlamydia infection; to accept the grant funds; execute any resultant revenue agreements and amendments in line with the grant award, which may be larger or smaller than the projected total award of $27,250; and implement the projects and appropriation of funding for related expenses, subject to securing the grant. Funds will be deposited and expensed from a defined budget code. A record signature copy of said agreements and any amendments shall be on file in the office of the City Clerk.

RESOLUTION NO. ##,### N.S.

GRANT AGREEMENT: CALIFORNIA DEPARTMENT OF PUBLIC HEALTH FOR THE TUBERCULOSIS CONTROL PROGRAM FOR FISCAL YEAR 2025
WHEREAS, the City of Berkeley Department of Health, Housing & Community Services, Public Health Officer Unit (HHCS/PHOU) is committed to conducting public health tuberculosis control and prevention activities and providing related services to ensure adherence to State and Federal standards; and
WHEREAS, HHCS/PHOU is committed to protecting residents of Berkeley from tuberculosis, especially unidentified and untreated tuberculosis infections and disease; and
WHEREAS, HHCS/PHOU works to promote healthy, equitable environments and behaviors, protect residents from disease, and prevent illness, disability, and premature death; and
WHEREAS, HHCS/PHOU seeks to eliminate health inequities; and WHEREAS, HHCS/PHOU should seek outside funding wherever possible to fund vital public health services; and
WHEREAS, the California Department of Public Health funding will contribute toward supporting the City of Berkeley’s Tuberculosis Prevention and Control Program.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager or her designee is hereby authorized to submit a grant agreement to the State of California for funding for Fiscal Year 2025 for the Tuberculosis Control Program:
to conduct public health tuberculosis control and prevention activities and provide related services; to accept the grant funds; execute any resultant revenue agreements and amendments in line with the grant award, which may be larger or smaller than the projected award of $35,197; and implement the projects and appropriation of funding for related expenses, subject to securing the grant. Funds will be deposited and expensed from a defined budget code. A record signature copy of said agreements and any amendments shall be on file in the office of the City Clerk.

RESOLUTION NO. ##,###-N.S.

GRANT AGREEMENT: ALAMEDA COUNTY FOR THE PUBLIC HEALTH
INFRASTRUCTURE PROGRAM FOR FISCAL YEAR 2025
WHEREAS, the City of Berkeley Department of Health, Housing, and Community Services, Public Health Officer Unit (HHCS/PHOU) is committed to providing necessary support to analyze data, plan and disseminate information, and provide general public health education; and
WHEREAS, HHCS/PHOU provides a broad range of public health services to the community; and
WHEREAS, HHCS/PHOU works to promote equitable, healthy environments and behaviors, protect residents from disease, and prevent illness, disability, and premature death; and
WHEREAS, HHCS/PHOU seeks to eliminate health inequities; and WHEREAS, HHCS/PHOU seeks to enhance and protect the health of the Berkeley community by producing and managing data for health assessment, planning, policy, and disease prevention and control to ensure and protect public health for a thriving, equitable, safe, and healthy Berkeley; and
WHEREAS, HHCS/PHOU should seek outside funding wherever possible to fund vital health services; and
WHEREAS, the County of Alameda funding will contribute toward supporting the City of Berkeley’s Public Health infrastructure.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager or her designee is hereby authorized to submit a grant agreement to Alameda County for Fiscal Year 2025 funding for the Public Health Infrastructure Program to accept the grant; execute any resultant revenue agreements and amendments; and implement the projects and appropriation of funding in the amount of $32,080 for related expenses, subject to securing the grant. Funds will be deposited and expensed from a defined budget code. A record signature copy of said agreements and any amendments shall be on file in the office of the City Clerk.

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: https://berkeleyca.gov/

CONSENT CALENDAR
May 7, 2024
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Tanya Bustamante, Interim Deputy Director, Health, Housing, and Community Services
Subject: Contract No. 32300134 Amendment: Bonita House for Specialized Care Unit Provider

RECOMMENDATION
Adopt a Resolution authorizing the City Manager or her designee to amend Contract No. 32300134 with Bonita House to add $275,000 of funding from the State of California’s Crisis Care Mobile Units (CCMU) grant for a total not-to-exceed contract amount of $4,845,500.

FISCAL IMPACTS OF RECOMMENDATION
This amendment will add $275,000 of funding from the State of California for a total not- to-exceed contract amount of $4,845,500. Funding for the Bonita House contract for the Specialized Care Unit (SCU) is available in the Fiscal Year 2024 budget in State of California CCMU funding in the One-Time Grant Fund (Fund 336), which specifically funds mobile crisis response activities.

CURRENT SITUATION AND ITS EFFECTS
The SCU is a Strategic Plan Priority Project, advancing our goal to champion and demonstrate social and racial equity. City Council approved the selection of Bonita House as the SCU service provider on December 13, 2022. Throughout 2023, Bonita House has hired and trained staff for the SCU. The SCU began providing crisis response services to the Berkeley community on September 5, 2023. Bonita House continues to recruit, hire, and train staff to serve on the SCU, expanding hours into the evening and planning to eventually operate 24/7. This additional funding will support necessary equipment purchases as well as recruitment, hiring, training, and salary costs for staff providing direct response services for Berkeley community members experiencing a behavioral health crisis.

BACKGROUND
As part of the Re-Imagining Public Safety process, the City engaged in research and planning to implement a 24/7 SCU to respond to and support people who are experiencing a mental health or substance use crisis without direct involvement of the

Contract No. 32300134 Amendment: Bonita House for Specialized Care Unit Provider CONSENT CALENDAR May 7, 2024

police. The SCU is different than the City’s current Mobile Crisis Team, which is a partnership of Health, Housing, and Community Services Department, Mental Health Division (HHCS/MH) and the Police Department.

Design for the SCU began in Fall 2020 with contracted consultant, Resource Development Associates (RDA), and the establishment of the SCU Steering Committee, an advisory group of HHCS and Berkeley Fire Department staff and representatives of the Berkeley Mental Health Commission and Berkeley Community Safety Coalition.

After extensive work with the community, the City selected Bonita House as the provider for the SCU and services began in September 2023.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
There are no identifiable environmental effects, climate impacts, or sustainability opportunities associated with the subject of this report.

RATIONALE FOR RECOMMENDATION
These additional funds will support Bonita House’s ability to continue to recruit, hire, train, and pay SCU staff for non-law enforcement crisis response services in Berkeley.

This additional funding will increase the City’s investment in the SCU and assist Bonita House to continue to recruit, hire, and train staff for 24/7 implementation. Along with this, the additional funding from the Crisis Care Mobile Units (CCMU) program will support the necessary equipment purchases such as laptops, cell phones, and other devices.

ALTERNATIVE ACTIONS CONSIDERED
No alternative actions were considered because these funds are meant to be used to support direct services costs for the SCU as well as reimburse for necessary equipment purchases. The use of these funds aligns with the work plan approved by the CCMU funder.

CONTACT PERSON
Katherine Hawn, Senior Management Analyst, HHCS, (510) 981-5411 Attachments:

1. Resolution

RESOLUTION NO. ##,###-N.S.

CONTRACT NO. 32300134 AMENDMENT: BONITA HOUSE FOR SPECIALIZED

CARE UNIT PROVIDER
WHEREAS, Contract #32300134 was awarded to Bonita House, Incorporated to implement the City of Berkeley’s new Specialized Care Unit (SCU); and WHEREAS, through Contract #32300134 Bonita House has hired and trained staff to provide daily crisis response services to Berkeley community members; and WHEREAS, $ 275,000 was allocated through the Crisis Care Mobile Units (CCMU) grant to support direct services costs of the SCU and reimburse for team equipment purchases; and
WHEREAS, this grant funding has been awarded to support direct services costs incurred by SCU staff providing behavioral health crisis response services in Berkeley as well as necessary equipment purchases.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager or her designee is authorized to amend the SCU Contract No. 32300134 with Bonita House by adding $275,000 for a not-to-exceed amount of $4,854,500.

Funding is available in the FY2023 budget in State of California CCMU funding in in the One-Time Grant Fund (Fund 336), which specifically funds mobile crisis response activities.

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: http://www.CityofBerkeley.info/Manager

CONSENT CALENDAR
May 7, 2024
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Aram Kouyoumdjian, Director of Human Resources Subject: 2023 Fee Assessment – State of California Self-Insurance Fund (Workers’ Compensation Program)

RECOMMENDATION
Adopt a Resolution authorizing payment to the State of California Department of Industrial Relations for Fiscal Year 2022-2023 for administering the Workers’ Compensation Program, in an amount not to exceed $240,397.76.

FISCAL IMPACTS OF RECOMMENDATION
The annual fee assessed by the Department of Industrial Relations for Fiscal Year 2022-2023 is $240,397.76. For FY 2021-2022 the City paid $275,905.36 in assessment fees. The decrease for FY 2022-2023 is $35,507.60.

The FY 2022-2023 invoice amount calculation is based on the direct workers’ compensation premiums reported to the Department of Insurance for total indemnity benefits. Funding for this annual fee is included in the Workers’ Compensation Self- Insurance Fund, Budget Code, 676-99-900-900-0000-000-479-682110.

CURRENT SITUATION AND ITS EFFECTS
The State of California Department of Industrial Relations regulates the Workers’ Compensation insurance industry. Under California Labor Code Sections 62.5 and

62.6, every year each City is assessed a fee by the Department of Industrial Relations to support the administration of the State’s Workers’ Compensation Program.

For the 2022-23 fiscal year, the City’s assessment has been calculated at $240,397.76.

BACKGROUND
Labor Code Sections 62.5 and 62.6 require allocation of the total assessment between insured and self-insured employers in proportion to payroll for the most recent year available. The City’s share is calculated by multiplying the six self-insured employer

2023 Fee Assessment – Dept. of Industrial Relations CONSENT CALENDAR May 7, 2024
2 assessment factors listed below by the total indemnity paid in the previously reported fiscal year.

1. Workers’ Compensation Administration Revolving Fund Assessment

2. Uninsured Employers Benefits Trust Fund Assessment

3. Subsequent Injuries Benefits Trust Fund Assessment

4. Occupational Safety and Health Fund Assessment

5. Workers’ Compensation Fraud Account Assessment

6. Labor Enforcement and Compliance Fund Assessment
The assessments provide a stable funding source to support court operations to resolve claims more quickly, improve the overall operation of the state workers’ compensation system, and ensure safe and healthy working conditions on the job, including enforcement of labor standards and requirements for workers’ compensation coverage.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
There are no identifiable environmental effects, climate impacts, or sustainability opportunities associated with the subject of this report.

RATIONALE FOR RECOMMENDATION
Payment is required as a state-mandated fee assessment.

ALTERNATIVE ACTIONS CONSIDERED
None. This is a state-mandated fee assessment.

CONTACT PERSON
Aram Kouyoumdjian, Director of Human Resources, (510) 981-6807.

Cari McDonald, Associate Human Resources Analyst, (510) 981-6816.

Attachment:
1: Resolution

2023 Fee Assessment – Dept. of Industrial Relations CONSENT CALENDAR May 7, 2024
3 RESOLUTION NO. ##,###-N.S.

AUTHORIZING PAYMENT TO THE STATE OF CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS (WORKERS’ COMPENSATION PROGRAM) FOR FY 2022- 2023 FEES
WHEREAS, the City of Berkeley has been Self-Insured for Workers’ Compensation since 1979; and
WHEREAS, the Workers’ Compensation Insurance Industry is administered and regulated by the State of California, Department of Industrial Relations; and WHEREAS, the State of California, under California Labor Code Sections 62.5 and 62.6, authorizes the Department of Industrial Relations to assess fees to employers for costs of administering the Workers’ Compensation Program; and WHEREAS, the City of Berkeley is assessed each year by the Department of Industrial Relations to support the state program; and
WHEREAS, for Fiscal Year 2022-2023, the City’s share of assessments authorized by Labor Code Sections 62.5 and 62.6 is not expected to exceed $240,397.76; and WHEREAS, funds are available in the current budget in the Workers’ Compensation Fund, budget code 676-99-900-900-0000-000-479-682110, to make this payment; NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager is authorized to pay the State of California, Department of Industrial Relations, Self-Insurance Plans invoice for Fiscal Year 2022-2023 for Workers’ Compensation Administration Revolving Fund Assessment; Uninsured Employers Benefits Trust Fund Assessment; Subsequent Injuries Benefits Trust Fund Assessment; Occupational Safety and Health Fund Assessment; Labor Enforcement and Compliance Fund Assessment; and Workers’ Compensation Fraud Account Assessment in an amount not to exceed $240,397.76.

Office of the City Manager

CONSENT CALENDAR
May 7, 2024
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Aram Kouyoumdjian, Director of Human Resources Subject: Legislative Aide Class Specifications and Salary Range

RECOMMENDATION
Adopt (1) first reading of an Ordinance amending Berkeley Municipal Code Section

4.04.120(A) to rename the Legislative Assistant classification as Legislative Aide; (2) a resolution authorizing revisions to all pertinent documents to effectuate the classification name change, approving job specifications and a new salary range for the renamed classification, and approving terms negotiated with SEIU Local 1021 - CSU & PTRLA regarding advancement along the new salary range for the renamed classification.

FISCAL IMPACT
The recommendation increases the salary range for the renamed Legislative Aide classification over the formerly-named Legislative Assistant classification, with the increased costs to be absorbed by Mayor and Council Offices via the General Fund.

CURRENT SITUATION AND ITS EFFECTS
The recommendation sets forth newly-drafted job specifications for the Legislative Aide classification, following the meet-and-confer process with SEIU Local 1021 - CSU & PTRLA, along with a 14-step salary range that spans $39.20 at the lowest step and $73.08 at the highest.

Since the Legislative Aide classification is at-will, outside the City’s civil service structure, advancements along the salary range will be in one of two ways, pursuant to agreement with the union:
 Annual: Legislative Aides will automatically advance one step annually – upon their anniversary date in the classification and upon receipt of a performance evaluation that meets or exceeds expectations. Alternatively, they will automatically advance one step annually upon their anniversary date in the

Legislative Aide Class Specifications and Salary Range Consent Calendar May 7, 2024
classification in the absence of an evaluation. They will not have their annual step increase in the event of a negative evaluation (below “meets expectations”).  Multi-Step: The hiring authority will be able to move a Legislative Aide multiple steps upon a significant change in the Legislative Aide’s level of education, complexity of assigned tasks and duties, and/or supervisorial responsibilities. o On a one-time basis upon approval of the new specifications and salary range, the hiring authority will be able to move a Legislative Aide up to two steps above the employee’s currently hourly rate even in the absence of a significant change in level of education, complexity of assigned tasks or duties, and/or supervisorial responsibilities.
o Multi-step movements would apply to current Legislative Assistants, not just to those hired after the class specification is revised. Multi-step increases for a significant change in the Legislative Aide’s level of education, complexity of assigned tasks or duties, and/or supervisorial responsibilities would apply to any changes since the Legislative Assistant’s original step placement.

BACKGROUND
The classification of Legislative Assistant was established without an accompanying classification description. In the fall of last year, the Human Resources Department proposed a formal job specification for the renamed Legislative Aide classification and proceeded to engage in the meet-and-confer process with the union, which reached its conclusion in the latter part of March. The proposal was approved by the Personnel Board on April 1, 2024 on a vote of 3 ayes, 2 noes, and 1 abstention.

ENVIRONMENTAL SUSTAINABILITY
There are no identifiable environmental effects, climate impacts, or sustainability opportunities associated with the subject of this report.

RATIONAL FOR RECOMMENDATION
Job specifications are foundational components of the City’s classification and compensation system, so it is imperative that they exist for the renamed Legislative Aide classification.

ALTERNATIVE ACTIONS CONSIDERED
None.

CONTACT PERSON
Aram Kouyoumdjian, Director of Human Resources, (510) 981-6807.

ATTACHMENTS
1: Ordinance
2: Resolution
Attachment A: Legislative Aide – Job Specifications

Legislative Aide Class Specifications and Salary Range Consent Calendar May 7, 2024
ORDINANCE NO. ##,###-N.S.

AMENDING BERKELEY MUNICIPAL CODE CHAPTER 4.04 TO UPDATE SECTION

4.04.120 EXEMPTIONS FROM CAREER SERVICE (AT-WILL EMPLOYEES) BE IT ORDAINED by the Council of the City of Berkeley as follows:

Section 1. That Section 4.04.120(A) of the Berkeley Municipal Code is amended to read as follows:

4.04.120
Exemption from career service (At-will employees).

The provisions of this chapter shall apply to all positions in the service of the City except:

A. The City Manager, Assistant City Manager, Deputy City Manager, Assistant to the City Manager, Assistant to the City Attorney, Police Review Commission Officer, Police Review Commission Investigator, Budget Manager, Assistant to the Mayor, Capital Improvement Programs Manager, Economic Development Manager, and Legislative AideAssistant, and Employee Relations Manager;
B. Assistant, Associate and Senior Management Analyst when appointed to the City Manager’s Department or to the budget unit of the Management and Administrative Services Agency; and Secretary to the Mayor, Administrative Secretary and Secretary when appointed to the Mayor’s office;
C. All department heads, health officer, and supervising psychiatrist; D. Persons employed seasonally in the summer camps;
E. Persons employed as reserve or emergency employees during the period of national emergency as provided in the ordinance creating such employment; F. All persons who are paid at an hourly rate with the exception of library aides.

Persons appointed as hourly library aides shall be part of the career service with the exception of those hired to fill temporary positions of six months or less. Persons appointed to these positions which are exempt from the career service shall serve at the pleasure of the appointing authority and may be demoted, suspended, or otherwise rejected at any time without cause and without right of appeal or hearing in any manner.

Except that, any employee in the career service promoted or transferred to a position not included in the career service and made exempt from the career service shall be reinstated to their career appointment from which they were promoted or transferred if within six months of appointment to a position not included in the career service, action is taken to dismiss them, unless charges are filed and the employee is discharged in

Legislative Aide Class Specifications and Salary Range Consent Calendar May 7, 2024
accordance with this chapter and the rules established hereunder for positions in the career service. All employments designated in this section shall be entitled to only those benefits provided for at-will employees in the personnel rules and regulations or in applicable memoranda agreements. (Ord. 7896-NS § 1, 2024: Ord. 6492-NS § 1, 1999:

Ord. 6480-NS § 1, 1999: Ord. 6370-NS § 1, 1997: Ord. 6343-NS § 1, 1996: Ord. 6280- NS § 2 (part), 1995: Ord. XXXX-NS § 1, 2024)

Legislative Aide Class Specifications and Salary Range Consent Calendar May 7, 2024
RESOLUTION NO. ##,###-N.S.

NEW JOB SPECIFICATIONS AND SALARY RANGE FOR LEGISLATIVE AIDE

CLASSIFICATION (RENAMED FROM LEGISLATIVE ASSISTANT)
WHEREAS, the Human Resources Department maintains the Classification and Compensation plan for the City of Berkeley; and
WHEREAS, the classification of Legislative Assistant was established without accompanying job specifications; and
WHEREAS, job specifications are foundational components of the City’s Classification and Compensation plan; and
WHEREAS, the Human Resources Department proposed to rename the Legislative Assistant classification to Legislative Aide and developed job specifications for the renamed classification with an hourly salary range of $39.20 to $73.08 and an annual salary range of $81,536.00 to $152,006.40; and
WHEREAS, the City met and conferred with SEIU Local 1021 - CSU & PTRLA, the union representing the Legislative Assistant classification, regarding the renamed Legislative Aide class, the job specifications, the salary range, and the methods of advancement along the new salary range for the renamed classification; and WHEREAS, the Personnel Board recommended on April 1, 2024 to rename the Legislative Assistant classification to Legislative Aide and to adopt the new job specifications and salary range for the Legislative Aide class; and NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the Legislative Assistant classification be renamed as Legislative Aide and that all pertinent documents be amended to effectuate the change; and
BE IT FURTHER RESOLVED that the renamed Legislative Aide classification have an hourly salary range of $39.20 to $73.08 over 14 salary steps and an annual salary range of $81,536.00 to $152,006.40, effective the start of the first full pay period following adoption of this resolution; and
Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
$39.20 $41.16 $43.18 $45.29 $47.51 $49.84 $52.28
Step 8 Step 9 Step 10 Step 11 Step 12 Step 13 Step 14
$54.84 $57.53 $60.34 $63.30 $66.40 $69.66 $73.08

Legislative Aide Class Specifications and Salary Range Consent Calendar May 7, 2024
BE IT FURTHER RESOLVED that the job specifications for the Legislative Aide classification, attached hereto as Attachment A, be hereby adopted; and BE IT FURTHER RESOLVED that the Council approves the following methods of advancement along the salary range for the Legislative Aide class, given that it is an at- will classification and outside the City’s civil service structure:
(1) Legislative Aides will automatically advance one step annually – upon their anniversary date in the classification and upon receipt of a performance evaluation that meets or exceeds expectations; they will automatically advance one step annually upon their anniversary date in the classification in the absence of an evaluation, but will not have their annual step increase in the event of a negative evaluation (below “meets expectations”); and (2) The hiring authority will be able to move a Legislative Aide multiple steps upon a significant change in the Legislative Aide’s level of education, complexity of assigned tasks and duties, and/or supervisorial responsibilities; on a one-time basis upon approval of the new specifications and salary range, the hiring authority will be able to move a Legislative Aide up to two steps above the employee’s currently hourly rate even in the absence of a significant change in level of education, complexity of assigned tasks or duties, and/or supervisorial responsibilities; and
BE IT FINALLY RESOLVED THAT multi-step movements will apply to current Legislative Assistants, not just to those hired after the class specification is revised; and that multi-step increases for a significant change in the Legislative Aide’s level of education, complexity of assigned tasks or duties, and/or supervisorial responsibilities would apply to any changes since the Legislative Assistant’s original step placement.

Legislative Aide Class Specifications and Salary Range Consent Calendar May 7, 2024

ATTACHMENT A
Legislative Aide
(Formerly Legislative Assistant)
Bargaining Unit: Service Employees International
Union, Local 1021 (Comm Svcs & PT Rec
Leaders)

CITY OF BERKELEY
CLASS CODE 2127
Date: May XX, 2024

SALARY RANGE
$37.8028 - $53.1897 Hourly
$3,024.22 - $4,255.18 Biweekly
$6,552.49 - $9,219.55 Monthly
$78,629.82 - $110,634.58 Annually
$39.2000 - $73.0800 Ho
urly
$3,136.
00 - $5,846.40 Biweekly
$6,794.
67 - $12,667.20 Monthly
$81,536.00 - $152,006.40
Annually
DESCRIPTION:

DEFINITION:

Under the supervision of the Mayor, Councilmember, or designee, provides specialized administrative and analytical support to the Mayor and/or Councilmember as it relates to legislative tracking, development, and analysis; and serves as a liaison between the Mayor’s or Councilmember’s office and the community.

CLASS CHARACTERISTICS:

This is a single level class characterized by the assignment of a full range of routine to complex tasks and duties at varied levels of independence. Employees at this level may receive instruction or assistance as new, unusual, or unique situations arise, and are aware of the operating procedures and policies within the work unit. Positions in this class may be flexibly staffed. Salary placement should be commensurate with level of education, experience, complexity of assigned tasks and duties, level of supervision/independence, and/or supervisorial responsibilities.

EXAMPLE OF DUTIES:

The following list of duties is intended only to describe the various types of work that may be performed and is not intended to be an all-inclusive list of duties. The omission of a specific duty statement does not exclude it from the position if the work is consistent with the concept of the classification or is similar or closely related to another duty statement.

Legislative Aide Class Specifications and Salary Range Consent Calendar May 7, 2024

1. Represents the Mayor/Councilmember in meetings and maintains liaison with elected officials and representatives of local, regional, state, and federal governments, other public agencies, businesses, professional and community groups, the media, and the public;

2. Serves as a liaison between the Mayor’s and/or Councilmember’s office and the community, including but not limited to, receiving and responding to communication from constituents, identifying issues and solutions, connecting residents, merchants and other community members with City resources, managing neighborhood concerns, responding to and tracking constituent inquiries, and providing status updates to the Mayor/Councilmember;

3. Receives and reviews correspondence directed to the Mayor/Councilmember; evaluates suggestions and comments from the public and drafts replies; analyzes and summarizes responses from the public and prepares reports containing recommendations on courses of action;

4. Prepares correspondence to governmental officials or citizens informing them of findings and remedial action when appropriate;

5. Plans and organizes administrative, analytical, legislative, fiscal, or similar studies relating to the activities and operations of the Mayor/Councilmember;

6. Develops, plans, and assists with implementing policy and procedural modifications;

7. Prepares a wide variety of written materials including correspondence, reports, draft legislation, and public information materials from brief verbal instructions;

8. Reviews and analyzes a variety of city documents;

9. Coordinates and arranges meetings for the Mayor/Councilmember and prepares materials as required;

10. Organizes and staffs community events sponsored by the Mayor/Councilmember.

11. Monitors legislative matters and government agencies;

12. Conducts research and special studies and prepares memoranda and reports thereon;

13. Prepares resolutions, ordinances, speeches, correspondence, and other materials of a varied nature;

14. Investigates complex matters, as assigned, relating to the work of the Mayor/Councilmember; submits investigative findings with recommendations;

15. Performs office management functions, including the maintenance of legislative records and a wide variety of confidential and other office records and files; helps maintain office/office organization.

16. Tracks legislation; prepares summaries of Mayor/Councilmember actions or agendas;

17. Builds and maintains positive working relationships with co-workers, other employees and the public using principles of good customer service;

18. May be authorized to exercise independent work/judgment or may work under the direction of the Mayor/Councilmember or another Legislative Aide; may provide supervision to subordinate staff and/or assume responsibility for leading and/or coordinating projects;

19. May provide training and act as a lead or supervisor of subordinate staff and volunteers; and

20. Performs related duties as assigned.

KNOWLEDGE AND ABILITIES:

Note: the level and scope of the knowledges and skills listed below are related to job duties as defined under Class Characteristics.

Knowledge of:

1. Municipal government functions and organization, and the basic principles and organization of regional, state, and federal level of government;

2. Public administration principles and practices;

3. Principles, practices, and methods of administrative, organizational, legislative and procedural analysis;

4. Wide variety of issues affecting public policy;

5. Conflict resolution and problem-solving techniques;

Legislative Aide Class Specifications and Salary Range Consent Calendar May 7, 2024

6. Techniques and practices for problem research and resolution;

7. Methods and techniques of clear, concise, and accurate oral and written communications;

8. Technical report writing procedures;

9. Modern office equipment and procedures including use of word processing, database, and spreadsheet applications; and

10. Methods and procedures to utilize computer applications and technology related to the work, including but not limited to, web design and maintenance, video production, presentation software, and image editing software.

Ability to:

1. Develop and maintain effective relationships with elected officials, representatives of the public and private groups, the media and the public;

2. Represent the City in meetings with intergovernmental agencies, public officials, the media, and community groups;

3. Analyze complex administrative, operational, legislative, economic, and organizational problems; evaluate alternatives;

4. Track and analyze pending litigation;

5. Multi-task, manage time, and track multiple processes and overlapping deadlines;

6. Apply Federal, State, and local laws, codes and regulations;

7. Exercise sound independent judgment;

8. Coordinate functions and activities between departments and outside agencies;

9. Maintain accurate records and files;

10. Prepare and analyze complex reports of a general and technical nature;

11. Interpret and apply administrative and city policies, laws, and rules;

12. Coordinate effective completion of competing projects; meet critical deadlines;

13. Exercise judgment in developing, analyzing, and evaluating programs and proposals and make recommendations regarding policy options involving complex matters;

14. Draft complex correspondence, memoranda, and reports which articulate the elected official’s proposals and position on matters before the Mayor/Councilmember and various governmental bodies;

15. Use sound judgment in recognizing scope of authority;

16. Review finished materials for thoroughness, accuracy, format, compliance with policies and procedures, and appropriate English grammar and spelling usage;

17. Establish and maintain effective working relationships with those contacted during work.

MINIMUM QUALIFICATIONS:

A TYPICAL WAY OF GAINING THE KNOWLEDGE AND SKILLS OUTINED ABOVE IS:

Coursework in political science, public policy, business administration, public administration, or a related field desirable. Experience performing progressively responsible and complex administrative duties supporting an elected official desirable.

OTHER REQUIREMENTS:

Must be able to travel to various locations within and outside the City of Berkeley to meet program needs and to fulfill the job responsibilities. When driving on City business, the incumbent is required to maintain a valid California driver’s license as well as a satisfactory driving record.

CLASSIFICATION HISTORY:

Classification Code: XXXX
Classification Established: May XX, 2024

Legislative Aide Class Specifications and Salary Range Consent Calendar May 7, 2024
FLSA Status: Exempt
Admin Leave / Overtime:

Representation Unit: Service Employees International Union, Local 1021 (Community Services & Part- Time Recreation Leaders)
Probationary Period: At Will
Workers’ Comp Code: 8810

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: https://berkeleyca.gov/

CONSENT CALENDAR
May 7, 2024
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Kevin Fong, Director, Information Technology Subject: Contract: Catalis Public Works and Citizen Engagement, LLC for New Community Relationship Management (CRM) System

RECOMMENDATION
Adopt a Resolution authorizing the City Manager to execute a contract with Catalis Public Works and Citizen Engagement, LLC (Catalis) for software hosting, implementation, maintenance, and related services for a new Community Relationship Management system, for an amount not to exceed $500,000 for the period commencing on June 1, 2024 through June 30, 2029.

FISCAL IMPACTS OF RECOMMENDATION
Funding for this recommendation in the amount of $500,000 will be provided by Information Technology’s Tech Services – Software Maintenance fund as outlined below.

Spending for this contract and related amendments in future fiscal years is subject to Council’s approval of the proposed city-wide budget and annual appropriation ordinances.

FY 25 – FY 29: Software Maintenance – Information Technology Fund 680 – Information Technology – Tech Svcs – Software Maintenance$500,000

CURRENT SITUATION AND ITS EFFECTS
The City’s current Community Relationship Management (CRM) system, called Lagan is over 16 years old. It was built on an older technology that is no longer being supported.

It does not have a customer facing portal, a mobile application, robust reporting engine, GIS capabilities, or automatic workflow – all of which are crucial to the City current business needs. The system is subpar in today’s standard.

On September 7, 2023 the City issued Request for Proposals (RFP) # 23-11606-C for an improved Community Relationship Management (CRM) System based upon business analysis completed by the Departments of Information Technology, Public Works, Parks, Recreation and Waterfront, and Finance.

Catalis, LLC for a Community Relationship Management System CONSENT CALENDAR May 7, 2024

The City received fifteen (15) responses to the Community Relationship Management (CRM) Software and Services RFP by the October 26, 2023 deadline. A committee of 13 staff from the Public Works, Finance, and Information Technology departments conducted a comprehensive evaluation process that included proposal reviews, vendor demonstrations, and reference checks. Staff selected Catalis as presenting the most comprehensive, user-responsive, user-friendly, and effective solution for the City’s current and future community relationship management needs.

The New Community Relationship Management (CRM) System is a Strategic Plan Priority Project, advancing our goal to be a customer-focused organization that provides excellent, timely, easily accessible service and information to the community.

BACKGROUND
The City formed the Customer Service Division (AKA 311) on July 1, 2007 with six (6) customer service representatives to take customer service calls for the Finance and Zero Waste divisions, and City Manager’s office. Soon thereafter, the City implemented our current Community Relationship Management (CRM) system, called Lagan to provide the newly created 311 / Customer Service division with a tool to capture the interactions the City was having with community members.

Over the years, 311 has taken up more and more responsibilities and become the center for most, if not all, customer service related calls. Today, the 311 unit is comprised of ten (10) members (8 customer service representatives, 1 supervisor and 1 manager) taking calls from nine (9) customer service phone lines. They process upward of 5500 calls a month on average. With the increase in workload and interactions, coupled with the need for an interactive and responsive online service portal, 311 mobile application, as well as text-to-service-request and email-to-service-request capabilities, the current system proves to be inadequate.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
An improved system with greater efficiency and accuracy, including advanced duplicate request detection & mitigation and GIS capabilities, will lessen the number of duplicate requests and therefore, reduce the number of trips field employees have to visit a site to address an issue which reduces greenhouse gas emissions associated with travel. This supports the reduction of carbon footprint and the goals of the City’s Climate Action Plan.

Further, the mobile capability of the new CRM system will eliminate the use of paper currently being used by field staff thus contribute towards the City’s goal of achieving zero waste to landfills.

RATIONALE FOR RECOMMENDATION
Staff recommends Catalis as it best fits the requirements of the City scoring highest in the evaluation criteria outlined in the RFP and demonstrations. Catalis’ features and functionalities exceed the City’s requirements. The software is user-friendly.

Furthermore, extensive reference checks reinforced Catalis’ ability to deliver a quality CRM solution on time and within budget.

Catalis, LLC for a Community Relationship Management System CONSENT CALENDAR May 7, 2024

ALTERNATIVE ACTIONS CONSIDERED
Staff considered staying with the existing system. This proposal was rejected due to the inherent technical limitations and inadequacies of the legacy system. Our community members deserve an effective software built on the latest technology, with an online self- service portal, and a 311 mobile application.

CONTACT PERSON
Kevin Fong, Director, Information Technology, 510.981.6541 Attachments:
1: Resolution

RESOLUTION NO. ##,###-N.S.

CONTRACT: CATALIS PUBLIC WORKS AND CITIZEN ENGAGEMENT, LLC (CATALIS) FOR A NEW COMMUNITY RELATIONSHIP MANAGEMENT (CRM) SYSTEM
WHEREAS, the City of Berkeley has identified the need to improve the efficiency of its community request management process, internal workflows and reporting capabilities; and
WHEREAS, the City of Berkeley desires to procure a turnkey, commercial off-the-shelf cloud-based Community Relationship Management (CRM) System that handles service request intake with automatic workflow capabilities and provides a customer facing portal, a mobile application, robust reporting engine, GIS capabilities; and WHEREAS, on September 7, 2023 the City issued Request for Proposal No.23-11606-C for an improved Community Relationship Management (CRM) System and received fifteen responding bidders; and
WHEREAS, in response to the City’s Request for Proposal, vendor Catalis Public Works and Citizen Engagement, LLC (Catalis) responded with a proposal that was rated as the highest response submitted by competing vendors; and
WHEREAS, funding for this recommendation will be provided by the FY 2025 through FY 2029 Information Technology’s Tech Services – Software Maintenance fund and spending for this contract and related amendments in future fiscal years is subject to Council’s approval of the proposed city-wide budget and annual appropriation ordinances.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager is hereby authorized to execute a contract and subsequent amendments with Catalis Public Works and Citizen Engagement, LLC (Catalis) for software hosting, implementation, maintenance and related services for a New Community Relationship Management (CRM) System, for an amount not to exceed $500,000 for the period commencing on June 1, 2024 through June 30, 2029.

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: http://www.CityofBerkeley.info/manager

CONSENT CALENDAR
May 7, 2024
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Scott Ferris, Director, Parks Recreation & Waterfront Subject: Contract No. 32000188 Amendment: GSI Environmental Inc. for On-Call Environmental Consulting Services

RECOMMENDATION
Adopt a Resolution authorizing the City Manager to execute an amendment to Contract No. 32000188 with GSI Environmental Inc. for on-call environmental consulting services to increase the contract amount by $200,000 for a new not to exceed amount of $425,000 and extend the contract term from June 30, 2025 to June 30, 2027.

FISCAL IMPACTS OF RECOMMENDATION
This on-call contract is approaching the currently authorized not-to-exceed amount.

Funding in the amount of $200,000 for this contract amendment is included in the FY 2024 and FY 2025 budget using funds from the Prop 68 Statewide Parks Program grant awarded to the City for the Santa Fe Railroad Trackbed to Park Conversion Project (Fund 336).

CURRENT SITUATION AND ITS EFFECTS
The Department of Parks, Recreation, and Waterfront (PRW) received a $5 million grant from the Proposition 68 CA Statewide Parks Program (SPP) to convert the former Santa Fe Railroad Trackbed from Blake Street to Ward Street into a new park. This project requires environmental services to remediate the contaminated soils left during its former use as a railroad track. PRW selected GSI Environmental Inc. to provide the required environmental services for the project.

In order to help the City complete the environmental remediation requirements set by the California Department of Toxics Substances Control (DTSC) by the funding deadline of 2027, additional services by GSI Environmental Inc. are needed. A contract amendment with GSI is needed to complete this work.

BACKGROUND
On July 24, 2019, the City issued a Request for Qualifications (RFQ) for On-Call Environmental Consulting Services (Specification No. 19-11329-C). The City received Statements of Qualifications (SOQs) from 12 firms. After evaluation of the SOQs by the

Contract No. 32000188 Amendment (GSI Environmental Inc.) CONSENT CALENDAR May 7, 2024

review panel, GSI Environmental Inc., Wood Environment and Infrastructure Solutions, Inc., and Northgate Environmental Management Inc. were among the firms selected.

On April 21, 2020, Council authorized a contract for On-call Environmental consulting services with GSI Environmental Inc. in an amount not to exceed $150,000 for the period November 1, 2019 through November 30, 2022 (Resolution No. 69,171-N.S.) On December 12, 2022, the City Manager authorized an extension of the On-call Environmental consulting services contracts from November 30, 2022 to December 30, 2023.

On July 8, 2023, Council authorized an amendment to GSI Environmental Inc.’s contract increasing the amount by $75,000 for a revised contract amount not to exceed $225,000 and extending the contract term from December 30, 2023 to June 30, 2025. (Resolution No. 70,951-N.S.)
This is a Citywide contract supporting multiple departments as-needed to assist with ongoing environmental compliance, consulting needs for planned or ongoing projects, and for unanticipated environmental consulting needs.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
The services provided by GSI Environmental Inc. will allow the City to develop and implement a soil remediation project that is required in order to convert the railroad track into a new City park. The project will include new community gardens and pollinator landscaping, along with other parks amenities. The project will help the City advance Strategic Plan Long-term goal number 1 to provide state-of-the-art, well-maintained infrastructure, amenities, and facilities.

RATIONALE FOR RECOMMENDATION
GSI Environmental Inc. has highly-qualified staff with the required expertise in remediating soils at former railroad sites. City staff does not have the expertise to provide this type of environmental consulting services.

ALTERNATIVE ACTIONS CONSIDERED
None

CONTACT PERSON
Scott Ferris, Director, Parks Recreation & Waterfront, (510) 981-6700 Evelyn Chan, Supervising Civil Engineer, PRW, (510) 981-6430 Attachments:
1: Resolution: GSI Environmental Inc.

RESOLUTION NO. ##,###-N.S.

CONTRACT NO. 32000188 AMENDMENT: GSI ENVIRONMENTAL, INC. FOR ON-

CALL ENVIRONMENTAL CONSULTING SERVICES
WHEREAS, on July 24, 2019 by Resolution No. 69,171-N.S. the City Council authorized Contract No. 32000188 with GSI Environmental Inc. in an amount not to exceed $150,000 for on-call environmental consulting services for various citywide services and needs through November 30, 2022; and
WHEREAS, on December 12, 2022, the City Manager authorized the extension of the on-call contract from November 30, 2022 to December 30, 2023; and WHEREAS, on July 8, 2023 by Resolution No. 70,951-N.S., Council authorized an amendment to GSI Environmental Inc.’s contract increasing the amount by $75,000 for a revised contract amount not to exceed $225,000 and extending the contract term from December 30, 2023 to June 30, 2025. of the on-call contract; and WHEREAS, City staff does not have the expertise to provide environmental consulting services; and
WHEREAS, the current contract not to exceed amount is nearly depleted and the City has need of GSI Environmental Inc’s continued environmental consulting services through June 30, 2027; and
WHEREAS, funding in the amount of $200,000 for this contract amendment is included in the FY 2024 and FY 2025 budget using funds from the Prop 68 Statewide Parks Program grant awarded to the City for the Santa Fe Railroad Trackbed to Park Conversion Project (Fund 336).

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager is authorized to execute an amendment to Contract No. 32000188 with GSI Environmental Inc. for environmental consulting services increasing the amount by $200,000 for a revised contract amount not to exceed $425,000, and extending the contract to June 30, 2027.

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: http://www.CityofBerkeley.info/Manager

CONSENT CALENDAR
May 7, 2024
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Scott Ferris, Director, Parks Recreation & Waterfront Subject: Donation from the Friends of the Rose Garden/Berkeley Partners For Parks for the Berkeley Rose Garden

RECOMMENDATION
Adopt a Resolution accepting a cash donation from the Friends of the Rose Garden/Berkeley Partners For Parks in the amount of up to $10,000 to purchase roses and perform maintenance at the Berkeley Rose Garden.

FISCAL IMPACTS OF RECOMMENDATION
City staff will purchase roses and perform maintenance at the Berkeley Rose Garden.

The cash donation will be deposited into Parks Fund donation revenue budget code 138-52-542-568-0000-000-000-481110 and will be recommended for appropriation in through the Second Amendment to the FY 2024 Annual Appropriations Ordinance in the Parks Tax Fund (Fund 138).

CURRENT SITUATION AND ITS EFFECTS
In 2023, the Friends of the Berkeley Rose Garden/Berkeley Partners For Parks approached the Parks, Recreation and Waterfront (PRW) Department about a donation to help purchase roses and perform maintenance at the Berkeley Rose Garden.

BACKGROUND
Per the City’s Expanded City Parks Donation Policy, individuals may donate to the City’s parks in selected locations subject to the approval of the Director of the PRW Department, and pay for all associated costs, subject to Council disclosure and approval of the gift donation. The Director has determined that the proposed donation complies with the City’s Expanded City Parks Donation Policy as described in Resolution No. 66,831–N.S. and has approved the donation, subject to Council approval. The City’s Open Governance Ordinance requires City Council disclosure and approval of any gift to the City in excess of $1,000 (BMC Section 2.06.150, Ord. 7,166- N.S.)

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE CHANGE
The donation will help the City advance Strategic Plan Long-term goal number 1 to provide state-of-the-art, well-maintained infrastructure, amenities, and facilities.

Donation from Friends of Rose Garden/Berkeley Partners For Parks CONSENT CALENDAR May 7, 2024

RATIONALE FOR RECOMMENDATION
The donation allows the City to purchase additional roses and perform maintenance at the Rose Garden, which will benefit the general public.

CONTACT PERSON
Bruce Pratt, Parks Superintendent, 510-981-6632.

Attachments:
1: Resolution

RESOLUTION NO. -N.S.

DONATION FROM FRIENDS OF THE ROSE GARDEN/BERKELEY PARTNERS FOR PARKS IN THE AMOUNT OF UP TO $10,000
WHEREAS, on October 28, 2014, Council adopted the Expanded City Parks Donation Policy (Resolution No. 66,831–N.S.); and
WHEREAS, the City’s Open Governance Ordinance (OGO) requires City Council disclosure and approval of any gift to the City in excess of $1,000 (BMC Section 2.06.150, Ord. 7,166-N.S.); and
WHEREAS, the Friends of the Rose Garden/Berkeley Partners For Parks wishes provide a cash donation in the amount of up to $10,000 to help the City purchase roses and perform maintenance at the Berkeley Rose Garden; and
WHEREAS, per the City’s Expanded City Parks Donation Policy, donations may be made to the City’s parks in selected locations, subject to the approval of the Director of the Parks Recreation & Waterfront Department, and pay for all associated costs, subject to Council disclosure and approval of the gift donation; and WHEREAS, the Director has determined that the proposed donation complies with City’s Expanded City Parks Donation Policy as described in Resolution No. 66,831–N.S. and has approved the proposed donation; and
WHEREAS, the cash donation will be deposited into Parks Fund donation revenue budget code 138-52-542-568-0000-000-000-481110 and will be recommended for appropriation through the Second Amendment to the FY 2024 Annual Appropriations Ordinance in the Parks Tax Fund (Fund 138).

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that a cash donation in the amount of up to $10,000 from the Friends of the Rose Garden/Berkeley Partners For Parks for roses and maintenance at the Berkeley Rose Garden is hereby accepted.

Office of the City Manager
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7010 E-Mail: [email protected] Website: http://www.ci.berkeley.ca.us

CONSENT CALENDAR
May 7, 2024
To: Honorable Mayor and Members of the City Council
From: Dee Williams-Ridley, City Manager
Submitted by: Scott Ferris, Director, Parks Recreation & Waterfront Subject: Contract No. 32200098 Amendment: ERA Construction, Inc. for O & K Docks Electrical Upgrades Project

RECOMMENDATION
Adopt a resolution authorizing the City Manager to execute an amendment to Contract No. 32200098 with ERA Construction, Inc. for the O & K Docks Electrical Upgrades Project, increasing the amount by $129,000 for an amended total amount not to exceed $1,467,000.

FISCAL IMPACTS OF RECOMMENDATION
This contract amendment will add an additional $129,000 to the existing construction contract with ERA Construction, Inc. to cover the change orders needed to complete the project. The funding for this contract amendment is available in the FY2024 Marina Fund (Fund 608) budget due to carryover from prior year project funds. No other funding is required, and no other projects will be delayed due to this expenditure.

CURRENT SITUATION AND ITS EFFECTS
The contract with ERA Construction, Inc. for the O & K Docks Electrical Upgrades Project was executed on November 2, 2021 for a total amount not to exceed $1,200,000, including a construction contingency (Resolution No. 69,951-N.S.). During construction of O-Dock, unforeseen site conditions required that additional change order work be performed at additional cost, including costs for increased labor rates that were escalated due to pandemic-related supply chain delays. The City has negotiated these change orders with ERA Construction, Inc. for an amount of $129,000.

BACKGROUND
The O & K Docks Electrical Upgrades Project was advertised for bids on Wednesday, April 21, 2021, and bids were opened on May 18, 2021. The City received two bids, from a low bid of $1,117,980 to a high bid of $1,480,200 for base bid work. Staff determined that ERA Construction, Inc. was the lowest responsive and responsible bidder and executed contract number 32200098 to implement the project. On May 9,

Contract No. 32200098 Amendment: ERA Construction, Inc. for CONSENT CALENDAR O & K Docks Electrical Upgrades Project May 7, 2024
2 2023, the contract was amended, adding an additional $138,000 for a total amount not to exceed amount of $1,338,000 (Resolution No. 70,826-N.S.).

The purpose of this project is to replace the outdated electrical systems at O-Dock and K-Dock with upgrade systems to meet the latest current code requirements with safe and user-friendly access to the utility connections serving the boat slips. The electrical load rating at O-Dock will be upgraded from 600AMP to 800AMP to accommodate future demands at the Marina. The project includes the following components: new dock-mounted utility pedestals for electrical and potable water connections linked to a central communication system and integrated lighting, new dock boxes, new conductor wires, new dock-mount power station (transformers), and new switchboard enclosures at the landside. The upgraded switchboard enclosures will provide more reliable and enhanced electrical services to not only O & K docks but to L, M, N docks and two restroom buildings as well.

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
The construction contract includes requirements to comply with the City’s Environmentally Preferable Purchasing Policy. The work will also comply with the conditions contained in the Bay Conservation Development Commission (BCDC) Permit, and City of Berkeley Building Permit.

RATIONALE FOR RECOMMENDATION
This project is part of the City’s ongoing effort to update and maintain the deteriorated infrastructure at the Berkeley Marina. The project will help the City advance Strategic Plan Long-term goal number 1 to provide state-of-the-art, well-maintained infrastructure, amenities, and facilities.

ALTERNATIVE ACTIONS CONSIDERED
None

CONTACT PERSON
Scott Ferris, Director, Parks Recreation & Waterfront, (510) 981-6700 Nelson Lam, Supervising Civil Engineer, PRW, (510) 981-6395 Attachments:
1: Resolution

RESOLUTION NO. ##,###-N.S.

CONTRACT NO. 32200098 AMENDMENT: ERA CONSTRUCTION, INC. FOR THE

O & K DOCKS ELECTRICAL UPGARES PROJECT
WHEREAS, the existing electrical systems at O and K Docks at the Berkeley marina are outdated and in need of upgrades in order to provide reliable and safe electrical services to the slips; and
WHEREAS, the City has neither the labor nor the equipment necessary to undertake this construction work; and
WHEREAS, an invitation for bids was duly advertised on April 21, 2021, and bids were opened on May 18, 2021, and the City received two bids; and WHEREAS, ERA Construction, Inc. was determined to be the lowest responsive and responsible bidder, and references for ERA Construction, Inc. were provided and checked out satisfactorily; and
WHEREAS, the contract with ERA Construction, Inc. for the O & K Docks Electrical Upgrades Project was executed on November 2, 2021 for a total amount not to exceed $1,200,000, including a construction contingency (Resolution No. 69,951-N.S.); and WHEREAS, the contract with ERA Construction, Inc. for the O & K Docks Electrical Upgrades Project was amended on May 9, 2023, adding an additional $138,000 for a total amount not to exceed amount of $1,338,000 (Resolution No. 70,826-N.S.); and WHEREAS, an additional $129,000 is necessary to cover the change orders needed to complete the project; and
WHEREAS, funds are available in the FY 2024 budget in the Marina Fund (Fund 608).

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the City Manager is authorized to execute an amendment to Contract No. 32200098 with ERA Construction, Inc. for the O & K Docks Electrical Upgrades Project, increasing the contract amount by $129,000, for a total amended amount not to exceed $1,467,000. A record signature copy of any amendments to be on file in the Office of the City Clerk.

Commission on Aging
2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: [email protected] Website: https://berkeleyca.gov/

CONSENT CALENDAR
May 7, 2024
To: Honorable Mayor and Members of the City Council
From: Commission on Aging
Submitted by: Margot Smith, Chair, Commission on Aging
Subject: Achieving Goals of 2018 Berkeley Age-Friendly Action Plan

RECOMMENDATION
Refer to the City Manager steps to revisit and act on the recommendations of the Berkeley Age-Friendly Action Plan by building on what is already occurring in the community, expanding the Plan’s impact, and addressing gaps by increasing funding for personnel and other services currently being offered, as well as others identified in the Age-Friendly Plan.

While recommendations are too numerous to list here, the Aging Commission identified as first steps four (4) priority areas and goals for the Action Plan:

1. HOUSING AND ECONOMIC SECURITY: Develop a continuum of affordable, accessible housing options for older adults to age in their community regardless of their health or financial status.

2. TRANSPORTATION AND MOBILITY: Advance a network of public and private transportation (including transit, assistive devices, e-bikes and e-scooters and bicycling and walking) that equitably serves residents and connects them to services, social activities, and employment opportunities.

3. HEALTH AND WELLNESS: Develop a more integrated system of services and supports that is person-centered and ensures that all residents have the opportunity to engage in health promoting activities.

4. SOCIAL PARTICIPATION AND CIVIC ENGAGEMENT: Enhance neighborhood cohesion and social connectedness of all Berkeley residents with community events and activities that are inclusive, affordable, and accessible.

In the short term, the Commission recommends that these plans should include a budget referral to the City Manager for consideration in the biennial budget process.

Achieving Goals of 2018 Berkeley Age-Friendly Action Plan CONSENT CALENDAR May 7, 2024

These plans should at a minimum take into account and address the following:

1. It is important that we continue to track Berkeley’s aging population (the original plan was based on earlier data that should be re-evaluated based on the 2020 United States Census, and later American Community Surveys). Berkeley must consider how to increase funding for aging services while our population continues to age (See Attachment 9 Highlights of Census Data on Aging in Berkeley). Also compare the rate of expenditure on services for this population in the Department of Health, Housing and Community Services to the overall size of the City’s budget during the same period and to its growth or lack of growth in relation to the growth in the aging population (See Attachment 2 City Departmental Budgets; Attachment 3 HHCS Departmental Summary; Attachment 4 HHCS Division Summary and Attachment 9 Highlights of Census Data on Aging in Berkeley).

2. An examination and evaluation of staffing challenges and key needs in the Division of Aging Services as shown in the agency budget line items and staffing levels, as well as Berkeley’s unique way of structuring aging services under the mantle of the Health, Housing and Community Services (one of only three cities in the state to do so), rather than the way most cities do, which is to put it under Parks and Recreation (See Attachment 5 Berkeley’s Unique Structure for Aging Services).

There is an immediate need to expand the division from its current level of 21 full-time, and 5 part-time, career positions and 15 hourly positions by making 2 of the part-time positions full-time and adding 1 part-time, bringing the total to 23 full-time and 4 part-time. (The hourly workers assist with many of the face-to-face services offered at the two senior centers, including lunch service, front desk operations, Meals on Wheels deliveries, and facility rentals on nights and weekends. They supplement the work of 5 permanent staff, only 1 of whom is full-time; the Meals on Wheels program currently has no full-time program manager or case manager; they are currently 80% and 75% respectively. The program also needs another full-time senior center staff person; currently it is budgeted for a 50% position, but that is vacant; in order to fulfill the responsibilities of the position and to attract qualified candidates, this position, ideally, would be 100% and permanent.)

3. The dire need for increased outreach. Berkeley residents over 60 currently number approximately 20,000– or 1 in 5 residents. This number doubled in the decade from 2010 to 2020 and is projected to increase at a similar rate well into the future. Given this explosive growth, it is important that all Berkeley households and residences are made aware of the breadth of services available to individuals, their families, and their caregivers. At this time only a very small fraction of those over 60 years of age are receiving materials from the Berkeley

Achieving Goals of 2018 Berkeley Age-Friendly Action Plan CONSENT CALENDAR May 7, 2024

Senior Centers and the Division of Aging Services, due to staff and budgetary shortages that have made it difficult to upgrade outreach: for instance, the main communication is via a print newsletter that is mailed to several hundred people, with no way of tracking whether it has been received. We recommend that the City invest in outreach to this growing demographic group.

This could include:
 a city-wide mailing, similar to the citywide mailings by the City Parks and Recreation Department about activities,
 updating and keeping relevant websites current,
 investing in collecting email addresses and disseminating information by email,
 reaching out to civic institutions and groups to seek their help with outreach to the aging community and their families.

SUMMARY
The Commission on Aging recommends that City Council refer to the City Manager steps to revisit and act on the recommendations of the Berkeley Age-Friendly Action Plan by building on what is already occurring in the community, expanding the Plan’s impact, and addressing gaps by increasing funding for personnel and other services currently being offered, as well as others identified in the Age-Friendly Plan.

The Aging Commission identified as first steps four (4) priority areas and goals for the Action Plan:

1. HOUSING AND ECONOMIC SECURITY: Develop a continuum of affordable, accessible housing options for older adults to age in their community regardless of their health or financial status.

2. TRANSPORTATION AND MOBILITY: Advance a network of public and private transportation (including transit, assistive devices, e-bikes and e-scooters and bicycling and walking) that equitably serves residents and connects them to services, social activities, and employment opportunities.

3. HEALTH AND WELLNESS: Develop a more integrated system of services and supports that is person-centered and ensures that all residents have the opportunity to engage in health promoting activities.

4. SOCIAL PARTICIPATION AND CIVIC ENGAGEMENT: Enhance neighborhood cohesion and social connectedness of all Berkeley residents with community events and activities that are inclusive, affordable, and accessible.

The Commission recommends that these plans should include a budget referral to the City Manager for consideration in the biennial budget process.

Achieving Goals of 2018 Berkeley Age-Friendly Action Plan CONSENT CALENDAR May 7, 2024

FISCAL IMPACTS OF RECOMMENDATION
Increased General Fund for to meet staffing needs of the Aging Services Division due to increased community need.

CURRENT SITUATION AND ITS EFFECTS
In December 2018, the Mayor presented the Age-Friendly Berkeley Action Plan. This three-year plan was the result of two years of extensive outreach and engagement. It sought to ensure that older adults remain at the heart of our community and recognized them as a vital part of the fabric of our neighborhoods and civic life.

Among the motivations for the plan was the recognition of our city’s rapidly changing demographics: at the time it was written–2017–it projected that by 2030 over 1 in 5 people in Berkeley would be over 65 years of age. (For the purposes of the City of Berkeley’s Aging Services programs, the generally accepted age cut-off for determining that someone is a senior is 60 and above. That is the figure used in the rest of this report.) The number of older Berkeley residents was expected to double from 2018, when the plan was finalized. Those numbers have since been validated and expanded on by the 2020 Census and subsequent American Community Surveys. Berkeley residents over 60 currently number approximately 20,000–or 1 in 5 residents. This number doubled in the decade from 2010 to 2020 and is projected to increase at a similar rate well into the future. On behalf of the Commission on Aging, we would call on the Mayor, City Council and all agencies to consider how our aging city should ensure that residents 60 and older can remain a vital and active part of our community. (See Attachment 10 Understanding California's Middle-Income Older Adult Population and Attachment 11 Percent of Households with Seniors Age 65+, 2000 & 2021) We would be remiss if we didn’t seek to build on the investment that the city made in the Age-Friendly Berkeley Report, and allowed the Action Plan to languish. We call on our city’s leadership to consider how we move forward and implement the many recommendations in the plan.

The issues of concern identified in the report–high cost of living, lack of affordable housing, limited reliability, coordination, and options for transportation, problems with sidewalks, poor lighting, lack of benches and limited parking, crime, widespread homelessness, insufficient number of affordable, desirable settings for out-of-home assisted living, limited options for subsidized services for moderate-income individuals, and lack of “human touch” for information, referral and system navigation assistance– are recognizable to many of us who live in Berkeley, and we need to ask ourselves whether we have made progress in addressing these issues.

Achieving Goals of 2018 Berkeley Age-Friendly Action Plan CONSENT CALENDAR May 7, 2024

BACKGROUND
At a regular Commission meeting on February 21, 2024, the Commission on Aging voted as follows:

Approve Council report that recommends Council refer to the City Manager steps to develop plans to revisit and act on the recommendations in the Berkeley Age-Friendly Action Plan by building on what is already occurring in the community, expanding the Plan’s impact, and addressing gaps, by increasing funding for personnel and other services currently being offered as well as others identified in the Age-Friendly Plan.

M/S/C: Chisholm, Cochran, Collins, Evans, Lavault, Orrick, Porter, Smith, Yamaguchi Noes: None
Abstain: None

Absent: None

ENVIRONMENTAL SUSTAINABILITY AND CLIMATE IMPACTS
There are no identifiable environmental effects, climate impacts, or sustainability opportunities associated with the subject of this report.

RATIONALE FOR RECOMMENDATION
In December 2018, the Mayor presented the Age-Friendly Berkeley Action Plan. This three-year plan was the result of two years of extensive outreach and engagement. It sought to ensure that older adults remain at the heart of our community and recognized them as a vital part of the fabric of our neighborhoods and civic life.

Among the motivations for the plan was the recognition of our city’s rapidly changing demographics: Berkeley residents over 60 currently number approximately 20,000–or 1 in 5 residents. This number doubled in the decade from 2010 to 2020 and is projected to increase at a similar rate well into the future. On behalf of the Commission on Aging, we would call on. We have identified a handful of small steps in increasing staffing and spending, but these are only the start of this long march toward fulfilling what was promised in the 2018 Plan.

We would be remiss if we didn’t seek to build on the investment that the city made in the Age-Friendly Berkeley Report, and allowed the Action Plan to languish. We call on our city’s leadership to consider how we move forward and implement the many recommendations in the plan.

ALTERNATIVE ACTIONS CONSIDERED
To leave the situation as is would not provide needed services in support of Berkeley’s rapidly expanding over-60 population and fall short of the commitment it made when applying for and being awarded the designation of an Age-Friendly City in 2018.

Achieving Goals of 2018 Berkeley Age-Friendly Action Plan CONSENT CALENDAR May 7, 2024

CITY MANAGER
The City Manager refers to the budget process, the content and recommendations of the Commission’s Report. See companion report.

CONTACT PERSON
Darlene Bronson, Commission Secretary, HHCS, 510-981-5194 Attachments:

Attachment 1 2018 Berkeley Age-Friendly Action Plan
Attachment 2 City Departmental Budgets
Attachment 3 HHCS Departmental Summary
Attachment 4 HHCS Division Summary
Attachment 5 Berkeley’s Unique Structure for Aging Services & Division Activities Summary
Attachment 6 Aging in Alameda County: A Changing Landscape July 2022 Attachment 7 Breakdown of Alameda Area on Aging Funds for Berkeley Attachment 8 Highlights of Census Data on Aging in Berkeley Attachment 9 Understanding California's Middle-Income Older Adult Population Attachment 10 Percent of Households with Seniors Age 65+, 2000 & 2021

1 AGE - FRIENDLY BERKELEY
Berkeley, California • December 2018
Age-Friendly
Berkeley
Action Plan
Attachment 1

3 AGE - FRIENDLY BERKELEY
O
n behalf of Berkeley, California and its residents, I am proud to present this three-year Age-Friendly Berkeley Action Plan. This roadmap, developed by residents, community
organizations, and the city, demonstrates our commitment to a livable community where all generations are included and are able to thrive.

Older adults are at the heart of our community and a vital part of the fabric of our neighborhoods and civic life. Rapidly changing demographics drive the timing of this effort, with the number of residents 65 and older expected to more than double by 2030 to over 1 in 5 people in the city
In 2016 under former Mayor Tom Bates, Berkeley was accepted into the World Health Organization and AARP’s network of Age-Friendly Communities, which now includes over 300 US cities and 37 countries. This Action Plan addresses several areas identified by the World Health Organization as key to ensuring an aging-friendly environment.

Planning was driven by the community through surveys, focus groups and discussions with community non profits and city departments. Three objectives emerged from this work that inform the recommendations. The action plan is designed to:
• Enable people to remain in their homes and communities as they navigate the transitions of aging
• Maintain and enhance the ethnic and economic diversity of Berkeley • Ensure that people of all ages and abilities can enjoy the social and cultural assets Berkeley has to offer.

We look forward to forming broad partnerships across all sectors of our community including residents, nonprofit organizations, business leaders, faith communities and others as we move forward with these recommendations. Because services and supports cross city and regional boundaries, we will continue to work with neighboring cities and counties to address common goals.

Berkeley is uniquely positioned to address the needs of our rapidly growing older adult population and maximize the benefits of creating a more inclusive, equitable and accessible city. An extensive 2 year planning process has engaged residents, city officials and staff, nonprofits and community partners. Continued collaboration will be vital as we move forward with our next steps.

Age-Friendly communities benefit all of us and this Action Plan is part of an evolving community process for generations to come. For questions or additional information see agefriendlyberkeley.org or contact Aging Services at (510) 981-5200.

Jesse Arreguin
Mayor, City of Berkeley
Mayor’s Letter
Attachment 1

6 The Age-Friendly Communities movement fo-
cuses largely on collaborations with city and county
governments to anticipate the wants and needs of
their older populations, as well as on the growing
demand for and cost of medical and social services.

With Berkeley anticipating a doubling of its older
adult population and with the support of former May-
or Tom Bates in 2016, the City of Berkeley complet-
ed an initial assessment, applied to and was accept-
ed into the World Health Organization (WHO) and
AARP’s Global Network of Age-Friendly Cities and
Communities.

Needs Assessment
Thus began a needs assessment and a 2- year process
using the WHO framework to support Age-Friendly
planning. The needs assessment included a review of
related research and plans from other cities, a survey
of over 1400 Berkeley seniors, 5 focus groups, and
interviews with 18 city staff and numerous community
partners. The findings are summarized in Appendix
B and indicate that the needs of older adults in
Berkeley are representative of findings across
international, national and local studies and surveys.

The community responses indicate that residents
appreciate the service/activity rich environment of
Berkeley, as well its walkability and its diverse people.

Strikingly, residents’ feelings on whether Berkeley is
a good place to age varied significantly depending
on income. Those earning less than $32,000 annually
were more than twice as likely to rate Berkeley poorly
when compared to top earners.

Background and Context
T
he population of older adults in Berkeley will
double in the next 10 years, resulting in 1 in 5
adults being over 65 years of age. According
to a study by AARP and the Age-Friendly Berkeley
community survey, the vast majority of older adults
want to age in their homes and communities.
1 With
this shift in demographics and the desire of people
to stay and thrive in their communities, policy mak-
ers need to look at how our neighborhoods are de-
signed, including the affordability of places to live,
the inclusivity of social activities, the accessibility of infrastructure, and the availability of jobs for older
people. This Action Plan builds on the work of the
World Health Organization’s (WHO) Age-Friendly
Cities and Communities Initiative, launched in 2005
in partnership with AARP in the United States. This
network has expanded to over 37 countries around
the world and to over 300 cities in the United States.

The Age-Friendly Berkeley initiative helps prepare
Berkeley for its rapidly aging population by gathering
input from the community and pulling together public
and private leaders, resources, ideas, and strategies
to address the issues raised. Age-Friendly Berkeley
is a collective effort whose goal is to ensure that
all Berkeley residents are connected, healthy, and
engaged in their environments. Planning for Age-
Friendly Berkeley was guided by a Leadership Team
of individuals and organization representatives who
have been key voices in community conversations
about aging. It has members from the city, the health
sector, and the nonprofit sector (See Appendix A) who
worked together to ensure that the recommendations
are relevant and feasible.
1 AARP , 2012 and Age-Friendly Community Survey 2018
Executive Summary
Rating of Berkeley as a place to age by income group
% Respondents
60 50
40 30
20 10
0 <$16K $16K–$32K $32K– ]$60K $60K–$90K >$90K
Excellent/Good Okay Not so good

AGE - FRIENDLY BERKELEY
Attachment 1

7 Approach
Several themes cut across the plan’s
recommendations and actions. These
include the need to:
• create complete neighborhoods
that have a mix of housing types and
land uses, affordable housing and
transportation options, and access
to healthy foods, schools, retail,
employment, community services, parks
and recreation options
• foster ongoing collaborations
within large organizations, such as
municipal entities, and across sectors
and community organizations, as these
are key to implementing policy and
programs
• leverage existing resources to
support, expand and coordinate a
system of services and supports for
aging in community
• capture emergent opportunities and
leverage innovations in both technology
and care/service delivery to support
community-based living
• strengthen intergenerational
relationships because while programs
abound, they are mostly age-specific
• work with other regional jurisdictions
and Age-Friendly cities to address
overlapping issues and services and to
find solutions to common challenges.

Common issues raised by community responses
included:
• The high cost of living
• Lack of affordable housing, including affordable
home modification and in-home supports
• Limited reliability, coordination, and options of
transportation
• Problems with sidewalks, poor lighting, lack of
benches, and limited parking
• Crime
• Widespread homelessness
• Insufficient number of affordable, desirable
settings for out-of-home assisted living
• Limited options for subsidized services for
moderate income individuals
• Lack of “human touch” for information, referral
and system navigation assistance.

The Age-Friendly planning process also leveraged
and incorporated community feedback gathered as
part of the city’s strategic planning process and the
2018 Health Status Report. The City’s strategic plan-
ning process includes a focus on affordable housing,
improving ADA compatibility, investing in infrastruc-
ture and improving access to information. The Health
Status Report found many strengths in Berkeley re-
lated to life expectancy, but troubling disparities for African Americans and other people of color. This
Age-Friendly Plan is presented as a complementary,
consistent and collaborative set of recommendations
focused on creating a city that is inclusive, equitable, and accessible for people of all ages.

Executive Summary
“Housing is not affordable.“
“It is a lively city with active people.”
“Does not have a welcoming
downtown.”
survey comments of berkeley seniors

AGE - FRIENDLY BERKELEY
Attachment 1

8 Implementation of the 3-year Action Plan
The prime objective of the Age-Friendly planning process was to develop a 3-year action plan to serve as a road map for collective action. Activities below are paced from Year 1 through Years 2-3, including evaluation and recommendations for continued improvement.

Years 2-3
• Clarify desired outcomes and implement Year
2-3 recommendations
• Monitor progress and evaluate results using a
Results Based Accountability framework
• Use the dashboard on the Age-Friendly
website to track progress
• Integrate focus on aging into ongoing
operations and partnerships
• Report back to the community on the status
of all recommendations and begin to assess
the next steps.

Year 1
• Designate Health, Housing and Community
Services as the lead city department and
the Aging Services division as the backbone
agency to coordinate the initiatives
• Form a leadership team from relevant sectors
of the community to work with the city
• Solidify action teams for the priority areas;
prioritize recommendations
• Finalize budget and Identify funding
opportunities
• Develop shared metrics and begin data
collection
• Implement internal and external
communication plans, set up a dashboard on
the Age-Friendly website
• Catalogue and track efforts already in
development.

Recommendations
The recommendations in this Action Plan are designed to build on what is already occurring in the community, improve impact, and address gaps. While recommendations are too numerous to list in the executive summary (see Appendix B), the leadership team reviewed local results using the 8 domains in the WHO framework and identified 4 priority areas and goals for the Action Plan:
2 HOUSING AND ECONOMIC SECURITY:

Develop a continuum of affordable, accessible housing options for older adults to age in their community regardless of their health or financial status.

TRANSPORTATION AND MOBILITY:

Advance a network of public and private transportation that equitably serves residents and connects them to services, social activities, and employment opportunities.

HEALTH AND WELLNESS:

Develop a more integrated system of services and supports that is person-centered and ensures that all residents have the opportunity to engage in health promoting activities.

SOCIAL PARTICIPATION AND CIVIC ENGAGEMENT:

Enhance neighborhood cohesion and social connectedness of all Berkeley residents with community events and activities that are inclusive, affordable, and accessible. 2 Detailed information for all 8 domains is included in Appendix B where each domain includes relevant resources, current efforts that are in process, survey results and information from focus groups, GIS maps, and information from the 2016 Alameda County Plan for Older Adults and the Berkeley Age-Friendly Continuum needs assessment.

AGE - FRIENDLY BERKELEY
Attachment 1

9 AGE - FRIENDLY BERKELEY
and West Berkeley. The mortality rate for African
Americans remains twice as high as the mortality rate
of Whites. Berkeley has the highest per capita rate of
homelessness in Alameda County.
6 Low and moderate
income individuals are finding it difficult to afford to
live and work here and there is an increasing divide
between income levels. Estimates in 2014 indicated
that 23% of those 60+ in Berkeley were living under
200% of the Federal Poverty Level.
7 Significant policy
changes are needed locally and regionally as Berkeley
continues to tackle these challenges.

Berkeley has a number of assets to support an
active, healthy and engaged community. Berkeley is
one of three cities in the state of California with its own Public Health Jurisdiction. This distinction enables
public health services and initiatives to be focused
on and dedicated to a discrete population. Berkeley
is also home to a number of educational institutions,
including the University of California, Berkeley campus, the Lawrence Berkeley National Laboratory, Berkeley
City College, and the Graduate Theological Union.

These institutions enhance Berkeley’s reputation
as an intellectual mecca and are also an economic
engine for the City. Thirty percent of local jobs are in education.
8 Berkeley’s international reputation plus
its active arts and culture scene and a dynamic social
center contribute to making it a magnet for inventive
people, an incubator for business start-ups, and a
science and technology hub.

B
erkeley is located on the east shore of the San
Francisco Bay in northern Alameda County,
California. The current population is estimated
to be 117,385.
3 Berkeley was recently named one of
the most livable cities in America based on AARP’s
Livability Index. Health, Transportation/ Walkability,
and access to activities, work and play are among the
assets identified in Berkeley.

Cost of living and cost of housing present some
of the greatest barriers to livability. Median home sale prices remain dramatically higher than the rest of the
nation, now at $1,200,000,
4 fueled by spillover from the
San Francisco housing shortage, a local tech boom,
and population growth. Local parcel taxes, approved
by voters to support important local programs like the
public schools, are generous but add to pressures on
low and moderate income homeowners and renters.

The high cost of living in the Bay Area was raised as
a major challenge by older adults in all surveys and
focus groups.

Historically, Berkeley has been a city of unexpected
diversity and activity in social policy, such as fair
housing legislation, voluntary school desegregation,
and the independent living movement. However,
current challenges threaten the economic and cultural
diversity that make Berkeley a vibrant city. Recent
gentrification has contributed to a 37% decline in
the African American population,
5 especially in some
historically African American neighborhoods in South
Community Profile
3 Population number from the(the City of Berkeley based on projections from the 2010 census 4 Median housing price based on information from Zillow. 5 Summary of Our Beloved Community Proposal: Alameda County Anti-Displacement Funding Policy Plan, January 6, 2017 (unpublished), The Dellums Institute using census analysis 2010-2015.
6 City of Berkeley Health Status Report, 2018
7 American Community Survey 2010-2014, US Census Bureau 8 From the City of Berkeley’s Economic Profile.

Nancy Rubin
Attachment 1

10 AGE - FRIENDLY BERKELEY
65+ 65+

CITY DEMOGRAPHICS
2,365
2,339
3,285
7,200
8,424
7,072
5,188
4,488
3,057
3,544
1,300
2,011
3,300
1,952
2,486
1,187
531
452
Under 5 years
5 to 9 years
10 to 14 years
15 to 19 years
20 to 24 years
25 to 29 years
30 to 34 years
35 to 39 years
40 to 44 years
45 to 49 years
50 to 54 years
55 to 59 years
60 to 64 years
65 to 69 years
70 to 74 years
75 to 79 years
80 to 84 years
85 years +
Male
Under 5 years
5 to 9 years
10 to 14 years
15 to 19 years
20 to 24 years
25 to 29 years
30 to 34 years
35 to 39 years
40 to 44 years
45 to 49 years
50 to 54 years
55 to 59 years
60 to 64 years
65 to 69 years
70 to 74 years
75 to 79 years
80 to 84 years
85 years +
Female
2,641
1,856
1,828
7,202
10,712
6,108
4,231
3,532
2,903
2,693
3,159
3,114
2,931
3,903
2,799
1,036
658
847
Gender & Age
From American Community Survey 2016 5-year estimates T able S0101 0 10
20 30
40 50
60 70
80 90
100
High School Graduate College Graduate
Education of Population 65+
Percent

95.2%
72%
From American Community Survey 2017
1-year estimate T able S1501
0 500
1000
1500
2000
2500
3000
3500
male female
Adults Over 65 Living Alone
691
3,119
From American Community Survey 2017
1-year estimate T able B09020
Race &  Ethnicity
White: 55.9%
African American: 8.4%
American Indian
or Alaska
Native: 0.3%
Asian: 19.6%
Two or more: 4.8%
Latino: 11.4%
Race & Ethnicity data from:

American Community Survey
2011-2015 5-year estimates
T able B03002
Other: 0.3%
City Demographics
Community Profile
Attachment 1

11 AGE - FRIENDLY BERKELEY
Many older adults live in
the Berkeley hills in the
north eastern part of the
city.
9 These raw estimates
are of people over
age 60 living in each
block group. Some
blocks near the center
of the city have high
numbers because of
the location of high-
density affordable senior
apartments.

The high concentration
of older adults living in
the hills becomes even
more apparent when
looking at the percent
of people over age 60
compared to the total
population living in each
block group.
9 Data are from the 2017 American
Community Survey 5-year
estimates table B01001 and were
mapped using ArcGIS 10.5.1
Where do older adults live?
Community Profile
Attachment 1

12 AGE - FRIENDLY BERKELEY
ing the affordability of places to live, the inclusivity of social activities, the accessibility of infrastructure, the safety of our public spaces and improving communi-
cation and access to information are activities that will make Berkeley a better place to grow up and grow
old. Addressing the needs of our older population
benefits people of all ages.

To realize this vision, the Age-Friendly Berkeley
initiative pulls together public and private leadership, resources, ideas, and strategies; it builds on infor-
mation gleaned from the community. The leadership
team for this project has local residents and members
from the city, the health sector, and the nonprofit
sector (see Appendix A) who have helped build
partnerships to ensure the recommendations are
relevant and feasible.

The World Health Organization’s (WHO) Age-
Friendly Cities and Communities Initiative provided
a framework and network of similar efforts that
supported the development of this Action Plan.

T
he Census Bureau projects 2030 to be a trans-
formative decade for the US population.

Advancements in medicine and public health
have led to more people living longer. The Census
Bureau estimates that by 2035, older adults will
outnumber children for the first time in US history. This rapid increase has major implications and will place
un-precedented demands on cities and communities.

In response, the World Health Organization’s (WHO)
Age-Friendly Cities and Communities Initiative was
launched in 2005 in partnership with AARP in the
United States. This network has expanded to over 37
countries around the world and to over 300 cities in
the United States.

The demographic shifts projected nationally
will be mirrored in Berkeley. The population of
older adults in Berkeley will double in the next 10
years, resulting in 1 in 5 adults being over 65 years
of age. Life expectancy in Berkeley is 86.7 years for
women and 83 years for men, compared to 78.8
years nationally and 80.8 years in California. Mortality rates in Berkeley are lower than those of surrounding
Alameda County and California— reflecting the city’s
long life expectancy.
10 As with health status, there are
great disparities in longevity based on race and class
According to a study by AARP and the Age-
Friendly Berkeley community survey, the vast major-
ity of older adults want to age in their homes and
communities. An Age-Friendly community promotes
policies, enhances services, and creates a built envi-
ronment that enables a growing population of older
adults to age in their community while supporting a
more inclusive, equitable and accessible city for all.

Toward an Age-Friendly Berkeley
Age Friendly Berkeley is a collective effort whose goal is to ensure that all Berkeley residents are connected, healthy and engaged in their environments. Enhanc-
10 Health Status Report, City of Berkeley, 2018
Why Now?
Natalie Ornstein, Berkeleyside
Attachment 1

13 AGE - FRIENDLY BERKELEY

1. Housing:

Public and private housing options, home
maintenance, home modification, safety
and comfort, proximity to services and
community life

2. Health and Community Services:

Promote, maintain and restore health,
provide home care services, coordinate
service delivery and emergency planning

3. Transportation:

Public and private transit options, reliability,
specialized services for people with
disabilities, priority seating, traffic flow,
roads, driver education, parking

4. Outdoor Spaces and Buildings:

Public areas, green spaces, outdoor and
indoor seating, walkways, bike paths,
lighting, customer service arrangements,
public toilets

5. Social and Civic Participation:

Venues, timing, affordability, events and
activities, inclusion on decision-making
bodies, fostering diversity and inclusion;
combating social isolation

6. Employment and Economic Security:

Volunteer and employment options,
job training, age discrimination,
entrepreneurship, elder fraud abuse, cost
of living

7. Respect and Social Inclusion:

Programs to support cultural and
ethnic diversity, public images of aging,
intergenerational and family dialogue,
public education, recognition of
contributions to past and present, economic
inclusion

8. Communication and Information:

Distribution of information, person-to-
person communication, printed information,
media, access to and use of technology and
the Internet
11 https://www.healthypeople.gov/2020/topics-objectives/topic/social-determinants-of-health The Age-Friendly Framework
T
he World Health Organization and AARP’s Global Network of Age-Friendly Cities and Communities fosters the exchange of experiences and initiatives as cities strive to better meet the needs of their older residents. The Age-Friendly Cities Initiative provides guidance for assessing local conditions and identifying areas for change. The Initiative uses a framework with eight domains which identify social and environmental factors that influence how well we age and how long we live. These domains align closely with the social determinants of health as defined in Healthy People 2020.
11 Based on the information gleaned from the local needs assessment, the domains in this report include:

Attachment 1

14 AGE - FRIENDLY BERKELEY
Our Planning Process
12 12 The Age-Friendly planning process coincides and aligns with the city’s Strategic Planning process, including a focus on affordable housing, improving ADA compatibility, investing in infrastructure and improving access to information. 13 For the detailed Needs Assessment and Strategic Plan of the Berkeley Age-Friendly Continuum’s 2017 report, with reference to Alameda County and national trends, go to www.berkeleycontinuum.org.
14 Thank you to Beatrice Leyva-Cutler and Faye Combs, community volunteers who organized the focus groups. 2016
✔ Convened leadership team and worked with the Mayor to launch the initiative ✔ Completed assessment and was accepted into the national and international Network of Age- Friendly Cities
✔ Included “Age-Friendly” planning in the City of Berkeley’s strategic plan December 2018 -January 2021
➔ Finalize report and submit to AARP and WHO
➔ Implement Action Plan (see page 21)
• Year 1 Set up action framework, convene work teams and begin data collection • Years 2-3: Execute, coordinate, and track progress of action items n Conduct an evaluation of the implementation process
n Determine future needs
n Update Action Plan
2016-2018: Action Planning cycle
✔ Researched background information
• Reviewed WHO guidelines and other cities’ Age-Friendly Action Plans • Researched Age-Friendly assets and resources in Berkeley. • Reviewed Berkeley results from the 2016 Alameda County Plan for Older Adults • Collected relevant information from the 2017 Berkeley Age-Friendly Continuum Needs Assessment
13 ✔ Collected data from the community using WHO’s Global Age-Friendly framework • Conducted a community survey both online and by utilizing local organizations to distribute hard copies in English and Spanish
• Interviewed City staff from all departments to assess how their work could align with Age- Friendly goals, and to assess resources and potential recommendations • Evaluated results
✔ Gathered additional community feedback from public sessions • Added two additional focus groups to the 3 focus groups 14 from the 2017 Berkeley Continuum needs assessment
• Held several meetings and a public forum with the Commission on Aging • Presented progress report and solicited feedback from the Berkeley City Council ✔ Synthesized community data and worked with partners to frame recommendations.

Attachment 1

15 AGE - FRIENDLY BERKELEY
What Older Berkeley Residents Like Best and Least in Berkeley The ‘word clouds’ below display words that were used to answer an open-response question on the Age- Friendly Berkeley Community Survey. People responded to what they like best and least about Berkeley as a place to age. The more common the response, the larger the font. Transit is highlighted in both positive and negative comments which is most likely linked to where people live, with people in the Berkeley Hills being most concerned about transit.

Top Findings
Reasons for Positive Views of Berkeley as a Place to Age Reasons for Negative Views of Berkeley as a Place to Age Attachment 1

16 AGE - FRIENDLY BERKELEY
15 Detailed information for all 8 domains is included in Appendix B where each domain includes relevant resources,current efforts that are in process, survey results and information from focus groups, GIS maps, and information from the 2016 Alameda County Plan for Older Adults and the Berkeley Age-Friendly Continuum needs assessment.

Top Findings
Findings and Priority Areas
There are many programs and services in Berkeley that support an active and healthy community for people of all ages. The recommendations from this Action Plan are designed to build on what is already occurring, improve impact, and address gaps. Given the rapidly changing landscape and the pace of developing technology, we see this action plan as a living document, open to enhancement.

Several themes cut across the plan’s recommendations and actions. These include the need to:
• create complete neighborhoods that have a mix of housing types and land uses, affordable housing and transportation options, and access to healthy foods, schools, retail, employment, community services, parks and recreation options
• foster ongoing collaborations within large organizations, such as municipal entities, and across sectors and community organizations, as these are key to implementing policy and programs • leverage existing resources to support, expand and coordinate a system of services and supports for aging in community
• capture emergent opportunities and leverage innovations in both technology and care/service delivery to support community-based living
• strengthen intergenerational relationships because while programs abound, they are mostly age-specific
• work with other regional jurisdictions and Age-Friendly cities to address overlapping issues and services and to find solutions to common challenges.

Within each of these 4 areas, recommendations fell into 3 categories:

Equity and Inclusion
Information
Infrastructure and Policy
These priority areas and recommendations are summarized in the following pages along with local programs and policies already in development. Detailed information for all 8 domains can be found in Appendix B.

After reviewing community responses and promising local efforts already underway, this Action Plan identified four priority areas:
15 Housing and Economic Security
Transportation and Mobility
Health and Wellness
Social Participation and Civic Engagement
Attachment 1

17 AGE - FRIENDLY BERKELEY
Already In Development
✔ Senior and disabled home loan program
✔ Accessory Dwelling Unit (ADU) policies
✔ Expanded home safety inspection program
✔ Several pilot programs: Homeless Coordinated Entry, Berkeley Home Match and the development of a Service Linked Senior Housing/ Community Center model ✔ Business Succession Planning
Goal and Recommendations
Develop a continuum of affordable, accessible housing options for older adults to age in their community regardless of their health or financial status.
➔ Equity and Inclusion:
• Include targets for the older adult population in the City Housing Element. • Address the need for affordable, accessible housing at all levels of need; expand eligibility criteria for subsidized services to raise access levels to moderate income individuals. • Expand access to supportive housing for vulnerable populations. ➔ Information:
• Provide an online resource and educational workshops at Senior Centers about renters’ rights and strategies to qualify for access to both market and below market rate housing. • Offer workshops and education on financial planning and elder fraud abuse. • Assess and map housing options for the public via written materials and the internet. • Provide broader communication of assistance with local taxes for low income residents. ➔ Infrastructure and Policy:
• Develop a program for housing cost relief for moderate income seniors who do not qualify for income restricted housing.
• Incorporate mixed zoning in all neighborhoods, increasing walkability and access to services and commercial areas.
• Pursue affordable settings for out-of-home assisted living (e.g., CCRC and alternatives). • Enable increased development of accessory dwelling units (ADU) by streamlining the construction approval process.

HOUSING AND ECONOMIC SECURITY
Top Findings
F
inancial and housing worries topped the list of concerns across all income levels. Given housing costs in the San Francisco Bay Area, most housing is no longer affordable; nor, is there a continuum of housing options (including assisted living) available in Berkeley as we age. More affordable housing is needed to prevent further displacement. Should older adults remain in their homes, they need affordable options for safety and accessibility home modifications. While there are several housing programs in Berkeley, and some programs specifically designed to help low income seniors, they are disconnected and it is clear from focus groups that people are unaware of them. Berkeley also needs to work with neighboring communities to expand eligibility criteria for those just above income guidelines who struggle without subsidized programs. Additionally, many residents believed that there are not enough flexible jobs with accommodations for older workers to stay employed. 20% of those who reported that they are retired are, in fact, “gigging” to make ends meet. The scale of these problems requires broad, often regional, policy solutions.

Attachment 1

18 AGE - FRIENDLY BERKELEY
Already In Development
✔ Emergency preparedness and resiliency planning
✔ Healthy food access and cooking programs
✔ Whole Person Care pilot, an Alameda County wrap around program for the homeless ✔ Alameda County’s Senior Injury Prevention Program (SIPP) Goal and Recommendations
Develop a more integrated system of services and supports that are person-centered and ensure that all residents have the opportunity to engage in health promoting activities. ➔ Equity and Inclusion:
• Implement additional health related programs around nutrition and exercise, with special outreach to underserved groups.
• Broaden outreach for dental care to low income and vulnerable seniors. • Expand eligibility criteria for subsidized services to raise access levels to moderate income individuals.
➔ Information:
• Provide affordable, local navigators to help address basic systems navigation needs, e.g., public benefits, housing, and service referrals.
➔ Infrastructure and policy:
• Obtain funding for additional geriatric case managers and navigators. • Convene a summit on memory care to plan a community response to dementia and related diseases.
• Improve the workforce pipeline of home care workers and create a centralized source of vetted referrals.
• Champion lower costs for in-home services, while ensuring a living wage for home health care workers.

HEALTH AND WELLNESS 16
B
erkeley and surrounding cities have abundant healthcare and community service resources; however, most programs do not have the capacity to meet the increasing demand from seniors.

Care navigation for accessing resources, affordable in-home care, and memory care are gaps in local resources. Participants in the Berkeley Continuum, Age-Friendly Berkeley and Alameda County planning consistently voiced a desire to bring services and supports to them in their home rather than requiring institutional care. Residents need access to providers and other health and wellness services such as venues for fitness, especially in South and West Berkeley. Berkeley is unique in having its own public health jurisdiction, however, there needs to be more coordination with the County Public Health Department and neighboring cities’ Age-Friendly efforts to address and prevent common health issues.

Top Findings
16 In this context “wellness” refers to the social determinants of health, defined by the World Health Organization as “the conditions in which people are born, grow, work, live, and age, and the wider set of forces and systems shaping the conditions of daily life.” https://www.healthypeople.gov/2020/ topics-objectives/topic/social-determinants-of-health
Attachment 1

19 AGE - FRIENDLY BERKELEY
Already In Development
✔ New street policy and design approaches being used as streets are repaired and developed ✔ Master Pedestrian Plan being developed in commercial areas ✔ City sidewalks being assessed for repairs
✔ Mobility management and travel training being offered to seniors Goal and Recommendations
Advance a network of public and private transportation that equitably serves residents and connects them to services, social activities, and employment opportunities. ➔ Equity and Inclusion:
• Ensure that popular destinations are accessible via various transportation modes, particularly for those in outlying neighborhoods or with mobility challenges. ➔ Information:
• Extend education programs about transit options.
• Promote older driver safety by linking seniors to low-cost defensive driving workshops. ➔ Infrastructure and policy:
• Continue to develop ‘complete streets’ design to ensure safe travel and access for users of all ages and abilities regardless of their mode of transportation. • Collaborate to advance affordability, availability, and reliability of public transportation. • Improve transportation infrastructure (benches, pavement, shelters). • Create well marked ‘safe routes’ to common destinations with smooth sidewalks, large print signs, and good lighting.

TRANSPORTATION AND MOBILITY
Top Findings
T
ransportation is a major concern for older residents, especially those in isolated areas such as the Berkeley Hills and low-income residents in other areas of the city. Many older adults are unfamiliar with public transportation or do not trust its reliability. Uneven sidewalks and pedestrian safety concerns are also barriers for accessing transportation options. Public transit issues such as the absence of benches or shelter at station stops and inadequate lighting, often prevent people from using services. Better public transportation options can help seniors access needed services and combat feelings of isolation. Safe driving refresher courses are also needed but there are few local options.
“Good public transportation.”
“Walkability in ‘the flats’ “
“Convenient parking in downtown is not easy to find.”
“Poor transportation options”
survey comments of berkeley seniors
Attachment 1

20 AGE - FRIENDLY BERKELEY
Top Findings
Already In Development
✔ Development of a home visit program to isolated seniors ✔ Inclusion of older people in public images
✔ Intergenerational programming in the schools and community (e.g., active volunteers) ✔ Redesign of the city website to make it more accessible and easier to navigate ✔ Plans to increase access to broadband internet, up-to-date devices, and training, in partnership with nonprofit organizations
✔ Redevelopment of Berkeley’s 3-1-1 line, an online service center ✔ Improved access to information about the options for social engagement in Berkeley ✔ Older adult inclusion in concept planning for the North Berkeley Senior Center ✔ Addition of older adult programs in parks and recreation venues and consideration of increased hours at public parks
Goal and Recommendations
Enhance neighborhood cohesion and social connectedness of all Berkeley residents with community events and activities that are inclusive, affordable, and accessible. ➔ Equity and Inclusion:
• Re-frame senior centers and outreach to attract a broader community. • Promote Age-Friendly business practices through an Age-Friendly Business Certification program.
• Seek older adult input into current municipal planning around resiliency and infrastructure. ➔ Information:
• Create an easier to access and navigate directory of Age-Friendly organizations, activities and engagement opportunities.
• Add a link to activities for older adults to the City of Berkeley website. ➔ Infrastructure and policy:
• Create safe routes to common destinations.
• Improve park bathrooms and facilities.
• Re-open Willard Pool to improve public access to swimming in South-East Berkeley.

SOCIAL PARTICIPATION AND CIVIC ENGAGEMENT
W
hile many Berkeley residents participate in local activities, organizers need to outreach broadly across race, immigration status, sexual identity and orientation, income level, and housing status. The population of isolated seniors needs to also be considered. Although there are various websites and newsletters indicating what is available in Berkeley, most residents are unaware of the offerings. Multiple modes of communication need to be used to ensure that older adults stay informed and engaged. The city website is difficult to navigate and needs to be regularly updated to be useful. In addition, many people call the county 2-1-1 information line, but data about why people call and how they manage referrals is not tracked. Being the home of the independent living movement, Berkeley was ahead of other cities in terms of accessibility. However, public buildings and parks need to continue to be updated with evolving standards to ensure residents with mobility challenges can participate. For the same reason, amenities to make parks safer and more accessible, like public bathrooms, lighting, and benches, are needed.

Attachment 1

21 AGE - FRIENDLY BERKELEY
Implementation Plan
Form a  Leadership Team
consisting of 5-7 champions  from
relevant  sectors  (the City,
local  residents, health,
transportation,  business, etc.) to
guide  implementation of the
action  plan
Create Communication Network
Identify City staff to be
contacts  for  work within the City.

All City  Departments will be
responsibIe for the Action Plan
recommendations.

Solidify Action Teams
Use the potential pa rtners  list
(page 22) to  identify regional,
city, and community based
team  members for each  priority
area
Commit to the Action Plan & Work on Year 1 Goals
Community partners and city staff coordinate Year 1  activities for  each priority area Leadership team finalizes funding needs and plans strategies to support year 2-3 recommendations Develop Shared Metrics
Action and Leadership team members Identify and agree on high level indicators and set up a  framework using Results Based Accountability to measure progress in years 2-3 Prioritize   and begin work
the remaining recommendations in collaboration with City and community partners Ye a r 1
Ye a r 2 - 3
Monitor & Improve
Monitor progress and continually improve processes  using the Results Based Accountability framework Infrastructure
Designate the City of Berkeley Health, Housing, and Community Services, Aging Services Division as the Backbone Agency and obtain funding to support the Aging Services Manager in coordinating the initiatives Work on Year 2-3 Initiatives
Community partners and City staff work toward  Year 2-3 targets Communicate Results of Year 1
Develop an online dashboard using the Age Friendly website  to inform the  public and  track progress Ensure that the  Commission on Aging is continually updated and consulted Communicate Results of Year 2-3
Use the online dashboard on the Age-Friendly Berkeley website  to inform the  public and  track progress Attachment 1

22 AGE - FRIENDLY BERKELEY
City of Berkeley Local Community
Potential City & Community Partnerships
A critical goal for Year 1 Implementation (see  Plan on page 21) will be to solidify the teams that will  address goals in each priority  area.  Partners come from City of Berkeley departments, local community organizations, county and regional entities, as well as other cities with Age Friendly initiatives.  Below is a table with city departments, a partial list of relevant local organizations, and some regional linkages that can help  address broad areas  such as housing, health and transportation.

Regional
Housing &
Economic
Security
Health &
Wellness
Social
Participation
& Civic
Engagement
Transportation
& Mobility
Housing Authority of
Alameda County
BACS (Bay Area
Community Services)
SAHA (Satellite
Affordable Housing
Associates)
RCD (Resources for
Community Development)
Covia
Rebuilding T ogether
Habitat for Humanity
ASSETS
Encore, Inc.

East Bay Works

AC Transit
BART
East Bay
Paratransit
Alameda County Health
Care Services Agency
IHSS (In-Home Supportive
Services)
LifeLong Medical Care
CEI (Center for Elders'
Independence)

Alzheimer's Services of
the East Bay
Alta Bates Medical Center
Sutter Health
Kaiser Permanente
Alameda County IHSS
Program
CIL (Center for
Independent Living)
Legal assistance for
seniors
California Department of
Aging
CEI (Center for Elders'
Independence)
CIL (Center for
Independent Living)
Covia: Well Connected
Jewish Community Center
of the East Bay
University of  California
Retirement Center
Forget Me Not
Lavender Seniors
Gray Panthers
East Bay Regional Park
District
BORP (Bay Area Outreach
and Recreation Program)
Eden I & R (2-1-1)

Health, Housing and
Community Services
Aging Services Division

Public Works:

Transportation Division
Health Housing &
Community Services:

Housing Services
City Manager's Office:

Office of Economic
Development
Health, Housing, &
Community Services:

Community Services &
Administration
Health, Housing &
Community Services: Aging
Services Division
Parks, Recreation, &
Waterfront Deparment
Information T echnology
Public Works:

Disability Compliance Program
Planning & Development
Health, Housing, &
Community Services:

Public Health Division
Community Services &
Administration
Aging Services Division

CARE T eam

Berkeley Fire Department
Senior Center Shuttles
CIL Shuttles
CEI Shuttles
UC Berkeley: SafeTREC
Ride share companies
SIPP (Senior Injury
Prevention Program)

Lifelong  Over 60 Health
Center
YMCA
Jewish Family Services
Berkeley Continuum

Ashby Village
Alta Bates T ele-Care
UC Botanical Garden
Tilden Regional Park
UC Berkeley: Center for
T echnology & Aging
Berkeleyside
Berkeley Public Libraries
J-Sei
UC Berkeley Osher
LifeLong Learning Institute
UC Berkeley Bears for
Elder Welfare
Berkeley Student Co-op
Elder Action

Ashby Village
BOSS (Building
Opportunities for Self
Sufficiency)

UC Retirement Center
Legal Assistance for
Seniors
Berkeley Chamber of
Commerce
Planning & Development
Attachment 1

29 AGE - FRIENDLY BERKELEY
Appendix B
Public
Health & Community
Services
There is meal delivery and food
assistance available through
Meals on Wheels, CalFresh, Food
Bank, and the  Area Agency on
Aging
Food
Assistance
Community Accessing Resources
Effectively (CARE) is a cross
disciplinary team that looks at
improving care for high utilizers
of emergency services.

City injury prevention
workshops and education about
geriatric health concerns are
available from the Berkeley Fire
Department that often responds
to 9-1-1 calls from seniors.

The Health Status report is a
regular City report that provides
information about residents'
health status.

Health
Status
Report
City Senior Centers
provide recreation, affordable
hot meals, health & wellness
education and other supportive
services.

CARE T eam
Senior
Center
Programs
Senior Injury
Prevention
Berkeley has numerous health care resources, including  Alta Bates Summit Medical Center, part of the Sutter system, and LifeLong Medical Care, a network of community health centers.

The ratio of primary care  doctors to residents is well above the national average.  Berkeley is located between Stanford and UCSF medical schools. Stanford Health Care and John Muir Health recently expanded to Berkeley.   However, there remain stark health inequalities across ethnicity, income, and neighborhood that several community programs are
addressing. These include access to dental care, especially for vulnerable and underserved populations. Additional care navigation and programs that de-stigmatize seeking help for mental health and other basic needs are necessary to improve the well-being of all residents.

Alameda County, with federal,
state, and local funding,
provides personal care services
that help seniors on Medi-Cal
stay safely in their homes as long
as possible.

AGE FRIENDL Y RESOURCES
In-Home
Supportive
Services
(IHHS)
T argeted case management for
Medi-Cal beneficiaries  is
available through the city; referrals
are also available through City
Aging Services, Jewish Family
Services, LifeLong Medical Care,
and the Public Health clinic.

Case
Management
AC Care is a county program that
provides complete services for
those experiencing
homelessness, including
behavioral and physical health,
housing, and legal services.

AC Care
Connect
Getting the Most Out of Life is
an Alameda County Health
Care Services Agency program
that promotes planning for end-
of-life and hospice care before a
medical emergency occurs.

GMOL
The CA Dept. of Aging
Multipurpose Senior Services
Program (MSSP) provides
healthcare management for
seniors who qualify for nursing
home care and prefer to remain
in their home.

MSSP
A  mobile van run by the City and
LifeLong Medical Care helps
address inequities in treatment for
hypertension and heart disease in
South Berkeley by connecting
residents with programs,
resources, and services.

Heart to
Heart
Free flu shots and low-cost
immunizations are available at
the Ann Chandler Public Health
Center.

Adult
Immunization City community health
advocates visit churches, parks,
and community centers to let
people know about programs.

Peer-to-
Peer
The city has its own public health
department, allowing a focus on
local health issues residents face.

City Public
Health
Department
Attachment 1

30 AGE - FRIENDLY BERKELEY
Appendix B
There is a drop-in clinic for
checking blood pressure  at
LifeLong's Over 60 Health
Center to address health
disparity in monitoring
hypertension.

BP Drop-in
Clinic
This center is a nonprofit
organization that, along with
cultural, advocacy, and social
activities, offers family caregiver
support for Ethiopian-American
elders.

Inclusive Community Resources
provides mobility training,
personal assistance, and
attendant management services
for adults with developmental
disabilities.

The YMCA in Berkeley offers
Healthy Living Programs to help
manage chronic diseases, as well
as several senior aquatics,
aerobics, chair exercise, and
gentle yoga classes.

Free peer workshops are
organized by CIL and designed
for seniors (55+) who have a
newly acquired disability.

LifeLong Medical Care offers
Cooking Matters classes for
patients in West Berkeley along
with fresh produce  giveaways.

Living Well
With A
Disability
Legal Assistance for Seniors
(LAS), located in Oakland and
serving all of Alameda County, is
a nonprofit that provides legal
advice, representation, and
education to residents over 60.

Lifelong Medical Care manages a
support program for patients
following hospital discharge.

Transitions
Program
ICR Personal
Assistance
YMCA
classes
Y
LAS
Lifelong Medical Care's Over 60
Health Clinic offers primary
care, chronic disease
management, social services,
and health education specifically
for seniors.

The Center for Elders'
Independence is the only wrap-
around service provider in
Berkeley, offering medical care,
transportation, adult day care,
exercise classes, nutrition
support, and social activities.

This Alameda County program,
with funding from the Older
Americans Act through the Area
Agency on Aging,  ensures
residents of long-term care
facilities are receiving safe,
quality services.

This county program helps
inform people about veteran
services and assists people with
claiming and maintaining
benefits for which  they are
eligible.

County
Veterans
Services

CEI PACE
Program
Ombudsman
Program
LifeLong Medical Care offers a
Geriatric Dental Program at
several locations and  with a
mobile van.

Over 60
Health
Center
Ethiopian
Community
& Cultural
Center
LifeLong
Geriatric
Dental
Program

Cooking
Matters

AGE FRIENDL Y RESOURCES
PublicNonprofit
Alzheimer Services is a  nonprofit
organization that provides care
services to people with dementia,
support for caregivers, and
education about dementia care.

Alzheimer's
Services of
the East Bay
A City public health nurse
provides free health
information, referrals, and
education.

A Community Emergency
Response T eam provides
education in disaster
preparedness and training in
basic emergency skills (Fire
Department).

CERT
Nurse of the
Day
Berkeley Fire refers 'at-risk'
seniors to City Aging Services;
emergency forms posted in
seniors' homes notify EMS of
critical health information.

Fire Dept.

Collaboration
Attachment 1

31 AGE - FRIENDLY BERKELEY
Appendix B

HEALTH CARE MAP
There are many healthcare options along the main city corridor which runs through downtown. Stanford and John Muir Health care have both moved into South Berkeley, but there are few options available in West Berkeley.

Several service providers such as Alzheimer's Services of the East Bay, CEI,  and Jewish Family & Community Services are also concentrated near downtown.

Alameda County is above the
90th percentile for the ratio of
primary care doctors to
population
John Muir Health/UCSF Health Outpatient Center
Attachment 1

32 AGE - FRIENDLY BERKELEY
Appendix B

COMMUNITY SURVEY RESULTS
Overall, subjective  reports of health are
good among older adults in Berkeley who
responded to our survey.

Health by Age Group
Excellent
Poor
0 10
20 30
40 50
60 70
80 90
50-64 65-79 80+
However, there are predictable  disparities in self-reported health across income and race.    The graph below shows a trend similar to what is found in most studies nationally of the relationship between health, race, and financial resources.

Berkeley is continuing its work on eliminating disparities.

Health by income
Excellent or Good Fair or Poor
0 50
100
<$16,000 $16,000-$32,000 $32,000-$60,000 $60,000-$90,000 >$90,000 Health by Race
Excellent or Good Fair or Poor
0 50
100
African American Latino Caucasian Asian & Pacific Islander

15.7% of Berkeley residents over 60 have MediCal
48%
of Alameda County older residents have avoided needed
medical care because of cost
39%
of older, low-income Alameda County residents are "very concerned" about being able to prepare healthy food as they get older
According to the Alameda County Plan for Older Adults 2016-2017, Attachment 1

33 AGE - FRIENDLY BERKELEY
Appendix B
Year 1
CalFresh
Restaurants
Implement additional health related
programs in senior centers and in the
community, e.g., around nutrition and
exercise, and walking groups. with
targeted outreach to under served
groups.

Encourage Berkeley restaurants to
participate in CalFresh so those who
are not able to cook can buy prepared
meals as an alternative to the grocery
program.

Increase awareness of Alameda
Country's Senior Injury Prevention
Program (SIPP) by educating seniors,
healthcare providers, case managers,
and emergency responders about fall
prevention. Ensure there is equitable
access to the program.

SIPP
Exercise &
Nutrition
The schools continue to explore
creating an inter-generational
program that teaches children to cook
healthy food at school so they can
bring those skills home.

Measure GG
The City continues to work on
Measure GG, which focuses on
Emergency Preparedness, resilience,
& community response capacity. One
focus is on utilizing nurses who have
relationships with vulnerable
community members.

Cooking
Classes

ACTION PLAN
In Process
LIfeLong Medical Care provides in-
home primary care for homebound
seniors and they are expanding this
program into Berkeley.

Geriatric
Housecalls
The Berkeley Continuum is piloting a
prevention/intervention program that
helps older adults proactively plan for
their aging experience.

Gateway
Program
Year 2-3
Identify funding for additional
geriatric case managers and
community health workers for the
general population and for people
experiencing homelessness.

Case
Managers
In-home
Service
Providers
Develop and implement a plan,
including new funding streams, to
lower costs and expand access to in-
home services.

Focus efforts to recruit, train, and
retain a quality workforce of home
care workers and develop a
centralized, easily accessible  source
for vetted referrals for in-home care.

Launch a program of affordable
navigators (as opposed to
comprehensive care managers) to help
older adults address basic system
navigation needs (public benefits,
housing, service referral).

Trusted
Referrals
Affordable
Navigators

TAKE AWAYS
Equity and  Inclusion: Most subjective health reports from residents  are good to excellent; however, disparities are apparent in Berkeley along socioeconomic and racial lines. Addressing this is a priority of the City and  County Public Health Departments, and more is being  done. However, this may require expanding current programs, adding new ones, and implementing policy changes.

Information: Even though there are abundant healthcare resources in Berkeley and surrounding cities, care navigation,  in-home care and memory care  are three  areas where there is a gap. Seniors who need support to stay at home often need help finding service providers but may not be able to afford services unless they qualify for Medi-Cal. Those who are just above income guidelines struggle to find affordable services. A clear source of information about these services and their affordability is needed.

Infrastructure and Policy: While Berkeley has many excellent health and community service programs, most are not large or well-funded enough to meet the increasing demand for services.

Also, with the planned closure of the local hospital scheduled for 2030, the city will need to continue to work on ensuring residents have access to emergency care.

Convene a summit on memory care
to plan a community response to
dementia and related diseases
Memory
Care
Planning
Attachment 1

34 AGE - FRIENDLY BERKELEY
Appendix B
Public

AGE FRIENDL Y RESOURCES
City Planning & Development
department is addressing
transportation and street safety
to ensure comfortable, safe
environments.

App ride hailing vouchers and
taxi script services are available
through the City.

This American Cancer Society
program provides transportation
to appointments for cancer
patients.

AC Transit and BART have a
senior discount and have
priority seating for seniors.

Free CIL travel training for
people age 55+ and/or with
disabilities: One-on-one
instruction for accessing fixed
route transit, mastering specific
trips, and use of mobility device
on  transit.
511 is the phone number and
website to plan travel on fixed-
route public transportation
throughout the Bay Area.

Bay Area companies like Uber,
Lyft, SilverRide, and Chariot
offer ride sharing services,
including new programs that
doctors can use to order rides
for their patients.

East Bay Paratransit is available
for door-to-door transportation
services for people with
disabilities.

The Center for Elders'
Independence runs a PACE
center in Berkeley and has vans
that provide transit for their
elders to the center, medical
appointments, and field trips.

The Senior Center shuttle is
available to bring people to the
center and for organized
outings.

Transportation
Berkeley is connected to the Bay Area by way of several public transportation options. Bay Area Rapid Transit (BART) has three stations in Berkeley and AC Transit, the bus line for the county, has 155 bus lines throughout the region. Currently, the city is working to improve transportation options with strategic plans that address barriers to walkability and transit safety. There need to be additional resources for addressing driving safety and improved collaboration between
transportation, technology, and aging organizations  in the county to ensure that the public's needs are  met across neighborhoods and all modes of transit.

Public
Transit
Street
Safety
Travel
Vouchers Paratransit
Ride Sharing
CEI Transit
Road to
Recovery
511
Senior
Center
Shuttle
Bicycle Boulevards are streets
with slower, lower traffic
volume. Large painted street
markers and street signs on
each block clearly mark the
designated bicycle  areas.

Community
Connections
Bicycle
Boulevards
NonprofitPrivate
Attachment 1

35 AGE - FRIENDLY BERKELEY
Appendix B

TRANSIT MAP
With three BART stations  and  major AC Transit bus lines, most of Berkeley is well connected by public transportation. However, residents who live in the Berkeley  hills have less frequent buses and not all station stops throughout the city are covered or well lit.

Bicycle Boulevards help make cyclists and pedestrians  safer. Plans for additional improvements are underway.

A new ferry boat, Tideline, connects the Berkeley Marina to downtown San Francisco for commuters.

Berkeley
Marina
Attachment 1

36 AGE - FRIENDLY BERKELEY
Appendix B
One of the main reasons Berkeley was rated positively by survey respondents as a place to age was walkability.

However, sidewalk disrepair and traffic safety are issues raised by  many residents. While Berkeley has made an effort to be accessible (curb cuts, etc.), trees often cause sidewalks to become uneven and some survey respondents also  reported feeling unsafe crossing the street. Most people who responded to the survey said they drive to get around town, and highlighted parking as a problem. Many  people thought driver education for seniors would be  an important resource to have.

DATA
How Seniors Get Around Berkeley
Mode of Transit
0 50 100
% of Survey Respondants
Drive
Walk
Public Transit
T axi/Ride Service
Bicycle
Get Ride from Someone
Use Special Ride Service for People with Disabilities
Top Very or Somewhat Important Transportation Resources Resources
0 50 100
% of Survey Respondents
Driver's Ed/Refresher Course
Affordable Public Parking
Safe Public Parking
Audio/Visual Pedestrian Crossings
Enforced Speed Limits
Special Transit Services for Seniors & People With Disabilities Affordable Public Transit
Safe & Well-Lit Public Transit Stops
According to focus groups conducted by the Berkeley Continuum Participants felt that the City’s taxi voucher system is useful but is too limited by the number of times it can be used and the the purposes for which it can be used. In addition, many people did not know that vouchers were available. Ride sharing apps can be helpful, but they are still too expensive for many people to use regularly.

Participants said they want public transit to be more frequent and more flexible.

Attachment 1

37 AGE - FRIENDLY BERKELEY
Appendix B
Promote older driver safety by linking
them to defensive driving classes,
such as those offered by AARP and
the Safe Driver program promoted in
the Berkeley Senior Center.

Help individuals learn how to use public
transportation options with
educational programs and a pool of
volunteers willing to be companions on
public transportation trips.

Transit
TrainingSupport Safe
Driving
Year
1 A plan considering safety,
walkability, lighting, etc., is in
development for commercial areas .

The City is in the early planning
stages for a new senior shuttle,
funded with County Measure BB
funds, that will address some current
public transportation limitations
Master
Pedestrian
Plan
Senior
Shuttle

ACTION PLAN
In
Process
Sidewalk
Review The City is developing a plan to
address broken sidewalks
throughout the city and working to
prevent future problems.

Berkeley's Strategic Transportation
(BeST) plan strives to allow residents,
students, and visitors of any age,
background, and ability to have equal
access to move throughout the city.

BeST
Plan
Year
2-3
Improve citizen experience of
transportation infrastructure, e.g.,
benches, shelters, traffic signals, and
pavement on pedestrian sidewalks.

Improve collaborative planning
between City Planning, Aging
Services, and local transportation
companies to increase public transit
access for older adults; partner with
carpool and private transportation
services .

Transit
InfastructurePartnering &
Planning
A new Aging Services Transportation
Coordinator will oversee paratransit
and senior center shuttles, will
expand the senior shopper shuttle,
and will expand mobility management
and travel training.

Senior
Transit
Coordinator
Advance the  reliability, frequency,
and local travel destinations for
transit, especially in such areas as the
Berkeley hills that have limited
access.

Transit Partner with community agencies to
increase transportation options by
better utilizing and organizing shuttles
during off-hours
Utilize
Shuttles
Equity and  Inclusion: Social activities, volunteer opportunities, and jobs are important, but without thoughtful infrastructure and transit programs that help seniors get where they need to go, these resources will not be utilized to their fullest extent.  BART and AC Transit help connect Berkeley to the rest of the Bay Area, but issues like the "last mile, " not having benches at station stops,  and inadequate lighting can be a problem for some older people and prevent them from using these services.

TAKE AWAYS
Information: Even with abundant public transportation options, many people want to maintain the freedom of driving, and want to do so safely. Many people are interested in safe driving refresher courses, but there are limited local options for these courses. Stigma may be an issue and classes should be advertised carefully to prevent promoting stereotypes and to make sure people feel comfortable attending.

Infrastructure and Policy: Many survey respondents felt that one of Berkeley's best traits is its walkability. However, sidewalk disrepair and pedestrian safety concerns can be a barrier. The Bicycle Boulevards and some new protected bike lanes are a safety improvement, but there is still more work to do.

Attachment 1

38 AGE - FRIENDLY BERKELEY
Appendix B
Outdoor Spaces &
Buildings
Berkeley values it's green space, with many city parks, parklets, and miles of walking trails. Thanks to Ed Roberts, who led the disability rights movement as a student at UC Berkeley in the 1960's, accessibility of outdoor spaces and public buildings was advanced with nearly universal curb cuts, accessible city-owned buildings, and a robust set of non-profit organizations dedic ated to ensuring that the needs of all residents and visitors are considered in the built environment. Improvements that go beyond ADA
compliance and additional programs for older adults with varied physical abilities will make the city even more livable for everyone.

BORP provides opportunities
for people with disabilities to
enjoy the outdoors, including
special programs for veterans.

Berkeley Walks organizes 30
minute  walks 3 days a week for
all levels of UC Berkeley faculty
and staff.

East Bay Regional Park District,
the largest urban regional park
district in the US with about
120,000 acres, has a variety of
free and affordable outdoor
activities and volunteer
opportunities.

AGE FRIENDL Y RESOURCES
Bay Area
Outreach &
Recreation
Berkeley
Walks
The UC Botanical Garden is 34-
acres with over 10,000 different
plant species. With paved paths
throughout the garden, it is an
accessible place to enjoy nature
and learn about conservation.

EBRPD
UC Botanical
Garden
Sidewalks, curb cuts, street
lighting, benches, and traffic
calming devices are developed in
most areas.

New businesses, housing
developments and
redevelopments are required by
the City to be ADA compliant.

City Parks & Recreation
programs include adult classes
such as painting, yoga, and T ai
Chi.

A city ordinance has allowed
several ‘parklets’ to be built,
which provide outdoor seating
and tables in commercial areas;
at least six more are planned.

The City's Customer Service
Center has been renovated to be
more accessible with lower
counters, better lighting, and
large screens.

City Parks & Recreation
organizes several aquatics
classes specifically for older
adults and people with
disabilities.

Parks & Rec
Adult Classes
Accessible
Streets
ADA
Compliant
Buildings
Customer
Service
Center
Senior
Aquatics
PublicParklets
Nonprofit &
University
Attachment 1

39 AGE - FRIENDLY BERKELEY
Appendix B

PARK MAP
With parks spread out across the city, there are many opportunities to enjoy the outdoors. However, the quality and availability of amenities such as bathrooms, benches, and lighting vary across parks. There is a bus from downtown directly to the Marina and the Botanical garden, but public transit access to some other parks is limited.  It may be necessary to drive to some parks, especially for  those traveling from destinations other than downtown.

One of the top reasons survey respondents rated Berkeley positively as a place to age was walkability. 59% said they walk  18% said they bike
...as a form of transportation for errands and appointments However, sidewalk disrepair and traffic safety are issues raised by the community.  While Berkeley has made an effort to be accessible (e.g., curb cuts), trees often cause sidewalks to become uneven and some survey respondents reported feeling unsafe crossing the street.

DATA
Berkeley
Marina
Attachment 1

40 AGE - FRIENDLY BERKELEY
Appendix B
City Parks & Recreation staff are
considering additional classes and
programs for older adults.

Ensure that green spaces are
accessible by various
transportation modes and to those
with mobility challenges, including
shuttle access, smooth pathways,
and room for wheelchairs next to
benches.

The Public Works department is
implementing a self-evaluation to
review the built environment for
ADA compliance, inviting
comments from older adults
The City Planning Department is
using ‘Crime Prevention Through
Environmental Design’ (CPTED) to
address safety issues and
uncomfortable spaces.

Funds from local Measure T1 will
be used to improve existing
infrastructure and facilities in the
city.

Assess needs and secure funding to
improve park bathrooms, lighting,
parking, and other facilities for the
older population; identify and
advertise parks that are already Age-
Friendly.

CPTED T1 Funds
Encourage large, easily visible street
numbers on businesses and houses.

Add a link on the City of Berkeley
website to outdoor recreation
activities for older adults.

ADA Self-
Evaluation
More
Classes
In  ProcessYear 1
Age-Friendly
Parks Park Access
Signage Web
Information
Year  2-3
Create safe routes to common
destinations that have well maintained
sidewalks, large signs, and good
lighting,; create safe route maps.

Open public park exercise areas
(James Kenney & Live Oak Parks)
during the day in addition to the
current 3 nights/week.

Ensure that older adults have
opportunities for input into the
development of the Master
Pedestrian Plan by reviewing
meeting times and consulting the
Commission on Aging.

Extend Park
Hours
Safe Routes Older
Pedestrian
Input
Re-open the Willard Pool to
improve public access to
recreational swimming in South-
East Berkeley
Re-Open
Pool
Infrastructure and  Policy: While there are many green spaces around the city, amenities to make spaces safer and accessible, like public bathrooms, lighting, and benches, are variable. In addition, while some areas of the city, such as downtown, have various public transportation options, accessing parks from other areas requires a car or multiple bus lines.

TAKE AWAYS
Equity and  Inclusion: The city started implementing accessibility standards ahead of many other places, but improvements to sidewalks, bus stations, and other outdoor spaces have not continued with the same momentum. The city is aware of these problems and assessing where to invest in additional accessibility efforts.

Information:  There are many wonderful parks throughout Berkeley, but information about these parks, their programs, and the accessibility of  activities are not easy to find and the city website is not always up to date with information.

ACTION PLAN
Attachment 1

41 AGE - FRIENDLY BERKELEY
Appendix B
Public

AGE FRIENDL Y RESOURCES
A new advocacy and social
justice interest group growing
out of Ashby Village meets to
discuss and plan advocacy
efforts.

The Center for Independent
Living advocates with and for
people of all ages with disabilities
and offers organized social
activities.

Social Participation
& Civic Engagement
Senior Centers serve hundreds
of people daily with  group
classes and activities including
meals, foreign language, memoir
writing, music, field trips, dance,
and birding.  They also have
voter registration materials.

The East Bay Gray Panthers are
an intergenerational advocacy
group fighting  for social
justice  and combating ageism.

J-Sei is a community center that
offers a space for inter-
generational activities and
services  that pass on Nikkei
values and traditions.

The Center for Elders'
Independence organizes social
activities and has an adult day
health center as part of their
PACE program.

Ashby Village members organize
events, volunteer activities and
various interest groups that
meet regularly including
advocacy, poetry, bridge, movies,
and technology.

The Berkeley Lawn Bowling Club
is a nonprofit outdoor sport club
that has been active since 1928.

Members  offer free classes to the
public.

A support and advocacy group for
LGBTQ seniors, Lavender Seniors
has a 'Friendly Visitor' program
and monthly lunches to keep
members connected.

The Berkeley Continuum is a
non-profit group that is working
to ensure that a continuum of
services and supports are
available for older people to age
in their communities.

A variety of social opportunities are available for
older adults in Berkeley. These include fitness, art ,
education, political and and cultural activities. While the vast majority of survey respondents indicated
that they participate in social activities at least a few times a week, transportation and affordability of
activities were raised as barriers. Making activities
more affordable, accessible, and widely advertised
would help residents, particularly isolated seniors,
participate.

Elder-Action
Group
As a major local employer, the
UC Berkeley retirement center
connects 2,245  UC retirees in
Berkeley and Albany with
volunteer opportunities, book
clubs, workshops, and Retirees'
Associations.

The Jewish Community Center
organizes group "Trips Around
T own" for seniors and has adult
classes, lunches, clubs, and
events.

UC Berkeley Osher Lifelong
Learning Institute offers a wide
variety of classes for adults 50
and older.

Berkeley
Continuum
Gray
Panthers
CEI Social
Activities
BLBC
J-Sei
Activities
OLLI @
Berkeley
JCC
Lavender
Seniors Group
The City’s 43 Boards &
Commissions attract numerous
seniors from across the city,
including to the Commission on
Aging.

City Boards
&
Commissions
CIL
Senior
Centers
UC
Retirement
Center
Ashby
Village
Nonprofit & University
Attachment 1

42 AGE - FRIENDLY BERKELEY
Appendix B
One of the top reasons Berkeley was rated positively by survey respondents as a place to age was the availability of many different services and activities. The vast majority of survey respondents said they are actively participating in social activities. However, various surveys indicate that 6-11% of Berkeley seniors socialize less that once week and follow up is needed to identify the needs of these isolated seniors.
89%
said they socialize
at least a few
times a week
60%
said they participate
in continuing
education or self-
improvement
classes
>75%
said their community
has volunteer and
civic engagement
opportunities
31%
said they have
transportation to
and from volunteer
activities
DATA
54%
said it is very important
to have opportunities to
participate in local
government and
decision making
80%
said it is important for
them to have
opportunities to
participate in local
councils and committees
Berkeley has a long history of being at the center of social movements. Older adults in the community are heavily involved in local politics.
91%
said it is important for
them to have a range
of opportunities to
volunteer

78.1%
of registered Berkeley
voters participated in
the 2016 election, higher
than the county turnout
(75.42%)
According to focus groups
moderated by the Berkeley
Continuum
Some people had been to the senior
centers and liked them. However, a few
people said they did not like the senior
center, with some adding that it seemed
"depressing" .

Participants who lived in multi-unit
housing indicated that they needed more
information about what activities were
happening in the community.

Those living in single family homes
showed more interest in finding ways to
be connected to social activities.

Where people go for self-
improvement or continuing
education
33 22
19 12 12 11
0 5
10 15
20 25
30 35
Organization
% of responses
University/Adult Ed
Senior Center
Local Orgs & Businesses
Parks & Rec Dept.Community  Center
Faith Community
Attachment 1

43 AGE - FRIENDLY BERKELEY
Appendix B
Plan additional intergenerational
community activities that encourage
participation of different ages and
cultures.

Reframe “senior centers” and modify
programming to attract “younger”
seniors.

Help neighborhood associations,
formal and informal groups, and city
agencies focus on providing
opportunities for older people to
participate, especially low-income,
isolated and disabled seniors.

Create an easy to access directory of
Age-Friendly organizations, activities
and engagement opportunities for
older adults.

The North Berkeley Senior Center
building is being upgraded with $5.8
million in local T1 funds to accommodate
additional community programs. Input
from older adults who use the senior
centers was used in developing the plan.

Senior
Center
Upgrade
Activity
DirectoryCollaborate
Diversify
Activities
Senior
Centers
Year 1Year  2-3 In Process

ACTION PLAN
Older adults are included  in Measure
GG (emergency preparedness)
outreach and workshops, especially
to consider isolated and low-income
seniors.

Measure
GG
Consider older adult comments and
public input to T1
infrastructure expenditures to ensure
public spaces are developed with the
needs of older adults in mind.

When possible, schedule public
meetings when it is convenient for
older adults and offer transportation
options for people who may not feel
comfortable traveling alone at night.

Meeting
Timing
T1
Spending
Equity and  Inclusion: Active civic engagement has been a prominent part of Berkeley's history and continues to be important to residents of all ages. Opportunities for older adults with a variety of physical abilities, cultural backgrounds, and languages will help foster a stronger sense of community, both intergenerationally and among older adults in Berkeley.

TAKE AWAYS
Information: Having activities available will not be enough to ensure that everyone has a way to participate. We want to also ensure that there are various modes of communicating information about the programs so that those without computer access or who are more isolated will have information about services and activities they can participate in. This will also require communicating information in multiple languages and in written and audio formats.

Infrastructure and Policy: Transportation to activities, language accommodations, and making activities accessible is especially important for seniors who are at risk of isolation and are not typically included in community events. Reducing barriers to participation with infrastructure and policy improvements will make community events and activities more inclusive.

Attachment 1

44 AGE - FRIENDLY BERKELEY
Appendix B
Public
Employment &
Economic Security
ASSETS Senior Employment
Program  provides job training
and job search assistance for
Alameda County residents age
55+.

Encore is a Bay Area company
that helps adults 50+ find
impactful work in the social
sector, mentor younger adults,
and participate in advocacy for
older adults.

The Berkeley Adult School &
Career Center offers
workshops, career fairs,
computer access for job
searching, and one-on-one
assistance to help adult job
seekers.

The UC Berkeley Retirement
Center gathers information
about resources for retirees
who are looking for part-time
work or volunteer
opportunities.

Our community survey and focus groups found that the cost of living throughout the Bay Area is a prominent concern among older adults. Many older people are worried they
won't be able to afford their property taxes or rent, and the cost of transportation and food continue to rise. Retiring may be a financial impossibility for many people in Berkeley.

It is critical to ensure there are local job  opportunities for people of all ages and abilities and adequate financial support and advice for those who can no longer work. .

AGE FRIENDL Y RESOURCES
ASSETS  East Bay
Works
Encore
The Clean City Program,
managed by BOSS, hires people
experiencing homelessness for
temporary jobs cleaning
sidewalks in the City while BOSS
helps them navigate their
housing and health services.

Clean City
Program
UC
Retirement
Center
In October 2018, Berkeley
adopted a $15 minimum wage
which will help all those
who work in Berkeley make a
basic wage.

For seniors 65+ who have a
household income less than
$46,500, certain city taxes can
be refunded, such as Sanitary
Sewer fees and the  School
Maintenance tax.

LAS is a nonprofit legal
assistance organization that
helps senior clients with legal
problems such as changes to
public benefit payments and
elder abuse cases including
financial abuse.

Minimum
Wage
Very Low
Income T ax
Refund
Legal
Assistance
for Seniors
Nonprofit & University
Attachment 1

45 AGE - FRIENDLY BERKELEY
Appendix B
While many older adults expressed interest in job training, flexible jobs for older people, and jobs that are adapted for older people, few thought these resources were available.

DATA
Important and available
employment resources
Flexible Jobs Job Training Adapted Jobs
0 10
20 30
40 50
60 70
80 90
Important Available
% Responents
Work Status
Full- or Part-time Unemployed Retired
Not working: Other
0 10
20 30
40 50
60 70
80 90
50-64 65-79 80+
% Responents
Focus groups and survey respondents consistently named financial security and the cost of living in the Bay Area as their top issues.  When looking at how older adults rated Berkeley as a place to age on the survey, answers vary by income group, with higher income groups more likely to rate Berkeley as "Excellent/Good" and less likely to rate it as "Not so Good/Poor"
Rating of Berkeley as a place to age by income group
Excellent/Good Okay Not so good/Poor
0 10
20 30
40 50
60 <$16K $16K-$32K $32K-$60K $60K-$90K >$90K
% Responents
51%
of Berkeley residents age 60+
said they were "concerned" or
"very concerned" about having
enough income to meet their
basic needs
According to the Alameda County Plan for Older Adults 2016-2017, "Income for basic needs"
was the top concern among
older adults  county-wide and in
Berkeley
Attachment 1

46 AGE - FRIENDLY BERKELEY
Appendix B
Consider a program of Elder Friendly
business certification (Elders in
Action provides this in Portland )
which would indicate businesses that
accommodate both older workers
and customers.

The City Economic Development
department is working on outreach
and a small business forum
regarding succession planning and
how to help older adults plan for
their next phase.

Age Friendly
Business
Year 1Year 2-3 In Process

ACTION PLAN
Succession
Planning
Offer workshops and education on
financial planning and elder fraud
abuse.

Financial
Planning Broaden communication of
assistance with local taxes for low
income residents.

T axes

TAKE AWAYS
Infrastructure and Policy:  Financial stress is common among older adults in Berkeley. There is a wide range of incomes that are creating a disparity in how residents view the city as a place where they can stay as they age. T o prevent further displacement, there needs to be more affordable housing units and other programs to help people stay in their communities.

Equity and  Inclusion: There are not enough jobs that offer the flexibility and accommodations that some older workers are looking for. This is a major issue for those who are choosing to work longer and those who  need to because of financial concerns. Access to jobs needs to be addressed through policy and business incentives.

Information: Though the city has a number of programs designed to help low-income seniors, it is clear from focus groups that not everyone is aware of these programs. Additionally, there is a need to expand these programs beyond what is considered "low-income" for the purposes of federal benefit programs because the cost of living in the Bay Area is so  much higher than the national average.

Attachment 1

47 AGE - FRIENDLY BERKELEY
Appendix B
Public
Respect &
Social Inclusion
Large print materials of public
documents are available through
the City Clerk’s office.

Bears for Elder Welfare is a
student organization at UC
Berkeley intended to help
improve the well-being of local
older adults and to foster respect
for elders among Berkeley
students.

The students at UC Berkeley are an excellent example
of a  volunteer resource, from student groups
specifically created to improve the welfare of older
adults to individuals who sign up to volunteer, for
example at the Senior Centers, Meals on Wheels and
Ashby Village.  Seniors in Berkeley are diverse and may have many intersecting identities that make them more
or less vulnerable to agism and other forms of
discrimination. Volunteer and service programs keep
these issues  in mind when engaging with local
residents. Counters in all city public service
areas are accessible and staff are
trained to assist people with
disabilities.

Members of UC Berkeley's
student Co-Op volunteer to
assist Berkeley seniors to remain
in their homes as long as
possible.

Volunteers of all ages help
facilitate Ashby Village activities,
including support groups.

Lavender Seniors give service
providers who are LGBTQ
allies"The Emblem" which is a
marker that states "Safe, Visible
and Celebrated. ”
CIL runs 10 week workshops for
older adults with new limitations
that helps them gain skills they
need to overcome barriers to
independent living and so they
can continue to participate in
their communities.

AltaBates Medical Center runs a
program  where volunteers call
daily to check-in on people who
opt-in to the program and alert
emergency contacts if unable to
reach someone.

Forget me Not is a phone call
program that partners socially
isolated older adults with
compassionate high school
volunteers for conversation and
to forge social bonds.

Covia manages Well Connected,
an online and over the phone
support for individuals and social
groups.

Volunteers in the community
bring hot meals to isolated and
frail seniors and socialize with
them.

AGE FRIENDL Y RESOURCES
Accessible
Customer
Service
Accessible
Documents
Berkeley
Student
Co-Op
Lavender
Seniors
AV
Volunteers
Well
connected
CIL Wellness
Program
Forget Me
Not
AltaBates
T ele-Care
Meals on
Wheels
Bears for
Elder
Welfare
Nonprofit & University
Attachment 1

48 AGE - FRIENDLY BERKELEY
Appendix B
As a "college town" , there are many activities and organizations in Berkeley that are focused on attracting the younger generations. Older adults are also active in the community and identified a wide variety of social resources they consider important. 94%
of survey respondents
socialize at least once a
week
68%
of survey respondents
would turn to family, a
friend, or a neighbor if
they needed information
about servies

COMMUNITY SURVEY RESULTS
The vast majority of our survey respondents have someone to socialize with at least weekly and have friends or family to turn to when they need help. At least 6% of the respondents, however, socialize less than once a week and the survey did not capture some of the more isolated seniors.

Top Responses for Important Social Resources
At least somewhat important Very important
64%
25%
77%
36%
85%
39%
79%
39%
88%
47%
87%
47%
87%
52%
89%
52%
89%
54%
92%
56%
93%
58%
0 10
20 30
40 50
60 70
80 90
100
Activiti.. Activiti.. Activiti.. Local sc.. Social c.. Mixed ag.. Diverse .. Clear pu.. Oppties.. Continu.. Conveni..

Activities specifically for
LGBTQ older adults
Activities and restaurantsthat offer senior discounts
Activities specifically for
older adults
Local schools that involve
older adults
Social clubs e.g.: book
groups, gardening, crafts or
hobbies
Mixed age activities
Diverse cultural activitiesfor diverse populations
Clear publicity about social
activities
Opportunities to participate in localgovt/community decisio n-making
Continuing education
classes
Convenient entertainment
venues
Attachment 1