AGENDA REPORT
Meeting Date: April 26, 2022
Item Number:
To: Honorable Mayor & City Council
From: Daren Grilley, Assistant Director/City Engineer
Jessie Holzer Carpenter, Transportation Planner
Subject: AUTHORIZING AND DELEGATING TO THE CITY MANAGER
THE AUTHORITY TO APPROVE AND EXECUTE AN AWARD
AGREEMENT WITH METRO FOR THE TRANSIT ORIENTED
COMMUNITIES TECHNICAL ASSISTANCE PROGRAM (TOC
TAP) ROUND 1
Attachments: 1. Award Agreement
RECOMMENDATION
Staff recommends City Council move to authorize and delegate to the City Manager the authority to approve and execute an Award Agreement with Metro for the Transit Oriented Communities Technical Assistance Program (TOC TAP) Round 1 for the Feasibility Study of a Class III Bike Boulevard on Clifton Way-Le Doux Road.
INTRODUCTION
This project will explore the feasibility of a range of Bike Boulevard design options (not bike lanes) for consideration by the community to implement the Complete Streets Plan and Action Plan. Class III Bike Boulevards are shared streets between bicyclists and drivers and often incorporate traffic calming features to make a comfortable, active transportation environment and improve neighborhood livability. Bike Boulevards are not bike lanes and do not impact the number of existing vehicle travel lanes.
DISCUSSION
In 2018, the Metro Board of Directors approved the Transit Oriented Communities Policy (TOC Policy) which affirmed Metro’s commitment to incorporate equity, community development and land use considerations in how Metro plans and delivers the public transportation system in Los Angeles County. Metro defines TOCs as places (such as corridors and neighborhoods) that, by their design, allow people to drive less and access transit more.
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BEVERLY
HILLS
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D-7
Meeting Date: April 26, 2022
In 2020, the Metro Board adopted the TOC Implementation Plan, which established a series of actions for Metro to implement the TOC Policy directly or through partnership with others, to realize equitable TOCs. The TOC Technical Assistance Program is one such program.
The TOC Technical Assistance Program is a competitive funding program that will support building municipal staff capacity in TOC areas and fund TOC feasibility studies and plans in Los Angeles County. Eligible TOC activities include active transportation and first/last mile, among others.
On November 1, 2021, staff submitted an application for a Feasibility Study for a Class III Bike Boulevard on Clifton Way-Le Doux Road to provide access to the future Wilshire/La Cienega D (Purple) Line subway stations. This project is included in the City’s Complete Streets Plan (adopted April 2021) and is identified as a high priority project in the Complete Streets Action Plan. It is also included in Metro’s recently adopted First/Last Mile Plan for Section 1 of the D (Purple) Line Extension.
On January 31, 2022, Metro notified the City that the project had been approved for funding. The Feasibility Study will explore design options for the Bike Boulevard and include a robust public outreach effort to build community consensus on a proposed design, as outlined in Attachment B of the Award Agreement.
Approval of the Award Agreement for the Feasibility Study does not approve construction of the project. The next step after approval of the Award Agreement is for the City to procure a consultant to complete the Feasibility Study. The project is anticipated to be completed in one year; key milestones include: July 2022: Project kick-off Summer/fall 2022: Community visioning meetings and audits Fall 2022: Introductory Commission and City Council meetings Fall 2022: Community workshops and charrettes
Winter 2023: Design option development Winter 2023: Community workshops and charrettes Winter 2023: Draft conceptual design
Spring 2023: Final conceptual design
Spring 2023: Final Commission and City Council meetings June 2023: Project close-out
FISCAL IMPACT
The City’s grant application requested $200,000 to perform the Feasibility Study and provided a local match of $50,000 for enhanced community outreach and engagement methods. The next step is for the City to procure a consultant to complete the Feasibility Study and submit invoices to Metro for reimbursement. Funding is available in CIP No. 00100: Complete Streets.
Shana Epstein, Director of Public Works
Approved By
Attachment 1
Agreement# 9200000000TOC2201
Rev: 03.02.22 1 Agreement: TOC Technical Assistance Program Transit Oriented Communities Technical Assistance Program (TOC TAP)
Round 1
AWARD AGREEMENT
This Agreement (“Agreement”) is dated March 2, 2022 for reference purposes only, and is by and between the Los Angeles County Metropolitan Transportation Authority ("LACMTA") and Beverly Hills("Recipient") for the Feasibility Study for Clifton Way-Le Doux Road Bike Boulevard - LACMTA Transit Oriented Communities Technical Assistance Program (TOC TAP) ID# 9200000000TOC2201 as described in this Agreement and the attachments hereto ("Project").
WHEREAS, as part of Round 1 of the TOC TAP Program, the LACMTA Board of Directors, at its meeting on October 22, 2020, authorized funding implementation activities for Los Angeles County jurisdictions and other eligible applicants with up to $200,000 for technical assistance needed to build local jurisdiction capacity in TOC subject areas and/or explore the feasibility of implementing TOC planning programs.
WHEREAS, the Recipient is subject to all program requirements within the TOC Grant Writing Assistance and Technical Assistance Program Guidelines(“Guidelines”) and to the terms and conditions contained in this Agreement.
NOW, THEREFORE, the parties hereby agree as follows:
The terms and conditions of this Agreement consist of the following, and each is incorporated by reference as if fully set forth herein:
1. Part I - Specific Terms of the Agreement
2. Part II - General Terms of the Agreement
3. Attachment A - Project Schedule and Budget
4. Attachment B - Scope of Work
5. Attachment C - Reporting and Expenditure Instructions
6. Attachment D - Quarterly Progress/Expense Report
In the event of a conflict, the Specific Terms of this Agreement and Attachments A, B, C and D shall have precedence in that order and shall prevail over the General Terms.
Agreement# 9200000000TOC2201
Rev: 03.02.22 2 Agreement: TOC Technical Assistance Program IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized representatives as of the dates indicated below:
LACMTA:
LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY By:__________________________________ Date:____________________ Stephanie N. Wiggins
Chief Executive Officer
APPROVED AS TO FORM:
Rodrigo A. Castro-Silva
County Counsel
By: _____________________________________ Date: _____________________ Deputy
RECIPIENT:
CITY OF BEVERLY HILLS
By: ______________________________________ Date:_____________________ George Chavez
City Manager
APPROVED AS TO FORM (OPTIONAL):
By: ______________________________________ Date:______________________ Larry Wiener
City Attorney
Agreement# 9200000000TOC2201
Rev: 03.02.22 3 Agreement: TOC Technical Assistance Program PART I
SPECIFIC TERMS OF THE AGREEMENT
1. The Title of the Project is Feasibility Study for Clifton Way-Le Doux Road Bike Boulevard - LACMTA Transit Oriented Communities Technical Assistance Program ID# 9200000000TOC2201.
2. To the extent the Funds are available, LACMTA shall provide to Recipient a one-time award of General Funds, based on Project eligibility and funds available, in the amount of $200,000 (the “Funds”) for the Project in accordance with the terms of this Agreement. LACMTA Board of Directors’ action of October 22, 2020, approved TOC Technical Assistance Program.
3. This one-time award shall be on a reimbursement basis. Recipient must provide the appropriate supporting documents with the Quarterly Progress/Expense Report, (Attachment D).
4. Recipient may contribute the Award Funding Commitment (local match), to the Project in the amounts and toward the Scope of Work, all as specified in (Attachment A). In each Quarterly Progress/Expense Report (Attachment D), Recipient shall report on the use of the local match which should be consistent with Attachment A. If Recipient does not meet its local match commitment, it shall be considered a default under this Agreement and LACMTA will have the remedies available to it under Part II, Sections 12 and 13. Any changes in the Recipient Award Funding Commitment must be made by mutual agreement of the parties and documented in an amendment to this Agreement.
5. Recipientshall complete the Project as described in the “Scope of Work,” attached to this Agreement as Attachment B. The Scope of Work includes a description of the Project and a detailed description of the work and tasks to be completed, including project deliverables, by Recipient. Project work shall adhere to the Project Schedule and Budget attached to this Agreement as Attachment A, consistent with the Reporting and Expenditure Instructions as referenced as “Instructions” as Attachment C. If Recipient is consistently behind schedule in meeting milestones or in delivering the Project, in accordance with Attachments A and C then LACMTA shall have the option to terminate this Agreement for default as described in Part II, Sections 12 and 13 and deobligate funds as described in Part II, Section 8.
6. Eligible Project expenses and reporting procedures are defined in the Reporting and Expenditure Instructions attached to this Agreement as Attachment C. The form of the Quarterly Progress/Expense Report is attached as Attachment D. LACMTA shall withhold five percent (5%) of eligible expenditures per invoice as retention pending an audit of expenditures and completion of the Scope of Work (Attachment B).
7. The duration of the Agreement, as evidenced in Attachment A, shall be thirty-six (36) months and all eligible costs shall be incurred during this period. The funds may be Agreement# 9200000000TOC2201
Rev: 03.02.22 4 Agreement: TOC Technical Assistance Program deobligated if the Project is not completed within thirty-six (36) months from the fully executed Agreement date.
8. Recipient shall ensure that the award funded work is consistent with implementation of strategies contained in the Guidelines. If upon review of the Quarterly Progress/Expense Report (Attachment D), LACMTA finds that the Project is not consistent with the Guidelines, LACMTA may find Recipient to be in default and shall have the remedies as described in Part II, Sections 12 and 13. LACMTA may also deobligate funds as described in Part II, Section 8.
Agreement# 9200000000TOC2201
Rev: 03.02.22 5 Agreement: TOC Technical Assistance Program
PART II
GENERAL TERMS OF THE AGREEMENT
1. TERM:
1.1 The term of this Agreementshall commence on the date this Agreement is fully executed and shall expire upon the occurrence of all of the following, unless terminated earlier as provided herein: (i) the agreed upon Scope of Work (Attachment B) has been completed; (ii) all LACMTA audit and reporting requirements have been satisfied; and (iii) the final disbursement of the Funds has been made to Recipient. The parties understand and agree there are certain covenants and agreements which specifically remain in effect after expiration or termination of this Agreement.
1.2 Should LACMTA determine there are insufficient Funds available for the Project, LACMTA may terminate this Agreement by giving written notice to Recipient at least thirty (30) days in advance of the effective date of such termination. If this Agreement is terminated pursuant to this section, LACMTA will not reimburse Recipient any costs incurred after the termination date.
2. INVOICE BY RECIPIENT:
2.1 Unless otherwise stated in this Agreement, the Quarterly Progress/Expense Report (Attachment D), with supporting documentation of expenses and project progress as described in Part II, Section 4.1 of this Agreement, and other documents as required pursuant to this Agreement, shall satisfy LACMTA invoicing requirements. Expenses that are not invoiced within sixty (60) days after the lapsing date as defined in the Lapsing Policy, Part II, Section 8.1 below are not eligible for reimbursement.
Send invoices with supporting documentation to:
[email protected], and, once reviewed and approved to: [email protected]
3. USE OF FUNDS:
3.1 Recipient shall utilize the Funds to complete the Project as described in the Scope of Work (Attachment B) and in accordance with the Reporting and Expenditure Instructions (Attachment C). Recipient shall be eligible for the Funds up to the award amount specified in Part I, Section 2 of this Agreement subject to the terms and conditions contained herein.
3.2 Recipient shall not use the Funds to substitute for any other funds or projects not specified in this Agreement. Further, Recipient shall not use the Funds for any expenses or activities above and beyond the approved Scope of Work (Attachment B).
Agreement# 9200000000TOC2201
Rev: 03.02.22 6 Agreement: TOC Technical Assistance Program
3.3 Recipient must use the Funds in the most cost-effective manner. If Recipient intends to use a consultant or contractor to implement all or part of the Project, LACMTA requires that such activities be procured in accordance with Recipient’s contracting procedures and consistent with State law. Recipient staff or consultant with project oversight roles cannot award work to companies in which they have a financial or personal interest. This effective use of funds provision will be verified by LACMTA through on-going Project monitoring and through any LACMTA interim and final audits.
3.4 Recipient may change budgetary amount per task within the Scope of Work (Attachment B), subject to LACMTA approval as set forth in Part II, Section 10 hereof.
3.5 Recipient’s employees, officers, councilmembers, board members, agents, or consultants (a “Recipient Party”) are prohibited from participating in the selection, award, or administration of a third-party contract or sub-agreement supported by the Funds if a real or apparent conflict of interest would be involved. A conflict of interest would include, without limitation, an organizational conflict of interest or when any of the following parties has a financial or other interest in any entity selected for award: (a) a Recipient Party (b) any member of a Recipient Party’s immediate family, (c) a partner of a Recipient Party; (d) any organization that employs or intends to employ any of the above. This conflict of interest provision will be verified by LACMTA through on-going Project monitoring and through any LACMTA interim and final audits.
4. DISBURSEMENT OF FUNDS:
4.1 Recipient shall submit the Quarterly Progress/Expense Report (Attachment D) within thirty (30) days after the close of each quarter. Should Recipient fail to submit such reports within ten (10) days of the due date or if Recipient submits incomplete reports, LACMTA will not reimburse Recipient until the completed required reports are received, reviewed, and approved. The Quarterly Progress/Expense Report (Attachment D) shall include all appropriate supporting documentation (such as contractor invoices, receipts, etc.) as set forth in the Instructions (Attachment C). All supporting documents must include a clear justification and explanation of their relevance to the Project. If no activity has occurred during a particular quarter, Recipient will still be required to submit the Quarterly Progress/Expense Report (Attachment D), indicating that no dollars were expended that quarter. If a request for reimbursement exceeds $500,000 in a month, then Recipient can submit such an invoice once per month with supporting documentation.
4.2 Disbursements shall be made on a reimbursement basis in accordance with the provisions of this Agreement.
4.3 LACMTA will make all disbursements electronically unless an exception is requested in writing. Disbursements via Automated Clearing House (ACH) will be made at no cost to Recipient. Recipient must complete the ACH form and submit such form to LACMTA before Agreement# 9200000000TOC2201
Rev: 03.02.22 7 Agreement: TOC Technical Assistance Program funding award reimbursement payments can be made. ACH Request Forms will be provided by LACMTA staff.
4.4 Expenses that are not invoiced within sixty (60) days after the lapsing date specified in Part II, Section 8.1 below are not eligible for reimbursement.
4.5 Any Funds expended by Recipient prior to the execution of this Agreement by LACMTA shall not be reimbursed.
5. REPORTING AND AUDIT REQUIREMENTS/PAYMENT ADJUSTMENTS:
5.1*
1 LACMTA and/or its designee shall have the right to conduct audits of the Project, as it deems appropriate, such as financial and compliance audits; interim audits; preaward audits; performance audits; and final audits. LACMTA will commence a final audit within six months of receipt of an acceptable final invoice, provided the Project is ready for final audit (meaning all costs and charges have been paid by Recipient and invoiced to LACMTA and such costs, charges, and invoices are properly documented and summarized in the accounting records to enable an audit without further explanation or summarization, including actual indirect rates for the period covered by the Agreement period under review). Recipient agrees to establish and maintain proper accounting procedures and cash management records and documents in accordance with Generally Accepted Accounting Principles (GAAP). Recipient shall reimburse LACMTA for any expenditure not in compliance with this Agreement and the Guidelines. Recipient’s eligible expenditures submitted to LACMTA for this Project shall be in compliance with the Reporting and Expense Instructions (Attachment C) and Office of Management and Budget (“OMB”) Circular A-87. The allowability of costs for Recipient’s contractors, consultants and suppliers submitted to LACMTA through Recipient’s Quarterly Progress Reports/Expense Report (Attachment D) shall be in compliance with OMB Circular A-87 or Federal Acquisition Regulations, Subpart 31 (FAR), whichever is applicable. Any use of the Funds which is expressly prohibited under this Agreement shall be an ineligible use of the Funds and may be disallowed by LACMTA audit. Findings of the LACMTA audit are final. When LACMTA audit findings require Recipient to return monies to LACMTA, Recipient shall return such monies within thirty (30) days after the final audit is sent to Recipient.
5.2* Recipient’s records shall include, without limitation, accounting records, written policies and procedures, contract files, original estimates, correspondence, change order files (including documentation covering negotiated settlements), invoices, and any other supporting evidence deemed necessary by LACMTA to substantiate charges related to the Project (all collectively referred to as “records”). Recipient’s records shall be open to inspection and subject to audit and reproduction by LACMTA auditors or authorized representatives to the extent deemed necessary by LACMTA to adequately permit evaluation of expended costs. Such records subject to audit shall also include, without limitation, those records deemed necessary by LACMTA to evaluate and verify direct and indirect costs (including overhead allocations) as 1 See Part II, Section 15.6 for asterisk
Agreement# 9200000000TOC2201
Rev: 03.02.22 8 Agreement: TOC Technical Assistance Program they may apply to costs associated with the Project. These records must be retained by Recipient for 3 years following final payment under this Agreement. Payment of retention amounts shall not occur until after the LACMTA’s final audit is completed.
5.3* Recipient shall cause all contractors to comply with the requirements of this Part II, Sections 5.1 and 5.2 above. Recipient shall cause all contractors to cooperate fully in furnishing or in making available to LACMTA all records deemed necessary by LACMTA auditors or authorized representatives related to the Project.
5.4* LACMTA or any of its duly authorized representatives, upon reasonable written notice, shall be afforded access to all of the records of Recipient and its contractors related to the Project and shall be allowed to interview any employee of Recipient and its contractors through final payment to the extent reasonably practicable.
5.5* LACMTA or any of its duly authorized representatives, upon reasonable written notice, shall have access to the offices of Recipient and its contractors, shall have access to all necessary records, including reproduction at no charge to LACMTA, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the terms and conditions of this Agreement.
5.6* In addition to LACMTA’s other remedies as provided in this Agreement, LACMTA shall withhold the Funds and/or recommend not to approve a future Award to Recipient if the LACMTA audit has determined that Recipient failed to comply with the Scope of Work (such as misusing Funds or failure to return Funds owed to LACMTA in accordance with LACMTA audit findings) and/or is materially out of compliance with other terms and conditions as defined by this Agreement, including the access to records provisions of this Part II, Section 5.
5.7* Recipient shall certify monthly invoices by reviewing all contractor and subcontractor costs and maintaining internal control to ensure that all expenditures are allocable, allowable and reasonable and in accordance with OMB Circular A-87 or FAR Subpart 31 (whichever is applicable) and the terms and conditions of this Agreement.
5.8* Recipient shall also certify final costs of the Project to ensure all costs are in compliance with OMB Circular A-87 or FAR Subpart 31 (whichever is applicable) and the terms and conditions of this Agreement.
5.9 Whenever possible, in exercising its audit rights under this Agreement, LACMTA shall rely on Recipient’s own records and audit work to minimize direct audit of contractors, consultants, and suppliers.
Agreement# 9200000000TOC2201
Rev: 03.02.22 9 Agreement: TOC Technical Assistance Program
6. ONE-TIME AWARD:
6.1 This is a one-time only Award subject to the terms and conditions agreed to herein. This award does not imply nor obligate any future funding commitment on the part of LACMTA.
7. SOURCES AND DISPOSITION OF FUNDS:
7.1 The obligation for LACMTA to award the Funds for the Project is subject to sufficient Funds being made available for the Project by LACMTA. If such Funds are not made available for the Project, LACMTA shall have no obligation to provide the Funds for the Project, unless otherwise agreed to in writing by LACMTA.
7.2 Recipient shall be responsible for any and all cost overruns for the Project.
7.3 If the Funds are insufficient to complete the Project, Recipient may modify the Scope of Work (Attachment B) to allow project completion with other funds available to Recipient. LACMTA shall have the right to review and approve or reject any proposed changes to the Scope of Work (Attachment B).
7.4 If at any time, Recipient receives outside funding for the Project in addition to the Funds identified in the Scope of Work (Attachment B) at the time this Agreement was executed, this Agreementshall be amended to reflect such additional funding. If, at the time of final invoice, funding for the Project (including the Funds and any additional funding) exceeds the actual Project costs, then the cost savings shall be applied in the same proportion as the sources of funds as specified in the Scope of Work (Attachment B), and the Funds required for the Project shall be reduced accordingly.
8. TIMELY USE / RECERTIFICATION / DEOBLIGATION OF FUNDS:
8.1 Recipient must demonstrate timely use of the Funds and effective implementation of project scope of work by:
(i) Executing this Agreement within sixty (60) days of receiving formal transmittal of the Agreement from LACMTA.
(ii) Meeting the Project milestone and deliverable due dates as stated in the Project Schedule and Budget (Attachment A) and Scope of Work (Attachment B).
(iii) Timely submitting of the Quarterly Progress/Expense Reports (Attachment D) as defined in Part II, Section 2 of this Agreement and the Reporting and Expenditure Instructions (Attachment C); and
Agreement# 9200000000TOC2201
Rev: 03.02.22 10 Agreement: TOC Technical Assistance Program (iv) Expending funds granted within thirty-six (36) months from the date the Agreement is fully executed. Expenses that are not invoiced within sixty (60) days after the lapsing date are not eligible for reimbursement.
(v) Procuring contract/consultant to complete funding award Scope of Work (Attachment B) within six (6) months of Agreement execution with LACMTA.
(vi) Notifying LACMTA as soon as Recipient is aware of any changes and circumstances which alter the eligibility of the approved project.
If Recipient fails to meet any of the above conditions, the project shall be considered lapsed and will be submitted to LACMTA for deobligation.
8.2 In the event that the timely use of the Funds and effective implementation of the project scope of work is not demonstrated as described in Part II, Section 8.1 of this Agreement, the Project will be reevaluated by LACMTA as part of its annual budget recertification of funds and TOC TAP deobligation process. The Funds may be deobligated and reprogrammed to another project by LACMTA. If Recipient does not complete one element of the Project, as described in the Scope of Work (Attachment B) due to all or a portion of the Funds lapsing, the entire Project may be subject to deobligation at LACMTA’s sole discretion. In the event that all the Funds are reprogrammed, this Agreement shall automatically terminate.
9. EXTENSIONS TO LAPSE DATE
9.1 Time extensions may be granted under the following conditions:
a. Project delay due to an unforeseen and extraordinary circumstance beyond the control of the project sponsor (legal challenge, act of God, etc).
b. Project delay due to an action that results in a change in scope of work or project schedule that is mutually agreed upon by LACMTA and the project sponsor prior to the extension request. c. Project fails to meet completion milestone, however public action on the proposed regulatory change(s) has been scheduled and noticed to occur within 60 days of the scheduled completion milestone.
d. Upon full execution of Agreement, Recipient has committed to having the staffing necessary to fulfill the Scope of Work.
Therefore, inadequate staffing shall not be considered a basis for administrative extensions to the lapse date or appeal of deobligation of funds.
Agreement# 9200000000TOC2201
Rev: 03.02.22 11 Agreement: TOC Technical Assistance Program e. Time extensions longer than 6 months will require a formal written amendment of the Agreement Pursuant to Part II, Section
10.1 below.
f. Time extensions 6 months or shorter may be granted by the Metro Senior Director consistent with Part II, Section 10.2, below.
10. AMENDMENTS
10.1 Amendments to this Agreement shall be in writing executed by the parties.
Formal written amendments are required for (i) changes to the award funding amount, (ii) changes to the Project Funding, (iii) changes to the Scope of Work (Attachment B), and/or (iv) time extensions longer than 6 months. Formal written amendments shall be approved and signed by the LACMTA Chief Executive Officer or his/her designee and Recipient.
10.2 Notwithstanding the forgoing, Recipient may transfer funds between line items within the Scope of Work and Budget or make non-material schedule changes, subject to LACMTA written approval without a formal amendment to this Agreement. Recipient may also seek a one-time 6-month extension pursuant to Part II, Section 9.1, above. In order to transfer funds or make non-material schedule changes, Recipient shall submit a memo to LACMTA Senior Director describing (i) justifications for the time extension; (ii) the amount of proposed transfer of funds, and between which line items; (iii) how the proposed transfer will affect the Scope of Work; and (iv) how the Scope of Work and deliverables are still achievable if the proposed transfer is effectuated. LACMTA will have fifteen (15) working days to approve or disapprove the proposed change, and such approval or disapproval may be provided either by written memo or by email from the Metro Senior Director with concurrence from the Metro Senior Executive Officer.
11. NOTICE
11.1 Notice shall be given to the parties at the address specified below unless otherwise notified in writing of change of address. Any notice required or permitted to be delivered hereunder shall be deemed to be delivered upon receipt at the correct address by United States mail, postage prepaid, certified or registered mail, return receipt requested, or by Federal Express or other reputable overnight delivery service addressed to the parties hereto as follows:
LACMTA's Address:
Los Angeles County Metropolitan Transportation Authority Attention: Fabian Gallardo, Manager, Mail Stop 99-22-2
One Gateway Plaza
Los Angeles, CA 90012
213.922.3084
[email protected]
Agreement# 9200000000TOC2201
Rev: 03.02.22 12 Agreement: TOC Technical Assistance Program Recipient's Address:
City of Beverly Hills
Attention: Jessie Holzer
345 Foothill Road
Beverly Hills, CA 90210
12. DEFAULT:
12.1 A Default under this Agreement is defined as any one or more of the following: (i) Recipient fails to comply with the terms and conditions contained herein or in the Instructions, (Attachment C); or (ii) Recipient is consistently behind schedule in meeting milestones or in delivering the Project; or (iii) Recipient fails to perform satisfactorily or makes a material change, as determined by LACMTA at its sole discretion, to the Scope of Work (Attachment B) or the Project Funding without LACMTA’s prior written consent or approval as provided herein.
13. REMEDIES:
13.1 In the event of a Default by Recipient, LACMTA shall provide written notice of such Default to Recipient with a 30-day period to cure the Default. In the event Recipient fails to cure the Default or to commit to cure the Default and commence the cure within such 30-day period, and thereafter diligently continue such cure to completion to the satisfaction of LACMTA, LACMTA shall have the following remedies: (i) LACMTA may terminate this Agreement; (ii) LACMTA may make no further disbursements of Funds to Recipient; and/or (iii) LACMTA may recover from Recipient any Funds disbursed to Recipient as allowed by law or in equity.
13.2 Effective upon receipt of written notice of termination from LACMTA, pursuant to Section 13.1, Recipient shall not undertake any new work or obligation with respect to this Agreement unless so directed by LACMTA in writing. Any Funds expended after termination shall be the sole responsibility of Recipient.
13.3 The remedies described herein are non-exclusive. LACMTA shall have the right to enforce any and all rights and remedies herein or which may be now or hereafter available at law or in equity.
14. COMMUNICATIONS:
14.1 Recipient shall ensure that all Communication Materials contain recognition of LACMTA’s contribution to the Project as more particularly set forth in “Funding Agreement Communications Materials Guidelines” available at http://metro.net/partners-civic.
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Rev: 03.02.22 13 Agreement: TOC Technical Assistance Program The Funding Agreement Communications Materials Guidelines may be changed from time to time during the course of this Agreement. Recipient shall be responsible for complying with the latest Funding Agreement Communications Materials Guidelines during the term of this Agreement, unless otherwise specifically authorized in writing by the LACMTA Chief Communications Officer.
14.2 For purposes of this Agreement, “Communications Materials” include, but are not limited to community outreach materials, press events, public and external newsletters, printed materials, advertising, websites, radio and public service announcements, electronic media, and construction site signage, as well as the plan or other primary deliverables funded by the Award. A more detailed definition of “Communications Materials” is found in the Funding Agreement Communications Materials Guidelines.
14.3 The Metro logo is a trademarked item that shall be reproduced and displayed in accordance with specific graphic guidelines. The preferred logo lock-up for Award Recipients to use is included in the Recipient Funding Agreement Communications Guidelines.
14.4 Recipient shall ensure that any subcontractor, including, but not limited to, public relations, public affairs, and/or marketing firms hired to produce Project Communications Materials for public and external purposes will comply with the requirements contained in this Section.
14.5 The LACMTA staff shall be responsible for monitoring Recipient compliance with the terms and conditions of this Section. Recipient failure to comply with the terms of this Section shall be deemed a default hereunder and LACMTA shall have all rights and remedies set forth herein.
15. OTHER TERMS AND PROGRAM CONDITIONS:
15.1 This Agreement, along with its Attachments, constitutes the entire understanding between the parties with respect to the subject matter herein. The Agreement shall not be amended, nor any provisions or breach hereof waived, except in writing signed by the parties who agreed to the original Agreement or the same level of authority. Adoption of revisions or supplements to the Attachmentsshall cause such revisions or supplements to become incorporated automatically into this Agreement as though fully set forth herein.
15.2* In the event that there is any court proceeding between the parties to enforce or interpret this Agreement to protect or establish any rights or remedies hereunder, the prevailing party shall be entitled to its costs and expenses, including reasonable attorney’s fees.
15.3* Neither LACMTA nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or committed to be done by Recipient under or in connection with any work performed by and or service provided by Recipient, its officers, agents, employees, contractors, and subcontractors under this Agreement.
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Rev: 03.02.22 14 Agreement: TOC Technical Assistance Program Recipient shall fully indemnify, defend with counsel approved by LACMTA, and hold LACMTA and its subsidiaries, and their respective directors, officers, agents, and employees harmless from and against any suits and causes of actions, claims, losses, liability, damages, costs and expenses, including without limitation, any costs or liability on account of bodily injury, death or personal injury of any person, or damage to or loss of property, any environmental obligation, and any legal fees, in any way arising out of the acts or omissions to act related to Project or this Agreement, without requirement that LACMTA first pay such claims.
15.4 Neither party hereto shall be considered in default in the performance of its obligation hereunder to the extent that the performance of any such obligation is prevented or delayed by unforeseen causes including acts of God, acts of a public enemy, and government acts beyond the control and without fault or negligence of the affected party. Each party hereto shall give notice promptly to the other of the nature and extent of any such circumstances claimed to delay, hinder, or prevent performance of any obligations under this Agreement.
15.5* Recipient shall comply with and ensure that work performed under this Agreement is done in compliance with Generally Accepted Accounting Principles (GAAP), all applicable provisions of federal, state, and local laws, statutes, ordinances, rules, regulations, and procedural requirements, and the applicable requirements and regulations of LACMTA. Recipient acknowledges responsibility for obtaining copies of and complying with the terms of the most recent federal, state, or local laws and regulations, and LACMTA requirements including any amendments thereto.
15.6 Recipient agrees that those sections of this Agreement marked with an asterisk be included in every contract entered into by Recipient or its contractors relating to work performed under this Agreement and LACMTA shall have the right to review and audit such contracts.
15.7 Recipient shall not assign this Agreement, or any part thereof, without prior approval of the LACMTA Chief Executive Officer or his/her designee, and any assignment without said consent shall be void and unenforceable at the option of LACMTA.
15.8* This Agreement shall be governed by California law. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way.
15.9 The covenants and agreements of this Agreementshall inure to the benefit of, and shall be binding upon, each of the parties and their respective successors and assignees.
15.10 Recipient will advise LACMTA prior to any key Project staffing changes.
Agreement# 9200000000TOC2201
Rev: 03.02.22 15 Agreement: TOC Technical Assistance Program
15.11 Recipient in the performance of the work described in this Agreement is not a contractor nor an agent or employee of LACMTA. Recipient attests to no organizational or personal conflicts of interest and agrees to notify LACMTA immediately in the event that a conflict, or the appearance thereof, arises. Recipient shall not represent itself as an agent or employee of LACMTA and shall have no powers to bind LACMTA in contract or otherwise.
15.12 Recipient is required to share their proposed draft RFP, draft consultant contract and draft regulatory documents to LACMTA project staff prior to City approval.
15.13 Quarterly briefings will be conducted with Metro staff throughout the project schedule at significant milestones, i.e., kick off meetings, draft documents, outreach events and committee approvals, etc.
15.14 Recipient shall demonstrate that it can meet project milestones and stay within the budget identified in this Agreement. If at the time Recipient has expended seventyfive percent (75%) of the Award Funds and Recipient has not demonstrated that the work is sufficiently complete consistent with this Agreement. LACMTA’s Senior Director will notify Recipient’s Project Manager through written notice that payments will cease until a mutually agreed-to cost control plan is in place. In the case of insufficient funds to complete the Project, no further payments will be made and Recipient will identify and secure additional funds to complete the project identified in Attachment A.
15.15 Recipient will be required to participate in bi-annual surveys to help Metro identify areas of program improvement and collect information about the Project, including, but not limited to, how the Project is improving equitable outcomes and aligning with Metro’s TOC Policy.
1 Project Management $10,000 $10,000
1.1 Kick off and coordination meetings $5,000 $5,000
1.2 Commission meetings $2,500 $2,500
1.3 City Council meetings $2,500 $2,500
2 Community Engagement $50,000 $50,000 $100,000
2.1 Community engagement work
plan $5,000 $5,000
2.2 Visioning meetings/audits $20,000 $20,000
2.3 Pop-ups/charettes/workshops $25,000 $25,000
2.4 Communications/notification $50,000 $50,000
3 Existing Conditions $20,000 $20,000
3.1 Data collection $5,000 $5,000
3.2 Data analysis and mapping $15,000 $15,000
4 Alternatives Analysis $25,000 $25,000
4.1 Data analysis and mapping $10,000 $10,000
4.2 Design options $15,000 $15,000
5 Conceptual Design $90,000 $90,000
5.1 Draft conceptual design $60,000 $60,000
5.2 Final conceptual design $30,000 $30,000
6 Final Report $5,000 $5,000
6.1 Draft and final report $5,000 $5,000
Totals $200,000 $50,000 $250,000
Sponsor: City of Beverly Hills Public Works Department
LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY
TRANSIT ORIENTED COMMUNITIES TECHNICAL ASSISTANCE PROGRAM (TOC TAP)
ATTACHMENT A - PROJECT SCHEDULE AND BUDGET
Project Title: Feasibility Study for Clifton Way-Le Doux Road Bike Boulevard Total Cost
Fiscal Years
Fund Sources 2020-21 2021-22 2022-23 2023-24
Task # Task Title Metro City Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Revised 9.7.21
Agreement: 9200000000TOC2201
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Agreement: 9200000000TOC2201
Revised 3.02.22 Attachment B
ATTACHMENT B
SCOPE OF WORK
Project Title:
Feasibility Study for Clifton Way-Le Doux Road Bike Boulevard Project Funding:
LACTMA Award Amount: $200,000
Local Match Amount: $50,000
Total Project Amount: $250,000
Project Location:
The proposed Bike Boulevard project is on Clifton Way and Le Doux Road within the public right-of-way. Clifton Way is an east-west neighborhood street between San Vicente Boulevard to the east and Canon Drive to the west. Le Doux Road is a north-south neighborhood street between Clifton Way to the north and Gregory Way to the south. Le Doux is one short block east of the Wilshire/La Cienega station and Clifton Way's western terminus is one short block north of the Wilshire/Rodeo station. The project area includes study of these two short blocks:
Wilshire Boulevard between La Cienega Boulevard and Le Doux Road, and Canon Drive between Clifton Way and Wilshire Boulevard.
The City of Beverly Hills will procure a Consultant in order to complete the feasibility study.
Agreement: 9200000000TOC2201
Revised 3.02.22 Attachment B
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Agreement: 9200000000TOC2201
Revised 3.02.22 Attachment B
TASK 1: PROJECT MANAGEMENT
Task 1.1 – Kick Off and Coordination Meetings
Consultant to conduct kickoff meeting with City staff to introduce project, establish goals, discuss data collection needs, and set up communication protocols. Consultant to conduct biweekly check-in calls with City staff to provide updates on work progress and track deliverables and upcoming work. Consultant will be responsible for general project management, including invoicing and reporting.
Deliverables: 1 Kick-off meeting; Biweekly coordination meetings; Meeting minutes; Monthly invoices with project reports
Task 1.2 – Commission Meetings
Consultant to present at up to two Traffic and Parking Commission meetings at key milestones during the project, such as (1) at the middle of the project to obtain Commissioner feedback and (2) at the end of the project to make a recommendation to City Council on approval of conceptual design (if needed). Consultant will be responsible for developing presentation materials.
Deliverables: Up to 2 Commission presentations; Presentation materials Task 1.3 – City Council Meetings
Consultant to present at up to two City Council meetings or City Council/Commission Liaison Committee meetings at key milestones during the project, such as (1) at the beginning of the project to introduce City Council to the project and gain initial feedback/considerations and (2) at the end of the project for consideration of approval.
Deliverables: Up to 2 City Council presentations; Presentation materials TASK 2: COMMUNITY ENGAGEMENT
Task 2.1 – Community Engagement Work Plan
Consultant to develop community engagement work plan at the start of the project to confirm number and type of outreach and engagement activities. Work plan should identify opportunities/strategies to engage residents historically underrepresented in planning processes, and recommend a mix of in-person and virtual activities, as appropriate. Community engagement work plan should reflect City's budget to assist with outreach, communication, and notification, such as mailers and sidewalk decals.
Deliverables: 1 Community engagement work plan
Task 2.2 - Visioning Meetings/Audits
Per the community engagement work plan, Consultant to plan, program and produce visioning meeting(s) and/or walk/bike audit(s) along the project corridor to develop shared goals and outcomes for the project. Consultant to develop all meeting/audit materials, such as maps and surveys. City to assist with outreach, communication, and notification; Consultant to develop design of these materials (such as flyers or social media posts).
Agreement: 9200000000TOC2201
Revised 3.02.22 Attachment B
Deliverables: Visioning meeting(s) and/or walk/bike audit(s); Meeting/audit materials; Meeting summaries
Task 2.3 - Pop-ups/Charettes/Workshops
Per the community engagement work plan, Consultant to identify existing events/locations to plan, program, and produce pop-up workshop(s) to meet the community where they are for primary method of input and response to proposals; for example, BHUSD/school events, bus stops, or key intersections along the corridor. Consultant to plan, program, and produce design charrette(s) to bring together stakeholders with different background and perspectives to work with each other on potential designs. Consultant to plan, program, and produce community workshop(s) to build consensus on design options and advance one preferred alternative into conceptual design. This task could also include surveys, interviews, etc., as appropriate. City to assist with outreach, communication, and notification; Consultant to develop design of materials (such as flyers or social media posts).
Deliverables: Pop-up event(s), design charrette(s), and community workshop(s); Event/charrette/workshop materials; Meeting summaries
Task 2.4 - Communications/Notification
City to provide a local match to cover outreach, communications, and notifications; for example, direct costs for mailers/postcards, sidewalk decals, signage, etc. to obtain as much stakeholder awareness and feedback as possible and to confirm resources are available to reach out to a diverse audience that may not hear about the project through traditional methods.
Deliverables: Outreach, communications, and notification materials TASK 3: EXISTING CONDITIONS
Task 3.1 - Data Collection
Consultant to identify data needs and collect all data possible to develop deep understanding of existing conditions; for example, multi-modal traffic volumes, vehicle speeds, parking occupancy, roadway width/slope, past reports/plans/studies, etc. Data collected will inform feasibility of design options.
Deliverables: Data needs memo; Data collection
Task 3.2 – Data Analysis and Mapping
Consultant to review data collected and develop base maps to communicate and summarize data results/baseline conditions. Consultant to verify conditions in the field to confirm accuracy of data, if needed. Consultant to prepare report describing the existing conditions, including opportunities and constraints for the project to inform feasibility of design options. This information to be used to communicate existing conditions to the community during engagement.
Deliverables: Base maps; Field verification; Existing conditions memo Agreement: 9200000000TOC2201
Revised 3.02.22 Attachment B
TASK 4: ALTERNATIVES ANALYSIS
Task 4.1 – Data Analysis and Mapping
After adequate amount of community outreach and engagement is completed, Consultant to develop additional maps and graphics needed to start determining feasibility of design options.
These will be used as tools to communicate range of possibilities to the community and City staff, and to help community to come to consensus on a preferred design option. As such, these materials should be visually appealing and easily understood by non-design professionals.
Deliverables: Base maps; Graphics
Task 4.2 – Design Options
Bike Boulevards are Class III bike routes on streets with lower traffic volumes and speeds, designated and designed to give bicycle travel priority and enhance street safety. Because they provide comfortable and convenient bikeways with fewer unsafe vehicle interactions, they support bicycling for people of all ages and bicycling abilities. Bicycle Boulevards use signs, pavement markings, wayfinding, and speed and volume measures (traffic calming) to discourage through trips by motor vehicles and create safe, convenient bicycle crossings of busy arterial streets. These interventions also help to create more comfortable and accessible pedestrian environments, reduce unsafe conflicts with vehicle traffic, and maintain quiet, livable streets, so when designed correctly they can be "win-wins" for communities. As such, consultant to develop range of design options for consideration by the community. All design options to be feasible to construct, with consideration given to time/cost to implement, maintenance, complexity, safety, and other factors (City goal is to build project by the end of 2023 in advance of the opening of the Wilshire/La Cienega subway station as part of separate contract).
Consultant to confirm considerations with City staff prior to preparation of design options. This may include a meeting with various divisions within the Public Works Department, such as Metro construction team, street maintenance team, etc. Consultant to work with City and community to refine design options as part of Task 2.
Deliverables: Design considerations memo; Design options memo TASK 5: CONCEPTUAL DESIGN
Task 5.1 – Draft Conceptual Design
After community consensus on preferred design option, Consultant to develop conceptual design. City prefers designs as close to 100% as budget allows for. Additional budget may be available for 100% design outside of identified local match (to be determined during upcoming budget process for FY22/23). Conceptual design should include all proposed treatments at all locations, presented on corridor-wide maps. City prefers design to be prepared in AutoCAD for ease of bringing to 100% with separate contract, if needed.
Deliverables: Draft conceptual design (AutoCAD)
Agreement: 9200000000TOC2201
Revised 3.02.22 Attachment B
Task 5.2 – Final Conceptual Design
Consultant to finalize conceptual design with City comments.
Deliverables: Incorporation of City comments; Final conceptual design (AutoCAD) TASK 6: FINAL REPORT
Task 6.1 – Draft and Final Report
Consultant to develop final Feasibility Study report, including existing conditions, community outreach/engagement completed, community feedback heard, design development process, maps/graphics, and conceptual design. Final report anticipated to be used in presentation to City Council for approval.
Deliverables: Draft Feasibility Study report; Final Feasibility Study report Agreement: 9200000000TOC2201
03-01-22 TOC TAP
Transit Oriented Communities Technical Assistance Program (TOC TAP)
Attachment C
Reporting & Expenditure Instructions
REPORTING PROCEDURES
1. Attachment D (Quarterly Progress/Expense Report) is required for all projects. The Recipient shall be subject to and comply with all applicable requirements of the funding agency regarding project-reporting requirements. In addition, Recipient will submit a quarterly report to LACTMA staff, and, once reviewed and approved to [email protected]. Detailed invoicing instruction may be obtained from LACMTA staff.
2. The Quarterly Progress/Expense Report covers all activities related to the project and lists all costs incurred. It is essential that Recipient provide complete and adequate responses to all the questions. The expenses listed must be accompanied by supporting documentation with a clear explanation of the purpose and relevance of each expense to the project. Expenses must reflect the local match charged to the project, as relevant.
3. In cases where there are no activities to report, problems causing delays, a clear explanation, including actions to remedy the situation, must be provided.
4. Recipients are required to track and report on the project schedule. LACMTA will monitor the timely use of funds and delivery of projects. Project delay, if any, must be reported each quarter. Projects not delivered in a timely manner will be reevaluated by LACMTA as part of its annual budget recertification of funds and considered under the deobligation process.
5. The Quarterly Progress/Expenditure Report is due to the LACMTA as soon as possible after the close of each quarter, but no later than the following dates for each fiscal year:
Quarter Report Due Date
July – September November 1
October – December February 1
January – March May 1
April – June August 1
Agreement: 9200000000TOC2201
03-01-22 TOC TAP
Upon completion of the Project a final invoice that includes project’s final evaluation must be submitted.
EXPENDITURE GUIDELINES
ELIGIBLE COSTS
Applicants will develop and submit a budget as part of the application. Funds awarded will not exceed the budget submitted and may be less if the key objectives can be achieved at lower costs. Any cost overruns shall be the responsibility of the applicant. The TOC TAP Program can fund:
a. Third party consulting costs directly providing services with respect to the project will be eligible for funding. Such eligible costs shall not include overtime costs. b. Costs associated with community outreach may include food, and non-cash incentives.
Such proposed expenditures must be approved by Metro in advance of incurring costs.
NON-ELIGIBLE COSTS
a. Third party consultants and contracted staff costs such as equipment, furniture, rental vehicles, mileage, food, office leases or space cost allocations. b. Any activity or expense charged above and beyond the approved Attachment B (Scope of Work) is considered ineligible and will not be reimbursed by LACMTA unless prior written authorization has been granted by the LACMTA Chief Executive Officer or his or her designee. Any expense charged to the project or local match must be clearly and directly related to the project.
c. Any activity or expense charged as local match cannot be applied to any other LACMTAfunded or non-LACMTA-funded projects; activities or expenses related to a previously funded project cannot be used as local match for the current project. d. Administrative cost is the ongoing expense incurred by the Recipient for the duration of the project and for the direct benefit of the project as specified in Attachment B (Scope of Work). Examples of administrative costs are personnel, office supplies, and equipment. As a condition for eligibility, all costs must be necessary for maintaining, monitoring, coordinating, reporting, and budgeting of the project. Additionally, expenses must be reasonable and appropriate to the activities related to the project.
Ineligible expenses include Recipient staff mileage, meals, travel, vouchers for meals, etc.
Agreement: 9200000000TOC2201
03-01-22 TOC TAP
e. LACMTA is not responsible for and will not reimburse any costs incurred by the Recipient prior to the execution of the Agreement, unless written authorization has been granted by the LACMTA Chief Executive Officer or his or her designee. f. The Agreement is considered executed when the LACMTA Chief Executive Officer or his or her designee signs the document.
DEFINITIONS
Allowable Cost: To be allowable, costs must be reasonable, recognized as ordinary and necessary, consistent with established practices of the organization, and consistent with industry standard of pay for work classification.
Excessive Cost: Any expense deemed “excessive” by LACTMA staff would be adjusted to reflect a “reasonable and customary” level. For a detailed definition of “reasonable cost,” please refer to the Federal Register OMB Circulars A-87 Cost Principals for State and Local Governments; and A-122 Cost Principals for Nonprofit Organizations. Ineligible Expenditures: Any activity or expense charged above and beyond the approved Scope of Work is considered ineligible.
Agreement: 9200000000TOC2201
Date
Invoice #
Quarter
Agreement #
Agreement Lapse Date
Payment Term
SECTION 2: EXPENDITURES TO DATE
Funding Agreement
Total Budget Task Number and Title Funding Agreement % Expended Funding Agreement Expenditures to
Date (Incl. this Quarter)
Net 30
Agreement Execution
Date
SECTION 1: QUARTERLY DETAILED LISTING OF EXPENSES AND CHARGES AGENCY NAME: Beverly Hills
PROJECT TITLE: Feasibility Study for Clifton Way-Le Doux Road Bike Boulevard 9200000000TOC2201
AGENCY PROJECT MANAGER: Jessie Holzer
METRO CONTACT: Fabian Gallardo
Amount Charged to
Funding Agreement Total Amount
Tasks and/or
Subtasks
Charged
Consultant Name and Invoice #
$ -
$ 200,000.00
0%
$ 200,000.00
$ -
$ 50,000.00
0%
Balance Remaining
Net Invoice Amount (Less Retention)
Expenditures to Date (Include. this Quarter)
Total Project Budget
% of Project Expended to Date
$ 250,000.00
0%
$ 250,000.00
$ -
$ 50,000.00
$ -
$ -
LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY
TRANSIT ORIENTED COMMUNITIES TECHNICAL ASSISTANCE PROGRAM (TOC TAP)
ATTACHMENT D - QUARTERLY PROGRESS/EXPENSE REPORT
Retention Amount (5%)
All expenses and charges, including Metro funding and local match contribution, must be itemized and listed below. Each item (e.g. invoices, receipts) listed must be included by an invoice and/or other supporting documentation.
Total Quarterly Expenditures $ - $ - $ -
Amount Charged to
Local Match
3. Existing Conditions $ 20,000.00 0%
4. Alternatives Analysis $ 25,000.00 0%
1. Project Management $ 10,000.00 0%
2. Community Engagement $ 50,000.00 0%
Total: $ - $ 200,000.00
5. Conceptual Design $ 90,000.00 0%
6. Final Report $ 5,000.00 0%
Agreement: 9200000000TOC2201
SECTION 3: PROJECT STATUS
Task Number and Title
Task 1: Project Management
SECTION 4: PAYMENT CERTIFICATION
Signature Date
Name Title
1.2 Commission Meetings
2.3 Pop-Ups/Charettes/Workshops
I certify that I am the responsible Project Manager or fiscal officer and representative of the Agency and that to the best of my knowledge and belief the information stated in this report is true and correct.
Describe work completed for each subtask charged this quarter. Indicate if subtasks are on track, running behind, or 6+ months behind schedule.
Task 3: Existing Conditions
3.1 Data Collection
2.1 Community Engagement Work Plan
2.2 Visioning Meetings/Audits
2.4 Communications/Notifications
Progress Made This Quarter Task Status
1.3 City Council Meetings
1.1 Kick Off and Coordination Meetings
Task 5: Conceptual Design
5.1 Draft Conceptual Design
5.2 Final Conceptual Design
3.2 Data Analysis and Mapping
4.1 Data Analysis and Mapping
4.2 Design Options
Task 2: Community Engagement
Task 4: Alternatives Analysis
6.1 Draft and Final Report
Task 6: Final Report