Beverly Hills City Council
May 10, 2022

AGENDA REPORT
Meeting Date: May 10, 2022
Item Number:

To: Honorable Mayor & City Council
From: Daren Grilley, Assistant Director/City Engineer
Samer Elayyan, Project Manager
Jessie Holzer, Transportation Planner
Subject: AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND HDR ENGINEERING, INC. FOR DESIGN OF A SECOND

ENTRANCE/EXIT TO THE WILSHIRE/RODEO METRO PURPLE

LINE STATION ON THE NORTH SIDE OF WILSHIRE
BOULEVARD; AND

APPROVAL OF A PURCHASE ORDER TO HDR ENGINEERING,
INC. IN THE NOT TO EXCEED AMOUNT OF $9,790,000
Attachments: 1. Agreement

RECOMMENDATION
Staff recommends that City Council move to approve an agreement with HDR Engineering, Inc. (HDR) for design of a second entrance/exit to the Wilshire/Rodeo Metro Purple Line Station on the north side of Wilshire Boulevard, and approve a purchase order in the amount of $9,790,000 (which includes a contingency in the amount of $891,323 (approximately 10%) for these consulting services.

INTRODUCTION
During discussions of the Memorandum of Agreement (MOA) between Metro and the City for construction of the Westside Purple Line Extension Section 2 Wilshire/Rodeo station, concerns were raised that subway users would not have direct access to the Business Triangle on the north side of Wilshire Boulevard. Subsequently, City Council entered into a settlement agreement with the Los Angeles Metropolitan Transportation Authority (Metro) and agreed that (1) Metro and/or the City will construct a station portal on the north side of Wilshire Boulevard, also known as the “North Portal,” at a location approved by City Council, and (2) Metro will contribute 50% of the total cost of designing and constructing the portal.
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Meeting Date: May 10, 2022

On June 6, 2019, City Council approved a scope of work and contract for completion of a North Portal Environmental Impact Report (EIR). The primary objectives of the project were identified as:  Provide direct access from the north side of Wilshire Boulevard to the Wilshire/Rodeo Purple Line Station.  Provide direct pedestrian access to jobs, retail and amenities in the business triangle.  Improve pedestrian flow and avoid significant degradation of vehicular flow in the vicinity of the Wilshire/Rodeo Purple Line Station.  Minimize pedestrian street crossings on Wilshire Boulevard. On November 10, 2020, City Council certified that the Final North Portal EIR had been completed in compliance with the California Environmental Quality Act, adopted the Findings of Fact and Statement of Overriding Considerations and selected Beverly Drive as the location of the North Portal. On November 10, 2020, City Council also approved a Settlement Agreement between the City and Metro, which includes a cost sharing agreement that each party will contribute one half of the project cost up to $78,500,000 for the North Portal. DISCUSSION
The North Portal will be designed as a half-portal consisting of stairs, one “up” escalator, and two elevators located on the west side of North Beverly Drive, within the existing street and sidewalk right-of-way, north of Wilshire Boulevard. The footprint will be approximately 9,200 square feet and extend from Wilshire Boulevard approximately 165 feet north up North Beverly Drive. The adjacent sidewalk on the west side of Beverly Drive will be widened, resulting in the removal of parking spaces on both sides of the street south of Beverly Cañon Gardens (total 8-9 spaces) and removal of the short-term tour bus loading zone. In addition, the southbound right turn pocket onto westbound Wilshire Boulevard and the northbound left turn pocket into the parking structure at 9461 Wilshire Boulevard will be significantly shortened. The North Portal will consist of three levels: street, landing and concourse. The street level would be comprised of an entrance/exit, including the two elevators, one stairway and one “up” escalator, plus a canopy above the 12-foot-tall portal enclosed by a translucent glass exterior. The intermediate stairway landing level will consist of a landing area serving as a transition between stairways. The walkway or concourse level will consist of an open area with adequate space for passengers to ingress and egress from the stairway, escalator and elevators. The open area will also include a Metro ticket purchasing area followed by a passageway or walkway leading to the fare and turnstile gates and then to the Wilshire/Rodeo Station walkway.

Design of the North Portal will include all elements outside of the Wilshire/Rodeo station box that is currently being constructed by Metro, as well as an urban design component to include the streetscape standards developed as part of Connect Beverly Hills, adopted by City Council on January 4, 2022. Additionally, the design will include bike rack installation and passenger loading zones to accommodate drop-off and pick-up of transit riders, both identified in the North Portal EIR.

City staff released a request for proposals (RFP) for design of the North Portal on September 7, 2021, and received two consultant proposals by the due date on October Meeting Date: May 10, 2022

26, 2021. A committee comprised of City and Metro staff reviewed the proposals based on the Qualifications-Based Selection (QBS) process established by the United States Congress as a part of the Brooks Act (Public Law 92-582) and further developed as a process for public agencies to use for the selection of architectural and engineering services for public construction projects. It is a competitive contract procurement process whereby consulting firms submit qualifications to a procuring entity (owner) who evaluates and selects the most qualified firm then negotiates the project scope of work, schedule, budget and consultant fee. Under a QBS procurement, the cost of the work (price) is not considered when making the initial selection of the best or most appropriate provider of the professional services required. However, fees for services are negotiated following selection and before contracting with the consultant. Based on the selection criteria and the experience of the firm’s design team in providing professional services for similar projects, staff from both the City and Metro concurred that HDR was the most qualified firm for this project.

Pending approval of the agreement, the project would begin in mid-May 2022. Design of the North Portal is anticipated to take approximately 18 months. The City’s goal is to have the North Portal opening coincide with the opening of the Wilshire/Rodeo station in late 2025. This schedule is dependent upon coordination with Metro’s Section 2 contractor to allow construction to happen concurrent with overall subway construction.

FISCAL IMPACT
Funding for the design of the North Portal to the Wilshire/Rodeo Metro Purple Line Station is included in the Fiscal Year 2021/22 Capital Improvement Project No. 00725:

Rodeo Station North Portal. The City will pay the full cost for design and this amount will count toward the City’s 50% share of the total design and construction costs.

Shana Epstein,
Director of Public Works
Approved By
Attachment 1
General/AP (1142491v12)
B0785-0001\2657822v5.doc

AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND
HDR ENGINEERING, INC. FOR DESIGN OF A SECOND

ENTRANCE/EXIT TO THE WILSHIRE/RODEO METRO PURPLE

LINE STATION ON THE NORTH SIDE OF WILSHIRE

BOULEVARD
NAME OF CONSULTANT: HDR Engineering, Inc.

RESPONSIBLE PRINCIPAL OF CONSULTANT: Thomas T. Kim, Senior Vice President CONSULTANT’S ADDRESS: 350 S. Grand Avenue, Suite 2900
Los Angeles, CA 90071
Attention: Thomas T. Kim, Senior Vice
President
CONSULTANT’S E.I.N/TAX I.D. NO.: 47-0680568
CITY’S ADDRESS: City of Beverly Hills
455 N. Rexford Drive
Beverly Hills, CA 90210
Attention: Shana E. Epstein, Director of
Public Works
COMMENCEMENT DATE: May 11, 2022
TERMINATION DATE: May 11, 2025
CONSIDERATION: Not to exceed $8,898,677
Contingency not to exceed: $891,323
Total Not to Exceed: $9,790,000
DocuSign Envelope ID: EF4B41EA-B35E-4AB9-9946-E7ECC6EF8F7D 2 B0785-0001\2657822v5.doc2

AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND
HDR ENGINEERING, INC. FOR DESIGN OF A SECOND

ENTRANCE/EXIT TO THE WILSHIRE/RODEO METRO PURPLE

LINE STATION ON THE NORTH SIDE OF WILSHIRE

BOULEVARD
THIS AGREEMENT is made by and between the City of Beverly Hills (hereinafter called “CITY”), and HDR Engineering, Inc. (hereinafter called “CONSULTANT”).

RECITALS
A. CITY desires to have certain services and/or goods provided as set forth in Exhibit A (the “Scope of Work”), attached hereto and incorporated herein.

B. CONSULTANT represents that it is qualified and able to perform the Scope of Works.

NOW, THEREFORE, the parties agree as follows:

Section 1. Scope of Work.
(a) CONSULTANT’s Scope of Work. CONSULTANT shall perform the Scope of Work described in Exhibit A in a manner satisfactory to CITY and consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. CITY shall have the right to order, in writing, changes in the Scope of Work. Any changes in the Scope of Work by CONSULTANT must be made in writing and approved by both parties. The cost of any change in the Scope of Work must be agreed to by both parties in writing.

Section 2. Time of Performance. CONSULTANT shall commence its services under this Agreement upon the Commencement Date on the cover page or upon a written receipt of a notice to proceed from CITY. CONSULTANT shall complete the performance of services by the Termination Date set forth on the cover page.

Section 3. Compensation.
(a) Compensation
CITY agrees to compensate CONSULTANT for the services and/or goods provided under this Agreement, and CONSULTANT agrees to accept in full satisfaction for such services, a sum not to exceed the Consideration set forth above and more particularly described in Exhibit B, attached hereto and incorporated herein, based on the rates set forth in Exhibit B. (b) Expenses
The amount set forth in paragraph (a) shall include reimbursement for all actual and necessary expenditures reasonably incurred in the performance of this Agreement (including, but not limited to, all labor, materials, delivery, tax, assembly, and installation, as applicable).

There shall be no claims for additional compensation for reimbursable expenses.

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(c) Additional Services. CITY may from time to time require CONSULTANT to perform additional services not included in the Scope of Work. Such requests for additional services shall be made by CITY in writing and agreed upon by both parties in writing.

Section 4. Method of Payment. CITY shall pay CONSULTANT said Consideration in accordance with the method and schedule of payment set forth in Exhibit B.

Section 5. Independent Contractor. CONSULTANT is and shall at all times remain, as to CITY, a wholly independent contractor. Neither CITY nor any of its agents shall have control over the conduct of CONSULTANT or any of CONSULTANT’s employees, except as herein set forth. CONSULTANT shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of CITY.

Section 6. Assignment. This Agreement shall not be assigned in whole or in part, by CONSULTANT without the prior written approval of CITY. Any attempt by CONSULTANT to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect.

Section 7. Responsible Principal(s)
(a) CONSULTANT’s Responsible Principal set forth on the cover page shall be principally responsible for CONSULTANT’s obligations under this Agreement and shall serve as principal liaison between CITY and CONSULTANT. Designation of another Responsible Principal by CONSULTANT shall not be made without prior written consent of CITY. (b) CITY’s Responsible Principal shall be the City Manager or his designee set forth above who shall administer the terms of the Agreement on behalf of CITY.

Section 8. Personnel. CONSULTANT represents that it has, or shall secure at its own expense, all personnel required to perform CONSULTANT’s Scope of Work under this Agreement. All personnel engaged in the work shall be qualified to perform such Scope of Work.

Section 9. Permits and Licenses. CONSULTANT shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of services under this Agreement, including a business license.

Section 10. Interests of CONSULTANT. CONSULTANT affirms that it presently has no interest and shall not have any interest, direct or indirect, which would conflict in any manner with the performance of the Scope of Work contemplated by this Agreement. No person having any such interest shall be employed by or be associated with CONSULTANT.

Section 11. Insurance.
(a) CONSULTANT shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
(1) A policy or policies of Comprehensive General Liability Insurance, with minimum limits of Two Million Dollars ($2,000,000) for each occurrence, combined single limit, against any personal injury, death, loss or damage resulting from the wrongful or negligent acts by CONSULTANT.

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(2) A policy or policies of Comprehensive Vehicle Liability Insurance covering personal injury and property damage, with minimum limits of One Million Dollars ($1,000,000) per occurrence combined single limit, covering any vehicle utilized by CONSULTANT in performing the Scope of Work required by this Agreement. (3) Workers’ compensation insurance as required by the State of California.
(4) Professional Liability Insurance
A policy or policies of Professional Liability Insurance (errors and omissions) with minimum limits of Five Million Dollars ($5,000,000) per claim and in the aggregate.

Any deductibles or self-insured retentions attached to such policy or policies must be declared to and be approved by CITY. Further, CONSULTANT agrees to maintain in full force and effect such insurance for one year after performance of work under this Agreement is completed. (5) Excess Liability
A policy or policies of excess liability insurance with minimum limits of Five MIllion Dollars ($5,000,000) which shall provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary comprehensive general liabiltiy and comprehensive vehicle liability insurance above in excess of the amounts set forth above. (b) CONSULTANT shall require each of its sub-contractors to maintain insurance coverage which meets all of the requirements of this Agreement. (c) The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least a A+;VII in the latest edition of Best’s Insurance Guide.
(d) CONSULTANT agrees that if it does not keep the aforesaid insurance in full force and effect CITY may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, CITY may take out the necessary insurance and pay, at CONSULTANT’s expense, the premium thereon.
(e) At all times during the term of this Agreement, CONSULTANT shall maintain on file with the CITY Risk Manager a certificate or certificates of insurance on a standard ACORD form, showing that the aforesaid policies are in effect in the required amounts.

CONSULTANT shall, prior to commencement of work under this Agreement, file with the CITY Risk Manager such certificate or certificates. The general liability insurance shall contain an endorsement naming the CITY as an additional insured.
(f) The general liability and vehicle liability policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty (30) days prior written notice to CITY, and specifically stating that the coverage contained in the policies affords insurance pursuant to the terms and conditions as set forth in the Agreement.
(g) The insurance provided by CONSULTANT shall be primary to any coverage available to CITY. The policies of insurance required by this Agreement shall include provisions for waiver of subrogation.

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(h) Any deductibles or self-insured retentions must be declared to and approved by CITY.
(i) The insurance coverage amounts required under the Agreement do not limit CITY’s right to recover against CONSULTANT and its insurance carriers.

Section 12. Indemnification.
(a) Indemnity for Design Professional Services. To the fullest extent permitted by law, CONSULTANT shall, at its sole cost and expense, protect, indemnify, and hold harmless CITY and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those CITY agents serving as independent contractors in the role of CITY officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith, and reimbursement of attorney’s fees and costs of defense (collectively “Liabilities”), whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to, in whole or in part, the negligence, recklessness or willful misconduct of CONSULTANT, its officers, agents, servants, employees, subcontractors, material men, contractors or their officers, agents, servants or employees (or any entity or individual that CONSULTANT shall bear the legal liability thereof) in the performance of design professional services under this Agreement by a “design professional,” as the term is defined under California Civil Code Section 2782.8(c)(2).
(b) Other Indemnities. Other than in the performance of design professional services, and to the fullest extent permitted by law, CONSULTANT shall, at its sole cost and expense, defend, hold harmless and indemnify the Indemnitees from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all damages (collectively “Claims”), in law or equity, to the extent caused by the negligence or willful misconduct of CONSULTANT, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that CONSULTANT shall bear the legal liability thereof) in the performance of this Agreement, as determined by judicial decision or by the agreement of the Parties. CONSULTANT shall defend the Indemnitees in any action or actions filed in connection with any Claim that is subject to the foregoing indemnification obligation with counsel reasonably approved by Indemnitee, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. CONSULTANT shall reimburse the Indemnitees for any and all legal expenses and costs incurred by the Indemnitees in connection therewith.
(c) All duties of CONSULTANT under this Section 12 shall survive termination of the Agreement.

Section 13. Termination.
(a) CITY shall have the right to terminate this Agreement for any reason or for no reason upon five calendar days’ written notice to CONSULTANT. CONSULTANT agrees to cease all work under this Agreement on or before the effective date of such notice.

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(b) In the event of termination or cancellation of this Agreement by CITY, due to no fault or failure of performance by CONSULTANT, CONSULTANT shall be paid based on the percentage of work satisfactorily performed at the time of termination. In no event shall CONSULTANT be entitled to receive more than the amount that would be paid to CONSULTANT for the full performance of the services required by this Agreement. CONSULTANT shall have no other claim against CITY by reason of such termination, including any claim for compensation.

Section 14. CITY’s Responsibility. CITY shall provide CONSULTANT with all pertinent data, documents, and other requested information as is available for the proper performance of CONSULTANT’s Scope of Work.

Section 15. Information and Documents. All data, information, documents and drawings prepared for CITY and required to be furnished to CITY in connection with this Agreement shall become the property of CITY, and CITY may use all or any portion of the work submitted by CONSULTANT and compensated by CITY pursuant to this Agreement as CITY deems appropriate.

Section 16. Records Retention and Examination. CONSULTANT shall retain, protect, and maintain in an accessible location all records and documents, including paper, electronic, and computer records, with respect to all matters covered under this Agreement for five (5) years after receipt of final payment by CITY under the Agreement. CONSULTANT shall make all such records and documents available for inspection, copying, or other reproductions, and auditing by authorized representatives of CITY, including the City Manager or designee, free of charge. CONSULTANT shall make available all requested data and records at reasonable locations within the County of Los Angeles at any time during normal business hours, and as often as CITY deems necessary. If records are not made available within the County of Los Angeles, CONSULTANT shall pay CITY’s travel, hotel and meal costs to the location where the records are maintained. CONSULTANT must include this provision in all subcontracts made in connection with this Agreement. This provision shall survive the termination of the Agreement.

Section 17. Prevailing Wage. CITY and CONSULTANT acknowledge that this project is a public work to which prevailing wages apply. CONSULTANT shall comply in all respects with all applicable provisions of the California Labor Code, including those set forth in Exhibit C, attached hereto and incorporated herein by this reference Section 18. Notice. Any notices, bills, invoices, etc. required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during the receiving party’s regular business hours or by facsimile before or during the receiving party’s regular business hours; or (b) on the second business day following deposit in the United States mail, postage prepaid to the addresses set forth above, or to such other addresses as the parties may, from time to time, designate in writing pursuant to this section.

Section 19. Attorney’s Fees. In the event that either party commences any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action shall be entitled to reasonable attorney's fees, costs and necessary disbursements, in addition to such other relief as may be sought and awarded Section 20. Entire Agreement. This Agreement represents the entire integrated agreement between CITY and CONSULTANT, and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by a written instrument signed by both CITY and CONSULTANT.

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Section 21. Exhibits; Precedence. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail.

Section 22. Governing Law. The interpretation and implementation of this Agreement shall be governed by the domestic law of the State of California.

Section 23. CITY Not Obligated to Third Parties. CITY shall not be obligated or liable under this Agreement to any party other than CONSULTANT.

Section 24. Severability. Invalidation of any provision contained herein or the application thereof to any person or entity by judgment or court order shall in no way affect any of the other covenants, conditions, restrictions, or provisions hereof, or the application thereof to any other person or entity, and the same shall remain in full force and effect.

EXECUTED the day of 20___, at Beverly Hills,
California.

CITY OF BEVERLY HILLS
A Municipal Corporation
____________________________

LILI BOSSE
Mayor of the City of Beverly Hills, California
ATTEST:
______________________(SEAL)

HUMA AHMED
City Clerk
CONSULTANT: HDR Engineering, Inc.

THOMAS T. KIM, PE
Senior Vice President

ANNA LANTIN
Vice President
[Signatures continue]
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APPROVED AS TO FORM: APPROVED AS TO CONTENT:
_______________________ ____________________________
LAURENCE S. WIENER GEORGE CHAVEZ
City Attorney City Manager
____________________________
SHANA E. EPSTEIN
Director of Public Works
____________________________

DAREN GRILLEY
Assistant Director of Public Works/City
Engineer

____________________________
SHARON L’HEUREUX DRESSEL
Risk Manager
DocuSign Envelope ID: EF4B41EA-B35E-4AB9-9946-E7ECC6EF8F7D 9 B0785-0001\2657822v5.doc

EXHIBIT A

SCOPE OF WORK
I. SCOPE OF WORK
CONSULTANT shall perform the following services:
1 Project Management and Administration
CONSULTANT shall regularly report the status of the work effort, progress and schedule to the CITY Project Manager. CONSULTANT shall use systems that are compatible with already established CITY systems, policies, software, procedures and practices. Reports shall be straightforward, easy to read and understand, logically organized and structured to provide the relevant and important information.

The Project Manager for CONSULTANT’s team shall be responsible for managing the overall project schedule and work effort and ensuring staff and technical resources are properly aligned to deliver timely submittals and budget reports based on the activities described in the Project Management Plan (PMP) as described under Task 1.1. CONSULTANT must assign a project manager that is currently licensed in the State of California. The Project Manager should be familiar with California and local codes. In the event that project issues affect the adopted scope, schedule or quality, the Project Manager shall bring them to the attention of CITY’s Project Manager along with a plan to resolve the issue. CONSULTANT’s Project Manager is responsible for frequent communication with CITY and corrective action reports, as needed, to adjust project resources to accomplish activities in a manner consistent with the adopted scope, schedule or quality. Upon request, CONSULTANT shall report corrective measures to CITY Project Manager for review and approval.

Another key responsibility of project management is to lead the joint project development team (PDT) meetings and collaborate with CITY to ensure that information is shared, as appropriate, and activities are coordinated. Information to be communicated may include sharing technical information and contract deliverables with CITY’s Outreach consultant. Sharing of documents and other information shall be provided in a format agreed-upon by all parties and per a milestone schedule agreed upon by CITY and CONSULTANT.

CONSULTANT shall also provide administrative services including, but not limited to, obtaining periodic reports on costs expended and progress made and shall submit them along with monthly invoices and progress reports for CITY’s review and approval; review and assign actions for CITY-originated Contract Modifications and Change Notices; coordination of completion of actions with the appropriate Project Manager or other managers; and other related services.

Finally, CONSULTANT shall provide project control services for the control of contract documents, contract changes, engineering design deliverables/products, costs, schedules, and quality. The project control system shall provide a standard framework for defining work, assigning work responsibility, establishing budgets, controlling/forecasting costs, and summarizing Project status on a monthly basis. CONSULTANT’s work and deliverables shall conform to CITY approved policies and procedures.

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Project Management Activities
CONSULTANT shall regularly report the status of the work effort, progress, and schedule to CITY’s Project manager.

The Project manager for CONSULTANT team shall be responsible for managing the overall Project schedule and work effort, as well as ensuring staff and technical resources are properly aligned to deliver timely submittals and budget reports based on the activities described in the Project Management Plan, as described under Section 1.1.

CONSULTANT shall also provide administrative services including, but not limited to, obtaining periodic reports on costs expended and progress made and submitting them along with monthly invoices and progress reports for CITY’s review and approval; reviewing and assigning actions for CITY-originated contract modifications and change notices; coordinating completion of actions with the appropriate Project manager or other managers; and other related services.

Finally, CONSULTANT shall provide Project control services for the control of contract documents, contract changes, engineering design deliverables/products, costs, schedules, and quality.

1.1 Project Management Activities

1.1.1 Monthly Progress Reports, Invoices, and Project Controls The status of the work efforts shall be reflected in monthly activity reports submitted with CONSULTANT’s invoice to CITY. CONSULTANT shall acquire CITY’s written acceptance of the project status report format and content. The items to be presented in the Monthly Progress Report are as follows:
 Executive Summary
 Progress narrative and description of the tasks completed  Project schedule describing the percentage of each task/deliverable/milestone completed  Updated Milestone Schedule, if needed
 List of deliverable items showing status (draft submitted, under review, final submitted, completed)
 Area of potential delay and statement of resolution or action for resolution or recovery plan of identified problems that were encountered during the month  30-day look ahead calendar
Deliverables
Monthly progress reports and invoices
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1.1.2 Quality Assurance/Quality Control
The QA/QC process and approach shall be incorporated as part of CONSULTANT’s PMP and shall be executed prior to submittal of each milestone deliverable to CITY. As a part of the QA Program, CONSULTANT shall implement a specific set of review procedures for design work; procedures applicable to both CONSULTANT's own efforts and to the work of its Subconsultants. Design control procedures shall include provisions for:
a) Reviewing, identifying and documenting design inputs (e.g., design basis, technical requirements, codes, sustainability goals, and standards). b) Establishing the selection of design methods for ensuring that these design inputs are correctly selected and translated into the design documents (e.g., drawings, procedures, specifications, and calculations).
c) Establishing the selection and review for suitability of application of materials, parts, equipment and processes that are essential to the function of the system. d) Verifying that design inputs, applicable to city, county, state, federal standards and other quality and technical requirements are correctly identified and referenced in the specifications prepared for CITY.
e) Requirements that drawings, sketches, specifications, data sheets, and design calculations are reviewed, checked, and approved in accordance with CONSULTANT's Design Control Procedures prior to release for CITY and third-party review. f) Design interfaces with LA Metro Engineering, Systems, Construction, Operations, Maintenance, third party agencies and utilities, and subconsultants are identified and controlled.
g) Design changes submitted for CONSULTANT review, are governed by control measures commensurate with those applied to the original design, including identification of reasons for, and impacts of, the change.
h) Design documents are reviewed by CONSULTANT’s QA to ensure that appropriate quality standards have been identified and documented.
i) Design analyses are performed in a planned, controlled, and documented manner and design analysis documents are legible and, in a form, suitable for reproduction, filing, and retrieval, and are sufficiently detailed as to purpose, method, assumptions, design input, references, and units such that a person technically qualified in the subject can review and understand the analyses and verify the adequacy of the results without recouMNS to the originator of the analysis.
j) Design control measures are applied to verify the adequacy of design, such as by one or more of the following: the performance of design verification reviews, the use of alternate calculations, or the performance of design qualification tests. k) Calculations are identifiable by subject (including structure, utility, system, or component to which the calculation applies), originator, reviewer, and date; or by other data such that the calculations are retrievable.

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The review procedures will establish the responsibilities and techniques for administrative, quality assurance, and technical reviews, for each milestone point in the design process, to ensure the accuracy and completeness of design before the submittals are processed to CITY for review.

Other specific tasks include:
 Perform planned and periodic internal QA audits and surveillances to verify implementation and effectiveness of Project procedures, including work performed by subconsultants under control of CONSULTANT.
 Review of subconsultant's quality.
 Maintenance of quality records.
 Develop and implement appropriate configuration management and document control procedures.

1.1.3 Prepare Project Management Plan
CONSULTANT shall develop a project management plan (PMP) for this contract, including managing the Scope of Services and a system for project control including necessary procedures for conducting the work and managing resources and subconsultants, communications, schedule, reporting project status and progress, document control, quality assurance/quality control and administration. CONSULTANT shall provide a project management system that shall feature safeguards for the early identification of issues and their effective resolution. CONSULTANT shall assure that the work performed conform to the project schedule and provide detailed billing of hours worked and references to the monthly status report for proactive project management and budget control.

CONSULTANT shall submit a draft PMP to CITY within fifteen (15) calendar days of Notice-ToProceed (NTP) for review and acceptance. The PMP shall identify key personnel, work plan activities, and coordination with subconsultants. CONSULTANT shall show an integrated approach to managing the work effort that shall control the schedule(s), invoicing and quality of work. CONSULTANT shall also review CITY's Configuration Management Procedures (CMP) and define CONSULTANT’s responsibilities, interfaces and processes for performing Document Control, Change Control, and Document Closeout. CITY’s Project Manager shall approve the final PMP to be posted to a computerized project folder. The final PMP shall be a controlled document that cannot be altered without the permission of CONSULTANT’s project manager and CITY’s project manager. Approved amendments to the PMP shall be uploaded onto a computerized project folder as separate controlled documents.

Specifically, the PMP shall include the following components:
 Project Schedule
 Quality Assurance/Quality Control
 Register of Deliverables
 Computerized Project Folder
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 Budget Control
 Document Control

1.2 Project Meetings

1.2.1 Kick-off Meeting
CONSULTANT shall organize and facilitate a project kick-off with the key CITY members including traffic, architecture, street scape, roadway, and utilities and the CONSULTANT team members in order effectively communicate CITY’s expectations and schedule. Key CONSULTANT subconsultant members shall also be in attendance.

1.2.2 Bi-weekly Coordination Meetings (38 meetings)
CONSULTANT team shall prepare for, and facilitate, bi-weekly coordination meetings according to the schedule. CONSULTANT will develop the meeting agenda, meeting minutes, and report the status of action items and schedule tracking. CONSULTANT will collaborate with CITY Project manager and outreach consultants, to ensure the environmental and outreach related items are incorporated into the joint team meeting agenda and meeting minutes.

Meeting materials will be approved by CITY Project manager prior to distribution and/or posting to the computerized Project folder. This task includes some repurposing of technical materials, already provided in this scope, for presentation at progress meetings. The progress meetings will highlight specific tasks and issues which may affect the Project schedule, quality of work, and/or budget.

One round of review of the agenda and summaries for each meeting by CITY is anticipated, with submittal of final agenda and summaries by CONSULTANT.

1.2.3 Detailed Design Task Force Meetings (LA Metro/TPOG) (10 meetings) As determined necessary by CITY’s Project manager, CONSULTANT will facilitate meetings specifically for technical coordination and feedback with LA Metro departments and their Design/Build Contractor. As part of facilitating each technical meeting, CONSULTANT will prepare an agenda and distribute meeting materials electronically to the Project team within 1 working day once approved by CITY’s Project manager. Meeting notes will be submitted to CITY Project manager no later than 5 business days after each meeting CONSULTANT will be required to coordinate with multiple departments within LA Metro, such as engineering, operations, systems engineering, and fire/life/safety. Meetings will be attended by up to two CONSULTANT staff.

1.2.4 Monthly Coordination Meetings with Community Stakeholders (10 meetings) CONSULTANT team shall prepare for and facilitate meetings with third-party agencies (i.e.

CPUC, Utility Owners, etc.) and key stakeholders from local community in the Project area.

Meetings will be attended by up to two CONSULTANT staff.

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1.2.5 CITY Council / Commission Meetings (10 meetings)
CONSULTANT team shall prepare for and facilitate meetings with CITY Council and Commissioners on a quarterly basis to provide project status and updates. Meetings will be attended by up to two CONSULTANT staff.

Key Understandings
 CITY Project Manager will assist in arranging bi-weekly, detailed design, stakeholder, and CITY Council meetings by distributing status reports to other CITY staff, and processing invoices. It is assumed that the attendees will consist of the CONSULTANT’s project manager and the CONSULTANT’s team support personnel for an estimated time of 1.5 hours per meeting.

Deliverables
 Meeting agendas and minutes
 Supporting meeting presentation materials, handouts, exhibits, as requested  30-day look-ahead calendar for the Project schedule

1.2.6 Comment Resolution Meetings
Comment resolution meetings (CRM) shall be held after each submittal to resolve responses to agency comments. CONSULTANT will compile and review responses to comments from CITY, the CPUC and LA Metro into the Comment Resolution Matrix. Three CONSULTANT Team members will attend the CRM for each agency and record the mutually agreed-upon responses to comments. The agreed-upon responses to comments made to the submittal documents will be incorporated into the next milestone design submittal.

Key Understandings/Assumptions
 Comments are assumed to be nonconflicting and do not substantially change the Project scope
 Comments that substantially change the Project scope will require a contract modification
Deliverables
 Comment Resolution Matrix
Meetings and Travel
 30% CRM
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 60% CRM
1 - 4-hour meeting attended by 3 CONSULTANT team members  90% CRM
1 - 4-hour meeting attended by 3 CONSULTANT team members  100% CRM
1 - 2-hour meetings attended by 3 CONSULTANT team members

1.3 Project Design Schedule
The period of service for this project is expected to be May 1, 2022, through May 14, 2024 (25 months). The major Project milestones for the Project are shown in Table 1-1.

Table 1-1: Advanced Engineering Schedule
Project Milestone Anticipated Date
Notice to Proceed May 17, 2022
15% Conceptual Design Submittal August 15, 2022
30% Design Submittal December 27, 2022
60% Design Submittal June 13, 2023
100 Design Submittal November 14, 2023
IFB Documents January 23, 2024
Bidding and Award February 1 – May 28, 2024
Additionally, reports and other Project deliverables shall be shown in the Project design schedule and are anticipated to fall within the dates in Table 1-1.

1.3.1 Schedule Management and Refinement
Purpose and Objective
CONSULTANT will continue to perform the schedule updates and prepare the draft narrative, develop the schedule update forms and layouts, and provide to the appropriate parties through January 31, 2024.

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Schedule updates will be compared against the original baseline schedule to monitor progress, float, and slippage. CONSULTANT will review the schedule updates and narratives prior to submitting them to the CITY.

CONSULTANT Activities
CONSULTANT shall be responsible for updating the Project schedule using Microsoft Project software to support regularly scheduled meetings. The schedule updates shall be based upon input from the CITY, LA Metro and CONSULTANT.

Key Understandings/Assumptions
 The baseline schedule and subsequent updates do not include cost or resource loading.
 CITY will provide a copy of their scheduling specifications for the engineering, permitting, and construction activities.
 CITY will provide, and review with CONSULTANT, any previously developed schedules.
 CONSULTANT shall work with CITY to prepare a list of required permits and the typical durations for the permit review and approval cycle.  CONSULTANT shall work with CITY to prepare a list of submittals, responsible parties, and review and approval cycle durations. Particular long-lead procurement items shall be incorporated into the schedule.
 CITY shall provide any additional information regarding right-of-way (ROW) status/delays and utility relocation status that may affect the schedule update and critical path changes.
 CONSULTANT will review the baseline schedule correspondence, meeting notes, drawings/illustrations, and other appropriate documentation in order to become familiar with the schedule logic, WBS, and database coding structures.

Deliverables
 22 monthly schedule updates
Meetings and Travel
 No additional travel is anticipated to attend the monthly scheduled meetings

1.4 Public Outreach
Purpose and Objective
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Public Outreach is a key component of every construction project. Arellano Associates (AA) will execute a comprehensive public outreach program that bridges the gap between the project team and the area stakeholders. This project will provide the necessary additional access to the extended Metro Purple (D) Line from the north side of Wilshire Blvd. There will inevitably be impacts throughout construction including noise, access issues and dust. AA will work to inform impacted stakeholders of what to expect during the construction phase to help minimize complaints and stay apprised of any potential scheduling conflicts. AA is also currently working on the Metro Purple (D) Line Extension Project’s public outreach team for sections 2 and 3, which includes the Beverly Hills portion. This experience provides AA with an understanding of the project audience, key issues and successful outreach methods. Coordination between the two projects will be essential for optimal public outreach. Our team of professionals exhibits the outreach capabilities and experience needed to successfully execute a public outreach campaign with the goal of generating public awareness and notification of upcoming construction activities.

1.4.1 Public Outreach Plan
AA will coordinate with the technical team and CITY staff to develop a comprehensive Public Outreach Plan (POP). AA understands CITY’s commitment to a comprehensive outreach program that provides project stakeholders with the necessary tools and resources to be educated and informed throughout the design and construction phases. AA will use their previous experiences, CITY input and community research to implement an outreach plan tailored to the demographics and composition of the project area. Following approval of the POP, AA will take the lead to execute the defined tasks, while working closely with the project team and CITY for review and approval of all materials and tasks.

1.4.2 Stakeholder Database
AA will work with CITY to update their existing stakeholder database to include residents, businesses, schools, chambers of commerce, major employers, elected officials, civic groups, transportation and transit agencies, sensitive receptors, emergency responders, utility providers and additional local stakeholders in the area. This database will be created for the purpose of outreach communication throughout the duration of the project. The database will be updated on a regular basis and/or as needed by CITY, such as after meetings or inquiries.

1.4.3 Collateral & Notification Materials
Targeted communications and collateral outreach materials are essential tools that will help inform area stakeholders about the project. AA has experience in creating clear and concise communication materials. As part of our outreach effort, we will create a project fact sheet and a frequently asked questions (FAQ) document. These materials will be posted on the project webpage. In addition, AA will work with the CITY to gather existing source files and update any existing presentations, collateral, notices, and digital engagement as needed and directed by CITY staff and the project team.

1.4.4 Website & Social Media Updates
The existing website for this project serves as a public portal for project information. Our team will coordinate with CITY to develop content that is current and reflective of the project and used DocuSign Envelope ID: EF4B41EA-B35E-4AB9-9946-E7ECC6EF8F7D 18 B0785-0001\2657822v5.doc18
to update the existing website. In addition, AA will work with CITY to develop social media posts that will serve as informative project updates to the community. Each post will be tailored to fit each specific platform.

1.4.5 Pre-construction Meeting Support
AA will support the project team by assisting in the development of the pre-construction meeting presentation and/or agenda as well as facilitate meeting logistics as needed.

1.4.6 Comment Matrix & Final Outreach Report
AA will develop a comment matrix using the software Smartsheet to track all stakeholder comments received from the website, project email, and meetings. This matrix will be regularly updated and shared with CITY upon request. AA will also develop a Final Outreach Summary Report to capture all public involvement activities, and include presentations, meeting materials, and comments received.

CONSULTANT Activities
CONSULTANT will review and approve the Public Outreach Plan.

CONSULTANT will provide accurate, relevant information to be included in the project fact sheet, frequently asked questions document, presentations and outreach materials.

CONSULTANT will take the lead on the pre-construction meeting. Arellano Associates will assist with developing a presentation, agenda and the meeting details for the pre-construction meeting.

Subconsultant Activities
Arellano Associates (AA) will develop and execute a comprehensive Public Outreach Plan approved by CONSULTANT and CITY.

AA will update the existing project stakeholder database throughout the life of the project. It will be available to CITY upon request.

AA will develop a project fact sheet, frequently asked questions document and update existing presentations and outreach materials.

AA will provide website content updates to CITY for implementation. AA will develop social media graphics and post copy for project updates through the design phase.

AA will support CONSULTANT with the planning and logistics of the pre-construction meeting.

AA will assist with presentation and/or agenda development for this meeting.

AA will track all public comments received via the webpage, email and at meetings, through the Smartsheet platform. Once the design phase is complete, AA will develop a final outreach summary report including all outreach activities.

Key Understandings/Assumptions
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 Arellano Associates (AA) will develop one Public Outreach Plan draft to submit for review, and a final Public Outreach Plan once comments and edits are addressed.  AA is assuming that there is an existing stakeholder database from previous project phases.
 All collateral materials are digital, there is no printing cost included.  CONSULTANT will take the lead on the pre-construction meeting and AA will assist with the presentation, agenda and logistics planning.
 AA is assuming CITY will share the comments received regarding the project via email and the website for tracking purposes.

Deliverables
 Draft and final Public Outreach Plan (1)
 Update of existing project stakeholder database at start of design phase and upon request (up to once per month)
 Develop digital project fact sheet (1)
 Develop digital project frequently asked questions document (1)  Update existing presentations (3)
 Update existing outreach materials (5)
 Assist with presentation, agenda and logistics for pre-construction meeting (1)  Track comments through project design phase in Smartsheet  Develop a final outreach summary report of all outreach activities in the design phase (1)
Meetings and Travel
 Pre-construction meeting (2 staff)

1.5 Reference Materials
Add related reference material received from LA Metro and CITY.

1.6 Engineering Standards
Specific current standards to be used in the design
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2 Preliminary Engineering Services

2.1 Utility Research, Notification and Field Verification CONSULTANT’s Team will collect record mapping and as-built information from public and franchise utility owners through a utility request letter which will be submitted to each owner.

Additionally, utility request letters will be sent where gaps in as-built collection are found, or if minor utilities are found and were not requested.

2.2 Geotechnical Investigations
CONSULTANT’s team will perform a desktop study to review the available geotechnical information of the site based on the published geotechnical maps as well as the existing geotechnical reports of the Wilshire/Rodeo Metro Purple Line Station and the adjacent buildings. A list of existing geotechnical reports will be compiled and sent to CITY’s Project Manager to request the documents from Metro and property owners.

These reports, once received, will be reviewed to determine whether the available geotechnical data is adequate for the portal design and meets the requirements per the Metro Rail Design Criteria (MRDC), Los Angeles County, and California Building Codes. If it is determined that the existing geotechnical data is inadequate and additional geotechnical investigation is warranted, CONSULTANT’s team will complete a supplementary geotechnical investigation. One confirmatory boring is assumed to be required to validate existing information which will be provided by Metro.

Assumptions:
 CITY will provide existing geotechnical reports to CONSULTANT’s team.  One confirmatory boring is sufficient to supplement and validate existing information. 3 Field Survey
Purpose & Objective:

The purpose of this task is to perform field surveying, utility mapping, and right-of-way mapping within the project corridor. The data will be used as the existing conditions basemap for the purposes of developing the conceptual and final design submittals. The field survey and data collection will be used to prepare the existing ground surface and verify clearances to existing features. In addition, a field survey of ambient noise and vibration levels at the station site will be taken to be used in the pre-construction baseline noise report.

Research:

CONSULTANT’s Team will obtain all records, to which there is reasonable access, that illustrate or describe the current subsurface and overhead utilities, existing easements and dedications, existing right-of-way, found monumentation, existing signal and communications facilities, local streets, storm drains, sanitary sewers, and other improvements in the vicinity of the project.

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CONSULTANT’s Team will review the aerial mapping from CITY and LA Metro to ensure sufficient coverage and accuracy for the preliminary engineering and future final design. LA Metro-provided previous reports and as-builts will be reviewed. Additional mapping and as-builts that are reasonably available will be collected.

In general, the design will make use of existing record drawings that show the property boundaries, streets, utilities, structures, and other improvements.

3.1 FIELD SURVEYING
CONSULTANT Activities:

CONSULTANT will be responsible for obtaining and verifying the required topographic survey necessary for this project.

Subconsultant Activities:

MNS will perform field surveys to locate surface/ground features for tracks, streets, and structures including tie-in points, street monuments, top of curb/sidewalk, flowline, fencing, etc.

The survey points will include key features for the engineering design of new improvements and existing facility modifications. The survey drawing(s) to include:
 Setting survey control and preparing a survey control report for the entire project  At least two CITY benchmarks
 Field survey of drainage facilities
 Field survey of roadways and structures
 Field survey of surface features
 Field survey of above ground and overhead utilities
 Field survey of utility potholes and DigAlert utility markings  Field survey of geotech boring locations
 Field survey of existing street monuments within the project limits  Boundary survey of existing right-of-way/property boundaries per field located monuments. Adjacent property boundaries will be added to the base map using record information
MNS will produce Triangular Irregular Networks (TIN) or Digital Terrain Model (DTM) file. All survey data and TIN/DTM will be given to the CITY digital format, on separate sheets from the design plans. The survey files and TIN/DTM will be prepared in AutoCAD and Civil3D formats.

MNS will verify the physical existence of existing monuments within the project limits. MNS will perform detailed field surveys of existing street and drainage features, as appropriate to support design of the PS&E documents. Cross sections and tie-in surveys will ensure accurate design fit and smooth transitions from existing roadway and infrastructure features. The field survey will DocuSign Envelope ID: EF4B41EA-B35E-4AB9-9946-E7ECC6EF8F7D 22 B0785-0001\2657822v5.doc22
include geotechnical boring and pothole locations, including bore location surface elevations, taken under this contract to verify these locations.

MNS will prepare topographic mapping in U.S. Customary Units at 1”=20’ scale and 1-foot contours. Existing features will include the roadways, pavement markers/striping, curb and gutter, buildings, bridge structure limits, vegetation, signs, lighting, signals, above ground utilities, manholes and inverts, drainage inlets and any other visible features.

The final survey drawings shall undergo a field verification check by an MNS field representative prior to being delivered to CITY. MNS will check that the design parameters have been met and that the pertinent survey data has been collected. Check sets of the field walk-through will be kept on file as part of the project QA/QC documentation. The Project Surveyor, Survey Manager or the Field Engineer will meet with or conduct a conference call with the designer and/or Project Manager to review the data collected, review the survey drawings and field sketches, review survey terminology and field codes utilized and to present the final survey deliverables.

Key Understandings / Assumptions:

The field survey will focus on:
 The detailed survey of the limits of underground structures and clearance envelopes.  At the tie-ins for roadway, 25’ intervals for centerlines, curves, flowlines.  Various improvements for streets parallel and adjacent to the project corridor.  Close coordination with the design team for horizontal and vertical clearance requirements for all design disciplines.
 Existing utilities being overhead, above ground and underground. Wet utilities require additional survey to obtain flowline elevations.
 Finding street and right-of-way monuments to support the right-of-way engineering.  Additional detail survey may be required by the design team for determining limits of utility/drainage connections, and grading, etc.
 The basis of the horizontal datum shall be on the North American Datum of 1983 (NAD83) and the basis of elevations datum will be on the most recent CITY of Beverly Hills benchmarks being the North American Vertical Datum of 1988 (NAVD88).

Deliverables:
 Topographic survey base map drawings
 Survey control report and street monuments/benchmarks drawings  Survey points file in text and drawing format
 Survey field photos, notes and backup documents
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 QA/QC documents per the project QMP.

Meetings & Travel:
 As applicable to design reviews and requests for additional information

3.2 UNDERGROUND UTILITY SURVEY
CONSULTANT Activities:

CONSULTANT will coordinate with stakeholders/utility companies and provide utility as-built drawings, utility tie-in locations, pothole locations, and DigAlert/potholing schedule.

Subconsultant Activities:

MNS will coordinate with the design team to obtain utility as-built drawings and prepare utility survey work plan. Review utility as-built drawings to determine approximate locations of existing utilities
 Coordinate with the utility design engineer to obtain pothole locations and DigAlert utility marking schedule
 Coordinate with the utility and drainage design engineers to verify survey and utility easement limits
 Prepare a utility checklist based upon input from utility and drainage engineers.

Key Understandings / Assumptions:
 Pothole locations to be provided by utility designer.  Utility designer will coordinate with DigAlert to mark utilities in the field Deliverables:
 Known existing utility details including sizes/types of pipes and Rim/TC/TG, flowline in/out elevations shall be collected within project footprint  Survey points file in text and drawing format
 Backup documents and field notes
 QA/QC documents

3.3 FIELD NOISE SURVEY
CONSULTANT Activities:

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CONSULTANT will conduct a field survey of ambient noise and vibration levels at station sites and perform a preliminary evaluation of anticipated construction noise and vibration levels.

Long-term (24-hour) unattended noise monitoring will occur at up to four locations.

Supplemental short-term attended noise and vibration measurements will be conducted at up to four additional locations.

Subconsultant Activities:
 None
Key Understandings / Assumptions:
 Noise and vibration monitoring will occur at up to 8 locations representing the nearest noise and vibration receptors
 This proposal does not include a contingency budget to repeat noise monitoring because of rain, inclement weather, equipment failure, construction, or other interference that could affect the monitoring result.
 This task assumes that monitoring equipment will be deployed for concurrent monitoring.
 Client will facilitate right-of-entry for noise and vibration monitoring purposes.

Deliverables:
 Draft Pre-construction Baseline Noise Report

3.4 CYBERSECURITY
Cybersecurity is not included.
4 Conceptual Engineering – 15% Design
Purpose and Objective
The primary purpose of the 15% design is to validate the preferred option by reviewing existing information and gathering critical information that will determine the feasibility and constructability of the chosen alternative. Anticipated information to be reviewed are the existing as built plans of the adjacent structures specifically their subsurface locations. Additionally, the existing BIM models from the LA Metro Purple Line contractor will be reviewed and evaluated for consistency with the chosen alternative. Finally, existing information for utilities and geotechnical analyses will be reviewed and conflicts, if any, shall be identified.

Upon the review of the existing and newly collected information, a construction feasibility report will be prepared to document the findings either confirm the chosen alternative or recommend another previously studies option from the Final Environmental Impact Report (FEIR).

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4.1 Establish Design Criteria
CONSULTANT Team Activities
Identify what typical and standard structures are to be site adapted; establish commonality and consistency with prior METRO Projects or lines that must be reflected; what service standards and quality of facilities and equipment apply; what trade-off and life-cycle cost studies are needed; and what provisions for growth, expansion, extension and interconnection are intended.

Key Understandings/Assumptions
 LA Metro shall provide the operational service standards, desirable/normal and minimal, including
o General line location and structural configuration
o Environmentally sensitive areas and conditions
o Other precautions pertaining to this Project
Deliverables
 Draft and Final Project Basis of Design Report
Meetings and Travel
 1 – 1 hour meeting to establish design criteria attended by up to 4 CONSULTANT’s Team members.

Information and Services Provided by Others
There will be the requirement for a significant amount of information to be shared by LA Metro for this Project to be successful. This information includes current design parameters, structural elements, BIM models and systems locations.

4.2 Preliminary Design Report
Purpose and Objective
The preliminary design report shall summarize the design criteria and field investigations in order to identify key constraints and conflicts with the preferred option. The report shall also address constructability issues that were identified and provide resolutions before moving into the design phase. The following sections are anticipated to be included in the report.

4.2.1 Conceptual Portal Design
A conceptual overview of permanent structure layouts, provisional structural member sizes for space-proofing purposes, and an overview of the proposed connection into the existing Metro station will be provided.

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Assumptions:
 The basement and substructure of 9465 Wilshire Blvd extends no further than the western curb line of N Beverly Drive. This will be confirmed by field investigation (trial pits and pot holing).

4.2.2 Constructability Analysis
This section of the Preliminary Design Report will consider conceptual construction phases and their impact to surrounding structures and utilities, conceptual Support of Excavation plans, risks, constraints, and alternatives.

Assumptions:
 The basement and substructure of 9465 Wilshire Blvd extends no further than the western curb line of N Beverly Drive. This will be confirmed by field investigation (trial pits and pot holing).

4.2.3 Draft Threat & Vulnerability Analysis
CONSULTANT will coordinate with stakeholders to identify threats and vulnerabilities and assess the frequency and severity of the threat and categorize the threat in likelihood of occurrence and severity using a risk-level matrix.

Deliverables:
 Draft Threat and Vulnerability Assessment

4.2.4 Civil and Traffic Engineering
Subconsultant Activities:

MNS will provide input for preliminary design report related to street restoration and roadway drainage.

Intueor will develop a list of study intersections that will be evaluated as part of the Traffic Management Plan (TMP). This list of study intersections will be submitted to CITY of Beverly Hills for their review and concurrence. Once the intersections are approved, existing signal timing plans will be requested from CITY and a traffic count vendor will be contacted to initiate the collection of AM and PM peak period turning movement traffic counts. During this task, existing lane configurations will be collected, and the development of the Synchro roadway network will be initiated.

Key Understandings / Assumptions:
 A total of six (6) intersections will be identified for evaluation.  Existing signal timing information at the six (6) study intersections will be collected from CITY.

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 Existing lane configurations at the six (6) intersections will be collected and field verified prior to any construction activity.
 Synchro 10 will be used to prepare the level of service (LOS) traffic operations analysis.

Deliverables:
 List of the six (6) study intersections for concurrence by CITY Meetings & Travel:
 One 2-hour meeting attended by one (1) Intueor team member

4.2.5 Constructability Review Support
CONSULTANT’s team will participate in a constructability review to be conducted by an independent reviewer. The review shall focus on the big picture construction issues such as general site logistics and access, staging and lay down areas, existing utilities in or near the site and overall review of construction materials. The constructability review will look at the phasing of construction (if necessary) and refinement of the design to achieve a constructible set of design plans and specifications. For this task, CITY and Metro will retain an independent reviewer. CONSULTANT’s team shall provide information and necessary documents to the reviewer, resolve any issues that may arise, and attend meetings if required.

Deliverables:
 None

4.2.6 Pre-Construction Baseline Noise Report
5 Preliminary Design – 30% Design
Purpose and Objective
The selected alternative identified in Section 4.0 and approved by CITY shall be carried forward into the 30% design phase. The 30% design plans and reports shall include;

5.1 Preliminary Geotechnical Report
The preliminary Geotechnical Report prepared at this stage will summarize available geotechnical information, provide preliminary information for the design of temporary and permanent structures, and make recommendations for a supplementary field investigation for the North Portal Entrance Project as appropriate. A preliminary 3D ground model will be prepared using existing information and this model will be used as a means of engineering coordination between structural and geotechnical disciplines.

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Assumptions:
 CITY will provide existing geotechnical reports to CONSULTANT’s team.

5.2 Preliminary Property Protection Study
The preliminary Property Protection Study will review and summarize available information for utilities and structures adjacent to the proposed North Portal Entrance. Analyses will be performed to assess the ground movements due to the portal excavation and potential impacts to adjacent structures and utilities. A gap analysis carried out at this stage will highlight any additional information which would be requested from adjacent property owners and CITY.

Areas of structural condition surveys and utility potholing will be identified and draft “Permission to Enter” agreements prepared in coordination with the civil engineering team so that updates to condition surveys and installation of monitoring devices can be carried out ahead of North Portal Entrance construction.

Assumptions:
 None

5.3 Subsurface & Structures Engineering
CONSULTANT Activities:

CONSULTANT to coordinate structural design for the covered canopy above the 12-foot-tall portal which is enclosed by a translucent glass exterior and provide reactions for below ground structures to complete the design.

Subconsultant Activities
Preliminary analyses will be carried out and plans will be drafted at this stage which will show the preliminary Support of Excavation (SOE) arrangements and target excavation depth.

Thickness of all permanent structural members will be identified for constructability and space proofing purposes. Preliminary details for the connection between the proposed North Portal Entrance and the existing station will be shown.

Deliverables:
 30% Design Drawings
Assumptions:
 The basement and substructure of 9465 Wilshire Blvd extends no further than the western curb line of N Beverly Drive. This will be confirmed by field investigation (trial pits and pot holing).

5.4 Architectural Design
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Team to coordinate with Metro, CITY and TPOG regarding design and BIM criteria, architectural materials, artistic entry way, and escalators and elevators. Designers will review relevant aspects of streetscape plan and design standards for Wilshire Blvd (Connect Beverly Hills).

Design will include placement of short-term bike parking and passenger loading zones • Presentation Materials include three photo-realistic renderings (two updates to each rendering) and a material board.

5.4.1 Public Art
Team shall collaborate with CITY and Metro to establish a unique character for the Project.

Preliminary Design Drawings shall depict the location of Public Art.

5.4.2 Preliminary ADA Compliance Report
CONSULTANT Activities:

CONSULTANT shall use California Building Code (CBC) accessibility standards and ADA Accessibility Guidelines (ADAAG) and 2010 ADA Standards for Accessible Design (2010 Standards) Title III for Public Accommodations and Commercial Facilities to establish scoping and technical requirements for accessibility to and through the portal. The report will be broken into four parts:

Part 1 - Accessible exterior approach and entrance.

Part 2 - Access to interior goods and services, and employee work areas.

Part 3 - Access to toilet rooms
Part 4 - Access to other items such as: fire alarms, elevators, egress, and areas of refuge.

Key Understandings / Assumptions:
 ADA Compliance Report is limited to design elements related with the scope of this project and will be used to capture design approach and requirements for this project.
 ADA compliance survey of the Station is not included in the scope.  Construction Services such as inspection for ADA Compliance during construction and upon completion of construction is not included in the scope.

5.4.3 Preliminary Fire & Life Safety Report
As the baseline project does not include a FLS Report, this scope will augment the approved Request for Special Consideration (RFSC) – WPLE2 2019-04.1. FLS systems for the new entrance will be provided based on any update to the RFSC. It is assumed that the Station’s emergency ventilation system will provide smoke control for the new entrance.

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5.4.4 Computational Fluid Dynamic / Egress Analysis
A review of the CFD and Egress analysis incorporating the new entrance will be undertaken. Metro’s Design Builder will analyze the scenario of a fire in the new entrance.

5.4.5 Signage & Wayfinding
Design team will utilize Metro standards to develop Signage and wayfinding design.

5.4.6 BIM Model
All BIM Models shall be developed according to the BIM Execution Plan (BxP) developed by BIM management team. The design team is not responsible for incorporating construction changes that are part of construction documentation or are the result of the contractors’ means and methods of construction into the Design BIM Model(s). Any additional modeling past 300 LOD requested from the Metro shall be performed separately under the project scopes time and materials contract, and only following written directions from Metro. The design team BIM Model(s) and data (including export files) are shared for reference only.

The Building Information Modeling roles and responsibilities are as follows:
 Develop the BxP for the Project, which shall describe the BIM implementation plan to be followed by the design team during all phases of the Project.  Produce 3D design models of the key engineering project elements to a Level of Detail (LOD) defined in the BxP.
 Combine the 3D design model elements into an integrated model.  Perform BIM activities as defined in the BxP during Preliminary Engineering / Design Development.
 Generate formatted 2D plan sheets from the design model.  Design model will not be provided.

The design team shall appoint a full-time project-dedicated BIM Manager to manage the implementation of the project-level BIM program. The BIM Manager serves as the Project’s point-of-contact on matters including, but not limited to, compliance with BIM Project Execution Plan, date exchange, shared coordinates, and design coordination. The BIM Manager’s responsibilities shall include the following:
 Ensure that models are geospatially located and are consistent with the Metro coordinate system
 Ensure that all the design team members are delivering and updating the information models according to the accepted Project Schedule.

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 Ensure that the submitted information models comply with all the requirements as defined in this document.
 Review the integrated BIM model for coordination purposes and perform clash detection.  Provide design coordination and constructability feedback to all disciplines regarding their uploaded information.
 Facilitate design coordination meetings.

5.4.7 Preliminary Sustainability Report
Team to establish a sustainability approach through a workshop with Metro and stakeholders.

The Sustainability Plan will outline project sustainability targets, approach, and the design/ construction strategies that will be implemented to meet project goals targets based on a review of Metro’s Policies, 2020 Sustainability Plan, and through ongoing integrated design meetings with the project team. The Sustainability Plan includes lighting, elevator, escalator, and some machine room exhausts.

Key Understandings / Assumptions:
 Energy models are excluded from the base scope.

Deliverables:
 Preliminary Sustainability Report

5.4.8 Final Pre-construction Baseline Noise Report

5.4.9 Preliminary Acoustical Design Report
CONSULTANT Activities:

CONSULTANT will use Metro design criteria for station design to establish acoustic requirements and coordinate with other design disciples including architecture, MEP, structural and communications to develop acoustic design. Acoustic calculations will be prepared to demonstrate compliance with application design criteria Key Understandings / Assumptions:
 Report to summarize applicable requirements and design approach

5.4.10 Final Threat & Vulnerability Analysis
Address stakeholder comments and finalize the Threat and Vulnerability Assessment.

Deliverables:
 Threat and Vulnerability Assessment
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5.5 Civil Engineering

5.5.1 Roadway
 MNS will prepare 30% street restoration plans including Cover Sheet, General notes, Typical Sections, Street Improvement Plan and Profile.

5.5.2 Storm Drainage
 MNS will prepare 30% roadway storm drain plans including Cover Sheet, General Notes, Drainage Plan and Profile. MNS will prepare Draft Drainage Report covering the Project Hydrology and Hydraulics.

5.6 Traffic Engineering
Intueor Activities:

The traffic vendor will conduct 2-hour AM and 2-hour PM peak period turning movement traffic counts at the six (6) study intersections. These counts will be performed on a typical weekday (Tuesday through Thursday) when schools are in session and outside any holidays. The collected traffic counts will be reviewed for consistency and reasonableness. Development of the Synchro roadway network will be completed, and the existing traffic volumes will be inputted, along with the existing signal timing information, to perform the traffic operations level of service analysis for the existing 2022 conditions. The AM and PM peak hour intersection delays and LOS results will be summarized in tabular format.

Key Understandings / Assumptions:
 The 2-hour AM peak count period will be from 7-9 AM and the 2-hour PM peak count period will be from 4-6 PM.
 ADT (24-hour daily) tube counts will not be collected and vehicle classification of the turning movement counts will not be performed.

Deliverables:
 AM and PM peak period turning movement traffic counts  Existing conditions intersection delays and LOS in tabular format Meetings & Travel:
 One 2-hour meeting attended by the CONSULTANT PM and one (1) Intueor team member

5.7 Utilities
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CONSULTANT will prepare the existing Utility Impact Matrices based on the additional research and field information gathered under Sections 2.1 and 3.2. The matrices will be itemized by utility type, owner, size, track encroachment, location, as-built reference (if available), disposition (temporary or permanent relocation, protection-in-place, or abandonment), responsible party for utility relocation, and risk level of impact (i.e., minimal, moderate, high).

The matrices will be broken down by utility type (i.e., sewer, power, gas, etc.).

CONSULTANT will be responsible for preparation of the PS&E packages for all publicly owned utilities. Privately owned utilities (if any) are a shared responsibility between CONSULTANT and the utility owner.

CONSULTANT Activities:
 Provide oversight design review of all PS&E documents, including inter-disciplinary review and coordination associated with the North Portal infrastructure and other supporting disciplines.
 Review third-party design work to verify conformance with CITY and LA Metro’s requirements and evaluate the third-party designs for potential betterments  CONSULTANT to attend meetings with utility companies with facilities requiring early coordination. It is assumed that up to six (6) separate utility owners will be coordinated with during the 30% design phase. It is anticipated that one meeting with each of the six (6) utility owners is sufficient to cover the 30% effort for a total of 6 meetings.

5.8 Mechanical, Electrical, Plumbing (MEP) and Fire Protection CONSULTANT’s Team will prepare the Environmental Air Conditioning/Ventilation, Fire Suppression, and Fire Alarm Design and prepare MEP calculations to meet code requirements and to support the outcome of ventilation study provided by Metro’s Design Builder Key Understandings / Assumptions:
 Electrical power supply sourced from station.
 Fire Detection and Suppressions system activation will be supervised at the Station Fire Alarm Control Panel
 Smoke Control for the new entrance is provided by the Station Emergency Ventilation system developed by Metro’s Design-Builder
 Entrance to be air conditioned.

5.9 Communications & Security
CONSULTANT’s Team to use Metro design criteria for station design to establish requirements for communications and security.

Key Understandings / Assumptions:

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 Team to coordinate with the Design-Build Contractor, Tutor Perini/O&G regarding station design elements (conduits, cameras, C&S room) and how to integrate the North Portal into the station system.
 Close coordination with Threat and Vulnerability Report.

5.10 Construction Staging
CONSULTANT’s Team will develop construction staging plans with details that show various stages of the construction. The goals of these plans are to make sure construction will minimize impacts to existing roadway traffic operations, and existing facilities. In addition, the plans will focus on providing safe and secure construction operations. These plans will be coordinated with the existing roadways, LA Metro and CITY to confirm constructability, and traffic handling during construction including access to local streets and adjacent properties.

The construction staging plans will include:
 Overall staging layout limits
 Clearance requirements to construction zones including lane widths  Structural elements and staging areas for the North Portal work

5.11 Specifications
Team shall prepare specification outline that conforms with the Metro Standards Drawings and Specifications, Metro Rail Design Criteria, Standard Specifications for Public Works Construction, Standard Plans for Public Works Construction, and CITY Standard Plans.

Deliverables:
 Specification outline

5.12 Cost Estimate
CONSULTANT’s Team shall review recent, relevant cost information available from CITY and Metro and prepare Engineers Opinion of Probable Construction Costs.

Deliverables:
 Preliminary Engineering (30%) Cost Estimate
6 60% Plans, Specs & Estimate (PS&E)
Purpose and Objective
CONSULTANT’s Team will update 30% preliminary engineering plans to incorporate responses to comments in accordance with the 30% comment resolution matrix. The Team will also work to include additional details to advance the design to a 60% level in order to finalize the DocuSign Envelope ID: EF4B41EA-B35E-4AB9-9946-E7ECC6EF8F7D 35 B0785-0001\2657822v5.doc35
configurations. The 60% effort also includes preparation of draft reports, as described in the individual discipline sections below.

6.1 Draft Geotechnical Report
The Geotechnical Report will be updated to include the results of a supplementary field investigation. Numerical modelling analysis will be carried out as necessary to simulate the ground movement data measured during the construction of the Metro station. The results of this analysis will be used to refine the geotechnical engineering properties to be used in the design for the North Portal Entrance.

Assumptions:
 One confirmatory boring is sufficient to supplement and validate existing information.

6.2 Draft Property Protection Study
The draft property protection study will build on research and as-built drawings obtained since the 30% design phase. North Portal Entrance construction sequencing and the results from the above-mentioned numerical modelling that includes Metro station construction will be included in the analysis to provide the best possible estimate of potential damage that may arise during construction. Where pre-construction mitigation measures are identified, outreach with the relevant property and utility owners will begin to make arrangements for any necessary mitigation works.

Instrumentation and monitoring plans will be drafted.

6.3 Subsurface & Structures Engineering
Following the conclusion of the supplementary field investigation and the numerical analysis described above, design of the SOE, any temporary supports and the thickness and configuration of permanent structural members will be refined from the previous stage.

Excavation and build-back sequences will be developed to reflect best-available ground information, project schedule and site constraints.

Details for the connection between the proposed North Portal Entrance and the existing station will be refined and updated to reflect Metro comments, including details related to the continuity of waterproofing.

Deliverables:
 60% Design Drawings

6.4 Architecture
Following comments from stakeholders, CONSULTANT will update and submit plans and reports for the Architectural design. Additional details will be added to advance the construction documents to a 60% level. Architectural plans and reports that will include:

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 Public Art
 Draft ADA Compliance Report
 Draft Fire & Life Safety Report
 Draft Computational Fluid Dynamic / Fire Dynamics Simulator / Egress Analysis Report
 Signage & Wayfinding
 BIM Model
 Draft Sustainability Report
 Draft Acoustical Design Report

6.5 60% Civil Work

6.5.1 60% Roadway
 MNS will prepare 60% Street Restoration Plans including Cover Sheet, Gen Notes, Typical Section, Street Plan and Profile, Construction Details.

6.5.2 60% Storm Drainage
 MNS will prepare 60% Roadway Storm Drainage Plans including Cover Sheet, Gen Notes, Drainage Plan and Profile and Drainage Details We will update Draft Drainage Report.

6.6 Utilities
Utilities plans will be updated based upon comments from stakeholders including additional details for construction.

6.7 Mechanical, Electrical, Plumbing (MEP) and Fire Protection MEP contract documents will be developed to 60% level and will include the following:
 Mechanical & Plumbing.
o Legend and Abbreviations
o Plumbing Floor Plans
o HVAC Floor Plans
o Mechanical Room Plans
 Electrical.
o Existing Site and Demolition Plans
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o Site Plans
o Single Line Diagram
o Preliminary floor plans with dedicated space clearly identified for electrical and telecommunications rooms
o Legend and Abbreviations
o Lighting Plans
o Power Plans
o Lightning Protection Plans
o Cathodic Protection Plans
o Communications Plans
o Special Systems Plans
 Fire Protection.
o Legend and Abbreviations
o Fire Suppression Plans
o Fire Alarm and Mass Notification System Plans
o Smoke Control Plans
Assumptions:
 The amendments to the RFSC will be updated by Metro’s Design Builder  The CFD/Egress analysis will be updated by Metro’s Design Builder

6.8 Intueor Activities:

The future (2024) No Build and Build traffic operating conditions at the six (6) study intersections will be performed. The No Build condition evaluates traffic operations prior to the construction activities and the Build condition evaluates traffic operations with the construction activities.

Future traffic forecasts (from 2022 to 2024) would be developed using appropriate annual growth factors that would be reviewed and concurred by CITY. The annual growth factor will be used to develop the future (2024) traffic volumes. These volumes will be used to conduct the traffic operations level of service analysis for the No Build condition. The AM and PM peak hour intersection delays and LOS results for the No Build condition will be summarized in tabular format. The proposed staging concept plans and the proposed detours will be utilized to evaluate traffic operations for the Build condition. The AM and PM peak hour intersection delays and LOS results for the Build condition will be summarized in tabular format. After completion of the LOS analyses, a draft of the traffic operations chapters of the TMP report, including the figures and LOS tables, will be prepared and submitted for review and transmittal to CITY.

Key Understandings / Assumptions:

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 Future forecasts will be developed based on annual growth factors that are acceptable to CITY.
 Travel demand forecasting models will not be used to develop future forecasts.  The Build traffic operations analysis will be performed for up to three (3) construction staging concepts.

Deliverables:
 Draft traffic operations chapters of the TMP report, including figures and summary tables
Meetings & Travel:
 One 2-hour meeting attended by the CONSULTANT PM and one (1) Intueor team member

6.9 Landscape
Prepare landscape plan using CITY standards in coordination with Metro Key Understandings / Assumptions:
 Provide landscape drawings that show (as needed) landscape/hardscape plans, plant palette, design detail enlargements and site furnishings selections.  Coordinate landscape design with architecture, lighting, signage and wayfinding designs.

6.10 Communications & Security
Coordinate communications and security equipment and cable runs with LA Metro Purple Line contractor. Provide plan details for new equipment location and cable runs including connection details to existing Rodeo Drive station systems.

6.11 Construction Staging

6.12 Specifications

6.13 Cost Estimate
7 100% Plans, Specs & Estimate (PS&E)
Purpose and Objective
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CONSULTANT’s Team will update 60% preliminary engineering plans to incorporate responses to comments in accordance with the 60% comment resolution matrix. The Team will also work to include additional details to advance the design to a 100% level in order to finalize the configurations. The 100% effort also includes preparation of draft reports, as described in the individual discipline sections below.

7.1 Final Geotechnical Report
The Geotechnical Report will be finalized and updated as necessary to reflect any comments identified.

7.2 Final Property Protection Study
The final Property Protection Study will finalize any outstanding coordination and outreach activities with property and utility owners and final instrumentation & monitoring plans will be prepared and sealed.

7.3 Subsurface & Structures Engineering
Details of permanent structural members (including reinforcement) will be finalized. Support of Excavation removal details will be finalized. Any outstanding comments on the interface between the proposed North Portal Entrance and the existing station will be resolved.

7.4 Architecture
Incorporate comments from stakeholders, update and submit the following plans and reports from the 60% deliverable
 Public Art
 Final ADA Compliance Report
 Final Fire & Life Safety Report
 Draft Computational Fluid Dynamic / Fire Dynamics Simulator / Egress Analysis Report
 Signage & Wayfinding
 BIM Model
 Final Sustainability Report
 Final Acoustical Design Report
 Design Safety Certification

7.5 100% Civil and Structural PS&E Documents
Incorporate comments from stakeholders, update and submit the following plans and reports from the 60% deliverable
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 Roadway Design
 Storm Drainage
 Utilities
 Mechanical, Electrical, Plumbing (MEP) and Fire Protection  Traffic Engineering
 Landscape
 Construction Staging
 Communications & Security
 Technical Specifications
 Cost Estimate
Deliverables
The submittal for the 100% PS&E design will include engineering calculations and details for all design components. In addition, this stage of the design will focus on finalizing all design features to ensure the project elements are integrated into each engineering design discipline with the outstanding design issues from previous submittals resolved.

The 100% PS&E submittal is similar to the 60% submittal except that the drawings and specifications have been finalized, stamped, and signed by the professional engineer.

In addition to the deliverables listed in the 60% submittal, the 100% plans include the following:
 Provisions for protection and relocation of utilities in conflict with the Portal structure  Layouts and notes for all drainage facilities and utility crossing extensions  Construction details for structures, architecture, etc.  PS&E design checklist
8 Issued For Bid (IFB) Documents
Purpose and Objective
The IFB submittal shall include original and electronic files of the complete drawings, contract specific specifications, special conditions, technical reports, calculations, bid item list, and final engineer’s estimate ready for bidding of the work.

All documents shall be stamped and signed by the Team’s appropriate architect, engineer, or professional licensed in the State of California in accordance with California State requirements.

Final drawing check prints (performed in accordance with established QC procedures) shall be submitted for review and will be returned to the consultant for safekeeping.

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The IFB submittal shall include final reports providing a discussion of the design changes from the final report, by discipline, to give the reviewer an understanding of why the design progressed in the particular manner it did. It shall reference documentation of design decisions made in the course of the work. It shall also include outstanding issues and/or conflicts that need resolution, if any remain, and recommendations to resolve such issues.

CONSULTANT shall provide a matrix of review comments received for the 100% submittal with comment resolution.

Key Understandings/Assumptions
 Final deliverable will be in electronic (PDF) format
Deliverables
 Final bid ready set of plans and specifications
 Final comment resolution matrix
9 Engineering Support During Bidding
Purpose and Objective
Support CITY during the bidding phase

9.1 Attend pre-bid meeting
CONSULTANT’s Team assumes that a half-day Pre-Bid meeting will be conducted on behalf of CITY to disseminate project specific information.

Deliverables:
 Exhibits, plans, agendas and meeting minutes for use during Pre-Bid meeting

9.2 Response to Bidder’s Questions
CONSULTANT’s Team will assist CITY in responding to design-related questions, clarifications or approved equal requests, including questions that could not be addressed at the Pre-Bid meeting.

Assumptions:
 All questions submitted by qualified bidders will initially be submitted in writing to CITY.
 Bid period will be 8 weeks in duration.

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 CONSULTANT’s Team is not responsible for failure to respond to a written request that was not clearly labeled and/or received after the published deadline.  Any request for an approved equal will be fully supported with technical data or other relevant information as evidence of support that the substitute meets or exceeds the current specification requirements.
 The burden of proof as to the suitability, equality and compatibility rests solely with the Bidder. CONSULTANT’s Team will provide input to CITY as to the suitability, equality and compatibility of the proposed equal.

Deliverables:
 Responses to design-related questions, clarifications or approved equal requests received from bidders, including questions that could not be addressed at the PreBid meeting.

9.3 IFB Document Addenda
CONSULTANT’s Team will assist CITY in amending or revising the IFB documents by composing written addendum to the IFB package.

Deliverables:
 Written addenda to the IFB package

9.4 Support Bid Evaluation
CONSULTANT’s Team will assist CITY in reviewing bids for conformance with the project documents. CONSULTANT’s Team will present observed irregularities in the bids and assist the preparation of the bid tabulations.

Assumptions:
 CONSULTANT’s Team will not be responsible for evaluating whether or not a Contractor possesses the required license class at the time of award through Contract acceptance. In addition, CONSULTANT’s Team will not be responsible for ensuring that subcontractors comply with the appropriate licensing requirements as identified in the State of California Public Contract Code Section 20103.5.  CONSULTANT’s Team will not be responsible for ensuring that each Bid is accompanied by a Bid guarantee.
 CONSULTANT’s Team will not be responsible for ensuring that the successful Bidder furnishes a Payment and Performance Bond.

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 CONSULTANT’s Team will not be responsible for evaluating contractor compliance with conditions of the Davis-Bacon Act (40 U.S.C. 276a) and the Labor Code of the State of California.
 CONSULTANT’s Team will not be responsible for ensuring that Bidders list only one subcontractor for each portion of work as identified in its Bid.  CONSULTANT’s Team will not be responsible for ensuring that the Bidder perform work equivalent to a minimum of the total amount of the work with its own forces as prescribed by CITY.
 CONSULTANT’s Team will not be responsible for determining contractor conformance with Title 49 CFR, Part 26, which dictates CITY's project specific goal for Underutilized Disadvantaged Business Enterprise (UDBE).

Deliverables:
 Bid examination input in the form of email correspondence  Bid tabulations

9.5 Conformed Documents
CONSULTANT’s Team will prepare conformed documents incorporating changes made to the bid documents during the bid period through issued addenda and responses to bidder questions.
10 Design Services During Construction (DSDC)
DSDC services will be established prior to beginning construction and are not included in this scope of work.

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EXHIBIT B

SCHEDULE OF PAYMENT AND RATES
CITY shall compensate CONSULTANT for the satisfactory performance of services in accordance with this Agreement, and to the standard of the industry for such work, on an hourly basis utilizing the rate schedules shown in Attachment 1 to this Exhibit. Compensation shall be in an amount not to exceed Eight Million Eight Hundred Ninety-Eight Thousand Six Hundred Seventy-Seven Dollars ($8,898,677.00) and a contingency amount of Eight Hundred Ninety-One Thousand Three Hundred Twenty-Three Dollars ($891,323.00) for a total not to exceed amount of Nine Million Seven Hundred Ninety Thousand Dollars ($9,790,000.00) including labor, taxes, and expenses for the term of this Agreement. The contingency amount is for unanticipated services outside the scope set forth in Exhibit A.

CONSULTANT shall submit to CITY a detailed invoice, on a monthly basis or less frequently, for the services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period and the amount due. Within 30 days of receipt of each invoice, CITY shall pay all undisputed amounts included on the invoice. CITY shall pay CONSULTANT said Consideration in accordance with the schedule of payment set forth in this Exhibit.

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69 B0785-0001\2657822v5.doc

EXHIBIT C
Terms for Compliance with California Labor Law Requirements CONSULTANT acknowledges that the project as defined in this Agreement between CONSULTANT and CITY, to which this Agreement to Comply with California Labor Law Requirements is attached and incorporated by reference, is a “public work” as defined in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code (“Chapter 1”), and that this Agreement is subject to (a) Chapter 1, including without limitation Labor Code Section 1771 and (b) the rules and regulations established by the Director of Industrial Relations (“DIR”) implementing such statutes. CONSULTANT shall perform all work on the project as a public work. CONSULTANT shall comply with and be bound by all the terms, rules and regulations described in 1(a) and 1(b) as though set forth in full herein.

California law requires the inclusion of specific Labor Code provisions in certain contracts. The inclusion of such specific provisions below, whether or not required by California law, does not alter the meaning or scope of Section 1 above.

CONSULTANT shall be registered with the Department of Industrial Relations in accordance with California Labor Code Section 1725.5, and has provided proof of registration to CITY prior to the effective date of this Agreement. CONSULTANT shall not perform work with any subcontractor that is not registered with DIR pursuant to Section 1725.5. CONSULTANT and subcontractors shall maintain their registration with the DIR in effect throughout the duration of this Agreement.

If CONSULTANT or any subcontractor cease to be registered with DIR at any time during the duration of the project, CONSULTANT shall immediately notify CITY.

Pursuant to Labor Code Section 1771.4, CONSULTANT’s services are subject to compliance monitoring and enforcement by DIR. CONSULTANT shall post job site notices, as prescribed by DIR regulations.

Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request. CONSULTANT acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and CONSULTANT shall post such rates at each job site covered by this Agreement.

CONSULTANT shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. CONSULTANT shall, as a penalty to the CITY, forfeit two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by CONSULTANT or by any subcontractor.

CONSULTANT shall comply with and be bound by the provisions of Labor Code Section 1776, which requires CONSULTANT and each subcontractor to (1) keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776, (2) certify and make such payroll records available for inspection as provided by Section 1776, and (3) inform the CITY of the location of the records.

CONSULTANT shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6 and 1777.7 and California Administrative Code title 8, section 200 et seq. concerning the DocuSign Envelope ID: EF4B41EA-B35E-4AB9-9946-E7ECC6EF8F7D 70 B0785-0001\2657822v5.doc70
employment of apprentices on public works projects. CONSULTANT shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, CONSULTANT shall provide CITY with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after concluding work pursuant to this Agreement, CONSULTANT and each of its subcontractors shall submit to the CITY a verified statement of the journeyman and apprentice hours performed under this Agreement.

CONSULTANT acknowledges that eight hours labor constitutes a legal day’s work.

CONSULTANT shall comply with and be bound by Labor Code Section 1810. CONSULTANT shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. CONSULTANT shall, as a penalty to the CITY, forfeit twenty-five dollars ($25) for each worker employed in the performance of this Agreement by CONSULTANT or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of CONSULTANT in excess of eight hours per day, and 40 hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight hours per day at not less than one and one-half times the basic rate of pay.

California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, CONSULTANT hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
For every subcontractor who will perform work on the project, CONSULTANT shall be responsible for such subcontractor’s compliance with Chapter 1 and Labor Code Sections 1860 and 3700, and CONSULTANT shall include in the written contract between it and each subcontractor a copy of those statutory provisions and a requirement that each subcontractor shall comply with those statutory provisions. CONSULTANT shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor’s compliance, including without limitation, conducting a periodic review of the certified payroll records of the subcontractor and upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. CONSULTANT shall diligently take corrective action to halt or rectify any failure.

To the maximum extent permitted by law, CONSULTANT shall indemnify, hold harmless and defend (at CONSULTANT’s expense with counsel reasonably acceptable to the CITY) the CITY, its officials, officers, employees, agents and independent contractors serving in the role of CITY officials, and volunteers from and against any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including CONSULTANT, its subcontractors, and each of their officials, officers, employees and agents) in connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all consequential damages, attorneys’ fees, and other related costs and expenses. All duties of CONSULTANT under this Section shall survive termination of the Agreement.

DocuSign Envelope ID: EF4B41EA-B35E-4AB9-9946-E7ECC6EF8F7D Certificate Of Completion
Envelope Id: EF4B41EAB35E4AB99946E7ECC6EF8F7D Status: Sent Subject: Please DocuSign: HDR Engineering - Wilshire/Rodeo Metro Purple Line Station Source Envelope:

Document Pages: 70 Signatures: 6 Envelope Originator:

Certificate Pages: 3 Initials: 0 Erin Justus
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
455 N. Rexford Drive
Beverly Hills, CA 90210
[email protected]
IP Address: 198.245.189.169
Record Tracking
Status: Original
5/4/2022 2:30:07 PM
Holder: Erin Justus
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
Sharon L'Heureux Dressel
[email protected]
Risk Manager
Sharon Dressel
Security Level: Email, Account Authentication
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Signature Adoption: Pre-selected Style
Signed by link sent to [email protected]
Using IP Address: 198.245.189.166
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Anna Lantin
[email protected]
Vice President
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Using IP Address: 163.116.140.64
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THOMAS T. KIM
[email protected]
Sr Vice President
Security Level: Email, Account Authentication
(None) Signature Adoption: Drawn on Device
Signed by link sent to [email protected]
Using IP Address: 107.127.56.50
Signed using mobile
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Deborah R. Hakman for
[email protected]
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Using IP Address: 107.77.231.96
Signed using mobile
Sent: 5/4/2022 5:11:15 PM
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Daren Grilley
[email protected]
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Using IP Address: 198.245.189.169
Sent: 5/4/2022 5:17:22 PM
Viewed: 5/4/2022 5:44:54 PM
Signed: 5/4/2022 5:45:04 PM
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Shana E. Epstein
[email protected]
Director of Public Works
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Using IP Address: 198.245.189.169
Sent: 5/4/2022 5:45:07 PM
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Signed: 5/4/2022 5:49:57 PM
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Logan Phillippo
[email protected]
Senior Management Analyst
City of Beverly Hills
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(None)
Sent: 5/4/2022 5:49:59 PM
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George Chavez
[email protected]
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Lili Bosse
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Huma Ahmed
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Adrianne Tarazon
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Dorina Mohan
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Jackie Perez
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Lourdes Sy-Rodriguez
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