AGENDA REPORT
Meeting Date: May 10, 2022
Item Number:
To: Honorable Mayor & City Council
From: Daren Grilley, P.E., PTOE, Assistant Director/City Engineer Derek Nguyen, Ph.D., P.E., Project Manager
Subject: AMENDMENT NO. 1 TO THE AGREEMENT BETWEEN THE
CITY OF BEVERLY HILLS AND CANNON CORPORATION TO
PROVIDE PROFESSIONAL CONSULTING ENGINEERING
SERVICES FOR THE DESIGN OF FISCAL YEAR 2018/19
WATERLINE REPLACEMENT PROJECT; AND
APPROVAL OF A CHANGE PURCHASE ORDER IN THE
AMOUNT OF $352,654 FOR A TOTAL NOT-TO-EXCEED
AMOUNT OF $763,547 TO CANNON CORPORATION FOR THE
CORRESPONDING AGREEMENT
Attachments: 1. Amendment No. 1
RECOMMENDATION
Staff recommends that City Council move to approve Amendment No. 1 to an Agreement with Cannon Corporation for engineering and construction support services for a total notto-exceed amount of $763,547 for the Coldwater Cañon Water Main Replacement Project.
INTRODUCTION
This report is a request for City Council approval for an amendment to the Agreement between the City of Beverly Hills and Cannon Corporation for additional professional engineering and construction support services, as described below for the Coldwater Cañon Water Main Replacement Project.
BEVERLY
HILLS
.�
D-8
Meeting Date: May 10, 2022
DISCUSSION
In an effort to protect and maintain the City’s existing infrastructure and water distribution system, the City is planning to replace approximately 7,300 feet of water main in Coldwater Cañon Drive from Beverly Drive to the City limits. Existing pipelines are 6 to 12 inches in diameter and are between 60 and 90 years old.
On November 8, 2018, staff issued a Request for Proposals to provide professional engineering services for the design of Fiscal Year 2018/19 Waterline Replacement Project and on December 3, 2018, six proposals were received from qualified and experienced consulting firms. Staff from Public Works Engineering and Utilities Divisions reviewed the proposals for technical competence, staffing capability, project approach, past performance, price, quality/cost control and the ability to meet the required project schedule. Cannon Corporation (Cannon) was recommended to provide the services required based on the qualifications of their staff and their related experience in providing similar services for municipal agencies.
On January 15, 2019, City Council awarded Cannon a design contract to provide engineering and construction support services for the 2018/19 Waterline Replacement Project for a total amount of $410,893, which included approximately 13,400 feet of water main on Loma Vista Drive (from Doheny Road to the City limit), 2,100 feet of water main on San Ysidro Drive (from Tower Road the City limit) and 7,300 feet of water main on Coldwater Cañon Drive (from Beverly Drive to the City limit). To minimize traffic disruptions associated with construction to our residents and community, work within Loma Vista Drive and San Ysidro Drive were prioritized ahead of Coldwater Cañon. Construction of the water mains replacement in Loma Vista Drive and San Ysidro Drive were completed in January 2022.
The proposed Amendment No. 1 is in the amount of $352,654. The added scope includes additional engineering and construction support services for the following: Pavement design for the entire length of Coldwater Cañon from Beverly Drive to City limits. Addition of 1,500-ft of 12-in pipeline design and elevation adjustment to accommodate future Cabrillo reservoir development. Incorporation of pavement striping plans by others into the design drawings. Completion of final plans and specifications for bidding and construction support services for the original 7,300-ft of pipeline in Coldwater Cañon Drive.
Meeting Date: May 10, 2022
FISCAL IMPACT
The original purchase order with Cannon was for a not-to-exceed amount of $410,893. With this Amendment No. 1, the revised contract will be for a not-to-exceed amount of $763,547. Funds are available in the Fiscal Year 2021/22 CIP Account No. 80006002-850000-00387 for this proposed Amendment.
Shana Epstein,
Director of Public Works
Approved By
Attachment 1
1 B0785-0001\2655130v3.doc
AMENDMENT NO. 1 TO THE AGREEMENT BETWEEN THE CITY
OF BEVERLY HILLS AND CANNON CORPORATION TO
PROVIDE PROFESSIONAL CONSULTING ENGINEERING
SERVICES FOR THE DESIGN OF FISCAL YEAR 2018/19
WATERLINE REPLACEMENT PROJECT
NAME OF CONSULTANT: Cannon Corporation
RESPONSIBLE PRINCIPAL J. Eric Porkert, P.E.
OF CONSULTANT:
CONSULTANT'S ADDRESS: 1050 Southwood Drive
San Luis Obispo, CA 93401
Attention: J. Eric Porkert, P.E.
CONSULTANT’S E.I.N./TAX I.D. NO.: 77-0246249
CITY'S ADDRESS: City of Beverly Hills
345 Foothill Road
Beverly Hills, CA 90210
Attention: Director of Public Works
COMMENCEMENT DATE: January 21, 2019
TERMINATION DATE: January 21, 2020 (original termination date) June 30, 2021 (as extended pursuant to Section 2
by letter dated July 7, 2020)
June 30, 2022 (as extended pursuant to Section 2
by letter dated April 13, 2021)
May 11, 2023, unless extended pursuant to Section
2 (amended pursuant to Amendment No. 1)
CONSIDERATION: Original Agreement: $410,893.00
Amendment No. 1: $352,654.00
Total Not to Exceed: $763,547.00
DocuSign Envelope ID: 4FA45768-9D0D-40ED-9E8C-A494F6F7CCFD 2 B0785-0001\2655130v3.doc
AMENDMENT NO. 1 TO THE AGREEMENT BETWEEN THE CITY
OF BEVERLY HILLS AND CANNON CORPORATION TO
PROVIDE PROFESSIONAL CONSULTING ENGINEERING
SERVICES FOR THE DESIGN OF FISCAL YEAR 2018/19
WATERLINE REPLACEMENT PROJECT
This Amendment No. 1 is to that certain Agreement between the City of Beverly Hills (hereinafter called "CITY"), and Cannon Corporation (hereinafter called "CONSULTANT") dated January 15, 2019 and identified as Contract No. 23-19 (“Agreement”).
RECITALS
A. CITY entered into a written agreement with CONSULTANT to provide professional consulting engineering services for the design of the Fiscal Year 2018/19 waterline replacement project.
B. CITY and CONSULTANT desire to amend the Agreement to extend services, add additional Scope of Work, increase the consideration, amend the schedule of payment to compensate CONSULTANT for their services, update the Records and Inspections provision, and include COVID-19 vaccination or testing and record keeping requirements.
NOW, THEREFORE, the parties agree as follows:
Section 1. The Termination Date shall be amended as set forth above.
Section 2. The Consideration shall be amended as set forth above.
Section 3. Section 16 of the Agreement entitled “Records and Inspections” shall be amended to read as follows:
“Section 16 Records Retention and Examination.
CONSULTANT shall retain, protect, and maintain in an accessible location all records and documents, including paper, electronic, and DocuSign Envelope ID: 4FA45768-9D0D-40ED-9E8C-A494F6F7CCFD 3 B0785-0001\2655130v3.doc
computer records, with respect to all matters covered under this Agreement for five (5) years after receipt of final payment by CITY under the Agreement. CONSULTANT shall make all such records and documents available for inspection, copying, or other reproductions, and auditing by authorized representatives of CITY, including the City Manager or designee, free of charge.
CONSULTANT shall make available all requested data and records at reasonable locations within the County of Los Angeles at any time during normal business hours, and as often as CITY deems necessary. If records are not made available within the County of Los Angeles, CONSULTANT shall pay CITY’s travel, hotel and meal costs to the location where the records are maintained.
CONSULTANT must include this provision in all subcontracts made in connection with this Agreement. This provision shall survive the termination of the Agreement.”
Section 4. Exhibit A of the Agreement, entitled “Scope of Work”, shall be restated and amended as attached hereto and incorporated herein.
Section 5. Exhibit B of the Agreement, entitled “Schedule of Payment and Rates”, shall be amended as attached hereto and incorporated herein.
Section 6. Except as specifically amended by this Amendment No. 1, the remaining provisions of the Agreement shall remain in full force and effect.
EXECUTED the _____ day of __________________, 20___, at Beverly Hills, California.
CITY OF BEVERLY HILLS
A municipal corporation
By:
LILI BOSSE
Mayor
ATTEST:
By:
HUMA AHMED
City Clerk
DocuSign Envelope ID: 4FA45768-9D0D-40ED-9E8C-A494F6F7CCFD 4 B0785-0001\2655130v3.doc
CONSULTANT: Cannon Corporation
By:
MICHAEL CANNON
President
By:
LARRY KRAEMER
Secretary
APPROVED AS TO FORM: APPROVED AS TO CONTENT:
By: By:
LAURENCE S. WIENER GEORGE CHAVEZ
City Attorney City Manager
By:
SHANA E. EPSTEIN
Director of Public Works
By:
DAREN GRILLEY
Assistant Director of Public Works/
City Engineeer
By:
SHARON L’HEUREUX DRESSEL
Risk Manager
DocuSign Envelope ID: 4FA45768-9D0D-40ED-9E8C-A494F6F7CCFD 5 B0785-0001\2655130v3.doc
EXHIBIT A
SCOPE OF WORK
I. SCOPE OF WORK
Original Agreement:
CONSULTANT shall perform the following services:
Project: FY 18/19 Waterline Replacement Project
(Loma Vista Drive, San Ysidro Drive & Coldwater Canyon Drive) Scope of Work and Methodology
The following Scope of Work is organized according to the Scope of Work presented in CONSTULTANT’s RFP dated November 2018. Following the requested scope of services, CONSULTANT introduce optional tasks which can be provided if CITY requests such services in writing.
Task 1. Preliminary Engineering Services
1.A As-Built Research, Investigation, and Review
CONSULTANT shall begin this project with a kick-off meeting with CITY staff. This meeting is a key opportunity for CITY representatives and the consultant team to steer and further clarify critical elements of the project. The meeting agenda will focus on the project understanding, team member involvement, project constraints, project progress, and anticipated design development impediments. This meeting also includes a review of background information and project scope, and an overview of the project schedule.
CONSULTANT shall interview key personnel of the Design Department and the O&M Department to incorporate design preferences and fully understand issues influencing the project. The kick-off meeting will also initiate the transfer of utility record plans and the hydraulic model. Material and deviations from CITY standard drawings will be addressed as they relate to project materials, i.e. ductile iron versus welded steel pipe.
CONSULTANT shall prepare a meeting agenda, and submit meeting minutes which document the attendees, discussion points, list of drawings provided by CITY, conclusions, and action items.
Deliverables: Agenda and Meeting Minutes.
1.B Utility Research and Notification
CONSULTANT shall coordinate with the utility companies and CITY to obtain pertinent operations data and record drawing information of utilities within the project areas. This includes, but is not limited to, water, sewer, storm drain, gas, electric, and cable telephone.
Each utility provider will be contacted and informed of the project and requested to provide utility information. Collected information will be compiled, reviewed, and included into the electronic topographic survey base map (refer to Task 2). When preparing this proposal, CONSULTANT DocuSign Envelope ID: 4FA45768-9D0D-40ED-9E8C-A494F6F7CCFD 6 B0785-0001\2655130v3.doc
assumed that the as-built/record data provided and obtained by CITY and other utilities companies will be fairly complete, accurate, and provided in a timely manner. CONSULTANT initiated a USA Dig Alert Utility Search.
Deliverables: USA Utility Research and Utility Request and Response Letters.
Task 2. Field Survey
For each project site, CONSULTANT will provide a topographic survey that will be similar in detail to the construction plans for FY 2013-2014 Water Main Replacement Project. Data will be collected using conventional surveying equipment (Robotic Total Station). The topographic survey will include the following information:
Horizontal locations based on CITY Coordinate Control datum Elevations will be based on CITY Vertical datum, with one-foot contours, and based on National Geodetic Vertical Datum of 1988 (NGVD88)
Existing roadway features between the right-of-way, including curb lines, edges of pavement, edges of sidewalks, curb returns, curb ramps, and driveways Above ground structures
Existing signs
Traffic markings and striping
Existing surface improvements, such as: fire hydrants located within or adjacent to the right-of-way, water meter boxes, water valve cans, gas meters, water system appurtenances, power poles, vaults, pull boxes, sanitary sewers and storm drain manholes, catch basins and inlets, surface elevations, inlet and invert elevations Sewer and storm drain manholes and catch basins will also be dipped for invert elevations
Locations of trees that are four inches in diameter or greater, within or adjacent to the street right-of-way
Locations of USA utility markings within the project limits Invert depths of sewer and storm drain manholes and catch basins The survey work will be performed on a Prevailing Wage basis.
Deliverable: AutoCAD Base Map Electronic Format.
Task 3. Preliminary Engineering Design
CONSULTANT shall coordinate with CITY staff to establish appropriate design criteria, pipeline alignments, and sizes for the water main replacements. As described below, this will involve field walks to determine potential design and construction conflicts and verification of the field topographic survey. In addition, hydraulic modeling will be conducted as part of this task to properly size mains larger than 8-inch diameter. Based on careful review of the design criteria and key issues, CONSULTANT will develop recommended alignments for each location for review and approval by CITY.
3.A Site Reconnaissance and Detailed Utility Verification The data CONSULTANT collected will be incorporated into the AutoCAD base drawing. Upon completion of compiling the topographic survey and utility agency-provided drawings, each project site will be walked again to verify alley and street widths, and locations of utilities plotted from record data in the previous tasks.
DocuSign Envelope ID: 4FA45768-9D0D-40ED-9E8C-A494F6F7CCFD 7 B0785-0001\2655130v3.doc
Deliverable: Field Notes added to Base Map in electronic PDF format.
3.B Preliminary Alignment Exhibits (10%)
CONSULTANT shall prepare a preliminary plan and Letter Design Report that summarizes our evaluation of the project’s constraints, which include the following:
Potential utility conflicts
Utility location discrepancies
Health Department other utility company horizontal and vertical clearance requirements.
The Letter Design Report will also memorialize the design and test pressures, as well as the specified materials for the project. A summary of CITY-approved variances and deviations from standard plans will be included in the Letter Design Report.
Deliverables: Letter Design Report and Preliminary Alignment Exhibits.
Task 4. Final Engineering Design
Engineering and Design
Based on the work completed in previous tasks, CONSULTANT will design and prepare calculations, plan and profile drawings for 32,185 feet of water main, and valve closure plans.
The design will include the following items:
Tie-in connections and necessary related appurtenances Water meters and laterals
Air/vacuum release valve assemblies
Blow-off/manual drain assemblies
Fire hydrant assemblies
The plans will illustrate and specify the water main, type of material, sizes, restrained lengths, construction sequencing (valve closures and or line stopping), bypass piping (high-lining) locations, and the quality required for the water main improvement construction. Plan and Profile drawings views will be prepared at 1”= 20’ scale, which results in approximately 27 sheets. A breakdown of this sheet count is provided at the right. Based on the addendum, CONSULTANT have assumed two separate bid sets.
Deliverables: Three Sets of Plans for 30%, 60% and One Final (100%).
4.A Engineer’s Quantity and Cost Estimate (30%, 60%, and 100%) During preparation of the 30%, 60%, and Final (100%) submittal packages, CONSULTANT will prepare an Engineer’s Quantity and Cost Estimate for each portion of the project. The estimate will be tabularized in the same format as the construction document bid sheet. The estimate will be based on competitive contractor pricing for similar projects in size and location.
CONSULTANT shall use actual construction costs from recent projects and cross-check against published databases such as RS Means.
Deliverables: Electronic Copies of 30%, 60%, and Final (100%) Opinion of Construction Costs.
DocuSign Envelope ID: 4FA45768-9D0D-40ED-9E8C-A494F6F7CCFD 8 B0785-0001\2655130v3.doc
4.B Construction Specifications (30%, 60%, and 100%) and Bid Documents Technical specifications will be submitted with the 30%, 60%, and 100% construction plan submittals. The specifications will include CITY’s front-end contract documents tailored for this project. CONSULTANT assumes the previous water main replacement project technical specifications and boiler plate front-end documents will be provided in electronic word document format.
One set of the Final Construction Documents will be provided to CITY. One unbound bond copy of the front end and technical specifications will be stamped and signed by a registered engineer (California) and provided to CITY. The plans and specification will also be available electronically in PDF format.
Deliverables: Three Sets of Front End and Technical Specifications for 30% & 60% Submittals, One Bond Copy of the Final (100%) Construction Drawings (from Task 4.A), and one Unbound Bond Copy of the Front End and Technical Specifications at Final Submittal.
Task 5. Engineering Support During Bidding and Construction
5.A Contract Document Interpretation and Bidding Assistance During bidding, CONSULTANT will provide interpretation and consultation regarding questions and/or requests for clarification to the plans and specifications. CONSULTANT shall assist CITY in preparing bid addenda as required to provide clarification to contract documents and responses to Requests for Information (RFI) and Requests for Clarifications (RFC). For purposes of our proposal, CONSULTANT budgeted for the preparation of up to three addenda, four responses to RFIs, and four responses to RFCs.
Deliverables: Three Addenda, Four RFIs, and Four RFCs.
5.B Submittal Review
Each Shop Drawing submittal received from the contractor will be reviewed for its completeness and conformance to the project specifications and CITY standards by the Design Engineer.
Draft shop drawing submittals will be distributed to CITY for review and final comments before being returned to the contractor for action. CONSULTANT has assumed reviewing 20 submittals total. Typical expected submittals are included in the following list:
Pipe material
Couplings
Joints connections
Valves
Water service piping and meter boxes
Two sack cement slurry mix designs and asphalt mix designs.
At this time, CONSULTANT assumes that both plan sets will be awarded to the same contractor.
Deliverable: Draft and Final Shop Drawing Review Comments.
DocuSign Envelope ID: 4FA45768-9D0D-40ED-9E8C-A494F6F7CCFD 9 B0785-0001\2655130v3.doc
5.C Construction Staking
Our licensed land surveyors working from our Los Angeles-office will efficiently provide construction staking. Street or alley markings will be painted on the asphalt or concrete at approximately 50 feet intervals including the cut to the top of pipe. Addition points will include angle points and grade breaks. This task includes meeting with the successful construction contractor to discuss additional staking preferences. Monument preservation, tie-out and reset is not included in this proposal.
Deliverable: Surveyor’s Cut Sheets.
5.D Record Drawing Preparation
At the end of the project CONSULTANT will prepare record drawings based on redline information provided by the contractor. The drawings will be printed on reverse read Mylar.
Each tie-in connection detail submitted by the contractor will be prepared on a separate sheet (8½” x 11”) with CITY’s title block, and will include available dimensions, depths, and valve closure information.
Deliverables: One Mylar Set of Plans and Tie-In Connection Details.
Task 6. Meetings and Reports
6.A Coordination and Design Progress Meetings
CONSULTANT shall conduct bi-weekly design progress and coordination meetings with CITY personnel to discuss the design progress and design options. For each meeting, agendas and meeting minutes will be prepared to document project progress, meeting attendees, discussion points, conclusions, and action items. The meeting minutes will be distributed, organized, and finalized. When preparing this proposal, CONSULTANT assumed the design phase requires six months of time, subsequently resulting in 12 bi-weekly meetings. Occasionally, additional meetings may be scheduled to discuss issues not addressed during the regular bi-weekly meetings. As such, CONSULTANT have incorporated four additional meetings, one for each of the milestone submittals--30%, 60%, and 100%.
Deliverable: Agendas.
6.B Monthly Reports
CONSULTANT shall prepare monthly summary design reports indicating job status, schedule update, and current project costs. These will be incorporated into the bi-monthly meetings and be a regular part of the discussion if desired.
Deliverable: Monthly Status Reports.
6.C Meeting Minutes
For each meeting, meeting minutes will be prepared to document project progress, meeting attendees, discussion points, conclusions, and action items. The meeting minutes will be distributed, organized, and finalized.
Deliverable: Meeting Minutes.
DocuSign Envelope ID: 4FA45768-9D0D-40ED-9E8C-A494F6F7CCFD 10 B0785-0001\2655130v3.doc
Optional Tasks
At the written direction of the Public Works Director and/or her designee, CONSULTANT shall perform the following optional tasks:
Geotechnical
CONSULTANT consulted with a geotechnical engineer regarding this project and reviewed the geologic map for the project areas. CONSULTANT understands that areas near Robertson Blvd and Wilshire Blvd are recorded as having shallow groundwater--levels at approximately 10 feet.
In addition, this area is considered a liquefaction hazard zone. Current, professional opinion does not warrant a geotechnical report unless different field conditions present themselves.
From what we’ve noticed, typically groundwater level at other locations is about 20 to 40 feet below ground and not in liquefaction zones. Per CITY standard plans (BH 710), 2 sack cement slurry is used to backfill new water mains, thereby negating the need to analyze excavated soils.
Slurry backfill also eliminates the need for soil compaction testing. If the need arise to design special thrust blocks, then a soils report may be needed to provide soil bearing and friction parameters. Exact thrust block calculations may not be necessary if restrained joints are used for the project. Disposal of trench soil will require acquiring heavy haul permits and encroachment permits. Further restrictions may be required for certain streets.
Amendment No. 1:
CONSULTANT shall provide professional engineering and construction support services for the Summit Drive and Laurel Way Hillside Restoration Project and Coldwater Canyon Watermain Replacement Project.
COLDWATER CANYON WATERMAIN CONSTRUCTION PHASE ENGINEERING SUPPORT SERVICES (Tasks 1-8)
Task 1 - Project Meetings
CONSULTANT will attend six project meetings at CITY’s engineering office building as well as various conference calls and video conferences.
Task 2 - Project Meetings and Separate Site Visits
CONSULTANT will make one site visit per month to the project site to assist with construction and observe and confirm that the construction conforms to the construction documents.
Task 3 - Additional Reviews and Processing of Project Submittals CONSULTANT estimates up to 100 different types of submittal reviews will be required. Each submittal received from the contractor will be reviewed for its completeness and sent to CITY.
Submittals received from the contractor will be distributed to each involved party. The actual level of effort is largely dependent on the thoroughness of the contractor selected for the project.
Task 4 - Process RFIs and RFCs
Reviewing and responding to Requests to Information (RFIs) and Requests for Clarification (RFCs) is vital in keeping the project on schedule and in resolving issues before they become claims or project delays. RFIs and RFCs received from the contractor will be addressed and responded to via fax or email by CONSULTANT’s design engineer. CONSULTANT has estimated a total of 25 RFIs and RFCs. They will be returned to the contractor in a timely manner.
DocuSign Envelope ID: 4FA45768-9D0D-40ED-9E8C-A494F6F7CCFD 11 B0785-0001\2655130v3.doc
CONSULTANT has assumed that most of the project work has been completed except for setting the pump. As a result, the amount of effort for this task is minimal.
Task 5 - Change Order Review and Support
There may be field conditions requiring a change to the plans and constructions methods.
CONSULTANT will review contractor-submitted change orders for accuracy and validity.
CONSULTANT has estimated a total of five change order reviews. Upon review, CONSULTANT will provide CITY a recommendation and supporting reasons to approve or reject a change order request.
Task 6 - Record Drawing Preparation
There will be field conditions requiring a change to the plans and construction methods. After receiving the as-built drawing from the contractor, CONSULTANT will update the plans for a record set of drawings for CITY’s use. If there is deviation from original construction documents, the record drawings will note actual constructed alignments, connection locations, configurations, and materials.
Task 7 - Project Management
Project set-up, scheduling, controlling, and correspondence between CITY and utility companies, including Southern California Edison, will be required. Correspondence includes telephone conversations, emails, project bi-weekly status reports, meeting minutes, and project memorandums. Project Management also includes billing reviews and preparing detailed invoices.
Task 8 - Revise Coldwater Watermain Design Plans for Cabrillo Reservoir Future Connection
The CITY has commissioned the rehabilitation of the 1927 constructed Concrete Cabrillo Reservoir. Considering the Cabrillo Reservoir is partially buried, the future new inlet and outlet piping will be deeper than normal and will require new engineering and construction documents to connect the new inlet and outlet piping of the upgraded Cabrillo Reservoir to the Water System.
The scope of work to engineer and prepare updated construction documents include the following. Kick-off meeting
Coordination with Engineer designing the Cabrillo Reservoir USA Dig alert Research
Two Teams Video Conference Meetings
50% and 100% Plan Submittal and a Plan review meeting for each submittal.
The existing Coldwater Canyon Watermain plans will be used as the basis for Design.
COLDWATER CANYON PAVEMENT IMPROVEMENT DESIGN AND CONSTRUCTION PHASE ENGINEERING SUPPORT SERVICES: (Tasks 30-38)
Task 30 - Project Management
Project set-up, scheduling, controlling, and correspondence will be provided. Correspondence includes telephone conversations, emails, weekly status reports, meeting minutes, and project memorandums. Project Management also includes billing reviews and preparing detailed invoices.
DocuSign Envelope ID: 4FA45768-9D0D-40ED-9E8C-A494F6F7CCFD 12 B0785-0001\2655130v3.doc
Task 31 - Project Meetings
CONSULTANT staff will attend weekly status meetings by telephone or video conference and will attend design review meetings at 30%, 60%, 90%, and Final design milestones at CITY’s engineering office building.
Task 32 - Project Site Walks
CONSULTANT staff will attend project site walks with CITY staff to determine sidewalk, curb, gutter, and driveway removal, reconstruct, or repair locations.
Task 33 – Horizontal Boundary Control, In-Fill Topographic Field Survey CONSULTANT will establish onsite project horizontal control based upon record information obtained during the research process. CONSULTANT will verify existing site survey monuments as a means of establishing the project limits relative to the street center and lines of record and record corners. CONSULTANT will complete a record boundary survey based upon the available documents and a preliminary title report provided by others.
It is assumed that the pavement design will use the existing aerial topographic survey and the existing spot field survey points as a base sheet. Following the project site walks, in-fill spot field survey points will be provided to assist with the design and tie-in of new or repaired sidewalk, curb, gutter and driveways or paving transitions at sawcut lines.
Task 34 - Analyze and Address Nuisance Water and Provide Recommendations Gutter flow from curb drains at 1178 & 1159 Coldwater Canyon Utility vault at 1131 Coldwater Canyon
Task 35 - Review Pavement Options (3 Total) and Provide Recommendations Following further review of the existing paving recommendations report and current site conditions and existing utility depths, CONSULTANT will provide paving method recommendations based on the following three options:
1) Mill and overlay;
2) Crack and seat with overlay; and
3) Full pavement removal and reconstruction.
The options will address relative cost, effects on construction schedule and phasing, durability, ride quality, and tire noise.
Task 36 - Prepare Construction Bid Package (60%, 90%, and Final) Identify demolition areas
Identify sidewalk, curb, gutter, and driveway improvement locations Identify selected pavement improvement option and limits Provide Plans, Specifications, and Engineer’s Estimate for 60%, 90%, and Final design levels.
Task 37 - Bidding Support Services
CONSULTANT will assist CITY with soliciting proposals from qualified bidders. CONSULTANT will attend a pre-bid site meeting with the interested contractors. During bidding, CONSULTANT will assist CITY in answering questions from contractors, issue addenda, and respond to RFIs as required.
DocuSign Envelope ID: 4FA45768-9D0D-40ED-9E8C-A494F6F7CCFD 13 B0785-0001\2655130v3.doc
Task 38 – Construction Support Services Including Review of Submittals, RFIs, and RFCs CONSULTANT will attend a pre-construction meeting and job walk with the selected contractor, CITY staff, and other appropriate CITY representatives. This meeting will provide an opportunity for thorough review of the project plans, compliance requirements, and construction schedule prior to commencing work.
CONSULTANT will review all contractor submittals for completeness and approve them in compliance with the project construction documents; submittals will then be distributed to each involved party. The final approved submittal will be identified, and one copy of each submittal will be kept available at the project site.
Processing RFIs and RFCs is vital for keeping the project on schedule and to reduce claims from the contractor for additional funds based on project delays. RFIs and RFCs received from the contractor will be reviewed and responses returned to the contractor within 24 hours.
CONSULTANT will review the contractor’s set of as-built drawings and confirm their maintenance and completeness. The field sets will note all field adjustments, change orders, and manufacturer changes (where applicable).
Assumptions and Exclusions:
No geotechnical investigation to be conducted during pavement design. The design approach regarding recommended structural paving sections will be to utilize the site geotechnical testing that occurs during the waterline installation to verify existing soil types and conditions, the presence of groundwater, and the recommended pavement design sections. The geotechnical testing firm used for the waterline construction shall be made aware that their testing data shall be shared with Cannon. The striping plan, by others, shall be provided to CONSULTANT by CITY for reference. Recommendations for tree removal and/or root alterations are to be provided by CITY arborist during construction.
Traffic control plans are to be provided by contractor and approved by CITY prior to construction.
It is assumed CITY intends to utilize a single prime contractor to construct the utility, pavement, and striping improvements.
The CITY shall notify CONSULTANT of any changes to CITY-owned and/or non-CITYowned utilities that may occur during the waterline construction. The CITY will provide CONSULTANT with a recent preferred example of pavement bidding documents.
CONSULTANT will map all found centerline monumentation as part of Task 33. If any monuments are destroyed during construction, CONSULTANT will provide the field survey data and the recorded monument replacement records for the new monuments. The additional cost for monument replacement records is:
o One (1) monument $2,500.00 each
o Two (2) to three (3) monuments $2,000.00 each
o Four (4) or more monuments $1,500.00 each
Pavement Improvement Record Drawings will be included in Task 6, Watermain Record Drawings.
DocuSign Envelope ID: 4FA45768-9D0D-40ED-9E8C-A494F6F7CCFD 14 B0785-0001\2655130v3.doc
II. INFECTIOUS DISEASE
A. The federal government and State of California, the County of Los Angeles, and CITY have declared an emergency due to a global pandemic caused by an infectious coronavirus which causes a disease referred to as COVID-19. In an effort to support and maintain a safe and healthy workplace for CITY employees and the community, CITY is requiring all contractors and CONSULTANT to immediately monitor and track the signs and symptoms of COVID-19, the common cold and influenza for all of its employees and subcontractors (collectively “CONSULTANT employees”) assigned to CITY projects that come onsite to any CITY facility to perform services under the Agreement.
B. CONSULTANT shall notify CITY immediately in writing if CONSULTANT or CONSULTANT employees have come in contact with anyone with an infectious disease or has contracted an infectious disease. Such CONSULTANT employees shall immediately cease performing services under the Agreement.
C. CONSULTANT shall monitor CONSULTANT employees’ signs and symptoms with written logs. CONSULTANT shall maintain a daily recording of the following:
1. Require CONSULTANT employees to take their temperature each time they enter and exit CITY facilities (both before and after work is performed at CITY facilities).
2. If CONSULTANT employees have a fever (100°F or higher), are coughing, have trouble breathing or other symptoms of COVID-19, the common cold, or influenza:
(a) Do not have CONSULTANT employees report to work.
(b) Contact your CITY Responsible Principal.
(c) Direct CONSULTANT employees to:
i. Not go out in public.
ii. Avoid contact with others.
iii. Not travel while sick.
iv. Cover mouth and nose with a tissue or sleeve (not hands), while coughing or sneezing.
v. Wash hands often with soap and water for at least 20 seconds to avoid spreading illnesses such as the common cold, influenza or COVID-19 to others. vi. If soap and water are not readily available, use an alcohol-based hand sanitizer, which contains 60%-95% alcohol or solutions available for use at the facility. vii. Wear face coverings at all times unless alone in a vehicle, personal office or cubicle.
3. CONSULTANT shall disinfect all areas that CONSULTANT’s employees come in contact with while performing services under the Agreement before and after usage.
4. CONSULTANT employees shall not return to any CITY facility until they meet the guidance* of the Los Angeles County Department of Public Health. *CONSULTANT acknowledges it has reviewed, understands and will follow the Los Angeles County Department of Public Health guidance for managers.
DocuSign Envelope ID: 4FA45768-9D0D-40ED-9E8C-A494F6F7CCFD 15 B0785-0001\2655130v3.doc
D. CONSULTANT shall also maintain daily monitoring and record keeping in connection with CITY projects where CONSULTANT employees come on site for the following information:
1. Projects are adhering to Social Distancing** and Industry Safety Standards for employees and the public.
**Please review Los Angeles County Department of Public Health guidelines for social distancing.
2. CONSULTANT employees are not working while sick.
3. CONSULTANT shall notify their CITY Project Manager or CITY Responsible Principal prior to reporting on site daily.
4. CONSULTANT shall contact their CITY Project Manager or CITY Responsible Principal to reschedule non-essential services.
E. CONSULTANT shall provide employees with handwashing and sanitizing equipment.
These requirements apply to all vendors and their employees regardless of whether they are fully vaccinated or not.
CONSULTANT shall be required to know and adhere to Los Angeles County Public Health Order http://publichealth.lacounty.gov/media/Coronavirus/reopening-la.htm#orders.
For the latest CITY updates and COVID-19 related FAQs please visit http://www.beverlyhills.org/novelcoronavirus.
CITY reserves the right to review CONSULTANT’s daily logs to ensure compliance with this Agreement. CITY has the right to send CONSULTANT employees home who do not comply with these requirements. CONSULTANT shall maintain the recordings and logs in accordance with the Agreement.
For questions, please contact CITY’s Responsible Principal or Risk Management at 310- 285-1073.
DocuSign Envelope ID: 4FA45768-9D0D-40ED-9E8C-A494F6F7CCFD 16 B0785-0001\2655130v3.doc
EXHIBIT B
SCHEDULE OF PAYMENT AND RATES
CITY shall compensate CONSULTANT for the satisfactory performance of the work described in this Agreement in a total amount not to exceed amount of Seven Hundred Sixty -Three Thousand Five Hundred Forty Seven Dollars ($763,547.00) including all labor, materials, taxes, and expenses and based on the Schedule of Fees set forth in the Agreement.
SCHEDULE OF FEES
COLDWATER CANYON WATERMAIN CONSTRUCTION PHASE
ENGINEERING SUPPORT SERVICES
Task 1 - Project Meetings 34,310
Task 2 - Project Meetings and Separate Site Visits $7,488 Task 3 - Additional Reviews and Processing of Project Submittals $4,792 Task 4 - Process RFIs and RFCs $9,374
Task 5 - Change Order Review and Support $3,594
Task 6 - Record Drawing Preparation $8,858
Task 7 - Project Management $5,990
Task 8 - Revise Coldwater Watermain Design Plans for $21,730 Cabrillo Reservoir future connection
Coldwater Canyon Watermain Subtotal: $96,136
COLDWATER CANYON PAVEMENT IMPROVEMENT DESIGN AND CONSTRUCTION
PHASE ENGINEERING SUPPORT SERVICES
Task 30 - Project Management $24,920
Task 31 - Project Meetings $36,225
Task 32 - Project Site Walks $10,416
Task 33 - Horizontal Boundary Control, In-fill Topographic Field Survey $24,061 Task 34 - Analyze and Address Nuisance Water and Provide Recommendations $6,712
Task 35 - Review Pavement Options (3 Total) $10,288
Task 36 - Prepare Construction Bid Package (60%, 90%, and Final) $102,636 Task 37 - Bidding Support Services $4,608
Task 38 - Construction Support Services Including Review of Submittals, RFIs, and RFCs $36,652
Coldwater Canyon Pavement Subtotal: $256,518
Grand Total of Three Projects: not to exceed $763,547
DocuSign Envelope ID: 4FA45768-9D0D-40ED-9E8C-A494F6F7CCFD 17 B0785-0001\2655130v3.doc
CONSULTANT shall submit to CITY a detailed invoice, on a monthly basis or less frequently, for the services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period and the amount due. Within thirty (30) days of receipt of each invoice, CITY shall pay all undisputed amounts included on the invoice. CITY shall pay CONSULTANT said Consideration in accordance with the schedule of payment set forth in this Exhibit.
DocuSign Envelope ID: 4FA45768-9D0D-40ED-9E8C-A494F6F7CCFD Certificate Of Completion
Envelope Id: 4FA457689D0D40ED9E8CA494F6F7CCFD Status: Sent Subject: Please DocuSign: Cannon Corporation (23-19) Amendment No. 1 - REVISED Source Envelope:
Document Pages: 17 Signatures: 6 Envelope Originator:
Certificate Pages: 3 Initials: 0 Erin Justus
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
455 N. Rexford Drive
Beverly Hills, CA 90210
[email protected]
IP Address: 198.245.189.169
Record Tracking
Status: Original
5/2/2022 10:44:01 AM
Holder: Erin Justus
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
Michael Cannon
[email protected]
President
Security Level: Email, Account Authentication
(None) Signature Adoption: Pre-selected Style
Signed by link sent to [email protected]
Using IP Address: 74.82.130.52
Sent: 5/2/2022 2:01:02 PM
Viewed: 5/2/2022 3:29:25 PM
Signed: 5/2/2022 3:29:41 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sharon L'Heureux Dressel
[email protected]
Risk Manager
Sharon Dressel
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Signed by link sent to [email protected]
Using IP Address: 198.245.189.166
Sent: 5/2/2022 10:52:29 AM
Viewed: 5/2/2022 3:28:12 PM
Signed: 5/2/2022 3:28:19 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Larry Kraemer
[email protected]
Director, Public Infrastructure
Cannon
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Signed by link sent to [email protected]
Using IP Address: 74.82.130.52
Sent: 5/2/2022 3:29:44 PM
Viewed: 5/2/2022 4:04:18 PM
Signed: 5/2/2022 4:04:49 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Deborah R. Hakman for
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Signed by link sent to [email protected]
Using IP Address: 107.77.231.96
Signed using mobile
Sent: 5/2/2022 4:04:51 PM
Viewed: 5/2/2022 4:51:51 PM
Signed: 5/2/2022 4:52:15 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
DocuSign
Signer Events Signature Timestamp
Daren Grilley
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Signed by link sent to [email protected]
Using IP Address: 172.56.30.55
Signed using mobile
Sent: 5/2/2022 4:52:17 PM
Viewed: 5/2/2022 4:57:40 PM
Signed: 5/2/2022 4:57:52 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Shana E. Epstein
[email protected]
Director of Public Works
Security Level: Email, Account Authentication
(None) Signature Adoption: Pre-selected Style
Signed by link sent to [email protected]
Using IP Address: 198.245.189.169
Sent: 5/2/2022 4:57:54 PM
Viewed: 5/2/2022 5:00:54 PM
Signed: 5/2/2022 5:01:03 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Logan Phillippo
[email protected]
Senior Management Analyst
City of Beverly Hills
Security Level: Email, Account Authentication
(None)
Sent: 5/2/2022 5:01:05 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
George Chavez
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lili Bosse
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Huma Ahmed
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Sandy Hodge
[email protected]
Security Level: Email, Account Authentication
(None)
Sent: 5/2/2022 2:01:02 PM
Viewed: 5/2/2022 3:05:53 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Adrianne Tarazon
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Dorina Mohan
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jackie Perez
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lourdes Sy-Rodriguez
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 5/2/2022 10:52:29 AM
Payment Events Status Timestamps