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AGREEMENT NO.
AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND
LANDCARE USA, LLC FOR LANDSCAPE MAINTENANCE
SERVICES
NAME OF CONTRACTOR: LANDCARE USA, LLC
RESPONSIBLE PRINCIPAL OF CONTRACTOR: Don Cully, Regional Manager CONTRACTOR’S ADDRESS: 1315 West 130th Street
Gardena, CA 90247
Attention: Don Cully, Region Manager
CITY’S ADDRESS: City of Beverly Hills
345 Foothill Road
Beverly Hills, CA 90210
Attention: Director of Public Works
COMMENCEMENT DATE: July 1,2017
TERMINATION DATE: June 30, 2018, unless extended pursuant to Section 2
CONSIDERATION: Fiscal Year 2017-2018, not to exceed
$689,500.00
Fiscal Year 201 8-2019, if extended
pursuant to Section 2, not to exceed
$689,500.00
Fiscal Years 2019-2020, 2020-2021, 202 1-
2022, if extended pursuant to Section 2, not
to exceed $507,000.00 per fiscal year
Total not to exceed: $2,900,000.00
80785-0001 \20630 I Ov I doc
AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND
LANDCARE USA, LLC FOR LANDSCAPE MAINTENANCE
SERVICES
THIS AGREEMENT is made by and between the CITY of Beverly Hills (hereinafter called ‘CITY”), and LANDCARE USA, LLC (hereinafter called “CONTRACTOR”).
RECITALS
A. CITY desires to have certain services and/or goods provided as set forth in Exhibit A (the “Scope of Work”), attached hereto and incorporated herein.
B. CONTRACTOR represents that it is qualified and able to perform the Scope of Works.
NOW, THEREFORE, the parties agree as follows:
Section 1. CONTRACTOR’s Scope of Work. CONTRACTOR shall perform the Scope of Work described in Exhibit A in a manner satisfactory to CITY and consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. CITY shall have the right to order, in writing, changes in the Scope of Work. Any changes in the Scope of Work by CONTRACTOR must be made in writing and approved by both parties. The cost of any change in the Scope of Work must be agreed to by both parties in writing.
Section 2. Time of Performance.
CONTRACTOR shall commence its services under this Agreement upon the Commencement Date or upon a receipt of a written notice to proceed from CITY.
CONTRACTOR shall complete the performance of services by the Termination Date set forth above.
The CITY Manager or his designee may extend the time of performance in writing for four additional one-year terms or such other term not to exceed four years from the date of termination pursuant to the same terms and conditions of this Agreement.
Section 3. Compensation.
(a) Compensation
CITY agrees to compensate CONTRACTOR for the services and/or goods provides under this Agreement, and CONTRACTOR agrees to accept in full satisfaction for such services, a sum not to exceed the Consideration set forth above and more particularly described in Exhibit B.
(b) Expenses
The amount set forth in paragraph (a) shall include reimbursement for all actual and necessary expenditures reasonably incurred in the performance of this Agreement 30785-000 1\20630 I 0v I doc
(including, but not limited to, all labor, materials, delivery, tax, assembly, and installation, as applicable). There shall be no claims for additional compensation for reimbursable expenses. (c) Additional Services. CITY may from time to time require CONTRACTOR to perform additional services not included in the Scope of Services. Such requests for additional services shall be made by CITY in writing and agreed upon by both parties in writing.
Section 4. Method of Payment. CITY shall pay CONTRACTOR said Consideration in accordance with the method and schedule of payment set forth in Exhibit B.
Section 5. Independent CONTRACTOR. CONTRACTOR is and shall at all times remain, as to CITY, a wholly independent CONTRACTOR. Neither CITY nor any of its agents shall have control over the conduct of CONTRACTOR or any of CONTRACTOR’s employees, except as herein set forth. CONTRACTOR shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of CITY.
Section 6. Assignment. This Agreement shall not be assigned in whole or in part, by CONTRACTOR without the prior written approval of CITY. Any attempt by CONTRACTOR to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect.
Section 7. Responsible Principal(s)
(a) CONTRACTOR’s Responsible Principal set forth above shall be principally responsible for CONTRACTOR’s obligations under this Agreement and shall serve as principal liaison between CITY and CONTRACTOR. Designation of another Responsible Principal by CONTRACTOR shall not be made without prior written consent of CITY. (b) CITY’s Responsible Principal shall be the CITY Manager or his designee set forth above who shall administer the terms of the Agreement on behalf of CITY.
Section 8. Personnel. CONTRACTOR represents that it has, or shall secure at its own expense, all personnel required to perform CONTRACTOR’s Scope of Work under this Agreement. All personnel engaged in the work shall be qualified to perform such Scope of Work.
Section 9. Permits and Licenses. CONTRACTOR shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of services under this Agreement, including a business license.
Section 10. Interests of CONTRACTOR. CONTRACTOR affirms that it presently has no interest and shall not have any interest, direct or indirect, which would conflict in any manner with the performance of the Scope of Work contemplated by this Agreement. No person having any such interest shall be employed by or be associated with CONTRACTOR.
Section 11. Insurance.
(a) CONTRACTOR shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
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(1) A policy or policies of Comprehensive General Liability Insurance, with minimum limits of Two Million Dollars ($2,000,000) for each occurrence, combined single limit, against any personal injury, death, loss or damage resulting from the wrongful or negligent acts by CONTRACTOR.
(2) A policy or policies of Comprehensive Vehicle Liability Insurance covering personal injury and property damage, with minimum limits of One Million Dollars ($1,000,000) per occurrence combined single limit, covering any vehicle utilized by CONTRACTOR in performing the Scope of Work required by this Agreement. (3) Workers’ compensation insurance as required by the State of California.
A policy or policies of Professional Liability Insurance (errors and omissions) with minimum limits of One Million Dollars ($1,000,000) per claim and in the aggregate. Any deductibles or self-insured retentions attached to such policy or policies must be declared to and be approved by CITY. Further, CONTRACTOR agrees to maintain in full force and effect such insurance for one year after performance of work under this Agreement is completed.
(b) CONTRACTOR shall require each of its sub-CONTRACTORs to maintain insurance coverage which meets all of the requirements of this Agreement. (c) The policy or polices required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least a B+;VlI in the latest edition of Best’s Insurance Guide.
(d) CONTRACTOR agrees that if it does not keep the aforesaid insurance in full force and effect CITY may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, CITY may take out the necessary insurance and pay, at CONTRACTOR’s expense, the premium thereon.
(e) At all times during the term of this Agreement, CONTRACTOR shall maintain on file with the CITY Clerk a certificate or certificates of insurance on the form set forth in Exhibit C, attached hereto and incorporated herein, showing that the aforesaid policies are in effect in the required amounts. CONTRACTOR shall, prior to commencement of work under this Agreement, file with the CITY Clerk such certificate or certificates. The general liability insurance shall contain an endorsement naming the CITY as an additional insured. All of the policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty (30) days prior written notice to CITY, and specifically stating that the coverage contained in the policies affords insurance pursuant to the terms and conditions as set forth in this Agreement.
(f) The insurance provided by CONTRACTOR shall be primary to any coverage available to CITY. The policies of insurance required by this Agreement shall include provisions for waiver of subrogation.
(g) Any deductibles or self-insured retentions must be declared to and approved by CITY. At the option of CITY, CONTRACTOR shall either reduce or eliminate the deductibles or self-insured retentions with respect to CITY, or CONTRACTOR shall procure a bond guaranteeing payment of losses and expenses.
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Section 12. Indemnification. CONTRACTOR agrees to indemnify, hold harmless and defend CITY, CITY Council and each member thereof, and every officer, employee and agent of CITY, from any claim, liability or financial loss (including, without limitation, attorneys fees and costs) arising from any intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONTRACTOR or any person employed by CONTRACTOR in the performance of this Agreement.
Section 13. Termination.
(a) CITY shall have the right to terminate this Agreement for any reason or for no reason upon five calendar days’ written notice to CONTRACTOR. CONTRACTOR agrees to cease all work under this Agreement on or before the effective date of such notice. (b) In the event of termination or cancellation of this Agreement by CITY, due to no fault or failure of performance by CONTRACTOR, CONTRACTOR shall be paid based on the percentage of work satisfactorily performed at the time of termination. In no event shall CONTRACTOR be entitled to receive more than the amount that would be paid to CONTRACTOR for the full performance of the services required by this Agreement.
CONTRACTOR shall have no other claim against CITY by reason of such termination, including any claim for compensation.
Section 14. CITY’s Responsibility. CITY shall provide CONTRACTOR with all pertinent data, documents, and other requested information as is available for the proper performance of CONTRACTOR’s Scope of Work.
Section 15. Information and Documents. All data, information, documents and drawings prepared for CITY and required to be furnished to CITY in connection with this Agreement shall become the property of CITY, and CITY may use all or any portion of the work submitted by CONTRACTOR and compensated by CITY pursuant to this Agreement as CITY deems appropriate.
Section 16. Records and Inspections. CONTRACTOR shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of three years. CITY shall have access, without charge, during normal business hours to such records, and the right to examine and audit the same and to make copies and transcripts therefrom, and to inspect all program data, documents, proceedings and activities.
Section 17. Changes in the Scope of Work. CITY shall have the right to order, in writing, changes in the scope of work or the services to be performed. Any changes in the scope of work requested by CONTRACTOR must be made in writing and approved by both parties.
Section 18. Notice. Any notices, bills, invoices, etc. required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during the receiving party’s regular business hours or by facsimile before or during the receiving party’s regular business hours; or (b) on the second business day following deposit in the United States mail, postage prepaid to the addresses set forth above, or to such other addresses as the parties may, from time to time, designate in writing pursuant to this section.
Section 19. Attorney’s Fees. In the event that either party commences any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party -5-
30785-000 1\20630 lOvi .doc
in such action shall be entitled to reasonable attorney’s fees, costs and necessary disbursements, in addition to such other relief as may be sought and awarded.
Section 20. Prevailing Wages. In accordance with the provisions of Sections 1770 et seq., of the Labor Code, the Director of the Industrial Relations of the State of California has determined the general prevailing rate of wages is applicable to the work to be done. CONTRACTOR will be required to pay to all persons employed by CONTRACTOR on the project sums not less than the sums set forth in the documents entitled “General Prevailing Wage Determination made by the Director of Industrial Relations pursuant to California Labor Code, part 7, Chapter 1, Article 2, Sections 1770, 1773, 1773.1.” These may be obtained from the Department of Industrial Relations website.
Section 21. Entire Agreement. This Agreement represents the entire integrated agreement between CITY and CONTRACTOR, and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by a written instrument signed by both CITY and CONTRACTOR.
Section 22. Exhibits; Precedence. All documents referenced as exhibits in this Agreement are hereby incOrporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail.
Section 23. Governing Law. The interpretation and implementation of this Agreement shall be governed by the domestic law of the State of California.
Section 24. CITY Not Obligated to Third Parties. CITY shall not be obligated or liable under this Agreement to any party other than CONTRACTOR.
Section 25. Severability. Invalidation of any provision contained herein or the application thereof to any person or entity by judgment or court order shall in no way affect any of the other covenants, conditions, restrictions, or provisions hereof, or the application thereof to any other person or entity, and the same shall remain in full force and effect.
EXECUTED the 1L’4’ day of__________________ 2017, at Beverly Hills, California.
CITY OF BEVERLY HILLS
A Municipal corpor,tion
-
LILt’BOSSE
Mayor
ATTEST: CONT CTOR: LANDCARE USA, LLC
(SEAL)
BYRON POPE DON CULLY’
City Clerk Regional Manager
[Signatures continuel
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APPROVED AS TO FORM:
LAURENCE S. WIENER
CityAfforney
PVEDS TO CONTENT:
I. -
MAHDI ALUZRI
&i\D LYNN
Assistant Directo Public Works
ARON L’HEUREUX DRESSEL
Interim Risk Manager
B0785-000 1\20630 I Ov I doc
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EXHIBITA
SCOPE OF WORK
CONTRACTOR shall provide landscape maintenance services as more specifically set forth in the Request for Proposals for Landscape Maintenance of Specified Areas within City Limits document, Bid No. 16-40, dated January 3, 2017 (‘Attachment 1 to Exhibit A”), attached hereto and incorporated herein by this reference. CONTRACTOR shall provide the services described in Attachment I to Exhibit A as directed by CITY and the following additional services.
Additional As-Needed Watering Services
As directed by CITY, CONTRACTOR shall obtain water from CITY-approved CITY non-potable water sources, such as the Cabrillo Reservoir, which shall require a special water truck and other equipment for access. CONTRACTOR shall use such water for the delivery and application of water at various CITY facilities such as, but not limited to, street medians and parkways.
CONTRACTOR shall provide all equipment necessary to successfully collect water from CITY non-potable water sources, and deliver and apply such water at locations as directed by CITY.
CONTRACTOR shall store, maintain and operate all equipment in compliance with all best management practices. CONTRACTOR shall field verify all access and water source connection conditions at each CITY-approved site and shall field verify all conditions at all watering sites. CONTRACTOR’s equipment shall function properly given these conditions.
CITY will not provide storage space for any equipment.
CITY shall provide the proper delivery system components from CITY non-potable water source to CONTRACTOR’s water truck.
CONTRACTOR shall have all necessary CITY, County, and State permits and/or licenses required for trucks, equipment, and operation. CONTRACTOR shall provide qualified personnel to operate the water truck equipment. All of CONTRACTOR’s operators shall possess and carry appropriate licenses as required by law at all times.
CONTRACTOR shall repair any damage to CITY facilities resulting from CONTRACTOR operations, including, but not limited to, access road paving, fences, gates, etc.
CITY shall provide water at no cost to CONTRACTOR. CONTRACTOR is required to fill out a log sheet showing the date, time, location and number of gallons of water loaded on every filling. CONTRACTOR shall provide this list to CITY on a weekly basis. CONTRACTOR shall maintain a copy of all water collection logs and provide the logs to CITY upon CITY request.
Watering shall be performed on an as-needed basis. CONTRACTOR shall provide a watering schedule, which shall remain subject to CITY modification and approval at all times. Watering may be performed during late-night or early-morning hours, but is not limited to these times.
Modifications to the watering schedule shall not result in changes to the price per acre per watering, as more fully described in Attachment 9 to Exhibit B, Item 28, CONTRACTOR shall begin watering within 48 hours upon CITY’s written notification. Failure to maintain the watering schedule shall result in result in the assessment of all applicable penalties as provided by the terms of this Agreement.
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ATTACHMENT I TO EXHIBIT A
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JANUARY 3. 2017
NOTICE INVITING PROPOSALS FOR LANDSCAPE MAINTENANCE
OF SPECIFIED AREAS WITHIN CITY LIMITS
Bid No. 16-40
City of Beverly Hills
Landscape Maintenance Bid No. I 6-40
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JANuARY 32017
NoTIcE INVITING PRoPosALs FOR LANDSCAPE MAINTENANCE
OF SPECIFIED AREAS WITHIN CITY LIMITS
Bid No. 1640
The City of Beverly Hills intends to award a contract to one or more qualified landscape maintenance firm(s) to provide annual services for the maintenance of specified landscape areas within City limits. The City of Beverly Hills invites prospective Bidders to submit proposals for landscape maintenance of specified areas within the City limits. Proposals must be submitted in accordance with the conditions outlined in this Request for Proposals (RFP).
The RFP is being sent to prospective Bidders via e-mail and United States Postal Service on January 3, 2017.
Sealed proposals must be received in the Office of the City Clerk located at 455 North Rexford Drive, Room 290, Beverly Hills, California, by no later than 2:00 p.m. (PST) on Thursday February 9, 2017 via mail or in-person, at which time they will be opened and publicly read.
Late proposals will not be accepted, and will be returned unopened, regardless of postmark or timestamp. Prospective Bidders are responsible for having proposals deposited on time at the place specified and assume all risk of late delivery, including any delay in the mail or handling of the mail by the U.S. Postal Service or City employees. f’JI proposals must be in writing and must contain an original signature by an authorized officer of the Contractor. Electronic proposals (i.e., telephone, fax, e-mail, etc.) are not acceptable.
All inquiries and comments conceming this RFP must be directed to David Garrard via e-mail to [email protected]. To ensure a timely response, please copy the secondary contact Logan Phillippo at lphillippobevelryhills.orq . Any inquiry should state the question only, without additional information. Responses to questions or comments provided by any other department, employee, or City office concerning the RFP will not be valid and will not bind the City. Inquides received via telephone, fax, or in-person will not receive a response.
Bidders to the RFP must submit three (3) copies of their proposal in a sealed package. The package should be clearly marked as follows:
PROPOSAL FOR LANDSCAPE MAINTENANCE: Bid No. 16-40
A1TENTION: David Garrard, General Parks Maintenance Supervisor do CIty of Beverly Hills, City Clerk Room 290
455 N. Rexford Drive
Beverly Hills, CA 90210
Sincerely,
David Garrard
General Parks Maintenance Supervisor
City of Beverly Hills
Landscape Maintenance Bid No. 16-40
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B0785-0001\20630 lOvi doc
REQUEST FOR PROPOSALS
Date of Request: January 3, 2017
Bid Number: 1640
Item Description: Annual Landscape Maintenance Services for Specified Areas within City Limits.
Bid Open Date: February 9, 2017, 2 p.m. (PST)
Mandatory Site Visit: Each Bidder must have no more than one (1) representative present at the site visit. Notes are allowed, but no recording devices of any nature may be used during the orientation.
The orientation will be held on Monday January 23, 2017 from approximately 8:00 a.m. to 2:00 p.m. (PST). The
meeting location will be at the upper parking lot at Greystone Park, 905 Loma Vista Drive, Beverly Hills, CA. The purpose of the site visit is to view the work sites to ascertain the existence of any conditions that will affect the cost of the work, and to answer any potential respondent’s questions and/or provide any clarification regarding the Request for Proposals (RFP). A sign-in sheet will be circulated at the start of the meeting. No late sign-ins will be accepted.
Transportation to the works sites will be provided and
Bidders must be on time. The site visit is expected to last between four to six hours. This meeting must be attended if you wish to submit a Droposal. Proposals from Bidders that do not attend the mandatory site visit will be deemed non-responsive.
Please RSVP that a representative of your firm will be
attending the mandatory site visit by no later than Thursday, January 19, 2017 at 12:00 noon (PST) by sending an e
mail to diarrardbevedyhills.orn with cc: to
lrhillippobeverlyhills.orq.
Question Period: Following the site visit, there will be a question and answer period from Tuesday, January 24, 2017 through
Wednesday February 1, 2017 at 12:00 noon (PST). All
inquiries must be received via e-mail during this period.
Emails must be sent to gjardbeveriyhilIs.oro with a cc:
to lphillippobeveriyhills.orn.
City of Beverly Hills
Landscape Maintenance Bid No. 16-40 1
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City’s responses to requests and submissions of questions will take form of a Bid Addenda, which will be emailed to all persons and companies whom where sent this RFP and
posted on the City’s website within two days of the end of the questions period.
Evaluation Period: Friday, February 10, 2017 to Monday, February 17, 2017 Upon review and evaluation of the proposals submitted, the City may develop a short list of candidates and invite
selected Bidders to participate in an interview and
presentation process, tentatively scheduled for Monday, February 13, 2017 and Tuesday, February 14, 2017.
City of Beverly Hills
Landscape Maintenance Bid No. I 640 2
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TABLE OF CONTENTS
PART 1: Minimum Requirements for Submitting a Proposal 4 PART 2: Insurance and Indemnification Requirements 5
PART 3: Guidelines & General Requirements 6
PART 4k Scope of Services—General Provisions 12
PART 4B: Scepe of Services—Technical Specifications 19
SECTION A—IRRIGATION HEADSINOZZLES 19
SECTION B—ANNUAL FLOWERS AT SPECIFIED LOCATIONS 19
SECTION C—OVERSEEDING/HYDROSEEDING 21
SECTION D—TURFGRASS MAINTENANCE 21
SECTION E—PLANT CARE 31
SECTION F—WEED ABATEMENT FOR FIRE SUPPRESSION 39
SECTION G—HARDSCAPE/PATHWAY MAINTENANCE 39
SECTION H—DEBRIS REMOVAL 40
SECTION I—TRASH RECEPTACLE SERVICE 40
SECTION J—AMENITY CARE 41
PART 5: Proposal Requirements 42
PART 6: Selection Process 47
Part 7: Penalty Schedule 49
Part 8: Bid Forms 51
BIDDER’S CHECK LIST 51
BID FORM 53
ATTACHMENT1 54
ATTACHMENT2 56
ATTACHMENT 3 58
ATTACHMENT4 59
ATTACHMENT 5 65
AUACHMENT6 67
ATTACHMENT 7 73
ATTACHMENT 8 71
ATTACHMENT 9 76
SIGNATURE PAGE AND LEGAL STATUS 78
DECLARATION OF CONTRACTOR’S QUALIFICATIONS 79
REFERENCES 81
BIDBOND 82
FAITHFUL PERFORMANCE BOND 83
DESIGNATION OF SUBCONTRACTORS 85
AFFIDAVIT OF NON-COLLUSION 86
STATEMENT ACKNOWLEDGING OBLIGATION TO COMPLY WITH
CALIFORNIA LABOR LAW 87
CONTRACTOR’S INDUSTRIAL SAFETY RECORD 89
CONTRACTOR’S CERTIFICATE OF NON-DISCRIMINATION 90
SAMPLE AGREEMENT 91
City of Beverly Hills
Landscape Maintenance Bid No. I 6-40 3
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PART 1: Minimum Requirements for Submitting a Proposal
1-1. Bidder must have been in the business of providing landscape maintenance for at least five (5) years to governmental agencies andlor municipalities. In addition, Bidder must provide five (5) references with contact information for the main agency manager.
1-2. Bidder’s proposal must be complete, as detailed in this RFP, including any necessary sub-contractor quotes.
1-3. Bidder’s proposal must be valid for not less than one hundred eighty (180) days after the Open Date.
1-4. Each Bidder shall submit with its response a cash deposit, an unconditional certified or cashier’s check payable to the City, or a Bid Bond, executed by an admitted surety insurer, payable to the City, in an amount of ten percent (10%) of the annual lump sum bid. Such security shall be given as a guarantee that the bidder will, if its proposal is accepted, execute an agreement and furnish a satisfactory Faithful Performance Bond and insurance certificate as specified herein.
1-5. Bidder must hold a valid State of California Contractor’s License fC-27) at time of proposal submittal.
1-6. Bidder must be capable of meeting insurance requirements outlined herein.
1-7. Bidder must have a sufficient inventory of equipment so as to be able to perform the scope of the work described herein.
1-8. Bidder must possess the capability of processing the quantities of greenwaste and refuse that are generated from performing the work described herein.
1.9 Bidder must employ full-time, permanently employed staff trained in the landscape maintenance industry and such staff must be able to speak and understand English. Use of seasonal or part-time staff must be approved by the City.
1.10 Bidder must attend the mandatory site visit, as described in this RFP. Proposals from Bidders that do not attend the mandatory site visit will be deemed nonresponsive.
City of Beverly Hills
Landscape Maintenance Bid No. 1640 4
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PART 2: Insurance and Indemnification Requirements
2-1. Bidder shall at all times during the term of the agreement carry, maintain, and keep in full force and effect, a policy or policies of Comprehensive General Liability Insurance, with minimum limits of Two Million Dollars ($2,000,000) for each occurrence, combined single limit, against any personal injury, death, loss or damage resulting from the wrongful or negligent acts by Bidder. 2-2. Bidder shall at all times during the term of the agreement carry, maintain, and keep in full force and effect, a policy or policies of Comprehensive Vehicle Liability Insurance covering personal injury and property damage, with minimum limits of One Million Dollars ($1,000,000) per occurrence combined single limit, covering any vehicle utilized by Bidder in performing the services required by the agreement.
2-3. Bidder agrees to maintain in force at all times during the performance of work under the agreement worker’s compensation insurance as required by law.
24. Bidder shall require each of its sub-consultants or sub-Contractors to maintain insurance coverage, which meets all of the requirements of the agreement. 2-5. The policy or policies required shall be issued by an insurer admitted in the State of California and with a rating of at least a B+;Vll in the latest edition of BesVs Insurance Guide.
2-6. Bidder agrees that if it does not keep the aforesaid insurance in full force and effect City may either immediately terminate the agreement or, if insurance is available at a reasonable cost, City may take out the necessary insurance and pay, at Bidder’s expense, the premium thereon.
2-7. At all times during the term of the agreement, Bidder shall maintain on file with the City Clerk a certificate or certificates of insurance on the form satisfactory to the City Attorney, showing that the aforesaid policies are in effect in the required amounts. Bidder shall, prior to commencement of work under the agreement, file with the City Clerk such certificate or certificates.
2-8. The policies of insurance required shall contain an endorsement naming the City and City’s elected officials, officers and employees as additional insureds. All of the policies required shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty (30) days prior written notice to City, and specifically stating that the coverage contained in the policies affords insurance pursuant to the terms and conditions as set forth in the agreement. 2-9. The insurance provided by Bidder shall be primary to any coverage available to City. The policies of insurance required shall include provisions for waiver of subrogation. By submitting a proposal, the Bidder will waive all rights of subrogation against City.
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2-10. Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, Bidder shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Bidder shall procure a bond guaranteeing payment of losses and expenses.
2-11. Bidder shall indemnify, hold harmless and defend the City, City Council and each member thereof, and every officer, employee and agent of City from any claim, liability or financial loss (including, without limitation, attorney’s fees and costs) arising from any intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Bidder or any person employed by Bidder in the performance of the agreement.
2-12. Any subcontractors shall also comply with the insurance and indemnification requirements set forth in this section.
(Note: Proof of insurance need not be submitted with the proposal, but must be provided before the City can award the contract.)
PART 3: Guidelines & General Requirements
3-1. The reputation of the City of Beverly Hills is known throughout the world. From its peaceful tree-lined streets to its world class shopping district, Beverly Hills radiates opulence. The resident, business owner and visitor share a commonality; high expectations. Equally high are the expectations the City of Beverly Hills has for those that work in our City. Contractors must be ever vigilant, always cognizant of how the quality of the service they provide will affect the reputation of the City. Accordingly, Contractors who provide services to the City of Beverly Hills must strive for excellence.
3-2. Proposals may be withdrawn at any time prior to the Open Date. No proposal may be withdrawn after the Open Date.
3-3. Bidders are to field verify any footage, size or quantity provided in this document and base bids only on field verified footages, sizes or quantities.
34. Bidders are advised to become familiar with all conditions, instructions, and specifications of this RFP. By submitting a proposal, Bidder represents and warrants that it has thoroughly examined and become familiar with work required under this RFP, that Bidder has conducted such additional investigation as it deems necessary and convenient, that Bidder is capable of providing the equipment, goods and services necessary to furnish landscape maintenance in a manner that meets the City’s objectives and specifications as outlined in this City of Beverly Hills
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RFP, and that Bidder has reviewed and inspected all materials submitted in response to this RFP. Once the award has been made, a failure to have read the conditions, instructions, and specifications herein shall not be cause to alter the contract or for Bidder to request additional compensation. 3-5. The successful Bidder for the contract will be responsible for complying with all conditions of this RFP and any subsequent formal agreements. All responses provided should be as detailed as possible to provide the proposal evaluators with enough information to make an assessment of the Bidder’s services. Do not include videos.
3-6. Each Bidder shall submit, in full, the completed original BID FORM along with all other requested documentation required herein. The sites for which bids are being accepted are set forth in Attachment 1 through 8 and are as follows:
Attachment 1—City Parks and Facilities; Attachment 2—Mini-Parks; Attachment 3—Historic Greystone Park; Attachment 4—Medians/Traffic Islands/Easements; Attachment 5—Parking Facilities; Attachment 6—Reservoir Sites; Attachment 7—Business Triangle; Attachment 8-City Facilities and Attachment 9 contains a listing of common landscape items or tasks for which unit prices are being requested. Bidders have the opportunity to bid one, any or all of Attachment I through 8. When bidding on a section, a bid must be given for all items listed within that attachment. Bids that lack a complete bid for all of the items within that section shall be rejected. Each bidder must supply a bid for each item listed within Attachment 9, resulting in a lump sum for the entire Attachment. On the BID FORM, the bidder shall supply a lump sum fee for each Attachment the bidder has selected to bid upon and shall write no bid” for each Attachment that the bidder has chosen not to supply a bid for. Each Bidder must supply a lump sum bid for at least one of the Attachments (I through 8) and a lump sum bid for Attachment 9 for the bid to be considered. Bids that do not meet these criteria will be rejected.
3-7. Every supplier of materials and services and all contractors doing business with the City shall be an Equal Opportunity Employer,” consistent with Title VII of the Civil Rights Act of 1964, 42 USC § 2000e — 2000e-17 and Executive Order 11246, as amended. This means, among other requirements, they will not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin.
3-8. The successful Bidder for the contract shall comply with all applicable provisions of the California Fair Employment and Housing Act, California Government Code § 12900 — 12996, Title VII of the Civil Rights Act of 1964, 42 USC §S 2000e — 2000e-1 7, and any other applicable law, regulation, code or enactment regulating discrimination (including harassment and retaliation) in employment or providing for equal employment opportunity on the basis of any legally protected status. In the event that more than one legal requirement applies to a particular situation, Bidder agrees to comply with the law that is most protective of employee rights to equal employment opportunity and to be free of unlawful discrimination, except as otherwise required by law.
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3-9. The successful Bidder for the contract shall cooperate in all matters relating to taxation and the collection of taxes. It is the policy of the City to self-accrue the use tax, when applicable, and report the use tax to the State Board of Equalization with a City assigned permit number. The City’s own use tax, which is self-accrued by the City, will be remitted to the State of California pursuant to the City’s permit with the State Board of Equalization. 3-10. Prevailing Wages: In accordance with the provisions of Section 1770 et seq, of the California Labor Code, the Director of Industrial Relations of the State of California has determined the general prevailing rate of wages applicable to the work to be done. The Contractor will be requited to pay to all workers employed on the project sums not less than the sums set forth in the documents entitled General Prevailing Wage Determination made by the Director of Industrial Relations pursuant to California Labor Code, Part 7, Chapter I, Article 2, Sections 1770, 1773, 1773.1.”
A copy of said documents is on file and may be inspected in the office of the Public Works Department, located at 345 Foothill Road, Beverly Hills, California 90210.
Attention is directed to the provisions of Sections 1777.5 and 1776.6 of the Labor Code concerning the employment of apprentices by the Contractor or any sub contractor under him. The Contractor and any sub-contractor under the Contractor shall comply with the requirements of said sections in the employment of apprentices.
Information relative to apprenticeship standards and administration of the apprenticeship program may be obtained from the Director of Industrial Relations, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices.
Copies of Certified Payroll shall be provided upon request by the City.
The Contractor shall comply with Labor Code Section 1775 and shall forfeit, as a penalty to the City, the sum of fifty ($50.00) dollars for each calendar day or portion thereof during which the Contractor or any sub-contractor under the Contractor has paid to any worker employed in the project an amount less than that required by the provisions of the preceding paragraph entitled Prevailing Wages
3-11. If awarded the contract, the successful Bidder is required to have a current City of Beverly Hills business license issued through the City of Beverly Hills Finance Administration Department. This license shall be obtained at the successful Bidder’s expense.
3-12, The successful Bidder shall obtain a Right-of-Way permit and Heavy Haul permit from the Engineering Division located at 455 North Rexford Drive prior to the City of Beverly Hills
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start of work for all deliveries and equipment. This permit shall be kept in a readily available place on the job site at all times during maintenance operations.
While no fee will be charged for these permits, no permit will be issued unless the successful Bidder provides evidence of a current copy of a Beverly Hills business license issued in the business name of the Bidder. These permits are not transferable and are not to be loaned at any time.
3-13. If the proposal is made by a sole owner, it shall be signed with his/her name and his/her address shall be given. If it is made by a partnership, it shall be signed with the partnership name by a member of the firm authorized to bind the partnership who shall also sign his/her own name, and the name and address of each member shall be given. If it is made by a corporation, it shall be made by an officer or other individual who has the full and proper authorization to do so and their address shall be given. If the proposal is made by a joint venture, it shall be signed on behalf of each participating company by officers or other individuals who have full and proper authorization to do so and their address shall be given.
3-14. BIdder’s failure to duly and adequately respond to this RFP will render the proposal non-responsive and is grounds for rejection by the City. 3-15. The City of Beverly Hills shall not be liable for any pre-contractual expenses Incurred by any proper or the selected Bidder. Bidder shall not include any such expenses as part of the price proposal in response to this RFP. 3-16. This Request for Proposal and its exhibits and attachments, the Responsive Proposal, and Addenda, if any, will be incorporated as part of the contract. 3-17. If the Bidder is a sole proprietorship, the contract shall be executed by the business owner personally. If the Respondent is a partnership, the contract shall be executed by one of the partners that have authority to bind the partnership. If the Bidder is a corporation, the contract must be executed by two authorized signatories: the first must be one of the following: chairman of the board, president or any vice president; the second signature must be a secretary, any assistant secretary, the chief financial officer or any assistant treasurer. If the Bidder is a joint venture, the contract must be executed on behalf of each participating firm by officers or other individuals who have the full and proper authorization to bind the entity.
3-18. Any contract that results from this bid will terminate without penalty at the end of the fiscal year in the event funds are not appropriated for the next fiscal year. 3-19. The City reserves the right to periodically audit all charges and services made by the bidder to the City for services provided under the contract. Upon request, the bidder agrees to furnish the City with necessary information and assistance. 3-20. The successful bidder will be required to furnish the City with a Faithful Performance Bond in the amount of 10% of the annual maintenance cost and City of Beverly Hills
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shall be furnished concurrently with the signing of the contract. The surety who provides the bond must be authorized by the Insurance Commissioner to transact business of insurance in the State of California. Said bonds shall be executed by the surety and contractor concurrently with the signing of the contract. The form of said bond must be approved by the City Attorney’s Office. 3-21. Fingerprinting/Background Check. If selected for the work, bidder and Bidder’s employees assigned to this work are required to submit fingerprints in a manner authorized by the State of California Department of Justice. Bidder and all Bidders’ employees assigned to this work shall submit fingerprints prior to start of work. Bidder is responsible for all costs of fingerprinting and background check.
Any Bidder who has been convicted of certain criminal offenses (disqualifiers) as specified in California Public Resources Code Section 5164 is not eligible to submit a proposal for this RFP. Any of Bidder’s employees who have been convicted of certain criminal offenses as specified in California Public Resources Code Section 5164 are not eligible to perform any work at any of the sites under this contract. Bidder and all of Bidder’s employees assigned to this work must be found not to have any disqualifying convictions prior to Contactor’&Bidder’s employees being allowed to commence work under this contract. In addition, if any of Bidder’s employees assigned to this work is/are subsequently found to have a disqualifying conviction, that/those employees shall be immediately removed from the work site and shall not be allowed to perform any further work under this contract. If Bidder is subsequently found to have a disqualifying conviction, the contract will be immediately terminated and Bidder shall not perform any further work.
Bidder selected to perform this work shall certify in writing to the City that neither the Bidder nor any of Bidder’s employees have been convicted of any of the offenses specified in California Public Resources Code Section 5164.
Certification must be provided prior to Bidder being allowed to start work. 3-22. Mandatory Hiring of Displaced City Employees. In the event City and the successful bidder commence services under an agreement made pursuant to this RFP process, one or more City employees will be displaced from their employment. The successful bidder shall make a written employment offer to any displaced employee interested in receiving an offer. The offer shall be for work comparable to that performed by the displaced employee for the City, unless otherwise agreed by the displaced employee. The offer will state the time during which the displaced worker must accept the offer, which will be no less than one calendar week Except as otherwise specified in this RFP, the employment will be subject to the successful proposer’s standard wages, benefits and other terms and conditions of employment for the classification.
A City employee is a “displaced employee” if (1) so designated by the City at or before the time the contract commences and (2) the employee has, at any time during the six months before the contract commences, performed any of the services to be provided under the contract between the City and selected City of Beverly Hills
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proposer, as determined by the City. A list of those anticipated to be displaced workers, designated by classification title only, is induded in this RFP.
The successful bidder will be prohibited from discharging, except for cause, any displaced worker for one year following the date on which services under the agreement commence. After the initial one year, the continued employment of displaced workers will be under the terms and conditions established for all of the successful bidder’s workers in the particular classification or similar classifications. Displaced workers are third party beneficiaries of any agreement between the City and the successful bidder that requires the employment of displaced workers. This means that the displaced employee has a right to enforce the displaced worker provisions of the agreement against the successful proposer, independent of the City’s right to enforce the agreement. The third party rights will become effective only when the agreement becomes effective.
No third party rights are intended to apply to any employee regarding the RFP process.
Anything in this RFP notwithstanding, a successful proposer is not required to hire any displaced worker if: (1) The proposer has clearly disclosed in its proposal that it anticipates it will not have sufficient work to hire one or more displaced workers, or (2) A displaced worker has been convicted of a crime related to the job or his/her job performance, or (3) The displaced worker fails to pass pre-hire screening criteria typically mandated during the pre-hire process by the successful proposer and that have been dearly disclosed in the proposal. 3-23. List of Anticipated Displaced Workers by Classification Title: Nineteen (19) Park Services Worker.
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PART 4A: Scope of Services—General Provisions
4-1. The work done under these specifications shall include the furnishing of all labor, materials, and equipment necessary for the provision of landscape maintenance services specified herein within the boundaries of the landscape areas as identified and shown on the attached list of locations. Bidder is to furnish all labor, tools and equipment necessary to provide service as specified herein. The Bidder shall also be required to report landscape maintenance problems such as but not limited to irrigation system vandalism, graffiti incidents, infestations of pests, diseased or dead plants, frees, etc. Water utilized for the services under the contract shall be furnished by the City.
4-2. Bidders are to field verify any footage, size or quantity provided in this document and base bids only on field verified footages, sizes or quantities. 4-3. Contractor is required to have a supervisor available by telephone on a 24-hour basis that is assigned to provide direct and prompt attention to requests from City for emergency and after-hours landscape services. The response time for emergency and after-hours landscape maintenance service requests shall not be greater than one (1) hour.
44. If it appears that the work to be done or any matter relative thereto is not sufficiently detailed or explained by the specifications, the Contractor shall apply to the Parks and http:llucanr.edulsiteslUC_Master_Gardenerslfiles/1 331 93.pdf for such further explanation as may be necessary and shall conform to such explanation or interpretation as part of the contract so far as may be consistent with the intent of the original scope of work.
4-5. All work which is defective in its construction or deficient in any of the requirements of the specifications shall be remedied or removed and replaced by the Contractor in an acceptable manner at their own expense. 4-6. If any portion of the work done under the contract is defective or not in accordance with the specifications as determined by the City, and if the imperfection in the same is not of sufficient magnitude or importance to make the work dangerous or undesirable, the General Parks Maintenance Supervisor shall have the right and authority to retain the work, but he may make such deductions in the payment due the Contractor as may be just and reasonable. 4-7. The contractor shall recognize the rights of utility companies within the public right of way and their need to maintain and repair their facilities. The contractor shall exercise due and proper care to prevent damage to utility facilities and to adjust schedules when utility operations prevent the Contract from maintenance during a specified time frame. No additional compensation will be allowed for complying with these requirements. Contractor shall notify the General Parks Maintenance Supervisor of any utility that is disturbed or damaged.
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4-8. Contractor shall submit a maintenance schedule prior to the start of any work under the contract The schedule is to be submitted for informational purposes to ensure that the parks will be maintained on the basis provided for in the contract.
Unless otherwise directed by the General Parks Maintenance Supervisor, the schedule shall identify the park, work dates, work hours and time frames of indMdual maintenance activities. The Contractor, unless otherwise directed by the General Parks Maintenance Supervisor, shall provide monthly schedule updates to evidence the progress of maintenance. Prior to issuing a Notice to Proceed, the General Parks Maintenance Supervisor shall schedule a pre maintenance meeting with the contractor to review the contractor’s landscape maintenance schedule, discuss maintenance methods and clarify inspection procedures.
4-9. The Contractor’s working hours shall be limited to the hours between 8:00 AM and 4:00 PM Monday through Friday, excluding recognized holidays. Deviation from normal working hours will not be allowed without prior written consent of the General Parks Maintenance Supervisor. For work to be done at night, the Contractor shall provide adequate light for proper prosecution of the work, for the safety of the workmen and the public and for proper inspection. 4-10. Upon completion of each work under the contract, Contractor shall clean the work site and all grounds occupied by him in connection with the work of all rubbish, debris, excess materials, temporary structures and equipment. All parts of the work area shall be left in a neat and presentable condition. Care should be taken to prevent spillage on streets over which hauling is done, and any such spillage or debris deposited on street due to contractor operation shall be immediately cleaned up.
4-11. The locations listed in “Attachments 1-8” are to have one or more of the following services provided: turf grass maintenance, plant care, hardscap&pathway maintenance; debris removal; trash receptacle service; amenity care; weed abatement for fire suppression as are further described herein,. Proposed prices are to reflect the work that is to be completed at each site, based on the job walk at mandatory site visit and all conditions, instructions, and specifications of this RFP. Pricing shall remain as stated for the duration of the contract term. 4-12. The Bidder is to supply a unit cost for each of the itemsltasks listed, as described, in “Attachment 9”. While “Attachment 9” will not be included in the final bid consideration, the prices supplied therein shall be considered as the standard pricing for extra work which may be requested of the Contractor at a future date, with pricing remaining as stated for the duration of the agreement 4-13. The contractor shall provide a level of quality in landscape maintenance compatible with standard practice to result in a neat, dean and attractive appearance at all sites serviced under the terms of a contract.
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4-14. All equipment used and all maintenance practices employed shall be subject to the inspection of the General Parks Maintenance Supervisor or designated reptesentative. All equipment must be maintained in a good state of repair. All safety guards shall be in place. No equipment shall leak oil or fluids. Equipment drive belts and hoses shall be in good repair and show no sign of fraying. Mower and edger blades are to be kept sharp at all times. No equipment shall present any potential danger to the operator, co-workers, passing motorists or pedestrians. Failure to comply with this provision will be cause to have the equipment removed from the job site. It is the Contractors responsibility to maintain a sufficient inventory of equipment so as to complete work as specified.
An inventory of equipment shall be provided with proposal. This inventory shall include the brand name and model number of all equipment to be used in the performance of the contract All equipment is to be approved by the City prior to the start of the contract. It is the Contractor’s responsibility to notify the General Parks Maintenance Supervisor or designated representative of any change in the equipment inventory during the performance of the contract. This notification shall come in the form of an updated equipment inventory list, presented in the form of a memo on dated company letterhead. Failure to comply with this provision will be grounds to remove the Contractor from the job site until such time as equipment inventory discrepancies are addressed to be compliant with the inventory supplied with the proposal submittal or equal. 4-15. Contractor shall employ sufficient personnel qualified by reason of education, training and experience to discharge the services agreed to be performed by contractor. Contractor shall provide service of the highest quality at all times, and personnel retained to perform this Agreement shall be temperate, competent and otherwise fully qualified to fulfill the Contractor’s obligations under the contract. As discussed herein, an inventory of staffing, listed by number and position, shall be submitted as part of the proposal. The Contractor shall maintain, at a minimum, that level of staffing identified in the proposal submittal so as not to be subject to a penalty. For example, if a person is on vacation or ill, such position shall be replaced. If staffing is reduced anytime during the term of the agreement, the contract amount shall be proportionately reduced. 4-16. All employees of Contractor performing services shall be dressed in clean, unaltered uniforms with suitable identification and no portion of the uniform may be removed while working. Employees not in uniform shall be immediately removed from the work area. The Contractor shall provide a standard uniform consisting of at least a collar shirt with buttons, complimenting pants, a belt and boots appropriate to the work All shirts, jackets or safety vests shall be clearly marked with company identification and the name of the employee wearing the uniform in the field. Contractor employees shall appear neat and well-groomed at all times. Contractor employees shall wear orange safety vests when operating machinery or/or while working within five hundred (500) feet of moving traffic or such other distance required by any applicable laws. 4-17. If any person employed by the contractor fails or refuses to carry out the directions set forth under this agreement or if the opinion of the General Parks City of Beverly Hills
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Maintenance Supervisor is incompetent, unfaithful, intemperate or disorderly; or uses threatening or abusive language to any person on the work representing the City, or is otherwise unsatisfactory, he shall be discharged immediately and shall not again be employed on the work except by written consent of the General Parks Maintenance Supervisor.
4-18. The Contractors employees shall be subject to the following minimum requirements, skills, abilities and knowledge:
• The proper license to operate the equipment.
• Ability to operate equipment in accordance with the manufacturer’s recommendations,
• Mechanical ability to make required operator adjustments to the equipment being used.
• Knowledgeable of safety regulations as they relate to landscaping and traffic control.
• American Red Cross Standard First Aid Certification (minimum of one member of crew) • Ability to communicate orally and in writing in English. • Demonstrated knowledge of landscape maintenance operations • Certificates and licenses as required for employees and supervisors 4-19. Disposal of Refuse and Debris. All debris and refuse collected from the sites by contractor shall become its property from and after the time of site clean-up. The contractor shall dispose of all refuse and debris collected at no additional cost to City by hauling it to a location approved by the City for the disposal of solid waste and in a mailer directed by City to ensure compliance with AB 939 requirements. Contractor shall provide City with report regarding the diversion of waste in the format directed by City.
4-20. Authority and Inspections. The General Parks Maintenance Supervisor’s authorized representatives shall at all times have access to the work sites utilized for conducting the work in order to accrue full knowledge with respect to the progress, workmanship and characters of materials used and employed in the work. Whenever the contractor varies the period during which work is carried out, they shall give due notice to the Parks and Urban Forest Manage so that property access for inspection may be provided. Any inspection of work shall not relive the Contractor of any obligations to fulfill the contract as prescribed.
Any and all questions regarding the performance of the work shall be directed to the General Parks Maintenance Supervisor. The Contractor shall accompany the General Parks Maintenance Supervisor, or representative, on an inspection tour of all areas of responsibility once each week whereupon any maintenance deficiencies will be noted in writing as well as the time-frame to correct such deficiencies. Deficiencies noted shall be corrected as required under the contract.
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4-21. Should a change or extra work be found necessary by the City, all changes and extra work shall be performed at the same unit price of any bid item listed. If the work is not listed as a bid item, the Contractor shall submit a fair cost for the work to be performed. A change order authorization, in writing, will be issued by the City. Any work done without a written authorization of City shall be at contractor’s own risk.
4-22. The City reserves the right to increase or decrease the quantity of any item(s) or portion(s) of the work described in the specifications or the proposal form or to omit portions of the work so described as may be deemed necessary or expedient by the General Parks Maintenance Supervisor or designated representative and the Contractor shall agree not to claim or bring suit for damages, whether for loss of profits or otherwise, on account of any decrease or omission of any kind of work to be done. The City shall reduce the price accordingly. Alterations, modifications or deviations from the work described in the scope of services by Contractor shall be subject to the prior written approval of the City. In such case, any price adjustments shall be made by mutual consent of the parties. 4-23. Inspection of work will be done by the City’s Public Works Department staff on a weekly basis or when deemed necessary. Any work found not to be acceptable will be noted in writing and shall be subject to the penalty provisions and schedule set forth in Penalty Schedule attached herein. In any other case, a letter will be sent to Contractor noting these deficiencies, and the Contractor shall make a reasonable and good faith effort to correct the deficiencies within a reasonable period not to exceed three (3) days from notification or such other time as determined by the General Parks Maintenance Supervisor. After this time period, if unacceptable conditions still exist, the City has the right to terminate the Agreement or deduct payment as is proportionately appropriate for non compliance with the specified contract.
4-24, The Contractor will be paid once a month after each month’s work has been completed and required monthly reports have been submitted and both have been accepted by the Public Works Department. Failure to perform work as indicated in specifications can result in the City exerUsing the right to withhold funds, subject the Contractor to penalties as set forth in the Penalty Schedule attached herein, deduct payment as is proportionately appropriate or terminate the Agreement.
4-25. The Contractor shall conduct all work outlined in the contract in such a manner as to meet all accepted standards for safe practices during the maintenance operation and to safely maintain stored equipment, machines and materials or other hazards consequential or related to the work; and agrees additional to accept the sole responsibility for complying with all City County, State or other legal requirements including, but limited to, full compliance with the terms of the applicable OSHA and CAL EPA Safety Orders at all times so as to protect all person, including contractor employees, agents of the City, vendors, members of the public or others from foreseeable injury or damage to their property.
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The Contractor shall be responsible for traffic control and safety regulations as related to any city, state or county requirements while working on medians and/or roadside strips. The design and operation of work zone traffic controls must comply with US Department of Transportation/Federal Highway Administrative guidelines.
Contractor shall cooperate fully with the City in the investigation of any accident, injury or death occurring on city property including a complete written report there to the General Parks Maintenance Supervisor within 24 hours following the occurrence.
The Contractor’s responsibility shall be continuous and not be limited to working hours or days.
4-26. All operations will be conducted by the Contractor to provide maximum safety for the public according to the most recent edition of the Work Area Traffic Control Handbook.
4-27. All vehicles and equipment operating under this contract shall be property marked with company identification.
4-28, The Contractor shall have competent supervisors, who may be working supervisors, at each jobsite at all times when work is being performed. Each supervisor must be capable of communicating effectively both in written and oral English. All supervisors must possess adequate technical background to ensure that all work is accomplished with the special provisions of this contract. 4-29. The Contractor shall maintain a local office with a competent representative who can be reached during normal working hours and is authorized to discuss matters pertaining to this contract. Upon request by the City, the Contractor may be required to provide a list of emergency numbers for after hours work. 4-30. The Contractor shall endeavor to maintain good public relations at all times. The work shall be conducted in a manner which will cause the least possible interference with or annoyance to the public.
4-31. Contractor shall not be permitted to store equipment or materials at any contracted work area.
4-32. If the Contractor, after having officially commenced work on said contract, should discontinue work for any cause, helshe shall notify the Park and Urban Forest Manager or designated representative the intent to do so, and shall further notify of the date for restarting operations.
4-33. All work shall be completed to the satisfaction of and under the supervision of the General Parks Maintenance Supervisor or designated representative. Failure to City of Beverly Hills
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comply with any requirement contained herein may result in suspension of work without time extension.
4-34. The Contractor shall display standardized warning signage when staging or working in any area that is subject to pedestrian or vehicular traffic. 4-35. Where work is in progress, each street shall be open to local traffic at all times unless prior arrangements have been made and approved by the General Parks Maintenance Supervisor or designated representative and the City’s Traffic and Transportation Division.
4-36. The use of gasoline powered blowers is prohibited at all times within the City of Beverly Hills.
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PART 4B: Scope of Services—Technical Specifications
The following contains the detailed services and materials necessary to provide the services under the contract and shall be included in the base price of the bid and shall not result in additional charges to the City.
SECTION A—IRRIGATION HEADSINOZZLES
A-I. The Contractor will assume all responsibility for the proper operation and function of irrigation heads and nozzles in any area that is within the scope of work to be performed by the Contractor as more specifically described in the tasks listed in this Part 4B, unless damage is proven to be the result of some cause other than wear or damage by Contractor (e.g. vandalism, automobile accident).
SECTiON B—ANNUAL FLOWERS AT SPECIFIED LOCATIONS
8-1 General. Annual flowers are to be planted within specific areas as further described in this Part 48, with the cost to supply and install the flowers and materials necessary to complete the installation included in the base service price for that area.
Unless specific flower types are specified within this document, the City shall select annual flower materials that are geographically and seasonally appropriate and available in quantity from regional nurseries. Samples representing plant material to be planted are to be inspected and approved by the General Parks Maintenance Supervisor or designated representative prior to planting. Flowers are to be planted and maintained as per the specifications contained in this Part 4B. The City reserves the right to reduce the quantity of annual flower plantings at any site, which will result in a proportional credit being given to the City by the contractor. The locations at which flowers are to be planted and maintained are listed in this Section B. 8-2. Rodeo Drive Median. Rodeo Drive is a worid renowned tourist destination and is home to the finest retailers. The Rodeo Drive median is planted in roses, with flower treatments at the median end caps. Plant material in the Rodeo Drive median is to be kept in a full uniform appearance at all times, with the cost for annual flowers to be included within the scope of this contract. Rodeo Drive median end caps between Wilshire and South Santa Monica Drives including crosswalk urns: For the holiday season (approximately November 16 through January 6) existing plant material is to be removed and replaced so that the front of each median end-cap between Wilshire and South Santa Monica boulevards is planted in an equal mix of red and white Cyclamen and the rear portion of the each median end cap is planted in an equal mix of red and white Snapdragons of either the Rocker or Liberty” cultivar. Collectively, no less than sixty (60) flats of four (4) inch Cyclamen and eighty five (85) flats of four (4) inch Snapdragons will be installed into the Rodeo Drive median end caps for the holiday overdress. The pedestrian crosswalk urns shall be planted for the holiday season with twenty five (25) of the available urn space planted in red Poinseffias installed as six (6) inch potted plants which shall be installed to the front of the palms within each urn. The remaining space at the outer edge of each urn shall be planted in an equal mix of red City of Beverly Hills
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and white Snapdragon annual flowers of the ‘Tahiti’ or ‘Magic Carpet” cultivar.
Collectively, no less than sixty (60) six (6) inch poinsettias and eight (8) flats of four (4) inch Snapdragons will be installed into the Rodeo Drive pedestrian cross walk urns for the holiday overdress.
For the remainder of the year, both median end caps and pedestrian crosswalk urns shall be planted in Ivy Geraniums, which shall be changed out every three (3) months.
Collectively, no less than ninety three (93) flats of four (4) inch Ivy Geraniums will be installed, per change out, into the Rodeo Drive median end caps and pedestrian crosswalk urns. The City has authority to direct the Contractor to supply flowers of a different type upon reasonable notice.
B-3. Olympic and South Beverly Drive traffic island: The Contractor shall supply and install thirty (30) flats of annual flowers, four (4) times per year into existing annual flower beds as directed by the City.
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SECTION C—OVERSEEDINGIHYDROSEEDING
C-i General. Annual winter ovetseeding of warm season turlgrass and hydroseeding of areas worn by sports activities shall be completed within specific areas of the City, the cost for which are to be included in the base bid price for that area, resulting in no additional costs to the City. The City reserves the right to reduce the quantity of annual overseeding/hydroseeding at any site, which will result in a proportional credit being given to the City by the contractor. The overseedinglhydroseeding locations and treatments are as follows:
C-2. Greystone Mansion. Overseeding of warm season turfgrass lawns using a perennial ryegrass seed as per specifications provided by General Parks Maintenance Supervisor at four (4) locations in the park totaling approximately nine thousand five hundred (9500) square feet.
C-3. La Cienega Park. overseeding of warm season turigrass baseball infield lawns using a perennial rye grass seed as per specifications provided herein at three (3) locations in the park totaling approximately twenty five thousand five hundred (25,500) square feet and hydroseeding of worn sportsfield areas using a sportsturf mix grass seed as per specifications at three (3) locations in the park totaling approximately one hundred ninety two thousand (192,000) square feet.
C-4 Roxbury Park. overseeding of warm season turfgrass baseball infield lawns using a perennial rye grass seed as per specifications provided herein at one (I) location in the park totaling approximately seven thousand (7,000) square feet and hydroseeding of worn sportsfield areas using a sportsturf mix grass seed as per specifications one (1) location in the park totaling approximately fifty thousand (50,000) square feet.
SECTION D—TURFGRASS MAINTENANCE
Landscaping maintenance of areas under this Agreement shall include one or more of the following as defined per service location: Mowing, edging, trimming and cleanup; irrigation of turfgrass; fertilization; weed control; aeration; dethatching and overseeding/hydroseeding
D-1. General Turfgrass maintenance: Turfgrass maintenance is defined to include mowing, edging/trimming/clean-up, irrigation, fertilization, weed control, aeration and dethatching. In addition, the Contractor shall perform annual overseeding and/or hydroseeding services at the areas and in the estimated footage quantities provided within this document, the cost of which shall be included within the bid price of the contract and shall not result in additional costs to the City of Beverly Hills.
D-2 Mowing.
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Weather permitting; all turfgrass areas shall be mowed on a weekly basis, unless otherwise noted. As approved by the General Parks Maintenance Supervisor or designated representative in writing, the Contractor may be allowed to mow turfgrass on a bi-weekly basis during the winter months, provided that a proportional credit is reflected in monthly billings to the City.
The Contractor shall display standardized warning signage when staging or working in any area that is subject to pedestrian or vehicular traffic.
All turfgrass maintenance activities must be scheduled and completed Monday through Friday between the hours of 8:00 am. and 4:00 p.m. A mowing schedule for all areas shall be provided with proposal. No work will be allowed on City holidays or weekend days, unless authorized by the General Parks Maintenance Supervisor. If holidays or weather conditions interfere with the regular mowing schedule, mowing and edging must be completed on the following weekday or as soon as weather and/or ground conditions permit.
All areas shall be policed prior to commencement of mowing operations. Any foreign objects including broken glass, dog defecation, lifter, paper, etc. shall be removed prior to any area being mowed. The Contractor will be responsible for the removal of any materials remaining in the turfgrass at the completion of mowing in that area by the Contractor.
Mowers must be thoroughly cleaned if used at other non-City of Beveriy Hills locations to prevent transfer of insects, disease producing material, fungi and undesirable seedlings.
Mower blades must be kept sharp in order to obtain a clean sharp cut and not damage the turfgrass. Mowers shall be kept in proper adjustment. Scalping and/or shredding of turfgrass are indications that a mower is not serviced or operating properly and will not be tolerated. The Contractor shall be penalized pursuant to the Penalty Schedule as attached herein if any turfgrass areas that are scalped andlor shredded during mowing by the Contractor. In such case, Contractor shall remedy the scalped and/or shredded area at Contractor’s sole cost.
All non-sportsfield turfgrass shall be cut to a height of two (2) inches unless specified differently by the General Parks Maintenance Supervisor or designated representative.
All sportsfield non-infield turigrass shall be cut to a height of one and one half (1.5) inches unless specified differently by the General Parks Maintenance Supervisor or designated representative.
All baseball infield turfgrass areas shall be cut to a height of one (1) inch unless specified differently by the General Parks Maintenance Supervisor or designated representative.
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All clippings are to be picked up and removed the same day the area is mowed.
Clippings shall be disposed of at a location the Contractor shall disclose to the City. Contractor shall describe, in detail, green waste processing methods and facilities that will be used in performing this contract. If mulching mowers are used, the contractor shall identify such mowers by make and model in the equipment inventory list submitted with proposal. The use of mulching mowers shall not detract from the appearance of the turfgrass and shall not result in visible windrows or dumps of grass. The Contractor shall be penalized pursuant to the Penalty Schedule attached herein if any areas that are left with windrows and/or visible dumps of turfgrass after mowing by the Contractor. In such case, Contractor shall remedy the scalped and/or shredded area at Contractor’s sole cost.
During mowing operations, the contractor is not to operate mowers so as to leave tire marks or turfgrass stains on hardscape elements or divots in turfgrass from turning mowers sharply. The Contractor shall be responsible for the cleaning of hardscape elements and/or the installation of sod to repair areas marked, stained or damaged during mowing operations at Contractor’s sole cost.
D-3. Edging, trimming and cleanup.
An edging schedule is to be considered part of the mowing schedule and shall be concurrent with the weekly mowing schedule. Edging shall be performed in all turigrass areas serviced by the Contractor.
The Contractor shall display standardized warning signage when staging or working in any area that is subject to pedestrian or vehicular traffic.
Chemical kill of turfgrass around planter/pathway edges, irrigation apparatus and tree trunks is not an acceptable form of edging.
With each mowing, a power edger shall be used to trim the edges of turfgrass areas to a neat and uniform line.
While string trimming, the Contactor is to maintain the specified turfgrass height where turfgrass abuts curbs, valve boxes, pathway edges, etc. Scalping of the turfgrass to avoid or reduce string trimming frequencies is not acceptable.
Restoration and reestablishment of scalped areas with sod of the appropriate type will be at Contractor’s sole cost.
Where trees occur within a turfgrass area, all vegetation shall be removed to at least twelve (12) inches, or no more than eighteen (18) inches, from the trunks of trees. Damage to the base of plant material by Contractor equipment will not be tolerated. Replacement of damaged material will be at Contractor’s sole cost, using the valuation principles defined in Council of Tree and Landscape Appraisers, Guide for P/antAppraisal, 9th Edition.
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At the completion of mowing operations in any area, the Contractor shall verify that no inigation delivery apparatus were damaged and that all irrigation spray heads are dear in order to maintain unblocked spray function. Trimming around sprinkler heads should never result in the turfgrass being scalped to the dirt or in depressions that could be dangerous.
After completion of the mowing, edging and string trimming operation, all trimmings and debris shall be removed from the worksite and paved areas, and disposed of on the same day at a site the Contractor shall disclose to the City. All debris, including mud, is to be moved from walkways that have been edged.
The blowing or sweeping of trimmings and debris into the street will not be permitted. The Contractor shall clean the curb and gutter with each mowing and shall clean any other areas littered or soiled by his/her maintenance operations on the same day that those operations occur. The Contractor shall keep all sidewalks, walkways, curbs and gutters out to twelve (12) inches weed-free, including vertical seams at gutter face.
The use of gasoline powered blowers is prohibited at all times within the City of Beveriy Hills.
D4. Irrigation of Turf Grass
The Contractor will assume all responsibility for the proper operation and function of irrigation heads and nozzles in any area that is within the scope of work to be performed by the Contractor unless damage is proven to be the result of some cause other than wear or damage by Contractor (e.g. vandalism, automobile accident). Irrigation tasks described herein are considered part of the bid base price.
The Contractor shall be responsible for monitoring the function of all irrigation systems within any area under the care of the Contractor to include adjusting for coverage, removal of dogs and removal of obstacles including the reasonable trimming of plant materials that obstruct spray coverage. At the completion of mowing operations in any area, the Contractor shall verify that no irrigation delivery apparatus were damaged and that all irrigation spray heads are clear in order to maintain unblocked spray function. Trimming around sprinkler heads should never result in the turfgrass being scalped to the dirt or in depressions that could be dangerous or unsightly. Restoration and reestablishment of scalped areas with sod of the appropriate type will be at the Contractor’s expense.
Effective May 5, 2015, the City of Beverly Hills has enacted Stage D Dedaration City Wide Watering Schedule. The approved landscape watering days for areas north of Santa Monica Boulevard are Monday and Friday. The approved watering days for areas south of Santa Monica Boulevard are Tuesday and City of Beverly Hills
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Saturday. There shall be no watering of landscapes at any time between the hours of 9:00 AM and 5:00 PM. There shall be no watering of landscapes on Wednesdays, Thursdays, and Sundays. In the event that irrigation system repairs or inspections require system activation outside of the described watering days and time windows, system operation must be manned. No system shall be left to run unattended on watering days that are not approved and/or at times outside of the prescribed watering window times. The Contractor shall be responsible for fines resulting from violations of these directives. The contractor shall request, in writing, any variance from the defined watering day and/or window times which are necessary for the establishment of newly installed plant material or seeded turfgmss areas. The Contractor may hand water.
The City will not reimburse the Contractor for repair of any damages to any City property, including sprinkler systems, that is caused by the Contractor’s staff or equipment Broken and/or damaged irrigation delivery devices will be replaced at the expense of the Contractor.
Minor irrigation system repairs: All minor irrigation repairs within any area defined as within the scope of work to be performed by the Contractor are considered to be part of the contract and therefore the Contractor will not receive additional compensation for minor repairs. Minor repairs include the replacement of irrigation heads and nozzles, risers, connecting fittings and swing joints.
Major irrigation system repairs: Major irrigation system repairs are outside of the scope of work provided by Contractor. If requested by the City, before any work commences, the City will sign a work order authorizing the Contractor to perform the work. Examples of major repairs include replacing or repair of backfiows, concrete pads, control valves, controllers, flow meters, master valves, mainlines, protection cages/boxes, piping and valves. The City may, at any time, enter the contract area to make a major repair.
All repairs shall be performed in accordance with the Uniform Plumbing Code, including any amendments to the Code.
Irrigation delivery devices damaged by the contractor shall be repaired within twenty four (24) hours of damage, at the expense of the Contractor.
The Contractor shall display standardized warning signage when staging or working in any area that is subject to pedestrian or vehicular traffic.
In the course of making irrigation repairs, no open holes are to be left unattended unless properly covered and barricaded. No public thoroughfares are to be blocked without prior approval by the City.
Repairs to the irrigation system will be made with parts identical to the parts being replaced unless otherwise approved by the City. In the event that parts are obsolete, the Contractor shall submit a replacement recommendation to the City of Beverly Hills
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General Parks Maintenance Supervisor or designated representative for approval prior to the replacement of any obsolete device.
The City of Beverly Hills programs its central irrigation system. In order to most effectively program this system and to conserve precious water resources, the City requires the Contractor to report any of the following conditions, in wilting, to the General Parks Maintenance Supervisor or assigned representation within twenty four (24) hours of noting the condition within any area under the care of the Contractor:
• Non-operational/broken irrigation devices
• System function outside of City mandated water window • Automated system failurelloss of schedule
• Unscheduled backllowNalve closure
• Dry conditions (e.g. dry turfgrass, wilting flowers/shrubbery) • Excessively wet conditions (e.g. standing water, anaerobic condition) • Overspray/mn off onto roadwayslpathwayslsidewalks
Irrigation Status Reports: The Contractor shall submit a written report that summarizes activities related to the irrigation system with, and attached to, each monthly billing. This report shall identify the location, nature and date of any irrigation repair, provide a complete and chronological listing of irrigation problem/failure reports listing the date and name of the City representative that was contacted and provide a listing of outstanding issues related to the irrigation system. Failure to provide this report with each monthly billing will result in the payment for that billing being held until such time as the written report is submitted,
D.5 Fertilization:
All turfgrass areas under the care of the Contractor shall be fertilized four times per year, on a quarterly basis. The Contractor shall provide and apply fertilizer, the cost of which shall be included within the bid price of the contract and shall not result in additional costs to the City of Beverly Hills.
The specified turfgrass fertilizer product is Best Turf Supreme 16-6-8 applied at a rate of six and one quarter (6.25) pounds of product per one thousand (1000) square feet (equivalent of 1 pound of nitrogen per one thousand (1000) square feet). The product shall be applied to dry turfgrass, which shall be thoroughly irrigated after product application. The “watering in” of fertilizer products shall be timed so as to coincide with mandated water restrictions and window described herein. The Contractor shall submit any proposed equivalent product label and product MSDS and proposed product use rates for the review of the General Parks Maintenance Supervisor or designated representative for approval prior to the use of any equivalent to the specified product.
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A fertilization schedule for all areas under the care of the Contractor shall be provided with proposal. This submittal shall include a copy of the product labeling and product MSDS (material safety data sheet) for fertilizer product(s), as well as a listing of applicable staff qualifications, namely applicator and advisor.
Prior to the application of any chemical product, the Contractor shall submit a hardcopy of the product label and MSDS sheet to the General Parks Maintenance Supervisor or designated representative for prior written approval If approved by City, all chemical applications shall be made by a properly certified and licensed applicator congruent to product labeling, following the recommendations of a properly certified advisor. The credentialing of the applicator shall be shall be supplied, along with the written recommendation to use a product, to the General Parks Maintenance Supervisor or designated representative prior to the application of any chemical product.
The Contractor shall display standardized warning signage when staging or working in any area that is subject to pedestrian or vehicular traffic.
All debris generated from the fertilization process is to be removed on a daily basis. The Contractor will be responsible for the cost of removing stains from sidewalks and hardscape elements that result from errant fertilization or chemical application.
0-6. Weed Control
It will be the responsibility of the Contractor to maintain all areas under the care of the Contractor in a weed free condition at all times.
Many common weed problems can be avoided by practicing proper cultural techniques. The need for chemical intervention is often a sign that cultural improvements are needed. In the event that chemical intervention is necessary to control a weed problem, the Contractor shall limit chemical usage to only those products labeled “Caution” and only with prior approval of General Parks Maintenance Supervisor. The use of products labeled ‘Warning” or “Danger” will not be permitted in the City of Beverly Hills. The Contractor shall not stock or use any Restricted Use” chemical product in the City of Beverly Hills.
A weed control schedule for all areas under the care of the Contractor shall be provided with proposal. This submittal shall include a copy of the product labeling and product MSDS (material safety data sheet) for product(s) to be used in the control of weeds, as well as a listing of applicable staff qualifications, namely applicator and advisor.
Prior to the application of any chemical product, the Contractor shall submit a hardcopy of the product label and MSDS sheet to the General Parks City of Beverly Hills
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Maintenance Supervisor or designated representative for prior written approval for use.
All chemical applications shall be made by a properly certified and licensed applicator congwent to product labeling, following the recommendations of a properly certified advisor. The credentialing of the applicator shall be shall be supplied, along with the written recommendation to use a product, to the General Parks Maintenance Supervisor or designated representative prior to the application of any chemical product.
The Contractor shall display standardized warning signage when staging or working in any area that is subject to pedestrian or vehicular traffic.
The use of chemical products will not be allowed at reservoir locations. A description of the strategies that will be employed for the non-chemical control of weeds at reservoir sites shall be submitted with the proposal.
D-7. Aeration.
All turfgrass areas under the Contractor’s care shall be aerated annually, using standard core aeration equipment, with work to be scheduled during the winter months. Areas that have been hydroseeded or overseeded shall not be aerated within sixty (60) days of seed establishment. An aeration schedule shall be submitted with the proposal.
The General Parks Maintenance Supervisor or designated representative shall be notified, in writing, at least thirty (30) days prior to the date of the commencement of aeration operations. This notification will include the number and location of irrigation delivery devices that are not functioning properly prior to the commencement of aeration operations.
Prior to aerating an area, the Contractor shall flag all irrigation delivery devices so as to avoid damage to these devices during the aeration process. Repairs to irrigation delivery devices damaged during aeration operations will be at the expense of the Contractor.
The Contractor shall display standardized warning signage when staging or working in any area that is subject to pedestrian or vehicular traffic.
Aeration equipment shall be capable of providing core aeration to a depth of at least two (2) inches. Aeration shall be performed so as to produce a minimum of one (1) core per square foot.
The Contractor shall exercise caution when operating any equipment, in order to prevent damage to trees. If trees are damaged, mitigation regarding such damage, including replacement if required, shall be at the expense of the Contractor, using the valuation principles defined in Council of Tree and Landscape Appraisers, Guide for Plant Appraisal, 9th Edition.
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All debris generated from the aeration process shall be removed on a daily basis.
In lieu of removing cores, the Contractor may schedule aeration and dethatching operations concurrently so as to collect aeration cores with thatch, or to drag aerated areas to break up cores, provided the dragging operation reduces the volume of individual cores to piece size of one half (.5) inch or less and does not result in a poor aesthetic and/or damage to the turfgrass.
At the completion of the aeration process, the Contractor is to repair any damaged irrigation delivery devices and be prepared to exhibit the proper operation of the irrigation system during a site inspection by the General Parks Maintenance Supervisor or designated representative.
D4. Dethatching
All turfgrass areas under the Contractor’s care shall be dethatched annually, using standard renovating equipment, with work to be scheduled during the winter months. A dethatching schedule shall be submitted with the proposal.
The General Parks Maintenance Supervisor or designated representative shall be notified, in writing, at least thirty (30) days prior to the date of the commencement of dethatching operations. This notification will include the number and location of irrigation delivery devices that are not functioning properly prior to the commencement of the dethatching operations.
Prior to dethatching an area, the Contractor shall flag all irrigation delivery devices so as to avoid damage to these devices during the dethatching process.
Repairs to irrigation delivery devices damaged during dethatching operations will be at the expense of the Contractor.
The Contractor shall display standardized warning signage when staging or working In any area that is subject to pedestrian or vehicular traffic.
The Contractor shall exercise caution when operating any equipment, in order to prevent damage to trees. If trees are damaged, mitigation regarding such damage, including replacement if required, shall be at the expense of the Contractor, using the valuation principles defined in Council of Tree and Landscape Appraisers, Guide for Plant Appraisal, 9th Edition.
All debris generated from the dethatching process is to be removed on a daily basis at a location the Contractor shall disclose to the City.
At the completion of the dethatching process, the Contractor is to repair any damaged irrigation delivery devices and be prepared to exhibit the proper operation of the irrigation system during a site inspection by the General Parks Maintenance Supervisor or designated representative.
D-9. OverseedingThydroseeding.
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The annual overseeding and/or hydroseeding treatments estimated footage quantities and specific locations throughout the City have been described previously herein. The cost for these treatments, as described, shall be included within the bid price and shall not result in additional costs to the City.
Prior to any seeding activity, the Contractor shall supply the General Parks Maintenance Supervisor or designated representative, in writing, a summary of what type of seed while be used, the supplier’s statement of weed content for the seed lot being used and the intended seed application rate per one thousand (1000) square feet.
Warm season turfgrass overseeding: warm season turfgrass shall be prepared for overseeding by cutting to a height of no more than one eighth (.125) inch. All thatch and debris from the overseeding preparation process shall be removed from the site and disposed of at the end of each day at a location the Contractor shall disclose to the City. At no time shall cuttings or thatch be used for seed cover. The specified seed is Grand Slam Perennial Ryegrass Blend (Stover Seed Co.), which shall be applied at a rate of six (6) pounds of seed per one thousand (1000) square feet. The Contractor shall submit any proposed equivalent product label and proposed product use rates for the review of the General Parks Maintenance Supervisor or designated representative for approval prior to the use of any equivalent to the specified product. The area being overseeded must be adequately irrigated prior to seeding. Seed shall be not be spread onto dry soil. The seed shall be spread with a drop type spreader to avoid seed dispersal into adjacent non-target areas. One half (.5) of the seed shall be spread in one direction, with the other half (.5) spread in a perpendicular direction. The seed shall be topdressed with well-decomposed organic fines, spread evenly with a topdressing roller, at a depth of one eighth (.125) inch.
Hand pitching of topdress materials will not be allowed. Use of manure topdressings will not be allowed. The Contractor will be responsible for the establishment of a full and uniform topseeded lawn. The contractor will be responsible for the mitigation of grass growth in non-target areas.
Hydroseeding of worn sportsfield areas: worn and compacted sportsfield areas shall be prepared for hydroseeding by cultivation of the upper one (1) inch of soil using standard renovation equipment. The specified hydroseed mix shall consist of Environ-Fiber mulch at a rate of thousand (2000) pounds per acre, Environmend binder at a rate of one hundred sixty (160) pounds per acre, a fifteenfifteen-fifteen (15-15-15) starter fertilizer at 400 pounds per acre and Pro Sportsfield Professional Turfgrass Mixture (Stover Seed Co.) at a rate of two hundred sixty five (265) pounds per acre. The Contractor shall submit any proposed equivalent product label and proposed product use rates for the review of the General Parks Maintenance Supervisor or designated representative for approval prior to the use of any equivalent to the specified product. The area being hydroseeded must be adequately irrigated prior to shooting of seed mix.
Dry soil must not be hydroseeded. Seed shall be not be spread onto dry soil.
Hydroseed mix shall be shot uniformly across the target area. The Contractor City of Beveriy Hills
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will be responsible for the establishment of a full and uniform hydroseeded lawn.
The contractor will be responsible for the mitigation of grass growth in non-target areas.
Areas which have been overseeded or hydroseeded must be kept adequately moist to aid in the successful and uniform germination and establishment of seed,
The contractor shall request, in writing, any variance from the mandated watering day and/or window times described herein, which is necessary for the establishment of newly seeded turfgrass areas.
SECTION E—PLANT CARE
Plant care is defined to include the trimming, care and cultivation of vegetation, ornamental shrubbery, groundcovers, roses and perennial/annual flowers at or within specific City parks, commercial buildings, medians, parking structures, planter pockets, tree wells and reservoir sites as listed in this RFP including its attachments.
E-1 Trimming
Shrubs, ground covers and vines shall be trimmed, thinned, and pruned on a regular basis to maintain a neat, groomed appearance that compliments aesthetic and design intent. Spent blooms, flower stalks and declining plant parts shall not be left to remain on plants.
At no time shall plant material be left to grow to obstruct irrigation spray heads, signage or landscape lighting components.
At no time shall plant material be left to grow onto sidewalks, pathways, roadways or adjacent private property.
At no time shall mulch be spread or maintained in a manner that results in irrigation or lighting components being obstructed in any way.
Shrubbery shall be trimmed at a frequency which enables workers to use hand pruners to maintain shrubbery to a size that compliments aesthetic and design intent. Shearing shrubbery as a means to reduce regular hand pruning will not be tolerated.
Shearing of formal hedging, ground covers, and trellis/arbor plantings shall be performed on a regular basis to maintain a neat, groomed appearance that compliments aesthetic and design intent.
Trimming and/or shearing should never be severe so as to result in a barren and/or defoliated plant appearance. Plants that are trimmed or sheared inappropriately shall be replaced at the expense of the Contractor. Should equal City of Beverly Hills
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size plants not be available, the Contractor shall forfeit the difference between the actual value of the damaged plant and the installed value of the largest available replacement plant as defined in Council of Tree and Landscape Appraisers, Guide for Plant Appraisal, 9th Edition.
All debris generated from the trimming process is to be removed on a daily basis at a location to be disclosed by the Contractor.
The Contractor shall display standardized warning signage when staging or working in any area that is subject to pedestrian or vehicular traffic.
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E-2 Weed Control
It will be the responsibility of the Contractor to maintain all areas under the care of the Contractor in a weed free condition at all times.
In the care of planter beds, medians and tree wells, cultivation is the preferred method of weed control.
All debris generated from the cultivation of weeds is to be removed on a daily basis.
Many common weed problems can be avoided by practicing proper cultural techniques. The need for chemical intervention is often a sign that cultural improvements are needed. In the event that chemical intervention is necessary to control a weed problem, the Contractor shall limit chemical usage to only those products labeled “Caution” with prior written approval of General Parks Maintenance Supervisor. The use of products labeled ‘Warning’ or “Danger will not be permitted in the City of Beveriy Hills. The Contractor shall not stock or use any “Restricted Use” chemical product in the City of Beverly Hills.
A weed control schedule for all areas under the care of the Contractor shall be provided with proposal. This submittal shall include a copy of the product labeling and product MSDS (material safety data sheet) for product(s) to be used in the control of weeds, as well as a listing of applicable staff qualifications, namely applicator and advisor.
Prior to the application of any chemical product, the Contractor shall submit a hardcopy of the product label and MSDS sheet to the General Parks Maintenance Supervisor or designated representative for prior written authority for its use.
All chemical applications shall be made by a properiy certified and licensed applicator congruent to product labeling, following the recommendations of a properly certified advisor. The credentialing of the applicator shall be shall be supplied, along with the written recommendation to use a product, to the General Parks Maintenance Supervisor or designated representative prior to the application of any chemical product.
Ornamental plants that are damaged as a result of errant chemical application shall be replaced at the expense of the Contractor. Should equal size plants not be available, the Contractor shall forfeit the difference between the actual value of the damaged plant and the installed value of the largest available replacement plant as defined in Council of Tree and Landscape Appraisers, Guide for Plant Appraisal, 9th Edition.
The Contractor shall display standardized warning signage when staging or working in any area that is subject to pedestrian or vehicular traffic.
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The use of chemical products will not be allowed at reservoir locations. A description of the strategies that will be employed for the non-chemical control of weeds at reservoir sites shall be submitted with the proposal.
E3. Fertilization
All planter areas under the care of the Contractor shall be fertilized two times per year. The Contractor shall provide and apply fertilizer, the cost of which shall be included within the bid price of the contract and shall not result in additional costs to the City of Beverly Hills.
The specified planter and tree well fertilizer product is Gro-Power Flower ‘N’ Bloom 3-12-12 applied at a rate of twenty (20) pounds of product per one thousand (1000) square feet of planter area. The product shall be applied to dry plant material, which shall be thoroughly irrigated after product application. The Contractor shall submit any proposed equivalent product label and product MSDS and proposed product use rates for the review of the General Parks Maintenance Supervisor or designated representative for approval prior to the use of any equivalent to the specified product.
A fertilization schedule for all areas under the care of the Contractor shall be provided with proposal. This submittal shall include a copy of the product labeling and product MSDS (material safety data sheet) for fertilizer product(s), as well as a listing of applicable staff qualifications, namely applicator and advisor.
Prior to the application of any chemical product, the Contractor shall submit a hardcopy of the product label and MSDS sheet to the General Parks Maintenance Supervisor or designated representative for approval of use.
If approved by the City, all chemical applications shall be made by a properly certified and licensed applicator congruent to product labeling, following the recommendations of a properly certified advisor. The credentialing of the applicator shall be shall be supplied, along with the written recommendation to use a product, to the General Parks Maintenance Supervisor or designated representative prior to the application of any chemical product.
All debris generated from the fertilization process is to be removed on a daily basis. The Contractor will be responsible for the cost of removing stains from sidewalks and hardscape elements that result from errant fertilization or chemical application.
The use of gasoline powered blowers is prohibited at all times within the City of Beverly Hills.
The Contractor shall display standardized warning signage when staging or working in any area that is subject to pedestrian or vehicular traffic.
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E-4. Rose Care.
Rose beds are to be kept free of debris and weeds. Cultivation is the preferred method of weed control.
Rose beds shall be maintained with a two (2) inch depth of well-decomposed organic mulch. Wood chip mulch may be used provided it is well decomposed, that the individual pieces are two (2) inches or less in size and that the mulch does not contain any debris derived from any part of a palm, agave, yucca or flax plant. The cost for supplying and installing mulch into rose beds shall be included within the bid price of the contract and shall not result in additional costs to the City of Beverly Hills.
The spent blooms on all roses shall be deadheaded, using hand pruners, on a weekly basis. The stem of spent blooms shall be cut neatest the second (2’set of five (5) leaves that offers an outwardly aligned axil.
Climbing roses shall be pruned, trained and maintained in a manner that prevents them from presenting a hazard to passersby. lie materials that blend with trellises and support structures shall be used in securing climbing roses.
The use of hedge trimmers or string trimmers in pruning or reducing rose bushes will not be tolerated. Rose bushes that are trimmed improperly or damaged through the use of inappropriate equipment shall be replaced at the expense of the Contractor.
Roses shall be fertilized two (2) times per year using Gro-Power Flower ‘N’ Bloom 3-12-12 at a rate of one (1) pound of product per one hundred (100) square feet. The specified product shall be applied with the completion of dormant pruning, with the second application to be made during the first week of September. The Contractor shall submit any proposed equivalent product label and product MSDS and proposed product use rates for the review of the General Parks Maintenance Supervisor or designated representative for approval prior to the use of any equivalent to the specified product.
Roses shall be dormant pruned annually during the winter time, with pruning to be completed prior to the Presidenrs Day holiday. Dormant pruning shall be performed as per the guidelines defined within the University of California-Davis document Rose Pruning Facts”.
(see: http:/Iucanr.edulsiteslUC Master Gardenersffllesll 33193.pdf) E-5. Annual Flower Care
A “flar of annual flowers is defined as sixteen (16) four (4) inch plants, with a minimum of twenty five (25) percent of the flowers on the plant blooming at the time of installation.
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The annual flower treatments andlor flat quantities and change out frequencies for specific locations throughout the City have been described previously herein.
The cost for these treatments, as described, shall be included within the bid price and shall not result in additional costs to the City of Beverly Hills.
The City of Beverly Hills reserves the right to select the type of annual flowers the Contractor is to install. The City shall select plant material that is geographically and seasonally appropriate and available in quantity from regional nurseries.
Prior to installation of annual flowers, the Contractor shall provide plant material samples to the General Parks Maintenance Supervisor or designated representative for inspection.
In preparing the soil for the planting of annual flowers, the Contractor shall incorporate, by tilling, a one (1) inch depth of well decomposed organic fines and Gro-Power Flower ‘N’ Bloom 3-12-12 at a rate of two (2) pounds of product per one hundred (100) square feet, into the upper six (6) inches of soil. The Contractor shall submit any proposed equivalent product label and product MSDS and proposed product use rates for the review of the General Parks Maintenance Supervisor or designated representative for approval prior to the use of any equivalent to the specified product.
After the installation of flowers, additional topsoil and amendments shall be added to keep grade to within one (1) inch of adjacent hardscape surfaces.
Annual beds flower shall be installed and maintained so as to provide a full and vigorous appearance for a period of no less than 3 months following the time of installation. Flowers shall show a minimum of twenty five (25) percent bloom at the time of installation. The Contractor shall replace any annual flowers that become unsightly, wilted or do not take within the first three (3) months of installing the flowers at the expense of the Contractor. The Contractor may find it necessary to hand water annual flower beds as necessary to maintain a full and vigorous appearance.
Deadheading should per performed so that at no time should spent blooms be left to affect more than twenty five (25) percent of the annual plant.
The Contractor shall display standardized warning signage when staging or working in any area that is subject to pedestrian or vehicular traffic.
All debris generated from the installation and maintenance of planter beds is to be removed on a daily basis.
E-6. Irrigation of Plants.
The Contractor shall be responsible for monitoring the function of all irrigation systems within any area under the care of the Contractor to include adjusting for City of Beverly Hills
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coverage, removal of clogs and removal of obstacles including the trimming of plant materials that obstruct spray coverage. At the completion of work in any area, the Contractor shall verify that no irrigation delivery apparatus were damaged and that all irrigation spray heads are clear in order to maintain unblocked spray function. Trimming around sprinkler heads should never result in the plant material being trimmed in such a way as to result in an unsightly appearance of the landscape.
The Contractor will assume all responsibility for the proper operation and function of irrigation heads and nozzles in any area that is within the scope of work to be performed by the Contractor unless damage is proven to be the result of some cause other than wear or damage by Contractor (e.g. vandalism, automobile accident). Irrigation tasks described herein are considered part of the bid base price.
The Contractor shall be responsible for monitoring the function of all irrigation systems within any area under the care of the Contractor to include adjusting for coverage, removal of dogs and removal of obstacles including the reasonable trimming of plant materials that obstruct spray coverage. At the completion of work in any area, the Contractor shall verify that no irrigation delivery apparatus were damaged and that all irrigation spray heads are clear in order to maintain unblocked spray function. Trimming around sprinkler heads should never result in the plant material being trimmed in such a way as to result in an unsightly appearance of the landscape.
Effective May 5, 2015, the City of Beverly Hills has enacted Stage D DeclarationCity Wide Watering Schedule. The approved landscape watering days for areas north of Santa Monica Boulevard are Monday and Friday. The approved watering days for areas south of Santa Monica Boulevard are Tuesday and Saturday. There shall be no watering of landscapes at any time between the hours of 9:00 AM and 5:00 PM. There shall be no watering of landscapes on Wednesdays, Thursdays, and Sundays. In the event that irrigation system repairs or inspections require system activation outside of the described watering days and time windows, system operation must be manned. No system shall be left to run unattended on watering days that are not approved and/or at times outside of the prescribed watering window times. The Contractor shall be responsible for tines resulting from violations of these directives. The contractor shall request, in writing, any variance from the defined watering day and/or window times which are necessary for the establishment of newly installed plant material or seeded turfgrass areas. The Contractor may hand water.
The City will not reimburse the Contractor for repair of any damages to any City property, including sprinkler systems, that is caused by the Contractor’s staff or equipment. Broken and/or damaged irrigation delivery devices will be replaced at the expense of the Contractor.
Minor irrigation system repairs: All minor irrigation repairs within any area defined as within the scope of work to be performed by the Contractor are considered to City of Beverly Hills
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be part of the contract and therefore the Contractor will not receive additional compensation for minor repairs. Minor repairs include the replacement of inigation heads and nozzles, risers, connecting fittings and swing joints.
Major irrigation system repairs: Major irrigation system repairs are outside of the scope of work provided by Contractor. If requested by the City, before any work commences, the City will sign a work order authorizing the Contractor to perform the work. Examples of major repairs include replacing or repair of backflows, concrete pads, control valves, controllers, flow meters, master valves, mainlines, protection cages/boxes, piping and valves. The City may, at any time, enter the contract area to make a major repair.
All repairs shall be performed in accordance with the Uniform Plumbing Code, including any amendments to the Code.
Irrigation delivery devices damaged by the contractor shall be repaired within twenty four (24) hours of damage, at the expense of the Contractor.
The Contractor shall display standardized warning signage when staging or working in any area that is subject to pedestrian or vehicular traffic.
In the course of making irrigation repairs, no open holes are to be left unattended unless properly covered and barricaded. No public thoroughfares are to be blocked without prior approval by the City.
Repairs to the irrigation system will be made with parts identical to the parts being replaced unless otherwise approved by the City. In the event that parts are obsolete, the Contractor shall submit a replacement recommendation to the General Parks Maintenance Supervisor or designated representative for approval prior to the replacement of any obsolete device.
The City of Beverly Hills programs its central irrigation system. In order to most effectively program this system and to conserve precious water resources, the City requires the Contractor to report any of the following conditions, in writing, to the General Parks Maintenance Supervisor or assigned representation within twenty four (24) hours of noting the condition within any area under the care of the Contractor:
• Non-operational/broken inigation devices
• System function outside of City mandated water window • Automated system failure/loss of schedule
• Unscheduled backflowlvalve closure
• Dry conditions (e.g. dry turfgrass, wilting flowers/shrubbery) • Excessively wet conditions (e.g. standing water, anaerobic condition) • Overspray/run off onto roadways/pathwayslsidewalks
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Irrigation Status Reports: The Contractor shall submit a written report that summarizes actMties related to the inigation system with, and attached to, each monthly billing. This report shall identify the location, nature and date of any irrigation repair, provide a complete and chronological listing of irrigation problem/failure reports listing the date and name of the City representative that was contacted and provide a listing of outstanding issues related to the irrigation system. Failure to provide this report with each monthly billing will result in the payment for that billing being held until such time as the written report is submitted.
SECTiON F—WEED ABATEMENT FOR FIRE SUPPRESSION
F-I. Weed abatement for fire suppression is defined to include the removal and disposal of native brush, weeds and grasses at reservoir, easement and adjacent hillsides at sites defined in this document and is to be performed as specified.
F-2. The City is required to annually remove brush from hillside areas contiguous with reservoir sites for fire protection. The City has reservoir sites which require annual brush and weed removal. The Contractor shall perform this annual brush abatement so that this work is completed no later than April 30th of each calendar year or prior to the announcement of the yearly fire season determined by the local fire agency. The work shall be performed in accordance with the Minimum Brush Clearance Requirements of the City and will include, but not be limited to:
All grasses and weeds shall be cut to a minimum of three (3) inches in height.
All native brush must be reduced in quantity so that there is a minimum distance of eighteen (18) feet between each plant. Cut brush must be no taller than three (3) inches in height.
All tree branches at applicable sites must be removed at least five (5) feet up from the ground and all dead material must be removed.
F-3. The Contractor shall display standardized warning signage when staging or working in any area that is subject to pedestrian or vehicular traffic.
F-4. All cut vegetation, debris, grasses and weeds must be removed in accordance with City’s waste management diversion requirements.
F-5. The use of gasoline powered blowers is prohibited at all times within the City of Beverly Hills.
F-6. If City is issued or is found in non-compliance with applicable provisions regarding brush removal, any citations or mitigation measures related thereto shall be at the effort and expense of the Contractor.
SECTION G—HARDSCAPE1PATHWAY MAINTENANCE
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C-I Hardscape/pathway maintenance is defined to include the maintenance of any sidewalk, pathway, or concrete surface under the care of the Contractor to include the removal and disposal of dirt, mud, trash and debris and the maintenance of proper grades
G-2. Hardscape shall be maintained so as to be free of debris. All debris shall be removed from the site and disposed of at the end of each day at a location the Contractor shall disclose to the City.
G-3. At no time shall any irrigation apparatus under the care of the Contractor be adjusted to spray upon, or flood, any hatdscape element or pathway.
G-4. Decomposed granite and dirt pathways shall be maintained to be free of debris, ruts and depressions.
G-5. Pathways eroded by rain shall be restored and graded within one business day of the conclusion of inclement weather. Contractor shall use displaced materials in the restoration of eroded pathways.
G-6. The Contractor shall display standardized warning signage when staging or working in any area that is subject to pedestrian or vehicular traffic.
G-7. The use of gasoline powered blowers is prohibited at all times within the City of Beverly Hills.
G-8. The Contractor shall report, in writing, any condition that presents a trip hazard to Pedestrians on any hardscape element under the care of the Contractor to the General Parks Maintenance Supervisor or designated representative.
SECTION H—DEBRIS REMOVAL
H-I. Debris removal is defined to indude the removal and disposal of cigarette butts, debris, dirt, gum, mud and trash from any landscaped area, curb, gutter, path or sidewalk under the care of the Contractor.
H-2. Debris pickup shall be performed at the frequency defined within this document by location. All debris shall be removed from the site and disposed of at the end of each day at a location the Contractor shall disclose to the City.
H-3. The Contractor shall display standardized warning signage when staging or working in any area that is subject to pedestrian or vehicular traffic.
SECTION I—TRASH RECEPTACLE SERVICE
I-I. Trash receptacle service is defined to include the emptying of trash receptacles, City of Beverly Hills
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the cleaning and sanitizing of trash receptacles and the removal of graffiti from trash receptacles.
1-2. Trash receptacles shall be emptied at the frequency defined within this document by location. All debris removed from trash receptacles shall be disposed of at the end of each day at a location the Contractor shall disclose to the City. There shall be no additional cost for the disposal of any debris. The cost for disposal of debris shall be considered as part of the Contractor’s proposal price.
1-3. Each time a trash receptacle is emptied, the top and side surfaces of the receptacle shall be wiped down, using a biodegradable cleaner suited to the receptacle surface,
1-4. Each time a trash receptacle is emptied, the liner shall be replaced with a clean, unused liner with a thickness of at least 2.0 mill. The Contractor shall give the strongest consideration to the use of environmentally responsible products including liners made of recycled materials and liners that are biodegradable. 1-5. All surfaces of each trash receptacle, including inserts and hardscape surfaces within five (5) feet of the receptacle, shall be washed with a biodegradable cleaner on a weekly basis. The Contractor shall contain and dispose of any debris or micro-trash generated from this cleaning. The result shall be that the trash receptacle and surrounding area are visibly clean. Washdown of trash receptacles shall be completed prior to 10:00 AM.
1-6. The Contractor shall immediately report, in writing, all findings of graffiti on trash receptacles to the General Parks Maintenance Supervisor or designated representative, noting the exact location of the graffiti.
1-7. After reporting any incidence of graffiti on trash receptacles, the Contractor shall remove the graffiti using a biodegradable graffiti removal product. In addition, the Contractor shall stock appropriate materials in the event that touch up painting is necessary to mitigate graffiti from park amenities. This graffiti removal and touch up painting shall be considered as part of the Contractor’s proposal price.
SECTION J—AMENITY CARE
J-1. Amenity care: is defined to include the maintenance of any drinking fountain, firebox, park bench or picnic table in any area under the care of the Contractor.
J-2. Fireboxes are to be emptied daily, prior to 8:30 AM. All debris removed from fireboxes shall be disposed of at the end of day at a fire safe location the Contractor shall disclose to the City.
J-3. All surfaces of each park amenity, including hardscape surfaces within five (5) feet of the amenity, shall be washed with a biodegradable cleaner on a weekly basis.
The contents of fireboxes shall be removed and disposed of prior to washdown. The Contractor shall contain and dispose of any debris or micro-trash generated from this City of Beverly Hills
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cleaning. The result shall be that the amenity and surrounding area are visibly clean.
Washdown of amenities shall be completed prior to 10:00 AM.
J-4. The Contractor shall immediately report, in writing, all findings of graffiti on any park amenity to the General Parks Maintenance Supervisor or designated representative, noting the exact location of the graffiti.
J-5. After reporting any incidence of graffiti on any park amenity, the Contractor shall remove the graffiti using a biodegradable graffiti removal product. In addition, the Contractor shall stock appropriate materials in the event that touch up painting is necessary to mitigate graffiti from park amenities. This graffiti removal and touch up painting shall be considered as part of the Contractor’s proposal price.
PART 5: ProDosal Requirements
(Label and include the following sections in the qualification. Number each page individually.)
Bidders should submit a proposal, typed on 8 % x 11 white paper with sequentially numbered pages. To facilitate evaluation, each proposal is required to include the information listed in the order shown. If proposal is not in the following format or does not include all of the listed items and requirements, it may be deemed non-responsive and will be eliminated from consideration. Forms are included under Part 8 of this RFP. 5-1. Attend the Mandatory Site Visit as described on page one of this RFP. 5-2. Submit three (3) copies of your proposal to this RFP. 5-3. Bid Form: Each Bidder shall submit, in full, the completed original BID FORM.
Explain bidding sections
54. Bidders Checklist: Each Bidder shall submit, in full, the completed original BIDDERS CHECKLIST.
5-5. Attachments 1-8: Please indicate the unit and annual price costs that are associated with the work schedules as well as the lump sum annual price. 5-6. PLEASE COMPLETE AND SUBMIT ATTACHMENTS 1-9. The City requires Bidders to submit a detailed Scope of Services detailing the costs and services specified within for the duration of the contract. The cost detail needs to demonstrate that the proposed cost is realistic based on reasonable costs specific to the contract Since the quantity of work is approximate, flexibility with unit price will be useful as the City needs to add and subtract work. 5-7. Both unit price and item total must be entered for each bid item listed in the Attachments. The amount of your bid for this proposal shall be the sum of the City of Beverly Hills
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item totals for all bid items. If no price is shown for a bid item, the item total shall be considered as zero in determining a final bid amount.
State, in numerals, the unit prices and lump sum prices for item totals as indicated. These shall be the prices for which you propose to supply all materials and services and perform all work relating to the bid items. All items are to be construed as complete and in place. In case of discrepancy between the unit prices and the total for the item, the unit price shall prevail.
Fill in all indicated blanks on the itemized Attachments 1-9 forms. Explain any erasures you make in your figures. Any omissions will render the proposal irregular and may be cause for rejection.
Include in prices for bid items described herein, all work necessary to complete the work required by the specifications. The scope of work is inclusive of the duties defined in the specifications, and the successful completion of said duties is expected by the City. All bidders will be required to personally tour the work sites before submitting their bid to ascertain the existence of any conditions that will affect the cost of the work. All conditions, if any, shall be noted as an amendment to the cost of bid item.
5-8. Cover Letter: Provide a one page cover letter including firm’s name, address, and telephone number of the contact person(s) and who will be authorized to make presentations for the firm. The cover letter must bear the signature of the person authorized to sign on behalf of the bidder and to bind the applicant into contract.
5-9. Proposal Summary: Provide a narrative discussing the highlights, key features and distinguishing points of the proposal. Limit this to three pages. 5-10. Profile on ProposinQ Firm: This section shall include a brief description of the bidder’s firm size as well as the proposed local organization structure. Include a discussion regarding the bidder’s financial stability, capacity and resources.
Include all other subcontractors participating in the proposal, including similar information about the firms. Additionally, this section shall include a listing of any lawsuit or litigation and the result of that action resulting from (a) any public project undertaken by bidder or by its subcontractors where litigation is still pending or has occurred within the last five years or (b) any type of project where claims or settlements were paid by the bidder or its insurers in the last five years. 5-11. Qualifications of Bidder: This section shall include a brief description of the Bidder qualifications and previous experience on similar or related projects.
Provide in a table format descriptions of pertinent project experience with other public municipalities and private sector that includes a summary of the work performed, the total project cost, the percentage of work the bidder was responsible for, the period over which the work was completed, and the name, title and phone number of the client’s to be contracted for references.
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References shall also be provided in a separate attachment. Provide a brief statement of the Bidder’s adherence to the schedule and budget for the project. 5-12. Work Statement and Quality Control Plan: Present a well-conceived work plan for the services. Provide a statement of the firm’s understanding of the work to be performed, Include a full description of the Bidder’s approach to providing the services required for the site location and a description of the methods and techniques to be used by the firm to provide the services and achieve the objectives of the City, and a positive statement of commitment to perform. The Quality Control Plan shall discuss how Bidder will manage the contact and explain how Bidder will provide City with an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. 5-13. ProDosed Innovations. The Bidder may also suggest technical or procedural innovations that have been used successfully on other engagement and which provide the City with better service delivery. Discuss any ideas, innovative approaches, new equipment or specific new environmentally friendly concepts which are included in the proposal that would provide benefit to the City, i.e. state of the art equipment, landscape improvements, etc.
5-14. Staff Qualifications and Inventory of Staff by Position: Discuss how the Bidder would propose to staff this contract. Demonstrate how staffing will be provided to handle the required services at each of the site locations on the designated days of the week., i.e. indicate number of staff, by position, that will be present each day of operation for the duration of this contract. Key project team members shall be identified by name, title and specific responsibility on the project. An organizational chart for the project team and resumes for key Bidder personnel shall be included. Demonstrate how the organization is adequately staffed and trained to perform the required service, and/or demonstrate the capability for recruiting such staff.
5-15. Prooospl Exceotions. This section shall discuss any exceptions or requested changed that Bidder has to the City’s RFP conditions and requirements. If there are no exceptions noted, it is assumed the Bidder will accept all conditions and requirements identified in the RFP.
5-16. Equipment Inventory List Provide a list of equipment expected to be used for this contract Including backup equipment. If mulching mowers are proposed for use, list such mowers by make, model and quantity. Provide information as to location where equipment is to be stored. All equipment is to be approved by the City prior to the start of the contract.
5-17. MowinQ Schedule: Provide a mowing schedule. All turfgrass areas shall be mowed on a weekly basis. Winter mowing may be reduced provided proportional billing credit is offered.
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5-18. Turfgrass Maintenance Fertilization Schedule: Provide a fertilization schedule and required supplemental documentation. All turfgrass areas shall be fertilized quarterly using the specified product or approved equal. 5-19. Turfqrass Maintenance Weed Control Schedule: Provide a weed control schedule and required supplemental documentation. All turigrass areas shall be maintained in a weed free condition.
5-20. Aeration Schedule: Provide an aeration schedule. All turfgrass areas shall be aerated annually.
5-21. Dethatching Schedule: Provide a dethatching schedule. All turfgrass areas shall be dethatched annually.
5-22. Plant Care Weed Control Schedule: Provide a weed control schedule and requited supplemental documentation. All areas under the care of the Contractor shall be maintained in a weed free condition.
5-23. Plant Care Fertilization Schedule: Provide a fertilization schedule and required supplemental documentation. All non-turigrass plant materials under the care of the Contractor shall be fertilized semi-annually using the specified product or approved equal.
5-24. Reservoir Site Non-chemical Weed Control Stratles: Provide a summary of the non-chemical means by which you will control weeds at reservoir sites. 5-25. Use of Chemicals: The City desires that the absolute minimum of chemical products be used in the maintenance of the landscape as described herein and that alternative means be used to limit chemical product use whenever and wherever possible. Describe a summary of the non-chemical means by which you will control weeds and other items for the services required herein. If chemicals are to be used, list the names of the chemicals and their usage. 5-26. Preliminary Work Schedule: Provide a proposal of your intended work schedule.
5-27. Corporate Capability: Provide a summary of relevant background information to ensure that the successful bidder has the capacity to perform required services and sufficient experience of the firm submitting the proposal as a corporation of other entity.
5-28. Green Waste: Describe, in detail, current green-waste processing methods, facilities, and capacities. Present a detailed plan on how green waste from this contract will be processed to indude specific methods and facilities. 5-29. Address: Supply Address of operations yard.
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5-30. The following attached forms must be completed and included in Part 8 of this REP.
• Signature Page and Legal Status
• Declaration of Contactor’s Qualifications
• References
• Bid Bond
• Faithful Performance Bond
• Designation of Subcontractors
• Affidavit of Non-Collusion
• Statement Acknowledging Obligation to Comply with California Labor Law • Contractor’s Industrial Safety Record
• Contractor’s Certificate of Non-Discrimination
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PART 6: Selection Process
6-1. The City of Beverly Hills reserves the right to accept or reject any and all bids and reserves the right to waive technicalities where such action best serves the interest of the City. The City reserves the right to accept or reject any and all bids and reserves the right to waive informalities and irregularities in the proposal process. The City also reserves the right to withdraw this Request for Proposal or decline to awaiti a contract at its sole discretion. The City may reject proposals from Bidders who cannot satisfactorily prove the experience and qualifications required by this RFP and/or provides the scope of services required herein. 6-2. The City will be the sole and exclusive judge of quality and compliance with proposal specifications in any of the mailers pertaining to this RFP. The City reserves the right to award the contract(s) in any manner it deems to be in the best interest of the City and make the selection based on its sole discretion, notwithstanding the criteria set forth herein, including negotiating with one or more of the Bidder’s for the same services.
6-3. City will evaluate the proposals provided in response to this RFP based on the following criteria:
The City will evaluate Bidders based on meeting all of the City’s requirements and who offers the most advantageous combination of cost and high quality service. In addition to cost, however, the City will consider the quality of services proposed, the financial qualification of, and the work experience of the proposer in determining the best value to the City. Other criteria shall include, but not be limited to:
Quality and completeness of proposal
Qualifications and experience of proposer, including experience and qualifications of project manager and key staff to be assigned to project Similar experience and expertise in the type of work required, with the City or with other public agencies
Demonstrated understanding of the scope of services requested, time-frames, scheduling ability
References
Financial stability of proposer
Cost to the City
Oral interviews
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6-4, Those Bidders whose proposals best meet the objectives of the project may be invited to make a presentation
6-5. All bids, once they are received, shall be reviewed and subject to acceptance by the Public Works Department for a period not to exceed 180 calendar days 6-6. Any agreement entered into by the City and Bidder is on a non-exclusive basis 6-7. The City shall determine, at its discretion, the number of Bidders to be selected for all or any portion of the services described herein City of Beverly Hills
Landscape Maintenance Bid No. I 6-40 48
-59-
B0785-000 I \20630 I Ov I doc
Part 7: Penalty Schedule
It is mutually agreed by Contractor and City that if completion of certain services to be provided by the Contractor under this Agreement specified below are delayed or not performed, a penalty as described herein will be assessed each day that the service is not properly performed or not provided as required under the contract. This is in addition to the City’s other remedies allowed by law, including the contractual requirement that the condition be remedied.
Failure to maintain staffing levels $100.00 per day + deduction of as indicated in contract submittal proportionate contract payment amount for each day condition
exists (e.g. 10% staff absence =
10% payment reduction).
Failure to maintain schedule(s) as $100.00 pet day.
defined in contract proposal
submittal
Worter without proper uniform, $100.00 per occurrence.
vehicle without proper signage
Use of gasoline powered handheld $100 per occurrence
or backpack blower
Trash, debris or windrows in area $100.00 for each day in each area when that area has been vacated
by workers
Equipment or fuel cans left in $100.00 per occurrence.
landscape
Sprinkler system device(s) left $100.00 per occurrence, per site, damaged after completion of per day until such time as damage mowing, trimming, and/or edging is repaired.
in an area
Failure to correct general contract $100.00 per day, per occurrence. specification deficiency within 72
hours of written notification
Mowing, trimming or edging of $200.00 per occurrence, per site, turfgrass that results in scalps, per day until such time as damage divots, depressions or bate areas is repaired.
Unattended operation of irrigation
system outside of mandated water $200.00 per occurrence, per site. window times and/or days
City of Beverly Hills
Landscape Maintenance Bid No. 16.40 49
-60-
B07$5-0001\2063010v1 dec
Disposal of landscape waste or
other debris at unauthorized sites
(e.g. residential trash receptacles,
commercial trash dumpsters, park
site waste containers)
Unauthorized use and/or storage
of any chemical product in the City
of Beverly Hills
Use of any chemical product at a
reservoir site
$1000.00 per occurrence.
$7000.00 per occurrence and
possible contract termination
I Failure to post warning signage
when operating equipment in $500.00 per occurrence.
pedestrianNehicular traffic area
Equipment leaking fluids $500.00 + cost to mitigate
damage.
Penalty for damage to City trees Levied in accordance with the and/or plants methodology defined in “Council of
Tree and Landscape Appraisers,
Guide for Plant Appraisal,
edition.
$1000.00 per occurrence and
possible contract termination
City of Beverly Hills
Landscape Maintenance Bid No. I 640 50
30785-0001 \20630 I Ov I doe
-61-
Part 8: Bid Forms
BIDDERS CHECK LIST
TO THE BIDDER:
The following checklist is provided for the convenience of both you and the City to help eliminate errors or omissions which may render your bid non-responsive. Please check all appropriate boxes and submit this page with your bid.
1. BID FORM
2. ATTACHMENTS 1.9
3. COVER LETTER
4. PROPOSAL SUMMARY
5. PROFILE ON PROPOSING FIRM
6. QUAUFICATIONS OF BIDDER
7. WORK STATEMENT & QUALITY CONTROL PLAN
8. STAFF QUALIFICATIONSISTAFF INVENTORY BY
POSITION
9. PROPOSAL EXCEPTIONS
10. EQUIPMENT INVENTORY LIST
11. MOWING SCHEDULE
12. TURFGRASS FERTILIZATION SCHEDULE
13. TURFGRASS WEED CONTROL SCHEDULE
14. AERATION SCHEDULE
15. DETHATCHING SCHEDULE
16. PLANT CARE WEED CONTROL SCHEDULE
17. PLANT CARE FERTILIZATION SCHEDULE
18. RESERVOIRS NON-CHEMICAL WEED CONTROL
STRATEGIES
19. CORPORATE CAPABILITY
20. GREEN WASTE PROCESSING CAPABILITY
21. ADDRESS OF OPERATIONS
City of Beverly Hills
Landscape Maintenance Bid No. 1640 51
-62-
307 85-000 l\20630 I Ov I .doc
22. ACCEPTANCE OF CONDITIONS
23. SIGNATURE AND LEGAL STATUS
24. DECLARATION OF CONTRACTOR’S QUALIFICATIONS
25. REFERENCES
26. BID BOND
27. FAITHFUL PERFORMANCE BOND
28. DESIGNATION OF SUBCONTRACTORS
29. AFFIDAVIT OF NONCOLLUSION
30. STATEMENT ACKNOWLEDGING OBLIGATION TO
COMPLY WITH CALIFORNIA LABOR
LAW REQUIREMENTS
31, CONTRACTOR’S INDUSTRIAL SAFETY RECORD
32. CONTRACTOR’S CERTIFiCATE OF
NON-DISCRIMINATION
City of Bevedy Hills
Landscape Maintenance Bid No. I 6-40 52
-63-
B07$5-0001\2063010v1 doc
BID FORM
(Must be completed by Bidder)
The undersigned proposes to furnish all materials, supplies, equipment and/or services set forth herein, subject to all conditions outlined in the RFP, at prices indicated below:
BID PROPOSAL (based on attachments 14, exclude attachment 9 from bid price):
List total annual blr4 iw Iit “nfl hid”
Attachment 1-City Parks and Facilities $_________
Attachment 2-Mini Parks $_________
Attachment 3-Historic Greystone Park $________
Attachment 4-Medians/traffic islandsleasements $_________ Attachment 5-Parking facilities $_________
Attachment 6-Reservoir sites $_________
Attachment 7-Business Triangle $_________
Attachment 8-City Facilities $_________
Attachment 9-Alternate bid items $_________
PAYMENT TERMS:
EXCEPTIONS OR DEVIATIONS:
COMPANY NAME:
ADDRESS:
TELEPHONE:___________________ E-MAIL:______
SUBMIUED BY:
Name Title
Signature
City of Beverly Hills
Landscape Maintenance Bid No. I 6-40 53
-64-
B0785-000 I\2063010v1 .doc
ATTACHMENT 1
CITY PARKS AND FACILITIES
Coidwater Canyon Park, 1100 Coidwater Canyon Dr. and adjacent area including northeast of Coidwater Canyon Fire Station 2: Coldwater Canyon Reservoir Park (southeast corner Coidwater Canyon and N. Beverlv:
Description Approximate Quantity Frequency Unit - Annual Size Price Price
Turfgrass maintenance 6,400 sq. ft N/A Weekly
Turfgrass fertilization 6,400 sq. ft N/A Quarterly
Turfgrass aeration 6,400 sq. ft N/A Annually
açhifl 6,400 sq. ft NIA .l!y_ TOTAL N!A N/A N/A N/A $
will Rogers Park and five southern adjacent corners:
Description Approximat Quantity Frequency Unit Annual
e Size Price Price
Turfgmss 159,800 sq. N/A Weekly
maintenance ft.
Turfgrass fertilization 159,800 sq. N/A Quarterly
ft.
Turfgrass aeration 159,800 sq. N/A Annually
ft.
Turfgrass 159,800 sq. N/A Annually
dethatching ft.
TOTAL N/A N/A N/A N/A $
6ev dv Gardens Park alona Santa Monica Blvd..tNilshire Blvd. from Whittier Dr. to Dohenv Dr. (22 blocksi: a Description Approximat Quantity Frequency Unit Annual
a Size Price Price
Turfgrass 546,500 sq. N/A Weekiy
maintenance ft
Turfgrass 546,500 sq. N!A Quarterly
fertilization ft
Turfgrass aeration 546,500 sq. N/A Annually
ft
Turfgrass 546,500 sq. N/A Annually
dethatching ft
TOTAL N/A N/A N/A N/A $
La Clenega Park, MOO Gregory Way and adjacent areas indudlng La Clenega Tennis Center, 325 S. La Cienega Blvc and Frank Fenton Field:
Description Approximate Quantity Frequency Unit Annual
Size Price Price
Turfgrass 370,000 sq. ft. N/A Weekly
maintenance
Turfgrass fertilization 370,000 sq. ft. N/A Quarterly
Turfgrass aeration 370,000 sq. ft. N/A Annually
Turfgrass dethatching 370,000 sq. ft. N/A Annually
TOTAL N/A N/A N/A N/A ] $
City of Beverly Hills
Landscape Maintenance Bid No. 1640 54
30785-000l\2063010v1 .doc
-65-
Roxbury Park. 471 S. Roxbury Dr.;
Description Approximate Quantity Frequency Unit Annual
Size Price Price
Tutfgrass 348,500 sq. ft. N/A Weekly
maintenance
Turfgrass fertilization 348,500 sq. ft. N/A Quarterly
Turgrass aeration 348,500 sq. ft. N/A Annually
Turfgrass dethatching 348,500 sq. ft. N/A Annually
TOTAL. N/A N/A N/A N/A $
Description Annual Price
Total annual price for Attachment I (list pnce or $
“No Bid”)
City of Beverly Hills
Landscape Maintenance Bid No. 16-40 55
-66-
80785-000 1\20630 I Ovi doc
ATtACHMENT 2
MINI-PARKS
Maljrk(squthwest corner Sunset BIvdJ’Nhiftier Dr.):
City of Beverly Hills
Landscape Maintenance Bid No. 16-40 56
Description Approximate Quantity Frequency Unit Annual
Size Price Price
Turfgrass 25,300 sq. ft. N/A Weekly
maintenance
Turfgrass fertilization N/A Quarterly
Turfprass aeration 25,300 sq. ft. N/A Annually
Turfgrass dethatching 25,300 sq. ft N/A Annually
TOTAL N/A N/A N/A N/A $
SlerraiSunset poc arkjaccess from 700 block S ens Dr.):
Description Approximate Quantity Frequency Unit Annual
Size Price Price
Turfgrass 8,100 sq. ft N/A Weekly
maintenance
Turfgrass 8100 sq. ft.. N/A Quarterly
fertilization
Turfgrass 8,100 sq. ft. N/A Quarterly
aeration
Turfgrass 8,100 sq. ft. N/A Quarterly
tchin___
TOTAL N/A N/A N/A NIA $
Rerd Rest mIni-park, 326 N. Rexford Dr. (southm’-t corner BurtonjyDr.):
Description Approximate Quantity Frequency Unit Annual
Size Price Price
Turfgrass maintenance N/A Weekly
Turfgrass fertilization 5,800 sq. ft. N/A Quarterly
yeratio Qçq N/A
Turfgrass dethatching 5,800 sq. ft. N/A Annually
TOTAL - N/A N/A N/A N/A $
Reeves minI-park, 125 S. Reeves Dr.:
Description Approximate Quantity Frequency Unit Annual
Size Price Price
Turfgrass 1,500sq.ft. N/A Weekly
maintenance
Turfgrass fertilization 1600 sq. ft. N/A Quarterly
1,500 sq. ft. N/A
ftd&hatchin N/A Annually
TOTAL N/A N/A N/A N/A $
Oakhurst mini-park, 120 S. Oakhurst Dr.:
Description Approximate Quantity Frequency Unit Annual
Size Price Price
Turfgrass 2,100 sq. ft. N/A Weekly
maintenance
jgfelization 2,100 sq. ft. N/A
Turfgrass aeration 2,100 sq. ft. N/A y
Turfgrass dethatching 2,100 sq. ft. N/A Annually
TOTAL N/A N/A N/A N/A $
B07$5-000 l\20630 I Ov I .doc
-67-
Amaz mini-park, 151 N. Amaz Dr.:
Description Approximate Quantity Frequency Unit Annual
Size Price Price
Turfgrass l,350sq.ft. N!A Weekly
maintenance
Turfgrass fertilization 1,350 sq. ft. N/A Quarterly
Turlgtass aeration 1,350 sq. ft. N/A Annually
Turfgrass dethatohing 1,350 sq. ft. N/A Annually
TOTAL N/A N/A N/A N/A $
ii mIni-park, 214 S. Hame’ flr.:
Description Approximate Quantity Frequency Unit Annual
Size Price Price
Turfgrass 1,320 sq. ft. N/A Weekly
maintenance
yiiizatio N/A
Turfgrass aeration 1,320 sq. ft. N/A .1!Y_ ssd&hatçin 1,320sq.ft. N/A TOTAL N/A N/A N/A N/A $
Description I Annual Price
Total annual price for Attachment 2 (list price or $
“No Bid”)
City of Beverly Hills
Landscape Maintenance Bid No. 1640 57
30785-000 1\20630 I 0v1 doc
-6$-
City of Beverly Hills
Landscape Maintenance Bid No. 16.40
ATTACHMENT 3
HISTORIC GREYSTONE PARK
N/A
N/A
NIA
N/A
N/A
58 D,. 501 N. Dthenv Rd.:
Turfgrass
maintenance
Turfgrass fertilization
aemtion
Turfgrass dethatching
Weed abatement for
fire suppression
66,170 sq. ft.
66,170 sq. ft.
66,l7Osq,ft.
66,170 sq. ft.
60,700 sq. ft.
t)ascrlptlon Approximate Quantity Frequency Unit Annual Size PrIt Price
TOTAL
Weekly
ll
--y
l
As necessary to
maintain fire
code standard
stall times
NIA N/A N/A
Description Annual Price
Total annual price for Attachment 3 (list price or $
“No Bid”)
S
80785-000 1\20630 I Ov I .doc
-69-
AUACHMENT 4
MEDIANS/TRAFFIC ISLANDS/EASEMENTS/GATEWAYS
North Sunset Blvd. t—-” -—--t Rd and Alta Dr.
lacrest bridle path (between Lindacrest and
Description Approximate Quantity Frequency Unit Annual
Size Price Price
Plant care 9,930 sq. ft. N/A As necessary to
maintain standard
Planter bed 9,930 sq. ft. N/A Semi-annually
fertilization
Debris removal N/A N/A Weekly
TOTAL N/A NIA N/A N/A $
ttler Dr. traffIc islands/medians (at Elevado, Linden, Trenton and Walden):
Description Approximate Quantity Frequency Unit Annual
Size Price Price
Plant care 4,580 sq. ft. N/A As necessary to
maintain standard
Planter bed 4,580 sq. ft. N/A Semi-annually
fertilization
Debris removal N/A N/A Weekly
TOTAL N/A N/A N/A N/A $
ower:___
Ire Blvd. medians (at Whittier, N. Santa Monica, Linden (2), Roxbury (2), Bedfont, Camden, Canon, Rodeo, Description Approximate Quantity Frequency Unit Annual
Size Price Price
Plant care 8,850 sq. ft. N/A As necessary to
maintain standard
Planter bed 8,850 sq. ft. N/A Semi-annually
fertilization
Debris removal N/A N/A Weekly
TOTAL NIA N/A N/A NIA $
City of Beverly Hills
Landscape Maintenance Bid No. 1640 59
Description Approximate Quantity Frequency Unit Annual Price Size Price
Turfgrass maintenance 6,100 sq. ft. N/A Weekly
Turfgrass fertilization 6,100 sq. ft. NIA Quarterly
Turfgrass aeration 6,100 sq. ft. NIA Annually
Turfgrass dethatching 6,100 sq. ft. NIA Annually
TOTAL N/A N/A N/A N/A $
Med an on Sunset Blvd. fim Whittier Dr. to east City limits:
Description Approximate Quantity Frequency Unit Annual
Size Price Price
Turfgmss 167,300 sq. ft. N/A Weekly
maintenance
Turfgrass 167300 sq. ft. N/A Quarterly
fertilization
Turfgrass aeration 167,300 sq. ft. N/A
Turfgrass 167,300 sq. ft. N/A Annually
dethatching
TOTAL N/A N/A N/A NIA $
Linc
Whi
Wila
Mac
B07$5-0001\20630 lOvi doc
-70-
‘1 Whittier Ctwav
Description Approximate Quantity Frequency Unit Annual
Size Price Price
N/A
NIA
N/A
N/A
Plant care
Planter bed
fertilization
Debris removal
TOTAL
5,480 sq. ft.
5,480 sq. ft.
N/A
N/A
As necessary to
maintain standard
Semi-annually
Weekly
N/A N/A $
Wilshire Blvd. and San Vicente
Description Approximate Quantity Frequency Unit Annual
Size Price Price
Plant care 1575 sq. ft. N/A As necessary to
maintain standard
Planter bed fertilization 1575 sq. ft. N/A Semi-annually Rosecare 500sq.ft. Asnecessaryto
maintain standard
Rose bed fertilization 500 sq. ft.
TOTAL N/A N/A N/A N/A $
Burton Way median between east City limit (near Oakhurst) and Rexford Or.:
Description Approximate Quantity Frequency Unit Annual
Size Price Price
Turfgmss 140350 sq. ft. NIA Weekly
maintenance
Turfgrass 140350 sq. ft. N/A Quarterly
fertilization
Turfgrass aeration 140350 sq. ft. N/A Annually
Turfgrass 140350 sq. ft. N/A Annually
tchin_
TOTAL N/A N/A N/A N/A $
Doheny alley easement (1/2 block north of Wilshire between Doheny/Rexford):
Description Approximate Quantity Frequency Unit Annual
Size Price Price
Plant care 16,150 sq. ft. N/A As necessary to
maintain standard
Planter bed 16150 sq. ft. N/A Semi-annually
fertilization
Debris removal N/A N/A Weekly
TOTAL N/A N/A N/A N/A $
City of Beverly Hills
Landscape Maintenance Bid No. 16-40 60
B07$5-0001 \20630 I Ov I doc
-71 -
N. Santa Monica Boulevard easement (south side of N. Santa Monica between Roxburv end Wilshire):
Description Approximate Quantity Frequency
Size
,acIIIc, It
Description
Plant care
Planter bed
fertilization
Debris removal
TOTAL
Approximate
Size
3,010 sq. ft.
3,010 sq. ft.
N/A
N/A
Quantity
NIA
NIA
N/A
NIA
Frequency
As necessary to
maintain standard
Semi-annually
Weekly
N/A
Spa djptraffic Is! dSDaldlng at Moreno):
Description Approximate Quantity C Frequency Unit Annual Size Price Price
Plant care 2,875 sq. ft. N/A As necessary to
maintain standard
Planter bed 2,875 sq. ft. N/A Semi-annually
fertilization
Debris removal N/A N/A
TOTAL N/A N/A N/A N/A $
City of Beverly Hills
Landscape Maintenance 8id No. 16-40 61
-72-
Unit
Price
Annual
Price
Plant care 2,470 sq. ft. N/A As necessary to
maintain standard
Planter bed 2,470 sq. ft. N/A Semi-annually
fertilization
Debris removal N!A NIA Weekly
TOTAL N/A N/A N/A NIA $
N. Rodeo Dr. median (Park Way to Sunset):
Description Approximate Quantity Frequency Unit Annual
Size Price Price
Plant care 33,350 sq. ft. N/A As necessary to
maintain standard
Planter bed 33,350 sq. ft. N/A Semi-annually
fertilization J. Debris removal L N/A N/A j- Weekly
TOTAL N/A N/A N/A NIA $
PecktBedford alley easemrrt (adjacent to! north of 133 Peck and 132 Bedford):
Description Approximate Quantity Frequency Unit Annual
Size Price Price
Plantcare 750sq.ft. N/A Asnecessaryto
maintain standard
Planter bed 750 sq. ft N/A Semi-annually
fertilization
Debris removal N/A N/A Weekly
TOTAL N/A N/A N/A N/A $
McCarty alley r’‘-‘--‘“ ‘-I north of 135 McCarM:
Unit
Price
Annual
Price
N!A 5
B0785-000l\2063010v1 doc
Olympic Blvd and Spalding Gateway (west of S aiding to Heath alley):
Frequency Unit Annual
Price Price
Weekly
Quarterly
Annually
Annually
As necessary to
maintain
standard
City of Beverly Hills
Landscape Maintenance Bid No. 1640 62
-73-
Description Approximate Quantity
Size
Plantcare 4,7lOsq,ft, N/A Asnecessaryto I
maintain standard
Planter bed 4,710. ft. NIA Semi-annually
fertilization
Debris removal NIA NIA Weekly
Rose care 800 sq. ft. N/A As necessary to
maintain standard
Rose bed 680 sq. ft. N/A Semi-annually
fertilization
TOTAL N/A 1 N/A N/A NIA $
Olyn plc Blvd. IS. Beverly Dr. tsafflc lcInd --—--—,.-—---- fnorth Id--
of C—- -“ - —,,y,,,I, ,-‘.
Description Approximate Quantity Frequency Unit Annual
Size Price Price
Turfgrass 1,160 sq. ft. N/A Weekly
maintenance
Turigrass 1,l6Osq,ft. NIA Quarterly
fertilization
Turfgrass aeration N/A Annually
Turfgrass 1,160 sq. ft. N/A Annually
dethatching
Plant care 500 sq. ft. N/A As necessary to
maintain
standard
Planter bed 500 sq. ft NIA Semi-annually
fertilization
Annual flower N/A 30 flats 4 Quarterly
rotation in.
andlabor___
TOTAL N/A N/A NIA N/A $
0... In. p_..n... _.4 I...... ‘--‘r Bever USmithwoodl
Turfgrass
maintenance
Turfgrass
fertilization
Turfgrass aeration
Turfgrass
dethatching
Plant care
3,530sq,ft.
3,530 sq. ft.
3,530 sq. ft.
3,530 sq. ft.
200 sq. ft.
N/A
N/A
N/A
N/A
N/A
Description Approximate Quantity Frequency Unit Annual
Size Price Price
Planter bed 200 sq. II. N/A Semi-annually
fertilization
TOTAL N/A N/A N/A N/A $
30785-000 1\2063010vl .doc
S. La Cienea median tbetween Oivmoic and GrecoM:
Description
Weed abatement
forfire
suppression
TOTAL
isemerit (adjacent to
Trou daIe Estates Dohenv °“‘“i(north sides Dohenv Rd]N.
LaA
Plant care
Planter bed
fertilization
Hardscap&pathway
maintnnan-M
Debris removai
TOTAL
1,480 sq. ft.
1,480 sq. ft.
Contractor to
field verify
N/A
N!A
Quantity
N/A
N/A
N/A
NIA
N/A
tura easement (entiv ite Is north of 11171,2 Afturat:
Approximate
Size
7,400 sq. ft.
lamifton, access from La Cienet):
-1itcmstt:
As necessary to
maintain
standard
Semi-annually
Weekly
Weekly
N/A N/A S
I N/A N/A S
Frequency
As necessary to
maintain fire code
standard at all
times
N/A
Unit
Price
N/A
City of Beverly Hills
Landscape Maintenance Bid No. 1640 63
Description Approximate Quantity Frequency Unit Annual
Size Price Price
Plant care 4,850 sq. ft. N/A As necessary to
maintain standard
Planter bed 4,850 sq. ft. N/A Semi-annually
fertilization
Debris removal N/A N/A Weekly
TOTAL N/A N/A N/A N/A $
San VicentelHamifton Dr. 1 1 ‘north of 159 N. 1
Description Approximate Quantity Frequency Unit Annual
Size Price Price
Plant care 2,610 sq. ft. N/A As necessary to
maintain standard
Planter bed 2,610 sq. ft. N/A Semi-annually
fertilization
Debris removal N/A N/A Weekly
TOTAL N/A N/A N/A N/A $
Description - Approximate antity Frequency Unit Annual
Size Price Price
Annual
Price
Description Annual Price
Total annual price for Attachment 4 (list price or $
“No Bid”)
30785-000 1\20630 I Dvi .doc
-74-
City of Beverly Hills
Landscape Maintenance Bid No. I 640 64
-75.-
B0785-0001\2063010v1 doc
AUACHMENT 5
PARKING FACIliTIES
Santa Monica 5 oarkina ‘“‘- -‘‘ “-—-- ‘ Bessorly to N. Roxbury):
a21 N. Crescent Dr. (sooth of Dayton(:
Description Approximate Quantity Frequency Unit Annual
Size Price Price
Plant care 2,250 sq. ft. N/A As necessary to
maintain standard
Planter bed 2,250 sq. ft. N/A Semi-annually
fertilization
Debns removal N/A NIA Weekly
TOTAL N/A N/A N/A NIA $
N. Crescant Dr. (north of Dayton):
Description Approximate Quantity Frequency Unit Annual Size -_____________ Price Price Plant care 2,120 sq. ft. NIA As necessary to
maintain standard
Planter bed 2,120 sq. ft. N/A Semi-annually
fertilization
Debris removal N/A N/A
TOTAL N/A N/A N/A N/A $
S. Beverly Dr.:
Description Approximate Quantity Frequency Unit j Annual Size Price Price
Plant care (in 600 sq. ft. NIA As necessary to
planter pockets maintain standard
above newsstand)
Plant care (in 600 sq. ft. N/A Semi-annually
planter pockets
newsstan_
Debris removal N/A N/A jy.__ TOTAL N/A N/A N/A N/A $
City of Beverly Hills
Landscape Maintenance Bid No. 16-40 65
. ,y o.Juui o,,Jo ,. fi, NO IVIUINTNO flU
Description Approximate Quantity Frequency Unit Annual
Size Price Price
Plant care 11,480 sq. ft. N/A As necessary to
(including second maintain standard
level planter I
pockets)
Debris removal N/A NIA Weekly
TOTAL N/A N/A N/A N/A $
333
216
30785-000 l\20630 I Ovi doc
-76-
9333W. 3m SI:
4,185 sq. ft.
4,185 sq. ft.
N/A As necessary to
maintain standard
Semi-annually
Description Approximate Quantity Frequency Unit Annual
Size Price Price
N/A
N/A
NIA
N/A
NIA
Weekly
N/A N/A
Plant care
(including planter
pockets and
green screen
trellis)
Plant care
(including planter
pockets and
green screen
trellis)
Debris removal
TOTAL S
Description Annual Price
Total annual price for Attachment 5 (list price or $
“No Bid”)
City of Beverly Hills
Landscape Maintenance Bid No. 16-40 66
80785-000I\2063010vl .doc
-77-
ReservoIr 7 (405 Walker Dr.):
AUACHMENT 6
RESERVOIR SITES
arvolr 6(1820 Loma Vista Dr.):
Description Approximate Quantity Frequency Unit Annual
Size Price Price
Plant care 2,025 sq. ft. N/A As necessary to
maintain
standard
Planter bed 2,025 sq. ft. N/A Semi-annually
fertilization
Debris removal N/A N/A Weekly
Hardscape/pathway Contractor to NIA Weekly
maintenance ye!L_
Weed abatement for 1000 sq. ft. As necessary to
fire suppression maintain fire
code standard
at all times
TOTAL N/A N/A NIA N/A $
rvoir 5 (445 Trousdais P1.):
Description Approximate Quantity Frequency Unit Annual
Size Price Price
Plantcare 8,750sq.ft. N/A Asnecessaryto
maintain
standard
Planter bed 8,750 sq. ft. N/A Semi-annually
fertilization
Debris removal NIA N/A
Hardscape/pathway Contractor to N/A Weekly
maintenance field verify
Weed abatement for 3,100 sq. ft. As necessary to tire suppression maintain fire code standard
at all_times
TOTAL N/A N/A N/A N/A $
Reservoir 4-B (1180 Coma Vista Dr.):
City of Beverly Hills
Landscape Maintenance Bid No. 1640 67
Description Approximate Quantity Frequency Unit Annual
Size Price Price
Plant care 500 sq. ft. N/A As necessary to
maintain
standard
Planter bed 500 sq. ft. N/A Semi-annually
fertilization
Debris removal N/A N/A _y_
Hardscape/pathway Contractor to N/A Weekly
maintenance field verify
Weed abatement for 2,270 sq. ft. As necessary to fire suppression maintain fire code standard
at all times
TOTAL NIA N/A N/A N/A $
Rca
Res
B0785-0001\20630 lOvi doc
-7$-
Description Approximate Quantity I Frequency Unit Annual Size Price Price
Plant care 6150 sq. ft. N/A As necessary to
maintain
standard
Planter bed 6150 sq. ft. N/A Semi-annually
fertilization
Debris removal NIA N/A Weekly
Hardscapelpathway Contractor to N/A Weekly
maintenance field verify
Weed abatement for 9250 sq. ft. As necessary to
fire suppression maintain fire
code standard
at all_times
TOTAL N/A N/A N/A N/A $
Reservoir 4-A (1135 Miradero Dr.):
Description Approximate Quantity Frequency Unit Annual
Size Price Price
Plantcare 21,420sq.ft. N/A Asnecessaryto
maintain
standard
Planter bed 21,420 sq. ft. N/A Semi-annually
fertilization
Debris removal N!A N/A Weekly
Hardscape/pathway Contractor to N/A Weekly
maintenance
Weed abatement for 34,750 sq. ft. As necessary to
fire suppression maintain fire
code standard
at all times
TOTAL N/A N/A N/A N/A $
Monte Clelo pumping station (Monte Cielo at Fontaine):
Description Approximate Quantity Frequency Unit Annual
Size Price Price
Plant care 600 sq. ft. N/A As necessary to
maintain
J standard
Planter bed 600 sq. ft. N/A Semi-annually
fertilization
Debris removal NJA N/A Weekly
Hardscape/pathway Contractor to N/A Weekly
maintenance
TOTAL N/A N/A N/A N/A $
Cabrillo Reservoir (Cabrillo at C,ldwater Canyon):
Description Approximate Quantity ] Frequency Unit Annual Size Price Price
Plant care 9,925 sq. ft. N/A As necessary to
maintain
standard
Planter bed 9,925 sq. ft. N/A Semi-annually
fertilization
Debris removal N/A N/A Weekly
Hardscape/pathway Contractor to N/A Weekly
City of Beverly Hills
Landscape Maintenance Bid No. I 6-40 68
-79-
B07$5-000l\20630l0v1 doc
maintenance field verify
TOTAL NIA N/A N/A N/A $
Rervor-A (l1” --Dr.
Plantcare
Planterbed
fertilization
Debris removal
Pum lng Station 2(1045 Wood and Dr.):
Description Approximate Quantity 1 Frequency Unit Annual Size Price Price
Plantcare 13,250 sq. ft. N/A Asnecessaryto
maintain
standard
Planter bed 13,250 sq. ft. N/A Semi-annually
fertilization
Debris removal N/A N/A y__
Hardscape/pathway 13,300 sq. ft. N/A Weekly
maintenance
TOTAL N/A N/A N/A N/A $
Sunset Reservoir (812 N. Rexfon, southeast comet unsetJN. Rexford):
Description Approximate Quantity Frequency Unit Annual
Size Price Price
Turfgrass 69,200 sq. ft. N/A Weekly
maintenance
Turfgrass fertilization 69,200 sq. fi. N/A Quarterly
Turfgrass aeration 69,200 sq. ft. N/A yly__
Turfgrass dethatching 69,200 sq. ft. N/A Annually
Plant care 6,030 sq. ft. N/A As necessary to
maintain
standard
Planter bed 6,030 sq. ft. N/A Semi-annually
fertilization
Hardscape/pathway Contractor to N/A Weekly
maintenance field verify
Debns removal N/A N/A Weekly
TOTAL N/A N/A N/A N/A $
Green Acres pumping statIon (1137 BenedIct Canon):
Description Approximate Quantity Frequency Unit Annual
Size Price Price
Plant care 1,400 sq. ft. N/A As necessary to
City of Beverly Hills
Landscape Maintenance Bid No. 16-40 69
1,325 sq. ft. N/A
1,325 sq. ft.
N/A
N/A
N/A
As necessary to
maintain
standard
Semi-annually
—--
Description Approximate Quantity Frequency Unit Annual
Size Price
Price
Hardscape/pathway Contractor to N/A Weekly
maintenance field verify
Weed abatement for 3,585 sq. ft. As necessary to
fire suppression maintain fire
code standard
at_all_times
TOTAL N/A N/A N/A N/A $
B0785-000l\.2063010v1 .doc
-80-
maintain
standard
Planter bed 1,400 sq. ft. N/A Semi..annually fertilization Debris removal NIA N/A Weekly
Hardscape/pathway Contractor to N/A Weekly
maintenance field verify
TOTAL N/A N/A N/A N/A 5
Rob rtsoniMelrose storaae var 1(619 N. P’—’-’- ‘--“‘-‘
Description Approximate tQuantity Frequency Unit Annual Size I Price Price
Plant care Contractor to N/A As necessary to
field verify maintain
standard
Planter bed Contractor to N/A Semi-annually fertilization Debris removal N/A N/A
Hardscape/pathway Contractor to N/A Weekly
maintenance field verify
TOTAL N/A N/A N/A N/A $
Sand Trap pumping station (ad Acent to/south of 231 j ç(enea Blvd. Los Angeles, CA at 10 Freeway).: Description Approximate Quantity Frequency Unit Annual Size Price Price
Plant care 500 sq. ft. N/A As necessary to
maintain
standard
Planter bed 500 sq. ft. N/A Semi-annually
fertilization
Debris removal N/A N/A Weekly
Hardscape/pathway Contractor to N/A Weekly
maintenance field verify
TOTAL N/A N/A N/A N/A $
Description Annual Price
Total annual price for Attachment 6 (list price or $
“No Bid”)
City of Beverly Hills
Landscape Maintenance Bid No. 1640 70
B0785-000 l\20630 Ov I .doc
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AUACHMENT 7
BUSINESS TRIANGLE
N. Rodeo Drive between and N. Santa Monica Blvd:
Description Approxlma Quantity Frequency Unit Annual
te Size Price Price
Plant care-tree 900 sq. ft. 55 tree wells As necessary to wells maintain
standard
Plant care-center 7,000 sq. ft. N/A As necessary to
median maintain
standard
Planter bed 900 sq. ft. 55 tree wells Semi-annually
fertilization
Rose bed 7,000 sq. ft. N/A Semi-annually
fertilization
center median
HolIday flower N/A 60 flats 4 in. Annually
overdress-median equal mix red
end caps and white
(show November cyclamen
15 through 85flats4 in.
January 6) equal mix
red/white
“RockeV’ or
liberty”
Holiday flower N/A 60-6 in. Red Annually
overdress- Poinsettias
crosswalk urns 8 flats 4 in. equal
(show November mix red/white
15 through “Tahiti” or “Magic
January 6) Carpet
Annual flower N/A 85 flats 4 in. Ivy 3 times per year
rotation median geranium
end caps
(flowers and labor)
Annual flower N/A 8 flats 4 in. Ivy 3 times per year
rotation crosswalk geranium
urns
(flowers and labor)
Debris removal N/A 55 planted tree Daily (7 days per
wells week)
26 grated tree
wells
Cigarette butt N/A 26 grated tree Monthly
removal below wells
tree_grate
TOTAL N/A N!A N/A N/A $
N. BeebetweenIllshlre Blvd. and N. Santa MonIca Blvd.:
Description Approxima Quantity Frequency Unit Annual
te Size Price Price
Plant care-53 3424 sq. ft. N/A As necessary to
City of Beverly Hills
Landscape Maintenance Bid No. 16-40 71
80785-000l\2063010v I doc
-$2-
planted tree maintain
wellsl3 crosswalk standard
planters
Planter bed 3424 sq. ft. N/A Semi-annually
fertilization-53
planted tree
wellsl3 crosswalk
planters
Debris removal-53 4332 sq. ft. N/A Daily (7 days per
planted tree wells, week)
47 grated tree
wells, 3 crosswalk
planters
Cigarette bull N/A 47 grated tree Monthly
jt___
removal below wells
TOTAL N/A N/A N/A N/A $
N. Canon Drive between WI shire Blvd. and N. Santa Monica Blvd.:
Description Approxima Quantity Frequency Unit Annual
te Size Price Price
Plant care-35 2848 sq. ft N/A As necessary 10
planted tree maintain
wells/3 crosswalk standard
planters
Planter bed 2848 sq. ft. N/A Semi-annually
fertilization-35
planted tree
wells/3 crosswalk
planters
Debris removal-35 3248 sq. ft. N/A Daily (7 days per
planted tree wells, week)
25 grated tree
rs___
wells, 3 crosswalk
Cigarette butt NIA 25 grated tree Monthly
removal below wells
TOTAL
jgte___
N/A N/A N/A N/A $
Daytnn Way between N. Crescent and Wilshire BIvd:
Description Approxima Quantity Frequency Unit Annual
te Size Price Price
Plant care-31 1,000 sq. ft. N/A As necessary to
planted tree wells! maintain
planter at Dayton standard
side of 239 N.
Crescent
Plant care-31 1,000 sq. ft. N/A Semi-annually
planted tree wells!
planter at Dayton
side of 239 N.
Crescent
Debris removal-31 1,250 sq. ft. N/A Daily (7 days per
planted tree wells, week)
15 grated free
wells,_planter_at
City of Beverly Hills
Landscape Maintenance Bid No. 16-40 72
-83-
B0785-000l\2063010v1 .doc
Dayton side of 239
N._Crescent
Cigarette butt N/A 15 grated tree Monthly
removal below wells
free grate
TOTAL N/A N/A N/A NIA $
$dol,ton Way between N. Crescent and WilshIre Blvd.:
Description Approxima Quantity Frequency Unit Annual
te Size Price Price
Plant care-45 1440 sq. ft. N/A As necessary to
planted tree wells maintain
standard
Planter bed 1440 sq. ft. N/A Semi-annually
fertilization-45
planted free wells
Debris removal-45 1792 sq. ft. N/A Daily (7 days per
planted tree wells, week)
22 grated free
wells
Cigarette butt NIA 22 grated tree Monthly
removal below wells
free_grate
TOTAL N/A N/A N/A N/A $
)nd floor plaza south of. ai Ledjacentto, Cie arid Bacel 438 N. Beverly Dr:
Description Approxima Quantity Frequency Unit Annual
te Size Price Price
Plant care 1,300 sq. ft. N/A As necessary to
maintain
standard
Planter bed 1,300 sq. ft. N/A Semi-annually
fertilization
Debris removal N/A NIA Weekly
TOTAL N/A N/A N/A N/A $
Description Annual Price
Total annual price for Attachment 7 (list price or $
“No Bid’)
City of Beverly Hills
Landscape Maintenance Bid No. 16-40 73
Sect
B0785-000 I \20630 tOy I .doc
-84-
ATTACHMENT 8
CITY FACILITIES
N/A
N/A
NIA
N/A
City of Beverly Hills
Landscape Maintenance Bid No. 16-40 74
-85-
..,,J
(It, Wall ,‘nn,nIv A M fro..,nt flr
Thtfgrass
maintenance
Turfgrass
fertilization
eration
Turfgrass
dethatching
58,500 sq. ft.
58,500 sq. ft.
-o.ft.
58,500 sq. ft.
Weekly
Quarterly
Annually
Annually
Description Approximate Quantity Frequency Unit Annual
Size Price Price
Plant care 76,230 N/A As necessary to
maintain_standard
Hardscape/pathw Contractor to N/A Daily (weekdays)
ay maintenance field verify
Debris removal N/A N/A pj’eekdL
Amenity care- N/A 2 Weekly
bench
TOTAL N/A N/A N/A N/A $
City Yards includIng 9357, 9298W. 3 St and 330, 336-338, 342 and 346 Foothill Rd:
Description Approximate Quantity Frequency Unit Annual
Size Price Price
Turfgrass 20,100 sq. ft. N/A Weekly
maintenance
Turfgrass 20,100 sq. ft. N/A Quarterly
fertilization
Turfgrass aeration N/A Annually
hin_
Turfgrass 20,100 sq. ft. N/A Annually
Plant care 4,590 sq. ft. N/A As necessary to
maintain_standard
Planter bed 4,590 sq. ft. N/A Semi-annually
fertilization
Hardscape/pathw Contractor to N/A Weekly
ay maintenance field verify
Debris removal N/A N/A Weekly
Trash receptacle N/A 4 Daily (5 days per
service week)
Amenity care- N/A 4 Weekly
trash_receptacle
TOTAL N/A ] N/A N/A N/A $
307$5-0001\20630 I Ov I doc
City buildIng 331 N. Foothfll Rd.:
Description Approximate Quantity Frequency Unit Annual
Size Price Price
Plant care 9,050 sq. ft. N/A As necessary to
maintain_standard
Planter bed 9,050 sq. ft. N/A Semi-annually fertilization Hardscape/pathw Contractor to N/A Weekly aymaintenance field verify Debris removal N/A N/A Weekly
TOTAL N/A N/A N/A N/A $
i’ulldlng 345 N. Foothill Rd. Including rear lanter:
Description Approximate Quantity Frequency Unit Annual
Size Price Price
Plant care 12,500 sq. ft. N/A As necessary to
maintain_standard
Planter bed 12,500 sq. ft. N/A Semi-annually
fertilization
Hardscape/pathw Contractor to N/A Daily (weekda)
ay maintenance field verify
Debris removal N/A N/A Daily fweekdays)
TOTAL N/A N/A N/A N/A $
StatIon 3, 180 S. Doheny Dr
Description Approximate Quant Frequency Unit Annual
Size fty Price Price
Turfgrass 500 sq. ft. N/A Weekly
maintenance
Turfgrass 500 sq. ft. N/A Quarterly
fertilization
Turfgrass 500 sq. ft. N/A Annually
aeration
Turfgrass 500 sq. ft. N/A Annually
chin_
Plant care 700 sq. ft. N/A As necessary to
maintain_standard
Planter bed 700 sq. ft. N/A Semi-annually
fertilization
TOTAL N/A N/A N/A N/A $
Description Annual Price
Total annual price for Attachment 8 (list pnce or $
“No Bid”)
City of Beverly Hills
Landscape Maintenance Bid No. 1640 75
City
Fire
B0785-000l\2063010v1 doc
-86-
AUACHMENT 9
ALTERNATE BID ITEMS: UNIT PRICING SCHEDULE FOR MATERIALS/LABOR EXTRAS AS
REQUESTED
ITEM ESTIMATED DESCRIPTION UNIT
QUANTITY COST
1 1 1 gallon nursery plant, installed including 1 year
warranty
1 5 gallon nursery plant, Installed including 1 year
warranty
3 15 gallon nursery plant, Installed IncludIng 1
year warranty
4 Flat, 4” annual color, installed including 90 day 1 warranty I
Six pack, annual color, installed Including 90
day warranty
6 1 Yard, forest blend mulch, Installed
7 1 Man hour landscape labor, equipped
8 1 Man hour Irrigation technician, equipped
9 Man hour landscape labor emergency, 1 equipped
10 1 Man hour debrisJtrash can service, equipped
11 1
Man hour Irrigation technIcian emergency,
equipped
1” brass Irrigation solenoid valve, Installed
12 1 complete, Including valve box, gravel, wire
connectors and unions to existing mainline
1” plastic irrigation solenoid valve, installed
13 1 complete, including valve box, gravel, wire
connectors and unions to existing mainline
1 1/2” brass irrigation solenoid valve, installed
14 1 complete, including valve box, gravel, wire
connectors and unions to existing mainline
City of Beverly Hills
Landscape Maintenance Bid No. 16-40 76
-$7-
B0785-000 I \20630 I Ovi .doc
1 1/2” plastic irrigation solenoid valve, installed
15 1 complete, including valve box, gravel, wire
connectors and unions to existing mainline
2” brass irrigation solenoid valve, Installed
16 1 complete, Including valve box, gravel, wire
connectors and unions to existing mainline
2” plastic irrigation solenoid valve, Installed
17 1 complete, including valve box, gravel, wire
connectors and unions to existing mainline
6” plastic pop up irrigation head, installed
18 1 complete, including nozzle, screen and swing
Joint installed into existing lateral tine
4” plastic rotor Irrigation head, installed
19 1 complete, including nozzle and swing Joint
installed into existing lateral line
1” brass reduced pressure zone backflow
20 1 device, installed complete to existing mainline
with unions, ball valves
2” brass reduced pressure zone backfiow
21 1 device, installed complete to existing mainline
with unions, bali valves
22 1 Irrigation backilow certification inspection
Annual comprehensive certified playground 1 inspection/report of findings 24 1 Square foot landscape payers, installed
Hydro-seed, standard turfgrass seed, 1000
25 1 square foot sprayed Including germination
warranty
Overseed, standard perennial turfgrass seed,
26 1 l000squarefeetindudinggermination
warranty
30 yard roll off bin delivered, emptied
27 1 (Including dumping fees) of trash/landscape
debris, returned to site
City of Beverly Hills
Landscape Maintenance Bid No. 16-40 77
-88-
B0785-000I\2063010v1 .doc
SIGNATURE PAGE AND LEGAL STATUS
The undersigned certifies that he is an official legally authorized to bind his firm and to enter into a contract should the City accept this proposal.
Bid proposal by
(Name of Firm)
Legal status of bidder Please check as appropriate.
A. Corporation
State of Incorproation_______________________________________________________ B. Partnership
List names of partners_____________________________________________________ C. DBA
List DBA
D. Other
Please explain_______________________________________________________________ Signature of Bidder
Title
(Authorized Signature)
Signature of Bidder
Title
(Authorized Signature)
Address
Zip_________
TelephoneNumber (
Signed this_______________________ day of
___
20_
City of Beverly Hills
Landscape Maintenance Bid No. 16-40 78
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80785-000 1\20630 I 0v I doc
DECLARATION OF CONTRACTOR’S QUALIFICATIONS
All questions must be answered and the data given must be clear and comprehensive.
If necessary, questions may be answered on separate attached sheets. The contractor may submit any additional information as desired.
Name of Contractor
Main Office Address:
Office Telephone Number:
When were you organized: I______________________________________________ If a Corporation, when were you incorporated:
How many years has this firm been engaged in the business of Landscape Maintenance:
State Contractor’s License #_______________Class______________ List all current Landscape and Irrigation Maintenance contracts in excess of $500,000 per year. giving the amount of each contract, duration of the contract, and for whom the work is being performed:
Have you failed to complete or been terminated from any contract awarded to your Company:
If yes, please attach a separate sheet explaining the reason for the failure to complete the contract. Include the name and address of the owner.
City of Beverly Hills
Landscape Maintenance Bid No. 16-40 79
-90
80785-000 1\20630 I 0v I doc
DECLARATION OF CONTRACTOR’S QUALIFICATIONS (continued)
List experience in performing work similar to the work required hereunder in the last 5 years:
List the background and experience of the officers and principal members including the proposed project manager for your organization:
List below all officers, partners, andlor stockholders who own ten (10%) or more of your company:
What other general services does your firm provide in addition to Landscape Maintenance:
City of Beverly Hills
Landscape Maintenance Bid No. I 6.40 80
-91-
B07$5-000 P20630 lvi .doc
REFERENCES
In order to more fully evaluate the bidder’s background and experience for the project herein proposed, it is requested that the bidder submit a list of references for similar landscape maintenance service contracts completed within the last 24 months or now in progress.
Number of years as a contractor in service contracts of this type:
Five service contracts of this type recently completed or currently in process:
CONTRACTOR:
_______
1. Agency/Company
_________
Contact Name and Phone Number
_________
Area Maintained
acres/square feet Monthly Contract Price
Description of landscaping and amenities:
_______
2. AgencylCompany
Contact Name and Phone Number
Area Maintained
Current Monthly Contract Price
Description of landscaping and amenities:
3. Agency/Company
Contact Name and Phone Number
Area Maintained
Current Monthly Contract Price•
Description of landscaping and amenities:
4. Agency/Company
Contact Name and Phone Number
Area Maintained
Current Monthly Contract Price,
Description of landscaping and amenities:
5. Agency/Company
Contact Name and Phone Number
Area Maintained
Current Monthly Contract Price,
Description of landscaping and amenities:
City of Beverly Hills
Landscape Maintenance Bid No. 1640 81
-92-
B0785-000 I \20630 I Ov I doc
BID BOND
_as Principal, and,
a Surety, are held firmly bound unto the Owner, consisting the sum of$___________________________DOLLARS ($________________ (not less than ten percent of total amount of bid) for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.
WHEREAS, said Principal has submitted a bid to said Owner to perform all work required under the following:
TITLE OF PROJECT; LANDSCAPE MAINTENANCE SERVICES
NOW, THEREFORE, if said Principal is awarded a Contract by said Owner and, within the time and in the manner required in the Specifications for said project, enters into the written form of Contract bound with said Specifications and furnishes the required bonds, one to guarantee faithful performance and the other to guarantee payment for labor and materials, then this obligation shall be null and void, otherwise it shall remain in full force and effect. In the event suit is brought upon this bond by said Owner and judgment is recovered, said Surety shall pay all costs incurred by said Owner in such suit, including a reasonable attorney’s fee to be fixed by the court.
SIGNED AND SEALED, this —day of
Principal
By:
Signature
Title
Surety
By:
Signature
Title
[Attach appropriate Notary documents and Power of Attomey City of Beverly Hills
Landscape Maintenance Bid No. 16-40 82
KNOW ALL MEN BY THESE PRESENTS:
THAT.
of the following public entity:
The City of Beverly Hills
.20
30785-0001\2063010v1 .doc
-93-
FAITHFUL PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS: That_________
a California
PRINCIPAL, and_
a
Corporation organized and doing business by virtue of the laws of the State of California, and duly licensed for the purpose of making, guaranteeing, or becoming sole surety upon bonds or undertakings required or authorized by the laws of the State of California, as SURETY, are held and firmly bound to City of Beverly Hills, hereinafter called OBLIGEE, in the penal sum of
lawful money of the United
States, for the payment of which, well and truly to be made, we and each of us hereby bind ourselves, and our and each of our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH THAT:
WHEREAS, the above bounden PRINCIPAL has entered into a contract, entitled with City, to do and perform the
following work, to wit: Landscape Maintenance Services, in accordance with the contract.
NOW, THEREFORE, if the above bounden PRINCIPAL shall well and truly perform, or cause to be performed each and all of the requirements and obligations of said contract to be performed by said PRINCIPAL, as in said contract set forth, then this BOND shall be null and void; otherwise it will remain in full force and effect.
And the said Surety, for value received hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to the work to be performed thereunder or the specifications accompanying the same shall in any wise affect its obligations on this BOND, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the work or to the spedfications.
In the event suit is brought by OBLIGEE to enforce the provisions of this bond, said Surety will pay to OBLIGEE a reasonable attorney’s fee, plus costs of suit, in an amount to be fixed by the court.
IN WITNESS WHEREOF, said PRINCIPAL and said SURETY have caused these presents to be duly signed and sealed this
OF
20_.
By:________________________________ Title:________________________ Surety:__________________________ By:_______________________
SIGNATURES OF CONTRACTOR MUST BE ACKNOWLEGED BEFORE A NOTARY PUBLIC City of Beverly Hills
Landscape Maintenance Bid No. 16-40 83
-94-
B07$5-000 I \20630 I Ov I doc
PLEASE A1TACH APPROPRIATE ACKNOWLEDGEMENT FORMS
City of Beverly Hills
Landscape Maintenance Bid No. 16-40 84
-95-
B0785-0001\2063010v1 doc
DESIGNATION OF SUBCONTRACTORS
Contractor shall set forth below the name and location of the place of business of each subcontractor who will perform work or labor or tender service to the prime contractor under the contract. The contractor shall further set forth the portion of the work, which will be done by each subcontractor. Failure to provide such information may render the proposal unresponsive.
If the contractor fails to specify a subcontractor for any portion of the work to be performed under the Contract, he shall be deemed to have agreed to perform such portion himself, and he shall not be permitted to subcontract that portion of the work except under the conditions hereinafter set forth.
Percent of Total Type of Work Subcontractor’s Name Contract Use additional sheets as necessary.
City of Beverly Hills
Landscape Maintenance Bid No. 16-40 85
-96-
B0785-000 1\20630 I Ov I .doc
AFFIDAVIT OF NON-COLLUSION
State of California
) ss.
Countyof
)
being first duly sworn, disposes and says that
he or she is
the
party making the foregoing bid that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
Bidder
City of Beverly Hills
Landscape Maintenance Bid No. 16-40 86
-97-
BO785-OOO1\2O63O1Ov doc
STATEMENT ACKNOWLEDGING OBLIGATION TO COMPLY WITH CALIFORNIA
LABOR LAW
[Labor Code § 1720, 1773.8, 1775,
1776, 1777.5, 1813, 1860, 1861, 3700]
I, the undersigned Contractor, certify that I am aware of and will fully comply with the following provisions of California law:
Contractor acknowledges that this contract is subject to the provisions of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works and the awarding public agency (‘Agency”) and agrees to be bound by all provisions thereof as though set forth in full herein.
Contractor agrees to comply with the provisions of California Labor Code Section 1773.8 which require the payment of travel and subsistence payments to each worker needed to execute the work, to the extent required by law.
Contractor agrees to comply with the provisions of California Labor Code Section 1774 and 1775 concerning the payment of prevailing wages to workers and the penalties for failure to do so. Contractor understands and acknowledges that copies of the prevailing rate of per diem wages, as determined by the Director of Industrial Relations, are on file in the office of Public Works Engineering Department and that they will be made available to any interested party upon request. Contractor shall, as a penalty to the Agency, forfeit not more than fIfty dollars ($50) for each calendar day or portion thereof, for each worker paid tess than the prevailing rates, as determined by the Director of Industrial Relations, for the work or craft in which the worker is employed for any public work done under the contract by Contractor or any subcontractor at any tier.
Contractor agrees to comply with the provisions of California Labor Code Section 1776 which require Contractor and each sub-Contractor to (1) keep accurate payroll records, (2) certify and make those payroll records available for inspection as provided in this Section, and (3) inform the Agency of the location of the records. Contractor is responsible for compliance with Section 1776 itself and all of its sub-Contractors at any tier.
Contractor agrees to comply with the provisions of California Labor Code Section 1777.5 concerning the employment of apprentices on public works projects, and Contractor further agrees that it is responsible for its own compliance with Section 1777.5 and for the compliance of all of its sub-Contractors at any tier.
Contractor agrees to comply with the provisions of California Labor Code Section 1813 concerning penalties because workers work excess hours. Contractor shall, as a penalty to the Agency, forfeit twenty-five dollars ($25) for each worker employed in the execution of the contract by Contractor or by any sub-Contractor at any tier for each City of Beverly Hills
Landscape Maintenance Bid No. 16-40 87
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calendar day during which that worker was required or permitted to work more than 8 hours in any one calendar day or 40 hours in any one calendar week in violation of the provisions of DMsion 2, Part 7, Chapter 1, Article 3 of the California Labor Code.
In accordance with California Labor Code Sections 1860 and 3700, Contractor shall secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Contractor hereby certilles as follows:
9 am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker’s compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
Date:
Signature:
City of Beverly Hills
Landscape Maintenance Bid No. 16-40 88
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CONTRACTOR’S INDUSTRIAL SAFETY RECORD
This information must include all Landscape Maintenance work undertaken in the State of California by the contractor and any partnership, joint venture or corporation that any principal of the contractor participated in as a principal or owner for the last five calendar years and the current calendar year of this submittal. Separate information shall be submitted for each such partnership, joint venture, corporation or individual contractor.
The contractor may attach any additional information or explanation of data that he/she would like to be taken into consideration in evaluating the safety record. An explanation must be attached discussing circumstances surrounding any and all fatalities.
Five Calendar Years Prior and Current Year
ITEM 2011 2012 2013 2014 2015 2016
Number of Contracts
Total Dollar amount of
Contracts (Thousands
of $)
Number of Fatalities *
Number of lost workday
cases *
Number of lost workday
cases involving
permanent transfer to
another job or
termination of
employment *
Number of lost
workdays *
NOTE: lhe information required for these items is the same as required for columns 3 to 6, Code 10, Occupational Injuries and Illness, OSHA 102.
Contractor’s Signature
Date
City of Beverly Hills
Landscape Maintenance Bid No. 16-40 89
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CONTRACTOR’S CERTIFICATE OF NON-DISCRIMINATION
As a supplier of labor, materials, supplies, goods or services to the City of Beverly Hills, the firm listed below certifies that it does not discriminate in its employment with regard to race, color, religion, sex, or national origin; that it is in compliance with all applicable federal, state, and local directives, and executive orders regarding non-discrimination in employment; and that it agrees to pursue positively and aggressively the principle of equal opportunity in employment.
The undersigned agrees specifically:
1. To establish and observe employment policies which affirmatively promote opportunities for minority persons at all job levels.
2. To communicate such policies to all persons concerned, including all firm employees, outside recruiting services, especially those serving minority communities. and the minority communities at large.
3. To take affirmative steps to hire minority employees within the firm.
Firm Name of Bidder
By:
Signature of Authorized Officer
Title of Officer
DATE:
Please include any additional information available regarding equal opportunity employment programs now in effect within your firm:
City of Beverly Hills
Landscape Maintenance Bid No. 1640 90
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EXHIBIT B
SCHEDULE OF PAYMENT AND RATES
CITY shall compensate CONTRACTOR for the satisfactory performance of the work described in this Agreement in a total amount not to exceed Six Hundred Eighty-Nine Thousand Five Hundred Dollars ($689,500) per CITY fiscal year (July 1 — June 30) for CITY Fiscal Year 2017- 2018 and CITY Fiscal Year 2018-2019, according to the annual sums per facility type, shown below, and more particularly described in the prices set forth in Attachment I through Attachment 9 to Exhibit B.
CITY shall compensate CONTRACTOR for the satisfactory performance of the work described in this Agreement in a total amount not to exceed Five Hundred Seven Thousand Dollars ($507,000) per CITY fiscal year (July 1 — June 30) for CITY Fiscal Year 2019-2020, CITY Fiscal Year 2020-2021, and CITY Fiscal Year 2021-2022, according to the annual sums per facility type, shown below, and more particularly described in the rates and unit prices set forth in Attachment 1 through Attachment 10 to Exhibit B.
All prices described in this Agreement shall remain fixed for the entire duration of this Agreement.
TYPE MONTHLY ANNUALLY
1. City Parks and Facilities $13,550.31 $162,603.67
2. Mini Parks $417.23 $5,006.74
3. Historic Greystone Park $857.62 $10,291.46
4. Medians/traffic islands/easements $6,628.71 $79,544.53
5. Parking facilities $588.06 $7,056.75
6. Reservoir sites $3,138.48 $37,661.33
7. Business Triangle $3090.01 $37,080.13
8. City Facilities $4,547.53 $54570.33
9. Unit Pricing for Various
As-Needed Services Not-Applicable
In the event the CITY requests Additional Services for services outside the scope set forth in Exhibit A and outside the pricing set forth Attachment 9 to Exhibit B, the fee shall be negotiated in advance and set forth in writing. In no event shall the contingency exceed those amounts listed below.
Fiscal Years 201 7-2018 and 201 8-2019 Contingency
Not to Exceed: $295,685.06
Fiscal Years 2019-2020, 2020-2021 and 2021-2022 Contingency Not to Exceed: $113,185.06
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B0785-000t\2063010v1 doc
Annual pricing described in this Exhibit B shall reflect the mowing of turfgrass on a bi-weekly basis during the winter months of December, January, February and March. CONTRACTOR shall provide mowing on a weekly basis during these months only upon direction from CITY. If CONTRACTOR performs mowing services on a weekly basis during any of these months, the costs shall be included as an additional charge on invoices for these months.
Pursuant to the provisions set forth in Attachment I to Exhibit A, it is mutually agreed by CONTRACTOR and CITY that if completion of certain services to be provided by the CONTRACTOR under this Agreement specified below are delayed or not performed, a penalty as described herein will be assessed each day that the service is not properly performed or not provided as required under the contract. This is in addition to the CITY’s other remedies allowed by law, including the contractual requirement that the condition be remedied.
CONTRACTOR shall submit an itemized statement to CITY for its services performed, which shall include documentation setting forth in detail a description of the services rendered. CITY shall pay CONTRACTOR the undisputed amount of such undisputed billing within thirty (30) days of receipt of same.
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B0785-000 I \20630 I Ovi doc
ATTACHMENT I TO EXHIBIT B
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ATTACHMENT 1 TO EXHIBIT B
CITY PARKS AND FACILITIES
ITEM LOCATION DESCRIPTION
1 Beverly Gardens Park along Santa Monica Turfgrass
Blvd/Wilshire Blvd. from Whittier Dr. to Doheny maintenance $463712 $55,645.48 Dr. (22 blocks):
2 Beverly Gardens Park along Santa Monica Turfgrass fertilization Blvd/Wilshire Blvd. from Whittier Dr. to Doheny $127.52 $1,530.20 Dr. (22 blocks):
3 Beverly Gardens Park along Santa Monica Turfgrass aeration Blvd/Wilshire Blvd. from Whittier Dr. to Doheny $5881 $705.70 Dr. (22 blocks):
4 Beverly Gardens Park along Santa Monica Turfgrass dethatching Blvd/Wilshire Blvd. from Whittier Dr. to Doheny $188.19 $2 258.25 Dr. (22 blocks):
5 Coldwater Canyon Park, 1100 Coldwater Canyon Turfgrass Dr. and adjacent area including northeast of maintenance Coldwater Canyon Fire Station 2: Coldwater
Canyon Reservoir Park (southeast corner 3. 4
Coldwater Canyon and N. Beverly):
6 Coldwater Canyon Park, 1100 Coldwater Canyon Turfgrass fertilization Dr. and adjacent area including northeast of
Coldwater Canyon Fire Station 2: Coldwater
Canyon Reservoir Park 1 4 17 92 (southeast corner
Coldwater Canyon and N. Beverly):
7 Coldwater Canyon Park, 1100 Coldwater Canyon Turfgrass aeration Dr. and adjacent area including northeast of
Coldwater Canyon Fire Station 2: Coldwater
Canyon Reservoir Park 6 26 (southeast corner
Coldwater Canyon and N. Beverly):
8 Coldwater Canyon Park, 1100 Coldwater Canyon Tutfgrass dethatching Dr. and adjacent area including northeast of
Coldwater Canyon Fire Station 2: Coldwater
Canyon Reservoir Park (southeast 2 20 26 45 cornet
Coldwater Canyon and N. Beverly):
9 La Cienega Park, 8400 Gregory Way and Turfgrass
adjacent areas including La Cienega Tennis maintenance
Center, 325 S. La Cienega Blvd. and Frank $3,148.64 $37,783.68 Fenton Field:
10 La Cienega Park, 8400 Gregory Way and Turfgrass fertilization adjacent areas including La Cienega Tennis
Center, 325 S. La Cienega Blvd. and Frank $86.33 $1,036.00 Fenton Field
11 La Cienega Park, 8400 Gregory Way and Turfgrass aeration adjacent areas including La Cienega Tennis
Center, 325 S. La Cienega Blvd. and Frank $39.82 $477.78 Fenton Field
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12 La Cienega Park, 8400 Gregory Way and Turfgrass dethatching adjacent areas including La Cienega Tennis Center, 325 S. La Cienega Blvd. and Frank $433.75 $5,204.96 Fenton Field:
13 Roxbury Park, 471 S. Roxbury Dr.: Turigrass
maintenance $2,967.32 $35,607.88
14 Roxbury Park, 471 S. Roxbury Dr.: Turfgrass fertilization $81.20 $974.40
15 Roxbury Park, 471 S. Roxbury Dr.: Turfgrass aeration $37.50 $450.02 16 Roxbury Park, 471 5. Roxbury Dr.: Turfgrass dethatching $200.29 $2,403.45 17 Will Rogers Park and five southern adjacent Turfgrass corners: maintenance $1,375.95 $16,511.44 18 Will Rogers Park and five southern adjacent Turfgrass fertilization corners: $37.29 $447.44 19 Will Rogers Park and five southern adjacent Turfgrass aeration corners: $17.20 $206.35 20 Will Rogers Park and five southern adjacent Turfgrass dethatching corners: $55.03 $660.33 30785-000 1\20630 I Ov I .doc
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ATTACHMENT 2 TO EXHIBIT B
MINI PARKS
ITEM LOCATION DESCRIPTION
1 Arnaz mini-park, 151 N. Arnaz Dr.: Turfgrass
maintenance $71.40 $136.84
2 Arnaz mini-park, 151 N. Arnaz Dr.: Turfgrass fertilization $0.31 $3.76
3 Arnaz mini-park, 151 N. Arnaz Dr.: Turfgrass aeration $0.15 $1.74 4 Arnaz mini-park, 151 N. Arnaz Dr.: Turfgrass dethatching $0.47 $5.58 5 Hamel mini-park, 214 S. Hamel Dr.: Turfgrass
maintenance $11.11 $133.32
6 Hamel mini-park, 214 S. Hamel Dr.: Turfgrass fertilization $0.31 $3.68
7 Hamel mini-park, 214 S. Hamel Dr.: Turfgrass aeration $0.14 $1.70 8 Hamel mini-park, 214 S. Hamel Dr.: Turfgrass dethatching $0.45 $5.45 9 Maltz mini-park (southwest corner Sunset Turfgrass
Blvd.Mlhittier Dr.): maintenance $213.36 $2,560.36
10 Maltz mini-park (southwest corner Sunset Turfgrass tertilization Blvd.ANhiftier Dr.): $5.90 $70.84
1 1 Maltz mini-park (southwest corner Sunset Turfgrass aeration BIvd./Whiffier Dr.): $2.72 $32.67
12 Malt2 mini-park (southwest corner Sunset Turtgrass dethatching Blvd.ANhittier Dr.): $8.71 $104.55
13 Oakhurst mini-park 120 S. Oakhurst Dr.: Turfgrass
maintenance $17.71 $212.52
14 Oakhurst mini-park, 120 S. Oakhurst Dr.: Thrfgrass fertilization $0.49 $5.88
15 Oakhurst mini-park, 120 S. Oakhurst Dr.: Turfgrass aeration $0.23 $2.71 16 Oakhurst mini-park, 120 S. Oakhurst Dr.: Turfgrass dethatching $0.72 $8.68 17 Reeves mini-park, 125 S. Reeves Dr.: Iurfgrass
maintenance $12.65 $151.80
18 Reeves mini-park, 125 5. Reeves Dr.: Turfgrass fertilization $0.35 $4.20
19 Reeves mini-park, 125 S. Reeves Dr.: Turfgrass aeration $0.16 $1.94 20 Reeves mini-park, 125 S. Reeves Dr.: Turfgrass dethatching $0.52 $6.19 21 Rexford Rest mini-park, 326 N. Rexford Dr. Turfgrass (southeast corner Burton Way/N. Rexford Dr.): maintenance $48.91 $586.96 22 Rexford Rest mini-park, 326 N. Rexford Dr. Turfgrass fertilization (southeast corner Burton Way/N. Rexford Dr.): $1.35 $16.24 23 Rexford Rest mini-park, 326 N. Rexford Dr. Turfgrass aeration (southeast corner Burton Way/N. Rexford Dr.): $0.62 $7.49 B0785-000 I \20630 I Ov 1 doc
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24 Rexford Rest mini-park, 326 N. Rexford Dr. Turfgrass dethatching (southeast corner Burton Way/N. Rexford Dr.): $2.00 $23.97 25 Sierra/Sunset pocket park (access from 700 block Turfgrass Sierra Dr.): maintenance $68.31 $819.72
26 Sierra/Sunset pocket park (access from 700 block Turfgrass fertilization Sierra Dr.): $1.89 $22.68
27 Sierra/Sunset pocket park (access from 700 block Turfgrass aeration Sierra Dr.): $3.48 $41.80
28 Sierra/Sunset pocket park (access from 700 block Turfgrass dethatching Sierra Dr.): $2.79 $33.47
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ATTACHMENT 3 TO EXHIBIT B
HISTORIC GREYSTONE PARK
ITEM LOCATION MONTHLY ANNUAL DESCRIPTION AMOUNT AMOUNT
1 Greystone Park, 501 N. Doheny Rd.: Weed abatement for fire suppression $240.87 $2,890.40
2 Greystone Park, 501 N. Doheny Rd.: Turfgrass dethatching $36.17 $434.00 3 Greystone Park, 501 N. Doheny Rd.: Turfgrass
maintenance $558.03 $6,696.36
4 Greystone Park, 501 N. Doheny Rd.: Turfgrass fertilization $15.44 $185.24
5 Greystone Park, 501 N. Doheny Rd.: Turfgrass aeration $7.12 $85.46 30785-0001\2063010v doe
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ATTACHMENT 4 TO EXHIBIT B
MEDIANS/TRAFFIC ISLANDS/EASEMENTS
ITEM LOCATION DESCRIPTION
1 Beverwil Dr. traffic island (northeast corner Plant care Beverwil/Smithwood): $5.87 $70.40
2 Beverwil Dr. traffic island (northeast corner Turigrass Beverwil/Smithwood): maintenance $29.77 $357.28
3 Beverwil Dr. traffic island (northeast corner Turfgrass fertilization Beverwil/Smithwood): $0.82 $9.88
4 Beverwil Dr. traffic island (northeast corner Planter bed Beverwil/Smithwood): fertilization $0.03 $0.40
5 Beverwil Dr. traffic island (northeast corner Turfgrass aeration Beverwil/Smithwood): $0.38 $4.56
6 Beverwil Dr. traffic island (northeast cornet Turfgrass dethatching Beverwil/Smithwood): $1.22 $14.59
7 Burton Way median between east City limit (near Turfgrass Oakhurst) and Rexfotd Dr.: maintenance $1,211.94 $14,543.32 8 Burton Way median between east City limit (near Turfgrass fertilization Oakhurst) and Rexford Dr.: $32.75 $392.96
9 Burton Way median between east City limit (near Turfgrass aeration Oakhurst) and Rexford Dr.: $15.10 $181.24
10 Burton Way median between east City limit (near Turfgrass dethatching Oakhurst) and Rexford Dr.: $48.33 $579.96
11 Doheny alley easement (1/2 block north of Debris removal Wilshire between Doheny/Rexford): $5.81 $69.68
12 Doheny alley easement (1/2 block north of Plant care Wilshire between Doheny/Rexford): $473.73 $5,684.80
13 Doheny alley easement (1/2 block north of Planter bed Wilshire between Doheny/Rexford): fertilization $2.69 $32.30 14 La Altura easement (entry gate is north of 1117 La Weed abatement for Altura): fire suppression $9.78 $117.41
15 Lindacrest bridle path (between Lindacrest and Debris removal Readcrest): $5.81 $69.68
16 Undacrest bridle path (between Lindacrest and Plant care Readcrest): $291.28 $3,495.36
17 Lindacrest bridle path (between Lindacrest and Planter bed Readcrest): fertilization $3.31 $39.72
18 McCarty alley easement (adjacentto/ north of 135 Debris removal McCarty): $5.81 $69.68
19 McCarty alley easement (adjacent to/ north of 135 Plant care McCarty): $88.29 $1,059.52
20 McCarty alley easement (adjacent to/ north of 135 Planter bed McCarty): fertilization $0.50 $6.02
21 Median on Sunset Blvd. from Whittier Dr. to east Turfgrass City limits: maintenance $1,439.20 $17,270.44
22 Median on Sunset Blvd. from Whittier Dr. to east Turfgrass fertilization City limits: $39.04 $468.44
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23 Median on Sunset Blvd. from Whittier Dr. to east Turfgrass aeration City limits: $18.00 $216.04
24 Median on Sunset Blvd. from Whittier Dr. to east Turfgrass dethatching City limits: $57.61 $691.31
25 N. Rodeo Dr. median (Park Way to Sunset): Debris removal $5.81 $69.68
26 N. Rodeo Dr. median (Park Way to Sunset): Plant care $978.27 $11739.20 27 N. Rodeo Dr. median (Park Way to Sunset): Planter bed fertilization $5.56 $66.70
28 N. Santa Monica Boulevard easement (south side Debris removal of N. Santa Monica between Roxbury and
Wilshire): $5.81 $69.68
29 N. Santa Monica Boulevard easement (south side Plant care of N. Santa Monica between Roxbury and Wilshire): $186.03 $2,256.32
30 N. Santa Monica Boulevard easement (south side Planter bed of N. Santa Monica between Roxbury and fertilization
Wilshire): $1.07 $12.82
31 North Sunset Blvd. parkway between Hillcrest Rd Turfgrass and Alta Dr.: maintenance $51.44 $617.32
32 North Sunset Blvd. parkway between Hillcrest Rd Turfgrass fertilization and Alta Dr.: $1.42 $17.08
33 North Sunset Blvd. parkway between Hillcrest Rd Turfgrass aeration and Alta Dr.: $0.65 $7.84
34 North Sunset Blvd. parkway between Hillcrest Rd Turfgrass dethatching and Alta Dr.: $2.10 $25.21
35 Olympic Blvd and Spalding Gateway (west of Debris removal Spalding to Heath alley): $5.61 $69.68
36 Olympic Blvd and Spalding Gateway (west of Rose care Spalding to Heath alley): $27.04 $324.48 37 Olympic Blvd and Spalding Gateway (west of Plant care Spalding to Heath alley): $138.16 $1,657.92 38 Olympic Blvd and Spalding Gateway (west of Planter bed Spalding to Heath alley): fertilization $0.79 $9.42
39 Olympic Blvd and Spalding Gateway (west of Rose bed fertilization Spalding to Heath alley): $12.13 $145.60
40 Olympic Blvd. IS. Beverly Dr. traffic island (north Plant care side of Olympic at S. Beverly): $14.67 $176.00 41 Olympic Blvd. IS. Beverly Dr. traffic island (north Annual flower rotation side of Olympic at S. Beverly): $350.00 $4,200.00
42 Olympic Blvd. IS. Beverly Dr. traffic island (north Turfgrass side of Olympic atS. Beverly): maintenance $9.79 $117.48 43 Olympic Blvd. IS. Beverly Dr. traffic island (north Planter bed side of Olympic at S. Beverly): fertilization $0.08 $1.00 44 Olympic Blvd. IS. Beverly Dr. traffic island (north Turfgrass fertilization side of Olympic at S. Beverly): $0.27 $3.24
45 Olympic Blvd. IS. Beverly Dr. traffic island (north Turfgrass aeration side of Olympic at S. Beverly): $0.13 $1.50
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—ill—
46 Olympic Blvd. IS. Beverly Dr. traffic island (north Turfgrass dethatching side of Olympic at S. Beverly): $0.40 $4.79
47 Peck/Bedford alley easement (adjacent to! north Debris removal of 133 Peck and 132 Bedford): $5.81 $69.68
48 Peck/Bedford alley easement (adjacent to! north Plant care of 133 Peck and 132 Bedford): $22.00 $264.00
49 Peck/Bedford alley easement (adjacent to! north Planter bed of 133 Peck and 132 Bedford): fertilization $0.13 $1.50 50 S. La Cienega median (between Olympic and Debris removal Gregory): $5.81 $69.68
51 S. La Cienega median (between Olympic and Plant care Gregory): $142.27 $1707.20
52 S. La Cienega median (between Olympic and Planter bed Gregory): fertilization $0.81 $9.70
53 San Vicente/Hamilton Dr. easement (adjacent Debris removal to/north of 159 N. Hamilton, access from La $5.81 $69.68 Cienega):
54 San Vicente/Hamilton Dr. easement (adjacent Plant care to/north of 159 N. Hamilton, access from La $76.56 $918.72 Cienega):
55 San Vicente/Hamilton Dr. easement (adjacent Planter bed to/north of 159 N. Hamilton, access from La fertilization Cienega): $044 $522
56 Spalding Dr. traffic island (Spalding at Moreno): Planter bed fertilization $0.48 $5.75
57 Spalding Dr. traffic island (Spalding at Moreno): Debris removal $5.81 $69.68
58 Spalding Dr. traffic island (Spalding at Moreno): Plant care $84.33 $1,012.00 59 Trousdale Estates Doheny Road entry (north Hardscape/pathway sides Doheny Rd/N. Hillcrest): maintenance $5.10 $61.15 60 Trousdale Estates Doheny Road entry (north Debris removal sides Doheny Rd./N. Hillcrest): $5.81 $69.68
61 Trousdale Estates Doheny Road entry (north Plant care sides Doheny Rd./N. Hillcrest): $43.41 $520.96
62 Trousdale Estates Doheny Road entry (north Planter bed sides Doheny Rd./N. Hillcrest): fertilization $0.25 $2.96 63 Whittier Dr. traffic islands/medians (at Elevado, Debris removal Linden, Trenton and Walden): $5.81 $69.68
64 Whittier Dr. traffic islands/medians (at Elevado, Plant care Linden, Trenton and Walden): $134.35 $1,612.16
65 Whittier Dr. traffic islands/medians (at Elevado, Planter bed Linden, Trenton and Walden): fertilization $0.76 $9.16
66 Wilshire Blvd. and San Vicente Gateway Plant care
(northwest corner Wilshire/San Vicente): $46.20 $554.44 67 Wilshire Blvd. and San Vicente Gateway Planter bed
(northwest corner Wilshire/San Vicente): fertilization $0.26 $3.15 68 Wilshire Blvd. and San Vicente Gateway Rose care
(northwest corner Wilshire/San Vicente): $16.90 $202.80 30785-000 I\2063010v1 .doc
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69 Wilshire Blvd. and San Vicente Gateway Rose bed fertilization (northwest corner Wilshire/San Vicente); $7.58 $91.00
70 Wilshire Blvd. and Whittier Gateway; Debris removal
$5.81 $69.68
71 Wilshire Blvd. and Whittier Gateway; Plant care $160.75 $1,928.96 72 Wilshire Blvd. and Whittier Gateway; Planter bed
fertilization $0.91 $10.96
73 Wilshire Blvd. medians (at Whittier, N. Santa Planter bed Monica, Linden (2), Roxbury (2), Bedford, fertilization Camden, $1 48 $17 75 Canon, Rodeo, Maple and Tower);
74 Wilshire Blvd. medians (at Whittier, N. Santa Debris removal Monica, Linden (2), Roxbury (2), Bedford,
Camden, Canon, $5.81 $69.68 Rodeo, Maple and Tower);
75 Wilshire Blvd. medians (at Whittier, N. Santa Plant care Monica, Linden (2), Roxbury (2), Bedford,
Camden, $250.80 $3,009.60 Canon, Rodeo, Maple and Tower); 11•
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ATTACHMENT 5 TO EXHIBIT B
PARKING FACILITIES
ITEM LOCATION DESCRIPTION
1 216 S. Beverly Dr.: Debris removal $5.81 $69.68
2 216 S. Beverly Dr.: Plant care (in planter
pockets above $17.60 $211.20 newsstand)
3 216 S. Beverly Dr.: Plant care (in planter
pockets above $0.10 $1.20 newsstand)
4 221 N. Crescent Dr. (south of Dayton): Debris removal $5.81 $69.68 5 221 N. Crescent Dr. (south of Dayton): Plant care $14.67 $176.00 6 221 N. Crescent Dr. (south of Dayton): Planter bed
fertilization $0.08 $1.00
7 333 N. Crescent Dr. (north of Dayton): Debris removal $5.81 $69.68 8 333 N. Crescent Dr. (north of Dayton): Plant care $66.00 $792.00 9 333 N. Crescent Dr. (north of Dayton): Planter bed
fertilization $0.38 $4.50
10 9333W. 3rd St.: Plant care (including
planter pockets and $0.70 $8.37 green screen trellis)
11 9333 W. 3t0 St.: Debris removal $5.81 $69.68
12 9333W. 3° St.: Plant care (including
planter pockets and $122.76 $1473. 12
green screen trellis)
13 Santa Monica 5 parking facility (south side N. Debris removal Santa Monica from N. Beverly to N. Roxbury): $5.81 $69.68 14 Santa Monica 5 parking facility (south side N. Plant care (including Santa Monica from N. Beverly to N. Roxbury): second level planter $336.75 $4040.96 pockets) 30785-000 1\20630 I 0v I .doc
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ATTACHMENT 6 TO EXHIBIT B
RESERVOIR SITES
ITEM LOCATION DESCRIPTION
1 Cabrillo Reservoir (Cabrillo at Coldwater Canyon): Plant care $291.13 $3,493.60 2 Cabrillo Reservoir (Cabrillo at Coldwater Canyon): Planter bed fertilization $1.65 $19.85
3 Cabrillo Reservoir (Cabrillo at Coldwater Canyon): Hardscape/pathway maintenance $5.10 $61.15
4 Cabrillo Reservoir (Cabrillo at Coldwater Canyon): Debris removal $5.81 $69.68
5 Green Acres pumping station (1137 Benedict Hardscape/pathway Canon): maintenance $5.10 $61.15
6 Green Acres pumping station (1137 Benedict Debris removal Canon): $5.81 $69.68
7 Green Acres pumping station (1137 Benedict Plant care Canon): $41.07 $492.80
8 Green Acres pumping station (1137 Benedict Planter bed Canon): fertilization $0.23 $2.80
9 Monte Cielo pumping station (Monte Cielo at Hardscape/pathway Fontaine): maintenance $5.10 $61.15
10 Monte Cielo pumping station (Monte Cielo at Debris removal Fontaine): $5.81 $69.68
11 Monte Cielo pumping station (Monte Cielo at Plant care Fontaine): $17.60 $211.20
12 Monte Cielo pumping station (Monte Cielo at Planter bed Fontaine): fertilization $0.10 $1.20
13 Pumping Station 2 (1045 Woodland Dr.): Hardscape/pathway maintenance $5.10 $61.15
14 Pumping Station 2 (1045 Woodland Dr.): Debris removal $5.78 $69.38 15 Pumping Station 2 (1045 Woodland Dr.): Plant care $388.67 $4,664.00 16 Pumping Station 2 (1045 Woodland Dr.): Planter bed
fertilization $2.21 $26.50
17 Reservoir 3-A (1150 Loma Linda Dr.): Plant care $38.87 $466.40 18 Reservoir 3-A (1150 Loma Linda Dr.): Planter bed
fertilization $0.22 $2.65
19 Reservoir 3-A (1150 Loma Linda Dr.): Hardscape/pathway maintenance $5.10 $61.15
20 Reservoir 3-A (1150 Loma Linda Dr.): Debris removal $5.78 $69.38 21 Reservoir 3-A (1150 Loma Linda Dr.): Weed abatement for fire suppression $14.22 $170.67
22 Reservoir 4-A (1135 Miradero Dr.): Planter bed
fertilization $3.54 $42.48
30785M001\2063010v1 .doc
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23 Reservoir 4-A (1135 Miradero Dr.): Weed abatement for fire suppression $137.84 $1,654.10
24 Reservoir 4-A (1135 Miradero Dr.): Hardscape/pathway maintenance $5.10 $61.15
25 Reservoir 4-A (1135 Miradero Dr.): Debris removal $5.61 $69.68 26 Reservoir4-A(1135 Miradero Dr.): Plant care $623.04 $7,476.48 27 Reservoir 4-B (1180 Loma Vista Dr.): Weed abatement for fire suppression $36.69 $440.30
28 Reservoir 4-B (1180 Loma Vista Dr.): Hardscape/pathway maintenance $5.10 $61.15
29 Reservoir 4-B (1180 Loma Vista Dr.): Debris removal $5.81 $69.68 30 Reservoir 4-B (1180 Loma Vista Dr.): Plant care $180.40 $2,164.80 31 Reservoir 4-B (1180 Loma Vista Dr.): Planter bed
fertilization $1.03 $12.30
32 Reservoir 5 (445 Trousdale P1.): Hardscape/pathway
maintenance $5.10 $61.15
33 Reservoir 5 (445 Trousdale P1.): Debris removal $5.81 $69.68 34 Reservoir 5 (445 Trousdale P1.): Plant care $256.67 $3,080.00 35 Reservoir 5 (445 Trousdale P1.): Weed abatement for
fire suppression $12.30 $147.57
36 ReservoirS (445 Trousdale P1.): Planter bed
fertilization $1.46 $17.50
37 Reservoir 6 (1820 Loma Vista Dr.): Weed abatement for fire suppression $3.97 $47.60
38 Reservoir 6(1820 Loma Vista Dr.): Planter bed
fertilization $0.34 $4.05
39 Reservoir 6 (1820 Loma Vista Dr.): Hardscape/pathway maintenance $5.10 $61.15
40 Reservoir 6 (1820 Loma Vista Dr.): Debris removal $5.81 $69.68 41 Reservoir 6 (1820 Loma Vista Dr.): Plant care $59.40 $712.80 42 Reservoir 7 (405 Walker Dr.): Hardscape/pathway
maintenance $5.10 $61.15
43 Reservoir 7 (405 Walker Dr.): Debris removal $5.81 $69.68 44 Reservoir 7 (405 Walker Dr.): Plant care $14.67 $176.00 45 Reservoir 7 (405 Walker Dr.): Weed abatement for
fire suppression $9.01 $108.06
46 Reservoir 7 (405 Walker Dr.): Planter bed
fertilization $0.08 $1.00
47 Robertson/Melrose storage yard (619 N. Hardscape/pathway Robertson Blvd. West Hollywood, CA): maintenance $5.10 $61.15 48 Robertson/Melrose storage yard (619 N. Debris removal Robertson Blvd. West Hollywood, CA): $5.81 $69.68
-1 16-
B0785-0001\206301 Ovi .doc
49 Robertson/Melrose storage yard (619 N. Plant care
Robertson Blvd. West Hollywood, CA): $36.67 $440.00
50 Robertson/Melrose storage yard (619 N. Planter bed
Robertson Blvd. West Hollywood, CA): fertilization $0.08 $1.00 51 Sand Trap pumping station (adjacent to/south of Hardscape/pathway 2319 La Cienega Blvd. Los Angeles, CA at 10 maintenance $5.10 $61.15 Freeway). 52 Sand Trap pumping station (adjacent to/south of Debris removal 2319 La Cienega Blvd. Los Angeles, CA at 10 $5.81 $69.68 Freeway).:
53 Sand Trap pumping station (adjacent to/south of Plant care 2319 La Cienega Blvd. Los Angeles, CA at 10 $14.67 $176.00 Freeway).:
54 Sand Trap pumping station (adjacent to/south of Planter bed 2319 La Cienega Blvd. Los Angeles, CA at 10 fertilization $0.08 $1.00 Freeway).:
55 Sunset Reservoir (812 N. Rexford, southeast Hardscape/pathway corner SunsetlN. Rexford): maintenance $5.10 $61.15
56 Sunset Reservoir (812 N. Rexford, southeast Debris removal corner Sunset/N. Rexford): $5.78 $69.38
57 Sunset Reservoir (812 N. Rexford, southeast Plant care corner Sunset/N. Rexford): $176.88 $2,122.56
58 Sunset Reservoir (812 N. Rexford, southeast Planter bed corner Sunset/N. Rexford): fertilization $1.01 $12.06
59 Sunset Reservoir (812 N. Rexford, southeast Turfgrass corner Sunset/N. Rexford): maintenance $583.59 $7,003.04 60 Sunset Reservoir (812 N. Rexford, southeast Turfgrass fertilization corner Sunset/N. Rexford): $16.15 $193.76
61 Sunset Reservoir (812 N. Rexford, southeast Turfgrass aeration corner Sunset/N. Rexford): $7.45 $89.36
62 Sunset Reservoir (812 N. Rexford, southeast Turfgrass dethatching corner Sunset/N. Rexford): $23.83 $285.95
B0785-000 l\20630 I Ov I .doc
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ATTACHMENT 7 TO EXHIBIT B
BUSINESS TRIANGLE
ITEM LOCATION DESCRIPTION
1 Brighton Way between N. Crescent and Wilshire Debris removal-45 Blvd.: planted tree wells, 22 $23.83 $286.00 grated tree wells 2 Brighton Way between N. Crescent and Wilshire Plant care-45 planted Blvd.: tree wells $42.24 $506.88
3 Brighton Way between N. Crescent and Wilshire Cigarette butt Blvd.: removal below tree $168.96 $2027.52 grate
4 Brighton Way between N. Crescent and Wilshire Planter bed Blvd.: fertilization-45 planted $0.24 $2.88 tree wells
5 Dayton Way between N. Crescent and Wilshire Debris removal-31 Blvd: planted tree wells, 15
grated tree wells,
planter at Dayton side $21.67 $260.00 of 239 N. Crescent 6 Dayton Way between N. Crescent and Wilshire Plant care-31 planted Blvd: tree wells/ planter at
Dayton side of 239 N.
Crescent 29.33 352.00
7 Dayton Way between N. Crescent and Wilshire Cigarette butt Blvd: removal below tree $115.20 $1,382.40 grate
8 Dayton Way between N. Crescent and Wilshire Plant care-31 planted Blvd: tree wells/ planter at
Dayton side of 239 N.
Crescent 0. 7 2.00
9 N. Beverly Drive between Wilshire Blvd. and N. Plant care-53 planted Santa Monica Blvd.: tree wells/3 crosswalk $100.42 $1,205.00 planters 10 N. Beverly Drive between Wilshire Blvd. and N. Debris removal-53 Santa Monica Blvd.: planted tree wells, 47
grated tree wells, 3 50 546 0 crosswalk planters .
. 0
11 N. Beverly Drive between Wilshire Blvd. and N. Cigarette butt Santa Monica Blvd.: removal below tree $360.96 $4,331.52 grate B07$5-000 1\20630 I Ov I .doc
-1 1$-
12 N. Beverly Drive between Wilshire Blvd. and N. Planter bed Santa Monica Blvd.: fertilization-53 planted
tree wells/3 crosswalk $0.57 $6.84
planters
13 N. Canon Drive between Wilshire Blvd. and N. Planter bed Santa Monica Blvd.: fertilization-35 planted
tree wells/3 crosswalk $0.47 $5.69
planters
14 N. Canon Drive between Wilshire Blvd. and N. Debris removal-35 Santa Monica Blvd.: planted tree wells, 25
grated tree wells, 3 39 00 468 00 crosswalk planters
15 N. Canon Drive between Wilshire Blvd. and N. Plant care-35 planted Santa Monica Blvd.: tree wells/3 crosswalk $83.53 $1,002.32 planters 16 N. Canon Drive between Wilshire Blvd. and N. Cigarette butt Santa Monica Blvd.: removal below tree $192.00 $2,304.00 grate 17 N. Rodeo Drive between Wilshire Blvd. and N. Debris removal Santa Monica Blvd: $5.81 $69.68
18 N. Rodeo Drive between Wilshire Blvd. and N. Plant care-tree wells Santa Monica Blvd: $26.40 $316.80
19 N. Rodeo Drive between Wilshire Blvd. and N. Plant care-center Santa Monica BIvd: median $205.33 $2,464.00
20 N. Rodeo Drive between Wilshire Blvd. and N. Cigarette butt Santa Monica BIvd: removal below tree $199.68 $2,396.16 grate 21 N. Rodeo Drive between Wilshire Blvd. and N. Annual flower rotation Santa Monica Blvd: crosswalk urns $44.80 $537.60
22 N. Rodeo Drive between Wilshire Blvd. and N. Annual flower rotation Santa Monica Blvd: median 476 5 712 end caps $ .00 $ , .00 23 N. Rodeo Drive between Wilshire Blvd. and N. Planter bed Santa Monica Blvd: fertilization $0.15 $1.80
24 N. Rodeo Drive between Wilshire Blvd. and N. Rose bed fertilization Santa Monica Blvd: $106.17 $1,274.00
25 N. Rodeo Drive between Wilshire Blvd. and N. Holiday flower Santa Monica Blvd: overdress-median $573.61 $6,883.37 end caps 26 N. Rodeo Drive between Wilshire Blvd. and N. Holiday flower Santa Monica BIvd: overdress-crosswalk $183.82 $2,205.79 urns 27 Second floor plaza south of, and adjacent to, Debris removal Crate and Barrel, 438 N. Beverly Dr.: $5.81 $69.68
28 Second floor plaza south of, and adjacent to, Plant care Crate and Barrel, 438 N. Beverly Dr.: $38.13 $457.60
29 Second floor plaza south of, and adjacent to, Planter bed Crate and Barrel, 438 N. Beverly Dr.: fertilization $0.22 $2.60 307$5-0001\2063010v1 doc
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ATTACHMENT 8 TO EXHIBIT B
CITY FACILITIES
ITEM LOCATION DESCRIPTION
1 City building 331 N. Foothill Rd.: Hardscape/pathway
maintenance $5.10 $61.75
2 City building 331 N. Foothill RU.: Debris removal $5.81 $69.68 3 City building 331 N. Foothill Rd.: Plant care $265.47 $3,185.60 4 City building 331 N. Foothill RU.: Planter bed
fertilization $1.51 $18.10
5 City building 345 N. Foothill Rd. including rear Hardscape/pathway planter: maintenance $5.10 $61.15
6 City building 345 N. Foothill Rd. including rear Debris removal planter: $5.81 $69.68
7 City building 345 N. Foothill Rd. including rear Plant care planter: $366.67 $4,400.00
8 City building 345 N. Foothill Rd. including rear Planter bed planter: tertilization $2.08 $25.00
9 City Hall complex, 455 N. Crescent Dr.: Amenity care-bench $147.58 $1,771.00 10 City Hall complex, 455 N. Crescent Dr.: Hardscape/pathway maintenance $5.10 $61.15
11 City Hall complex, 455 N. Crescent Dr.: Plant care $2,236.00 $26,832.00 12 City Hall complex, 455 N. Crescent Dr.: Turfgrass fertilization $13.65 $163.80
13 City Hall complex, 455 N. Crescent Dr.: Debris removal $5.81 $69.68 14 City Hall complex, 455 N. Crescent Dr.: Turfgrass aeration $6.30 $75.54 15 City Hall complex, 455 N. Crescent Dr.: Turtgrass dethatching $20.14 $241.73 16 City Hall complex, 455 N. Crescent Dr.: Turtgrass
maintenance $491.85 $5,902.20
17 City Yards including 9357, 9298W. 3td St. and TurIgrass 330, 336-338, 342 and 346 Foothill Rd: maintenance $169.51 $2,034.12 18 City Yards including 9357, 9298W. 3t St. and Hardscape/pathway 330, 336-338, 342 and 346 Foothill Rd: maintenance $5.10 $61.15 19 City Yards including 9357, 9298W. 3ta St. and Amenity care-trash 330, 336-338, 342 and 346 Foothill Rd: receptacle $282.52 $3,390.20 20 City Yards including 9357, 9298 W. 3 St. and Trash receptacle 330, 336-338, 342 and 346 Foothill RU: service $282.52 $3,390.20 21 City Yards including 9357, 9298 W. 3r0 St. and Debris removal 330, 336-338, 342 and 346 Foothill RU: $5.81 $69.68
22 City Yards including 9357, 9298 W. 3td St. and Turfgrass fertilization 330, 336-338, 342 and 346 Foothill RU: $4.69 $56.28
23 City Yards including 9357, 9298 W. 3ra St. and Plant care 330, 336-338, 342 and 346 Foothill Rd: $134.64 $1,615.68 30735-0001 \20630 I 0’ I .doc
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24 City Yards including 9357, 9298 W. 3 St. and Turfgrass aeration 330, 336-338, 342 and 346 Foothill Rd: $2.16 $2595
25 City Yards including 9357, 9298 W. 3 St. and Turfgrass dethatching 330, 336-338, 342 and 346 Foothill Rd:
$6.92 $83.06
26 City Yards including 9357, 9298 W. 3td St. and Planter bed 330, 336-338, 342 and 346 Foothill Rd: fertilization $0.77 $9.18 27 Fire Station 3, 180 S. Doheny Dr: Turfgrass
maintenance
$47.92 $575.00
28 Fire Station 3, 180 S. Doheny Dr: Plant care $20.53 $246.40 29 Fire Station 3, 180 S. Doheny Dr: Turfgrass fertilization $0.12 $1.40
30 Fire Station 3, 180 5. Doheny Dr: Turfgrass aeration $0.09 $1.10 31 Fire Station 3, 180 S. Doheny Dr: Turfgrass dethatching $0.17 $2.07
32 Fire Station 3, 180 S. Doheny Dr: Planter bed
fertilization $0.12 $1.40
80785-0001 \20630 10v I doc
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ATTACHMENT 9 TO EXHIBIT B
AS-NEEDED SERVICES
ITEM DESCRIPTION QUANTITY UNIT COST DETAIL
1 1 gallon nursery plant, installed including 1 year
warranty 1 $14 00
2 5 gallon nursery plant, installed including 1 year
warranty 1 $35 00
15 gallon nursery plant, installed including 1 year
warranty 1 $95 00
Flat, 4” annual color, installed including 90 day
warranty 1 $35.00
Six pack, annual color, installed including 90 day
warranty 1 $35 00
6 Yard, forest blend mulch, installed 1 $45.00
7 Man hour landscape labor, equipped 1 $35.00
8 Man hour irrigation technician, equipped 1 $65.00
9 Man hour landscape labor emergency, equipped 1 $52.50 10 Man hour debris/trash can service, equipped 1 $35.00 Man hour irrigation technician emergency, 1 $97.50 equipped 12 1” brass irrigation solenoid valve, installed
complete, including valve box, gravel, wire 1 $380.00
connectors and unions to existing mainline
13 1” plastic irrigation solenoid valve, installed
complete, including valve box, gravel, wire 1 $365.00
connectors and unions to existing mainline
14 1 1/2” brass irrigation solenoid valve, installed
complete, including valve box, gravel, wire 1 $450.00
connectors and unions to existing mainline
15 1 1/2” plastic irrigation solenoid valve, installed
complete, including valve box, gravel, wire 1 $415.00
connectors and unions to existing mainline
16 2” brass irrigation solenoid valve, installed
complete, including valve box, gravel, wire 1 $500.00
connectors and unions to existing mainline
30785-0001 \20630 1 0’ I doc
-122-
17 2” plastic irrigation solenoid valve, installed
complete, including valve box, gravel, wire I $450.00
connectors and unions to existing mainline
18 6” plastic pop up irrigation head, installed
complete, including nozzle, screen and swing joint 1 $22.00 installed into existing lateral line
19 4” plastic rotor irrigation head, installed complete, including nozzle and swing joint installed into 1 $60.00 existing lateral line
20 1” brass reduced pressure zone backflow device,
installed complete to existing mainline with I $500.00
unions, ball valves
21 2” brass reduced pressure zone backflow device,
installed complete to existing mainline with 1 $1,050.00 unions, ball valves
22 Irrigation backflow certification inspection 1 $75.00 per backflow 23 Annual comprehensive certified playground I $350 00 per inspection/report of findings . playground
24 Square foot landscape payers, installed 1 $12.50
25 Hydro-seed, standard turfgrass seed, 1000
square foot sprayed including germination 1 $135.00
warranty
26 Overseed, standard perennial turfgrass seed, 1 $225 00 1000 square feet including germination warranty 27 30 yard roll off bin delivered, emptied (including
dumping fees) of trash/landscape debris, returned 1 $850.00 to site
28 Watering City medians/parkways/traffic islands
with non-potable water from City non-potable
water sources (Price per acre per watering, 1 $263 00 per acre per regardless of the number of trips to collect water . watering from City non-potable water sources required to
properly water 1 acre)
B0785-000 I \20630 I Ov I .doc
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EXHIBIT C
CERTIFICATE OF INSURANCE
This is to certif’ that the following endorsement is part of the policy(ies) described below:
NAMED INSURED
ADDRESS
COMPANIES AFFORDING COVERAGE
A.
B.
C.
COMPANY POLICY EXPIRATION Di. LIMITS AGGREGATE
(A B. C.) COVERAGE NUMBER DATE PD
DAUTOMOBILE LIABILITY
DGENERAL LIABILITY
D PRODUCTS/COMPLETED
OPERATIONS
UBLANKET CONTRACTUAL
DCONTRACTORS PROTECTIVE
UPERSONAL INJURY
DEXCESS LIABILITY
UWORKERS’ COMPENSATION
U
It is hereby understood and agreed that the CITY of Beverly Hills, its CITY Council and each memoer thereof and every officer and employee of the CITY shall be named as joint and several assureds with respect to claims arising out ofthe following project or agreement:
II is further agreed that the following indemnity agreement between the CITY of Beverly Hills and the named insured is covered under the policy: CONTRACTOR agrees to indemnify, hold harmless and defend CITY, its CITY Council and each member thereof and every officer and employee of CITY from any and all liability or financial loss resulting from any suits, claims, losses or actions brought against and from all costs and expenses of litigation brought against CITY, its CITY Council and each member thereof and any officer or employee of CITY which results directly or indirectly from the wrongful or negligent actions of CONTRACTOR’s officers, employees, agents or others employed by CONTRACTOR while engaged by CONTRACTOR in the (performance of this agreement) construction of this project.
It is further agreed that the inclusion of more than one assured shall not operate to increase the limit ofthe company’s liability and that insurer waives any right of contribution with insurance which may be available to the CITY ofBeverly Hills.
In the event of cancellation or material change in the above coverage, the company will give 30 days written notice of cancellation or material change to the certificate holder.
Except to certify Ihat the policy(ies) described above have the above endorsement attached, this certificate or verification of insurance is not an insurance policy and does not amend, extend or alter the coverage afforded by the policies listed herein.
Notwithstanding any requirement, term. or condition of any contract or other document with respect to which this certificate or verification of insurance may be issued or may pertain, the insurance afforded by the policies described herein is subject to all the terms, exclusions and conditions of such policies.
DATE:
AGENCY:
BY:
TITLE:
ADDRESS:
Authorized Insurance Representative
RMO2.DOC REVISED 10/14/96.
B07$5-000l\20630l0vl .doc
-124-
DocuSign Env&ope ID: 6E96C1 20-AC26-45AF-8BD4-4752ADD31 DFD AMENDMENT NO. 1 TO THE AGREEMENT BETWEEN THE
CITY OF BEVERLY HILLS AND LANDCARE USA, LLC FOR
LANDSCAPE MAINTENANCE SERVICES
NAME OF CONTRACTOR: Landcare USA, LLC
RESPONSIBLE PRINCIPAL Don Cully, Regional Manager
OF CONTRACTOR:
CONTRACTOR’S ADDRESS: 1315 West 130th Street
Gardena, CA 90247
CITY’S ADDRESS: City of Beverly Hills
345 Foothill Road
Beverly Hills, CA 90210
Attention: Director of Public Works
COMMENCEMENT DATE: July 1,2017
TERMINATION DATE: June 30, 2019, unless extended pursuant to Section 2 of the Agreement
CONSIDERATION: $2,950,000.00
Original Agreement: $2,900,000.00
Fiscal Year 2017-2018, not to exceed
$689,500.00
Fiscal Year 2018-2019, if extended
pursuant to Section 2, not to exceed
$739,500.00
Fiscal Years 2019-2020, 2020-2021, 2021-
2022, if extended pursuant to Section 2, not
to exceed $507,000.00 per fiscal year
Amendment No. 1: $ 50,000.00, Fiscal Year
201 8-2019
Total Not to Exceed: $2,950,000.00, as detailed in
Exhibit A and B of the Agreement
CHANGE ORDER AGREEMENT
Pursuant to Beverly Hills Municipal Code Section 3-3-111, the Contracting Officer may approve a change order that does not exceed hislher purchasing authority.
DocuSign Envelope ID: 6E96C120-AC26-45AF-8BD4-4752ADD31DFD AMENDMENT NO. 1 TO THE AGREEMENT BETWEEN THE
CITY OF BEVERLY HILLS AND LANDCARE USA, LLC FOR
LANDSCAPE MAINTENANCE SERVICES
This Amendment No. 1 is to that certain Agreement between the City of Beverly Hills (hereinafter called “CITY”), and Landcare USA, LLC (hereinafter called “CONTRACTOR”) dated May 16, 2017 and identified as Contract No. 218-17, (“Agreement”).
RECITALS
A. CITY entered into a written agreement with CONTRACTOR for landscape maintenance services.
B. CITY and CONTRACTOR desire to amend the Agreement to increase the consideration for additional landscape support for fiscal year 2018-2019, and to compensate CONTRACTOR for these additional services.
NOW, THEREFORE, the parties agree as follows:
Section 1. CONSIDERATION shall be amended as set forth on cover page.
Section 2. Exhibit A, “Scope of Work,” shall be amended as attached hereto and incorporated herein.
Section 3. Exhibit B, “Schedule of Payments and Rates,” shall be amended as attached hereto and incorporated herein.
Section 4. Except as amended by this Amendment and previous amendments, if any, the remaining provisions of this Agreement shall remain in full force and effect.
DocuSgn Env&ope ID: 6E96C1 2O-AC26-45AF-8BD44752ADD31 DFD EXECUTED the l1 day of
20j.9, at Beverly Hills, California.
CITY OF BEVERLY HILLS
A Municipal Corporation
MAHDI ALUZRI (I
City Manager
CONTRACTOR: Landcare USA, LLC
PoLL 11 (LL
DON CULLY
Regional Manager
APPROVED AS TO CONTENT:
t
SHANA EPSTEIN
Director of Public Works
CHAD LYNN
Assistant Director of Public Works
v’o&. (,‘€kuAvu Vvt-sstL
SHARON L’HEUREUX DRESSEL
Risk Manager
3 DocuSign Envelope ID: 6E96C1 2OAC26-45AF-8BD4-4752ADD31 DFD
EXHIBIT A
SCOPE OF WORK
ORIGINAL AGREEMENT
CONTRACTOR shall provide landscape maintenance services as more specifically set forth in the Request for Proposals for Landscape Maintenance of Specified Areas within City Limits document, Bid No. 16-40, dated January 3, 2017 (‘Attachment 1 to Exhibit A”), attached hereto and incorporated herein by this reference. CONTRACTOR shall provide the services described in Attachment 1 to Exhibit A as directed by CITY and the following additional services.
Additional As-Needed Watering Services
As directed by CITY, CONTRACTOR shall obtain water from CITY-approved CITY non-potable water sources, such as the Cabrillo Reservoir, which shall require a special water truck and other equipment for access. CONTRACTOR shall use such water for the delivery and application of water at various CITY facilities such as, but not limited to, street medians and parkways.
CONTRACTOR shall provide all equipment necessary to successfully collect water from CITY non-potable water sources, and deliver and apply such water at locations as directed by CITY.
CONTRACTOR shall store, maintain and operate all equipment in compliance with all best management practices. CONTRACTOR shall field verify all access and water source connection conditions at each CITY-approved site and shall field verify all conditions at all watering sites. CONTRACTOR’s equipment shall function properly given these conditions.
CITY will not provide storage space for any equipment.
CITY shall provide the proper delivery system components from CITY non-potable water source to CONTRACTOR’s water truck.
CONTRACTOR shall have all necessary CITY, County, and State permits and/or licenses required for trucks, equipment, and operation. CONTRACTOR shall provide qualified personnel to operate the water truck equipment. All of CONTRACTOR’s operators shall possess and carry appropriate licenses as required by law at all times.
CONTRACTOR shall repair any damage to CITY facilities resulting from CONTRACTOR operations, including, but not limited to, access road paving, fences, gates, etc.
CITY shall provide water at no cost to CONTRACTOR. CONTRACTOR is required to fill out a log sheet showing the date, time, location and number of gallons of water loaded on every filling. CONTRACTOR shall provide this list to CITY on a weekly basis. CONTRACTOR shall maintain a copy of all water collection logs and provide the logs to CITY upon CITY request.
Watering shall be performed on an as-needed basis. CONTRACTOR shall provide a watering schedule, which shall remain subject to CITY modification and approval at all times. Watering may be performed during late-night or early-morning hours, but is not limited to these times.
Modifications to the watering schedule shall not result in changes to the price per acre per watering, as more fully described in Attachment 9 to Exhibit B, Item 28. CONTRACTOR shall begin watering within 48 hours upon CITY’s written notification. Failure to maintain the watering schedule shall result in result in the assessment of all applicable penalties as provided by the terms of this Agreement.
4 DocuSign Envelope ID: 6E96C 1 20-AC26-45AF-8BD4-4752ADD31 DFD AMENDMENT NO. I
The Scope of Work described below in this Amendment No. 1 shall be considered additional work to the Scope of Work to the original agreement, described above.
CONTRACTOR shall provide the following additional landscaping maintenance services and debris removal at the following locations, for four (4) hours total on Saturdays and four (4) hours total on Sundays:
1. N. Rodeo Drive between Wilshire Blvd. and N. Santa Monica Blvd. • Debris removal-55 planted tree wells, 26 grated tree wells, sidewalks, and curbs/gutters
• Cigarette butt removal below tree grates and in planted tree wells
2. N. Beverly Drive between Wilshire Blvd. and N. Santa Monica Blvd. • Debris removal-53 planted tree wells, 47 grated tree wells, 3 crosswalk planters, sidewalks, and curbs/gutters
• Cigarette butt removal below tree grates and in planted tree wells
3. N. Canon Drive between Wilshire Blvd. and N. Santa Monica Blvd. • Debris removal-35 planted tree wells, 25 grated tree wells, 3 crosswalk planters, sidewalks, and curbs/gutters
• Cigarette butt removal below tree grates and in planted tree wells
4. Dayton Way between N. Crescent and Wilshire Blvd.
• Debris removal-31 planted tree wells, 15 grated tree wells, planter at Dayton side of 239 N. Crescent, sidewalks, and curbs/gutters • Cigarette butt removal below tree grates and in planted tree wells
5. Brighton Way between N. Crescent and Wilshire Blvd.
• Debris removal-45 planted tree wells, 22 grated tree wells, sidewalks, and curbs/gutters
• Cigarette butt removal below tree grates and in planted tree wells CONTRACTOR shall provide additional landscaping maintenance services and debris removal, at as-needed locations throughout the City, at the request CITY at the rates set forth in Exhibit B.
CONTRACTOR shall not proceed with additional services until CITY has provided in writing approval of the Scope of Work and pricing/cost.
5 DocuSign Envelope ID: 6E96C1 20-AC26-45AF-88D4-4752ADD31 DFD
EXHIBIT B
SCHEDULE OF PAYMENT AND RATES
CITY shall compensate CONTRACTOR for the satisfactory performance of the work described in this Agreement in a total amount not to exceed Six Hundred Eighty-Nine Thousand Five Hundred Dollars ($689,500) per CITY fiscal year (July 1 — June 30) for CITY Fiscal Year 2017- 2018 and Seven Hundred Thirty-Nine Thousand Five Hundred Dollars ($739,500) per CITY fiscal year (July 1 — June 30) for CITY Fiscal Year 2018-2019, according to the annual sums per facility type, shown below, and more particularly described in the prices set forth in Attachment 1 through Attachment 10 to Exhibit B.
CITY shall compensate CONTRACTOR for the satisfactory performance of the work described in this Agreement in a total amount not to exceed Five Hundred Seven Thousand Dollars ($507,000) per CITY fiscal year (July 1 — June 30) for CITY Fiscal Year 2019-2020, CITY Fiscal Year 2020-2021, and CITY Fiscal Year 2021-2022, according to the annual sums per facility type, shown below, and more particularly described in the rates and unit prices set forth in Attachment 1 through Attachment 10 to Exhibit B.
All prices described in the Agreement and Amendment shall remain fixed for the entire duration of the Agreement.
TYPE MONTHLY ANNUALLY
1. City Parks and Facilities $13,550.31 $162,603.67
2. Mini Parks $417.23 $5,006.74
3. Historic Greystone Park $857.62 $10,291.46
4, Medians/traffic islands/easements $6,628.71 $79,544.53
5. Parking facilities $588.06 $7,056.75
6. Reservoir sites $3,138.48 $37,661.33
7. Business Triangle $3090.01 $37,080.13
8. City Facilities $4,547.53 $54,570.33
9. Unit Pricing for Various
As-Needed Services Not-Applicable
10, Additional Services:
Regular, Equipped $35.00/hour
Overtime, Equipped (includes Saturdays and Sundays) $52.50/hour In the event the CITY requests Additional Services for services outside the scope set forth in Exhibit A and outside the pricing set forth Attachments 9 and 10 to Exhibit B, the fee shall be negotiated in advance and set forth in writing. In no event shall the contingency exceed those amounts listed below.
6 DocuSign Envelope ID: 6E96C1 20-AC26-45AF-8BD4-4752ADD31 DFD Any additional, unforeseen, and unanticipated work outside the Scope of Work described in Exhibit A shall not be undertaken without the express direction of CITY in writing.
Fiscal Years 201 7-2018 and 2018-2019 Contingency
Not to Exceed: $295,685.06
Fiscal Years 201 9-2020, 2020-2021 and 2021-2022 Contingency Not to Exceed: $113,185.06
Annual pricing described in this Exhibit B shall reflect the mowing of turf grass on a bi-weekly basis during the winter months of December, January, February and March. CONTRACTOR shall provide mowing on a weekly basis during these months only upon direction from CITY. If CONTRACTOR performs mowing services on a weekly basis during any of these months, the costs shall be included as an additional charge on invoices for these months.
Pursuant to the provisions set forth in Attachment 1 to Exhibit A, it is mutually agreed by CONTRACTOR and CITY that if completion of certain services to be provided by the CONTRACTOR under this Agreement specified below are delayed or not performed, a penalty as described herein will be assessed each day that the service is not properly performed or not provided as required under the contract. This is in addition to the CITY’s other remedies allowed by law, including the contractual requirement that the condition be remedied.
CONTRACTOR shall submit to CITY a detailed invoice, on a monthly basis or less frequently, for the services performed pursuant to the Agreement and this Amendment. Each invoice shall itemize the services rendered during the billing period and the amount due. Within 30 days of receipt of each invoice, CITY, shall pay the undisputed amounts included on the invoice. 7 DocuSign Envelope ID: 6E96C1 20-AC26-45AF-8BD4-4752ADD31 DFD ATTACHMENT 1 TO EXH BIT B
8 DocuSign Envelope ID: 6E96C1 20-AC26-45AF-8BD4-4752ADD31 DFD ATTACHMENT 1 TO EXHIBIT B
CITY PARKS AND FACILITIES
ITEM LOCATION DESCRIPTION
1 Beverly Gardens Park along Santa Monica Turfgrass
Blvd/Wilshire Blvd. from Whittier Dr. to Doheny maintenance $4 637.12 $55645.48 Dr. (22 blocks):
2 Beverly Gardens Park along Santa Monica Turfgrass fertilization Blvd/Wilshire Blvd. from Whittier Dr. to Doheny $127.52 $1530.20 Dr. (22 blocks):
3 Beverly Gardens Park along Santa Monica Turfgrass aeration Blvd/Wilshire Blvd. from Whittier Dr. to Doheny $58.81 $705.70 Dr. (22 blocks):
4 Beverly Gardens Park along Santa Monica Turfgrass dethatching Blvd/Wilshire Blvd. from Whittier Dr. to Doheny $188.19 $2258.25 Dr. (22 blocks):
5 Coldwater Canyon Park, 1100 Coldwater Canyon Turfgrass Dr. and adjacent area including northeast of maintenance Coldwater Canyon Fire Station 2: Coldwater
53 97 647 68 Canyon Reservoir Park (southeast corner
Coldwater Canyon and N. Beverly):
6 Coldwater Canyon Park, 1100 Coldwater Canyon Turfgrass fertilization Dr. and adjacent area including northeast of
Coldwater Canyon Fire Station 2: Coldwater 1 49 1792 Canyon Reservoir Park (southeast corner Coldwater Canyon and N. Beverly):
7 Coldwater Canyon Park, 1100 Coldwater Canyon Turfgrass aeration Dr. and adjacent area including northeast of
Coldwater Canyon Fire Station 2: Coldwater 0 69 8 26 Canyon Reservoir Park (southeast corner Coldwater Canyon and N. Beverly):
8 Coldwater Canyon Park, 1100 Coldwater Canyon Turfgrass dethatching Dr. and adjacent area including northeast of
Coldwater Canyon Fire Station 2: Coldwater
2 20 26 45 Canyon Reservoir Park (southeast corner
Coldwater Canyon and N. Beverly):
9 La Cienega Park, 8400 Gregory Way and Turfgrass
adjacent areas including La Cienega Tennis maintenance
Center, 325 S. La Cienega Blvd. and Frank $3,148.64 $37,783.68 Fenton Field
10 La Cienega Park, 8400 Gregory Way and Turfgrass fertilization adjacent areas including La Cienega Tennis
Center, 325 S. La Cienega Blvd. and Frank $86.33 $1,036.00 Fenton Field
9 DocuSign Envelope ID: 6E96C1 20-AC26-45AF-88D4-4752ADD31 DFD 1 1 La Cienega Park, 8400 Gregory Way and Turfgrass aeration adjacent areas including La Cienega Tennis
Center, 325 S. La Cienega Blvd. and Frank $39.82 $477.78 Fenton Field
12 La Cienega Park, 8400 Gregory Way and Turfgrass dethatching adjacent areas including La Cienega Tennis
Center, 325 S. La Cienega Blvd. and Frank $433.75 $5,204.96 Fenton Field
13 Roxbury Park, 471 S. Roxbury Dr.: Turfgrass
maintenance $2,967.32 $35,607.88
14 Roxbury Park, 471 5. Roxbury Dr.: Turfgrass fertilization $81.20 $974.40
15 Roxbury Park, 471 S. Roxbury Dr.: Turfgrass aeration $37.50 $450.02 16 Roxbury Park, 471 S. Roxbury Dr.: Turfgrass dethatching $200.29 $2,403.45 17 Will Rogers Park and five southern adjacent Turfgrass corners: maintenance $1,375.95 $16,511.44
18 Will Rogers Park and five southern adjacent Turfgrass fertilization corners: $37.29 $447.44
19 Will Rogers Park and five southern adjacent Turfgrass aeration corners: $17.20 $206.35
20 Will Rogers Park and five southern adjacent Turfgrass dethatching corners: $55.03 $660.33
10 DocuSign Envelope ID: 6E96C120-AC26-45AF-8BD4-4752ADD31DFD ATTACHMENT 2 TO EXHIBIT B
MINI PARKS
ITEM LOCATION DESCRIPTION
1 Atnaz mini-park, 151 N. Arnaz Dr.: Turfgrass
maintenance $11.40 $136.84
2 Arnaz mini-park 151 N. Arnaz Dr.: Turfgrass fertilization $0.31 $3.76
3 Arnaz mini-park, 151 N. Arnaz Dr.: Turfgrass aeration $0.15 $1.74 4 Arnaz mini-park, 151 N. Arnaz Dr.: Turfgrass dethatching $0.47 $5.58 5 Hamel mini-park, 214 S. Hamel Dr.: Turfgrass
maintenance $11.11 $133.32
6 Hamel mini-park, 214 S. Hamel Dr.: Turfgrass fertilization $0.31 $3.68
7 Hamel mini-park, 214 S. Hamel Dr.: Turfgrass aeration $0.14 $1.70 8 Hamel mini-park, 214 S. Hamel Dr.: Turfgrass dethatching $0.45 $5.45 9 Maltz mini-park (southwest corner Sunset Turfgrass
Blvd/Whittier Dr.): maintenance $213.36 $2,560.36
10 Maltz mini-park (southwest corner Sunset Turfgrass fertilization Blvd/Whittier Dr.): $5.90 $70.84
1 1 Maltz mini-park (southwest corner Sunset Turfgrass aeration Blvd/Whittier Dr.): $2.72 $32.67
12 Maltz mini-park (southwest corner Sunset Turfgrass dethatching Blvd/Whittier Dr.): $8.71 $104.55
13 Oakhurst mini-park, 120 5. Oakhurst Dr.: Turfgrass
maintenance $17.71 $212.52
14 Oakhurst mini-park, 120 S. Oakhurst Dr.: Turfgrass fertilization $0.49 $5.88
15 Oakhurst mini-park, 120 5. Oakhurst Dr.: Turfgrass aeration $0.23 $2.71 16 Oakhurst mini-park, 120 S. Oakhurst Dr.: Turfgrass dethatching $0.72 $8.68 17 Reeves mini-park, 125 S. Reeves Dr.: Turfgrass
maintenance $12.65 $151.80
18 Reeves mini-park, 125 S. Reeves Dr.: Turfgrass fertilization $0.35 $4.20
19 Reeves mini-park, 125 S. Reeves Dr.: Turfgrass aeration $0.16 $1.94 20 Reeves mini-park, 125 5. Reeves Dr.: Turfgrass dethatching $0.52 $6.19 21 Rexford Rest mini-park, 326 N. Rexford Dr. Turfgrass (southeast corner Burton Way/N. Rexford Dr.): maintenance $48.91 $586.96 22 Rexford Rest mini-park, 326 N. Rexford Dr. Turfgrass fertilization (southeast corner Burton Way/N. Rexford Dr.): $1.35 $16.24 23 Rexford Rest mini-park, 326 N. Rexford Dr. Turfgrass aeration (southeast corner Burton Way/N. Rexford Dr.): $0.62 $7.49 11 DocuSign Envelope ID: 6E96C120-AC26-45AF-8BD4-4752ADD31DFD 24 Rexford Rest mini-park, 326 N. Rexford Dr. Turfgrass dethatching (southeast corner Burton Way/N. Rexford Dr.): $2.00 $23.97 25 Sierra/Sunset pocket park (access from 700 block Turfgrass Sierra Dr.): maintenance $68.31 $819.72
26 Sierra/Sunset pocket park (access from 700 block Turfgrass fertilization Sierra Dr.): $1.89 $22.68
27 Sierra/Sunset pocket park (access from 700 block Turfgrass aeration Sierra Dr.): $3.48 $41.60
28 Sierra/Sunset pocket park (access from 700 block Turfgrass dethatching Sierra Dr.): $2.79 $33.47
12 DocuSign Envelope ID: 6E96C1 20-AC26-45AF-8BD4-4752ADD31 DFD ATTACHMENT 3 TO EXHIBIT B
HISTORIC GREYSTONE PARK
MONTHLY ANNUAJi ITEM 1 LOCATION DESCRIPTION AMOUNT AMOUNT 1 Greystone Park, 501 N. Doheny Rd.: Weed abatement for fire suppression $240.87 $2890.40
2 Greystone Park, 501 N. Doheny Rd.: Turfgrass dethatching $36.17 $434.00 3 Greystone Park, 501 N. Doheny Rd.: Turfgrass
maintenance $558.03 $6,696.36
4 Greystone Park, 501 N. Doheny Rd.: Turfgrass fertilization $15.44 $185.24
5 Greystone Park, 501 N. Doheny Rd.: Turfgrass aeration $7.12 $85.46 13 DocuSign Envelope ID: 6E96C120-AC26-45AF-8BD4-4752ADD31 DFD ATTACHMENT 4 TO EXHIBIT B
MEDIANS/TRAFFIC ISLANDS/EASEMENTS
ITEM LOCATION DESCRIPTION
1 Beverwil Dr. traffic island (northeast corner Plant care Beverwil/Smithwood): $5.87 $70.40
2 Beverwil Dr. traffic island (northeast corner Turfgrass Beverwil/Smithwood): maintenance $29.77 $357.28
3 Beverwil Dr. traffic island (northeast corner Turfgrass fertilization Beverwil/Smithwood): $0.82 $9.88
4 Beverwil Dr. traffic island (northeast corner Planter bed Beverwil/Smithwood): fertilization $0.03 $0.40
5 Beverwil Dr. traffic island (northeast corner Turfgrass aeration Beverwil/Smithwood): $0.38 $4.56
6 Beverwil Dr. traffic island (northeast corner Turfgrass dethatching Beverwil/Smithwood): $1.22 $14.59
7 Burton Way median between east City limit (near Turfgrass Oakhurst) and Rexford Dr.: maintenance $1,211.94 $14,543.32 8 Burton Way median between east City limit (near Turfgrass fertilization Oakhurst) and Rexford Dr.: $32.75 $392.96
9 Burton Way median between east City limit (near Turfgrass aeration Oakhurst) and Rexford Dr.: $15.10 $181.24
10 Burton Way median between east City limit (near Turfgrass dethatching Oakhurst) and Rexford Dr.: $48.33 $579.96
11 Doheny alley easement (1/2 block north of Debris removal Wilshire between Doheny/Rexford): $5.81 $69.68
12 Doheny alley easement (1/2 block north of Plant care Wilshire between Doheny/Rexford): $473.73 $5,684.80
13 Doheny alley easement (1/2 block north of Planter bed Wilshire between Doheny/Rexford): fertilization $2.69 $32.30 14 La Altura easement (entry gate is north of 1 1 17 La Weed abatement for Altura): fire suppression $9.78 $117.41
15 Lindacrest bridle path (between Lindacrest and Debris removal Readcrest): $5.81 $69.68
16 Lindacrest bridle path (between Lindacrest and Plant care Readcrest): $291.28 $3,495.36
17 Lindacrest bridle path (between Lindacrest and Planter bed Readcrest): fertilization $3.31 $39.72
18 McCarty alley easement (adjacent to/ north of 135 Debris removal McCarty): $5.81 $69.68
19 McCarty alley easement (adjacent to! north of 135 Plant care McCarty): $88.29 $1,059.52
20 McCarty alley easement (adjacent to! north of 135 Planter bed McCarty): fertilization $0.50 $6.02
21 Median on Sunset Blvd. from Whittier Dr. to east Turfgrass City limits: maintenance $1,439.20 $17,270.44
14 DocuSign Envelope ID: 6E96C1 20-AC26-45AF-8BD4-4752ADD31 DFD 22 Median on Sunset Blvd. from Whittier Dr. to east Turfgrass fertilization City limits: $39.04 $468.44
23 Median on Sunset Blvd. from Whittier Dr. to east Turfgrass aeration City limits: $18.00 $216.04
24 Median on Sunset Blvd. from Whittier Dr. to east Turfgrass dethatching City limits: $57.61 $691.31
25 N. Rodeo Dr. median (Park Way to Sunset): Debris removal $5.81 $69.68
26 N, Rodeo Dr. median (Park Way to Sunset): Plant care $978.27 $11739.20 27 N. Rodeo Dr. median (Park Way to Sunset): Planter bed fertilization $5.56 $66.70
28 N. Santa Monica Boulevard easement (south side Debris removal of N. Santa Monica between Roxbury and $5.81 $69.68 Wilshire):
29 N. Santa Monica Boulevard easement (south side Plant care of N. Santa Monica between Roxbury and $188.03 $2 256,32 Wilshire):
30 N. Santa Monica Boulevard easement (south side Planter bed of N. Santa Monica between Roxbury and fertilization $1.07 $12.82 Wilshire):
31 North Sunset Blvd. parkway between Hillcrest Rd Turfgrass and Alta Dr.: maintenance $51.44 $617.32
32 North Sunset Blvd. parkway between Hillcrest Rd Turfgrass fertilization and Alta Dr.: $1.42 $17.08
33 North Sunset Blvd. parkway between Hillcrest Rd Turfgrass aeration and Alta Dr.: $0.65 $7.84
34 North Sunset Blvd. parkway between Hillcrest Rd Turfgrass dethatching and Alta Dr.: $2.10 $25.21
35 Olympic Blvd and Spalding Gateway (west of Debris removal Spalding to Heath alley): $5.81 $69.68
36 Olympic Blvd and Spalding Gateway (west of Rose care Spalding to Heath alley): $27.04 $324.48
37 Olympic Blvd and Spalding Gateway (west of Plant care Spalding to Heath alley): $138.16 $1,657.92
38 Olympic Blvd and Spalding Gateway (west of Planter bed Spalding to Heath alley): fertilization $0.79 $9.42
39 Olympic Blvd and Spalding Gateway (west of Rose bed fertilization Spalding to Heath alley): $12.13 $145.60
40 Olympic Blvd. IS. Beverly Dr. traffic island (north Plant care side of Olympic at S. Beverly): $14.67 $176.00
41 Olympic Blvd. IS. Beverly Dr. traffic island (north Annual flower rotation side of Olympic at S. Beverly): $350.00 $4,200.00
42 Olympic Blvd. IS. Beverly Dr. traffic island (north Turfgrass side of Olympic at S. Beverly): maintenance $9.79 $117.48 43 Olympic Blvd. IS. Beverly Dr. traffic island (north Planter bed side of Olympic at S. Beverly): fertilization $0.08 $1.00 44 Olympic Blvd. IS. Beverly Dr. traffic island (north Turfgrass fertilization side of Olympic at S. Beverly): $0.27 $3.24
15 DocuSign Envelope ID: 6E96C1 20-AC26-45AF-BBD4-4752ADD31 DFD 45 Olympic Blvd. IS. Beverly Dr. traffic island (north Turfgrass aeration side of Olympic at S. Beverly): $0.13 $1.50
46 Olympic Blvd. IS. Beverly Dr. traffic island (north Turfgrass dethatching side of Olympic at S. Beverly): $0.40 $4.79
47 Peck/Bedford alley easement (adjacent to/ north Debris removal of 133 Peck and 132 Bedford): $5.81 $69.68
48 Peck/Bedford alley easement (adjacent to! north Plant care of 133 Peck and 132 Bedford): $22.00 $264.00 49 Peck/Bedford alley easement (adjacent to! north Planter bed of 133 Peck and 132 Bedford): fertilization $0.13 $1.50 50 S. La Cienega median (between Olympic and Debris removal Gregory): $5.81 $69.68
51 S. La Cienega median (between Olympic and Plant care Gregory): $142.27 $1,707.20 52 S. La Cienega median (between Olympic and Planter bed , Gregory): fertilization $0.81 $9.70 53 San Vicente/Hamilton Dr. easement (adjacent Debris removal to/north of 159 N. Hamilton, access from La $5.81 $69.68 Cienega):
54 San Vicente/Hamilton Dr. easement (adjacent Plant care to/north of 159 N. Hamilton, access from La $76.56 $918.72 Cienega):
55 San Vicente/Hamilton Dr. easement (adjacent Planter bed to/north of 159 N. Hamilton, access from La fertilization $0.44 $5.22 Cienega):
56 Spalding Dr. traffic island (Spalding at Moreno): Planter bed fertilization $0.48 $5.75
57 Spalding Dr. traffic island (Spalding at Moreno): Debris removal $5.81 $69.68
58 Spalding Dr. traffic island (Spalding at Moreno): Plant care $84.33 $1012.00 59 Trousdale Estates Doheny Road entry (north Hardscape!pathway sides Doheny Rd./N. Hillcrest): maintenance $5.10 $61.15 60 Trousdale Estates Doheny Road entry (north Debris removal sides Doheny Rd/N. Hillcrest): $5.81 $69.68
61 Trousdale Estates Doheny Road entry (north Plant care sides Doheny Rd/N. Hillcrest): $43.41 $520.96 62 Trousdale Estates Doheny Road entry (north Planter bed sides Doheny Rd/N. Hillcrest): fertilization $0.25 $2.96 63 Whittier Dr. traffic islands/medians (at Elevado, Debris removal Linden, Trenton and Walden): $5.81 $69.68
64 Whittier Dr. traffic islands/medians (at Elevado Plant care Linden, Trenton and Walden): $134.35 $1,612.16
65 Whittier Dr. traffic islands/medians (at Elevado, Planter bed Linden, Trenton and Walden): fertilization $0.76 $9.16
66 Wilshire Blvd. and San Vicente Gateway Plant care
(northwest corner Wilshire/San Vicente): $46.20 $554.44 67 Wilshire Blvd. and San Vicente Gateway Planter bed
(northwest corner Wilshire/San Vicente): fertilization $0.26 $3.15 16 DocuSign Envelope ID: 6E96C1 20-AC26-45AF-86D4-4752ADD31 DFD 68 Wilshire Blvd. and San Vicente Gateway Rose care -
(northwest corner Wilshire/San Vicente): $16.90 $202.80 69 Wilshire Blvd. and San Vicente Gateway Rose bed fertilization (northwest corner Wilshire/San Vicente): $7.58 $91.00
70 Wilshire Blvd. and Whittier Gateway: Debris removal
$5.81 $69.68
71 Wilshire Blvd. and Whittier Gateway: Plant care $160.75 $1,928.96 72 Wilshire Blvd. and Whittier Gateway: Planter bed
fertilization $0.91 $10.96
73 Wilshire Blvd. medians (at Whittier, N. Santa Planter bed Monica, Linden (2), Roxbury (2), Bedford, fertilization $1.48 $17.75 Camden, Canon, Rodeo, Maple and Tower):
74 Wilshire Blvd. medians (at Whittier, N. Santa Debris removal Monica, Linden (2), Roxbury (2), Bedford, $5.81 $69.68 Camden, Canon, Rodeo, Maple and Tower):
75 Wilshire Blvd. medians (at Whittier, N. Santa Plant care Monica, Linden (2), Roxbury (2), Bedford, $250.80 $3 009.60 Camden, Canon, Rodeo, Maple and Tower):
17 DocuSign Enve!ope ID: 6E96C1 20-AC26-45AF-8BD4-4752ADD31 DFD ATTACHMENT 5 TO EXHIBIT B
PARKING FACILITIES
ITEM LOCATION DESCRIPTION
1 216 S. Beverly Dr.: Debris removal $581 $69.68
2 216 S. Beverly Dr.: Plant care (in planter
pockets above $17.60 $211.20 newsstand)
3 216 S. Beverly Dr.: Plant care (in planter
pockets above $0.10 $1.20 newsstand)
4 221 N. Crescent Dr. (south of Dayton): Debris removal $5.81 $69.68 5 221 N. Crescent Dr. (south of Dayton): Plant care $14.67 $176.00 6 221 N. Crescent Dr. (south of Dayton): Planter bed
fertilization $0.08 $1.00
7 333 N. Crescent Dr. (north of Dayton): Debris removal $5.81 $69.68 8 1 333 N. Crescent Dr. (north of Dayton): Plant care $66.00 $792.00 9 333 N. Crescent Dr. (north of Dayton): Planter bed
fertilization $0.38 $4.50
10 9333 W. 3td St.: Plant care (including
planter pockets and so 70 $8.37
green screen trellis)
1 1 9333W. 3td St.: Debris removal $5.81 $69.68
12 9333W. 3 St.: Plant care (including
planter pockets and $122.76 $1,473.12
green screen trellis)
13 Santa Monica 5 parking facility (south side N. Debris removal Santa Monica from N. Beverly to N. Roxbury): $5.81 $69.68 14 Santa Monica 5 parking facility (south side N. Plant care (including Santa Monica from N. Beverly to N. Roxbury): second level planter $336.75 $4,040.96 pockets) 18 DocuSign Envelope ID: 6E96C1 20-AC26-45AF-8BD4-4752ADD31 DFD ATTACHMENT 610 EXHIBIT B
RESERVOIR SITES
ITEM LOCATION DESCRIPTION
1 Cabrillo Reservoir (Cabrillo at Coidwater Canyon): Plant care $291.13 $3493.60 H2 Cabrillo Reservoir (Cabrillo at Coldwater Canyon): Planter bed fertilization $1.65 $19.85
3 Cabrillo Reservoir (Cabrillo at Coldwater Canyon): Hardscape/pathway maintenance $5.10 $61.15
4 Cabrillo Reservoir (Cabrillo at Coldwater Canyon): Debris removal $5.81 $69.68
5 Green Acres pumping station (1137 Benedict Hardscape/pathway Canon): maintenance $5.10 $61.15
6 Green Acres pumping station (1137 Benedict Debris removal Canon): $5.81 $69.68
7 Green Acres pumping station (1137 Benedict Plant care Canon): $41.07 $492.80 8 Green Acres pumping station (1 137 Benedict Planter bed Canon): fertilization $0.23 $2.80
9 Monte Cielo pumping station (Monte Cielo at Hardscape/pathway Fontaine): maintenance $5.10 $61.15
10 Monte Cielo pumping station (Monte Cielo at Debris removal Fontaine): $5.81 $69.68
1 1 Monte Cielo pumping station (Monte Cielo at Plant care Fontaine): $17.60 $211.20 12 Monte Cielo pumping station (Monte Cielo at Planter bed Fontaine): fertilization $0.10 $1.20
13 Pumping Station 2 (1045 Woodland Dr.): Hardscape/pathway maintenance $5.10 $61.15
14 Pumping Station 2 (1045 Woodland Dr.): Debris removal $5.78 $69.38 15 Pumping Station 2 (1045 Woodland Dr.): Plant care $388.67 $4,664.00 16 Pumping Station 2 (1045 Woodland Dr.): Planter bed
fertilization $2.21 $26.50
17 Reservoir 3-A (1150 Loma Linda Dr.): Plant care , $38.87 $466.40 18 Reservoir 3-A (1150 Loma Linda Dr.): Planter bed
fertilization $0.22 $2.65
19 Reservoir 3-A (1150 Loma Linda Dr.): Hardscape/pathway maintenance $5.10 $61.15
20 Reservoir 3-A (1150 Loma Linda Dr.): Debris removal $5.78 $69.38 21 Reservoir 3-A (1150 Loma Linda Dr.): Weed abatement for fire suppression $14.22 $170.67
22 Reservoir 4-A (1135 Miradero Dr.): Planter bed
fertilization $354 $42.48
19 DocuSign Envelope ID: 6E96C 1 20-AC26-45AF-88D4-4752ADD31 DFD 23 Reservoir 4-A (1135 Miradero Dr.): Weed abatement for fire suppression $137.84 $1654.10
24 Reservoir 4-A (1135 Miradero Dr.): Hardscape/pathway maintenance $5.10 $61.15
25 Reservoir 4-A (1135 Miradero Dr.): Debris removal $5.81 $69.68 26 Reservoir 4-A (1135 Miradero Dr.): Plant care $623.04 $7476.48 27 Reservoir 4-B (1180 Loma Vista Dr.): Weed abatement for fire suppression $36.69 $440.30
28 Reservoir 4-B (1180 Loma Vista Dr.): Hardscape/pathway maintenance $5.10 $61.15
29 Reservoir 4-B (1180 Loma Vista Dr.): Debris removal $5.81 $69.68 30 Reservoir 4-B (1180 Loma Vista Dr.): Plant care $180.40 $2164.80 31 Reservoir 4-B (1180 Loma Vista Dr.): Planter bed
fertilization $1.03 $12.30
32 Reservoir 5 (445 Trousdale Fl.): Hardscape/pathway
maintenance $5.10 $61.15
33 Reservoir 5 (445 Trousdale P1.): Debris removal $5.81 $69.68 34 Reservoir 5 (445 Trousdale P1.): Plant care $256.67 $3080.00 35 Reservoir 5 (445 Trousdale P1.): Weed abatement for
fire suppression $12.30 $147.57
36 Reservoir 5 (445 Trousdale P1.): Planter bed
fertilization $1.46 $17.50
37 Reservoir 6 (1820 Loma Vista Dr.): Weed abatement for fire suppression $3.97 $47.60
38 Reservoir 6 (1820 Loma Vista Dr.): Planter bed
fertilization $0.34 $4.05
39 Reservoir 6 (1820 Loma Vista Dr.): Hardscape/pathway maintenance $5.10 $61.15
40 Reservoir 6 (1820 Loma Vista Dr.): Debris removal $5.81 $69.68 41 Reservoir 6 (1820 Loma Vista Dr.): Plant care $59.40 $712.80 42 Reservoir 7 (405 Walker Dr.): Hardscape/pathway
maintenance $5.10 $61.15
43 Reservoir 7 (405 Walker Dr.): 1 Debris removal $5.81 $69.68 44 Reservoir 7 (405 Walker Dr.): Plant care $14.67 $176.00 45 Reservoir 7 (405 Walker Dr.): Weed abatement for
fire suppression $9.01 $108.06
46 Reservoir 7 (405 Walker Dr.): Planter bed
fertilization $0.08 $1.00
47 RobertsonfMelrose storage yard (619 N. Hardscape/pathway Robertson Blvd. West Hollywood, CA): maintenance $5.10 $61.15 48 Robertson/Melrose storage yard (619 N. Debris removal Robertson Blvd. West Hollywood, CA): $5.81 $69.66
20 DocuSign Envelope ID: 6E96C 1 20-AC26-45AF-8BD4-4752ADD31 DFD 49 Robertson/Melrose storage yard (619 N. Plant care Robertson Blvd. West Hollywood, CA): $36.67 $440.00 50 Robertson/Melrose storage yard (619 N. Planter bed
Robertson Blvd. West Hollywood, CA): fertilization $0.08 $1.00 51 Sand Trap pumping station (adjacent to/south of Hardscape/pathway 2319 La Cienega Blvd. Los Angeles, CA at 10 maintenance $5 10 $61.15 Freeway).:
52 Sand Trap pumping station (adjacent to/south of Debris removal 2319 La Cienega Blvd. Los Angeles, CA at 10 $5.81 $69.68 Freeway).:
53 Sand Trap pumping station (adjacent to/south of Plant care 2319 La Cienega Blvd. Los Angeles, CA at 10 $14.67 $176.00 Freeway).:
54 . Sand Trap pumping station (adjacent to/south of Planter bed 2319 La Cienega Blvd. Los Angeles, CA at 10 fertilization $0.08 $1.00 Freeway).:
55 Sunset Reservoir (812 N. Rexford, southeast Hardscape/pathway corner Sunset/N, Rexford): maintenance $5.10 $61.15 56 Sunset Reservoir (812 N. Rexford southeast Debris removal corner Sunset/N. Rexford): $5.78 $69.38 57 Sunset Reservoir (812 N. Rexford, southeast Plant care corner Sunset/N. Rexford): $176.88 $2,122.56 58 Sunset Reservoir (812 N. Rexford, southeast Planter bed corner Sunset/N. Rexford): fertilization $1.01 $12.06 59 Sunset Reservoir (812 N. Rexford, southeast Turfgrass corner Sunset/N. Rexford): maintenance $583.59 $7,003.04 60 Sunset Reservoir (812 N. Rexford, southeast Turfgrass fertilization corner Sunset/N. Rexford): $16.15 $193.76 61 Sunset Reservoir (812 N. Rexford, southeast Turfgrass aeration T corner Sunset/N. Rexford): . $7.45 $89.36 62 Sunset Reservoir (812 N. Rexford, southeast Turfgrass dethatching corner Sunset/N. Rexford):
, ] $23.83 $285.95
21 DocuSign Envelope ID: 6E96C1 20-AC26-45AF-8BD4-4752ADD31 DFD ATTACHMENT 7 TO EXHIBIT B
BUSINESS TRIANGLE
ITEM LOCATION DESCRIPTION
1 Brighton Way between N. Crescent and Wilshire Debris removal-45 Blvd.: planted tree wells, 22 $23.83 $286.00 grated tree wells 2 Brighton Way between N. Crescent and Wilshire Plant care-45 planted Blvd.: tree wells $42.24 $506.88
3 Brighton Way between N. Crescent and Wilshire Cigarette butt Blvd.: removal below tree $168.96 $2,027.52 . grate
4 Brighton Way between N, Crescent and Wilshire Planter bed Blvd.: fertilization-45 planted $0.24 $2.88 tree wells
5 Dayton Way between N. Crescent and Wilshire Debris removal-31 Blvd: planted tree wells, 15
grated tree wells,
planter at Dayton side $21.67 $260.00
of 239 N. Crescent
6 Dayton Way between N. Crescent and Wilshire Plant care-31 planted Blvd: tree wells! planter at
Dayton side of 239 N. 2933 $35200 Crescent
7 Dayton Way between N. Crescent and Wilshire Cigarette butt Blvd: removal below tree $115.20 $1,382.40 l grate
8 Dayton Way between N. Crescent and Wilshire Plant care-31 planted Blvd: tree wells! planter at
Dayton side of 239 N.
Crescent 0 17 $200
9 N. Beverly Drive between Wilshire Blvd. and N. Plant care-53 planted Santa Monica Blvd.: tree wells!3 crosswalk $100.42 $1,205.00 planters 10 N. Beverly Drive between Wilshire Blvd. and N. Debris removal53 Santa Monica Blvd.: planted tree wells, 47
grated tree wells, 3 45 50 $546 00 crosswalk planters . 1 1 N. Beverly Drive between Wilshire Blvd. and N. 1 Cigarette butt Santa Monica Blvd.: removal below tree $360.96 $4,331.52 grate 22 DocuSign Envelope ID: 6E96C1 20-AC26-45AF-8BD4-4752ADD31 DFD 12 N. Beverly Drive between Wilshire Blvd. and N. Planter bed Santa Monica Blvd.: fertilization-53 planted
tree wells/3 crosswalk $0.57 $6.84
planters
13 N. Canon Drive between Wilshire Blvd. and N. Planter bed Santa Monica Blvd.: fertilization-35 planted
tree wells/3 crosswalk $0.47 $5.69
planters
14 N. Canon Drive between Wilshire Blvd. and N. Debris removal-35 Santa Monica Blvd.: planted tree wells, 25
grated tree wells, 3 39 00 468 00 crosswalk planters
15 N. Canon Drive between Wilshire Blvd. and N. Plant care-35 planted Santa Monica Blvd.: tree wells/3 crosswalk $83.53 $1,002.32 planters 16 N. Canon Drive between Wilshire Blvd. and N. Cigarette butt Santa Monica Blvd.: removal below tree $192.00 $2,304.00 grate 17 N. Rodeo Drive between Wilshire Blvd. and N. Debris removal Santa Monica Blvd: $5.81 $69.68
18 N. Rodeo Drive between Wilshire Blvd. and N. Plant care-tree wells Santa Monica Blvd: $26.40 $316.80
19 N. Rodeo Drive between Wilshire Blvd. and N. Plant care-center Santa Monica Blvd: median $205.33 $2,464.00
20 N. Rodeo Drive between Wilshire Blvd. and N. Cigarette butt Santa Monica BIvU: removal below tree $199.68 $2,396.16 grate 21 N. Rodeo Drive between Wilshire Blvd. and N. Annual flower rotation Santa Monica Blvd: crosswalk ums $44.80 $537.60
22 N. Rodeo Drive between Wilshire Blvd. and N. Annual flower rotation 7 0 5 712 00 Santa Monica Blvd: median end caps $4 6.0 $ 23 N. Rodeo Drive between Wilshire Blvd. and N. Planter bed Santa Monica Blvd: fertilization $0.15 $1.80
24 N. Rodeo Drive between Wilshire Blvd. and N. Rose bed fertilization Santa Monica Blvd: $106.17 $1,274.00
25 N. Rodeo Drive between Wilshire Blvd. and N. Holiday flower Santa Monica Blvd: overdress-median $573.61 $6,883.37 end caps 26 N. Rodeo Drive between Wilshire Blvd. and N. Holiday flower Santa Monica Blvd: overdress-crosswalk $183.62 $2,205.79 urns 27 Second floor plaza south of, and adjacent to, Debris removal Crate and Barrel, 438 N. Beverly Dr.: $5.81 $69.68
28 Second floor plaza south of, and adjacent to, Plant care Crate and Barrel, 438 N. Beverly Dr.: $38.13 $457.60
29 Second floor plaza south of, and adjacent to, Planter bed Crate and Barrel, 438 N. Beverly Dr.: fertilization $0.22 $2.60 23 DocuSign Env&ope D: 6E96C 1 20-AC26-45AF-8BD4-4752ADD31 DFD ATTACHMENT 810 EXHIBIT B
CITY FACILITIES
ITEM LOCATION DESCRIPTION
1 City building 331 N. Foothill Rd.: Hardscape/pathway
maintenance $5.10 $61.15
2 City building 331 N. Foothill Rd.: Debris removal $5.81 $69.68 3 City building 331 N. Foothill Rd.: Plant care $265.47 $3,185.60 4 City building 331 N. Foothill Rd.: Planter bed
fertilization $1.51 $18.10
5 City building 345 N. Foothill Rd. including rear Hardscape/pathway planter: maintenance $5.10 $61.15
b 6 City building 345 N. Foothill Rd. including rear Debris removal planter: $5.81 $69.68
7 City building 345 N. Foothill Rd. including rear Plant care planter: $366.67 $4,400.00
8 City building 345 N. Foothill Rd. including rear Planter bed planter: fertilization $2.08 $25.00
9 City Hall complex, 455 N. Crescent Dr.: Amenity care-bench $147.58 $1,771.00 10 City Hall complex, 455 N. Crescent Dr.: Hardscape/pathway maintenance $5.10 $61.15
1 1 City Hall complex, 455 N. Crescent Dr.: Plant care $2,236.00 $26,832.00 12 City Hall complex, 455 N. Crescent Dr.: Turfgrass fertilization $13.65 $163.80
13 City Hall complex, 455 N. Crescent Dr.: Debris removal $5.81 $69.68 14 City Hall complex, 455 N. Crescent Dr.: Turfgrass aeration $6.30 $75.54 15 City Hall complex, 455 N. Crescent Dr.: Turfgrass dethatching $20.14 $241.73 16 City Hall complex, 455 N. Crescent Dr.: Turfgrass
maintenance $491.85 $5,902.20
17 City Yards including 9357, 9298W. 3 St. and Turfgrass 330, 336-338, 342 and 346 Foothill Rd : maintenance $169.51 $2,034.12 18 City Yards including 9357, 9298 W. 3td St. and Hardscape/pathway 330, 336-338, 342 and 346 Foothill Rd : maintenance $5.10 $61.15 19 City Yards including 9357, 9298W. 3td St. and Amenity care-trash 330, 336-338, 342 and 346 Foothill Rd : receptacle $282.52 $3,390.20 20 City Yards including 9357, 9298 W. 3rd St. and Trash receptacle 330, 336-338, 342 and 346 Foothill Rd : service $282.52 $3,390.20 21 City Yards including 9357, 9298W. 3td St. and Debris removal 330, 336-338, 342 and 346 Foothill Rd: $5.81 $69.68
22 City Yards including 9357, 9298 w 3 St. and Turfgrass fertilization 330, 336-338, 342 and 346 Foothill Rd: $4.69 $56.28
24 DocuSign Envelope ID: 6E96C 1 20-AC26-45AF-8BD4-4752ADD31 DFD 23 City Yards including 9357, 9298 W. 3rd St. and Plant care I 330, 336-338, 342 and 346 Foothill Rd: $134.64 $1,615.68 24 City Yards including 9357, 9298 W. 3td St. and Turfgrass aeration 330, 336-338, 342 and 346 Foothill Rd : $2.16 $25.95
25 City Yards including 9357, 9298 W. 3rd St. and Turfgrass dethatching 330, 336-338. 342 and 346 Foothill Rd
$6.92 $83.06
26 City Yards including 9357, 9298 w 3 St. and Planter bed 330, 336-338, 342 and 346 Foothill Rd : fertilization $0.77 $9.18 27 Fire Station 3, 180S. Doheny Dr: Turfgrass
maintenance
$47.92 $575.00
28 Fire Station 3, 180 5. Doheny Dr: Plant care $20.53 $246.40 29 Fire Station 3, 180 S. Doheny Dr: Turfgrass fertilization $0.12 $1.40
30 Fire Station 3, 1805. Doheny Dr: Turfgrass aeration $0.09 $1.10 31 Fire Station 3, 180 5. Doheny Dr: Turfgrass dethatching $0.17 $2.07
32 Fire Station 3, 180 5. Doheny Dr: Planter bed
fertilization $0.12 $1.40
25 DocuSign Envelope ID: 6E96C120-AC26-45AF-8BD4-4752ADD31 DFD ATTACHMENT 9 TO EXHIBIT B
AS-NEEDED SERVICES
ITEM DESCRIPTION 1 QUANTITY UNIT COST DETAIL
1 1 gallon nursery plant, installed including 1 year 1 $14 00 warranty 2 5 gallon nursery plant, installed including 1 year 1 $35 00 warranty 3 15 gallon nursery plant, installed including 1 year 1 $95 00 warranty 4 Flat, 4” annual color, installed including 90 day
warranty 1 $35.00
Six pack, annual color, installed including 90 day 1 $35 00 warranty 6 Yard, forest blend mulch, installed 1 $45.00
7 Man hour landscape labor, equipped 1 $35.00
8 Man hour irrigation technician, equipped 1 $65.00
9 Man hour landscape labor emergency, equipped 1 $52.50 . 10
Man hour debris/trash can service, equipped 1 $35.00
1 1 Man hour irrigation technician emergency, 1 $97.50 equipped 12 1” brass irrigation solenoid valve, installed
complete, including valve box, gravel, wire 1 $380.00
connectors and unions to existing mainline
13 1” plastic irrigation solenoid valve, installed
complete, including valve box, gravel, wire 1 $365.00
connectors and unions to existing mainline
14 1 1/2” brass irrigation solenoid valve, installed
complete, including valve box, gravel, wire 1 $450.00
connectors and unions to existing mainline
15 1 1/2” plastic irrigation solenoid valve, installed
complete, including valve box, gravel, wire 1 $415.00
connectors and unions to existing mainline
16 2” brass irrigation solenoid valve, installed
‘ complete, including valve box, gravel, wire 1 $500.00 connectors and unions to existing mainline
26 DocuSign Envelope ID: 6E96C120-AC26-45AF-8BD4-4752ADD31DFD 17 2” plastic irrigation solenoid valve, installed
complete, including valve box, gravel, wire 1 $450.00
connectors and unions to existing mainline
18 6” plastic pop up irrigation head, installed
complete, including nozzle, screen and swing joint 1 $22.00 installed into existing lateral line
4” plastic rotor irrigation head, installed complete,
including nozzle and swing joint installed into I $60.00 existing lateral line
20 1” brass reduced pressure zone backflow device,
installed complete to existing mainline with 1 $500.00
unions, ball valves
21 2” brass reduced pressure zone backflow device,
installed complete to existing mainline with 1 $1,050.00 unions, ball valves
22 Irrigation backflow certification inspection 1 $75.00 per backflow 23 Annual comprehensive certified playground 1 35Q 00 per inspection/report of findings . playground L_____
24 Square foot landscape payers, installed 1 $12.50
25 Hydro-seed, standard turfgrass seed, 1000
I square foot sprayed including germination 1 $135.00
warranty
26 Overseed, standard perennial turfgrass seed, 1 $225 00 1000 square feet including germination warranty 27 30 yard roll off bin delivered, emptied (including
dumping fees) of trash/landscape debris, returned 1 $650.00 to site
28 Watering City medians/parkways/trafflc islands
with non-potable water from City non-potable
water sources (Price per acre per watering, $263 00 per acre per regardless of the number of trips to collect water . watering from City non-potable water sources required to
properly water 1 acre)
27 DocuSign Envelope ID: 6E96C120-AC26-45AF-6BD4-4752ADD31DFD ATTACHMENT 1010 EXHIBIT B
ADDITIONAL SERVICES
ITEM LOCATION DESCRIPTION COST
N. Rodeo Drive between Wilshire Blvd and N. Debris Removal Regular, Equipped - Santa Monica Blvd - 55 planted tree wells $35.00/hour
- 26 grated tree wells Overtime, Equipped (includes
- Sidewalks Saturdays and Sundays) -
- Curbs/gutter $52.50/hour
Cigarette Butt Removal
-Tree grates
-Planted tree wells
2 N. Beverly Drive between Wilshire Blvd and N. Debris Removal Regular, Equipped - Santa Monica Blvd - 53 planted tree wells $35.00/hour
- 47 grated tree wells Overtime, Equipped (includes
-3 crosswalk planters Saturdays and Sundays) -
- Sidewalks $52.50/hour
-Curbs/gutter
Cigarette Butt Removal
-Tree grates
-Planted tree wells
3 N. Canon Drive between Wilshire Blvd and N. Debris Removal Regular, Equipped - Santa Monica Blvd - 35 planted tree wells $35.00/hour
- 25 grated tree wells Overtime, Equipped (includes
-3 crosswalk planters Saturdays and Sundays) -
- Sidewalks $52.50/hour
-Curbs/gutter
Cigarette Buff Removal
-Tree grates
-Planted tree wells
4 Dayton Way between N. Crescent Drive and Debris Removal Regular, Equipped - Wilshire Blvd - 31 planted tree wells $35.00/hour
- 15 grated tree wells Overtime, Equipped (includes
- Planter at Dayton side Saturdays and Sundays) -
of 239 N. Crescent Dr. $52.50/hour
- Sidewalks
-Curbs/gutter
Cigarette Butt Removal
-Tree grates
-Planted tree wells
5 Brighton Way between N. Crescent Drive and Debris Removal Regular, Equipped - Wilshire Blvd - 45 planted tree wells $35.00/hour
-22 grated tree wells Overtime, Equipped (includes
-Sidewalks Saturdays and Sundays) -
- Curbs/gutter $52.50/hour
Cigarette Buff Removal
-Tree grates
-Planted tree wells
28 Certificate Of Completion
Docu5
Envelope Id: 6E96C1 20AC2645AF8BD44752ADD31 DFD
Subject: Please DocuSign: LandCare USA Amendment 1 .pdf Source Envelope:
Document Pages: 28 Signatures: 5
Certificate Pages: 2 Initials: 1
AutoNav: Enabled
Envelopeld Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
Record Tracking
Status: Completed
Envelope Originator:
Flora Flowers
455 N. Rexford Drive
Beverly Hills, CA 90210
[email protected]
IP Address: 198.245.188.149
Status: Original
4/412019 4:02:28 PM
Signer Events
Logan Phillippo
[email protected]
Senior Management Analyst
City of Beverly Hills
Security Level: Email, Account Authentication
(None)
Holder: Flora Flowers
[email protected]
Signature
(‘p
Signature Adoption: Pre-selected Style
Using lPAddress: 198.245.188.139
Location: DocuSign
Timestamp
Sent: 4/4/20194:09:31 PM
Viewed: 4/4/2019 6:55:33 PM
Signed: 4/4/2019 6:57:47 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Donald A Cully
[email protected]
Security Level. Email, Account Authentication
(None)
P4L a
Signature Adoption: Pre-selected Style
Using lPAddress: 172.119.134.29
Sent: 4/4/2019 6:57:48 PM
Viewed: 4/6/2019 9:09:54 AM
Signed: 4/6/2019 9:59:16 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sharon LHeureux Dressel
[email protected]
Sharon Dressel
Security Level: Email, Account Authentication
(None)
UkYU Vkssa
Signature Adoption: Pre-selected Style
Using lPAddress: 198.245.188,139
Sent: 4/6/2019 9:59:17 AM
Viewed: 4/6/2019 12:54:23 PM
Signed: 4/6/2019 12:54:29 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Chad Lynn
clynnbeverlyhills.org
Assistant Dir of Pubic Work CBH
Security Level: Email, Account Authentication
(None)
(LL (uu
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.188.149
Sent: 4/6/2019 12:54:31 PM
Resent: 4/8/2019 7:47:49 AM
Viewed: 4/8/2019 8:14:05AM
Signed: 4/8/2019 8:14:56 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Signer Events Signature Timestamp
Shana E Epstein Sent: 4/6/2019 6:14:57 AM
[email protected] Resent: 4/10/2019 6:06:20 AM
Security Level: Email. Account Authentication Viewed: 4/10/2019 9:20:22AM (None) Signed: 4/10/2019 9:21:32 AM
Signature Adoption: Pre-selected Style
Using lPAddress: 198.245.188.149
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Mahdi Aluzri Sent: 4/10/2019 9:21:33 AM
[email protected] Viewed: 4/12/2019 11:05:46 AM
City Manager Signed: 4/12/2019 11:06:09AM
Mahdi Aluzri
Signature Adoption: Drawn on Device Secunty Level: Email, Account Authentication (None) Using lPAddress: 198.245.188.139
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Flora Flowers Sent: 4/12/2019 11:06:10AM
[email protected] Resent: 4/12/2019 11:06:12 AM City of Beverly Hills Viewed: 4/15/2019 3:1 8:28 PM
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 4/12/2019 11:06:10AM
Certified Delivered Security Checked 4/12/2019 11:06:10AM Signing Complete Security Checked 4/12/2019 11:06:10AM
Completed Security Checked 4/12/2019 11:06:10 AM
Payment Events Status Timestamps
AGREEMENT NO.
AMENDMENT NO. 2 TO THE AGREEMENT BETWEEN THE
CITY OF BEVERLY HILLS AND LANDCARE USA, LLC FOR
LANDSCAPE MAINTENANCE SERVICES
NAME OF CONTRACTOR: Landcare USA, LLC
RESPONSIBLE PRINCIPAL Don Cully, Regional Manager
OF CONTRACTOR:
CONTRACTOR’S ADDRESS: 1315 West 130th Street
Gardena, CA 90247
CITY’S ADDRESS: City of Beverly Hills
345 Foothill Road
Beverly Hills, CA 90210
Attention: Director of Public Works
COMMENCEMENT DATE: July 1,2017
TERMINATION DATE: June 30, 2020, unless extended pursuant to Section 2 of the Agreement
CONSIDERATION: $3,684,679
Original Agreement: $2,900,000.00
Fiscal Year 2017-2018, not to exceed $689,500.00
Fiscal Year 2018-2019, if extended pursuant to
Section 2, not to exceed $739,500.00
Fiscal Years 2019-2020, 2020-2021, 2021-2022, if
extended pursuant to Section 2, not to exceed
$507,000.00 per fiscal year
Amendment No. 1: $50,000.00, Fiscal Year 2018-
2019
Amendment No. 2: Additional $146,820 Fiscal
Years 2019-2020, 2020-2021, 2021-2022, if
extended pursuant to Section 2; not to exceed
$653,820 per fiscal year, pIus 15% contingency
($98,073) per fiscal year
Total Not to Exceed: $3,684,679 (includes
contingency for Fiscal Years 2019-2020, 2020-
2021, 2021-2022), as detailed in Exhibits A and B
of the Agreement
1 BO785OOO1\2294441vI doc
AMENDMENT NO. 2 TO THE AGREEMENT BETWEEN THE
CITY OF BEVERLY HILLS AND LANDCARE USA, LLC FOR
LANDSCAPE MAINTENANCE SERVICES
This Amendment No. 2 is to that certain Agreement between the City of Beverly Hills (hereinafter called “CITY”), and Landcare USA, LLC (hereinafter called “CONTRACTOR”) dated May 16, 2017 and identified as Contract No. 218-17, as amended by Amendment No. 1 dated April 15, 2019 identified as Contract No. 166-19 (“Agreement”).
REC ITALS
A. CITY entered into a written agreement with CONTRACTOR for landscape maintenance services, which was previously amended.
B. CITY and CONTRACTOR desire to further amend the Agreement to extend the termination date and increase the consideration for additional landscape support for fiscal years 2019-2020, 2020-2021, and 2021-2022, and to compensate CONTRACTOR for these additional services.
NOW, THEREFORE, the parties agree as follows:
Section 1. The CONSIDERATION shall be amended as set forth on the cover page.
Section 2. The TERMINATION DATE shall be amended as set forth on the cover page.
Section 3. Exhibit B, “Schedule of Payments and Rates,” shall be amended as attached hereto and incorporated herein.
2 B0785-000 I \229444 lvi .doc
Section 4. Except as amended by this Amendment No. 2 and previous amendments, if any, the remaining provisions of this Agreement shall remain in full force and effect.
EXECUTED the 19th day of
EAL)
fflJMA A11MEP
City Clerk
November 2019, at Beverly Hills, California.
California
[Signature continue]
2 CONTRACTOR L9ndcare USA. LLC
/ 14’ /&—
‘DON CULLY
Regional Manager
B0785-0001\2294441 vi doc
APPROVED AS TO FORM: APPROVED AS TO CONTENT:
LAURENCE S. WIENER GEORGE&4iVEZ
City Attorney City M ger
H A EPSTEIN
D ctor of Public Works
CHAD LYNN
Assistant Works
—Ft[L’TUt15 DRESSEL
Risk Manager
4 B0785-000I\2294441v1 .doc
EXHIBIT B
SCHEDULE OF PAYMENT AND RATES
CITY shall compensate CONTRACTOR for the satisfactory performance of the work described in this Agreement in a total amount not to exceed amounts of Six Hundred Eighty-Nine Thousand Five Hundred Dollars ($689,500) per CITY fiscal year (July 1 — June 30) for CITY Fiscal Year 2017-2018 and Seven Hundred Thirty-Nine Thousand Five Hundred Dollars ($739,500) per CITY fiscal year (July 1 — June 30) for CITY Fiscal Year 2018-2019, according to the annual sums per facility type, shown below, and more particularly described in the prices set forth in Attachment 1 through Attachment 10 to Exhibit B.
CITY shall compensate CONTRACTOR for the satisfactory performance of the work described in this Agreement in a total amount not to exceed Six Hundred Fifty-Three Thousand Eight Hundred Twenty Dollars ($653,820) per CITY fiscal year (July 1 — June 30) for CITY Fiscal Year 2019-2020, CITY Fiscal Year 2020-2021, and CITY Fiscal Year 2021-2022, according to the annual sums per facility type, shown below, and more particularly described in the rates and unit prices set forth in Attachment 1 through Attachment 10 to Exhibit B.
If the Agreement is extended as authorized in the Agreement, all not to exceed amounts, including contingency amounts, that are not used in one year carry forward into future years during the term of the Agreement.
All prices described in the Agreement and Amendment shall remain fixed for the entire duration of the Agreement.
TYPE MONTHLY ANNUALLY
1. City Parks and Facilities $13,550.31 $162,603.67
2. Mini Parks $417.23 $5,006.74
3. Historic Greystone Park $857.62 $10,291.46
4. Medians/traffic islands/easements $6,628.71 $79,544.53
5. Parking facilities $588.06 $7,056.75
6. Reservoir sites $3,138.48 $37,661.33
7. Business Triangle $3090.01 $37,080.13
8. City Facilities $4,547.53 $54,570.33
9. Unit Pricing for Various
As-Needed Services Not-Applicable
10. Additional Services:
Regular, Equipped $35.00/hour
Overtime, Equipped (includes Saturdays and Sundays) $52.50/hour 5 B0785-0001\2294441v1 .doc
In the event CITY requests Additional Services be performed outside the scope set forth in Exhibit A and outside the pricing set forth Attachments 9 and 10 to Exhibit B, the fee shall be negotiated in advance and set forth in writing. In no event shall the contingency exceed those amounts listed below.
Any additional, unforeseen, and unanticipated work outside the Scope of Work described in Exhibit A shall not be undertaken without the express direction of CITY in writing.
Fiscal Years 2017-2018 and 2018-2019 Contingency
Not to Exceed: $295,685.06
Fiscal Years 2019-2020, 2020-2021 and 2021-2022 Contingency Not to Exceed: 15% ($98,073) per fiscal year
Annual pricing described in this Exhibit B shall reflect the mowing of turf grass on a bi-weekly basis during the winter months of December, January, February and March. CONTRACTOR shall provide mowing on a weekly basis during these months only upon written direction from CITY. If CONTRACTOR performs mowing services on a weekly basis during any of these months, the costs shall be included as an additional charge on invoices for these months.
Pursuant to the provisions set forth in Attachment 1 to Exhibit A, it is mutually agreed by CONTRACTOR and CITY that if completion of certain services to be provided by the CONTRACTOR under this Agreement are delayed or not performed, a penalty as described in Part 7 of the Agreement will be assessed each day that the service is not properly performed or not provided as required under the Agreement. This is in addition to the CITY’s other remedies allowed by law, including the contractual requirement that the condition be remedied.
CONTRACTOR shall submit to CITY a detailed invoice, on a monthly basis or less frequently, for the services performed pursuant to the Agreement and this Amendment. Each invoice shall itemize the services rendered during the billing period and the amount due. Within 30 days of receipt of each invoice, CITY, shall pay the undisputed amounts included on the invoice. 6 30785-0001\2294441v] .doc
ATTACHMENT 1 TO EXHIBIT B
7 BO?$5-0001\2294441v1 .doc
ATTACHMENT 1 TO EXHIBIT B
CITY PARKS AND FACILITIES
ITEM LOCATION DESCRIPTION
1 Beverly Gardens Park along Santa Monica Turfgrass
Blvd/Wilshire Blvd. from Whittier Dr. to Doheny maintenance $4,637.12 $55,645.48 Dr. (22 blocks):
2 Beverly Gardens Park along Santa Monica Turfgrass fertilization Blvd/Wilshire Blvd. from Whittier Dr. to Doheny $127.52 $1,530.20 Dr. (22 blocks):
3 Beverly Gardens Park along Santa Monica Turfgrass aeration Blvd/Wilshire Blvd. from Whittier Dr. to Doheny $58.81 $705.70 Dr. (22 blocks):
4 Beverly Gardens Park along Santa Monica Turfgrass dethatching Blvd/Wilshire Blvd. from Whittier Dr. to Doheny $188.19 $2,258.25 Dr. (22 blocks):
5 Coldwater Canyon Park, 1100 Coldwater Canyon Turfgrass Dr. and adjacent area including northeast of maintenance Coldwater Canyon Fire Station 2: Coldwater
Canyon Reservoir $53 97 $647 68 Park (southeast corner
Coldwater Canyon and N. Beverly):
6 Coldwater Canyon Park, 1100 Coldwater Canyon Turfgrass fertilization Dr. and adjacent area including northeast of
Coldwater Canyon Fire Station 2: Coldwater
Canyon Reservoir Park 1 49 17 92 (southeast corner Coidwater Canyon and N. Beverly):
7 Coldwater Canyon Park, 1100 Coldwater Canyon Turfgrass aeration Dr. and adjacent area including northeast of
Coldwater Canyon Fire Station 2: Coldwater
Canyon Reservoir 0 69 8 26 Park (southeast corner
Coldwater Canyon and N. Beverly):
8 Coldwater Canyon Park, 1100 Coldwater Canyon Turfgrass dethatching Dr. and adjacent area including northeast of
Coldwater Canyon Fire Station 2: Coldwater
Canyon Reservoir 2 20 26 45 Park (southeast corner
Coldwater Canyon and N. Beverly):
9 La Cienega Park, 8400 Gregory Way and Turfgrass
adjacent areas including La Cienega Tennis maintenance
Center, 325 5. La Cienega Blvd. and Frank $3,148.64 $37,783.68 Fenton Field
10 La Cienega Park, 8400 Gregory Way and Turfgrass fertilization adjacent areas including La Cienega Tennis
Center, 325 S. La Cienega Blvd. and Frank $86.33 $1,036.00 Fenton Field
B07$5-0001\229444 lvi .doc
8 1 1 La Cienega Park, 8400 Gregory Way and Turfgrass aeration adjacent areas including La Cienega Tennis
Center, 325 S. La Cienega Blvd. and Frank $39.82 $477.78 Fenton Field
12 La Cienega Park, 8400 Gregory Way and Turfgrass dethatching adjacent areas including La Cienega Tennis
Center, 325 S. La Cienega Blvd. and Frank $433.75 $5,204.96 Fenton Field
13 Roxbury Park, 471 S. Roxbury Dr.: Turfgrass
maintenance $2,967.32 $35,607.88
14 Roxbury Park, 471 S. Roxbury Dr.: Turfgrass fertilization $81.20 $974.40
15 Roxbury Park, 471 S. Roxbury Dr.: Turfgrass aeration $37.50 $450.02 16 Roxbury Park, 471 S. Roxbury Dr.: Turfgrass dethatching $200.29 $2,403.45 17 Will Rogers Park and five southern adjacent Turfgrass corners: maintenance $1,375.95 $16,511.44
18 Will Rogers Park and five southern adjacent Turigrass fertilization corners: $37.29 $447.44
19 Will Rogers Park and five southern adjacent Turigrass aeration corners: $17.20 $206.35
20 Will Rogers Park and five southern adjacent Turfgrass dethatching corners: $55.03 $660.33 B0785-0001\2294441v1 .doc
9 ATTACHMENT 2 TO EXHIBIT B
MINI PARKS
ITEM LOCATION DESCRIPTION
1 Arnaz mini-park, 151 N. Arnaz Dr.: Turfgrass
maintenance $11.40 $136.84
2 Arnaz mini-park, 151 N. Arnaz Dr.: Turfgrass fertilization $0.31 $3.76
3 Arnaz mini-park, 151 N. Arnaz Dr.: Turfgrass aeration $0.15 $1.74 4 Arnaz mini-park, 151 N. Arnaz Dr.: Turfgrass dethatching $0.47 $5.58 5 Hamel mini-park, 214 S. Hamel Dr.: Turigrass
maintenance $11.11 $133.32
6 Hamel mini-park 214 S. Hamel Dr.: Turfgrass fertilization $0.31 $3.68
7 Hamel mini-park, 214 S. Hamel Dr.: Turfgrass aeration $0.14 $1.70 8 Hamel mini-park, 214 S. Hamel Dr.: Turfgrass dethatching $0.45 $5.45 9 Maltz mini-park (southwest corner Sunset Turfgrass
Blvd/Whittier Dr.): maintenance $213.36 $2,560.36
10 Maltz mini-park (southwest corner Sunset Turfgrass fertilization Blvd/Whittier Dr.): $5.90 $70.84
1 1 Maltz mini-park (southwest corner Sunset Turfgrass aeration Blvd/Whittier Dr.): $2.72 $32.67
12 Maltz mini-park (southwest corner Sunset Turfgrass dethatching Blvd/Whittier Dr.): $8.71 $104.55
13 Oakhurst mini-park, 120 S. Oakhurst Dr.: Turigrass
maintenance $17.71 $212.52
14 Oakhurst mini-park, 120 S. Oakhurst Dr.: Turfgrass fertilization $0.49 $5.88
15 Oakhurst mini-park, 120S. Oakhurst Dr.: Turfgrass aeration $0.23 $2.71 16 Oakhurst mini-park, 120 S. Oakhurst Dr.: Turfgrass dethatching $0.72 $8.68 17 Reeves mini-park, 125 S. Reeves Dr.: Turfgrass
maintenance $12.65 $151.80
18 Reeves mini-park 125 5. Reeves Dr.: Turfgrass fertilization $0.35 $4.20
19 Reeves mini-park, 125 S. Reeves Dr.: Turfgrass aeration $0.16 $1.94 20 Reeves mini-park, 125 S. Reeves Dr.: Turigrass dethatching $0.52 $6.19 21 Rexford Rest mini-park, 326 N. Rexford Dr. Turfgrass (southeast corner Burton Way/N. Rexford Dr.): maintenance $48.91 $586.96 22 Rexford Rest mini-park, 326 N. Rexford Dr. Turfgrass fertilization (southeast corner Burton Way/N. Rexford Dr.): $1.35 $16.24 23 Rexford Rest mini-park, 326 N. Rexford Dr. Turfgrass aeration (southeast corner Burton Way/N. Rexford Dr.): $0.62 $7.49 B0785-0001\2294441v1 .doc
10 24 Rexford Rest mini-park, 326 N. Rexford Dr. Turfgrass dethatching (southeast corner Burton Way/N. Rexford Dr.): $2.00 $23.97 25 Sierra/Sunset pocket park (access from 700 block Turfgrass Sierra Dr.): maintenance $68.31 $819.72
26 Sierra/Sunset pocket park (access from 700 block Turfgrass fertilization Sierra Dr.): $1.89 $22.68
27 Sierra/Sunset pocket park (access from 700 block Turfgrass aeration Sierra Dr.): $3.48 $41.80
28 Sierra/Sunset pocket park (access from 700 block Turfgrass dethatching Sierra Dr.): $2.79 $33.47
B0785-000 1\2294441v I .doc
11 ATTACHMENT 3 TO EXHIBIT B
HISTORIC GREYSTONE PARK
MONTHLY ANNUAL ITEM LOCATION DESCRIPTION AMOUNT AMOUNT
1 Greystone Park, 501 N. Doheny Rd.: Weed abatement for fire suppression $240.87 $2,890.40
2 Greystone Park, 501 N. Doheny Rd.: Turfgrass dethatching $36.17 $434.00 3 Greystone Park, 501 N. Doheny Rd.: Turfgrass
maintenance $558.03 $6,696.36
4 Greystone Park, 501 N. Doheny Rd.: Turfgrass fertilization $15.44 $185.24
5 Greystone Park, 501 N. Doheny Rd.: Turfgrass aeration $7.12 $85.46 30785-0001\229444 lvi .doc
12 ATTACHMENT 4 TO EXHIBIT B
MEDIANS/TRAFFIC ISLANDS/EASEMENTS
ITEM LOCATION DESCRIPTION
1 Beverwil Dr. traffic island (northeast corner Plant care Beverwil/Smithwood): $5.87 $70.40
2 Beverwil Dr. traffic island (northeast corner Turfgrass Beverwil/Smithwood): maintenance $29.77 $357.28
3 Beverwil Dr. traffic island (northeast corner Turfgrass fertilization Beverwil/Smithwood): $0.82 $9.88
4 Beverwil Dr. traffic island (northeast corner Planter bed Beverwil/Smithwood): fertilization $0.03 $0.40
5 Beverwil Dr. traffic island (northeast corner Turfgrass aeration Beverwil/Smithwood): $0.38 $4.56
6 Beverwil Dr. traffic island (northeast corner Turfgrass dethatching Beverwil/Smithwood): $1.22 $14.59
7 Burton Way median between east City limit (near Turfgrass Oakhurst) and Rexford Dr.: maintenance $1211.94 $14,543.32 8 Burton Way median between east City limit (near Turfgrass fertilization Oakhurst) and Rexford Dr.: $32.75 $392.96
9 Burton Way median between east City limit (near Turfgrass aeration Oakhurst) and Rexford Dr.: $15.10 $181.24
10 Burton Way median between east City limit (near Turfgrass dethatching Oakhurst) and Rexford Dr.: $48.33 $579.96
1 1 Doheny alley easement (1/2 block north of Debris removal Wilshire between Doheny/Rexford): $5.81 $69.68
12 Doheny alley easement f 1/2 block north of Plant care Wilshire between Doheny/Rexford): $473.73 $5,684.80
13 Doheny alley easement (1/2 block north of Planter bed Wilshire between Doheny/Rexford): fertilization $2.69 $32.30 14 La Altura easement (entry gate is north of 1117 La Weed abatement for Altura): fire suppression $9.78 $1 17.41
15 Lindacrest bridle path (between Lindacrest and Debris removal Readcrest): $5.81 $69.68
16 Lindacrest bridle path (between Lindacrest and Plant care Readcrest): $291.28 $3,495.36
17 Lindacrest bridle path (between Lindacrest and Planter bed Readcrest): fertilization $3.31 $39.72
18 McCarty alley easement (adjacent to! north of 135 Debris removal McCarty): $5.81 $69.68
19 McCarty alley easement (adjacent to! north of 135 Plant care McCarty): $88.29 $1,059.52
20 McCarty alley easement (adjacent to! north of 135 Planter bed McCarty): fertilization $0.50 $6.02
21 Median on Sunset Blvd. from Whittier Dr. to east Turfgrass City limits: maintenance $1,439.20 $17,270.44
30785-0001 \229444 1 v 1 .doc
13 22 Median on Sunset Blvd. from Whittier Dr. to east Turfgrass fertilization City limits: $39.04 $468.44
23 Median on Sunset Blvd. from Whittier Dr. to east Turfgrass aeration City limits: $18.00 $216.04
24 Median on Sunset Blvd. from Whittier Dr. to east Turfgrass dethatching City limits: $57.61 $691.31
25 N. Rodeo Dr. median (Park Way to Sunset): Debris removal $5.81 $69.68
26 N. Rodeo Dr. median (Park Way to Sunset): Plant care $978.27 $1 1,739.20 27 N. Rodeo Dr. median (Park Way to Sunset): Planter bed fertilization $5.56 $66.70
28 N. Santa Monica Boulevard easement (south side Debris removal of N. Santa Monica between Roxbury and $5.81 $69.68 Wilshire):
29 N. Santa Monica Boulevard easement (south side Plant care of N. Santa Monica between Roxbury and $188.03 $2,256.32 Wilshire):
30 N. Santa Monica Boulevard easement (south side Planter bed of N. Santa Monica between Roxbury and fertilization $1.07 $12.82 Wilshire):
31 North Sunset Blvd. parkway between Hillcrest Rd Turfgrass and Alta Dr.: maintenance $51.44 $617.32
32 North Sunset Blvd. parkway between Hillcrest Rd Turfgrass fertilization andAltaDr.: $1.42 $17.08
33 North Sunset Blvd. parkway between Hillcrest Rd Turfgrass aeration and Alta Dr.: $0.65 $7.84
34 North Sunset Blvd. parkway between Hillcrest Rd Turfgrass dethatching and Alta Dr.: $2.10 $25.21
35 Olympic Blvd and Spalding Gateway (west of Debris removal Spalding to Heath alley): $5.81 $69.68
36 Olympic Blvd and Spalding Gateway (west of Rose care Spalding to Heath alley): $27.04 $324.48
37 Olympic Blvd and Spalding Gateway (west of Plant care Spalding to Heath alley): $138.16 $1,657.92
38 Olympic Blvd and Spalding Gateway (west of Planter bed Spalding to Heath alley): fertilization $0.79 $9.42
39 Olympic Blvd and Spalding Gateway (west of Rose bed fertilization Spalding to Heath alley): $12.13 $145.60
40 Olympic Blvd. IS. Beverly Dr. traffic island (north Plant care side of Olympic at S. Beverly): $14.67 $176.00
41 Olympic Blvd. IS. Beverly Dr. traffic island (north Annual flower rotation side of Olympic at S. Beverly): $350.00 $4,200.00
42 Olympic Blvd. IS. Beverly Dr. traffic island (north Turfgrass side of Olympic at S. Beverly): maintenance $9.79 $1 17.48 43 Olympic Blvd. IS. Beverly Dr. traffic island (north Planter bed side of Olympic at S. Beverly): fertilization $0.08 $1.00 44 Olympic Blvd. IS. Beverly Dr. traffic island (north Turfgrass fertilization side of Olympic at S. Beverly): $0.27 $3.24
B0785-000 i\229444 lvi .doc
14 45 Olympic Blvd. /5. Beverly Dr. traffic island (north Turfgrass aeration side of Olympic at S. Beverly): $0.13 $1.50
46 Olympic Blvd. IS. Beverly Dr. traffic island (north Turfgrass dethatching side of Olympic at S. Beverly): $0.40 $4.79
47 Peck/Bedford alley easement (adjacent to! north Debris removal of 133 Peck and 132 Bedford): $5.81 $69.68
48 Peck/Bedford alley easement (adjacent to! north Plant care of 133 Peck and 132 Bedford): $22.00 $264.00
49 Peck/Bedford alley easement (adjacent to! north Planter bed of 133 Peck and 132 Bedford): fertilization $0.13 $1.50 50 S. La Cienega median (between Olympic and Debris removal Gregory): $5.81 $69.68
51 S. La Cienega median (between Olympic and Plant care Gregory): $142.27 $1,707.20
52 S. La Cienega median (between Olympic and Planter bed Gregory): fertilization $0.81 $9.70
53 San Vicente/Hamilton Dr. easement (adjacent Debris removal to/north of 159 N. Hamilton, access from La $5.81 $69.68 Cienega):
54 San Vicente/Hamilton Dr. easement (adjacent Plant care to/north of 159 N. Hamilton, access from La $76.56 $918.72 Cienega):
55 San Vicente/Hamilton Dr. easement (adjacent Planter bed to/north of 159 N. Hamilton, access from La fertilization $044 ss 22 Cienega):
56 Spalding Dr. traffic island (Spalding at Moreno): Planter bed fertilization $0.48 $5.75
57 Spalding Dr. traffic island (Spalding at Moreno): Debris removal $5.81 $69.68
58 Spalding Dr. traffic island (Spalding at Moreno): Plant care $84.33 $1,012.00 59 Trousdale Estates Doheny Road entry (north Hardscapelpathway sides Doheny Rd./N. Hillcrest): maintenance $5.10 $61.15 60 Trousdale Estates Doheny Road entry (north Debris removal sides Doheny Rd/N. Hillcrest): $5.81 $69.68
61 Trousdale Estates Doheny Road entry (north Plant care sides Doheny Rd/N. Hillcrest): $43.41 $520.96
62 Trousdale Estates Doheny Road entry (north Planter bed sides Doheny Rd./N. Hillcrest): fertilization $0.25 $2.96 63 Whittier Dr. traffic islands/medians (at Elevado, Debris removal Linden, Trenton and Walden): $5.81 $69.68
64 Whittier Dr. traffic islands/medians (at Elevado, Plant care Linden, Trenton and Walden): $134.35 $1,612.16
65 Whittier Dr. traffic islands/medians (at Elevado, Planter bed Linden, Trenton and Walden): fertilization $0.76 $9.16
66 Wilshire Blvd. and San Vicente Gateway Plant care
(northwest corner Wilshire/San Vicente): $46.20 $554.44 67 Wilshire Blvd. and San Vicente Gateway Planter bed
(northwest corner Wilshire/San Vicente): fertilization $0.26 $3.15 B0785..000 I \229444 Iv I .doc
15 68 Wilshire Blvd. and San Vicente Gateway Rose care
(northwest corner Wilshire/San Vicente): $16.90 $202.80 69 Wilshire Blvd. and San Vicente Gateway Rose bed fertilization (northwest corner Wilshire/San Vicente): $7.58 $91.00
70 Wilshire Blvd. and Whittier Gateway: Debris removal
$5.81 $69.68
71 Wilshire Blvd. and Whittier Gateway: Plant care $160.75 $1,928.96 72 Wilshire Blvd. and Whittier Gateway: Planter bed
fertilization $0.91 $10.96
73 Wilshire Blvd. medians (at Whittier, N. Santa Planter bed Monica, Linden (2), Roxbury (2), Bedford, fertilization $1.48 $17.75 Camden, Canon, Rodeo, Maple and Tower):
74 Wilshire Blvd. medians (at Whittier, N. Santa Debris removal Monica, Linden (2), Roxbury (2), Bedford, $5.81 $69.68 Camden, Canon, Rodeo, Maple and Tower):
75 Wilshire Blvd. medians (at Whittier, N. Santa Plant care Monica, Linden (2), Roxbury (2), Bedford, $250.80 $3 009.60 Camden, Canon, Rodeo, Maple and Tower):
807$5-0001\2294441v1 .doc
16 ATTACHMENT 5 TO EXHIBIT B
PARKING FACILITIES
ITEM LOCATION DESCRIPTION
1 216 S. Beverly Dr.: Debris removal $581 $69.68
2 216 S. Beverly Dr.: Plant care (in planter
pockets above $17.60 $211.20 newsstand)
3 216 S. Beverly Dr.: Plant care (in planter
pockets above $0.10 $1.20 newsstand)
4 221 N. Crescent Dr. (south of Dayton): Debris removal $5.81 $69.68 5 221 N. Crescent Dr. (south of Dayton): Plant care $14.67 $176.00 6 221 N. Crescent Dr. (south of Dayton): Planter bed
fertilization $0.08 $1.00
7 333 N. Crescent Dr. (north of Dayton): Debris removal $5.81 $69.68 8 333 N. Crescent Dr. (north of Dayton): Plant care $66.00 $792.00 9 333 N. Crescent Dr. (north of Dayton): Planter bed
fertilization $0.38 $4.50
10 9333W. 3td St.: Plant care (including
planter pockets and $0.70 $8.37
green screen trellis)
1 1 9333 w 3td St.: Debris removal $5.81 $69.68
12 9333 W. 3 St.: Plant care (including
planter pockets and $122.76 $1,473.12
green screen trellis)
13 Santa Monica 5 parking facility (south side N. Debris removal Santa Monica from N. Beverly to N. Roxbury): $5.81 $69.68 14 Santa Monica 5 parking facility (south side N. Plant care (including Santa Monica from N. Beverly to N. Roxbury): second level planter $336.75 $4,040.96 pockets) B0785-0001\229444 lvi .doc
17 ATTACHMENT 6 TO EXHIBIT B
RESERVOIR SITES
ITEM LOCATION DESCRIPTION
1 Cabrillo Reservoir (Cabrillo at Coidwater Canyon): Plant care $291.13 $3,493.60 2 Cabrillo Reservoir (Cabrillo at Coldwater Canyon): Planter bed fertilization $1.65 $19.85
3 Cabrillo Reservoir (Cabrillo at Coidwater Canyon): Hardscape/pathway maintenance $5.10 $61.15
4 Cabrillo Reservoir (Cabrillo at Coldwater Canyon): Debris removal $5.81 $69.68
5 Green Acres pumping station (1137 Benedict Hardscape/pathway Canon): maintenance $5.10 $61.15
6 Green Acres pumping station (1137 Benedict Debris removal Canon): $5.81 $69.68
7 Green Acres pumping station (1137 Benedict Plant care Canon): $41.07 $492.80 8 Green Acres pumping station (1137 Benedict Planter bed Canon): fertilization $0.23 $2.80
9 Monte Cielo pumping station (Monte Cielo at Hardscape/pathway Fontaine): maintenance $5.10 $61.15
10 Monte Cielo pumping station (Monte Cielo at Debris removal Fontaine): $5.81 $69.68
1 1 Monte Cielo pumping station (Monte Cielo at Plant care Fontaine): $17.60 $211.20 12 Monte Cielo pumping station (Monte Cielo at Planter bed Fontaine): fertilization $0.10 $1.20
13 Pumping Station 2 (1045 Woodland Dr.): Hardscape/pathway maintenance $5.10 $61.15
14 Pumping Station 2 (1045 Woodland Dr.): Debris removal $5.78 $69.38 15 Pumping Station 2 (1045 Woodland Dr.): Plant care $388.67 $4,664.00 16 Pumping Station 2 (1 045 Woodland Dr.): Planter bed
fertilization $2.21 $26.50
17 Reservoir 3-A (1150 Loma Linda Dr.): Plant care $38.87 $466.40 18 Reservoir 3-A (1 150 Loma Linda Dr.): Planter bed
fertilization $0.22 $2.65
19 Reservoir 3-A (1150 Loma Linda Dr.): Hardscape/pathway maintenance $5.10 $61.15
20 Reservoir 3-A (1150 Loma Linda Dr.): Debris removal $5.78 $69.38 21 Reservoir 3-A (1150 Loma Linda Dr.): Weed abatement for fire suppression $14.22 $170.67
22 Reservoir 4-A (1 135 Miradero Dr.): Planter bed
fertilization $3.54 $42.48
30785-0001\2294441 vi .doc
1$
23 Reservoir 4-A (1 135 Miradero Dr.): Weed abatement for tire suppression $137.84 $1,654.10
24 Reservoir 4-A (1 135 Miradero Dr.): Hardscape/pathway maintenance $5.10 $61.15
25 Reservoir 4-A (1135 Miradero Dr.): Debris removal $5.81 $69.68 26 Reservoir 4-A (1 135 Miradero Dr.): Plant care $623.04 $7,476.48 27 Reservoir 4-B (1 180 Loma Vista Dr.): Weed abatement for fire suppression $36.69 $440.30
28 Reservoir 4-B (1180 Loma Vista Dr.): Hardscape/pathway maintenance $5.10 $61.15
29 Reservoir 4-B (1180 Loma Vista Dr.): Debris removal $5.81 $69.68 30 Reservoir 4-B (1 180 Loma Vista Dr.): Plant care $180.40 $2,164.80 31 Reservoir 4-B (1180 Loma Vista Dr.): Planter bed
fertilization $1.03 $12.30
32 Reservoir 5 (445 Trousdale P1.): Hardscape/pathway
maintenance $5.10 $61.15
33 Reservoir 5 (445 Trousdale PI.): Debris removal $5.81 $69.68 34 Reservoir 5 (445 Trousdale P1.): Plant care $256.67 $3,080.00 35 Reservoir 5 (445 Trousdale P1.): Weed abatement for
tire suppression $12.30 $147.57
36 Reservoir 5 (445 Trousdale P1.): Planter bed
fertilization $1.46 $17.50
37 Reservoir 6 (1 820 Loma Vista Dr.): Weed abatement for tire suppression $3.97 $47.60
38 Reservoir 6 (1820 Loma Vista Dr.): Planter bed
fertilization $0.34 $4.05
39 Reservoir 6 (1820 Loma Vista Dr.): Hardscape/pathway maintenance $5.10 $61.15
40 Reservoir 6 (1820 Loma Vista Dr.): Debris removal $5.81 $69.68 41 Reservoir 6 (1820 Loma Vista Dr.): Plant care $59.40 $712.80 42 Reservoir 7 (405 Walker Dr.): Hardscape/pathway
maintenance $5.10 $61.15
43 Reservoir 7 (405 Walker Dr.): Debris removal $5.81 $69.68 44 Reservoir 7 (405 Walker Dr.): Plant care $14.67 $176.00 45 Reservoir 7 (405 Walker Dr.): Weed abatement for
fire suppression $9.01 $108.06
46 Reservoir 7 (405 Walker Dr.): Planter bed
fertilization $0.08 $1.00
47 Robertson/Melrose storage yard (619 N. Hardscape/pathway Robertson Blvd. West Hollywood, CA): maintenance $5.10 $61.15 48 Robertson/Melrose storage yard (619 N. Debris removal Robertson Blvd. West Hollywood, CA): $5.81 $69.68
B0785-0001\2294441v1 .doc
19 49 RobertsonlMelrose storage yard (619 N. Plant care Robertson Blvd. West Hollywood, CA): $36.67 $440.00
50 Robertson/Melrose storage yard (619 N. Planter bed
Robertson Blvd. West Hollywood, CA): fertilization $0.08 $1.00 51 Sand Trap pumping station (adjacent to/south of Hardscape/pathway 2319 La Cienega Blvd. Los Angeles, CAat 10 maintenance $5.10 $61.15 Freeway).:
52 Sand Trap pumping station (adjacent to/south of Debris removal 2319 La Cienega Blvd. Los Angeles, CA at 10 $5.81 $69.68 Freeway).:
53 Sand Trap pumping station (adjacent to/south of Plant care 2319 La Cienega Blvd. Los Angeles, CA at 10 $14.67 $176.00 Freeway).:
54 Sand Trap pumping station (adjacent to/south of Planter bed 2319 La Cienega Blvd. Los Angeles, CA at 10 fertilization $0.08 $1.00 Freeway).:
55 Sunset Reservoir (812 N. Rexford, southeast Hardscape/pathway corner Sunset/N. Rexford): maintenance $5.10 $61 .15
56 Sunset Reservoir (812 N. Rexford, southeast Debris removal corner Sunset/N. Rexford): $5.78 $69.38
57 Sunset Reservoir (812 N. Rexford, southeast Plant care corner Sunset/N. Rexford): $176.88 $2,122.56
58 Sunset Reservoir (812 N. Rextord, southeast Planter bed corner Sunset/N. Rexford): fertilization $1.01 $12.06
59 Sunset Reservoir (812 N. Rexford, southeast Turfgrass cornet Sunset/N. Rexford): maintenance $583.59 $7,003.04 60 Sunset Reservoir (812 N. Rexford, southeast Turfgrass fertilization corner Sunset/N. Rexford): $16.15 $193.76
61 Sunset Reservoir (812 N. Rexford, southeast Turfgrass aeration corner Sunset/N. Rexford): $7.45 $89.36
62 Sunset Reservoir (812 N. Rexford, southeast Turfgrass dethatching cornet Sunset/N. Rexford): $23.83 $285.95
B0785-0001\2294441v1 .doc
20 ATTACHMENT 7 TO EXHIBIT B
BUSINESS TRIANGLE
ITEM LOCATION DESCRIPTION
1 Brighton Way between N. Crescent and Wilshire Debris removal45 Blvd.: planted tree wells, 22 $23.83 $286.00 grated tree wells 2 Brighton Way between N. Crescent and Wilshire Plant care-45 planted Blvd.: tree wells $42.24 $506.88
3 Brighton Way between N. Crescent and Wilshire Cigarette butt Blvd.: removal below tree $168.96 $2,027.52 grate
4 Brighton Way between N. Crescent and Wilshire Planter bed Blvd.: fertilization-45 planted $0.24 $2.88 tree wells
5 Dayton Way between N. Crescent and Wilshire Debris removal-31 Blvd: planted tree wells, 15
grated tree wells,
planter at Dayton side $21.67 $260.00 of 239 N. Crescent 6 Dayton Way between N. Crescent and Wilshire Plant care-31 planted Blvd: tree wells! planter at
Dayton side of 239 N.
Crescent 29 33 352 00
7 Dayton Way between N. Crescent and Wilshire Cigarette butt Blvd: removal below tree $115.20 $1,382.40 grate
8 Dayton Way between N. Crescent and Wilshire Plant care-31 planted Blvd: tree wells! planter at
Dayton side of 239 N.
Crescent 0 17 $2 00
9 N. Beverly Drive between Wilshire Blvd. and N. Plant care-53 planted Santa Monica Blvd.: tree wells/3 crosswalk $100.42 $1,205.00 planters 10 N. Beverly Drive between Wilshire Blvd. and N. Debris removal-53 Santa Monica Blvd.: planted tree wells, 47
grated tree wells, 3 $45 50 $546 00 crosswalk planters . 1 1 N. Beverly Drive between Wilshire Blvd. and N. Cigarette butt Santa Monica Blvd.: removal below tree $360.96 $4,331.52 grate B0785-0001\2294441v1 .doc
21 12 N. Beverly Drive between Wilshire Blvd. and N. Planter bed Santa Monica Blvd.: fertilization-53 planted
tree wells/3 crosswalk $0.57 $6.84
planters
13 N. Canon Drive between Wilshire Blvd. and N. Planter bed Santa Monica Blvd.: fertilization-35 planted
tree wells/3 crosswalk $0.47 $5.69
planters
14 N. Canon Drive between Wilshire Blvd. and N. Debris removal-35 Santa Monica Blvd.: planted tree wells, 25
grated tree wells, 3 39 00 $468 00 crosswalk planters
15 N. Canon Drive between Wilshire Blvd. and N. Plant care-35 planted Santa Monica Blvd.: tree wells/3 crosswalk $83.53 $1 002.32 planters 16 N. Canon Drive between Wilshire Blvd. and N. Cigarette butt Santa Monica Blvd.: removal below tree $192.00 $2,304.00 grate 17 N. Rodeo Drive between Wilshire Blvd. and N. Debris removal Santa Monica Blvd: $5.81 $69.68
18 N. Rodeo Drive between Wilshire Blvd. and N. Plant care-tree wells Santa Monica Blvd: $26.40 $316.80
19 N. Rodeo Drive between Wilshire Blvd. and N. Plant care-center Santa Monica Blvd: median $205.33 $2,464.00
20 N. Rodeo Drive between Wilshire Blvd. and N. Cigarette butt Santa Monica Blvd: removal below tree $199.68 $2,396.16 grate 21 N. Rodeo Drive between Wilshire Blvd. and N. Annual flower rotation Santa Monica Blvd: crosswalk urns $44.80 $537.60
22 N. Rodeo Drive between Wilshire Blvd. and N. Annual flower rotation Santa Monica Blvd: median end caps $476.00 $5,712.00
23 N. Rodeo Drive between Wilshire Blvd. and N. Planter bed Santa Monica Blvd: fertilization $0.15 $1.80
24 N. Rodeo Drive between Wilshire Blvd. and N. Rose bed fertilization Santa Monica Blvd: $106.17 $1,274.00
25 N. Rodeo Drive between Wilshire Blvd. and N. Holiday flower Santa Monica Blvd: overdress-median $573.61 $6,883.37 end caps 26 N. Rodeo Drive between Wilshire Blvd. and N. Holiday flower Santa Monica Blvd: overdress-crosswalk $183.82 $2,205.79 urns 27 Second floor plaza south of, and adjacent to, Debris removal Crate and Barrel, 438 N. Beverly Dr.: $5.81 $69.68
28 Second floor plaza south of, and adjacent to Plant care Crate and Barrel, 438 N. Beverly Dr.: $38.13 $457.60
29 Second floor plaza south of, and adjacent to Planter bed Crate and Barrel, 438 N. Beverly Dr.: fertilization $0.22 $2.60 B0785-0001\229444 lvi .doc
22 ATTACHMENT 8 TO EXHIBIT B
CITY FACILITIES
ITEM LOCATION DESCRIPTION
1 City building 331 N. Foothill Rd.: Hardscape/pathway
maintenance $5.10 $61.15
2 City building 331 N. Foothill Rd.: Debris removal $5.81 $69.68 3 City building 331 N. Foothill Rd.: Plant care $265.47 $3,185.60 4 City building 331 N. Foothill Rd.: Planter bed
fertilization $1.51 $18.10
5 City building 345 N. Foothill Rd. including tear Hardscape/pathway planter: maintenance $5.10 $61.15
6 City building 345 N. Foothill Rd. including rear Debris removal planter: $5.81 $69.68
7 City building 345 N. Foothill Rd. including rear Plant care planter: $366.67 $4,400.00
8 City building 345 N. Foothill Rd. including rear Planter bed planter: fertilization $2.08 $25.00
9 City Hall complex, 455 N. Crescent Dr.: Amenity care-bench $147.58 $1,771.00 10 City Hall complex, 455 N. Crescent Dr.: Hardscape/pathway maintenance $5.10 $61.15
1 1 City Hall complex, 455 N. Crescent Dr.: Plant care $2,236.00 $26,832.00 12 City Hall complex, 455 N. Crescent Dr.: Turfgrass fertilization $13.65 $163.80
13 City Hall complex, 455 N. Crescent Dr.: Debris removal $5.81 $69.68 14 City Hall complex, 455 N. Crescent Dr.: Turfgrass aeration $6.30 $75.54 15 City Hall complex, 455 N. Crescent Dr.: Turfgrass dethatching $20.14 $241.73 16 City Hall complex, 455 N. Crescent Dr.: Turfgrass
maintenance $491.85 $5,902.20
17 City Yards including 9357, 9298W. 3rd St. and Tur(grass 330, 336-338, 342 and 346 Foothill Rd: maintenance $169.51 $2,034.12 18 City Yards including 9357, 9298W. 3rd St. and Hardscape/pathway 330, 336-338, 342 and 346 Foothill Rd: maintenance $5.10 $61.15 19 City Yards including 9357, 9298W. 3td St. and Amenity care-trash 330, 336-338, 342 and 346 Foothill Rd: receptacle $282.52 $3,390.20 20 City Yards including 9357, 9298 W. 3td St. and Trash receptacle 330, 336-338, 342 and 346 Foothill Rd: service $282.52 $3,390.20 21 City Yards including 9357, 9298 W. 3td St. and Debris removal 330, 336-338, 342 and 346 Foothill Rd: $5.81 $69.68
22 City Yards including 9357, 9298 W. 3 St. and Turfgrass fertilization 330, 336-338, 342 and 346 Foothill Rd: $4.69 $56.28
B0785-000 1\229444 I .doc
23 23 City Yards including 9357, 9298 W. 3° St. and Plant care 330, 336-338, 342 and 346 Foothill Rd: $134.64 $1,615.68 24 City Yards including 9357, 9298 W. 3rd St. and Turigrass aeration 330, 336-338, 342 and 346 Foothill Rd: $2.16 $25.95
25 City Yards including 9357, 9298 W. 3td St. and Turfgrass dethatching 330, 336-338, 342 and 346 Foothill Rd:
$6.92 $83.06
26 City Yards including 9357, 9298 W. 3td St. and Planter bed 330, 336-338, 342 and 346 Foothill Rd: fertilization $0.77 $9.18 27 Fire Station 3, 180 S. Doheny Dr: Turfgrass
maintenance
$47.92 $575.00
28 Fire Station 3, 180 S. Doheny Dr: Plant care $20.53 $246.40 29 Fire Station 3, 180 S. Doheny Dr: Turfgrass fertilization $0.12 $1.40
30 Fire Station 3, 180 S. Doheny Dr: Turfgrass aeration $0.09 $1.10 31 Fire Station 3, 180 S. Doheny Dr: Turfgrass dethatching $0.17 $2.07
32 Fire Station 3, 180 S. Doheny Dr: Planter bed
fertilization $0.12 $1.40
24 80785-0001 \229444 1 vi .doc
ATTACHMENT 9 TO EXHIBIT B
AS-NEEDED SERVICES
ITEM DESCRIPTION QUANTITY UNIT COST DETAIL
1 1 gallon nursery plant, installed including 1 year 1 $14 00 warranty 2 5 gallon nursery plant, installed including 1 year 1 $35 00 warranty 15 gallon nursery plant, installed including 1 year 1 $9500 warranty Flat, 4” annual color, installed including 90 day 1 $35.00 warranty Six pack, annual color, installed including 90 day 1 $35 00 warranty 6 Yard, forest blend mulch, installed 1 $45.00
7 Man hour landscape labor, equipped 1 $35.00
8 Man hour irrigation technician, equipped 1 $65.00
9 Man hour landscape labor emergency, equipped 1 $52.50 10 Man hour debris/trash can service, equipped 1 $35.00 1 1 Man hour irrigation technician emergency, 1 $97 50 equipped 12 1” brass irrigation solenoid valve, installed
complete, including valve box, gravel, wire 1 $380.00
connectors and unions to existing mainline
13 1” plastic irrigation solenoid valve, installed
complete, including valve box, gravel, wire 1 $365.00
connectors and unions to existing mainline
14 1 1/2” brass irrigation solenoid valve, installed
complete, including valve box, gravel, wire 1 $450.00
connectors and unions to existing mainline
15 1 1/2” plastic irrigation solenoid valve, installed
complete, including valve box, gravel, wire 1 $415.00
connectors and unions to existing mainline
16 2” brass irrigation solenoid valve, installed
complete, including valve box, gravel, wire 1 $500.00
connectors and unions to existing mainline
30785-0001\2294441v1 .doc
25 17 2” plastic irrigation solenoid valve, installed
complete, including valve box, gravel, wire 1 $450.00
connectors and unions to existing mainline
18 6” plastic pop up irrigation head, installed
complete, including nozzle, screen and swing joint 1 $22.00 installed into existing lateral line
19 4” plastic rotor irrigation head, installed complete, including nozzle and swing joint installed into 1 $60.00 existing lateral line
20 1” brass reduced pressure zone backflow device,
installed complete to existing mainline with 1 $500.00
unions, ball valves
21 2” brass reduced pressure zone backflow device,
installed complete to existing mainline with 1 $1,050.00 unions, ball valves
22 Irrigation backflow certification inspection 1 $75.00 per backflow 23 Annual comprehensive certified playground 1 $350 00 per inspection/report of findings . playground
24 Square foot landscape payers, installed 1 $12.50
25 Hydro-seed, standard turfgrass seed, 1000
square foot sprayed including germination 1 $135.00
warranty
26 Overseed, standard perennial turfgrass seed, 1 $225 00 1000 square feet including germination warranty 27 30 yard roll off bin delivered, emptied (including
dumping fees) of trash/landscape debris, returned 1 $850.00 to site
28 Watering City medians/parkways/traffic islands
with non-potable water from City non-potable
water sources (Price per acre per watering, 1 $263 00 per acre per regardless of the number of trips to collect water . watering from City non-potable water sources required to
properly water 1 acre)
26 B0785-000I\2294441v1 .doc
ATTACHMENT 10 TO EXHIBIT B
ADDITIONAL SERVICES
ITEM LOCATION DESCRIPTION COST
N. Rodeo Drive between Wilshire Blvd and N. Debris Removal Regular, Equipped - Santa Monica Blvd - 55 planted tree wells $35.00/hour
- 26 grated tree wells Overtime, Equipped (includes
-Sidewalks Saturdays and Sundays) -
-Curbs/gutter $52.50/hour
Cigarette Butt Removal
-Tree grates
-Planted tree wells
2 N. Beverly Drive between Wilshire Blvd and N. Debris Removal Regular, Equipped - Santa Monica Blvd - 53 planted tree wells $35.00/hour
- 47 grated tree wells Overtime, Equipped (includes
- 3 crosswalk planters Saturdays and Sundays) -
- Sidewalks $52.50/hour
-Curbs/gutter
Cigarette Butt Removal
-Tree grates
-Planted tree wells
3 N. Canon Drive between Wilshire Blvd and N. Debris Removal Regular, Equipped - Santa Monica Blvd - 35 planted tree wells $35.00/hour
- 25 grated tree wells Overtime, Equipped (includes
- 3 crosswalk planters Saturdays and Sundays) -
- Sidewalks $52.50/hour
-Curbs/gutter
Cigarette Butt Removal
-Tree grates
-Planted tree wells
4 Dayton Way between N. Crescent Drive and Debris Removal Regular, Equipped - Wilshire Blvd - 31 planted tree wells $35.00/hour
- 15 grated tree wells Overtime, Equipped (includes
- Planter at Dayton side Saturdays and Sundays) -
of 239 N. Crescent Dr. $52.50/hour
- Sidewalks
- Curbs/gutter
Cigarette Butt Removal
-Tree grates
-Planted tree wells
5 Brighton Way between N. Crescent Drive and Debris Removal Regular, Equipped - Wilshire Blvd - 45 planted tree wells $35.00/hour •
- 22 grated tree wells Overtime, Equipped (includes
-Sidewalks Saturdays and Sundays) -
- Curbs/gutter $52.50/hour
Cigarette Butt Removal
-Tree grates
-Planted tree wells
30785-000 l\229444 lvi .doc
27 AGREEMENT NO.
t 3Zd1i1
AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND AAA
FLAG AND BANNER MANUFACTURING COMPANY, INC. FOR BANNER
FABRICATION, INSTALLATION, REMOVAL, AND STORAGE SERVICES NAME OF CONTRACTOR: AAA Flag and Banner Manufacturing Company, Inc.
RESPONSIBLE PRINCIPAL OF Craig Furst, President
CONTRACTOR:
CONTRACTOR’S ADDRESS: 8954 West Pico Boulevard
Los Angeles, CA 90034
Attention: Craig Furst, President
CITY’S ADDRESS: City of Beverly Hills
455 N. Rexford Drive
Beverly Hills, CA 90210
Attention: Mahdi Aluzri, City Manager
COMMENCEMENT DATE: July 1,2018
TERMINATION DATE: June 30, 2021, unless extended pursuant to Section 2 of this Agreement
CONSIDERATION: Year 1: FY 18/19 -Not to exceed $125,000 Year 2: FY 19/20 - Not to exceed $135,000
Year 3: FY 20/21 - Not to exceed $135,000
Year 4 (if extended): FY 2 1/22 - Not to exceed $145,000 Year 5 (if extended): FY 22/23 - Not to exceed $135,000 Total not to exceed: $395,000 (without extensions)
Total not to exceed: $675,000 (with two one-year
extensions)
—1—
B0785-000 I \2 I 87087v3.doc
AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND AAA
FLAG AND BANNER MANUFACTURING COMPANY, INC. FOR BANNER
FABRICATION, INSTALLATION, REMOVAL, AND STORAGE SERVICES THIS AGREEMENT is made by and between the City of Beverly Hills (hereinafter called “CITY’), and AAA Flag and Banner Manufacturing Company, Inc. (hereinafter called “CONTRACTOR”).
RECITALS
A. CITY desires to have certain services and/or goods provided as set forth in Exhibit A (the “Scope of Work”), attached hereto and incorporated herein.
B. CONTRACTOR represents that it is qualified and able to perform the Scope of Work.
NOW, THEREFORE, the parties agree as follows:
Section 1. CONTRACTOR’s Scope of Work. CONTRACTOR shall perform the Scope of Work described in Exhibit A in a manner satisfactory to CITY and consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. CITY shall have the right to order, in writing, changes in the Scope of Work. Any changes in the Scope of Work by CONTRACTOR must be made in writing and approved by both parties. The cost of any change in the Scope of Work must be agreed to by both parties in writing.
Section 2. Time of Performance.
CONTRACTOR shall commence its services under this Agreement upon the Commencement Date or upon a receipt of a written notice to proceed from CITY. CONTRACTOR shall complete the performance of services by the Termination Date set forth above and/or in conformance with the project timeline established by the City Manager or his designee.
The City Manager or his designee may extend the time of performance in writing for two additional one-year terms or such other term not to exceed two years from the date of termination pursuant to the same terms and conditions of this Agreement.
Section 3. Compensation.
(a) Compensation
CITY agrees to compensate CONTRACTOR for the services and/or goods provides under this Agreement, and CONTRACTOR agrees to accept in full satisfaction for such services, a sum not to exceed the Consideration set forth above and more particularly described in Exhibit B, attached hereto and incorporated herein.
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(b) Expenses
The amount set forth in paragraph (a) shall include reimbursement for all actual and necessary expenditures reasonably incurred in the performance of this Agreement (including, but not limited to, all labor, materials, delivery, tax, assembly, and installation, as applicable). There shall be no claims for additional compensation for reimbursable expenses. (c) Additional Services. CITY may from time to time require CONTRACTOR to perform additional services not included in the Scope of Work. Such requests for additional services shall be made by CITY in writing and agreed upon by both parties in writing.
Section 4. Method of Payment. CITY shall pay CONTRACTOR said Consideration in accordance with the method and schedule of payment set forth in Exhibit B.
Section 5. Independent Contractor. CONTRACTOR is and shall at all times remain, as to CITY, a wholly independent contractor. Neither CITY nor any of its agents shall have control over the conduct of CONTRACTOR or any of CONTRACTOR’s employees, except as herein set forth.
CONTRACTOR shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of CITY.
Section 6. Assijnment. This Agreement shall not be assigned in whole or in part, by CONTRACTOR without the prior written approval of CITY. Any attempt by CONTRACTOR to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect.
Section 7. Responsible Principal(s)
(a) CONTRACTOR’s Responsible Principal set forth above shall be principally responsible for CONTRACTOR’s obligations under this Agreement and shall serve as principal liaison between CITY and CONTRACTOR. Designation of another Responsible Principal by CONTRACTOR shall not be made without prior written consent of CITY. fb) CITY’s Responsible Principal shall be the City Manager or his designee set forth above who shall administer the terms of the Agreement on behalf of CITY.
Section 8. Personnel. CONTRACTOR represents that it has, or shall secure at its own expense, all personnel required to perform CONTRACTOR’s Scope of Work under this Agreement. All personnel engaged in the work shall be qualified to perform such Scope of Work.
Section 9. Permits and Licenses. CONTRACTOR shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of services under this Agreement, including a business license.
Section 10. Interests of CONTRACTOR. CONTRACTOR affirms that it presently has no interest and shall not have any interest, direct or indirect, which would conflict in any manner with the performance of the Scope of Work contemplated by this Agreement. No person having any such interest shall be employed by or be associated with CONTRACTOR. -3-
307$ 5-000 1\2 18 708 7v3 doc
Section 11. Insurance.
(a) CONTRACTOR shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
(1) A policy or policies of Comprehensive General Liability Insurance, with minimum limits of Two Million Dollars ($2,000,000) for each occurrence, combined single limit, against any personal injury, death, loss or damage resulting from the wrongful or negligent acts by CONTRACTOR.
(2) A policy or policies of Comprehensive Vehicle Liability Insurance covering personal injury and property damage, with minimum limits of One Million Dollars ($1 000,000) per occurrence combined single limit, covering any vehicle utilized by CONTRACTOR in performing the Scope of Work required by this Agreement.
(3) Workers’ compensation insurance as requited by the State of California. (b) CONTRACTOR shall require each of its sub-contractors to maintain insurance coverage which meets all of the requirements of this Agreement. (c) The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least a A+;Vll in the latest edition of Best’s Insurance Guide.
(d) CONTRACTOR agrees that if it does not keep the aforesaid insurance in full force and effect CITY may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, CITY may take out the necessary insurance and pay, at CONTRACTOR’s expense, the premium thereon.
(e) At all times during the term of this Agreement, CONTRACTOR shall maintain on file with the City Clerk a certificate or certificates of insurance on the form set forth in Exhibit C, attached hereto and incorporated herein, showing that the aforesaid policies are in effect in the required amounts. CONTRACTOR shall, prior to commencement of work under this Agreement, file with the City Clerk such certificate or certificates. The general liability insurance shall contain an endorsement naming the CITY as an additional insured. (f) CONTRACTOR shall provide CITY with thirty (30) days prior written notice if the policies required under this Agreement will be canceled or reduced. All of the policies required under this Agreement shall state that the coverage contained in the policies affords insurance pursuant to the terms and conditions as set forth in this Agreement. (g) The insurance provided by CONTRACTOR shall be primary to any coverage available to CITY. The policies of insurance requited by this Agreement shall include provisions for waiver of subrogation.
(h) Any deductibles or self-insured retentions must be declared to and approved by CITY. At the option of CITY, CONTRACTOR shall either reduce or eliminate the deductibles or self-insured retentions with respect to CITY, or CONTRACTOR shall procure a bond guaranteeing payment of losses and expenses.
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B0785-0001\2187087v3 doc
(i) The insurance coverage amounts required under the Agreement do not limit CITY’s right to recover against CONTRACTOR and its insurance carriers.
Section 12. Indemnification.
(a) CONTRACTOR agrees to indemnify, hold harmless and defend CITY, City Council and each member thereof, and every officer, employee and agent of CITY, from any claim, liability or financial loss (including, without limitation, attorneys fees and costs) arising from any intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT or any person employed by CONTRACTOR in the performance of this Agreement.
(b) All duties of CONTRACTOR shall survive termination or expiration of the Agreement.
Section 13. Termination.
(a) CITY shall have the right to terminate this Agreement for any reason or for no reason upon five (5) calendar days’ written notice to CONTRACTOR. CONTRACTOR agrees to cease all work under this Agreement on or before the effective date of such notice. (b) In the event of termination or cancellation of this Agreement by CITY, due to no fault or failure of performance by CONTRACTOR, CONTRACTOR shall be paid based on the percentage of work satisfactorily performed at the time of termination. In no event shall CONTRACTOR be entitled to receive more than the amount that would be paid to CONTRACTOR for the full performance of the services required by this Agreement. CONTRACTOR shall have no other claim against CITY by reason of such termination, including any claim for compensation.
Section 14. CITY’s Responsibility. CITY shall provide CONTRACTOR with all pertinent data, documents, and other requested information as is available for the proper performance of CONTRACTOR’s Scope of Work.
Section 15. Information and Documents. All data, information, documents and drawings prepared for CITY and required to be furnished to CITY in connection with this Agreement shall become the property of CITY, and CITY may use all or any portion of the work submitted by CONTRACTOR and compensated by CITY pursuant to this Agreement as CITY deems appropriate.
Section 16. Notice. Any notices, bills, invoices, etc. required by this Agreement shall be deemed received on (a)the day of delivery if delivered by hand during the receiving party’s regular business hours or by facsimile before or during the receiving party’s regular business hours; or (b) on the second business day following deposit in the United States mail, postage prepaid to the addresses set forth above, or to such other addresses as the parties may, from time to time, designate in writing pursuant to this section.
Section 17. Attorney’s Fees. In the event that either party commences any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action shall be entitled to reasonable attorney’s fees, costs and necessary disbursements, in addition to such other relief as may be sought and awarded. -5-
80785-000 I\2 I 87087v3.doc
Section 18. Entire Agreement. This Agreement represents the entire integrated agreement between CITY and CONTRACTOR, and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by a written instrument signed by both CITY and CONTRACTOR.
Section 19. Exhibits; Precedence. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail.
Section 20. Governing Law. The interpretation and implementation of this Agreement shall be governed by the domestic law of the State of California.
Section 21. City Not Obligated to Third Parties. CITY shall not be obligated or liable under this Agreement to any party other than CONTRACTOR.
Section 22. Severability. Invalidation of any provision contained herein or the application thereof to any person or entity by judgment or court order shall in no way affect any of the other covenants, conditions, restrictions, or provisions hereof, or the application thereof to any other person or entity, and the same shall remain in full force and effect.
EXECUTED the day of 20j., at Beverly Hills, California.
CITY Q4EVERLY H LLS
A
JULIA A. GOLD MD
Ma/or of the City of Beverly Hills California
TT T
kOPE
CONTRACTOR: W FLAG & BANNER
INC.
CRAIG FURST
President
GENE LESNIAK
CEO
[Signatures continue]
30785-000 1\2 I 87087v3doc
-6-
APPROVED AS TO FORM: ‘ED AS TO CONTENT:
LAURENCE S. WIENER
City Attorney
SHARON L’HEUREUX DRESSEL
Risk Manager
HUMAAHMED
Community Outreach Manager
B07$5-0001\2 I $7087v3doc
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EXHIBIT A
SCOPE OF WORK
CONTRACTOR shall perform the following services:
CONTRACTOR shall fabricate, install, remove, store, clean and repair as needed on a nonexclusive basis CITY vertical banners, overhead street banners, and all elements and components thereof (“banners”) for the CITY’s special events, programs, and initiatives.
CONTRACTOR shall obtain any required CITY permits to perform the work at no cost to CONTRACTOR. All banners shall be installed so as not to create an unsafe condition on the Public Street or public right of way. Specifically, but not by way of limitation, such banners shall be installed to withstand rain, wind, gusts and other inclement weather typical in Beverly Hills, and shall be located and installed in such a manner as to avoid, to the greatest extent feasible, vandalism and theft.
If needed, CONTRACTOR shall change the graphics and text on the banners as directed by CITY and CITY shall compensate CONTRACTOR for such services as mutually agreed upon by the parties in writing.
CONTRACTOR is responsible for banner installation and removal Citywide or in a localized area, which may include installing banners in one part of the CITY and driving to another part of the CITY for banner removal on the same day.
CONTRACTOR is responsible for storing the banners before and after scheduled installations as requested, and to install/remove the banners with CONTRACTOR’s own tools, equipment, and machinery. CONTRACTOR is responsible for removal and cleaning of banners for reuse the following year or when the need for them returns. While in the possession of the CONTRACTOR, banners shall be inventoried and stored in conditions to preserve their quality for reuse the following year or when the event returns. Prior to installation, the CONTRACTOR shall clean stored banners.
CONTRACTOR shall purchase, repair, and maintain all equipment required to complete the installation of banners, including brackets, cables and tools.
CONTRACTOR, at their own expense, shall at all times maintain the condition of all equipment in a satisfactory operating condition to preserve the safety of the CONTRACTOR’s staff and to ensure that the banner installation is as secure as possible once it is installed. Additionally, CONTRACTOR, shall take every precaution for the safety of their employees performing installation and removal services, while also protecting members of the public and private property both before, during, and after performing their work.
CONTRACTOR shall provide at all times throughout the duration of this Agreement, telephone numbers which can be called during emergencies at any time CONTRACTOR’s representatives are not immediately available. The emergency number shall be used to contact a responsible representative of the CONTRACTOR who can take the necessary action required to alleviate an emergency situation, which threatens the safety of members of the public and/or to public or private property.
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CITY reserves the right to preempt the use of any banner location at any time for an emergency and/or if necessary to protect the health, safety, and welfare of the public.
CONTRACTOR is responsible for the maintenance of the installed banners, and throughout the duration of an installation and may be required to:
• lift sagging banners,
• straighten crooked banners,
• reinstall fallen banners,
• repair bent banner poles, and
• replace broken brackets and/or failed cables.
CONTRACTOR shall perform all installation and removal work at night between 12 a.m. and 7 a.m. CONTRACTOR shall limit impact to residents and businesses in the form of noise, lights, or any disruption to the peaceful enjoyment of private property and the public right-of-way.
Information provided to CONTRACTOR by CITY for banner fabrication, installation, and storage services may be time sensitive. Upon receipt of the final print file, CONTRACTOR and CITY will mutually agree upon a time frame for fabrication and installation. CONTRACTOR shall provide a proof to CITY for written approval prior to performing the requested fabrication and installation service as requested. CITY shall approve the proof in writing before CONTRACTOR fabricates the entire batch of materials. On occasion, CITY may request expedited, banner fabrication, installation, and storage services from CONTRACTOR. CITY shall compensate CONTRACTOR for the expedited request as outlined in Exhibit B.
CITY may request CONTRACTOR to perform as needed services not explicitly outlined in this Agreement as mutually agreed upon by CITY and CONTRACTOR in writing prior to the performance of the work.
Each engagement will be set forth in writing in a written quote to be approved by CITY in writing before any work, billing, or demand for payment will be initiated at the rates set forth in Exhibit B.
Each quote shall contain an estimated cost for the project along with a Not-to-Exceed amount which shall include all labor and expenses. If the scope of the engagement changes or the cost of the engagement will exceed the Not-to-Exceed amount, then CONTRACTOR shall obtain the prior written permission of CITY to such increase.
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3O785OOO 1\2 I $7087v3doc
EXHIBIT B
SCHEDULE OF PAYMENT AND RATES
CITY shall compensate CONTRACTOR for the satisfactory performance of the work described in this Agreement and for as-needed services not explicitly outlined in this Agreement in an amount not to exceed Three Hundred Ninety-Five Thousand Dollars ($395,000), or Six Hundred SeventyFive Thousand Dollars ($675,000), if extended, and based on the costs outlined below. For any as-needed services not explicitly outlined in this Agreement, CITY shall compensate CONTRACTOR in an amount mutually agreed upon by CITY and CONTRACTOR in writing prior the performance of the work.
Streetlight Pole Banner Install/Removal
No of Poles Price per 3’9” w x 107’ h Banner for InstalllRemoval ito 10 $990.00 flat
11 to 15 $89.50 each
16 to 25 $79.50 each
26to50 $74.50each
51 to 99 $67.50 each
100 or more $57.50 each
Streetlight Pole Banner Fabrication
No. of Units Price per 3’9” w x 10’7” h Banner Price per Square Foot tf or Fabrication
1 to 10 $197.50each $2.24
11 to 15 $i97.5Oeach $2.24
16 to 25 $177.50 each $2.01
26to50 $i77.50each $2.01
5ito99 $167.50each $1.90
i00ormore $i67.5oeach $1.90
Street Span and Wall Banner InstalllRemoval
No. of Units pype Price per Street Span and Wall Banner InstalllRemoval
1 tolD 8’x5’vin To be quoted on an individual project basis 10 or more 8’x5’ vinyl To be quoted on an individual project basis ito 10 8’x5’ mesh To be quoted on an individual_project basis 10 or more 8’x5’ mesh To be quoted on an individual project basis -10-
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No. of Units
ito 10
10 or more
ito 10
10 or more
ito 10
10 or more
ito 10
10 or more
ito 10
10 or more
ito 10
10 or more
ito 10
10 or more
ito 10
10 or more
Ito 10
10 or more
ito 10
10 or more
Ito 10
10 or more
ito 10
10 or more
Type
4’xT vinyl
4’x7’ vinyl
4’x7 mesh
4’x7’ mesh
8’x7 vinyl
8x7’ vinyl
8TxT mesh
8’x7’ mesh
20’xT vinyl
20xT vinyl
20tx7 mesh
20’x7’ mesh
42’xi2 vinyl
42xi2’ vinyl
42’xi2 mesh
42’x12’ mesh
28’x12’ vinyl
28’x12’ vinyl
28’x12’ mesh
28’x12’ mesh
24’x12’ vinyl
24’x12’ vinyl
24’x12’ mesh
24’xi2’ mesh
To be quoted on
To be quoted on
To be quoted on
To be quoted on
To be quoted on
To be quoted on
To be quoted on
To be quoted on
To be quoted on
an individual project basis
an individual project basis
an individual project basis
an individual project basis
an individual project basis
an individual project basis
an individual project basis
an individual project basis
an individual project basis
project basis
project basis
project basis
project basis
project basis
project basis
Street Span and Wall Banner Fabrication
Price per Street Span and Price per Square Foot
Wall Banner Fabrication
$120.00 each $3.00
$100.00 each $2.50
$140.00 each $3.50
$120.00 each $3.00
$84.00 each $3.00
$70.00 each $2.50
$98.00 each $3.50
$84.00 each $3.00
$168.00 each
$140.00 each $2.50
$196.00 each $3.50
$168.00 each $3.00
Price per Street Span and Wall Banner
I nstalllRemova I
To be quoted on an individual project basis
To be quoted on an individual project basis
To be quoted on an individual project basis
To be quoted on an individual project basis
To be quoted on an individual project basis
To be quoted on
To be quoted on
To be quoted on
To be quoted on
an individual
an individual
an individual
an individual
project basis
project basis
project basis
project basis
To be quoted on an individual
To be quoted on an individual
To be quoted on an individual
To be quoted on an individual
To be quoted on an individual
To be quoted on an individual
No.of Units Type
ito 1
10 or more
ito 10
10 or more
ito 10
10 or more
ito 10
10 or more
ito 10
10 or more
1 to 10
10 or more
8’x5’ vinyl
8x5’ vinyl
8’x mesh
8’x5’ mesh
4’x7 vinyl
4’x7’ vinyl
4’xT mesh
r4’xT mesh
8’xT vinyl
8tx7’ vinyl
8’x7’ mesh
8’xZ’ mesh
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No.of Units Type
Expedited Banner Fabrication and Installation!Removal Charge:
To be quoted on an individual project basis in writing and subject to written approval of CITY.
Fee for Changing Graphics and Text on Banners:
To be quoted on an individual project basis in writing and subject to written approval of CITY CONTRACTOR shall submit an itemized statement to CITY for its services performed, which shall include documentation setting forth in detail a description of the services rendered. CITY shall pay CONTRACTOR the undisputed amount of such billing within thirty (30) days of receipt of same.
Price per Street Span and Price per Square Foot
Wall Banner Fabrication
1 to 10 20’x4 vinyl $240.00 each $3.00
10 or more 20’x4’ vinyl $200.00 each $2.50
1 to 10 20’x4’ mesh $280.00 each $3.50
10 or more 20’x4’ mesh $240.00 each $3.00
1 to 10 20’x7’ vinyl $420.00 each $3.00
10 or more 20’xT vinyl $350.00 each $2.50
1 to 10 20’x7’ mesh $490.00 each $3.50
10 or more 20’x7’ mesh $420.00 each $3.00
1 to 10 42’x12’ vinyl $1,512.00 each $3.00
10 or more 42’x12’ vinyl $1,260.00 each $2.50
1 to 10 42x12’ mesh $1,764.00 each $3.50
10 or more 42x12’ mesh $1,512.00 each $3.00
1 to 10 28’x12’ vinyl $1,008.00 each $3.00
10 or more 28x12’ vinyl $840.00 each $2.50
1 to 10 28’x12’ mesh $1,176.00 each $3.50
10 or more 28x12’ mesh $1,008.00 each $3.00
1 to 10 24’x12’ vinyl $864.00 each $3.00
10 or more 24’x12’ vinyl $720.00 each $2.50
I to 10 24’x12 mesh $1,008.00 each $3.50
10 or more 24’x12’ mesh $864.00 each $3.00
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EXHIBIT C
CERTIFICATE OF INSURANCE
This is to certify that the following endorsement is part of the policy(ies) described below:
NAMED INSURED COMPANIES AFFORDING COVERAGE
A.
ADDRESS B.
C.
COMPANY POLICY EXPIRATION COVERAGE B.I. LIMITS PD. AGGREGATE (A.B.C.) NUMBER DATE 0 AUTOMOBILE LIABILITY
0 GENERAL LIABILITY
PRODUCTS/COMPLETED
OPERATIONS
0 BLANKET CONTRACTUAL
0 CONTRACTOR’S PROTECTIVE
C PERSONAL INJURY
C EXCESS LIABILITY
C WORKER’S COMPENSATION
It is hereby understood and agreed that the City of Beverly Hills, its City Council and each member thereof and every officer and employee of the City shall be named as joint and several assureds with respect to claims arising out of the following project or agreement:
It is further agreed that the following indemnity agreement between the City of Beverly Hills and the named insured is covered under the policy:Contractor agrees to indemnify, hold harmless and defend City, its City Council and each member thereof and every officer and employee of City from any and all liability or financial loss resulting from any suits, claims, losses or actions brought against and from all costs and expenses of litigation brought against City, its City Council and each member thereof and any officer or employee of City which results directly or indirectlyfrom the wrongful or negligent actions of contractor’s officers, employees, agents or others employed by Contractor while engaged by Contractor in the (performance of this agreement) construction of this project It is further agreed that the inclusion of more than one assured shall not operate to increase the limit of the company’s liability and that insurer waives any right of contribution with insurance which may be available to the City of Beverly Hills.
In the event of cancellation or material change in the above coverage, the company will give 30 days written notice of cancellation or material change to the certificate holder.
Except to certify that the policy(ies) described above have the above endorsement attached, this certificate or verification of insurance is not an insurance policyand does not amend, extend or alter the coverage afforded by the policies listed herein.Notwithstanding any requirement, term, or condition of any contract or other document with respect to which this certificate or verification of insurance may be issued or may pertain, the insurance afforded by the policies described herein is subject to all the terms, exclusions and conditions of such policies.
DATE: BY:
Authorized Insurance Representative
TITLE:
AGENCY: Address:
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B0785-1672\2421128v1.doc
AMENDMENT NO. 1 TO AN AGREEMENT BETWEEN THE CITY
OF BEVERLY HILLS AND AAA FLAG AND BANNER
MANUFACTURING COMPANY, INC. FOR BANNER
FABRICATION, INSTALLATION, REMOVAL, AND STORAGE
SERVICES
NAME OF CONTRACTOR: AAA Flag and Banner Manufacturing Company, Inc.
RESPONSIBLE PRINCIPAL OF
CONTRACTOR: Craig Furst, President
CONTRACTOR’S E.I.N/TAX I.D. NO.: 95-2921050
CITY’S ADDRESS: City of Beverly Hills
455 N. Rexford Drive
Beverly Hills, CA 90210
Attention: George Chavez, City Manager
COMMENCEMENT DATE: July 1, 2018
TERMINATION DATE: June 30, 2021, unless extended pursuant to Section 2 of this Agreement
CONSIDERATION: Original Agreement:
Year 1: FY 18/19 – Not to exceed $125,000
Year 2: FY 19/20 – Not to exeed $135,000
Year 3: FY 20/21 – Not to exceed $135,000
Year 4 (if extended): FY 21/22 – Not to exceed $145,000 Year 5 (if extended): FY 22/23 – Not to exceed $135,000 Total not to exceed: $395,000 (without extensions)
Total not to exceed: $675,000 (with two one-year
extensions)
Amendment No. 1: No-Cost Amendment
Total Not to Exceed: $675,000
CHANGE ORDER AGREEMENT
Pursuant to Beverly Hills Municipal Code Section 3-3-111, the Contracting Officer may approve a change order that does not exceed his/her purchasing authority.
CONTRACTOR’S ADDRESS: 8966 National Boulevard
Los Angeles, CA 90034
Attention: Craig Furst, President
233-20
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B0785-1672\2421128v1.doc
AMENDMENT NO. 1 TO AN AGREEMENT BETWEEN THE CITY
OF BEVERLY HILLS AND AAA FLAG AND BANNER
MANUFACTURING COMPANY, INC. FOR BANNER
FABRICATION, INSTALLATION, REMOVAL, AND STORAGE
SERVICES
This Amendment No. 1 is to that certain Agreement between the City of Beverly Hills (hereinafter called "CITY"), and AAA Flag and Banner Manufacturing Company, Inc. (hereinafter called "CONTRACTOR") dated June 19, 2018, and identified as Contract No. 329-18 (“Agreement”).
NOW, THEREFORE, the parties agree as follows:
RECITALS
A. International, national, state, and local health and governmental authorities are responding to an outbreak of respiratory disease caused by a novel coronavirus named “SARSCoV-2,” and the disease it causes has been named “coronavirus disease 2019,” abbreviated COVID-19 (“COVID-19”); and
B. On March 4, 2020, the Governor of the State of California declared a state of emergency to make additional resources available, formalize emergency actions already underway across multiple state agencies and departments, and help the state prepare for broader spread of COVID-19; and
C. On March 13, 2020, the President of the United States of America declared a national emergency and announced that the federal government would make emergency funding available to assist state and local governments in preventing the spread of and addressing the effects of COVID-19; and
D. On March 15, 2020, the City Manager, in his role as the Director of Emergency Services, proclaimed the existence of a local emergency pursuant to Section 2-4-107 of the Beverly Hills Municipal Code to ensure the availability of mutual aid and an effective CITY response to the novel coronavirus (“COVID-19”); and
E. On March 16, 2020, the City Council adopted a Resolution ratifying the Director of Emergency Services’ proclamation of the existence of a local emergency; and F. The Centers for Disease Control and Prevention, the California Department of Public Health, and the Los Angeles County Department of Public Health have all issued order including but not limited to stay at home orders, social distancing, staying home if sick, canceling or postponing large group events, working from home, and other precautions to protect public health and prevent transmission of this communicable virus.
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G. In light of these extraordinary emergency circumstances, which have necessitated the quick dissemination of public safety messages to promote physical distancing for the sake of public health to both the community and CITY’s businesses in the most expedient manner possible, CITY has determined that it is in the best interest of CITY pursuant to the Beverly Hills Municipal Code to waive further bidding of these services as CITY and CONTRACTOR have an existing agreement for banner manufacture and installation which is the result of a bid process.
CONTRACTOR is prepared to manufacture and install the public safety banners quickly and its prices are competitive. CITY desires to employ the services of CONTRACTOR to manufacture and deploy the public safety banners..
H. CITY desires to amend the Agreement regarding services and/or goods that are needed due to the COVID-19 pandemic.
Section 1. Section 13 of the Agreement entitled, Termination, shall be replaced in its entirety to read as follows:
“Section 13. Termination for Cause and Convenience; Remedies. (1) Termination for Convenience: CITY may terminate this Agreement, in whole or in part, at any time by written notice to CONTRACTOR when it is in CITY’s best interest.
CONTRACTOR shall be paid its costs, including Agreement close-out costs, up to the time of termination. CONTRACTOR shall promptly submit its termination claim to CITY to be paid to CONTRACTOR. If CONTRACTOR has any property in its possession belonging to CITY, CONTRACTOR will account for the same, and dispose of it in the manner CITY directs. (2) Termination for Cause: If CONTRACTOR does not deliver supplies in accordance with the Agreement’s delivery schedule, or, if the Agreement is for services, the CONTRACTOR fails to perform in the manner called for in the Agreement, or if CONTRACTOR fails to comply with any other provisions of this Agreement, CITY may terminate this Agreement for cause. Termination shall be effected by serving a notice of termination on the CONTRACTOR setting forth the manner in which the Agreement is in default. CONTRACTOR or will only be paid the price for supplies delivered and accepted, or services performed in accordance with the manner of performance, as set forth in this Agreement.
If it is later determined by CITY that CONTRACTOR had an excusable reason for not performing, such as a strike, fire, or flood, events which are not the fault of or are beyond the control of CONTRACTOR, CITY, after setting up a new delivery of performance schedule, may allow the CONTRACTOR to continue work, or treat the termination as a termination for convenience.
(3) Opportunity to Cure: CITY in its sole discretion may, in the case of a termination for breach or default, allow CONTRACTOR three (3) days in which to cure the defect. In such case, the notice of termination will state the time period in which cure is permitted and other appropriate conditions.
If CONTRACTOR fails to remedy to CITY’s satisfaction the breach or default of any of the terms, covenants, or conditions of the Agreement within three (3) days after receipt by CONTRACTOR of written notice from CITY setting forth the nature of said breach or default, CITY shall have the right to terminate the Agreement without any further obligation to CONTRACTOR.
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Any such termination for default shall not in any way operate to preclude CITY from also pursuing all available remedies against CONTRACTOR and its sureties for said breach or default. (4) Waiver of Remedies: In the event that CITY elects to waive its remedies for any breach by CONTRACTOR of any covenant, term or condition of this Agreement, such waiver by CITY shall not limit CITY’s remedies for any succeeding breach of that or of any other term, covenant, or condition of this Agreement.”
Section 2. The following Section 23 shall be added to the Agreement as set forth below:
“Section 23. Federal Government Provisions.
(a) EQUAL EMPLOYMENT OPPORTUNITY.
During the performance of this Agreement, CONTRACTOR agrees as follows:
(1) CONTRACTOR will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. CONTRACTOR will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following:
Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. CONTRACTOR agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.
(2) CONTRACTOR will, in all solicitations or advertisements for employees placed by or on behalf of CONTRACTOR, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
(3) CONTRACTOR will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with CONTRACTOR’s legal duty to furnish information. (4) CONTRACTOR will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of CONTRACTOR's
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commitments under this paragraph of this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (5) CONTRACTOR will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (6) CONTRACTOR will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.
(7) In the event of CONTRACTOR's noncompliance with the nondiscrimination clauses of this Agreement or with any of the said rules, regulations, or orders, this Agreement may be canceled, terminated, or suspended in whole or in part and CONTRACTOR may be declared ineligible for further federal government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.
(8) CONTRACTOR will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. CONTRACTOR will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance:
Provided, however, that in the event CONTRACTOR becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, CONTRACTOR may request the United States to enter into such litigation to protect the interests of the United States.
CITY further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, that if the applicant so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the Agreement.
The applicant agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance.
CITY further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for federal government contracts and federally
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assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, CITY agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: Cancel, terminate, or suspend in whole or in part this Agreement (grant, loan, insurance guarantee); refrain from extending any further assistance to CITY under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from CITY; and refer the case to the Department of Justice for appropriate legal proceedings. (b) CONTRACT WORK HOURS AND SAFETY STANDARDS ACT.
(1) Overtime requirements. No contractor or subcontractor contracting for any part of the Agreement work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek. (2) Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph (b)(1) of this section CONTRACTOR and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, CONTRACTOR and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (b)(1) of this section, in the sum of $26 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (b)(1) of this section.
(3) Withholding for unpaid wages and liquidated damages. CITY shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by CONTRACTOR or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of CONTRACTOR or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (b)(2) of this section.
(4) Subcontracts. CONTRACTOR or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (d)(1) through (4) of this section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (d)(1) through (4) of this section.
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(c) CLEAN AIR ACT AND THE FEDERAL WATER POLLUTION CONTROL ACT.
Clean Air Act
1. CONTRACTOR agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq.
2. CONTRACTOR agrees to report each violation to CITY and understands and agrees that CITY will, in turn, report each violation as required to the Federal Emergency Management Agency (“FEMA”), and the appropriate Environmental Protection Agency Regional Office.
3. CONTRACTOR agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FEMA.
Federal Water Pollution Control Act
1. CONTRACTOR agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq.
2. CONTRACTOR agrees to report each violation to CITY and understands and agrees that CITY will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office.
3. CONTRACTOR agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FEMA. (d) DEBARMENT AND SUSPENSION.
CONTRACTOR and all subcontractors shall not be debarred or suspended throughout the duration of this Agreement pursuant to 2 CFR 180, 2 CFR 200.213, and Executive Orders 12549 and 12689. If CONTRACTOR or any subcontractor becomes debarred or suspended throughout the duration of the Work, CONTRACTOR shall immediately notify CITY. (e) BYRD ANTI-LOBBYING AMENDMENT.
Pursuant to the Byrd Anti-Lobbying Amendment, 31 U.S.C. 1352, as amended by the Lobbying Disclosure Act of 1995, 2 U.S.C. §§ 1601 et seq., contractors who apply or bid for an award of $100,000 or more shall file the certification required by 49 CFR Part 20, “New Restrictions on Lobbying.” Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or any employee of a member of Congress in connection with obtaining any Federal Contract, grant or any other award covered by 31 U.S.C. 1352. Each tier shall also disclose the name of any registrant under the Lobbying Disclosure Act of 1995 who has made lobbying contacts on its behalf with non-Federal funds with respect to that Federal Contract, grant, or award covered by 31 U.S.C. 1352. Such disclosures are forwarded from tier to tier up to CITY. This
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requirement shall pass through to any and all subcontractors engaged to perform services under this Agreement.
(f) PROCUREMENT OF RECOVERED MATERIALS.
[Applicable to FEMA grant and cooperative agreement programs]
1. In the performance of this Agreement, CONTRACTOR shall make maximum use of products containing recovered materials that are Environmental Protection Agency (“EPA”) designated items unless the product cannot be acquired — ! Competitively within a timeframe providing for compliance with the Agreement performance schedule;
! Meeting Agreement performance requirements; or
! At a reasonable price.
2. Information about this requirement, along with the list of EPA-designated items, is available at EPA’s Comprehensive Procurement Guidelines web site, https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program.
3. CONTRACTOR also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act.
(g) ACCESS TO RECORDS.
The following access to records requirements apply to this Agreement:
1. CONTRACTOR agrees to provide CITY, the FEMA Administrator, the Comptroller General of the United States, or any of their authorized representatives access to any books, documents, papers, and records of CONTRACTOR which are directly pertinent to this Agreement for the purposes of making audits, examinations, excerpts, and transcriptions.
2. CONTRACTOR agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed.
3. CONTRACTOR agrees to provide the FEMA Administrator or his authorized representatives access to construction or other work sites pertaining to the work being completed under the Agreement.
4. In compliance with the Disaster Recovery Act of 2018, CITY and CONTRACTOR acknowledge and agree that no language in this Agreement is intended to prohibit audits or internal reviews by the FEMA Administrator or the Comptroller General of the United States. (h) NON-USE OF DHS SEAL, LOGO, AND FLAGS.
CONTRACTOR shall not use the Department of Homeland Security (“DHS”) seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre-approval.
Certificate Of Completion
Envelope Id: 6BA066EDC2C4488E90B10E0E8962C841 Status: Completed Subject: Please DocuSign: Amendment No. 1 - AAA Flag and Banner (for FEMA reimbursement).pdf Source Envelope:
Document Pages: 10 Signatures: 6 Envelope Originator:
Certificate Pages: 2 Initials: 1 Michael George
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
455 N. Rexford Drive
Beverly Hills, CA 90210
[email protected]
IP Address: 198.245.188.139
Record Tracking
Status: Original
5/29/2020 9:34:08 AM
Holder: Michael George
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
Cynthia Owens
[email protected]
Sr. Management Analyst
City of Beverly Hills
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.188.139
Sent: 5/29/2020 9:52:13 AM
Viewed: 5/29/2020 10:35:04 AM
Signed: 5/29/2020 10:35:46 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Craig Furst
[email protected]
President
Security Level: Email, Account Authentication
(None) Signature Adoption: Drawn on Device
Using IP Address: 107.77.230.10
Signed using mobile
Sent: 5/29/2020 10:35:47 AM
Viewed: 5/29/2020 2:41:39 PM
Signed: 5/29/2020 2:41:48 PM
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Gene Lesniak
[email protected]
Chief Financial Officer
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Sent: 5/29/2020 10:35:48 AM
Resent: 5/29/2020 10:44:01 AM
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Signed: 6/1/2020 9:57:28 AM
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Deborah Hakman
[email protected]
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Signed using mobile
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Keith Sterling
[email protected]
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Sharon L'Heureux Dressel
[email protected]
Sharon Dressel
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Nancy Hunt Coffey for
[email protected]
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Payment Events Status Timestamps
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AMENDMENT NO. 2 TO AN AGREEMENT BETWEEN THE CITY
OF BEVERLY HILLS AND AAA FLAG AND BANNER
MANUFACTURING COMPANY, INC. FOR BANNER
FABRICATION, INSTALLATION, REMOVAL, AND STORAGE
SERVICES
NAME OF CONTRACTOR: AAA Flag and Banner Manufacturing Company, Inc.
RESPONSIBLE PRINCIPAL OF
CONTRACTOR: Craig Furst, President
CONTRACTOR’S ADDRESS: 8954 West Pico Boulevard
Los Angeles, CA 90034
Attention: Craig Furst, President
CONTRACTOR’S E.I.N/
TAX I.D. NO.: 95-2921050
CITY’S ADDRESS: City of Beverly Hills
455 N. Rexford Drive
Beverly Hills, CA 90210
Attention: George Chavez, City Manager
COMMENCEMENT DATE: July 1, 2018
TERMINATION DATE: June 30, 2021, unless extended pursuant to Section 2 of this Agreement
CONSIDERATION: Original Agreement:
Year 1: FY 18/19 – Not to exceed $125,000
Year 2: FY 19/20 – Not to exeed $135,000
Year 3: FY 20/21 – Not to exceed $135,000
Year 4 (if extended): FY 21/22 – Not to exceed $145,000 Year 5 (if extended): FY 22/23 – Not to exceed $135,000 Total not to exceed: $395,000 (without extensions)
Total not to exceed: $675,000 (with two one-year extensions) Amendment No. 1: No-Cost Amendment
Amendment No. 2:
Year 1: FY 18/19 – Not to exceed $125,000
Year 2: FY 19/20 – Not to exeed $135,000
Year 3: FY 20/21 – Not to exceed $152,500
Year 4 (if extended): FY 21/22 – Not to exceed $145,000 Year 5 (if extended): FY 22/23 – Not to exceed $135,000 Total not to exceed: $412,500 (without extensions)
Total not to exceed: $692,500 (with two one-year extensions)
CHANGE ORDER AGREEMENT
Pursuant to Beverly Hills Municipal Code Section 3-3-111, the Contracting Officer may approve a change order that does not exceed his/her purchasing authority.
531-20
30th September
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EXHIBIT B
SCHEDULE OF PAYMENT AND RATES
CITY shall compensate CONTRACTOR for the satisfactory performance of the work described in this Agreement and for as-needed services not explicitly outlined in this Agreement in an amount not to exceed Four Hundred Twelve Thousand Five Hundred Dollars ($412,500), or Six Hundred Ninety-Two Thousand Five Hundred Dollars ($692,500), if extended, and based on the costs outlined below. For any as-needed services not explicitly outlined in this Agreement, CITY shall compensate CONTRACTOR in an amount mutually agreed upon by CITY and CONTRACTOR in writing prior the performance of the work.
Streetlight Pole Banner Install/Removal
No. of Poles Price per 3'9" w x 10'7" h Banner for Install/Removal 1 to 10 $990.00 flat
11 to 15 $89.50 each
16 to 25 $79.50 each
26 to 50 $74.50 each
51 to 99 $67.50 each
100 or more $57.50 each
Streetlight Pole Banner Fabrication
No. of Units Price per 3'9" w x 10'7" h Banner
for Fabrication
Price per Square Foot
1 to 10 $197.50 each $2.24
11 to 15 $197.50 each $2.24
16 to 25 $177.50 each $2.01
26 to 50 $177.50 each $2.01
51 to 99 $167.50 each $1.90
100 or more $167.50 each $1.90
Street Span and Wall Banner Install/Removal
No. of Units Type Price per Street Span and Wall Banner Install/Removal
1 to 10 8'x5' vinyl To be quoted on an individual project basis 10 or more 8'x5' vinyl To be quoted on an individual project basis 1 to 10 8'x5' mesh To be quoted on an individual project basis 10 or more 8'x5' mesh To be quoted on an individual project basis 1 to 10 4'x7' vinyl To be quoted on an individual project basis 10 or more 4'x7' vinyl To be quoted on an individual project basis 1 to 10 4'x7' mesh To be quoted on an individual project basis 10 or more 4'x7' mesh To be quoted on an individual project basis
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No. of Units Type Price per Street Span and Wall Banner Install/Removal
1 to 10 8'x7' vinyl To be quoted on an individual project basis 10 or more 8'x7' vinyl To be quoted on an individual project basis 1 to 10 8'x7' mesh To be quoted on an individual project basis 10 or more 8'x7' mesh To be quoted on an individual project basis 1 to 10 20'x7' vinyl To be quoted on an individual project basis 10 or more 20'x7' vinyl To be quoted on an individual project basis 1 to 10 20'x7' mesh To be quoted on an individual project basis 10 or more 20'x7' mesh To be quoted on an individual project basis 1 to 10 42'x12' vinyl To be quoted on an individual project basis 10 or more 42'x12' vinyl To be quoted on an individual project basis 1 to 10 42'x12' mesh To be quoted on an individual project basis 10 or more 42'x12' mesh To be quoted on an individual project basis 1 to 10 28'x12' vinyl To be quoted on an individual project basis 10 or more 28'x12' vinyl To be quoted on an individual project basis 1 to 10 28'x12' mesh To be quoted on an individual project basis 10 or more 28'x12' mesh To be quoted on an individual project basis 1 to 10 24'x12' vinyl To be quoted on an individual project basis 10 or more 24'x12' vinyl To be quoted on an individual project basis 1 to 10 24'x12' mesh To be quoted on an individual project basis 10 or more 24'x12' mesh To be quoted on an individual project basis Street Span and Wall Banner Fabrication
No. of Units Type Price per Street Span and
Wall Banner Fabrication
Price per Square Foot
1 to 10 8'x5' vinyl $120.00 each $3.00
10 or more 8'x5' vinyl $100.00 each $2.50
1 to 10 8'x5' mesh $140.00 each $3.50
10 or more 8'x5' mesh $120.00 each $3.00
1 to 10 4'x7' vinyl $84.00 each $3.00
10 or more 4'x7' vinyl $70.00 each $2.50
1 to 10 4'x7' mesh $98.00 each $3.50
10 or more 4'x7' mesh $84.00 each $3.00
1 to 10 8'x7' vinyl $168.00 each $3.00
10 or more 8'x7' vinyl $140.00 each $2.50
1 to 10 8'x7' mesh $196.00 each $3.50
10 or more 8'x7' mesh $168.00 each $3.00
1 to 10 20'x4' vinyl $240.00 each $3.00
10 or more 20'x4' vinyl $200.00 each $2.50
1 to 10 20'x4' mesh $280.00 each $3.50
10 or more 20'x4' mesh $240.00 each $3.00
1 to 10 20'x7' vinyl $420.00 each $3.00
10 or more 20'x7' vinyl $350.00 each $2.50
1 to 10 20'x7' mesh $490.00 each $3.50
-6-
No. of Units Type Price per Street Span and
Wall Banner Fabrication
Price per Square Foot
10 or more 20'x7' mesh $420.00 each $3.00
1 to 10 42'x12' vinyl $1,512.00 each $3.00
10 or more 42'x12' vinyl $1,260.00 each $2.50
1 to 10 42'x12' mesh $1,764.00 each $3.50
10 or more 42'x12' mesh $1,512.00 each $3.00
1 to 10 28'x12' vinyl $1,008.00 each $3.00
10 or more 28'x12' vinyl $840.00 each $2.50
1 to 10 28'x12' mesh $1,176.00 each $3.50
10 or more 28'x12' mesh $1,008.00 each $3.00
1 to 10 24'x12' vinyl $864.00 each $3.00
10 or more 24'x12' vinyl $720.00 each $2.50
1 to 10 24'x12' mesh $1,008.00 each $3.50
10 or more 24'x12' mesh $864.00 each $3.00
Expedited Banner Fabrication and Installation/Removal Charge:
To be quoted on an individual project basis in writing and subject to written approval of CITY.
Fee for Changing Graphics and Text on Banners:
To be quoted on an individual project basis in writing and subject to written approval of CITY CONTRACTOR shall submit an itemized statement to CITY for its services performed, which shall include documentation setting forth in detail a description of the services rendered. CITY shall pay CONTRACTOR the undisputed amount of such billing within thirty (30) days of receipt of same.
Certificate Of Completion
Envelope Id: 4F900F6D2E204ECBB299F7DB6F48F74E Status: Completed Subject: Please DocuSign: AAA Flag and Banner_Amend No 2.docx Source Envelope:
Document Pages: 6 Signatures: 6 Envelope Originator:
Certificate Pages: 3 Initials: 1 Cindy Owens
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
455 N. Rexford Drive
Beverly Hills, CA 90210
[email protected]
IP Address: 198.245.188.139
Record Tracking
Status: Original
9/22/2020 5:39:01 PM
Holder: Cindy Owens
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
Garin Hussenjian
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Drawn on Device
Using IP Address: 45.50.162.208
Signed using mobile
Sent: 9/22/2020 5:56:12 PM
Viewed: 9/22/2020 6:14:14 PM
Signed: 9/22/2020 6:14:27 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Keith Sterling
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 104.1.54.230
Sent: 9/22/2020 5:56:12 PM
Viewed: 9/22/2020 8:50:19 PM
Signed: 9/22/2020 8:50:29 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sharon L'Heureux Dressel
[email protected]
Risk Manager
Sharon Dressel
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 97.80.80.190
Signed using mobile
Sent: 9/22/2020 5:56:13 PM
Resent: 9/24/2020 10:59:11 AM
Viewed: 9/24/2020 11:30:59 AM
Signed: 9/24/2020 11:31:13 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Craig Furst
[email protected]
CEO & President
Security Level: Email, Account Authentication
(None) Signature Adoption: Drawn on Device
Using IP Address: 12.110.192.178
Sent: 9/24/2020 11:31:14 AM
Viewed: 9/24/2020 12:59:38 PM
Signed: 9/24/2020 1:00:03 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Signer Events Signature Timestamp
Gene Lesniak
[email protected]
Chief Financial Officer
Security Level: Email, Account Authentication
(None) Signature Adoption: Pre-selected Style
Using IP Address: 70.91.170.101
Sent: 9/24/2020 11:31:14 AM
Viewed: 9/24/2020 8:02:25 PM
Signed: 9/24/2020 8:04:36 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Cynthia L Owens
[email protected]
Policy & Management Analyst
City of Beverly Hills
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.188.139
Sent: 9/24/2020 8:04:37 PM
Viewed: 9/24/2020 8:17:14 PM
Signed: 9/24/2020 8:17:20 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
George Chavez
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 174.193.195.71
Signed using mobile
Sent: 9/24/2020 8:17:22 PM
Viewed: 9/24/2020 10:20:04 PM
Signed: 9/24/2020 10:20:27 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Garin Hussenjian
[email protected]
Security Level: Email, Account Authentication
(None)
Sent: 9/24/2020 10:20:28 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Michael George
[email protected]
Management Analyst
City of Beverly Hills
Security Level: Email, Account Authentication
(None)
Sent: 9/24/2020 10:20:28 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 9/24/2020 10:20:29 PM
Certified Delivered Security Checked 9/24/2020 10:20:29 PM Signing Complete Security Checked 9/24/2020 10:20:29 PM Completed Security Checked 9/24/2020 10:20:29 PM
Payment Events Status Timestamps
DocuSign Envelope ID: 2C242156-CF6E-4E03-AA52-CD9D56F18084 AGREEMENT NO.
I 242-21 I
AMENDMENT NO. 3 TO AN AGREEMENT BETWEEN THE CITY
OF BEVERLY HILLS AND AAA FLAG AND BANNER
MANUFACTURING COMPANY, INC. FOR BANNER
FABRICATION, INSTALLATION, REMOVAL, AND STORAGE
SERVICES
NAME OF CONTRACTOR:
RESPONSIBLE PRINCIPAL OF
CONTRACTOR:
CONTRACTOR'S ADDRESS:
CONTRACTOR'S E.1.N/
TAX l.D. NO.:
CITY'S ADDRESS:
COMMENCEMENT DATE:
TERMINATION DATE:
CONSIDERATION:
80785-1672\25353 85v3 .doc
AAA Flag and Banner Manufacturing Company, Inc.
Craig Furst, President
8954 West Pico Boulevard
Los Angeles, CA 90034
Attention: Craig Furst, President
95-2921050
City of Beverly Hills
455 N. Rexford Drive
Beverly Hills, CA 90210
Attention: George Chavez, City Manager
July 1, 2018
June 30, 2021, unless extended pursuant to Section 2 of the Agreement (original termination date)
June 30, 2023, unless extended pursuant to Section 2 of the Agreement (amended pursuant to this Amendment No. 3.)
Original Agreement:
Year 1: FY 18/19- Not to exceed $125,000
Year 2: FY 19/20- Not to exeed $135,000
Year 3: FY 20/21 - Not to exceed $135,000
Year 4 ): FY 21/22 - Not to exceed $145,000
Year 5: FY 22/23 - Not to exceed $135,000
Total not to exceed: $395,000 (without extensions)
Total not to exceed: $675,000 (with two one-year extensions) Amendment No. 1: No-Cost Amendment
Amendment No. 2:
Year 1: FY 18/19- Not to exceed $125,000
Year 2: FY 19/20 - Not to exeed $135,000
Year 3: FY 20/21 - Not to exceed $152,500
Year 4 (if extended): FY 21/22 - Not to exceed $145,000 Year 5 (if extended): FY 22/23 - Not to exceed $135,000 (Continues Next Page)
-1-
DocuSign Envelope ID: 2C242156-CF6E-4E03-AA52-CD9D56F18084 B0785- l 672\2535385v3.doc
Total not to exceed: $412,500 (without extensions)
Total not to exceed: $692,500 (with two one-year extensions) Amendment No. 3:
Year 1: FY 18/19- Not to exceed $125,000
Year 2: FY 19/20- Not to exeed $135,000
Year 3: FY 20/21 - Not to exceed $172,500
Year 4: FY 21/22 - Not to exceed $276,000
Year 5 (if extended): FY 22/23 - Not to exceed $135,000 Total not to exceed: $843,500 (Years 1 through 5)
-2-
OocuSign Envelope ID: 2C242156-CF6E-4E03-AA52-CD9D56F18084 AMENDMENT NO. 3 TO AN AGREEMENT BETWEEN THE CITY
OF BEVERLY HILLS AND AAA FLAG AND BANNER
MANUFACTURING COMPANY, INC. FOR BANNER
FABRICATION, INSTALLATION, REMOVAL, AND STORAGE
SERVICES
This Amendment No. 3 is to that certain Agreement between the City of Beverly Hills (hereinafter called "CITY"), and AAA Flag and Banner Manufacturing Company, Inc. (hereinafter called "CONTRACTOR") dated June 19, 2018 and identified as Contract No. 329-18, and as amended by Amendment No. 1 dated June 3, 2020 and identified as Contract No. 233-20 and as further amended by Amendment No. 2 dated September 30, 2020 and identified as Contract No. 531-20 ("hereinafter collectively referred to as "Agreement"), copies of which are on file in the City Clerk's Office.
RECITALS
A. CITY and CONTRACTOR entered into an Agreement for banner fabrication, installation, removal, and storage services which was previously amended.
B. CITY and CONTRACTOR desire to further amend the Agreement to extend the Termination Date and increase the Consideration.
NOW, THEREFORE, the parties agree as follows:
Section 1. The TERMINATION DATE shall be amended as set forth on cover page.
Section 2. The CONSIDERATION shall be amended as set forth on cover page.
Section 3. Section 2 "Time of Performance" shall be amended as follows:
"Section 2. Time of Performance.
CONTRACTOR shall commence its services under this Agreement upon the Commencement Date or upon a receipt of a written notice to proceed from CITY. CONTRACTOR shall complete the performance of services by the Termination Date set forth above and/or in conformance with the project timeline established by the City Manager or his designee." -3-
B0785-l 672\2535385v3.doc
DocuSign Envelope ID: 2C242156-CF6E-4E03-AA52-CD9056F18084 Section 4. Exhibit B "SCHEDULE OF PAYMENT AND RATES" shall be amended as attached hereto and incorporated herein.
Section 5. Except as specifically amended by sections 1 and 2 of Amendment No. 1, and this Amendment No. 3, the remaining provisions of the Agreement shall remain in full force and effect.
EXECUTED the 24th day of ___ J_u_n_e ___ , 2021, at Beverly Hills, California.
ATTEST:
......;~----(}.,_/lfvM___..t-J ____ (SEAL)
HUMAAHMED
City Clerk
[Signatures continue]
-4-
B0785-l 672\2535385v3.doc
CITY OF BEVERLY HILLS
A Municipal Corporation
ROBERT WUNDERLICH
Mayor of the City of Beverly Hills, California
CONTRACTOR: AAA FLAG & BANNER
MANUFACTURING COMPANY, INC.
GENE LESNIAK
Chief Financial Officer (CFO)
DocuSign Envelope ID: 2C242156-CF6E-4E03-AA52-CD9D56F18084 APPROVED AS TO FORM:
LAURENCE S. WIENER
City Attorney
B0785-1672\2535385v3.doc
-5-
APPROVED AS TO CONTENT:
GEORGE CHAVEZ
City Manager
kAl $furli
KEITH STER~G Public Information Manager
LAURA BIERY
Marketing & Economic Sustainability Manager
$lutr6l-\, i' f\-~-p Vn.,sstL
SHARON L'HEUREUX DRESSEL
Risk Manager
DocuSign Envelope ID: 2C242156-CF6E-4E03-AA52-CD9D56F18084
EXHIBIT B
SCHEDULE OF PAYMENT AND RATES
CITY shall compensate CONTRACTOR for the satisfactory performance of the work described in this Agreement and for as-needed services not explicitly outlined in this Agreement in an amount not to exceed Eight Hundred Forty-Three Thousand Five Hundred Dollars ($843,500), (Years 1 through 5) and based on the costs outlined below. For any as-needed services not explicitly outlined in this Agreement, CITY shall compensate CONTRACTOR in an amount mutually agreed upon by CITY and CONTRACTOR in writing prior the performance of the work.
No. of Poles
1to10
11 to 15
16 to 25
26 to 50
51 to 99
100 or more
No. of Units
1 to 10
11 to 15
16 to 25
26 to 50
51to99
100 or more
No. of Units
1to10
10 or more
1to10
10 or more
1to10
10 or more
1 to 10
10 or more
1 to 10
10 or more
1to10
10 or more
1 to 10
Streetlight Pole Banner Install/Removal
Price per 3'9" w x 10'7" h Ban11er for Install/Removal
$990.00 flat
$89.50 each
$79.50 each
$74.50 each
$67.50 each
$57.50 each
Streetlight Pole Banner Fabrication
Price per 3'9" w x 10'7" h Banner Price per Square Foot for Fabrication
$197.50 each
$197.50 each
$177.50 each
$177.50 each
$167.50 each
$167.50 each
$2.24
$2.24
$2.01
$2.01
$1.90
$1.90
Street Span and Wall Banner Install/Removal
Type Price per Street Span and Wall Banner
Install/Removal
8'x5' vinyl
.8'x5' vinyl
8'x5' mesh
8'x5' mesh
4'x7' vinyl
4'x7' vinyl
4'x7' mesh
4'x7' mesh
8'x7' vinyl
8'x7' vinyl
8'x7' mesh
8'x7' mesh
20'x7' vinyl
To be quoted on an individual project basis
To be quoted on an individual project basis
To be quoted on an individual project basis
To be quoted on an individual project basis
To be quoted on an individual project basis
To be quoted on an individual project basis
To be quoted on an individual project basis
To be quoted on an individual project basis
To be quoted on an individual project basis
To be quoted on an individual project basis
To be quoted on an individual project basis
To be quoted on an individual project basis
To be quoted on an individual project basis
-6-
B0785-l672\2535385v3.doc
DocuSign Envelope ID: 2C242156-CF6E-4E03-AA52-CD9056F18084 No. of Units Type Price per Street Span and Wall Banner Install/Removal
10 or more 20'x7' vinyl To be quoted on an individual project basis 1to10 20'x7' mesh To be quoted on an individual project basis 10 or more 20'x7' mesh To be quoted on an individual project basis 1to10 42'x12' vinyl To be quoted on an individual project basis 10 or more 42'x12' vinyl To be quoted on an individual project basis 1to10 42'x12' mesh To be quoted on an individual project basis 10 or more 42'x12' mesh To be quoted on an individual project basis 1to10 28'x12' vinyl To be quoted on an individual project basis 10 or more 28'x12' vinyl To be quoted on an individual project basis 1to10 28'x12' mesh To be quoted on an individual project basis 10 or more 28'x12' mesh To be quoted on an individual project basis 1to10 24'x12' vinyl To be quoted on an individual project basis 10 or more 24'x12' vinyl To be quoted on an individual project basis 1to10 24'x12' mesh To be quoted on an individual project basis 10 or more 24'x12' mesh To be quoted on an individual project basis Street Span and Wall Banner Fabrication
No. of Units Type Price per Street Span andPrice per Square Foot Wall Banner Fabrication
1to10 8'x5' vinyl $120.00 each $3.00
10 or more 8'x5' vinyl $100.00 each $2.50
1to10 8'x5' mesh $140.00 each $3.50
10 or more 8'x5' mesh $120.00 each $3.00
1to10 4'x7' vinyl $84.00 each $3.00
10 or more 4'x7' vinyl $70.00 each $2.50
1to10 4'x7' mesh $98.00 each $3.50
10 or more 4'x7' mesh $84.00 each $3.00
1to10 8'x7' vinyl $168.00 each $3.00
10 or more 8'x7' vinyl $140.00 each $2.50
1to10 8'x7' mesh $196.00 each $3.50
10 or more 8'x7' mesh $168.00 each $3.00
1to10 20'x4' vinyl $240.00 each $3.00
10 or more 20'x4' vinyl $200.00 each $2.50
1to10 20'x4' mesh $280.00 each $3.50
10 or more 20'x4' mesh $240.00 each $3.00
1to10 20'x7' vinyl $420.00 each $3.00
10 or more 20'x7' vinyl $350.00 each $2.50
1to10 20'x7' mesh $490.00 each $3.50
10 or more 20'x7' mesh $420.00 each $3.00
1to10 '42'x12' vinyl $1,512.00 each $3.00
10 or more 42'x12' vinyl $1,260.00 each $2.50
1to10 42'x12' mesh $1, 764.00 each $3.50
10 or more '42'x12' mesh $1,512.00 each $3.00
-7-
B0785-l 672\2535385v3 .. doc
DocuSign Envelope ID: 2C242156-CF6E-4E03-AA52-CD9D56F18084 No. of Units Type Price per Street Span and Price per Square Foot Wall Banner Fabrication
1to10 28'x12' vinyl $1,008.00 each $3.00
10 or more 28'x12' vinyl $840.00 each $2.50
1to10 28'x12' mesh $1, 176.00 each $3.50
10 or more 28'x12' mesh $1,008.00 each $3.00
1to10 24'x12' vinyl $864.00 each $3.00
10 or more 24'x12' vinyl $720.00 each $2.50
1to10 24'x12' mesh $1,008.00 each $3.50
10 or more 24'x12' mesh $864.00 each $3.00
Expedited Banner Fabrication and Installation/Removal Charge:
To be quoted on an individual project basis in writing and subject to written approval of CITY.
Fee for Changing Graphics and Text on Banners:
To be quoted on an individual project basis in writing and subject to written approval of CITY CONTRACTOR shall submit an itemized statement to CITY for its services performed, which shall include documentation setting forth in detail a description of the services rendered. CITY shall pay CONTRACTOR the undisputed amount of such billing within thirty (30) days of receipt of same.
-8-
B0785-1672\2535385v3.doc
Certificate Of Completion
Envelope Id: 2C242156CF6E4E03AA52CD9D56F18084
Subject: Please DocuSign: AAA Flag and Banner_Amend No 3.pdf Source Envelope:
Document Pages: 8
Certificate Pages: 3
AutoNav: Enabled
Envelopeld Stamping: Enabled
Signatures: 9
Initials: 1
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
Record Tracking
Status: Original
5/26/2021 5:30:26 PM
Signer Events
Deborah Hakman for
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Keith Sterling
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Laura Biery
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sharon L'Heureux Dressel
[email protected]
Risk Manager
Sharon Dressel
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Holder: Cindy Owens
[email protected]
Signature
Signature Adoption: Pre-selected Style
Using IP Address: 208.87.233.201
Signature Adoption: Pre-selected Style
Using IP Address: 104.1.54.230
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.166
Signature Adoption: Pre-selected Style
Using IP Address: 174.193.162.105
Signed using mobile
Status: Completed
Envelope Originator:
Cindy Owens
455 N. Rexford Drive
Beverly Hills, CA 90210
[email protected]
IP Address: 198.245.189.166
Location: DocuSign
Timestamp
DocuSign
Sent: 5/26/2021 5:36:48 PM
Viewed: 5/26/2021 5:42:08 PM
Signed: 5/26/2021 5:42:35 PM
Sent: 5/26/2021 5:36:48 PM
Viewed: 5/26/2021 6:28:21 PM
Signed: 5/26/2021 6:28:31 PM
Sent: 5/26/2021 5:36:48 PM
Viewed: 5/26/2021 5:37:21 PM
Signed: 5/26/2021 5:39:19 PM
Sent: 5/26/2021 5:36:48 PM
Viewed: 5/26/2021 5:59:53 PM
Signed: 5/26/2021 6:00:08 PM
Signer Events
Craig Furst
[email protected]
CEO & President
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Gene Lesniak
[email protected]
Chief Financial Officer
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Cynthia L Owens
[email protected]
Policy & Management Analyst
City of Beverly Hills
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
George Chavez
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Robert Wunderlich
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Huma Ahmed
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events
Signature
Signature Adoption: Drawn on Device
Using IP Address: 76.94.198.123
Signed using mobile
Signature Adoption: Pre-selected Style
Using IP Address: 12.110.192.178
(}.;/.(}
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.166
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.166
Signature Adoption: Pre-selected Style
Using IP Address: 104.175.7.182
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.154
Signature
Timestamp
Sent: 5/26/2021 6:28:32 PM
Viewed: 5/26/2021 8:07:28 PM
Signed: 5/26/2021 8:07:44 PM
Sent: 5/26/2021 6:28:32 PM
Viewed: 5/27/2021 2:30:29 PM
Signed: 5/27/2021 2:32:02 PM
Sent: 5/27/2021 2:32:04 PM
Viewed: 5/27/2021 5:10:46 PM
Signed: 6/28/2021 7:59:45 AM
Sent: 6/28/2021 7:59:48 AM
Resent: 6/29/2021 12:16:58 PM
Viewed: 6/30/2021 6:16:50 PM
Signed: 6/30/2021 6:17:32 PM
Sent: 6/30/2021 6:17:34 PM
Viewed: 6/30/2021 6:38:16 PM
Signed: 6/30/2021 6:38:49 PM
Sent: 6/30/2021 6:38:51 PM
Viewed: 7/1/2021 9:26:33 AM
Signed: 7/1/2021 9:26:52 AM
Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Adrianne Tarazon COPIED Sent: 6/30/2021 6:17:34 PM
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Dorina Mohan COPIED Sent: 6/30/2021 6:17:34 PM
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jackie Perez COPIED Sent: 7/1/2021 9:26:54 AM
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 5/26/2021 5:36:48 PM
Certified Delivered Security Checked 7/1/2021 9:26:33 AM Signing Complete Security Checked 7/1/2021 9:26:52 AM
Completed Security Checked 7/1/2021 9:26:54 AM
Payment Events Status Timestamps
-1-
B0785-0001\2587213v1.doc
AMENDMENT NO. 4 TO AN AGREEMENT BETWEEN THE CITY
OF BEVERLY HILLS AND AAA FLAG AND BANNER
MANUFACTURING COMPANY, INC. FOR BANNER
FABRICATION, INSTALLATION, REMOVAL, AND STORAGE
SERVICES
NAME OF CONTRACTOR: AAA Flag and Banner Manufacturing Company, Inc.
RESPONSIBLE PRINCIPAL OF
CONTRACTOR: Craig Furst, President
CONTRACTOR’S ADDRESS: 8954 West Pico Boulevard
Los Angeles, CA 90034
Attention: Craig Furst, President
CONTRACTOR’S E.I.N/
TAX I.D. NO.: 95-2921050
CITY’S ADDRESS: City of Beverly Hills
455 N. Rexford Drive
Beverly Hills, CA 90210
Attention: George Chavez, City Manager
COMMENCEMENT DATE: July 1, 2018
TERMINATION DATE: June 30, 2021, unless extended pursuant to Section 2 of the Agreement (original termination date)
June 30, 2023, unless extended pursuant to Section 2 of the Agreement (amended pursuant to this Amendment No. 3.)
CONSIDERATION: Original Agreement:
Year 1: FY 18/19 – Not to exceed $125,000
Year 2: FY 19/20 – Not to exeed $135,000
Year 3: FY 20/21 – Not to exceed $135,000
Year 4 (if extended): FY 21/22 – Not to exceed $145,000 Year 5 (if extended): FY 22/23 – Not to exceed $135,000 Total not to exceed: $395,000 (without extensions)
Total not to exceed: $675,000 (with two one-year extensions) Amendment No. 1: No-Cost Amendment
Amendment No. 2:
Year 1: FY 18/19 – Not to exceed $125,000
Year 2: FY 19/20 – Not to exeed $135,000
Year 3: FY 20/21 – Not to exceed $152,500
Year 4 (if extended): FY 21/22 – Not to exceed $145,000 Year 5 (if extended): FY 22/23 – Not to exceed $135,000 Total not to exceed: $412,500 (without extensions)
Total not to exceed: $692,500 (with two one-year extensions) (Continues Next Page)
DocuSign Envelope ID: 86AD4E6E-3327-4E19-95CF-F52496187F01 458-21
-2-
B0785-0001\2587213v1.doc
Amendment No. 3:
Year 1: FY 18/19 – Not to exceed $125,000
Year 2: FY 19/20 – Not to exeed $135,000
Year 3: FY 20/21 – Not to exceed $152,500
Year 4: FY 21/22 – Not to exceed $276,000
Year 5 (if extended): FY 22/23 – Not to exceed $135,000 Amendment No. 4:
Year 1: FY 18/19 – Not to exceed $125,000
Year 2: FY 19/20 – Not to exeed $135,000
Year 3: FY 20/21 – Not to exceed $152,500
Year 4: FY 21/22 – Not to exceed $376,000
Year 5 (if extended): FY 22/23 – Not to exceed $135,000 Total not to exceed: $788,500 (without extensions)
Total not to exceed: $923,500 (with one-year extension) DocuSign Envelope ID: 86AD4E6E-3327-4E19-95CF-F52496187F01 -3-
B0785-0001\2587213v1.doc
This Amendment No. 4 is to that certain Agreement between the City of Beverly Hills (hereinafter called "CITY"), and AAA Flag and Banner Manufacturing Company, Inc. (hereinafter called "CONTRACTOR") dated June 19, 2018 and identified as Contract No. 329-18, and as amended by Amendment No. 1 dated June 3, 2020 and identified as Contract No. 233-20 and as further amended by Amendment No. 2 dated September 30, 2020 and identified as Contract No. 531-20 and as further amended by Amendment No. 3 dated June 24, 2021 and identified as Contract No. 242-21 (“hereinafter collectively referred to as “Agreement”), copies of which are on file in the City Clerk’s Office.
RECITALS
A. CITY and CONTRACTOR entered into an Agreement for banner fabrication, installation, removal, and storage services which was previosuly amended.
B. CITY and CONTRACTOR desire to further amend the Agreement to increase the Consideration for Fiscal Year 2021-2022.
NOW, THEREFORE, the parties agree as follows:
Section 1. The Consideration shall be amended as set forth on cover page.
Section 2. Exhibit B, “Schedule of Payment and Rates” is hereby amended and restated as attached hereto and incorporated herein.
Section 3. Except as specifically amended by Amendment No. 1, Sections 1 and 3 of Amendment No. 3 and this Amendment No. 4, the remaining provisions of the Agreement shall remain in full force and effect.
AMENDMENT NO. 4 TO AN AGREEMENT BETWEEN THE
CITY OF BEVERLY HILLS AND AAA FLAG AND BANNER
MANUFACTURING COMPANY, INC. FOR BANNER
FABRICATION, INSTALLATION, REMOVAL, AND STORAGE
SERVICES
DocuSign Envelope ID: 86AD4E6E-3327-4E19-95CF-F52496187F01 -4-
B0785-0001\2587213v1.doc
EXECUTED the _____ day of __________________, 2021, at Beverly Hills, California.
CITY OF BEVERLY HILLS
A Municipal Corporation
____________________________
GEORGE CHAVEZ
City Manager
CONTRACTOR: AAA FLAG & BANNER
MANUFACTURING COMPANY, INC.
CRAIG FURST
President
GENE LESNIAK
Chief Financial Officer (CFO)
APPROVED AS TO FORM: APPROVED AS TO CONTENT:
_______________________ ____________________________
LAURENCE S. WIENER KEITH STERLING
City Attorney Public Information Manager
____________________________
LAURA BIERY
Marketing & Economic Sustainability
Manager
SHARON L’HEUREUX DRESSEL
Risk Manager
DocuSign Envelope ID: 86AD4E6E-3327-4E19-95CF-F52496187F01 1st November
-5-
B0785-0001\2587213v1.doc
EXHIBIT B
SCHEDULE OF PAYMENT AND RATES
CITY shall compensate CONTRACTOR for the satisfactory performance of the work described in this Agreement and for as-needed services not explicitly outlined in this Agreement in an amount not to exceed Nine Hundred Twenty-Three Thousand Five Hundred Dollars ($923,500), (Years 1 through 5) and based on the costs outlined below. For any as-needed services not explicitly outlined in this Agreement, CITY shall compensate CONTRACTOR in an amount mutually agreed upon by CITY and CONTRACTOR in writing prior to the performance of the work.
Streetlight Pole Banner Install/Removal
No. of Poles Price per 3'9" w x 10'7" h Banner for Install/Removal 1 to 10 $990.00 flat
11 to 15 $89.50 each
16 to 25 $79.50 each
26 to 50 $74.50 each
51 to 99 $67.50 each
100 or more $57.50 each
Streetlight Pole Banner Fabrication
No. of Units Price per 3'9" w x 10'7" h Banner
for Fabrication
Price per Square Foot
1 to 10 $197.50 each $2.24
11 to 15 $197.50 each $2.24
16 to 25 $177.50 each $2.01
26 to 50 $177.50 each $2.01
51 to 99 $167.50 each $1.90
100 or more $167.50 each $1.90
Street Span and Wall Banner Install/Removal
No. of Units Type Price per Street Span and Wall Banner Install/Removal
1 to 10 8'x5' vinyl To be quoted on an individual project basis 10 or more 8'x5' vinyl To be quoted on an individual project basis 1 to 10 8'x5' mesh To be quoted on an individual project basis 10 or more 8'x5' mesh To be quoted on an individual project basis 1 to 10 4'x7' vinyl To be quoted on an individual project basis 10 or more 4'x7' vinyl To be quoted on an individual project basis 1 to 10 4'x7' mesh To be quoted on an individual project basis 10 or more 4'x7' mesh To be quoted on an individual project basis 1 to 10 8'x7' vinyl To be quoted on an individual project basis 10 or more 8'x7' vinyl To be quoted on an individual project basis 1 to 10 8'x7' mesh To be quoted on an individual project basis 10 or more 8'x7' mesh To be quoted on an individual project basis 1 to 10 20'x7' vinyl To be quoted on an individual project basis DocuSign Envelope ID: 86AD4E6E-3327-4E19-95CF-F52496187F01 -6-
B0785-0001\2587213v1.doc
No. of Units Type Price per Street Span and Wall Banner Install/Removal
10 or more 20'x7' vinyl To be quoted on an individual project basis 1 to 10 20'x7' mesh To be quoted on an individual project basis 10 or more 20'x7' mesh To be quoted on an individual project basis 1 to 10 42'x12' vinyl To be quoted on an individual project basis 10 or more 42'x12' vinyl To be quoted on an individual project basis 1 to 10 42'x12' mesh To be quoted on an individual project basis 10 or more 42'x12' mesh To be quoted on an individual project basis 1 to 10 28'x12' vinyl To be quoted on an individual project basis 10 or more 28'x12' vinyl To be quoted on an individual project basis 1 to 10 28'x12' mesh To be quoted on an individual project basis 10 or more 28'x12' mesh To be quoted on an individual project basis 1 to 10 24'x12' vinyl To be quoted on an individual project basis 10 or more 24'x12' vinyl To be quoted on an individual project basis 1 to 10 24'x12' mesh To be quoted on an individual project basis 10 or more 24'x12' mesh To be quoted on an individual project basis Street Span and Wall Banner Fabrication
No. of Units Type Price per Street Span and
Wall Banner Fabrication
Price per Square Foot
1 to 10 8'x5' vinyl $120.00 each $3.00
10 or more 8'x5' vinyl $100.00 each $2.50
1 to 10 8'x5' mesh $140.00 each $3.50
10 or more 8'x5' mesh $120.00 each $3.00
1 to 10 4'x7' vinyl $84.00 each $3.00
10 or more 4'x7' vinyl $70.00 each $2.50
1 to 10 4'x7' mesh $98.00 each $3.50
10 or more 4'x7' mesh $84.00 each $3.00
1 to 10 8'x7' vinyl $168.00 each $3.00
10 or more 8'x7' vinyl $140.00 each $2.50
1 to 10 8'x7' mesh $196.00 each $3.50
10 or more 8'x7' mesh $168.00 each $3.00
1 to 10 20'x4' vinyl $240.00 each $3.00
10 or more 20'x4' vinyl $200.00 each $2.50
1 to 10 20'x4' mesh $280.00 each $3.50
10 or more 20'x4' mesh $240.00 each $3.00
1 to 10 20'x7' vinyl $420.00 each $3.00
10 or more 20'x7' vinyl $350.00 each $2.50
1 to 10 20'x7' mesh $490.00 each $3.50
10 or more 20'x7' mesh $420.00 each $3.00
1 to 10 42'x12' vinyl $1,512.00 each $3.00
10 or more 42'x12' vinyl $1,260.00 each $2.50
1 to 10 42'x12' mesh $1,764.00 each $3.50
10 or more 42'x12' mesh $1,512.00 each $3.00
DocuSign Envelope ID: 86AD4E6E-3327-4E19-95CF-F52496187F01 -7-
B0785-0001\2587213v1.doc
No. of Units Type Price per Street Span and
Wall Banner Fabrication
Price per Square Foot
1 to 10 28'x12' vinyl $1,008.00 each $3.00
10 or more 28'x12' vinyl $840.00 each $2.50
1 to 10 28'x12' mesh $1,176.00 each $3.50
10 or more 28'x12' mesh $1,008.00 each $3.00
1 to 10 24'x12' vinyl $864.00 each $3.00
10 or more 24'x12' vinyl $720.00 each $2.50
1 to 10 24'x12' mesh $1,008.00 each $3.50
10 or more 24'x12' mesh $864.00 each $3.00
Expedited Banner Fabrication and Installation/Removal Charge:
To be quoted on an individual project basis in writing and subject to written approval of CITY.
Fee for Changing Graphics and Text on Banners:
To be quoted on an individual project basis in writing and subject to written approval of CITY CONTRACTOR shall submit an itemized statement to CITY for its services performed, which shall include documentation setting forth in detail a description of the services rendered. CITY shall pay CONTRACTOR the undisputed amount of such billing within thirty (30) days of receipt of same.
DocuSign Envelope ID: 86AD4E6E-3327-4E19-95CF-F52496187F01 Certificate Of Completion
Envelope Id: 86AD4E6E33274E1995CFF52496187F01 Status: Completed Subject: Please DocuSign: AAA Flag and Banner_Amend No 4.pdf Source Envelope:
Document Pages: 7 Signatures: 7 Envelope Originator:
Certificate Pages: 3 Initials: 1 Joana Torres
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
455 N. Rexford Drive
Beverly Hills, CA 90210
[email protected]
IP Address: 198.245.189.167
Record Tracking
Status: Original
10/28/2021 8:48:04 AM
Holder: Joana Torres
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
Deborah Hakman for
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 47.154.19.223
Signed using mobile
Sent: 10/28/2021 9:17:28 AM
Viewed: 10/28/2021 10:15:02 AM
Signed: 10/28/2021 10:15:21 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Craig Furst
[email protected]
CEO & President
Security Level: Email, Account Authentication
(None) Signature Adoption: Drawn on Device
Using IP Address: 107.72.178.17
Signed using mobile
Sent: 10/28/2021 10:15:22 AM
Viewed: 10/28/2021 10:24:49 AM
Signed: 10/28/2021 10:25:14 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Gene Lesniak
[email protected]
Chief Financial Officer
Security Level: Email, Account Authentication
(None) Signature Adoption: Pre-selected Style
Using IP Address: 12.110.192.178
Sent: 10/28/2021 10:15:22 AM
Viewed: 10/28/2021 11:28:07 AM
Signed: 10/28/2021 11:30:06 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Keith Sterling
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.166
Sent: 10/28/2021 11:30:08 AM
Viewed: 10/28/2021 12:22:32 PM
Signed: 10/28/2021 12:22:45 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Signer Events Signature Timestamp
Laura Biery
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.166
Sent: 10/28/2021 11:30:09 AM
Viewed: 10/28/2021 11:34:14 AM
Signed: 10/28/2021 11:34:46 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sharon L'Heureux Dressel
[email protected]
Risk Manager
Sharon Dressel
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.166
Sent: 10/28/2021 11:30:09 AM
Viewed: 11/1/2021 10:17:03 AM
Signed: 11/1/2021 10:17:10 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Cindy Owens
[email protected]
Policy & Management Analyst
City of Beverly Hills
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.166
Sent: 11/1/2021 10:17:12 AM
Viewed: 11/1/2021 10:19:08 AM
Signed: 11/1/2021 10:19:39 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
George Chavez
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 76.95.192.176
Sent: 11/1/2021 10:19:41 AM
Viewed: 11/1/2021 12:41:23 PM
Signed: 11/1/2021 12:41:43 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 10/28/2021 9:17:28 AM
Certified Delivered Security Checked 11/1/2021 12:41:23 PM Envelope Summary Events Status Timestamps
Signing Complete Security Checked 11/1/2021 12:41:43 PM Completed Security Checked 11/1/2021 12:41:43 PM
Payment Events Status Timestamps
-1-
B0785-0001\2583091v4.doc
AMENDMENT NO. 5 TO THE AGREEMENT BETWEEN THE CITY
OF BEVERLY HILLS AND AAA FLAG AND BANNER
MANUFACTURING COMPANY, INC. FOR BANNER
FABRICATION, INSTALLATION, REMOVAL, AND STORAGE
SERVICES
NAME OF CONTRACTOR: AAA Flag and Banner Manufacturing Company, Inc.
RESPONSIBLE PRINCIPAL Craig Furst, President
OF CONTRACTOR:
CONTRACTOR'S ADDRESS: 8954 West Pico Boulevard
Los Angeles, CA 90034
Attention: Craig Furst, President
CONTRACTOR’S E.I.N./TAX I.D. NO.: 95-292150
CITY'S ADDRESS: City of Beverly Hills
455 N. Rexford Drive
Beverly Hills, CA 90210
Attention: George Chavez, City Manager
COMMENCEMENT DATE: July 1, 2018
TERMINATION DATE: June 30, 2021 (original termination date) June 30, 2023 (as extended pursuant to Section 2
by Amendment No. 3 242-21, dated June 24, 2021)
CONSIDERATION: Original Agreement:
Year 1: FY 18/19 – Not to exceed $125,000
Year 2: FY 19/20 – Not to exceed $135,000
Year 3: FY 20/21 – Not to exceed $135,000
Year 4 (if extended): FY 21/22 – Not to exceed
$145,000
Year 5 (if extended): FY 22/23 – Not to exceed
$135,000
Total not to exceed: $395,000 (without extensions)
Total not to exceed: $675,000 (with two one-year
extensions)
(Continues Next Page)
DocuSign Envelope ID: 0A6C156F-6057-436A-B0E2-75E1718CA52B 115-22
-2-
B0785-0001\2583091v4.doc
Amendment No. 1: No-Cost Amendment
Amendment No. 2:
Year 1: FY 18/19 – Not to exceed $125,000
Year 2: FY 19/20 – Not to exceed $135,000
Year 3: FY 20/21 – Not to exceed $152,500
Year 4 (if extended): FY 21/22 – Not to exceed
$145,000 Year 5 (if extended): FY 22/23 – Not to
exceed $135,000
Total not to exceed: $412,500 (without extensions)
Total not to exceed: $692,500 (with two one-year
extensions)
Amendment No. 3:
Year 1: FY 18/19 – Not to exceed $125,000
Year 2: FY 19/20 – Not to exceed $135,000
Year 3: FY 20/21 – Not to exceed $152,500
Year 4: FY 21/22 – Not to exceed $276,000
Year 5 (if extended): FY 22/23 – Not to exceed
$135,000
Amendment No. 4:
Year 1: FY 18/19 – Not to exceed $125,000
Year 2: FY 19/20 – Not to exceed $135,000
Year 3: FY 20/21 – Not to exceed $152,500
Year 4: FY 21/22 – Not to exceed $376,000
Year 5 (if extended): FY 22/23 – Not to exceed
$135,000
Total not to exceed: $788,500 (without extensions)
Total not to exceed: $923,500 (with one-year
extension)
Amendment No. 5: No-Cost Amendment
DocuSign Envelope ID: 0A6C156F-6057-436A-B0E2-75E1718CA52B -3-
B0785-0001\2583091v4.doc
AMENDMENT NO. 5 TO THE AGREEMENT BETWEEN THE CITY
OF BEVERLY HILLS AND AAA FLAG AND BANNER
MANUFACTURING COMPANY, INC. FOR BANNER
FABRICATION, INSTALLATION, REMOVAL, AND STORAGE
SERVICES
This Amendment No. 5 is to that certain Agreement between the City of Beverly Hills (hereinafter called "CITY"), and AAA Flag and Banner Manufactural Company, Inc. (hereinafter called "CONTRACTOR") dated June 19, 2018 and identified as Contract No. 329-18, and as amended by Amendment No. 1 dated June 3, 2020 and identified as Contract No. 233-20 and as further amended by Amendment No. 2 dated September 30, 2020 and identified as Contract No. 531-20 and as further amended by Amendment No. 3 dated June 24, 2021 and identified as Contract No. 242-21 and as further amended by Amendment No. 4 dated November 1, 2021 and identified as Contract No. 458-21 (“hereinafter collectively referred to as “Agreement”), copies of which are on file in the City Clerk’s Office.
RECITALS
A. CITY and CONTRACTOR desire to amend the Agreement to include COVID19 vaccination or testing, and record keeping requirements.
NOW, THEREFORE, the parties agree as follows:
1. Section 23 of the Agreement entitled “CITY COVID-19 Vaccination Requirement” shall be added to read as follows:
“Section 23 CITY COVID-19 Vaccination or Testing, and Record Keeping Requirements.
CONTRACTOR and its employees, personnel, agents, subconsultants, volunteers and subcontractors or any other individual under the control of CONTRACTOR who work with and among CITY employees or the public at CITY worksites and facilities in the performance of their duties under the Agreement (collectively “Covered Employees” ) shall comply with CITY’s COVID19 vaccination or testing, and record keeping requirements in connection with the services provided to CITY under the Agreement and as more particularly described in the attached DocuSign Envelope ID: 0A6C156F-6057-436A-B0E2-75E1718CA52B -4-
B0785-0001\2583091v4.doc
“Acknowledgement of CITY’s Vaccination Requirements Against The COVID-19 Virus”, Attachment 1 to Exhibit A. CONTRACTOR shall execute Attachment 1 to Exhibit A attesting that only Covered Employees who are fully vaccinated or with proof of weekly negative COVID-19 PCR or antigen tests will be assigned to work at CITY worksites and/or facilities at all times during the term of the Agreement.”
2. Exhibit A, Scope of Work shall be restated and amended as attached hereto and incorporated herein as Exhibit A.
3. Except as specifically amended by this Amendment No. 5, the remaining provisions of the Agreement shall remain in full force and effect.
EXECUTED the _____ day of __________________, 20___, at Beverly Hills, California.
CITY OF BEVERLY HILLS
A Municipal Corporation
GEORGE CHAVEZ
City Manager
CONTRACTOR: AAA FLAG & BANNER
MANUFACTURING COMPANY, INC.
CRAIG FURST
President
GENE LESNIAK
Chief Financial Officer (CFO)
(SIGNATURES CONTINUE ON NEXT PAGE)
DocuSign Envelope ID: 0A6C156F-6057-436A-B0E2-75E1718CA52B 8th February 22
-5-
B0785-0001\2583091v4.doc
APPROVED AS TO CONTENT:
KEITH STERLING
Chief Communications Officer
LAURA BIERY
Marketing & Economic Sustainability
Manager
SHARON L’HEUREUX DRESSEL
Risk Manager
DocuSign Envelope ID: 0A6C156F-6057-436A-B0E2-75E1718CA52B -6-
B0785-0001\2583091v4.doc
EXHIBIT A
SCOPE OF WORK
I. SCOPE OF WORK
CONTRACTOR shall perform the following services:
CONTRACTOR shall fabricate, install, remove, store, clean and repair as needed on a nonexclusive basis CITY vertical banners, overhead street banners, and all elements and components thereof (“banners”) for the CITY’s special events, programs, and initiatives.
CONTRACTOR shall obtain any required CITY permits to perform the work at no cost to CONTRACTOR. All banners shall be installed so as not to create an unsafe condition on the Public Street or public right of way. Specifically, but not by way of limitation, such banners shall be installed to withstand rain, wind, gusts and other inclement weather typical in Beverly Hills, and shall be located and installed in such a manner as to avoid, to the greatest extent feasible, vandalism and theft.
If needed, CONTRACTOR shall change the graphics and text on the banners as directed by CITY and CITY shall compensate CONTRACTOR for such services as mutually agreed upon by the parties in writing.
CONTRACTOR is responsible for banner installation and removal Citywide or in a localized area, which may include installing banners in one part of the CITY and driving to another part of the CITY for banner removal on the same day.
CONTRACTOR is responsible for storing the banners before and after scheduled installations as requested, and to install/remove the banners with CONTRACTOR’s own tools, equipment, and machinery. CONTRACTOR is responsible for removal and cleaning of banners for reuse the following year or when the need for them returns. While in the possession of the CONTRACTOR, banners shall be inventoried and stored in conditions to preserve their quality for reuse the following year or when the event returns. Prior to installation, the CONTRACTOR shall clean stored banners.
CONTRACTOR shall purchase, repair, and maintain all equipment required to complete the installation of banners, including brackets, cables and tools.
CONTRACTOR, at their own expense, shall at all times maintain the condition of all equipment in a satisfactory operating condition to preserve the safety of the CONTRACTOR’s staff and to ensure that the banner installation is as secure as possible once it is installed. Additionally, CONTRACTOR, shall take every precaution for the safety of their employees performing installation and removal services, while also protecting members of the public and private property both before, during, and after performing their work.
CONTRACTOR shall provide at all times throughout the duration of this Agreement, telephone numbers which can be called during emergencies at any time CONTRACTOR’s representatives are not immediately available. The emergency number shall be used to contact a responsible representative of the CONTRACTOR who can take the necessary action required to alleviate an DocuSign Envelope ID: 0A6C156F-6057-436A-B0E2-75E1718CA52B -7-
B0785-0001\2583091v4.doc
emergency situation, which threatens the safety of members of the public and/or to public or private property.
CITY reserves the right to preempt the use of any banner location at any time for an emergency and/or if necessary to protect the health, safety, and welfare of the public.
CONTRACTOR is responsible for the maintenance of the installed banners, and throughout the duration of an installation and may be required to:
lift sagging banners
straighten crooked banners
reinstall fallen banners
repair bent banner poles, and
replace broken brackets and/or failed cables.
CONTRACTOR shall perform all installation and removal work at night between 12 a.m. and 7 a.m. CONTRACTOR shall limit impact to residents and businesses in the form of noise, lights, or any disruption to the peaceful enjoyment of private property and the public right-of-way.
Information provided to CONTRACTOR by CITY for banner fabrication, installation, and storage services may be time sensitive. Upon receipt of the final print file, CONTRACTOR and CITY will mutually agree upon a time frame for fabrication and installation. CONTRACTOR shall provide a proof to CITY for written approval prior to performing the requested fabrication and installation service as requested. CITY shall approve the proof in writing before CONTRACTOR fabricates the entire batch of materials. On occasion, CITY may request expedited, banner fabrication, installation, and storage services from CONTRACTOR. CITY shall compensate CONTRACTOR for the expedited request as outlined in Exhibit B.
CITY may request CONTRACTOR to perform as needed services not explicitly outlined in this Agreement as mutually agreed upon by CITY and CONTRACTOR in writing prior to the performance of the work.
Each engagement will be set forth in writing in a written quote to be approved by CITY in writing before any work, billing, or demand for payment will be initiated at the rates set forth in Exhibit B.
Each quote shall contain an estimated cost for the project along with a Not-to-Exceed amount which shall include all labor and expenses. If the scope of the engagement changes or the cost of the engagement will exceed the Not-to-Exceed amount, then CONTRACTOR shall obtain the prior written permission of CITY to such increase.
II. INFECTIOUS DISEASE
A. The federal government and State of California, the County of Los Angeles, and CITY have declared an emergency due to a global pandemic caused by an infectious coronavirus which causes a disease referred to as COVID-19. In an effort to support and maintain a safe and healthy workplace for CITY employees and the community, CITY is requiring all contractors and CONTRACTOR to immediately monitor and track the signs and symptoms of COVID-19, the common cold and influenza for all of its employees and subcontractors (collectively “CONTRACTOR’s employees”) assigned to CITY projects that come onsite to any CITY facility to perform services under the Agreement.
DocuSign Envelope ID: 0A6C156F-6057-436A-B0E2-75E1718CA52B -8-
B0785-0001\2583091v4.doc
B. CONTRACTOR shall notify CITY immediately in writing if CONTRACTOR or CONTRACTOR’s employees have come in contact with anyone with an infectious disease or has contracted an infectious disease. Such CONTRACTOR’s employees shall immediately cease performing services under the Agreement.
C. CONTRACTOR shall monitor CONTRACTOR’s employees’ signs and symptoms with written logs. CONTRACTOR shall maintain a daily recording of the following:
1. Require CONTRACTOR’s employees to take their temperature each time they enter and exit CITY facilities (both before and after work is performed at CITY facilities).
2. If CONTRACTOR’s employees have a fever (100°F or higher), are coughing, have trouble breathing or other symptoms of COVID-19, the common cold, or influenza:
(a) Do not have CONTRACTOR’s employees report to work.
(b) Contact your CITY Responsible Principal.
(c) Direct CONTRACTOR’s employees to:
i. Not go out in public.
ii. Avoid contact with others.
iii. Not travel while sick.
iv. Cover mouth and nose with a tissue or sleeve (not hands), while coughing or sneezing.
v. Wash hands often with soap and water for at least 20 seconds to avoid spreading illnesses such as the common cold, influenza or COVID-19 to others. vi. If soap and water are not readily available, use an alcohol-based hand sanitizer, which contains 60%-95% alcohol or solutions available for use at the facility. vii. Wear face coverings at all times unless alone in a vehicle, personal office or cubical,
3. CONTRACTOR shall disinfect all areas that CONTRACTOR’s employees come in contact with while performing services under the Agreement before and after usage.
4. CONTRACTOR’s employees shall not return to any CITY facility until they meet the guidance* of the Los Angeles County Department of Public Health. * CONTRACTOR acknowledges it has reviewed, understands and will follow the Los Angeles County Department of Public Health guidance for managers.
D. CONTRACTOR shall also maintain daily monitoring and record keeping in connection with CITY projects where CONTRACTOR’s employees come on site for the following information:
1. Projects are adhering to Social Distancing** and Industry Safety Standards for employees and the public. Please review Los Angeles County Department of Public Health guidelines for social distancing.
2. CONTRACTOR’s employees are not working while sick.
3. CONTRACTOR shall notify their CITY Project Manager or CITY Responsible Principal prior to reporting on site daily.
DocuSign Envelope ID: 0A6C156F-6057-436A-B0E2-75E1718CA52B -9-
B0785-0001\2583091v4.doc
4. CONTRACTOR shall contact their CITY Project Manager or CITY Responsible Principal to reschedule non-essential services.
E. CONTRACTOR shall provide employees with handwashing and sanitizing equipment.
These requirements apply to all vendors and their employees regardless of whether they are fully vaccinated or not.
CONTRACTOR shall be required to know and adhere to Los Angeles County Public Health Order http://publichealth.lacounty.gov/media/Coronavirus/reopening-la.htm#orders.
For the latest CITY updates and COVID-19 related FAQs please visit http://www.beverlyhills.org/novelcoronavirus
CITY reserves the right to review CONTRACTOR’s daily logs to ensure compliance with this Agreement. CITY has the right to send CONTRACTOR’s employees home who do not comply with these requirements. CONTRACTOR shall maintain the recordings and logs in accordance with the Agreement.
For questions, please contact CITY’s Responsible Principal or Risk Management at 310- 285-1073.
III. COVID-19 VACCINATION AND RECORD KEEPING REQUIREMENTS CONTRACTOR shall execute the attached “ACKNOWLEDGEMENT OF CITY VACCINATION AND RECORD KEEPING REQUIREMENTS AGAINST THE COVID-19 VIRUS”, Attachment 1 to this Exhibit.
DocuSign Envelope ID: 0A6C156F-6057-436A-B0E2-75E1718CA52B -10-
B0785-0001\2583091v4.doc
ATTACHMENT 1 TO EXHIBIT A
ACKNOWLEDGEMENT OF CITY VACCINATION AND RECORD KEEPING
REQUIREMENTS AGAINST THE COVID-19 VIRUS
I, THE UNDERSIGNED, HEREBY ATTEST THAT I AM AN AUTHORIZED REPRESENTATIVE OF CONTRACTOR.
I hereby acknowledge and agree to comply with any federal, state and/or local laws, regulations and orders including the CITY’s requirement that CONTRACTOR and its employees, personnel, agents, subconsultants, volunteers, and subcontractors, or any other individuals under the control of the CONTRACTOR, who work with and among CITY employees or the public at CITY worksites and facilities in the performance of their duties under the Agreement (collectively “Covered Employees”) shall be either fully vaccinated against the COVID-19 virus as defined in this Attachment or be administered weekly COVID-19 tests (PCR or antigen) as required in this Attachment.. Covered Employees shall include those with and without CITY badge access. Fully vaccinated shall be defined as two (2) weeks after the second dose of the Pfizer-BioNTech or Moderna COVID-19 vaccine is administered to the Covered Employee or two weeks after the single dose of the Johnson and Johnson Janssen COVID-19 vaccine is administered to the Covered Employee, or as further defined by the Center for Disease Control and Prevention (“CDC”), State of California, County of Los Angeles, or City of Beverly Hills. Each Covered Employee shall provide proof (vaccine card, image of vaccine card showing vaccination status) to CONTRACTOR that such Covered Employee is fully vaccinated as defined in this Attachment or, the Covered Employee shall provide proof of a negative COVID-19 test (PCR or antigen) to CONTRACTOR as further described in this Attachment.
I, the undersigned hereby attest that only vaccinated individuals, or individuals with weekly negative COVID-19 tests (PCR or antigen), will be assigned to work at CITY worksites and/or facilities under the Agreement. Covered Employees may be required to show proof of their vaccination status or a weekly negative COVID-19 test (PCR or antigen) to a CITY representative prior to performing work under the Agreement or at any time while performing work under the Agreement. CONTRACTOR shall be responsible for ensuring that all of its assigned Covered Employees are fully vaccinated, or, have a negative COVID-19 test (PCR or antigen) prior to performing work under the Agreement. CONTRACTOR shall maintain a log, certified by CONTRACTOR, of vaccinated and tested Covered Employees for the term of the Agreement and shall provide such log to CITY upon request at any time.
I understand and acknowledge that CITY may, at a future time, determine that it cannot accommodate unvaccinated Covered Employees, and that it may not permit certain or all unvaccinated Covered Employees to perform work under the Agreement.
Failure to comply with these requirements shall be a default under the Agreement.
CONTRACTOR is responsible for all costs associated with compliance with this Attachment.
I ALSO ACKNOWLEDGE THAT THESE REQUIREMENTS MAY CHANGE FROM TIME TO
TIME PURSUANT TO FUTURE FEDERAL, CALIFORNIA AND LOS ANGELES COUNTY
REQUIREMENTS AND AGREE TO COMPLY WITH ALL APPLICABLE STATUTES,
REGULATIONS, ORDERS, ORDINANCES AND POLICIES RELATING TO MITIGATING THE TRANSMISSION OF COVID-19.
DocuSign Envelope ID: 0A6C156F-6057-436A-B0E2-75E1718CA52B -11-
B0785-0001\2583091v4.doc
I, THE UNDERSIGNED, HEREBY ACKNOWLEDGE THAT THE FOREGOING IS TRUE AND CORRECT UNDER PENALTY OF PERJURY.
AAA FLAG AND BANNER MANUFACTURING COMPANY, INC.
By: ____________________________________________________________ Name: Craig Furst
Title: President
Contract #:and Vendor #: Contract No. 329-18, and as amended by Amendment No. 1 dated June 3, 2020 and identified as Contract No. 233-20 and as further amended by Amendment No. 2 dated September 30, 2020 and identified as Contract No. 531-20 and as further amended by Amendment No. 3 dated June 24, 2021 and identified as Contract No. 242-21 and as further amended by Amendment No. 4 dated November 1, 2021 and identified as Contract No. 458-21, Vendor #1
By: ____________________________________________________________ Name: Gene Lesniak
Title: Chief Financial Officer (CFO)
Contract #:and Vendor #: Contract No. 329-18, and as amended by Amendment No. 1 dated June 3, 2020 and identified as Contract No. 233-20 and as further amended by Amendment No. 2 dated September 30, 2020 and identified as Contract No. 531-20 and as further amended by Amendment No. 3 dated June 24, 2021 and identified as Contract No. 242-21 and as further amended by Amendment No. 4 dated November 1, 2021 and identified as Contract No. 458-21, Vendor #1
DocuSign Envelope ID: 0A6C156F-6057-436A-B0E2-75E1718CA52B Certificate Of Completion
Envelope Id: 0A6C156F6057436AB0E275E1718CA52B Status: Completed Subject: Please DocuSign: AAA.DOCX
Source Envelope:
Document Pages: 11 Signatures: 8 Envelope Originator:
Certificate Pages: 2 Initials: 1 Gabrielle Ressa
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
455 N. Rexford Drive
Beverly Hills, CA 90210
[email protected]
IP Address: 198.245.189.166
Record Tracking
Status: Original
1/31/2022 3:40:51 PM
Holder: Gabrielle Ressa
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
Cindy Owens
[email protected]
Policy & Management Analyst
City of Beverly Hills
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.166
Sent: 1/31/2022 3:54:03 PM
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Signed: 1/31/2022 3:59:51 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Keith Sterling
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 70.93.146.30
Sent: 1/31/2022 3:59:53 PM
Viewed: 1/31/2022 8:23:21 PM
Signed: 1/31/2022 8:23:39 PM
Electronic Record and Signature Disclosure:
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Laura Biery
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 173.196.222.2
Sent: 1/31/2022 3:59:53 PM
Viewed: 1/31/2022 9:09:28 PM
Signed: 1/31/2022 9:09:59 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sharon L'Heureux Dressel
[email protected]
Risk Manager
Sharon Dressel
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.166
Sent: 1/31/2022 3:59:53 PM
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Signed: 1/31/2022 4:18:00 PM
Electronic Record and Signature Disclosure:
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Signer Events Signature Timestamp
Craig Furst
[email protected]
CEO & President
Security Level: Email, Account Authentication
(None) Signature Adoption: Drawn on Device
Using IP Address: 12.10.42.194
Signed using mobile
Sent: 1/31/2022 9:10:01 PM
Viewed: 2/1/2022 7:18:36 AM
Signed: 2/1/2022 7:19:25 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Gene Lesniak
[email protected]
Chief Financial Officer
Security Level: Email, Account Authentication
(None) Signature Adoption: Pre-selected Style
Using IP Address: 12.110.192.178
Sent: 1/31/2022 9:10:01 PM
Viewed: 2/1/2022 1:13:43 PM
Signed: 2/1/2022 1:15:00 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
George Chavez
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 50.220.209.194
Sent: 2/1/2022 1:15:02 PM
Viewed: 2/3/2022 8:30:28 AM
Signed: 2/3/2022 8:30:44 AM
Electronic Record and Signature Disclosure:
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In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 1/31/2022 3:54:03 PM
Certified Delivered Security Checked 2/3/2022 8:30:28 AM Signing Complete Security Checked 2/3/2022 8:30:44 AM
Completed Security Checked 2/3/2022 8:30:44 AM
Payment Events Status Timestamps
DocuSign Envelope ID: C5720FAA-57FA-48CC-9082-DBAOA8F7BF3D AMENDMENT NO. 1 TO AN AGREEMENT BETWEEN THE CITY
OF BEVERLY HILLS AND DIXON RESOURCES UNLIMITED
FOR PARKING CONSUL TING SERVICES
NAME OF CONSULTANT: Dixon Resources Unlimited
RESPONSIBLE PRINCIPAL OF CONSUL TANT: Julie Dixon, Principal in Charge CONSULTANT'S ADDRESS: 3639 Midway Drive, Ste. B345
San Diego, CA 92110
AGREEMENT NO.
I 22-21 I
Attention: Julie Dixon, Principal in Charge
CONSULTANT'S E.l.N./TAX l.D. NO.: 46-1496430
CITY'S ADDRESS: City of Beverly Hills
455 N. Rexford Drive
Beverly Hills, CA 90210
Attention: Dominick Rivetti, Interim Chief of
Police
COMMENCEMENT DATE: May 22, 2020
TERMINATION DATE: December 31, 2021
CONSIDERATION: Original Agreement:
Not to exceed: $50,000
Amendment No. 1:
Not to exceed $50,000
Total Not to Exceed:
$100,000, at the rates set forth in Exhibit B.
80785-000 I \2478066v2.doc
DocuSign Envelope ID: C5720FAA-57FA-48CC-9082-DBAOA8F7BF3D AMENDMENT NO. 1 TO AN AGREEMENT BETWEEN THE CITY
OF BEVERLY HILLS AND DIXON RESOURCES UNLIMITED FOR
PARKING CONSUL TING SERVICES
This Amendment No. 1 is to that certain Agreement between the City of Beverly Hills (hereinafter called "CITY"), and Dixon Resources Unlimited (hereinafter called "CONSULTANT") dated May 28, 2020 and identified as Contract No. 226-20 ("Agreement").
RECITALS
A. CITY and CONSUL TANT entered into an Agreement for parking consulting services.
B. CITY and CONSULTANT desire to amend the Agreement to amend the Scope of Work and increase the Consideration to compensate CONSUL TANT for CITY required additional services.
NOW, THEREFORE, the parties agree as follows:
Section 1. The Termination Date shall be amended as set forth on the cover page.
Section 2. The Consideration shall be amended as set forth on the cover page.
Section 3. Exhibit A, "Scope of Work," shall be amended and restated as attached hereto and incorporated herein.
Section 4. Exhibit B, "Schedule of Payment and Rates," shall be amended and restated as attached hereto and incorporated herein.
Section 5. Except as specifically amended by this Amendment No. 1, the remaining provisions of the Agreement shall remain in full force and effect. [Signatures follow]
2 B0785-000 I \2478066v2,doc
DocuSign Envelope ID: C5720FAA-57FA-48CC-9082-DBAOA8F7BF3D EXECUTED the 2nd day of ___ F_eb_r_u_ar..._y __ 20.1..L at Beverly Hills, California.
ATTEST:
-'-'"~~(}.,_,_a...;.;;.~--t-""""'J'---___ (SEAL)
HUMAAHMED
City C!erk
APPROVED AS TO FORM:
LAURENCE S. WIENER
City Attorney
80785-000 I \24 78066v2.doc
CITY OF BEVERLY HILLS
A Municipal Corporation
LESTER J. FRIEDMAN
Mayor of the City of Beverly Hills, California
CONSUL TANT: DIXON RESOURCES
UNLIMITED
JULIE DIXON
Principal in Charge
APPROVED AS TO CONTENT:
GEORGE CHAVEZ eo
City Manager
VbWiiwd: 1?iajfi
DOMINICK RIVETTI
Interim Chief of Police
~lurbtA, i' t\-u,1.vuq.~ VvusJ,
SHARON L'HEUREUX DRESSEL
Risk Manager
3 DocuSign Envelope ID: C5720FAA-57FA-48CC-9082-DBAOA8F7BF3D
EXHIBIT A
SCOPE OF WORK
ORIGINAL AGREEMENT:
CONSULTANT shall provide parking consulting services as follows:
1. Scope of Work
CONSUL TANT shall provide parking citation management, parking permit management and license plate recognition ("LPR") technology consulting services to CITY with the express purpose of issuing a Request for Proposal ("Project").
CONSUL TANT's uniquely-qualified firm specializes in supporting municipal parking and mobility programs across the country, consistently proving its ability to identify and implement operations, management, and technology recommendations to transition municipal parking operations to long-term, sustainable programs.
The scope of work described below for the Project has been developed in conjunction with additional turnkey services for CITY's Parking Access Revenue Control System (PARCS) equipment and mobile payment options. Specification development, procurement support, and general implementation support for all parking-related services will be coordinated across Departments (i.e. Public Works/Parking Services and Police) to ensure an efficient and integrated parking solution with collective buy-in among internal stakeholders.
Task 1. Specification Development & Procurement Support CONSUL TANT shall work with CITY to draft specifications to address citation and permit management and LPR technology for parking enforcement services for release of a Request for Proposal.
The development of technical specifications will ensure that the scope of work set forth in the selected bids will integrate with current and future parking technology software. Each specification will identity solicitation objectives and prioritize deliverables with defined Service-Level Agreements (SLAs) that are supported by liquidated damages, ensuring that Request For Proposal respondents remain accountable to their performance commitments. This exercise identifies the necessary financial penalties, compliance requirements, and corrective action process to safeguard the solution and ensure system uptime, access, and revenue accountability.
In collaboration with CITY, CONSUL TANT shall define the phasing and evolution of the procurement process, including recommendations for schedule, submission requirements, and procurement management tools. CONSUL TANT will clarify agreement/business terms, which will be incorporated into Service Level Agreements (SLAs) and/or Key Performance Indicators (KPls), draft procurement documents in consultation with CITY, and establish a framework through which to fairly evaluate respondents.
CONSUL TANT shall provide support throughout the proposal evaluation process, including reviewing proposals, preparing for interviews, and coordinating various vendor technology 4 B0785-000 I \2478066v2.doc
DocuSign Envelope ID: C5720FAA-57FA-48CC-9082-DBAOA8F7BF3D demonstrations, including potential sandbox set-ups or other evaluation techniques that will provide CITY staff with the opportunity to thoroughly consider all proposal offerings. The scope of procurement support services will be subject to CITY's ongoing needs on a Time & Materials (T&M) basis.
Task 1. Deliverables
• CONSULTANT will work with CITY to draft specifications to address citation and permit management and LPR technology.
• CONSUL TANT will support the procurement process for the selection of the preferred citation, permitting, and LPR solutions.
• CONSUL TANT will engage CITY staff throughout the duration of the Project to support a collaborative project management approach.
Task 2. General Implementation Support
CONSUL TANT will work at CITY's direction to provide implementation support/project management services to address CITY's evolving priorities and ongoing needs with regard to the implementation of new citation, permitting, and LPR enforcement technology.
CONSUL TANT shall dedicate the required resources and staff to achieve CITY's goals. At the beginning of the implementation process, CONSULTANT will collaborate with CITY to develop a long-term strategy that includes a high-level estimate of implementation costs, ongoing support, and potential revenue impacts.
CONSUL TANT can assist with vendor transition, including, but not limited to, hardware and software changes and the migration of data between vendor systems to help ensure the accountability of the overall system. The opportunity to assist with management of CITY's preferred solution will allow CONSULTANT to collaborate directly with the Project team to maximize and optimize the performance of the parking operation.
Task 2. Deliverables
• CONSUL TANT shall work at CITY's direction to provide implementation support/project management services with regard to the implementation of new citation, permitting, and LPR enforcement technology on a Time & Material basis as further described in Exhibit B.
Tentative Timeline of Deliverables
CONSUL TANT Notice to Proceed
Drafts ecification submitted b CONSULTANT June 12, 2020 CITY review of draft/interactive feedback Com lete June 19, 2020 Week of June 22, 2020
5 80785-0001124 78066v2.doc
DocuSign Envelope ID: C5720FAA-57FA-48CC-9082-DBAOA8F7BF3D Vendor interview notification August14,2020
Interviews Week of August 24, 2020
Vendor notification of intent to award September 15, 2020 Contractinq Sept/October 2020
Draft CITY Council item due to purchasing October 16, 2020 CITY Council item due to City Attorney October 21, 2020 CITY Council submission November 1, 2020
CITY Council aqenda date November 10, 2020
Contract transition date December 1, 2020
New contract start date January 1, 2021
AMENDMENT NO. 1:
CONSULTANT shall provide additional parking consulting services as follows:
1. Additional Scope of Work
CONSUL TANT shall provide continued parking citation management, parking permit management, and license plate recognition ("LPR") technology consulting services to CITY with the express purpose of implementing Data Ticket's citation, permitting, and LPR enforcement solution.
CONSUL TANT's uniquely-qualified firm specializes in supporting municipal parking and mobility programs across the country, consistently proving its ability to identify and implement operations, management, and technology recommendations to transition municipal parking operations to long-term, sustainable programs.
CONSUL TANT has supported CITY's procurement process over the past six months. Upon release of the Request For Proposal for Parking Citation and Permit Management System and Equipment, CITY received double the amount of anticipated proposals. In order for CONSUL TANT to adequately support CITY, all available budget was allocated to the procurement review and selection process. CITY has selected Data Ticket and will be implementing its citation, permitting, and LPR enforcement solution. CONSULTANT shall provide on-going support to CITY throughout this transition. CONSUL TANT will first perform permit policy updates while simultaneously providing general implementation and oversight support.
The additional Scope of Work described in Tasks 3 and 4 for the Project has been developed in conjunction with additional turnkey services for CITY's Parking Citation and Permit Management System. Permit policy updates and general implementation and oversight support for all parkingrelated services will be coordinated across CITY departments (i.e. Public Works/Parking Services and Police) to ensure an efficient and integrated parking solution with collective buy-in among internal stakeholders.
Task 3. Permit Policy Updates
CONSUL TANT shall identify and evaluate parking recommendations that will constitute CITY's "draft" permit policy updates. Project deliverables for this task will include CITY Municipal Code 6 B0785-000 I \2478066v2.doc
DocuSign Envelope ID: C5720FAA-57FA-48CC-9082-DBAOA8F7BF3D updates, financial analysis of permit fees, the preparation of permit program maps, review of enforcement policies, and the development of general recommendations, as described below.
Wherever possible, these recommendations will account for both short-term and long-term priorities based on projected parking demand, parking and transportation trends, and community willingness. These recommendations will include the following:
• Recommendations for permit administration, issuance and renewal, associated costs, and options for implementation;
• Recommendations for an ordinance and CITY's Municipal Code updates shall be consistent with California and local law. CONSUL TANT will work with CITY's legal staff to conduct a thorough CITY Municipal Code review to determine adjustments/red-line edits that will "future-proof' CITY Municipal Code language to prepare CITY for the implementation and management of a revamped permit program. CONSULTANT's extensive experience working with California cities will allow CONSULTANT to identify potential issues and address gaps in the existing CITY's Municipal Code. Drawing from previous experience in other nearby municipalities, CONSUL TANT will compile all relevant CITY Municipal Code sections and provide a revised version for CITY staffs consideration. This will include instances where CITY may be able to simplify CITY Municipal Code language to improve program efficiency or establish zones and hours of operation for future zone-based parking management opportunities; • Recommendations for enforcement, including fines and administration. • Financial analysis of CITY's existing and proposed residential permit parking program and determination of applicable permit fees.
Task 3. Deliverables
• CONSULTANT will draft CITY Municipal Code updates, complete a financial analysis of permit fees, prepare permit program maps, review enforcement policies, and develop general recommendations.
Task 4. General Implementation and Oversight Support
CONSUL TANT will work at CITY's direction to provide implementation support/project management services to address CITY's evolving priorities and ongoing needs with regard to the implementation of Data Ticket's citation, permitting, and LPR enforcement solution.
CONSULTANT will assist with vendor transition, including, but not limited to, hardware and software changes and the migration of data between vendor systems to help ensure the accountability of the overall system. CONSUL TANT will collaborate directly with the Project Team to maximize and optimize the performance of the parking operation.
Task 4. Deliverables
• CONSULTANT will work at CITY's direction to provide implementation support/project management services with regard to the implementation of Data Tickets citation, permitting, and LPR enforcement solution on a time and material basis. 7 80785-000 I \2478066v2.doc
DocuSign Envelope ID: C5720FAA-57FA-48CC-9082-DBAOA8F7BF3D Timeline for Performance
CONSULTANT shall commence the services set forth in Tasks 3 and 4 upon written receipt of a notice to proceed from CITY. CONSUL TANT shall complete the performance of services by June 3Q1h, 2021.
Infections Disease
A. The Federal Government and State of California, the County of Los Angeles, and City have declared an emergency due to a global pandemic caused by an infectious coronavirus which causes a disease referred to as COVID-19. In an effort to support and maintain a safe and healthy workplace for CITY employees and the community, CITY is requiring all contractors and the CONSULTANT to immediately monitor and track the signs and symptoms of COVID-19, the common cold and influenza for all of its employees and subcontractors (collectively "CONSUL TANT employees") assigned to CITY projects that come onsite to any CITY facility to perform services under the Agreement.
B. CONSULTANT shall notify CITY immediately in writing if CONSULTANT or CONSUL TANT employees have come in contact with anyone with an infectious disease or has contracted an infectious disease. Such CONSULTANT employees shall immediately cease performing services under the Agreement.
C. CONSUL TANT shall monitor CONSUL TANT employees' signs and symptoms with written logs. CONSULTANT shall do and maintain a daily recording of the following:
1. Require CONSUL TANT employees to take their temperature each time they enter and exit CITY facilities (both before and after work is performed at CITY facilities).
2. If CONSUL TANT employees have a fever (100°F or higher), are coughing, have trouble breathing or other symptoms of COVID-19, the common cold, or influenza:
(a) Do not have CONSUL TANT employees report to work.
(b) Contact your CITY Responsible Principal.
(c) Direct CONSULTANT employees to:
i. Not go out in public.
ii. Avoid contact with others.
iii. Not travel while sick.
iv. Cover mouth and nose with a tissue or sleeve (not hands), while coughing or sneezing.
v. Wash hands often with soap and water for at least 20 seconds to avoid spreading illnesses such as the common cold, influenza or COVID-19 to others.
vi. If soap and water are not readily available, use an alcohol-based hand sanitizer, which contains 60%-95% alcohol or solutions available for use at the facility.
3. CONSULTANT shall disinfect all areas that CONSULTANT employees come in contact with while performing services under the Agreement before and after usage. 8 80785-000 l \2478066v2.doc
DocuSign Envelope ID: C5720FAA-57FA-48CC-9082-DBAOA8F7BF3D
4. CONSULTANT employees shall not return to any CITY facility until they meet the guidance* of the Los Angeles County Department of Public Health. * CONSULTANT acknowledges it has reviewed, understands and will follow the Los Angeles County Department of Public Health guidance for managers.
D. CONSULTANT shall also maintain daily monitoring and record keeping in connection with CITY projects where CONSUL TANT employees come on site for the following information:
1. Projects are adhering to Social Distancing** and Industry Safety Standards for employees and the public.
2. CONSULTANT employees are not working while sick.
3. CONSULTANT shall notify their CITY Project Manager or CITY Responsible Principal prior to reporting on site daily.
4. CONSUL TANT shall contact their CITY Project Manager or CITY Responsible Principal to reschedule non-essential services.
**Please review Los Angeles County Department of Public Health guidelines for social distancing.
For the latest City updates and COVID-19 related FAQs please visit http://www.beverlyhills.org/novelcoronavirus
CITY reserves the right to review CONSUL TANT's daily logs to ensure compliance with this Agreement. CITY has the right to send CONSULTANT employees home who do not comply with these requirements. CONSUL TANT shall maintain the recordings and logs in accordance with the Agreement.
For questions, please contact the Responsible Principal or Risk Management at 310-285-1073. 9 80785-0001124 78066v2.doc
OocuSign Envelope ID: C5720FAA-57FA-48CC-9082-DBAOA8F7BF30
EXHIBIT B
SCHEDULE OF PAYMENT AND RATES
CITY shall compensate CONSULTANT for the satisfactory performance of services required by the Agreement in an amount not to exceed One Hundred Thousand Dollars ($100,000) at the rates set forth in this Exhibit. CITY shall compensate CONSULTANT on a time and materials basis at the rates set forth in this Exhibit to ensure that the Project is managed in the most efficient manner. The budget includes all required travel and related expenses, which are based upon U.S. General Services Administration (GSA) and CITY standards and will be billed per CITY requirements.
CONSUL TANT's rate schedule for each job classification is provided below:
Classification Llabor Rate Rer Bour*
Principal Consultant $165/hour
Senior Associate $95/hour
Associate $95/hour
Junior Associate $95/hour
The estimated budget per task is outlined below:
Cost Proposal:
CONSUU:TFANm ?Eime &. Materials Fee
mask. Description Not to Exceed
Specification Development & Procurement Support
• CONSUL TANT will draft specifications to support citation 1 and permit management and LPR technology.
• CONSULTANT will support the procurement process for the selection of the preferred solution(s).
• Project manaaement support . $50,000
General Implementation Support
• CONSULTANT will work at CITY's direction to provide
2 implementation support/project management services for the implementation of CITY's preferred citation and permit management and LPR solutions on a T&M basis.
Total Buc:l~et $50,000
Classification liabor Rate Per Bou~
Principal Consultant $165/hour
Senior Associate $95/hour
Associate $95/hour
Junior Associate $95/hour
The estimated budget is outlined below:
10 B0785-000 I \2478066v2.doc
DocuSign Envelope ID: C5720FAA-57FA-48CC-9082-DBAOA8F7BF3D Gost Rroposal:
00NSl.Jl.W'"l"~N'"I" T'ime & Materials Eee
mas!< Bescription Not to Exceea
Permit Policy Updates
3 • CONSULTANT will draft municipal code updates and develop general recommendations.
General Implementation and Oversight Support $50,000
• CONSULTANT will work at the CITY's direction to provide 4 implementation support for the implementation of Data Tickets citation, permit management, and LPR enforcement solution.
Grana Total Budget
$100,000
CONSULTANT shall submit to CITY a detailed invoice, on a monthly basis or less frequently, for the services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period and the amount due. Within thirty (30) days of receipt of each invoice, CITY shall pay all undisputed amounts included on the invoice. CITY shall pay CONSUL TANT said Consideration in accordance with the schedule of payment set forth in this Exhibit.
11 B0785-000 I \2478066v2.doc
Certificate Of Completion
Envelope Id: C5720FAA57FA48CC9082DBAOA8F7BF3D Status: Completed Subject: Please DocuSign: CLEAN DRAFT - Amendment No. 1 to Agreement - Dixon Resources Unlimited.pdf Source Envelope:
Document Pages: 11
Certificate Pages: 3
AutoNav: Enabled
Envelopeld Stamping: Enabled
Signatures: 7
Initials: 1
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
Record Tracking
Status: Original
1/27/2021 11 :05:40 AM
Signer Events
Julie Dixon
[email protected]
President
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Dominick Rivelli
[email protected]
Chief of Police
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Deborah Hakman
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sharon L'Heureux Dressel
[email protected]
Risk Manager
Sharon Dressel
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Holder: Maria Lara
[email protected]
Signature
Signature Adoption: Pre-selected Style
Using IP Address: 72.197 .172.39
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.188.143
Signature Adoption: Pre-selected Style
Using IP Address: 47.154.20.98
Signed using mobile
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.188.139
Envelope Originator:
Maria Lara
455 N. Rexford Drive
Beverly Hills, CA 9021 O
[email protected]
IP Address: 198.245.188.143
Location: DocuSign
Timestamp
Sent: 1/27/2021 11 :14:35 AM
Viewed: 1/27/2021 11 :20:41 AM
Signed: 1/27/2021 11 :20:53 AM
Sent: 1/27/2021 11 :20:55 AM
Viewed: 1/27/202112:45:19 PM
Signed: 1/27/2021 12:45:42 PM
Sent: 1/27/2021 12:45:43 PM
Viewed: 1/27/2021 1 :02:47 PM
Signed: 1/27/2021 1 :03:09 PM
Sent: 1/27/2021 12:45:43 PM
Viewed: 1/27/2021 12:57:48 PM
Signed: 1/27/2021 1 :01 :38 PM
Signer Events
Cindy Owens
[email protected]
Policy & Management Analyst
City of Beverly Hills
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
George Chavez
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lester J. Friedman
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
HumaAhmed
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
brPersoh. Signer Events
Editor Delivefy Events
Agent Delivery Events
lnterniedhuy Delivery Events
- - -
Certified .Deliv~cy !;vents
()arbc:>n-_Copy Events
Dorina Mohan
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Signattjre
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.188.139
Signature Adoption: Pre-selected Style
Using IP Address: 76.171.130.20
Signature Adoption: Pre-selected Style
Using IP Address: 75.85.168.73
Signature Adoption: Pre-selected Style
Using IP Address: 72.203.99.197
Signature
Status
Status
Status
Status
Status
COPIED
Timestamp
Sent 1/27/20211 :03:12 PM
Viewed: 1/27/20211:41:06 PM
Signed: 218/2021 9:04:59 AM
Sent: 218/2021 9:05:00 AM
Viewed: 2/1212021 3:44:49 PM
Signed: 2112/2021 3:44:56 PM
Sent: 2112/2021 3:44:58 PM
Viewed: 2114/2021 12:59:36 PM
Signed: 2114/2021 12:59:51 PM
Sent: 2114/202112:59:55 PM
Resent: 2116/2021 12:52:50 PM
Viewed: 2/16/20211:24:33 PM
Signed: 2/16/2021 1 :24:40 PM
Timestamp
Tim85tamp
Timestamp
Tilllestamp
Tfrnestamp
Timestafl'lp
Sent: 2114/202112:59:53 PM
C.arb:on Copy Events
Adrianne Tarazon
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jackie Perez
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lourdes Sy-Rodriguez
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Michael Dunn
[email protected]
Records and Archives Manager
City of Beverly Hills
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events
t.jotafy Events
E11velope $unimary Events
Envelope Sent
Certified Delivered
Signing Complete
Completed
paymentEvents
Status
COPIED
COPIED
COPIED
COPIED
Signatµre
Signature
Stattis
Hashed/Encrypted
Security Checked
Security Checked
Security Checked
Status
Timestamp
Sent: 2/14/2021 12:59:54 PM
Sent: 2/16/2021 1 :24:42 PM
Sent: 2/16/2021 1 :24:42 PM
Sent: 2/16/2021 1 :24:43 PM
Timestamp
Timestamp
Timestamps
1/27/2021 11 :14:35 AM
2/16/2021 1 :24:33 PM
2/16/2021 1 :24:40 PM
2/16/2021 1 :24:43 PM
Timestamps