AGENDA REPORT
Meeting Date: July 19, 2022
Item Number:
To: Honorable Mayor & Council
From: Daren Grilley, City Engineer
Manu Dhaliwal, Associate Project Manager
Subject: ACCEPTANCE OF THE CONTRACT WORK FOR STREET AND ALLEY IMPROVEMENTS BY PALP, INC. DBA EXCEL PAVING
COMPANY IN THE FINAL AMOUNT OF $8,910,482.08; AND
APPROVAL OF A CHANGE PURCHASE ORDER IN THE
AMOUNT OF $364,496.08 TO PALP, INC. DBA EXCEL PAVING
COMPANY FOR ADDITIONAL CONSTRUCTION SERVICES
RELATED TO STREET AND ALLEY IMPROVEMENTS; AND
AUTHORIZATION OF CITY CLERK TO RECORD NOTICE OF
COMPLETION
Attachments: 1. Notice of Completion
2. Fiscal Year 2019/20 Streets and Alleys Improvement Map
RECOMMENDATION
Staff recommends City Council move to accept the described work with Palp, Inc., approve a change purchase order for additional construction services and authorize the City Clerk to record the attached Notice of Completion.
INTRODUCTION
This report provides information to City Council for acceptance of the contract work in the final amount of $8,910,482.08 and authorization for the recordation of the Notice of Completion with Los Angeles County Recorder, by the City Clerk.
DISCUSSION
This project included the resurfacing of several streets and alleys at various locations Citywide. The project also addressed sidewalk and curb ramp replacements as needed, adjacent to the street resurfacing locations.
&4
Meeting Date: July 19, 2022
In addition to the base contract work, additional work included several added street segments and intersections, as well as work required to address unexpected conditions.
On July 16, 2019, a contract in the amount of $7,768,986 was awarded to Palp, Inc. on the basis of sealed competitive bids received on May 09, 2019, from two bidders.
Palp, Inc. was issued a notice to proceed on January 21, 2020, and construction was substantially completed on April 22, 2022. Civil Engineering Division personnel inspected all the work and are satisfied that the work was completed in accordance with the contract documents approved for this project.
During the course of construction, there were thirty-one change orders attributed to unforeseen conditions and additional services requested by the City. The total of these change orders exceeds the original authorized amount by $364,496.08 (4.3%). Of this, $159,918 will be reimbursed by the Metro D (Purple) Line Extension Project. Staff verified the accuracy of these change orders, negotiated and agreed on the final amounts. Because cost negotiations continued past the final construction date, staff was not able to bring forth a request for additional funding until this time. The larger change orders are described below:
Alley west of Robertson from Olympic to Gregory ($183,313): Grind and paving of the alley west of Robertson with full depth restoration where necessary. Work required significant coordination with adjacent businesses. Clifton & Crescent sidewalk ramps ($159,918): Work performed in order to correctly install accessibility ramps at the intersection of Clifton & Crescent. All work on this item will be reimbursed by Metro.
Arnaz Drive south of Wilshire ($111,481): This location was part of the original project but due to multiple scope changes, the work was performed as a change order. Major scope changes include only weekend work, at resident request, and a large number of full depth restoration locations due to the severity of the cracking/damage.
Alley west of Wetherly Drive from Burton to Dayton ($67,386): Work performed at resident request to coordinate with their own planned improvements. Laurel Lane ($50,546): Work scope changes made in coordination with residents resulted in added costs.
Canon & Dayton ($43,186): Grind and paving work required to remove the pedestrian scramble when City Council approved converting Dayton Way from a one-way street to a two-way street. All work was performed at night. Additional concrete work on Sunset Blvd ($40,637): Three change orders related to additional concrete work on Sunset Blvd. Work consisted of extra sidewalk and driveway replacements.
Speed humps on Doheny ($14,133): Installation of speed humps and related markings. Resident petition and approval process occurred after contract award.
FISCAL IMPACT
The original construction contract purchase order (which included a $776,898.60 contingency amount) was $8,545,986. Due to the additional work described above, the total change order amount exceeds the contingency by $364,496.08. The final contract amount is $8,910,482.08.
Meeting Date: July 19, 2022
The current amount paid to date on the contract is $8,072,729.75. The outstanding balance is $412,871.82 (minus 5% retention). The retention balance (5% of total contract amount) of $445,524.11 is due to be paid 35 days after the recordation of the Notice of Completion. Funds for this project were provided as follows:
Account
Number Funding Source Total Amount Amount Paid Retention To BePaid 12012402-
850000-00195 Gas Tax $2,000,000.00 $1,900,000.00 $100,000.00 6001402-
850000-00195 Infrastructure $3,401,822.08 $3,151,102.75 $170,091.11 83005205-
850000-00195
Solid Waste Alley
Resurfacing $1,600,000.00 $1,520,000.00 $80,000.00
83007601-
850000-00195
Solid Waste
Street
Resurfacing
$1,400,000.00 $1,330,000.00 $70,000.00
12112402-
850000-00195 RMRA Funds $180,660.00 $171,627.00 $9,033.00 340-12505-
850400-00195 Measure M $328,000.00 $0.00 $16,400.00
TOTAL $8,910,482.08 $8,072,729.75 $445,524.11
There is $48,375.74 remaining in the existing purchase order. Additional funds for the change purchase order in the amount of $364,496.08 are available in the following accounts:
Account Number Funding Source Amount Requested
6001402-850000-00195 Infrastructure $36,496.08
340-12505-850400-00195 Measure M $328,000.00
TOTAL $364,496.08
Shana Epstein,
Director of Public Works
Approved By
ATTACHMENT 1
THIS DOCUMENT IS OFFICIAL BUSINESS
OF THE CITY OF BEVERLY HILLS AND
ENTITLED TO FREE RECORDING UNDER
SECTION 6103 OF THE GOVERNMENT CODE
Requested by ___________________________
AFTER RECORDING MAIL TO:
CITY CLERK'S OFFICE
Room 290, City Hall
455 North Rexford Drive
Beverly Hills, CA 90210
Space above this line for recorder's use
NOTICE OF COMPLETION
Notice is hereby given that:
1. The undersigned is owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the undersigned is City of Beverly Hills
3. The full address of the undersigned is 455 North Rexford Drive, Beverly Hills, CA 90210
4. The nature of the title of the undersigned is: In fee.
5. The full names and addresses of all persons who hold title with the undersigned are:
None
6. A work of improvement on the property hereinafter described was completed on July 19, 2022
7. The name of the contractor, if any, for such work of improvement was PALP, Inc. DBA Excel Paving Company.
8. The property on which said work of improvement was completed is in the City of Beverly Hills, County of Los Angeles, and State of California, as is described as:
Fiscal Year 2019/20 Streets and Alleys Improvements
9. The street address of said property is None
Dated:
STATE OF CALIFORNIA } Signature of }
COUNTY OF LOS ANGELES } Owner or Owners }
Huma Ahmed, being duly sworn, says: That she is the
of the City of Beverly Hills, the corporation that executed the foregoing notice as owner of the aforesaid interest or estate in the property therein described; that she makes this verification of behalf of said corporation; that she has read said notice and knows the contents thereof, and that the facts therein stated are true.
Signature of
Corporate Officer
Named Above X
LA UREL W Y
S U MMI T D R
SH AD OW HI LL W Y
SH AD OW HI LL W Y
N BEVERLY DR
N B EV ERLY DR
N REXFORD DR
C A L LE V SI TA D R
N PALM DR
N M APLE DR
WILS HIRE BLVD
GREGORY WY
WHITTIER DR
N SANTA MONICA BLVD
N L INDEN DR
N RO XB URY DR
N BEDFORD DR
BENE DICT CA NY ON DR
N ROX BURY DR
OLYM PIC BLVD
WILSHIRE BLVD
OLYM PIC BLVD
S S PALDI N G DR
S BEVE RLY DR
WHITWORTH DR
FOO THILL R D
ALPINE D R
S SPALDING DR
CLIFTON WY
C ARMELITA AV
N CRES CENT DR
N BEVERLY DR
N RE XFORD DR
N CA NO N DR
ELEVADO AV
LOMITAS AV
SU NSE T BLVD
WILS HIRE BLVD
LA DERA DR
ALD E N D R
LOM A VISTA DR
WALDEN DR
RIDGE DALE DR
LAGO
VISTA DR
LA GO VISTA DR
SUTTON WY
CA LLE VISTA DR
HILLGREENPL ME ADOW DR
MONTE CIELO CT
SUMMITRI DGE PL
COMME RCI AL C ENTER ST
SU NN YVA LE W Y N SIERRA PL
STONEW OOD DR
DE LLA DR
CHRIS PL
WILLIA MS LN
LAGO VISTA PL
MAYTOR PL
N RODE O DR
MONTE LEON DR
EL R ETIR O W Y
BARRIE DR
CHA NRUSS PL
CO PLEY DR
MONTE LEON LN
WALKE R DR
ALEX IS PL
OXFO RD WY
MA RILYN DR
N HILLCRE S TRD
BURTON W Y
S ROBE RTSON BLVD
N OA KHURST DR
N E LM DR
GREGORY WY
N A LTA DR
NOAKHURSTDR
N ALPINE DR
N SIER RA DR
CIV IC
NHILLCRESTRD
N PALM DR
TOWE R RD
N M AP LE DR
GARDEN LN
CO RD CIR
TRO PICAL AV
HA NOVE R DR
CLINTON PL
LAUR EL LN
STE V E N WY
AM BA SS ADOR AV
LESLIE LN
PICKFAIR WY
PA M ELA DR
RIDG E DALE D R
CABRILLO DR
BURK PL
CA RLA LN
PI N E DR
ELDEN WY
YO UNG DR
LAALTURARD
VICK PL
N ROBERTS ON BLV D
GREEN A CRE S D R
MIRAD ERO RD
CO LE PL
E NDRINO P L
CO PLEY PL
MA RT IN L N
DABNEYLN
C HE V Y C HAS E DR
LA GO VISTA DR
DRURY LN
TR O U S D ALE PL
S S HIRLEY PL
M ONTE CIELO D R
S HAM ILTON DR
S ARNAZ DR
N WILLAM AN DR
RO BBINS DR
LOMALINDA DR
BRIDLE L N
BEV ERW IL DR
U SHER PL
S S TAN LE Y D R
MO UNTAIN DR
S WILLAM AN DR
CA STL E PL
N ARNAZ DR
N LA C EN I EGA BLVD
N GALE DR
N HA MEL DR
C O LDWATE R CAÑON B RIDLE PTH
S C AR S O N RD
GLE N WY
N CA MDEN DR
TO WE R DR
H AYN ES AV
N HA MILTO N DR
S GALE DR
N CARSON RD
GR EENWAY D R
N STA NLE Y DR
HILLGR EEN DR
CAROLYN W Y
ROBE RT LN
N LE DOUX RD
SH AD OW HILL W Y
S LA C EI NEGA BLVD
ARKELL D R
CY NTHIA ST
S HAM EL DR
GREGO RY WY
N W ETHE RLY DR
WO ODL AND DR
TREN TON DR
CH AL ETTE DR
BE VE R LY B LV D
DURA NT DR
CIVIC CE NTER DR
PA RK W Y
N ALMONT DRN DOHE NY DR
ANGE LO DR
WALLACE RIDGE
N LA PE ER DR
EVELYN PL
N OAKHURST DR
N H ILLC RES T RD
N SWALL DR
N CLARK DR
MO RENO D R
ALDEN DR
HA RTF ORD W Y
SC H U YLER R D
C OVE WY
S BEVE RLY DR
BRIGHTON WY
TOWER RD
COLDWATERCAÑON DR
LA SK Y DR
S MCCA RTY DR
FOOTHILL RD
SAN Y SIDRO DR
HEATH AV
BURTON WY
S LINDE N DR
S REEVES DR
S EL CAMINO DR
S WETHERLY DR
S OA KHURST DR
S CRES CE NT DR
WAL DE N DR
S ROXB URY DRS REXFORD DR
W 3RD ST
S BE DFORD DR
LAUREL WY
S ALMO NT DR
BENEDICTCAÑONDR
S CAM DEN DR
S DOHENY DR
S LA PEER DR
N SIERRADR
S SPALDING DR
S CANON DR
NARDENDR
LEXINGTONRD
DO H ENY R D
S MA PLE DR
S SWALL DR
S CLA RK DR
SU M MIT DR
N L IND EN DR
NALTADR
N PALM DR
N MAP LE DR
S PALM DR
N PALM DR
N FO OTHILL RD
S ELM DR
WHITT EI R DR
C AR L A R IDGE
DAY TON W Y
N B EDFORD DR
S SANTAMONICABLVD
N CAMDE N DR
N EL M D R
N ROXBUR Y DR
N CA NON DR
CHA RLEVILLE BLVD
N AL PIN E D R
CARMELITA AV
OLYM PIC BLV D
N REXFORD DR
BE VE R LY B LV D
LOM A VI STA DR
N CRESCENT DR
N BEVERLY DR
SUNSET BLV D
ELEVADO AV
SUNSET BLVD
SUN SET BLVD
DAY TON WY
N RODEO DR
N CA MDE N DR
L O M I T A S A V
CARM ELITA AV
BEVERLY GREEN DR
LEONADR
N ROX BURY DR
N CRES CENT DR
N B EDFORD DR
N CRES CENT DR
LAU REL WY
SUMMIT DR
CAROLY N WY
NSANTA MONICABLVD
SSANTAMONICA BLVD
CHA RLE VILLE BLVD
CLIFTON WY
CLIFTON WY
DAYTON W Y
W 3R D S T
N DOH EN Y DR
BEVERLY HILLS CITY
BOUNDARY LINE
FY 19-20 STREETS AND ALLEYS IMPROVEMENT
ALLEYS
STREETS
CITY BOUNDARY Date: 6/8/2022
0 1,500 3,000 750
± Feet