AGENDA REPORT
Meeting Date: August 23, 2022
Item Number:
To: Honorable Mayor and City Council
From: Cynthia Owens, Policy and Management Analyst
Gabrielle Ressa, Management Analyst
Subject: RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS DESIGNATING THE CITY’S VOTING DELEGATE AND ALTERNATES
FOR THE 2022 LEAGUE OF CALIFORNIA CITIES ANNUAL
CONFERENCE
Attachments: 1. Resolution
2. League of California Cities 2022 Annual Conference Voting Delegate Form
3. League of California Cities – Tentative Schedule
RECOMMENDATION
Staff recommends the City Council approve a Resolution designating Councilmember John A. Mirisch as the City of Beverly Hills’ voting delegate, City Manager George Chavez as the first alternate voting delegate, and Policy and Management Analyst Cynthia Owens as the second alternate voting delegate, to represent the City at the League of California Cities Annual Conference (Attachment 1).
INTRODUCTION
The League of California Cities (“Cal Cities”) is conducting its 2022 Annual Conference from September 7-9, 2022 in Long Beach, California. An important part of the Annual Conference is the Annual Business Meeting. During the meeting, the Cal Cities membership considers and takes action on several resolutions, which establish Cal Cities’ policies for the upcoming year.
In order to vote at the Annual Business meeting, each member city must designate a voting delegate. The cities may also appoint up to two alternate voting delegates (one of whom may vote in the event the designated voting delegate is unable to participate or serve in that capacity). A resolution designating Beverly Hills’ voting delegates must be approved by the City Council and submitted to Cal Cities no later than September 2, 2022. Additionally, the City will need to submit the 2022 Annual Conference Voting Delegate Form (Attachment 2) indicating its voting delegates by the same deadline.
E-4
Meeting Date: August 23, 2022
DISCUSSION
Cal Cities’ annual meeting provides opportunities for attendees to gain perspectives and knowledge on current issues challenging cities, while deepening relationships with others in similar fields. The event will include general and breakout sessions, networking opportunities, and an interactive Expo.
The General Assembly is scheduled to occur on the last day of the Annual Conference, which will be September 9, 2022 from 11:30 a.m. to 2:00 p.m. (Attachment 3). The Board of Directors are sworn into office during this time and the General Assembly will vote on policy resolutions for implementation in the following year.
Councilmember Mirisch has expressed an interest in attending the League’s Annual Conference and serving as the City’s voting delegate if approved by the City Council.
Additionally, City Manager George Chavez is registered to attend the conference and can serve as the City’s first alternate voting delegate. Policy and Management Analyst Cynthia Owens is also registered for the conference and can serve as the City’s second alternate voting delegate, if approved by the City Council.
FISCAL IMPACT
Registration is $650.00 per attendee for the entire conference or $350.00 per attendee for one-day. Funding is available in the Fiscal Year 2022-2023 Policy and Management, City Council Administration and Support budget for the registration and travel expenses associated with the League of California Cities Annual Conference (48000101-731600 and 48000101-731700).
Gabriella Yap,
Deputy City Manager
Approved By
Attachment 1
B0785-0001\2701990v1.doc
RESOLUTION NO. 22-R-_______
RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY
HILLS DESIGNATING THE CITY’S VOTING DELEGATE
AND ALTERNATES FOR THE 2022 LEAGUE OF
CALIFORNIA CITIES ANNUAL CONFERENCE
WHEREAS, the League of California Cities (“Cal Cities”) is conducting its 2022 Annual Conference (the “Conference”) from September 7-9, 2022; and WHEREAS, an important part of the conference is the Annual Business Meeting, during which the Cal Cities membership considers and takes action on several resolutions that establish Cal Cities policy; and
WHEREAS, the City of Beverly Hills (“City”) desires to contribute its voice to the consideration and actions taken regarding Cal Cities policy; and WHEREAS, the City Council must designate a voting delegate, and may appoint up to two alternate voting delegates (one of whom may vote in the event that the designated voting delegate is unable to participate or serve in that capacity) for the Conference.
NOW, THEREFORE, the Council of the City of Beverly Hills does hereby resolve as follows:
Section 1. To comply with Cal Cities’ bylaws, the City Council designates as its delegate to the Conference the following officials:
Delegate: Councilmember John A. Mirisch
Alternate 1: City Manager George Chavez
Alternate 2: Policy and Management Analyst Cynthia Owens DocuSign Envelope ID: 14219BE7-89C5-4E0C-9ADC-4F97195EE0B9 -2-
B0785-0001\2701990v1.doc
Section 2. The Council further directs the City Manager or his designee to timely submit the 2022 Annual Conference Voting Delegate Form indicating the City’s designations.
Section 3. The City Clerk shall certify to the adoption of this Resolution and shall cause this Resolution and her certification to be entered in the Book of Resolutions of the Council of this City.
Adopted:
LILI BOSSE
Mayor of the City of Beverly Hills,
California
ATTEST:
(SEAL)
HUMA AHMED
City Clerk
APPROVED AS TO FORM: APPROVED AS TO FORM:
LAURENCE S. WIENER GEORGE CHAVEZ
City Attorney City Manager
DocuSign Envelope ID: 14219BE7-89C5-4E0C-9ADC-4F97195EE0B9 Certificate Of Completion
Envelope Id: 14219BE789C54E0C9ADC4F97195EE0B9 Status: Sent Subject: Please DocuSign: Attachment 1 - Resolution - League of CA Cities Voting Delegate 2022 (2).DOCX Source Envelope:
Document Pages: 2 Signatures: 1 Envelope Originator:
Certificate Pages: 2 Initials: 0 Gabrielle Ressa
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
455 N. Rexford Drive
Beverly Hills, CA 90210
[email protected]
IP Address: 198.245.189.166
Record Tracking
Status: Original
8/9/2022 2:27:16 PM
Holder: Gabrielle Ressa
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
Stephanie Cao for
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 107.184.73.66
Sent: 8/9/2022 2:33:28 PM
Viewed: 8/9/2022 2:35:50 PM
Signed: 8/9/2022 2:35:59 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Cindy Owens
[email protected]
Policy & Management Analyst
City of Beverly Hills
Security Level: Email, Account Authentication
(None)
Sent: 8/9/2022 2:36:00 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
George Chavez
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lili Bosse
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Huma Ahmed
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Dorina Mohan
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Adrianne Tarazon
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Flora Flowers
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jackie Perez
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 8/9/2022 2:33:28 PM
Payment Events Status Timestamps
Attachment 2
LEAGUE OF
4 CALIFORNIA
CITIES
Council Action Advised by August 31, 2022
DATE: June 1,2022
TO: City Managers and City Clerks
RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference & Expo -September 7-9, 2022 Cal Cities 2022 Annual Conference & Expo is scheduled for September 7-9, 2022 in Long Beach. An important part of the Annual Conference is the Annual Business Meeting (during General Assembly) on Friday, September 9. At this meeting, Cal Cities membership considers and acts on resolutions that establish Cal Cities policy.
In order to vote at the Annual Business Meeting, your city council must designate a voting delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in thatcapacity.
Please complete the attached Voting Delegate form and return it to Cal Cities office no later than Friday, September 2. This will allow us time to establish voting delegate/alternate records prior to the conference.
Please view Cal Cities’ event and meeting policy in advance of the conference. . Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council.When completing the attached Voting Delegate form, please attach either acopy of the council resolution that reflects the council action taken, or have yourcity clerk or mayor sign the form affirming that the names provided are those selected by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot beaccomplished by individual action of the mayor or city manager alone. . Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entireconference; they may register for Friday only. Conference registration will open by June 1 on the Cal Cities website. In order to cast a vote, at least one voter must be present at the Business Meeting and in possession of the voting delegate card. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the Voting Delegate Desk. This will enable them to receive the special sticker on their name badges that will admit them into the voting area during the Business Meeting. 1400 K Street Suite 400 Sacramento CA 95814 • 916 658 8200 calcities org
LEAGUE OF
CALIFORN IA
CITIES
. Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate andalternates, but only between the voting delegate and alternates. If the votingdelegate and alternates find themselves unable to attend the Business Meeting, they may not transfer the voting card to another city official. . Seating Protocol during General Assembly. At the Business Meeting, individuals with the voting card will sit in a separate area. Admission to this area will be limited to those individuals with a special sticker on their name badge identifying them asa voting delegate or alternate. If the voting delegate and alternates wish to sittogether, they must sign in at the Voting Delegate Desk and obtain the special sticker on their badges.
The Voting Delegate Desk, located in the conference registration area of the Long Beach Convention Center, will be open at the following times: Wednesday, September 7, 8:00 a.m. — 6:00 p.m.; Thursday, September 8, 7:00 a.m. — 4:00 p.m.; and Friday, September 9, 7:30 a.m.—1 2:30 p.m. The Voting Delegate Desk will also be open at the Business Meeting on Friday, but will be closed during roll calls and voting.
The voting procedures that will be used at the conference are attached to this memo.
Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.
Once again, thank you for completing the voting delegate and alternate form and returning it to Cal Cities office by Friday, September 2. If you have questions, please call Darla Yacub at (916) 658-8254.
Attachments:
• Annual Conference Voting Procedures• Voting Delegate/Alternate Form K Street, Suite 400. Sacramento, CA 95814 • 916.658.8200 caicities.org
LEAGLJEOF
CALIFORNIACITIES CITY:______
2022 ANNUAL CONFERENCE
VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to Cal Cities office by Friday, September 2, 2022. Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates.
To vote at the Annual Business Meeting (General Assembly), voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that thedesignation reflects the action taken by the council.
Please note: Voting delegates and alternates will be seated in a separate area at the AnnualBusiness Meeting. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the Voting Delegate Desk.
1. VOTING DELEGATE
Name: __________________________ Title:
2. VOTING DELEGATE - ALTERNATE
Name:
Title:
3. VOTING DELEGATE - ALTERNATE
Name:
Title:
ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES ORATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s).
Name: Email
Mayor or City Clerk
(circle one) (signature)
Date__________ Phone
Please complete and return by Friday, September 2, 2022 to:Darla Yacub, Assistant to the Administrative Services DirectorE-mail: [email protected]; Phone: (916) 658-8254
LEAGUE OF
CALl FORNIACITIES
Annual Conference Voting Procedures
1 . One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.
2. Designating a City Voting Representative. Prior to the Annual Conference, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the Voting Delegate Form provided to the Cal Cities Credentials Committee.
3. Registering with the Credentials Commiffee. The voting delegate, or alternates, may pick up the city’s voting card at the Voting Delegate Desk in the conference registration area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the Business Meeting.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a resolution.
5. Voting. To cast the city’s vote, a city official must have in their possession the city’s voting card and be registered with the Credentials Committee. The voting card may be transferred freely between the voting delegate and alternates, but may not be transferred to another city official who is neither a voting delegate or alternate.
6. Voting Area at Business Meeting. At the Business Meeting, individuals with a voting card will sit in a designated area. Admission will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate.
7. Resolving Disputes. In case of dispute, the Credentials Committee will determine the validity of signatures on petitioned resolutions and the right ofa city official to vote at the Business Meeting. 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 calcities.org Attachment 3
Schedule
Wednesday, September 7
8:00 a.m.–6:00 p.m. Registration Open/Voting Delegates Booth Open 8:30 a.m.-1:00 p.m. City Clerks Workshop (additional registration required) 10:00 a.m.–noon AB 1234 Ethics Training
11:30 a.m.-1:15 p.m. Regional Division Lunches*
12:45-1:15 p.m. First Time Attendee Orientation
1:30-3:30 p.m. Opening General Session
3:30-5:00 p.m. Concurrent Educational Sessions
5:00-7:00 p.m. Grand Opening Expo Hall and Host City Reception 7:00-10:00 p.m.
(exhibitor exclusive; no competing events)
CitiPAC Leadership Reception
Thursday, September 8
7:30 a.m.-4:00 p.m. Registration Open/Voting Delegates Booth Open 8:30-9:45 a.m. Concurrent Educational Sessions
9:00 a.m.-3:00 p.m. Expo Open
10:00 a.m.-noon General Session
11:45 a.m.-1:00 p.m. Attendee Lunch in Expo Hall
1:00-2:30 p.m. General Resolutions Committee
1:00-6:00 p.m. Concurrent Educational Sessions
Evening Regional Division* and Caucus Events
Friday, September 9
7:30 a.m.-12:30 p.m. Registration Open
7:30-8:30 a.m. Regional Division Breakfast*
8:30 a.m.-12:30 p.m. Concurrent Educational Sessions
9:15-11:15 a.m. AB 1661 Sexual Harassment Prevention Training 11:30 a.m.-2:00 p.m. Closing Session and General Assembly (includes lunch) Schedule subject to change.
*Check with your Regional Public Affairs Manager for specific day/time.