Item G-1 Agenda Report — Beverly Hills City Council, November 15, 2022

AGENDA REPORT
Meeting Date: November 15, 2022
Item Number:

To: Honorable Mayor and City Council
From: Nancy Hunt-Coffey, Assistant City Manager
Stephanie Harris, Community Outreach Manager
Subject: A. RECOMMENDATIONS TO ENHANCE SERVICES TO
FURTHER ASSIST THE UNHOUSED IN BEVERLY HILLS.

B. AUTHORIZE THE CITY MANAGER TO EXECUTE AN
AGREEMENT WITH SOCIAL SOLUTIONS GLOBAL, INC.
(“SSG” DBA BONTERRA) FOR IMPLEMENTATION OF A

SOFTWARE SYSTEM TO TRACK SERVICES PROVIDED TO
THE UNHOUSED IN BEVERLY HILLS; AND
APPROVE A FISCAL YEAR 2022-2023 PURCHASE ORDER
FOR SOCIAL SOLUTIONS GLOBAL, INC. (“SSG” DBA

BONTERRA) FOR IMPLEMENTATION OF A SOFTWARE

SYSTEM TO TRACK SERVICES PROVIDED TO THE

UNHOUSED IN BEVERLY HILLS IN AN AMOUNT NOT TO
EXCEED $83,051.68.

C. AUTHORIZE THE CITY MANAGER TO EXECUTE AN
AGREEMENT WITH NASTEC INTERNATIONAL, INC. FOR

SERVICES PROVIDED TO THE UNHOUSED IN BEVERLY
HILLS; AND
APPROVE A FISCAL YEAR 2022-2023 PURCHASE ORDER
FOR NASTEC INTERNATIONAL, INC. FOR SERVICES

PROVIDED TO THE UNHOUSED IN BEVERLY HILLS IN AN
AMOUNT NOT TO EXCEED $420,836.00.

D. AUTHORIZE THE CITY MANAGER TO EXECUTE
AMENDMENT NO 2 TO THE AGREEMENT WITH STEP UP
ON SECOND FOR EXTENDED HOURS OF SERVICES; AND
APPROVE A FISCAL YEAR 2022-2023 CHANGE PURCHASE

ORDER FOR STEP UP ON SECOND FOR EXTENDED
G-1
Meeting Date: November 15, 2022

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HOURS OF SERVICES IN AN AMOUNT OF $121,194.40 FOR
A TOTAL NOT TO EXCEED OF $227,643.40.

E. APPROPRIATION OF FUNDING IN FISCAL YEAR 2022-2023
IN THE AMOUNT OF $664,958.68 FOR THE

IMPLEMENTATION OF ENHANCED SERVICES, SOFTWARE

SYSTEM AND CONSULTANT SERVICES TO PROVIDE A

PLAN FOR SERVICES PROVIDED TO UNHOUSED IN

BEVERLY HILLS
Attachments: 1. Original Agreement – Step Up on Second

2. Amendment No. 1 – Step Up on Second

RECOMMENDATION
Staff recommends that City Council review and approve the request of items to assist the unhoused. It is also requested that City Council provide direction on any additional steps they would like staff to take to address related issues.

Additionally, staff recommends the City Council:
1) Authorize the City Manager to execute an agreement with Social Solutions Global, Inc. for implementation of a software system to track services provided to the unhoused in Beverly Hills and approve a Fiscal Year 2022-2023 (“FY 22-23”) PO in an amount not to exceed $83,051.68.
2) Authorize the City Manager to execute an agreement with Nastec International, Inc. for services provided to the unhoused in Beverly Hills and approve a FY 22- 23 PO in an amount not to exceed $420,836.00.
3) Authorize the City Manager to execute an Amendment No. 2 with Step Up on Second for extended hours of services and approve a FY 22-23 Change PO in an amount not to exceed $121,194.40 for a total not to exceed of $227,643.40. 4) Appropriate funding in FY 22-23 in an amount not to exceed $664,958.68 for implementation of services to further assist the unhoused in Beverly Hills. 5) Waive the bidding requirements per the Beverly Hills Municipal Code 3-3-204 (D) as it would be in the best interest of the City to pursue these agreements based on experience with vendors Nastec and Step Up on Second and based on staff’s research and knowledge of the software system.

INTRODUCTION
At the August 2, 2022 City Council meeting, Mayor Bosse requested a report be provided to the City Council regarding services available for the unhoused in Beverly Hills, including a discussion about how to further assist those in need.

It was recommended and supported by the City Council that staff look into options for enhanced services for the unhoused in Beverly Hills. Recommendations included an increase in our outreach services, additional shelter options, and an easy phone number for residents to dial for assistance.

Meeting Date: November 15, 2022

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Below is a list of recommendations for City Council to consider and approve, including the funding allocations required for implementation. It should be noted that the most of the services recommended below are pilot programs which will be closely monitored and evaluated. Furthermore, one of the proposed items below involves creating an overarching plan for the unhoused in Beverly Hills. Once this plan is complete and the pilot and existing services are evaluated, staff will return the City Council with further recommendations on any services to be added, modified or eliminated.

DISCUSSION
As has been stated in prior reports, it is important to note that it is not illegal to be unhoused, and individuals have the right to stand on the sidewalk or sit and enjoy the park, regardless of whether they have a home or not. There are, however, a number of state and local laws which regulate what individuals can/can’t do in public spaces. For example, the Beverly Hills Municipal Code prohibits camping in parks, on streets, and in City owned parking structures and other public properties.

It is also vital to know that law enforcement is limited in what can be done with individuals, housed or not, who are suffering from issues such as mental illness. Unless someone presents as a danger to themselves or to others, those who are suffering from a mental health crisis cannot be arrested unless they are doing something illegal, nor can they be held against their will.

Recommendations for City Council to consider:

1. Implementation of a centralized 24-hour phone number:

It was the desire of the Council to have an easy to remember phone number that residents could call 24/7 to report non-emergency issues regarding individuals experiencing homelessness or for those who may be in need of mental health services within the community.

Initially staff explored the use of a three digit number, such as 311. After exhaustive research, staff recommends against using a three digit number since each of these numbers is already reserved for a specific public purpose. As a result, using a three digit number could cause confusion for the public. Instead, staff recommends using 310- 285-2468 as 2-4-6-8 is an easy extension to remember and it also spells out BHOT (Beverly Hills Outreach Team). This phone number has already been reserved for this purpose.

2. Implementation of Software system:

For homeless outreach workers, navigating the myriad of services and programs available to the unhoused is very complicated and difficult to manage. Outreach workers may find that their client is enrolled in multiple government programs, perhaps has an existing case worker, and has been in and out of various shelters. There is a lot of data to track and if properly managed, this data can be incredibly helpful to the Beverly Hills staff and our outreach team who work with the homeless.

Having a software system that can provide real-time information from the field will allow the outreach team to view previous case files, provide new updates as situations evolve, and can dramatically expedite the process of connecting an individual to resources and shelter. Additionally, the desire to have a software system to track each person’s various benefits and programs is helpful so that BHOT can share information with the Park Meeting Date: November 15, 2022

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Rangers, BHPD, etc. Additionally, all teams can access the data anytime, anywhere, from a web browser, and can provide immediate resources from the field.

Community Services has led the effort to research software companies and receive product demonstrations that will allow staff to create case files for each unhoused individual. With these types of systems, the various City teams are able to centralize information in one database that can be easily accessed, and they can track data such as the length of time individuals have been in Beverly Hills, how many times they have been offered services, if they have been in a shelter before, and much more.

After receiving demonstrations from four different software companies, staff recommends contracting with Social Solutions Global, Inc. (“SSG” dba Bonterra) for their Apricot 360 product as the software solution. This database and case management tool will be used to provide more cohesive efforts to manage specific plans for each individual based on their case history and interactions with Park Rangers, Ambassadors, our Beverly Hills Outreach Team (BHOT) and Beverly Hills Police Department (BHPD).

Additionally, the software system will have the ability for residents and the community to submit observations of unhoused people in need of services via a portal that can be added to the City’s website. Through automated workflows, those observations can then be routed to the appropriate party, such as BHOT, Park Rangers, or BHPD and the Mental Health Evaluation Team (MET) for immediate outreach and follow-up.

It is recommended the City Council authorize the City Manager to execute an agreement and issue a purchase order with Social Solutions Global, Inc. for database/case management software (Apricot 360) and approve an appropriation in the amount of $83,051.68 for year one with an ongoing cost of $69,556.68 per year.

As part of the launch of Apricot 360, mobile devices will need to be procured in order to provide Park Rangers and BHOT with the functionality in the field needed to provide services in real-time, with accurate data. Staff believes that 25 mobile devices with a monthly data plan will be sufficient to provide a device to all Park Rangers and BHOT on-duty at any given time. The City has an existing AT&T FirstNet account for mobile devices. The one-time cost for the procurement of 25 devices is $1,521, and the data plan costs $13,356 per year.

The one-time and year-one costs associated with the procurement, implementation, and service of the software and mobile devices is $92,928.68. The annual cost for software and mobile devices after year-one would be approximately $82,912.68.

3. Execute Agreement with Consultant:

Abby Arnold, a consultant who has worked with non-profit organizations and local government agencies providing needs assessments, planning and service design focusing primarily on homelessness was contacted to provide a proposal to work with the City of Beverly Hills. The ability to have a knowledgeable consultant develop successful strategies and action items to identify gaps in services related to engagement, placement and support of those in need within the community would be beneficial as the City continues to seek expansion of services.

Ms. Arnold, has recently worked with the City of West Hollywood to develop and implement a five year plan to address homelessness. Municipalities such as El Segundo, Hawthorne, Redondo Beach, Hermosa Beach and Manhattan Beach have Meeting Date: November 15, 2022

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also utilized Ms. Arnold’s services for community engagement and planning associated with homelessness and services for those in need.

The year one costs associated with the agreement with Ms. Arnold is $30,000. City staff will execute the agreement and associated purchase order in accordance with the City’s purchasing policy. The cost for this service does require an appropriation from the City Council.

4. Request for a City Council Ad Hoc:

While there are a number of new services recommended in this report, there is still more work to be done related to researching and implementing new/different services for the unhoused. Staff believes that it would be helpful to have a Council Ad Hoc Committee assigned to assist staff with developing these next steps and to work with consultant Abby Arnold as she plans her community engagement and planning. As a result, staff requests that the Mayor establish a Council Ad Hoc Committee to continue working with staff on a variety of different features and elements related to expansion of services provided by the City of Beverly Hills.

5. Expansion of Outreach Coverage:

In an effort to provide continuous and robust outreach services, staff recommends a two part pilot plan. First, it is proposed that the Beverly Hills Outreach Team, contracted through Step Up on Second, expand their hours to provide coverage 16 hours per day, Monday through Friday, from 5am to 9pm, and also add a second Outreach Specialist position to work on Saturday and Sundays from 8am to 5pm. The annual cost for BHOT’s expanded coverage for these two positions will not exceed $121,194.40.

Second, in order to provide 24-hour outreach coverage, staff recommends contracting with Nastec to provide a six month initial pilot program for an overnight and weekend response team. This would consist of two highly trained outreach/security individuals who will receive and respond to non-emergency calls to the hotline throughout the City limits nightly from 5pm to 8am. Additionally, they would provide 24 hour coverage on the weekends. The total cost for the six month pilot program is $420,836.00.

Additional Updates to Related Services

1. Holiday Coverage
Although not directly related to unhoused individuals, and in addition to resources dedicated to assist the unhoused, the City will have increased resources available for law enforcement purposes during the holiday season.

As we enter into the holiday season and anticipate a greater need for additional coverage and security, BHPD will be increasing patrol coverage with the addition of the following:

Starting Friday, November 25th, holiday bicycle and foot beats will commence with coverage daily through January 1, 2023. Staffing consists of two officers daily from Monday to Wednesday and four officers daily from Thursday to Sunday.

Meeting Date: November 15, 2022

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These patrols specifically focus on high visibility in the business district area which normally sees a significant increase in shoppers and tourists through the season. The hours for the foot beat and bicycle officers is scheduled from 10 a.m. to 10 p.m.

This holiday season, BHPD will also have enhanced drone coverage in the business and residential areas. The Rapid Deployable Drone Program also allows for additional drone(s) to be deployed by officers in the field in areas requiring additional attention.

The four Flock ALPR (automated license plate reader) cameras purchased by the Rodeo Drive Committee are now installed and functioning. These cameras expand the City’s ALPR coverage to a total of 58 cameras.

Our security partners, Covered Six and Nastec will continue to provide patrol resources throughout the holiday season.

2. Update on Los Angeles County Department of Mental Health:

On May 24, 2022 City Council authorized the City Manager to negotiate and execute a memorandum of agreement (MOA) with the County of Los Angeles Department of Mental Health for two licensed clinical social workers (LCSWs). These two LCSWs will work alongside BHPD Officers forming our MET Team. Staff recently received requested changes from the County for the agreement which can be authorized at the staff level. It should be noted that the County has requested that in lieu of a one year agreement with two one year extensions, which is typical for City agreements, the Department of Mental Health has requested an open ended agreement. However, the agreement would also include a 30 day notice of cancellation. This proposed language is in the spirit of the agreement that was originally shared with Council; therefore, staff recommends accepting the open ended agreement, contingent up on a 30 day notice of cancellation.

FISCAL IMPACT
Staff has identified the costs to implement a twelve* month pilot program for increasing services to assist the unhoused and the costs for a second twelve month period should the program be extended by the City Council in the table below.

Meeting Date: November 15, 2022

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Description
Costs for 12
Month of Pilot
Program
Potential Ongoing
Costs if Pilot Program
Extended 12 Months
Social Solutions Global, Inc. (“SSG” dba Bonterra)
Software System One-Time Cost
(Apricot 360) $13,495.00 $0.00
Twelve Month Cost $57,556.68 $57,556.68
Contingency $12,000.00 $12,000.00
Subtotal Software Costs $83,051.68 $69,556.68
Mobile Device to Access Apricot 360
25 Mobile Devices $1,521.00 $0.00
Annual Cost for Data Plan $8,356.00 $13,356.00
Subtotal Mobile Device Costs $9,877.00 $13,356.00
Consultant for Developing Needs Assessment and Service Design Consultant $30,000.00 $0.00
Subtotal Consultant $30,000.00 $0.00
Step Up on Second (BHOT)
Twelve Month Cost $121,194.00 $121,194.00
Subtotal Step Up on Second $121,194.00 $121,194.00
Subtotal of Annual Costs $244,122.68 $204,106.68

Nastec Overnight/Weekend Outreach Response - Six Month Pilot Program* Six Month Pilot Program $420,836.00 $0.00
Subtotal Nastec Six Month Pilot
Program $420,836.00 $0.00
Total Costs $664,958.68 $204,106.88
*Because the Nastec Overnight/Weekend Outreach Response team is new program, staff recommends a 6 month pilot program to allow for an evaluation period. Staff would return to Council as the pilot program is reaching its conclusion to discuss its level of success.

Staff is requesting the City Council appropriate $664,958.68 from general fund reserves to support the implementation of a 12 month pilot program to provide additional assistance to the unhoused. The appropriation would be distributed to the following City Departments as shown in the table below.

Meeting Date: November 15, 2022

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Department Organization Code
Amount (First 12
Months of Pilot
Program)
Policy and Management - Nastec
and Consultant 48000101-731220 $450,836.00
Community Services - Step Up on
Second 00108803-731220 $121,194.00
Community Services - Mobile
Devices 00106801-731400 $9,877.00
Community Services - Software 00107904-731220 $83,051.68 Total $664,958.68
Jeff S. Muir,
Finance Director
Nancy Hunt-Coffey,
Assistant City Manager
Approved by Approved By
Attachment 1
1 B0785-0001\2426149v2.doc

AGREEMENT BETWEEN CITY OF BEVERLY HILLS AND STEP

UP ON SECOND FOR OUTREACH AND ENGAGEMENT
SERVICES IN SUPPORT OF CITY’S CLASP PROGRAM
NAME OF CONSULTANT: Step Up on Second

RESPONSIBLE PRINCIPAL
OF CONSULTANT: Tod Lipka, Chief Executive Officer
CONSULTANT’S ADDRESS: 1328 Second Street
Santa Monica, CA 90401
CITY’S ADDRESS: City of Beverly Hills
455 N. Rexford Drive
Beverly Hills, CA 90210
Attention: Jenny Rogers,
Director of Community Services
COMMENCEMENT DATE: July 1, 2020
TERMINATION DATE: June 30, 2021, unless extended pursuant to Section 2 of the Agreement
CONSIDERATION: Not to exceed $106,449.00 based on the
budget set forth Attachment 1 to Exhibit A
DocuSign Envelope ID: 0FBCF7D3-7590-4C8C-AB03-967418A7E850 375-20

AGREEMENT NO
2 B0785-0001\2426149v2.doc

AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND

STEP UP ON SECOND FOR OUTREACH AND ENGAGEMENT
SERVICES IN SUPPORT OF CITY’S CLASP PROGRAM
THIS AGREEMENT is made by and between the City of Beverly Hills (hereinafter called “CITY”), and Step Up on Second (hereinafter called “CONSULTANT”).

RECITALS
A. CITY desires to have certain services provided as set forth in Exhibit A (the “Scope of Work”), attached hereto and incorporated herein.

B. CONSULTANT represents that it is qualified and able to perform the Scope of Work.

NOW, THEREFORE, the parties agree as follows:

Section 1. CONSULTANT’s Scope of Work. CONSULTANT shall perform the Scope of Work described in Exhibit A in a manner satisfactory to CITY and consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. CITY shall have the right to order, in writing, changes in the Scope of Work. Any changes in the Scope of Work by CONSULTANT must be made in writing and approved by both parties. The cost of any change in the Scope of Work must be agreed to by both parties in writing.

Section 2. Time of Performance. CONSULTANT shall commence its services under this Agreement upon the Commencement Date or upon a receipt of a written notice to proceed from CITY. CONSULTANT shall complete the performance of the Scope of Work by the Termination Date set forth above and/or in conformance with the project timeline established by the City Manager or his designee in writing.

The City Manager or his designee may extend the time of performance in writing for three (3) additional one-year terms or such other term not to exceed three years from the date of termination pursuant to the same terms and conditions of this Agreement.

Section 3. Compensation.
(a) CITY agrees to compensate CONSULTANT for the services provided under this Agreement, and CONSULTANT agrees to accept in full satisfaction for such services, a sum not to exceed the Consideration set forth above and more particularly described in Attachment 1 to Exhibit A, attached hereto and incorporated herein. (b) CITY may from time to time require CONSULTANT to perform additional services not included in the Scope of Work. Such requests for additional services shall be made by CITY in writing and agreed upon by both parties in writing.

Section 4. Method of Payment. CITY shall pay CONSULTANT said Consideration in accordance with the method and schedule of payment set forth in Exhibit B, attached hereto and incorporated herein.

DocuSign Envelope ID: 0FBCF7D3-7590-4C8C-AB03-967418A7E850 3 B0785-0001\2426149v2.doc
Section 5. Independent Contractor. CONSULTANT is and shall at all times remain, as to CITY, a wholly independent contractor. Neither CITY nor any of its agents shall have control over the conduct of CONSULTANT or any of CONSULTANT’s employees, except as herein set forth. CONSULTANT shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of CITY.

Section 6. Assignment. This Agreement shall not be assigned in whole or in part, by CONSULTANT without the prior written approval of CITY. Any attempt by CONSULTANT to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect.

Section 7. Responsible Principal(s)
(a) CONSULTANT’s Responsible Principal set forth above shall be principally responsible for CONSULTANT’s obligations under this Agreement and shall serve as principal liaison between CITY and CONSULTANT. Designation of another Responsible Principal by CONSULTANT shall not be made without prior written consent of CITY. (b) CITY’s Responsible Principal shall be the City Manager or his designee set forth above who shall administer the terms of the Agreement on behalf of CITY.

Section 8. Personnel. CONSULTANT represents that it has, or shall secure at its own expense, all personnel required to perform CONSULTANT’s Scope of Work under this Agreement. All personnel engaged in the work shall be qualified to perform such Scope of Work.

Section 9. Permits and Licenses. CONSULTANT shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of services under this Agreement, including a business license.

Section 10. Interests of CONSULTANT. CONSULTANT affirms that it presently has no interest and shall not have any interest, direct or indirect, which would conflict in any manner with the performance of the Scope of Work contemplated by this Agreement. No person having any such interest shall be employed by or be associated with CONSULTANT.

Section 11. Insurance.
(a) CONSULTANT shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
(1) A policy or policies of Comprehensive General Liability Insurance, with minimum limits of Two Million Dollars ($2,000,000) for each occurrence, combined single limit, against any personal injury, death, loss or damage resulting from the wrongful or negligent acts by CONSULTANT.
(2) A policy or policies of Comprehensive Vehicle Liability Insurance covering personal injury and property damage, with minimum limits of One Million Dollars ($1,000,000) per occurrence combined single limit, covering any vehicle utilized by CONSULTANT in performing the Scope of Work required by this Agreement.

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(3) Workers’ compensation insurance as required by the State of California.
(b) CONSULTANT shall require each of its sub-contractors to maintain insurance coverage which meets all of the requirements of this Agreement. (c) The policy or polices required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least a A+;VII in the latest edition of Best’s Insurance Guide.
(d) CONSULTANT agrees that if it does not keep the aforesaid insurance in full force and effect CITY may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, CITY may take out the necessary insurance and pay, at CONSULTANT’s expense, the premium thereon.
(e) At all times during the term of this Agreement, CONSULTANT shall maintain on file with the City Clerk a certificate or certificates of insurance on the form set forth in Exhibit C, attached hereto and incorporated herein, showing that the aforesaid policies are in effect in the required amounts. CONSULTANT shall, prior to commencement of work under this Agreement, file with the City Clerk such certificate or certificates. The general liability insurance shall contain an endorsement naming the CITY as an additional insured. (f) The general liability and vehicle liability policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty (30) days prior written notice to CITY, and specifically stating that the coverage contained in the policies affords insurance pursuant to the terms and conditions as set forth in the Agreement.
(g) The insurance provided by CONSULTANT shall be primary to any coverage available to CITY. The policies of insurance required by this Agreement shall include provisions for waiver of subrogation.
(h) Any deductibles or self-insured retentions must be declared to and approved by CITY. At the option of CITY, CONSULTANT shall either reduce or eliminate the deductibles or self-insured retentions with respect to CITY, or CONSULTANT shall procure a bond guaranteeing payment of losses and expenses.
(i) The insurance coverage amounts required under the Agreement do not limit CITY’s right to recover against CONSULTANT and its insurance carriers.

Section 12. Indemnification.
(a) CONSULTANT agrees to indemnify, hold harmless and defend CITY, City Council and each member thereof, and every officer, employee and agent of CITY, from any claim, liability or financial loss (including, without limitation, attorney’s fees and costs) arising from any intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONSULTANT or any person employed by CONSULTANT in the performance of this Agreement.
(b) All duties of CONSULTANT shall survive termination or expiration of the Agreement.

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Section 13. Termination.
(a) CITY shall have the right to terminate this Agreement for any reason or for no reason upon five calendar days’ written notice to CONSULTANT. CONSULTANT agrees to cease all work under this Agreement on or before the effective date of such notice. (b) In the event of termination or cancellation of this Agreement by CITY, due to no fault or failure of performance by CONSULTANT, CONSULTANT shall be paid based on the percentage of work satisfactorily performed at the time of termination. In no event shall CONSULTANT be entitled to receive more than the amount that would be paid to CONSULTANT for the full performance of the services required by this Agreement.

CONSULTANT shall have no other claim against CITY by reason of such termination, including any claim for compensation.

Section 14. CITY’s Responsibility.
(a) CITY shall provide CONSULTANT with all pertinent data, documents, and other requested information as is available for the proper performance of CONSULTANT’s Scope of Work.
(b) CITY shall provide office space, financial assistance toward a computer, supplies, and pay the agreed monthly rate for cell phones, mileage (does not include commuting to and from work in CITY), parking and other expenses itemized on the budget, attached hereto as Attachment 1 to Exhibit A.

Section 15. Information and Documents. All data, information, documents and drawings prepared for CITY and required to be furnished to CITY in connection with this Agreement shall become the property of CITY, and CITY may use all or any portion of the work submitted by CONSULTANT and compensated by CITY pursuant to this Agreement as CITY deems appropriate.

Section 16. Records Retention and Examination. CONSULTANT shall retain, protect, and maintain in an accessible location all records and documents, including paper, electronic, and computer records, with respect to all matters covered under this Agreement for five (5) years after receipt of final payment by CITY under the Agreement. CONSULTANT shall make all such records and documents available for inspection, copying, or other reproductions, and auditing by authorized representatives of CITY, including the City Manager or designee, free of charge. CONSULTANT shall make available all requested data and records at reasonable locations within the County of Los Angeles at any time during normal business hours, and as often as CITY deems necessary. If records are not made available within the County of Los Angeles, CONSULTANT shall pay CITY’s travel, hotel and meal costs to the location where the records are maintained. CONSULTANT must include this provision in all subcontracts made in connection with this Agreement. This provision shall survive the termination of the Agreement.

Section 17. Notice. Any notices, bills, invoices, etc. required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during the receiving party’s regular business hours or by facsimile before or during the receiving party’s regular business hours; or (b) on the second business day following deposit in the United States mail, postage prepaid to the addresses set forth above, or to such other addresses as the parties may, from time to time, designate in writing pursuant to this section.

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Section 18. Attorney’s Fees. In the event that either party commences any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action shall be entitled to reasonable attorney's fees, costs and necessary disbursements, in addition to such other relief as may be sought and awarded.

Section 19. Entire Agreement. This Agreement represents the entire integrated agreement between CITY and CONSULTANT, and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by a written instrument signed by both CITY and CONSULTANT.

Section 20. Exhibits; Precedence. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail.

Section 21. Governing Law. The interpretation and implementation of this Agreement shall be governed by the domestic law of the State of California.

Section 22. CITY Not Obligated to Third Parties. CITY shall not be obligated or liable under this Agreement to any party other than CONSULTANT.

Section 23. Severability. Invalidation of any provision contained herein or the application thereof to any person or entity by judgment or court order shall in no way affect any of the other covenants, conditions, restrictions, or provisions hereof, or the application thereof to any other person or entity, and the same shall remain in full force and effect.

EXECUTED the day of 2020, at Beverly Hills,
California.

CITY OF BEVERLY HILLS
A Municipal Corporation

GEORGE CHAVEZ
City Manager
CONSULTANT: STEP UP ON SECOND

TOD LIPKA
Chief Executive Officer

JUDSON LEIBEE
Chief Financial Officer
[Signatures continue]
DocuSign Envelope ID: 0FBCF7D3-7590-4C8C-AB03-967418A7E850 20th July
7 B0785-0001\2426149v2.doc
APPROVED AS TO FORM APPROVED AS TO CONTENT:

LAURENCE S. WIENER JENNY ROGERS
City Attorney Director of Community Services
JAMES R. LATTA, L.C.S.W.

Human Services Administrator
SHARON L’HEUREUX DRESSEL
Risk Manager
DocuSign Envelope ID: 0FBCF7D3-7590-4C8C-AB03-967418A7E850 8 B0785-0001\2426149v2.doc

EXHIBIT A

SCOPE OF WORK
CONSULTANT shall perform the following outreach and engagement program services in connection with CITY’s Homeless Outreach Team Changing Lives and Sharing Places (“CLASP”) program:

CONSULTANT shall provide a Homeless Outreach and Engagement Team (“Outreach Team”) including two people to work within CITY limits and evaluate, assess and refer for services those identified as homeless and/or in need of community mental health support services as described herein and in accordance with the Budget set forth in Attachment 1 to this Exhibit A.

Staffing and Schedule:

CONSULTANT shall provide the following staffing:

Two full time employees – Lead Outreach Coordinator and Outreach Coordinator. The Outreach Coordinators shall work 40 hours per week with no overtime. It is expected that the Outreach Coordinators will be out in the field. The schedule of work is driven by the scope of services provided herein. For example, outreach to many homeless and/or persons in need of community mental health support services typically occurs in the early morning hours, evening and on weekends. Therefore, the Coordinators shall adjust their schedules to ensure that the services provided are conducted in the most effective manner to achieve the objective described herein.

Program Activities and Expectations:
(a) Services shall be administered primarily within CITY limits with support from CONSULTANT’s Santa Monica agency and other local service providers. (b) This Outreach Team will be comprised of CONSULTANT employees assigned to CITY to establish a connection with the chronic homeless in order to introduce them to services and benefits. CONSULTANT estimates that 75 - 80% of the Outreach Team’s time shall be spent in the targeted areas making initial contact and repeat visits with individuals and/or adjunct service providers. The balance of time shall be spent in the office completing documentation, reporting outcomes, and meeting with supervisory staff.

In addition, community outreach to the business and residential communities shall be provided. The Outreach Team and CONSULTANT shall also provide education and other collaborative support to the CITY’s Police, Fire and Community Services Departments.

Outreach includes, but is not limited to, interfacing with businesses, churches, and other community groups to determine the needs of the CITY community in order to target services to the homeless and/or mentally ill. *CONSULTANT shall reach out to the homeless and/or mentally ill with the goal of assessing their needs and coordinating services and assistance with other organizations for such persons.

DocuSign Envelope ID: 0FBCF7D3-7590-4C8C-AB03-967418A7E850 9 B0785-0001\2426149v2.doc
To accomplish the goal of permanent supportive housing, the Outreach Team shall utilize the Full Service Prioritization Decision Tool (“SPDAT”). SPDAT utilizes 15 dimensions to determine an activity score that will help inform professional Housing First practitioners.
c) In order to evaluate how well the Outreach Team accomplishes its mission, CONSULTANT has correlated quantifiable/measurable goals which focus on reintegration of the chronically homeless into the community with changes in key areas such as housing, finances, legal, education, adherence to treatment, and employment.

The Outreach Team shall collect data related to these goals and the target population through a general survey count, evaluation of and linkage to mental health services through one of CONSULTANT’s intensive services programs or a Department of Mental Health agency (such as Edelman Mental Health Center) in addition to other basic life services such as shelter (PATH), food, clothing, hygiene products, medical care, etc. A record of services provided to an individual shall be maintained and held within established guidelines of confidentiality as appropriate. This data shall be compiled and submitted quarterly to CITY’s Human Services Division. In addition and as directed by CITY, CONSULTANT shall provide reports or other documentation in a manner agreed upon by CITY and CONSULTANT to assist CITY in determining the effectiveness of the program.

Infectious Disease
A. The federal government and state of California, the County of Los Angeles, and CITY have declared an emergency due to a global pandemic caused by an infectious novel coronavirus which causes a disease referred to as COVID-19. In an effort to support and maintain a safe and healthy workplace for CITY employees and the community, CITY is requiring all contractors and consultants to immediately monitor and track the signs and symptoms of COVID-19, the common cold and influenza for all of its employees and subcontractors (collectively “CONSULTANT employees”) assigned to CITY projects that come to CITY or onsite to any CITY facility to perform services under the Agreement.

B. CONSULTANT shall notify CITY immediately in writing if CONSULTANT or CONSULTANT employees have come in contact with anyone with an infectious disease or has contracted an infectious disease. Such CONSULTANT employees shall immediately cease performing services under the Agreement.

C. CONSULTANT shall monitor CONSULTANT employees’ signs and symptoms with written logs. CONSULTANT shall do and maintain a daily recording of the following:

1. Require CONSULTANT employees to take their temperature each time they enter and exit CITY facilities (both before and after work is performed at CITY facilities).

2. If CONSULTANT employees have a fever (100°F or higher), are coughing, have trouble breathing or other symptoms of COVID-19, the common cold, or Influenza:
(a) Do not have CONSULTANT employees report to work.
(b) Contact your CITY Responsible Principal.
(c) Direct CONSULTANT employees to:
i. Not go out in public.
ii. Avoid contact with others.
iii. Not travel while sick.

DocuSign Envelope ID: 0FBCF7D3-7590-4C8C-AB03-967418A7E850 10 B0785-0001\2426149v2.doc
iv. Cover mouth and nose with a tissue or sleeve (not hands), while coughing or sneezing.
v. Wash hands often with soap and water for at least 20 seconds to avoid spreading illnesses such as the common cold, influenza or COVID-19 to others.
vi. If soap and water are not readily available, use an alcohol-based hand sanitizer, which contains 60%-95% alcohol or solutions available for use at the facility.

3. CONSULTANT shall disinfect all areas that CONSULTANT’s employees come in contact with while performing services under the Agreement before and after usage.

4. CONSULTANT employees shall not return to any CITY facility until they meet the guidance* of the Los Angeles County Department of Public Health. * CONSULTANT acknowledges it has reviewed, understands and will follow the Los Angeles County Department of Public Health guidance for managers:
http://publichealth.lacounty.gov/media/Coronavirus/FAQ-Managers.pdf D. CONSULTANT shall also maintain daily monitoring and record keeping in connection with CITY projects where CONSULTANT employees come on site for the following information:

1. Projects are adhering to Social Distancing** and Industry Safety Standards for employees and the public.

2. CONSULTANT employees are not working while sick.

3. CONSULTANT shall notify their CITY Project Manager or CITY Responsible Principal prior to reporting on site daily.

4. CONSULTANT shall contact their CITY Project Manager or CITY Responsible Principal to reschedule non-essential services.
**Please review Los Angeles County Department of Public Health guidelines for social distancing:
http://publichealth.lacounty.gov/media/Coronavirus/GuidanceSocialDistancing.pdf For the latest CITY updates and COVID-19 related FAQs
visit http://www.beverlyhills.org/novelcoronavirus
CITY reserves the right to review CONSULTANT’s daily logs to ensure compliance with this Agreement. CITY has the right to send CONSULTANT employees home who do not comply with these requirements. CONSULTANT shall maintain the records and logs in accordance with the Agreement.

For questions, please contact the Responsible Principal or Risk Management at 310-285-1073.

DocuSign Envelope ID: 0FBCF7D3-7590-4C8C-AB03-967418A7E850 11 B0785-0001\2426149v2.doc
ATTACHMENT 1 TO EXHIBIT A
BUDGET 2020-2021
Both Outreach staff are salaried positions with benefits and the 12-month costs shall be prorated accordingly.

DocuSign Envelope ID: 0FBCF7D3-7590-4C8C-AB03-967418A7E850

CLASP GRANT BUDGET

TD THE CITY OF BEVERLY HILLS
FY 20-21 PERCENTAGE EACH FUNDING SOURCE
0 85 0.15
TOTAL Annual
BUDGET ITEMS Amount CLASP/ CAGF I DMH I
STAFFING:
1 FTE LEAD OUTREACH SERVICE COORDINATOR I $ 54,D60.00 $ 45,951.00 $ 8,109.00 1 FTE OUTREACH SERVICE COORDINATOR I $ 41,820.00 $ 35,547.00 $ 6,273.00 SALARY SUB TOTAL $ 95,880.00 $ 81,498.00 $ 14,382.00
BENEFITS: FICA/ SUI/W. Comp./ Medical/ Dental / Vision, etc. @31% $ 29,722.80 $ 25,264.38 $ 4,458.42
TOTAL STAFF AND BENFITS $ 125,602.80 $ 106,762.38] $ 18,840.42 I PROGRAM OPERATIONS:
2) STAFF TRAINING: CPR/CRISIS INTERVENTION/ETC $ 100.00 $ 8S.OO $ lS.OC (2) COMPANY CELL PHONES AND SERVICE COST @ $100.00 PER MONT $ 1,200.00 $ 1,020.00 $ 180.00 OFFICE SUPPLIES: HANDOUTS, BUSINESS CARDS, CONSUMABLE
SUPPLIES $ 400.00 $ 340.00 $ 60.00
VEHICLE LEASE:

Lease @ $350 month; $ 6,684.0C $ 5,681.40 $ 1,002.60
insurance @ 5167.00 month;
Fuel @ 200 miles month @ $40.00 month
MILEAGE REIMBURSEMENT Staff est 50 miles per mo. plus parking $ SOC.DO $ 425.00[$ 75.00 I SUBTOTAL PROGRAM OPERATIONS $ 8,884.00 $ 7,551.40I$ 1,332.60 ] ADMINISTRATION 10% $ 13,448.68 $ 11,431.38 I $ 2,017.30 I Note Monthly expenses explanation will be adjusted to
reflect correctly yearly budget totals
TOTAL PROGRAM BUDGET: $ 147,935.48 $ 125,745.16
I CLASP BUDGET $ 106,449.00
= ZEE]
(41,486.48/_
I s 119,296.1611
s
Variance

USE CAGF FUNDS

USEDMH FUNDS
12 B0785-0001\2426149v2.doc

EXHIBIT B

SCHEDULE OF PAYMENT
CONSULTANT shall submit to CITY a detailed invoice, on a monthly basis or less frequently, for the services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period and the amount due. Within 30 days of receipt of each invoice, CITY shall pay all undisputed amounts included on the invoice. CITY shall pay CONSULTANT said Consideration in accordance with the schedule of payment set forth in this Exhibit.

DocuSign Envelope ID: 0FBCF7D3-7590-4C8C-AB03-967418A7E850 13 B0785-0001\2426149v2.doc

EXHIBIT C

CERTIFICATE OF INSURANCE
This is to certify that the following endorsement is part of the policy(ies) described below:

NAMED INSURED COMPANIES AFFORDING COVERAGE
A.

ADDRESS C.

COMPANY
(A. B. C.) COVERAGE
POLICY
NUMBER

EXPIRATION
DATE
B.I. LIMITS
P.D.

AGGREGATE
AUTOMOBILE LIABILITY
GENERAL LIABILITY
PRODUCTS/COMPLETED

OPERATIONS
BLANKET CONTRACTUAL
CONSULTANT'S PROTECTIVE
PERSONAL INJURY
EXCESS LIABILITY
WORKERS' COMPENSATION

It is hereby understood and agreed that the City of Beverly Hills, its City Council and each member thereof and every officer and employee of the City shall be named as joint and several assureds with respect to claims arising out of the following project or agreement:

It is further agreed that the following indemnity agreement between the City of Beverly Hills and the named insured is covered under the policy: Contractor agrees to indemnify, hold harmless and defend City, its City Council and each member thereof and every officer and employee of City from any and all liability or financial loss resulting from any suits, claims, losses or actions brought against and from all costs and expenses of litigation brought against City, its City Council and each member thereof and any officer or employee of City which results directly or indirectly from the wrongful or negligent actions of contractor's officers, employees, agents or others employed by Contractor while engaged by Contractor in the (performance of this agreement) construction of this project.

It is further agreed that the inclusion of more than one assured shall not operate to increase the limit of the company's liability and that insurer waives any right of contribution with insurance which may be available to the City of Beverly Hills.

In the event of cancellation or material change in the above coverage, the company will give 30 days’ written notice of cancellation or material change to the certificate holder.

Except to certify that the policy(ies) described above have the above endorsement attached, this certificate or verification of insurance is not an insurance policy and does not amend, extend or alter the coverage afforded by the policies listed herein.

Notwithstanding any requirement, term, or condition of any contract or other document with respect to which this certificate or verification of insurance may be issued or may pertain, the insurance afforded by the policies described herein is subject to all the terms, exclusions and conditions of such policies.

DATE: BY:

Authorized Insurance Representative
TITLE:

AGENCY: ADDRESS:

RM02.DOC REVISED 10/14/96.

DocuSign Envelope ID: 0FBCF7D3-7590-4C8C-AB03-967418A7E850 Certificate Of Completion
Envelope Id: 0FBCF7D375904C8CAB03967418A7E850 Status: Completed Subject: Please DocuSign: Step up on Second CAO.5JUNE20.V1611.pdf Source Envelope:

Document Pages: 13 Signatures: 7 Envelope Originator:

Certificate Pages: 3 Initials: 1 Joana Torres
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
455 N. Rexford Drive
Beverly Hills, CA 90210
[email protected]
IP Address: 198.245.188.148
Record Tracking
Status: Original
6/22/2020 9:55:01 AM
Holder: Joana Torres
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
Deborah Hakman
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 47.154.20.98
Signed using mobile
Sent: 6/22/2020 9:59:11 AM
Viewed: 6/24/2020 7:54:01 AM
Signed: 6/24/2020 7:54:26 AM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
James R Latta
[email protected]
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(None)
Signature Adoption: Pre-selected Style
Using IP Address: 162.235.43.174
Sent: 6/24/2020 7:54:27 AM
Viewed: 6/24/2020 8:50:42 AM
Signed: 6/24/2020 8:52:55 AM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Jenny Rogers
[email protected]
Director of Community Services
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Signed using mobile
Sent: 6/24/2020 7:54:27 AM
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Sharon L'Heureux Dressel
[email protected]
Sharon Dressel
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Judson Leibee
[email protected]
CFO
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Sent: 6/24/2020 8:52:57 AM
Resent: 6/30/2020 11:04:19 AM
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Electronic Record and Signature Disclosure:

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Tod Lipka
[email protected]
CEO
Security Level: Email, Account Authentication
(None) Signature Adoption: Pre-selected Style
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Signed: 6/24/2020 7:44:29 PM
Electronic Record and Signature Disclosure:

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Cindy Owens
[email protected]
Sr. Management Analyst
City of Beverly Hills
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(None)
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Using IP Address: 198.245.188.139
Sent: 7/14/2020 9:01:22 AM
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George Chavez
[email protected]
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Rachel Evans
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COPIED
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Stephanie Harris
[email protected]
City of Beverly Hills
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Certified Delivered Security Checked 7/16/2020 11:17:48 AM Signing Complete Security Checked 7/16/2020 11:18:09 AM Completed Security Checked 7/16/2020 11:18:09 AM
Payment Events Status Timestamps

I COPIED
Attachment 2
DocuSign Envelope ID: 7 4572A09-677F-4151-B21B-86733A2227FC AGREEMENT NO.

I 424-21 I
AMENDMENT NO. 1 TO AN AGREEMENT BETWEEN CITY OF

BEVERLY HILLS AND STEP UP ON SECOND FOR OUTREACH

AND ENGAGEMENT SERVICES IN SUPPORT OF CITY'S

CLASP PROGRAM
NAME OF CONSULTANT:

RESPONSIBLE PRINCIPAL
OF CONSULTANT:

CONSULTANT'S ADDRESS:

CITY'S ADDRESS:

COMMENCEMENT DATE:

TERMINATION DATE:

CONSIDERATION:

Step Up on Second
Tod Lipka, Chief Executive Officer
1328 Second Street
Santa Monica, CA 90401
City of Beverly Hills
455 N. Rexford Drive
Beverly Hills, CA 90210
Attention: Jenny Rogers,
Director of Community Services
July 1, 2020
June 30, 2024, unless extended pursuant to
Section 2 of the Agreement
Original Agreement:

Fiscal Year 2020/2021: Not to exceed
$106,449.00
Amendment No. 1:

Fiscal Year 2021/2022: Not to exceed
$106,449.00
Fiscal Year 2022/2023: Not to exceed
$106,449.00
Fiscal Year 2023/2024: Not to exceed
$106,449.00
Total:

Not to exceed $425, 796.00 based on the
budget set forth Attachment 1 to Exhibit A
DocuSign Envelope ID: 7 4572A09-677F-4151-B21B-86733A2227FC AMENDMENT NO. 1 TO AN AGREEMENT BETWEEN CITY OF

BEVERLY HILLS AND STEP UP ON SECOND FOR OUTREACH

AND ENGAGEMENT SERVICES IN SUPPORT OF CITY'S

CLASP PROGRAM
AGREEMENT NO.
1 424-21
1 NAME OF CONSULTANT:

RESPONSIBLE PRINCIPAL
OF CONSULTANT:

CONSULTANT'S ADDRESS:

CITY'S ADDRESS:

COMMENCEMENT DATE:

TERMINATION DATE:

CONSIDERATION:

Fiscal Year 2020/2021: Not to exceed
$106,449.00
Amendment No. 1:

Fiscal Year 2021/2022: Not to exceed
$106,449.00
Fiscal Year 2022/2023: Not to exceed
$106,449.00
Fiscal Year 2023/2024: Not to exceed
$106,449.00
Total:

Not to exceed $425,796.00 based on the
budget set forth Attachment 1 to Exhibit A
DocuSign Envelope ID: 7 4572A09-677F-4151-B218-86733A2227FC AMENDMENT NO. 1 TO AN AGREEMENT BETWEEN THE CITY

OF BEVERLY HILLS AND STEP UP ON SECOND FOR

OUTREACH AND ENGAGEMENT SERVICES IN SUPPORT OF

CITY'S CLASP PROGRAM
This Amendment No. 1 is to that certain Agreement between the City of Beverly Hills (hereinafter called "CITY"), and Step Up On Second (hereinafter called "CONSULTANT") dated July 20, 2020 and identified as Contract No. 375-20 ("Agreement").

RECITALS
A. CITY entered into a written agreement with CONSUL TANT to provide outreach and engagement services in support of CITY's CLASP Program.

B. CITY and CONSUL TANT desire to amend the Agreement to increase the Consideration to compensate CONSULTANT for the additional services required due to the extension of the Termination Date.

NOW, THEREFORE, the parties agree as follows:

Section 1. The Termination Date is hereby amended as set forth on the cover page.

Section 2. The Consideration is hereby amended as set forth on the cover page.

Section 3. Attachment to Exhibit A, "Budget 2020-2021," shall be amended as attached hereto and incorporated herein.

Section 4. Except as specifically amended by this Amendment No. 1, the remaining provisions of the Agreement shall remain in full force and effect.

EXECUTED the 12th day of ___ o_c_to_b_e_r __ 2021, at Beverly Hills, California.
[Signatures follow]
DocuSign Envelope ID: 74572A09-677F-4151-8218-86733A2227FC AMENDMENT NO. 1 TO AN AGREEMENT BETWEEN THE CITY

OF BEVERLY HILLS AND STEP UP ON SECOND FOR

OUTREACH AND ENGAGEMENT SERVICES IN SUPPORT OF

RECITALS
A. CITY entered into a written agreement with CONSUL TANT to provide outreach and engagement services in support of CITY's CLASP Program.

B. CITY and CONSUL TANT desire to amend the Agreement to increase the Consideration to compensate CONSULTANT for the additional services required due to the extension of the Termination Date.

NOW, THEREFORE, the parties agree as follows:

Section 1. The Termination Date is hereby amended as set forth on the cover page.

Section 2. The Consideration is hereby amended as set forth on the cover page.

Section 3. Attachment to Exhibit A, "Budget 2020-2021," shall be amended as attached hereto and incorporated herein.

Section 4. Except as specifically amended by this Amendment No. 1, the remaining provisions of the Agreement shall remain in full force and effect.

EXECUTED the 12th day of O_c_ot _b_e__r _ 2021, at Beverly Hills, California.
[Signatures follow]
DocuSign Envelope ID: 7 4572A09-677F-4151-B21 B-86733A2227FC ATTEST:

HUMAAHMED
City Clerk

APPROVED AS TO FORM
~~~ft"'
LAURENCE S. WIENER
City Attorney
(SEAL)

CITY OF BEVERLY HILLS
A Municipal Corporation

ROBERT WUNDERLICH
Mayor of the City of Beverly Hills, California
CONSULTANT: STEP UP ON SECOND

TOD LIPKA
Chief Executive Officer

JUDSON LEIBEE
Chief Financial Officer
APPROVED AS TO CONTENT:

GEORGE CHAVEZ
City Manager eo

JENNY ROGERS
Director of Community Services
S-koV\, C l+WYW--p OVLssJ,

SHARON L'HEUREUX DRESSEL
Risk Manager
DocuSign Envelope ID: 7 4572A09-677F-4151-B21 B-86733A2227FC "
ATTEST:

HUMAAHMED SEAu
City Clerk

APPROVED AS TO FORM
blwa). l-kaa (pCITY OF BEVERLY HILLS
A Municipal Corporation

ROBERT WUNDERLICH
Mayor of the City of Beverly Hills, California
CONSULTANT: STEP UP ON SECOND

TOD LIPKA
Chief Executive Officer

JUDSON LEIBEE
Chief Financial Officer
APPROVED AS TO CONTENT:

LAURENCE S. WIENER
City Attorney

GEORGE CHAVEZ
City Manager eo

JENNY ROGERS
Director of Community Services
Slro. ('urue, hassd

SHARON L'HEUREUX DRESSEL
Risk Manager
DocuSign Envelope ID: 7 4572A09-677F-4151-B21 B-86733A2227FC

EXHIBIT A
Original Agreement:

CONSUL TANT shall perform the following outreach and engagement program services in connection with CITY's Homeless Outreach Team Changing Lives and Sharing Places ("CLASP") program:

CONSUL TANT shall provide a Homeless Outreach and Engagement Team ("Outreach Team") including two people to work within CITY limits and evaluate, assess and refer for services those identified as homeless and/or in need of community mental health support services as described herein and in accordance with the Budget set forth in Attachment 1 to this Exhibit A.

Staffing and Schedule:

CONSUL TANT shall provide the following staffing:

Two full time employees - Lead Outreach Coordinator and Outreach Coordinator.

The Outreach Coordinators shall work 40 hours per week with no overtime. It is expected that the Outreach Coordinators will be out in the field. The schedule of work is driven by the scope of services provided herein. For example, outreach to many homeless and/or persons in need of community mental health support services typically occurs in the early morning hours, evening and on weekends. Therefore, the Coordinators shall adjust their schedules to ensure that the services provided are conducted in the most effective manner to achieve the objective described herein.

Program Activities and Expectations:
(a) Services shall be administered primarily within CITY limits with support from CONSUL TANT's Santa Monica agency and other local service providers. (b) This Outreach Team will be comprised of CONSUL TANT employees assigned to CITY to establish a connection with the chronic homeless in order to introduce them to services and benefits. CONSUL TANT estimates that 75 - 80% of the Outreach Team's time shall be spent in the targeted areas making initial contact and repeat visits with individuals and/or adjunct service providers. The balance of time shall be spent in the office completing documentation, reporting outcomes, and meeting with supervisory staff.

In addition, community outreach to the business and residential communities shall be provided. The Outreach Team and CONSUL TANT shall also provide education and other collaborative support to the CITY's Police, Fire and Community Services Departments.

Outreach includes, but is not limited to, interfacing with businesses, churches, and other community groups to determine the needs of the CITY community in order to target services to the homeless and/or mentally ill. *CONSUL TANT shall reach out to the homeless and/or mentally ill with the goal of assessing their needs and coordinating services and assistance with other organizations for such persons.

DocuSign Envelope ID: 74572A09-677F-4151-8218-86733A2227FC

EXHIBIT A
Original Agreement:

CONSUL TANT shall perform the following outreach and engagement program services in connection with CITY's Homeless Outreach Team Changing Lives and Sharing Places ("CLASP") program:

Staffing and Schedule:

CONSUL TANT shall provide the following staffing:

Two full time employees - Lead Outreach Coordinator and Outreach Coordinator.

Program Activities and Expectations:
(a) Services shall be administered primarily within CITY limits with support from CONSUL TANT's Santa Monica agency and other local service providers. (b) This Outreach Team will be comprised of CONSUL TANT employees assigned to CITY to establish a connection with the chronic homeless in order to introduce them to services and benefits. CONSUL TANT estimates that 75- 80% of the Outreach Team's time shall be spent in the targeted areas making initial contact and repeat visits with individuals and/or adjunct service providers. The balance of time shall be spent in the office completing documentation, reporting outcomes, and meeting with supervisory staff.

In addition, community outreach to the business and residential communities shall be provided. The Outreach Team and CONSUL TANT shall also provide education and other collaborative support to the CITY's Police, Fire and Community Services Departments.

Outreach includes, but is not limited to, interfacing with businesses, churches, and other community groups to determine the needs of the CITY community in order to target services to the homeless and/or mentally ill. *CONSUL TANT shall reach out to the homeless and/or mentally ill with the goal of assessing their needs and coordinating services and assistance with other organizations for such persons.

DocuSign Envelope ID: 7 4572A09-677F-4151-B21 B-86733A2227FC To accomplish the goal of permanent supportive housing, the Outreach Team shall utilize the Full Service Prioritization Decision Tool ("SPDA T"). SPDAT utilizes 15 dimensions to determine an activity score that will help inform professional Housing First practitioners. c) In order to evaluate how well the Outreach Team accomplishes its mission, CONSUL TANT has correlated quantifiable/measurable goals which focus on reintegration of the chronically homeless into the community with changes in key areas such as housing, finances, legal, education, adherence to treatment, and employment.

The Outreach Team shall collect data related to these goals and the target population through a general survey count, evaluation of and linkage to mental health services through one of CONSUL TANT's intensive services programs or a Department of Mental Health agency (such as Edelman Mental Health Center) in addition to other basic life services such as shelter (PATH), food, clothing, hygiene products, medical care, etc. A record of services provided to an individual shall be maintained and held within established guidelines of confidentiality as appropriate. This data shall be compiled and submitted quarterly to CITY's Human Services Division. In addition and as directed by CITY, CONSUL TANT shall provide reports or other documentation in a manner agreed upon by CITY and CONSUL TANT to assist CITY in determining the effectiveness of the program.

Infectious Disease
A. The federal government and state of California, the County of Los Angeles, and CITY have declared an emergency due to a global pandemic caused by an infectious novel coronavirus which causes a disease referred to as COVID-19. In an effort to support and maintain a safe and healthy workplace for CITY employees and the community, CITY is requiring all contractors and consultants to immediately monitor and track the signs and symptoms of COVID-19, the common cold and influenza for all of its employees and subcontractors (collectively "CONSUL TANT employees") assigned to CITY projects that come to CITY or onsite to any CITY facility to perform services under the Agreement.

B. CONSULTANT shall notify CITY immediately in writing if CONSULTANT or CONSULTANT employees have come in contact with anyone with an infectious disease or has contracted an infectious disease. Such CONSUL TANT employees shall immediately cease performing services under the Agreement.

C. CONSULTANT shall monitor CONSULTANT employees' signs and symptoms with written logs. CONSUL TANT shall do and maintain a daily recording of the following:

1. Require CONSUL TANT employees to take their temperature each time they enter and exit CITY facilities (both before and after work is performed at CITY facilities).

2. If CONSULTANT employees have a fever (100°F or higher), are coughing, have trouble breathing or other symptoms of COVID-19, the common cold, or Influenza:
(a) Do not have CONSUL TANT employees report to work.
(b) Contact your CITY Responsible Principal.
(c) Direct CONSULTANT employees to:
i. Not go out in public.
ii. Avoid contact with others.
iii. Not travel while sick.

DocuSign Envelope ID: 74572A09-677F-4151-8218-86733A2227FC To accomplish the goal of permanent supportive housing, the Outreach Team shall utilize the Full Service Prioritization Decision Tool ("SPDA T"). SPDAT utilizes 15 dimensions to determine an activity score that will help inform professional Housing First practitioners. c) In order to evaluate how well the Outreach Team accomplishes its mission, CONSUL TANT has correlated quantifiable/measurable goals which focus on reintegration of the chronically homeless into the community with changes in key areas such as housing, finances, legal, education, adherence to treatment, and employment.

The Outreach Team shall collect data related to these goals and the target population through a general survey count, evaluation of and linkage to mental health services through one of CONSUL TANT's intensive services programs or a Department of Mental Health agency (such as Edelman Mental Health Center) in addition to other basic life services such as shelter (PATH), food, clothing, hygiene products, medical care, etc. A record of services provided to an individual shall be maintained and held within established guidelines of confidentiality as appropriate. This data shall be compiled and submitted quarterly to CITY's Human Services Division. In addition and as directed by CITY, CONSUL TANT shall provide reports or other documentation in a manner agreed upon by CITY and CONSUL TANT to assist CITY in determining the effectiveness of the program.

Infectious Disease
A. The federal government and state of California, the County of Los Angeles, and CITY have declared an emergency due to a global pandemic caused by an infectious novel coronavirus which causes a disease referred to as COVID-19. In an effort to support and maintain a safe and healthy workplace for CITY employees and the community, CITY is requiring all contractors and consultants to immediately monitor and track the signs and symptoms of COVID-19, the common cold and influenza for all of its employees and subcontractors ( collectively "CONSUL TANT employees") assigned to CITY projects that come to CITY or onsite to any CITY facility to perform services under the Agreement.

B. CONSULTANT shall notify CITY immediately in writing if CONSULTANT or CONSULTANT employees have come in contact with anyone with an infectious disease or has contracted an infectious disease. Such CONSUL TANT employees shall immediately cease performing services under the Agreement.

C. CONSULTANT shall monitor CONSULTANT employees' signs and symptoms with written logs. CONSUL TANT shall do and maintain a daily recording of the following:

1. Require CONSUL TANT employees to take their temperature each time they enter and exit CITY facilities (both before and after work is performed at CITY facilities).

2. If CONSULTANT employees have a fever (100°F or higher), are coughing, have trouble breathing or other symptoms of COVID-19, the common cold, or Influenza:
(a) Do not have CONSUL TANT employees report to work.
(b) Contact your CITY Responsible Principal.
(c) Direct CONSULTANT employees to:
i. Not go out in public.
ii. Avoid contact with others.
iii. Not travel while sick.

DocuSign Envelope ID: 74572A09-677F-4151-B21 B-86733A2227FC iv. Cover mouth and nose with a tissue or sleeve (not hands), while coughing or sneezing.
v. Wash hands often with soap and water for at least 20 seconds to avoid spreading illnesses such as the common cold, influenza or COVID-19 to others.
vi. If soap and water are not readily available, use an alcohol-based hand sanitizer, which contains 60%-95% alcohol or solutions available for use at the facility.

3. CONSUL TANT shall disinfect all areas that CONSUL TANT's employees come in contact with while performing services under the Agreement before and after usage.

4. CONSUL TANT employees shall not return to any CITY facility until they meet the guidance* of the Los Angeles County Department of Public Health. *CONSUL TANT acknowledges it has reviewed, understands and will follow the Los Angeles County Department of Public Health guidance for managers: http://publichealth.lacounty.gov/media/Coronavirus/FAQ-Managers.pdf D. CONSUL TANT shall also maintain daily monitoring and record keeping in connection with CITY projects where CONSUL TANT employees come on site for the following information:

1. Projects are adhering to Social Distancing** and Industry Safety Standards for employees and the public.

2. CONSUL TANT employees are not working while sick.

3. CONSUL TANT shall notify their CITY Project Manager or CITY Responsible Principal prior to reporting on site daily.

For the latest CITY updates and COVID-19 related FAQs
vis it ill!JfULYfJ).f:!L~!fil!Y!J.!!lliJlliaL!J:QY5~2!QD.illl!.rul§ CITY reserves the right to review CONSUL TANT's daily logs to ensure compliance with this Agreement. CITY has the right to send CONSULTANT employees home who do not comply with these requirements. CONSUL TANT shall maintain the records and logs in accordance with Agreement.

For questions, please contact the Responsible Principal or Risk Management at 310-285-1073.

3. CONSUL TANT shall disinfect all areas that CONSUL TANT's employees come in contact with while performing services under the Agreement before and after usage.

4. CONSUL TANT employees shall not return to any CITY facility until they meet the guidance* of the Los Angeles County Department of Public Health. *CONSULTANT acknowledges it has reviewed, understands and will follow the Los Angeles County Department of Public Health guidance for managers: http://publichealth.lacounty.gov/media/Coronavirus/FAQ-Managers.pdf D. CONSUL TANT shall also maintain daily monitoring and record keeping in connection with CITY projects where CONSUL TANT employees come on site for the following information:

1. Projects are adhering to Social Distancing** and Industry Safety Standards for employees and the public.

2. CONSUL TANT employees are not working while sick.

3. CONSUL TANT shall notify their CITY Project Manager or CITY Responsible Principal prior to reporting on site daily.

4. CONSULTANT shall contact their CITY Project Manager or CITY Responsible Principal to reschedule non-essential services.
**Please review Los Angeles County Department of Public Health guidelines for social distancing:
http://publichealth.lacounty.gov/media/Coronavirus/GuidanceSocialDistancing.pdf For the latest CITY updates and COVID-19 related FAQs
visit http://www.beverlyhills.org/novelcoronavirus
CITY reserves the right to review CONSUL TANT's daily logs to ensure compliance with this Agreement. CITY has the right to send CONSULTANT employees home who do not comply with these requirements. CONSUL TANT shall maintain the records and logs in accordance with the Agreement.

For questions, please contact the Responsible Principal or Risk Management at 310-285-1073.

DocuSign Envelope ID: 74572A09-677F-4151-B21B-86733A2227FC ATTACHMENT 1 TO EXHIBIT A
BUDGET 2020-2021
STAFFING;

CLASP GRANT BUDGET

TO THE CITY OF BEVERLY HILLS
FY 20-21

BUDGET ITEMS
1 FTE LEAD OUTREACH SERVICE COORDINATOR I
1 FTE OUTREACH SERVICE COORDINATOR I

SALARY SUB TOTAL
BENEFITS: FICA I SUI I W. Comp./ Medical I Dental I Vision, etc.

TOTAL Annual
Amount
$ 54,060.00
s 41,820.00
s 95,880.00

PERCENTAGE EACH FUNDING SOURCE

0.85 0.15

CLASP/ CAGF DMH
s 45,951.00 $ 8,109.00
$ 35,547.00 s 6,273.00
s 81,498.00 s 14,382.00
@31% $ 29,722.80 $ 25,264.38 $ 4,458.42
TOTAL STAFF AND BENFITS $
PROGRAM OPERATIONS:
(2) STAFF TRAINING: CPR( CRISIS INTERVENTION/ETC. $
{2) COMPANY CELL PrlONES AND SERVICE COST@ $100.00 PER MONTI- $ OFFICE SUPPLIES: HANDOUTS, BUSINESS CARDS, CONSUMABLE
SUPPLIES $
VEHICLE LEASE:

Lease @ $350 month; $
Insurance@ $167.00 month;
Fuel @ 200 miles month @ $40.00 month
MILEAGE REIMBURSEMENT. Staff est 50 miles per mo. plus parking $ SUBTOTAL PROGRAM OPERATIONS $
ADMINISTRATION 10% $
•Note Monthly expenses explanation will be adjusted to
reflect correctly yearly budget totals
TOTAL PROGRAM BUDGET: $
I Cl.ASP BUDGET $
Variance :'..

USE CAGF FUNDS

USEDMH FUNDS
125,602.80
100.00
1,200.00
400.00
6,684.00
500.00
8,884.00
13,448.68
147,935.48
106,449.00
(4LM11'·1'>)
$ 106, 762.38 j $ 18,840.42 I
$ 85.00 $ 15.00
$ 1,020.00 $ 180.00
$ 340.00 $ 60.00
s 5,681.40 $ 1,002.60
$ 425.00 $ 75.00
$ 7,551.40 $ 1,332.60
s 11,431.38 $ 2,017.30
$ 125,745.16
Is {19,296.16}1 $
.....,__,2..,2 ... ,1..,so..,.3..,2..,I
Both Outreach staff are salaried positions with benefits and the 12-month costs shall be prorated accordingly.

Amendment No. 1:
7 B0785-000 I \2535665v3.doc
DocuSign Envelope ID: 74572A09-677F-4151-B21B-86733A2227FC ATTACHMENT 1 TO EXHIBIT A
BUDGET 2020-2021

CLASP GRANT BUDGET

TO THE CITY OF BEVERLY HILLS
FY 20-21 PERCENTAGE EACH FUNDING SOURCE

0.85 0.15
TOTAL Annual
BUDGET ITEMS Amount CLASP / CAGF DMH
STAFFING:
1 FTE LEAD OUTREACH SE RVICE COORDINATOR I $ 54,060.00 $ 45,951.00 $ 8,109.00 1 FTE OUTREACH SEEVICE COORDINATOR I $ 41,820.00 $ 35,547.00 $ 6,273.00 SALARY SUB TOTAL $ 95,880.00 $ 81,498.00 $ 14,382.00
BENEFITS: FICA / SUI/ W. Comp./ Medical / Dental / Vision, etc @31% $ 29,722.80 $ 25,264.38 $ 4,458.42
TOTAL STAFF AND BEN FITS $ 125,602.80 $ 106,752.38]$ 18,840.42 ] PROGRAM OPERATIONS:
(2) STAFF TRAINING: CPR/CRISIS INTERVENTION/ETC. $s 100.00 $ 85.00 $ 15.00 (2) COMPANY CELL PHONES AND SERVICE COST @ $100.00 PER MONT $s 1,200.00 $ 1.020.00 $ 180.00 OFFICE SUPPLIES: HANDOUTS, BUS NESS CARDS, CONSUMABLE
SUPPLIES $ 4100.00 $ 340.00 $ 60.00
VEHICLE LEASE:

Lease @ $350 month; $ 6,684.00 5 5,681.40 $ 1,002.60
insurance @ $167 00 month,
Fuel @ 200 mies month @ $40.00 mcnth
MILEAGE REIMBURSEMENT Staff est 50 miles per mo. plus parking $ 500.00 $ 425.00 $ 75.00 SUBTOTAL PROGRAM OPERATIONS $ 8,884.00 $ 7,551.40 $ 1,332.60 ADMINISTRATION 10% $ 13,448.68 $ 11,431.38 $ 2,017.30
Note Monthly expenses explanation will be adjusted to
reflect correctly yearly budget totals
TOTAL PROGRAM BUDGET: $ 147,935.48 $ 125,745.16
l CLASP BUDGET $ 106,449.00
Variance .' t % t
-Ee,ml
(19,296.16)1
$

USE CAGF FUND

USEDMH FUNDS
Both Outreach staff are salaried positions with benefits and the 12-month costs shall be prorated accordingly.

Amendment No. 1:
7 B0785-0001\2535665v3 .doc
DocuSign Envelope ID: 74572A09-677F-4151-B21B-86733A2227FC i::t.A9 61UJVf lutlGH
TO TffE on' OF SE\lli'lll Y liltLS
FY»21
;;.,L. !i<-iQfll!E'S. AN!:l !>l!!".•'!('l tosr@ $1!.Xl.OO ?Cit MOM! ll M~lt'JtJ ".'fr, f!L,~iNI}!. CAllflS, (Or,is1,...1$JIAl!t! • ~;:e t.ltl'·'i'i!}f l\ll><Pfiz'~S ~o;t4'!f!MlQifl WI i k1" il!Jj!.C\iil!d t11 rl!fil&-t {l)flft1!
'ii!llitr'l('.!!-
"''SH,AGf FUfi~
;..SOMi1 Fl..!~D~
TC'IJ Mo Atlil'Wfif
""""°mtt
cC
t,"~
Z!t,72H(l
us.~m.!!11
$
'.it
'?
~
5 '~5.'i'5f m
$ ~!i.S47!•:l
) ilA~C-0
5 .. i~.~~ lS:
$ ll)!i,11!·2.~I!:
s !JSr.11)
lJlltOO
i-1(:,())
!1,l;-$i .4(1
$
;,
>
$
$
$
:;
$
s
?,1!)"! 00
6,213.00
H,ni.QI~
\1:
t 8l}C(l
Both Outreach staff are salaried positions with benefits and the 12-month costs shall be prorated accordingly. The rate above shall be locked for the remaining term of this Agreement.

Any changes to the rates described, shall be mutually agreed upon between CITY and CONSULTANT.
8 B0785-0001 \2535665v3.doc
DocuSign Envelope ID: 74572A09-677F-4151-8218-86733A2227FC

CLASP GEANT BUTE
T T#IE ;TY OF EFVF5IY HIN15
FY 221
TT. Anr.st
Areaunt
Both Outreach staff are salaried positions with benefits and the 12-month costs shall be prorated accordingly. The rate above shall be locked for the remaining term of this Agreement.

Any changes to the rates described, shall be mutually agreed upon between CITY and CONSULTANT.
8 B0785-000 I \2535665v3.doc
DocuSign Envelope ID: 7 4572A09-677F-4151-821B-86733A2227FC

EXHIBIT B
CONSULTANT shall be compensated in an amount not to exceed One Hundred Six Thousand, Four Hundred Forty Nine Dollars ($106,449) for Fscal Years 2020-21, 2021-22, 2022-23, and 2023-24. The total not to exceed amount for the term of the Agreement is Four Hundred Twenty Five Thousand, Seven Hundred Ninety Six Dollars ($425,796) in accordance with the Budget set forth in Exhibit A.

CONSUL TANT shall submit to CITY a detailed invoice, on a monthly basis or less frequently, for the services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period and the amount due. Within 30 days of receipt of each invoice, CITY shall pay all undisputed amounts included on the invoice. CITY shall pay CONSUL TANT said Consideration in accordance with the schedule of payment set forth in this Exhibit. 9 80785-000 I \2535665v3.doc
DocuSign Envelope ID: 7 4572A09-677F-4151-B21B-86733A2227FC

CONSUL TANT shall submit to CITY a detailed invoice, on a monthly basis or less frequently, for the services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period and the amount due. Within 30 days of receipt of each invoice, CITY shall pay all undisputed amounts included on the invoice. CITY shall pay CONSUL TANT said Consideration in accordance with the schedule of payment set forth in this Exhibit. 9 B0785-0001\2535665v3.doc
Certificate Of Completion
Envelopeld:74572A09677F4151B21B86733A2227FC
Subject: Please DocuSign: Amendment No. 1 Step Up on Second CLASP CA0.15SEPT21.V1611.pdf Source Envelope:

Document Pages: 9
Certificate Pages: 3
AutoNav: Enabled
Envelopeld Stamping: Enabled
Signatures: 8
Initials: 1
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
Record Tracking
Status: Original
9/16/2021 10:20:38 AM
Signer Events
Deborah Hakman for
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Judson Leibee
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Tod Lipka
tod@stepu ponsecond .org
CEO
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Jenny Rogers
[email protected]
Director of Community Services
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Joana Torres
455 N. Rexford Drive
Beverly Hills, CA 90210
[email protected]
IP Address: 198.245.189.167
Location: DocuSign
Timestamp
DocuSign
Sent: 9/16/2021 10:25:29 AM
Viewed: 9/16/20211:08:18 PM
Signed: 9/16/2021 1 :08:37 PM
Sent: 9/16/2021 1 :08:38 PM
Resent: 9/16/2021 2:11:00 PM
Resent: 9/20/2021 10:56:25 AM
Viewed: 9/20/2021 11 :04:18 AM
Signed: 9/20/2021 11 :06:38 AM
Sent: 9/16/2021 1 :08:39 PM
Viewed: 9/16/2021 3:39:05 PM
Signed: 9/16/2021 3:39:18 PM
Sent: 9/20/2021 11 :06:39 AM
Viewed: 9/20/2021 2:22:46 PM
Signed: 9/20/2021 2:23:35 PM
Certificate Of Completion
Envelopeld:74572A09677F4151B21B86733A2227FC
Subject: Please DocuSign: Amendment No. 1 Step Up on Second CLASP CAO.15SEPT21.V1611.pdf Source Envelope:

Document Pages: 9
Certificate Pages: 3
AutoNav: Enabled
Envelopeld Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
DocuSign
Status: Completed
Envelope Originator:

Joana Torres
455 N. Rexford Drive
Beverly Hills, CA 90210
[email protected]
IP Address: 198.245.189.167
Initials: 1
Signatures: 8
Record Tracking
Status: Original
9/16/2021 10:20:38 AM
Signer Events
Deborah Hakman for
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Judson Leibee
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Tod Lipka
tod@stepu ponsecond .org
CEO
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Jenny Rogers
[email protected]
Director of Community Services
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Holder: Joana Torres
[email protected]
Signature
Signature Adoption: Pre-selected Style
Using IP Address: 47.154.19.233
Signed using mobile
Signature Adoption: Drawn on Device
Using IP Address: 70.184.67.15
Signature Adoption: Pre-selected Style
Using IP Address: 104.174.116.94
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.181
Location: DocuSign
Timestamp
Sent: 9/16/2021 10:25:29 AM
Viewed: 9/16/20211:08:18 PM
Signed: 9/16/2021 1 :08:37 PM
Sent: 9/16/2021 1:08.38 PM
Resent: 9/16/2021 2:11:00 PM
Resent: 9/20/2021 1056:25 AM
Viewed: 9/20/2021 11:04:18 AM
Signed: 9/20/2021 11:06.38 AM
Sent: 9/16/2021 1 :08:39 PM
Viewed: 9/16/2021 3:39:05 PM
Signed: 9/16/2021 339.18 PM
Sent: 9/20/2021 11 :06:39 AM
Viewed: 9/20/2021 2:22:46 PM
Signed: 9/20/2021 2:23:35 PM
Signer Events
Sharon L'Heureux Dressel
[email protected]
Risk Manager
Sharon Dressel
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Cindy Owens
[email protected]
Policy & Management Analyst
City of Beverly Hills
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Nancy Hunt Coffey for
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Robert Wunderlich
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Huma Ahmed
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
In Person Signer Events
Editor Delivery Events
Agent Delivery Events
Intermediary Delivery Events
Certified Delivery Events
Signature
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.166
eo
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.166
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.166
Signature Adoption: Pre-selected Style
Using IP Address: 104.175.7.182
Signature Adoption: Pre-selected Style
Using IP Address: 107.185.139.203
Signature
Status
Status
Status
Status
Timestamp
Sent: 9/20/2021 11 :06:39 AM
Viewed: 9/20/2021 1:08:11 PM
Signed: 9/20/2021 1 :08:35 PM
Sent: 9/20/2021 2:23:37 PM
Resent: 9/27/2021 5:31 :19 PM
Resent: 9/30/2021 9:42:57 AM
Viewed: 9/20/2021 2:52:48 PM
Signed: 10/20/2021 4:15:26 PM
Sent: 10/20/2021 4: 15:28 PM
Resent: 10/20/2021 4:16:49 PM
Viewed: 10/20/2021 4:20:00 PM
Signed: 10/20/2021 4:20:19 PM
Sent: 10/20/2021 4:20:21 PM
Resent: 10/25/2021 11 :52:05 AM
Viewed: 10/25/2021 11 :54:30 AM
Signed: 10/25/2021 11 :54:59 AM
Sent: 10/25/2021 11 :55:02 AM
Viewed: 10/25/2021 12:06:01 PM
Signed: 10/25/2021 12:06:19 PM
Timestamp
Timestamp
Timestamp
Timestamp
Timestamp
Signer Events
Sharon L'Heureux Dressel
[email protected]
Risk Manager
Sharon Dressel
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Nancy Hunt Coffey for
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Robert Wunderlich
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Huma Ahmed
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
In Person Signer Events
Editor Delivery Events
Agent Delivery Events
Intermediary Delivery Events
Certified Delivery Events
Signature
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.166
eO
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.166
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.166
Signature Adoption: Pre-selected Style
Using IP Address: 104.175.7.182
Signature Adoption: Pre-selected Style
Using IP Address: 107.185.139.203
Signature
Status
Status
Status
Status
Timestamp
Sent: 9/20/2021 11:06.39 AM
Viewed: 9/20/2021 1 :08: 11 PM
Signed: 9/20/2021 1.08.35 PM
Sent: 9/20/2021 2.:2337 PM
Resent: 9/27/2021 5:31 :19 PM
Resent: 9/30/2021 9:42:57 AM
Viewed: 9/20/2021 2:52:48 PM
Signed: 10/20/2021 4:15:26 PM
Sent: 10/20/2021 4: 15:28 PM
Resent: 10/20/2021 4:16:49 PM
Viewed: 10/20/2021 4:20.00 PM
Signed: 10/20/2021 4:20:19 PM
Sent: 10/20/2021 4:20:21 PM
Resent: 10/25/2021 11 :52:05 AM
Viewed: 10/25/2021 11 :54:30 AM
Signed: 10/25/2021 11 :54:59 AM
Sent: 10/25/2021 11 :55:02 AM
Viewed: 10/25/2021 1206:01 PM
Signed: 10/25/2021 12:06:19 PM
Timestamp
Timestamp
Timestamp
Timestamp
Timestamp
Carbon Copy Events Status Timestamp
Jackie Perez Sent: 10/25/2021 12:06:21 PM
[email protected] Viewed: 10/27/2021 10:16:43 AM
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 9/16/2021 10:25:29 AM
Certified Delivered Security Checked 10/25/2021 12:06:01 PM Signing Complete Security Checked 10/25/2021 12:06:19 PM Completed Security Checked 10/25/2021 12:06:21 PM
Payment Events Status Timestamps
Carbon Copy Events
Jackie Perez
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Status
COPIED
Timestamp
Sent: 10/25/2021 12:06.21 PM
Viewed: 10/27/2021 10:16:43 AM
Witness Events
Notary Events
Envelope Summary Events
Envelope Sent
Certified Delivered
Signing Complete
Completed
Payment Events
Signature Timestamp
Signature Timestamp
Status Timestamps
Hashed/Encrypted 9/16/2021 10:25:29 AM
Security Checked 10/25/2021 12:06:01 PM
Security Checked 10/25/2021 12:06:19 PM
Security Checked 10/25/2021 12:06:21 PM
Status Timestamps

Beverly Hills City CouncilNovember 15, 2022

Beverly Hills City Council
November 15, 2022