Meeting Date:
Hem Number:
To:
From:
Subject:
Attachments:
AGENDA REPORT
December 6, 2022
E-13
Honorable Mayor & City Council
Shana Epstein, Director of Public Works
Daren Grilley, Assistant Director of Public Works/City Engineer Tristan Malabanan, Project Manager
A. APPROVAL OF A CHANGE PURCHASE ORDER TO LOS
ANGELES ENGINEERING, INC. FOR THE BURTON WAY
MEDIAN GREEN STREET AND WATER EFFICIENT
LANDSCAPE PROJECT IN THE AMOUNT OF $800,000 FOR A
TOTAL NOT-TO-EXCEED AMOUNT OF $11,992,500
8. APPROVAL OF AMENDMENT NO. 1 TO AN AGREEMENT
BETWEEN THE CITY OF BEVERLY HILLS AND ARDURRA
GROUP, INC. TO PROVIDE AS-NEEDED CONSTRUCTION
SUPPORT SERVICES FOR THE BURTON WAY MEDIAN
PROJECT; AND
APPROVAL OF A CHANGE PURCHASE ORDER IN THE
AMOUNT OF $137,385 FOR A TOTAL NOT-TO-EXCEED
AMOUNT OF $237,355 TO ARDURRA GROUP, INC., FOR
THE CORRESPONDING AGREEMENT
1. June 24, 2021, Agenda Report without Attachments
2. Ardurra Group, Inc. Amendment 1.
RECOMMENDATION
Staff recommends City Council move to approve: 1) A change purchase order to Los Angeles Engineering, Inc. (LAE) for the Burton Way Median Green Street and Water Efficient Landscape project in the amount of $800,000 for a total not to exceed $11,992,500; 2) Amendment No. 1 to the agreement with Ardurra Group, Inc. for construction support services related to the Burton Way Median Green Street project, and 3) A change purchase order to Ardurra Group, Inc, in the amount of $137,385 for a total not to exceed $237,355.
Meeting Date; December 6, 2022
INTRODUCTION
Due to costs associated with changed conditions and necessary design changes, additional funding is required for the Burton Way Median Green Street and Water Efficiency Project. Staff is requesting City Council consider approving the change order to the Los Angeles Engineering, Inc. purchase order #22000877 in the amount of $800,000 and Amendment No. 1 to the contract with Ardurra Group, Inc. in the amount of $137,385 along with a change purchase order to #22001416
DISCUSSION
The Burton Way Median project was awarded to LAE on June 24, 2021 (agenda item attached). The major components included: two 2,300-ft. infiltration swales, three diversion structures, two pre-treatment systems, three pump stations, replacement of 3.7 acres of turf with drought tolerant plants and a 1.1 million gallon underground concrete storage tank. The basic concept behind this project is to divert urban runoff to irrigate the median. With the capacity provided by the storage tank, it is estimated that the system can collect, treat and use up to 19.6 million gallons (MG) of urban runoff per year. Of that amount, approximately 93% or 18.2 MG will be used to recharge the groundwater aquifer and the remaining 1.4 MG will be used for landscape irrigation.
Upon starling physical construction in the median in January 2022, the contractor and Staff began to encounter many project challenges. The major categories are listed below:
1) Soil Export - Special Disposal: The soil to be exported was discovered to have elevated arsenic levels. Therefore, excavated soils could not be exported per the original project scope. The City commissioned Leighton and Associates to perform additional testing of the soil at various locations in the median.
Mitigation of the soil called for the disposal of the top five feet above the storage tank and the top two feet from the drainage swales. Safety protocols were followed during the excavation and loading of the soil. 2) Shoring Modifications: Based on the proximity to other buildings. Staff required LAE to change the shoring for the Rexford diversion structure from a steel plate shoring system with vibratory installation to a beam and lagging system. This modification was done to reduce disturbance and protect buildings in the immediate area.
3) Utility conflicts: These conflicts were encountered when installing the diversion structures and storm drainpipes at Rexford and Foothill Drives, the drainage pipe crossings between infiltration swales at various locations. 4) Design Changes - Storm Drain, PLC, Electrical: Corrections and upgrades are needed in the design and construction of the storm drain system, PLC system including SCADA and the electrical system. The storm drain system required ' changes to the alignments and elevations and additions to the number of manhole structures. The PLC system was upgraded to include fiber connectivity, SCADA and upgraded equipment at the pump stations. The electrical system required modifications due to SCE change service plans and connections.
These modifications required substantial additions of conduit and wiring.
Meeting Date; December 6, 2022
Currently, construction of almost all underground concrete structures is complete including the underground storage tank, three diversion structures, three pump stations, two pretreatment structures, 18 catch basins and six manholes. Other major items completed or near completion include connector siphon pipes between the catch basins, piping for the recirculation system and excess soil export.
The major tasks remaining include:
• Rock swale - Excavation complete, final grading and rock installation remain. • Electrical system - Service to the pump stations and other miscellaneous items. • PLC/SCADA system - Pump station equipment, swale float sensors, fiber optic cables, programming and data connection to the Public Works Building. • Irrigations system - Pump system and valving from the underground water storage, drip system and related SCADA system.
• Landscaping - All planting areas.
• Civil and Traffic signal modifications at Rexford Drive.
Based on the current schedule projection, weather permitting, construction is anticipated to be completed in April 2023. Staff anticipates returning to City Council in June 2023, to accept the work and approve the Notice of Completion for the project.
FISCAL IMPACT
The LAE contract budget, approved on June 24, 2021, is summarized below:
Original Contract $10,175,000
Continoencv 1.017.500
P.O. Total $11,192,500
Proposed CPO 800,000
Proposed PO Total $11,992,500
Funding to accommodate this purchase order included approximately $6.8M in grant funding (Measure W and Prop 1 Dept. of Water Resources) and $4.4M in City funds.
The estimated construction change orders can be categorized as follows:
Shoring Modifications $341,010
Utility Conflicts 111,187
Soil Export - Special Disposal 644,162
Design Changes - Storm Drain, PLC, Electrical 374,358
Miscellaneous 52.691
Estimated Change Order Cost $1,523,408
The estimated total for change order costs to date ($1,523,408) exceeds the contract contingency, ($1,017,500) by approximately $505,908. Therefore, staff seeks a purchase order increase of $800,000 to accommodate the shortfall, other potential change order costs and final quantity adjustments at the conclusion of the project.
On June 1, 2022, Staff approved an agreement with Ardurra Group, Inc. for as-needed construction support in the amount of $99,970. This contract would support the Burton
Meeting Date: December 6, 2022
Way Median project through mid-November 2022. It is now anticipated that the project will be completed in April 2023, therefore, an amendment to the contract in the amount of $137,385 is requested to continue construction support through May 2023, for a total not to exceed $237,355.
Funds for this project totaling $937,385 are budgeted in the Capital Improvement Program as follows:
ACCOUNT NUMBER FUND DESCRIPTION AMOUNT
60012402-850000-00195 Infrastructure 01P $ 440.385.00
28005504-850000-00270 Safe Clean Water Proaram $ 497.000.00 TOTALS $ 937.385.00
Shana Epstein,
Director of Public Works
Approved By
Attachment 1
AGENDA REPORT
Meeting Date:
Item Number:
To:
From:
Subject:
June 24,2021
D-22
Honorable Mayor & City Council
Daren Grilley, City Engineer
Robert Welch, Engineering Manager
Derek Nguyen, Project Manager
A. AWARD OF A CONTRACT TO THE LOWEST
RESPONSIBLE BIDDER, LOS ANGELES ENGINEERING.
INC., FOR THE BURTON WAY MEDIAN GREEN STREET
AND WATER EFFICIENT LANDSCAPE PROJECT WITHIN
THE CITY OF BEVERLY HILLS, CALIFORNIA, IN THE
AMOUNT OF $10,175,000; AND
APPROVAL OF THE PLANS AND SPECIFICATIONS
THEREFOR; AND
APPROVAL OF ISSUANCE OF A PURCHASE ORDER IN
THE NOT-TO-EXCEED AMOUNT OF $11,192,500 TO LOS
ANGELES ENGINEERING, INC.
B. APPROVAL OF AMENDMENT NO. 4 TO AN AGREEMENT
BETWEEN THE CITY OF BEVERLY HILLS AND OWE TO
PROVIDE FEASIBILITY AND DESIGN TO DEVELOP
GREEN STREETS FUNCTIONS AND WATER EFFICIENT
LANDSCAPE MODEL ON BURTON WAY MEDIAN; AND
APPROVAL OF A CHANGE PURCHASE ORDER IN THE
AMOUNT OF $227,894 FOR A TOTAL NOT-TO-EXCEED
AMOUNT OF $865,940 TO OWE FOR THE
CORRESPONDING AGREEMENT
C. AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS
AND THE LOS ANGELES COUNTY FLOOD CONTROL
DISTRICT FOR CITY TO MAINTAIN THE REXFORD,
FOOTHILL AND OAKHURST CHANNEL DIVERSION
STRUCTURES FOR THE BURTON WAY MEDIAN
PROJECT
Meeting Date: June 24,2021
Attachments: 1.
2. 3.
4. 5.
Agreement with Los Angeles Engineering, Inc.
Location Map
Amendment No. 4 - CWE
Agreement with LACFCD
Exhibit A
RECOMMENDATION
Staff recommends that City Council move to approve:
A. Award of a contract to the lowest responsible bidder, Los Angeles Engineering, Inc. in the amount of $10,175,000 for the Burton Way Median Green Street and Water Efficient Landscape project; approve the plans and specifications therefor with respect to design criteria; approve a construction contingency of 10% in the amount of $1,017,500 and approve the issuance of a purchase order for the notto-exceed amount of $11,192,500 to Los Angeles Engineering, Inc.
B. Amendment No. 4 to an agreement between the City of Beverly Hills and CWE and approve a change purchase order in the amount of $227,894 for a total notto-exceed amount of $865,940 to CWE for the corresponding agreement.
C. Agreement between the City of Beverly Hills and the Los Angeles County Flood Control District for City to maintain the Rexford, Foothill and Oakhurst storm drain diversion structures as part of the Burton Way median Green Street and Water Efficient Landscape project.
FISCAL IMPACT
Funding for this project is included in the Fiscal
Improvement Program CIP No. 270 and the following:
Year ("FY") 2020/21 Capital
$5,000,000 grants from Measure W for FY 2020/21 and FY 2021/22 $1,140,000 from Measure W Municipal Program for FY 2020/21 and FY 2021/22 $715,000 grant from Prop 1 Department of Water Resources $4,337,500 from CIP No. 270 for FY 2020/21
$11,192,500 Total Budget
Funding Source Org Object Project Description
Stormwater
Operations
85005502 850000 00270
Ballona Creek MS4
Compliance
Stormwater -
Measure W -
Municipal Program
28005504 850000 00270
Ballona Creek MS4
Compliance
Stormwater -
Measure W -
Regional Program
85105504 850000 00270
Ballona Creek MS4
Compliance
Stormwater - CA
Dept. of Water
Resources - Prop 1
85205504 850000 00270
Ballona Creek MS4
Compliance
Meeting Date: June 24,2021
INTRODUCTION
The City of Beverly Hills is a co-permittee of the 2012 Municipal Separate Storm Sewer System Permit (MS4 Permit). Beverly Hills, Culver City, Inglewood, Los Angeles, Santa Monica, West Hollywood and unincorporated areas of Los Angeles County discharge stormwater runoff to Ballona Creek and are subject to the requirements of the MS4 permit. Collectively, the agencies formed the Ballona Creek Watershed Management Group and developed an Enhanced Watershed Management Program (EWMP) to serve as its regional guidelines for the MS4 permit compliance.
The Burton Way Median was identified in the EWMP as a candidate site for a green streets project for the City of Beverly Hills. The project is intended to demonstrate the functions of green streets and water efficient landscape to the community. The project is also necessary for the City to comply with its stormwater regulations and State mandates for water conservation and water use efficiency.
BACKGROUND
In June 2016, City Council awarded a consulting contract to CWE in the amount of $350,000 to conduct a feasibility assessment including geotechnical and hydrological evaluations and to develop preliminary design concepts for Burton Way median to capture urban runoff for infiltration, groundwater recharge and landscape irrigation reuse.
In August 2017, after CWE completed its feasibility assessment, the City issued a nocost Amendment No. 1 to CWE to further refine and develop additional engineering design alternatives to maximize the project site capacity to capture runoff from the surrounding areas and upgrade existing ADA ramps as part of the project.
On June 2018, City Council approved Amendment No. 2 in the amount of $288,046 for a total not-to-exceed amount of $638,046 to CWE to provide final design, consisting of:
Two (2) 15-ft wide by 2,300-ft. infiltration swales
Three (3) diversion structures (Rexford, Foothill and Oakhurst) Two (2) pre-treatment systems
Three (3) pump stations
Replacement of 3.7 acres of turf with drought tolerant plants
1.1 million gallon concrete underground storage tank
Traffic signals, ADA ramps and crosswalk improvements
Electrical control panels and related appurtenances
On June 27, 2019, City Council approved Amendment No. 3 in the amount of $43,953 for a not-to-exceed $688,046 to CWE to provide design plans for up to 36 curb ramps to meet ADA standards as part of the Burton Way median project.
Design for the project was completed in January 2020, but bidding and construction were placed on hold pending grant funding announcements. The City had applied for grant funding including Prop 1 Round 1 ($2M), Measure W ($5M) and Prop 1 Round 2 ($3.2M) to help fund the project's construction.
Meeting Date: June 24,2021
DISCUSSION
As part of the Burton Way median project, the City has proposed to construct three (3) diversion structures at the intersections of 1) Burton Way and Rexford Drive, 2) Burton Way and Foothill Drive and 3) Burton Way and Oakhurst Drive. Together, the three diversion structures (Rexford, Foothill and Oakhurst) are estimated to provide a total of
60.3 acre-feet ("ac-ft") (19.6 million gallons ("MG")) of urban runoff per year. Of that amount, approximately 93% or 56 ac-ft. (18.2 MG) will be used to recharge the groundwater aquifer and the remaining 4.3 ac-ft. (1.4 MG) will be used for landscape irrigation.
In order to tap into the Rexford, Foothill and Oakhurst storm drain channels and divert urban runoff, the City is required to submit engineering design plans to the Los Angeles County Flood Control District (LACFCD) for review and permit approval. Plans submitted to LACFCD have been approved with no objection. However, the LACFCD requires that the City enter into an agreement taking maintenance responsibilities for the diversion structures upon project completion. The agreement, included with this report, specifies that the City will take responsibility for maintaining the proposed Rexford, Foothill and Oakhurst diversion structures installed as part of the Burton Way median project for City use.
On January 14, 2021, staff presented results of the grants received to the Public Works Commission. The City was awarded $5.7M in total grant funding for two of the three grants - $715,000 for Prop 1 Round 1 and $5M for the Measure W Regional Program.
In addition to the grants from Prop 1 Round 1 and Measure W, the City will be utilizing the Measure W Municipal Program funds estimated at $1.1 M from FY 2019/20 and FY 2020/21 disbursement to supplement the funding for the project.
Overall, $6.8M of outside funding (non-General fund monies) will be used to pay for the Burton Way median project cost.
Upon receipt of the grant funding announcements, staff was directed to advertise the project for bidding. A Notice to Bidders was published in the Beverly Hills Courier and Beverly Hills Weekly on May 6 & 7, May 13 & 14, and May 20 & 21, 2021, including a specialized web-based eProcurement company, PlanetBids.com.
On May 26, 2021, the City received six (6) electronic bids online via PlanetBids. Results received were as follows;
CONTRACTOR BID GRAND TOTAL
Los Angeles Engineering, Inc. $10,175,000.00
Engineer's Estimate $10,200,000.00
C.S. Legacy Construction, Inc. $10,368,717.74
Environmental Construction, Inc. $11,157,593.25
PALP dba Excel Paving $11,988,658.35
Ortiz Enterprises. Inc. $12,279,644.00
Clarke Contracting Corporation $14,607,119.25
Meeting Date: June 24,2021
Staff evaluated Los Angeles Engineering, lnc.'s bid and conducted reference checks with previous cities and agencies. Staff concludes that Los Angeles Engineering, Inc. is well qualified to perform the required work and all documents submitted are in order.
Staff is also requesting approval of Amendment No. 4 to OWE to provide engineering support during construction, including development of the water quality monitoring plan and technical assistance to support grant reporting requirements.
COMMUNITY ENGAGEMENT
Staff recognizes the importance of keeping residents informed of the construction impact of these types of projects. Community engagement and outreach efforts were conducted well before and leading up to the design of the project, including public meetings held at the City's Municipal Gallery, Public Works Commission, Arts & Culture Commission and City Council.
Below is a summary of public meetings where the Burton Way Median project was discussed:
March 10,2016, Public Works Commission Stormwater Compliance Update June 21,2016, City Council awarded a consulting contract to CWE August 18,2016, Fine Art Commission Project Concept Update October 13,2016, Public Works Commission - Burton Way Project Update August 23, 2017, City issued a no cost Amendment No. 1 to CWE April 18,2018, Public Works Commission Project Update
May 23,2018, Community Outreach Meeting No. 1
June 11,2018, Community Outreach Meeting No. 2
June 19,2018, City Council approved Amendment No. 2 to CWE August 8, 2018, Public Works Commission Design Update
April 11,2019, Public Works Commission Project Update
June 27,2019, City Council approved Amendment No. 3 to CWE August 8, 2019, Public Works Commission - Grant Funding Update November 12,2020, Public Works Commission
November 16,2020, Arts & Culture Commission - Nechita Artwork on Burton Way January 14,2021, Staff presented grant results to Public Works Commission February 9, 2021, Arts and Culture Commission Project Update Additional planned outreach efforts will also be conducted before and throughout construction including mailers, door hangers, social media postings, newspaper ads and changeable message boards.
ENVIRONMENTAL IMPACT
The Project qualifies for a categorical exemption under the California Environmental Quality Act (CEQA, Public Resources Code Sections 21000 et seq.), the State CEQA Guidelines (California Code of Regulations, Title 14, Section 15000 et seq.), and the environmental regulations of the City.
A Notice of Exemption was filed with the Los Angeles County Clerk's Office on October 26, 2020, for Class 3 (15303) - construction of new stormwater diversion structures and associated equipment and Class 4 (15304) - installation of new water efficient landscaping on a publicly owned median replacing conventional landscapes.
Meeting Date: June 24, 2021
NEXT STEPS
Staff will complete designs and construction bidding for resurfacing the pavement on Burton Way, inciuding enhancements to the existing bike lanes to provide green, buffered bike lanes. The draft plans for the enhanced bike lanes were presented to the Traffic and Parking Commission on March 4, 2021. This work will be scheduled to commence following the construction of the Median Green Streets Project.
Shana Epstein,
Director of Public Works
Approved By
Attachment 2
DocuSign Envelope ID: 668BCF05-9B54-4DE1-AFC3-C46E6DBF4C88 AMENDMENT NO. 1 TO THE AGREEMENT BETWEEN THE CITY
OF BEVERLY HILLS AND ARDURRA GROUP, INC FOR ASNEEDED CONSTRUCTION SUPPORT SERVICES FOR
BURTON WAY MEDIAN PROJECT
NAME OF CONSULTANT: Ardurra Group, Inc.
RESPONSIBLE PRINCIPAL
OF CONSULTANT:
Dino D'Emilia, Project and Construction
Management Group Leader
CONSULTANT'S ADDRESS: 1960 E. Grand Avenue, Suite 300
El Segundo, CA 90245
Attn: Dino D'Emilia, Project and Construction
Management Group Leader
CONSULTANT'S E.I.N./TAX I.D. NO. 59-1782900
CITY'S ADDRESS: City of Beverly Hills
345 Foothill Road
Beverly Hills, CA 90210
Attention: Director of Public Works
COMMENCEMENT DATE: June 1,2022
TERMINATION DATE: June 30, 2023 (original termination date) December 31, 2023 (amended pursuant to this
Amendment No. 1)
CONSIDERATION: Original Agreement: Not to Exceed $99,970.00 Amendment No. 1: Not to Exceed $137,385.00
Total Not to Exceed: $237,355.00, as more
particularly described in Exhibit B
80785-0001 \2735609v2.doc
DocuSign Envelope ID: 668BCF05-9B54-4DE1-AFC3-C46E6DBF4C88 AMENDMENT NO. 1 TO THE AGREEMENT BETWEEN THE CITY
OF BEVERLY HILLS AND ARDURRA GROUP, INC FOR ASNEEDED CONSTRUCTION SUPPORT SERVICES FOR
BURTON WAY MEDIAN PROJECT
This Amendment No. 1 is to that certain Agreement between the City of Beverly Hills (hereinafter called "CITY"), and Ardurra Group, Inc. (hereinafter called "CONSULTANT") dated June 21, 2022 and identified as Contract No. 384-22 ("Agreement").
RECITALS
A. CITY entered into a written agreement with CONSULTANT for as-needed construction support services for the Burton Way Median Project.
B. CITY and CONSULTANT desire to amend the Agreement to increase the Consideration for continued services and extend the Termination Date.
NOW, THEREFORE, the parties agree as follows:
Section 1. The TERMINATION DATE shall be amended as set forth on the cover page.
Section 2. The CONSIDERATION shall be amended as set forth on the cover page.
Section 3. Exhibit B, "Schedule of Payment and Rates," shall be amended as attached hereto and incorporated herein.
Section 4. Except as specifically amended by this Amendment No. 1, the remaining provisions of the Agreement shall remain in full force and effect.
B0785-0001\2735609v2.doc
DocuSign Envelope ID: 668BCF05-9B54-1DE1-AFC3-C46E6DBF4C88 EXECUTED the day of, , 20 , at Beverly Hills, California.
CITY OF BEVERLY HILLS
A Municipal Corporation
ATTEST:
LILI BOSSE
Mayor
HUMA AHMED
City Clerk
CONSULTANT: Ardurra Group, Inc.
AL. pUAiAA
LISA M. PENNA
Vice President
CATHY CAHILL
Chief Financial Officer
APPROVED AS TO FORM: APPROVED AS TO CONTENT:
LAURENCE S. WIENER
City Attorney
GEORGE CHAVEZ
City Manager
SHANA E. EPSTEIN
Director of Public Works
DAREN GRILLEY
Assistant Director of Public Works/
City Engineer
pyusstX
SHARON L'HEUREUX DRESSEL
Risk Manager
B0785-0001 \2735609v2.doc
DocuSign Envelope ID: 668BCF05-9B54-4DE1-AFC3-C46E6DBF4C88
EXHIBIT B
SCHEDULE OF PAYMENT AND RATES
CITY shall compensate CONSULTANT for the satisfactory performance of services performed under this Agreement as described in Exhibit A in the not-to-exceed amount of Two Hundred Thirty-Seven Thousand Three Hundred Fifty-Five Dollars ($237,355.00) based on the fees and rates set forth herein. This amount includes reimbursement for expenses reasonably incurred in the performance of the Agreement and set forth in this Exhibit.
COST ESTIMATE
The levels of effort estimated in the following table are intended as allowances. Actual expenditure of hours may vary depending on CITY'S direction of services.
Original
Allowance Period
City of Beverly Hills
Burton Way Median Green and Water Efficient Landscape Project Estimated Fee Proposal (Allowance)
TITLE
Senior Construction Manager
Project Controls
Est
Hours
Per Day
6.00 4.00
Total Hours
312.00
208.00
Hourly Rate
210.00
150.00
Extended
Fee
Subtotal Construction
Other Direct Costs
Original Amount
Total Estimated Base Fee
65,520.00
31,200.00
$ 96.720.
$ 3.250.
$ 99,970.
$ 99.970.
Amendment No. 1
Remaining Construction Period 129
Working Days
(Nov 14. 2022 > May 19,2023)
TITLE
Senior Construction Manager
Project Controls Engineer
Est
Hours
Per Day
4.00 1.50 1
Total Hours
516.00
193.50
Hourly Rate
$ 210.00
$ 150.00
Extended
Fee
$ 108,360.00
$ 29,025.00
Total Amendment No. 1
Grand Total
$137,385.
$237,355.i
B0785-0001\2735609v2.doc
DocuSign Envelope ID: 668BCF05-9B54-4DE1-AFC3-C46E6DBF4C88
FEE SCHEDULE
CITY shall compensate CONSULTANT at the rates set forth in Attachment 1 to Exhibit B. Upon giving CITY thirty (30) days' written notice, CONSULTANT may submit new billing rates after December 31, 2022 as described in Attachment 1 to Exhibit B. CITY shall reimburse CONSULTANT for expenses reasonably incurred in the performance of the Agreement as further described in the Rate Schedule.
CONSULTANT shall submit to CITY a detailed invoice, on a monthly basis or less frequently, for the services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period and the amount due. Within thirty (30) days of receipt of each invoice, CITY shall pay all undisputed amounts included on the invoice. CITY shall pay CONSULTANT said Consideration in accordance with the schedule of payment set forth in this Exhibit.
B0785-0001\2735609v2.doc
DocuSign Envelope ID: 668BCF05-9B54-4DE1-AFC3-C46E6DBF4C88 ATTACHMENT 1 TO EXHIBIT B
RATE SCHEDULE
Ardurra Group, Inc.
Effective May 1, 2022 through December 31, 2022
Standard Billing Rate Schedule for the City of Beverly Hills Public Works West
Project and Construction Management and Inspection Services Staff Rate^
Principal $260
Project Executive $240
Sr. Program Manager $220
Program Manager $210
Sr. Project Manager $210
Project Manager $195
Asst. Project Manager $185
Sr. Construction Manager $210
Construction Manager $195
Asst. Construction Manager $185
Structures Representative $220
Project Controls Engineer $150
Labor Compliance, Documents
Control, Administration $135
B0785-0001\2735609v2.doc
DocuSign Envelope ID: 668BCF05-9B54-4DE1-AFC3-C46E6DBF4C88 ATTACHMENT 1 TO EXHIBIT B
Regular
Time
Overtime
Staff Rate^
Mon
-Fri
2 Sat ^ Sunday/ Holiday
PE Licensed Inspector
(Prevailing and Non-Prevailing
Wage) 3- 5®
$185 $259 $259 $333
Public Works Inspector
(Prevailing Wage)®- ® $155 $217 $217 $279
Public Works Inspector
(Prevailing Wage - Special Shift)
3, 4. 5. 6
$157 $220 $220 $283
Accessibility Expert / GASp
Inspector® $294 $412 $412 $529
DSA / OSHPD Inspector of
Record ® $205 $287 $287 $369
Deputy Inspection
(Prevailing Wage) ®- ® $155 $217 $217 $279
NDT Testing (Prevailing Wage)
5.6 $155 $217 $217 $279
Public Works Inspector
(Non-Prevailing Wage) ® $150 $210 $210 $270
B0785-0001\2735609v2.doc
DocuSign Envelope ID: 668BCF05-9B54-4DE1-AFC3-C46E6DBF4C88 ATTACHMENT 1 TO EXHIBIT B
Notes:
1 The above hourly rates Include wages, fringe and general and administrative overhead and fee, as well as typical supplies, tools and equipment required to perform services. 2 Rate applies to the first four hours of overtime during the week and/or first eight hours of overtime on Saturdays; all overtime in excess of four hours during the week or eight hours on Saturdays is paid at the Sunday/holiday rate.
3 Prevailing Wage Rates are subject to increases pursuant to the State of California's Department of Industrial Relations Wage Rate Determinations. CONSULTANT'S Billing Rates will increase in proportion to the DIR increase, plus overhead and profit. The current rates are based on Determination # SC-23-63-2-2021-1D Issued 8/22/2021.
4 A Special Shift is any shift that starts after 5:00 PM and before 6:00 AM. 5 The following minimum callout applies to Inspection staff, in accordance with Industrial Welfare Commission Order #16-2001:
• Cancellation of 8 hours scheduled inspection after inspector's arrival on site: 4-hour minimum • Cancellation of 4 hours scheduled inspection after inspector's arrival on site: 2-hour minimum 6 For contracts involving public works inspection services, CONSULTANT requires the awarding public agency to complete DIR form PWC-100 solely for CONSULTANT as the prime contractor specific to the awarded contract name and amount. A half-hour per week, per inspector labor compliance charge will be billed for all Prevailing Wage inspection assignments.
Procore Web-Based Contract Administration: Billed at $250 per $100,000 in annual construction contract value.
Reimbursable Expenses (Other Direct Costs): Ordinary identifiable non-salary costs that are directly attributable to the project, such as regular commuter travel costs, standard equipment, tools and software, etc., are included in the fee estimated above. Extraordinary expenses, such as oversized and/or color reproduction costs, vehicle identification decals, site facility hard phone line and/or internet service charges, non-commuter project miles and/or other travel expenses to remote (over 50 miles one-way) fabrication yards/batch plants, overnight postage/couriers, etc., are billed at actual cost, plus 15 percent (15%) to cover overhead and administration. Travel charges to a casting/fabrication yard or batch plant will include the hourly billing rate plus travel expenses as listed in the Caltrans Travel Guide (State rates).
Mileage is billed at the current IRS rate (currently $0.56/mile). Extraordinary charges above and beyond the estimated ODC allowance will not be billed to the Client unless specifically included in the contract or requested and approved by the Client in writing prior to incurring the additional expense.
Fees for Subconsultant Services: Billed at actual cost, plus 15 percent (15%) to cover overhead and administration.
Escalation: This rate schedule is effective through December 31, 2022, except as noted above for Prevailing Wage covered classifications. Should the Agreement duration be extended beyond December 31, 2022, rates will be subject to Prevailing Wage increases as noted above, non-prevailing wage salary increases and overhead increases based on current Los Angeles - Riverside-Orange County Consumer Price Index to accommodate inflationary trends, salary adjustments and the general cost of doing business, as mutually agreeable to the parties and approved via Agreement amendment prior to implementing higher rates.
B0785-000l\2735609v2.doc
DocuSign Envelope ID: 668BCF05-9B54-4DE1-AFC3-C46E6DBF4C88 Exclusions to Scope and Fee: The following items are specifically excluded:
• Legal advice
• Surveying
• Materials, soils and/or hazardous materials testing or monitoring • Construction labor, materials and/or equipment
• Copies of plans and specifications or other oversized drawings • Additional services not specifically called for in the proposal • Expert witness services
• Standby services
B0785-0001\2735609v2.doc
DocuSign
Certificate Of Completion
Envelope Id: 668BCF059B544DE1AFC3C46E6DBF4C88
Subject: Complete with DocuSign; Ardurra Group AM1 (384-22).pdf Source Envelope:
Document Pages: 9 Signatures: 6
Certiflcate Pages: 3 initials: 0
AutoNav: Enabled
Envelopeld Stamping: Enabled
Time Zone; (UTC-08:00) Pacific Time (US & Canada)
Record Tracking
Status: Original
10/20/2022 1:53:43 PM
Signer Events
Cathy Cahill
[email protected]
CFO
Security Level: Email. Account Authentication
(None)
Eiectronic Record and Signature Disciosure:
Not Offered via DocuSign
Lisa M. Penna
[email protected]
Vice President
Security Level: Email, Account Authentication
(None)
Eiectronic Record and Signature Disclosure:
Not Offered via DocuSign
Sharon L'Heureux Dressel
[email protected]
Risk Manager
Sharon Dressel
Security Level: Email, Account Authentication
(None)
Holder: Flora Flowers
[email protected]
Signature
Signature Adoption: Uploaded Signature Image
Using IP Address: 67.191.126.158
(/iSA At.
Signature Adoption: Pre-selected Style
Using IP Address: 76.173.13.215
Signed using mobile
pKtsstX
Signature Adoption: Pre-selected Style
Using IP Address: 198,245.189.166
Status: Sent
Envelope Originator:
Flora Flowers
455 N. Rexford Drive
Beverly Hills, OA 90210
[email protected]
IP Address: 198.245.189.169
Location: DocuSign
Timestamp
Sent: 10/20/2022 2:45:32 PM
Resent: 10/20/2022 2:51:34 PM
Resent: 10/20/2022 2:53:32 PM
Resent: 10/21/2022 8:06:58 AM
Viewed: 10/21/2022 10:32:50 AM
Signed: 10/21/2022 10:33:02 AM
Sent: 10/20/2022 2:45:32 PM
Resent: 10/20/2022 2:51:34 PM
Viewed: 10/20/2022 4:53:46 PM
Signed: 10/20/2022 4:54:41 PM
Sent: 10/21/2022 10:33:05 AM
Viewed: 10/22/2022 11:15:43 AM
Signed: 10/22/2022 11:15:49 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Deborah R. Hakman for
Dhakman@nA/glaw.com
Security Level: Email, Account Authentication
(None)
Eiectronic Record and Signature Disclosure:
Not Offered via DocuSign
Signature Adoption: Pre-selected Style
Using IP Address: 107.77.230.169
Signed using mobile
Sent: 10/22/2022 11:15:51 AM
Viewed: 10/22/2022 11:21:22 AM
Signed: 10/22/2022 11:21:44 AM
Signer Events
Daren Grilley
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Shana E. Epstein
[email protected]
Director of Public Works
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Logan Phillippo
[email protected]
Senior Management Analyst
City of Beverly Hills
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
George Chavez
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lili Bosse
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Huma Ahmed
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events
Editor Delivery Events
Agent Delivery Events
Intermediary Delivery Events
Certified Delivery Events
Carbon Copy Events
Signature
Signature Adoption: Pre-selected Style
Using IP Address: 172.115.89.82
Signed using mobile
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.169
Signature
Status
Status
Status
Status
Status
Timestamp
Sent: 10/22/2022 11:21:48 AM
Viewed: 10/22/2022 11:37:03 AM
Signed: 10/22/2022 11:37:18 AM
Sent: 10/22/2022 11:37:21 AM
Viewed: 10/24/2022 8:41:31 AM
Signed: 10/24/2022 8:42:21 AM
Sent: 10/24/2022 8:42:24 AM
Timestamp
Timestamp
Timestamp
Timestamp
Timestamp
Timestamp
Carbon Copy Events
Adrianne Tarazon
[email protected]
Security Levei: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Dorina Mohan
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events
Notary Events
Envelope Summary Events
Envelope Sent
Payment Events
Status Timestamp
Signature
Signature
Status
Hashed/Encrypted
Status
Timestamp
Timestamp
TImestamps
10/20/2022 2:45:33 PM
TImestamps