AGENDA REPORT
Meeting Date: December 13, 2022
Item Number:
To:
D-14
Honorable Mayor & City Council
From: Mandana Motahari, City Architect
Ji Kim, Associate Project Manager
Subject: ACCEPTANCE OF THE CONTRACT FOR THE PUBLIC WORKS
EMERGENCY GENERATOR REPLACEMENT PROJECT, WITH
AJ KIRKWOOD INC., IN THE FINAL AMOUNT OF $553,511.08;
AND
AUTHORIZATION OF CITY CLERK TO RECORD NOTICE OF
COMPLETION
Attachments: 1. Notice of Completion
RECOMMENDATION
Staff recommends that City Council move to accept the described work with AJ Kirkwood, Inc., and authorize the City Clerk to record the attached Notice of Completion.
INTRODUCTION
Under the Fiscal Year 2020/21 CIP budget, the Public Works Department identified a project to replace current emergency generator with a larger capacity emergency generator to ensure that vehicles and equipment in the City fleet are safe and reliable and that the critical equipment at the Public Works building, including the newly expanded Water Treatment Plant, are supported with a greater emergency power capacity.
Construction activity for the replacement of the emergency generator began in October of 2021.
DISCUSSION
The installation of the new emergency generator has been completed. The improvements included replacement of the existing 600 Amps emergency generator with a 1250 Amps generator, doubling the emergency power capacity. The new generator will be supporting the critical equipment at the Public Works building, including the newly expanded Water Treatment Plant as well as the vehicles and equipment in the City fleet. The new generator uses renewable diesel fuel, an environmentally responsible choice compared to petroleum
BEVERLY
HILLS
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Meeting Date: December 13, 2022
base diesel. Staff from Public Works, Community Development and the Fire Department have inspected the work and are satisfied that all work has been performed consistent with construction documents.
FISCAL IMPACT
Funding for this work is budgeted in Fund 450, Capital Improvement Project No. 00960, for the Public Works Emergency Generator Replacement project.
The total contract amount is $562,522, which includes a $51,138 contingency amount. Due to unforeseen existing field conditions and added scope, three change orders were issued totaling $42,127.08. The total project cost amounts to $553,511.08; a total of $9,010.92 will be credited back to the original funding source.
The current amount paid on the contract is $498,159.97, with a retention balance of $55,351.11 to be paid 35 days after the recordation of the Notice of Completion.
Shana Epstein, Director of Public Works
Approved By
Attachment 1
THIS DOCUMENT IS OFFICIAL BUSINESS
OF THE CITY OF BEVERLY HILLS AND
ENTITLED TO FREE RECORDING UNDER
SECTION 6103 OF THE GOVERNMENT CODE
Requested by ___________________________
AFTER RECORDING MAIL TO:
CITY CLERK'S OFFICE
Room 290, City Hall
455 North Rexford Drive
Beverly Hills, CA 90210
Space above this line for recorder's use
NOTICE OF COMPLETION
Notice is hereby given that:
1. The undersigned is owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the undersigned is: City of Beverly Hills
3. The full address of the undersigned is: 455 North Rexford Drive, Beverly Hills, CA 90210
4. The nature of the title of the undersigned is: In fee.
5. The full names and addresses of all persons who hold title with the undersigned are: None
6. A work of improvement on the property hereinafter described was completed on: December 13, 2022
7. The name of the contractor, if any, for such work of improvement was: AJ Kirkwood Inc. 8. The property on which said work of improvement was completed is in the City of Beverly Hills, County of Los Angeles, and State of California, as is described as: Public Works Emergency Generator Replacement Project
9. The street address of said property is:
345 Foothill Road, Beverly Hills, CA 90210
Dated:
STATE OF CALIFORNIA } Signature of }
COUNTY OF LOS ANGELES } Owner or Owners }
Huma Ahmed, being duly sworn, says: That she is the City Clerk of the City of Beverly Hills, the corporation that executed the foregoing notice as owner of the aforesaid interest or estate in the property therein described; that she makes this verification of behalf of said corporation; that she has read said notice and knows the contents thereof, and that the facts therein stated are true.
Signature of
Corporate Officer
Named Above X