AGENDA REPORT
Meeting Date: January 24, 2023
Item Number:
To: Honorable Mayor & City Council
From: Craig Crowder, Fleet & Facilities Manager
Michael Hensley, Deputy Director of Public Works, Operations Subject: APPROVAL OF A PURCHASE ORDER TO TYMCO, INC. FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $511,441.65 FOR
PURCHASE OF ONE (1) COMPRESSED NATURAL GAS
POWERED STREET SWEEPER
Attachment: 1. SourceWell Procurement Contract #122017-TYM
2. SourceWell Contract Extension
3. Specification Price Quote from Tymco, Inc. RECOMMENDATION Staff recommends that City Council (1) waive the bidding requirements as the City is utilizing the Sourcewell procurement contract, and (2) move to approve a purchase order in the amount of $511,441.65 to Tymco, Inc. for the purchase of specified Compressed Natural Gas (CNG) Powered Street Sweeper.
DISCUSSION
Following an annual evaluation of the City’s vehicle and equipment fleet, Fleet Services staff has determined that the below-listed equipment has exceeded its life expectancy:
ID # YEAR/MAKE/MODEL PROGRAM NO. / DESCRIPTION
286 2010 TYMCO / FRTLNR 600 / M2 85005505 / STREET SWEEPING Replacement vehicle and equipment selections are determined by a number of considerations to include right-sizing vehicles for divisional operations, minimizing mobile source emissions from on and off road vehicles and equipment and reducing the use of nonrenewable polluting transportation fuels in support of the Beverly Hills Sustainable City Plan to reduce both air pollution and the City’s carbon footprint. •
BEVERLY
HILLS
-�
E-10
Meeting Date: January 24, 2023
After deliberating with the Environmental Services Bureau staff, Fleet Services concurred with the Bureau’s request to replace their current vehicle with an alternative fueled like vehicle replacement of a Tymco 500X CNG Regenerative Air Street Sweeper. This replacement vehicle provides operational familiarity, high-dump capability, projected enhanced reliability through upgraded systems design and is necessary in order to satisfy job duty requirements and ensure that the vehicles in the City fleet are safe, reliable, modern and relevant to the user’s current and future needs. After careful evaluation of various purchasing options and pricing, staff determined that it is in the best interest of the City not to proceed with its own bid process and to utilize the bid process of the Sourcewell procurement contract with extension No. #122017-TYM (See Attachment 1, 2). Staff determined that using the Sourcewell procurement resources, staffing and purchasing power gives the City the best pricing opportunity.
Tymco, Inc. intends to extend the same terms, conditions and prices that are stipulated in the Sourcewell contract, which commenced on February 19, 2018, to the City of Beverly Hills with modifications to the vehicle specifications as noted in the chart above and described in the specification quote (See Attachment 3). FISCAL IMPACT A summary of the Vendor’s price quote for the CNG Powered Air Street Sweeper specified by the City is described below.
One (1) CNG Powered Air Street Sweeper per the Sourcewell contract #122017-TYM (Attachment 3)
$412,065.00
City of Beverly Hills Sweeper Body Additions $32,705.00 City of Beverly Hills Truck Chassis Additions $5,750.00 Subtotal: $450,520.00
Freight / PDI / In-Service: $12,500.00
Cummins ISLG 5 Yr. / 150,000 Mi. Ext. Warranty: INCL
Allison Transmission 7 Yr. / Unlimited Mi. Ext. Warranty: $1,650.00 Tymco Service School (2 Technicians): $2,400.00
Subtotal: $467,070.00
Tax (9.5%): $44,371.65
Unit Total: $511,441.65
Meeting Date: January 24, 2023
This Enterprise-Funded purchase is included in the Fiscal Year 2022/23 City Council- approved Department budget.
Program # / Description of Fund Source Amount
49008501-850000-08502 / Vehicle Replacement $511,441.65 Shana Epstein, Director of Public Works
Approved By
Attachment 1
FORM E
CONTRACT ACCEPTANCE AND A WARD
(Top portion of this form will be completed by NJPA if the vendor is awarded a contract. The vendor should complete the vendor authorized signatures as part of the RFP response.) NJPA Contract#: 122017-TYM
Proposer's full legal name: TYMCO, Inc.
Based on NJPA's evaluation of your proposal, you have been awarded a contract. As an awarded vendor, you agree to provide the products and services contained In your proposal and to meet all of the terms and conditions set forth in this RFP, in any amendments to this RFP, and in any exceptions that are accepted by NJPA.
The effective date of the Contract will be February 20. 2018 and will expire on February 20, 2022 (no later than the later of four years from the expiration date of the currently awarded contract or four years from the date that the NJPA Chief Procurement Officer awards the Contract). This Contract may be extended for a fifth year at NJP A's discretion.
NJPA Authorized Signatures:
NJPA EXECUTIVE: UIKl'.ClOl�/CEC SIC�:ATL.:RI:
Awarded on February 19, 2018
Vendor Authorized Signatures:
Jeremy Schwartz
(!,IAMl: i'KNIED OR TYPED)
Chad Caouette
(l'iAMF PRII\JTED OR IYl'l:DJ
NJPA Contract# 122017-TYM
The Vendor hereby accepts this Contract award, including all accepted exceptions and amendments.
Vendor Name TY &Go, 1Alv,,
I
Authorized Signatory's Title -�'(l���S�_i /J���,;t'-'-:/___.J'--------------- Executed on 1.. - j_ C:, - . 20J1 NJPA Contract# 122017-TYM Attachment 2
Letter of Agreement
To Extend the Contract
Between
TYMCO, Inc.
225 E. Industrial Blvd.
Waco, TX 76705
And
Sourcewell
202 12th Street NE
Staples, MN 56479
Phone: (218) 894-1930
The Vendor and Sourcewell have entered into an Agreement (Contract #122017-TYM) for the procurement of Sewer Vacuum, Hydro-Excavation, and Street Sweeper Equipment with Related Accessories and Supplies. This Agreement has an expiration date of February 20, 2022, but the parties may extend the Agreement for one additional year by mutual consent.
The parties acknowledge that extending the Agreement for another year benefits the Vendor, Sourcewell and Sourcewell’s members. The Vendor and Sourcewell therefore agree to extend the Agreement listed above for a fifth year. This existing Agreement will terminate on February 20, 2023. All other terms and conditions of the Agreement remain in force.
Sourcewell
By: ___________________________________________, Its: Director of Operations & Procurement/CPO
Name printed or typed: Jeremy Schwartz___________________________________________
Date
TYMCO, Inc.
By: ___________________________________________, Its: _________________________
Name printed or typed: _________________________________________________________ Date
Attachment 3
Sourcewell Quote Form vS.1- Sourcewell Contract #122017-TYM Feb.20,2018-Feb.20,2023
Customer/ Sourcewell Member: City of Beverly Hills, CA
Sourcewell Member #:42695 -
Customer Contact Name: Craig Crowder
Quote Date: 1/6/2023
______.9:uote Validity� Days
Quoted By: Kaye Morgan
TYMCO Dealer: Mar-Co Equipment Co.
TYMCO Dealer Contact:1 Steve Enriquez
Sourcewell �
nwarded Contract
Purchasing Details: Issue Purchase Orders to TYMCO, Inc., ATTN: Kaye Morgan ([email protected] I 254-799-5546).
Quote is Good for 30 Days (Unless Otherwise Noted Above) j Pricing is Quoted in US Dollars (USO) I Payment Terms: Net 30 Days MODEL SOOx® SWEEPER STANDARD EQUIPMENT
Auxiliary Engine: John Deere diesel turbocharged 4045T Final Tier 4; 4 cyl.; 4.5 L (275 CID); 115 HP@ 2200 RPM; Torque 373 ft. lb.@ 1500 RPM; Donaldson PowerCorc• air filter with restriction indicator in cab; fuel/water separator, fuel filter; intake heater; 3.8 useable gallon Diesel Exhaust Fluid (DEF) tank. Includes John Deere Standard Warranty coverage 2 Years / 2000 Hours and Extended Warranty coverage up to 5 Years/ 5000 Hours, contact factory for details.
Amber Beacon Light - LED: Center mounted between truck cab and sweeper unit; SAE Class 1/California Title 13 compliant with protective limb guard Auxiliary Engine In-Cab Air Filter Restriction Indicator with Gauge: A filter restriction gauge included on the in-cab 81ucLogic display with an audio and visual high restriction indicator.
Auxiliary Engine Protection System: Engine ECU to provide automatic engine rncnncnng with derate or shutdown when engine problem is detected such as high coolant temperature or low 011 pressure.
Auxiliary Fuse Panel: A 12V DC fused power source panel for any needed additional electrical components or accessories, t.e. radios, warning lights, controls, etc.
Auxiliary Hydraulic System: Electrically operates hydraulic system (except hopper lift) without auxiliary engine running.
Back-Up Alarm: ECCO Model 510; SAE Type C 97dB
BlueLogic• Control System: Multiplexed electrical system includes hardware and TYMCO designed software that integrates the in-cab controls to the auxiliary engine and all sweeper functions; as well as provides intelligent safety features. The BlueLogic Control System provides sweeper and auxiliary engine data to the operator through the touch-screen display and the multiplexed switch pack on the control console. The display is pedestal mounted for improved visibility and includes hour meters (Trip and Total) for the auxiliary engine, gutter brooms, pick-up head, blower, water pump, and BAH broom if applicable; dump cycle counter, sweeper odometer (records curb miles swept and sweeping hours), service reminders, custom reminders, overspeed warning, low water audible alarm, dust control system wtntorfzanon guide, and On-Board Diagnostics (OBD) for the auxiliary engine and sweeper.
Bolt-On Suction Transition
Broom Assist Pick-Up Head with Duo Skids: Duo skids warranted for 2 years I 2000 hours.
Dust Control System: 250 gallon capacity polyethylene water tanks; 5 GPM electric diaphragm type pump; low water audible alarm and message on BlueLogic display; spray nozzles around pick-up head, gutter broom(s) and inside hopper. *Peterbilt chassis requires Extra Water Capacity (Refer to Dust Control 5ection) Dust Separator Cleanout Tool: Foldable for storage.
Gutter Brooms, Twin; LED Floodlights, Parabolic Mirrors, Tilt Adjusters and Variable Speed: Left and right side mounted 43" diameter wire filled digger type; adjustable LED floodlight each gutter broom; 10.5" parabolic mirrors on front fender extension. Variable speed control for each gutter broom is located on center mount console. Each broom shall have a hydraulic actuated tilt capacity of 27 degrees operated from inside cab. Cab mounted controls for both left and right gutter broom speed. (Parabolic Mirrors N/A on Cabover Chassis) Hopper/High Capacity Dust Separator: Fabricated with an industrial, non-magnetic, low carbon, high chromium stainless steel. Hopper has an infinitely variable dump height from 24 inches to 132 inches. A large hydraulically locked hopper door (68 inches wide by 57 inches tall) has two (2) additional mechanical cam locks for air and water tight operation.
Discharge chute (72 inches wide and 48 inches long) has a minimum reach of 22 inches eliminates the need of a side shift. Safety props provided for Dump Door/Tilt Cylinders - two (2) total
Hopper Drain System: Drains water picked up during sweeper operation.
Hopper lift: Two-stage scissor lift with lift capacity of 10,000 pounds. Scissor mechanism actuated by two (2) double acting hydraulic cylinders with integral counterbalance holding valves. Safety props provided. Left and right stabilizers automatically deploy before hopper begins dump cycle. Non-greaseable design.
Hydraulic System: Includes a 34 gallon reservoir; sight level/temperature gauge, triple suction line strainers; replaceable 10 micron spin-on tank filler/vent port filter; a 3 micron absolute in-line return filter with restriction indicator in cab, oil temperature and level monitored by Bluelogic Control System.
LED Floodlights: Rear (2); Right Side Hopper Chute (1)
LED Stop/Turn/Tail/Clearance Lights
LED Warning Lights: Four (4) LED amber lights and two (2) LED stop/turn/tail lights mounted on rear doors of engine compartment.
Pressure Bleeder: Air pressure is deflected out allowing additional suction across the front of pick-up head. Cable operated.
Rear View camera System: 3rd Eye•, heavy duty rear infrared camera with 7" color monitor mounted in cab Reverse Pick-Up Head System: Allows unit to back up without damage to pick-up head Rubber Lined Blower: Driven using a fixed displacement heavy-duty hydraulic motor. Blower housing includes Tilt·N-Seal• design with adjustable spring balance to ensure long life of seal. Warranty - 1 year/ 1,000 hours prorated
Shop Prop: Scissor lift safety prop designed for use in areas requiring approximately 15' of overhead clearance (on-board safety props require approximately 20' of overhead clearance).
Storage Compartments: 5.6 cubic feet with lockable door mounted on left side Water Fill Hose & Rack: Flexible 20 foot long water tank fill hose with 2-1/2 inch hydrant coupling with rack mount. System incorporates air gap.
Sweeper Warranty: 1 Year I 1000 Hours. Contact factory for details.
Section I Type Qty Model soox• Sweeper and Cab/Chassis Equipment Sourcewell Price Sourcewell Ext 550000 1 Model SOOx* Sweeper with Standard Equipment (Base Price) $250,011.00 $250,011.00 Sourcewell Base Price Discount (Approx 5%) -$12,501.00 -$12,501.00 Model SOOx* Sweeper Base Price $237,510.00 $237,510.00
1 AUXILIARY ENGINE I HYDRAULIC OPTIONS:
500xCNG 1 CNG Auxiliary Engine (Exchange) $17,910.00 $17,910.00 2 GUTTER BROOM OPTIONS:
550081 1 Gutter Broom Drop Down: Right $875.00 $875.00
550081 1 Gutter Broom Drop Down: Left $875.00 $875.00
3 DUST CONTROL SYSTEM OPTIONS:
550002 1
A.0.D. (Air Operated Diaphragm) Water Pump with Wash Down $2,075.00 $2,075.00 Hose & Gun (Exchange)
low Emissions Package - South Coast AQMD Rule 1186 Compliant 550077 1 (Modifications to this option nullifies AQMD Rule 1186 $1,045.00 $1,045.00 compliance)
Unpublished 1 Water Tank level Gauge $600.00 $600.00
4 HOPPER OPTIONS:
550036 1 Abrasion Protection Package $1,045.00 $1,045.00 550019 1 Hopper load Indicators $475.00 $475.00
550089 1 Hopper Vibrator - Electric $1,900.00 $1,900.00 550043 1 Sweeper Deluge System $1,045.00 $1,045.00
5 PICK-UP HEAD OPTIONS:
550079 1 Auto Sweep Interrupt (ASI) $1,045.00 $1,045.00 550087 1 Pick-Up Head Curtain lifter $1,615.00 $1,615.00 6 AUXILIARY HAND HOSE OPTIONS:
7 STAINLESS STEEL OPTIONS:
8 SWEEPER ADDITIONAL OPTIONS:
Unpublished 1
Camera System - Standard Rear Camera and Two Additional $2,000.00 $2,000.00
Cameras
Location: Pick-Up Head View Right Side; Left Side View
Unpublished 1 Floodlight - LED (Additional): Price per Each $200.00 $200.00 Location: Pick-Up Head View
Unpublished 1 Sweeper Paint: TYMCO Standard White $0.00 $0.00 9 UNPUBLISHED I SPECIAL SWEEPER OPTIONS:
Unpublished 1 Amber Beacon Light - Lower Clearance when mounting $0.00 $0.00 10 CAB I CHASSIS:
550705 1
2023 Freightliner M2-112 (LN9 NZ 250 HP), 33,000 lb. GVWR, 176" $174,555.00 $174,555.00
WB, CNG (2 Speed)
11 CHASSIS ADDITIONAL OPTIONS:
Unpublished 1 Battery Disconnect Switch $450.00 $450.00 Unpublished 1 LEO Alternating Warning Light Set: Front Grill $450.00 $450.00 550823 1 LEO Traffic Directing Light $1,200.00 $1,200.00 Unpublished 1 Truck Paint: Standard Factory White $0.00 $0.00 12 UNPUBLISHED I SPECIAL CHASSIS OPTIONS:
Unpublished 1 LED Light Bar: Cab Mounted - Whelen Responder Series - RlLPPA $850.00 $850.00 Unpublished 1 LED Ghost Lights -1-Left Side (Location to be determined) $800.00 $800.00 13 DEALER UNPUBLISHED OPTIONS:
Unpublished 1 Cage Under Auxiliary Engine (Mar-Co) $2,000.00 $2,000.00 14 TOTAL COST OF ACQUISITION COSTS
1 Freight/ POI I lnservice $12,500.00 $12,500.00
1 Extended Warranty - Allison Transmission - 7 years $1,650.00 $1,650.00
Section I Type Qty Model soox• Sweeper and Cab/Chassis Equipment Sourcewell Price Sourcewell Ext 1 Service School - 2 People $2,400.00 $2,400.00
1 Extended Warranty - Cummins Engine/After Treatment 5 yrs/lSOK $0.00 $0.00 miles - 5 years (Standard w/TYMCO)
1 CA Sales Tax (9.5%) $44,371.65 $44,371.65
Purchasing Details: Issue Purchase Orders to TYMCO, Inc., ATTN: Kaye Morgan ([email protected] I 254-799-5546).
Quote is Good for 30 Days (Unless Otherwise Noted Above) I Pricing is Quoted in US Dollars (USO) I Payment Terms: Net 30 Days Total Price: $511,441.65
FOB: Beverly Hills, CA
Delivery ARO: 300-365 Days - See NOTE Below
Notes 1. NOTE: DELIVERY SUBJECT TO TRUCK AVAILABILITY