AGENDA REPORT
Meeting Date: January 24, 2023
Item Number:
To: Honorable Mayor & City Council
From: Mandana Motahari, City Architect
Subject: ACCEPTANCE OF THE CONTRACT WORK FOR:
A. THE MODERNIZATION OF THE ELEVATORS AT THE 221 N.
CRESCENT DRIVE PARKING STRUCTURE WITH LIFTECH
ELEVATOR SERVICES, INC., IN THE FINAL AMOUNT OF
$1,664,322; AND
AUTHORIZATION OF CITY CLERK TO RECORD NOTICE OF
COMPLETION
B. THE HAZARDOUS MATERIALS ABATEMENT AND
SELECTIVE DEMOLITION PROJECT AT 430 N. CAMDEN DR.,
WITH INTEGRATED DEMOLITION AND REMEDIATION, INC.,
IN THE FINAL AMOUNT OF $112,800; AND
AUTHORIZATION OF CITY CLERK TO RECORD NOTICE OF
COMPLETION
Attachments: 1. Notices of Completion
RECOMMENDATION
Modernization of the Elevators at 221 N. Crescent Drive Parking Structure Staff recommends that City Council move to accept the described contract work with Liftech Elevator Services, Inc. and authorize the City Clerk to record the attached Notice of Completion.
Hazardous Material Abatement and Selective Demolition at 430 N. Camden Drive Staff recommends that City Council move to accept the described contract work with Integrated Demolition and Remediation, Inc. and authorize the City Clerk to record the attached Notice of Completion.
BEVERLY
HILLS
.�
E-13
Meeting Date: January 24, 2023
INTRODUCTION
This report provides information and requests City Council acceptance of the contract work indicated below and authorization of the City Clerk to record the Notices of Completion with the Los Angeles County Recorder.
DISCUSSION
Modernization of the Elevators at 221 N. Crescent Drive Parking Structure Aging elevators in parking facilities and City buildings are becoming increasingly prone to lengthy out-of-service periods due to their age and obsolete technology. Under the Capital Improvement Program (CIP), CIP # 00937 has been identified for City elevator replacement and upgrades at parking structures. Phases 1 through 4 were completed in the past few years and now Phase 5, the modernization of four gearless traction elevators at the 221 N. Crescent Drive parking structure, is complete. Phase 5 work included the replacement of the elevators’ motor drive units, controllers, machines, emergency batteries, hoist ropes, service cabinet and car position and hall position indicator buttons.
In addition, the interiors of the elevator cabs were refurbished, including new stainless steel wall paneling and ceiling panels, flooring, handrails, call buttons and lighting. The fire alarm system related to the elevators was also upgraded.
The State of California and staff from the City’s Public Works and Fire Departments have inspected the work and are satisfied that all work performed is consistent with construction documents and permitted drawings.
Hazardous Material Abatement and Selective Demolition at 430 N. Camden Drive The City owns several properties leased to commercial tenants. As leases terminate and a tenant space turns over, the City performs various upgrades to individual spaces to assist with marketing efforts or to deliver the premises in a condition stipulated in a lease agreement. Under Tenant Improvement Program, CIP #00349 budget has been earmarked for landlord improvements costs associated with upcoming turnover of tenant spaces expected during each fiscal year. A building condition assessment was performed and a need was identified for the shell and infrastructure to be upgraded at 430 N. Camden tenant space, in preparation for the future restaurant tenant Maera, to perform its tenant improvements.
In preparation for the shell and infrastructure improvements, the City contracted with the consulting firm of Ninyo & Moore Environmental Sciences to perform a hazardous materials assessment of the tenant space. Suspect materials were found and abatements were required. The scope of work included abatement of asbestos containing material found in the walls and ceilings of the tenant space. To get a head start on construction of the improvements, selective interior demolition was also performed as part of the work scope. The hazardous material abatement and interior demolition task has been completed and the space is ready for shell and core improvements.
Abatement activities were monitored by Ninyo & Moore Environmental Sciences and the report indicates that the asbestos containing materials were appropriately abated. Staff from Public Works and Community Development have inspected the interior demolition work and are satisfied that all work has been performed consistent with construction documents.
Meeting Date: January 24, 2023
FISCAL IMPACT
Modernization of the Elevators at 221 N. Crescent Drive Parking Structure Funding for this work is budgeted in Fund 810, Capital Improvements Projects No. 00937, City Elevator Replacement and Upgrades. The total contract amount is $1,682,333, which includes a contingency amount of $152,939. Due to added scope and existing unforeseen conditions, four change orders were issued totaling $134,928. The total project cost amounts to $1,664,322, thus a balance of $18,011 will be credited to the original funding source. The current amount paid on the contract is $1,581,105.90, with a retention balance of $83,216.10 to be paid 35 days after the recordation of the Notice of Completion.
Hazardous Material Abatement and Selective Demolition at 430 N. Camden Drive Funding for this work is budgeted in Fund 810, Capital Improvements Projects No. 00349, Tenant Improvement Program. The total contract amount is $119,760, which includes a contingency amount of $19,960. Due to existing unforeseen conditions, one change order in the amount of $13,000 was issued. The project cost amounts to $112,800, thus a balance of $6,960 will be credited to the original funding source. The current amount paid on the contract is $107,160, with a retention balance of $5,640 to be paid 35 days after the recordation of the Notice of Completion.
Shana Epstein,
Director of Public Works
Approved By
Attachment 1
THIS DOCUMENT IS OFFICIAL BUSINESS
OF THE CITY OF BEVERLY HILLS AND
ENTITLED TO FREE RECORDING UNDER
SECTION 6103 OF THE GOVERNMENT CODE
Requested by ___________________________
AFTER RECORDING MAIL TO:
CITY CLERK'S OFFICE
Room 290, City Hall
455 North Rexford Drive
Beverly Hills, CA 90210
Space above this line for recorder's use
NOTICE OF COMPLETION
Notice is hereby given that:
1. The undersigned is owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the undersigned is: City of Beverly Hills. 3. The full address of the undersigned is: 455 North Rexford Drive, Beverly Hills, CA 90210. 4. The nature of the title of the undersigned is: In fee.
5. The full names and addresses of all persons who hold title with the undersigned are: None.
6. A work of improvement on the property hereinafter described was completed on: 01/24/2023. 7. The name of the contractor, if any, for such work of improvement was: Liftech Elevator Services, Inc.
8. The property on which said work of improvement was completed is in the City of Beverly Hills, County of Los Angeles, and State of California, as is described as: Modernization of Elevators at 221 N Crescent Drive Parking Structure (Bid No. 20-350-05)
9. The street address of said property is: 221 N Crescent Drive, Beverly Hills, CA Dated:
STATE OF CALIFORNIA } Signature of }
COUNTY OF LOS ANGELES } Owner or Owners }
Huma Ahmed, being duly sworn, says: That she is the City Clerk of the City of Beverly Hills, the corporation that executed the foregoing notice as owner of the aforesaid interest or estate in the property therein described; that she makes this verification of behalf of said corporation; that she has read said notice and knows the contents thereof, and that the facts therein stated are true.
Signature of
Corporate Officer
Named Above X
THIS DOCUMENT IS OFFICIAL BUSINESS
OF THE CITY OF BEVERLY HILLS AND
ENTITLED TO FREE RECORDING UNDER
SECTION 6103 OF THE GOVERNMENT CODE
Requested by ___________________________
AFTER RECORDING MAIL TO:
CITY CLERK'S OFFICE
Room 290, City Hall
455 North Rexford Drive
Beverly Hills, CA 90210
Space above this line for recorder's use
NOTICE OF COMPLETION
Notice is hereby given that:
1. The undersigned is owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the undersigned is: City of Beverly Hills. 3. The full address of the undersigned is: 455 North Rexford Drive, Beverly Hills, CA 90210. 4. The nature of the title of the undersigned is: In fee.
5. The full names and addresses of all persons who hold title with the undersigned are: None.
6. A work of improvement on the property hereinafter described was completed on: 1/24/2023. 7. The name of the contractor, if any, for such work of improvement was: Integrated Demolition and Remediation, Inc.
8. The property on which said work of improvement was completed is in the City of Beverly Hills, County of Los Angeles, and State of California, as is described as: Hazardous Materials Abatement and Selective Demolition (Bid No. 22-350-38)
9. The street address of said property is: 430 N Camden Dr., BH, CA Dated:
STATE OF CALIFORNIA } Signature of }
COUNTY OF LOS ANGELES } Owner or Owners }
Huma Ahmed, being duly sworn, says: That she is the City Clerk of the City of Beverly Hills, the corporation that executed the foregoing notice as owner of the aforesaid interest or estate in the property therein described; that she makes this verification of behalf of said corporation; that she has read said notice and knows the contents thereof, and that the facts therein stated are true.
Signature of
Corporate Officer
Named Above X