AGENDA REPORT
Meeting Date: January 24, 2023
Item Number:
To: Honorable Mayor & City Council
From: Mandana Motahari, City Architect
Subject: APPROVAL OF AN AGREEMENT BETWEEN THE CITY OF
BEVERLY HILLS AND SYSTEM SOURCE, INC. FOR PHASE-1
PURCHASE AND INSTALLATION OF SYSTEM FURNITURE AT
PUBLIC WORKS SECOND FLOOR ADMINISTRATION AREA; AND
APPROVAL OF A CORRESPONDING PURCHASE ORDER IN THE
NOT-TO-EXCEED AMOUNT OF $298,729
Attachment: 1. Agreement
RECOMMENDATION
Staff recommends that City Council move to:
1. Approve an agreement with System Source, Inc. for purchase and installation of system furniture at Public Works Public Areas, Lactation Station and Administration staff area in the amount of $279,185.69; and
2. Approve a contingency fund in the amount of $19,543.31 (7%); and
3. Approve a purchase order in the not-to-exceed amount of $298,729.
INTRODUCTION
The Public Works Building was constructed in 2003 and houses the Water Treatment Plant, water testing laboratory, various technical shops, employee lockers and lunchroom on the first floor and administration staff and the water monitoring office on the second floor. Since the original workstations installations in 2003, the number of staff has increased. Through a few rearrangements of system furniture and utilizing makeshift furniture, workspaces for additional staff were created. However, since the merger of Transportation, Park Services and Urban Forestry staff with the Department, the number of employees has outgrown available square footage. For nearly 20 years, the existing furniture provided adequate services; however, the components have reached the end of the life cycle and cannot be expanded. Furthermore, the current furniture system is outdated and system
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Meeting Date: January 24, 2023
components are not available nor compatible with newer models. In addition, public area seating furniture has also reached its expected life cycle, needing replacement. Also, a lactation station was not included in the original building layout; this component can now be completed. The Fiscal Year 2022/23 Capital Improvement Program includes CIP project 00893 to address improvements to staff areas to address growing number of staff and replacement of aged workstations. DISCUSSION
Drawings have been prepared, which include a modest remodel of 2,500 SF to allow for expansion of workstations plus the creation of a new lactation room on the first floor of the building to meet state and federal regulations. The work will be performed in two phases to keep the office operational during construction and workstation assembling. The scope of the Phase 1 includes removal of 19 workstations and installation of 26 workstations, furniture for interactive meeting areas, storage cabinets and seating, plus furniture for the lactation room. The products of two furniture system manufacturers, Knoll and Hayworth, were considered for this project; both manufacturers’ system furniture are of superior commercial quality, durable and adaptable. Both manufacturers have special certifications for vendors to purchase and install their products. Certified vendors were invited to submit proposals. Three proposals were received; one vendor representing Knoll products was not competitive with the other two and was therefore excluded. The cost comparison between the two remaining competitive vendors is as follows:
Sheridian System Source
Furniture Subtotal $ 272,683.16 $ 249,748.69
Installation $ 26,978.61 $ 26,006.25
Project Management $ 2,684.94 $ 3,430.75
Total $ 302,346.71 $ 279,185.69
Contingency $ 21,164.27 $ 19,543.31
Total not-to-exceed $ 323,510.98 $ 298,729.00
System Source has proposed a lower overall cost and has successfully completed similar projects for the City in the past.
System Source is a Hayworth certified installer and has provided a cost proposal for the system furniture and seating products in the amount of $249,748.69. Hayworth also offers GSA Contract price point, which is a discounted price from the current Commercial Price point. The total proposal amount from System Source, Inc. for purchase and installation of system furniture is $279,185.69; a contingency amount of $19,543.31 (7%) has been included to cover unforeseen conditions during installation. The total amount of agreement will be a not to exceed amount of $298,729.00.
Meeting Date: January 24, 2023
FISCAL IMPACT
The $298,729.00 (inclusive of a 7% contingency) for purchase and installation of system furniture is available as part of Fund 405, Capital Assets Capital Improvement Project No. 00893, Public Works Building Second Floor Remodel. No additional funding is requested at this time.
Shana Epstein, Director of Public Works
Approved By
Attachment 1
1 B0785-0001\2761102v1.doc
AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND
SYSTEMS SOURCE, INC. FOR PHASE-1 PURCHASE AND
INSTALLATION OF SYSTEM FURNITURE AT PUBLIC WORKS
SECOND FLOOR ADMINISTRATION AREA
NAME OF CONTRACTOR: Systems Source, Inc.
RESPONSIBLE PRINCIPAL OF CONTRACTOR: Rosemarie Smith, Owner/President CONTRACTOR’S ADDRESS: 601 West 5th, Suite 400
Los Angeles, CA 90071
Attention: Rosemarie Smith,
Owner/President
CONTRACTOR’S E.I.N/TAX I.D. NO.: 95-3707183
CITY’S ADDRESS: City of Beverly Hills
455 N. Rexford Drive
Beverly Hills, CA 90210
Attention: Mandana Motahari, City Architect
COMMENCEMENT DATE: January 24, 2023
TERMINATION DATE: September 30, 2023, unless extended
pursuant to Section 2 of the Agreement
CONSIDERATION: Not to exceed: $279,185.69, as more
particularly described in Exhibit A;
plus a 7% contingency in the not to exceed
amount of $19,543.31
Total Not to Exceed: $298,729.00
DocuSign Envelope ID: 2F59694C-B398-4898-9827-461D1BC299BC 2 B0785-0001\2761102v1.doc
AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND
SYSTEMS SOURCE, INC. FOR PHASE-1 PURCHASE AND
INSTALLATION OF SYSTEM FURNITURE AT PUBLIC WORKS
SECOND FLOOR ADMINISTRATION AREA
THIS AGREEMENT is made by and between the City of Beverly Hills (hereinafter called “CITY”), and Systems Source, Inc. (hereinafter called “CONTRACTOR”).
RECITALS
A. CITY desires to have certain services and/or goods provided as set forth in Exhibit A (the “Scope of Work”), attached hereto and incorporated herein.
B. CONTRACTOR represents that it is qualified and able to perform the Scope of Work.
NOW, THEREFORE, the parties agree as follows:
Section 1. CONTRACTOR’s Scope of Work. CONTRACTOR shall perform the Scope of Work described in Exhibit A in a manner satisfactory to CITY and consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. CITY shall have the right to order, in writing, changes in the Scope of Work. Any changes in the Scope of Work by CONTRACTOR must be made in writing and approved by both parties. The cost of any change in the Scope of Work must be agreed to by both parties in writing.
Section 2. Time of Performance.
CONTRACTOR shall commence its services under this Agreement upon the Commencement Date or upon a receipt of a written notice to proceed from CITY. CONTRACTOR shall complete the performance of services by the Termination Date set forth above.
The City Manager or his designee may extend the time of performance in writing for two additional one-year terms or such other term not to exceed two years from the date of termination pursuant to the same terms and conditions of this Agreement.
Section 3. Compensation.
(a) Compensation
CITY agrees to compensate CONTRACTOR for the services and/or goods provided under this Agreement, and CONTRACTOR agrees to accept in full satisfaction for such services, a sum not to exceed the Consideration set forth above and more particularly described in Exhibit B, attached hereto and incorporated herein, based on the rates set forth in Exhibit B. (b) Expenses
The amount set forth in paragraph (a) shall include reimbursement for all actual and necessary expenditures reasonably incurred in the performance of this Agreement (including, but not limited to, all labor, materials, delivery, tax, assembly, and installation, as applicable).
There shall be no claims for additional compensation for reimbursable expenses.
DocuSign Envelope ID: 2F59694C-B398-4898-9827-461D1BC299BC 3 B0785-0001\2761102v1.doc
(c) Additional Services. CITY may from time to time require CONTRACTOR to perform additional services not included in the Scope of Work. Such requests for additional services shall be made by CITY in writing and agreed upon by both parties in writing.
Section 4. Method of Payment. CITY shall pay CONTRACTOR said Consideration in accordance with the method and schedule of payment set forth in Exhibit B.
Section 5. Independent Contractor. CONTRACTOR is and shall at all times remain, as to CITY, a wholly independent contractor. Neither CITY nor any of its agents shall have control over the conduct of CONTRACTOR or any of CONTRACTOR employees, except as herein set forth. CONTRACTOR shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of CITY.
Section 6. Assignment. This Agreement shall not be assigned in whole or in part, by CONTRACTOR without the prior written approval of CITY. Any attempt by CONTRACTOR to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect.
Section 7. Responsible Principal(s)
(a) CONTRACTOR’s Responsible Principal set forth above shall be principally responsible for CONTRACTOR’s obligations under this Agreement and shall serve as principal liaison between CITY and CONTRACTOR. Designation of another Responsible Principal by shall not be made without prior written consent of CITY.
(b) CITY’s Responsible Principal shall be the City Manager or his designee set forth above who shall administer the terms of the Agreement on behalf of CITY.
Section 8. Personnel. CONTRACTOR represents that it has, or shall secure at its own expense, all personnel required to perform CONTRACTOR’s Scope of Work under this Agreement. All personnel engaged in the work shall be qualified to perform such Scope of Work.
Section 9. Permits and Licenses. CONTRACTOR shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of services under this Agreement, including a business license.
Section 10. Interests of CONTRACTOR. CONTRACTOR affirms that it presently has no interest and shall not have any interest, direct or indirect, which would conflict in any manner with the performance of the Scope of Work contemplated by this Agreement. No person having any such interest shall be employed by or be associated with CONTRACTOR.
Section 11. Insurance.
(a) CONTRACTOR shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
(1) A policy or policies of Comprehensive General Liability Insurance, with minimum limits of Two Million Dollars ($2,000,000) for each occurrence, combined single limit, against any personal injury, death, loss or damage resulting from the wrongful or negligent acts by CONTRACTOR.
(2) A policy or policies of Comprehensive Vehicle Liability Insurance covering personal injury and property damage, with minimum limits of One Million Dollars DocuSign Envelope ID: 2F59694C-B398-4898-9827-461D1BC299BC 4 B0785-0001\2761102v1.doc
($1,000,000) per occurrence combined single limit, covering any vehicle utilized by CONTRACTOR in performing the Scope of Work required by this Agreement. (3) Workers’ compensation insurance as required by the State of California.
(b) CONTRACTOR shall require each of its sub-contractors to maintain insurance coverage which meets all of the requirements of this Agreement. (c) The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least a A+;VII in the latest edition of Best’s Insurance Guide.
(d) CONTRACTOR agrees that if it does not keep the aforesaid insurance in full force and effect CITY may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, CITY may take out the necessary insurance and pay, at CONTRACTOR’s expense, the premium thereon.
(e) At all times during the term of this Agreement, CONTRACTOR shall maintain on file with CITY’s Risk Manager a certificate or certificates of insurance on the form set forth in Exhibit C, attached hereto and incorporated herein, showing that the aforesaid policies are in effect in the required amounts. CONTRACTOR shall, prior to commencement of work under this Agreement, file with CITY’s Risk Manager such certificate or certificates. The general liability insurance shall contain an endorsement naming the CITY as an additional insured. (f) The general liability and vehicle liability policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty (30) days prior written notice to CITY, and specifically stating that the coverage contained in the policies affords insurance pursuant to the terms and conditions as set forth in the Agreement.
(g) The insurance provided by CONTRACTOR shall be primary to any coverage available to CITY. The policies of insurance required by this Agreement shall include provisions for waiver of subrogation.
(h) Any deductibles or self-insured retentions must be declared to and approved by CITY. At the option of CITY, CONTRACTOR shall either reduce or eliminate the deductibles or self-insured retentions with respect to CITY, or CONTRACTOR shall procure a bond guaranteeing payment of losses and expenses.
(i) The insurance coverage amounts required under the Agreement do not limit CITY’s right to recover against CONTRACTOR and its insurance carriers.
Section 12. Indemnification.
(a) CONTRACTOR agrees to indemnify, hold harmless and defend CITY, City Council and each member thereof, and every officer, employee and agent of CITY, from any claim, liability or financial loss (including, without limitation, attorney’s fees and costs) arising from any intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONTRACTOR or any person employed by CONTRACTOR in the performance of this Agreement.
DocuSign Envelope ID: 2F59694C-B398-4898-9827-461D1BC299BC 5 B0785-0001\2761102v1.doc
(b) All duties of CONTRACTOR shall survive termination or expiration of the Agreement.
Section 13. Termination.
(a) CITY shall have the right to terminate this Agreement for any reason or for no reason upon five calendar days’ written notice to CONTRACTOR. CONTRACTOR agrees to cease all work under this Agreement on or before the effective date of such notice. (b) In the event of termination or cancellation of this Agreement by CITY, due to no fault or failure of performance by CONTRACTOR, CONTRACTOR shall be paid based on the percentage of work satisfactorily performed at the time of termination. In no event shall CONTRACTOR be entitled to receive more than the amount that would be paid to CONTRACTOR for the full performance of the services required by this Agreement.
CONTRACTOR shall have no other claim against CITY by reason of such termination, including any claim for compensation.
Section 14. CITY’s Responsibility. CITY shall provide CONTRACTOR with all pertinent data, documents, and other requested information as is available for the proper performance of CONTRACTOR’s Scope of Work.
Section 15. Information and Documents. All data, information, documents and drawings prepared for CITY and required to be furnished to CITY in connection with this Agreement shall become the property of CITY, and CITY may use all or any portion of the work submitted by CONTRACTOR and compensated by CITY pursuant to this Agreement as CITY deems appropriate.
Section 16. Records Retention and Examination. CONTRACTOR shall retain, protect, and maintain in an accessible location all records and documents, including paper, electronic, and computer records, with respect to all matters covered under this Agreement for five (5) years after receipt of final payment by CITY under the Agreement. CONTRACTOR shall make all such records and documents available for inspection, copying, or other reproductions, and auditing by authorized representatives of CITY, including the City Manager or designee, free of charge.
CONTRACTOR shall make available all requested data and records at reasonable locations within the County of Los Angeles at any time during normal business hours, and as often as CITY deems necessary. If records are not made available within the County of Los Angeles, CONTRACTOR shall pay CITY’s travel, hotel and meal costs to the location where the records are maintained. CONTRACTOR must include this provision in all subcontracts made in connection with this Agreement. This provision shall survive the termination of the Agreement.
Section 17. Nondiscrimination by CONTRACTOR. In the performance of this Agreement, CONTRACTOR assures that no person shall, on the basis of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this Agreement or under any project, program or activity supported by the Agreement, as required by Title VI of the Civil Rights Act of 1964, as amended, the Civil Rights Restoration Act of 1987, and Federal Executive Order 12898 (Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations). CONTRACTOR shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by DocuSign Envelope ID: 2F59694C-B398-4898-9827-461D1BC299BC 6 B0785-0001\2761102v1.doc
law, and shall take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.
Section 18. Prevailing Wage. CITY and CONTRACTOR acknowledge that this project is a public work to which prevailing wages apply. CONTRACTOR shall comply in all respects with all applicable provisions of the California Labor Code, including those set forth in Exhibit D, attached hereto and incorporated herein by this reference Section 19. Notice. Any notices, bills, invoices, etc. required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during the receiving party’s regular business hours or by facsimile before or during the receiving party’s regular business hours; or (b) on the second business day following deposit in the United States mail, postage prepaid to the addresses set forth above, or to such other addresses as the parties may, from time to time, designate in writing pursuant to this section.
Section 20. Attorney’s Fees. In the event that either party commences any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action shall be entitled to reasonable attorney's fees, costs and necessary disbursements, in addition to such other relief as may be sought and awarded.
Section 21. Entire Agreement. This Agreement represents the entire integrated agreement between CITY and CONTRACTOR, and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by a written instrument signed by both CITY and CONTRACTOR.
Section 22. Exhibits; Precedence. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail.
Section 23. Governing Law. The interpretation and implementation of this Agreement shall be governed by the domestic law of the State of California.
Section 24. CITY Not Obligated to Third Parties. CITY shall not be obligated or liable under this Agreement to any party other than CONTRACTOR.
Section 25. Severability. Invalidation of any provision contained herein or the application thereof to any person or entity by judgment or court order shall in no way affect any of the other covenants, conditions, restrictions, or provisions hereof, or the application thereof to any other person or entity, and the same shall remain in full force and effect.
EXECUTED the day of 20___, at Beverly Hills,
California.
Signature on next page
DocuSign Envelope ID: 2F59694C-B398-4898-9827-461D1BC299BC 7 B0785-0001\2761102v1.doc
CITY OF BEVERLY HILLS
A Municipal Corporation
____________________________
LILI BOSSE
Mayor of the CITY of Beverly Hills,
California
ATTEST:
______________________(SEAL)
HUMA AHMED
CITY Clerk
CONTRACTOR: SYSTEMS SOURCE, INC.
____________________________
ROSEMARIE SMITH
Owner/President
____________________________
KEITH ANDERSON
Chief Financial Officer
APPROVED AS TO FORM: APPROVED AS TO CONTENT:
_______________________ ____________________________
LAURENCE S. WIENER NANCY HUNT-COFFEY
City Attorney City Manager
____________________________
SHANA E. EPSTEIN
Director of Public Works
____________________________
MANDANA MOTAHARI
City Architect
____________________________
SHARON L’HEUREUX DRESSEL
Risk Manager
DocuSign Envelope ID: 2F59694C-B398-4898-9827-461D1BC299BC .
8 B0785-0001\2761102v1.doc
EXHIBIT A
SCOPE OF WORK
I. SCOPE OF WORK
CONTRACTOR shall furnish and install system furniture at CITY’s Public Works Second Floor Administration Area - the Phase I work is selected from the product lines of Haworth which includes 26 workstations of varying sizes, two interactive group meeting areas, plus miscellaneous storage cabinets and as further described in Attachments 1 to Exhibits A & B.
CONTRACTOR shall deliver and install the furniture to the satisfaction of CITY’s Project Administration Division. Deliveries shall be coordinated and occur outside of normal business hours of CITY’s Public Works Department (7:30am-5:30pm).
CONTRACTOR shall complete delivery and installation of the furniture within twelve (12) to fourteen (14) weeks of a written Notice to Proceed. Issuance of a CITY Purchase Order shall constitute the Notice to Proceed.
CONTRACTOR guarantees the work shall be performed in accordance with the Scope of Work specified herein and to CITY’s full satisfaction and accordance with all relevant codes and regulations.
II. INFECTIOUS DISEASE
A. The federal government and State of California, the County of Los Angeles, and CITY have declared an emergency due to a global pandemic caused by an infectious coronavirus which causes a disease referred to as COVID-19. In an effort to support and maintain a safe and healthy workplace for CITY employees and the community, CITY is requiring all contractors and CONTRACTOR to immediately monitor and track the signs and symptoms of COVID-19, the common cold and influenza for all of its employees and subcontractors (collectively “CONTRACTOR employees”) assigned to CITY projects that come onsite to any CITY facility to perform services under the Agreement.
B. CONTRACTOR shall notify CITY immediately in writing if CONTRACTOR or CONTRACTOR employees have come in contact with anyone with an infectious disease or has contracted an infectious disease. Such CONTRACTOR employees shall immediately cease performing services under the Agreement.
C. CONTRACTOR shall monitor CONTRACTOR employees’ signs and symptoms with written logs. CONTRACTOR shall maintain a daily recording of the following:
1. Require CONTRACTOR employees to take their temperature each time they enter and exit CITY facilities (both before and after work is performed at CITY facilities).
2. If CONTRACTOR employees have any symptoms of COVID-19, the common cold, or influenza including but not limited to a fever (100°F or higher), cough, trouble breathing, CONTRACTOR shall:
(a) Direct employees not to report to work.
DocuSign Envelope ID: 2F59694C-B398-4898-9827-461D1BC299BC 9 B0785-0001\2761102v1.doc
(b) Contact your CITY Responsible Principal.
3. CONTRACTOR shall ask employees to identify any close contact they had with others at a CITY facility during the 48 hours prior to symptom onset or positive test, if asymptomatic. Close contact is defined as individuals who are within 6 feet of each other for 15 minutes or more over a 24 hour period. This definition may be modified by the Centers for Disease Control and/or the Los Angeles County Public Health Department.
4. CONTRACTOR shall disinfect all areas that CONTRACTOR’s employees come in contact with while performing services under the Agreement before and after usage.
5. CONTRACTOR employees shall not return to any CITY facility until they meet the quarantine / isolation guidance* of the Los Angeles County Department of Public Health. * CONTRACTOR acknowledges it has reviewed, understands and will follow the Los Angeles County Department of Public Health guidance workplaces.
D. CONTRACTOR shall also maintain daily monitoring and record keeping in connection with CITY projects where CONTRACTOR employees come on site for the following information:
1. Projects are adhering to Social Distancing and Industry Safety Standards for employees and the public. Please review Los Angeles County Department of Public Health guidelines for social distancing.
2. CONTRACTOR employees are not working while sick.
3. CONTRACTOR shall notify their CITY Project Manager or CITY Responsible Principal prior to reporting on site daily.
4. CONTRACTOR shall contact their CITY Project Manager or CITY Responsible Principal to reschedule non-essential services.
E. CONTRACTOR shall provide employees with handwashing and sanitizing equipment.
These requirements apply to all vendors and their employees regardless of whether they are fully vaccinated or not.
CONTRACTOR shall be required to know and adhere to Los Angeles County Public Health Order http://publichealth.lacounty.gov/media/Coronavirus/reopening-la.htm#orders.
For the latest CITY updates and COVID-19 related FAQs please visit http://www.beverlyhills.org/novelcoronavirus
CITY reserves the right to review CONTRACTOR’s daily logs to ensure compliance with this Agreement. CITY has the right to send CONTRACTOR employees home who do not comply with these requirements. CONTRACTOR shall maintain the recordings and logs in accordance with the Agreement.
For questions, please contact CITY’s Responsible Principal or Risk Management at 310- 285-1073.
DocuSign Envelope ID: 2F59694C-B398-4898-9827-461D1BC299BC 10 B0785-0001\2761102v1.doc
EXHIBIT A
ATTACHMENT 1
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EXHIBIT B
SCHEDULE OF PAYMENT AND RATES
CITY shall compensate CONTRACTOR for the services required by this Agreement in an amount not to exceed Two Hundred Ninety-Eight Thousand, Seven Hundred Twenty-Nine Dollars ($298,729.00) at the rates set forth in Attachment 1 to this Exhibit B. This includes a 7% contingency in the not to exceed amount of Nineteen Thousand Five Hundred Forty Three and Thirty-One Cents ($19,543.31) for the optional tasks and unanticipated services outside the Scope of Work described in Exhibit A.
Upon satisfactory completion of the services required under this Agreement, CONTRACTOR shall submit to CITY a detailed invoice in a form approved by CITY for its services performed, which shall include documentation setting forth in detail a description of the services rendered, the hours of services, and the amount due. Within 30 days of receipt of such invoice, CITY shall pay all undisputed amounts included on the invoice.
DocuSign Envelope ID: 2F59694C-B398-4898-9827-461D1BC299BC 12 B0785-0001\2761102v1.doc
EXHIBIT B
ATTACHMENT 1
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(9JWS-l.. (4,WS.2. PH>ffi •• 116""""1,on, .ome so·h With 16·�ru,ck on I•" Panrl rxterion on•�•"' lammate to<� floor, - lobri< on � Lam,,..,e worburloce,; Metal mot.Ir ped,esta� wttl, cu"-> top Mr<..! �en,I ' s IZD,'i4Z 00 s uo,s..z 00
,le>, ovefflud, and wardrobes Laterol�l<,s., w<><htruon, havt, • l·lZ",*-awer I loclu.. Oe,;h •e he-ch• ad�Ir.elude,, oll tlectn<;.,l - Ate 0.k lamnau,, Sn-" plr.;te, """''- lio J,t, porw,I fabro: (G< B), PD<d Im.I- for �lcuohions..
�labor to�• s.turdoy (per mu
,, • s 2.lU 00
-to-•� (PerSU • s •.•n.oo ' ' s
F"'1lil'"'e SUl>Cotol s 221,()81 00
Eotlmo!e<I
f�ht
= •• s ' ltour> ln<lltdHP'huel&l'tl.lse2 3 132 SO
Normol hc>in IMtolla!ion, i><'""d
....... - - I <le• .C<HS to do<b - olewaton s 17.115 00 S.lelTn,9.5" s 23,591.21
...iii.Total s l71,919 71
•••
I -th�pri<,os�u.y 20Ulb! �holdltww M>ttt,l\, 2023
l l,.lbo<...,.., CMty'"" - ii ...... "'"" ••• ""' .. o1u1>1o ........ any �od l CAOl.'1ojKl.._!_..bHod-,GSA ��-CAOSSS$Q(llo<o" P<ojo<tM-S1'Ulpe,i.,.., 14 B0785-0001\2761102v1.doc
ADDITIONAL SERVICES/RATES
In addition, for unanticipated services outside the scope of Exhibit A, CITY shall compensate CONTRACTOR at the following rates:
DocuSign Envelope ID: 2F59694C-B398-4898-9827-461D1BC299BC
HAWORTH
G•neral Sen·iu� A1hniui�11 aticu Co111nct fofonn�tion
Stnice R.:l!H
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1d Double · '°' T ,m,,i Hobday
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15 B0785-0001\2761102v1.doc
DocuSign Envelope ID: 2F59694C-B398-4898-9827-461D1BC299BC Gtner�l Stn·frt1 Athni111111 �11011 Co1111 �<I Info, in�oon OtbcJ (fQllS Pl c00Jl9RI
• EJKtncol Hool:,,p. Hor<N,-...,, of tloctncal u ""' uKludod ao:I """' bt Olffhod by ltct<Ued tlocmc....,
• 1m,o.11tt', Re-lp<llll,lb.hty- The .... wi... .,. ,eopow.,blt fo, c1 •• nag oll tum,..,.. pacbag ,uoto,uh &om tbt ,u. clooo,ni tbt tum.tu<• d1ty .... w1oc1 ll>d """"& any wananty wo,1:
o, pa,U .-<I�o 5...i wall: tbrougll 1mpocli00 ,...., d1t <""""'°' , Job Su C<>11<1,,..,..... n.. JOtl "" """' bt ••ady ,o """.,,. flo-111ture ,...., c""'huctlOI> comp)t!e {ffi� pid ood hle ,a. wan c<n"UU!&'p""'' -· <.-pol and bo..-.d fbusbed. tlectnca�dota wo,1: "-· "" ) and d>t ,pact ht ofhades (pwcb bS! Uodeo oo,Jy). as wtU as clean cd fffe of <lob<" A<lequoce fac�,1 ... fo, off.to.clmg. ••p,i. '"'""'! olld lwl<ll,ni ofn,m:hand,,e WU bt pnn'!ded.
• Job Su s.,,.".,_ Elocmc ai,,.11,. beati\...Uilah<C. boutUlj! -·o, oles-.100 ...,_1<e ,.,u bt turo..i.od "'"'°"' cll#ge to omo.11e,
, Lobo,. 1m,o.11e, ·, abohty oo en,:1 o, a...,,,t,lo funut,xt ki>ocud "°"" o, to pemw,e,1•ly anoclL. off,x. ot boh "'place mo,·oble tum.ture u dopelldelll"" JUn•d,,:t,ocal op_,.,,., lfhade «pt.,•""" enfor<od at d>t ,,.,.. of 11UtaU,b00> ,equ,,e tbt u.se ofhadesme,, at lbe "" ollltt tlwl 1be .,.,..u .. ·, 0,1,11 .,,,o.1!01iOO penot111tl o, wb<OGboctoo. mu!IU!j! """'"""'! « •••• ,.,u bt paid by=- • Po,ho.l poymelll u ollov,-«l and e:<pecled foo ]*1,.l perfonnaoi:e. os opproved by lbe �· -
16 B0785-0001\2761102v1.doc
EXHIBIT C
CERTIFICATE OF INSURANCE
This is to certify that the following endorsement is part of the policy(ies) described below:
NAMED INSURED COMPANIES AFFORDING COVERAGE
A.
B.
ADDRESS C.
COMPANY
(A. B. C.) COVERAGE
POLICY
NUMBER
EXPIRATION
DATE
B.I. LIMITS
P.D.
AGGREGATE
AUTOMOBILE LIABILITY
GENERAL LIABILITY
PRODUCTS/COMPLETED
OPERATIONS
BLANKET CONTRACTUAL
CONTRACTOR'S PROTECTIVE
PERSONAL INJURY
EXCESS LIABILITY
WORKERS' COMPENSATION
It is hereby understood and agreed that the City of Beverly Hills, its City Council and each member thereof and every officer and employee of the City shall be named as joint and several assureds with respect to claims arising out of the following project or agreement:
It is further agreed that the following indemnity agreement between the City of Beverly Hills and the named insured is covered under the policy: Contractor agrees to indemnify, hold harmless and defend City, its City Council and each member thereof and every officer and employee of City from any and all liability or financial loss resulting from any suits, claims, losses or actions brought against and from all costs and expenses of litigation brought against City, its City Council and each member thereof and any officer or employee of City which results directly or indirectly from the wrongful or negligent actions of contractor's officers, employees, agents or others employed by Contractor while engaged by Contractor in the (performance of this agreement) construction of this project.
It is further agreed that the inclusion of more than one assured shall not operate to increase the limit of the company's liability and that insurer waives any right of contribution with insurance which may be available to the City of Beverly Hills.
In the event of cancellation or material change in the above coverage, the company will give 30 days written notice of cancellation or material change to the certificate holder.
Except to certify that the policy(ies) described above have the above endorsement attached, this certificate or verification of insurance is not an insurance policy and does not amend, extend or alter the coverage afforded by the policies listed herein.
Notwithstanding any requirement, term, or condition of any contract or other document with respect to which this certificate or verification of insurance may be issued or may pertain, the insurance afforded by the policies described herein is subject to all the terms, exclusions and conditions of such policies.
DATE: BY:
Authorized Insurance Representative
TITLE:
AGENCY: ADDRESS:
RM02.DOC REVISED 10/14/96.
DocuSign Envelope ID: 2F59694C-B398-4898-9827-461D1BC299BC 17 B0785-0001\2761102v1.doc
EXHIBIT D
Terms for Compliance with California Labor Law Requirements Section 1. CONTRACTOR acknowledges that the project as defined in the Agreement between CONTRACTOR and CITY, to which the Agreement to Comply with California Labor Law Requirements is attached and incorporated by reference, is a “public work” as defined in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code (“Chapter 1”), and that the Agreement is subject to (a) Chapter 1, including without limitation Labor Code Section 1771 and (b) the rules and regulations established by the Director of Industrial Relations (“DIR”) implementing such statutes. CONTRACTOR shall perform all work on the project as a public work. CONTRACTOR shall comply with and be bound by all the terms, rules and regulations described in 1(a) and 1(b) as though set forth in full herein.
Section 2. California law requires the inclusion of specific Labor Code provisions in certain contracts. The inclusion of such specific provisions below, whether or not required by California law, does not alter the meaning or scope of Section 1 above.
Section 3. CONTRACTOR shall be registered with the Department of Industrial Relations in accordance with California Labor Code Section 1725.5, and has provided proof of registration to CITY prior to the effective date of the Agreement. CONTRACTOR shall not perform work with any subcontractor that is not registered with DIR pursuant to Section 1725.5. CONTRACTOR and subcontractors shall maintain their registration with the DIR in effect throughout the duration of the Agreement. If CONTRACTOR or any subcontractor cease to be registered with DIR at any time during the duration of the project, CONTRACTOR shall immediately notify CITY.
Section 4. Pursuant to Labor Code Section 1771.4, CONTRACTOR’s services are subject to compliance monitoring and enforcement by DIR. CONTRACTOR shall post job site notices, as prescribed by DIR regulations.
Section 5. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request. CONTRACTOR acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and CONTRACTOR shall post such rates at each job site covered by the Agreement.
Section 6. CONTRACTOR shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. CONTRACTOR shall, as a penalty to the CITY, forfeit two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to the Agreement by CONTRACTOR or by any subCONTRACTOR.
Section 7. CONTRACTOR shall comply with and be bound by the provisions of Labor Code Section 1776, which requires CONTRACTOR and each subCONTRACTOR to (1) keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776, (2) certify and make such payroll records available for inspection as provided by Section 1776, and (3) inform the CITY of the location of the records.
Section 8. CONTRACTOR shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6 and 1777.7 and California Administrative Code title 8, section 200 et DocuSign Envelope ID: 2F59694C-B398-4898-9827-461D1BC299BC 18 B0785-0001\2761102v1.doc
seq. concerning the employment of apprentices on public works projects. CONTRACTOR shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under the Agreement, CONTRACTOR shall provide CITY with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after concluding work pursuant to the Agreement, CONTRACTOR and each of its subCONTRACTORs shall submit to the CITY a verified statement of the journeyman and apprentice hours performed under the Agreement.
Section 9. CONTRACTOR acknowledges that eight hours labor constitutes a legal day’s work. CONTRACTOR shall comply with and be bound by Labor Code Section 1810.
CONTRACTOR shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. CONTRACTOR shall, as a penalty to the CITY, forfeit twenty-five dollars ($25) for each worker employed in the performance of the Agreement by CONTRACTOR or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of CONTRACTOR in excess of eight hours per day, and 40 hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight hours per day at not less than one and one-half times the basic rate of pay.
Section 10. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, CONTRACTOR hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
Section 11. For every subcontractor who will perform work on the project, CONTRACTOR shall be responsible for such subcontractor’s compliance with Chapter 1 and Labor Code Sections 1860 and 3700, and CONTRACTOR shall include in the written contract between it and each subcontractor a copy of those statutory provisions and a requirement that each subcontractor shall comply with those statutory provisions. CONTRACTOR shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor’s compliance, including without limitation, conducting a periodic review of the certified payroll records of the subcontractor and upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. CONTRACTOR shall diligently take corrective action to halt or rectify any failure.
To the maximum extent permitted by law, CONTRACTOR shall indemnify, hold harmless and defend (at CONTRACTOR’s expense with counsel reasonably acceptable to the CITY) the CITY, its officials, officers, employees, agents and independent CONTRACTORs serving in the role of CITY officials, and volunteers from and against any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including CONTRACTOR, its subcontractors, and each of their officials, officers, employees and agents) in connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all consequential damages, attorneys’ fees, and other related costs and expenses. All duties of CONTRACTOR under this Section shall survive termination of the Agreement.
DocuSign Envelope ID: 2F59694C-B398-4898-9827-461D1BC299BC Certificate Of Completion
Envelope Id: 2F59694CB39848989827461D1BC299BC Status: Sent Subject: Complete with DocuSign: Systems Source Inc Agreement - PW 2nd Floor.pdf Source Envelope:
Document Pages: 18 Signatures: 6 Envelope Originator:
Certificate Pages: 3 Initials: 0 Flora Flowers
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
455 N. Rexford Drive
Beverly Hills, CA 90210
[email protected]
IP Address: 198.245.189.166
Record Tracking
Status: Original
12/30/2022 12:04:37 PM
Holder: Flora Flowers
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
Keith Anderson
[email protected]
CFO
Systems Source, Inc
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 38.142.25.178
Sent: 12/30/2022 12:13:03 PM
Viewed: 12/30/2022 1:41:35 PM
Signed: 1/3/2023 7:16:03 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Rosemarie Smith
[email protected]
President/CEO
Systems Source, Inc.
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 70.164.210.237
Sent: 12/30/2022 12:13:02 PM
Viewed: 12/30/2022 1:53:43 PM
Signed: 12/30/2022 1:53:55 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sharon L'Heureux Dressel
[email protected]
Risk Manager
Sharon Dressel
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.166
Sent: 1/3/2023 7:16:07 AM
Viewed: 1/3/2023 7:21:36 AM
Signed: 1/3/2023 7:21:43 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Deborah R. Hakman for
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 172.116.62.172
Signed using mobile
Sent: 1/3/2023 7:21:47 AM
Viewed: 1/3/2023 8:35:51 AM
Signed: 1/3/2023 8:36:17 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
DocuSign
Signer Events Signature Timestamp
Mandana Motahari
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.169
Sent: 1/3/2023 8:36:22 AM
Viewed: 1/3/2023 6:16:06 PM
Signed: 1/3/2023 6:16:34 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Shana E. Epstein
[email protected]
Director of Public Works
Security Level: Email, Account Authentication
(None) Signature Adoption: Pre-selected Style
Using IP Address: 192.5.3.140
Signed using mobile
Sent: 1/3/2023 6:16:38 PM
Viewed: 1/3/2023 6:24:09 PM
Signed: 1/3/2023 6:24:49 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Logan Phillippo
[email protected]
Senior Management Analyst
City of Beverly Hills
Security Level: Email, Account Authentication
(None)
Sent: 1/3/2023 6:24:52 PM
Viewed: 1/4/2023 4:50:17 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Nancy Hunt-Coffey
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lili Bosse
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Huma Ahmed
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Carbon Copy Events Status Timestamp
Adrianne Tarazon
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Dorina Mohan
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 12/30/2022 12:13:03 PM
Payment Events Status Timestamps