Item D-4 Agenda Report — Beverly Hills City Council, February 7, 2023

AGENDA REPORT
Meeting Date: February 7, 2023
Item Number:

To:

D-4
Honorable Mayor & City Council
From: Cynthia Owens, Municipal Affairs Program Manager
Subject: AMMENDMENT NO. 1 TO THE AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND TAMME, INC. DBA SIGNATURE PARTY

RENTALS FOR AS NEEDED SPECIAL EVENTS EQUIPMENT
RENTALS; AND
APPROVAL OF A FISCAL YEAR 2022/2023 CHANGE PURCHASE
ORDER FOR TAMME, INC. DBA SIGNATURE PARTY RENTALS IN
THE AMOUNT OF $150,000 FOR A TOTAL NOT TO EXCEED
AMOUNT OF $250,000
Attachments: 1. Original Agreement

2. Amendment No. 1

RECOMMENDATION
It is recommended the City Council:
1) Approve Amendment No. 1 to the Agreement between the City of Beverly Hills and Tamme, Inc. dba Signature Party Rentals for as needed special events equipment rental and
2) Approve a Fiscal Year 2022/2023 (“FY 22/23”) change purchase order for Tamme, Inc. dba Signature Party Rentals in the amount of $150,000 for a total not to exceed amount of $250,000.

INTRODUCTION
In June 2022, the City released a request for proposals (“RFP”) for as needed special event equipment rental services. On July 11, 2022, the City awarded an agreement to Tamme, Inc. dba Signature Party Rentals, hereinafter referred to as Signature Party Rentals, in the amount of $100,000 per fiscal year for three years for a total not to exceed of $300,000.

Stephanie Harris, Interim Director of Community Services Meeting Date: February 7, 2023

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Due to the number of special events hosted by the City each year, staff is requesting the City Council approve an amendment to this Agreement to increase the consideration to a total of $250,000 per fiscal year for a total not to exceed amount of $750,000 to encompass the various events hosted by the City which require equipment rental.

DISCUSSION
The City of Beverly Hills has several annual, special events as well as a wide variety of other special events which require equipment rentals. Events may include, but are not limited to: art festivals, small concerts, community events, holiday celebrations, and ceremonies such as the installation of the Mayor, City Council, and City Treasurer.

On June 1, 2022, staff in the Policy & Management Department released RFP-22-010- 03 for special events rental equipment with a closing date of June 15, 2022. The RFP was issued through Planet Bids where 33 companies were notified the City was seeking various firms to provide special events rental equipment services. The City also directly emailed the RFP to seven additional vendors.

On June 15, 2022, the City received two responses to the RFP: one from Signature Party Rentals and one from Audio Video LA. A selection committee was formed using staff from Community Services, Policy & Management, and the Police Department to evaluate the responses using the following criteria:
 Demonstrated experience and qualifications;
 Understanding of the requirements and ability to meet the scope of work outlined in the RFP;
 Prior record of performance with local, county, or state agencies;  Equipment inventory and rental pricing; and
 References.

A total of 100 points were available across the five categories, with Signature Party Rentals receiving a score of 95.75 and Audio Video LA receiving a score of 89.75. The City awarded agreements to Signature Party Rentals for special event equipment rentals. The City also awarded an agreement to Audio Video LA for rentals related to audio and video needs. The agreement and purchase order do not require City Council approval due to the value of the annual agreement being less than $100,000 per year.

Since executing the agreement with Signature Party Rentals, the vendor has been used for a variety of events including, but not limited to:
 The installation of the Mayor, City Council, and City Treasurer,  The Fall Art Show, and
 Doggy Daze.

For this fiscal year, the City has spent approximately $65,000 with Signature Party Rentals for various City events. Staff intends to utilize Signature Party Rentals for the April 2023 Mayoral Installation, the Spring Art Show, the Farmer’s Market, and any other community events that may arise over the next several months. As such, staff is seeking to increase the consideration of the agreement with Signature Party Rentals by $150,000 for a total not to exceed of $250,000.

FISCAL IMPACT
Funding exists in the FY 22/23 City Council approved budgets for Community Services, Policy & Management, and Police Department for the increase in consideration for this Meeting Date: February 7, 2023

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Amendment No. 1 to the Agreement between the City of Beverly Hills and Tamme, Inc. dba Signature Party Rentals. No additional appropriation is required.

Nancy Hunt-Coffey
City Manager
Approved By
Attachment 1
1 AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND
TAMME, INC. DBA SIGNATURE PARTY RENTALS FOR AS

NEEDED SPECIAL EVENTS EQUIPMENT RENTALS
NAME OF CONTRACTOR: Tamme, Inc. dba Signature Party Rentals RESPONSIBLE PRINCIPAL OF CONTRACTOR: Marc Esposito, Vice President CONTRACTOR’S ADDRESS: 3100 S. Susan Street
Santa Ana, CA 92704
Attention: Marc Esposito, Vice President
CONTRACTOR’S E.I.N/TAX I.D. NO.: 33-0784051
CITY’S ADDRESS: City of Beverly Hills
455 N. Rexford Drive
Beverly Hills, CA 90210
Attention: George Chavez, City Manager
COMMENCEMENT DATE: July 1, 2022
TERMINATION DATE: July 30, 2023
CONSIDERATION: Not to exceed:

Fiscal Year 2022-2023 $100,000.00
Fiscal Year 2023-2024 $100,000.00
Fiscal Year 2024-2025 $100,000.00
Total Not To Exceed: $300,000.000
DocuSign Envelope ID: FE4BE61F-5491-44DC-BD98-277DB25C7329 443-22
2 B0785-0001\2685999v3.doc

AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND
TAMME, INC. DBA SIGNATURE PARTY RENTALS FOR AS

NEEDED SPECIAL EVENTS EQUIPMENT RENTALS
THIS AGREEMENT is made by and between the City of Beverly Hills (hereinafter called “CITY”), and Tamme, Inc. dba Signature Party Rentals (hereinafter called “CONTRACTOR”).

RECITALS
A. CITY desires to have certain services and/or goods provided as set forth in Exhibit A (the “Scope of Work”), attached hereto and incorporated herein.

B. CONTRACTOR represents that it is qualified and able to perform the Scope of Work.

NOW, THEREFORE, the parties agree as follows:

Section 1. CONTRACTOR’s Scope of Work. CONTRACTOR shall perform the Scope of Work described in Exhibit A in a manner satisfactory to CITY and consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. CITY shall have the right to order, in writing, changes in the Scope of Work. Any changes in the Scope of Work by CONTRACTOR must be made in writing and approved by both parties. The cost of any change in the Scope of Work must be agreed to by both parties in writing.

Section 2. Time of Performance.

CONTRACTOR shall commence its services under this Agreement upon the Commencement Date or upon a receipt of a written notice to proceed from CITY. CONTRACTOR shall complete the performance of services by the Termination Date set forth above.

Section 3. Compensation.
(a) Compensation
CITY agrees to compensate CONTRACTOR for the services and/or goods provided under this Agreement, and CONTRACTOR agrees to accept in full satisfaction for such services, a sum not to exceed the Consideration set forth above and more particularly described in Exhibit B.
(b) Expenses
CONTRACTOR shall be entitled to reimbursement only for those expenses expressly set forth in Exhibit B. Any expenses incurred by CONTRACTOR which are not expressly authorized by this Agreement will not be reimbursed by CITY. (c) Additional Services. CITY may from time to time require CONTRACTOR to perform additional services not included in the Scope of Work. Such requests for additional services shall be made by CITY in writing and agreed upon by both parties in writing.

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Section 4. Method of Payment. CITY shall pay CONTRACTOR said Consideration in accordance with the method and schedule of payment set forth in Exhibit B.

Section 5. Independent Contractor. CONTRACTOR is and shall at all times remain, as to CITY, a wholly independent contractor. Neither CITY nor any of its agents shall have control over the conduct of CONTRACTOR or any of CONTRACTOR’s employees, except as herein set forth. CONTRACTOR shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of CITY.

Section 6. Assignment. This Agreement shall not be assigned in whole or in part, by CONTRACTOR without the prior written approval of CITY. Any attempt by CONTRACTOR to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect.

Section 7. Responsible Principal(s)
(a) CONTRACTOR’s Responsible Principal set forth above shall be principally responsible for CONTRACTOR’s obligations under this Agreement and shall serve as principal liaison between CITY and CONTRACTOR. Designation of another Responsible Principal by CONTRACTOR shall not be made without prior written consent of CITY. (b) CITY’s Responsible Principal shall be the City Manager or his designee set forth above who shall administer the terms of the Agreement on behalf of CITY.

Section 8. Personnel. CONTRACTOR represents that it has, or shall secure at its own expense, all personnel required to perform CONTRACTOR’s Scope of Work under this Agreement. All personnel engaged in the work shall be qualified to perform such Scope of Work.

Section 9. Permits and Licenses. CONTRACTOR shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of services under this Agreement, including a business license.

Section 10. Interests of CONTRACTOR. CONTRACTOR affirms that it presently has no interest and shall not have any interest, direct or indirect, which would conflict in any manner with the performance of the Scope of Work contemplated by this Agreement. No person having any such interest shall be employed by or be associated with CONTRACTOR.

Section 11. Insurance.
(a) CONTRACTOR shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
(1) A policy or policies of Comprehensive General Liability Insurance, with minimum limits of Two Million Dollars ($2,000,000) for each occurrence, combined single limit, against any personal injury, death, loss or damage resulting from the wrongful or negligent acts by CONTRACTOR.
(2) A policy or policies of Comprehensive Vehicle Liability Insurance covering personal injury and property damage, with minimum limits of One Million Dollars ($1,000,000) per occurrence combined single limit, covering any vehicle utilized by CONTRACTOR in performing the Scope of Work required by this Agreement.

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(3) Workers’ compensation insurance as required by the State of California.
(b) CONTRACTOR shall require each of its sub-contractors to maintain insurance coverage which meets all of the requirements of this Agreement. (c) The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least a A+;VII in the latest edition of Best’s Insurance Guide.
(d) CONTRACTOR agrees that if it does not keep the aforesaid insurance in full force and effect CITY may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, CITY may take out the necessary insurance and pay, at CONTRACTOR’s expense, the premium thereon.
(e) At all times during the term of this Agreement, CONTRACTOR shall maintain on file with CITY’s Risk Manager a certificate or certificates of insurance on the form set forth in Exhibit C, attached hereto and incorporated herein, showing that the aforesaid policies are in effect in the required amounts. CONTRACTOR shall, prior to commencement of work under this Agreement, file with CITY’s Risk Manager such certificate or certificates. The general liability insurance shall contain an endorsement naming the CITY as an additional insured. (f) The general liability and vehicle liability policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty (30) days prior written notice to CITY, and specifically stating that the coverage contained in the policies affords insurance pursuant to the terms and conditions as set forth in the Agreement.
(g) The insurance provided by CONTRACTOR shall be primary to any coverage available to CITY. The policies of insurance required by this Agreement shall include provisions for waiver of subrogation.
(h) Any deductibles or self-insured retentions must be declared to and approved by CITY. At the option of CITY, CONTRACTOR shall either reduce or eliminate the deductibles or self-insured retentions with respect to CITY, or CONTRACTOR shall procure a bond guaranteeing payment of losses and expenses.
(i) The insurance coverage amounts required under the Agreement do not limit CITY’s right to recover against CONTRACTOR and its insurance carriers.

Section 12. Indemnification.
(a) CONTRACTOR agrees to indemnify, hold harmless and defend CITY, City Council and each member thereof, and every officer, employee and agent of CITY, from any claim, liability or financial loss (including, without limitation, attorney’s fees and costs) arising from any intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of CONTRACTOR or any person employed by CONTRACTOR in the performance of this Agreement.
(b) All duties of CONTRACTOR shall survive termination or expiration of the Agreement.

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Section 13. Termination.
(a) CITY shall have the right to terminate this Agreement for any reason or for no reason upon five calendar days’ written notice to CONTRACTOR. CONTRACTOR agrees to cease all work under this Agreement on or before the effective date of such notice. (b) In the event of termination or cancellation of this Agreement by CITY, due to no fault or failure of performance by CONTRACTOR, CONTRACTOR shall be paid based on the percentage of work satisfactorily performed at the time of termination. In no event shall CONTRACTOR be entitled to receive more than the amount that would be paid to CONTRACTOR for the full performance of the services required by this Agreement.

CONTRACTOR shall have no other claim against CITY by reason of such termination, including any claim for compensation.

Section 14. CITY’s Responsibility. CITY shall provide CONTRACTOR with all pertinent data, documents, and other requested information as is available for the proper performance of CONTRACTOR’s Scope of Work.

Section 15. Information and Documents. All data, information, documents and drawings prepared for CITY and required to be furnished to CITY in connection with this Agreement shall become the property of CITY, and CITY may use all or any portion of the work submitted by CONTRACTOR and compensated by CITY pursuant to this Agreement as CITY deems appropriate.

Section 16. Records Retention and Examination. CONTRACTOR shall retain, protect, and maintain in an accessible location all records and documents, including paper, electronic, and computer records, with respect to all matters covered under this Agreement for five (5) years after receipt of final payment by CITY under the Agreement. CONTRACTOR shall make all such records and documents available for inspection, copying, or other reproductions, and auditing by authorized representatives of CITY, including the City Manager or designee, free of charge.

CONTRACTOR shall make available all requested data and records at reasonable locations within the County of Los Angeles at any time during normal business hours, and as often as CITY deems necessary. If records are not made available within the County of Los Angeles, CONTRACTOR shall pay CITY’s travel, hotel and meal costs to the location where the records are maintained. CONTRACTOR must include this provision in all subcontracts made in connection with this Agreement. This provision shall survive the termination of the Agreement.

Section 17. Nondiscrimination by CONTRACTOR. In the performance of this Agreement, CONTRACTOR assures that no person shall, on the basis of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this Agreement or under any project, program or activity supported by the Agreement, as required by Title VI of the Civil Rights Act of 1964, as amended, the Civil Rights Restoration Act of 1987, and Federal Executive Order 12898 (Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations). CONTRACTOR shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law, and shall take affirmative action to ensure that subcontractors and applicants are employed, DocuSign Envelope ID: FE4BE61F-5491-44DC-BD98-277DB25C7329 6 B0785-0001\2685999v3.doc
and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

Section 18. Notice. Any notices, bills, invoices, etc. required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during the receiving party’s regular business hours or by facsimile before or during the receiving party’s regular business hours; or (b) on the second business day following deposit in the United States mail, postage prepaid to the addresses set forth above, or to such other addresses as the parties may, from time to time, designate in writing pursuant to this section.

Section 19. Attorney’s Fees. In the event that either party commences any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action shall be entitled to reasonable attorney's fees, costs and necessary disbursements, in addition to such other relief as may be sought and awarded.

Section 20. Entire Agreement. This Agreement represents the entire integrated agreement between CITY and CONTRACTOR, and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by a written instrument signed by both CITY and CONTRACTOR.

Section 21. Exhibits; Precedence. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail.

Section 22. Governing Law. The interpretation and implementation of this Agreement shall be governed by the domestic law of the State of California.

Section 23. CITY Not Obligated to Third Parties. CITY shall not be obligated or liable under this Agreement to any party other than CONTRACTOR.

Section 24. Severability. Invalidation of any provision contained herein or the application thereof to any person or entity by judgment or court order shall in no way affect any of the other covenants, conditions, restrictions, or provisions hereof, or the application thereof to any other person or entity, and the same shall remain in full force and effect.

EXECUTED the day of 20___, at Beverly Hills,
California.

CITY OF BEVERLY HILLS
A Municipal Corporation

GEORGE CHAVEZ
City Manager
Signatures Continue Next Page
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CONTRACTOR:

MARC ESPOSITO
Vice President

RANDY BERG
Co-Owner / Chief Financial Officer
APPROVED AS TO FORM: APPROVED AS TO CONTENT:

LAURENCE S. WIENER STEPHANIE HARRIS
City Attorney Community Outreach Manager
SHARON L’HEUREUX DRESSEL
Risk Manager
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EXHIBIT A

SCOPE OF WORK
I. SCOPE OF WORK
Upon CITY’s request, each engagement for service will be set forth in writing in an executed Individual Project Order (IPO) to be approved by CITY in writing before any work, billing, or demand for payment will be initiated. Each IPO shall contain date(s), time(s), and location(s) for services to be peformed as well as an estimated cost for the services along with a ,ot to exceed amount which shall include all labor and expenses. If the scope of work changes or the cost of the engagement will exceed the not to exceed amount, then CONTRACTOR shall obtain the written permission from CITY or an amendment to the IPO.

Services
A. CONTRACTOR) shall follow special event maps/diagrams designed by CITY in order to properly place the equipment, or at the direction of CITY staff coordinating the event when maps/diagrams are not available.

B. CONTRACTOR shall coordinate with CITY on site planning, layout of rental equipment and supplies, and installation and removal schedule. Final site plan and layout decisions will be to the satisfaction of CITY with mutual understanding of the compatibility of equipment, site and time constraints.

C. All equipment provided shall be clean and in like-new working condition. CITY reserves the right to determine the suitability of any rental equipment and reject the use of any equipment without cost to CITY.

D. Last minute order changes may occur and shall be accommodated whenever feasible.

E. CONTRACTOR shall provide samples of any items/equipment intended CITY use to the CITY’s designee to review, when requested.

F. CONTRACTOR shall comply with all CITY, state and federal guidelines for any equipment provided in the performance of the Agreement.

G. CONTRACTOR shall be responsible for excessive or preventable damages to CITY property, or at the private location CITY is hosting an event at, which are related to installation or removal of equipment.

H. In advance of the delivery, CONTRACTOR shall provide CITY’s representative for the event with the contact information of CONTRACTOR’s employee who will be onsite during delivery, setup, operation of the event (if staying for the event to operate equipment) and removal of equipment to handle and assist with any issues that arise that are related to rental equipment, labor and supplies. This person is required to speak and understand English.

I. CONTRACTOR shall coordinate with CITY on permits and inspections as applicable and required for installation and event operations. This includes being present should testing and inspection of the rental items require inspection by CITY’s Fire or Building Department DocuSign Envelope ID: FE4BE61F-5491-44DC-BD98-277DB25C7329 9 B0785-0001\2685999v3.doc
personnel. Additionally, CONTRACTOR shall provide proper anchoring that meet Fire and Building permit guidelines for tenting and/or stage installation.

Delivery
A. CONTRACTOR shall deliver special event rental equipment to the location(s) as determined by the event schedule, set-up requirements, equipment requested, etc., as established for each event by CITY. CONTRACTOR shall coordinate with departmental representative(s) for delivery times and staging sites at event locations.

B. CONTRACTOR shall deliver and remove the special event rental equipment items within the time periods specified by CITY at the time a request for quote is made by CITY. CITY may require same day delivery and removal depending on the type and location of the special event.

C. In the event of inclement weather, CITY may request additional items be added to the delivery up to twenty-four (24) hours prior to the event. CONTRACTOR shall provide an updated quote / IPO to CITY when this occurs so the costs can be preauthorized by CITY prior to the delivery of the items.

II. INFECTIOUS DISEASE RELATED TO COVID-19, THE COMMON COLD, AND

INFLUENZA
A. The federal government and State of California, the County of Los Angeles, and CITY have declared an emergency due to a global pandemic caused by an infectious coronavirus which causes a disease referred to as COVID-19. In an effort to support and maintain a safe and healthy workplace for CITY employees and the community, CITY is requiring all contractors and CONTRACTOR to immediately monitor their employees for signs and symptoms of COVID-19, the common cold and influenza for all of its employees and subcontractors (collectively “CONTRACTOR employees”) assigned to CITY projects that come onsite to any CITY facility to perform services under the Agreement.

B. Upon being made aware, CONTRACTOR shall notify CITY immediately in writing if CONTRACTOR or CONTRACTOR employees have come in contact with anyone with an infectious disease related to COVID-19, the common cold, and influenza or has contracted an infectious disease related to COVID-19, the common cold, and influenza. Such CONTRACTOR employees shall immediately cease performing services under the Agreement.

C. CONTRACTOR shall monitor CONTRACTOR employees’ signs and symptoms.

CONTRACTOR shall comply with the following:

1. CITY reserves the right to take the temperature of the CONTRACTOR’s employees prior to performing services for CITY.

2. If CONTRACTOR employees have any symptoms of COVID-19, the common cold, or influenza including but not limited to a fever (100°F or higher), cough, trouble breathing, CONTRACTOR shall:
(a) Direct employees not to report to work.

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(b) Contact your CITY Responsible Principal.

3. CONTRACTOR shall ask employees to identify any close contact they had with others at a CITY facility during the 48 hours prior to symptom onset or positive test, if asymptomatic. Close contact is defined as individuals who are within 6 feet of each other for 15 minutes or more over a 24 hour period. This definition may be modified by the Centers for Disease Control and/or the Los Angeles County Public Health Department.

4. CONTRACTOR employees shall not return to any CITY facility until they meet the quarantine / isolation guidance* of the Los Angeles County Department of Public Health. * CONTRACTOR acknowledges it has reviewed, understands and will follow the Los Angeles County Department of Public Health guidance workplaces. CONTRACTOR shall comply with all guidelines issued by the Centers for Disease Control and/or the Los Angeles County Public Health Department. CONTRACTOR shall also comply with any CITY health guidelines adopted by the City Council.

D. CONTRACTOR shall provide employees with handwashing and/or sanitizing equipment.

These requirements apply to all vendors and their employees regardless of whether they are fully vaccinated or not.

CONTRACTOR shall be required to know and adhere to Los Angeles County Public Health Order http://publichealth.lacounty.gov/media/Coronavirus/reopening-la.htm#orders.

For the latest CITY updates and COVID-19 related FAQs please visit http://www.beverlyhills.org/novelcoronavirus
CITY has the right to send CONTRACTOR employees home who do not comply with these requirements.

For questions, please contact CITY’s Responsible Principal or Risk Management at 310- 285-1073.

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EXHIBIT B

SCHEDULE OF PAYMENT AND RATES
CITY shall compensate CONTRACTOR for the satisfactory performance of the work described in this Agreementt in the following not to exceed amounts: One Hundred Thousand Dollars ($100,000.00) for Fiscal Year 2022-2023; One Hundred Thousand Dollars ($100,000.00) for Fiscal Year 2023-2024; and One Hundred Thousand Dollars ($100,000.00) for Fiscal Year 2024- 2025 for a total not-to-exceed amount of Three Hundred Thousand Dollars ($300,000.00) for the term of this Ageement.

For July 1, 2022 to December 31, 2022, CONTRACTOR shall provide quotes to CITY based on the rates listed in Attachment 1 to Exhibit B “Signature Elevated Events Price List – 2022”, attached hereto and incorporated herein. This pricing includes a fifteen percent (15%) discount.

Additionally, CONTRACTOR shall provide a discounted deivery fee of One Hundred Ninety-Five Dollars ($195.00) per delivery truck. CITY acknowledges there will be a higher fee for Night Pickups based on the scope of each project. This cost will be identified in the IPO.

For each subsequent calendar year, CONTRACTOR shall provide a price list to CITY and/or CITY’s representative no later than January 2 of that calendar year for future quotes. The price lists shall also include a fifteen percent (15%) discount to CITY and a discounted delivery fee.

Quotes given by CONTRACTOR in an IPO shall be inclusive of all labor, equipment, material, overhead, incidentals, and any other service or charges necessary to complete the services.

There shall be no reimbursement for additional charges such as administrative fees, transportation, travel time, wait time, labor or insurance charges/increases, or any other expense.

In the event that ordered items are not delivered (i.e. missing) by the start time of an event, an amount equal to twice the quoted rental fee may be deducted from CONTRACTOR’s invoice depending on whether or not the missing items can be delivered within a timeframe whereby the event is not impacted. This is solely at the discretion of CITY.

In the event of inclement weather, CITY may cancel the vendor’s services up to six (6) hours prior to the time CITY requires the services at no additional cost to CITY. CITY may reschedule events at its discretion.

CONTRACTOR shall submit to CITY a detailed invoice, on a monthly basis or less frequently, for the services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period and the amount due. Within 30 days of receipt of each invoice, CITY shall pay all undisputed amounts included on the invoice. CITY shall pay CONTRACTOR said Consideration in accordance with the schedule of payment set forth in this Exhibit.

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ATTACHMENT 1 TO EXHIBIT B
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EXHIBIT C

CERTIFICATE OF INSURANCE
This is to certify that the following endorsement is part of the policy(ies) described below:

NAMED INSURED COMPANIES AFFORDING COVERAGE
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A.

ADDRESS C.

COMPANY
(A. B. C.) COVERAGE
POLICY
NUMBER

EXPIRATION
DATE
B.I. LIMITS
P.D.

AGGREGATE
AUTOMOBILE LIABILITY
GENERAL LIABILITY
PRODUCTS/COMPLETED

OPERATIONS
BLANKET CONTRACTUAL
CONTRACTOR'S PROTECTIVE
PERSONAL INJURY
EXCESS LIABILITY
WORKERS' COMPENSATION

It is hereby understood and agreed that the City of Beverly Hills, its City Council and each member thereof and every officer and employee of the City shall be named as joint and several assureds with respect to claims arising out of the following project or agreement:

It is further agreed that the following indemnity agreement between the City of Beverly Hills and the named insured is covered under the policy: Contractor agrees to indemnify, hold harmless and defend City, its City Council and each member thereof and every officer and employee of City from any and all liability or financial loss resulting from any suits, claims, losses or actions brought against and from all costs and expenses of litigation brought against City, its City Council and each member thereof and any officer or employee of City which results directly or indirectly from the wrongful or negligent actions of contractor's officers, employees, agents or others employed by Contractor while engaged by Contractor in the (performance of this agreement) construction of this project.

It is further agreed that the inclusion of more than one assured shall not operate to increase the limit of the company's liability and that insurer waives any right of contribution with insurance which may be available to the City of Beverly Hills.

In the event of cancellation or material change in the above coverage, the company will give 30 days written notice of cancellation or material change to the certificate holder.

Except to certify that the policy(ies) described above have the above endorsement attached, this certificate or verification of insurance is not an insurance policy and does not amend, extend or alter the coverage afforded by the policies listed herein.

Notwithstanding any requirement, term, or condition of any contract or other document with respect to which this certificate or verification of insurance may be issued or may pertain, the insurance afforded by the policies described herein is subject to all the terms, exclusions and conditions of such policies.

DATE: BY:

Authorized Insurance Representative
TITLE:

AGENCY: ADDRESS:

RM02.DOC REVISED 10/14/96.

DocuSign Envelope ID: FE4BE61F-5491-44DC-BD98-277DB25C7329 Certificate Of Completion
Envelope Id: FE4BE61F549144DCBD98277DB25C7329 Status: Completed Subject: Please DocuSign: Tamme Inc. dba Signature Party Rentals_07072022.pdf Source Envelope:

Document Pages: 32 Signatures: 6 Envelope Originator:

Certificate Pages: 2 Initials: 1 Cindy Owens
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
455 N. Rexford Drive
Beverly Hills, CA 90210
[email protected]
IP Address: 198.245.189.166
Record Tracking
Status: Original
7/7/2022 10:30:43 AM
Holder: Cindy Owens
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
Deborah Hakman
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 23.243.217.91
Signed using mobile
Sent: 7/7/2022 10:36:15 AM
Resent: 7/7/2022 5:21:56 PM
Viewed: 7/7/2022 5:26:59 PM
Signed: 7/7/2022 5:27:26 PM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Marc Esposito
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 24.24.173.238
Sent: 7/7/2022 5:27:28 PM
Resent: 7/7/2022 5:29:45 PM
Viewed: 7/8/2022 3:33:50 PM
Signed: 7/8/2022 4:46:10 PM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Randy Berg
[email protected]
CFO
Tamme, Inc
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 174.67.248.137
Signed using mobile
Sent: 7/7/2022 5:27:28 PM
Viewed: 7/9/2022 11:48:58 AM
Signed: 7/9/2022 11:49:35 AM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Sharon L'Heureux Dressel
[email protected]
Risk Manager
Sharon Dressel
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.166
Sent: 7/9/2022 11:49:37 AM
Viewed: 7/9/2022 12:10:35 PM
Signed: 7/9/2022 12:10:43 PM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Signer Events Signature Timestamp
Stephanie Harris
[email protected]
City of Beverly Hills
Security Level: Email, Account Authentication
(None) Signature Adoption: Pre-selected Style
Using IP Address: 107.127.56.66
Signed using mobile
Sent: 7/9/2022 11:49:37 AM
Viewed: 7/9/2022 2:28:31 PM
Signed: 7/9/2022 2:28:58 PM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Cynthia L Owens
[email protected]
Policy & Management Analyst
City of Beverly Hills
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 38.34.124.122
Signed using mobile
Sent: 7/9/2022 2:29:00 PM
Viewed: 7/9/2022 3:20:03 PM
Signed: 7/9/2022 3:20:20 PM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
George Chavez
[email protected]
City Manager
Security Level: Email, Account Authentication
(None) Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.166
Sent: 7/9/2022 3:20:22 PM
Resent: 7/11/2022 8:04:52 AM
Viewed: 7/11/2022 11:24:35 AM
Signed: 7/11/2022 11:24:51 AM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Gabrielle Ressa
[email protected]
Security Level: Email, Account Authentication
(None)
Sent: 7/11/2022 11:24:54 AM
Viewed: 7/11/2022 11:29:57 AM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 7/7/2022 10:36:15 AM
Certified Delivered Security Checked 7/11/2022 11:24:35 AM Signing Complete Security Checked 7/11/2022 11:24:51 AM Completed Security Checked 7/11/2022 11:24:54 AM
Payment Events Status Timestamps
Attachment 2
B0785-0001\2760894v5.doc
AMMENDMENT NO. 1 TO THE AGREEMENT BETWEEN THE
CITY OF BEVERLY HILLS AND TAMME, INC. DBA SIGNATURE

PARTY RENTALS FOR AS NEEDED SPECIAL EVENTS

EQUIPMENT RENTALS
NAME OF CONTRACTOR: Tamme, Inc. dba Signature Party Rentals RESPONSIBLE PRINCIPAL OF CONTRACTOR: Marc Esposito, Vice President CONTRACTOR’S ADDRESS: 3100 S. Susan Street
Santa Ana, CA 92704
Attention: Marc Esposito, Vice President
CONTRACTOR’S E.I.N/TAX I.D. NO.: 33-0784051
CITY’S ADDRESS: City of Beverly Hills
455 N. Rexford Drive
Beverly Hills, CA 90210
Attention: Nancy Hunt-Coffey, City
Manager
COMMENCEMENT DATE: July 1, 2022
TERMINATION DATE: July 30, 2023 (Original Termination Date) June 30, 2025 (Amended Pursuant to
Amendment No. 1)
CONSIDERATION: Original Agreement
Not to exceed:

Fiscal Year 2022-2023 $100,000.00
Fiscal Year 2023-2024 $100,000.00
Fiscal Year 2024-2025 $100,000.00
Total Not To Exceed: $300,000.00
Amendment No. 1
Not to exceed:

Fiscal Year 2022-2023 $250,000.00
Fiscal Year 2023-2024 $250,000.00
Fiscal Year 2024-2025 $250,000.00
Total Not To Exceed: $750,000.00
DocuSign Envelope ID: 61689217-7B78-4628-9864-7202C6C52D1E 2 B0785-0001\2760894v5.doc
AMMENDMENT NO.1 TO THE AGREEMENT BETWEEN THE
CITY OF BEVERLY HILLS AND TAMME, INC. DBA SIGNATURE

PARTY RENTALS FOR AS NEEDED SPECIAL EVENTS

EQUIPMENT RENTALS
This Amendment No. 1 is to that certain Agreement between the City of Beverly Hills (hereinafter called "CITY"), and Tamme, Inc. dba Signature Party Rentals (hereinafter called "CONTRACTOR") dated July 11, 2022 and identified as Contract No. 443-22 (“Agreement”).

RECITALS
A. CITY and CONTRACTOR entered into a written agreement for as needed special events equipment rentals.

B. CITY and CONTRACTOR desire to amend the Agreement to increase the Consideration per fiscal year.

NOW, THEREFORE, the parties agree as follows:

Section 1. The TERMINATION DATE is hereby amended as set forth on the cover page.

Section 2. The CONSIDERATION is hereby amended as set forth on the cover page.

Section 3. Exhibit B, “SCHEDULE OF PAYMENT AND RATES,” shall be amended as attached hereto and incorporated herein.

Section 4. Except as specifically amended by this Amendment No. 1, the remaining provisions of the Agreement shall remain in full force and effect.

EXECUTED the _____ day of __________________, 20___, at Beverly Hills, California.

Signatures on Next Page
DocuSign Envelope ID: 61689217-7B78-4628-9864-7202C6C52D1E 3 B0785-0001\2760894v5.doc

CITY OF BEVERLY HILLS
a Municipal Corporation

LILI BOSSE
Mayor of the City of Beverly Hills, California
ATTEST:
(SEAL)

HUMA AHMED
City Clerk
CONTRACTOR:

MARC ESPOSITO
Vice President

RANDY BERG
Co-Owner / Chief Financial Officer
APPROVED AS TO FORM: APPROVED AS TO CONTENT:

LAURENCE S. WIENER NANCY HUNT-COFFEY
City Attorney City Manager
APPROVED AS TO CONTENT:

STEPHANIE HARRIS
Interim Director of Community Services
____________
SHARON L’HEUREUX DRESSEL
Risk Manager
DocuSign Envelope ID: 61689217-7B78-4628-9864-7202C6C52D1E 4 B0785-0001\2760894v5.doc

EXHIBIT B

SCHEDULE OF PAYMENT AND RATES
CITY shall compensate CONTRACTOR for the satisfactory performance of the work described in this Agreement in the following not to exceed amounts: Two Hundred Fifty Thousand Dollars ($250,000.00) for Fiscal Year 2022-2023; Two Hundred Fifty Thousand Dollars ($250,000.00) for Fiscal Year 2023-2024; and Two Hundred Fifty Thousand Dollars ($250,000.00) for Fiscal Year 2024-2025 for a total not-to-exceed amount of Seven Hundred Fifty Thousand Dollars ($750,000.00) for the term of this Ageement.

For the period January 1, 2023 to December 31, 2023, CONTRACTOR shall provide quotes to CITY based on the rates listed in Attachment 1 to Exhibit B “Signature Elevated Events Price List – 2023”, attached hereto and incorporated herein. This pricing includes a fifteen percent (15%) discount.

Additionally, CONTRACTOR shall provide a discounted deivery fee of One Hundred Ninety-Five Dollars ($195.00) per delivery truck. CITY acknowledges there will be a higher fee for night pickups based on the scope of each project. This cost will be identified in the IPO.

Quotes given by CONTRACTOR in an IPO shall be inclusive of all labor, equipment, material, overhead, incidentals, and any other service or charges necessary to complete the services.

There shall be no reimbursement for additional charges such as administrative fees, transportation, travel time, wait time, labor or insurance charges/increases, or any other expense.

DocuSign Envelope ID: 61689217-7B78-4628-9864-7202C6C52D1E B0785-0001\2760894v5.doc
ATTACHMENT 1 TO EXHIBIT B
DocuSign Envelope ID: 61689217-7B78-4628-9864-7202C6C52D1E 6 B0785-0001\2760894v5.doc
DocuSign Envelope ID: 61689217-7B78-4628-9864-7202C6C52D1E 7 B0785-0001\2760894v5.doc
DocuSign Envelope ID: 61689217-7B78-4628-9864-7202C6C52D1E 8 B0785-0001\2760894v5.doc
DocuSign Envelope ID: 61689217-7B78-4628-9864-7202C6C52D1E 9 B0785-0001\2760894v5.doc
DocuSign Envelope ID: 61689217-7B78-4628-9864-7202C6C52D1E 10 B0785-0001\2760894v5.doc
DocuSign Envelope ID: 61689217-7B78-4628-9864-7202C6C52D1E 11 B0785-0001\2760894v5.doc
DocuSign Envelope ID: 61689217-7B78-4628-9864-7202C6C52D1E 12 B0785-0001\2760894v5.doc
DocuSign Envelope ID: 61689217-7B78-4628-9864-7202C6C52D1E 13 B0785-0001\2760894v5.doc
DocuSign Envelope ID: 61689217-7B78-4628-9864-7202C6C52D1E 14 B0785-0001\2760894v5.doc
DocuSign Envelope ID: 61689217-7B78-4628-9864-7202C6C52D1E 15 B0785-0001\2760894v5.doc
DocuSign Envelope ID: 61689217-7B78-4628-9864-7202C6C52D1E 16 B0785-0001\2760894v5.doc
DocuSign Envelope ID: 61689217-7B78-4628-9864-7202C6C52D1E 17 B0785-0001\2760894v5.doc
DocuSign Envelope ID: 61689217-7B78-4628-9864-7202C6C52D1E 18 B0785-0001\2760894v5.doc
DocuSign Envelope ID: 61689217-7B78-4628-9864-7202C6C52D1E 19 B0785-0001\2760894v5.doc
DocuSign Envelope ID: 61689217-7B78-4628-9864-7202C6C52D1E 20 B0785-0001\2760894v5.doc
DocuSign Envelope ID: 61689217-7B78-4628-9864-7202C6C52D1E 21 B0785-0001\2760894v5.doc
DocuSign Envelope ID: 61689217-7B78-4628-9864-7202C6C52D1E 22 B0785-0001\2760894v5.doc
DocuSign Envelope ID: 61689217-7B78-4628-9864-7202C6C52D1E Certificate Of Completion
Envelope Id: 616892177B78462898647202C6C52D1E Status: Sent Subject: For the February 7 City Council Meeting - Tamme Inc. dba Signature Party Rentals_Amendment No 1 Source Envelope:

Document Pages: 22 Signatures: 5 Envelope Originator:

Certificate Pages: 3 Initials: 0 Cindy Owens
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
455 N. Rexford Drive
Beverly Hills, CA 90210
[email protected]
IP Address: 198.245.189.166
Record Tracking
Status: Original
1/25/2023 3:41:26 PM
Holder: Cindy Owens
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
Deborah Hakman
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 208.87.234.180
Sent: 1/25/2023 3:48:17 PM
Viewed: 1/25/2023 3:55:39 PM
Signed: 1/25/2023 3:56:14 PM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Marc Esposito
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 76.33.119.133
Signed using mobile
Sent: 1/25/2023 3:56:20 PM
Viewed: 1/27/2023 11:01:38 AM
Signed: 1/27/2023 11:01:55 AM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Randy Berg
[email protected]
CFO
Tamme, Inc
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 66.7.248.146
Sent: 1/25/2023 3:56:20 PM
Viewed: 1/26/2023 9:22:25 AM
Signed: 1/26/2023 9:22:47 AM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Sharon L'Heureux Dressel
[email protected]
Risk Manager
Sharon Dressel
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.166
Sent: 1/27/2023 11:02:01 AM
Resent: 1/27/2023 3:51:12 PM
Viewed: 1/27/2023 4:05:53 PM
Signed: 1/27/2023 4:06:59 PM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Signer Events Signature Timestamp
Stephanie Harris
[email protected]
City of Beverly Hills
Security Level: Email, Account Authentication
(None) Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.166
Sent: 1/27/2023 11:02:01 AM
Viewed: 1/27/2023 12:21:10 PM
Signed: 1/27/2023 12:21:22 PM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Cynthia L Owens
[email protected]
Policy & Management Analyst
City of Beverly Hills
Security Level: Email, Account Authentication
(None)
Sent: 1/27/2023 4:07:05 PM
Viewed: 1/30/2023 8:01:25 AM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Nancy Hunt-Coffey
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Lili Bosse
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Huma Ahmed
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Adrianne Tarazon
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Carbon Copy Events Status Timestamp
Dorina Mohan
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Flora Flowers
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 1/25/2023 3:48:17 PM
Payment Events Status Timestamps

Beverly Hills City CouncilFebruary 7, 2023

Beverly Hills City Council
February 7, 2023