A detailed City Council packet is available for review in the Library and City Clerk's Office.
Pursuant to the Americans with Disabilities Act, the City of Beverly Hills will make reasonable efforts to accommodate persons with disabilities. If you require special assistance, please call (310) 285-2400 (voice) or (310) 285-6881 (TTY). Providing at least
forty-eight (48)
hours advance notice will help to ensure availability of services. City Hall, including the Council Chamber and Room 280A, is wheelchair accessible. The City Hall Council Chamber and Room 280A are also equipped with audio equipment for the hearing impaired.
CITY OF BEVERLY HILLS
Council Chamber
455 North Rexford Drive
Beverly Hills,
CA
90210
AGENDA
CITY COUNCIL REGULAR MEETING AND PARKING AUTHORITY MEETING March 21, 2023
7:00 PM*
Please be advised that pre-entry metal detector screening requirements are now in place at City Hall. Members of the public are requested to plan visits accordingly.
Members of the public may participate in the meeting by attending in-person or telephonically, and may view the meeting through live webcast or BHTV Channel 10 on Spectrum Cable.
City Council/Parking Authority meetings are broadcast on local Beverly Hills television and on other media platforms. Anyone who participates at the meeting and/or enters the City Council Chamber is subject to having their image displayed. These recordings will remain publicly accessible in perpetuity.
Public Comment Participation:
- Oral Comment/Listen only: (310) 288-2288
- Email: [email protected]
- Video (during public comment only): http://beverlyhills.org/comment
- To Watch Video Live: http://beverlyhills.org/live or On-Demand: http://beverlyhills.org/citycouncilmeetings
- In-Person: Submit a Speaker Card to the City Clerk at the meeting
How to Submit Public Comment (Email/Video):
It is recommended that public written comments be submitted to the City Clerk’s office by 12:00 p.m. on the meeting date. Public comments will also be taken during the meeting when the topic is being reviewed by the City Council/Parking Authority. Written comments should identify the Agenda Item Number or Topic in the subject line of the email. In order to be read at the meeting, written comments will be allowed with a maximum of 350 words, which corresponds to approximately 3 minutes of speaking time.
If a comment is received after the agenda item is heard, it will not be a part of the record. Public comment via video conference will be 3 minutes per each individual comment, subject to City Council/Parking Authority discretion. In-person speaker cards may be submitted to the City Clerk directly during the meeting.
The City Council may act on any item listed on the agenda.
PLEDGE OF ALLEGIANCE
A.
ROLL CALLS
B.
PRESENTATIONS
1. PRESENTATION – Recognizing the teams and coaches from the Beverly Hills American Youth Soccer Organization (AYSO) for winning the Western States Championship.
2. PRESENTATION – Nowruz
3. 60 SECOND SHOUT OUT – Louka Beverly Hills
4. TEXT BH – Text messages on any City-related topic may be sent to (310) 596-4265. City staff will acknowledge receipt of the text message within one business day, however, resolution of issues may take longer. If you would like to receive updated text alerts from the Beverly Hills Police Department, please text “BHPDalert” to 888777. Text alerts will keep you informed of any Police activity within the City.
C.
ORAL COMMUNICATIONS
1. TELEPHONE CALL-IN: (310) 288-2288 Members of the public are invited to listen to the meeting telephonically or share oral communications on this phone line.
2. AUDIENCE COMMENTS. Any person wishing to address the City Council/Parking Authority on any matter on the agenda may do so through email or in-person. However, the State open meetings law (Government Code Section 54950 et seq.) prohibits the City Council/Parking Authority from providing a detailed response or acting upon any item not contained on the agenda posted 72 hours before a regular meeting and 24 hours before a special meeting. If you wish to address the City Council/Parking Authority at this time, please email or provide an in-person speaker card to the City Clerk prior to or during the meeting. Please limit your email remarks to three (3) minutes in length (350 words) that can be read, so others may have the opportunity to participate as well.
3. REPORT FROM THE CITY ATTORNEY ON CLOSED SESSION ITEMS
4. REPORT FROM THE CITY MANAGER
5. CITY COUNCILMEMBER AND COMMITTEE REPORTS AND COMMENTS D.
PARKING AUTHORITY CONSENT CALENDAR
Any item may be removed from the Consent Calendar by a member of the Parking Authority or by a person in attendance, with the concurrence of the Parking Authority.
FISCAL IMPACT REPORT
MOTION TO APPROVE CONSENT AGENDA:
“I move the adoption of the Consent Agenda, as follows” Minutes
None
Other Business
APPROVAL OF:
1. A LEASE WITH WAY TO BLUE AMERICA, INC. AT 439 NORTH CAÑON DRIVE INC. AT 439 NORTH CAÑON DRIVE, SUITE 220.
Comment: Staff recommends the Parking Authority Board of Directors approve a lease agreement with Way to Blue America, Inc. at 439 North Cañon Drive, Suite 220. The office lease includes an initial term of three years and six months.
Item D-1 Agenda Report
E.
CITY COUNCIL CONSENT CALENDAR
Any item may be removed from the Consent Calendar by a member of the City Council or by a person in attendance, with the concurrence of the City Council.
FISCAL IMPACT REPORT
MOTION TO APPROVE CONSENT AGENDA:
“I move the adoption of the Consent Agenda, as follows” Minutes
None
Demands Paid
1. REVIEW OF BUDGETED DEMANDS PAID, covering dates February 28, 2023 to March 13, 2023 Item E-1
2. PAYROLL DISBURSEMENT REPORT, covering dates February 28, 2023 to March 13, 2023 Item E-2
Other Business
ORDINANCE OF THE CITY OF BEVERLY HILLS:
None
RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS:
None
APPROVAL OF:
3. REPRESENTATION FOR THE CITY OF BEVERLY HILLS AT THE SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS REGIONAL CONFERENCE & GENERAL ASSEMBLY ON MAY 4-5, 2023.
Comment: This item is to designate Councilmember John Mirisch as the City's voting delegate to the Southern California Association of Governments Regional Conference & General Assembly as well as designating Councilmember Sharona R. Nazarian as the alternate.
Item E-3 Agenda Report
4. THE BEVERLY HILLS CITY COUNCIL LEGISLATIVE / LOBBY COMMITTEE RECOMMENDATIONS TO SUPPORT, SUPPORT IF AMENDED, AND/OR OPPOSE VARIOUS FEDERAL AND STATE LEGISLATIVE BILLS AND
APPROVAL OF THE BEVERLY HILLS CITY COUNCIL LEGISLATIVE / LOBBY COMMITTEE RECOMMENDATION TO OPPOSE BALLOT INITATIVE 21-0042 "THE TAXPAYER PROTECTION AND GOVERNMENT ACCOUNTABILITY ACT".
Comment: This item seeks City Council approval of the City Council Legislative/Lobby Committee (Vice Mayor Gold and Councilmember Mirisch) recommendations for the position of support, support if amended, and/or oppose for various federal state legislative bills not addressed in the City's adopted 2023 Legislative Platform. Additionally, a position of oppose to ballot initiative 21-0042 "The Taxpayer Protection and Government Accountability Act" is being recommended by the City Council Legislative/Lobby Committee to the City Council.
Item E-4 Agenda Report
5. RECOMMENDATION OF THE BEVERLY HILLS CITY COUNCIL LIAISON / CHAMBER OF COMMERCE COMMITTEE REGARDING APPROVAL OF AMENDMENT NO.1 TO THE AGREEMENT WITH THE BEVERLY HILLS CHAMBER OF COMMERCE AND CIVIC ASSOCIATION FOR BUSINESS ATTRACTION AND RETENTION SERVICES FOR FISCAL YEAR 2022-23;
AND APPROVAL TO REDUCE THE PURCHASE ORDER FOR FISCAL YEAR 2022-23 WITH THE BEVERLY HILLS CHAMBER OF COMMERCE AND CIVIC ASSOCIATION BY $213,505 FOR A NEW REVISED TOTAL NOT TO EXCEED AMOUN OF $327,025.
Comment: This item seeks City Council approval of the recommendation of the Beverly Hills City Council Liaison / Chamber of Commerce Committee regarding approval of Amendment No. 1 to the Beverly Hills Chamber of Commerce Fiscal Year 2022-23 work plan, and reduction of the corresponding funding amount for Fiscal Year 2022-23 by $213,505 for a new total not to exceed amount of $327,025.
Item E-5 Agenda Report
6. AMENDMENT NO. 1 TO THE AGREEMENT WITH GEORGE S. HALL, INC FOR FACILITIES ENGINEERING OPERATIONS AND MECHANICAL MAINTENANCE AT CITY PROPERTIES; AND
APPROVAL OF A CHANGE PURCHASE ORDER FOR FISCAL YEAR 2022/23 IN THE AMOUNT OF $87,342 FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $1,451,898; AND
APPROVAL OF A ONE-TIME APPROPRIATION OF $39,500 FROM THE CAPITAL ASSETS FUND AND $39,500 FROM THE PARKING ENTERPRISE FUND FOR FISCAL YEAR 2022/23; AND
APPROVAL OF AN ONGOING APPROPRIATION OF $161,500 FROM THE CAPITAL ASSETS FUND AND $161,500 FROM THE PARKING ENTERPRISE FUND TO BEGIN IN FISCAL YEAR 2023/24.
Comment: Staff recommends the City Council (1) approve Amendment No. 1 to add general facilities maintenance of tenant locations to the already existing facilities engineering operations and mechanical maintenance agreement, (2) approve a change purchase order for Fiscal Year 2022/23 in the amount of $87,342 for a total not-to-exceed amount of $1,451,898, (3) approve a one-time appropriation from the Capital Assets Fund in the amount of $39,500 and from the Parking Enterprise Fund in the amount of $39,500 for Fiscal Year 2022/23, and (4) approve an ongoing appropriation from the Capital Assets Fund in the amount of $161,500 and from the Parking Enterprise Fund in the amount of $161,500 to begin in Fiscal Year 2023/24. This amendment incorporates general facilities maintenance at the City's leased properties.
Item E-6 Agenda Report
7. AMENDMENT NO. 6 TO THE AGREEMENT WITH PARKING CONCEPTS, INC. FOR THE OPERATION OF CERTAIN PARKING FACILITIES; AND
APPROVAL OF A CHANGE PURCHASE ORDER IN THE AMOUNT OF $582,288.99 FOR FISCAL YEAR 2022/23 FOR A TOTAL AMOUNT NOT-TO-EXCEED $1,512,125.99; AND
APPROVAL OF A PURCHASE ORDER IN THE AMOUNT OF $135,966 FOR FISCAL YEAR 2023/24 FOR A NOT-TO-EXCEED AMOUNT 1,648,091.99.
Comment: Staff recommends City Council move to approve Amendment No. 6 between the City of Beverly Hills and Parking Concepts, Inc. for the operation of certain parking facilities, approval of a change purchase order for Fiscal Year 2022/23 in the amount of $582,288.99, and approval of a Fiscal Year 2023/24 purchase order in the amount of $135,966.00 for work through July 31, 2023, for a total not-to-exceed amount $1,648,091.99.
Item E-7 Agenda Report
8. A PURCHASE ORDER TO LOS ANGELES TRUCK CENTER, LLC DBA LOS ANGELES FREIGHTLINER FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $783,735.16 FOR PURCHASE OF TWO (2) COMPRESSED NATURAL GAS REAR LOADER SOLID WASTE COLLECTION VEHICLES.
Comment: Staff recommends that City Council waive the bidding requirements as the City is utilizing the SourceWell bid process and move to approve a purchase order in the not to exceed amount of $783,735.16 to Los Angeles Truck Center, LLC dba Los Angeles Freightliner for the purchase of specified Solid Waste collection vehicles.
Item E-8 Agenda Report
9. AN APPROPRIATION IN THE AMOUNT OF $370,000 FROM THE WATER ENTERPRISE FUND; AND
APPROVAL OF A CHANGE PURCHASE ORDER IN THE AMOUNT OF $700,000 TO PALP INC, DBA EXCEL PAVING COMPANY FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $2,215,360 FOR THE ON-CALL PAVEMENT REPAIRS IN ORDER TO PERFORM THE HILLCREST MAIN BREAK PAVEMENT REPAIRS.
Comment: Staff is requesting City Council approve an appropriation in the amount of $370,000 from the Water Enterprise Fund, to fund the On-Call Pavement Repairs Project work for the North Hillcrest Road main break emergency pavement repairs and approve a change purchase order in the amount of $700,000 to Palp Inc., dba Excel Paving Company for a total not-to-exceed amount of $2,215,360.
Item E-9 Agenda Report
10. A. REQUEST FOR A ONE-TIME FISCAL YEAR 2022-23 GENERAL FUND APPROPRIATION OF $129,500 FOR RENTALS, SAFETY BARRICADES AND ADDITIONAL SPECIAL OCCASION ACTIVITIES FOR THE 50TH ANNIVERSARY OF THE ART SHOW, AND WEEKLY FARMER’S MARKET, AND JEWISH AMERICAN HERITAGE MONTH; AND
B. REQUEST FOR A ONE-TIME FISCAL YEAR 2022-23 GENERAL FUND APPROPRIATION OF $75,000 FOR PARKER-ANDERSON LEARNING CENTER FOR EARLY EDUCATION AND AFTER-SCHOOL EDUCATION CLASSES; AND
AUTHORIZE THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE AGREEMENT WITH PARKER-ANDERSON LEARNING CENTER; AND
APPROVE A FISCAL YEAR 2022-23 CHANGE PURCHASE ORDER FOR PARKER-ANDERSON LEARNING CENTER IN THE AMOUNT OF $75,000 FOR A TOTAL NOT TO EXCEED AMOUNT OF $175,000; AND C. AUTHORIZE THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE AGREEMENT WITH BREAKTHROUGH SPORTS LLC FOR YOUTH SPORTS CLASSES AND CAMPS; AND
APPROVE A FISCAL YEAR 2022-23 CHANGE PURCHASE ORDER FOR BREAKTHROUGH SPORTS IN THE AMOUNT OF $100,000 FOR A TOTAL NOT TO EXCEED AMOUNT OF $200,000.
Comment: Staff recommends that the City Council approve a one-time appropriation from the general fund in the amount of $129,500 for rentals for the 50th Anniversary of the Art Show, and weekly Farmer's Market, specifically for special event rentals, safety barricades, and special occasion activities, as well as $75,000 for Parker-Anderson Learning Center for early education, transitional kindergarten, and after-school classes. Staff also recommends an amendment to the agreement between the City of Beverly Hills and Breakthrough Sports LLC and authorize the approval of a change purchase order in the not to exceed amount of $200,000 for Fiscal Year 2022-23. Additionally, Staff recommends that the City Council authorize the City Manager to execute all agreements in this report.
Item E-10 Agenda Report
11. AWARD OF A CONTRACT TO ACCO ENGINEERED SYSTEMS, INC. DBA ACCO ENGINEERED SYSTEMS FOR THE FIRE STATION HEADQUARTERS HOT WATER SYSTEM UPGRADE PROJECT; AND
APPROVAL OF A CORRESPONDING PURCHASE ORDER IN THE NOT-TO-EXCEED AMOUNT OF $281,398; AND
APPROVAL OF PLANS AND SPECIFICATIONS THEREFOR WITH RESPECT TO DESIGN CRITERIA.
Comment: Staff recommends approval of the award of a contract to the lowest responsible bidder, ACCO Engineered Systems, for the hot water system upgrade at Fire Station Headquarters in the amount of $255,817, approval of a construction contingency in the amount of $25,581 (10%), approval of the plans and specifications as detailed in the bid documents, which are adopted and approved with respect to design criteria and approval of a purchase order in the not-to-exceed amount of $281,398.
Item E-11 Agenda Report
12. AWARD OF A CONTRACT TO THE LOWEST RESPONSIBLE BIDDER, PLUMBING BY TODD R. MARSH, INC. DBA TRM SERVICES, FOR THIRD STREET TOUR BUS RESTROOM SEWER LINE UPGRADE; AND
APPROVAL OF A CORRESPONDING PURCHASE ORDER IN THE NOT-TO-EXCEED AMOUNT OF $141,352; AND
APPROVAL OF PLANS AND SPECIFICATIONS THEREFOR WITH RESPECT TO DESIGN CRITERIA.
Comment: Staff Recommends approval of the award of a contract to the lowest responsible bidder, Plumbing by Todd R. Marsh, Inc. dba TRM Services, for the Third Street Tour Bus Restroom Sewer Line Improvements in the amount of $122,915, approval of a construction contingency in the amount of $18,437, approval of a purchase order to Plumbing by Todd R. Marsh, Inc. dba TRM Services, in the not-to-exceed amount of $141,352, finding the project exempt from the California Environmental Quality Act and approval of the plans and specifications as detailed in the bid documents, which are adopted and approved with respect to design criteria.
Item E-12 Agenda Report
F.
CITY COUNCIL PUBLIC HEARING
TO SET:
None
TO CONSIDER:
1. 2022 DRAFT GENERAL PLAN AND HOUSING ELEMENT ANNUAL REPORT.
Comment: This item is required by the state each year and reports the City’s progress in meeting the goals and policies of the General Plan, and specifically the Housing Element. The report also contains information on the City’s progress in meeting its Regional Housing Needs Allocation.
Item F-1 Agenda Report
G.
CITY COUNCIL CONTINUED AND NEW BUSINESS
1. AMENDMENT NO. 1 TO THE EMPLOYMENT AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND NANCY HUNT-COFFEY.
Comment: This amendment extends the term of Nancy Hunt-Coffey’s employment agreement as City Manager until March 31, 2026. The amendment will increase Ms. Hunt-Coffey’s base salary to $391,400, adjusted annually for cost of living beginning July, 2023, and management pay in the amount of $625 monthly, adjusted annually for cost of living beginning July, 2023.
Item G-1 Agenda Report
H.
COMMISSION SYNOPSIS
1. ARCHITECTURAL COMMISSION - Regular Meeting of February 15, 2023 PLANNING COMMISSION - Regular Meeting of February 23, 2023 RECREATION AND PARKS COMMISSION - Regular Meeting of February 28, 2023 Item H-1
I.
OTHER BUSINESS
J.
ADJOURNMENT
The next City Council meeting is scheduled for April 4, 2023 (City Council Reorganization). *Time is approximate - Live City Council meeting coverage will be available via BHTV Channel 10 on Spectrum Cable and webcast live at www.beverlyhills.org/live
.
To access the City Council and City Commission video archives, along with local programs and schedules, visit www.beverlyhills.org/bhtv
.