STAFF REPORT
Meeting Date: March 21, 2023
To: Honorable Mayor & City Council
From: Stephanie Harris, Interim Director of Community Services Subject: Request by the Beverly Hills Historical Society to Wave Fees for Greystone Theater for a Movie Screening on April 27, 2023 Celebrating the 100th Anniversary of the April 24, 1923 Election to Keep Beverly Hills an Independent City
Attachments: None
INTRODUCTION
This item is at the request of the Beverly Hills Historical Society to partner with the Community Services Department to celebrate the 100th Anniversary of the April 24, 1923 election to keep Beverly Hills an Independent City including a waiver of fees for use of Greystone Mansion for a movie screening and reception.
DISCUSSION
April 24, 2023, marks the 100th anniversary of an election that was held to keep Beverly Hills an independent City from Los Angeles. The Beverly Hills Historical Society would like to celebrate, honor, and educate residents about our rich history.
The Beverly Hills Historical Society has produced several videos on the significance of water, movie stars, and the famous election.
The Beverly Hills Historical Society will showcase their videos at the following locations to celebrate this significant milestone for the City of Beverly Hills:
- Farmers’ Market Sunday, April 23 in partnership with Earth Day
- Monday entertainment for seniors at Roxbury Park on Monday, April 24
- Movie screening at Greystone Mansion on Thursday, April 27 - BHTV will include as part of their programming the Beverly Hills Historical Society produced video on Monday, April 24 on Channel 10
Meeting Date: March 21, 2023
The Greystone event will include two video screenings in the theatre followed by a brief question and answer session with a special guest provided by the Historical Society, a reception with small bites and non-alcoholic beverages in the Courtyard and/or card room depending on weather and convenience. The Beverly Hills Historical Society, will be displaying videos, posters, and banners honoring “The Stars Who Saved Our City” and “Celebrating Beverly Hills Onscreen” with unique photo opportunities.
The Beverly Hills Historical Society will provide the films to be shown, all freestanding displays, food and beverages for the reception in the courtyard, and/or card room linens for reception tables, as well as volunteers to assist with event.
The City will provide use of the Greystone Theatre, Courtyard and Card Room / Living Room for programming along with setup. Both, the City and the Historical Society will partner for marketing and promotion of these events, through current Community Services methods, including social media, e-newsletter, physical flyers, and website.
FISCAL IMPACT
The estimated waived fees are approximately $10,726. A rental fee is not yet set for the theatre, so the mansion rental fee was applied to cover use of both the mansion and the theatre.
Rental fees $ 8,323.00
Staffing / Kitchen Cleaning Fees $ 1,953.00
Total Waiver $ 10,276.00
Proposed programming can be absorbed within the Community Services approved operating budget for Fiscal Year ’22-‘23.
RECOMMENDATION
It is recommended that the City Council review and approve the request by the Beverly Hills Historical Society to partner with the Community Services Department to celebrate the 100th Anniversary of Beverly Hills as an Independent City, including a waiver of fees for the use of Greystone.
Stephanie Harris,
Interim Director of Community Services
Approved By