STAFF REPORT
Meeting Date: April 18, 2023
To: Honorable Mayor & City Council
From: Meena Janmohamed, Emergency Management Manager
Subject: Earthquake Preparedness Month - April
Attachments: 1. Earthquake – Duck, Cover & Hold
2. Water Preparation in an Emergency
3. City of Beverly Hills Emergency Notifications
4. Every Business Should Have a Plan
5. Emergency Plan for People with Disabilities
6. Family Emergency Plan
7. Family Emergency Supplies Kit
INTRODUCTION
Earthquake Preparedness Month is held each April to encourage community members to take simple steps to prepare for earthquakes. Building upon previous years’ efforts, a variety of outreach activities designed to reach all segments of the community, including employees and residents, will be conducted throughout the month of April.
This report is for information only.
DISCUSSION
The City of Beverly Hills will focus on the importance of earthquake preparedness throughout the community with the “When It Rocks…Are You Ready to Roll” campaign.
The campaign has two components: Employee Preparedness and Community Preparedness.
Residents are encouraged to review their disaster plans, stockpile supplies, and sign up for emergency alerts from the City.
Businesses are encouraged to become Disaster Ready partners. Disaster Ready is a formal recognition of emergency preparedness efforts taken by the business community.
Disaster Ready materials and instructions on how to become an active preparedness partner in the community are available on the City’s webpage at www.beverlyhills.org/disasterready.
The Employee Preparedness Campaign encourages employees to evaluate their disaster plans and supplies. Employees are encouraged to review their personal preparedness levels as well as their duties as they relate to being a Disaster Service Worker. All Meeting Date:4/18/2023
employees are classified as Disaster Service Workers (DSW), meaning they are federally mandated to report to work in an emergency or disaster situation, if the situation dictates.
Residents can sign up for emergency notifications at
www.beverlyhills.org/emergencynotification or by texting BEVHILLS and BHPDALERT to 888-777. Educational information will be made available throughout the month. The community will have access to this information as follows:
• “When It Rocks…Are You Ready to Roll” banners displayed on City streets, • Earthquake themed programming aired on the City’s cable channel, • Public service announcements aired on the City’s 1500 AM station, • Information on City website, and
• Press release to local press.
FISCAL IMPACT
No fiscal impact. Funds used have been within the City’s Office of Emergency Management’s budget.
RECOMMENDATION
Staff invites the Honorable Mayor & City Council to participate in the Community Preparedness Campaign. Staff also requests the Council to encourage community members to be emergency prepared and to seek preparedness information from the sources available.
Council members are asked to refer Community members to the above places (webpage, cable/radio, and more) for information or to call the Office of Emergency Management at 310-285-1021.
Nancy Hunt-Coffey,
City Manager
Approved By
Attachment 1
EARTHQUAKE PREPAREDNESS TIPS California Governor’s Office of Emergency Services DUCK or DROP down on the floor.
Earthquake: Duck
Duck, Cover & Hold
Tips
When in a HIGH-RISE BUILDING, move against
an interior wall if you are not near a desk or
table. Protect your head and neck with your
arms. Do not use the elevators.
When OUTDOORS, move to a clear area away
from trees, signs, buildings, or downed
electrical wires and poles.
When on a SIDEWALK NEAR BUILDINGS, duck
into a doorway to protect yourself from falling
bricks, glass, plaster and other debris.
When DRIVING, pull over to the side of the
road and stop. Avoid overpasses and power
lines. Stay inside your vehicle until the
shaking stops.
When in a CROWDED STORE OR OTHER PUBLIC
PLACE, move away from display shelves
containing objects that could fall. Do not rush
for the exit.
When in a STADIUM OR THEATER, stay in your
seat, get below the level of the back of the seat
and cover your head and neck with your arms.
No matter where you are, know how to protect yourself
and your family during an earthquake. Practice taking
cover as if there were an earthquake and learn the
safest places in your home and work. Practice getting
out of your home and check to see if the planned exits
are clear and if they can become blocked in an
earthquake. Practice turning off your electricity and
water. Know how to turn off the gas, but do not
practice this step. In the event of an earthquake, once you turn off your gas, only your utility company should turn it back on for safety reasons.
Take COVER under a sturdy desk, table or
other furniture. If that is not possible,
seek cover against an interior wall and
protect your head and neck with your
arms. Avoid danger spots near windows,
hanging objects, mirrors or tall furniture.
Cover
If you take cover under a sturdy piece of
furniture, HOLD on to it and be prepared to
move with it. Hold the position until the
ground stops shaking and it is safe to move.
Hold
EARTHQUAKE PREPAREDNESS TIPS California Governor’s Office of Emergency Services Preparing Your
Family For An
Earthquake
When preparing for an earthquake,
plan on having enough supplies to get
you and your family through at least
the first 72 hours. After a major
earthquake, there’s a good chance
that traditional emergency response
teams will be too busy to take care of
you and your family. You need to
prepare your home and neighborhood.
The Plan
Stock up on at least a three-day supply of food, water, clothes, medical supplies and other necessary equipment for everyone in your family. Make sure
everyone knows where to find them. (See the information sheet on emergency supplies in this packet.) Decide where and when to reunite your family
should you be apart when an earthquake happens.
Choose a person outside the immediate area to
contact if family members are separated. Long
distance phone service will probably be restored sooner than local service. Do not use the phone immediately after an earthquake.
Know the policies of the school or daycare center
your children attend. Make plans to have someone
pick them up if you are unable to get to them.
If you have a family member who does not
speak English, prepare an emergency card written in English indicating that person’s identification, address and any special needs such as medication or allergies. Tell that person to keep
the card with him/her at all times.
Conduct Earthquake: Duck, Cover & Hold drills
every six months with your family.
Know the safest place in each room because it
will be difficult to move from one room to another during a quake.
Locate the shutoff valves for water, gas and
electricity. Learn how to shut off the valves before a quake. If you have any questions, call your utility company.
Make copies of vital records and keep them in a
safe deposit box in another city or state. Make
sure your originals are stored safely.
Before a quake occurs, call your local Red Cross
chapter and Office of Emergency Services to
find out about their plans for emergency shelters and temporary medical centers in case of such a disaster.
Establish all the possible ways to exit your
house. Keep those areas clear.
Know the locations of the nearest fire and police stations.
Take photos and/or videos of your valuables. Make
copies and keep them in another city or state.
Include your babysitter and other household
help in your plans.
Keep an extra pair of eyeglasses and house and
car keys on hand.
Keep extra cash and change. If electricity is
out, you will not be able to use an ATM.
General Tips
Stay away from heavy furniture, appliances,
large glass panes, shelves holding objects, and
large decorative masonry, brick or plaster such
as fireplaces.
Keep your hallway clear. It is usually one of the
safest places to be during an earthquake.
Stay away from kitchens and garages, which
tend to be the most dangerous places because
of the many items kept there.
✓
✓
Attachment 2
STORING CONTAINERS
Store in a cool, dark location
To increase shelf life of water beyond one
year, group bottles in dark, plastic trash bags
to keep light out.
If stored water tastes flat, it probably lacks
air. To aerate, simply pour the water from
one container to another three or four times.
Inspect containers every six months for leaks
or any other undesirable conditions that may
have developed.
For emergency water services and/or
emergency water turn off/turn on service call:
o Mon-Fri 8am-5pm: 310-285-2467
o After Hours: 310-285-2496
REMEMBER: EVEN WHEN THERE IS NOT AN
EMERGENCY, WE STILL NEED TO CONSERVE
WATER!
HOW TO PURIFY WATER
First strain water through a paper towel, a
coffee filter or a clean cloth into a container to
remove any sediment, floating matter or glass.
Use one of the following methods to disinfect
the water:
Boiling: Boil vigorously for 3 to 5 minutes.
Purification Tablets: Purchase from drug store
and following the directions.
Hypochlorite Bleach: Use 5.25% sodium
hypochlorite solution (household chlorine
bleach). Do not use granular bleach or
solutions with active ingredients other than
hypochlorite. Bleach should not be over 6
months old.
Use the following proportions:
Clear Water: Cloudy Water:
1 quart 2 drops 1 quart 4 drops
1 gallon 8 drops 1 gallon 16 drops
5 gallons ½ Tsp 5 gallons 1 Tsp
Mix thoroughly and let stand for 30 minutes
before using. A slight chlorine odor should be
detectable in the water; if not, repeat
procedure a second time.
Tincture of Iodine: same procedure as
bleach.
PURE WATER SOURCES
Should you run low on water supplies there
could be additional water resources stored in
your home. Here are a few examples:
1. Bottled water: Store commercially bottled
water or bottle your own water in
appropriate food grade containers.
2. Canned Goods: Drain liquid from canned
goods.
3. Ice Cubes: Melt ice cubes
4. Hot Water Tank: Turn off gas or electricity
before draining off water for emergency use.
The water valve to the hot water tank should
also be turned off.
5. Rain Water: Can be collected and purified.
6. Toilet Tanks: Siphon or pan water out of the
tank only. DO NOT use chemically treated
“blue water.”
7. Swimming Pool Water: Not a preferable
method for consumption. Safe for sanitation
purposes.
Keep a battery powered radio in case of a
general power outage for information about
availability of water in your area.
DO NOT use water stored in Water Beds. Vinyl
plastic releases undesirable chemicals into
stored water.
WATER PREPARATION
IN AN EMERGENCY
Office of Emergency
Management
City of Beverly Hills
455 N Rexford Dr
Beverly Hills, CA 90210
310-285-1021
EMERGENCY PROCEDURES
What You Should Know
During an emergency, the water supply to your
home may become contaminated due to
broken transmission mains, or a pipe in your
home may break and start a flood. In either
case, you need to know where the MASTER
WATER SUPPLY VALVE is and turn the valve
OFF! Make sure everyone in your home or
apartment knows where this valve is located
before an emergency.
These are the most likely locations where
the water supply enters your home:
It may be located under a faucet, 18 inches
in the ground and 2 feet from the house, in
line with your water meter, or
It may be located 18 inches above the
ground, between the water meter (in street
or alley) and in the building.
Make sure you have found the right valve.
Try turning the valve off and see if all the
water faucets in the home are shut off.
Mark the valve with colorful paint or a tag,
so that you can find it quickly during an
emergency.
A few homes do not have a Master Valve. If
that is the case, you will need to turn off
the auxiliary valve on each water fixture.
STORING PURIFIED WATER
There is no way to predict how much water you
will need during an emergency. The amount of
water needed will depend on the type of
disaster and the impact. You will need 1 gallon
of water per day for each family member
and/or family pet. You should store a minimum
3-day supply of water for your household. A
family of four will need at least 56 gallons of
pure water for a two week supply; however,
this is only for body fluid consumption not
sanitation or cooking purposes.
It is crucial that you prevent dehydration. Even
if water supplies are running low, you should
never ration remaining supplies. Drink what
you need today and find new water sources
tomorrow.
Containers:
To keep drinking water safe from
contamination, it should be stored in clean,
non-corrosive, tightly covered containers.
You can purchase water at the store or fill your
own by using food grade containers made of
heavy opaque plastic with screw on caps. These
can be purchased at surplus or camping supply
stores. Plastic milk bottles are not a good
alternative since they are difficult to wash clean
and the plastic is not as durable as other
materials. Mark containers with current date.
Use or discard self-bottled water within 6
months and commercially bottled water within
a year.
Water Filtering Systems:
Today there are many types of water filters
available on the market, they include:
Boiling
Pump filters and purifiers
No-pump (gravity-dependent) filters and
purifiers
Squeeze bottles (with in-line filtering
"straws")
Mixed oxidant solution pen
Ultraviolet light pen, or wand
Chemicals (aka halogens)
Below are general ratings of the various filtering
systems available. The following table is based
REI’s Guide to Choosing a Water Filter:
Attachment 3
Attachment 4
Attachment 5
The American Red Cross of Greater Los Angeles and the Los Angeles County Department of Health Services want individuals and families to be prepared for all types of emergencies. We believe that emergency preparedness ✓
can save lives and we encourage everyone to take as many of the steps in this pamphlet as possible to help ensure their own safety.
To find out more about emergency preparedness visit www.redcrossLA.org, www.labt.org or www.ladhs.org. Discuss what types of emergencies are mostly likely to happen in your area. Discuss what to do in each case.
Using the floor plan provided, determine the best escape routes from your home. Find two ways out of each room.
Learn about your community’s warning signals: what they sound like, what you should do when you hear them, and what visual signals are available if you have a hearing loss.
Pick two places to meet:
1. Right outside your home in case of a sudden emergency, like a fire.
2. Outside your neighborhood in case you can’t return home. Everyone must know their emergency contact addresses and phone numbers.
Ask an out-of-state relative or friend to be your “family contact.” After a major disaster, it’s often easier to call long distance. Family members should call this person and tell them where they are.
Everyone must know your contact’s phone number.
Ask about animal care during and after a disaster. Pets are not allowed inside emergency shelters or in some hotels. Contact your local humane society for additional information. Plan how to take care of your pets. Service animals are allowed in shelters.
Find out about the emergency plans at your workplace, your children’s school or daycare center and other places where your family spends time. Make sure all family members are aware of the different plans.
Emergency Checklist
Remain calm and be patient.
Put your Emergency Plan into action.
Check for injuries. Give first aid and call 911 only for life-threatening emergencies.
Follow the advice of local emergency officials.
Listen to your radio or television for news and instructions. Evacuate, if advised to do so. Wear protective clothing and sturdy shoes.
Check your home for damage.
Use flashlights. Do not light matches or candles.
Do not turn on electrical switches until you rule out damage. Shut off any other damaged utilities.
Check for fires, fire hazards and other household hazards. Sniff for gas leaks, starting at the water heater. If you smell, hear, or see gas, or suspect a gas leak, turn off the main gas valve, open the windows, and get everyone outside quickly.
Clean up spilled medicines, bleaches, gasoline and other flammable liquids immediately.
If Disaster Strikes
Remember to...
Confine or secure
your pets.
Call your family contact. Do not
use the telephone again unless it
is a life-threatening emergency.
Check on your neighbors, especially
those living alone, or those who are
elderly or have a disability.
Stay away from downed power
lines.
✓
For People with Disabilities
PlanEmergency
Emergencies can happen at any time, often with no warning. Some emergencies can force a person to evacuate their home; others may force whole neighborhoods to be evacuated, while still others may require people to stay in their homes for days. Whether small or widespread, emergencies can pose special challenges for individuals with disabilities. If you or a loved one has a disability and were forced to evacuate your home, or if basic services such as water, gas, electricity or telephones were cut off, would you, your family and your neighbors know what to do to ensure your well-being and safety?
People with disabilities are best prepared to cope with emergencies by preparing customized emergency plans in advance, and sharing it with those around them. Having a plan and knowing what to do is your best protection and an important responsibility.
Emergency Plan
For People with Disabilities
Check with your local fire department
and/or city hall for more information
on emergency preparedness for
disabilities in your community.
Learn what to do in case of power
outages and personal injuries. Know
how to connect or start a back-up
power supply for essential medical
equipment.
If you or someone in your household
uses a wheelchair or an assistive
device, make more than one exit from
your home wheelchair-accessible in
case the primary exit is blocked in a
disaster.
Teach those who may need to assist
you in an emergency how to operate
neccessary equipment.
Arrange for a relative and/or neighbor
to check on you in an emergency.
Learn to turn off the water, gas and
electricity at the main switches.
Consider getting a medical alert
system that will allow you to call
for help if you are immobilized in an
emergency.
Keep family records in a watertight,
fireproof container.
✓
✓ In a fire or other emergency, you
may need to evacuate your house,
apartment or mobile home on a
moment’s notice. You should be
ready to get out fast.
Develop an escape plan by drawing
a floor plan of your residence.
Indicate the location of emergency
supplies (Emergency Supplies Kit),
fire extinguishers, smoke alarms,
collapsible ladders, first aid kits
and utility shut off points.
If you or someone in your household
uses a wheelchair or other mobility
device, make more than one
exit from your home wheelchairaccessible in case the primary exit is blocked in a disaster.
Next use a color pen to draw a
broken line charting at least
two escape routes from each
room. Mark a place outside your
home where household members
should meet.
Practice emergency evacuation
drills at least two times each year.
Keep the shut-off switch for oxygen
equipment near your bed or chair, so you
can get to it quickly if there’s a fire.
Repair defective electrical wiring and leaky
gas connections.
Fasten shelves securely.
Place large, heavy objects on lower shelves.
Brace overhead light fixtures.
Secure water heater. Strap to wall studs.
Repair cracks in ceilings or foundations.
Store weed killers, pesticides and flammable products away from heat sources.
Place oily polishing rags or waste in covered metal cans. Clean and repair chimneys, flue pipes, vent connectors and gas vents.
Create an Escape Plan
Hazard Hunt
In a disaster, ordinary items in the home can cause injury and damage. Anything that can move, fall, break or cause a fire is a potential hazard.
Don’t hang pictures and
mirrors above beds.
Prepare an Emergency Supply Kit
Do not overload electrical outlets.
Install smoke alarms - especially near
bedrooms. Clean and test smoke
alarms once a month. Change
batteries at least once a year.
Keep a whistle in each bedroom to
awaken household members in case
of a fire.
Purchase an A-B-C type fire
extinguisher.
Have a collapsible ladder on each
upper floor of your house.
Consider installing home sprinklers.
Fill out, copy and distribute to
all family members
Emergency Meeting Place (outside your home) :
Meeting Place (outside your neighborhood) :
Phone:
Address:
Family Contact:
Phone (Day)
Phone (Evening)
Emergency Telephone Numbers
In a life-threatening emergency, dial 911
or the local emergency medical services
system number.
Police Department:
Fire Department:
Hospital:
Family Physician:
Name:
Phone:
The essential items of a kit include at least a three-day supply of food and water for each person, first aid supplies, clothing and bedding, tools, and emergency supplies and special items.
Review your kit every six months. Replace the food and water and add necessary items as your family’s needs change.
Disability Checklist
Extra wheelchair and hearing aid batteries, oxygen, medication, catheters, food and water for service animals, or other special equipment you might need.
A list of the style and serial numbers of medical devices, such as pacemakers.
Store backup equipment, such as a manual wheelchair, at a neighbor’s home, school, or your workplace.
Water
Store one gallon of water per person (or pet) per day. Store water in plastic containers, such as soft drink bottles. Avoid using containers that may break, such as glass bottles.
Food
Select foods that require no refrigeration, preparation or cooking and little or no water.
Ready-to-eat canned meats, fruits, and vegetables, canned juices, milk, soup, high energy foods, such as peanut butter, jelly, crackers, granola bars, trail mix,
Special food for infants, elderly persons, or persons on special diets, comfort food, such as cookies, candy, etc.
First Aid Kit
Assemble a first aid kit for your home and one for each car. Sterile adhesive bandages in assorted sizes, 2-inch sterile gauze pads (4-6), 4-inch sterile gauze pads (4-6), Hypoallergenic adhesive tape, Triangular bandages (3), 2-inch sterile roller bandages (3 rolls), 3-inch sterile roller bandages (3 rolls), Scissors, Tweezers, Needle, Moistened towelettes, Antiseptic, Thermometer, Tongue depressor (2), Petroleum jelly or other lubricant, Assorted sizes of safety pins, Cleansing agent/soap, Latex gloves (2 pair), Sunscreen.
Tools and Supplies
Eating utensils, cups, and plates, solar, manual or battery operated radio and extra batteries, flashlight and extra batteries, non-electric can opener, whistle, plastic sheeting, duct tape, map, gloves, wrench (to turn off gas and water), crowbar, soap or antibacterial gel, toilet paper, feminine supplies, personal hygiene items, such as a toothbrush and toothpaste, plastic garbage bags, chlorine bleach,
cash (small bills and coins. If the
electricity is out you won’t be
able to use ATMs or credit
cards).
Clothing and bedding
Blankets or sleeping
bags
Example Escape Plan
Use the box
to draw your
floor plan
Use a second sheet
of paper if
you have a
multiple level
home.
Test your
smoke alarms
monthly and
change the batteries at least
once a year.
Floor plan
Attachment 6
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Attachment 7
Family Emergency
Supplies Kit ✓
What will
you need
if disaster
strikes?
o Plastic garbage bags
o Chlorine bleach
o Cash (small bills and coins. If the electricity
is out you won’t be able to use ATMs or credit
cards)
Pet Supplies
o Food
o Water
o Medications
o Leash
o Tags
o Litter box
o Vaccination information
Clothing and bedding
Include at least one complete change of clothing
and a sturdy pair of shoes.
o Blankets or sleeping bags
Special items
o Formula
o Diapers
o Bottles
o Contact lenses and supplies
o Extra eye glasses
o Entertainment—games, books
Important family documents
Keep these records in a waterproof, portable
container
o Wills, insurance policies, contracts, deeds,
stocks and bonds
o Passports, social security cards,
immunization records
o Bank account numbers
o Credit card account numbers and companies
o Inventory of valuable household goods,
important telephone numbers
o Family records (birth, marriage, death
certificates)
Supply Kit, continued... The American Red Cross of Greater Los Angeles, and the Los Angeles County Department of Public Health want
individuals and families to be prepared for all types of emergencies. We believe that emergency preparedness
can save lives and we encourage everyone to take as
many of the steps in this pamphlet as possible to help
ensure their own safety.
To find out more about emergency preparedness visit
www.redcrossLA.org, www.labt or www.lapublichealth.org.
This publication was supported by Grant/Cooperative Agreement Number U90/CCU917012-06 from CDC. Its contents are solely the responsibility of the authors and do not necessarily represent the official views of CDC.
✓
Emergency Supplies Kit
Emergencies can happen
at any time, and they often
require families to look after
their own needs for several
days. When an emergency
strikes, it’s too late to begin
to plan how you and your
family will cope with it, or to
assemble the things you will need to survive. In the
event of a major disaster, emergency services may
be overwhelmed and will only be able to respond
to life-threatening emergencies. If help takes
hours, or even days to arrive, would your family be
prepared to cope?
Preparing for an emergency before it strikes is
your surest path to survival. One key step is to
assemble an Emergency Supplies Kit. By gathering
emergency supplies in advance, your family will be
much more prepared for an evacuation or extended
stay at home.
First things first.
Determine what type of container you’ll use to
store your supplies. This will depend on how many
people you are providing for. The container should
be something that can be picked up or wheeled
away in case of evacuation. Some examples
include a large, covered trash container, a plastic
storage container, or a backpack.
Determine where you’ll store your kit.
Store your kit in a convenient place known to all
family members.
Emergency Supply Kit Checklist
The essential items of a kit include at least a three-day supply of food and water for each person, first aid supplies, clothing and bedding, tools, and emergency supplies and special items.
Review your kit every six months. Replace the food and water and add necessary items as your family’s needs change.
Keep a smaller
version of the
Emergency Supplies
Kit in the trunk of
your car.
✓ Water
o Store one gallon of water per person (or pet)
per day.
o Store water in plastic containers, such as
soft drink bottles. Avoid using containers
that may break, such as glass bottles.
Food
Select foods that require no refrigeration,
preparation or cooking and little or no water.
Select food items that are compact and
lightweight. Most importantly, select foods that
you and your family like.
o Ready-to-eat canned meats, fruits, and
vegetables
o Canned juices, milk, soup
o High energy foods, such as peanut butter,
jelly, crackers, granola bars, trail mix
o Special food for infants, elderly persons, or
persons on special diets
o Comfort food, such as cookies, candy, etc.
First Aid Kit
Assemble a first aid kit for your home and one
for each car.
o Sterile adhesive bandages in assorted sizes
o 2-inch sterile gauze pads (4-6)
o 4-inch sterile gauze pads (4-6)
o Hypoallergenic adhesive tape
o Triangular bandages (3)
o 2-inch sterile roller bandages (3 rolls)
o 3-inch sterile roller bandages (3 rolls)
o Scissors
o Tweezers
o Needle
o Moistened towelettes
o Antiseptic
o Thermometer
o Tongue depressor (2)
o Petroleum jelly or other lubricant
o Assorted sizes of safety pins
o Cleansing agent/soap
o Latex gloves (2 pair)
o Sunscreen
Non-prescription drugs
o Aspirin or non-aspirin pain reliever
o Anti-diarrhea medication
o Antacid (for stomach upset)
o Syrup of ipecac (use to induce vomiting if
advised by the Poison Control Center)
o Laxative
o Activated charcoal (use if advised by the
Poison Control Center)
o Prescription medications
Tools and Supplies
o Eating utensils, cups, and plates
o Solar, manual or battery operated radio and
extra batteries
o Flashlight and extra batteries
o Non-electric can opener
o Whistle
o Plastic sheeting
o Duct tape
o Map
o Gloves
o Wrench (to turn off gas and water)
o Crowbar
o Soap or antibacterial gel
o Toilet paper
o Feminine supplies
o Personal hygiene items, such as a
toothbrush and toothpaste