AGENDA REPORT
Item Number:
To: Honorable Mayor and City Council
From: Cynthia Owens, Municipal Affairs Program Manager
Subject: RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS Attachments: 1. Resolution
2. League of California Cities 2023 Annual Conference Voting Delegate Packet
RECOMMENDATION
Staff recommends the City Council approve a Resolution designating Councilmember John Mirisch as the City of Beverly Hills’ voting delegate, Councilmember Sharona R.
Nazarian, PsyD as the primary alternate voting delegate, and Municipal Affairs Program Manager Cynthia Owens as the secondary alternate voting delegate, to represent the City at the League of California Cities Annual Conference (Attachment 1).
INTRODUCTION
The League of California Cities (“Cal Cities”) is conducting its Annual Conference September 20-22, 2023 in Sacramento, California. An important part of the Annual Conference is the Annual Business Meeting. During the meeting, the Cal Cities membership considers and takes action on several resolutions, which establish Cal Cities’ policies for the upcoming year.
In order to vote at the Annual Business meeting, each member city must designate a voting delegate. The cities may also appoint up to two alternate voting delegates (one of whom may vote in the event the designated voting delegate is unable to participate or serve in that capacity). A resolution designating Beverly Hills’ voting delegates must be approved by the City Council and submitted to Cal Cities no later than August 28, 2023.
Additionally, the City will need to submit the 2023 Annual Conference Voting Delegate Form (Attachment 2) indicating its voting delegates by the same deadline.
DESIGNATING THE CITY’S VOTING DELEGATE AND
ALTERNATES FOR THE 2023 LEAGUE OF CALIFORNIA CITIES
ANNUAL CONFERENCE
Meeting Date: August 1, 2023
DISCUSSION
Cal Cities’ annual meeting provides opportunities for attendees to gain perspectives and knowledge on current issues challenging cities, while deepening relationships with others in similar fields. The event will include general and breakout sessions, networking opportunities, and an interactive Expo.
The General Assembly is typically scheduled to occur on the last day of the Annual Conference, which will be September 22, 2023 from 8:30 a.m. to 10:30 a.m. The Board of Directors are sworn into office during this time and the General Assembly will vote on policy resolutions for implementation in the following year.
Councilmember Mirisch has expressed an interest in attending the League’s Annual Conference and serving as the City’s voting delegate if approved by the City Council.
Additionally, Councilmember Nazarian can serve as the City’s first alternate voting delegate and Municipal Affairs Program Manager Cynthia Owens is also registered for the conference and can serve as the City’s second alternate voting delegate, if approved by the City Council
FISCAL IMPACT
Registration is $650.00 per attendee for the entire conference or $350.00 per attendee for one-day. Additional costs may include a hotel room (estimated at $220.00 per night), airfare (estimated at $150 roundtrip), meals (reimbursed at U.S. General Services Administration rates if meals are not provided at the conference), and transportation to/from the airport (estimated at $200 for all transportation). Funding is available in the Fiscal Year 2023-2024 Policy and Management, City Council Administration and Support budget for the registration and travel expenses associated with the League of California Cities Annual Conference (48000101-731600 and 48000101-731700).
Gabriella Yap,
Senior Policy & Management
Administrator, Public Safety
Approved By
Meeting Date: August 1, 2023
Attachment 1
B0785-0001\2701990v1.doc
RESOLUTION NO. 23-R-_______
RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY
HILLS DESIGNATING THE CITY’S VOTING DELEGATE
AND ALTERNATES FOR THE 2023 LEAGUE OF
CALIFORNIA CITIES ANNUAL CONFERENCE
WHEREAS, the League of California Cities (“Cal Cities”) is conducting its Annual Conference (the “Conference”) from September 20-22, 2023; and WHEREAS, an important part of the conference is the Annual Business Meeting, during which the Cal Cities membership considers and takes action on several resolutions that establish Cal Cities policy; and
WHEREAS, the City of Beverly Hills (“City”) desires to contribute its voice to the consideration and actions taken regarding Cal Cities policy; and WHEREAS, the City Council must designate a voting delegate, and may appoint up to two alternate voting delegates (one of whom may vote in the event that the designated voting delegate is unable to participate or serve in that capacity) for the Conference.
NOW, THEREFORE, the Council of the City of Beverly Hills does hereby resolve as follows:
Section 1. To comply with Cal Cities’ bylaws, the City Council designates as its delegate to the Conference the following officials:
Delegate: Councilmember John A. Mirisch
Alternate 1: Councilmember Sharona R. Nazarian, PsyD
Alternate 2: Municipal Affairs Program Manager Cynthia Owens DocuSign Envelope ID: 588F5F67-1998-4659-8C57-98ADD1D611AF -2-
Section 2. The Council further directs the City Manager or her designee to timely submit the 2023 Annual Conference Voting Delegate Form indicating the City’s designations.
Section 3. The City Clerk shall certify to the adoption of this Resolution and shall cause this Resolution and her certification to be entered in the Book of Resolutions of the Council of this City.
Adopted:
JULIAN A. GOLD, M.D.
Mayor of the City of Beverly Hills,
California
ATTEST:
(SEAL)
HUMA AHMED
City Clerk
APPROVED AS TO FORM: APPROVED AS TO FORM:
LAURENCE S. WIENER NANCY HUNT-COFFEY
City Attorney City Manager
DocuSign Envelope ID: 588F5F67-1998-4659-8C57-98ADD1D611AF Certificate Of Completion
Envelope Id: 588F5F67199846598C5798ADD1D611AF Status: Sent Subject: Complete with DocuSign: Resolution - League of CA Cities Voting Delegate 2023.docx Source Envelope:
Document Pages: 2 Signatures: 1 Envelope Originator:
Certificate Pages: 2 Initials: 0 Cindy Owens
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
455 N. Rexford Drive
Beverly Hills, CA 90210
[email protected]
IP Address: 198.245.189.166
Record Tracking
Status: Original
7/17/2023 9:57:48 AM
Holder: Cindy Owens
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
Deborah Hakman for
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 172.116.62.172
Signed using mobile
Sent: 7/17/2023 10:05:09 AM
Resent: 7/17/2023 10:37:11 AM
Viewed: 7/17/2023 10:59:49 AM
Signed: 7/17/2023 11:00:17 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Cynthia L Owens
[email protected]
Policy & Management Analyst
City of Beverly Hills
Security Level: Email, Account Authentication
(None)
Sent: 7/17/2023 11:00:18 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Nancy Hunt-Coffey
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Julian A. Gold, M.D.
[email protected]
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Electronic Record and Signature Disclosure:
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Huma Ahmed
[email protected]
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(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
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Adrianne Tarazon
[email protected]
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Electronic Record and Signature Disclosure:
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Megan Grilley
[email protected]
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Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 7/17/2023 10:05:09 AM
Envelope Updated Security Checked 7/17/2023 10:37:10 AM Envelope Updated Security Checked 7/17/2023 10:37:10 AM Payment Events Status Timestamps
Attachment 2
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: Wednesday, June 21, 2023
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Sept. 20-22, 2023, Sacramento SAFE Credit Union Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.
Taking place on Sept. 22, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.
To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.
Please complete the attached voting delegate form and email it to Cal Cities office no later than Monday, August 28.
New this year, we will host a pre-conference information session for voting delegates to explain their role. Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide preconference communications with voting delegates.
Please view Cal Cities’ event and meeting policy in advance of the conference.
Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. When completing the attached Voting Delegate form, please attach either a copy of the council resolution that reflects the council action taken or have your city clerk or mayor sign the form affirming that the names provided are those selected by the city council.
Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.
Council Action Advised by August 28, 2023
Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website.
For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.
Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.
Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.
The voting delegate desk, located in the conference registration area of the SAFE Credit Union Convention Center in Sacramento, will be open at the following times:
Wednesday, Sept. 20, 8:00 a.m.- 6:00 p.m. and Thursday, Sept. 21, 7:30 a.m.- 4:00 p.m. On Friday, Sept. 22, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.
The voting procedures that will be used at the conference are attached to this memo.
Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.
Once again, thank you for completing the voting delegate and alternate form and returning it to Cal Cities office by Monday, Aug. 28. If you have questions, please contact Zach Seals at [email protected].
Attachments:
• General Assembly Voting Guidelines
• Voting Delegate/Alternate Form
• Information Sheet: Cal Cities Resolutions and the General Assembly 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines
1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.
2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.
3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.
5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.
6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.
7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.
CITY: ________________________________________
2023 ANNUAL CONFERENCE
VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to Cal Cities office by Monday, August 28, 2023.
Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates.
To vote at the General Assembly, voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council.
Please note: Voting delegates and alternates will be seated in a separate area at the General Assembly. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the voting delegate desk.
1. VOTING DELEGATE
Name:
Title:
2. VOTING DELEGATE - ALTERNATE
Name:
Title:
Email: _______________________________
Email: ______________________________
3. VOTING DELEGATE - ALTERNATE
Name:
Title:
Email: _____________________________
ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES OR ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s).
Name: ____________________________________ Email: _________________________________ Mayor or City Clerk: ________________________ Date: __________ Phone: ________________ (circle one) (signature) Please complete and email this form to [email protected] by Monday, August 28, 2023.
Sixty days before the
Annual Conference and
Expo, Cal Cities members
may submit policy
proposals on issues of
importance to cities. The
resolution must have the concurrence
of at least five additional member cities
or individual members.
How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions
Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure that we are representing California cities with one voice. These policies directly guide Cal Cities advocacy to promote local decision-making, and lobby against statewide policy that erodes local control.
The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how Resolutions and the General Assembly works.
The petitioned resolution
is an alternate method
to introduce policy
proposals during the
annual conference. The
petition must be signed by
voting delegates from 10% of member
cities, and submitted to the Cal Cities
President at least 24 hours before the
beginning of the General Assembly.
Petitioned Resolutions
The Cal Cities President
assigns general resolutions
to policy committees where
members review, debate,
and recommend positions for
each policy proposal. Recommendations are
forwarded to the Resolutions Committee.
Who’s who
The Resolutions
Committee includes
representatives from
each Cal Cities diversity
caucus, regional
division, municipal
department, policy
committee, as well as
individuals appointed by
the Cal Cities president.
Voting delegates
are appointed by each
member city; every city
has one voting delegate.
The General Assembly
is a meeting of the
collective body of
all voting delegates —
one from every
member city.
Seven Policy
Committees meet
throughout the year to
review and recommend
positions to take on
bills and regulatory
proposals. Policy
committees include
members from each Cal
Cities diversity caucus,
regional division,
municipal department,
as well as individuals
appointed by the Cal
Cities president.
During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions Committee.
Potential Cal Cities bylaws amendments are also
considered at this meeting.
Cal Cities policy
development is a
member-informed
process, grounded
in the voices and
experiences of city
officials throughout
the state.
For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions Committee
considers all resolutions.
General Resolutions approved1
by either a policy committee
or the Resolutions Committee
are next considered by the General
Assembly. General resolutions not approved,
or referred for further study by both a policy
committee and the Resolutions Committee
do not go the General Assembly. All
Petitioned Resolutions are considered by the
General Assembly, unless disqualified.2
• Voting delegates will receive increased communications to prepare them for their role during the General Assembly.
• The General Assembly will take place earlier to allow more time for debate and discussion.
• Improvements to the General Assembly process will make it easier for voting delegates to discuss and debate resolutions.
What’s new in 2023?
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f).