AGENDA REPORT
Meeting Date: August 15, 2023
Item Number:
To: Honorable Mayor & City Council
From: Robert Welch, P.E., Utilities General Manager
Josette Descalzo, Environmental Compliance and Sustainability Programs Manager
Subject: MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF LOS
ANGELES, COUNTY OF LOS ANGELES, LOS ANGELES COUNTY
FLOOD CONTROL DISTRICT, AND THE CITIES OF BEVERLY
HILLS, CULVER CITY, INGLEWOOD, SANTA MONICA, AND
WEST HOLLYWOOD REGARDING THE ADMINISTRATION AND
COST SHARING FOR IMPLEMENTING THE COORDINATED
INTEGRATED MONITORING PROGRAM (CIMP) AND
WATERSHED MANAGEMENT PROGRAM (WMP) FOR THE
BALLONA CREEK WATERSHED
Attachments: 1. Memorandum of Agreement
RECOMMENDATION
Staff recommends City Council move to approve the Memorandum of Agreement (MOA) between the City of Beverly Hills, the City of Los Angeles, the County of Los Angeles, the Los Angeles County Flood Control District, and the cities of Beverly Hills, Culver City, Inglewood, Santa Monica, and West Hollywood for the administration and cost sharing for implementing the Coordinated Integrated Monitoring Program (CIMP) and the administrative requirements of the Watershed Management Program (WMP). Staff also recommends authorization for the City Manager to carry out the requirements within the MOA. The amount of the MOA attributable to Beverly Hills is not to exceed $175,266, including contingency of 15%, over the three-year term of the agreement.
INTRODUCTION
The City of Beverly Hills is part of the Ballona Creek Watershed Management Group (BCWMG). The BC-WMG is comprised of the County of Los Angeles, Los Angeles County Flood Control District, and the cities of Los Angeles, Beverly Hills, Culver City, Inglewood, Santa Monica and West Hollywood. The BC-WMG administers regional stormwater requirements identified in the groups WMP and CIMP to comply with the 2021 MS4 Permit Meeting Date: August 15, 2023
issued by the Regional Water Quality Control Board. Timely implementation of the WMP provides that each agency is deemed in compliance with the water quality objectives of the 2021 MS4 Permit; the CIMP provides monitoring requirements.
To meet these requirements, BC-WMG agencies agree to a cost-sharing MOA that provides funding to the lead agency, the City of Los Angeles, to administer the requirements of the recently-updated WMP, fulfill the monitoring and reporting components of the CIMP and begin the Trash Monitoring and Reporting Plan (TMRP).
By approving the MOA, the City of Beverly Hills is committing to share costs in the amount of $175,266, which includes 15% contingency for the three-year term of the agreement.
BACKGROUND
To comply with the MS4 Permit, it was in the best interest of the City of Beverly Hills to join the Ballona Creek Watershed Management Group (BC-WMG) to address regional requirements for the watershed. By joining the BC-WMG, the City was part of developing a regional plan, then known as an EWMP, and a water quality monitoring plan known as the CIMP, in a fair and equitable cost-sharing system based on member percentage area in the watershed. The City of Beverly Hills covers 4.66% of the watershed; therefore, the costs attributable to Beverly Hills are based on this percentage.
In recent years, the BC-WMG spent $1,382,903 and $1,589,500 for the development of the EWMP and CIMP respectively. On December 5, 2013, the City signed a $57,501 costsharing agreement with the City of Los Angeles for the development of the EWMP. On March 1, 2016, the City signed a separate three-year agreement for the CIMP for $160,180; and on April 16, 2019, the City signed a separate three-year agreement for the last CIMP and updated WMP work. The 2019 agreement total was $220,653. The City’s overall cost sharing for recent agreements totaled $438,334. The agreement fulfills the regulatory requirements for the City of Beverly Hills under the Municipal Separate Storm Sewer System (MS4) National Pollutant Elimination Discharge (NPDES) Permit.
DISCUSSION
The BC-WMG is comprised of unincorporated areas of Los Angeles County, and the cities of Los Angeles, Beverly Hills, Culver City, Inglewood, Santa Monica and West Hollywood.
The BC-WMG was established to address regional water quality regulations and implementation requirements prescribed in the 2012 MS4 Permit, which was re-adopted in 2021 with similar requirements. Agencies within the watershed determined that combining resources would be the most efficient, effective and cost-effective option to meet regional requirements. Agencies in the BC-WMG also felt it was in their best interest to continue the BC-WMG to comply with the regional requirements of the 2012 MS4 Permit; individual agencies are still responsible to meet their individual responsibilities prescribed in the MS4 permit.
The City of Los Angeles covers 83% of the Ballona Creek Watershed. As the biggest agency in the watershed, it serves as the lead agency and is the administrator on behalf of the BC-WMG agencies for the regional requirements such as the development of the WMP and monitoring and reporting requirements of the CIMP. As lead agency, the City of Los Angeles developed and managed the work plans for the WMP and worked with its Environmental Monitoring Division (EMD) to meet all water quality monitoring and reporting of the CIMP. Other agencies in the BC-WMG reviewed and approved all work plans and reports related to the EWMP and CIMP.
Meeting Date: August 15, 2023
As the current WMP and CIMP MOAs have expired, BC-WMG agencies are required by the current MS4 Permit to update the WMP and continue the monitoring and reporting requirements of the CIMP. Exhibit A of the attached MOA includes the scope of work for the WMP, CIMP, and includes such other minor costs such as the group’s membership in the California Stormwater Quality Association (CASQA), which provides technical support to MS4 owners and operators. This work includes regulatory reporting, technical analyses (modeling), operation and maintenance of sampling stations and sampling and analyses and CASQA membership for a three year-term. The total cost is estimated at approximately $3,957,279, including 15% contingency, for the entire watershed. Table 1 is the Total Cost for each agency participating in this agreement. The City of Beverly Hills’ cost-sharing responsibility is set at $175,266 for the three-year term of the agreement.
The cost-sharing portion is based on 4.66%, which is the City’s percentage of land area in the Ballona Creek Watershed.
Table 1: Total Cost of the CIMP, WMP, and CASQA
Agency % of
Area
FY23-24 FY24-25 FY25-26 Total Cost
LACFCD $ 61,764 $ 57,467 $ 75,559 $ 194,790
City of Los Angeles 83.08 $ 991,214 $ 924,191 $ 1,210,631 $ 3,126,037 County of Los Angeles 3.97 $ 47,308 $ 44,109 $ 57,780 $ 149,198 City of Beverly Hills 4.66 $ 55,574 $ 51,816 $ 67,876 $ 175,266 City of Culver City 4.04 $ 48,255 $ 44,992 $ 58,937 $ 152,185 City of Inglewood 2.42 $ 28,926 $ 26,970 $ 35,329 $ 91,226 City of Santa Monica 0.28 $ 3,320 $ 3,096 $ 4,055 $ 10,472 City of West Hollywood 1.54 $ 18,424 $ 17,178 $ 22,503 $ 58,105 Total $3,957,279
FISCAL IMPACT
The City of Beverly Hills’ share of the agreement for the three-year term of the MOA is not to exceed $175,266, which includes 15% contingency. Per the agreement, contingency monies will not be used without 30-day advance written notice and written approval from all agencies in the BC-WMG. The contingency will not be invoiced unless actual expenditures exceed the original cost estimate for the WMP, CIMP and CASQA.
Expenditures that exceed the contingency will require an amendment to the agreement.
The estimated payment for each year is illustrated in Table 2.
Table 2: Estimated Annual Payment to City of Los Angeles Fiscal Year Amount
FY23-24 $55,574
FY24-25 $51,816
FY25-26 $67,876
Sub-Total $175,266
Meeting Date: August 15, 2023
Sufficient funds are allocated in the Stormwater Enterprise Fund General Contractual Services to cover the annual costs of the agreement.
Shana Epstein,
Director of Public Works
Approved By
Attachment 1
Ballena Creek Watershed MOA
MEMORANDUM OF AGREEMENT
BETWEEN THE CITY OF LOS ANGELES, COUNTY OF LOS ANGELES, LOS ANGELES
COUNTY FLOOD CONTROL DISTRICT, AND THE CITIES OF BEVERLY HILLS, CULVER
CITY, INGLEWOOD, SANTA MONICA, AND WEST HOLLYWOOD
REGARDING THE ADMINISTRATION AND COST SHARING FOR IMPLEMENTING THE
COORDINATED INTEGRATED MONITORING PROGRAM (CIMP) AND WATERSHED
MANAGEMENT PROGRAM (WMP) FOR THE BALLONA CREEK WATERSHED This Memorandum of Agreement (MOA), including its attachments, exhibits, and schedules, is made and entered into as of July 1st, 2023 by and between THE CITY OF LOS ANGELES (CITY), a municipal corporation, the LOS ANGELES COUNTY FLOOD CONTROL DISTRICT (LACFCD), a body corporate and politic, and the COUNTY OF LOS ANGELES (COUNTY), a political subdivision of the State of California, THE CITY OF BEVERLY HILLS, a municipal corporation, THE CITY OF CULVER CITY, a municipal corporation, THE CITY OF INGLEWOOD, a municipal corporation, THE CITY OF SANTA MONICA, a municipal corporation, and THE CITY OF WEST HOLLYWOOD, a municipal corporation. Collectively, these entities shall be known herein as PARTIES or individually as PARTY.
RECITALS
WHEREAS, the U.S. Environmental Protection Agency (USEPA) and the California Regional Water Quality Control Board, Los Angeles Region (Regional Board) have classified the Greater Los Angeles County Municipal Separate Storm Sewer System (MS4) as a large MS4 pursuant to 40 Code of Federal Regulations (CFR) section 122.26(b)(4) and a major facility pursuant to 40 CFR section 122.2; and
WHEREAS, the Regional Board adopted the 2012 National Pollutant Discharge Elimination System MS4 Permit No. R4-2012-0175 on November 8, 2012, which was re-adopted in the 2021 Regional Phase I MS4 Permit Order No. R4-2021-0105; and WHEREAS, the 2012 MS4 Permit became effective on December 28, 2012, and required that the LACFCD, the COUNTY, and 84 of the 88 cities within the COUNTY comply with its prescribed elements; and
WHEREAS, the 2021 MS4 Permit became effective on September 11, 2021, superseding the 2012 MS4 Permit, and requires that the COUNTY, LACFCD, 85 cities within the coastal watersheds of Los Angeles County, the Ventura County Watershed Protection District, the County of Ventura, and 10 cities within Ventura County comply with its prescribed elements; and WHEREAS, the MS4 Permit identifies the PARTIES as MS4 permittees responsible for compliance with the Permit's requirements pertaining to the PARTIES' collective jurisdictional area in the Ballena Creek Watershed Management Area as identified in Exhibit D of this MOA; and
Ballona Creek Watershed MOA
WHEREAS, the CITY and the cities of Beverly Hills, Culver City, Inglewood, Santa Monica, West Hollywood, LACFCD and the COUNTY formed the Ballena Creek Watershed Management Group (BC WMG) to collaborate on the Watershed Management Program (WMP) and the Coordinated Integrated Monitoring Program (CIMP) in accordance with the MS4 Permit, with the CITY serving as the BC WMG Lead Agency; and
WHEREAS, the PARTIES desired to collaborate on the development of a WMP and a CIMP in accordance with the MS4 Permit for a portion of the Ballena Creek Watershed Management Area as identified in Exhibit D of this MOA to comply with all applicable monitoring requirements of the MS4 Permit; and
WHEREAS, the first WMP was submitted to the Regional Board by the PARTIES on June 29, 2015 and was approved by the Regional Board on April 20, 2016; and WHEREAS, a revised WMP was submitted to the Regional Board on June 21, 2021 and is pending approval; and
WHEREAS, the first CIMP was submitted to the Regional Board by the PARTIES on September 7, 2015, and was approved by the Regional Board on September 15, 2015; and WHEREAS, a revised CIMP was submitted to the Regional Board on March 13, 2023 and is pending approval; and
WHEREAS, the PARTIES have agreed to cooperatively share and fully fund the estimated costs of the implementation of the CIMP and WMP; and
WHEREAS, the PARTIES agree that each shall assume full and independent responsibility for ensuring its own compliance with the MS4 Permit notwithstanding this MOA; and NOW, THEREFORE, in consideration of the mutual benefits to be derived by the PARTIES, and of the promises contained in this MOA, the PARTIES agree as follows:
Section 1. Recitals. The recitals set forth above are true and correct and fully incorporated into this MOA.
Section 2. Purpose. The purpose of this MOA is to cooperatively fund the MONITORING SERVICES and WMP-RELATED TASKS, as set forth in Exhibit A of this MOA.
Section 3. Cooperation. The PARTIES shall fully cooperate with one another to attain the purposes of this MOA.
Section 4. Voluntary. The PARTIES have voluntarily entered into this MOA for the implementation of the MONITORING SERVICES and WMP-RELATED TASKS, and authorize the CITY to administer the cost-sharing.
Ballena Creek Watershed MOA
Section 5. Term. This MOA shall become effective on July 1, 2023 and shall remain in effect for three (3) years up to and including June 30, 2026. The MOA may be extended through mutual agreement of the PARTIES.
Section 6. Commitment. Once effective, the PARTIES agree to uphold the promises contained in this MOA for the duration of the agreed upon term. The PARTIES agree that costs, expenses, fees, liabilities, and obligations incurred by the CITY in performing MONITORING SERVICES in accordance with Tables 2 and 2A of Exhibit Band WMP-RELATED TASKS in accordance with Tables 3 and 3A of Exhibit B prior to the execution date of this MOA but after July 1, 2023, shall be cost-shared under this Agreement according to the amounts specified in Exhibit B and shall be included in the first invoice.
Section 7. THE PARTIES AGREE:
a. Monitoring Services. The CITY will perform the MONITORING SERVICES as defined in Exhibit A.
b. WMP-Related Tasks. The CITY will perform the WMP-RELATED TASKS, as defined in Exhibit A.
c. Reporting. Each PARTY hereto authorizes the CITY to prepare and submit reports to the Regional Board as required by the MS4 Permit. In addition, the CITY will submit to the PARTIES the data used to prepare the reports. This data will be transmitted electronically to all PARTIES and as requested by the Regional Board. The CITY will provide sufficient time to the PARTIES to review the prepared reports. The CITY shall consider incorporating such comments received and answering a PARTY's questions to the best of its abilities prior to its submittal to the Regional Board.
d. Contract Administration. The CITY will be responsible for CONTRACT ADMINISTRATION, as defined in Exhibit A.
e. Communication. All communications concerning MONITORING SERVICES, WMPRELATED TASKS, and CONTRACT ADMINISTRATION under this Agreement shall be directed to the CITY. The CITY will notify, in writing, the PARTIES of any administrative modifications to the PARTIES proportional payment obligations, including, without limitation, under the circumstances identified in Section 8(d). f. Contracting. The PARTIES contemplate that other individual NPDES permit holders may wish to participate in the MONITORING SERVICES without being a party to this MOA. In the event that another NPDES permittee wants to participate in the MONITORING SERVICES, the CITY may enter into an individual separate agreement with such individual NPDES permittee. The individual NPDES permittee will not become a party to this MOA but will be responsible for its proportionate share of the costs for those MONITORING SERVICES. If other individual NPDES permit holders' participation modifies the PARTIES' proportionate cost share, each PARTIES' proportional payment obligation shall be modified administratively in Exhibit B.
Ballona Creek Watershed MOA
Section 8. Invoicing and Payment.
a. Invoicing. The CITY will invoice all PARTIES annually in amounts not exceeding the invoice amounts shown in Table 1 of Exhibit B. The annual invoices will be issued by the CITY to the PARTIES in July of each calendar year for their proportional share of the estimated cost for MONITORING SERVICES and WMP-RELATED TASKS, for the fiscal year, as shown in Exhibit B. The first invoice will be issued in July 2023 or upon the execution of this Agreement, whichever is later. The PARTIES hereby acknowledge and ratify services performed on or after the earlier of July 1st, 2023 or the date of the last signature of the PARTIES that are performed in accordance with the terms and conditions of the MOA. Such services shall be included in the first invoice and reimbursable pursuant to this MOA.
b. Annual Payment. Each PARTY shall pay the CITY for their invoice within sixty (60) days of receipt of the invoice from the CITY.
c. Late Payment Penalty. Any payment that is not received within sixty (60) days following receipt of the invoice from the CITY shall be subject to a late payment of 10%. Interest on any late payments shall accrue at the rate of 1 % per month for each month a payment is past due.
d. Delinquent Payments. A payment not made within three hundred and sixty-five (365) days after receipt of the invoice from the CITY shall result in the CITY notifying the Regional Board and the PARTIES that the delinquent PARTY is no longer a participating member of the CIMP or WMP. The PARTY shall be deemed to have withdrawn from this MOA and the remaining PARTIES' cost share allocation shall be adjusted in accordance with the cost allocation formula in Table 1 of Exhibit B. Withdrawal shall not relieve a PARTY's obligation to pay its proportionate share of costs that were due at the time of the deemed withdrawal.
e. Contingency. Each PARTY's annual invoice will include a contingency of fifteen percent (15%) for MONITORING SERVICES and fifteen percent (15%) for WMP-RELATED TASKS, as shown in Exhibit B. Contingency funds will be held by the CITY until such time as they are needed. Contingency funds that are used will be applied to each PARTY based on its proportional share. No PARTY will be obligated to pay for additional expenditures which exceed its contingency amounts without an amendment to this MOA. i. Monitoring Services Contingency. The CITY shall have access to the MONITORING SERVICES Contingency for paying for or otherwise implementing the MONITORING SERVICES defined in Exhibit A of this MOA. The CITY shall notify the PARTIES before use of the MONITORING SERVICES Contingency is appropriate or required as soon as practicable, but any failure to notify any PARTY or the PARTIES shall not alter, eliminate, or affect the CITY's right to payment. The CITY will indicate the amount of MONITORING SERVICES Contingency used in its applicable invoice(s) for implementation of the MONITORING SERVICES. Should the CITY determine in its reasonable discretion that the MONITORING SERVICES Contingency not be necessary for MONITORING SERVICES,
Ballena Creek Watershed MOA
the PARTIES may administratively shift these funds to be used for WMPRELATED TASKS and do so using the process defined in Section 9(c). ii. WMP-Related Tasks Contingency. The PARTIES may utilize WMPRELA TED TASKS Contingency to complete projects consistent with the WMP-RELATED TASKS defined in Exhibit A. To utilize WMP-RELATED TASKS Contingency, the BC WMG shall discuss the proposed activity and the BC WMG will come to a majority consensus, using the process defined in Section 9(c), as to whether to move forward with the use of WMPRELATED TASKS Contingency and the process for implementation. The CITY shall utilize the WMP-RELATED TASKS Contingency to reimburse the entity responsible for administering the approved WMP-RELATED TASK funded by the WMP-RELATED TASKS Contingency. Should the WMP-RELATED TASKS Contingency not be necessary for WMPRELATED TASKS, the PARTIES may administratively shift these funds to be used for MONITORING SERVICES, using the process defined in Section 9(c).
f. Shifting of Funds. The PARTIES may shift funds collected under this MOA between MONITORING SERVICES and WMP-RELATED TASKS administratively, without an amendment to this MOA, provided that the overall amount does not exceed the total notto-exceed amount of this MOA or a PARTY'S annual proportional cost, as set forth in Table 1 of Exhibit B, and if approved by a majority consensus, using the process defined in Section 9(c).
g. Contract Management Fee. The WMP-RELATED TASKS includes a 15% Program Management Fee for administration of this MOA by the CITY. Each PARTY will be assessed its proportionate share of the annual Program Management Fee as shown in Table 3A of Exhibit B.
h. Reconciliation of this MOA. At the end of the MOA, the CITY will provide the PARTIES with an accounting of actual expenditures, consistent with the format as shown in Exhibit E, within ninety (90) days. Any unexpended funds held by the CITY at the termination of this MOA will be rolled-over to cover expenses in any subsequent MOA. PARTIES may request in writing a refund or credit of any unexpended funds by the CITY, in accordance with the distributed cost formula set forth in Table 1 of Exhibit B.
Section 9. THE PARTIES FURTHER AGREE:
a. Documentation. The PARTIES agree to promptly provide at no cost to the CITY all requested information and documentation in their possession that the CITY, in its discretion, deems to be necessary or helpful for the performance of the MONITORING SERVICES and WMP-RELATED TASKS.
Ballena Creek Watershed MOA
b. Access. During the term of this MOA on an as-needed basis, each PARTY shall allow the CITY or its contractor reasonable access and entry to land, facilities and structures owned, operated, or controlled by the PARTY, which access and entry are necessary or helpful for the CITY or its contractor to perform MONITORING SERVICES and WMP-RELATED TASKS (FACILITIES). The FACILITIES shall include but not be limited to the PARTY's storm drains, channels, catch basins, and similar, provided, however, that prior to entering any of the PARTIES' FACILITIES, the CITY or its contractor, as applicable, shall provide seventy-two (72) hours advance written notice of entry to the applicable PARTY, or in the cases where seventy-two (72) hours' advance written notice is not possible, such as in cases of unforeseen wet weather, the CITY or its contractor shall provide written notice to the applicable PARTY as early as reasonably possible. Any PARTY, including LACFCD, agrees to provide the CITY or its contractor a "no-fee" Access Permit to its FACILITIES.
This Access Permit does not cover any fees that may be required for Construction Permits for the installation of permanent monitoring equipment. The CITY shall secure any required necessary permits prior to entry.
c. Consensus. The PARTIES agree that consensus in the BC WMG will be determined by a supermajority (95%) voting of the BC WMG members based on each PARTY's percentage land area of the Watershed as shown in Exhibit D. Consensus shall be reached using an email vote of BC WMG members. Any PARTY that does not respond to a vote within five business days shall be considered to support the majority consensus. d. Participation. Each PARTY shall designate an individual to provide representation at the BC WMG that is authorized to provide official input on behalf of the PARTY. Each PARTY shall ensure that a representative attends the BC WMG meetings, and if necessary, responds to email communication.
e. Additional Activities. The PARTIES agree that additional activities may arise in the course of implementing this MOA, and there may be interest in utilizing funds collected through this MOA or pursuing additional funds, including but not limited to the Safe Clean Water Program, to complete those projects. The BC WMG, led by the CITY, shall discuss and determine additional activities to be completed and the implementation approach to completing those projects. The BC WMG will determine which activities to pursue in accordance with the consensus process defined in Section 9(c). Any other PARTY that does not desire to participate in an additional activity can submit a written request to the CITY that they do not desire to be part of the activity. The non-participating PARTY will not be responsible for its proportionate share of funds to complete the additional project, and the cost will be recalculated amongst the remaining PARTIES.
Section 10. Indemnification. Each PARTY shall indemnify, defend, and hold harmless each other PARTY, on a pro rata basis, including its special districts, their member agencies, elected and appointed officers, employees, agents, attorneys, and designated volunteers from and against any and all liability, including, but not limited to, demands, claims, actions, fees, costs, and expenses (including reasonable attorneys and expert witness fees), arising from or connected with this MOA; provided, however, that no PARTY shall indemnify another PARTY for that PARTY's own negligence or willful misconduct.
Ballona Creek Watershed MOA
Section 11. Termination.
a. Noticing. Any PARTY may withdraw from this MOA for any reason, in whole or part, by giving the CITY and the Regional Board thirty (30) days written notice thereof. Withdrawing PARTIES shall remain wholly responsible for their proportional share of the costs of MONITORING SERVICES and WMP-RELATED TASKS for any fiscal year for which the PARTY has not withdrawn. Withdrawing PARTIES shall not be entitled to any refunds.
Each PARTY shall also be responsible for the payment of its own fines, penalties or costs incurred as a result of the non-performance of the CIMP and/or WMP. b. Default. If a PARTY fails to comply with any of the terms or conditions of this MOA, that PARTY shall forfeit its rights to the work completed through this MOA, but no such forfeiture shall occur unless and until the defaulting PARTY has first been given notice of its default and a reasonable opportunity to cure the alleged default. c. Equipment Ownership. Devices such as automatic sampling stations - inclusive of a cabinet, sampling equipment, ancillary devices, power supplies (EQUIPMENT) may be installed to implement the CIMP. Any PARTY voluntarily terminating membership will not be entitled to a refund for the portion of the share paid to acquire and to operate the EQUIPMENT nor for the remaining value of the EQUIPMENT, if any. The operational life of such EQUIPMENT is approximately seven years, and after which it may be obsolete or may require major remodel or replacement of electrical and mechanical components costing equivalent to a purchase of a new EQUIPMENT. The remaining PARTIES agree to own, operate and maintain and or replace the EQUIPMENT.
Section 12. General Provisions.
a. Notices. Any notices, bills, invoices, or reports relating to this MOA, and any request, demand, statement, or other communication required or permitted hereunder shall be in writing and shall be delivered to the representatives of the PARTIES at the addresses set forth in Exhibit C attached hereto and incorporated herein by reference. PARTIES shall promptly notify each other of any change of contact information, including personnel changes, provided in Exhibit C. Written notice shall include notice delivered via e-mail or fax. A notice shall be deemed to have been received on (a) the date of delivery, if delivered by hand during regular business hours, or by confirmed facsimile or by e-mail; or (b) on the third (3rd) business day following mailing by registered or certified mail (return receipt requested) to the addresses set forth in Exhibit C.
b. Administration. For the purposes of this MOA, the PARTIES hereby designate as their respective representatives the persons named in Exhibit C. The designated representatives, or their respective designees, shall administer the terms and conditions of this MOA on behalf of their respective entities. Each of the persons signing below on behalf of a PARTY represents and warrants that he or she is authorized to sign this MOA on behalf of such entity.
c. Relationship of the Parties. The PARTIES to this MOA are, and shall at all times remain as to each other, wholly independent entities. No PARTY shall have power to incur any
Ballona Creek Watershed MOA
debt, obligation, or liability on behalf of any other PARTY unless expressly provided to the contrary by this MOA. No employee, agent, or officer of a PARTY shall be deemed for any purpose whatsoever to be an agent, employee, or officer of another PARTY. d. Amendment. The terms and provisions of this MOA may not be amended, modified, or waived, except by an instrument in writing signed by all non-delinquent PARTIES. Such amendments may be executed by those individuals listed in Exhibit C or by a person authorized to execute such amendment on behalf of each PARTY. e. Law to Govern. This MOA is governed by, interpreted under, and construed and enforced in accordance with the laws of the State of California. In the event of litigation related to this MOA, venue in the State Superior Court or Federal District Court shall lie exclusively in the County of Los Angeles.
f. No Presumption in Drafting. The PARTIES to this MOA agree that the general rule that an MOA is to be interpreted against the PARTY drafting it, or causing it to be prepared shall not apply.
g. Severability. If any provision of this MOA shall be determined by any court to be invalid, illegal, or unenforceable to any extent, then the remainder of this MOA shall not be affected, and this MOA shall be construed as if the invalid, illegal, or unenforceable provision had never been contained in this MOA.
h. Entire Agreement. This MOA constitutes the entire agreement of the PARTIES to this MOA with respect to the subject matter hereof.
i. Waiver. Waiver by any PARTY to this MOA of any term, condition, or covenant of this MOA shall not constitute a waiver of any other term, condition, or covenant. Waiver by any PARTY to this MOA of any breach of the provisions of this MOA shall not constitute a waiver of any other provision, nor a waiver of any subsequent breach or violation of any provision of this MOA.
j. Counterparts. This MOA may be executed in any number of counterparts, which execution may be by electronic means as defined in Civil Code section 1633.2 and each of which shall be an original, but all of which taken together shall constitute but one and the same instrument, provided, however, that such counterparts shall have been delivered to all PARTIES to this MOA.
k. All PARTIES to this MOA have been represented by counsel in the preparation and negotiation of this MOA. Accordingly, this MOA shall be construed according to its fair language.
IN WITNESS WHEREOF, the PARTIES have caused this MOA to be executed by their duly authorized representatives and affixed as of the date of signature of the PARTIES:
CITY OF LOS ANGELES
Date: _______ _
ATTEST:
Holly Wolcott
Interim City Clerk
APPROVED AS TO FORM:
Hydee Feldstein Soto
City Attorney
By: ----------
Adena M. Hopenstand
Deputy City Attorney
Ballona Creek Watershed MOA
By: ________ _
Aura Garcia, President
Board of Public Works
COUNTY OF LOS ANGELES
By
Mark Pestrella
Director of Public Works
APPROVED AS TO FORM:
Dawyn R. Harrison
Interim County Counsel
By
Grace V. Chang, Principal Deputy
Ballona Creek Watershed MOA
Date
Date
LOS ANGELES COUNTY FLOOD CONTROL DISTRICT
By
Mark Pestrella
Director of Public Works
APPROVED AS TO FORM:
Dawyn R. Harrison
Interim County Counsel
By
Grace V. Chang, Principal Deputy
Ballona Creek Watershed MOA
Date
Date
CITY OF BEVERLY HILLS
Date: _________ _
ATTEST:
By: _________ (SEAL)
Huma Ahmed
City Clerk
APPROVED AS TO FORM:
W--
Laurence S. Wiener
City Attorney
By:
Ballena Creek Watershed MOA
---------------
Ju Ii an A. Gold M.D.
Mayor of the City of Beverly
Hills, California
APPROVED AS TO CONTENT:
Nancy Hunt-Coffey
City Manager
haron L'Heureux Dressel
Risk Manager
Ballena Creek Watershed MOA
CITY OF CULVER CITY
Date: _______ _ By: ---------
John Nachbar
City Manager
APPROVED AS TO CONTENT
By: ________ _
Yanni Demitri
Public Works Director/City Engineer
APPROVED AS TO FINANCING:
By: ________ _
Lisa Soghor
Chief Financial Officer
APPROVED AS TO FORM:
By: _________ _
Heather Baker
City Attorney
CITY OF INGLEWOOD
Date: ________ _
ATTEST:
By:----------
Aisha L. Thompson
City Clerk
APPROVED AS TO FORM:
By: ________ _
Kenneth R. Campos
City Attorney
Ballona Creek Watershed MOA
By: -----------
James T. Butts, Jr.
Mayor
CITY OF SANTA MONICA
Date: --------
ATTEST:
By: ________ _
Denise Anderson-Warren
City Clerk
APPROVED AS TO FORM:
By:----------
Douglas Sloan
City Attorney
Ballena Creek Watershed MOA
By: _________ _
David White
City Manager
CITY OF WEST HOLLYWOOD
Date: ---------
ATTEST:
By:---------
Melissa Crowder
City Clerk
APPROVED AS TO FORM:
By: ----------
Lauren Langer
City Attorney
Ballona Creek Watershed MOA
By: _________ _
David Wilson
City Manager
Ballona Creek Watershed MOA
EXHIBIT A
MOA Scope of Work
The purpose of this MOA is to facilitate compliance by the BC WMG with the MS4 Permit. The tasks below outline the broadly-expected work anticipated to comply with the Permit.
MONITORING SERVICES
This includes any and all tasks required to comply with the monitoring requirements established in the MS4 Permit and associated documents. This includes but is not limited to implementation of the BC CIMP (Coordinated Integrated Monitoring Program), which includes but is not limited to the following activities:
• Receiving Water Monitoring
• Stormwater Outfall Monitoring
• Non-Stormwater Outfall Monitoring
• Data Management
• Capital, Operation, and Maintenance Activities
• Purchasing, maintaining, and replacing equipment (capital costs) necessary for monitoring activities
• Development of the monitoring sections to be included in the Annual Report (e.g. trends analysis, Total Maximum Daily Load (TMDL) attainment, summary of monitoring activities)
• Annual Reconciliation of the MONITORING SERVICES under the MOA. • This work may include additional activities and requirements based upon the March 2023 CIMP revisions, any other future CIMP revision, and subsequent requirements for the Regional Board.
The CITY is responsible for completing the MONITORING SERVICES in this MOA, including by utilizing consultant support services.
WMP-RELATED TASKS
This includes any and all tasks required to comply with the MS4 Permit, as well as other work that is determined to advance the cities' efforts in complying with the MS4 Permit. The BC WMG is required to complete the following activities as part of the BC Watershed Management Program (WMP). This includes but is not limited to the sub-tasks defined below:
• Annual Reporting (including the WMP Progress Report)
• Report of Waste Discharge (ROWD)
• Adaptive Management
• Trash Monitoring and Reporting Plan (TMRP)
• WMP Revisions
• Website Management (lastormh2o.org)
• California Stormwater Quality Association (CASQA) Membership Contracts regarding WMP-RELA TED TASKS will be administered by the CITY utilizing a consultant(s) selected in coordination with the BC WMG, unless otherwise determined by the BC WMG. The CITY will provide subject-matter expertise and project management support to the consultant(s) for the purposes of completing this task.
Ballona Creek Watershed MOA
CONTRACT ADMINISTRATION
This includes any and all tasks associated with administering this MOA, including but not limited to the following:
• Facilitate the development of agreements and subsequent amendments for the BC WMG. • Manage procurements, contracting, and contract administration for consultants and contractors, with the CITY providing subject-matter expertise and project management support. This could include establishing and managing a bench of technical consultants that could be utilized by any PARTY.
• Distribute invoices and collect payment from PARTIES. • Manage the MOA budget.
• Facilitate the preparation of BC WMG administrative procedures by BC WMG and ensure compliance with these procedures.
• Annual Reconciliation of WMP-RELATED TASKS under the MOA.
The CONTRACT ADMINISTRATION tasks will be completed by the CITY.
Additional tasks may be identified in the process of complying with the Permit, at which point the BC WMG would determine the optimal approach to ensuring that the BC WMG remains in compliance with any and all aspects of the MS4 Permit and its associated documents.
EXHIBIT B
MOA Cost Estimates
Ballona Creek Watershed MOA
Table 1. Distribution of Combined Annual Implementation Costs (CIMP/WMP/CASQA) ... 20 Table 2. Distribution of Costs for Implementing CIMP MONITORING SERVICES .......•...... 20 Table 2A. Costs for CIMP MONITORING SERVICES ...............••............•..............•.....•..•.•. 20 Table 3. Distribution of Costs for Implementing WMP-RELATED TASKS (including CASQA fees) ........................................................................................................................ 21 Table 3A. Costs for WMP-RELATED TASKS ..................................................................... 21 Table 3B. Distribution of Costs for CASQA Membership Fees ........................................ 21
Ballona Creek Watershed MOA
Table 1. Distribution of Combined Annual Implementation Costs (CIMP/WMP/CASQA) Fiscal Year Fiscal Year Fiscal Year
Agency1 23-24 24-25 25-26 3-Year Total
LACFCD $61,764 $57,467 $75,559 $194,790
City of Los Angeles $991 ,214 $924,191 $1 ,210,631 $3,126,037 County of Los Angeles $47,308 $44,109 $57,780 $149,198
City of Beverly Hills $55,574 $51 ,816 $67,876 $175,266 City of Culver City $48,255 $ 44 992 $58,937 $152,185
City of Inglewood $28,926 $26,970 $35,329 $91,226
City of Santa Monica $3,320 $3,096 $4,055 $10,472
City of West Hollvwood $18,424 $17,178 $22,503 $58,105
Total2 $1,254,787 $1,169,821 $1,532,671 $3,957,279 . . 1. Table 1 1s the invoicing schedule for each Agency .
2. Total Cost= GIMP Distribution Costs (Table 2) + WMP Distribution Costs (Table 3).
Table 2. Distribution of Costs for Implementing CIMP MONITORING SERVICES Fiscal Year Fiscal Year Fiscal Year
Aaencv Acres %of Area 23-24 24-25 25-26 3-Year Total
LACFCD1 (5%) -- -- $49,464 $48,318 $50,164 $147,947
City of Los Angeles 65,247.40 83.08% $780,845 $762,747 $791,896 $2,335,488 County of Los Angeles 3,114.09 3.97% $37,268 $36,404 $37,795 $ 111,467 City of Beverly Hills 3,658.20 4.66% $43,779 $42,765 $44,399 $130,943 City of Culver City 3,176.44 4.04% $38,014 $37,133 $38,552 $113,699 City of lnalewood 1,904.09 2.42% $22,787 $22,259 $23,110 $68,156 City of Santa Monica 218.57 0.28% $2,616 $2,555 $2,653 $7,824 City of West Hollywood 1,212.79 1.54% $14,514 $14,178 $ 14 719 $ 43 411 Total 78,531.58 100% $989,287 $966,358 $1,003,288 $2,958,933
1. LACFCD 1s responsible for 5% of the total cost, which 1s subtracted before d1stnbutmg the cost among the other agencies.
Table 2A. Costs for CIMP MONITORING SERVICES
Fiscal Year Fiscal Year Fiscal Year
CIMP Component 23-24 24-25 25-26 3-Year Total
Labor $280,000 $270,000 $280,000 $830,000
Lab Analysis $257,903 $235,280 $ 252 606 $ 745 789
Lab Analvsis - TIE $40 000 $40 000 $40000 $120,000
Lab Analysis - Data Handling Fee (15%) $ 38 685 $35,292 $37,891 $111,868 Contract Services $130,000 $130,000 $130,000 $390,000
Equioment $72,697 $72,697 $55,349 $200,743
Administrative Fee (5%) $40,964 $39,163 $39,792 $119,920 Sub-Total $860,249 $822,433 $835,638 $2,518,320
Contingency (15%) $129,037 $123,365 $125,346 $377,748
Annual Escalation (2.5%) - $20,561 $42,304 $62,865
Monitoring Services Cost (Total) $989,287 $966,358 $1,003,288 $2,958,933
Ballena Creek Watershed MOA
Table 3. Distribution of Costs for Implementing WMP-RELATED TASKS (including CASQAfees)
Fiscal Year Fiscal Year Fiscal Year
Agency Acres %of Area 23-24 24-25 25-26 3-Year Total
LACFCD1 (5%} - - $12,300 $9,149 $25,394 $46,844
City of Los Angeles 65,247.40 83.08% $210,369 $161 ,444 $418,735 $790,549 County of Los Angeles 3,114.09 3.97% $10,040 $7,705 $19,985 $37,731 City of Beverly Hills 3,658.20 4.66% $11 ,795 $9,052 $23,477 $44,323 City of Culver City 3,176.44 4.04% $10,241 $7,860 $20,385 $38,486 City of lnolewood 1,904.09 2.42% $6,139 $4,711 $12,220 $23,070 City of Santa Monica 218.57 0.28% $ 705 $ 541 $1,403 $2,648 City of West Hollvwood 1,212.79 1.54% $3,910 $3,001 $ 7 783 $14,694 Total2 78,531.58 100% $246,000 $182,988 $507,884 $998,346
1.LACFCD Is responsible for 5% of the total cost (excluding CASQA), which Is subtracted before d1stnbuting the cost among the other agencies.
2. Total Cost= WMP Implementation (Table 3A) + CASQA Membership Fees (Table 3B).
Table 3A. Costs for WMP-RELATED TASKS
Fiscal Year Fiscal Year Fiscal Year
WMP-Related Task Component 23-24 24-25 25-26 3-Year Total Annual and Semi-Annual Reporting $60,000 $60,000 $60,000 $180,000 WMP Revision/RAA/Adaptive Manaoement - - $200,000 $200,000 Report of Waste Discharge (ROWD} - - $35,000 $35,000
Special Studies/Proiects $100,000 $50,000 $50,000 $200,000 Trash Monitorino & Reportino Prooram $26,000 $26,000 $26,000 $78,000 Proaram Management Fee (15%) $27,900 $20,400 $55,650 $103,950 Sub-Total $213,900 $156,400 $426,650 $796,950
Continaencv (15%) $32,085 $23,460 $63,998 $119,543
Annual Escalation (2%} - $3,128 $17,237 $20,365
WMP-Related Tasks Cost (Total) $246,000 $182,988 $507,884 $936,872 Table 38. Distribution of Costs for CASQA Membership Fees Fiscal Year Fiscal Year Fiscal Year
Aaencv3 Acres %of Area 23-24 24-25 25-26 3-Year Total
City of Los Angeles 65,247.40 83.08% $16,201 $17,012 $17,862 $51 ,075 County of Los Anaeles 3,114.09 3.97% $773 $ 812 $ 853 $2,438 City of Beverly Hills 3,658.20 4.66% $908 $954 $1 ,001 $2,864 City of Culver City 3,176.44 4.04% $ 789 $828 $870 $2,486 City of Inglewood 1,904.09 2.42% $473 $496 $ 521 $1 ,491 City of Santa Monica 218.57 0.28% $54 $ 57 $60 $171
Citv of West Hollywood 1,212.79 1.54% $ 301 $ 316 $332 $949 Total 78,531 .58 100.00% $19,500 $20,475 $21,499 $61,474 .. 3. LACFCD will retain ,ts own CASQA Membership.
Ballena Creek Watershed MOA
EXHIBITC
Ballona Creek Watershed Agency Representatives
1. City of Los Angeles
Watershed Protection Division
1149 South Broadway Blvd.
Los Angeles, CA 90015
Party Representative: Alfredo Magallanes
[email protected]
Phone No.: (213) 485-3958
2. County of Los Angeles
Department of Public Works
Stormwater Quality Division, Building A-9 East, 1st Floor 1000 South Fremont Ave.
Alhambra, CA 91803-1331
Party Representative: Mark Lombos, Assistant Deputy Director [email protected]
Phone No.: (626) 300-4665
Fax: (626) 300-4620
3. Los Angeles County Flood Control District Department Department of Public Works
Stormwater Quality Division, Building A-9 East, 1st Floor 1000 South Fremont Ave.
Alhambra, CA 91803-1331
Party Representative: Mark Lombos
[email protected]
Phone No.: (626) 300-4665
Fax: (626) 300-4620
Fax: (626) 457-1526
4. City of Beverly Hills
Environmental Compliance and Sustainability Programs
345 Foothill Road
Beverly Hill, CA 90210
Party Representative: Josette Descalzo
[email protected]
Phone No.: (310) 285-2554
Fax: (310) 278-1838
5. City of Culver City
9770 Culver Blvd., 2nd Floor
Culver City, CA 90232-0507
Party Representative: Sean Singletary
[email protected]
Phone No.: (310) 253-6457
Fax: (310) 253-5626
6. City of Inglewood
Public Works Department
1 Manchester Blvd.
Inglewood, CA 90301
Party Representative: Louis A. Atwell / Thomas C. Lee
[email protected] / [email protected]
Phone No.: (310) 412-5333
Fax: (310) 412-5552
7. City of Santa Monica
Ballena Creek Watershed MOA
Public Works Department, Engineering and Street Services Division 1685 Main Street, City Hall East, Mail Stop #15
Santa Monica, CA 90401
Party Representative: Curtis Castle
[email protected], www.santamonica.gov
Phone No.: (310) 458-8721
8. City of West Hollywood
Department of Transportation and Public Works
8300 Santa Monica Blvd.
West Hollywood, CA 90069-6216
Party Representative: Matt Magener
[email protected]
Phone No.: 323-848-6894
Fax: (323) 848-6564
EXHIBIT D
Ballona Creek Watershed
Ballona Creek Watershed MOA
Los Angeles
Ballona Creek Watershed Management Group
Jurisdictional Boundaries
c:J Ballena Creek WMA
- Freeway System
- Reach Break
- Water Bodies
0 0.5 1 2
Miles
Note: LACFCD is also a PARTY to this MOA is responsible for 5% of the total cost.
Ballena Creek Watershed MOA
Exhibit E
Reconciliation Template
[The line items shown in this Exhibit are placeholders and are subject to change]
CIMP & WMP RECONCILIATION
MONITORING SERVICES FY 23-24 FY 24-25 FY 25-26
Budget (MOA) $
Actual $
Balance $
WMP-RELATED TASKS Budget (MOA) Actual (To Date)
Annual and Semi-Annual Reporting $
WMP Revision/RAA/Adaptive Management $
Report of Waste Discharge (ROWD) $
Special Studies/Projects $
Trash Monitoring & Reporting Plan $
Total $
IIP CONTRACTS
Total
Balance
NPDES Permittee Contract Amount Balance
$