AGENDA REPORT
Meeting Date: September 19, 2023
Item Number:
To: Honorable Mayor & City Council
From: Daren Grilley, Assistant Director of Public Works/City Engineer Christine Chung, Project Manager
Subject: ACCEPTANCE OF THE CONTRACT WORK FOR THE
EASEMENT WATER MAINS REPLACEMENT PROJECT BY
FERREIRA CONSTRUCTION CO., INC. DBA FERREIRA
COASTAL CONSTRUCTION CO. IN THE FINAL AMOUNT OF
$1,880,200.00; AND
AUTHORIZATION OF CITY CLERK TO RECORD NOTICE OF
COMPLETION
Attachments: 1. Notice of Completion
2. Agenda Report dated 2023-07-18
3. Change Order 2
RECOMMENDATION
Staff recommends that City Council move to accept the described contract work by Ferreira Construction Co., Inc. dba Ferreira Coastal Construction Co. (Ferreira) in the final amount of $1,880,200.00 and authorize the City Clerk to record the attached Notice of Completion.
INTRODUCTION
This report provides information to City Council for the acceptance of the contract work in the final amount of $1,880,200.00 and authorization for the City Clerk to record the Notice of Completion with the Los Angeles County Recorder.
DISCUSSION
In July 2021, the City awarded a contract to Ferreira for the Water Mains Replacement Project between Summit Drive and Laurel Way and the Water Main Replacement Project on Loma Linda Drive. The work at Summit Drive and Laurel Way was completed in April 2022, and emergency water main repair by Coldwater Cañon Drive and Loma
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Linda Drive was completed in November 2022. Ferreira completed the final water main replacement and full street restoration at Loma Linda Drive in early August 2023 (Attachment 2). During these multiple projects, Change Orders 1 and 2 were executed to address extra work related to unforeseen site conditions, emergency repair, and additional full street restoration along Loma Linda Drive (Attachments 2 and 3).
Ferreira was issued the notice to proceed on October 1, 2021, and construction was substantially completed on August 4, 2023. Engineering Division staff inspected all work and is satisfied that the work was completed according to the contract documents approved for this project.
FISCAL IMPACT
The construction contract purchase order was $1,909,500.10. The final contract amount is $1,880,200.00, leaving a purchase order balance of $29,300.10, which will be returned to the fund balance.
The current amount paid on the contract is $1,786,190.00 with a retention balance of $94,010.00 due to be paid 35 days after the recordation of the Notice of Completion, which totals $1,880,200.00. Funds for this project are as follows:
Shana Epstein,
Director of Public Works
Approved By
ACCOUNT
NUMBER
FUND
DESCRIPTION P.O. AMOUNT AMOUNT PAID
RETENTION
EARNED
P.O.
BALANCE
80006003-
850000-
00387
Water Main and
Hydrant
Replacement
$ 1,839,500.10 $1,730,098.09 $91,057.79 $18,344.22
60012402-
850000-
00195
Street and
Sidewalk
Improvements
$ 70,000.00 $56,091.91 $2,952.21 $10,955.88
TOTAL $ 1,909,500.10 $1,786,190.00 $94,010.00 $29,300.10 Attachment 1
THIS DOCUMENT IS OFFICIAL BUSINESS
OF THE CITY OF BEVERLY HILLS AND
ENTITLED TO FREE RECORDING UNDER
SECTION 6103 OF THE GOVERNMENT CODE
Requested by ___________________________
AFTER RECORDING MAIL TO:
CITY CLERK'S OFFICE
Room 290, City Hall
455 North Rexford Drive
Beverly Hills, CA 90210
Space above this line for recorder's use
NOTICE OF COMPLETION
Notice is hereby given that:
1. The undersigned is owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the undersigned is City of Beverly Hills
3. The full address of the undersigned is 455 North Rexford Drive, Beverly Hills, CA 90210
4. The nature of the title of the undersigned is: In fee.
5. The full names and addresses of all persons who hold title with the undersigned are:
None
6. A work of improvement on the property hereinafter described was completed on August 4, 2023
7. The name of the contractor, if any, for such work of improvement was Ferreira Construction Co., Inc. dba Ferreira Coastal Construction Co.
8. The property on which said work of improvement was completed is in the City of Beverly Hills, County of Los Angeles, and State of California, as is described as:
Easement Water Mains Replacement Project (1196 Summit Drive & 1231 Laurel Way and Loma Linda Drive).
9. The street address of said property is None
Dated:
STATE OF CALIFORNIA } Signature of }
COUNTY OF LOS ANGELES } Owner or Owners }
Huma Ahmed, being duly sworn, says: That she is the City Clerk of the City of Beverly Hills, the corporation that executed the foregoing notice as owner of the aforesaid interest or estate in the property therein described; that she makes this verification of behalf of said corporation; that she has read said notice and knows the contents thereof, and that the facts therein stated are true.
Signature of
Corporate Officer
Named Above X
Huma Ahmed
City of Beverly Hills, CA
Attachment 2
AGENDA REPORT
Meeting Date: July 18, 2023
Item Number:
To: Honorable Mayor & City Council
From: Daren Grilley, Assistant Director of Public Works/City Engineer Christine Chung, Project Manager
Subject: APPROVAL OF A CHANGE PURCHASE ORDER TO FERREIRA CONSTRUCTION CO., INC. FOR THE EASEMENT WATER
MAINS REPLACEMENT CONTRACT IN THE AMOUNT OF
$100,000 FOR A TOTAL NOT-TO-EXCEED AMOUNT OF
$1,909,500.10
Attachments: 1. Agenda Report dated 2021-07-15 (Without Attachments)
2. Agenda Report dated 2022-12-06 (Without Attachments)
3. Change Order 1
4. Draft Change Order 2 Cost Estimates
RECOMMENDATION
Staff recommends approval of a Change Purchase Order to Ferreira Construction Co., Inc. (“Ferreira”) in the amount of $100,000 for a total not-to-exceed amount of $1,909,500.10, which includes funds for extra work due to the realignment of the new water main, contingency for unforeseen subsurface conditions, and additional street pavement along Loma Linda Drive as part of the Easement Water Mains Replacement contract.
INTRODUCTION
In July 2021, the City awarded a contract to Ferreira for the Water Main Replacement Project between Summit Drive and Laurel Way and the Water Main Replacement Project on Loma Linda Drive (Attachment 1). The work at Summit Drive and Laurel Way was completed in April 2022, and the utility investigation at Loma Linda Drive was completed by the first quarter of 2022. Due to unforeseen utility conflicts, design changes were required and an amendment to the State Division of Drinking Water permit was approved in October 2022.
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Meeting Date: July 18, 2023
Coincidentally, at around this time, a water main break occurred at the intersection of Coldwater Cañon Drive and Loma Linda Drive. A change order was issued to Ferreira to immediately repair the damaged pipe and re-establish water service to the affected 43 homes in November 2022 (Attachment 2). Following the emergency repair of the water main break, Ferreira successfully completed the replacement of 1,400 feet of the aged 6-inch cast iron pipes with new 8-inch ductile iron pipes by early June 2023. The final street restoration work remains and is currently scheduled for early August 2023.
DISCUSSION
In July 2021, City Council approved the issuance of the Purchase Order for the not-toexceed amount of $1,709,500.10 to Ferreira with the award of the contract.
In January 2023, Change Order 1 (Attachment 3) was executed, and the Purchase Order increased to $1,809,000.10, for extra work required between Summit Drive and Laurel Way, increased material cost with the supply chain restrictions, temporary bypass installation to continue water services to the residents along Loma Linda Drive during construction, and the emergency water main repairs at Loma Linda/Coldwater Cañon.
As the water main replacement at Loma Linda Drive continued in the first quarter of 2023, the project incurred costs due to extra time and material out of the authorized contingency due to unforeseen subsurface conditions and additional design changes with a fire hydrant relocation at the cul-de-sac to prevent impacts by the adjacent private development.
As the new water main is realigned closer to the center of Loma Linda Drive, additional trench areas (about 43% of the full street areas) are required to be restored compared to the original alignment which was closer to the curbs. Considering the street condition with numerous patches from previous utility work and the substantially increased quantity of street restoration due to the utility conflicts, City staff requested an alternative street restoration cost proposal for the full width of Loma Linda Drive.
Ferreira’s alternative proposal for the 2-inch asphalt grind and overlay of the full width of the street is about 10% lower than the estimate based on recent contract prices.
Because the alternative will provide a higher quality finished product and the cost proposal is favorable, staff recommends street restoration of the full width of Loma Linda Drive, excluding 200 feet near the cul-de-sac, which will be paved by the adjacent private development.
The requested change order amount of $100,000 includes the cost proposals estimated by Ferreira for the additional asphalt grind and overlay of full street restoration, the incidental extra time and material costs due to unforeseen subsurface conditions and design revision, and contingency (Attachment 4). This results in a purchase order not-toexceed value of $1,909,500.10.
FISCAL IMPACT
Staff requests City Council approve a change purchase order of $100,000 for a total notto-exceed amount of $1,909,500.10. Funds for this project are budgeted in Fiscal Year 2023/24 Capital Improvement Programs, with 70% of the cost coming from the Street and Sidewalk Improvements CIP #00195 and 30% from the Water Main and Hydrant Replacement CIP #00387, as follows.
Meeting Date: July 18, 2023
Shana Epstein,
Director of Public Works
Approved By
ACCOUNT NUMBER FUND DESCRIPTION AMOUNT
80006003-850000-00387 Water Main and Hydrant Replacement $ 30,000 60012402-850000-00195 Street and Sidewalk Improvements $ 70,000 TOTALS $ 100,000
Attachment 1
AGENDA REPORT
Meeting Date: July 15, 2021
Item Number:
To: Honorable Mayor & City Council
From: Daren Grilley, City Engineer
Derek Nguyen, Project Manager
Subject: AWARD OF A CONTRACT TO THE LOWEST RESPONSIBLE
BIDDER, FERREIRA CONSTRUCTION CO. INC. DBA FERREIRA
COASTAL CONSTRUCTION CO., FOR THE WATER MAIN
REPLACEMENT PROJECT BETWEEN SUMMIT DRIVE AND
LAUREL WAY AND THE WATER MAIN REPLACEMENT PROJECT
ON LOMA LINDA DRIVE WITHIN THE CITY OF BEVERLY HILLS,
CALIFORNIA, IN THE AMOUNT OF $1,554,091.00; AND
APPROVAL OF THE PLANS AND SPECIFICATIONS THEREFOR
WITH RESPECT TO DESIGN CRITERIA; AND
APPROVAL OF ISSUANCE OF A PURCHASE ORDER IN THE NOT- TO-EXCEED AMOUNT OF $1,709,500.10 TO FERREIRA CONSTRUCTION CO. INC. DBA FERREIRA COASTAL
CONSTRUCTION CO. FOR THE PROJECT; AND
PURSUANT TO THE PROVISIONS OF THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA), FIND THE PROJECT
EXEMPT FROM FURTHER REVIEW UNDER CEQA
Attachments: 1. Agreement with Ferreira Coastal Construction, Co.
2. Location Map
RECOMMENDATION
Staff recommends that City Council move to approve the award of a contract to the lowest responsible bidder, Ferreira Construction Co., Inc. dba Ferreira Coastal Construction Co. in the amount of $1,554,091.00 for the Water Main Replacement Project between Summit Drive and Laurel Way and the Water Main Replacement Project on Loma Linda Drive; approve the plans and specifications therefor; approve a construction contingency of 10% in the amount of $155,409.10 and approve the issuance of a purchase order for the notBEVERLY HILLS
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Meeting Date: July 15, 2021
to-exceed amount of $1,709,500.10 to Ferreira Construction Co., Inc. dba Ferreira Coastal Construction Co.
FISCAL IMPACT
Funds from CIP No. 0387 – Water Mains and Hydrant Replacement are available to be used for this project. A 10% construction contingency allowance in the amount of $155,409.10 has been included in the total not-to-exceed purchase order amount of $1,709,500.10. Any change orders that require expenditures from this allowance shall be made only upon written request in accordance with the Beverly Hills Municipal Code §3- 3-111 regarding change orders.
Funding for the project will be as follows:
PROJECT ACCOUNT AMOUNT
80006003-850400-00387 $1,709,500.10
INTRODUCTION
The City of Beverly Hills’ water distribution system consists of 170 miles of water mains.
To ensure that the water distribution system remains robust and to minimize future maintenance and replacement costs, the City is planning to replace approximately 540 feet of water main between Summit Drive and Laurel Way and another 1,400 feet of water mains on Loma Linda Drive.
The existing water main between Summit Drive and Laurel Way is an 8-in. cast iron pipe constructed in 1924. In December 2017, the water main ruptured and has since been taken out of service. Replacing the water main with a new 12-in. fusible High Density Polyethylene (HDPE) and Ductile Iron (DI) pipe will give the City the ability to provide the necessary circulation it needs to improve water quality and enhance fire flow requirements in the area of the project.
The existing water main on Loma Linda Drive is a 6-in. cast iron pipe constructed in 1974.
The City no longer installs cast iron pipes in its distribution system and is in the process of phasing out existing cast iron with more resilient materials such as DI, steel or polyvinyl chloride (PVC) pipes. The proposed project in Loma Linda Drive will replace the existing 6-in. cast iron with a new 8-in. DI pipe to ensure additional reliability and enhance the overall distribution of water flows in the area.
BACKGROUND
The City’s 2002 Water System Master Plan established a water main replacement and rehabilitation program to minimize the effects of broken mains, including repair costs and unplanned service interruptions. Main breaks can occur in all types of pipes and in any area of the distribution system. The frequency of main breaks is often directly related to pipe location, age, material and break history.
Based on the criteria established by the City’s Water System Master Plan, it is recommended that the City replace the water main between Summit Drive and Laurel Way and the water main in Loma Linda Drive. These pipelines, constructed of cast iron materials, were installed in 1924 and 1974 respectively. The pipelines range from 6 to 8 inches in diameter, were made of materials the City no longer installs in its distribution system and have exceeded their expected service lives. The water main between Summit Drive and Laurel Way ruptured in December 2017, and has since been out of service.
Meeting Date: July 15, 2021
Engineering survey and design work for these two projects was performed between February 2018 and April 2021 by two firms, Cannon Corporation and CivilTec Engineering, Inc. The two projects were combined into one contract to simplify the bidding and construction management process and to allow for lower construction bids through economies of scale.
DISCUSSION
On June 3, 2021, a Notice Inviting Bids was published on the City’s online bidding portal on PlanetBids.com, in the Beverly Hills Courier and the Beverly Hills Weekly newspapers.
On June 24, 2020, six (6) bids were received online and opened as follows:
Ferreira Coastal Construction Co. $1,554,091.00
Engineer’s Estimate $1,500,000.00
Gentry General Engineering, Inc. $1,611,055.00
Dominguez General Engineering, Inc. $1,647,860.00
MNR Construction, Inc. $1,778,610.00
Cedro Construction $1,908,251.00
Colich & Sons, L.P. $2,256,540.00
Staff evaluated Ferreira Coastal Construction Co.’s bid and conducted reference checks with previous cities and agencies. Staff concludes that Ferreira Coastal Construction Co. is well qualified to perform the required work and all documents submitted are in order.
COMMUNITY ENGAGEMENT
The water main between Summit Drive and Laurel Way and the Loma Linda Drive water main are localized projects primarily impacting only two residents and nine residents respectively within those streets. Public Works staff has been in regular contact with the Summit Drive and Laurel Way property owners since the initial planning of the water main project. Residents at both locations who are impacted by the upcoming project will receive advance notices and continued updates throughout construction.
Staff recognizes the importance of keeping local residents informed of the construction impact of these types of projects. Planned outreach efforts will be conducted before and throughout construction to impacted residents including mailers, door hangers, social media postings and direct, in-person contacts.
ENVIRONMENTAL IMPACT
The project has been assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA, Public Resources Code Sections 21000 et seq.), the State CEQA Guidelines (California Code of Regulations, Title 14, Section 15000 et seq.) and the environmental regulations of the City. This project qualifies for a Class 1(d) (15301) categorical exemption for existing facilities including rehabilitation of existing public structures to meet current standards of public health and safety such as the replacement of water mains, valves, fire hydrants and other appurtenances in the public right-of-way. Therefore, it is recommended that City Council find the project exempt from further review under the provisions of CEQA.
Shana Epstein, Director of Public Works
Approved By
Attachment 2
AGENDA REPORT
Meeting Date: December 6, 2022
Item Number:
To: Honorable Mayor & City Council
From: Daren Grilley, Assistant Director of Public Works/City Engineer Robert Welch, Utilities General Manager
Christine Chung, Project Manager
Subject: A RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY
HILLS DECLARING THAT THE PUBLIC INTEREST AND
NECESSITY REQUIRES CERTAIN WORK (WATER MAIN
REPAIR) TO BE PERFORMED WITHOUT COMPETITIVE
BIDDING PURSUANT TO PUBLIC CONTRACT CODE SECTIONS
22035 AND 22050, AND FINDING THE PROJECT EXEMPT
FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
Attachments: 1. Resolution
RECOMMENDATION
Staff recommends that City Council move to approve the Resolution allowing emergency work to be performed without competitive bidding in order to repair a damaged water main on Coldwater Cañon Drive and re-establish water service to 43 homes located in the northern portion of the City.
INTRODUCTION
Due to a water main break at the intersection of Coldwater Cañon Drive and Loma Linda Drive, water service was lost to an area in the north part of the City impacting 43 homes.
A change order was issued to Ferreira Construction Co., Inc. to begin immediate repairs to the damaged pipe and re-establish water service to the affected homes.
Pursuant to Public Contract Code Section 22050, at each regularly scheduled meeting, City Council shall determine, by four-fifths vote, that there is a need to continue this action until the project is completed.
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Meeting Date: December 6, 2022
DISCUSSION
On November 15, 2022, at approximately 8 a.m., Public Works responded to a water main break at the intersection of Coldwater Cañon Drive and Loma Linda Drive.
Coldwater Cañon Drive was reduced to a single lane that was controlled by Traffic Control Officers (TCOs). Staff immediately requested Underground Service Alert markings for utilities in the street, which is a requirement to safely begin excavation of the area. Staff also placed changeable message signage at two locations leading north onto Coldwater Cañon Drive and at one location in the City of Los Angeles leading into Beverly Hills warning drivers of the traffic impacts. Water Operations notified the Los Angeles Department of Water and Power that the interconnect to their system would be opened ensuring water pressure in the area. Public Works staff started isolating the leak by 10 a.m. and started to begin excavation at approximately 1 p.m.
Following staff’s assessment of the extent of work it was determined that the scope of work required specialized equipment and resources to safely perform the work. Staff quickly negotiated a change order with Ferreira Construction Co., Inc.1 (Ferreira) to perform this work. At 3 p.m., after meeting with Ferreira and briefing them on the scope of work, Ferreira began mobilization from their Orange County location and were onsite at approximately 7:30 p.m. Ferreira was able to pinpoint the leak around 10 p.m. and commenced excavation. The 50-year-old 12” steel line was located at a depth of approximately nine feet and situated below two other water lines (12” and 18”) as well as in proximity to a sewer line. The excavation had to be conducted primarily by hand using chiseling tools due to the fact that the backfill consisted of hard cement slurry. The contractor was able to reach the top of the leaking pipe at approximately 6 a.m. on Wednesday November 16.
The contractor continued excavation around the pipe, but was then struggling with water intrusion resulting in the need for Public Works staff to utilize one of the City’s large vacuum tanker trucks in order to keep the excavation clear from water. The contractor completed excavation and cleaning of the pipe and installation of a large clamp on the ruptured area at 5 p.m. on November 16. Public Works staff immediately began flushing the water line for water quality purposes. After proper flushing, which took two hours, staff performed necessary water quality sampling before beginning to restore water service to customers. Beginning at 8 p.m., on Wednesday, November 16, affected residents’ water service was restored with full water service restored by approximately 10 p.m. The contractor completed backfill and temporary paving around 11 p.m. that evening. On Thursday, November 17, final street restoration occurred between 8 a.m. and 4 p.m.
Staff estimates that approximately 211,000 gallons of water was lost during this main line break.
The pipeline will be replaced starting in early 2023, with the Coldwater Cañon Water Main Replacement project; City Council awarded the contract for this work on November 1, 2022. It is critical that the City continue its efforts in replacing aging pipeline infrastructure to ensure there is a reliable system to deliver water to the community.
1 The City currently has a contract with Ferreira for water main replacement projects between Summit Drive and Laurel Way and on Loma Linda Drive.
Meeting Date: December 6, 2022
The water service interruption was resolved as quickly as possible due to the collaborative effort of the Police Department, Policy and Management and Public Works.
Public Outreach
During the duration of this work, staff utilized several methods of communications and outreach to inform the public of the progress.
• Changeable Message Sign trailers placed in Beverly Hills and the City of Los Angeles warning motorists of traffic impacts.
• Door to door notification.
• Nixle alerts.
• Everbridge phone notification system.
• Customer Service call center extending hours.
• Direct calls to residents by Customer Relations staff. • City website updates.
Staff also offered bottled water to those without service and provided over twenty cases of bottled water to residents.
ENVIRONMENTAL ASSESSMENT
The Project has been assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA, Public Resources Code Sections 21000 et seq.), the State CEQA Guidelines [1] (California Code of Regulations, Title 14, Section 15000 et seq.), and the environmental regulations of the City. The project is exempt from the California Environmental Quality Act pursuant to Public Resources Code Section 21080(b)(2), State CEQA Guidelines Section 15269(b) for emergency repairs to public service facilities necessary to maintain service, and Public Resources Code Section 21080(b)(4) as an action necessary to prevent or mitigate an emergency.
Therefore, it is recommended that City Council find the Project exempt from further review under the provisions of CEQA.
FISCAL IMPACT
The emergency work to be performed will be included as a change order to Ferreira’s contract in the amount of approximately $90,000. The City awarded a contract to Ferreira on July 15, 2021, for the Water Main Replacement project between Summit Drive and Laurel Way and the Water Main replacement project on Loma Linda Drive in the amount of $1,554,091. The existing purchase order, with a contingency of $155,409.10, amounted to $1,709,500.10. Funds to complete this emergency work are available in the existing purchase order through CIP No. 0387.
Shana Epstein,
Director of Public Works
Approved By
Attachment 3
Job No. 10112
Agreement No. 238-21
CO# 1 Page 1 of 3
CITY OF BEVERLY HILLS
DEPARTMENT OF PUBLIC WORKS and TRANSPORTATION
CIVIL ENGINEERING DIVISION
Easement Water Mains Replacement Project (Summit Drive & Laurel Way and Loma Linda Drive) CHANGE ORDER NO. 1
DATE: January 11, 2023
CONTRACT AND CONTRACTOR
Job No. 10112 Agreement No. 283-21 Ferreira Construction Co., Inc.
It is agreed that the Contract shall be changed as follows:
Item # Description of
Changes: Reason for Changes: Cost
1 Summit Dr/Laurel Way
– unforeseen
conditions
Re-route drain line.
$5,385.86
2 Summit Dr/Laurel Way
– unforeseen
conditions
Remove portions of the concrete curb at Laurel
Way.
$1,274.13
3 Summit Dr/Laurel Way
– unforeseen
conditions
Relocate the entry pit for the proper boring profile.
$774.12
4 Summit Dr/Laurel Way
– additional
construction support
Flagmen for reaming operations.
$19,920.99
5 Summit Dr/Laurel Way
– unforeseen
conditions
Modify tie-in at Summit Drive and Laurel Way.
$17,812.77
6 Summit Dr/Laurel Way
– credits
Credits for non-installed items (2” air vac installed
in lieu of 4” and 6” air vac per bid items, no 4” blow
off, and did not restore concrete protection over
entry pit within the house courtyard).
($39,449.50)
7 Loma Linda Dr –
unforeseen conditions Potholing to verify existing utilities. $2,672.59 8 Loma Linda Dr –
unforeseen conditions Additional construction support to address design update to avoid conflicts with unforeseen utilities
(8” HDPE pipe bypass implementation to keep
water service and fire hydrants available during
construction, material and labor increase during
design update, additional materials per re-design).
$100,187.05*
*The cost proposal is
$200,187.05.
Addresses $100,000
through the Bid Item
26 - Management
Reserve.
9 Loma Linda Dr –
Additional material
and installation
Additional fire hydrant and two service meter
installation per bid items 19, 20, and 21.
$24,070.00
DocuSign Envelope ID: F424734A-44A5-45C4-8408-AF56772F4151 r I
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Job No. 10112
Agreement No. 238-21
CO# 1 Page 2 of 3
10 Loma Linda Dr –
credits
Credits for non-install items (Duplicate Bid Item 23
– 4” pressure relief valve; removal of 4” CIP
cut/plug scope for 8” CIP connection.)
($52,063.55)
11 Coldwater Canyon
Drive by Loma Linda
Dr – unforeseen
conditions
Emergency 6” CIP water main repair.
$86,377.90
12 Adjustment on
Contract Deadline
Date
Due to long lead material procurement and design
changes to avoid conflicts with existing utilities, the contract shall extend by additional 205 workdays,
to complete the remaining scope by May 5, 2023.
Material and Labor
cost increase is
addressed through
Item 8.
*Above cost includes profit and 1% bond for the Prime Contractor.
DocuSign Envelope ID: F424734A-44A5-45C4-8408-AF56772F4151 Job No. 10112
Agreement No. 238-21
CO# 1 Page 3 of 3
SUMMARY OF COST:
The Original Contract Sum was $ 1,554,091.00
Net Change by Previously Authorized Request and Changes $ 0.00 The Contract Sum Prior to This Change Order was $ 1,554,091.00 The Contract Sum will be Increased $ 166,962.36
The New Contract Sum Including This Change Order $ 1,721,053.36 SUMMARY OF TIME:
Original Start Date 10/01/2021
Duration of Original Contract 180 Working days
Original Completion Date 07/07/2022
Previous Adjusted Completion Date N/A
The Contract Time Will be Increased 205 days
The Date of Contract completion as of this Change Order Therefore is 05/05/2023 The signing of a Change Order indicates that the parties have reached a full resolution, settlement, accord and satisfaction with respect to all claims for cost and extensions of time that were asserted, or that could have been asserted, whether known or unknown at the time of execution of the Change Order, and that are related to the subject matter of the Change Order, including without limitation all claims, costs or damages for delay, disruption, hindrance, interference, extended or extraordinary, direct and indirect overhead, profits, or revenue, bond or insurance costs, currency fluctuations, changes in taxes or other related claims, costs or damages, and all Compensable Delay costs associated with this Change.
APPROVED:
____________________________
Christine Chung
Project Manager
ACCEPTED:
________________________
Brandon Pensick, Vice President
Ferreira Construction Co., Inc.
________________________
Date
__________________
Date
__________________
Date
__________________
Date
__________________
Date
____________________________
Daren Gril ley
Assistant Director of Public Works / City Engineer
____________________________
Shana E. Epstein
Director of Public Works
____________________________
Nancy Hu nt-Coffey
City Manager
DocuSign Envelope ID: F424734A-44A5-45C4-8408-AF56772F4151 January 13, 2023 | 13:39 PST
January 17, 2023 | 07:53 PST
January 17, 2023 | 08:31 PST
January 27, 2023 | 09:30 PST
January 27, 2023 | 13:56 PST
Certificate Of Completion
Envelope Id: F424734A44A545C48408AF56772F4151 Status: Completed Subject: Complete with DocuSign: Ferreira CO 1 AG#283-21.pdf Source Envelope:
Document Pages: 3 Signatures: 5 Envelope Originator:
Certificate Pages: 2 Initials: 1 Flora Flowers
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
455 N. Rexford Drive
Beverly Hills, CA 90210
[email protected]
IP Address: 198.245.189.169
Record Tracking
Status: Original
1/12/2023 8:48:27 AM
Holder: Flora Flowers
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
Brandon Pensick
[email protected]
Sr. Vice President, CA
Ferreira Construction Co. Inc. dba Ferreira Coastal
Construction CO.
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 174.243.144.152
Signed using mobile
Sent: 1/12/2023 9:00:25 AM
Resent: 1/13/2023 9:58:10 AM
Viewed: 1/13/2023 1:35:48 PM
Signed: 1/13/2023 1:39:58 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Christine Chung
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.169
Sent: 1/13/2023 1:40:02 PM
Viewed: 1/17/2023 7:53:28 AM
Signed: 1/17/2023 7:53:38 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Daren Grilley
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.169
Sent: 1/17/2023 7:53:42 AM
Viewed: 1/17/2023 8:31:53 AM
Signed: 1/17/2023 8:31:57 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Shana E. Epstein
[email protected]
Director of Public Works
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Using IP Address: 198.245.189.169
Sent: 1/17/2023 8:32:01 AM
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Signed: 1/27/2023 9:30:29 AM
Electronic Record and Signature Disclosure:
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Do DoccuuSi Siggn n
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Logan Phillippo
[email protected]
Senior Management Analyst
City of Beverly Hills
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(None)
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Electronic Record and Signature Disclosure:
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Nancy Hunt-Coffey
[email protected]
Assistant City Manager
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(None) Signature Adoption: Pre-selected Style
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Sent: 1/27/2023 1:37:59 PM
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In Person Signer Events Signature Timestamp
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Intermediary Delivery Events Status Timestamp
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Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 1/12/2023 9:00:25 AM
Certified Delivered Security Checked 1/27/2023 1:55:43 PM Signing Complete Security Checked 1/27/2023 1:56:26 PM
Completed Security Checked 1/27/2023 1:56:26 PM
Payment Events Status Timestamps
Attachment 4
Job No. 10112
Agreement No. 238-21
CO# 2
CITY OF BEVERLY HILLS
DEPARTMENT OF PUBLIC WORKS and TRANSPORTATION
CIVIL ENGINEERING DIVISION
Easement Water Mains Replacement Project (Summit Drive & Laurel Way and Loma Linda Drive) CHANGE ORDER NO. 2
DATE: July 7, 2023
CONTRACT AND CONTRACTOR
Job No. 10112 Agreement No. 283-21 Ferreira Construction Co., Inc.
It is agreed that the Contract shall be changed as follows:
Item # Description of
Changes: Reason for Changes: Cost
1 Loma Linda Dr –
unforeseen conditions
and redesign (COR
14)
FH connection modification at the cul-de-sac and
additional potholing due to gas line conflict
$18,155.28
2 Loma Linda Dr –
unforeseen conditions
(COR 16)
Replacement of backflow valve to relieve pressure
on the bypass system
$4,556.47
3 Loma Linda Dr –
unforeseen conditions
(COR 17)
Add fittings due to gas line conflict
$8,475.80
4 Loma Linda Dr –
unforeseen conditions
(COR 18)
Removal of interfering concrete encasement and
abandoned utilities
$4,516.09
5 Loma Linda Dr –
additional scope (COR
19)
Replacement of the existing 4-inch gate valve for
Zone 9 by the Pressure Relief Valve
$3,102.22
6 Loma Linda Dr –
unforeseen conditions
(COR 20)
Removal of existing cable tv box and old concrete
driveway in conflicts with the new meter box
$1,193.53
7 Loma Linda Dr –
unforeseen conditions
(COR 15)
Base Paving (additional 3,590SF due to extra
potholing and water main realignment with utility
conflicts)
$66,155.00
8 Loma Linda Dr –
additional scope (COR
21)
Final Surface Paving - 2-inch grind and overlay
(additional 27,200SF to pave the full width of the
Loma Linda Dr from about 200 feet east of the culde-sac to just west of Coldwater Canyon Dr intersection)
$59,044.12
TBD
TBD Potential extra T&M during final street restoration or any other work until end of the contract.
Assume $25,000
I
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Ferreira Construction Co, Inc
DBA Ferreira Coastal Construction Company
10370 Commerce Center Drive, Suite B-200
Rancho Cucamonga, CA 91730
Ph. 909-606-5900 Fax: 909-606-7711
Contractor’s license A 985180
CA DIR # 1000001634
A Union Company
7/7/2023
To: City of Beverly Hills Attn: Christine Chung, P.E.
Address: 345 Foothill Rd. Phone: (310)285-2516
Beverly Hills, CA 90210 Fax: [email protected]
Project: 5408- Easement WM Replacement
# Description Quan Unit Unit Price Ext Price
1 Per Bid Grind and Cap (6,295) SF $5.30 ($33,363.50)
2 Revised Grind and Cap 27,200 SF $3.27 $88,944.00
***Total 27,200 SF per email on 6/15/2023***
Markup 1 LS $2,879.02
Bond (1%) $584.60
Bid Total $59,044.12
Time Extension 1 Day
Notes:
• Please carefully review and note the following inclusions, exclusions, conditions, qualifications, and terms of this proposal • Any item not clearly indicated in this scope of work is excluded from this proposal • This proposal is good for 10 calendar days from the date issued. Ferreira Construction Co., Inc. reserves the right to change, withdraw, or alter its proposal after this time
• The 27,200 SF will be the minimum bill amount. Any quantities above that will be billed at the $3.27/SF Inclusion (in this change order request):
• T-Cap additional 20,905SF x 2” Thick, due to re-alignment of waterline, bypass, additional potholing and requests from the City • Removal and haul off existing asphalt material, trucking and dump fees Exclusion:
• Any additional permits, dewatering, rock, landscape restoration, concrete restorations, hazardous materials, material testing. • Utility Fees, Engineering and Fees, Inspection and Fees, Signing, Striping • Final adjustment of manholes, valve cans, air vacs, fire hydrants, and blow-offs Contact: Javier Flores 909-606-5900 with questions regarding proposal Accepted:
The above prices, specifications and conditions are satisfactory and are hereby accepted.
Signature:_____________________________________________________________ Date of Acceptance:_____________________________________________________ Ferreira Construction Company, Inc.
Authorized Signature:____________________________________________________
FFEERRRREEIIRRA A
Attachment 3
Job No. 10112
Agreement No. 238-21
CO# 2 Page 1 of 2
CITY OF BEVERLY HILLS
DEPARTMENT OF PUBLIC WORKS and TRANSPORTATION
CIVIL ENGINEERING DIVISION
Easement Water Mains Replacement Project (Summit Drive & Laurel Way and Loma Linda Drive) CHANGE ORDER NO. 2
DATE: July 19, 2023
CONTRACT AND CONTRACTOR
Job No. 10112 Agreement No. 283-21 Ferreira Construction Co., Inc.
It is agreed that the Contract shall be changed as follows:
Item # Description of
Changes: Reason for Changes: Cost
1 Loma Linda Dr –
unforeseen conditions
and redesign (COR
14)
FH connection modification at the cul-de-sac and
additional potholing due to gas line conflict
$18,155.28
2 Loma Linda Dr –
unforeseen conditions
(COR 15)
Base Paving (additional 3,590SF due to extra
potholing and water main realignment with utility
conflicts)
$66,155.00
3 Loma Linda Dr –
unforeseen conditions
(COR 16)
Replacement of backflow valve to relieve pressure
on the bypass system
$4,556.47
4 Loma Linda Dr –
unforeseen conditions
(COR 17)
Add fittings due to gas line conflict
$8,475.80
5 Loma Linda Dr –
unforeseen conditions
(COR 18)
Removal of interfering concrete encasement and
abandoned utilities
$4,516.09
6 Loma Linda Dr –
additional scope (COR
19)
Replacement of the existing 4-inch gate valve for
Zone 9 by the Pressure Relief Valve
$3,102.22
7 Loma Linda Dr –
unforeseen conditions
(COR 20)
Removal of existing cable tv box and old concrete
driveway in conflicts with the new meter box
$1,193.53
8 Loma Linda Dr –
additional scope (COR
21)
Final Surface Paving - 2-inch grind and overlay
(additional 27,000SF to pave the full width of the
Loma Linda Dr from about 200 feet east of the culde-sac to just west of Coldwater Canyon Dr intersection)
$59,044.12
9 Credits on changes in
material Changes in meter boxes ($5,541.40)
DocuSign Envelope ID: 53D53DB9-F50C-4307-A71E-4FA7BE1EC092 I
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Job No. 10112
Agreement No. 238-21
CO# 2 Page 2 of 2
SUMMARY OF COST:
The Original Contract Sum was $ 1,554,091.00
Net Change by Previously Authorized Request and Changes $ 166,962.36 The Contract Sum Prior to This Change Order was $ 1,721,053.36 The Contract Sum will be Increased $ $159,657.11
The New Contract Sum Including This Change Order $ $1,880,710.47 SUMMARY OF TIME:
Original Start Date 10/01/2021
Duration of Original Contract 180 Working days
Original Completion Date 07/07/2022
Previous Adjusted Completion Date 5/5/2023
The Contract Time Will be Increased 63 days
The Date of Contract completion as of this Change Order Therefore is 08/04/2023 The signing of a Change Order indicates that the parties have reached a full resolution, settlement, accord and satisfaction with respect to all claims for cost and extensions of time that were asserted, or that could have been asserted, whether known or unknown at the time of execution of the Change Order, and that are related to the subject matter of the Change Order, including without limitation all claims, costs or damages for delay, disruption, hindrance, interference, extended or extraordinary, direct and indirect overhead, profits, or revenue, bond or insurance costs, currency fluctuations, changes in taxes or other related claims, costs or damages, and all Compensable Delay costs associated with this Change.
ACCEPTED:
________________________
Brandon Pensick, Vice President
Ferreira Construction Co., Inc.
________________________
Date
APPROVED:
____________________________ __________________
Christine Chung Date
Project Manager
____________________________ __________________
Daren Grilley Date
Assistant Director of Public Works / City Engineer
____________________________ __________________
Shana Epstein Date
Director of Public Works
____________________________ __________________
Nancy Hunt-Coffey Date
City Manager
DocuSign Envelope ID: 53D53DB9-F50C-4307-A71E-4FA7BE1EC092 July 20, 2023 | 09:48 PDT
July 20, 2023 | 09:51 PDT
July 21, 2023 | 11:43 PDT
July 21, 2023 | 12:04 PDT
July 21, 2023 | 15:45 PDT
(lartia (luau«on
Certificate Of Completion
Envelope Id: 53D53DB9F50C4307A71E4FA7BE1EC092 Status: Completed Subject: Complete with DocuSign: Ferreira Construction (283-21) Change Order No. 2 Source Envelope:
Document Pages: 2 Signatures: 5 Envelope Originator:
Certificate Pages: 2 Initials: 0 Erin Justus
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
455 N. Rexford Drive
Beverly Hills, CA 90210
[email protected]
IP Address: 198.245.189.169
Record Tracking
Status: Original
7/19/2023 1:58:19 PM
Holder: Erin Justus
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
Brandon Pensick
[email protected]
Sr. Vice President, CA
Ferreira Construction Co. Inc. dba Ferreira Coastal
Construction CO.
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 174.243.176.43
Sent: 7/19/2023 2:03:09 PM
Resent: 7/20/2023 7:59:22 AM
Viewed: 7/20/2023 9:48:41 AM
Signed: 7/20/2023 9:48:55 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Christine Chung
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.169
Sent: 7/20/2023 9:48:56 AM
Viewed: 7/20/2023 9:50:14 AM
Signed: 7/20/2023 9:51:01 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Daren Grilley
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.169
Sent: 7/20/2023 9:51:02 AM
Resent: 7/21/2023 11:27:44 AM
Viewed: 7/21/2023 11:43:47 AM
Signed: 7/21/2023 11:43:55 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Shana E. Epstein
[email protected]
Director of Public Works
Security Level: Email, Account Authentication
(None) Signature Adoption: Pre-selected Style
Using IP Address: 192.5.3.140
Signed using mobile
Sent: 7/21/2023 11:43:56 AM
Viewed: 7/21/2023 12:04:26 PM
Signed: 7/21/2023 12:04:58 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
DocuSign
Signer Events Signature Timestamp
Nancy Hunt-Coffey
[email protected]
City Manager
Security Level: Email, Account Authentication
(None) Signature Adoption: Pre-selected Style
Using IP Address: 198.245.189.166
Sent: 7/21/2023 12:05:00 PM
Viewed: 7/21/2023 3:44:56 PM
Signed: 7/21/2023 3:45:33 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 7/19/2023 2:03:09 PM
Certified Delivered Security Checked 7/21/2023 3:44:56 PM Signing Complete Security Checked 7/21/2023 3:45:33 PM
Completed Security Checked 7/21/2023 3:45:33 PM
Payment Events Status Timestamps