AGENDA REPORT
Meeting Date: October 3, 2023
Item Number:
To: Honorable Mayor & City Council
From: Chief Mark G. Stainbrook
Chad Lynn, Deputy Director of Special Projects – Public Safety Subject: A RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS
AUTHORIZING THE CITY MANAGER OR DESIGNEE TO SIGN THE
RETAIL THEFT PREVENTION PROGRAM GRANT AGREEMENT WITH
THE BOARD OF STATE AND COMMUNITY CORRECTIONS, AFFIRM
THE GRANT FUNDS WILL NOT BE USED TO SUPPLANT CITY
EXPENDITURES, AND AGREE TO THE BOARD’S TERMS AND
CONDITIONS
Attachments: 1. Draft Resolution
2. Proposed Agreement
3. Grant Application Submission
RECOMMENDATION
Staff recommends the City Council approve the resolution authorizing the City Manager to sign the grant agreement with the Board of State and Community Corrections (BSCC), affirm that the grant funds received will not be used to supplant expenditures, and agreeing to the terms and conditions of the grant agreement as set forth by the BSCC.
INTRODUCTION
The Budget Act of 2022 (Senate Bill 154) established the Organized Retail Theft (ORT) Prevention Grant Program. Per the state Budget Act, funding for the program was made available for competitive grants to City Police Departments, County Sheriffs’ Departments, and Probation Departments. The program made available $242,250,000 to law enforcement agencies through a competitive process for projects that addressed the Program Purpose Areas: Organized Retail Theft, Motor Vehicle or Motor Vehicle Accessory Theft, and/or Cargo Theft.
Meeting Date:
The BSCC released the Organized Retail Theft (ORT) Prevention Grant Program Request for Proposals on April 14, 2023. The City submitted an application in the program area for Organized Retail Theft in July 2023 for approximately $4.5 million, over a three-year period.
On September 14th the BSCC Board approved the City’s application for the full amount of the City’s request.
DISCUSSION
As part of the grant award, the City is required to submit a resolution (Attachment 1) from its Governing Body which contains the following:
• Language that delegates authority to the individual/position authorized to execute the grant agreement including any amendments (e.g., a City Council or County Board of Supervisors delegating such authority to the City Manager); • A non-supplantation declaration; and
• Agreement to abide by all terms and conditions of the contract/Standard Agreement Once the resolution has been passed and submitted, the City will then be required to enter into the formal Grant Agreement (Attachment 2).
This is a reimbursable grant program, and no matching funds are required. The City will be required to advance payment for the approved expenses and will then submit reports for compliance and reimbursement on a monthly/quarterly basis.
The grant application contains nine (9) specific cost centers as shown in Table 1.
Table 1 – Grant Worksheet Budget Cost Centers
Salaries and Benefits include personnel costs for overtime, annuitants, potential limited term positions, and part-time/hourly staffing. Staff did not include any long-term or permanent positions as part of the grant application.
Services and Supplies include law enforcement systems for monitoring, analytics, and investigation, software systems, and an Electronic Storage Device (ESD) trained K9 with associated support and training.
Professional Services include internal services and specialized consultants for project management, implementation, and public outreach, including required research partners. Consultants will utilize existing agreements or will require new agreements subject to the City’s purchasing and approval requirements.
Meeting Date:
Non-Governmental Organization (NGO) Subcontractors (private sector partners) include work with the City’s security service providers and additional Virtual Patrol Officers (VPOs.)
Data Collection and Evaluation is an allowance to meet compliance and reporting requirements, which is currently anticipated to be a partnership with a third-party public university to eliminate any potential conflicts of interest when reporting data on the success or challenges with new policing techniques and protocols.
Equipment and Fixed Assts including vehicles, Automated License Plate Recognition (ALPR) equipment and a new concept ALPR trailer for mobile deployment.
Financial Audit is an allowance for a prescribed compliance audit program.
Other (Travel, Training, etc.) includes environmental design training, video surveillance and enhancement training and any travel necessary for the operation and compliance with the grant.
Indirect Costs is an allowance for the City to recover overhead related to the implementation and operation of the grant.
All contracting and purchases for the grant program will be required to meet the City’s standard purchasing requirements, including financial approval based on associated program costs. All expenses over $3,500 will require additional review and approval from the grant authority prior to execution of the purchase.
FISCAL IMPACT
If adopted, the resolution will provide an opportunity for the City to secure $4,534,580 in grant funding, without matching requirements, over a three-year period to support law enforcement activities related to Organized Retail Theft Prevention. Future expenditures will be approved as part of the annual operating budget, including offsetting revenues from the grant funding.
The grant includes allowances for audit and compliance related to data collection and evaluation, financial audits and the City’s indirect (overhead) costs.
Programs and assets that have a lifecycle longer than the three-year grant funding will be assessed as part of the programs data and evaluation process and may be discontinued, addressed through the succession of assets reaching end-of-life, or added to ongoing operations through future budget enhancement requests based on success and programmatic value assessment.
Mark G. Stainbrook
Chief of Police
Approved By
Attachment 1
RESOLUTION NO. 23-R-_____
A RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY
HILLS AUTHORIZING THE CITY MANAGER OR DESIGNEE TO
SIGN THE RETAIL THEFT PREVENTION PROGRAM GRANT
AGREEMENT WITH THE BOARD OF STATE AND COMMUNITY
CORRECTIONS, AFFIRM THE GRANT FUNDS WILL NOT BE
USED TO SUPPLANT CITY EXPENDITURES, AND AGREE TO THE
BOARD’S TERMS AND CONDITIONS
WHEREAS, the State of California (the “State”) established the Organized Retail Theft (“ORT”) Prevention Grant Program, which allocated funds to law enforcement agencies through a competitive process.
WHEREAS, the City of Beverly Hills (the “City”) desires to participate in the organized Retail Theft Prevention Grant Program (the “Grant Program”) funded through the State Budget Act of 2022 (Senate Bill 154) and administered by the Board of State and Community Corrections (the “BSCC”).
WHEREAS, the Grant Program covers nine (9) specific cost areas, including salaries and benefits, services and supplies, professional services or public agencies, non-governmental organization subcontracts, data collection and evaluation, equipment/fixed assets, financial auditing, other costs, and indirect costs.
WHEREAS, on September 14, 2023, the BSCC Board approved the City’s Grant Program Application in the program area of Organized Retail Theft for the full amount of $4,534,580 over a threeyear period.
NOW, THEREFORE, the City Council of the City of Beverly Hills does hereby resolve as follows:
Section 1. The above recitals are true and correct and are incorporated herein by this reference.
Section 2. The City Manager or designee is authorized on behalf of the City Council to submit the Grant Program proposal for this funding and sign the Grant Agreement with the BSCC, including any amendments thereof.
Section 3. The City hereby agrees to use the Grant Program funds only for eligible activities as approved by BSCC and in accordance with all Grant Program terms and conditions, and in a manner consistent and in compliance with its Grant Program Application and other agreements between the City and BSCC.
Section 4. The City hereby agrees that the grant funds received hereunder shall not be used to supplant expenditures controlled by the City Council.
Section 5. The City Clerk shall certify to the adoption of this resolution and shall cause this resolution and her certification to be entered in the Book of Resolutions of the Council of the City.
DocuSign Envelope ID: 0E2948B9-CCCD-467A-A2EA-6657B9221DEB Adopted:
_________________________________
JULIAN A. GOLD, M.D.
Mayor of the City of
Beverly Hills, California
ATTEST:
_________________________________(SEAL)
HUMA AHMED
City Clerk
APPROVED AS TO FORM: APPROVED AS CONTENT:
_________________________________ _________________________________ LAURENCE S. WIENER NANCY HUNT-COFFEY
City Attorney City Manager
DocuSign Envelope ID: 0E2948B9-CCCD-467A-A2EA-6657B9221DEB Certificate Of Completion
Envelope Id: 0E2948B9CCCD467AA2EA6657B9221DEB Status: Sent Subject: Complete with DocuSign: BH Oganized Retail Theft Program Grant Resolution.DOCX Source Envelope:
Document Pages: 2 Signatures: 1 Envelope Originator:
Certificate Pages: 2 Initials: 0 Rocio Kershenbaum
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Time Zone: (UTC-08:00) Pacific Time (US & Canada)
455 N. Rexford Drive
Beverly Hills, CA 90210
[email protected]
IP Address: 198.245.189.168
Record Tracking
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Policy & Management Analyst
City of Beverly Hills
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Attachment 2
STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES SCO ID:5227-BSCC-1143-23 STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER (If Applicable) STD 213 (Rev 03/2019) BSCC 1143- 23
1. This Agreement is entered into between the Contracting Agency and the Contractor named below:
CONTRACTING AGENCY NAME
BOARD OF STATE AND COMMUNITY CORRECTIONS
CONTRACTOR NAME
Beverly Hills Police Department
2. The term of this Agreement is:
START DATE
OCTOBER 1, 2023
THROUGH END DATE
JUNE 1, 2027
3. The maximum amount of this Agreement is:
$4,534,580.00
4. The parties agree to comply with the terms and conditions of the following exhibits, attachments, and appendices which are by this reference made a part of the Agreement.
EXHIBITS TITLE PAGES
Exhibit A Scope of Work 3
Exhibit B Budget Detail and Payment Provisions 4
Exhibit C General Terms and Conditions (04/2017) 4
Exhibit D Special Terms and Conditions 5
Attachment 1* Organized Retail Theft Prevention Grant Program Request for Proposals * Attachment 2 Organized Retail Theft Prevention Grant Program Grant Proposal 54 Appendix A Organized Retail Theft Grant Program Scoring Panel Roster 1 Appendix B Grantee Assurance for Non-Governmental Organizations 2 * This item is hereby incorporated by reference and can be viewed at: https://www.bscc.ca.gov/organized-retail-theft-grant-program/ IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.
CONTRACTOR
CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.) Beverly Hills Police Department
CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP
455 North Rexford Drive Beverly Hills CA 90210
PRINTED NAME OF PERSON SIGNING TITLE
Nancy Hunt-Coffey City Manager
CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED
STATE OF CALIFORNIA
CONTRACTING AGENCY NAME
BOARD OF STATE AND COMMUNITY CORRECTIONS
CONTRACTING AGENCY ADDRESS CITY STATE ZIP
2590 Venture Oaks Way, Suite 200 Sacramento CA 95833
PRINTED NAME OF PERSON SIGNING TITLE
COLLEEN CURTIN Deputy Director
CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED
CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL: EXEMPT PER SCM, VOLUME 1, CH. 4.06 Beverly Hills PD
BSCC 1143-23
EXHIBIT A: SCOPE OF WORK
1. GRANT AGREEMENT – Organized Retail Theft Grant Program This Grant Agreement is between the State of California, Board of State and Community Corrections (hereafter referred to as BSCC) and Beverly Hills Police Department (hereafter referred to as the Grantee).
2. PROJECT SUMMARY AND ADMINISTRATION
A. The Organized Retail Theft Grant Program was established in Senate Bill 154 (SB 154) (Chapter 43, Statutes of 2022). Organized Retail Theft Grant Program funds shall be used to support local law enforcement agencies in preventing and responding to organized retail theft, motor vehicle or motor vehicle accessory theft, or cargo theft.
B. Grantee agrees to administer the project in accordance with Attachment 1: Organized Retail Theft Grant Program Request for Proposals (incorporated by reference) and Attachment 2: Organized Retail Theft Grant Program Grant Proposal, which is attached and hereto and made part of this agreement.
3. PROJECT OFFICIALS
A. The BSCC's Executive Director or designee shall be the BSCC's representative for administration of the Grant Agreement and shall have authority to make determinations relating to any controversies that may arise under or regarding the interpretation, performance, or payment for work performed under this Grant Agreement.
B. The Grantee’s project officials shall be those identified as follows:
Authorized Officer with legal authority to sign:
Name: Nancy Hunt-Coffey
Title: City Manager
Address: 455 North Rexford Drive, Beverly Hills CA 90210 Phone: 310-285-1012
Email: [email protected]
Designated Financial Officer authorized to receive warrants:
Name: Jeff Muir
Title: Director of Finance
Address: 455 North Rexford Drive, Beverly Hills CA 90210 Phone: 310-285-2423
Email: [email protected]
Project Director authorized to administer the project:
Name: Mark G. Stainbrook
Title: Chief of Police
Address: 464 North Rexford Drive, Beverly Hills CA 90210 Phone: 310-285-2100
Email: [email protected]
C. Either party may change its project representatives upon written notice to the other party.
Beverly Hills PD
BSCC 1143-23
EXHIBIT A: SCOPE OF WORK
D. By signing this Grant Agreement, the Authorized Officer listed above warrants that he or she has full legal authority to bind the entity for which he or she signs.
4. DATA COLLECTION
Grantees will be required to comply with all data collection and reporting requirements as described in Attachment 1: Organized Retail Theft Grant Program Request for Proposals (incorporated by reference) and Attachment 2: Organized Retail Theft Grant Program Grant Proposal.
5. REPORTING REQUIREMENTS
A. Grantee will submit quarterly progress reports in a format prescribed by the BSCC. These reports, which will describe progress made on program objectives and include required data, shall be submitted according to the following schedule:
Quarterly Progress Report Periods Due no later than:
1. October 1, 2023 to December 31, 2023 February 15, 2024
2. January 1, 2024 to March 31, 2024 May 15, 2024
3. April 1, 2024 to June 30, 2024 August 15, 2024
4. July 1, 2024 to September 30, 2024 November 15, 2024
5. October 1, 2024 to December 31, 2024 February 15, 2025
6. January 1, 2025 to March 31, 2025 May 15, 2025
7. April 1, 2025 to June 30, 2025 August 15, 2025
8. July 1, 2025 to September 30, 2025 November 15, 2025
9. October 1, 2025 to December 31, 2025 February 15, 2026
10. January 1, 2026 to March 31, 2026 May 15, 2026
11. April 1, 2026 to June 30, 2026 August 15, 2026
12. July 1, 2026 to September 30, 2026 November 15, 2026
13. October 1, 2026 to December 31, 2026 February 15, 2027 B. Evaluation Documents Due no later than:
1. Local Evaluation Plan April 1, 2024
2. Final Local Evaluation Report June 1, 2027
C. Other Due no later than:
Financial Audit Report June 1, 2027
Grantees that are unable to demonstrate that they are making sufficient progress toward project goals and objectives and show that funds are being spent in accordance with the Grant Agreement could be subject to a withholding of funds.
6. PROJECT RECORDS
A. The Grantee shall establish an official file for the project. The file shall contain adequate documentation of all actions taken with respect to the project, including copies of this Grant Agreement, approved program/budget modifications, financial records and required reports.
Beverly Hills PD
BSCC 1143-23
EXHIBIT A: SCOPE OF WORK
B. The Grantee shall establish separate accounting records and maintain documents and other evidence sufficient to properly reflect the amount, receipt, and disposition of all project funds, including grant funds and any matching funds by the Grantee and the total cost of the project. Source documentation includes copies of all awards, applications, approved modifications, financial records, and narrative reports.
C. Personnel and payroll records shall include the time and attendance reports for all individuals reimbursed under the grant, whether they are employed full-time or part-time.
Time and effort reports are also required for all subcontractors and consultants.
D. The grantee shall maintain documentation of donated goods and/or services, including the basis for valuation.
E. Grantee agrees to protect records adequately from fire or other damage. When records are stored away from the Grantee’s principal office, a written index of the location of records stored must be on hand and ready access must be assured.
F. All Grantee records relevant to the project must be preserved a minimum of three (3) years after closeout of the grant project and shall be subject at all reasonable times to inspection, examination, monitoring, copying, excerpting, transcribing, and auditing by the BSCC or designees. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the three-year period, the records must be retained until the completion of the action and resolution of all issues which arise from it or until the end of the regular three-year period, whichever is later.
7. CONFLICT OF INTEREST
A. Existing law prohibits any grantee, subgrantee, partner or like party who participated on the Organized Retail Theft Grant Program Scoring Panel from receiving funds awarded under the Organized Retail Theft Grant Program RFP. Applicants who are awarded grants under this RFP are responsible for reviewing the Organized Retail Theft Grant Program Scoring Panel roster (Appendix A) and ensuring that no grant dollars are passed through to any entity represented by the members of the Organized Retail Theft Grant Program Scoring Panel.
B. In cases of an actual conflict of interest with a Scoring Panel member, the Board may revoke the grant award and legal consequences could exist for the parties involved, including, but not limited to, repayment of the grant award.
Beverly Hills PD
BSCC 1143-23
EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
1. INVOICING AND PAYMENT
A. The Grantee shall be paid quarterly in arrears by submitting an invoice (Form 201) to the BSCC that outlines actual expenditures claimed for the invoicing period.
Quarterly Invoicing Periods: Due no later than:
1. October 1, 2023 to December 31, 2023 February 15, 2024
2. January 1, 2024 to March 31, 2024 May 15, 2024
3. April 1, 2024 to June 30, 2024 August 15, 2024
4. July 1, 2024 to September 30, 2024 November 15, 2024
5. October 1, 2024 to December 31, 2024 February 15, 2025
6. January 1, 2025 to March 31, 2025 May 15, 2025
7. April 1, 2025 to June 30, 2025 August 15, 2025
8. July 1, 2025 to September 30, 2025 November 15, 2025
9. October 1, 2025 to December 31, 2025 February 15, 2026
10. January 1, 2026 to March 31, 2026 May 15, 2026
11. April 1, 2026 to June 30, 2026 August 15, 2026
12. July 1, 2026 to September 30, 2026 November 15, 2026
13. October 1, 2026 to December 31, 2026 February 15, 2027 Final Invoicing Periods*: Due no later than:
14. January 1, 2027 to March 31, 2027 May 15, 2027
15. April 1, 2027 to June 1, 2027 August 15, 2027
*Note: Project activity period ends December 31, 2026. The period of January 1, 2027, to June 1, 2027, is for completion of Final Local Evaluation Report and financial audit only.
B. All project expenses must be incurred by the end of the project activity period, December 31, 2026, and included on the final invoice due February 15, 2027. Project expenditures incurred after December 31, 2026 will not be reimbursed.
C. The Final Local Evaluation Report is due to BSCC by June 1, 2027. Expenditures incurred for the completion of the Final Local Evaluation Report during the period of January 1, 2027, to June 1, 2027, must be submitted during the Final Invoicing Periods, with the final invoice due on August 15, 2027. Supporting fiscal documentation will be required for all expenditures claimed on during the Final Invoicing Periods and must be submitted with the final invoice.
D. The Financial Audit Report is due to BSCC by June 1, 2027. Expenditures incurred for the completion of the financial audit during the period of January 1, 2027, to June 1, 2027, must be submitted during the Final Invoicing Periods, with the final invoice due on August 15, 2027. Supporting fiscal documentation will be required for all expenditures claimed during the Final Invoicing Periods and must be submitted with the final invoice.
E. Grantee shall submit an invoice to the BSCC each invoicing period, even if grant funds are not expended or requested during the invoicing period.
F. Upon the BSCC’s request, supporting documentation must be submitted for project expenditures. Grantees are required to maintain supporting documentation for all Beverly Hills PD
BSCC 1143-23
EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
expenditures on the project site for the life of the grant and make it readily available for review during BSCC site visits. See Exhibit A. Scope of Work, Item 6. Project Records.
2. GRANT AMOUNT AND LIMITATION
A. In no event shall the BSCC be obligated to pay any amount in excess of the grant award.
Grantee waives any and all claims against the BSCC, and the State of California on account of project costs that may exceed the sum of the grant award.
B. Under no circumstance will a budget item change be authorized that would cause the project to exceed the amount of the grant award identified in this Grant Agreement. In no event shall changes be authorized for the Administrative Salaries and Benefits line item that would result in that item exceeding ten percent (10%) of the grant award.
3. BUDGET CONTINGENCY CLAUSE
A. This grant agreement is valid through Organized Retail Theft funding generated from the General Fund. The Grantee agrees that the BSCC’s obligation to pay any sum to the grantee under any provision of this agreement is contingent upon the availability of sufficient funding granted through the passage of Senate Bill 154 (Chapter 43, Statutes of 2022), also known as the California Budget Act of 2022. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Grant Agreement does not appropriate sufficient funds for the program, this Grant Agreement shall be of no further force and effect. In this event, the BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement.
B. If Organized Retail Theft funding is reduced or falls below estimates contained within the Organized Retail Theft Request for Proposals, the BSCC shall have the option to either cancel this Grant Agreement with no liability occurring to the BSCC or offer an amendment to this agreement to the Grantee to reflect a reduced amount.
C. If BSCC cancels the agreement pursuant to Paragraph 3(B) or Grantee does not agree to an amendment in accordance with the option provided by Paragraph 3(B), it is mutually agreed that the Grant Agreement shall have no further force and effect. In this event, the BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement except that Grantee shall be required to maintain all project records required by Paragraph 6 of Exhibit A for a period of three (3) years following the termination of this agreement.
4. PROJECT COSTS
A. The Grantee agrees to comply with the BSCC Grant Administration Guide requirements as posted on the BSCC website (currently the BSCC Grant Administration Guide July 2020) including any updated version that may be posted during term of the grant Beverly Hills PD
BSCC 1143-23
EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
agreement. BSCC will notify grantees whenever an updated version is posted. The BSCC Grant Administration Guide is available at:
https://www.bscc.ca.gov/s_correctionsplanningandprograms/ B. The provisions of the BSCC Grant Administration Guide are incorporated by reference into this agreement and Grantee shall be responsible for adhering to the requirements set forth therein. To the extent any of the provisions of the BSCC Grant Administration Guide and this agreement conflict, the language in this agreement shall prevail.
C. Grantee is responsible for ensuring that statements of expenditures submitted to the BSCC claim actual expenditures for eligible project costs.
D. Grantee shall, upon demand, remit to the BSCC any grant funds not expended for eligible project costs or an amount equal to any grant funds expended by the Grantee in violation of the terms, provisions, conditions or commitments of this Grant Agreement.
E. Grant funds must be used to support new program activities or to augment existing funds that expand current program activities. Grant funds shall not replace (supplant) any federal, state and/or local funds that have been appropriated for the same purpose.
Violations can result in recoupment of monies provided under this grantor suspension of future program funding through BSCC grants.
5. PROMPT PAYMENT CLAUSE
Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.
6. WITHHOLDING OF GRANT DISBURSEMENTS
A. The BSCC may withhold all or any portion of the grant funds provided by this Grant Agreement in the event the Grantee has materially and substantially breached the terms and conditions of this Grant Agreement.
B. At such time as the balance of state funds allocated to the Grantee reaches five percent (5%), the BSCC may withhold that amount as security, to be released to the Grantee upon compliance with all grant provisions, including:
1) submittal and approval of the final invoice;
2) submittal and approval of the final progress report; and C. The BSCC will not reimburse Grantee for costs identified as ineligible for grant funding. If grant funds have been provided for costs subsequently deemed ineligible, the BSCC may either withhold an equal amount from future payments to the Grantee or require repayment of an equal amount to the State by the Grantee.
D. In the event that grant funds are withheld from the Grantee, the BSCC’s Executive Director or designee shall notify the Grantee of the reasons for withholding and advise the Grantee of the time within which the Grantee may remedy the failure or violation leading to the withholding.
7. EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS
Beverly Hills PD
BSCC 1143-23
EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.
8. PROJECT BUDGET
BSCC Budget Line Item A.
Grant Funds
1. Salaries and Benefits $1,924,427
2. Services and Supplies $609,050
3. Professional Services or Public Agency Subcontracts $381,720
4. Non-Governmental Organization (NGO) Subcontracts $360,000
5. Data Collection and Evaluation $138,558
6. Equipment/Fixed Assets $655,040
7. Financial Audit (Up to $25,000) $25,000
8. Other (Travel, Training, etc.) $28,550
9. Indirect Costs $412,235
TOTALS $4,534,580
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BSCC 1143-23
EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)
1. APPROVAL: This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. Contractor may not commence performance until such approval has been obtained.
2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.
3. ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in part, without the consent of the State in the form of a formal written amendment.
4. AUDIT: Contractor agrees that the awarding department, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Contractor agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Contractor agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896).
5. INDEMNIFICATION: Contractor agrees to indemnify, defend and hold harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Contractor in the performance of this Agreement. This obligation shall survive any termination of this agreement.
6. DISPUTES: Contractor shall continue with the responsibilities under this Agreement during any dispute.
7. TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of any payments should the Contractor fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination the State may proceed with the work in any manner deemed proper by the State. All costs to the State shall be deducted from any sum due the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon demand.
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8. INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the State.
9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post-consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the requirements of Public Contract Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (Pub. Contract Code §12205).
10.NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor and its subcontractors shall not deny the contract’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Contractor shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination.
Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135-11139.5), and the regulations or standards adopted by the awarding state agency to implement such article. Contractor shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause. Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement.
11.CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES contained in the document CCC 04/2017 (https://www.dgs.ca.gov/OLS/Resources/PageContent/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language) are hereby incorporated by reference and made a part of this Agreement by this reference as if attached hereto.
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12.TIMELINESS: Time is of the essence in this Agreement.
13.COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel, per diem, and taxes, unless otherwise expressly so provided.
14.GOVERNING LAW: This contract is governed by and shall be interpreted in accordance with the laws of the State of California.
15.ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if these services or goods are obtained by means of a competitive bid, the Contractor shall comply with the requirements of the Government Codes Sections set out below.
A. The Government Code Chapter on Antitrust claims contains the following definitions:
1) "Public purchase" means a purchase by means of competitive bids of goods, services, or materials by the State or any of its political subdivisions or public agencies on whose behalf the Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of the Business and Professions Code.
2) "Public purchasing body" means the State or the subdivision or agency making a public purchase. Government Code Section 4550.
B. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid.
Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder. Government Code Section 4552.
C. If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery. Government Code Section 4553.
D. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action. See Government Code Section 4554.
16.CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000, the contractor acknowledges in accordance with Public Contract Code 7110, that:
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A. The contractor recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and
B. The contractor, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.
17.UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.
18.PRIORITY HIRING CONSIDERATIONS: If this Contract includes services in excess of $200,000, the Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub. Contract Code §10353.
19.SMALL BUSINESS PARTICIPATION AND DVBE PARTICIPATION REPORTING REQUIREMENTS:
A. If for this Contract Contractor made a commitment to achieve small business participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) report to the awarding department the actual percentage of small business participation that was achieved. (Gov. Code § 14841.)
B. If for this Contract Contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) certify in a report to the awarding department: (1) the total amount the prime Contractor received under the Contract; (2) the name and address of the DVBE(s) that participated in the performance of the Contract; (3) the amount each DVBE received from the prime Contractor; (4) that all payments under the Contract have been made to the DVBE; and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Mil. & Vets. Code § 999.5(d); Govt. Code § 14841.)
20.LOSS LEADER: If this contract involves the furnishing of equipment, materials, or supplies then the following statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code. (PCC 10344(e).) Beverly Hills PD
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EXHIBIT D: SPECIAL TERMS AND CONDITIONS
1. GRANTEE’S GENERAL RESPONSIBILITY
A. Grantee agrees to comply with all terms and conditions of this Grant Agreement. Review and approval by the BSCC is solely for the purpose of proper administration of grant funds, and shall not be deemed to relieve or restrict the Grantee’s responsibility.
B. Grantee is responsible for the performance of all project activities identified in Attachment 1: Organized Retail Theft Grant Program Request for Proposals (incorporated by reference) and Attachment 2: Organized Retail Theft Grant Program Grant Proposal.
C. Grantee shall immediately advise the BSCC of any significant problems or changes that arise during the course of the project.
2. GRANTEE ASSURANCES AND COMMITMENTS
A. Compliance with Laws and Regulations
This Grant Agreement is governed by and shall be interpreted in accordance with the laws of the State of California. Grantee shall at all times comply with all applicable State laws, rules and regulations, and all applicable local ordinances.
B. Fulfillment of Assurances and Declarations
Grantee shall fulfill all assurances, declarations, representations, and statements made by the Grantee in Attachment 1: Organized Retail Theft Grant Program Request for Proposals (incorporated by reference) and Attachment 2: Organized Retail Theft Grant Program Grant Proposal, documents, amendments, approved modifications, and communications filed in support of its request for grant funds.
C. Permits and Licenses
Grantee agrees to procure all permits and licenses necessary to complete the project, pay all charges and fees, and give all notices necessary or incidental to the due and lawful proceeding of the project work.
3. POTENTIAL SUBCONTRACTORS
A. In accordance with the provisions of this Grant Agreement, the Grantee may subcontract for services needed to implement and/or support program activities. Grantee agrees that in the event of any inconsistency between this Grant Agreement and Grantee’s agreement with a subcontractor, the language of this Grant Agreement will prevail.
B. Nothing contained in this Grant Agreement or otherwise, shall create any contractual relation between the BSCC and any subcontractors, and no subcontract shall relieve the Grantee of his responsibilities and obligations hereunder. The Grantee agrees to be as fully responsible to the BSCC for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Grantee. The Grantee's obligation to pay its subcontractors is an independent obligation from the BSCC's obligation to make payments to the Grantee. As a result, the BSCC shall have no obligation to pay or to enforce the payment of any moneys to any subcontractor.
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C. Grantee shall ensure that all subcontractors comply with the eligibility requirements stated in the ARG Rehabilitation of Existing Property or Building Project RFP and described in Appendix B.
D. Grantee assures that for any subcontract awarded by the Grantee, such insurance and fidelity bonds, as is customary and appropriate, will be obtained.
E. Grantee agrees to place appropriate language in all subcontracts for work on the project requiring the Grantee’s subcontractors to:
1) Books and Records
Maintain adequate fiscal and project books, records, documents, and other evidence pertinent to the subcontractor’s work on the project in accordance with generally accepted accounting principles. Adequate supporting documentation shall be maintained in such detail so as to permit tracing transactions from the invoices, to the accounting records, to the supporting documentation. These records shall be maintained for a minimum of three (3) years after the acceptance of the final grant project audit under the Grant Agreement, and shall be subject to examination and/or audit by the BSCC or designees, state government auditors or designees, or by federal government auditors or designees.
2) Access to Books and Records
Make such books, records, supporting documentations, and other evidence available to the BSCC or designee, the State Controller’s Office, the Department of General Services, the Department of Finance, California State Auditor, and their designated representatives during the course of the project and for a minimum of three (3) years after acceptance of the final grant project audit. The Subcontractor shall provide suitable facilities for access, monitoring, inspection, and copying of books and records related to the grant-funded project.
4. PROJECT ACCESS
Grantee shall ensure that the BSCC, or any authorized representative, will have suitable access to project activities, sites, staff and documents at all reasonable times during the grant period including those maintained by subcontractors. Access to program records will be made available by both the grantee and the subcontractors for a period of three (3) years following the end of the grant of the project.
5. ACCOUNTING AND AUDIT REQUIREMENTS
A. Grantee agrees that accounting procedures for grant funds received pursuant to this Grant Agreement shall be in accordance with generally accepted government accounting principles and practices, and adequate supporting documentation shall be maintained in such detail as to provide an audit trail. Supporting documentation shall permit the tracing of transactions from such documents to relevant accounting records, financial reports and invoices.
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B. The BSCC reserves the right to call for a program or financial audit at any time between the execution of this Grant Agreement and three years following the end of the grant period. At any time, the BSCC may disallow all or part of the cost of the activity or action determined to not be in compliance with the terms and conditions of this Grant Agreement or take other remedies legally available.
6. DEBARMENT, FRAUD, THEFT OR EMBEZZLEMENT
It is the policy of the BSCC to protect grant funds from unreasonable risks of fraudulent, criminal, or other improper use. As such, the Board will not enter into contracts or provide reimbursement to grantees that have been:
1. debarred by any federal, state, or local government entities during the period of debarment; or
2. convicted of fraud, theft, or embezzlement of federal, state, or local government grant funds for a period of three years following conviction.
Furthermore, the BSCC requires grant recipients to provide an assurance that there has been no applicable debarment, disqualification, suspension, or removal from a federal, state or local grant program on the part of the grantee at the time of application and that the grantee will immediately notify the BSCC should such debarment or conviction occur during the term of the Grant contract.
BSCC also requires that all grant recipients include, as a condition of award to a subgrantee or subcontractor, a requirement that the subgrantee or subcontractor will provide the same assurances to the grant recipient. If a grant recipient wishes to consider a subgrantee or subcontractor that has been debarred or convicted, the grant recipient must submit a written request for exception to the BSCC along with supporting documentation.
All Grantees must have on file with the BSCC a completed and signed Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft and Embezzlement (Required as Appendix E of the original Proposal Package).
7. MODIFICATIONS
No change or modification in the project will be permitted without prior written approval from the BSCC. Changes may include modification to project scope, changes to performance measures, compliance with collection of data elements, and other significant changes in the budget or program components contained in the Attachment 1: Organized Retail Theft Grant Program Request for Proposals and Attachment 2: Organized Retail Theft Grant Program Grant Proposal. Changes shall not be implemented by the project until authorized by the BSCC.
8. TERMINATION
A. This Grant Agreement may be terminated by the BSCC at any time after grant award and prior to completion of project upon action or inaction by the Grantee that constitutes a Beverly Hills PD
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material and substantial breach of this Grant Agreement. Such action or inaction includes but is not limited to:
1) substantial alteration of the scope of the grant project without prior written approval of the BSCC;
2) refusal or inability to complete the grant project in a manner consistent with Attachment 1: Organized Retail Theft Grant Program Request for Proposals and Attachment 2: Organized Retail Theft Grant Program Grant Proposal, or approved modifications;
3) failure to meet prescribed assurances, commitments, recording, accounting, auditing, and reporting requirements of the Grant Agreement.
B. Prior to terminating the Grant Agreement under this provision, the BSCC shall provide the Grantee at least 30 calendar days written notice stating the reasons for termination and effective date thereof. The Grantee may appeal the termination decision in accordance with the instructions listed in Exhibit D: Special Terms and Conditions, Number 9.
Settlement of Disputes.
9. SETTLEMENT OF DISPUTES
A. The parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute persists, the Grantee shall submit to the BSCC Corrections Planning and Grant Programs Division Deputy Director a written demand for a final decision regarding the disposition of any dispute between the parties arising under, related to, or involving this Grant Agreement. Grantee’s written demand shall be fully supported by factual information. The BSCC Corrections Planning and Grant Programs Division Deputy Director shall have 30 days after receipt of Grantee’s written demand invoking this Section “Disputes” to render a written decision. If a written decision is not rendered within 30 days after receipt of the Grantee’s demand, it shall be deemed a decision adverse to the Grantee’s contention. If the Grantee is not satisfied with the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the Grantee may appeal the decision, in writing, within 15 days of its issuance (or the expiration of the 30- day period in the event no decision is rendered), to the BSCC Executive Director, who shall have 45 days to render a final decision. If the Grantee does not appeal the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the decision shall be conclusive and binding regarding the dispute and the Contractor shall be barred from commencing an action in court, or with the Victims Compensation Government Claims Board, for failure to exhaust Grantee’s administrative remedies.
B. Pending the final resolution of any dispute arising under, related to or involving this Grant Agreement, Grantee agrees to diligently proceed with the performance of this Grant Agreement, including the providing of services in accordance with the Grant Agreement.
Grantee’s failure to diligently proceed in accordance with the State’s instructions regarding this Grant Agreement shall be considered a material breach of this Grant Agreement.
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C. Any final decision of the State shall be expressly identified as such, shall be in writing, and shall be signed by the Executive Director, if an appeal was made. If the Executive Director fails to render a final decision within 45 days after receipt of the Grantee’s appeal for a final decision, it shall be deemed a final decision adverse to the Grantee’s contentions. The State’s final decision shall be conclusive and binding regarding the dispute unless the Grantee commences an action in a court of competent jurisdiction to contest such decision within 90 days following the date of the final decision or one (1) year following the accrual of the cause of action, whichever is later.
D. The dates of decision and appeal in this section may be modified by mutual consent, as applicable, excepting the time to commence an action in a court of competent jurisdiction.
10. UNION ACTIVITIES
For all agreements, except fixed price contracts of $50,000 or less, the Grantee acknowledges that applicability of Government Code §§16654 through 16649 to this Grant Agreement and agrees to the following:
A. No State funds received under the Grant Agreement will be used to assist, promote or deter union organizing.
B. Grantee will not, for any business conducted under the Grant Agreement, use any State property to hold meetings with employees or supervisors, if the purpose of such meetings is to assist, promote or deter union organizing, unless the State property is equally available to the general public for holding meetings.
C. If Grantee incurs costs or makes expenditures to assist, promote or deter union organizing, Grantee will maintain records sufficient to show that no reimbursement from State funds has been sought for these costs, and that Grantee shall provide those records to the Attorney General upon request.
11.WAIVER
The parties hereto may waive any of their rights under this Grant Agreement unless such waiver is contrary to law, provided that any such waiver shall be in writing and signed by the party making such waiver.
BSCC Powered by Submittable
Title Beverly Hills Police Department
by Chad Lynn in Organized Retail Theft Prevention
Grant Program
[email protected]
07/07/2023
id. 41334383
Original Submission 07/07/2023
The Organized Retail Theft (ORT) Prevention Grant Program Application is divided into five (5) sections as identified below:
Background Information Contact Information Program Information Proposal Narrative and Budget Mandatory Attachments Each section has a series of questions requiring a response. Applicants will be prompted to provide written text, select options from a drop down menu, select options from a multiple choice menu, or upload attachments. Questions with a red asterisk require responses.
Applicants will not be able to submit the application until all questions with a red asterisk have been completed. Applicants may reference the ORT Prevention Grant Program Proposal Instruction Packet for background information, key dates, rating factors, and other important information to aid in the completion of the ORT Prevention Grant Program Application. The ORT Prevention Grant Proposal Instruction Packet is available on the Board of State and Community Corrections (BSCC) website. NOTE: Applicants may start and stop their application but must select "Save Draft" at the bottom of the application before existing.
SECTION I -
BACKGROUND
INFORMATION
This section requests information about the applicant’s name, location, mailing address, and tax identification number.
Name of Applicant
(i.e., Police
Department, Sheriff’s
Department, or
Probation
Department)
Beverly Hills Police Department
Multi-Agency
Partnerships
Information (if
applicable)
Applicants may apply for funding as part of a multi-agency partnership (two [2] or more agencies). The agencies and jurisdictions comprising the collaborative application are not required to be contiguous. One (1) Lead Public Agency must be identified on behalf of the partnership.
Multi-Agency
Partnerships
No: This is not a Multi-Agency Partnership Application
Lead Public Agency
Information
All applicants are required to designate a Lead Public Agency (LPA) to serve as the coordinator for all grant activities. The LPA is a governmental agency with local authority within the applicant's city or county. The applicant may choose to fill the role of LPA itself or it may designate a department, agency, or office under its jurisdiction to serve as the LPA. The role of the LPA is to coordinate with other local government agency partners and non-governmental organizations to ensure successful implementation of the grant program. The LPA is responsible for data collection and management, invoices, meeting coordination (virtual and/or in-person), and will serve as the primary point of contact with the BSCC.
Lead Public Agency Beverly Hills Police Department
Applicant's Physical
Address
464 N Rexford Drive
Beverly Hills
Ca
90210
US
Applicant's Mailing
Address (if different
than the physical
address)
455 N Rexford Drive
Beverly Hills
CA
90210
US
Mailing Address for
Payment
455 N Rexford Drive
ATTN: Finance Department
Beverly Hills
Ca
90210
US
Tax Identification
Number
95-6000678
SECTION II -
CONTACT
INFORMATION
This section requests contact information for the individuals identified as the Project Director, Financial Officer, Day-to-Day Project Contact, Day-to-Day Fiscal Contact, and the Authorized Signature.
Project Director Max
Subin
Project Director's
Title with
Agency/Department/Organization
Captian - Beverly Hills Police Department
Project Director's
Physical Address
464 N Rexford Drive
Beverly Hills
Ca
90210
US
Project Director's
Email Address
[email protected]
Project Director's
Phone Number
+13102882616
Financial Officer Jeff
Muir
Financial Officer's
Title with
Agency/Department/Organization
Director of Finance
Financial Officer's
Physical Address
455 N Rexford Drive
Beverly Hills
Ca
90210
US
Financial Officer's
Email Address
[email protected]
Financial Officer's
Phone Number
+13102852423
Day-To-Day Program
Contact
Chad
Lynn
Day-To-Day Program
Contact's Title
Deputy Director of Special Projects - Public Safety
Day-To-Day Program
Contact's Physical
Address
455 N Rexford Drive
Beverly Hills
Ca
90210
US
Day-To-Day Program
Contact's Email
Address
[email protected]
Day-To-Day Program
Contact's Phone
Number
+13102851080
Day-To-Day Fiscal
Contact
Michelle
Guillermo
Day-To-Day Fiscal
Contact's Title
Accountant II
Day-To-Day Fiscal
Contact's Physical
Address
455 N Rexford Drive
Beverly Hills
Ca
90210
US
Day-To-Day Fiscal
Contact's Email
Address
[email protected]
Day-To-Day Fiscal
Contact's Phone
Number
+13102852451
Name of Authorized
Officer
Nancy
Hunt-Coffey
Authorized Officer's
Title
City Manager
Authorized Officer's
Physical Address
455 N Rexford Drive
Beverly Hills
Ca
90210
US
Authorized Officer's
Email Address
[email protected]
Authorized Officer's
Phone Number
+13102851012
Authorized Officer
Assurances
checked
SECTION III -
PROGRAM
INFORAMTION
This section requests a Project Title, Proposal Summary description, Program Purpose Area(s) selection, and Scope Funding Category selection.
Project Title Beverly Hills Organized Retail Theft Prevention Proposal Summary This grant will leverage and expand the City of Beverly Hills’ (CBH) available resources for a regional and statewide benefit. Our goal is to create a dynamic model for other agencies to maximize return on investment for their specific environments. The Real Time Watch Center, utilizing over 35 different technologies, has improved our ability to rapidly respond, apprehend suspects and develop follow-up investigative leads. We have hosted over 60+ law enforcement agencies and 250+ people during our first year of operation. Our success, supporting retail flagship stores and brands from around the world, can be duplicated by other agencies throughout the state.
PROGRAM
PURPOSE AREAS
Applicants must propose activities, strategies, or programs that address the Program Purpose Areas (PPAs) as defined on pages 5 - 8 in the ORT Prevention Grant Proposal Instruction Packet. A minimum of one (1) PPA must be selected; applicants are not required to address all three (3) PPAs. All proposed activities, strategies, or programs must have a link to the ORT Prevention Grant Program as described in the authorizing legislation and the ORT Prevention Grant Proposal Instruction Packet.
Program Purpose
Areas (PPAs):
PPA 1: Organized Retail Theft
Funding Category
Information
Applicants may apply for funding in a Medium Scope OR Large Scope Category. The maximum an applicant may apply for is up to $6,125,000 in the Medium Scope category OR up to $15,650,000 in the Large Scope category. Applicants may apply for any dollar amount up to and including the maximum grant amount identified in each category. Multiagency partnerships (determined as Medium Scope OR Large Scope) may apply for up to the maximum grant award in that category, multiplied by the number of partnering eligible applicants. For Example: Four (4) eligible applicants in the Medium Scope category may submit one (1) application for up to $24,500,000 o $6,125,000 (Medium Scope Max) x 4 (# of Agencies) = $24,500,000 Two (2) eligible applicants in the Large Scope category may submit one (1) application for up to $31,300,000 o $15,650,000 (Large Scope Max x 2 (# of Agencies) = $31,300,000 Please reference pages 10-12 in the ORT Prevention Grant Proposal Instruction Packet for additional information.
Funding Category Medium Scope (Up to $6,125,000)
SECTION IV -
PROPOSAL
NARRATIVE AND
BUDGET
This section requests responses to the Rating Factors identified in the the ORT Prevention Grant Program Application Instruction Packet.
Proposal Narrative
Instructions
The Proposal Narrative must address the Project Need, Project Description, Project Organizational Capacity and Coordination, and Project Evaluation and Monitoring Rating Factors as described in the ORT Prevention Grant Instruction Packet (refer to pages 20-24). A separate narrative response is required for each Rating Factor as described below: The Project Need narrative may not may not exceed 6,711 total characters (includes punctuation, numbers, spacing and any text). In Microsoft Word, this is approximately three (3) pages in Arial 12-point font with one-inch margins on all four (4) sides and at
1.5-line spacing. The Project Description narrative may not may not exceed 11,185 total characters (includes punctuation, numbers, spacing and any text). In Microsoft Word, this is approximately five (5) pages in Arial 12-point font with one-inch margins on all four (4) sides and at 1.5-line spacing. The Project Organizational Capacity and Coordination narrative may not may not exceed 4,474 total characters (includes punctuation, numbers, spacing and any text). In Microsoft Word, this is approximately two (2) pages in Arial 12-point font with one-inch margins on all four (4) sides and at 1.5-line spacing. The Project Evaluation and Monitoring narrative may not may not exceed 4,474 total characters (includes punctuation, numbers, spacing and any text). In Microsoft Word, this is approximately two (2) pages in Arial 12-point font with one-inch margins on all four (4) sides and at 1.5-line spacing. A character counter is automatically enabled that shows the number of characters used and the remaining number of characters before the limit for each response is met. If the character limit is exceeded, a red prompt will appear with the message "You have exceeded the character limit". Applicants will be prohibited from submitting the ORT Prevention Grant Program Application until they comply with the character limit requirements. NOTE: It is up to the applicant to determine how to use the total word limit in addressing each section, however as a guide, the percent of total point value for each section is provided in the ORT Prevention Grant Proposal Instruction Packet (refer to page 15).
Project Need The City of Beverly Hills (CBH) encompasses 5.5 square miles, featuring high-value real estate and luxury brands recognized worldwide. Retail sales are estimated at $4.5 billion annually, which is approximately $125k per capita; approximately 8.3x the state average of 15k based on the 2017 average and 2020 census data.
Consequently, we are one of the most desired targets of sophisticated Organized Retail Theft (ORT) in the state, which exposes us and the state to disproportionate ORT related losses. The National Retail Federation’s 2022 National Retail Security Survey reported the 2022 national average for shrink was 1.4%, an estimated local loss of approximately $63 million. Based on the survey, External Theft attributed to ORT was the second highest increase to threat priorities over the past five years (74.1%), behind guest-on-associate violence (77.6%.)
Starting in 2021, accelerating in 2022, and continuing to increase into 2023 traditional property crime in CBH has shifted to more sophisticated ORT by international and localized theft groups.
Conversely, from 2018 to 2020 overall property crime dropped, remained stagnant in 2021 and 2022, and slightly increased in 2023.
This disparity highlights the growth of ORT, which will require a change to our policing strategies; ORT crime is increasing in frequency, quantity/value of goods stolen, and the number of distinct ORT groups.
Investigations have uncovered statewide ORT linked to theft groups specifically targeting us and inflicting significant losses on the retail community. To date we have identified 85 ORT groups involved in crimes ranging from individuals or small teams with simple concealment methods, to coordinated smash-and-grab crimes involving 10-15 suspects and multiple vehicles. Because proceeds from quickly liquidated merchandise are often transferred overseas before investigators can identify suspects, immediate intervention is necessary to disrupt these networks. Gaps in traditional reporting methodology and access and availability of technologies and investigative resources creates a barrier to tracking the origins and relationships of these groups. The barriers are impeding our ability to develop operational profiles and create predictive models. Simply stated, we are responding to ORT without addressing root-causes, commonalities, and associations between and within these groups.
Our business and retail district(s) include local and national retailers, restaurants, personal services, and commercial medical and office space. Retail spaces generally face the street in open areas that are geographically and environmentally ORT susceptible. This configuration creates challenges with entry/exit points, comprehensive surveillance coverage, and effective communication, collaboration and information sharing between private entities experiencing ORT.
Furthermore, high profile national and international retailers may be motivated to under report ORT to avoid negative media attention that may harm tourism. As a luxury destination, and a focus of international news and social media, these circumstances can have a
disproportionate impact on indirect losses related to perceived travel and safety concerns of tourists throughout the world.
Preventative measures are traditionally left to individual retailer’s loss prevention units. This results in disjointed and inconsistent local retailer responses throughout the state. In-store and on-site physical security measures, such as closed-circuit television (CCTV) or license plate readers located within a specific location yield limited intelligence or workable data to identify suspects. When intelligence is gathered, it may not be shared with law enforcement agencies, nor is it shared between private retailers. Antiquated and ill-equipped loss prevention and law enforcement intelligence networks cannot match the speed at which ORT crime is committed.
Defeating ORT requires specialized, tedious and advanced investigative techniques and systems, which are typically reserved for violent felonies. Current law enforcement investigative infrastructure is not equipped to deal with the increased frequency and volume of ORT crimes and the current intelligence network is reactionary. We are appropriately staffed for calls for service, but we are not staffed for a proactive ORT approach, which creates an expanding service gap.
In 2022, in response to these conditions, we engaged in a coordinated effort to leverage our technologies and enhance our real-time investigative capabilities. The City provided the Beverly Hills Police Department (BHPD) with the resources to create and staff a Real Time Watch Center (RTWC.) From June 2021 to June 2022 a property crime detective was assigned 101 active, workable cases. This same position was assigned 130 active, workable cases between June 2022 to June 2023, during the first operational year of the RTWC. We have attributed the 30% increase in workable cases to the implementation of the RTWC, resulting in a quicker response to crimes, suspect identification, and arrests.
Through the expansion of existing technology, directed patrol, improved investigative methods, collaboration with the local retail community, and the statewide promotion of deconfliction methods, we seek to prevent and discourage ORT. We will continue to collaborate with local and regional task forces to leverage and share our individual successes with statewide agencies. Our goal is to expand and enhance successful technologies, along with holistic investigative techniques, to reduce ORT crimes by 15% over the three-year grant period.
Project Description We have addressed crime through the strategic use of technology, investigative and patrol methods, and community outreach and education. The City’s participation in the UNITE federal earmark in the early 2000s created a tradition of pioneering new technologies and approaches to create scalable roadmaps for other agencies to share in our successes and benefit from our challenges. This application is a commitment to continue this tradition.
We are a leader in innovative techniques for investigating, identifying, and apprehending ORT suspects. Our Detectives coordinated an online ORT in coordination with the California DOJ to identify challenges and needs of statewide ORT law enforcement. We identified three common characteristics for most ORT. Incidents are SERIAL in nature, involve a CRIMINAL CONSPIRACY, and involve some form of digital COMMUNICATIONS.
ORT groups strike repeatedly and across multiple jurisdictions. ORT groups will conduct a smash-and-grab in CBH one day and strike again in Newport Beach the next day. ORT groups work with co-conspirators to plan and execute smash-and-grab or en-masse run-out operations.
These groups then work with others to conceal merchandise until buyers are found; multiple people must work together to coordinate and engage in ORT criminal acts. Communication is a critical element of a conspiracy. ORT criminals use cellphones to plan crimes, navigate to locations, research product values, and liquidate goods.
In February 2023, a grand theft occurred at an international brand’s retail store. The suspects concealed merchandise in bags designed to circumvent security systems, known as “booster bags,” indicating that this was ORT. Our access to CCTV and automated license plat reader (ALPR) systems allowed us to identify a suspect vehicle used to flee the scene. In cooperation with the CHP’s ORT Crime Group and the store’s loss prevention team, we identified and tracked suspects to the location where they were reselling stolen merchandise. As part of this investigation, two suspects were linked to seven separate grand theft cases located in Long Beach, Los Angeles, El Segundo, and the Inland Empire. Losses in these cases were in the tens of thousands of dollars.
In April 2023, a vehicle crashed into a high-profile retail storefront.
Once breached, several suspects entered, grabbed large amounts of merchandise, and fled the location. Starting with very limited information, our detectives identified a suspect’s cellphone number, utilized technology to support a subpoena for a court order, and obtained cellular data records which placed the suspect at the crime scene. Continued electronic surveillance on the primary suspects identified additional suspects. Investigators linked these suspects to nine separate similar incidents in Northern and Southern California during a 60-day period. Information was shared with each agency for their investigations. Losses from these cases exceeded $2 million.
Our use of advanced technologies and participation in regional deconfliction systems solved these two cases and assisted agencies statewide with 16 related cases. In addition to all of the future thefts prevented with the disruption of these ORT groups, the closing of two BHPD cases had an eight-fold ripple effect throughout the state.
Expanded Staffing for Detectives and High-Tech Crimes
BHPD currently hosts a High-Tech Crime Task Force. The group is staffed by a Sergeant, two full-time Detectives from BHPD and Culver City PD, and two part-time detectives from Santa Monica PD and UCLA PD. The Task Force handles immediate digital forensics for cellular devices recovered during criminal investigations. The digital evidence provides a comprehensive history that often links criminal cases, coconspirators, and their methods of operation.
Overtime and annuitants will be used as civilian investigators and crime analysts to review evidence and provide intelligence for ORT cases. Supplementing this work allows a Detective to be assigned and dedicated to the increase in workable, ORT cases, resulting in more timely coordination with retailers and increased shared intelligence between retailers and regional agencies.
Expansion of Automatic License Plate Readers (ALPR)
ALPRs provide real-time alerts for crime intervention and investigation. An innovative ALPR trailer, which provides mobile deployment, and 25 new fixed locations will alter the RTWC to the presence of plates identified in ORT investigations or wanted in connection with a crime. Locations will be selected using real-time crime data. During investigations, vehicles of co-conspirators, spotters, decoys, and support vehicles have been identified engaging in the transfer of weapons, tools, planning materials, merchandise, and other evidence. This provides valuable intelligence to supplement or replace CCTV footage. Leads generated by these systems are shared between agencies, linking seemingly unrelated individuals and vehicles to regional crimes, and increasing ORT case closures across multiple jurisdictions.
ESD K9 and CelleBrite
We currently have four traditional K9 teams. Recent training techniques have enabled a new type of detection K9 trained to find electronic devices. The Electronic Storage Detection K9 (ESD K9) can detect odors and chemical signatures using electronic device components. ESD K9s used during search warrants can locate items such as cellphones, retail security tags, laptops, memory cards, and SIM cards. These items are of high evidentiary value, often retained by ORT suspects and concealed from investigators. Only two ESD K9s are in the Los Angeles area, operated by the LA Sheriff’s Department; immediate response in the West LA area is geographically difficult.
Once recovered, forensic digital intelligence tools, such as Cellebrite, are used for investigations. Investigations use this evidence to identify phone numbers of suspects, sponsors, co-conspirators, and links to other ORT locations and cases. Court ordered electronic surveillance is often used to apprehend suspects or prevent additional crimes.
Evidence, including physical devices, is critical to present in court.
Expanded operational capabilities will provide neighboring agencies with access to these resources through our existing Task Forces and mutual aid agreements.
Surveillance Vehicle
Surveillance is used to catch suspects in the act and identify locations related to the crime or evidence. A vehicle equipped with surveillance technology is more effective, efficient, and safer than deploying surveillance teams. Technologies used in a fixed environment, such as CCTV, ALPR, and monitoring equipment, can be deployed on a mobile platform. This can be remotely operated via cellular/WiFi allowing for 24/7 discreet surveillance and reducing the conspicuous presence of personnel. The vehicle will provide neighboring agencies with access to this asset through our existing Task Forces and mutual aid agreements.
Bike/Footbeat Officers
Bicycle and Footbeat officers are historically assigned to the business district as a high visibility crime deterrent focused on ORT. This detail will be conducted using overtime as collateral assignments and concentrates our presence in ORT areas during peak days/hours developed using crime analysis. This provides increased presence as a deterrent and immediate response for interruption/intervention of ORT reported by the community or observed by the RTWC.
Expanded VPO’s
An innovative part of the RTWC is the Virtual Patrol Officers (VPOs.) VPOs are contract civilian security personnel that monitor CCTV, ALPR, Live911, and several other technologies under the direct observation of the Watch Commander. “Virtually” on-scene first in more than 2,800 incidents, they identified criminal activity in almost 100 incidents leading to an arrest. The expansion of this function would create a VPO position specifically for monitoring and investigations focused on the business district(s) and ORT. This includes real-time monitoring during days/times identified using crime analysis and investigative support reviewing stored CCTV and ALPR data related to ORT cases.
Data Analytics Software/Dark Web Monitoring
ORT groups utilize the “dark web” to coordinate activities during the criminal act and the subsequent liquidation of merchandise. This monitoring provides law enforcement with the ability to identify potential threats using mainstream social media, fringe networks, media, and public apps.
Analytics that mine data from existing sources for real-time intervention and case linking which will then aggregate the use of information from retail loss prevention teams, VPOs, and responding officers. This tool enables linking ORT references irrespective of call type or classification. Individual reports of simple shoplifting could be mined for a pattern linked to ORT, including known conspirators and vehicles. The aggregation of this information can also be used to provide ORT “tagged” heat mapping for crime analysis, resource deployment and may be shared with retailers and regional agencies.
LOCAL RETAIL AND BUSINESS SERVICES
Training programs will be provided for retailers’ loss prevention teams and front-line staff. This includes prevention measures, effective merchandise organization, and theft indicators. Subject Mater Experts (SME) from regional/national industry associations and national brands’ loss prevention teams will develop content and instructional delivery methods. We will be increasing the number of staff certified in Crime Prevention Through Environmental Design (CPTED) to increase customized security assessments and optimize retail locations against ORT. They will also facilitate a network of local businesses for increased communication to identify ORT suspects and
prevent/disrupt additional crimes.
VIDEO ENHANCEMENT TRAINING
Clear and concise video evidence to identifying and successfully prosecuting ORT suspects. Retailers have systems of varying quality, and the use of more advanced video enhancement software improves our ability to define license plates and facial features. The operation of this software is typically done with technicians who maintain certifications for court testimony purposes.
PRIVACY AND RACIAL BIAS
The Department implemented mandatory Racial & Identity Profile Act (RIPA) reporting on January 1, 2022. Reports are completed via thirdparty software on a smartphone or computer. Reports are submitted to the DOJ on a weekly basis.
We balance the use of technology with the right to privacy. CCTV is angled toward public areas where there is no expectation of privacy.
VPOs undergo background checks in compliance with CJIS and receive 40 hours of customized training. We are committed to complying with all applicable laws and providing access to records consistent with the California Public Records Act. Our technology and practices meet or exceed CJIS standards and are continually updated.
A City Council staff report on privacy and detailed policies related to privacy and racial bias have been submitted and are publicly available on the City’s website.
Project
Organizational
Capacity and
Coordination
Command Staff have the training/experience to address all aspects of our request and use data driven models for service delivery. Staff hold leadership roles in various law enforcement associations and use the latest methods of investigative techniques, crime analysis, forensics, and reporting to ensure compliance and regional information sharing.
We take pride in a “whole of government” approach, working closely with the Chamber of Commerce, Rodeo Drive Committee, BH Conference and Visitors Bureau and individual retailers to “police with them.” The Community Relations Unit (CRU) will lead the local retail services and education program. Social media is used to communicate and develop relationships with our nearly 50 thousand followers. CRU regularly attends community events to offer suggestions on crime prevention, business and property protection, and to provide education about our services and operations. We expect to increase our offerings in both scope and frequency within the first six months of operations, utilizing existing SMEs and expanding in future years upon completion of additional training and certifications.
We expect asset purchases and up-fitting to take approximately nine to twelve months. Public Works Fleet Services utilizes Sourcewell contracts for vehicle purchases when possible. PD and the Information Technology department will use existing agreements or competitive purchasing processes for technology components. Grant funds will pay for the capital cost of acquisition/replacement and applicable years of maintenance and operation. Operation and replacement costs after the term of the grant will conform to our Internal Service Fees, designed to maintain, operate and replace assets at the end of service life.
Our presence reduces crime and reinforces good behavior. We believe similar strategies will work for ORT, with foot and bike patrols in retail areas susceptible to ORT. Additionally, Park Rangers, contracted ambassadors, and private security increase visibility in these areas.
Bicycle and footbeats will begin immediately with overtime offerings, and conform to our current Patrol operations, with supervision provided by Sergeants and the Watch Commander.
The RTWC is a 24/7 operation which incorporates all forward-facing technology. Two private security contractors currently provide VPO services. The agreements provide pre-negotiated rates for additional services. We will rebid these services during the term of the grant and may reduce projected costs with their inclusion in the baseline agreements. We estimate two to four months to deploy VPOs by training current field officers and back-filling field personnel through additional recruitment.
The Investigative Services Division investigates felonies, misdemeanors and other matters, apprehends suspects, interviews witnesses, prosecutes offenders, recovers property, and oversees the service of warrants. We cultivate and maintain relationships with surrounding jurisdictions and are part of many regional task forces. We share a common border with LAPD West LA Division, Wilshire Division, Hollywood Division and the City of West Hollywood (LASD.) Due to high-profile national/international officials who visit our city frequently, we work closely with the US Secret Service and the State Department’s Bureau of Diplomatic Security. We also work closely with the US Attorney’s Office and the FBI to prosecute federal cases. The Detective Lieutenant and Sergeants will oversee the implementation of additional High-Tech Crime resources including new technologies and surveillance assets. They will also ensure a detective is dedicated specifically to ORT when support functions are transitioned to the supplemental assistance requested.
Project Evaluation
and Monitoring
Qualification: BHPD crime and intelligence analysts have suitable tenure (10 years) and significant experience in crime analysis. The program manager specializes in crime reduction strategies, crime analysis, criminal intelligence of organized group crime, and holds a doctorate level criminologist education. External staff is a team of doctorate professors holding specialization in criminal justice and statistical evaluation.
Start-Up: Internal partners complete a thorough analysis of organized retail crime rates, locations, monetary loss and organized offender profiles to define a baseline prior to reduction strategy. The external partners evaluate the quantitative data to confirm the baseline.
Implementation: Internal staff reviews statistical data on a monthly basis related to measures of performance to ensure the data is “clean” and all data information is accurately recorded. Measures of effectiveness are captured and displayed monthly to record changes in trends.
Delivery: All aspects of criminal information and crime data are captured and stored including arrest reports, incident reports, crime reports as well as supervisory logs, watch commander logs, and dispatch reports. The crime analysts filter through all related organized crime reports and update applicable mapping, graphs, and charts weekly to maintain continuous tracking.
Process and Outcome Measures: The process and outcome uses Measures of Effectiveness (MOE) define the efficacy of the strategy and Measures of Performance (MOP) define activities that impact effectiveness. Each data set relates to the goal of a reduction in ORT:
MOE: Change in ORT, ORT Prosecution, Retail Theft Arrest, change in property crime, social media re-sends & responses.
MOP: Citations, arrests, field interviews, patrol time, community meetings with ORT education, business district meetings with ORT education, social media products & message output, Drone patrol time, Virtual Patrol Officer (CCTV) patrol time.
MOE and MOP align with work plan intent: Reduce Retail Crime Theft by 15% & Reduce Retail Crime Theft by 10% through Education & Deterrence and objectives of Reduction of ORT crime, street theft & BFMV/TFMV with Social media deterrence, Community education and Media products dissemination.
Project Monitoring: Internal staff reviews all property crime reports daily and ensures databases capture and code crimes. The analysts develop weekly data reports and graphs to depict the status of applicable crime and to reflect the measures of performance. These data are reviewed by the management team to ensure program alignment.
Collecting and Evaluating Data: We maintain a robust Law Enforcement Records Management System (LERMS). All crime and incident reports, arrests, citations, calls for service, collisions, field interview cards and evidence records are maintained electronically.
Reports and statistics for data listed are easily retrievable, with crime reported under the National Incident-Based Reporting System (NIBBRS). Analysts organize the data into reports as a local evaluation plan, which outlines all MOP and MOE. The reports enable monthly evaluation by internal and external evaluation staff to ensure all appropriate data is included. The analysts measure retail crime raw numbers before implementation (baseline) and after implementation for MOE; comparison of raw numbers from prior YTD Retail Crime; measure of collateral crime (BFMV, TFMV, Theft); arrest statistics for MOP; patrol time; Change in arrest raw numbers. Raw numbers of social media messages sent/ viewed/ re-sent, qualitative reviews of social media response to messages and Community meetings.
Design: The research design methodology is a quasi-experimental, pretest/post-test design using secondary data analysis. Using this quantitative methodology as the primary design involves the comparison of secondary data sources spanning a three-year period leading to (baseline) and subsequent one-year periods following the implementation of the strategy to reduce organized retail theft. Such method will directly address the program’s objectives, which is to investigate whether the chosen strategy directly impacts and reduces the volume of organized retail theft. Measures of pretest and post-test statistics of peripheral property crimes are compared to correlate changes in overall property crimes.
Budget Instructions Applicants are required to submit a Proposal Budget and Budget Narrative (Budget Attachment). Upon submission the Budget Attachment will become Section 5: Budget (Budget Tables & Narrative) making up part of the official proposal. The Budget Attachment must be filled out completely and accurately. Applicants are solely responsible for the accuracy and completeness of the information entered in the Proposal Budget and Budget Narrative. The Proposal Budget must cover the entire grant period. For additional guidance related to grant budgets, refer to the BSCC Grant Administration Guide. The Budget Attachment is provided as a stand-alone document on the BSCC website.
Budget Attachment
CBH_Organized-Retail-Theft-Prevention-Grant-Program-Budget-Attachment.-Final.xlsx
SECTION V -
ATTACHMENTS
This section list the attachments that are required at the time of submission, unless otherwise noted. Project Work Plan (Appendix B) - Mandatory Grantee Assurance for Non-Governmental Organizations (Appendix D) - Mandatory Local Impact Letter(s) (Appendix E) - Mandatory Letter(s) of Commitment (Appendix F) - If Applicable Policies Limiting Racial Bias - Refer to page 9 of the Proposal Instruction Packet - Mandatory Policies on Surveillance Technology - Refer to page 9 of the Proposal Instruction Packet - If Applicable Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft, and Embezzlement (Appendix G) - Mandatory Governing Board Resolution (Appendix H) - Optional
Project Work Plan (Appendix B)
Project-Work-Plan-ORT.pdf
Grantee Assurance for Non-Governmental Organizations (Appendix D) CBH_ORTP_Non-Gov_Org_Assurance.PDF
Local Impact Letter(s) (Appendix E)
BHCC_BHPD_Grant_Request.pdf
BHCVB_Letter_for_BHPD.pdf
LOS__RDC_6_23_23.pdf
David_Yerman_Local_Impact_Letter.pdf
Letter(s) of Commitment, (Appendix F)
Covered_6_The_Organized_Retail_Theft_Prevention_Grant_Program_signed_letter_1_1.pdf ORTP_Nastec_Letter.pdf
CSLA_Commitment_letter.pdf
Committment_letter_GUAY.pdf
Policies Limiting Racial Bias
Bias-Based_Policing.pdf
Policies on Surveillance Technology
Public_Safety_Video_Security_System_1.pdf
Automated_License_Plate_Recognition__ALPR_.pdf
Portable_Audio_Video_Recording_Devices.pdf
Unmanned_Aerial_System_Operations.pdf
Final___BHPD_Study_Session_Technology_-_Privacy_Staff_Report.pdf Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft, and Embezzlement (Appendix G)
CBH_ORTP_Debarment.PDF
OPTIONAL:
Governing Board
Resolution (Appendix
H)
n/a
OPTIONAL:
Bibliography
Bibliography of Reviewed Materials
National Retail Federation, 2022 Retail Security Survey. 2022.
Sidebottom, Aiden, et al. A systemic review of tagging as a method to reduce theft in retail environments. UCL Department of Security and Crime Science. 2017
Iorillo, David Mathew. "Integrating Public-Private Partnerships into Public Safety: he San Diego Organized Retail Crime Alliance, A Case Study." Master's Capstone Theses 2014. Paper 5.
Hanson, Michael. “Study: Retail theft balloons to over $68 billion.” Retail Industry Leaders Association. 18 Nov. 2021. 22 Jun. 2023. .
Lowe, Cory. “What the Research Says about the State of Organized Retail Crime.” Loss Prevention Magazine. 18 Sep. 2022 22 Jun. 2023 .
Association of Certified Fraud Examiners. Occupational Fraud 2022: A Report to the Nations. 2022
Ariel, Barak, et al. “Lowering the threshold of effective deterrence’— Testing the effect of private security agents in public spaces on crime:
A randomized controlled trial in a mass transit system.” PLoS ONE. 2017
Hays, Read. “Leveraging Situational Crime Prevention to Combat Retail Crime and Loss.” Loss Prevention Magazine. 9 Jun. 2022 22 Jun. 2023 < https://losspreventionmedia.com/leveraging-situationalcrime-prevention-to-combat-retail-crime-and-loss/>.
CONFIDENTIALITY
NOTICE:
All documents submitted as a part of the Organized Retail Theft Prevention Grant Program proposal are public documents and may be subject to a request pursuant to the California Public Records Act. The BSCC cannot ensure the confidentiality of any information submitted in or with this proposal. (Gov. Code, § 6250 et seq.)
Organized Retail Theft Prevention Grant Program
Applicants must complete a Project Work Plan. This Project Work Plan identifies measurable goals and objectives, process and outcome measures, activities and services, responsible parties for those activities and services, data sources and estimated timelines. Completed plans should (1) identify the project’s top goals and objectives; (2) identify how the goal(s) will be achieved in terms of the activities, responsible staff/partners, and start and end dates, process and outcome measures; and (3) provide goals and objectives with a clear relationship to the need and intent of the grant. As this grant term is for three (3) years, the Project Work Plan must attempt to identify activities/services and estimate timelines for the entire grant term. A minimum of one goal and corresponding objectives, process measures, etc. must be identified.
Applicants must use the Project Work Plan provided below. You will be prompted to upload this document to the BSCC-Submittable Application.
(1) Goal: > Reduce Retail Crime Theft by 15%
Objectives (A., B., etc.) > A: Reduction of retail crime theft within the City BH retail areas B: Reduction in street theft within City BH retail areas (collateral measure) C: Reduction in BFMV/TFMV within City BH retail areas (collateral measure) Process Measures and
Outcome Measures:
> Measure retail crime raw numbers before (baseline) and after implementation for Measure of Effectiveness (MOE); comparison of raw numbers from prior YTD Retail Crime (MOE); measure of collateral crime reductions (BFMV, TFMV, Theft, grand theft) (MOE); arrest statistics for Measure of Performance (MOP); patrol resources times in business district (MOP); Change in arrest raw numbers from business district (MOP), Investigative tech activities Project activities that support the identified goal and objectives: Responsible staff/partners Timeline Start Date End Date
> Directed visible patrol strategy, focused virtual patrol monitoring and investigation (CCTV/Drone), focused visible private security, focused outreach teams, focused high-tech investigations > BHPD Patrol Unit, Detective
Unit, High Tech Crimes Unit,
Crime & Intel Unit and
Command Staff and
Administration
> 10/2023 > 10/2026
List data and sources to be used to measure outcomes: > DATA: Property crime, arrest data, investigative cases and prosecution, deployed resources, daily activity logs. SOURCES: Law Enforcement Records Management System (LERMS), automated activity log DBase Appendix B: Project Work Plan
Organized Retail Theft Prevention Grant Program
(2) Goal: > Reduce Retail Crime Theft by 15% through Community Education & Deterrence Objectives (A., B., etc.) > A: Expand social media deterrence campaign B: Develop consistent public education campaign (both public and owner/emp) C: Integrate education program in Community meetings
D: Dissemination of education media products
Process Measures and
Outcome Measures:
> Raw numbers of social media messages sent (MOP), raw numbers of social media views/ re-sends (MOE), qualitative reviews of social media response to messages (MOE), Fusus (PPP network in RTWC), Community meetings attended (MOP), positive response community meetings (MOE)
Project activities that support the identified goal and objectives: Responsible staff/partners Timeline Start Date End Date
> Social Media interactions, Community meetings, business partner meetings, education product development, education product dissemination
> Community relations Unit
and Retail Business
Associations and Partners
> 10/2023 > 10/2026
List data and sources to be used to measure outcomes: > DATA: Social Media activity, Community meeting data, Community Resource Office (CRO) data. SOURCES: Social Media Platforms, CRO activity logs, CRO project task management DBase.
Organized Retail Theft Prevention Grant Program
(3) Goal: > N/A
Objectives (A., B., etc.)
D:
Project activities that support the identified goal and objectives: Responsible staff/partners Timeline Start Date End Date
> > > >
List data and sources to be used to measure outcomes: > Total
$1,924,427.00
$609,050.00
$381,720.00
$360,000.00
$138,558.00
$655,040.00
$25,000.00
$28,550.00
$412,235.00
$4,534,580.00
Total
$1,043,655.00
$880,772.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,924,427.00
Total
$300,000.00
$105,000.00
$54,050.00
$150,000.00
$0.00
$0.00
$0.00
$0.00
$609,050.00
2b. Services and Supplies Narrative:
DarkWeb Monitoring Software Based on consultants Estimates - $50k licensing/monitoring per annum based on users seats TOTAL
Description of Services or Supplies Calculation for Expenditure Cost of licensing is $100k per annum
ForceMetrics and Cellebrite are based on licensing and service fees associated with these services.
ESD K9 includes one time costs of $20k cost of acquisition and initial training, $7k for kennel, and $6500 safety equipment Annual ongoing costs of $650 for records, insurance and licensing, $800 non-city fueling, $1500 kenneling services, $1000 food, $2400 vet and training aids Software for the mining and monitoring of DarkWeb sites used for the liquidation of merchandise and exchange/sheltering of currancies TOTAL
Annual cost based on expansion of current services
Organized Retail Theft Prevention Grant Program - Project Budget and Budget Narrative 44-Month Budget: October 1, 2023 to June 1, 2027
City of Beverly Hills
2a. Services and Supplies
Name of Applicant:
1x Costs of acquisition, equipment, kenneling / Annual costs of food, vet, kenneling, training aids, food, licensing Budget Line Item
Note: Rows 7-16 will auto-populate based on the information entered in the budget line items (Salaries and Benefits, Services and Supplies, etc.) ESD K9
Force Metrics Crime Analytics
Cellebrite for Phone Analytics
1. Salaries & Benefits
4. Non-Governmental Organization (NGO) Subcontracts
6. Equipment/Fixed Assets
7. Financial Audit (Up to $25,000)
8. Other (Travel, Training, etc.)
1a. Salaries & Benefits
Description of Salaries & Benefits (% FTE or Hourly Rate) & Benefits Bike/Footbeat Patrol Officer and Sergeants will preform this work. Based on MOU mid-step base hourly rate for an Officer at $60.91 hr / Sgt at $73.65 hr plus OT premium and 4% escalator for years 2 and 3 Supplemental Staffing for Detectives and High Tech
Crime
OT special assignments, annuitants, reg part-time and hrly civilian staff. MOU mid-step hourly civilian rate $56.03hr.
Sup/Det at $77.76 hr plus OT prem, 8% detective assign prem, 4% escalator for years 2 and 3.
2. Services and Supplies
3. Professional Services or Public Agencies
5. Data Collection and Evaluation
9. Indirect Costs
TOTAL
1b. Salaries & Benefits Narrative:
Officer O/T is based on 4 days per week, 10 hours per day, 48 weeks per year. Sgt is based on 3 says per week, 10 hours per day, 48 weeks per year. Deployment may be daily or may be multiple shifts on peak days/hours based on crime analysis.
By supplementing detective funtions with civilian peronnel, special assignments, and annuitants, BHPD will be able to dedicate an esxisting detective FTE to ORT. Civilian rates are based on senior analyst/investigator rates. Sworn special assignments are based on supervisor/detective rates. Civilian work is based on 1 person 4 days per week, 10 hours per day, 48 weeks per year.
Supervisor/Detective is based on 1 person, 2 days per week, 10 hours per week, 48 weeks per year.
Generally, there are no additional benefits costs associated with overtime, hourly special assignment or annuitant staffing.
Description of Professional Service(s) Total
$306,720.00
$75,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$381,720.00
3b. Professional Services Narrative
Total
$360,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$360,000.00
Total
$138,558.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$138,558.00
Description of Equipment/Fixed Assets Total
$87,740.00
Estimated based extending current contract with True Mustang Consulting Estimated based on CCTV Trailer 1x plus ongoing maint and operations Calculation for Expenditure
TOTAL
True Mustang provides services related to the deployment, integration and use of technologies within the RTWC along with the development of measurable and relevant crime analysis for time/day and location deployment. Costs are based on estimated 15 hours per week, 48 weeks per year at $142 per hour CRU costs are estimated based on the cost of additional training, certification and recertification for CPTED and similar funtions.
This also includes the use of SMEs to develop cime prevention content and service delivery models (in-person, online, app based) for retailer employees - front-line staff, loss prevention units, and independant business owners.
Project Coordination, RTWC Integration, Crime
Analytics
Community Outreach, Social Media, SME and Content
Development for Community Training
6a. Equipment/Fixed Assets
Calculation for Expense
3a. Professional Services
Estimated
ALPR Deployable Trailer
5a. Data Collection and Evaluation
Calculation for Expense
TOTALS
4b. Non-Governmental Organization (NGO) Subcontracts Narrative Expanded use of Virtual Patrol Officers (VPOs) to include a dediated shift for business district to focus on real-time observation and investigations related to ORT. Days, times and hours will be determined by crime analytics. Calculation is based on $50 per hour, 5 days per week, 10 hours per day, 48 weeks per year.
Description of Non-Governmental Organization
(NGO) Subcontracts
Description of Data Collection and Evaluation
Data Collection and Reporting Allowance at 3.5%
5b. Data Collection and Evaluation Narrative
Allowance as described
4a. Non-Governmental Organization (NGO) Subcontracts
Calculation for Expense
Virtual Patrol Officers (VPOs) iin RTWC for business
districts for real-time observation and investigative Hourly cost of additional labor based on negotiated fees in the existing contract for additional services at $50 Per Hour TOTALS
$218,000.00
$124,300.00
$225,000.00
$0.00
$0.00
$0.00
$0.00
$655,040.00
Total
$25,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$25,000.00
Total
$8,550.00
$5,000.00
$15,000.00
$0.00
$0.00
$0.00
$28,550.00
Grant Funds Total
$412,235 $412,235
$0
$0 $0
$0
ALPR Trailer is based on solar configuration and estiamted based on recent purchase of a similar CCTV trailer, including trailer, technology, and ongoing maintenace, operations and replacement.
Survelliance vehicle is based on estimated chasis and component costs from prior purchases invcluding CCTV, ALPR, WiFI, Cellular, tablet MDU and weight/performance upfitting Vehicle for ESD K9 is based on cost of last K9 vehicle and upfitting costs, including associated operations, technology, and ongoing maintenace, operations and replacement.
Fixed location ALPR in 25 new locations within the business disctricts at a pre-negtiated rate of $3000 per unit, per year for full licensing, operation and storage.
Fixed Location APLR (approx 25 Locations)
Est cost based on prior vehicle and upfitting
Based on expansion of services at pre-negotiated rate for $3000 per location per year K9 Vehicle for ESD
TOTALS
6b. Equipment/Fixed Assets Narrative
Surveillance Van Est based on 1x cost of vehicle and equip aquision and City Standard calculation for ongoing ops and maint Video Enhancement Training
CPTED and other Trainable Security Service Training for Sgt and Officers of Community Relations Unit (CRU) 8a.Other (Travel, Training, etc.)
Description Calculation for Expense
Grantee Meetings in Sacramento Allowance
7a.Financial Audit
Description Calculation for Expense
Financial Audit Allowance
For this grant program, indirect costs may be charged using only one of the two options below:
1) Indirect costs not to exceed 10 percent (10%) of the total grant award. Applicable if the organization does not have a federally approved indirect cost rate.
If using Option 1) grant funds allocated to Indirect Costs may not exceed:
2) Indirect costs not to exceed 20 percent (20%) of the total grant award. Applicable if the organization has a federally approved indirect cost rate. Amount claimed may not exceed the organization's federally approved indirect cost rate.
If using Option 2) grant funds allocated to Indirect Costs may not exceed:
TOTAL
7b. Financial Audit) Narrative:
Allowance as described
9a. Indirect Costs
8b. Other (Travel, Training, etc.) Narrative:
Travel for grantee training allowance
Training for investigative staff for video enhancement related to CCTV assets used for ORT investigations Additional training and certifiation of City staff for community/business services - train the trainer TOTAL
TOTAL $412,235 $412,235
9b. Indirect Costs Narrative:
The City does not have a federally approved indirect cost rate, however our internally calculated indirect cost rate is 39.13% for Fiscal Year 2023-24.
This indirect cost rate includes City-wide internal service functions such as:
• Administrative support from the departments of Policy and Management, City Attorney, Finance, Human Resources, City Clerk and components of Public Works administration • Information Technology matinence, operating and user and infrastructure support • Workers Compensation / Liability / Insurance costs
• Facility maintenance and operating costs
Please see instructions tab for additional information regarding Indirect Costs. If the amount exceeds the maximum allowed and/or turns red , please adjust it to not exceed the line-item noted.
To: Board of State and Community Corrections (BSCC)
Re: The Organized Retail Theft Prevention Grant Program Date: June 22, 2023
This letter is being submitted to document that the Beverly Hills Chamber of Commerce supports the Organized Retail Theft Prevention grant proposal being submitted by the City of Beverly Hills.
We understand the Organized Retail Theft Prevention Grant Program encourages collaboration, communication, and innovation to combat organized retail theft. In supporting this approach, we recognize the proposed programs may have impacts on our community, and local businesses.
In reference to these concerns, Beverly Hills Chamber of Commerce supports the Beverly Hills Police Department’s goal of reducing and preventing organized retail theft through the use of technology, increased police presence, and specific crime prevention training. More specifically, we understand the proposal may include:
- Participation in 3rd party camera integration with the City. - Participation in education and/or discussions in retail theft prevention. - Increased presence of law enforcement and/or security in the business areas, including footbeats, bicycle patrol, vehicles, and specialized equipment. - Increased use of police technology such as cameras, Automated License Plate Reader (ALPR), Unmanned Aircraft (drones), Virtual Protection Officers (VPO), etc.
We believe these measures will not only aid in the investigation and resolution of crimes in the central and surrounding business areas but will have a longer-term impact of discouraging future crimes as well.
Signed by,
Todd Johnson
President and CEO
Beverly Hills Chamber of Commerce
9400 S. Santa Monica Blvd. #102, Beverly Hills, CA 90210 | 310.248.1015 | [email protected] www.LoveBeverlyHills.com
To: Board of State and Community Corrections (BSCC)
Re: The Organized Retail Theft Prevention Grant Program Date: June 26, 2023
This letter is being submitted to document that the Beverly Hills Conference & Visitors Bureau supports the Organized Retail Theft Prevention grant proposal being submitted by the City of Beverly Hills.
The Beverly Hills Conference & Visitors Bureau is the tourism board for the City of Beverly Hills. Our primary purpose is to globally market the city of Beverly Hills to potential visitors so that they come to our destination and stay in our hotels, shop in our stores and dine in our restaurants. As part of this effort, we also run a Visitors Center which sells Beverly Hills branded merchandise to visitors seeking to purchase a memento in remembrance of their visit.
We understand the Organized Retail Theft Prevention Grant Program encourages collaboration, communication, and innovation to combat organized retail theft. In supporting this approach, we recognize the proposed programs may have impacts on our community and local businesses.
In reference to these concerns, the Beverly Hills Conference & Visitors Bureau supports the Beverly Hills Police Department’s goal of reducing and preventing organized retail theft through the use of technology, increased police presence, and specific crime prevention training. More specifically, we understand the proposal may include:
- Participation in 3rd party camera integration with the City. - Participation in education and/or discussions in retail theft prevention. - Increased presence of law enforcement and/or security in the business areas, including footbeats, bicycle patrol, vehicles, and specialized equipment.
- Increased use of police technology such as cameras, Automated License Plate Reader (ALPR), Unmanned Aircraft (drones), Virtual Protection Officers (VPO), etc.
We believe these measures will not only aid in the investigation and resolution of crimes in the central and surrounding business areas but will have a longer-term impact of discouraging future crimes as well.
Signed by,
Julie Wagner, CDME
CEO
Beverly Hills Conference & Visitors Bureau
To: Board of State and Community Corrections (BSCC)
Re: The Organized Retail Theft Prevention Grant Program Date: June 23, 2023
This letter is being submitted to document that the Rodeo Drive Committee supports the Organized Retail Theft Prevention grant proposal being submitted by the City of Beverly Hills.
The Rodeo Drive Committee is a 501 C (6) non-profit organization that provides a forum where its members—consisting of retailers, hoteliers, and landowners— engage, share a dialogue, and help preserve and advance the legacy of the iconic, world-famous shopping destination in Beverly Hills.
We understand the Organized Retail Theft Prevention Grant Program encourages collaboration, communication, and innovation to combat organized retail theft. In supporting this approach, we recognize the proposed programs may have impacts on our community, members (if applicable), and local businesses.
In reference to these concerns, the Rodeo Drive Committee supports the Beverly Hills Police Department’s goal of reducing and preventing organized retail theft through the use of technology, increased police presence, and specific crime prevention training. More specifically, we understand the proposal may include:
-Participation in 3rd party camera integration with the City. -Participation in education and/or discussions in retail theft prevention. -Increased presence of law enforcement and/or security in the business areas, including footbeats, bicycle patrol, vehicles, and specialized equipment. -Increased use of police technology such as cameras, Automated License Plate Reader (ALPR), Unmanned Aircraft (drones), Virtual Protection Officers (VPO), etc.
We believe these measures will not only aid in the investigation and resolution of crimes in the central and surrounding business areas but will have a longer-term impact of discouraging future crimes as well.
Signed by,
Kathy Gohari
President, The Rodeo Drive Committee
To: Beverly Hills Police Department
Re: The Organized Retail Theft Prevention Grant Program Date: July 1, 2023
This letter is being submitted to document that True Mustang Consulting agrees to partner on the Organized Retail Theft Prevention Grant Program proposal being submitted by the Beverly Hills Police department.
True Mustang Consulting has been duly organized and in good standing with a physical address within the State of California. The organization has a valid Employee Identification Number (EIN), a valid business license, and no outstanding civil judgements.
As a part of this grant, True Mustang Consulting agrees to organize, develop and complete the quarterly progress reports and the local evaluation plan as prescribed by the grant. Further, True Mustang Consulting agrees to assist as well as provide all data necessary for the independent evaluation of the program.
Julius J. Guay, Ph.D.
President
True Mustang Consulting, Inc
Julius J. Guay
To: Board of State and Community Corrections
Re: The Organized Retail Theft Prevention Grant Program Date: June 14, 2023
This letter is being submitted to confirm that Covered 6 agrees to partner on the Organized Retail Theft Prevention Grant Program proposal being submitted by the City of Beverly Hills.
Covered 6 is capable of providing provide one to three additional Virtual Patrol Officers (VPOs) to the City’s Real Time Watch Center (RTWC) for the purpose of a focused virtual patrol of the locations/areas and hours as directed by the City, based on real-time crime statistics.
Covered 6 will also be able to scale up our services, if called upon to do so, one to three additional licensed, armed security personnel and at least one additional vehicle, for a focused patrol of the retail/business district(s) in the locations/areas and hours as directed by the City, based on real-time crime statistics.
Covered 6 further agrees to support the City’s efforts to create a ‘demonstration’ site for local, regional and national law enforcement audiences with the goal of providing familiarization, education, support and assistance to such agencies. It is our desire to support the City’s goal of reducing the costs, stressors and uncertainty when implementing these services by creating a road map and template for other agencies to adopt and implement.
Signed by,
M. Grant
Michael Grant, Chief Operations Officer
Covered 6
Covered 6 LLC | 868 Patriot Drive, Unit C, Moorpark CA 93021 | Ph: 805.926.2055 | WWW.COVERED6.COM
THIS DOCUMENT IS CONFIDENTIAL
CETMONruTR SMTE UNIvERSTTy, Los ANGELES
COLLBGE OF HBALTH AND HUMAN SER\/ICBS
School of Criminal ]ustice and Criminalistics
To: Beverly Hills Police Department
Re: The Orgqnized RetailTheft Prevention Grant Program
Date: June 29, 2023
This letter is being submitted to document that California State University-Los Angeles agrees to partner on the Organized Retail Theft Prevention Grant Program proposal being submitted by the Beverly Hills Police department.
As a part of this grant, Califomia State University-Los Angeles agrees to conduct statistical research to evaluate the effectiveness of the Organized Retail Theft Reduction Program as outlined in the grant proposal research methodology and evaluation criterie.
Lisa Graziano,
School of Criminal Justice and Criminalistics
California State University, Los Angeles
5151 State University Drive, Los Angeles, CA 90032-8153 (323) 343-4610 FAX: (323) 343-46{t6 www.calstatela.edu The Calif0rnia State l.lniversity: Eakerslield Channel lslands, Chic0, D0minguez Hills, tast Bay Fresno, tullert0n, Hrmb0ldt, long Beach L0s Angeles Maritime Academy, M0nletey Bay, N0rthrldge, P0ra0na, Sacrament0 San Bernardin0, San Dieg0 San Fraficlsc0, San J0se, San Luis 0bisp0, San lVarc0s, Son0ma Stanislaus /)
&,aA
T
23875 Ventura Blvd, Suite 208, Calabasas, California 91302 Tel: 818-222-0322 Fax: 818-337-0355 [email protected] www.nastec.com PPO #11103 ▪ PI #20740
Nastec International, Inc.
To: Board of State and Community Corrections
Re: The Organized Retail Theft Prevention Grant Program Date: June 18, 2023
This letter is being submitted to confirm that Nastec agrees to partner on the Organized Retail Theft Prevention Grant Program proposal being submitted by the City of Beverly Hills.
Nastec is capable of providing provide one to three additional Virtual Patrol Officers (VPOs) to the City’s Real Time Watch Center (RTWC) for the purpose of a focused virtual patrol of the locations/areas and hours as directed by the City, based on real-time crime statistics.
Nastec will also be able to scale up our services, if called upon to do so, one to three additional licensed, armed security personnel and at least one additional vehicle, for a focused patrol of the retail/business district(s) in the locations/areas and hours as directed by the City, based on realtime crime statistics.
Nastec further agrees to support the City’s efforts to create a ‘demonstration’ site for local, regional and national law enforcement audiences with the goal of providing familiarization, education, support and assistance to such agencies. It is our desire to support the City’s goal of reducing the costs, stressors.
Sincerely,
Rick Curiel
Director of Operations
Policy
401
Beverly Hills Police Department
BHPD Policy Manual
Copyright Lexipol, LLC 2023/05/26, All Rights Reserved.
Published with permission by Beverly Hills Police Department Bias-Based Policing - 1
Bias-Based Policing
401.1 PURPOSE AND SCOPE
This policy provides guidance to department members that affirms the Beverly Hills Police Department's commitment to policing that is fair and objective.
Nothing in this policy prohibits the use of specified characteristics in law enforcement activities designed to strengthen the department's relationship with its diverse communities (e.g., cultural and ethnicity awareness training, youth programs, community group outreach, partnerships). 401.1.1 DEFINITIONS
Definitions related to this policy include:
Bias-based policing - An inappropriate reliance on actual or perceived characteristics such as race, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, economic status, age, cultural group, disability, or affiliation with any non-criminal group (protected characteristics) as the basis for providing differing law enforcement service or enforcement (Penal Code § 13519.4).
401.2 POLICY
The Beverly Hills Police Department is committed to providing law enforcement services to the community with due regard for the racial, cultural or other differences of those served. It is the policy of this department to provide law enforcement services and to enforce the law equally, fairly, objectively and without discrimination toward any individual or group. 401.3 BIAS-BASED POLICING PROHIBITED
Bias-based policing is strictly prohibited.
However, nothing in this policy is intended to prohibit an officer from considering protected characteristics in combination with credible, timely and distinct information connecting a person or people of a specific characteristic to a specific unlawful incident, or to specific unlawful incidents, specific criminal patterns or specific schemes.
401.3.1 CALIFORNIA RELIGIOUS FREEDOM ACT
Members shall not collect information from a person based on religious belief, practice, affiliation, national origin or ethnicity unless permitted under state or federal law (Government Code § 8310.3).
Members shall not assist federal government authorities (Government Code § 8310.3):
(a) In compiling personal information about a person’s religious belief, practice, affiliation, national origin or ethnicity.
(b) By investigating, enforcing or assisting with the investigation or enforcement of any requirement that a person register with the federal government based on religious belief, practice, or affiliation, or national origin or ethnicity.
Beverly Hills Police Department
BHPD Policy Manual
Bias-Based Policing
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Published with permission by Beverly Hills Police Department Bias-Based Policing - 2
401.4 MEMBER RESPONSIBILITIES
Every member of this department shall perform his/her duties in a fair and objective manner and is responsible for promptly reporting any suspected or known instances of bias-based policing to a supervisor. Members should, when reasonable to do so, intervene to prevent any biased-based actions by another member.
401.4.1 REASON FOR CONTACT
Officers contacting a person shall be prepared to articulate sufficient reason for the contact, independent of the protected characteristics of the individual.
To the extent that written documentation would otherwise be completed (e.g., arrest report, field interview (FI) card), the involved officer should include those facts giving rise to the contact, as applicable.
Except for required data-collection forms or methods, nothing in this policy shall require any officer to document a contact that would not otherwise require reporting. 401.4.2 REPORTING OF STOPS
The Racial and IdentityProfiling Act of 2015 (AB953) took effect on January 1, 2016, and requires:
• Collection of data regarding citizen complaints alleging racial and identity profiling; • Collection of data regarding law enforcement stops;
• creation of the Racial and Identity Profiling Advisory (RIPA) Board.
AB953 requires California City and and county law enforcement agencies, the California Highway Patrol and peace officers of California State and university educational institutions to collect and report to the California Attorney General detailed data regarding all stops, which AB953 defines as a detention or search and includes a consensual search. The data to be collected on each stop by law enforcement includes, among other things:
• Time, date, location, reason for and result of the stop; • Perceived race or ethnicity, gender and approximate age of the person being stopped; • Actions taken by the officer during the stop, including whether the officer asked for consent to search; whether a search was conducted; and whether any evidence or contraband was discovered or seized.
The reporting requirements under this section will take effect on January 1, 2022. Unless an exception applies under 11 CCR 999.227, an officer conducting a stop of a person shall collect the data elements required by 11 CCR 999.226 for every person stopped and prepare a stop data report. When multiple officers conduct a stop, the officer with the highest level of engagement with the person shall collect the data elements and prepare the report (11 CCR 999.227).
If multiple agencies are involved in a stop and the Beverly Hills Police Department is the primary agency, the Beverly Hills Police Department officer shall collect the data elements and prepare the stop data report (11 CCR 999.227).
Beverly Hills Police Department
BHPD Policy Manual
Bias-Based Policing
Copyright Lexipol, LLC 2023/05/26, All Rights Reserved.
Published with permission by Beverly Hills Police Department Bias-Based Policing - 3
The stop data report shall be completed at the completion of the stop unless circumstances prevent the officer from doing so, but no longer than by the end of the officer's shift (11 CCR 999.227) The on duty supervisor shall review all stop data to ensure it has been completed by every member of the shift prior to end of watch. If a supervisor cannot check RIPA data inputs for the officers on their shift in the last hour of the shift, without incurring overtime, they should request the oncoming supervisor to complete those checks.
The primary supervisor remains responsible for ensuring the RIPA data is completed and each officer submits accurate data on their shift.
401.5 SUPERVISOR RESPONSIBILITIES
Supervisors should monitor those individuals under their command for compliance with this policy and shall handle any alleged or observed violations in accordance with the Personnel Complaints Policy.
(a) Supervisors should discuss any issues with the involved officer and his/her supervisor in a timely manner.
1. Supervisors should document these discussions, in the prescribed manner. (b) Supervisors should periodically review MAV recordings, portable audio/video recordings, Mobile Data Terminal (MDT) data and any other available resource used to document contact between officers and the public to ensure compliance with the policy.
(a) Supervisors should document these periodic reviews. (b) Recordings or data that capture a potential instance of bias-based policing should be appropriately retained for administrative investigation purposes. (c) Supervisors shall initiate investigations of any actual or alleged violations of this policy. (d) Supervisors should take prompt and reasonable steps to address any retaliatory action taken against any member of this department who discloses information concerning bias-based policing.
401.6 REPORTING TO CALIFORNIA DEPARTMENT OF JUSTICE
The Professional Standards Unit Manager shall ensure that all data required by the California Department of Justice (DOJ) regarding complaints of racial bias against officers is collected and provided to the Records and Jail Manager for required reporting to the DOJ (Penal Code § 13012; Penal Code § 13020). See the Records Bureau Policy.
Supervisors should ensure that data stop reports are provided to the Records and Jail Manager for required annual reporting to the DOJ (Government Code § 12525.5) (See Records Bureau Policy).
Beverly Hills Police Department
BHPD Policy Manual
Bias-Based Policing
Copyright Lexipol, LLC 2023/05/26, All Rights Reserved.
Published with permission by Beverly Hills Police Department Bias-Based Policing - 4
401.7 ADMINISTRATION
Each year, the Operations Division Commander should review the efforts of the Department to provide fair and objective policing and submit an annual report, including public concerns and complaints, to the Chief of Police.
The annual report should not contain any identifying information about any specific complaint, member of the public or officers. It should be reviewed by the Chief of Police to identify any changes in training or operations that should be made to improve service.
Supervisors should review the annual report and discuss the results with those they are assigned to supervise.
401.8 TRAINING
Training on fair and objective policing and review of this policy should be conducted as directed by the Personnel and Training Bureau.
(a) All sworn members of this department will be scheduled to attend Peace Officer Standards and Training (POST)-approved training on the subject of bias-based policing.
(b) Pending participation in such POST-approved training and at all times, all members of this department are encouraged to familiarize themselves with and consider racial and cultural differences among members of this community. (c) Each sworn member of this department who received initial bias-based policing training will thereafter be required to complete an approved refresher course every five years, or sooner if deemed necessary, in order to keep current with changing racial, identity and cultural trends (Penal Code § 13519.4(i)).
Policy
429
Beverly Hills Police Department
BHPD Policy Manual
Copyright Lexipol, LLC 2022/06/08, All Rights Reserved.
Published with permission by Beverly Hills Police Department ***DRAFT*** Automated License Plate Recognition (ALPR)
- 1
Automated License Plate Recognition (ALPR)
429.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidance for the capture, storage and use of digital data obtained through the use of Automated License Plate Recognition (ALPR) technology. The Beverly Hills Police Department's ALPR program is part of the City's broader Community Safety Initiative. The ALPR program will enhance public safety by employing fixed, mobile and portable ALPR camera systems to detect, identify and apprehend criminal offenders.
429.1.1 DEFINITIONS
ALPR - uses cameras to read vehicle license plates. The plates are processed through federal, state and local databases to identify wanted vehicles or vehicles of interest, capturing the date and time the vehicle was at a location. This information allows law enforcement to identify and respond; provides for rapid, efficient and appropriate deployment of law enforcement resaources; and may also serve as a post-incident investigative and prosecution resource.
Mobile ALPR - consists of fixed cameras mounted on selected marked black and white police vehicles and an ALPR program icon located on the Mobile Data Computer (MDC) touch screen.
Fixed ALPR - consists of one or more cameras permanently affixed to a pole, traffic signal or street light in the public right-of-way, which monitors a traffic lane or lanes on a public roadway.
Portable ALPR - consists of one or more cameras that can be temporarily affixed on or in a vehicle, pole, trailer or other object. The portable ALPR also consists of a laptop computer.
Back end server - the Beverly Hills Information Technology Department utilizes a hosted off-site solution dedicated to saving/maintaining information captured via the ALPR system. 429.2 POLICY
It is the policy of the Beverly Hills Police Department to install, use and maintain an ALPR system to enhance the safety of the community while protecting individual's constitutional rights. The guidelines set forth in this policy are intended to ensure that the cameras are reasonably and properly deployed, comply with the stated purpose and comply with state and federal laws. 429.3 ADMINISTRATION
The ALPR technology allows for the automated detection of license plates. It is used by the Beverly Hills Police Department to convert data associated with vehicle license plates for official law enforcement purposes, including identifying stolen or wanted vehicles, stolen license plates and missing persons. It may also be used to gather information related to active warrants, homeland security, electronic surveillance, suspect interdiction and stolen property recovery.
Beverly Hills Police Department
BHPD Policy Manual
Automated License Plate Recognition (ALPR)
Copyright Lexipol, LLC 2022/06/08, All Rights Reserved.
Published with permission by Beverly Hills Police Department ***DRAFT*** Automated License Plate Recognition (ALPR) - 2
All installation and maintenance of ALPR equipment, as well as ALPR data retention and access, shall be managed by the Administrative Services Division Commander or the authorized designee.
The Administrative Services Division Commander or the authorized designee will assign members under his/her command to administer the day-to-day operation of the ALPR equipment and data. 429.3.1 ALPR ADMINISTRATOR
The Administrative Services Division Commander shall be responsible for developing guidelines and procedures to comply with the requirements of Civil Code § 1798.90.5 et seq. This includes, but is not limited to (Civil Code § 1798.90.51; Civil Code § 1798.90.53):
(a) A description of the job title or other designation of the members and independent contractors who are authorized to use or access the ALPR system or to collect ALPR information.
(b) Training requirements for authorized users.
(c) A description of how the ALPR system will be monitored to ensure the security of the information and compliance with applicable privacy laws. (d) Procedures for system operators to maintain records of access in compliance with Civil Code § 1798.90.52.
(e) The title and name of the current designee in overseeing the ALPR operation. (f) Working with the Custodian of Records on the retention and destruction of ALPR data. (g) Ensuring this policy and related procedures are conspicuously posted on the department’s website.
429.4 OPERATIONS
Use of an ALPR is restricted to the purposes outlined below. Department members shall not use, or allow others to use the equipment or database records for any unauthorized purpose (Civil Code § 1798.90.51; Civil Code § 1798.90.53).
(a) An ALPR shall only be used for official law enforcement business. (b) An ALPR may be used in conjunction with any routine patrol operation or criminal investigation. Reasonable suspicion or probable cause is not required before using an ALPR.
(c) While an ALPR may be used to canvass license plates around any crime scene, particular consideration should be given to using ALPR-equipped cars to canvass areas around homicides, shootings and other major incidents. Partial license plates reported during major crimes should be queried in the ALPR system in an attempt to identify suspect vehicles.
(d) No member of this department shall operate ALPR equipment or access ALPR data without first completing department-approved training.
(e) No ALPR operator may access department, state or federal data unless they have both a legitimate need and a right to access data. "Need" shall be defined as a legitimate law enforcement need related to an investigation or report follow-up. .
Beverly Hills Police Department
BHPD Policy Manual
Automated License Plate Recognition (ALPR)
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Published with permission by Beverly Hills Police Department ***DRAFT*** Automated License Plate Recognition (ALPR) - 3
(f) Any alerts (wanted returns) received from the ALPR, including lost or stolen license plates, stolen vehicle, wanted persons, outstanding warrants, Amber Alerts and Vehicles of interest, should be confirmed through the MDT or Police Communications before any law enforcement action is taken absent additional information necessitating immediate police action.
(g) Absent a confirmed warrant, hit or stolen vehicle return, officers must develop independent probable cause to initiate a traffic stop for vehicles and persons of interest where no crime is suspected (e.g. stop and identify alerts). 429.5 DATA COLLECTION AND RETENTION
The Administrative Services Division Commander is responsible for ensuring systems and processes are in place for the proper collection and retention of ALPR data. Data will be transferred from vehicles to the designated storage in accordance with department procedures.
All ALPR data downloaded to the server should be stored for a minimum of thirteen months (395 days) (Government Code § 34090.6) and in accordance with the established records retention schedule. In cases where it has become, or it is reasonable to believe it will become, evidence in a criminal or civil action or is subject to a discovery request or other lawful action to produce records, the applicable data should be downloaded from the server onto portable media and booked into evidence.
429.6 ACCOUNTABILITY
All data will be closely safeguarded and protected by both procedural and technological means.
The Beverly Hills Police Department will observe the following safeguards regarding access to and use of stored data (Civil Code § 1798.90.51; Civil Code § 1798.90.53):
(a) All ALPR data downloaded to the mobile workstation and in storage shall be accessible only through a login/password-protected system capable of documenting all access of information by name, date and time (Civil Code § 1798.90.52). (b) Members approved to access ALPR data under these guidelines are permitted to access the data for legitimate law enforcement purposes only, such as when the data relate to a specific criminal investigation or department-related civil or administrative action.
(c) ALPR system audits should be conducted on a regular basis by the ALPR Administrator or the authorized designee.
For security or data breaches, see the Records Release and Maintenance Policy. 429.7 RELEASING ALPR DATA
The ALPR data may be shared only with other law enforcement or prosecutorial agencies for official law enforcement purposes or as otherwise permitted by law, using the following procedures:
Beverly Hills Police Department
BHPD Policy Manual
Automated License Plate Recognition (ALPR)
Copyright Lexipol, LLC 2022/06/08, All Rights Reserved.
Published with permission by Beverly Hills Police Department ***DRAFT*** Automated License Plate Recognition (ALPR) - 4
(a) The agency makes a written request for the ALPR data that includes:
1. The name of the agency.
2. The name of the person requesting.
3. The intended purpose of obtaining the information.
(b) The request is reviewed by the Administrative Services Division Commander or the authorized designee and approved before the request is fulfilled. (c) The approved request is retained on file.
Requests for ALPR data by non-law enforcement or non-prosecutorial agencies will be processed as provided in the Records Maintenance and Release Policy (Civil Code § 1798.90.55). 429.8 TRAINING
The Personnel and Training Sergeant or the authorized designee should ensure that members receive department-approved training for those authorized to use or access the ALPR system (Civil Code § 1798.90.51; Civil Code § 1798.90.53).
Policy
424
Beverly Hills Police Department
BHPD Policy Manual
Portable Audio/Video Recording Devices
424.1 PURPOSE AND SCOPE
This policy provides guidelines for the use of portable audio/video recording devices by members of this department while in the performance of their duties. Portable audio/video recording devices include all recording systems whether body worn cameras (BWC), hand held or integrated into portable equipment.
This policy does not apply to mobile audio/video recordings, interviews or interrogations conducted at any Beverly Hills Police Department facility, authorized undercover operations, wiretaps or eavesdropping (concealed listening devices).
424.2 POLICY
The Beverly Hills Police Departmentmay provide members with access to portable recorders, either audio or video or both, for use during the performance of their duties. The use of recorders is intended to enhance the mission of the Department by accurately capturing contacts between members of the Department and the public.
424.3 COORDINATOR
The Chief of Police or the authorized designee shall appoint a member of the Department to coordinate the use and maintenance of portable audio/video recording devices and the storage of recordings, including (Penal Code § 832.18):
(a) Establishing a system for downloading, storing and security of recordings. (b) Designating persons responsible for downloading recorded data. (c) Establishing a maintenance system to ensure availability of operable portable audio/ video recording devices.
(d) Establishing a system for tagging and categorizing data according to the type of incident captured.
(e) Establishing a system to prevent tampering, deleting and copying recordings and ensure chain of custody integrity.
(f) Working with counsel to ensure an appropriate retention schedule is being applied to recordings and associated documentation.
(g) Maintaining logs of access and deletions of recordings. 424.4 MEMBER PRIVACY EXPECTATION
All recordings made by members on any department-issued device at any time, and any recording made while acting in an official capacity for this department, regardless of ownership of the device it was made on, shall remain the property of the Department. Members shall have no expectation of privacy or ownership interest in the content of these recordings.
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424.5 MEMBER RESPONSIBILITIES
Prior to going into service, each uniformed member will be responsible for making sure that they are equipped with a Body Worn Camera (BWC) issued by the Department, and the BWC is in good working order. If the BWC is not in working order or the member becomes aware of a malfunction at any time, the member shall promptly report the failure to their supervisor and obtain a functioning device as soon as reasonably practicable. Uniformed members should wear the BWC in a conspicuous manner or otherwise notify persons they are being recorded, whenever reasonably practicable.
Any member assigned to a non-uniformed position may carry an approved portable recorderat any time the member believes such a device may be useful. Unless conducting a lawful recording in an authorized undercover capacity, non-uniformed members should wear the recorder in a conspicuous manner when in use or otherwise notify persons they are being recorded, whenever reasonably practicable.
When using a portable recorder, the assigned member shall record his/her name, BHPD identification number and the current date and time at the beginning and the end of the shift or other period of use, regardless of whether any activity was recorded. This procedure is not required when the recording device and related software captures the user's unique identification and the date and time of each recording.
Members should document the existence of a recording in any report or other official record of the contact, including any instance where the recorder malfunctioned or the member deactivated the recording. Members should include the reason for deactivation. 424.5.1 SUPERVISOR RESPONSIBILITIES
Supervisors should take custody of a portable audio/video recording device as soon as practicable when the device may have captured an incident involving the use of force, an officer-involved shooting or death or other serious incident, and ensure the data is downloaded (Penal Code § 832.18).
424.6 ACTIVATION OF THE BODY WORN CAMERA
The BWC shall be placed in the "on" position (buffering/standy-by) when uniformed personnel are "in-service." The BWC may be turned off during:
(a) Meal breaks
(b) Bathroom breaks
(c) Extended station breaks
This policy is not intended to describe every possible situation in which the BWC should be used, although there are many situations where its use is appropriate. Members should activate the recorder any time the member believes it would be appropriate or valuable to record an incident.
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Each uniformed member shall record all incidents, including enforcement and investigative contacts, whether self-initiated or in response to a call for service. Department personnel shall activate their BWC prior to initiating, or upon arrival at, any enforcement or investigative contact.
The BWCshould be activated in any of the following situations:
(a) All enforcement and investigative contacts including stops and field interview (FI) situations.
(b) Traffic stops including, but not limited to, traffic violations, stranded motorist assistance and all crime interdiction stops.
(c) Self-initiated activity in which a member would normally notify Communications Bureau.
(d) Any other contact that becomes adversarial after the initial contact in a situation that would not otherwise require recording.
Members should remain sensitive to the dignity of all individuals being recorded and exercise sound discretion to respect privacy by discontinuing recording whenever it reasonably appears to the member that such privacy may outweigh any legitimate law enforcement interest in recording.
Requests by members of the public to stop recording should be considered using this same criterion. Recording should resume when privacy is no longer at issue unless the circumstances no longer fit the criteria for recording.
Demonstrations
(a) As a general policy, Department personnel should refrain from video recording peaceful demonstrations.
(b) When there is a reason to believe a planned event has the potential for unlawful activity, Commanding Officers should make the determination whether video recording is appropriate.
(c) During demonstrations, officers should operate cameras in buffering/stand-by mode.
If officers witness crimes occurring among the demonstrators, and/or believe an arrest is likely, they should begin recording.
At no time is a member expected to jeopardize his/her safety in order to activate a BWC or change the recording media. However, the BWC should be activated in situations described above as soon as reasonably practicable.
424.6.1 CESSATION OF RECORDING
Once activated, the BWC should remain on continuously until the member reasonably believes their direct participation in the incident is complete or the situation no longer fits the criteria for activation. When a member believes it is necessary and feasible to interrupt a recording before the end of the contact or activity, they should verbally indicate the intent to stop the recording, and upon reactivation, state they have restarted the recording. This interruption and the underlying reasoning should be documented in the police report and/or on the BWC The use of a mute button (if body worn camera is equipped with one) should only be used to safeguard confidential Copyright Lexipol, LLC 2023/05/26, All Rights Reserved.
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discussions between members of the department or public, or in order to keep discussions about tactics confidential.
Members shall cease recording whenever necessary to ensure conversations are not recoded between a person in custody and the person's attorney, religious advisor or physician, unless there is explicit consent from all parties to the conversation (Penal Code § 636). 424.6.2 SURREPTITIOUS USE OF THE PORTABLE RECORDER
Members of the Department may surreptitiously record any conversation during the course of a criminal investigation in which the member reasonably believes such a recording will be lawful and beneficial to the investigation (Penal Code § 633).
Members shall not surreptitiously record another department member without a court order unless lawfully authorized by the Chief of Police or the authorized designee. 424.6.3 EXPLOSIVE DEVICE
Many portable recorders, including body-worn cameras and audio/video transmitters, emit radio waves that could trigger an explosive device. Therefore, these devices should not be used where an explosive device may be present.
424.7 PROHIBITED USE OF PORTABLE RECORDERS
Members are prohibited from using department-issued and recording media for personal use and are prohibited from making personal copies of recordings created while on-duty or while acting in their official capacity.
Members are also prohibited from retaining recordings of activities or information obtained while on-duty, whether the recording was created with department-issued or personally owned recorders. Members shall not duplicate or distribute such recordings, except for authorized legitimate department business purposes. All such recordings shall be retained at the Department.
Members are prohibited from using personally owned recording devices while on-duty without the express consent of the Watch Commander. Any member who uses a personally owned recorder for department-related activities shall comply with the provisions of this policy, including retention and release requirements, and should notify the on-duty supervisor of such use as soon as reasonably practicable.
Recordings shall not be used by any member for the purpose of embarrassment, harassment or ridicule.
424.8 IDENTIFICATION AND PRESERVATION OF RECORDINGS
To assist with identifying and preserving data and recordings, all members utilizing the designated software or web-based management system to upload BWC files into the media storage database, shall minimally include the following basic identifying information:
1. CAD Incident number
2. Type of incident: "Traffic stop", "Call for service", etc.
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3. Members should also document the existence of the recording in any related case report.
A member should transfer, tag or mark recordings when the member reasonably believes:
(a) The recording contains evidence relevant to potential criminal, civil or administrative matters.
(b) A complainant, victim or witness has requested non-disclosure. (c) A complainant, victim or witness has not requested non-disclosure but the disclosure of the recording may endanger the person.
(d) Disclosure may be an unreasonable violation of someone's privacy. (e) Medical or mental health information is contained.
(f) Disclosure may compromise an undercover officer or confidential informant.
Any time a member reasonably believes a recorded contact may be beneficial in a non-criminal matter (e.g., a hostile contact), the member should promptly notify a supervisor of the existence of the recording.
424.9 RETENTION OF RECORDINGS
Recordings of the following should be retained for a minimum of two years (Penal Code § 832.18):
(a) Incidents involving use of force by an officer
(b) Officer-involved shootings
(c) Incidents that lead to the detention or arrest of an individual (d) Recordings relevant to a formal or informal complaint against an officer or the Beverly Hills Police Department
Recordings containing evidence that may be relevant to a criminal prosecution should be retained for any additional period required by law for other evidence relevant to a criminal prosecution (Penal Code § 832.18).
All other recordings should be retained for a period consistent with the requirements of the organization’s records retention schedule but in no event for a period less than 180 days.
Records or logs of access and deletion of recordings should be retained permanently (Penal Code § 832.18).
424.9.1 RELEASE OF AUDIO/VIDEO RECORDINGS
Requests for the release of audio/video recordings shall be processed in accordance with the Records Maintenance and Release Policy and in accordance with current law. 424.10 REVIEW OF RECORDED MEDIA FILES
When preparing written reports, members should review their recordings as a resource (see the Officer-Involved Shootings and Deaths Policy for guidance in those cases). However, members Copyright Lexipol, LLC 2023/05/26, All Rights Reserved.
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shall not retain personal copies of recordings. Members should not use the fact a recording was made as a reason to write a less detailed report.
Supervisors are authorized to review relevant recordings any time they are investigating alleged misconduct or reports of meritorious conduct or whenever such recordings would be beneficial in reviewing the member's performance.
Recorded files may also be reviewed:
(a) Upon approval by a supervisor, by any member of the Department who is participating in an official investigation, such as a personnel complaint, administrative investigation or criminal investigation.
(b) Pursuant to lawful process or by court personnel who are otherwise authorized to review evidence in a related case.
(c) By media personnel with permission of the Chief of Police or the authorized designee. (d) In compliance with a public records request, if permitted, and in accordance with the Records Maintenance and Release Policy.
All recordings should be reviewed by the Custodian of Records prior to public release (see the Records Maintenance and Release Policy). Recordings that unreasonably violate a person's privacy or sense of dignity should not be publicly released unless disclosure is required by law or order of the court.
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Policy
339
Beverly Hills Police Department
BHPD Policy Manual
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Public Safety Video Security System
339.1 PURPOSE AND SCOPE
This policy provides guidance for the placement and monitoring of department public safety video security systems(e.g., Closed Circuit Television Video System [CCTV]), as well as the storage and release of the captured images. The Beverly Hills Police Department CCTV program will enhance public safety by improving the Departments ability to:
• Deter criminal activity
• Respond to public safety needs
• Investigation of criminal activity
• Identify and apprehend crime participants and serve as an aid to the successful prosecution of those responsible for criminal acts.
This policy only applies to overt, marked public safety video security systems operated by the Department. It does not apply to mobile audio/video systems, covert audio/video systems or any other image-capturing devices used by the Department.
339.2 POLICY
The Beverly Hills Police Department operates a public safety video security system to complement its anti-crime strategy, to effectively allocate and deploy personnel, and to enhance public safety and security in public areas. Cameras may be placed in strategic locations throughout the City to detect and deter crime, to help safeguard against potential threats to the public, to help manage emergency response situations during natural and man-made disasters and to assist City officials in providing services to the community.
Video security systems in public areas will be conducted in a legal and ethical manner while recognizing and protecting constitutional standards of privacy. The guidelines set forth in this policy are intended to ensure the cameras are reasonably and properly operated and comply with the intent of the City program and in compliance with State and Federal laws. 339.3 OPERATIONAL GUIDELINES
Only department-approved video security equipment shall be utilized. Members authorized to monitor video security equipment should only monitor public areas and public activities where no reasonable expectation of privacy exists. The Chief of Police or the authorized designee shall approve all proposed locations for the use of video security technology and should consult with and be guided by legal counsel as necessary in making such determinations.
This policy is not intended to create an affirmative duty on the part of the live monitor, whether on a continuous or periodic basis, the system located in public places. Installation of the system is not designed to benefit specific individuals, businesses, entities or groups and shall create no special relationship with any specific person or party. The system may be live monitored on a case by case basis, as deemed appropriate.
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339.3.1 PLACEMENT AND MONITORING
Camera placement will be guided by the underlying purpose or strategy associated with the overall video security plan. As appropriate, the Chief of Police should confer with other affected City divisions and designated community groups when evaluating camera placement. Environmental factors, including lighting, location of buildings, presence of vegetation, or other obstructions, should also be evaluated when determining placement.
The cameras shall only record video images and not sound. Recorded images may be used for a variety of purposes, including criminal investigations and monitoring of activity around high-value or high-threat areas. The public video security system may be useful for the following purposes:
(a) To prevent, deter, and identify criminal activity.
(b) To target identified areas of gang and narcotics complaints or activity. (c) To respond to critical incidents.
(d) To assist in identifying, apprehending, and prosecuting offenders. (e) To document officer and offender conduct during interactions to safeguard the rights of the public and officers.
(f) To augment resources in a cost-effective manner.
(g) To monitor pedestrian and vehicle traffic activity.
Images from each camera should be recorded in a manner consistent with the underlying purpose of the particular camera. Images should be transmitted to monitors installed in the Watch Commander's office and Communications Bureau. When activity warranting further investigation is reported or detected at any camera location, the available information should be provided to responding officers in a timely manner. The Watch Commander or trained personnel in Communications Bureau are authorized to adjust the cameras to more effectively view a particular area for any legitimate public safety purpose.
The Chief of Police may authorize video feeds from the public safety video security system to be forwarded to a specified location for monitoring by other than police personnel, such as allied government agencies, road or traffic crews, or fire or emergency operations personnel.
Unauthorized recording, viewing, reproduction, dissemination, or retention is prohibited. 339.3.2 INTEGRATION WITH OTHER TECHNOLOGY
The Department may elect to integrate its public safety video security system with other technology to enhance available information. Systems such as gunshot detection, incident mapping, crime analysis, license plate recognition, facial recognition and other video-based analytical systems may be considered based upon availability and the nature of department strategy.
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The Department should evaluate the availability and propriety of networking or otherwise collaborating with appropriate private sector entities and should evaluate whether the use of certain camera systems, such as pan-tilt-zoom systems and video enhancement or other analytical technology, requires additional safeguards.
339.4 VIDEO SUPERVISION
Supervisors should monitor video security access and usage to ensure members are within department policy and applicable laws. Access and viewing shall be in the course of legitimate police business and on a need-to-know/right-to-know basis. Supervisors should ensure such use and access is appropriately documented.
339.4.1 PROHIBITED ACTIVITY
Public safety video security e systems will not intentionally be used to invade the privacy of individuals or observe areas where a reasonable expectation of privacy exists.
Public safety video security equipment shall not be used in an unequal or discriminatory manner and shall not target individuals or groups based solely on actual or perceived characteristics such as race, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, economic status, age, cultural group, or disability.
Video security equipment shall not be used to harass, intimidate, or discriminate against any individual or group.
339.5 EMERGENCY ACCESS TO SCHOOL DISTRICT CCTV SYSTEM
In connection with an active emergency situation only; and when necessary to protect the health or safety of a pupil or other persons, the School District shall allow the City's police personnel to access the District's CCTV camera feeds pursuant to 20 USC Section 1232g(b)(1)(I) and California Education Code Section 49076(a)(2)(A). In providing access to the CCTV camera feeds, the District shall comply with the terms of the current memorandum of understanding.
In the event of a non-emergency situation, or for the purposes of investigating a crime or incident, it shall be necessary to first obtain express permission for an authorized representative of the School District prior to viewing live or recorded video from District CCTV camera feeds.
Any access to school cameras for maintenance purposes shall be coordinated with the BHUSD Superintendent, or authorized designee, prior to this access. The Special Projects Bureau shall maintain a record of all such access.
339.6 STORAGE AND RETENTION OF MEDIA
All downloaded media shall be stored in a secure area with access restricted to authorized persons. Images will be digitally stored on secure servers located in the City of Beverly Hills Information Technology (IT) Department to facilitate prompt retrieval for investigative purposes and/or transferred to a tape medium for the remainder of the storage period. A recording needed as evidence shall be copied to a suitable medium and booked into evidence in accordance with Beverly Hills Police Department
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established evidence procedures. All actions taken with respect to retention of media shall be appropriately documented.
The type of video security technology employed and the manner in which recordings are used and stored will affect retention periods. The recordings should be stored and retained in accordance with the established records retention schedule and for thirteen months (395 days). If recordings are evidence in any claim filed or any pending litigation, they shall be preserved until pending litigation is resolved (Government Code § 34090.6).
Any recordings needed as evidence in a criminal or civil proceeding shall be copied to a suitable medium and booked into evidence in accordance with current evidence procedures. 339.6.1 EVIDENTIARY INTEGRITY
All downloaded and retained media shall be treated in the same manner as other evidence.
Media shall be accessed, maintained, stored and retrieved in a manner that ensures its integrity as evidence, including strict adherence to chain of custody requirements. Electronic trails, including encryption, digital masking of innocent or uninvolved individuals to preserve anonymity, authenticity certificates and date and time stamping, shall be used as appropriate to preserve individual rights and to ensure the authenticity and maintenance of a secure evidentiary chain of custody.
339.7 RELEASE OF VIDEO IMAGES
All recorded video images gathered by the public safety video security equipment are for the official use of the Beverly Hills Police Department. Video images stored on servers may be accessed and retrieved by authorized personnel only.
Requests for recorded video images from the public or the media shall be processed in the same manner as requests for department public records.
Requests for recorded images from other law enforcement agencies shall be referred to the Watch Commander for release in accordance with a specific and legitimate law enforcement purpose.
Recorded video images that are the subject of a court order or subpoena shall be processed in accordance with the established department subpoena process. 339.8 VIDEO SURVEILLANCE AUDIT
The Chief of Police or the authorized designee will conduct an annual review of the public safety video security system. The review should include an analysis of the cost, benefit and effectiveness of the system, including any public safety issues that were effectively addressed or any significant prosecutions that resulted, and any systemic operational or administrative issues that were identified, including those related to training, discipline or policy.
The results of each review shall be appropriately documented and maintained by the Chief of Police or the authorized designee and other applicable advisory bodies. Any recommendations for training or policy should be promptly addressed.
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339.9 TRAINING
All department members authorized to operate or access public video security systems shall receive appropriate training. Training should include guidance on the use of cameras, interaction with dispatch and patrol operations and a review regarding relevant policies and procedures, including this policy. Training should address state and federal law related to the use of video security equipment and privacy. Training shall be documented and acknowledged in writing by both the member receiving the training and providing the training.
Policy
606
Beverly Hills Police Department
BHPD Policy Manual
Unmanned Aerial System (UAS) Operations
606.1 PURPOSE AND SCOPE
The purpose of this policy is to establish guidelines for the use of an unmanned aerial system (UAS) and for the storage, retrieval and dissemination of images and data captured by the UAS. 606.1.1 DEFINITIONS
Definitions related to this policy include:
Unmanned Aerial System (UAS) - An unmanned aircraft of any type that is capable of sustaining directed flight, whether preprogrammed or remotely controlled (commonly referred to as an unmanned aerial vehicle (UAV)), and all of the supporting or attached systems designed for gathering information through imaging, recording or any other means. 606.2 POLICY
Unmanned aerial systems may be utilized to enhance the department’s mission of protecting lives and property when other means and resources are not available or are less effective. Any use of a UAS will be in strict accordance with constitutional and privacy rights and Federal Aviation Administration (FAA) regulations.
606.3 PRIVACY
The use of the UAS potentially involves privacy considerations. Absent a warrant or exigent circumstances, operators and observers shall adhere to FAA altitude regulations and shall not intentionally record or transmit images of any location where a person would have a reasonable expectation of privacy (e.g., residence, yard, enclosure). Operators and observers shall take reasonable precautions to avoid inadvertently recording or transmitting images of areas where there is a reasonable expectation of privacy. Reasonable precautions can include, for example, deactivating or turning imaging devices away from such areas or persons during UAS operations. 606.4 PROGRAM COORDINATOR
The Chief of Police will appoint a program coordinator who will be responsible for the management of the UAS program. The program coordinator will ensure that policies and procedures conform to current laws, regulations and best practices and will have the following additional responsibilities:
• Coordinating the FAA Certificate of Waiver or Authorization (COA) application process and ensuring that the COA is current.
• Ensuring that all authorized operators and required observers have completed all required FAA and department-approved training in the operation, applicable laws, policies and procedures regarding use of the UAS.
• Developing uniform protocol for submission and evaluation of requests to deploy a UAS, including urgent requests made during ongoing or emerging incidents.
Deployment of a UAS shall require written authorization of the Chief of Police or the authorized designee, depending on the type of mission.
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• Developing protocol for conducting criminal investigations involving a UAS, including documentation of time spent monitoring a subject.
• Implementing a system for public notification of UAS deployment. • Developing an operational protocol governing the deployment and operation of a UAS including, but not limited to, safety oversight, use of visual observers, establishment of lost link procedures and secure communication with air traffic control facilities. • Developing a protocol for fully documenting all missions. • Developing a UAS inspection, maintenance and record-keeping protocol to ensure continuing airworthiness of a UAS, up to and including its overhaul or life limits. • Developing protocols to ensure that all data intended to be used as evidence are accessed, maintained, stored and retrieved in a manner that ensures its integrity as evidence, including strict adherence to chain of custody requirements. Electronic trails, including encryption, authenticity certificates and date and time stamping, shall be used as appropriate to preserve individual rights and to ensure the authenticity and maintenance of a secure evidentiary chain of custody.
• Developing protocols that ensure retention and purge periods are maintained in accordance with established records retention schedules. • Facilitating law enforcement access to images and data captured by the UAS. • Recommending program enhancements, particularly regarding safety and information security.
• Ensuring that established protocols are followed by monitoring and providing periodic reports on the program to the Chief of Police.
606.5 USE OF UAS
Only authorized operators who have completed the required training shall be permitted to operate the UAS.
Use of vision enhancement technology (e.g., thermal and other imaging equipment not generally available to the public) is permissible in viewing areas only where there is no protectable privacy interest or when in compliance with a search warrant or court order. In all other instances, legal counsel should be consulted.
606.6 PROHIBITED USE
The UAS video surveillance equipment shall not be used:
• To conduct random surveillance activities.
• To target a person based solely on individual characteristics, such as, but not limited to race, ethnicity, national origin, religion, disability, gender or sexual orientation. • To harass, intimidate or discriminate against any individual or group. • To conduct personal business of any type.
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Unmanned Aerial System (UAS) Operations
606.6.1 BEVERLY HILLS MUNICIPAL CODE 5-6-604
(a) No person shall use an unmanned aircraft to record or transmit any visual image or audio recording of any person or private real property located in the city under circumstances in which the subject person or owner of the subject real property has a reasonable expectation of privacy, including, but not limited to:
1. Inside a private residence or office.
2. Inside an enclosed yard.
(b) This section shall not prohibit the use of any model aircraft, which is flown in compliance with section 336 of the FAA modernization and reform act of 2012 and which does not transmit or record visual images or audio recordings of any person or real property located in the city.
(c) This section shall not prohibit the use of any unmanned aircraft by law enforcement or public safety agencies:
1. If a warrant is issued authorizing the use of an unmanned aircraft.
2. For the purpose of providing emergency management, fire or police protection services in response to a life-threatening emergency or for surveying the condition of persons or property during a duly declared state of emergency.
3. Under circumstances where a warrant would not otherwise be required by law. (d) For the purpose of this section, an unmanned aircraft is a device that flies and is operated without the possibility of direct human intervention from within or on the aircraft (Ord 14-O-2667, eff. 11-21-2014).
606.7 RETENTION OF UAS DATA
Data collected by the UAS shall be retained as provided in the established records retention schedule.
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BSCC 1143-23
APPENDIX A: Organized Retail Theft Grant Program Scoring Panel Roster Name Title Organization / Agency
1 Ryan Allain Director Government Affairs, California Retailers Association
2 Chesa Boudin Executive Director Criminal Law & Justice Center – UC Berkeley School of Law
3 Michelle Brown Retired Chief Probation Officer San Bernardino County 4 Derek Casebeer Chief Deputy Sacramento County Probation Department
5 Tracie Cone Public Information Officer Board of State and Community Corrections
6 Jason Craven Officer CA Highway Patrol Organized Retail Crime Task Force & Sacramento County
Auto Theft Suppression Task Force
7 Jason Daughrity Retired CHP Captain Commander of Field Support Section 8 Sandra Dinong Associate Governmental Program
Analyst
Board of State and Community
Corrections
9 Evonne Garner Retired Deputy Director Board of State and Community Corrections
10 Mary Jolls Retired Deputy Director Board of State and Community Corrections
11 Nicole Kirkaldy Restorative Justice and Diversion
Program Director
Yolo County District Attorney's Office
12 Mercedes Morales Associate Governmental Program
Analyst
Board of State and Community
Corrections
13 Ryan Okimura Staff Services Manager I Board of State and Community Corrections
14 Nancy O’Malley Retired District Attorney Alameda County 15 Chelsea Paez Staff Services Manager I Board of State and Community Corrections
16 Bao Phan Associate Governmental Program
Analyst
Board of State and Community
Corrections
17 Rodney Rego Captain Elk Grove Police Department
18 Michelle Solorzano Sr. Project Manager City of El Monte 19 Ashley Taylor Associate Governmental Program
Analyst
Board of State and Community
Corrections
20 Eric Taylor Sheriff San Benito County
Beverly Hills PD
BSCC 1143-23
APPENDIX B: Grantee Assurance for Non-Governmental Organizations The Organized Retail Theft Grant Program Request for Proposals (RFP) includes requirements that apply to non-governmental organizations (NGOs)1 providing services with grant funds. Grantees are responsible for ensuring that all contracted third parties continually meet these requirements as a condition of receiving funds. The RFP describes these requirements as follows:
Any non-governmental organization that receives Organized Retail Theft Grant Program Grant funds (as either a subgrantee or subcontractor) must:
• Have been duly organized, in existence, and in good standing for at least six (6) months prior to the effective date of its fiscal agreement with the BSCC or with the Organized Retail Theft Grant Program grantee;
o Non-governmental entities that have recently reorganized or have merged with other qualified non-governmental entities that were in existence prior to the six (6) month date are also eligible, provided all necessary agreements have been executed and filed with the California Secretary of State prior to the start date of the grant agreement with the BSCC or the start date of the grantee subcontractor fiscal agreement; • Be registered with the California Secretary of State’s Office, if applicable; • Have a valid Employer Identification Number (EIN) or Taxpayer ID (if sole proprietorship); • Have a valid business license, if applicable;
• Have no outstanding civil judgments or liens;
• Have any other state or local licenses or certifications necessary to provide the services requested (e.g., facility licensing by the Department of Health Care Services), if applicable; and • Have a physical address within California. (An agent for service of process with a California address is insufficient.)
Completing the NGO Assurance (Following Page)
1. Provide the name of the Applicant Agency (the Grantee),
2. List all contracted parties (if known),
3. Check Yes or No to indicate if each contracted part meets the requirements
4. Sign and Submit to the BSCC
NOTE: If the name of the contracted party is unknown or if there will be no contracted parties. Write N/A in the “Name of Contracted Party” field and sign the document. 1 For the purposes of this RFP, NGOs include nonprofit and for-profit community-based organizations, faith-based organizations, evaluators (except government institutions such as universities), grant management companies, and any other non-governmental agency or individual.
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APPENDIX B: Grantee Assurance for Non-Governmental Organizations Provide your agency name and in the table list information for all contracted parties.
Grantee:
*Grantees are required to update this list and submit it to BSCC any time a new third-party contract is executed after the initial assurance date. Grantees shall retain (on-site) applicable source documentation for each contracted party that verifies compliance with the requirements listed in the RFP. The BSCC will not reimburse for costs incurred by any third party that does not meet the requirements listed above and for which the BSCC does not have a signed grantee assurance on file.
A signature below is an assurance that all requirements listed above have been met.
AUTHORIZED SIGNATURE
(This document must be signed by the person who is authorized to sign the Grant Agreement.)
NAME OF AUTHORIZED OFFICER TITLE TELEPHONE NUMBER
STREET ADDRESS CITY STATE ZIP CODE
EMAIL ADDRESS
SIGNATURE DATE
X
Name of Contracted Party Address Email / Phone Meets All Requirements
Yes ☐ No ☐
Yes ☐ No ☐
Yes ☐ No ☐
Yes ☐ No ☐
Yes ☐ No ☐
Attachment 3
BSCC Powered by Submittable
Title Beverly Hills Police Department
by Chad Lynn in Organized Retail Theft Prevention
Grant Program
[email protected]
07/07/2023
id. 41334383
Original Submission 07/07/2023
The Organized Retail Theft (ORT) Prevention Grant Program Application is divided into five (5) sections as identified below:
Background Information Contact Information Program Information Proposal Narrative and Budget Mandatory Attachments Each section has a series of questions requiring a response. Applicants will be prompted to provide written text, select options from a drop down menu, select options from a multiple choice menu, or upload attachments. Questions with a red asterisk require responses.
Applicants will not be able to submit the application until all questions with a red asterisk have been completed. Applicants may reference the ORT Prevention Grant Program Proposal Instruction Packet for background information, key dates, rating factors, and other important information to aid in the completion of the ORT Prevention Grant Program Application. The ORT Prevention Grant Proposal Instruction Packet is available on the Board of State and Community Corrections (BSCC) website. NOTE: Applicants may start and stop their application but must select "Save Draft" at the bottom of the application before existing.
SECTION I -
BACKGROUND
INFORMATION
This section requests information about the applicant’s name, location, mailing address, and tax identification number.
Name of Applicant
(i.e., Police
Department, Sheriff’s
Department, or
Probation
Department)
Beverly Hills Police Department
Multi-Agency
Partnerships
Information (if
applicable)
Applicants may apply for funding as part of a multi-agency partnership (two [2] or more agencies). The agencies and jurisdictions comprising the collaborative application are not required to be contiguous. One (1) Lead Public Agency must be identified on behalf of the partnership.
Multi-Agency
Partnerships
No: This is not a Multi-Agency Partnership Application
Lead Public Agency
Information
All applicants are required to designate a Lead Public Agency (LPA) to serve as the coordinator for all grant activities. The LPA is a governmental agency with local authority within the applicant's city or county. The applicant may choose to fill the role of LPA itself or it may designate a department, agency, or office under its jurisdiction to serve as the LPA. The role of the LPA is to coordinate with other local government agency partners and non-governmental organizations to ensure successful implementation of the grant program. The LPA is responsible for data collection and management, invoices, meeting coordination (virtual and/or in-person), and will serve as the primary point of contact with the BSCC.
Lead Public Agency Beverly Hills Police Department
Applicant's Physical
Address
464 N Rexford Drive
Beverly Hills
Ca
90210
US
Applicant's Mailing
Address (if different
than the physical
address)
455 N Rexford Drive
Beverly Hills
CA
90210
US
Mailing Address for
Payment
455 N Rexford Drive
ATTN: Finance Department
Beverly Hills
Ca
90210
US
Tax Identification
Number
95-6000678
SECTION II -
CONTACT
INFORMATION
This section requests contact information for the individuals identified as the Project Director, Financial Officer, Day-to-Day Project Contact, Day-to-Day Fiscal Contact, and the Authorized Signature.
Project Director Max
Subin
Project Director's
Title with
Agency/Department/Organization
Captian - Beverly Hills Police Department
Project Director's
Physical Address
464 N Rexford Drive
Beverly Hills
Ca
90210
US
Project Director's
Email Address
[email protected]
Project Director's
Phone Number
+13102882616
Financial Officer Jeff
Muir
Financial Officer's
Title with
Agency/Department/Organization
Director of Finance
Financial Officer's
Physical Address
455 N Rexford Drive
Beverly Hills
Ca
90210
US
Financial Officer's
Email Address
[email protected]
Financial Officer's
Phone Number
+13102852423
Day-To-Day Program
Contact
Chad
Lynn
Day-To-Day Program
Contact's Title
Deputy Director of Special Projects - Public Safety
Day-To-Day Program
Contact's Physical
Address
455 N Rexford Drive
Beverly Hills
Ca
90210
US
Day-To-Day Program
Contact's Email
Address
[email protected]
Day-To-Day Program
Contact's Phone
Number
+13102851080
Day-To-Day Fiscal
Contact
Michelle
Guillermo
Day-To-Day Fiscal
Contact's Title
Accountant II
Day-To-Day Fiscal
Contact's Physical
Address
455 N Rexford Drive
Beverly Hills
Ca
90210
US
Day-To-Day Fiscal
Contact's Email
Address
[email protected]
Day-To-Day Fiscal
Contact's Phone
Number
+13102852451
Name of Authorized
Officer
Nancy
Hunt-Coffey
Authorized Officer's
Title
City Manager
Authorized Officer's
Physical Address
455 N Rexford Drive
Beverly Hills
Ca
90210
US
Authorized Officer's
Email Address
[email protected]
Authorized Officer's
Phone Number
+13102851012
Authorized Officer
Assurances
checked
SECTION III -
PROGRAM
INFORAMTION
This section requests a Project Title, Proposal Summary description, Program Purpose Area(s) selection, and Scope Funding Category selection.
Project Title Beverly Hills Organized Retail Theft Prevention Proposal Summary This grant will leverage and expand the City of Beverly Hills’ (CBH) available resources for a regional and statewide benefit. Our goal is to create a dynamic model for other agencies to maximize return on investment for their specific environments. The Real Time Watch Center, utilizing over 35 different technologies, has improved our ability to rapidly respond, apprehend suspects and develop follow-up investigative leads. We have hosted over 60+ law enforcement agencies and 250+ people during our first year of operation. Our success, supporting retail flagship stores and brands from around the world, can be duplicated by other agencies throughout the state.
PROGRAM
PURPOSE AREAS
Applicants must propose activities, strategies, or programs that address the Program Purpose Areas (PPAs) as defined on pages 5 - 8 in the ORT Prevention Grant Proposal Instruction Packet. A minimum of one (1) PPA must be selected; applicants are not required to address all three (3) PPAs. All proposed activities, strategies, or programs must have a link to the ORT Prevention Grant Program as described in the authorizing legislation and the ORT Prevention Grant Proposal Instruction Packet.
Program Purpose
Areas (PPAs):
PPA 1: Organized Retail Theft
Funding Category
Information
Applicants may apply for funding in a Medium Scope OR Large Scope Category. The maximum an applicant may apply for is up to $6,125,000 in the Medium Scope category OR up to $15,650,000 in the Large Scope category. Applicants may apply for any dollar amount up to and including the maximum grant amount identified in each category. Multiagency partnerships (determined as Medium Scope OR Large Scope) may apply for up to the maximum grant award in that category, multiplied by the number of partnering eligible applicants. For Example: Four (4) eligible applicants in the Medium Scope category may submit one (1) application for up to $24,500,000 o $6,125,000 (Medium Scope Max) x 4 (# of Agencies) = $24,500,000 Two (2) eligible applicants in the Large Scope category may submit one (1) application for up to $31,300,000 o $15,650,000 (Large Scope Max x 2 (# of Agencies) = $31,300,000 Please reference pages 10-12 in the ORT Prevention Grant Proposal Instruction Packet for additional information.
Funding Category Medium Scope (Up to $6,125,000)
SECTION IV -
PROPOSAL
NARRATIVE AND
BUDGET
This section requests responses to the Rating Factors identified in the the ORT Prevention Grant Program Application Instruction Packet.
Proposal Narrative
Instructions
The Proposal Narrative must address the Project Need, Project Description, Project Organizational Capacity and Coordination, and Project Evaluation and Monitoring Rating Factors as described in the ORT Prevention Grant Instruction Packet (refer to pages 20-24). A separate narrative response is required for each Rating Factor as described below: The Project Need narrative may not may not exceed 6,711 total characters (includes punctuation, numbers, spacing and any text). In Microsoft Word, this is approximately three (3) pages in Arial 12-point font with one-inch margins on all four (4) sides and at
1.5-line spacing. The Project Description narrative may not may not exceed 11,185 total characters (includes punctuation, numbers, spacing and any text). In Microsoft Word, this is approximately five (5) pages in Arial 12-point font with one-inch margins on all four (4) sides and at 1.5-line spacing. The Project Organizational Capacity and Coordination narrative may not may not exceed 4,474 total characters (includes punctuation, numbers, spacing and any text). In Microsoft Word, this is approximately two (2) pages in Arial 12-point font with one-inch margins on all four (4) sides and at 1.5-line spacing. The Project Evaluation and Monitoring narrative may not may not exceed 4,474 total characters (includes punctuation, numbers, spacing and any text). In Microsoft Word, this is approximately two (2) pages in Arial 12-point font with one-inch margins on all four (4) sides and at 1.5-line spacing. A character counter is automatically enabled that shows the number of characters used and the remaining number of characters before the limit for each response is met. If the character limit is exceeded, a red prompt will appear with the message "You have exceeded the character limit". Applicants will be prohibited from submitting the ORT Prevention Grant Program Application until they comply with the character limit requirements. NOTE: It is up to the applicant to determine how to use the total word limit in addressing each section, however as a guide, the percent of total point value for each section is provided in the ORT Prevention Grant Proposal Instruction Packet (refer to page 15).
Project Need The City of Beverly Hills (CBH) encompasses 5.5 square miles, featuring high-value real estate and luxury brands recognized worldwide. Retail sales are estimated at $4.5 billion annually, which is approximately $125k per capita; approximately 8.3x the state average of 15k based on the 2017 average and 2020 census data.
Consequently, we are one of the most desired targets of sophisticated Organized Retail Theft (ORT) in the state, which exposes us and the state to disproportionate ORT related losses. The National Retail Federation’s 2022 National Retail Security Survey reported the 2022 national average for shrink was 1.4%, an estimated local loss of approximately $63 million. Based on the survey, External Theft attributed to ORT was the second highest increase to threat priorities over the past five years (74.1%), behind guest-on-associate violence (77.6%.)
Starting in 2021, accelerating in 2022, and continuing to increase into 2023 traditional property crime in CBH has shifted to more sophisticated ORT by international and localized theft groups.
Conversely, from 2018 to 2020 overall property crime dropped, remained stagnant in 2021 and 2022, and slightly increased in 2023.
This disparity highlights the growth of ORT, which will require a change to our policing strategies; ORT crime is increasing in frequency, quantity/value of goods stolen, and the number of distinct ORT groups.
Investigations have uncovered statewide ORT linked to theft groups specifically targeting us and inflicting significant losses on the retail community. To date we have identified 85 ORT groups involved in crimes ranging from individuals or small teams with simple concealment methods, to coordinated smash-and-grab crimes involving 10-15 suspects and multiple vehicles. Because proceeds from quickly liquidated merchandise are often transferred overseas before investigators can identify suspects, immediate intervention is necessary to disrupt these networks. Gaps in traditional reporting methodology and access and availability of technologies and investigative resources creates a barrier to tracking the origins and relationships of these groups. The barriers are impeding our ability to develop operational profiles and create predictive models. Simply stated, we are responding to ORT without addressing root-causes, commonalities, and associations between and within these groups.
Our business and retail district(s) include local and national retailers, restaurants, personal services, and commercial medical and office space. Retail spaces generally face the street in open areas that are geographically and environmentally ORT susceptible. This configuration creates challenges with entry/exit points, comprehensive surveillance coverage, and effective communication, collaboration and information sharing between private entities experiencing ORT.
Furthermore, high profile national and international retailers may be motivated to under report ORT to avoid negative media attention that may harm tourism. As a luxury destination, and a focus of international news and social media, these circumstances can have a
disproportionate impact on indirect losses related to perceived travel and safety concerns of tourists throughout the world.
Preventative measures are traditionally left to individual retailer’s loss prevention units. This results in disjointed and inconsistent local retailer responses throughout the state. In-store and on-site physical security measures, such as closed-circuit television (CCTV) or license plate readers located within a specific location yield limited intelligence or workable data to identify suspects. When intelligence is gathered, it may not be shared with law enforcement agencies, nor is it shared between private retailers. Antiquated and ill-equipped loss prevention and law enforcement intelligence networks cannot match the speed at which ORT crime is committed.
Defeating ORT requires specialized, tedious and advanced investigative techniques and systems, which are typically reserved for violent felonies. Current law enforcement investigative infrastructure is not equipped to deal with the increased frequency and volume of ORT crimes and the current intelligence network is reactionary. We are appropriately staffed for calls for service, but we are not staffed for a proactive ORT approach, which creates an expanding service gap.
In 2022, in response to these conditions, we engaged in a coordinated effort to leverage our technologies and enhance our real-time investigative capabilities. The City provided the Beverly Hills Police Department (BHPD) with the resources to create and staff a Real Time Watch Center (RTWC.) From June 2021 to June 2022 a property crime detective was assigned 101 active, workable cases. This same position was assigned 130 active, workable cases between June 2022 to June 2023, during the first operational year of the RTWC. We have attributed the 30% increase in workable cases to the implementation of the RTWC, resulting in a quicker response to crimes, suspect identification, and arrests.
Through the expansion of existing technology, directed patrol, improved investigative methods, collaboration with the local retail community, and the statewide promotion of deconfliction methods, we seek to prevent and discourage ORT. We will continue to collaborate with local and regional task forces to leverage and share our individual successes with statewide agencies. Our goal is to expand and enhance successful technologies, along with holistic investigative techniques, to reduce ORT crimes by 15% over the three-year grant period.
Project Description We have addressed crime through the strategic use of technology, investigative and patrol methods, and community outreach and education. The City’s participation in the UNITE federal earmark in the early 2000s created a tradition of pioneering new technologies and approaches to create scalable roadmaps for other agencies to share in our successes and benefit from our challenges. This application is a commitment to continue this tradition.
We are a leader in innovative techniques for investigating, identifying, and apprehending ORT suspects. Our Detectives coordinated an online ORT in coordination with the California DOJ to identify challenges and needs of statewide ORT law enforcement. We identified three common characteristics for most ORT. Incidents are SERIAL in nature, involve a CRIMINAL CONSPIRACY, and involve some form of digital COMMUNICATIONS.
ORT groups strike repeatedly and across multiple jurisdictions. ORT groups will conduct a smash-and-grab in CBH one day and strike again in Newport Beach the next day. ORT groups work with co-conspirators to plan and execute smash-and-grab or en-masse run-out operations.
These groups then work with others to conceal merchandise until buyers are found; multiple people must work together to coordinate and engage in ORT criminal acts. Communication is a critical element of a conspiracy. ORT criminals use cellphones to plan crimes, navigate to locations, research product values, and liquidate goods.
In February 2023, a grand theft occurred at an international brand’s retail store. The suspects concealed merchandise in bags designed to circumvent security systems, known as “booster bags,” indicating that this was ORT. Our access to CCTV and automated license plat reader (ALPR) systems allowed us to identify a suspect vehicle used to flee the scene. In cooperation with the CHP’s ORT Crime Group and the store’s loss prevention team, we identified and tracked suspects to the location where they were reselling stolen merchandise. As part of this investigation, two suspects were linked to seven separate grand theft cases located in Long Beach, Los Angeles, El Segundo, and the Inland Empire. Losses in these cases were in the tens of thousands of dollars.
In April 2023, a vehicle crashed into a high-profile retail storefront.
Once breached, several suspects entered, grabbed large amounts of merchandise, and fled the location. Starting with very limited information, our detectives identified a suspect’s cellphone number, utilized technology to support a subpoena for a court order, and obtained cellular data records which placed the suspect at the crime scene. Continued electronic surveillance on the primary suspects identified additional suspects. Investigators linked these suspects to nine separate similar incidents in Northern and Southern California during a 60-day period. Information was shared with each agency for their investigations. Losses from these cases exceeded $2 million.
Our use of advanced technologies and participation in regional deconfliction systems solved these two cases and assisted agencies statewide with 16 related cases. In addition to all of the future thefts prevented with the disruption of these ORT groups, the closing of two BHPD cases had an eight-fold ripple effect throughout the state.
Expanded Staffing for Detectives and High-Tech Crimes
BHPD currently hosts a High-Tech Crime Task Force. The group is staffed by a Sergeant, two full-time Detectives from BHPD and Culver City PD, and two part-time detectives from Santa Monica PD and UCLA PD. The Task Force handles immediate digital forensics for cellular devices recovered during criminal investigations. The digital evidence provides a comprehensive history that often links criminal cases, coconspirators, and their methods of operation.
Overtime and annuitants will be used as civilian investigators and crime analysts to review evidence and provide intelligence for ORT cases. Supplementing this work allows a Detective to be assigned and dedicated to the increase in workable, ORT cases, resulting in more timely coordination with retailers and increased shared intelligence between retailers and regional agencies.
Expansion of Automatic License Plate Readers (ALPR)
ALPRs provide real-time alerts for crime intervention and investigation. An innovative ALPR trailer, which provides mobile deployment, and 25 new fixed locations will alter the RTWC to the presence of plates identified in ORT investigations or wanted in connection with a crime. Locations will be selected using real-time crime data. During investigations, vehicles of co-conspirators, spotters, decoys, and support vehicles have been identified engaging in the transfer of weapons, tools, planning materials, merchandise, and other evidence. This provides valuable intelligence to supplement or replace CCTV footage. Leads generated by these systems are shared between agencies, linking seemingly unrelated individuals and vehicles to regional crimes, and increasing ORT case closures across multiple jurisdictions.
ESD K9 and CelleBrite
We currently have four traditional K9 teams. Recent training techniques have enabled a new type of detection K9 trained to find electronic devices. The Electronic Storage Detection K9 (ESD K9) can detect odors and chemical signatures using electronic device components. ESD K9s used during search warrants can locate items such as cellphones, retail security tags, laptops, memory cards, and SIM cards. These items are of high evidentiary value, often retained by ORT suspects and concealed from investigators. Only two ESD K9s are in the Los Angeles area, operated by the LA Sheriff’s Department; immediate response in the West LA area is geographically difficult.
Once recovered, forensic digital intelligence tools, such as Cellebrite, are used for investigations. Investigations use this evidence to identify phone numbers of suspects, sponsors, co-conspirators, and links to other ORT locations and cases. Court ordered electronic surveillance is often used to apprehend suspects or prevent additional crimes.
Evidence, including physical devices, is critical to present in court.
Expanded operational capabilities will provide neighboring agencies with access to these resources through our existing Task Forces and mutual aid agreements.
Surveillance Vehicle
Surveillance is used to catch suspects in the act and identify locations related to the crime or evidence. A vehicle equipped with surveillance technology is more effective, efficient, and safer than deploying surveillance teams. Technologies used in a fixed environment, such as CCTV, ALPR, and monitoring equipment, can be deployed on a mobile platform. This can be remotely operated via cellular/WiFi allowing for 24/7 discreet surveillance and reducing the conspicuous presence of personnel. The vehicle will provide neighboring agencies with access to this asset through our existing Task Forces and mutual aid agreements.
Bike/Footbeat Officers
Bicycle and Footbeat officers are historically assigned to the business district as a high visibility crime deterrent focused on ORT. This detail will be conducted using overtime as collateral assignments and concentrates our presence in ORT areas during peak days/hours developed using crime analysis. This provides increased presence as a deterrent and immediate response for interruption/intervention of ORT reported by the community or observed by the RTWC.
Expanded VPO’s
An innovative part of the RTWC is the Virtual Patrol Officers (VPOs.) VPOs are contract civilian security personnel that monitor CCTV, ALPR, Live911, and several other technologies under the direct observation of the Watch Commander. “Virtually” on-scene first in more than 2,800 incidents, they identified criminal activity in almost 100 incidents leading to an arrest. The expansion of this function would create a VPO position specifically for monitoring and investigations focused on the business district(s) and ORT. This includes real-time monitoring during days/times identified using crime analysis and investigative support reviewing stored CCTV and ALPR data related to ORT cases.
Data Analytics Software/Dark Web Monitoring
ORT groups utilize the “dark web” to coordinate activities during the criminal act and the subsequent liquidation of merchandise. This monitoring provides law enforcement with the ability to identify potential threats using mainstream social media, fringe networks, media, and public apps.
Analytics that mine data from existing sources for real-time intervention and case linking which will then aggregate the use of information from retail loss prevention teams, VPOs, and responding officers. This tool enables linking ORT references irrespective of call type or classification. Individual reports of simple shoplifting could be mined for a pattern linked to ORT, including known conspirators and vehicles. The aggregation of this information can also be used to provide ORT “tagged” heat mapping for crime analysis, resource deployment and may be shared with retailers and regional agencies.
LOCAL RETAIL AND BUSINESS SERVICES
Training programs will be provided for retailers’ loss prevention teams and front-line staff. This includes prevention measures, effective merchandise organization, and theft indicators. Subject Mater Experts (SME) from regional/national industry associations and national brands’ loss prevention teams will develop content and instructional delivery methods. We will be increasing the number of staff certified in Crime Prevention Through Environmental Design (CPTED) to increase customized security assessments and optimize retail locations against ORT. They will also facilitate a network of local businesses for increased communication to identify ORT suspects and
prevent/disrupt additional crimes.
VIDEO ENHANCEMENT TRAINING
Clear and concise video evidence to identifying and successfully prosecuting ORT suspects. Retailers have systems of varying quality, and the use of more advanced video enhancement software improves our ability to define license plates and facial features. The operation of this software is typically done with technicians who maintain certifications for court testimony purposes.
PRIVACY AND RACIAL BIAS
The Department implemented mandatory Racial & Identity Profile Act (RIPA) reporting on January 1, 2022. Reports are completed via thirdparty software on a smartphone or computer. Reports are submitted to the DOJ on a weekly basis.
We balance the use of technology with the right to privacy. CCTV is angled toward public areas where there is no expectation of privacy.
VPOs undergo background checks in compliance with CJIS and receive 40 hours of customized training. We are committed to complying with all applicable laws and providing access to records consistent with the California Public Records Act. Our technology and practices meet or exceed CJIS standards and are continually updated.
A City Council staff report on privacy and detailed policies related to privacy and racial bias have been submitted and are publicly available on the City’s website.
Project
Organizational
Capacity and
Coordination
Command Staff have the training/experience to address all aspects of our request and use data driven models for service delivery. Staff hold leadership roles in various law enforcement associations and use the latest methods of investigative techniques, crime analysis, forensics, and reporting to ensure compliance and regional information sharing.
We take pride in a “whole of government” approach, working closely with the Chamber of Commerce, Rodeo Drive Committee, BH Conference and Visitors Bureau and individual retailers to “police with them.” The Community Relations Unit (CRU) will lead the local retail services and education program. Social media is used to communicate and develop relationships with our nearly 50 thousand followers. CRU regularly attends community events to offer suggestions on crime prevention, business and property protection, and to provide education about our services and operations. We expect to increase our offerings in both scope and frequency within the first six months of operations, utilizing existing SMEs and expanding in future years upon completion of additional training and certifications.
We expect asset purchases and up-fitting to take approximately nine to twelve months. Public Works Fleet Services utilizes Sourcewell contracts for vehicle purchases when possible. PD and the Information Technology department will use existing agreements or competitive purchasing processes for technology components. Grant funds will pay for the capital cost of acquisition/replacement and applicable years of maintenance and operation. Operation and replacement costs after the term of the grant will conform to our Internal Service Fees, designed to maintain, operate and replace assets at the end of service life.
Our presence reduces crime and reinforces good behavior. We believe similar strategies will work for ORT, with foot and bike patrols in retail areas susceptible to ORT. Additionally, Park Rangers, contracted ambassadors, and private security increase visibility in these areas.
Bicycle and footbeats will begin immediately with overtime offerings, and conform to our current Patrol operations, with supervision provided by Sergeants and the Watch Commander.
The RTWC is a 24/7 operation which incorporates all forward-facing technology. Two private security contractors currently provide VPO services. The agreements provide pre-negotiated rates for additional services. We will rebid these services during the term of the grant and may reduce projected costs with their inclusion in the baseline agreements. We estimate two to four months to deploy VPOs by training current field officers and back-filling field personnel through additional recruitment.
The Investigative Services Division investigates felonies, misdemeanors and other matters, apprehends suspects, interviews witnesses, prosecutes offenders, recovers property, and oversees the service of warrants. We cultivate and maintain relationships with surrounding jurisdictions and are part of many regional task forces. We share a common border with LAPD West LA Division, Wilshire Division, Hollywood Division and the City of West Hollywood (LASD.) Due to high-profile national/international officials who visit our city frequently, we work closely with the US Secret Service and the State Department’s Bureau of Diplomatic Security. We also work closely with the US Attorney’s Office and the FBI to prosecute federal cases. The Detective Lieutenant and Sergeants will oversee the implementation of additional High-Tech Crime resources including new technologies and surveillance assets. They will also ensure a detective is dedicated specifically to ORT when support functions are transitioned to the supplemental assistance requested.
Project Evaluation
and Monitoring
Qualification: BHPD crime and intelligence analysts have suitable tenure (10 years) and significant experience in crime analysis. The program manager specializes in crime reduction strategies, crime analysis, criminal intelligence of organized group crime, and holds a doctorate level criminologist education. External staff is a team of doctorate professors holding specialization in criminal justice and statistical evaluation.
Start-Up: Internal partners complete a thorough analysis of organized retail crime rates, locations, monetary loss and organized offender profiles to define a baseline prior to reduction strategy. The external partners evaluate the quantitative data to confirm the baseline.
Implementation: Internal staff reviews statistical data on a monthly basis related to measures of performance to ensure the data is “clean” and all data information is accurately recorded. Measures of effectiveness are captured and displayed monthly to record changes in trends.
Delivery: All aspects of criminal information and crime data are captured and stored including arrest reports, incident reports, crime reports as well as supervisory logs, watch commander logs, and dispatch reports. The crime analysts filter through all related organized crime reports and update applicable mapping, graphs, and charts weekly to maintain continuous tracking.
Process and Outcome Measures: The process and outcome uses Measures of Effectiveness (MOE) define the efficacy of the strategy and Measures of Performance (MOP) define activities that impact effectiveness. Each data set relates to the goal of a reduction in ORT:
MOE: Change in ORT, ORT Prosecution, Retail Theft Arrest, change in property crime, social media re-sends & responses.
MOP: Citations, arrests, field interviews, patrol time, community meetings with ORT education, business district meetings with ORT education, social media products & message output, Drone patrol time, Virtual Patrol Officer (CCTV) patrol time.
MOE and MOP align with work plan intent: Reduce Retail Crime Theft by 15% & Reduce Retail Crime Theft by 10% through Education & Deterrence and objectives of Reduction of ORT crime, street theft & BFMV/TFMV with Social media deterrence, Community education and Media products dissemination.
Project Monitoring: Internal staff reviews all property crime reports daily and ensures databases capture and code crimes. The analysts develop weekly data reports and graphs to depict the status of applicable crime and to reflect the measures of performance. These data are reviewed by the management team to ensure program alignment.
Collecting and Evaluating Data: We maintain a robust Law Enforcement Records Management System (LERMS). All crime and incident reports, arrests, citations, calls for service, collisions, field interview cards and evidence records are maintained electronically.
Reports and statistics for data listed are easily retrievable, with crime reported under the National Incident-Based Reporting System (NIBBRS). Analysts organize the data into reports as a local evaluation plan, which outlines all MOP and MOE. The reports enable monthly evaluation by internal and external evaluation staff to ensure all appropriate data is included. The analysts measure retail crime raw numbers before implementation (baseline) and after implementation for MOE; comparison of raw numbers from prior YTD Retail Crime; measure of collateral crime (BFMV, TFMV, Theft); arrest statistics for MOP; patrol time; Change in arrest raw numbers. Raw numbers of social media messages sent/ viewed/ re-sent, qualitative reviews of social media response to messages and Community meetings.
Design: The research design methodology is a quasi-experimental, pretest/post-test design using secondary data analysis. Using this quantitative methodology as the primary design involves the comparison of secondary data sources spanning a three-year period leading to (baseline) and subsequent one-year periods following the implementation of the strategy to reduce organized retail theft. Such method will directly address the program’s objectives, which is to investigate whether the chosen strategy directly impacts and reduces the volume of organized retail theft. Measures of pretest and post-test statistics of peripheral property crimes are compared to correlate changes in overall property crimes.
Budget Instructions Applicants are required to submit a Proposal Budget and Budget Narrative (Budget Attachment). Upon submission the Budget Attachment will become Section 5: Budget (Budget Tables & Narrative) making up part of the official proposal. The Budget Attachment must be filled out completely and accurately. Applicants are solely responsible for the accuracy and completeness of the information entered in the Proposal Budget and Budget Narrative. The Proposal Budget must cover the entire grant period. For additional guidance related to grant budgets, refer to the BSCC Grant Administration Guide. The Budget Attachment is provided as a stand-alone document on the BSCC website.
Budget Attachment
CBH_Organized-Retail-Theft-Prevention-Grant-Program-Budget-Attachment.-Final.xlsx
SECTION V -
ATTACHMENTS
This section list the attachments that are required at the time of submission, unless otherwise noted. Project Work Plan (Appendix B) - Mandatory Grantee Assurance for Non-Governmental Organizations (Appendix D) - Mandatory Local Impact Letter(s) (Appendix E) - Mandatory Letter(s) of Commitment (Appendix F) - If Applicable Policies Limiting Racial Bias - Refer to page 9 of the Proposal Instruction Packet - Mandatory Policies on Surveillance Technology - Refer to page 9 of the Proposal Instruction Packet - If Applicable Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft, and Embezzlement (Appendix G) - Mandatory Governing Board Resolution (Appendix H) - Optional
Project Work Plan (Appendix B)
Project-Work-Plan-ORT.pdf
Grantee Assurance for Non-Governmental Organizations (Appendix D) CBH_ORTP_Non-Gov_Org_Assurance.PDF
Local Impact Letter(s) (Appendix E)
BHCC_BHPD_Grant_Request.pdf
BHCVB_Letter_for_BHPD.pdf
LOS__RDC_6_23_23.pdf
David_Yerman_Local_Impact_Letter.pdf
Letter(s) of Commitment, (Appendix F)
Covered_6_The_Organized_Retail_Theft_Prevention_Grant_Program_signed_letter_1_1.pdf ORTP_Nastec_Letter.pdf
CSLA_Commitment_letter.pdf
Committment_letter_GUAY.pdf
Policies Limiting Racial Bias
Bias-Based_Policing.pdf
Policies on Surveillance Technology
Public_Safety_Video_Security_System_1.pdf
Automated_License_Plate_Recognition__ALPR_.pdf
Portable_Audio_Video_Recording_Devices.pdf
Unmanned_Aerial_System_Operations.pdf
Final___BHPD_Study_Session_Technology_-_Privacy_Staff_Report.pdf Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft, and Embezzlement (Appendix G)
CBH_ORTP_Debarment.PDF
OPTIONAL:
Governing Board
Resolution (Appendix
H)
n/a
OPTIONAL:
Bibliography
Bibliography of Reviewed Materials
National Retail Federation, 2022 Retail Security Survey. 2022.
Sidebottom, Aiden, et al. A systemic review of tagging as a method to reduce theft in retail environments. UCL Department of Security and Crime Science. 2017
Iorillo, David Mathew. "Integrating Public-Private Partnerships into Public Safety: he San Diego Organized Retail Crime Alliance, A Case Study." Master's Capstone Theses 2014. Paper 5.
Hanson, Michael. “Study: Retail theft balloons to over $68 billion.” Retail Industry Leaders Association. 18 Nov. 2021. 22 Jun. 2023. .
Lowe, Cory. “What the Research Says about the State of Organized Retail Crime.” Loss Prevention Magazine. 18 Sep. 2022 22 Jun. 2023 .
Association of Certified Fraud Examiners. Occupational Fraud 2022: A Report to the Nations. 2022
Ariel, Barak, et al. “Lowering the threshold of effective deterrence’— Testing the effect of private security agents in public spaces on crime:
A randomized controlled trial in a mass transit system.” PLoS ONE. 2017
Hays, Read. “Leveraging Situational Crime Prevention to Combat Retail Crime and Loss.” Loss Prevention Magazine. 9 Jun. 2022 22 Jun. 2023 < https://losspreventionmedia.com/leveraging-situationalcrime-prevention-to-combat-retail-crime-and-loss/>.
CONFIDENTIALITY
NOTICE:
All documents submitted as a part of the Organized Retail Theft Prevention Grant Program proposal are public documents and may be subject to a request pursuant to the California Public Records Act. The BSCC cannot ensure the confidentiality of any information submitted in or with this proposal. (Gov. Code, § 6250 et seq.)