AGENDA REPORT
Meeting Date: October 3, 2023
Item Number:
To: Honorable Mayor & City Council
From: Joana Torres, Community Services Manager
Subject: APPROVAL OF AMENDMENT NO. 1 TO THE
AGREEMENT BETWEEN THE CITY OF BEVERLY
HILLS AND STAR SPORTS THEATRE ARTS AND
RECREATION, INC. DBA STAR EDUCATION FOR
AFTERSCHOOL PROGRAM INSTRUCTION
THROUGH THE CITY’S COMMUNITY SERVICES
DEPARTMENT; AND
APPROVAL OF A CHANGE PURCHASE ORDER FOR
STAR SPORTS THEATRE ARTS AND RECREATION,
INC. DBA STAR EDUCATION IN THE AMOUNT OF
$400,000 FOR A TOTAL NOT TO EXCEED AMOUNT
OF $500,000 FOR FISCAL YEAR 2023-2024.
Attachments: 1) Amendment
RECOMMENDATION
Staff recommends that City Council approve amendment No. 1 to the agreement with STAR Sports Theatre Arts and Recreation, Inc. DBA STAR Education to provide afterschool programming at various Beverly Hills Unified School District (“District”) sites in a total not to exceed amount of $700,000.00. Approval of a change purchase order in the amount of $400,000.00 for a total not to exceed amount of $500,000.00 for fiscal year 2023-2024.
INTRODUCTION
In 2022, the City partnered with the District to provide afterschool programming for their Expanded Learning Opportunities Program (ELOP) participants. At its inception, the City was able to absorb the eligible students as the numbers were much lower and the space in existing programs at school sites could accommodate the additional participants. In August 2023, the number of eligible students almost doubled and the City’s current programming had extensive waitlists. City staff heard from many parents at the Meeting Date: October 3, 2023
conclusion of the 2022-2023 school year that there was an increased need for afterschool programming for non-ELOP students as well. To accommodate the needs of the community, Community Services entered into an agreement with STAR Education to provide afterschool and enrichment programs for ELOP students to determine if this would provide adequate programming and meet the needs of the District and City
DISCUSSION
At the start of the 2023-2024 school year, the District identified a total of 180 students that qualified for the ELOP program. The City was unable to absorb these students into its existing Adventure Camp program and therefore, the City contracted STAR to provide afterschool instruction and enrichment to youth eligible for the District’s ELOP program.
Programming includes daily enrichment, homework, games, activities, recreation and physical education, and special event programming. STAR’s Site Director and Staff are trained in student conflict resolution, positive reinforcement-based classroom management, and creative lesson planning.
Recreation instructors are exempted from City bidding requirements under BHMC 3-3- 113 (E): "any contract for professional services such as attorneys, physicians, architects, engineers, consultants, accountants, specialized printers or other individuals or organizations possessing a high degree of professional, unique, specialized or technical skill or expertise.
FISCAL IMPACT
Funds are currently available in the Community Services Department operational budget for this expenditure, which is offset by revenue.
Stephanie Harris
Director of Community Services
Approved By
Meeting Date: October 3, 2023
Attachment 1
DocuSign Envelope ID: FF02999F-45BF-459F-8CC0-41AB01169EB8 DocuSign Envelope ID: FF02999F-45BF-459F-8CC0-41AB01169EB8 DocuSign Envelope ID: FF02999F-45BF-459F-8CC0-41AB01169EB8 Certificate Of Completion
Envelope Id: FF02999F45BF459F8CC041AB01169EB8 Status: Sent Subject: Complete with DocuSign: STAR CAO.21SEP23.AM1.pdf Source Envelope:
Document Pages: 3 Signatures: 5 Envelope Originator:
Certificate Pages: 3 Initials: 0 Joana Torres
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Time Zone: (UTC-08:00) Pacific Time (US & Canada)
455 N. Rexford Drive
Beverly Hills, CA 90210
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IP Address: 198.245.189.167
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9/26/2023 11:34:36 AM
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Beverly Powell
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Sharon Dressel
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Stephanie Harris
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Policy & Management Analyst
City of Beverly Hills
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