STAFF REPORT
Meeting Date: October 3, 2023
To: Honorable Mayor & City Council
From: Meena Janmohamed, Emergency Management, Manager
Subject: Annual Great Shakeout Earthquake Drill
Attachments: 1. ShakeOut Flyer for Individuals and Families
2. ShakeOut Flyer for Businesses
INTRODUCTION
On October 19, 2023, at 10:19 a.m., the City of Beverly Hills will join the State of California, County and City of Los Angeles, and many other stakeholders, including the Beverly Hills Unified School District, in participating in the Great California Shakeout drill. On that date, all participants will stop what they are doing and react as if an earthquake has occurred; responding by dropping to the ground, taking cover under something sturdy, and holding on: DROP, COVER and HOLD.
DISCUSSION
We all must become better prepared for major earthquakes by practicing how to protect ourselves when they occur. Compared to the rest of the country, California is at high risk of experiencing a major earthquake. As with anything, practicing allows for a quick reaction. In an earthquake, we may only have seconds to protect ourselves before strong shaking occurs potentially causing personal or bodily injury or structural damage. The idea is, if we practice now, then when an earthquake actually occurs, we will automatically drop to the ground, take cover, and hold on. On October 19, 2023, at 10:19 a.m., City staff will join millions of others by participating in the Shakeout Drill. All employees in City facilities and in the field will stop and react accordingly. Customers visiting City buildings during the drill will be directed to take the same action. The City encourages residents and businesses will do the same. Information on how to prepare and how to join the City in this Shakeout can be found at www.shakeout.org.
Drill goals for all City departments are as follows:
• practice ;
• practice the activation of the EERT (Employee Emergency Response Team); • practice the initial reporting and compiling of information on City facility damage, city injuries, and department status;
• and practice activating the EOC.
Meeting Date: October 3, 2023
The Drop, Cover and Hold drill will last approximately two minutes. The EOC portion of the drill will take place throughout the course of the morning. Customer Service to the public will only be disrupted for a short amount of time during which all will be asked to participate in the drill.
The City has provided information on the ShakeOut through the following sources:
• Public announcements on the City’s cable channels 10 and 35; • Public announcements on the City’s radio channel AM 1500; • Press Release detailing drill purpose and instructions; • Information on the City’s website, Facebook and Twitter pages; • Staff Report sent to all City Commissions;
• Email blast to all Chamber of Commerce members;
• Email blast to DCS, past CERT participants, and other City-associated community groups;
• Announcements on all City facility TV monitors;
• Variety of targeted outreach to business, medical centers/ surgery centers/ urgent cares, community-based organizations, faith-based organizations; • And other miscellaneous outreach
FISCAL IMPACT
None
RECOMMENDATION
The City Council is asked to participate and to encourage the participation of all residents and businesses by sharing the attached flyers. For more information the Community should be directed to www.shakeout.org. The following video has also been created for the purpose of sharing and teaching earthquake safety tips https://vimeo.com/channels/375136/45981590. City Council members are encouraged to observe and participate in the ShakeOut Drop, Cover, and Hold drill at any City facility, their work, or in their homes.
Nancy Hunt-Coffey
City Manager
Approved By
Attachment 1
Here are simple things individuals and families can do to participate in the ShakeOut. Instructions and resources can be found at ShakeOut.org/howtoparticipate.
Plan Your Drill:
• Register at ShakeOut.org/register to be counted as
participating, get email updates, and more.
• Download a Drill Broadcast recording from
ShakeOut.org/drill/broadcast.
• Have a “Drop, Cover, and Hold On” drill at 10:19 a.m. on October 19. You can also practice other aspects of your emergency plan.
• Discuss what you learned and make improvements.
Get Prepared for Earthquakes:
• Do a “hazard hunt” for items that might fall during
earthquakes and secure them.
• Create a personal or family disaster plan.
• Organize or refresh your emergency supply kits.
• Identify and correct any issues in your home’s structure. • Other actions are at www.earthquakecountry.org.
Share the ShakeOut:
• Have a neighborhood party to discuss preparedness, and register for the ShakeOut.
• Invite friends and family members to register.
• Encourage your community, employer, or other groups
you are involved with to participate.
• Share photos and stories of your drill at
Shakeout.org/share.
Millions of people
worldwide have
participated in Great
ShakeOut Earthquake
Drills since 2008. The
Great ShakeOut is held
on the third Thursday of
October each year.
Everyone can participate! Individuals, families,
businesses, schools, colleges, government
agencies and organizations are all invited to
register.
At 10:19 a.m. on October 19, 2023, millions of
people will “Drop, Cover, and Hold On” in The
Great ShakeOut, the world's largest earthquake
drill ever! All individuals and families are
encouraged to participate, either on their own or
as part of a larger group.
Major earthquakes may happen anywhere you
live, work, or travel. The ShakeOut is our chance
to practice how to protect ourselves, and for
everyone to become prepared. The goal is to
prevent a major earthquake from becoming a
catastrophe for you, your organization, and your
community.
Why is a “Drop, Cover, and Hold On” drill
important? To respond quickly you must practice
often. You may only have seconds to protect
yourself in an earthquake before strong shaking
knocks you down, or something falls on you.
As a registered ShakeOut Participant you will:
• Learn what you can do to get prepared • Receive ShakeOut news and other earthquake information • Be counted in the largest earthquake drill ever • Set an example that motivates others to participate © 2023
Great ShakeOut
Earthquake Drills
Individuals and Families Register today at ShakeOut.org
HOW TO PARTICIPATE
Attachment 2
Here are a few suggestions for what businesses can do to participate in the ShakeOut. More instructions and
resources can be found at ShakeOut.org/howtoparticipate.
Plan Your Drill:
• Register at ShakeOut.org/register to be counted as
participating, get email updates, and more.
• Download a Drill Broadcast recording from
ShakeOut.org/drill/broadcast.
• Have a “Drop, Cover, and Hold On” drill at 10:19 a.m. on October 19. You can also practice other aspects of your emergency plan.
• Discuss what you learned and make improvements.
Get Prepared for Earthquakes:
• Check your emergency supplies and equipment; make
sure they are accessible and functional.
• Ask departments to inspect facilities for items that might fall and cause injury and secure them.
• Encourage employees to prepare at home.
• Provide first aid and response training for staff.
Share the ShakeOut:
• Encourage employees to ask their friends, families and neighbors to register.
• Ask colleagues at other businesses to participate.
• Posters, flyers, and other promotional materials at
ShakeOut.org/resources.
• Share photos and stories of your drill at
Shakeout.org/share.
Millions of people
worldwide have
participated in Great
ShakeOut Earthquake
Drills since 2008. The
Great ShakeOut is held
on the third Thursday of
October each year.
Everyone can participate! Individuals, families,
businesses, schools, colleges, government
agencies and organizations are all invited to
register.
At 10:19 a.m. on October 19, 2023, millions of
people will “Drop, Cover, and Hold On” in The
Great ShakeOut, the world's largest earthquake
drill ever! All businesses are encouraged to
participate in the drill (or plan a more extensive
exercise) and to inform the public about the drill.
Major earthquakes may happen anywhere you
live, work, or travel. The ShakeOut is our chance
to practice how to protect ourselves, and for
everyone to become prepared. The goal is to
prevent a major earthquake from becoming a
catastrophe for you, your organization, and your
community.
Why is a “Drop, Cover, and Hold On” drill
important? To respond quickly you must practice
often. You may only have seconds to protect
yourself in an earthquake before strong shaking
knocks you down, or something falls on you.
As a registered ShakeOut Participant you will:
• Learn what you can do to get prepared • Receive ShakeOut news and other earthquake information • Be counted in the largest earthquake drill ever • Set an example that motivates others to participate © 2023
Great ShakeOut
Earthquake Drills
Businesses Register today at ShakeOut.org
HOW TO PARTICIPATE