A detailed City Council packet is available for review in the Library and City Clerk's Office.
Pursuant to the Americans with Disabilities Act, the City of Beverly Hills will make reasonable efforts to accommodate persons with disabilities. If you require special assistance, please call (310) 285-2400 (voice) or (310) 285-6881 (TTY). Providing at least
twenty-four (24)
hours advance notice will help to ensure availability of services. City Hall, including the Council Chamber and Room 280A, is wheelchair accessible. The City Hall Council Chamber and Room 280A are also equipped with audio equipment for the hearing impaired.
CITY OF BEVERLY HILLS
Council Chamber
455 North Rexford Drive
Beverly Hills,
CA
90210
AGENDA
CITY COUNCIL SPECIAL MEETING AND PARKING AUTHORITY MEETING December 11, 2023
7:01 PM*
Please be advised that pre-entry metal detector screening requirements are now in place at City Hall. Members of the public are requested to plan visits accordingly.
Members of the public may participate in the meeting by attending in-person or telephonically, and may view the meeting through live webcast or BHTV Channel 10 on Spectrum Cable.
City Council/Parking Authority meetings are broadcast on local Beverly Hills television and on other media platforms. Anyone who participates at the meeting and/or enters the City Council Chamber is subject to having their image displayed. These recordings will remain publicly accessible in perpetuity.
Public Comment Participation:
- Oral Comment/Listen only: (310) 288-2288
- Email: [email protected]
- Video (during public comment only): http://beverlyhills.org/comment
- To Watch Video Live: http://beverlyhills.org/live or
On-Demand: http://beverlyhills.org/citycouncilmeetings
- In-Person: Submit a Speaker Card to the City Clerk at the meeting
How to Submit Public Comment (Email/Video):
It is recommended that public written comments be submitted to the City Clerk’s office by 12:00 p.m. on the meeting date. Public comments will also be taken during the meeting when the topic is being reviewed by the City Council/Parking Authority. Written comments should identify the Agenda Item Number or Topic in the subject line of the email. The City Clerk will read only the first three minutes (approximately 350 words) of a written comment. In the event of a large number of written comments on one item, written comments may be summarized by the City Clerk’s Office. The entire written comment shall be archived in full as part of the record.
If a comment is received after the agenda item is heard, it will not be a part of the record. Public comment via video conference will be no longer than three (3) minutes per each individual comment, subject to City Council discretion based on the anticipated length in the meeting. In-person speaker cards may be submitted to the City Clerk directly during the meeting.
The City Council/Parking Authority may act on any item listed on the agenda.
PLEDGE OF ALLEGIANCE
A.
ROLL CALLS
B.
PRESENTATIONS
1. PRESENTATION – Church of the Good Shepherd 100th Anniversary Recognition
2. TEXT BH – Text messages on any City-related topic may be sent to (310) 596-4265. City staff will acknowledge receipt of the text message within one business day, however, resolution of issues may take longer. If you would like to receive updated text alerts from the Beverly Hills Police Department, please text “BHPDalert” to 888777. Text alerts will keep you informed of any Police activity within the City.
C.
ORAL COMMUNICATIONS
1. TELEPHONE CALL-IN: (310) 288-2288 Members of the public are invited to listen to the meeting telephonically or share oral communications on this phone line.
2. AUDIENCE COMMENTS. Any person wishing to address the City Council/Parking Authority on any matter may do so in writing, through email or in-person. However, the State open meetings law (Government Code Section 54950 et seq.) prohibits the City Council/Parking Authority from providing a detailed response or acting upon any item not contained on the agenda posted 72 hours before a regular meeting and 24 hours before a special meeting. If you wish to address the City Council/Parking Authority at this time, please email or provide an in-person speaker card to the City Clerk prior to or during the meeting. The City Clerk will read only the first three minutes (approximately 350 words) of a written comment. In the event of a large number of written comments on one item, written comments may be summarized by the City Clerk’s Office. The entire written comment shall be archived in full as part of the record. Public comment via video conference or in-person will be no longer than three (3) minutes per each individual comment, subject to City Council discretion based on the anticipated length in the meeting.
WRITTEN PUBLIC COMMENTS RECEIVED
D.
PARKING AUTHORITY CONSENT CALENDAR
Any item may be removed from the Consent Calendar by a member of the Parking Authority or by a person in attendance, with the concurrence of the Parking Authority.
FISCAL IMPACT REPORT
MOTION TO APPROVE CONSENT AGENDA:
“I move the adoption of the Consent Agenda, as follows” Minutes
1. CONSIDERATION BY THE PARKING AUTHORITY OF THE MINUTES of the Regular Meeting of April 18, 2023.
Item D-1
Other Business
None
E.
CITY COUNCIL CONSENT CALENDAR
Any item may be removed from the Consent Calendar by a member of the City Council or requested by a person in attendance, with the concurrence of the City Council.
FISCAL IMPACT REPORT
MOTION TO APPROVE CONSENT AGENDA:
“I move the adoption of the Consent Agenda, as follows” Minutes
1. CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Special Study Session Meeting of April 18, 2023.
Item E-1
2. CONSIDERATION BY THE CITY COUNCIL OF THE MINUTES of the Regular Meeting of April 18, 2023.
Item E-2
Demands Paid
3. REVIEW OF BUDGETED DEMANDS PAID, covering dates November 28, 2023 to December 4, 2023 Item E-3
4. PAYROLL DISBURSEMENT REPORT, covering dates November 28, 2023 to December 4, 2023.
Item E-4
Other Business
ORDINANCE OF THE CITY OF BEVERLY HILLS:
None
RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS:
5. AMENDING THE COMPREHENSIVE SCHEDULE OF TAXES, FEES, AND CHARGES TO ADD CHARGES FOR NON-STOREFRONT RETAIL DELIVERY-ONLY MEDICAL CANNABIS RETAIL REGULATORY PERMITS FOR THE FINANCE DEPARTMENT AND THE POLICE DEPARTMENT FOR FISCAL YEAR 2023-2024.
Comment: Staff recommends that the City Council adopt the resolution amending the City's Schedule of Taxes, Fees & Charges for Fiscal Year 2023-2024 as adopted on May 16, 2023. Amendments include the addition of new regulatory permit fees in the Finance Department and a vehicle inspection fee in the Police Department for non-storefront retail medical cannabis businesses.
Item E-5 Agenda Report
6. AUTHORIZING THE APPLICATION FOR AND ACCEPTANCE OF A GRANT UNDER THE FISCAL YEAR 2022 URBAN AREA SECURITY INITIATIVE (UASI 22); AND APPROPRIATING FUNDS FOR VARIOUS EQUIPMENT PURCHASES, DISASTER PREPAREDNESS, AND RESPONSE ACTIVITIES TRAINING.
Comment: The City has been approved for funding under the Urban Area Security Initiative grants. The Fire Department has been awarded $100,000 for training, comprising of the Urban Search and Rescue Training and Community Emergency Response Team. The Police Department has been awarded $195,083 for training and various equipment purchases, such as the K-9 Intruder Integrated Camera System, vision optics, and personal protective equipment.
Item E-6 Agenda Report
APPROVAL OF:
7. REAPPOINTING MEMBERS TO THE ARCHITECTURAL COMMISSION (EVAN MEYER), HUMAN RELATIONS COMMISSION (ROSE KAISERMAN) AND TRAFFIC AND PARKING COMMISSION (KAREN AFRA-MAGHEN).
Comment: Reappoints Evan Meyer to the Architectural Commission, Rose Kaiserman to the Human Relations Commission and Karen Afra-Maghen to the Traffic and Parking Commission for a second term of four years each.
Item E-7 Agenda Report
8. THE SALARY SCHEDULE REFLECTING ALL CITY JOB CLASSIFICATIONS.
Comment: Approval of the salary schedule reflecting all City job classifications and associated salaries in order to meet the California Public Employees’ Retirement System requirements of Government Code Section 20636 (b)(1) and California Code of Regulations, Title 2, Section 570.5.
Item E-8 Agenda Report
9. AGREEMENT WITH CIVILTEC ENGINEERING, INC. FOR ON-CALL PLANNING AND DEVELOPMENT, WATER MODELING, AND AS-NEEDED STAFF SUPPORT; AND
APPROVAL OF A PURCHASE ORDER IN THE AMOUNT OF $197,514.
Comment: Staff recommends that City Council approve: (1) An agreement between the City of Beverly Hills and Civiltec Engineering, Inc. for on-call planning and development, water modeling, and as-needed staff support; and (2) A purchase order in the amount of $197,514.
Item E-9 Agenda Report
10. AGREEMENT WITH SGD ENTERPRISES DBA FOUR SEASONS LANDSCAPING FOR LANDSCAPE MAINTENANCE SERVICES AT BURTON WAY MEDIAN.
Staff recommends City Council approval of an agreement with SGD Enterprises DBA Four Seasons Landscaping for landscape maintenance services at Burton Way Median. The initial purchase order for Fiscal Year 2023/24 (approximately six months) is in an amount not to exceed $59,423.
Item E-10 Agenda Report
11. AGREEMENT WITH CLASSIC TOW, INC., DBA TIP TOP TOW SERVICES FOR POLICE AND CITY TOWING SERVICES.
Comment: Staff recommends that the City Council approve an agreement between the City of Beverly Hills and Classic Tow, Inc., dba Tip Top Tow Services for Police and City Towing Services.
Item E-11 Agenda Report
12. AMENDMENT NO. 1 TO THE AGREEMENT WITH RINCON CONSULTANTS, INC. FOR THE PREPARATION OF ENVIRONMENTAL DOCUMENTATION AND RELATED CONSULTING SERVICES FOR THE PROPOSED 9600 WILSHIRE BOULEVARD SPECIFIC PLAN (SAKS PROJECT); AND
APPROVAL OF A CHANGE PURCHASE ORDER IN THE NOT-TO-EXCEED AMOUNT OF $760,046.95 FOR CONSULTING SERVICES.
Comment: Staff recommends that the City Council approve an amendment to the agreement between the City of Beverly Hills and Rincon Consultants, Inc. and authorize a change purchase order in the not-to-exceed amount of $760,046.95 for preparation of environmental documentation and related consulting services for the proposed 9600 Wilshire Boulevard Specific plan (Saks project). All costs associated with the consulting services will be borne by the project applicant.
Item E-12 Agenda Report
13. AMENDMENT NO. 3 TO AN AGREEMENT WITH DIXON RESOURCES UNLIMITED FOR PARKING CONSULTING SERVICES; AND
APPROVAL OF A CHANGE PURCHASE ORDER FOR $96,000 FOR DIXON RESOURCES UNLIMITED FOR A TOTAL NOT TO EXCEED $129,750 FOR FISCAL YEAR 2023/24.
Comment: Staff recommends the City Council approve Amendment No. 3 to the Agreement between the City of Beverly Hills and Dixon Resource Unlimited for parking consulting services. Staff also recommends that the City Council approve a change purchase order in the amount of $96,000 for Fiscal Year 2023/24, for a total not to exceed amount of $334,700 for the four year term of the agreement.
Item E-13 Agenda Report
14. A. AMENDMENT NO. 8 TO THE AGREEMENT WITH COVERED 6 LLC’DGP INTERNATIONAL FOR ARMED UNIFORMED SECURITY SERVICES.
B. AMENDMENT NO. 9 TO THE AGREEMENT WITH NASTEC INTERNATIONAL, INC. FOR ARMED UNIFORMED SECURITY SERVICES.
Comment: This item requests the City Council approve an amendment to the agreement with Covered 6 and Nastec for armed uniformed security services to extend the term of the Agreement through February 29, 2024. The City is in the final stages of concluding the request for proposal process for armed uniformed security services and the extension of the termination date requires City Council review and approval.
Item E-14 Agenda Report
15. A PURCHASE ORDER TO NATIONAL AUTO FLEET GROUP FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $1,251,242.26 FOR THE PURCHASE OF TWENTY-ONE (21) POLICE DEPARTMENT VEHICLES AND FIVE (5) PUBLIC WORKS VEHICLES; AND AUTHORIZE THE CITY MANAGER TO APPROVE PURCHASE ORDERS TO VARIOUS VENDORS FOR THE NECESSARY HARDWARE, SOFTWARE, AND IT RELATED EQUIPMENT IN THE NOT-TO-EXCEED AMOUNT OF $93,000.
Comment: Staff recommends City Council waive the bidding requirements as the City is utilizing the SourceWell bid process and approve a purchase order in the amount of $1,251,242.26 to National Auto Fleet Group for the purchase of specified Police Department and Public Works Department replacement vehicles and authorize City Manager to approve purchase orders to various vendors for the necessary hardware, software, and related equipment in the not-to-exceed amount of $93,000.
Item E-15 Agenda Report
F.
CITY COUNCIL PUBLIC HEARING
TO SET:
None
TO CONSIDER:
1. REVIEW OF THE PERMANENT OPEN AIR DINING PROGRAM, WHICH INCLUDES THE FOLLOWING COMPONENTS:
A) AN ORDINANCE OF THE CITY OF BEVERLY HILLS AMENDING THE BEVERLY HILLS MUNICIPAL CODE REGULATIONS RELATED TO OPEN AIR DINING AND FINDING THE ORDINANCE EXEMPT FROM THE CALIFORNIA QUALITY ACT (CEQA). First Reading - For Introduction.
B) ADOPTION OF PARKLET DESIGN GUIDELINES PROVIDING A SET OF MINIMUM STANDARDS FOR DESIGN, CONSTRUCTION AND MAINTENANCE OF PARKLET DINING.
C) RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS AMENDING THE COMPREHENSIVE SCHEDULE OF TAXES, FEES AND CHARGES TO ADD A SIDEWALK DINING LICENSE FEE AND PARKLET DINING LICENSE FEE FOR FISCAL YEAR 2023-2024.
D) IMPLEMENTATION PROCEDURES FOR THE PERMANENT OPEN AIR DINING PROGRAM.
Comment: Staff recommends that City Council move to take action on the following components of the permanent open air dining program: 1.) Waive the full reading of the ordinance and introduce and read by title only, 2.) Adopt the parklet guidelines, which create standards for parklet dining, 3.) Adopt a fee resolution amending the comprehensive schedule of taxes, fees, and charges for fiscal year 2023-24 to include new license fees associated with sidewalk and parklet dining, and 4.) Provide direction on the implementation and approval process for the open air dining program moving forward.
Item F-1 Agenda Report
G.
CITY COUNCIL CONTINUED AND NEW BUSINESS
1. REPORT FROM THE CITY ATTORNEY ON CLOSED SESSION ITEMS
2. REPORT FROM THE CITY MANAGER
3. CITY COUNCILMEMBER AND COMMITTEE REPORTS AND COMMENTS H.
COMMISSION SYNOPSIS
1. PUBLIC WORKS COMMISSION - Regular Meeting of November 9, 2023 TRAFFIC AND PARKING COMMISSION - Regular Meeting of November 2, 2023 Item H-1
I.
OTHER BUSINESS
J.
ADJOURNMENT
The next City Council regular meeting is scheduled for January 11, 2024. *Time is approximate - Live City Council meeting coverage will be available via BHTV Channel 10 on Spectrum Cable and webcast live at www.beverlyhills.org/live
.
To access the City Council and City Commission video archives, along with local programs and schedules, visit www.beverlyhills.org/bhtv
.