AGENDA REPORT
Meeting Date: December 11, 2023
Renato Moreno, Police Lieutenant
Attachments: 1. Amendment No. 2
2. Proposed Amendment No. 3
RECOMMENDATION
Staff recommends the City Council approve Amendment No. 3 to the Agreement between the City of Beverly Hills and Dixon Resource Unlimited for parking consulting services for a total not to exceed amount of $334,750 for the four-year term, ending June 30, 2024.
Staff also recommends that the City Council approve a change purchase order in the amount of $96,000 for Fiscal Year 2023/24, for a total not to exceed amount of $129,750 for fiscal year 2023/24.
INTRODUCTION
The City entered into the original agreement with Dixon Resources Unlimited in May of 2020 to provide consulting services for the specifications, procurement, and deployment of a parking permit management system. In February of 2021, Amendment No. 1 extended the termination date of the agreement, updated the scope of work to include a policy review of the City’s permit and enforcement program, and updated the schedule of rates and payments associated with the new scope of work. In July of 2022, Amendment No. 2 extended the termination date, updated the scope of work to include support of the re-launching of the automated permit program, support for License Plate Recognition (LPR) integration, introduced a suit of Rapid LPR Reporting tools, included an on-street Item Number:
To: Honorable Mayor & City Council
From: Mark G. Stainbrook, Chief of Police
Subject: AMENDMENT NO. 3 TO AN AGREEMENT BETWEEN THE CITY OF
BEVERLY HILLS AND DIXON RESOURCES UNLIMITED FOR
PARKING CONSULTING SERVICES; AND
APPROVAL OF A CHANGE PURCHASE ORDER FOR $96,000 FOR
DIXON RESOURCES UNLIMITED FOR A TOTAL NOT TO EXCEED
$129,750 FOR FISCAL YEAR 2023/24
Meeting Date: December 11, 2023
space inventory including paid parking areas and Overnight and Preferential Parking Permit zones, and updated the schedule of rates and payments associated with the new scope of work.
DISCUSSION
Staff is requesting Amendment No. 3 to the agreement to extend the current termination date from December 31, 2023, to June 30, 2024, for continued support in the implementation of the parking permit and enforcement program. including the upgrade and expansion of the LPR system, integration of the City’s parking facilities Parking Access and Revenue Control System (PARCS) LPR system, and access for the Real Time Watch Center (RTWC.)
The updated scope of work also extends the subscription to the LPR Rapid Reporting tools, which provides usage and occupancy analysis of the City’s on-street paid parking areas and Overnight and Preferential Parking Permit zones. This amendment provides staff with the ability to request support for the continued implementation of the parking permit system and integration of the Enforcement LPR system with the LPR systems in the RTWC and City’s parking garages.
FISCAL IMPACT
Amendment No. 3 is proposed in the amount of $96,000 for the 2023/24 fiscal year and a new total not to exceed amount of $334,700 over the four-year term of the agreement, ending June 30, 2024. A change purchase order of $96,000 is requested for a not to exceed fiscal year 2023/24 amount of $129,750.
Approximately $22,500 of this amount is allocated to the subscription and service fees related to the use and deployment of the Rapid LPR Reporting tools from June 2023 through December 2023.
Approximately $15,000 of this amount is allocated to the subscription and service fees related to the use and deployment of the Rapid LPR Reporting tools from January 2024 through June 2024.
Approximately $12,000 of this amount is allocated for services rendered for project support related to the relaunching of the permit program.
Approximately $46,500 of this amount is allocated for the upgrade, procurement, deployment, implementation, and integration of the Enforcement LPR system and for oncall and as-needed services which arise during the course of regular operations.
Funding is available in the operating budget. No additional funding is requested at this time.
Mark G. Stainbrook
Chief of Police
Approved By
Attachment 1
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AMENDMENT NO. 2 TO AN AGREEMENT BETWEEN THE CITY
OF BEVERLY HILLS AND DIXON RESOURCES UNLIMITED
FOR PARKING CONSULTING SERVICES
NAME OF CONSULTANT: Dixon Resources Unlimited
RESPONSIBLE PRINCIPAL OF CONSULTANT: Julie Dixon, Principal in Charge CONSULTANT’S ADDRESS: 3639 Midway Drive, Ste. B345
San Diego, CA 92110
Attention: Julie Dixon, Principal in Charge
CONSULTANT’S E.I.N./TAX I.D. NO.: 46-1496430
CITY’S ADDRESS: City of Beverly Hills
455 N. Rexford Drive
Beverly Hills, CA 90210
Attention: Mark Stainbrook, Chief of Police
COMMENCEMENT DATE: May 22, 2020
TERMINATION DATE: December 31, 2021 (original termination date)
December 31, 2023 (as extended by letter,
dated January 28, 2022)
CONSIDERATION: Original Agreement:
Not to exceed: $50,000
Amendment No. 1:
Not to exceed additional$50,000
Amendment No. 2:
Not to exceed additional $138,700
Total Not to Exceed:
$238,700, at the rates set forth in Exhibit B.
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AMENDMENT NO. 2 TO AN AGREEMENT BETWEEN THE CITY
OF BEVERLY HILLS AND DIXON RESOURCES UNLIMITED FOR
PARKING CONSULTING SERVICES
This Amendment No. 2 is to that certain Agreement between the City of Beverly Hills (hereinafter called "CITY"), and Dixon Resources Unlimited (hereinafter called "CONSULTANT") dated May 28, 2020 and identified as Contract No. 226-20, as amended by Amendment No. 1 dated February 2, 2021 and identified as Contract No. 22-21 (collectively, the “Agreement”).
RECITALS
A. CITY and CONSULTANT entered into an Agreement for parking consulting services, which was previously amended.
B. CITY extended the Termination Date to December 31, 2023 pursuant to Section 2 of the Agreement by letter dated January 28, 2022.
C. CITY and CONSULTANT desire to further amend the Agreement to modify the Scope of Work, increase the Consideration to compensate CONSULTANT for CITY required additional services, and update the infectious disease provision.
NOW, THEREFORE, the parties agree as follows:
Section 1. The Consideration shall be amended as set forth on the cover page.
Section 3. Exhibit A, “Scope of Work,” shall be amended and restated as attached hereto and incorporated herein.
Section 5. Exhibit B, “Schedule of Payment and Rates,” shall be amended and restated as attached hereto and incorporated herein.
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Section 6. Except as specifically amended by Amendment No. 1 and this Amendment No. 2, the remaining provisions of the Agreement shall remain in full force and effect.
EXECUTED the _ day of ___ 20____, at Beverly Hills, California.
CITY OF BEVERLY HILLS
A Municipal Corporation
____________________________
GEORGE CHAVEZ
City Manager
CONSULTANT: DIXON RESOURCES
UNLIMITED
JULIE DIXON
Principal in Charge
APPROVED AS TO FORM: APPROVED AS TO CONTENT:
___ __
LAURENCE S. WIENER MARK STAINBROOK
City Attorney Chief of Police
____________________________
SHARON L’HEUREUX DRESSEL
Risk Manager
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EXHIBIT A
SCOPE OF WORK
ORIGINAL AGREEMENT:
CONSULTANT shall provide parking consulting services as follows:
1. Scope of Work
CONSULTANT shall provide parking citation management, parking permit management and license plate recognition (“LPR”) technology consulting services to CITY with the express purpose of issuing a Request for Proposal (“Project”).
CONSULTANT’s uniquely-qualified firm specializes in supporting municipal parking and mobility programs across the country, consistently proving its ability to identify and implement operations, management, and technology recommendations to transition municipal parking operations to long-term, sustainable programs.
The scope of work described below for the Project has been developed in conjunction with additional turnkey services for CITY’s Parking Access Revenue Control System (PARCS) equipment and mobile payment options. Specification development, procurement support, and general implementation support for all parking-related services will be coordinated across Departments (i.e. Public Works/Parking Services and Police) to ensure an efficient and integrated parking solution with collective buy-in among internal stakeholders.
Task 1. Specification Development & Procurement Support CONSULTANT shall work with CITY to draft specifications to address citation and permit management and LPR technology for parking enforcement services for release of a Request for Proposal.
The development of technical specifications will ensure that the scope of work set forth in the selected bids will integrate with current and future parking technology software. Each specification will identity solicitation objectives and prioritize deliverables with defined Service-Level Agreements (SLAs) that are supported by liquidated damages, ensuring that Request For Proposal respondents remain accountable to their performance commitments. This exercise identifies the necessary financial penalties, compliance requirements, and corrective action process to safeguard the solution and ensure system uptime, access, and revenue accountability.
In collaboration with CITY, CONSULTANT shall define the phasing and evolution of the procurement process, including recommendations for schedule, submission requirements, and procurement management tools. CONSULTANT will clarify agreement/business terms, which will be incorporated into Service Level Agreements (SLAs) and/or Key Performance Indicators (KPIs), draft procurement documents in consultation with CITY, and establish a framework through which to fairly evaluate respondents.
CONSULTANT shall provide support throughout the proposal evaluation process, including reviewing proposals, preparing for interviews, and coordinating various vendor technology DocuSign Envelope ID: 95BDFE0E-1955-4FDA-93AA-335BB446EEC0 5 B0785-0001\2618965v3.doc
demonstrations, including potential sandbox set-ups or other evaluation techniques that will provide CITY staff with the opportunity to thoroughly consider all proposal offerings. The scope of procurement support services will be subject to CITY’s ongoing needs on a Time & Materials (T&M) basis.
Task 1. Deliverables
CONSULTANT will work with CITY to draft specifications to address citation and permit management and LPR technology.
CONSULTANT will support the procurement process for the selection of the preferred citation, permitting, and LPR solutions.
CONSULTANT will engage CITY staff throughout the duration of the Project to support a collaborative Project management approach.
Task 2. General Implementation Support
CONSULTANT will work at CITY’s direction to provide implementation support/Project management services to address CITY’s evolving priorities and ongoing needs with regard to the implementation of new citation, permitting, and LPR enforcement technology.
CONSULTANT shall dedicate the required resources and staff to achieve CITY’s goals. At the beginning of the implementation process, CONSULTANT will collaborate with CITY to develop a long-term strategy that includes a high-level estimate of implementation costs, ongoing support, and potential revenue impacts.
CONSULTANT can assist with vendor transition, including, but not limited to, hardware and software changes and the migration of data between vendor systems to help ensure the accountability of the overall system. The opportunity to assist with management of CITY’s preferred solution will allow CONSULTANT to collaborate directly with the Project team to maximize and optimize the performance of the parking operation.
Task 2. Deliverables
CONSULTANT shall work at CITY’s direction to provide implementation support/Project management services with regard to the implementation of new citation, permitting, and LPR enforcement technology on a Time & Material basis as further described in Exhibit B.
Tentative Timeline of Deliverables
Event Date
CONSULTANT Notice to Proceed May 22, 2020
Draft specification submitted by CONSULTANT June 12, 2020 CITY review of draft/interactive feedback Complete June 19, 2020 Procurement review Week of June 22, 2020
Request for Proposal issued July 1, 2020
Proposal question deadline July 16, 2020
Questions/answers posted July 21, 2020
Proposals due August 4, 2020
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Vendor interview notification August 14, 2020
Interviews Week of August 24, 2020
Vendor notification of intent to award September 15, 2020 Contracting Sept/October 2020
Draft CITY Council item due to purchasing October 16, 2020 CITY Council item due to City Attorney October 21, 2020 CITY Council submission November 1, 2020
CITY Council agenda date November 10, 2020
Contract transition date December 1, 2020
New contract start date January 1, 2021
AMENDMENT NO. 1:
CONSULTANT shall provide additional parking consulting services as follows:
1. Additional Scope of Work
CONSULTANT shall provide continued parking citation management, parking permit management, and license plate recognition (“LPR”) technology consulting services to CITY with the express purpose of implementing Data Ticket’s citation, permitting, and LPR enforcement solution.
CONSULTANT’s uniquely-qualified firm specializes in supporting municipal parking and mobility programs across the country, consistently proving its ability to identify and implement operations, management, and technology recommendations to transition municipal parking operations to long-term, sustainable programs.
CONSULTANT has supported CITY’s procurement process over the past six months. Upon release of the Request For Proposal for Parking Citation and Permit Management System and Equipment, CITY received double the amount of anticipated proposals. In order for CONSULTANT to adequately support CITY, all available budget was allocated to the procurement review and selection process. CITY has selected Data Ticket and will be implementing its citation, permitting, and LPR enforcement solution. CONSULTANT shall provide on-going support to CITY throughout this transition. CONSULTANT will first perform permit policy updates while simultaneously providing general implementation and oversight support.
The additional Scope of Work described in Tasks 3 and 4 for the Project has been developed in conjunction with additional turnkey services for CITY’s Parking Citation and Permit Management System. Permit policy updates and general implementation and oversight support for all parkingrelated services will be coordinated across CITY departments (i.e. Public Works/Parking Services and Police) to ensure an efficient and integrated parking solution with collective buy-in among internal stakeholders.
Task 3. Permit Policy Updates
CONSULTANT shall identify and evaluate parking recommendations that will constitute CITY’s “draft” permit policy updates. Project deliverables for this task will include CITY Municipal Code DocuSign Envelope ID: 95BDFE0E-1955-4FDA-93AA-335BB446EEC0 7 B0785-0001\2618965v3.doc
updates, financial analysis of permit fees, the preparation of permit program maps, review of enforcement policies, and the development of general recommendations, as described below.
Wherever possible, these recommendations will account for both short-term and long-term priorities based on projected parking demand, parking and transportation trends, and community willingness. These recommendations will include the following:
Recommendations for permit administration, issuance and renewal, associated costs, and options for implementation;
Recommendations for an ordinance and CITY’s Municipal Code updates shall be consistent with California and local law. CONSULTANT will work with CITY’s legal staff to conduct a thorough CITY Municipal Code review to determine adjustments/red-line edits that will “future-proof” CITY Municipal Code language to prepare CITY for the implementation and management of a revamped permit program. CONSULTANT’s extensive experience working with California cities will allow CONSULTANT to identify potential issues and address gaps in the existing CITY’s Municipal Code. Drawing from previous experience in other nearby municipalities, CONSULTANT will compile all relevant CITY Municipal Code sections and provide a revised version for CITY staff’s consideration. This will include instances where CITY may be able to simplify CITY Municipal Code language to improve program efficiency or establish zones and hours of operation for future zone-based parking management opportunities; Recommendations for enforcement, including fines and administration. Financial analysis of CITY’s existing and proposed residential permit parking program and determination of applicable permit fees.
Task 3. Deliverables
CONSULTANT will draft CITY Municipal Code updates, complete a financial analysis of permit fees, prepare permit program maps, review enforcement policies, and develop general recommendations.
Task 4. General Implementation and Oversight Support
CONSULTANT will work at CITY’s direction to provide implementation support/Project management services to address CITY’s evolving priorities and ongoing needs with regard to the implementation of Data Ticket’s citation, permitting, and LPR enforcement solution.
CONSULTANT will assist with vendor transition, including, but not limited to, hardware and software changes and the migration of data between vendor systems to help ensure the accountability of the overall system. CONSULTANT will collaborate directly with the Project Team to maximize and optimize the performance of the parking operation.
Task 5. Deliverables
CONSULTANT will work at CITY’s direction to provide implementation support/Project management services with regard to the implementation of Data Tickets citation, permitting, and LPR enforcement solution on a time and material basis.
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Timeline for Performance
CONSULTANT shall commence the services set forth in Tasks 3 and 4 upon written receipt of a notice to proceed from CITY. CONSULTANT shall complete the performance of services by June 30th, 2021.
AMENDMENT NO. 2:
I. SCOPE OF WORK
CONSULTANT shall provide additional parking consulting services as follows:
CONSULTANT shall provide license plate recognition (“LPR”) technology consulting services to CITY with the express purpose of continuing to support the implementation of Data Ticket’s citation, permitting, and LPR enforcement solution. Utilizing their unique Rapid LPR Tool (Tool), the CONSULTANT will also leverage existing mobile LPR data to gain insight into the overall performance of the program. The Tool can assess parking occupancy and turnover down to the block face level.
CONSULTANT shall provide continued parking citation management and parking permit management consulting services to CITY with the express purpose of continuing to support the implementation of Data Ticket’s citation and permitting.
CONSULTANT’s uniquely-qualified firm specializes in supporting municipal parking and mobility programs across the country, consistently proving its ability to identify and implement operations, management, and technology recommendations to transition municipal parking operations to long-term, sustainable programs.
CONSULTANT has supported CITY’s procurement process over the past eighteen months. The CITY has selected Data Ticket’s citation and permitting, and the implementation of the solution is still ongoing. CONSULTANT has prepared the below scope to provide on-going support to CITY.
The Scope of Work described below for the Project has been developed in conjunction with additional turnkey services for CITY’s ongoing data collection and analysis efforts and Parking Citation and Permit Management System. Permit policy updates and general implementation and oversight support for all parking-related services will be coordinated across CITY Departments (i.e. Public Works/Parking Services and Police) to ensure an efficient and integrated parking solution with collective buy-in among internal stakeholders. Task 1. LPR Rapid Report
CONSULTANT will deploy their Rapid LPR Report (Tool), which offers an accurate and costeffective option, utilizing CITY’s existing mobile LPR data, to gain insight into the overall performance of the program. The Tool can assess parking occupancy and turnover down to the block face level. Rather than investing in dedicated data collection methods that are expensive and often sample a limited number of days that under-represent conditions throughout the year, CONSULTANT will utilize the information that is already available to CITY yearround. CONSULTANT can convert CITY’s ongoing LPR data and create exportable dashboards DocuSign Envelope ID: 95BDFE0E-1955-4FDA-93AA-335BB446EEC0 9 B0785-0001\2618965v3.doc
that will reflect up-to-date parking conditions for the target area. The Tool provides visualizations of parking occupancy and turnover so that CITY can remain smart and adaptive for important policy decisions. The Tool can also monitor parking enforcement efficiency and optimize enforcement resources by identifying locations that would benefit from additional monitoring.
CONSULTANT’s Rapid LPR reporting tool provides valuable occupancy and turnover analysis by leveraging existing Mobile LPR data. Project deliverables have been divided into two tasks:
Phase 1. Project Setup: Space inventory
is a critical component of the Project setup.
CONSULTANT will utilize existing space
inventory as available, and will collect
parking space inventory, as needed, in
order to produce a total inventory count
per block face. The initial set up includes
Project costs for the kickoff meeting to
define Project and data objectives, ongoing coordination with the City during the setup process, creating custom geofence
GIS files for each street in the study area,
integrating subareas, and establishing the
Tool and online dashboard for CITY. The
study area includes the City’s overnight
and preferential permit parking and paid
parking block faces.
Phase 2. Quarterly Reporting: LPR
data will be processed quarterly, and
parking data will be available through
an online interactive dashboard and
in PDF reports that reflects up-to-date
parking conditions within designated
collection areas. The study area
includes approximately 600 overnight
and preferential permit on-street
block faces, and approximately 300
on-street paid parking block faces.
The dashboard displays collection
dates/times and various tables/charts
for occupancy, turnover, sweeps, and
officer statistics that will satisfy the
Project and data objectives. PDF
reports will be provided that show average parking occupancy and turnover for the quarter in various tables, charts, and heat maps. The interactive dashboard allows for reporting of any combination of collection dates, times, subareas, and block faces. Heat map results Figure 1: Overnight, Preferential Parking
Permit and Paid Parking Study Areas
Figure 2: Example of Parking Occupancy Map
for the City of Ketchum
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can be submitted to CITY as a geodatabase. Depending on feasibility, additional dashboard and PDF report customization may be available upon request.
Task 1. Deliverables
CONSULTANT will set up the Tool for CITY, including on-street inventory collection, custom geofences, an online interactive dashboard, and PDF reports. CONSULTANT will coordinate with CITY's existing LPR vendor to pull in recently collected LPR data.
CONSULTANT will process the LPR data on a quarterly basis to provide up-to-date analysis displaying collection dates, and various occupancy and turnover tables, charts, and heat maps to satisfy Project and data objectives. CONSULTANT will provide data to CITY with geodatabases with the relevant data.
(Optional) Additional PDF reports can be provided for any requested date range or relevant portion of the data set as needed, with features including detailed occupancy and turnover comparisons, geo-referenced heat maps, sweep reports, and historical summaries by location. Additional reports are out of scope for this Project and will be invoiced separately (pricing will be scoped on a per Project basis).
Task 2. Permit Program Re-Launch Support
CITY will be re-launching its annual preferential, guest, visitor, and overnight permit programs this summer with a focus on stakeholder engagement. CONSULTANT has previously reviewed CITY’s municipal code and provided “draft” permit policy updates. Services under this task remain ongoing. CONSULTANT will continue to support:
Ongoing updates to the permit administrative guidelines/business rules Participation and presentation of parking permit program updates to CITY staff, commissions, Council and the community
Coordination of policies and necessary functionality with CITY’s permit management vendor, Data Ticket
Streamlining enforcement practices based upon new permit policies Work in conjunction with CITY to analyze and review future permit fees Review of permit zones with recommendations to streamline Finalization of overnight and preferential permit parking maps Finalization of municipal code updates
Task 2. Deliverables
CONSULTANT will coordinate and participate in stakeholder meetings as required CONSULTANT will develop permit policies for preferential, guest, visitor, and overnight parking permit programs
CONSULTANT will work in conjunction with CITY’s permit management vendor, Data Ticket, to ensure CITY parking permitting policies are developed and implemented DocuSign Envelope ID: 95BDFE0E-1955-4FDA-93AA-335BB446EEC0 11 B0785-0001\2618965v3.doc
CONSULTANT will work at CITY’s discretion to create community outreach materials including, but not limited to, parking permit instructional guides and videos, educational materials, community flyers and letters, and other outreach materials as needed CONSULTANT will work with CITY to finalized permit zones and future permit fees CONSULTANT will finalize municipal code updates, and overnight and preferential permit parking maps. As well as continuing to develop administrative guidelines.
Task 3. General Implementation and Oversight Support
CONSULTANT will work at CITY’s direction to provide continued implementation support/project management services to address CITY’s evolving priorities and ongoing needs with regard to the implementation of Data Ticket’s citation, permitting, and LPR enforcement solution CONSULTANT will continue to assist with vendor transition, including, but not limited to, hardware and software changes and the migration of data between vendor systems to help ensure the accountability of the overall system. CONSULTANT will collaborate directly with the Project Team to maximize and optimize the performance of the parking operation. CONSULTANT’s team has a proven, established implementation and support model with municipalities across California.
Task 3. Deliverables
CONSULTANT will work at CITY’s direction to continue to provide implementation support/project management services with regard to the implementation of Data Ticket’s citation, permitting, and LPR enforcement solution on a T&M basis. Support will be primarily focused on completing the vendor transition of Data Ticket’s permitting solution. CONSULTANT will conduct bi-weekly project meetings. During each meeting, CONSULTANT will provide a project overview and status, highlight problems and corrective measures, and present next steps.
Timeline for Performance
CONSULTANT shall commence its services under this amendment upon the Commencement Date or upon a written receipt of a notice to proceed from CITY. CONSULTANT shall complete the performance of services by April 30, 2023.
II. INFECTIOUS DISEASE
A. The federal government and State of California, the County of Los Angeles, and CITY have declared an emergency due to a global pandemic caused by an infectious coronavirus which causes a disease referred to as COVID-19. In an effort to support and maintain a safe and healthy workplace for CITY employees and the community, CITY is requiring all contractors and CONSULTANT to immediately monitor and track the signs and symptoms of COVID-19, the common cold and influenza for all of its employees and subcontractors (collectively “CONSULTANT employees”) assigned to CITY Projects that come onsite to any CITY facility to perform services under the Agreement.
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B. CONSULTANT shall notify CITY immediately in writing if CONSULTANT or CONSULTANT employees have come in contact with anyone with an infectious disease or has contracted an infectious disease. Such CONSULTANT employees shall immediately cease performing services under the Agreement.
C. CONSULTANT shall monitor CONSULTANT employees’ signs and symptoms with written logs. CONSULTANT shall maintain a daily recording of the following:
1. Require CONSULTANT employees to take their temperature each time they enter and exit CITY facilities (both before and after work is performed at CITY facilities).
2. If CONSULTANT employees have a fever (100°F or higher), are coughing, have trouble breathing or other symptoms of COVID-19, the common cold, or influenza:
(a) Do not have CONSULTANT employees report to work.
(b) Contact your CITY Responsible Principal.
(c) Direct CONSULTANT employees to:
i. Not go out in public.
ii. Avoid contact with others.
iii. Not travel while sick.
iv. Cover mouth and nose with a tissue or sleeve (not hands), while coughing or sneezing.
v. Wash hands often with soap and water for at least 20 seconds to avoid spreading illnesses such as the common cold, influenza or COVID-19 to others. vi. If soap and water are not readily available, use an alcohol-based hand sanitizer, which contains 60%-95% alcohol or solutions available for use at the facility. vii. Wear face coverings at all times unless alone in a vehicle, personal office or cubicle.
3. CONSULTANT shall disinfect all areas that CONSULTANT’s employees come in contact with while performing services under the Agreement before and after usage.
4. CONSULTANT employees shall not return to any CITY facility until they meet the guidance* of the Los Angeles County Department of Public Health. * CONSULTANT acknowledges it has reviewed, understands and will follow the Los Angeles County Department of Public Health guidance for managers.
D. CONSULTANT shall also maintain daily monitoring and record keeping in connection with CITY Projects where CONSULTANT employees come on site for the following information:
1. Projects are adhering to Social Distancing** and Industry Safety Standards for employees and the public. Please review Los Angeles County Department of Public Health guidelines for social distancing.
2. CONSULTANT employees are not working while sick.
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3. CONSULTANT shall notify their CITY Project Manager or CITY Responsible Principal prior to reporting on site daily.
4. CONSULTANT shall contact their CITY Project Manager or CITY Responsible Principal to reschedule non-essential services.
E. CONSULTANT shall provide employees with handwashing and sanitizing equipment.
These requirements apply to all vendors and their employees regardless of whether they are fully vaccinated or not.
CONSULTANT shall be required to know and adhere to Los Angeles County Public Health Order http://publichealth.lacounty.gov/media/Coronavirus/reopening-la.htm#orders.
For the latest CITY updates and COVID-19 related FAQs please visit http://www.beverlyhills.org/novelcoronavirus
CITY reserves the right to review CONSULTANT’s daily logs to ensure compliance with this Agreement. CITY has the right to send CONSULTANT employees home who do not comply with these requirements. CONSULTANT shall maintain the recordings and logs in accordance with the Agreement.
For questions, please contact CITY’s Responsible Principal or Risk Management at 310- 285-1073.
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EXHIBIT B
SCHEDULE OF PAYMENT AND RATES
ORIGINAL AGREEMENT AND AMENDMENT NO. 1
CITY shall compensate CONSULTANT for the satisfactory performance of services required by the Agreement in an amount not to exceed One Hundred Thousand Dollars ($100,000) at the rates set forth in this Exhibit. CITY shall compensate CONSULTANT on a time and materials basis at the rates set forth in this Exhibit to ensure that the Project is managed in the most efficient manner. The budget includes all required travel and related expenses, which are based upon U.S. General Services Administration (GSA) and CITY standards and will be billed per CITY requirements.
CONSULTANT’s rate schedule for each job classification is provided below:
Classification Labor Rate Per Hour*
Principal Consultant $165/hour
Senior Associate $95/hour
Associate $95/hour
Junior Associate $95/hour
The estimated budget per task is outlined below:
Cost Proposal:
CONSULTANT Time & Materials Fee
Task Description Not to Exceed
1 Specification Development & Procurement Support
CONSULTANT will draft specifications to support citation and permit management and LPR technology.
CONSULTANT will support the procurement process for the selection of the preferred solution(s).
Project management support. $50,000
2 General Implementation Support
CONSULTANT will work at CITY’s direction to provide
implementation support/Project management services for
the implementation of CITY’s preferred citation and permit management and LPR solutions on a T&M basis.
Total Budget $50,000
Classification Labor Rate Per Hour*
Principal Consultant $165/hour
Senior Associate $95/hour
Associate $95/hour
Junior Associate $95/hour
The estimated budget is outlined below:
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Cost Proposal:
CONSULTANT Time & Materials Fee
Task Description Not to Exceed
3 Permit Policy Updates
CONSULTANT will draft municipal code updates and develop general recommendations.
$50,000
4 General Implementation and Oversight Support
CONSULTANT will work at CITY’s direction to provide
implementation support for the implementation of Data
Tickets citation, permit management, and LPR enforcement solution.
Grand Total Budget
$100,000
CONSULTANT shall submit to CITY a detailed invoice, on a monthly basis or less frequently, for the services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period and the amount due. Within thirty (30) days of receipt of each invoice, CITY shall pay all undisputed amounts included on the invoice. CITY shall pay CONSULTANT said Consideration in accordance with the schedule of payment set forth in this Exhibit.
AMENDMENT NO. 2
In addition, CITY shall compensate CONSULTANT for the satisfactory performance of services required by the Agreement in an amount not to exceed One Hundred Thirty-Eight Thousand Seven Hundred Dollars ($138,700) at the rates set forth in this Exhibit. CITY shall compensate CONSULTANT on a fixed fee basis with the exception of inventory collection, which is included on a Time and Materials basis.
CONSULTANT’s bill rate schedule for each job classification is provided below:
Classification Labor Rate Per Hour*
Principal Consultant $225/hour
Senior Associate $175/hour
Associate $145/hour
Junior Associate $105/hour
The estimated budget is outlined below:
DocuSign Envelope ID: 95BDFE0E-1955-4FDA-93AA-335BB446EEC0 16 B0785-0001\2618965v3.doc
Cost Proposal:
CONSULTANT Fee
Task Description Not to
Exceed
1 Permit Parking Streets Inventory Collection
CONSULTANT will collect a parking inventory using
Google Maps measurements for approximately 600
overnight and preferential permit parking block faces.
$12,500
Paid Parking Streets Inventory Collection
CONSULTANT will collect a parking inventory using
Google Maps to count metered spaces for approximately
300 paid parking block faces.
$4,200
Rapid LPR Tool Project Setup for Permit Parking Streets CONSULTANT will setup the Rapid LPR Report for CITY
including the online interactive dashboard and PDF report with various tables, charts, and heat maps.
$18,000
(Fixed onetime fee)
Rapid LPR Tool Project Setup for Paid Parking Streets
CONSULTANT will setup the Rapid LPR Report for CITY
including the online interactive dashboard and PDF report with various tables, charts, and heat maps.
$9,000
(Fixed onetime fee)
Quarterly Reporting (Permit Parking On-street)
CONSULTANT will download LPR data for all permit
parking on-street locations and update online interactive dashboard with processed LPR data on a quarterly basis. CONSULTANT will produce PDF reports including
average parking occupancy and turnover tables, charts,
and heat maps on a quarterly basis.
$7,500
(Fixed, per
quarter)
Quarterly Reporting (Paid Parking On-street)
CONSULTANT will download LPR data for all paid
parking on-street locations and update online interactive dashboard with processed LPR data on a quarterly basis. CONSULTANT will produce PDF reports including
average parking occupancy and turnover tables, charts,
and heat maps on a quarterly basis.
$3,750
(Fixed, per
quarter)
Subtotal Task 1 (One Year) $88,700
DocuSign Envelope ID: 95BDFE0E-1955-4FDA-93AA-335BB446EEC0 17 B0785-0001\2618965v3.doc
2 Permit Program Re-Launch
CONSULTANT will coordinate and participate in
stakeholder meetings as required
CONSULTANT will develop permit policies for
preferential, guest, visitor, and overnight parking permit programs
CONSULTANT will work in conjunction with CITY’s permit management vendor, Data Ticket, to ensure CITY parking
permitting policies are developed and implemented
CONSULTANT will work at CITY’s discretion to create
community outreach materials
CONSULTANT will work with CITY to finalize permit zones and future permit fees
CONSULTANT will finalize municipal code updates, and
overnight and preferential permit parking maps. As well as continuing to develop administrative guidelines.
$30,000
3 General Implementation and Oversight Support
CONSULTANT will continue to provide implementation
support/project management services.
CONSULTANT will conduct bi-weekly project meetings.
$20,000
Subtotal Tasks 2 & 3 $50,000
Grand Total $138,700
Total Not to Exceed Amount: $238,700
CONSULTANT shall submit to CITY a detailed invoice, on a monthly basis or less frequently, for the services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period and the amount due. Within thirty (30) days of receipt of each invoice, CITY shall pay all undisputed amounts included on the invoice. CITY shall pay CONSULTANT said Consideration in accordance with the schedule of payment set forth in this Exhibit.
DocuSign Envelope ID: 95BDFE0E-1955-4FDA-93AA-335BB446EEC0 Certificate Of Completion
Envelope Id: 95BDFE0E19554FDA93AA335BB446EEC0 Status: Completed Subject: Please DocuSign: Amendment No. 2 - Dixon Resources Unlimited (Ready for DocuSign 05-16-22).pdf Source Envelope:
Document Pages: 17 Signatures: 5 Envelope Originator:
Certificate Pages: 2 Initials: 1 Maria Lara
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
455 N. Rexford Drive
Beverly Hills, CA 90210
[email protected]
IP Address: 198.245.189.168
Record Tracking
Status: Original
5/16/2022 10:58:25 AM
Holder: Maria Lara
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
Julie Dixon
[email protected]
President
Security Level: Email, Account Authentication
(None) Signature Adoption: Pre-selected Style
Signed by link sent to
[email protected]
Using IP Address: 107.77.203.115
Signed using mobile
Sent: 5/16/2022 11:06:05 AM
Viewed: 5/16/2022 11:09:30 AM
Signed: 5/16/2022 11:27:42 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Mark Stainbrook
[email protected]
Chief
Security Level: Email, Account Authentication
(None) Signature Adoption: Pre-selected Style
Signed by link sent to [email protected]
Using IP Address: 68.21.130.137
Signed using mobile
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Viewed: 5/16/2022 12:10:18 PM
Signed: 5/16/2022 12:10:40 PM
Electronic Record and Signature Disclosure:
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Sharon L'Heureux Dressel
[email protected]
Risk Manager
Sharon Dressel
Security Level: Email, Account Authentication
(None)
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Signed by link sent to [email protected]
Using IP Address: 198.245.189.166
Sent: 5/16/2022 12:10:42 PM
Resent: 5/16/2022 11:43:19 PM
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Signed: 5/17/2022 6:51:44 AM
Electronic Record and Signature Disclosure:
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Deborah Hakman for
[email protected]
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Using IP Address: 23.243.217.91
Signed using mobile
Sent: 5/17/2022 6:51:45 AM
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Signed: 5/17/2022 8:38:06 AM
Electronic Record and Signature Disclosure:
Signer Events Signature Timestamp
Not Offered via DocuSign
Cindy Owens
[email protected]
Policy & Management Analyst
City of Beverly Hills
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Signed by link sent to [email protected]
Using IP Address: 198.245.189.166
Sent: 5/17/2022 8:38:08 AM
Viewed: 6/28/2022 6:08:00 PM
Signed: 6/28/2022 6:08:06 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
George Chavez
[email protected]
City Manager
Security Level: Email, Account Authentication
(None) Signature Adoption: Pre-selected Style
Signed by link sent to [email protected]
Using IP Address: 198.245.189.166
Sent: 6/28/2022 6:08:08 PM
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In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
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Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 5/16/2022 11:06:05 AM
Certified Delivered Security Checked 6/29/2022 5:12:52 PM Signing Complete Security Checked 6/29/2022 5:12:58 PM
Completed Security Checked 6/29/2022 5:12:58 PM
Payment Events Status Timestamps
Attachment 2
1 B0785-0001\2812794v2.doc
AMENDMENT NO. 3 TO AN AGREEMENT BETWEEN THE CITY
OF BEVERLY HILLS AND DIXON RESOURCES UNLIMITED
FOR PARKING CONSULTING SERVICES
NAME OF CONSULTANT: Dixon Resources Unlimited
RESPONSIBLE PRINCIPAL OF CONSULTANT: Julie Dixon, Principal in Charge CONSULTANT’S ADDRESS: 3639 Midway Drive, Ste. B345
San Diego, CA 92110
Attention: Julie Dixon, Principal in Charge
CONSULTANT’S E.I.N./TAX I.D. NO.: 46-1496430
CITY’S ADDRESS: City of Beverly Hills
455 N. Rexford Drive
Beverly Hills, CA 90210
Attention: Mark Stainbrook, Chief of Police
COMMENCEMENT DATE: May 22, 2020
TERMINATION DATE: December 31, 2021 (original termination date)
December 31, 2023 (as extended by letter
dated January 28, 2022)
June 30, 2024 (as extended pursuant to
this Amendment No. 3)
CONSIDERATION: Original Agreement:
Not to exceed: $50,000
Amendment No. 1:
Not to exceed an additional $50,000
Amendment No. 2:
Not to exceed an additional $138,700
Amendment No. 3
Not to exceed an additional $96,000
Total Not to Exceed:
$334,700, at the rates set forth in Exhibit B.
DocuSign Envelope ID: 4158C96F-B2EE-40DC-9D16-FE79087585DE 2 B0785-0001\2812794v2.doc
AMENDMENT NO. 3 TO AN AGREEMENT BETWEEN THE CITY
OF BEVERLY HILLS AND DIXON RESOURCES UNLIMITED FOR
PARKING CONSULTING SERVICES
This Amendment No. 3 is to that certain Agreement between the City of Beverly Hills (hereinafter called "CITY"), and Dixon Resources Unlimited (hereinafter called "CONSULTANT") dated May 28, 2020 and identified as Contract No. 226-20, as amended by Amendment No. 1 dated February 2, 2021 and identified as Contract No. 22-21, as amended by Amendment No. 2 dated July 6, 2022 and identified as Contract No. 424-22 (collectively, the “Agreement”).
RECITALS
A. CITY and CONSULTANT entered into an Agreement for parking consulting services, which was previously amended.
C. CITY and CONSULTANT desire to amend the Agreement to modify the Scope of Work, increase the Consideration to compensate CONSULTANT for CITY required additional services, and update the infectious disease language.
NOW, THEREFORE, the parties agree as follows:
Section 1. The Termination Date shall be amended as set forth on the cover page.
Section 2. The Consideration shall be amended as set forth on the cover page.
Section 3. Section 2 of the Agreement, “Time of Performance” shall be amended and restated as set forth below.
DocuSign Envelope ID: 4158C96F-B2EE-40DC-9D16-FE79087585DE 3 B0785-0001\2812794v2.doc
“Section 2. Time of Performance.
CONSULTANT shall commence its services under this Agreement upon the Commencement Date or upon a receipt of a written notice to proceed from CITY. CONSULTANT shall complete the performance of services by the Termination Date set forth above.
The City Manager or her designee may extend the time of performance in writing for one additional one-year term or such other term not to exceed one year from the date of termination pursuant to the same terms and conditions of this Agreement.” Section 4. Exhibit A, “Scope of Work,” shall be amended and restated as attached hereto and incorporated herein.
Section 5. Exhibit B, “Schedule of Payment and Rates,” shall be amended and restated as attached hereto and incorporated herein.
Section 6. Except as specifically amended by this Amendment No. 3, the remaining provisions of the Agreement shall remain in full force and effect.
EXECUTED the _ day of ___ 20____, at Beverly Hills, California.
CITY OF BEVERLY HILLS
A Municipal Corporation
____________________________
JULIAN A. GOLD, M.D.
Mayor of the City of Beverly Hills
ATTEST:
(SEAL)
HUMA AHMED
City Clerk
[Signatures continue on following page.]
DocuSign Envelope ID: 4158C96F-B2EE-40DC-9D16-FE79087585DE 4 B0785-0001\2812794v2.doc
CONSULTANT: DIXON RESOURCES
UNLIMITED
JULIE DIXON
Principal in Charge
APPROVED AS TO FORM: APPROVED AS TO CONTENT:
___ __
LAURENCE S. WIENER NANCY HUNT-COFFEY
City Attorney City Manager
____________________________
MARK STAINBROOK
Chief of Police
____________________________
SHARON L’HEUREUX DRESSEL
Risk Manager
DocuSign Envelope ID: 4158C96F-B2EE-40DC-9D16-FE79087585DE 5 B0785-0001\2812794v2.doc
EXHIBIT A
SCOPE OF WORK
ORIGINAL AGREEMENT:
CONSULTANT shall provide parking consulting services as follows:
1. Scope of Work
CONSULTANT shall provide parking citation management, parking permit management and license plate recognition (“LPR”) technology consulting services to CITY with the express purpose of issuing a Request for Proposal (“Project”).
CONSULTANT’s uniquely-qualified firm specializes in supporting municipal parking and mobility programs across the country, consistently proving its ability to identify and implement operations, management, and technology recommendations to transition municipal parking operations to long-term, sustainable programs.
The scope of work described below for the Project has been developed in conjunction with additional turnkey services for CITY’s Parking Access Revenue Control System (PARCS) equipment and mobile payment options. Specification development, procurement support, and general implementation support for all parking-related services will be coordinated across Departments (i.e. Public Works/Parking Services and Police) to ensure an efficient and integrated parking solution with collective buy-in among internal stakeholders.
Task 1. Specification Development & Procurement Support CONSULTANT shall work with CITY to draft specifications to address citation and permit management and LPR technology for parking enforcement services for release of a Request for Proposal.
The development of technical specifications will ensure that the scope of work set forth in the selected bids will integrate with current and future parking technology software. Each specification will identity solicitation objectives and prioritize deliverables with defined Service-Level Agreements (SLAs) that are supported by liquidated damages, ensuring that Request For Proposal respondents remain accountable to their performance commitments. This exercise identifies the necessary financial penalties, compliance requirements, and corrective action process to safeguard the solution and ensure system uptime, access, and revenue accountability.
In collaboration with CITY, CONSULTANT shall define the phasing and evolution of the procurement process, including recommendations for schedule, submission requirements, and procurement management tools. CONSULTANT will clarify agreement/business terms, which will be incorporated into Service Level Agreements (SLAs) and/or Key Performance Indicators (KPIs), draft procurement documents in consultation with CITY, and establish a framework through which to fairly evaluate respondents.
CONSULTANT shall provide support throughout the proposal evaluation process, including reviewing proposals, preparing for interviews, and coordinating various vendor technology DocuSign Envelope ID: 4158C96F-B2EE-40DC-9D16-FE79087585DE 6 B0785-0001\2812794v2.doc
demonstrations, including potential sandbox set-ups or other evaluation techniques that will provide CITY staff with the opportunity to thoroughly consider all proposal offerings. The scope of procurement support services will be subject to CITY’s ongoing needs on a Time & Materials (T&M) basis.
Task 1. Deliverables
CONSULTANT will work with CITY to draft specifications to address citation and permit management and LPR technology.
CONSULTANT will support the procurement process for the selection of the preferred citation, permitting, and LPR solutions.
CONSULTANT will engage CITY staff throughout the duration of the Project to support a collaborative Project management approach.
Task 2. General Implementation Support
CONSULTANT will work at CITY’s direction to provide implementation support/Project management services to address CITY’s evolving priorities and ongoing needs with regard to the implementation of new citation, permitting, and LPR enforcement technology.
CONSULTANT shall dedicate the required resources and staff to achieve CITY’s goals. At the beginning of the implementation process, CONSULTANT will collaborate with CITY to develop a long-term strategy that includes a high-level estimate of implementation costs, ongoing support, and potential revenue impacts.
CONSULTANT can assist with vendor transition, including, but not limited to, hardware and software changes and the migration of data between vendor systems to help ensure the accountability of the overall system. The opportunity to assist with management of CITY’s preferred solution will allow CONSULTANT to collaborate directly with the Project team to maximize and optimize the performance of the parking operation.
Task 2. Deliverables
CONSULTANT shall work at CITY’s direction to provide implementation support/Project management services with regard to the implementation of new citation, permitting, and LPR enforcement technology on a Time & Material basis as further described in Exhibit B.
Tentative Timeline of Deliverables
Event Date
CONSULTANT Notice to Proceed May 22, 2020
Draft specification submitted by CONSULTANT June 12, 2020 CITY review of draft/interactive feedback Complete June 19, 2020 Procurement review Week of June 22, 2020
Request for Proposal issued July 1, 2020
Proposal question deadline July 16, 2020
Questions/answers posted July 21, 2020
Proposals due August 4, 2020
DocuSign Envelope ID: 4158C96F-B2EE-40DC-9D16-FE79087585DE 7 B0785-0001\2812794v2.doc
Vendor interview notification August 14, 2020
Interviews Week of August 24, 2020
Vendor notification of intent to award September 15, 2020 Contracting Sept/October 2020
Draft CITY Council item due to purchasing October 16, 2020 CITY Council item due to City Attorney October 21, 2020 CITY Council submission November 1, 2020
CITY Council agenda date November 10, 2020
Contract transition date December 1, 2020
New contract start date January 1, 2021
AMENDMENT NO. 1:
CONSULTANT shall provide additional parking consulting services as follows:
1. Additional Scope of Work
CONSULTANT shall provide continued parking citation management, parking permit management, and license plate recognition (“LPR”) technology consulting services to CITY with the express purpose of implementing Data Ticket’s citation, permitting, and LPR enforcement solution.
CONSULTANT’s uniquely-qualified firm specializes in supporting municipal parking and mobility programs across the country, consistently proving its ability to identify and implement operations, management, and technology recommendations to transition municipal parking operations to long-term, sustainable programs.
CONSULTANT has supported CITY’s procurement process over the past six months. Upon release of the Request For Proposal for Parking Citation and Permit Management System and Equipment, CITY received double the amount of anticipated proposals. In order for CONSULTANT to adequately support CITY, all available budget was allocated to the procurement review and selection process. CITY has selected Data Ticket and will be implementing its citation, permitting, and LPR enforcement solution. CONSULTANT shall provide on-going support to CITY throughout this transition. CONSULTANT will first perform permit policy updates while simultaneously providing general implementation and oversight support.
The additional Scope of Work described in Tasks 3 and 4 for the Project has been developed in conjunction with additional turnkey services for CITY’s Parking Citation and Permit Management System. Permit policy updates and general implementation and oversight support for all parkingrelated services will be coordinated across CITY departments (i.e. Public Works/Parking Services and Police) to ensure an efficient and integrated parking solution with collective buy-in among internal stakeholders.
Task 3. Permit Policy Updates
CONSULTANT shall identify and evaluate parking recommendations that will constitute CITY’s “draft” permit policy updates. Project deliverables for this task will include CITY Municipal Code DocuSign Envelope ID: 4158C96F-B2EE-40DC-9D16-FE79087585DE 8 B0785-0001\2812794v2.doc
updates, financial analysis of permit fees, the preparation of permit program maps, review of enforcement policies, and the development of general recommendations, as described below.
Wherever possible, these recommendations will account for both short-term and long-term priorities based on projected parking demand, parking and transportation trends, and community willingness. These recommendations will include the following:
Recommendations for permit administration, issuance and renewal, associated costs, and options for implementation;
Recommendations for an ordinance and CITY’s Municipal Code updates shall be consistent with California and local law. CONSULTANT will work with CITY’s legal staff to conduct a thorough CITY Municipal Code review to determine adjustments/red-line edits that will “future-proof” CITY Municipal Code language to prepare CITY for the implementation and management of a revamped permit program. CONSULTANT’s extensive experience working with California cities will allow CONSULTANT to identify potential issues and address gaps in the existing CITY’s Municipal Code. Drawing from previous experience in other nearby municipalities, CONSULTANT will compile all relevant CITY Municipal Code sections and provide a revised version for CITY staff’s consideration. This will include instances where CITY may be able to simplify CITY Municipal Code language to improve program efficiency or establish zones and hours of operation for future zone-based parking management opportunities; Recommendations for enforcement, including fines and administration. Financial analysis of CITY’s existing and proposed residential permit parking program and determination of applicable permit fees.
Task 3. Deliverables
CONSULTANT will draft CITY Municipal Code updates, complete a financial analysis of permit fees, prepare permit program maps, review enforcement policies, and develop general recommendations.
Task 4. General Implementation and Oversight Support
CONSULTANT will work at CITY’s direction to provide implementation support/Project management services to address CITY’s evolving priorities and ongoing needs with regard to the implementation of Data Ticket’s citation, permitting, and LPR enforcement solution.
CONSULTANT will assist with vendor transition, including, but not limited to, hardware and software changes and the migration of data between vendor systems to help ensure the accountability of the overall system. CONSULTANT will collaborate directly with the Project Team to maximize and optimize the performance of the parking operation.
Task 5. Deliverables
CONSULTANT will work at CITY’s direction to provide implementation support/Project management services with regard to the implementation of Data Tickets citation, permitting, and LPR enforcement solution on a time and material basis.
DocuSign Envelope ID: 4158C96F-B2EE-40DC-9D16-FE79087585DE 9 B0785-0001\2812794v2.doc
Timeline for Performance
CONSULTANT shall commence the services set forth in Tasks 3 and 4 upon written receipt of a notice to proceed from CITY. CONSULTANT shall complete the performance of services by June 30th, 2021.
AMENDMENT NO. 2:
I. ADDITIONAL SCOPE OF WORK
CONSULTANT shall provide additional parking consulting services as follows:
CONSULTANT shall provide license plate recognition (“LPR”) technology consulting services to CITY with the express purpose of continuing to support the implementation of Data Ticket’s citation, permitting, and LPR enforcement solution. Utilizing their unique Rapid LPR Tool (Tool), the CONSULTANT will also leverage existing mobile LPR data to gain insight into the overall performance of the program. The Tool can assess parking occupancy and turnover down to the block face level.
CONSULTANT shall provide continued parking citation management and parking permit management consulting services to CITY with the express purpose of continuing to support the implementation of Data Ticket’s citation and permitting.
CONSULTANT’s uniquely-qualified firm specializes in supporting municipal parking and mobility programs across the country, consistently proving its ability to identify and implement operations, management, and technology recommendations to transition municipal parking operations to long-term, sustainable programs.
CONSULTANT has supported CITY’s procurement process over the past eighteen months. The CITY has selected Data Ticket’s citation and permitting, and the implementation of the solution is still ongoing. CONSULTANT has prepared the below scope to provide on-going support to CITY.
The Scope of Work described below for the Project has been developed in conjunction with additional turnkey services for CITY’s ongoing data collection and analysis efforts and Parking Citation and Permit Management System. Permit policy updates and general implementation and oversight support for all parking-related services will be coordinated across CITY Departments (i.e. Public Works/Parking Services and Police) to ensure an efficient and integrated parking solution with collective buy-in among internal stakeholders. Task 1. LPR Rapid Report
CONSULTANT will deploy their Rapid LPR Report (Tool), which offers an accurate and costeffective option, utilizing CITY’s existing mobile LPR data, to gain insight into the overall performance of the program. The Tool can assess parking occupancy and turnover down to the block face level. Rather than investing in dedicated data collection methods that are expensive and often sample a limited number of days that under-represent conditions throughout the year, CONSULTANT will utilize the information that is already available to CITY yearround. CONSULTANT can convert CITY’s ongoing LPR data and create exportable dashboards DocuSign Envelope ID: 4158C96F-B2EE-40DC-9D16-FE79087585DE 10 B0785-0001\2812794v2.doc
that will reflect up-to-date parking conditions for the target area. The Tool provides visualizations of parking occupancy and turnover so that CITY can remain smart and adaptive for important policy decisions. The Tool can also monitor parking enforcement efficiency and optimize enforcement resources by identifying locations that would benefit from additional monitoring.
CONSULTANT’s Rapid LPR reporting tool provides valuable occupancy and turnover analysis by leveraging existing Mobile LPR data. Project deliverables have been divided into two tasks:
Phase 1. Project Setup: Space inventory
is a critical component of the Project setup.
CONSULTANT will utilize existing space
inventory as available, and will collect
parking space inventory, as needed, in
order to produce a total inventory count
per block face. The initial set up includes
Project costs for the kickoff meeting to
define Project and data objectives, ongoing coordination with the City during the setup process, creating custom geofence
GIS files for each street in the study area,
integrating subareas, and establishing the
Tool and online dashboard for CITY. The
study area includes the City’s overnight
and preferential permit parking and paid
parking block faces.
Phase 2. Quarterly Reporting: LPR
data will be processed quarterly, and
parking data will be available through
an online interactive dashboard and
in PDF reports that reflects up-to-date
parking conditions within designated
collection areas. The study area
includes approximately 600 overnight
and preferential permit on-street
block faces, and approximately 300
on-street paid parking block faces.
The dashboard displays collection
dates/times and various tables/charts
for occupancy, turnover, sweeps, and
officer statistics that will satisfy the
Project and data objectives. PDF
reports will be provided that show average parking occupancy and turnover for the quarter in various tables, charts, and heat maps. The interactive dashboard allows for reporting of any combination of collection dates, times, subareas, and block faces. Heat map results Figure 1: Overnight, Preferential Parking
Permit and Paid Parking Study Areas
Figure 2: Example of Parking Occupancy Map
for the City of Ketchum
DocuSign Envelope ID: 4158C96F-B2EE-40DC-9D16-FE79087585DE 11 B0785-0001\2812794v2.doc
can be submitted to CITY as a geodatabase. Depending on feasibility, additional dashboard and PDF report customization may be available upon request.
Task 1. Deliverables
CONSULTANT will set up the Tool for CITY, including on-street inventory collection, custom geofences, an online interactive dashboard, and PDF reports. CONSULTANT will coordinate with CITY's existing LPR vendor to pull in recently collected LPR data.
CONSULTANT will process the LPR data on a quarterly basis to provide up-to-date analysis displaying collection dates, and various occupancy and turnover tables, charts, and heat maps to satisfy Project and data objectives. CONSULTANT will provide data to CITY with geodatabases with the relevant data.
(Optional) Additional PDF reports can be provided for any requested date range or relevant portion of the data set as needed, with features including detailed occupancy and turnover comparisons, geo-referenced heat maps, sweep reports, and historical summaries by location. Additional reports are out of scope for this Project and will be invoiced separately (pricing will be scoped on a per Project basis).
Task 2. Permit Program Re-Launch Support
CITY will be re-launching its annual preferential, guest, visitor, and overnight permit programs this summer with a focus on stakeholder engagement. CONSULTANT has previously reviewed CITY’s municipal code and provided “draft” permit policy updates. Services under this task remain ongoing. CONSULTANT will continue to support:
Ongoing updates to the permit administrative guidelines/business rules Participation and presentation of parking permit program updates to CITY staff, commissions, Council and the community
Coordination of policies and necessary functionality with CITY’s permit management vendor, Data Ticket
Streamlining enforcement practices based upon new permit policies Work in conjunction with CITY to analyze and review future permit fees Review of permit zones with recommendations to streamline Finalization of overnight and preferential permit parking maps Finalization of municipal code updates
Task 2. Deliverables
CONSULTANT will coordinate and participate in stakeholder meetings as required CONSULTANT will develop permit policies for preferential, guest, visitor, and overnight parking permit programs
CONSULTANT will work in conjunction with CITY’s permit management vendor, Data Ticket, to ensure CITY parking permitting policies are developed and implemented DocuSign Envelope ID: 4158C96F-B2EE-40DC-9D16-FE79087585DE 12 B0785-0001\2812794v2.doc
CONSULTANT will work at CITY’s discretion to create community outreach materials including, but not limited to, parking permit instructional guides and videos, educational materials, community flyers and letters, and other outreach materials as needed CONSULTANT will work with CITY to finalized permit zones and future permit fees CONSULTANT will finalize municipal code updates, and overnight and preferential permit parking maps. As well as continuing to develop administrative guidelines.
Task 3. General Implementation and Oversight Support
CONSULTANT will work at CITY’s direction to provide continued implementation support/project management services to address CITY’s evolving priorities and ongoing needs with regard to the implementation of Data Ticket’s citation, permitting, and LPR enforcement solution CONSULTANT will continue to assist with vendor transition, including, but not limited to, hardware and software changes and the migration of data between vendor systems to help ensure the accountability of the overall system. CONSULTANT will collaborate directly with the Project Team to maximize and optimize the performance of the parking operation. CONSULTANT’s team has a proven, established implementation and support model with municipalities across California.
Task 3. Deliverables
CONSULTANT will work at CITY’s direction to continue to provide implementation support/project management services with regard to the implementation of Data Ticket’s citation, permitting, and LPR enforcement solution on a T&M basis. Support will be primarily focused on completing the vendor transition of Data Ticket’s permitting solution. CONSULTANT will conduct bi-weekly project meetings. During each meeting, CONSULTANT will provide a project overview and status, highlight problems and corrective measures, and present next steps.
Timeline for Performance
CONSULTANT shall commence its services under this amendment upon the Commencement Date or upon a written receipt of a notice to proceed from CITY. CONSULTANT shall complete the performance of services by December 31, 2023.
AMENDMENT NO. 3:
CONSULTANT shall provide additional parking consulting services as follows:
I. Additional Scope of Work
CONSULTANT shall continue to provide ongoing license plate recognition (“LPR”) technology consulting services to the CITY with the express purpose of continuing to support the implementation of Data Ticket’s citation, permitting, and LPR enforcement solutions. Utilizing their unique Rapid LPR Tool (Tool), CONSULTANT has leveraged existing mobile LPR data to gain insight into the overall performance of the program.
DocuSign Envelope ID: 4158C96F-B2EE-40DC-9D16-FE79087585DE 13 B0785-0001\2812794v2.doc
CONSULTANT shall continue to provide support for the Permit Program Re-Launch as well as General Implementation and Oversight Support to the CITY. These tasks have required greater than anticipated involvement, including additional stakeholder outreach, community meetings, council presentations and status reports, vendor and technical support, and associated labor hours.
Task 1. LPR Rapid Report
CONSULTANT will continue to deploy their Rapid LPR Report (Tool), which offers an accurate and cost-effective option, utilizing the CITY’s existing mobile LPR data, to gain insight into the overall performance of the program. The Tool can assess parking occupancy and turnover down to the block face level. CONSULTANT will utilize CITY’s ongoing LPR data and create exportable dashboards that will reflect up-to-date parking conditions for the target areas.
The Tool provides visualizations of parking occupancy and turnover so that the CITY can remain smart and adaptive for important policy decisions. The Tool can also monitor parking enforcement efficiency and optimize enforcement resources by identifying locations that would benefit from additional monitoring. CONSULTANT’s Rapid LPR reporting tool provides valuable occupancy and turnover analysis by leveraging existing Mobile LPR data.
The CITY will have access to an interactive web dashboard to view the results of LPR data collection for each block face, and it displays trends by location, time, day, month, and more.
This includes parking occupancy, length of stay, repeat parking patterns, and enforcement statistics. The data will be displayed in various tables, charts, and heat maps. The dashboard will update daily with any new results. The study area includes approximately 600 overnight and preferential permit on-street block faces, and approximately 300 on-street paid parking block faces. CONSULTANT will schedule ongoing quarterly meetings to discuss data metrics, results, and key findings.
Deliverables
CONSULTANT will process LPR data daily utilizing the Rapid LPR Tool, and the CITY will have access to an online interactive dashboard with data visualizations, including tables, charts, and heat maps.
CONSULTANT will prepare for and coordinate ongoing quarterly meetings with the CITY, to provide analysis, discuss parking data results and key take-aways.
Task 2. Permit Program Re-Launch Support
CITY relaunched its annual preferential, guest, visitor, and overnight permit programs this spring without updating its previous policies. CONSULTANT has previously reviewed the CITY’s municipal code and provided “draft” permit policy updates. CONSULTANT will work with the CITY to focus on stakeholder engagement to finalize and implement permit policy updates prior to April 2024’s permit renewal season. Services under this task remain ongoing. Many of the following deliverables have been completed under the CITY’s existing permit program policies.
CONSULTANT will continue to support the completion of the following deliverables under new Permit Program policies, once updated:
Task 2. Deliverables
CONSULTANT will coordinate and participate in stakeholder meetings as required.
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CONSULTANT will develop permit policies for the preferential, guest, visitor, and overnight parking permit programs.
CONSULTANT will work in conjunction with the CITY’s permit management vendor, Data Ticket, to ensure CITY parking permitting policies are developed and implemented. CONSULTANT will work at the CITY’s discretion to create community outreach materials. CONSULTANT will work with the CITY to finalize permit zones and future permit fees. CONSULTANT will finalize municipal code updates, and overnight and preferential permit parking maps. As well as continuing to develop administrative guidelines.
Task 3. General Implementation and Oversight Support
To support the remaining deliverables for Task 2, additional, funding is requested to accommodate extended project duration and associated labor hours for Task 3:
Task 3 – General Implementation and Oversight Support
CONSULTANT will continue to provide implementation and project management support. CONSULTANT will conduct bi-weekly project meetings.
CONSULTANT will provide general implementation support and oversight as required.
Timeline for Performance
CONSULTANT shall commence its services under this amendment upon the Commencement Date or upon a written receipt of a notice to proceed from the CITY.
Considering the current pacing of the project, CONSULTANT shall complete the performance of services by June 30th, 2024, pending the City’s final approval of policy recommendations.
II. INFECTIOUS DISEASE
A. CONSULTANT shall be required to know and adhere to the California Occupational Safety and Health Act of 1973 (“CalOSHA”) COVID-19 Prevention NonEmergency Regulations, the California Department of Public Health orders and all state, federal and local regulations regarding COVID-19 and other infectious diseases that may pose a risk to public health.
B. CONSULTANT shall advise employees who have any symptoms of COVID-19, the common cold, influenza or infectious disease not to report to work.
C. CONSULTANT shall notify their CITY Responsible Principal and the Risk Manager immediately upon learning that an employee who was working onsite at a CITY facility has been diagnosed with COVID-19 or any infectious disease.
For questions, please contact CITY’s Responsible Principal or Risk Management at 310- 285-1073.
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EXHIBIT B
SCHEDULE OF PAYMENT AND RATES
ORIGINAL AGREEMENT AND AMENDMENT NO. 1
CITY shall compensate CONSULTANT for the satisfactory performance of services required by the Agreement in an amount not to exceed One Hundred Thousand Dollars ($100,000) at the rates set forth in this Exhibit. CITY shall compensate CONSULTANT on a time and materials basis at the rates set forth in this Exhibit to ensure that the Project is managed in the most efficient manner. The budget includes all required travel and related expenses, which are based upon U.S. General Services Administration (GSA) and CITY standards and will be billed per CITY requirements.
CONSULTANT’s rate schedule for each job classification is provided below:
Classification Labor Rate Per Hour*
Principal Consultant $165/hour
Senior Associate $95/hour
Associate $95/hour
Junior Associate $95/hour
The estimated budget per task is outlined below:
Cost Proposal:
CONSULTANT Time & Materials Fee
Task Description Not to Exceed
1 Specification Development & Procurement Support
CONSULTANT will draft specifications to support citation and permit management and LPR technology.
CONSULTANT will support the procurement process for the selection of the preferred solution(s).
Project management support. $50,000
2 General Implementation Support
CONSULTANT will work at CITY’s direction to provide
implementation support/Project management services for
the implementation of CITY’s preferred citation and permit management and LPR solutions on a T&M basis.
Total Budget $50,000
Classification Labor Rate Per Hour*
Principal Consultant $165/hour
Senior Associate $95/hour
Associate $95/hour
Junior Associate $95/hour
The estimated budget is outlined below:
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Cost Proposal:
CONSULTANT Time & Materials Fee
Task Description Not to Exceed
3 Permit Policy Updates
CONSULTANT will draft municipal code updates and develop general recommendations.
$50,000
4 General Implementation and Oversight Support
CONSULTANT will work at CITY’s direction to provide
implementation support for the implementation of Data
Tickets citation, permit management, and LPR enforcement solution.
Grand Total Budget
$100,000
CONSULTANT shall submit to CITY a detailed invoice, on a monthly basis or less frequently, for the services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period and the amount due. Within thirty (30) days of receipt of each invoice, CITY shall pay all undisputed amounts included on the invoice. CITY shall pay CONSULTANT said Consideration in accordance with the schedule of payment set forth in this Exhibit.
AMENDMENT NO. 2
In addition, CITY shall compensate CONSULTANT for the satisfactory performance of services required by the Agreement in an amount not to exceed One Hundred Thirty-Eight Thousand Seven Hundred Dollars ($138,700) at the rates set forth in this Exhibit. CITY shall compensate CONSULTANT on a fixed fee basis with the exception of inventory collection, which is included on a Time and Materials basis.
CONSULTANT’s bill rate schedule for each job classification is provided below:
Classification Labor Rate Per Hour*
Principal Consultant $225/hour
Senior Associate $175/hour
Associate $145/hour
Junior Associate $105/hour
The estimated budget is outlined below:
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Cost Proposal:
CONSULTANT Fee
Task Description Not to
Exceed
1 Permit Parking Streets Inventory Collection
CONSULTANT will collect a parking inventory using
Google Maps measurements for approximately 600
overnight and preferential permit parking block faces.
$12,500
Paid Parking Streets Inventory Collection
CONSULTANT will collect a parking inventory using
Google Maps to count metered spaces for approximately
300 paid parking block faces.
$4,200
Rapid LPR Tool Project Setup for Permit Parking Streets CONSULTANT will setup the Rapid LPR Report for CITY
including the online interactive dashboard and PDF report with various tables, charts, and heat maps.
$18,000
(Fixed onetime fee)
Rapid LPR Tool Project Setup for Paid Parking Streets
CONSULTANT will setup the Rapid LPR Report for CITY
including the online interactive dashboard and PDF report with various tables, charts, and heat maps.
$9,000
(Fixed onetime fee)
Quarterly Reporting (Permit Parking On-street)
CONSULTANT will download LPR data for all permit
parking on-street locations and update online interactive dashboard with processed LPR data on a quarterly basis. CONSULTANT will produce PDF reports including
average parking occupancy and turnover tables, charts,
and heat maps on a quarterly basis.
$7,500
(Fixed, per
quarter)
Quarterly Reporting (Paid Parking On-street)
CONSULTANT will download LPR data for all paid
parking on-street locations and update online interactive dashboard with processed LPR data on a quarterly basis. CONSULTANT will produce PDF reports including
average parking occupancy and turnover tables, charts,
and heat maps on a quarterly basis.
$3,750
(Fixed, per
quarter)
Subtotal Task 1 (One Year) $88,700
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2 Permit Program Re-Launch
CONSULTANT will coordinate and participate in
stakeholder meetings as required
CONSULTANT will develop permit policies for
preferential, guest, visitor, and overnight parking permit programs
CONSULTANT will work in conjunction with CITY’s permit management vendor, Data Ticket, to ensure CITY parking
permitting policies are developed and implemented
CONSULTANT will work at CITY’s discretion to create
community outreach materials
CONSULTANT will work with CITY to finalize permit zones and future permit fees
CONSULTANT will finalize municipal code updates, and
overnight and preferential permit parking maps. As well as continuing to develop administrative guidelines.
$30,000
3 General Implementation and Oversight Support
CONSULTANT will continue to provide implementation
support/project management services.
CONSULTANT will conduct bi-weekly project meetings.
$20,000
Subtotal Tasks 2 & 3 $50,000
Grand Total $138,700
Total Not to Exceed Amount: $238,700
Amendment No. 3
CITY shall compensate CONSULTANT for the satisfactory performance of services required by the Agreement at the rates set forth in this Exhibit. CITY shall compensate CONSULTANT for all Tasks on a fixed fee basis, to be invoiced monthly. The budget includes all required travel or related expenses, which are based upon U.S. General Services Administration (GSA) and CITY standards and will be billed per CITY requirements.
CONSULTANT’s bill rate schedule for each job classification is provided below:
Classification Labor Rate Per Hour
DIXON Principal Consultant $234/hour
DIXON Principal Planner $225/hour
Senior Associate $175/hour
Associate $155/hour
Junior Associate $115/hour
DocuSign Envelope ID: 4158C96F-B2EE-40DC-9D16-FE79087585DE 19 B0785-0001\2812794v2.doc
Task Task Description Jul-Sep 2023 Oct-Dec 2023 Jan-Jun 2024 1 Rapid LPR Report ** $3,750 per
month
$3,750 per
month
2 Permit Program Re-Launch $8,302.50
(total for the
quarter)
$13,447.50
(total for the
quarter)
$6,750 per
month 3 General Implementation and
Oversight Support
Total Additional Funding Requested
(support through June 30, 2024) $96,000
Total Not to Exceed Amount: $334,700
CONSULTANT shall submit to CITY a detailed invoice, on a monthly basis or less frequently, for the services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period and the amount due. Within thirty (30) days of receipt of each invoice, CITY shall pay all undisputed amounts included on the invoice. CITY shall pay CONSULTANT said Consideration in accordance with the schedule of payment set forth in this Exhibit.
DocuSign Envelope ID: 4158C96F-B2EE-40DC-9D16-FE79087585DE Certificate Of Completion
Envelope Id: 4158C96FB2EE40DC9D16FE79087585DE Status: Sent Subject: Complete with DocuSign: CLEAN Amendment No. 3 - Dixon Resources -Ready for DocuSign.pdf Source Envelope:
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455 N. Rexford Drive
Beverly Hills, CA 90210
[email protected]
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City of Beverly Hills
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